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Bylaws - 03/10/2005ORDINANCE NO. 2788 AN ORDINANCE AMENDING CHAPTER 8, "PERSONNEL". OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CERTAIN SECTIONS AS SET OUT BELOW; PROVIDING A SEVERABILITY CLAUSE: AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Chapter 8, "Personnel". of the Code of Ordinances of the C~ty of College Station, Texas, be amended as set out in Exhibit "A", attached hereto and made a part of th~s ordinance for all purposes. PART 2 That if any provisions of any section of this ordinance shall be held to be void or unconstitutional, such holding shall in no way effect the validity of the remaining provisions or sections of this ordinance, which shall remain in full force and effect. PASSED, ADOPTED and APPROVED this/.~ O, day of ~']/~,,.~ .2005 APPROVED: APPROVED C~ty Attorney ORDINANCE NO. 2788 Page 2 EXHIBIT "A'' That Chapter 8, "Personnel", Section 2. "Parks and Recreation Board". of the Code of Ordinances of the City of College Station, Texas. is hereby amended by deleting Section 2 m ils enttrety and inserting the revised Sectton 2 as scl out hereafter to read as follows: "SECTION 2: PARKS AND RECREATION BOARD A PURPOSE The "College Station Parks and Recreation Advisory Board", hereinafter referred to as the "Board", shall be composed of nine 19) members. The duties of said Board shall be to adwse and recommend to the City Council on all matters to the establishment, maintenance, and operation of city parks and recreation programs for the CITY OF COLLEGE STATION and its inhabitants and to carry out other duties as may be assigned by the City Council B TERMS OF OFFICE, VACANCIES (I) The terms of office for said Parks and Reereauon Advisory Board shall commence on July 1~t and shall be for two (2} years in length The members of the Board shall be appointed by the City Council on a staggered basis with five I5) expinng in uneven years and four (4) expiring in even years The Councd shall appoint one {11 member to serve as Chmrmnn. One {11 member will serve as Vice-Chairman on an annual basts, as selected by the Board at the July meeting. (2) Members appointed to fill vacancies on said board shall be for the remainder of the term of hts predecessor C. TERMINATION As stated in City Ordinance No. 2406, any board member appointed by the City Council shall forfeit that membership if absent for more than three 13) meetings in a twelve month period that are considered unexcused by definition, or twenty-five percent 125%) of the meetings, whmhever is greater, ~n one appointment year, unless the absenteeism Is for: ( I ) Vacation (2) Illness (3) Family Emergency (4'1 Jury Duty {5) Business out oftown ~ lu tordtnance 2tlO.~lordmam'v no 2788 doc 3'" 05 ORDINANCE NO. 2788 Page 3 F Absenteeism may also be excused by the Board or by the C~ty Council. Ifa member goes beyond this absenteeism limit, the City Council shall be advised to declare the position vacant and appoint a new member to fill the vacancy Unexcused absences include failure to notify Chairman or Board Secretary of a valid reason or good cause for absence prior to a scheduled meeting. ORGAN IZATION Said Board is authorized to establish its own rules, regulations, and by-laws subject to ratification by the City Council and shall provide for regular and special meetings necessary to carry on its business. LIMITATIONS The Board shall not be aulhorized to incur on behalf of the CITY OF COLLEGE STATION any expense incident to the operation of said Parks and Recreation programs, unless expressly authorized to do so by the CITY COLrNCIL. The Board shall not knowingly conduct business that has been assigned by ordinance to any other governing or advisory board of the CITY OF COLLEGE STATION REGULAR MEETINGS The regular meeting shall be held on the second Tuesday of each month at the hour of 7:00 pm. unless otherwise destgnated in the Notice. and at such place as is designated in the Notice. NOTICE OF MEETINGS Not,ce of all regular meetings shall be delivered to each member of the Board at least seventy-two (72} hours prior to each meeting. Notice of all meetings and agendas shall be posted at City Hall and delivered to the news media in compliance with all state and local laws. SPECIAL MEETINGS Special ineetings may be called at any tune by the Chairman of the Board or by three members of the Board PLACE OF MEETING The place &the meeting shall be the ]ocauon designated in the Nouce. $'~u ton~tnano., 200$1ot~tt/Mnce no 2788 doc ORDINANCE NO 2788 Page 4 QUORUM M N O F,ve (5) members of the Board shall at all t~mes constitute a quorum. RULES OF ORDER General parliamentary rules, as given in Robert's Rules of Order, as modified by the rules and regulations of the Board shall be observed in conducting meetings of the Board. ORDER OF BUSINESS The following shall be the Order of Business of the Board, but the rules of order may be suspended and any matters considered or postponed by action of the Board: { 11 Call to order (2! Roll call and possible action concerning requests for absences. (3) Hear visitors. (4) Consideration of minutes of last regular meeting and ofany special meetings held subsequently, and their approval or amendment. (5) Reports and Board action items APPOINTMENT OF OFFICERS The Council shall appoint one II) member of the Board to serve as Chmrman One (1) member will serve as Vice-Chmrnmn on an annual bas~s, as selected by the Board at the July meeting DUTIES OF THE BOARD CHAIRMAN The Chairman of the Board shall preside at the meetings of the Board, and shall perform the other duties ordinarily performed by that officer. The Chairman shall prepare and present an annual report to the City Council stating significant accomplishments from the preceding twelve (12) months. DUTIES OF THE VIC~CHAIRMAN The Vice-Chmrman of the Board. in the absence of the Chmrman, shall perform all the duties of the Chairman of the Board. In the absence of both the Chairman and the V~ce- Chmrman. the Board shall elect a Chairman Pro Tempore who shall perform the duties of the Chairman of the Board. ORDINANCE NO. 2788 Page 5 R DUTIES OF THE PARKS AND RECREATION DIRECTOR The Director shall act as the Chief Executive Officer of the Board, but shall not be a member. The Director shall attend all regular meetings and participate in discussions, but shall not be entitled to vote. DUTIES OF THE SECRETARY TO THE BOARD The Parks Staff Assistant shall act as the SecretaEv to the Board, but shall not be a member. The Staff Assistant shall prepare agendas, post the appropriate nouces, notil~ Board members of all regular meetings at least seventy-two (72) hours prior to the meeting, transcribe minutes from regular and special meetings in which a quorum of the Board is present, and maintain the minutes and records of the Board in compliance with all state and local laws. APPOINTMENT OF SPECIAL COMMITTEES Special Committees shall be appointed by the Chairman for consideration and study of any matter not covered by the Board during regular or specml meetings. The Spectal Committees shall report their findings to the Board. AMENDMENTS These by-laws may be amended at any regular meeting of the Board by a majority vote of the members present, provided previous notice of the nature of any proposed amendment shall have been g~ven at least one regular meeting before the action thereon shall be taken. These by-laws shall be automaucally amended by any future ordinances passed by the C~ty Councd dealing with matters relating to the Parks and Recreation Board." ~,tt ,ordtmtnce 20t~$'ordtnan~ no .'788 doc 3 705