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1995 - Utilization PlanFinal Report City of College Station Utilization. Plan College Station, Texas 31 May 1995 Prepared by Hell.lnuth, Ohata + Kassabaum, Inc. Houston, Texas City of College Station Utilization Plan Table of Contents Preface ................. Program Requirements Goals 1.1 Facts 2.1 Units Under Study 2.2 Existing Facilities 2.3 Organization 2.14 Staff Projections 2.25 City's Mission. 2.27 Functional Obsolescence 2.30 Fiscal 2.33 Human Resources 2.35 City Secretary 2.38 City Manager's -Administration 2.41 MSG 2.45 MIS 2.48 Print/Mail 2.51 Facility Maintenance 2.54 Utility Customer Service 2.58 Energy 2.61 Public Relations 2.64 Meter Services 2.68 EMIS 2.71 Public Service Center 2.74 Engineering. 2.77 Building 2.80 Planning 2.82 Parks Operations 2.85 Forestry 2.88 Police 2.92 Fire 2.95 Concepts 3.1 Support 3.2 Public Service Center 3.5 City Manager 3.7 Police 3.8 Fire 3.13 Legal 3.16 Development Services 3.19 Parks 3.20 MSG 3.22 Site Planning Program Data 3.25 Needs 4.1 Space Projections 4.3 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Problem Statements 5.1 Options 6.1 Budget Analysis 6.1-A Option 1 6.1 Option 2 6.7 Option 3 6.12 Option 4 6.17 Appendix 7.1 Meeting Attendance 7.2 Issues 7.4 Project Schedule 7.5 Squatters Schedule 7.6 Itemized Staff Projections 7.7 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Preface Scope This document is a Utilization Plan for the City of College Station. The purpose of this program is to allow the Space Needs Committee, City's Executive Committee and ultimately the City Council to determine the optimum approach to facilities. The process is designed to state the requirements at the highest level of detail, and to test various strategies prior to setting a direction. Change in operations, technology, organization and location are considered, as well as the financial considerations of new construction and renovation costs. As direction is established, further detailed programming and planning will be required prior to design and construction. This document serves as a record of the decision -making process, and is for agreement and approval. Content This documents has seven sections: GOALS describe performance objectives and expectations for the project to achieve. FACTS cover factual information, pertinent data and assumptions that are accepted as given for this project. CONCEPTS are the qualitative information, which express ideas for implementing the goals of the project. NEEDS are the quantitative information which serve as a feasibility test for the available and required area delivered within the project schedule and budget. PROBLEM STATEMENTS identify the unique and essential planning criteria for this project. After determining the requirements through the five analysis steps, several OPTIONS, or strategies were identified and tested. APPENDIX contains detailed analyses and assumptions used in the options, informational sources used and issues. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan HOK Project Team Sofia Fonseca, Consultant Tim Terry, Consultant Client Kent Laza, City Engineer, Project Manager Basic Services Team includes representatives from Public Services, Economics, Parks, Police, Fire and five Executives from Finance, Management Services, Utility Services, Community Services Executive Committee Interim City Manager ACM Operations Management Services Group Fiscal & HR City Attorney Space Needs Committee Bruce Albright Kent Laza Charles Shear Tom Brymer John Woody Linda Piwonka Glenn Schroeder Cathy Locke Linda Piwonka Robert Gadbois Informational Sources This report contains information obtained from the City of College Station through questionnaires and work sessions on site. City of College Station Municipal Facilities Preliminary Staff and Space Projections CPC/Space Consultants June 1988 City of College Station Fire Department Concepts and Considerations for Strategic Planning May 1991 City of College Station Comprehensive Planning Program Volume I Base Studies and Inventories Planning Staff Development Services Department December 1990 City of College Station Comprehensive Planning Program Volume 11 Development Guide November 1990 Proposal for the Utility Customer Services Center An Analysis of the Zoning in the Public Service Center Area by the College Station Planning Division August 1989 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 iv City of College Station Utilization Plan Executive Summary Mission The task at hand is to analyze the existing facilities usage for the following buildings in order to define a long-range facilities utilization plan (with a three year procurement plan and a ten year horizon). The process involves projecting space requirements for twenty-six departments and developing solution alternatives to accommodate facility needs. This report defines the departmental space requirements, provides concept schematics and outlines several options and preliminary budget estimates to achieve the best utilization of existing and proposed facilities. Program Summary Building Assessment The sizes of the existing facilities are approximately as follows: Building USF GSF City Hall 25,865 35,835 Police Building 21,770 28,565 Fire Building 12,160 14,160 Public Service Center 19,000 Parks Maintenance (3 Shops) 10,800 Community Development 3,000 USF: GSF: useable square feet (actual area of rooms plus departmental circulation) gross square feet (useable area plus building circulation, restrooms, mechanical, janitorial rooms, etc.) Three buildings are designed to support two extra floors: City Hall: Fire Station: Police Bldg.: each floor at 9,000 GSF each floor at 4,500 GSF each floor at 8,000 GSF Adding floors to these buildings has been examined in the definition of the alternative scenarios. However, considering the construction expenses that would be incurred to expand the existing buildings (in light of the current and proposed space and staff needs), our proposal recommends minimizing the investment in the present facilities in favor of the development of a long-range masterplan at a new location. The first phase, as outlined in the Recommended Option 4 in this report, takes place immediately by moving out Utilities Billing, Facilities Maintenance, Energy Management, Print/Mail, Building Inspection, Planning and Engineering and GIS. It is therefore necessary to locate this first group of buildings in a parcel of land Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan large enough to accommodate the next phases during which the rest of the departments would move. Area per Person; To describe the spatial capacity of each department the area/person is calculated by dividing the total USF available by the staff housed in that space. Specialty spaces (such as the council chambers, evidence or jury room) are excluded. The industry standard for an office environment, such as that of City Hall, allocates 275 USF/person. The existing USF/person departmental ratios are as follows: Department USF/Person Meter Services 30 Facility Maintenace 42 GIS 74 MIS 84 Budget and Evaluation 98 Accounting/Payroll 127 Risk Management 135 Municipal Court 163 City Manager 164 Energy Management 165 Finance 165 Econ. & Devel. Services 182 Building Inspection 197 Human Resources 191 Utility Customer Service 198 City Secretary 200 Legal Office 203 Purchasing 203 Print/Mail 229 Community Development 243 Public Service Center 252 Fire Administration 263 Police Department 269 Lack of departmental circulation and support spaces such as storage and conference rooms, coupled with the variety of inefficient and small work spaces, accounts for the extreme density found in the facilities studied. Multiplying the staff projections for 1998 and 2005 by the standard 275 USF/person determines the decompression of the departmental areas (see Staff and Area Projections in the Facts section). Prepared by HOK Consulting March 1995 Project Code: 94-317-20 vi City of College Station Utilization Plan Some of the recommended concepts include: -Establish space standards according to the functions performed in order to utilize space effectively and allow flexibility during growth or change periods, instead of maintaining a variety of furniture types that curtail flexibility and hinder productivity. -Balance the conference and office spaces in order to avoid using offices as inadequate meeting rooms and to provide proper areas to meet with citizens and visitors. -Provide a home base (a small workstation or a locker in some cases) and an area to clean up for those individuals who work on the field a large percentage of the time and are housed today in crowded areas. -Assign storage areas at the the departmental levels in order to avoid clutter and inefficiency in locating records while moving towards higher implementation of technology to reduce paper. Other ideas to implement the decompression of space are outlined in the Concepts section of the document. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station 3Ttilization Plan Goals The following are the project goals that emerged during interactive work sessions. These goals were discussed and further refined during the programming work sessions. They establish a direction for the programming process. The goal statements are classified in four categories: FUNCTION concerns activities, relationships of spaces and people -- their number and characteristics. FORM relates to the site, the physical environment and the quality of space and construction. Form is what you will see and feel. It is "what is there now" and "what will be there." ECONOMY concerns the initial budget and quality of construction, but also may include consideration of operating and cycle costs. TIME has three classifications --past, present, future -- which deal with the influences of history, the inevitability of changes in the present and the projections into the future. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 1.1 City of College Station Utilization Plan Goals Function To move towards centralization to avoid duplication of services. and improve communications. To maximize flexibility to respond to new uses and demands. To accommodate a growth rate of about 3%. To provide a convenient, accessible building. To create a solution that considers future expansion needs. To address immediate needs related to customer service functions. To improve access to utilities customer service. To direct citizens quickly when they come into the building. Form To reflect a progressive and visually appealing image that fits into the principles of a conservative university community. To provide a friendly, open environment for citizens and visitors. To provide a front door to City Hall. Economy To use funds that come from: Utility billing contingency Facility maintenance building project funds General fund contingency CD funding To use the available funds: $2,000,000 Utilities $ 200,000 Facilities $ 600,000 Renovation Time To start implementation of long-term goals in 2-3 years. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 1.2 City of College Station Utilization Plan Facts The FACTS documented in this section describe important conditions, which will influence the project. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Finance Glenn Schroeder Budget & Evaluation Charles Cryan Accounting/Payroll Kathy Hubbard Purchasing Virginia Kettler Human Resources Karen Pavlinski Risk Management Mike Walley Municipal Court Jainie Nash City Manager's Office Tom Brymer Legal Office Cathy Locke City's Secretary -Council Office Conny Hooks Planning Jane Kee Engineering Kent Laza G.I.S. Nanette Manhart Building Inspection David Moore Economic Development Elrey Ash Public Relations & Marketing Jim Callaway M.I.S Nancy Bauer Management/Administration Linda Piwonka Utility Customer Services Bruce Albright Print Mail Susan Sharp Meter Services Cindy Mixon Energy Management Charlie Shear Facility Maintenance Mike Martine Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.3 Li L . L z L 3,1,1141 5,10J. .00 13111.(11 .1 L '111111111.11111j. .... 1 .... ...,„' ,,. W Z'''''' ''',1 i'.i .1" 0 m:f22 17 E.''''-''. 0 OL ..„ dillikQ,„,,, quil.11.11(gr '''''''''' ,,,.btrit:1`, 0,...:•":: ,,,,,,,,•.,:,.;:,,,,' til , 2,' cs J ft; L Ul 2.4 City of College Station Utilization Plan c.r.) Lf CY) 00 CY) Building Inspection City Council Office City Manager Office Economic & Development Services 1 Conservation a) 11 Facility Maintenance 111111'11111111[1 a) 1 Human Resources bo Public Relations Print and Mail Risk Management 1 Meter Services ho 11111'11• ,11 11 ,,d111,11 ,11[,',,,1",1',111.'. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.5 City of College Station Utilization Plan (i) CD 1-r) CS) cri Central Fire Administration Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.6 City of College Station Utilization Plan r4 Fire Station Prepared by HOK Consulting March 1995 Project Code: 94-31720 Departmental Legend 4.1 Fire Station #1 2.7 City of College Station Utilization Plan Municipal Court a) • Second Floor fic>,1 '7 //lila Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.8 City of College Station Utilization Plan Public Service Center Departmental Legend Public Services Department Second Floor Cii7a1„�:C 1 i Prepared by HOK Consulting March 1995 Project Code: 99-317-20 2.9 City of College Station Utilization Plan Depai tinental Legend Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.10 City of College Station Utilization Plan Departmental Legend Parks Departme -r Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.11 City of College Station Utilization Plan Central Park Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.12 City of College Station Utilization Plan Departmental Legend Community Development Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.13 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.14 City of College Station Utilization Plan CITIZENS OF COLLEGE STATION 0 111 r N w V) 5 BILLING SERVICES MANAGEMENT SRVCS ✓ Z UJ w IES MAINTENANCE ENT INFORMATION - J- cZ H Oe W • J K 5 w • l m WATER UTILITIES WASTEWATER UTILITIES PARKS & RECREATION u W N CZ W 0 CZ 0 W U DEVELOPMENT SERVICES PUBLIC SERVICES FLEET SERVICES SOLID WASTE COLLECTION LANDFILL OPERATION 3 BUDGET & EVALUATION ACCOUNTING/PAYROLL PURCHASING r Z UJ 5 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.15 City of College Station Utilization Plan GENERAL GOVERNMENT J U 2 0 U 1-• W 0 NITT SERVICE Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.16 City of College Station Utilization Plan FISCAL & HUMAN RESOURCES W a - K < < O r.- v, u N 2 vl < O W O 1J U U cd K VI O ce J W 2 z Do 2 N W tL m z u .- - -0 -o w O < u U w <W x V VI N J T < J Z < — N 1-xz Wos 00I- u x o W — N V 1- x tY— < w u x x<o 7 x O L32u u < < J K N U. O 0 u �s—� < < x < N (L N V Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.17 City of College Station Utilization Plan MANAGEMENT SERVICES DEPARTMENT V LL. SL h CC W W Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.18 vZ7 OZ-L t£-66 :apoj Pa[oad S661 RP NI SupInsuoD )IOH Xq paaudaad n £. r< 0 R 17;•CD 0 O. 4 p CD R 0 CD CD OD 0 N• 0 J \ Facilities Staff Reporting Structure uofeziii4n nogels aSatloD Jo AID NOI 1Jf1211SN i SNOISS30NO3 - S0I131H1V - N1NOV NOt1V3210321 - N31N30 N331 2131N3J N100NI1 2131N3J 30N3N33NO0 N1NOV S31111IJVd 33dS 1JI211SI0 1S3M - NINOV SNO11V213d0 - NO (1V32JJ321 S31111IJVJ 1V103dS Y33210 N3d d1O"1 S]Jih213S A21313N33 S301A213S A211S32lO1 SNOI11,H3d0 Sx21Vd 0 0 m 1V3213321 V SA2JVd 0 df10210 SNOI1V213d0 N3JVNV54 Alit 1NY1SISSV 2130VNVN 1110 OZ-LI£16 :apo0 Palosd 9661'-IaluYN1 211PInsuoO >IOH Act paaedaid PARKS AND RECREATION DEPARTMENT uogeziii}n uoi}w;s a2aTioD Jo ADD ZZ'Z OZ-LIE-Y6 :apoj aaa(oact S66L LPJ N dUTInSuaD >IOH Xq Pale&I > 2 r- el 0 ...-1 A 0 r loa1NO3 DN1YNYd 1N3H33a0JN3 0113Va1 S33IAa3S 10a1Yd SNOT 1V31 NfWHOJ 2 0 O A x S3AN3S311/Sa331Nn1OA 1 t --1 (-1 X 2 rn 2 C1 a- 2 rn A 2 rn'--1 n .r A 0 C 2 2 LI S3SN3011 1V133dS 11Yr/NOIIY3iNnHH03 3314301A3/Ala3dOad A rn 0 O A O H SISA1VNY 3HINO d 1 n03 /9N 1011Y1a S331Aa3S 1VI33dS S331A213S 1Y31NN031 ana SNOI1Y83d0 441111101.011, N rn Y3ana S331 r_ A m > 0 2 2 --4 S33IAa3S Al1NfWN03 > N N CA ;1 > 2 --t n --1 -c 2 n m A 2 L7 rn 1N91,11NVdal 90110d ueid uopeziii}11 uoI;t s a23Iloj Jo AID LZZ OZ-LLE-66 :apoO aaa[ozd 5661 '-P N 211tjInsUoD )IOH A4 paredaid •1NIYx 133131E - n n T r- fl N N a z rn A O rn n n s 1N31NI 1Vd3Q S38IAH9S mend mid uopeziti4ll uoi}w1s a2ajjoj jo AjD OZ-L IE-b6 ;aafoid S66I SuTlInsuo"J )IOH Xq pa wdazd ti N Z ti N n T N T 2 Alf S 1V133dS n N 1HVISISS 1N31A1Ndd9a 3H31d ueid uogeztii}f uogeis aSaH OD Jo AID 6.17 OZ-L L E-V6 :apoO Poloid 5661 LPI JAI 3upinsuoD >IOH Xq pa.ieda.xd N0IIWOJO3N1 D1HdV D03D • NOI103dSNI dIJ r DNI833NIDN3 1N3Nd013A30 Al1Nf1HHDD N01103dSNI DNIO1If19 v z N DNI2133NIDN3- '801032110 1 rn O anO 2 rn X < (_) G' (7 (l i. m N i rn nc m --1 ECONOMIC & DEVELOPMENT SERVICES UUja UOIPztit}n uoR1jg aaajioD jo }�� City of College Station Utilization Plan ''''li'iVili,i1:11,1):;,p „:,:,1,Ali!!If1{:11!::ii!„,,. ,';',16.1.1:!!'"11''',,,,,i'liv,,:!,:!'ill!::!,i,•,::,,,,:,,,:,;):i:!:it,:::,,,,,,r;ity,,!:!;:l'i,:i:!0,1,:,!,;,,,m.,,,,,!:1:i:;:,,,•,:i!!!:!!"4;;,!,,i,:ir' Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.25 City of College Station Utilization Plan City of College Station Utilization Plan Dlvislon/Department General Government Administration -City Manager's Off. Legal Office City Secretaty Council Office Fiscal & Human Resources Budget & Evaluation Aocounting/Payroll Purchasing Human Resources Risk Management Finance Admin. Municipal Court Economic & Development Services Econ. Davelopm., Planning and Engin. Building Inspection G.I.S Community Development Management Services Group M.I.S Public Relations Utility Customer Service Mater Services Energy Management Facility Maintenance Print/Mall Fire Department Central Fire Administration Public Services Department Staff In the Office Staff Out of the Office Police Department Staff In the Office Staff Out of the Office Parks & Recreation Parke 0perations Forestry Division Grand Total 1,996 1,999 PS TS SS Total PS TS SS Total PS TS SS Mal 18 2 0 20 23 1 0 24 26 1 0 27 7 7 7 7 7 7 7 1 8 9 1 10 12 1 13 4 9 5 7 7 7 7 39 11 2 0 43 11 3 0 51 3 1 4 3 1 4 3 2 5 11 11 14 4 4 6 5 2 7 8 1 9 8 1 9 2 3 4 3 3 3 8 9 10 39 5 0 44 46 4 0 50 54 5 0 59 19 4 23 24 4 28 29 5 34 9 9 9 9 9 9 4 1 5 5 5 7 7 7 7 8 8 9 9 59 2 0 61 71 1 0 72 77 0 2 79 13 1 14 17 17 18 2 18 2 2 3 1 4 5 5 22 22 23 23 24 24 8 8 9 9 11 11 4 4 6 6 7 7 6 6 7 7 8 8 4 1 5 6 6 6 6 14 1 0 15 14 1 0 15 16 1 0 17 14 1 15 14 1 15 16 1 17 70 2 0 72 79 1 0 80 98 2 0 100 19 2 21 23 1 24 29 2 31 51 0 51 56 0 56 69 0 69 36 11 78 125 38 0 88 126 46 0 108 154 17 27 44 19 33 52 21 41 62 19 11 51 81 19 55 74 25 67 92 37 24 0 61 48 32 0 80 56 32 0 88 25 24 49 33 32 65 37 32 69 12 12 15 15 19 19 437 490 575 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.26 City of College Station Utilization Plan 7?-161, ./ IAE) C/7120/ (7" 1-47vv 71/5 C/7- Cal,a //t 6 it41141 7e) KA/ A 9-F5CIT5) 7?) 7WD RAN FCg SOP /-Tocee7R-i2 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.27 City of College Station Utilizati9npl t Atit1/4/1/CE 77ft- rer /75 C177ZE/ V/771/N 71-1 Prepared by FIOK Consulting March 1995 Project Code: 94-317-20 2.28 City of College Station Utilization Plan tH% M ems, Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.29 City of College Station Utilization Plan Pa�W ira,P Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.30 City of College Station Utilization Plan 440 ozromricw 16t tir—zer-% /MT ei% Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.31 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 11 NNW opor F341PK/N6 NeeDer> gOk oj I 613' lig Ore HAW 12 CEMPAL,RFE 63 911Fr 2.32 City of College Station Utilization Plan 01 F wiic l ACCCUNTINO 0614 frx,ur. 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pm eicNO !tee IF I ,L Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.73 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.74 City of College Station Utilization Plan wpm/ Raga"' morpx-mia5 ccaff.,r- gtiDUASTF/ Dve;er fescanAt.ScOD /4.44frE7b Fixtrcavo Cott= commaciAL- soup wpm? '7E AV .2Y.10 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.75 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.76 City of College Station Utilization Plan -73 V w/ 17/6 C wzry/Ab %viC I Al2/IC5 JAIfexpb 77 ou 7H5 g l'7 l v' it AM/6 rivvi ff. ToUla nav, a+ -TA,, f) z o Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.77 City of College Station Utilization Plan CAY,. (E64, 5UFF. t,uteAPON A-176/12INCE Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.78 City of College Station Utilization Plan OlitiZS Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.79 City of College Station Utilization Plan FO/CD'Ae, 090 jar 41, f, 40 A IP IT *Ric a- oFF c ° ?GAP tx Am• 644216/ Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.80 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.81 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.82 City of College Station Utilization Plan U � AlWcsig tl -; <,tz eta... uVJ7 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.83 City of College Station Utilization Plan 5345 86 9) Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.84 City of College Station Utilization Plan ' rE HE- a Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.85 City of College Station Utilization Plan /Ott // Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.86 City of College Station Utilization Plan on A 4,1h eRiA. 1/11,/ 6ACE etS Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.87 City of College Station Utilization Plan failt01/ Ailik/6INNOt J11' 1007 .10410110MNAWORAIM,M9/KR:momittoomwoleosmoweo'mffyWORY / : ilicCRLZ3511F-5 /V-2452‘55 OV AN- iTD/t44/N761A Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.88 City of College Station Utilization Plan ate OWAI FcMc-AIRY FtwilasmeNTs offifik RAATPAY--/ /Mt/MK/GE— 711- WO% Reif Atav6 5meer te.o.ws, Metre orr-eit4 GPM) i4 17-0 *MO .10 11111,11 95/C/Vitiet nie CUSIDY6R QV 6(7561-65, CofFEMMV 4v/ WLIC MAINTEANV 671rAtai ou Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.89 City of College Station Utilization Plan Acr EArtelq Ittmexpe f ficizTlatTO Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.90 City of College Station Utilization Plan foot C OrITEN M/OQI, MYVHC/R9 PACO 71W-r--(A)6 • TWEIV6As NUL A _tft4PG0W55 vt.grog Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.91 City of College Station Utilization Plan 1 40:110•19 ..,14ANNOV 4ARige460' WIROINIONEVERMIRWOYmorMaggICOPCII,, MIoMe rHat4 RtnA4parAi9x5 opyrAips eeN, male, AU 505,-„peas° " arn pso Affiii05 PAity II 11 11 110;10,11,11,11111„ Prepared by HOK Consulting March 1995 Project Code: 94-317-20 025 2.92 City of College Station Utilization Plan MkJF gpplK%. a:0o-1240 Kau orTn e c IS P6. A77e2V X Al V/ Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.93 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.94 City of College Station Utilization Plan / CA5 ex/Sri- Ntit/CON5r. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.95 City of College Station it-mas CoPPOIAT5 ARCHITeet, --gserAFF .:PS Ptw Prepared by 1-IOK Consulting March 1995 Project Code: 94-317-20 2.96 City of College Station Utilization Plan PGFtr-7'0-eA 1W f iA c N/NG rocM Prepared by HOK Consulting March 1995 Project Code: 94-317-20 2.97 City of College Station Utilization Plan Concepts CONCEPTS are qualitative ideas for realizing goals. Programmatic concepts provide abstract, not physical, directions for resolving function problems. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.1 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.2 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.3 City of College Station Utilization Plan AN "Al ,I157ER- $o/ 04/ 171E 654S1rr5CF cei"Y 61101,,,M, .60(0401, Prepared by HOK Consulting 3.4 March 1995 Project Code: 94-317-20 City of College Station Utilization Plan gAI E ... c/WJM)r 1 'C / U4'ltdlhxy Vei-tICLE9f WHO TIS • OK coopcoopr /5 pi C� •••••••.. gli79.-Z/V/r"r� Z-yF f1c utr +40 rAMearra Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.5 City of College Station Utilization Plan Y CAI PICK o/2 ARM USCGatltxlc nfE A .1 MfN,ti 1VI Prepared by HOK Consulting March 1995 Project Code: 94-317-•20 3.6 City of College Station Utilization Plan 7�1 10, ATP 16. wii� puemiw ra�Vu�aupr�,�ti�io� 'io w�Y�uwmmimrvwmmw n ,�ra,roxw�,W :tlU Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.7 City of College Station Utilization Plaxv_._.._w_._....�.�.._ lffPC ey Prepared by HOK Consulting March 1995 Project Code: 94-317-20 64/40 tr 42,E-ii #47041 cy 3.8 City of College Station Utilization Plan 0 N Howe 11V-71 (gtroirr agac mai wzt) 111 Prepared by HOK Consulting March 1995 Project Code: 99-317-20 3.9 City of College Station Utilization Plan G4W- arriejbAji irif Wir 11111 'II I I, ,1 11111, (XV/ Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.10 City of College Station Utilization Plan 41, oftte - mirbpr II AS Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.11 City of College Station Utilization Plate Prepared by HOK Consulting March 1995 Project Code: 94-317-20 A up 1` 111111111 „u 3.12 City of College Station Utilization Plan %AVON me 660/2041, rivIrAg. 6,5210 eveftFr IN or tpuettio,o AON 1MIA I. OF cAu, N66on4m) (A)/ Al- 114) gok 13PANP ,V/ Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.13 City of College Station Utilization Plan 9 MI 0/ OWE a eli7PANIN uaigirig aNISPIONaan RAP/0 /21,67m1Wp " (r;)-itccAcM.5 a741/f/TErzMfl4r4?-tf,, 02166: Prepared by HOK Consulting March 1995 Project Code: 94-317-20 pen; Tom 1vel>cfz.",c,Ca79K • • 3.14 City of College Station Utilization Plan Ft 477 L177 9 f Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.15 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 CA '0,KVAVORPRIVONAIRM1004FoggwootogiriwowAvaimeor. 11 1,44 ACM M A6 NOW •• itrAtift) • Thell•Arititi, AVIS WWI 000,1, ARM t AC(% AC60677016 ACCEr-- 7b W ACC 10 ENO pewee mArtrocs A oti ij I.S.Me WI) 3.16 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.17 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94--317-20 A 3.18 City of College Station Utilization Plan ookm 110/ 'Bay 4:06,1 intliffINISERIMIRMISONVENIMEHmt miginb M coot 77-0 '7;i1R`/WE/1/7 71-ftig WoRt< 1177' 72:768/1/627< volyv INCOME t,iAVA6E fePt57.6 - HCVSA6 A • rill EA 11111 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.19 City of College Station Utilization Plan_.___, P �jr� 4, y u lJf ru i i r yi! u MIA at fyirJ2/2e> A'. , Prepared by HOK Consulting March 1995 Project Code: 94-317-20 fr air) (, flo5) 1HH nv4v Rclwc 3.20 City of College Station Utilization Plan 0 • ir 41. A IP , IO)PAPPAI6 RACE/7 fbP APKV (V tt-; MVO") 02/Ag, WY( 71Ale roP of:FM& Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.21 City of College Station Utilization Plan 11, 00A010 0„..1000)00„ 0'1 0„01110t110 10 001A' itifialattgENOTO ,0,000'10e00, 001 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.22 City of College Station Utilization Plan 77,77,77777,,,, ukarok 649/vcep ei2A,66 *(i 4sudowesmoico/ ior5^kr) PA/ API CFO Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.23 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 OP 3.24 City of College Station Utilization Plan SITE PLANNING PROGRAM DATA To calculate the amount of land required to accommodate the City Hall uses the programmed areas of space and facility population have been used to develop physical sizes of the building and parking lots. This process provides generic "footprints" which begin to outline the area required for development. In addition to the footprints there will be areas within the site dedicated to open space, roadways, setbacks and future development zones. Option 3 - Site Planning Data Option 3 outlines the need for 67,000 GSF of office type space. In reviewing the Utilization Plan document two distinct schemes can be realized. They are: 1. Scheme A - Two Story Building With a 42,000 SF Foot Print 2. Scheme B _ One Story Building With a 67,000 SF Foot Print Both schemes should allow for a modest building expansion of 15% or 10,000 GSF. In establishing the parking demand, the actual population of the facility has been used to calculate the number of spaces needed at the site. By the year 2005 the population is estimated at 233 employees or one space per employee vehicle. The count for city owned vehicles to be parked at the facility totals 30 spaces. For visitor parking the Utilization Plan has detailed the amount of visitors at all city departments. Although not specific in quantity the high turnover of visitors during a typical business day indicates approximately 70 spaces are required. The total parking area size is programmed at 333 spaces. Area per space is calculated at 350 SF per car. In addition to the building and parking area sizes a programmed area for open space, roadways, setbacks and expansion areas should be established. For the two schemes we have established factors used to increase the base calculations to allow for this additional site area. They are: 1. A 50% increase of the building and parking base square footage areas to allow for refinements of building shape and parking lot layout in relation to the site boundary configuration. 2. Another 50% increase of the above figure to accommodate expansion areas, open space, setbacks and circulation systems within the site. Prepared by HOK Consulting May 1995 Project Code: 94-317-20 3.25 City of College Station Utilization Plan For Scheme A the total land area required is: Building .96 Acre Parking 2.97 Acres Sub Total 3.93 Acres Factor + 50 % Sub Total 5.90 Acres Factor + 50 % Total Area 8.85 Acres For Scheme B the total land area required is: Building 1.54 Acre Parking 2.97 Acre Sub Total 4.51 Acre Factor + 50 % Sub Total 6.76 Acre Factor + 50 % Total Area 10.14 Acres Option 4 - Site Planning Data Option 4 of the Utilization Plan Study established the need for 29,000 GSF for city office space. Due to the relatively small quantity of space required it is considered to be a one story facility for the purpose of this study. The parking lot is considered to be on grade. The parking demand is again based on the building population calculated for the year 2005. The number of employees is 109 and the city owned vehicles to be located in the lot is approximately 15 spaces. Visitor spaces are based on the Utilization Plan information but the number of spaces are reduced due to the Municipal Court function remaining at the existing city hall. Visitor spaces are estimated to be 21 spaces. The total number parking demand is 145 spaces and uses 350 SF per space in determining physical lot size. For Option 4 the amount of site area required uses the gross up factors as described in Option 3 in order to provide additional areas for exterior spaces and future growth. Total land area required is: Building .67 Acre Parking 1.17 Acres Sub Total 1.84 Acres Factor + 50 % Sub Total 2.76 Acres Factor +50 % Total Area 4.14 Acres Prepared by HOK Consulting May 1995 Project Code: 94-317-20 3.26 City of College Station Utilization Plan ITY 42)000 5.F. 1411•1& 5Fts%c.) a 55° 5F" 000 (Zf ler cmr opt 6,67,000 oSf Prepared by HOK Consulting March 1995 Project Code: 94-317-20 1 11 IN 410' 33-'2 e 390 5? Et, —I, 000 Use 3.27 City of College Station Utilization Plan 2 Co, 00 0 C7c7F- a 100 1 I Prepared by HOK Consulting March 1995 Project Code: 94-317-20 '3 00 i 1 li-- -?PCs 9 350 F en. G I, 000 C.7c-F- 3.28 City of College Station Utilization Plan BARTA TRACT Site Overview The Barta Tract is located at Krenek Tap Drive just east of Texas Avenue and north of the College Station Police Station and Public Service Center facilities. The area of land is over 10 acres and accommodates the City Hall program in Option 3.1 and 4 but may not be large enough for future expansion. Access to the Site is from Texas Avenue via either Krenek Tap Drive or W. King Cole Drive which border the site. A large portion of the property is within the 100 year flood plain of Bee Creek which influences the location of buildings and parking areas within the site. A small swale or stream bisects the property and contributes to the amount of land within the flood plain area. Sanitary sewer and natural gas lines cross the site in a north/south and east/west direction and affect development of the site. Prepared by HOK Consulting May 1995 Project Code: 94-317-20 3.29 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.30 City of College Station Utilization Plan CARRABARRA TRACT Site Overview The Carrabarra Tract is located east of Texas Avenue at Southwestern Parkway and the future Dartmouth Avenue extension. At just over 13 acres the amount of land available for development can accommodate the City Hall program. as well as provide areas for future expansion. Access to the site is very good from both Texas Avenue and the By -Pass and construction of Dartmouth Avenue will enhance public access. There are no topographic/slope conditions which affect site development. No major stands of trees impact the area required for construction. Utilities serving the site are in place and capacities are adequate for the projected use. Prepared by I-10K Consulting May 1995 Project Code: 94-317-20 3.31 City of College Station Utilization Plan 0 icao 300 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.32 City of College Station Utilization Plan y 1 WOLF PEN CREEK TRACT Site Overview The Wolf Pen Creek Tract is a 12.5 +/- acre site located south of the Wolf Pen Creek Park near the intersection of Dartmouth Street and Colgate Drive. A single access point to the site is from Dartmouth Street which may affect ingress / egress during peak travel times. Steep slopes of 7 - 15% gradients bisect the center of the site and may influence placement of buildings and parking areas. A sewer line crosses the northern portion of the tract but may not constrain development potential. Two acres of the tract will be dedicated for construction of the new College Station Fire Station while the remaining property may be available for City Hall uses. The site area can accept the program areas as identified in Option 3 or 4. Prepared by HOK Consulting May 1995 Project Code: 94-317-20 3.33 City of College Station Utilization Plan Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.34 City of College Station Utilization Plan TRACT 46 - SOUTH OF COLLEGE STATION POLICE STATION Site Overview This tract is located south of the Police Station and north of FM 2818. It is characterized as a linear site with narrow frontage on FM 2818 and totals 12.50 acres. The site can be accessed by both Texas Avenue and FM 2818. A large portion of the site falls within the Bee Creek 100 year flood plain which affects potential location for building development area. Due to the narrow shape of the parcel nearest Bee Creek inefficient land areas impact building and parking lot location. This parcel cannot accommodate the Option 3 site program but can accept the Option 4 program requirements Prepared by HOK Consulting May 1995 Project Code: 94-317-.20 3.35 City of College Station Utilization Plan 0 0 0 0 100 oO Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.36 City of College Station Utilization Plan TRACT 77 - FM 2818 and STATE HIGHWAY 6 Site Overview This is a large 19.33 acre parcel located at the southwest corner of the FM 2818 and State Highway 6 By- Pass intersection. The site is accessed via a two lane drive crossing the upper third of the site which serves the commercial property to the southeast. The road separates the site into two parcels but allows for a suitable area for City Hall development. There are no topographic or slope constraints to development although a small portion of the eastern boundary falls within the 100 year flood plain. Overall, the site can accommodate the program uses outlined in Option 3 or 4 and provide area for future development if required. Prepared by HOK Consulting May 1995 Project Code: 94-317-20 3.37 City of College Station Utilization Plan • kly „.'111114' ••16.„) „ „.„:„5„;)!!!„:4010F„).1•Y:'„0411:!011041!)04444,0„:„41q:10„,i1104:040$14„„::,;!'„,„11,W„ 100 iaco Prepared by HOK Consulting March 1995 Project Code: 94-317-20 3.38 City of College Station Utilization Plan Needs NEEDS quantify project requirements identified in the preceding three sections. The project requirements are described in terms of space, people, time and budget Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Space Projections Division/Department General Government Administration -City Manager's Off. Legal Office City Secretary Council Office Fiscal & Human Resources Budget & Evaluation Accounting/Payroll Purchasing Human Resources Risk Management Finance Admin. Common Spaces Computer Room Council Chamber Old Training Room Municipal Court Specialty Spaces Court Room Jury & Broak Room Economic & Development Services Econ. Developm., Planning and Engin. Building inspection G.IS Community Development 0.7 275 Existing USF Existing GSF Pro•osed USF Area/ Area/ Total Person Total Person Year Year Year 1995 1998 2005 312 Pro•osed GSF Year Year Year 1995 1998 2005 1,145 164 1,636 234 1,925 1,925 1,925 2,184 2,184 2,184 1,620 203 2,314 289 2,200 2,750 3,575 2,496 3,120 4,056 1,000 200 1,429 286 1,375 1,925 1,925 1,560 2,184 2,184 390 98 557 139 1,100 1,100 1,375 1,248 1,248 1,560 1,400 127 2,000 182 3,025 3,025 3,850 3,432 3,432 4,368 810 203 1157 289 1,100 1,100 1,650 1,248 1,248 1,872 1,335 191 1,907 272 1,925 2,475 2,475 2,184 2,808 2,808 270 135 386 193 550 825 1,100 624 936 1,248 495 165 707 236 825 825 825 936 936 936 220 220 1,560 1,560 1,025 1,025 1,300 163 1,857 232 2,200 2,475 2,750 2,496 2,808 3,120 1,120 780 4,180 182 5,971 260 6,325 7,700 9,350 7,176 8,736 10,608 1,775 197 2,536 282 2,100 2,100 2,100 2,248 2,248 2,248 370 74 529 106 1,375 1,375 1,925 1,560 1,560 2,184 1,700 243 2,429 347 1,925 2,200 2,475 2,184 2,496 2,808 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 4.2 City of College Station Utilization Plan Division/De • artment Management Services Group M.I.S Public Relations Utility Customer Service Meter Services Energy Management Facility Maintenance Print/Mail Fire Department EOC Central Fire Administration Public Services Department Public Service Center Police Department Staff In the Office Specialty Space Parks & Recreation Parks Operations Forestry Division ExistIne USF Area/ Total Parson 1,180 0.7 Existing GSF Area/ Total Person 84 1,686 120 440 220 629 314 4,355 198 6221 283 240 30 343 43 660 165 943 236 250 42 357 60 1,145 229 1,636 327 1,510 2,157 3,950 263 5,643 376 5,285 252 7,550 360 11,825 9,945 269 16,893 384 275 Proposed USF Year Year Year 1995 1998 2005 312 Proposed GSF Year Year Year 1995 1998 2005 3,850 4,675 4,950 4,368 5,304 5,616 550 1,100 1,375 624 1,248 1,560 3,300 3,450 3,600 3,300 3,450 3,600 720 900 1,100 1,000 1,125 1,375 1,100 1,650 1,925 1,248 1,872 2,184 600 700 800 1,872 2,184 2,496 1,375 1,650 1,650 1,560 1,872 1,872 1,510 2,157 4,125 4,125 4,675 4,680 4,680 5,304 5,775 6,600 8,525 6,552 7,488 9,672 21,770 12,100 14,300 17,050 13,728 16,224 19,344 9,945 10,920 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 4.3 dOU CITY OF COLLEGE STATION FISCAL ADMINISTRATION DIVISION 0 P.O. BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77842 (409) 764-3555 Fax (409) 764-3571 MEMORANDUM TO: Tom Brymer, Interim City Manager FROM: Glenn Schroeder, Executive Director Fiscal and Human R DATE: June 2, 1995 • SUBJECT: Facilities Study Hellmuth, Obata & Kassabaum, Inc. (HOK) will be presenting the final report of their facilities utilization plan. Their study identifies four alternatives for meeting facilities needs for the city. The costs projected are anticipated to meet needs for a three year window while at the same time looking at the potential needs for a ten year planning horizon. The four options presented have costs associated with them varying from $5.4 million to $11.7 million. Option 3 and 4 include as part of the net cost the sale of the land and building of the current city hall site. Option 4 would have the least risk involved in the sale because it could provide for the flexibility of a longer selling period. There are currently $2.8 million budgeted for projects included in this plan. The funding has not been done, but was included in the forecast for debt service. Additional funding would be necessary for all of the options. That additional funding would be most appropriate from general government sources, i.e. revenues, expenditure reduction, or general debt. I've attached a general discussion of several financing considerations. I've also included three possible scenarios for funding. If you have questions, please call. Facilities Plan Summary of Options Option 1 • Add one floor to existing City Hall • New Utility Customer Service • Renovate Central Fire Station • Move Municipal Court Option 2 • Add two floors to existing City Hall • Add two floors to Central Fire Station • Centralize most operations at current site • May be limited in long-term flexibility Option 3 • Consolidate all operations at new site • Sell current City Hall site - optimistic value $5,285,000 - low side value $1,725,000 • Great long range flexibility $6,633,558 $5,426,960 $13,295,868 Net Cost $7,070,868 to $11,570,868 Option 4 • Renovate current facility • New Building for approximately 30,000 square feet $8,408,509 • Additional 40,000 square feet to previous building $5,800,000 in ten years • Sell current site Net Cost $8,208,509 - Optimistic $6,000,000 to - Low side $2,500,000 $11,708,509 Financing Considerations Possible Sources • Current revenues • Bonds, both General Obligation (G.O.) and Utility Revenue Bonds (U.R.B.) - G.O. bonds must be authorized by voters - U.R.B. probably wouldn't be appropriate for much of the building. • Certificate of Obligation • Lease/Purchase - typically more expensive type of financing Current Resources • $2,000,000 currently budget as part of Utilities CIP (bonds have not been issued) • $200,000 currently budgeted for facilities building (certificates of obligation have not been issued.) • $600,000 currently budgeted for renovation (certificates of obligation have not been issued.) Other Considerations • Each 1 1 of tax rate generates about $150,000 annually. • Each $1,000,000 of debt/lease value would need about $100,000 of annual revenues. Scenario 1 Option 4 selected • New building costs and renovation $8,408,509 • Currently budgeted funds (2,800,000) • Additional funding needed $5,608,509 (Debt issuance or lease/purchase would require annual funds of $560,000 for 15 years) - tax rate equivalent of 3.75¢ Scenario 2 Option 3 selected with current site selling for $5,285,000. • New building costs and site $13,295,868 • Currently budgeted funds (2,800,000) • Land and building sale (5,285,000) • Additional funding needed $5,210,868 (Would require annual funds of $520,000 for 15 years) - tax rate equivalent of 3.4$ Scenario 3 Option 3 selected with current site selling for $1,725,000 minimal amount. • New building costs and site $13,295,868 • Currently budgeted funds (2,800,000) • Land and building sale (1,725,000) • Additional funding needed $8,770,868 (Would require annual funds of $880,000 for 15 years) - tax rate equivalent of 5.8¢ City of College Station Utilization Plan Problem Statements The statement of the problem is the link between problem definition and problem solution. They summarize the essence and uniqueness of the project. Problem statements for this project take the form of solution criteria that the proposed strategic facility plan must meet. The following seven solution criteria were used to evaluate the planning options considered. Accessibility refers to the ease of vehicular and pedestrian access in relationship to the location and the entry sequence to the building. Flexibility is the criterium that measures how well the internal spaces can adapt to changes in demand, staff, uses. Optimum Adjacencies reflects the degree to which departmental relationships are accommodated. Visibility refers to the image and identity the building presents to the citizens externally. Adequacy of available parking to accommodate visitors and employees is another category. Cost evaluates the investment from a long-range perspective. Disruption/Relocation considers the impact construction and/or renovation will have on operations. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 5.1 City of College Station Utilization Plan Option Analysis This section of the document contains a brief description of each of the options analyzed followed by preliminary analysis of total budget requirements and scoring of each option against the criteria established in section 5.0. These options have been developed for the purpose of testing feasibility only. Each represents a logical approach to meeting the space requirements of the City of College Station. However, exact locations of the departments within buildings are not identified, nor is the "test fit" of option 4 intended to be final. More specific designs will be needed in future phases. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 6.1 City of College Station Utilization Plan Budget Analysis The budget analysis is included as part of each option evaluation. The budget items are described here. A. Building Cost: includes all costs of construction within five feet of the building line; all items required by codes (fire extinguishers, cabinets, fire alarm systems, etc.); and, items normally found in buildings regardless of type (drinking fountains). B. Fixed Equipment: includes all equipment items which may be installed before completion of the building and which are part of the construction contract, such as lockers, food service equipment, fixed seating, fixed medical equipment, security equipment, stage equipment, stage lighting, etc. C. Site Development: includes all work required which lies within the site boundary and five feet from the edge of the building, i.e. grading and fill, fencing, electronic perimeter system, roads and parking, utilities, landscape development, athletic fields, walks, site lighting, street furniture, site graphics, on -site sewage treatment plant, unusual foundation conditions. D. Total Construction: this represents the total budget for construction, usually the contract documents' base bid. E. Site Acquisition and/or Demolition: money budgeted for purchasing the project site and/or demolition of existing structures. F. Movable Equipment: this category includes all movable equipment and furniture items, but does not include operational equipment (i.e. microscopes, library books, etc., purchased from operating funds). G. Fees: costs of architectural and engineering services and of consultant services. H. Contingency: a percentage of the total construction cost is included to serve as a planning contingency, bidding contingency and construction reserve (change orders, etc.). J. Administrative Costs: items the owner is responsible for during the planning process, i.e., legal fees, site survey, soil testing, insurance, material testing. K. Total Budget: this represents the total budget required to occupy the new facility and/or renovated areas. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 6: 1A City of College Station Utilization Plan Option 1 Scope Assumes that Fire Station #1 will be vacated. Moves GIS, Planning & Engineering to the space left by the Fire Station #1. Adds one floor to City Hall to decompress existing departmental areas and to allow about 3,600 USF of future expansion capacity. Relocates the Utility Customer Service function to a new facility, thus decentralizing the City Hall Operations. Releases the parking problem at the Police Building and Public Services lot by moving the Municipal Courts to a new location. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 6.2 City of College Station Utilization Plan Option 1 Division/Department Area (USF) Area (GSF) 88% Council Office -City Secretary 1,925 2,188 Administration -City Manager 1,925 2,188 Legal Office 2,750 3,125 Public Relations 1,100 1,250 Finance Administration 825 938 Budget & Evaluation 1,100 1,250 Accounting & Payroll 3,025 3,438 Purchasing 1,100 1,250 Risk Management 825 938 Human Resources 2,475 2,813 MIS 4,675 5,313 Building Inspection 2,475 2,813 Planning & Engineering 7,700 8,750 GIS 1,375 1,563 Utility Customer Services 3,450 3,920 Meter Services 900 1,023 Facility Maintenance 700 795 Print/Mail 1,650 1,875 Energy Management 1,650 1,875 Municipal Court 2,475 3,300 Community Development 2,200 2,500 Council Chambers 1,560 1,773 Training Room 1,025 1,165 Fire Administration 3,850 4,375 EOC 1,510 1,716 Police Department 21,770 24,739 Lincoln Shop 2,700 3,000 Southwood Shop 2,700 3,000 Central Park Shop 2,700 3,000 Public Service Center 6,600 7,500 Sanitation Storage & Forestry 10,000 11,111 Total USF Renovated/Relocated Total GSF New Construction Future Internal Growth Capability New Office Building Total GSF New Industrial Building Total GSF Proposed Location City Hall Central Fire New Same Building (USF) (USF) Construction Location 32,655 12,160 (GSF) 1,925 1,925 2,750 1,100 825 1,100 3,025 1,100 825 2,475 4,675 2,475 7,700 1,375 3,920 1,023 795 1,875 1,875 3,300 2,200 1,560 1,025 3,850 1,510 21,770 3,000 3,000 3,000 6,600 11,111 28,985 12,925 26,900 35,880 3,670 -765 5,289 14,111 6,3 Strategic Options Evaluation Option 1 Score High 10 9 8 7 6 Average 5 4 3 2 1 Poor 0 Scoring Results Chart Evaluation Criteria Optimum Disruption/ Accessibility Flexibility Adjacencies Visibility Perking Relocation Cost 6 5 5 5 6 5 6 6 5 5 5 6 6 5 Cost Accessibility 10 9 e 7 Flexibility Disruption/ Relocation '�i� ' Optimum Adjacencies Parking Visibility 1 0 - 9 e 7 e- 5 4 3 2 1 0 Accessibility Flexibility Optimum Adjacencies Visibility Parking Disruption/ Relocation Cost 6.4 Preliminary Cost Estimate Analysis College Station Utilization Plan -- OPTION 1 City Hall Renovation Total Building Addition USF Total Building Renovation USF a. Building Cost Addition a.1 Building Cost Renovation b. Fixed Equipment c. Site Development Addition of 1 floor 6790 25,865 32,655 $/SF Remarks 85.00 $577,150 50.00 $1,293,250 4% 2.29 $74,816 1.53 $50,000 d. Total Construction Cost 61 $1,995,216 e. f. 9. h. J. Site Acquisition Moveable Equipment Professional Fees Contingencies Administrative Costs 20% 7% 10% 2% $0 $115,430 4.28 $139,665 6.11 $199,522 1.22 $39,904 k. Total Budget Required Central Fire Renovation Existing Fire Admin. USF Total Station USF Total High Bay USF a. Building Cost Station a.1 Building Cost High Bay Area b. Fixed Equipment 4% c. Site Development 0% 73 $2,489,737 3,850 3,450 approximately 4,860 approximately 12,160 $/SF $ $50 for core & shell,$35 for interior Includes sound system for Chambers Ramps, signage, curbs; 2 additional drive -up window lanes for Utility Customer Billing not accomodated. No modifications Remarks 30.00 $103,500 35.00 $170,100 23 $273,600 1.20 $10,944 0.00 $0 No cars added d. Total Construction Cost 34 $284,544 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs $0 20% 4.50 $54,720 7% 1.64 $19,918 No financing, no interest, etc... 15% 3.51 $42,682 2% 0.47 $5,691 k. Total Budget Required 49 $407,555 6.5 Police Building Total Building Renovation USF 2,475 $/SF a. Building Cost Renovation b. Fixed Equipment c. Site Development $ Remarks 30.00 $74,250 Space vacated by Municipal Court 4% 1.20 $2,970 0.00 $0 d. Total Construction Cost 31 $77,220 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 5% 2% 0 2.18 1.56 0.62 $0 $14,850 $5,405 $3,861 $1,544 k. Total Budget Required New Office Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 4% 10% 42 $102,881 19,670 approximately $/SF Remarks 90.00 3.60 9.00 $1,770,300 $70,812 $177,030 d. Total Construction Cost 103 $2,018,142 e. f. g• h. j• Site Acquisition, 1.65 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 20% 7% 15% 2% 2.5 18.00 7.18 15.39 2.05 $180,000 $354,060 $141,270 $302,721 $40,363 k. Total Budget Required New Industrial Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 4% 10% 148 $3,036,556 14,000 approximately $/SF $ Remarks 25.00 $350,000 $10 for shell,$15 for foundation 1.00 2.50 $14,000 $35,000 d. Total Construction Cost 29 $399,000 e. f. g• h. J. Site Acquisition, 1.5 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 2.00 $130,000 $0 5% 1.43 $19,950 10% 2.85 $39,900 2% 0.57 $7,980 k. Total Budget Required 35 $596,830 GRAND TOTAL $6,633,558 6.i City of College Station Utilization Plan Option 2 Scope Assumes that Fire Station #1 will be vacated. Adds two floors to the City Hall building and two to the Central Fire Station thus centralizing all the Operations including Municipal Courts into one complex. Creates flexibility internally, allowing growth of approximately 6,700 USF. Creates a challenge for parking operations and utility customer services drive -through access. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 6.7 City of College Station Utilization Plan Option 2 Division/Department Area (USF) Area (GSF) 88% Council Office -City Secretary 1,925 2,188 Administration -City Manager 1,925 2,188 Legal Office 2,750 3,125 Public Relations 1,100 1,250 Finance Administration 825 938 Budget & Evaluation 1,100 1,250 Accounting & Payroll 3,025 3,438 Purchasing 1,100 1,250 Risk Management 825 938 Human Resources 2,475 2,813 MIS 4,675 5,313 Building Inspection 2,100 2,386 Planning & Engineering 7,700 8,750 GIS 1,375 1,563 Utility Customer Services 8,125 9,233 Meter Services 900 1,023 Facility Maintenance 2,075 2,358 Print/Mail 1,650 1,875 Energy Management 1,650 1,875 Municipal Court 2,475 2,813 Community Devlopment 2,200 2,500 Council Chambers 3,000 3,409 Training Room 1,025 1,165 Fire Administration 3,850 4,375 EOC 1,510 1,716 Police Department 21,770 24,739 Lincoln Shop 2,700 3,000 Southwood Shop 2,700 3,000 Central Park Shop 2,700 3,000 Public Service Center 6,600 7,500 Sanitation Storage & Forestry 10,000 1 1 ,1 1 1 Total USF Occupied Total GSF New Construction Office Subtotal Industrial Subtotal Future Internal Growth Capability Proposed Location New Same City Hall Central Fire Construction Building (USF) (USF) (GSF) Locaction 39,445 20,060 1,925 1 ,925 2,750 1,100 825 1,100 3,025 1,100 825 2,475 4,675 2,100 7,700 1,375 8,125 900 2,075 1,650 1,650 2,475 2,200 3,000 1,025 3,850 1,510 21,770 3,000 3,0001 3,000 6,600' 38,900 20,950 35,880 0 545 -890 Strategic Options Evaluation Option 2 Score High 10 9 8 7 6 Average 5 4 3 2 i Poor 0 Scoring Results Chart - Evaluation Criteria Optimum Disruption/ Accessibility Flexibility Adjacencies Visibility Parking Relocation 6 6 7 6 4 2 7 6 6 Disruption/ Relocation 8 Accessibility to 9 e 7 Cost 6 6 4 2 Flexibility Parking Visibility Optimum Adjacencies Accessibility Flexibility Optimum Visibility Parking Disruption/ Adjacencies Relocation Preliminary Cost Estimate Analysis College Station Utilization Plan -- OPTION 2 City Hall Renovation Total Building Addition USF Total Building Renovation USF a. Building Cost Addition a.1 Building Cost Renovation b. Fixed Equipment c. Site Development 4% Addition of 2 floors 13,580 25,865 39,445 $/SF $ Remarks 85.00 50.00 2.48 1.27 $1,154,300 $1,293,250 $97,902 $50,000 d. Total Construction Cost 66 $2,595,452 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 10% 2% $0 $230,860 4.61 $181,682 6.58 $259,545 1.32 $51,909 k. Total Budget Required 78 $3,319,448 Central Fire Renovation Total Building Addition USF Existing Fire Admin USF Total Station Renovation USF Total High Bay Renovation USF a. Building Cost Station a.1 Building Cost High Bay Area a.2 Building Addition b. Fixed Equipment 4% c. Site Development 0% Addition of 2 floors 7,900 approsimately 3,850 3,450 approximately 4,860 approximately 20,060 $/SF $50 for core & shell,$35 for interior Includes sound system for Chambers Ramps, signage, curbs; 2 additional drive -up window lanes for Utility Customer Billing not accomodated. No modification $ Remarks 30.00 35.00 45.98 $103,500 $170,100 $363,250 39.29 $636,850 1.27 $25,474 0.00 $0 No cars added d. Total Construction Cost e. f. g• h. j• Site Acquisition Moveable Equipment Professional Fees Contingencies Administrative Costs 20% 7% 15% 2% 31 6.35 2.31 4.95 0.66 $662,324 $0 $127,370 $46,363 $99,349 $13,246 k. Total Budget Required 59 $948,652 Police Building Total Building Renovation USF 2,475 $/SF a. Building Cost Renovation b. Fixed Equipment c. Site Development $ Remarks 30.00 $74,250 Space vacated by Municipal Court 4% 1.20 $2,970 0.00 $0 d. Total Construction Cost 31 $77,220 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 5% 2% 0 2.18 1.56 0.62 $0 $14,850 $5,405 $3,861 $1,544 k. Total Budget Required New Office Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 42 0 $/SF $102,881 $ Remarks 0.00 4% #DIV/0! 10% #DIV/0! $0 $0 $0 d. Total Construction Cost #DIV/0! $0 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 15% 2% #DIV/0! #DIV/0! #DIV/0! #DIV/0! $0 $0 $0 $0 k. Total Budget Required New Industrial Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 4% 10% #DIV/0! 14,000 approximately $/SF $0 $ Remarks 25.00 $350,000 $10 for shell,$15 for foundation 1.00 2.50 $14,000 $35,000 d. Total Construction Cost 29 $399,000 e. f. g• h. j• Site Acquisition, 1.5 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 5% 10% 2% 2.00 $130,000 $0 1.43 $19,950 2.85 $39,900 0.57 $7,980 k. Total Budget Required 35 $596,830 GRAND TOTAL $4,967,810 Page 2 of 2 i City of College Station Utilization Plan Option 3 Scope Consolidates all Operations into a new complex at a single location. Provides the opportunity to create a long-range master plan that relocates Operations in phases. Considers the sale of prime property presently occupied by City Hall. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Option 3 Division/Department Proposed Location City New Hall Central Construction Same Building (USF) Fire (USF) (GSF) Location Area (USF) Area (GSF) 25,865 12,160 88% Council Office -City Secretary Administration -City Manager Legal Office Public Relations Finance Administration Budget & Evaluation Accounting & Payroll Purchasing Risk Management 1,925 1,925 2,750 1,100 825 1,100 3,025 1,100 825 2,188 2,188 3,125 1,250 938 1,250 3,438 1,250 938 Human Resources 2,475 2,813 MIS 4,675 5,313 Building Inspection 2,100 2,386 Planning & Engineering GIS 7,700 1,375 8,750 1,563 Utility Customer Services Meter Services 8,125 900 9,233 1,023 Facility Maintenance 2,075 2,358 Print/Mail 1,650 1,875 Energy Management 1,650 1,875 Municipal Court 2,475 2,813 Community Development 2,200 2,500 Council Chambers 3,000 3,409 Training Room 1,025 1,165 Fire Administration EOC 3,850 1,510 4,375 1,716 Police Department 21,770 24,739 Lincoln Shop Southwood Shop Central Park Shop 2,700 2,700 2,700 3,000 3,000 3,000 Public Service Center 6,600 7,500 Sanitation Storage & Forestry 10,000 11,111 2,188 2,188 3,125 1,250 938 1,250 3,438 1,250 938 2,813 5,313 2,386 8,750 1,563 9,233 1,023 2,358 1,875 1,875 2,813 2,500 3,409 1,165 4,375 1,716 21,770 3,000 3,000 3,000 6,600 Total USF Occupied Total GSF New Construction Office Subtotal Industrial Subtotal Future Internal Growth Capability 34,370 83,838 69,727 14,111 25,865 12,160 6./3 Strategic Options Evaluation Option 3 Score High 10 9 8 7 6 Average 5 4 3 2 1 Poor 0 Scoring Results Chart Evaluation Criteria Optimum Disruption/ Accessibility Flexibility Adjacencies Visibility Parking Relocation Cost 9 9 9 9 9 8 6 9 9 9 9 Accessibility 10 9 8 Cost Flexibility 9 8 6 Disruption/ Relocation Parking Visibility Optimum Adjacencies Accessibility Flexibility Optimum Visibility Perking Disruption/ Cost Adjacencies Relocation 6./0 Preliminary Cost Estimate Analysis College Station Utilization Plan -- OPTION 3 City Hall Renovation Total Building Renovation USF a. Building Cost Addition a.1 Building Cost Renovation b. Fixed Equipment c. Site Development 25,865 25,865 $ISF $ Remarks 0.00 0.00 0.00 0.00 $0 $0 $0 $0 d. Total Construction Cost 0 $0 e. f. g• h. j• Site Acquisition Moveable Equipment Professional Fees Contingencies Administrative Costs ($3,500,000) Residual value of building. 20% 0.00 $0 7% 0.00 $0 10% 0.00 $0 2% 0.00 $0 k. Total Budget Required Central Fire Renovation Existing Fire Admin USF Total Station USF Total High Bay USF a. Building Cost Station a.1 Building Cost High Bay Area a.2 Building Addition b. Fixed Equipment c. Site Development 4% 0% 0 ($3,500,000) 3,850 3,450 approximately 4,860 approximately 12,160 $/SF $ Remarks 0.00 0.00 0.00 0.00 0.00 0.00 $0 $0 $0 $0 $0 $0 d. Total Construction Cost 0 $0 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs ($1,725,000) Residual value of building. 20% 0.00 $0 7% 0.00 $0 15% 0.00 $0 2% 0.00 $0 k. Total Budget Required 0 ($1,725,000) 6 is Police Building Total Building Renovation USF 2,475 $/SF a. Building Cost Renovation b. Fixed Equipment c. Site Development $ Remarks 30.00 $74,250 Space vacated by Municipal Court 4% 1.20 $2,970 0.00 $0 d. Total Construction Cost 31 $77,220 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 5% 2% 0 2.18 1.56 0.62 $0 $14,850 $5,405 $3,861 $1,544 k. Total Budget Required New Office Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 4% 10% 42 $102,881 69,900 $/SF $ Remarks 90.00 3.60 9.00 $6,291,000 $251,640 $629,100 d. Total Construction Cost 103 $7,171,740 e. f. 9. h. j• Site Acquisition, 10.14 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 20% 7% 15% 2% 18.00 7.18 15.39 2.05 $1,400,000 $1,258,200 $502,022 $1,075,761 $143,435 k. Total Budget Required New Industrial Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 4% 10% 145 $11,551,158 14,000 approximately $/SF $ Remarks 25.00 $350,000 $10 for shell,$15 for foundation 1.00 2.50 $14,000 $35,000 d. Total Construction Cost 29 $399,000 e. f. 9. h. J. Site Acquisition, 2.0 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 5% 10% 2% 2.00 1.43 2.85 0.57 $175,000 $0 $19,950 $39,900 $7,980 k. Total Budget Required 35 $641,830 GRAND TOTAL $7,070,868 City of College Station Utilization Plan Option 4 Scope Creates Phase One of a long-range master plan that will consolidate all Operations. A. Relocates the Utility Customer Service and Development Services functions to a new facility. B. Minimizes the renovation at the City Hall location since the administrative departments will remain there for a period of approximately three years. C. Assumes that the Fire Station #1 will vacate its present location, however, does not renovate the left over space minimizing investment on property which will be sold. D. Retains the Municipal Court at its present location for the next three years and then moves it to the new location. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 4.11 City of College Station Utilization Plan Option 4 Division/Department Proposed Location New City Hall Central Construction Same Building (USF) Fire (USF) (GSF) (USF) Area (USF) Area (GSF) 25,865 12,160 Council Office -City Secretary 1,925 88% 2,188 Administration -City Manager 1,925 2,188 Legal Office 2,750 3,125 Public Relations 1,100 1,250 Finance Administration 825 938 Budget & Evaluation 1,100 1,250 Accounting & Payroll 3,025 3,438 Purchasing 1,100 1,250 Risk Management 825 938 Human Resources 2,475 2,813 MIS 4,675 5,313 Building Inspection 2,100 2,386 Planning & Engineering 7,700 8,750 GIS 1,375 1,563 Utility Customer Services 8,125 9,233 Meter Services 900 1,023 Facility Maintenance 2,075 2,358 Print/Mail 1,650 1,875 Energy Management 1,650 1,875 Municipal Court 2,475 3,300 Community Development 2,200 2,750 Council Chambers 1,560 1,773 Training Room 1,025 1,165 Fire Administration 3,850 1,510 4,375 1,716 BCC Police Department 21,770 24,739 Lincoln Shop 2,700 3,000 Southwood Shop 2,700 3,000 Central Park Shop 2,700 3,000 Public Service Center 6,600 7,500 Sanitation Storage & Forestry 10,000 11,111 Total USF Occupied Total GSF of New Construction Office Subtotal Industrial Subtotal Future Internal Growth Capacity 1,925 1,925 2,750 1,100 825 1,100 3,025 1,100 825 2,475 4,675 2,386 8,750 1,563 9,233 1,023 2,358 1,875 1,875 2,475 2,200 1,560 1,165 3,850 1,510 21,770 3,000 3,000 3,000 6,600 25,485 38,355 44,338 30,227 380 8,310 6,0 Strategic Options Evaluation Recommended Option Score High 10 9 8 7 6 Average 5 4 3 2 1 Poor 0 Scoring Results Chart Evaluation Criteria Optimum Disruption/ Accessibility Flexibility Adjacencies Visibility Parking Relocation Cost 9 9 9 9 9 7 9 9 9 9 9 9 9 7 Cost Disruption/ Relocation Parking Accessibility 10 9 Flexibility Visibility Optimum Adjacencies 10 9 6 7 6 6 4 3 2 1 0 Accessibility Flexibility Optimum Visibility Parking Disruption/ Cost Adjacencies Relocation Page 1 City of College Station Utilization Plan Based on the preceding analysis, this has been identified as the preferred alternative for the City of College Station to pursue. The following "Stack and Block" diagrams present a test fit of the departments identified for location in the existing facilities. Prepared by HOK Consulting March 1995 Project Code: 94-317-20 Departmental Legend 000 T \ 2 City Council Office City Manager Office Community Development Human Resources Second Floor Public Relations Z ƒ / Risk Management 1 ��/ d First Floor 19,075 USF 26,835 GSF Fire Station #1 Depai Entental Legend 0 1,510 L1SF 2158 GSF 0 6.2 Departmental Legend o 41 o » .i BREAK AREA 0 _ tt J O 0 Preliminary Cost Estimate Analysis College Station Utilization Plan -- OPTION 4 City Hall Renovation Total Building Renovation USF a. Building Cost Renovation b. Fixed Equipment c. Site Development 25,865 $/SF $ Remarks 50.00 $1,293,250 4% 2.00 $51,730 Includes sound system for Chambers 1.93 $50,000 Ramps, signage, curbs... d. Total Construction Cost 54 $1,394,980 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 10% 2% $0 $258,650 3.78 $97,649 5.39 $139,498 1.08 $27,900 k. Total Budget Required Central Fire Renovation Existing Fire Admin USF Vacated Fire Station Space USF Vacated High Bay Space USF a. Building Cost Station b. Fixed Equipment c. Site Development 74 $1,918,676 3,850 3,450 approximately 4,860 approximately 12,160 $/SF No modification No modification No modification Remarks 0.00 4% 0.00 0.00 $0 $0 $0 d. Total Construction Cost $0 e. Site Acquisition f. Moveable Equipment g. Professional Fees h. Contingencies j. Administrative Costs 20% 7% 15% 2% 0.00 0.00 0.00 0.00 $0 $0 $0 $0 k. Total Budget Required 0 $0 Police Building Total Building Renovation USF 2,475 $/SF a. Building Cost Renovation b. Fixed Equipment c. Site Development $ Remarks 30.00 $74,250 Space vacated by Municipal Court 4% 1.20 $2,970 0.00 $0 d. Total Construction Cost 31 $77,220 e. f. g. h. j. Site Acquisition Moveable Equipment Professional Fees Contingencies Administrative Costs 20% 7% 5% 2% 0 2.18 1.56 0.62 $0 $14,850 $5,405 $3,861 $1,544 k. Total Budget Required New Office Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 4% 10% 42 $102,881 30,230 approximately $/SF $ Remarks 90.00 3.60 9.00 $2,720,700 $108,828 $272,070 d. Total Construction Cost 103 $3,101,598 e. f. 9. h. J• Site Acquisition, 10.14 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 20% 7% 15% 2% 18.00 7.18 15.39 2.05 $1,400,000 $544,140 $217,112 $465,240 $62,032 k. Total Budget Required New Industrial Type Construction Total Building GSF a. Building Cost b. Fixed Equipment c. Site Development 145 $5,790,122 14,000 approximately $/SF $ Remarks 25.00 $350,000 $10 for shell,$15 for foundation 4% 1.00 $14,000 10% 2.50 $35,000 d. Total Construction Cost 29 $399,000 e. f. g. h. J• Site Acquisition, 1.5 Acres Moveable Equipment Professional Fees Contingencies Administrative Costs 2.00 $130,000 $0 5% 1.43 $19,950 10% 2.85 $39,900 2% 0.57 $7,980 k. Total Budget Required 35 $596,830 GRAND TOTAL $8,408,509 City of College Station Utilization_Plan Appendix Meeting Attendance March 9,1995 Executive Committee 8:30 a.m. Tim Terry, HOK Consulting Sofia Fonseca, HOK Consulting Glenn Schroeder, Exec. Dir. F&HR Roxanne Nemcik, Legal Tom Brymer Linda Piwonika John Woody, Operations Group 214.739.6688 713.552.2375 409.764.3553 409.764.3507 409.764.3485 409.764.3485 409.764-3689 March 9,1995 1:30 p.m. Public Works Mark Smith, Dir. Public Services Tim Terry, HOK Consulting Sofia Fonseca, HOK Consulting 409.764.3692 214,739.6688 713.552.2375 Meeting Interviews March 8,1995 8:00 a.m. Finance - HR - Municipal Court Tim Terry, HOK Consulting Sofia Fonseca, HOK Consulting Charles Cryan, CS 214.739.6688 713.552.2375 409.764.1979 9:00 a.m. Management Services Bruce Albright Tim Terry, HOK Consulting Sofia Fonseca, HOK Consulting 409.764.3523 214.739.6688 713.552.2375 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Parks 10 a.m. Steve Beachy, Dir. Parks Tim Terry, HOK Consulting Sofia Fonseca, HOK Consulting 409.764.3413 214.739.6688 713.552.2375 Development Services 11:00 a.m. Elrey Ash, Dir. E.P. Tim Terry, HOK Consulting Sofia Fonseca, HOK Consulting 409.764.3570 214.739.6688 713.552.2375 Fire 1:00 p.m. Bill Kennedy 409.764.3705 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 City of College Station Utilization Plan Issues What are the City's goals? What is the budget? Answered by each department and, included in the Facts Section. $2,000,000 Utilities $ 200,000 Facilities $ 600,000 Renovation Is the Conference Center part of this study? No Where are the utilities' drive-through's located? City Hall Will the majority of services now housed at the City Hall complex remain at that site? Not necessarily. Which parts of the building will be public? See each department within Facts Section. Is the Community Development Office part of the study? No, but it was included during the squa.tters' week for efficiency purposes although it's outside of scope Are the 25 admin., located in a separate building at Central Park, and the recreation staff part of the study? No. What parts of the building will be semi-public or private? See Facts Section. When do we move up 2 floors at the Police Building? If the Police department is consolidated into a centralized location as part of the long- range Master Plan, going up does not seem necessary at this location. Will there be other substations for the police? Possibly in the future. How many parking units exist today? A total of 206 spaces. East Lots 145 spaces South Lot 47 Fire Station 14 Prepared by HOK Consulting March 1995 Project Code: 94-317-20 7.3 City of College Station Strategic Facilities Planning Proposed "Squatters" Schedule LEGEND Ell All Participants ElDepartment or Group Optional Meetings Tuesday 3/7/95 Wednesday 3/8 Thursday 3/9 Friday 3/10 Saturday 3/11 8:00 HOK Set-up Time Division Manager Interview 5 Program Review Project Steering Commitee 9:00 Initiation Meeting & Goal Setting Division Manager Interview 6 HOK Work Session Option 10:00 Space Needs & p Executive Commitees Division Manager Interview 7 H HOK Work Session Program Development & Analysis Development & Analysis 11:00 Division interview Kick -Division off Manager Interview 8 :w/2irFA.j, Division Manager interview 1 HOK Work Session Summarize Program Data for Review and Approval HOK Work Session Option Development & Analysis Option Review & Selection of Preferred Direction 2:00 Division Manager Interview 2 Project Steering Commitee 3:00 Division Manager Interview 3 Presentation of, Preferred Direction 4:00 Division Manager Interview 4 ---- Progress Review I Steering Commitee I ----J Clean up & Travel Prepared by HOK Printed 3/16/95 1,4 City of College Station, Texas SPACE UTILIZATION ANALYSIS Proposed PROJECT SCHEDULE Information Collection Weeks 1 and 2 Inventory existing People, Facilities, and Projects. Goal Setting Week 3 Meet with client and state the project goals. Prepare and distribute questionnaire. Information Analysis Week 4 City representatives complete and return questionnaires. Tabulate and analyze inventory of People, Facilities, and Projects. Week 5 Document data received from questionnaires. Prepare for on -site interviews. O n -Site Interviews "Squatters" Week 6 Validate planning criteria. Prepare planning strategies. Test strategies with Block plans. Documentation Week 7 Prepare and distribute draft planning document for client review. Week 8 Incorporate client comments and publish final planning recommendations. Hellmuth, Obata & Kassabaum, Inc. January 20, 1995 City of College Station Utilization Plan Division/Department General Government Administration -City Manager's Off. City Manager Assistant City Manager Executive Director Executive Assistant Assistant to CM Staff Assistant Secretary Legal Office City Attorney Sr. Asst. Atty. Asst. Attys. Legal Assts. Secretary City Secretary Council Office Major City Secretary Assistant City Secretary Secretary Secretary Staff Assistant Record Clerk 1,995 1,998 2.005 PS TS SS Total PS TS SS Total PS TS SS Thal 18 2 0 20 23 1 0 24 26 1 0 27 7 7 7 7 7 7 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 1 8 9 1 10 12 1 13 1 1 1 1 1 1 3 4 6 2 3 4 1 1 1 4 1 5 7 7 7 7 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Page 1 City of College Station Utilization Plan Division/Department Fiscal & Human Resources Budget & Evaluation Accounting/Payroll Purchasing Human Resources Director of HR Assist. Dir. of HR Personnel Analyst Sr. Secretary Pt. Time Sec./Rec. Emp/Recruit Coord. Benefits Coord. Receptionist Secretary Risk Management Finance Admin. Common Spaces Computer Room Council Chamber Old Training Room Municipal Court Specialty Spaces Court Room Jury & Break Room 1,995 1,998 2,005 PS TS SS Total PS TS SS Total PS TS SS Mal 39 11 2 0 43 11 3 0 51 3 1 4 3 1 4 3 2 5 11 11 14 4 4 6 5 2 7 8 1 9 8 1 9 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 2 3 4 3 3 3 8 9 10 Page 2 City of College Station Utilization Plan Division/Department Economic & Development Services Econ. Developm., Planning and Engin. A. Economic Development Administration Director Staff Assistant Policy Analyst Receptionist Secretary B. Development Services -Planning City Planner Senior Planner Transportation Planner Staff Planner Development Coordinator Planning Tech Transportation Tech Additional Staff Plan Additional Transportation Tech C. Engineering Work In Office City Engineer Assistant City Engineer Staff Engineer Intern Work Out of Office Inspector Building Inspection Work In the Office Bldg. Official Code Ent. Coord. Plans Examiner Clerk Work Out of the Office Bldg. Inspectors Bldg. Technicians G.I.S GIS Coordinator Mapping Technicians Graphics Spec Community Development 1,995 1.998 2,005 PS TS SS Total PS TS SS Total PS TS SS Mal 39 5 0 44 46 4 0 50 54 5 0 59 19 4 23 24 4 28 29 5 34 5 5 7 7 8 8 1 1 1 1 1 1 1 1 1 1 2 2 1 2 3 7. 7 8 8 9 9 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 4 11 9 4 13 12 5 17 9 9 12 1 1 1 1 1 1 3 3 5 4 4 5 2 "2 4 4 5 5 9 9 9 9 9 9 4 4 4 1 1 1 1 1 1 1 1 1 1 1 1 5 5 5 4 4 5 4 5 1 1 1 4 1 5 5 5 7 7 1 1 1 1 1 2 2 2 2 1 1 2 7 7 8 8 9 9 Page 3 7.0 City of College Station Utilization Plan Division/Department Management Services Group M.I.S Information Service Mgr. Micro Specialist I Micro Specialist II Computer Operator System Analysts: `Finance & Courts 'Public Safety 'Network Analyst 'CIS Analyst *GIS/Util Map analyst *Imaging Analyst Receptionist Imaging Clerks Public Relations PR & Mktg Mgr. PR Assistant Cable Mgr. A/V PR Secretary Utility Customer Service Office Manager Staff Assistant Secretary Customer Service Sup Customer Service Rep Senior Customer Rep 1,995 1,998 PS TS SS Total PS TS SS Total PS TS SS Thal 59 2 0 61 71 1 0 72 77 0 2 79 13 1 14 17 17 16 2 18 1 1 1 1 1 1 2 3 3 1 1 1 1 1 1 2 2 2 1 1 1 3 3 3 1 1 1 1 1 1 1 1 1 2 2 2 3 1 4 5 5 1 1 1 1 1 1 1 1 1 1 1 22 22 23 23 24 24 1 1 1 1 1 1 1 1 1 1 1 1 15 16 17 3 3 3 Page 4 7.9 City of College Station Utilization Plan Division/Department Meter Services Staff Out of Office Meter Reader Sr. Meter Reader Service Technician Staff In the Office Reading Coordinator Supervisor Energy Management Energy Auditor Assist. Director Sr. Secretary Receptionist 1,995 PS TS SS 8 4 2 1 1 4 2 1 Facility Maintenance 6 Supervisor 1 Service Technicians 5 Print/Mall 4 1 Printing Coordinator 1 Printing Assistant 1 Micrographics/Mail Specialist 1 Mail Clerk 1 Temp.Printer 1 Total 1,998 PS TS SS Total 8 9 6 4 1 2 2 1 1 4 6 3 1 1 1 6 7 1 6 5 6 1 1 1 2 1 2,005 PS TS SS 9 11 7 5 1 3 2 1 1 6 7 4 1 1 1 7 8 1 7 6 6 1 1 1 2 1 11 9 2 7 8 6 Page 5 7.10 City of College Station Utilization Plan Division/Department Fire Department Central Fire Administration Chief Training Chief Assistant Training Construction Lieutenant Public Education Lieutenant Existing Construction Lieu Assistant Chief Mgmt. Svcs. MIS Analyst Fire Marshall Assistant Chief Operations Part-time Services Secretaries Admin Assistants 1,995 1.998 PS TS SS Total PS TS SS Total PS TS SS Mal 14 1 0 15 14 1 0 15 16 1 0 17 14 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 15 14 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 15 16 1 1 2 1 1 1 1 1 1 1 1 3 1 1 1 17 Page 6 City of College Station Utilization Plan Division/Department Public Services Department Public Service Center Staff In -Building Most of the Time Director Assist. Dir. Street Superintendant Intern Staff Assist. Receptionist Customer Clerk Secretary Service Sys. Analyst Fleet Superv. Shop Foreman Mechanic II Mechanic I Welder/Mech Asst. Buyer Parts Clerk Out of the Building Most of the Time Street Foreman Heavy Equipment Operator III Equipment Operator II Sr. P.S. Worker P.S. Worker Truck Driver I Truck Driver II Signs Supervisor Signs Workers Sanitation Superv. Recycling Coord. Route Mgr. Sr. Route Mgr. Sanitation Inspector Sanitation Foreman Container Coord. 1,995 1,998 2.005 PS TS SS Total PS TS SS Total PS TS SS Ma 70 2 0 72 79 1 0 80 98 2 0 100 19 2 21 23 1 24 29 2 31 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 3 4 1 1 2 1• 1 1 1 1 1 1 1 1 3 4 5 3 4 5 1 1 2 1 1 1 1 1 1 1 51 0 51 56 0 56 69 0 69 2 2 3 2 2 3 11 12 14 4 5 6 3 3 4 3 3 4 5 6 6 1 1 1 1 1 2 1 1 1 1 1 1 6 7 8 7 8 9 1 1 2 2 2 3 1 1 2 Page 7 7.t2 City of College Station Utilization Plan Division/Department Police Department Staff In the Office Chief Major Lieutenant Staff Assistant Sr. Secretary Secretary Rec. Supvr. Rec. Tech. P/E Tech. Comm. Mgr. Comm. Supvr. Comm. Op.11 Comm. Op.l PSO Out of the Office Sergeant Master Officer Senior Officer Police Officer ACO Park Attnd School Guard Specialty Space Evidence Property Weapons Exercise Lockers-M Lockers-W Briefing Debriefing Jail 1,995 1.998 PS TS SS Total PS TS SS Total PS TS SS Mai 36 11 78 125 38 0 88 126 46 0 108 154 17 27 44 19 33 52 21 41 62 1 1 1 2 2 2 4 3 4 3 4 3 1 1 1 1 1 1 1 1 2 1 1 1 4 6 6 1 1 2 1 1 1 3 3 3 5 10 18 21 6 9 14 19 11 51 81 19 55 74 25 67 92 4 7 4 7 4 7 5 5 8 7 48 60 2 30 2 1 1 1 10 14 20 Page 8 7.13 CCS CHK.Space & Staffing Proj. City of College Station Utilization Plan Division/Department Parks & Recreation Parks Operations Parks Operations Sup. Parks Operations Sup. Crew Leader Light Equipment Operator Ground Worker Seasonal Groundworker Forestry Division Forestry Superintendant Forestry Supervisor Forestry Crew Leader Horticulture Crew Leader Irrigation Spec Forestry/Horticulture Crewmember Cemetery Section Cemetery Worker 1,995 1,998 2.005 PS TS SS Total PS TS SS Total PS TS SS Waal 37 24 0 61 48 32 0 80 56 32 0 88 25 24 49 33 32 65 37 32 69 1 1 1 3 4 4 6 8 8 6 8 8 9 12 16 24 32 32 12 12 15 15 19 19 1 1 1 1 1 1 1 2 2 1 1 2 1 1 2 4 6 8 1 1 1 2 2 2 Page 9 7.14-