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01/14/2021 - Regular Agenda Packet - City CouncilCollege Station, TX Meeting Agenda City Council Regular - Amended Internet: https://zoom.us/j/98293900006 Phone: 888 475 4499 And Webinar ID: 982 9390 0006 January 14, 2021 6:00 PM 1101 Texas Ave, College Station,  TX 77840 College Station, TX Page 1 *The City uses a third­party vendor to help host the meeting and if the call­in number is not functioning access will be through the internet link only.  1.Call to Order, Pledge of Allegiance, Invocation, Consider Absence Request. Speaker Protocol: An individual who wishes to address the City Council regarding any item on the  Regular Agenda shall register with the City Secretary prior to 2 p.m. on the day of the meeting.  Individuals  must  register  to  speak  or  provide  written  comments  at  https://forms.cstx.gov/Forms/CSCouncil  or  provide  a  name  and  phone  number  by  calling  979­764­3500. Upon being called to speak an individual must state their name and city of residence,  including the state of residence if the city is located out of state. Speakers are encouraged to identify  their College Station neighborhood or geographic location. Each speaker’s remarks are limited to  three (3) minutes. Any speaker addressing the Council through the use of a translator may speak for  six  (6)  minutes.  At  the  (3)  minute  mark  the  City  Secretary  will  announce  that  the  speaker  must  conclude their remarks.  2.Presentation Presentation to the Planning and Development Services Department in recognition of receiving the  Planning  Excellence  award  from  the  Texas  Chapter  of  the  American  Planning  Association,  recognizing a commitment to professional planning.  3.Hear Visitors During Hear Visitors an individual may address the City Council on any item which does not appear  on the posted agenda. The City Council will listen and receive the information presented by the  speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational  concern shall be directed to the City Manager.  4.Consent Agenda During the Consent Agenda an individual may address the City Council on any Consent Agenda  Item.  Presentation,  discussion,  and  possible  action  on  consent  agenda  items  which  consists  of  ministerial  or  "housekeeping"  items  required  by  law.  Items  may  be  removed  from  the  consent  agenda by majority vote of the Council.  Page 1 of 336  City Council Regular Page 2 January 14, 2021 4.1.Presentation, discussion, and possible action of minutes for: • December 10, 2020 Workshop Meeting • December 10, 2020 Regular Meeting • December 29, 2020 Special Meeting   Sponsors:Tanya Smith   Attachments:1.WKSHP121020 DRAFT Minutes 2.RM121020 DRAFT Minutes 3.SM122920 DRAFT Minutes 4.2.Presentation, discussion, and possible action on approving annual purchases of auto parts,  shop equipment and services from NAPA Auto Parts (College Station, TX) through the  Purchasing Solutions Alliance (PSA Contract 20­201) in the annual not­to­exceed amount of  $150,000.  Sponsors:Mary Ellen Leonard  Attachments:1.Award_Letter_NAPA 4.3.Presentation, discussion, and possible action on a cooperative purchasing interlocal agreement  with the City of Midlothian.       Sponsors:Mary Ellen Leonard  Attachments:1.Purchasing ILA Midlothian 12.3.20 4.4.Presentation, discussion, and possible action on approving an annual blanket purchase order  for the purchase of repair parts and repair labor for fire trucks from Siddons­Martin Emergency  Group through the BuyBoard Purchasing Cooperative (Contract 571­18) Estimated annual  expenditure:  $150,000.  Sponsors:Mary Ellen Leonard  Attachments:1.BuyBoard 571­18 Siddons Martin Emergency Group 4.5.Presentation, discussion, and possible action on approving an annual blanket purchase order  for the purchase of repair parts and repair labor for fire trucks from Lonestar Freightliner Group,  LLC through the BuyBoard Purchasing Cooperative (Contract 601­19) Estimated annual  expenditure:  $180,000.  Sponsors:Mary Ellen Leonard  Attachments:1.BuyBoard 601­19 Lonestar Freightliner Group 4.6.Presentation, discussion, and possible action on approving annual tire purchases and retread  services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative (Contract  553­18) in the annual not­to­exceed amount of $300,000.  Sponsors:Mary Ellen Leonard  Attachments:1.BuyBoard 553­18 Southern Tire Mart 4.7.Presentation, discussion, and possible action regarding the renewal of an existing contract  between the City of College Station and Xpedient Mail in the amount of $210,000.    Sponsors:Mary Ellen Leonard  Attachments:1.20300200R1 Renewal Acceptance Page 2 of 336  City Council Regular Page 3 January 14, 2021 4.8.Presentation, discussion, and possible action regarding an ordinance temporarily amending  Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules,” Section 38­1013 “Traffic  Schedule XIII, Temporary Speed Limits,” amending the posted speed limit on FM 2818 for the  FM 2818 widening project.     Sponsors:Emily Fisher  Attachments:1.FM 2818 1 CH 38 Temp Speed Limit Ord 2.FM 2818 Interim Speed Limit 4.9.Presentation, discussion, and possible action regarding a professional services contract with  Freese and Nichols, Inc. in the amount of $1,933,920 for the final design of the Carters Creek  Wastewater Treatment Plant Diversion Lift Station and Force Main project.  Sponsors:Emily Fisher  Attachments:1.Location Map 4.10.Presentation, discussion, and possible action on a Construction Contract with Elliott  Construction in the amount of $5,055,913, for construction of the Woodson Village  Rehabilitation Project, a Resolution Declaring Intention to Reimburse Certain Expenditures with  Proceeds from Debt, and the rejection of Bid 20­030.  Sponsors:Emily Fisher   Attachments:1.Woodson Village Rehab Project Map 2.WA1957431 and WW1957430 DRR 3.20­030 Tab 4.21­004 Tab 4.11.Presentation, discussion, and possible action on the purchase of a single “145kV S &C Mark V  Circuit Switcher”, to Priester Mell & Nicholson, Inc. The Mark V Circuit Switcher will be  maintained in electrical inventory and expensed when necessary.  The total purchase is for an  amount not to exceed $130,353.  Sponsors:Mary Ellen Leonard  Attachments:1.21­015 145kV S C Mark V Circuit Switcher Bid Award 4.12.Presentation, discussion, and possible action on a contract change order in the amount of  $148,223.75 with Techline Inc for Pad Mounted Solid Di­Electric Switchgears.  Sponsors:Mary Ellen Leonard  Attachments:1.18300368R2 TECHLINE INC Executed 4.13.Presentation, discussion, and possible action regarding Change Order No. 1 deducting  $100,000 from the Construction Contract with CF McDonald Electric, Inc. to install previously  purchased VFD at Dowling Road Pump Station.  Sponsors:Gary Mechler  Attachments:1.Change Order No. 1 4.14.Presentation, discussion, and possible action regarding the approval of an annual blanket order  for the purchase of Cement Treated Base and Type D Grade 1 Cement Treated Recycled  Crushed Concrete Base with Brazos Paving, Inc. for an amount not to exceed $668,000.  Sponsors:Donald Harmon  Attachments:1.21­007 BID TABULATION cc Page 3 of 336  City Council Regular Page 4 January 14, 2021 4.15.Presentation, discussion, and possible action of an ordinance amending Chapter 38, “Traffic  and Vehicles,” Article VI “Traffic Schedules,” Section 38­1014 “Traffic Schedule XIV, No  Parking Here to Corner and No Parking at Any Time", removing parking along Fall Circle.    Sponsors:Troy Rother  Attachments:1.Fall Circle proposed parking removal 2.12. CH 38 No Parking Ord FORM_FALL CIRCLE 4.16.Presentation, discussion, and possible action of an ordinance amending Chapter 38, “Traffic  and Vehicles,” Article VI “Traffic Schedules,” Section 38­1014 “Traffic Schedule XIV, No  Parking Here to Corner and No Parking at Any Time,”  removing parking along Buena Vista Dr,  Lonetree Dr, Estes Park, Black Hawk Ln, and Silverthorne Ln.    Sponsors:Troy Rother   Attachments:1.Summit Crossing No Parking Ordinance 2.01_Summit Crossing proposed parking removal_neighborhood 3.02_Summit Crossing proposed parking removal at Buena Vista entrance 4.03_Summit Crossing proposed parking removal at Lonetree entrance 5.04_Summit Crossing proposed parking removal at the curve 4.17.Presentation, discussion, and possible action regarding a funding agreement with College  Station Independent School District in the amount of $250,000 for the COVID­19 Family  Empowerment Program.  Sponsors:Debbie Eller  Attachments:None 4.18.Presentation, discussion, and possible action on approving a contract for the grant of federal  HOME Community Housing Development Organization (CHDO) Set­Aside funds to Elder­Aid,  Inc. in the amount of $464,000 for the purchase and rehabilitation costs related to the creation  of four affordable rental units located at 3332­3334 Longleaf and 3308­3310 Bluestem.  Sponsors:Debbie Eller   Attachments:1.Attachment A ­ 2021 CHDO Funding Agreement Longleaf Bluestem  Elder Aid 2.Attachment B ­ Location Map    5.Regular Agenda     During the Regular agenda an individual may address the City Council on any Regular Agenda item  including those items not posted for Public Hearing. For those items posted for a Public Hearing, if  the City Council needs additional information from the general public after the Public Hearing is  closed some limited comments may be allowed at the discretion of the Mayor.  5.1.Public Hearing, presentation, discussion, and possible action on Budget Amendment 1  amending Ordinance No. 2020­4206 which will amend the budget for the 2020­2021 Fiscal  Year in the amount of $4,224,326.  Sponsors:Mary Ellen Leonard  Attachments:1.FY21 BA#1 2.FY21 Budget Amendment _1 Ordinance Page 4 of 336  City Council Regular Page 5 January 14, 2021 5.2.Public Hearing, presentation, discussion, and possible action regarding the Annual Review of  the Comprehensive Plan and Unified Development Ordinance (UDO).  Sponsors:Jade Broadnax  Attachments:1.FY2020 Annual Review 5.3.Public Hearing, presentation, discussion, and possible action regarding an ordinance amending  Appendix A, “Unified Development Ordinance,“ Article 4 "Zoning Districts,” Section 4.2 “Official  Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the  zoning district boundary from T Townhouse to PDD Planned Development District on  approximately 5 acres of land generally located at the intersection of Towers Parkway and  Momma Bear Drive.  Sponsors:Rachel Lazo   Attachments:1.Ordinance 2.Background Information 3.Applicant's Supporting Information 4.Vicinity Aerial and Small Area Maps 5.Rezoning Exhibit 6.Concept Plan 5.4.Public Hearing, presentation, discussion and possible action regarding an ordinance amending  Appendix A, “Unified Development Ordinance," Article 4, "Zoning Districts,” Section 4.2 “Official  Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the  zoning district boundary from R­4 Multi­Family to PDD Planned Development District on  approximately 11 acres of land generally located at 3445 Cain Road.  Sponsors:Rachel Lazo   Attachments:1.Ordinance 2.Background Information 3.Applicant Supporting Information 4.Vicinity Aerial and Small Area Maps 5.Rezoning Exhibit 6.Concept Plan 5.5.Presentation, discussion, and possible action regarding a professional services contract with  The Arkitex Studio, Inc. in the amount of $145,175 for the design of the Facilities Maintenance  Relocation project.  Sponsors:Emily Fisher  Attachments:1.21300024 ­­ BW 5.6.Presentation, discussion, and possible action regarding an update on the COVID­19 pandemic  and vaccine distribution.  Sponsors:Brian Piscacek  Attachments:None 5.7.Presentation, discussion, and possible action regarding an ordinance consenting toand  extending the Mayor's renewal of a disaster declaration due to public health emergency.  Sponsors:Jeff Capps  Attachments:1.January 14 Ordinance Renewing Disaster Declaration Page 5 of 336 City Council Regular Page 6 January 14, 2021 5.8.Presentation, discussion, and possible action regarding the appointment of Councilmembers to  boards and commissions. Sponsors:Tanya Smith Attachments:None 5.9.Presentation, discussion, and possible action regarding appointments to the following boards,  committees and commissions:  • Arts Council • Architectural Advisory Committee •Audit Committee • B/CS Library Committee • Bicycle, Pedestrian, and Greenways Advisory Board • Construction Board of Adjustments • Joint Relief Funding Review Committee • Parks and Recreation Board • Planning and Zoning Commission • Zoning Board of Adjustments Sponsors:Tanya Smith Attachments:None 6.Presentation,  discussion, and possible action on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of  specific factual information or the recitation of existing policy may be given. Any deliberation shall be  limited to a proposal to place the subject on an agenda for a subsequent meeting.  7.Adjourn. The City council may adjourn into Executive Session to consider any item listed on the agenda if a  matter is raised that is appropriate for Executive Session discussion.  I certify that the above Notice of Meeting was posted on the website and at College Station City  Hall, 1101 Texas Avenue, College Station, Texas, on January 11, 2021 at 3:45 p.m. This  building  is  wheelchair  accessible.  Persons  with  disabilities  who  plan  to  attend  this meeting    and    who    may    need    accommodations,    auxiliary    aids,    or    services    such    as interpreters,   readers,  or  large  print  are  asked  to  contact  the  City  Secretary’s  Office  at  (979) 764­3541,  TDD   at  1­800­735­2989,  or  email  adaassistance@cstx.gov  at  least  two  business days  prior  to  the   meeting   so   that   appropriate   arrangements   can   be   made.   If   the   City   does  not   receive   notification  at  least  two  business  days  prior  to  the  meeting,  the  City  will  make  a reasonable  attempt to provide the necessary accommodations.  City Secretary Page 6 of 336  City Council Regular Page 7 January 14, 2021 Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant  to  Section  30.07,  Penal  Code  (Trespass  by  License  Holder  with  an  Openly  Carried     Handgun)     A     Person     Licensed     under     Subchapter     H,     Chapter     411,  Government   Code   (Handgun   Licensing   Law),   may   not   enter   this   Property   with   a  Handgun that is Carried Openly."  Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme  a  la  Seccion  30.07 del  codigo  penal  (traspasar  portando  armas  de  mano al    aire   libre   con   licencia),   personas   con   licencia   bajo   del   Sub­Capitulo   H,   Capitulo  411,  Codigo  de  Gobierno  (Ley  de  licencias  de  arma  de  mano),  no  deben  entrar  a  esta  propiedad portando arma de mano al aire libre.” Page 7 of 336 January 14, 2021 Item No. 4.1. Council Minutes Sponsor:Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action of minutes for: • December 10, 2020 Workshop Meeting • December 10, 2020 Regular Meeting • December 29, 2020 Special Meeting Relationship to Strategic Goals: Good Governance Recommendation(s): Approval Summary: N/A Budget & Financial Summary: None Reviewed & Approved by Legal: No Attachments: 1.WKSHP121020 DRAFT Minutes 2.RM121020 DRAFT Minutes 3.SM122920 DRAFT Minutes Page 8 of 336 WKSHP121020 Minutes Page 1 MINUTES OF THE CITY COUNCIL WORKSHOP VIA TELECONFERENCE CITY OF COLLEGE STATION DECEMBER 10, 2020 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Lisa McCracken, Records Management Administrator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Mooney via Teleconference at 3:04 p.m. on Thursday, December 10, 2020, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Employee Recognition, Recognition of Employee of the Year Nominees, and Reception. The following employees were recognized for service: 20 Years of Service Eric Dotson, Michael Garcia, Brenda Godfrey, Brian Henry, Molly Hitchcock, Dan Junek, Richard Keough, Mark McAuliffe, Heather Merkel, Daniel Merkel, Chad Phillips, Kris Powers, Mikel Reed, Paul Schoenfeld, Robert Shumaker Sr., John Simek, Jeffrey Speed, Andrew Throne, and Kenneth Wells. 25 Years of Service Steven Brock, Cecilia Browder, Angela Daugherty, Julia Franz, Daniel Graalum, Michael Kellogg, Christopher Kelly, Howard Lapham, and Arthur Lara. 30 Years of Service Bridgette George, Walter Jones, Brenda Martz, Rodney Sigler, Marshall Wallace, and Gary Watson. Page 9 of 336 WKSHP121020 Minutes Page 2 35 Years of Service Jeffrey Kuykendall and Jesse Quintero Nominees for Employee of the Year were: Caroline Ask, John Christensen, Alyssa Halle-Schramm, Aubrey Nettles, Paula Roberts, James Schroeder, Teresa Smith, Cynthia Sosa, Jeffrey Speed, Joshua Varner, Robert White and Patsy Wiley. The Employee of the Year is Jeffrey Speed, Water Services. 3. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel the College Station City Council convened into Executive Session at 3.23 p.m. on Thursday, December 10, 2020, in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District Court, Brazos County, Texas B.Consultation with attorney to receive legal advice; to wit: Legal advice concerning requirements under the Interlocal Cooperation and Joint Development Agreement between the City of College Station and the City of Bryan related to the Chapter 380 agreement between the City of Bryan, Bryan Commerce & Development, Inc., Bryan/Traditions, LP, and Traditions Acquisition Partnership, LP. C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: City Secretary City Internal Audit City Manager Council Self-Evaluation Executive Session recessed at 6:13 p.m. 4. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. 5. Presentation, possible action and discussion on items listed on the consent agenda. Item 3.4, 3.9, 3.10, and 3.13 was pulled from Consent for clarification. Page 10 of 336 WKSHP121020 Minutes Page 3 (3.4): Jeff Capps, Interim City Manager, explained that the Emergency Management Director may designate an Emergency Management Coordinator who shall serve as assistant to the presiding officer of the political subdivision for emergency management purposes when so designated. Also, the coordinator will update policies and other emergency plans needed throughout the year. (3.9): Mary Ellen Leonard, Director of Finance, explained that these funds are to help facilitate FY21 Bush Library Events. (3.10): Councilmember Cunha, wanted to explain that the increase in the annual contract is to provide the citizens an integrated solution for most payments made to the City and the cost is substantial. (3.13): Troy Rother, Senior Engineer, explained that staff sent out 54 public notices to citizens and posted maps, a PowerPoint presentation, a feedback survey, and staff contact information on the City’s website in lieu of a public meeting regarding the parking removal. 6. Workshop Agenda 6.1 Presentation, discussion, and possible action regarding an update on assistance provided to the community in response to COVID-19. Debbie Eller, Community Service Director, provided an update to City Council regarding assistance provided to the community in response to COVID-19. Assistance Provided – Business CDBG Economic Assistance Grant Program Goal – Assist businesses in retaining job for low-to-moderate income employees Total Amount Awarded: $793,911 CARES Act: $197,507 CDBG: $596,404 46 Small Businesses Public Health Reimbursement Grant Program Goal: Provide reimbursement for expenses incurred related to public health in response to COVID General Funds: $1,668,708.98 32 Small Businesses: $250,976.18 3 Health Care Systems: $1,417,732.80 Brazos Feed It Forward: Goal: Support local restaurants and feed essential employees. General Funds: $40,000.00 Total Raised: $107,000 Meals Provided: 9,741 Restaurants involved: 20 Businesses where staff received meals: 27 Economic Development Bridge Loans: Goal: Support local small businesses with cash until business picks up again BVCOG Administered 3 Businesses Total loans: $68,000 HOT Tax Deferment Page 11 of 336 WKSHP121020 Minutes Page 4 $117,689.72 Assistance Provided – Business/Residents Utility Assistance Residents allowed to make payment arrangements Forgave approximately $400,000 in late fees Forgave approximately $353,000 in reconnection fees Assistance Provided – Residents Court Fines & Fees Waived $91,740 on 242 cases HOME Tenant Based Rental Assistance – Rent Goal: Work to alleviate evictions, support landlords, and reduce stress on families affected by COVID 90 Households received up to 3 months’ rent - $3,000 maximum Total Rent Paid: $207,757 60 Different Landlords Rent & Utility Assistance Through Partners: Catholic Charities: $15,000 - CDBG St. Vincent de Paul: $15,000 - CDBG CSISD: $250,000 – CDBG-CV Project Unity: $124,250 – CDBG-CV Unlimited Potential: $42,490 – CDBG-CV New – Catholic Charities: $140,000 – CDBG/CDBG-CV Pending: Waiver Request to the U. S. Department of Housing and Urban Development – requesting ability to pay City-owned utility bills. Eligible CDBG Activities Eligible CDBG activities may include, but are not limited to assisting low- and moderate- income households affected by COVID-19 with: Rent and utility assistance for up to three months Food assistance Business assistance to retain employees Support other COVID-19 services as needed TDHCA – Texas Rent Assistance Program (TeRAP) Funding for Current Entitlement Communities already implementing rent assistance programs CDBG-CV funds for rent assistance Must include at least 10% for Eviction Diversion Program College Station will receive $150,000 Develop referral from JP’s courts for assistance once eviction has been filed Estimate approximately 21 households 6.2. Presentation, discussion, and possible action on municipally owned internet service options. Sindhu Menon, Director of Information Technologies, stated that this item is a presentation of research on internet services that are municipally owned and provided. She explained that “digital divide” is a term that refers to the gap between demographics and regions that have access to Page 12 of 336 WKSHP121020 Minutes Page 5 modern information and communications technology, and those that do not or have restricted access. This technology can include the telephone, television, personal computers, and the internet. Ms. Menon provided a current assessment of internet connectivity in College Station, review how other cities and counties have enabled broadband options for their residents, and offer a potential framework for alternatives locally. Option 1 City partners with Broadband Carrier to provide services to the underserved and underprivileged citizens Broadband Carrier would fully manage the customer relationship and bill the customer directly City or Carrier would subsidize and pay for the broadband with funding to be determined The Broadband carrier may have subsidized funding available, as well City Partners with Texas DIR for a Coop Contract arrangement for underprivilege and underserved citizens Option 2 City partners with Broadband Carrier and provides services through the City for the underserved and underprivileged citizens City would build a support and sustainability model to provide these services to include support services, installation services, monitoring, etc. City would subsidize and pay for the broadband with funding to be determined There would be one invoice to the City every month Option 3 City partners with a new Broadband Carrier to lay the fiber and provide services to underserved and underprivileged citizens Carrier would support the citizens with installation and support City would subsidize and pay for the broadband with funding to be determined There would be one invoice to the City every month At approximately 7.23 p.m., Mayor Mooney opened the Public Hearing. Craig Regan, College Station, stated that Council needed to ask the question on why there only two or three internet services in College Station. He believes that Council needed to ask what regulations are restricting other internet services from coming to College Station. There being no comments, the Public Hearing was closed at 7:26 p.m. Council directed staff to bring this discussion back to the Council Retreat in January 2021. 6. Council Calendar Council reviewed the calendar. 7. Discussion, review, and possible action regarding the following meetings: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation Page 13 of 336 WKSHP121020 Minutes Page 6 and Benefits Committee, Comprehensive Plan Evaluation Committee, Experience Bryan- College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board.) No discussion needed. 8. Adjournment There being no further business, Mayor Mooney adjourned the Workshop of the College Station City Council at 7:30 p.m. on Thursday, December 10, 2020. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary Page 14 of 336 RM121020 Minutes Page 1 MINUTES OF THE REGULAR CITY COUNCIL MEETING VIA TELECONFERENCE CITY OF COLLEGE STATION DECEMBER 10, 2020 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Jeff Capps, Interim City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Lisa McCracken, Records Management Administrator 1.Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation, consider absence request. With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Mooney via Teleconference at 7:38 p.m. on Thursday, December 10, 2020, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2.Hear Visitors Comments Carrie Morgan, College Station, states that if the City would move to ranked choice voting we could make the December 2020 run-off election the last the citizens pay for. She went on to cite several other states that have moved to ranked choice in the last several years and believes the Council should consider this move. 3.CONSENT AGENDA 3.1. Presentation, possible action, and discussion of minutes for: November 23, 2020 Workshop Meeting November 23, 2020 Regular Meeting Page 15 of 336 RM121020 Minutes Page 2 3.2. Presentation, discussion, and possible action regarding adoption of the 2021 Annual Council Calendar. 3.3 Presentation, discussion, and possible action regarding a Community Development Block Grant funding agreement in the amount of $403,708 with the Brazos Valley Food Bank to implement a new food delivery program for College Station residents affected by COVID-19 called Going the Extra Mile (GotEM). 3.4 Presentation, discussion, and possible action regarding Resolution No. 12-10-20-3.4 appointing Tradd Mills Emergency Management Coordinator. 3.5 Presentation, discussion, and possible action regarding an agreement for the video surveillance phase III project with Shrink Stoppers, LLC dba ASAP Security Services not to exceed $171,816.95. 3.6 Presentation, discussion, and possible action on Cisco Collaboration Flex Plan Enterprise- Wide Calling, Smartnet Renewal Technology Service Contract. 3.7 Presentation, discussion, and possible action regarding an annual purchase agreement for dewatering chemical (polymer) with Fort Bend Services, Inc. not to exceed $115,000. 3.8 Presentation, discussion, and possible action regarding Resolution No. 12-10-20-3.8 Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt relating to capital vehicle purchases. 3.9 Presentation, discussion, and possible action on a funding agreement between the City of College Station and the College Station Noon Lions Club for FY21 in the amount of $16,625. 3.10 Presentation, discussion, and possible action on an amendment to a service contract with Paymentus Corporation for payment processing services to incorporate additional services to be provided to the City and increase the annual estimated contract amount of $1,200,000 to $1,500,000. 3.11 Presentation, discussion, and possible action on Resolution No. 12-10-20-3.11 adopting a modification to the substantial amendment of the 2019 Annual Action Plan to include Substantial Amendment 6 for the addition of $822,034 in CARES Act Community Development Block Grant Funding to the Community Development budget. 3.12 Presentation, discussion, and possible action regarding the approval of a contract extension to the existing janitorial services contract. 3.13 Presentation, discussion, and possible action on Ordinance No. 2020-4227 amending Chapter 38 “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV" by removing parking on a section of Luther Street at Wellborn Road. 3.14 Presentation, discussion, and possible action on the third amendment to the General Service Contract with Emergicon, LLC adding Medicare, Uninsured and Charity Care Reimbursement Services. Page 16 of 336 RM121020 Minutes Page 3 3.15 Presentation, discussion, and possible action on a Construction Contract with CSA Construction, Inc. in the amount of $3,933,727 for construction services for the Carters Creek Wastewater Treatment Plant Centrifuge Improvements Project, Resolution No. 12-10-20-3.15 Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt, and the rejection of Bid No. 20-031. 3.16 Presentation, discussion, and possible action regarding approval of a change order to a professional services contract with Jones & Carter, Inc. in the amount of $90,000 for SCADA programming services for the Carters Creek WWTP Centrifuge Improvements Project. 3.17 Presentation, discussion, and possible action regarding approval of a Real Estate Contract in the amount of $830,000 with Juanita Martinez and Charles William Martinez for the purchase of 4.85 acres of land needed for the future CSNW Electric Substation. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda, except for Consent Agenda Item 3.9. The motion carried unanimously. (3.9) MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Brick, the City Council voted four (4) for and none (0) opposed, with Mayor Mooney and Councilmembers Harvell, and Nichols abstaining, to approve the Consent Agenda Item 3.9 for funding agreement between the City of College Station and the College Station Noon Lions Club for FY21 in the amount of $16,625. The motion carried unanimously. 4.REGULAR AGENDA 4.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2020-4228 amending Appendix A, “Unified Development Ordinance,” Section 11.2, “Defined Terms,” of the Code of Ordinances of the City of College Station, Texas, regarding the definitions of “related” and “family.” Jade Broadnax, Planning and Development Services, stated that the current definitions of “related” and “family” restrict occupancy of a single dwelling unit to no more than four unrelated persons city wide. Persons are considered unrelated if they are beyond the first or second degree of consanguinity (blood relation) or affinity (marriage.) The purpose of this amendment is to address public concern regarding the restrictive nature of these definitions and modernize the ordinance in accordance with legal precedent. The proposed Unified Development Ordinance amendment creates a more permissive definition of “family” that removes language referring to degrees of consanguinity and affinity and clarifies specific familial types. The Planning & Zoning Commission heard this item at their November 19, 2020 meeting and voted 5-0 to recommend approval of the Unified Development Ordinance amendment contingent upon the inclusion of a clarifying statement that a maximum of one family unit would be allowed to share a single dwelling unit, and a restructuring of the definition to ensure it is easily read. At approximately 7:59 p.m., Mayor Mooney opened the Public Hearing. Page 17 of 336 RM121020 Minutes Page 4 Richard Woodward, representative of SCAN, stated that the SCAN is in support of this ordinance regarding the definitions of “related” and “family.” Julie Schultz, College Station, stated that the home builders would not propose the ordinance but per the survey the ordinance restricts the limit of the equal right to renters. There being no comments, the Public Hearing was closed at 8:03 p.m. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Brick, the City Council voted six (6) for and one (1) opposed, with Councilmember Cunha voting against, to adopt Ordinance No. 2020-4228, amending Appendix A, “Unified Development Ordinance,” Section 11.2, “Defined Terms,” of the Code of Ordinances of the City of College Station, Texas, regarding the definitions of “related” and “family.” The motion carried unanimously. 4.2 Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2020-4229 amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to WC Wellborn Commercial on approximately 1.8 acres of land located at 14999 FM 2154. Rachel Lazo, Planning and Development Services, stated that the applicant has requested a rezoning for approximately 1.8 acres of land from R Rural to WC Wellborn Commercial. The subject property is zoned R Rural. Rural uses would not be ideal here due to the size, location, and close proximity of high-classification roads and commercial uses. The size of the tract would allow for one rural, single- family home, which conflicts with the commercial uses projected in the City’s Comprehensive Plan and would not be compatible with the adjacent existing uses. However, the proposed zoning district would allow for limited commercial uses, which would be more appropriate for a tract immediately abutting 3 public streets and a railroad. Due to its proximity FM 2154, the subject property is appropriately placed for WC Wellborn Commercial development. Ms. Lazo explained that the subject property has frontage to three roadways: FM 2154 (Wellborn Road), Victoria Avenue, and Royder Road. FM 2154 is designated as a future 4-lane Major Arterial, Victoria Avenue as a future 2-lane Major Collector, and this portion of Royder Road is not on the City’s Thoroughfare Plan as Royder Road to the south is being realigned to FM 2154. Due to the acreage of the subject property, a traffic impact analysis (TIA) is not required for the rezoning request. The Planning & Zoning Commission heard this item at their November 19, 2020 Regular meeting where they unanimously voted to recommend approval. Staff recommends approval of the rezoning. At approximately 8.20 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:21 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2020- 4229 amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundaries from R Rural to WC Wellborn Commercial on approximately 1.8 acres of land located at 14999 FM 2154. The motion carried unanimously. Page 18 of 336 RM121020 Minutes Page 5 4.3 Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2020-4230 amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from PDD Planned Development District to SC Suburban Commercial on approximately 4.5 acres of land located at 412 William D. Fitch Parkway. Jesse Dimeolo, Planning and Development Services, stated that the applicant is requesting to rezone approximately 4.5 acres of undeveloped land located between William D Fitch Parkway and WS Phillips Parkway. If approved, the change in the zoning district boundaries from PDD Planned Development District with a SC Suburban Commercial base to SC Suburban Commercial would bring new development opportunities to a vacant piece of land which sits near a major arterial in the city. The current PDD zoning only permits a self-storage facility and by removing this limitation it will open up greater marketability for the site. The applicant also stated that they believe the zoning change will allow for better marketability of the property and a better provision for development opportunities that will meet the intent of the requested zoning. The current PDD zoning ordinance completely limits the marketability by restricting the use and layout of buildings on the property. Mr. Dimeolo also explained that the subject property has frontage on three roads, William D. Fitch Parkway, which is designated as a Freeway/Expressway on the City’s Thoroughfare Plan, WS Phillips Parkway, which is a 4 lane Minor Arterial and Barron Cut-Off Road, which is a 2 lane Minor Collector. A traffic impact analysis (TIA) was not required for this rezoning request but may be required in the future for site development if the trip generation from the proposed development warrants an analysis. The Planning & Zoning Commission heard this item at their November 19, 2020 Regular meeting where they unanimously voted to recommend approval. Staff recommends approval of the rezoning. At approximately 8:27 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:29 p.m. MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2020- 4230 amending Appendix A, “Unified Development Ordinance,” Article 4, “Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from PDD Planned Development District to SC Suburban Commercial on approximately 4.5 acres of land located at 412 William D. Fitch Parkway. The motion carried unanimously. 4.4 Presentation, discussion, and possible action regarding the approval of Resolution No. 12- 10-20-4.4 requiring landscaping on City capital projects for major collector and arterial roadways. Donald Harmon, Public Works Director, stated that this item is a continuation of the presentation and discussion in the October 8, 2020, City Council meeting concerning landscaping. City Council had requested a presentation on landscaping for City-owned major collector and arterial roadways. During that presentation, an example was provided that demonstrated budgeting landscaping as a percentage Page 19 of 336 RM121020 Minutes Page 6 of the construction budget. This resolution is a policy that would require budgeting for City capital projects for major collector and arterial roadways in the amount not less than 1% or greater than 2% of the project construction budget. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 12-10- 20-4.4 requiring landscaping on City capital projects for major collector and arterial roadways, with an amendment to include indigenous vegetation whenever possible in the landscaping. The motion carried unanimously. 4.5 Presentation, discussion, and possible action on Resolution No. 12-10-20-4.5 regarding the City's 2021 Legislative Program for the upcoming 87th Texas Legislature. Brian Piscacek, Assistant to the City Manager, explained that the 87th Texas Legislative Session will begin on January 12, 2021. The purpose of this resolution is for the City Council to adopt a 2021 Legislative Program for the City of College Station and to direct the City Manager or his designee to act with regard to the priorities set forth by the document. The City's legislative efforts are intended to protect the City's interests by advocating for what is in the best interest of College Station residents and businesses. Many significant decisions affecting Texas cities are made by the Texas Legislature, and the number of city-related bills as a percentage of total bills filed rises every session. During the 2019 session, more than 2,000 bills were filed that would have affected Texas cities in some way. The Legislative Program highlights the City's position on the importance of home rule authority and local control, managing growth and development, and municipal finances. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 12- 10-20-4.5 regarding the City's 2021 Legislative Program for the upcoming 87th Texas Legislature. The motion carried unanimously. 4.6 Presentation, discussion, and possible action regarding Ordinance No. 2020-4230 consenting to and extending the Mayor's renewal of a disaster declaration due to public health emergency. Jeff Capps, Interim City Manager, stated to Council that on December 7, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, and November 20, 2020. The conditions necessitating the declaration of a state of disaster and mayoral orders continue to exist. The Council needs to consent to and approve the Mayor's Disaster Declaration renewal. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2020- 4230 consenting to and extending the Mayor's renewal of a disaster declaration due to public health emergency. The motion carried unanimously. 4.7 Presentation, discussion, and possible action regarding the recommendation of an individual to the Brazos County Commissioners Court for possible appointment to the Brazos County Regional Mobility Authority. Page 20 of 336 RM121020 Minutes Page 7 MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to recommend the reappointment of Veronica Morgan to the Brazos County Commissioners Court for possible appointment to the Brazos County Regional Mobility Authority. The motion carried unanimously. 5.Presentation, discussion, and possible action on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Councilmember Nichols requested a future agenda item from the College Station Police Chief on the existing policies and procedures regarding the handling of citizen complaints. Councilmember Harvell requested information on what the city is doing to bring businesses into College Station that do not rely on TAMU. Councilmember Maloney requested information on ways Wolf Pen Creek could be used during COVID-19. 6.Adjournment. There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council at 9:20 p.m. on Thursday, December 10, 2020. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary Page 21 of 336 SM122920 Minutes Page 1 MINUTES OF THE CITY COUNCIL SPECIAL MEETING VIA TELECONFERENCE CITY OF COLLEGE STATION DECEMBER 29, 2020 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Jennifer Prochazka, Assistant City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Lisa McCracken, Records Management Administrator 1. Call to Order and Announce a Quorum is Present With a quorum present, the Special of the College Station City Council was called to order by Mayor Mooney via Teleconference at 4:03 p.m. on Tuesday, December 29, 2020, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 1.1 Presentation, discussion, and possible action on Ordinance No. 2020-4232 of the City Council of the City of College Station, Texas, canvassing returns and declaring results of the runoff election, held on December 15, 2020 for the purpose of electing a City Councilmember Place 5. (Presentación, discusión, y posible acción acerca de una ordenanza del consejo de la ciudad de College Station, Texas, para escrutinar los resultados de los votos y declarando los resultados de las elecciónes de segunda Vuelta, celebrada el 15 de diciembre de 2020, para el propósito de elegir a el Miembro del Concejo Municipal para el Puesto 5.) Tanya Smith, City Secretary, presented the results of the election to the Mayor and Council: City Councilmember, Place 5 a four (4) year term: Craig Regan 513 John Nichols 1,989 With that John Nichols received a majority of the votes is elected to serve as City Councilmember, Place 5. Page 22 of 336 SM122920 Minutes Page 2 MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance 2020-4232, canvassing returns and declaring results of the runoff election, held on December 15, 2020 for the purpose of electing a City Councilmember Place 5. The motion carried unanimously. 1.2 Issuance of Certificates of Election to elected City Council Member Places 5; and administer Oaths of Office. (Entrega de los Certificados de las Elecciones a los Miembros del Consejo elegidos para los puestos número 5; y administrar los Juramentos al Cargo.) Judge Spillane administered the oath of office to John Nichols, Councilmember, Place 5. 2. Adjournment There being no further business, Mayor Mooney adjourned the Special Meeting of the College Station City Council at 4:08 p.m. on Tuesday, December 29, 2020. ________________________ Karl Mooney, Mayor ATTEST: _______________________ Tanya Smith, City Secretary Page 23 of 336 January 14, 2021 Item No. 4.2. Annual purchases of auto parts, shop equipment and services from NAPA Auto Parts (College Station, TX) through the Purchasing Solutions Alliance (PSA Contract 20-201) in the annual not-to-exceed amount of $150,000.00 Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on approving annual purchases of auto parts, shop equipment and services from NAPA Auto Parts (College Station, TX) through the Purchasing Solutions Alliance (PSA Contract 20-201) in the annual not-to-exceed amount of $150,000. Relationship to Strategic Goals: Core Services and Infrastructure Financial Sustainability Recommendation(s): Staff recommends approval to purchase various auto parts, shop equipment and related services from NAPA Auto Parts through the Purchasing Solutions Alliance (PSA) contract. The estimated annual expenditure of $150,000.00 is based on the average amount spent on automotive and truck parts since January 2020 and the anticipated needs for existing vehicles and new vehicles being added to inventory this fiscal year. Summary: NAPA Auto Parts is the local (College Station, TX) PSA contract dealer for auto parts, shop equipment and services. PSA is a purchasing cooperative for public agencies. All products and services available for purchase through PSA contracts have been competitively bid and awarded and satisfy any State law requirements relating to competitive bids or proposals. Contingent upon Council approval, a blanket contract will be issued for the term of January 29, 2021 through January 28, 2022. Budget & Financial Summary: Purchases of auto parts are made through an inventory account as budgeted and available in the Fleet Maintenance Funds. Charges are made to the various departments for vehicle maintenance based on the average annual cost for each piece of equipment. Reviewed & Approved by Legal: No Attachments: 1.Award_Letter_NAPA Page 24 of 336 3991 East 29th St. Bryan, Texas 77802 Phone: 979.595.2801, Ext. 2035 www.psabuy.org March 24, 2020 Don Lachance Genuine Parts Company dba NAPA 2999 Wildwood Pkwy Atlanta, GA 30339 Dear Mr. Lachance, Purchasing Solutions Alliance (PSA), a cooperative purchasing program of the Brazos Valley Council of Governments (BVCOG) is pleased to announce that Genuine Parts Company dba NAPA has been awarded the contract for the following products and services, based on your proposal submitted to PSA in response to Request for Proposals (RFP) No. 20-201. ¾Products and Services Description: Automotive Parts and Services Notice is hereby given that Genuine Parts Company dba NAPA may commence with the publicity and marketing of the contract and sales of products and services effective March 24, 2020 under terms of our contract. It is with great pleasure that we continue to build our relationship with you as a supplier to PSA/BVCOG and member agencies of PSA. If you have any questions or concerns, please feel free to contact me at (979) 595-2801 ext. 2035, or by email susan.lightfoot@bvcog.org. Sincerely, Purchasing Solutions Alliance: Brazos Valley Council of Governments: a program of the Brazos Valley Council of Governments Susan Lightfoot, Program Manager Michael Parks, AICP, Deputy Executive Director Enclosures cc: Tom Wilkinson, Jr., Executive Director Procurement File         Page 25 of 336 January 14, 2021 Item No. 4.3. Interlocal Agreement for cooperative purchasing activities between the City of College Station and the City of Midlothian. Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on a cooperative purchasing interlocal agreement with the City of Midlothian. Relationship to Strategic Goals: Financial Sustainabity Recommendation(s): Staff recommends approval of the Interlocal Agreement. Summary: This agreement would authorize the City of College Station and the City of Midlothian to jointly prepare bids and proposals for the purchase of goods and services. It also allows the Cities to piggyback each other’s bids and contracts when in our best interest. Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, authorizes all local governments to contract, to the greatest possible extent, with one another and with agencies of the state to perform governmental functions or services including administrative functions normally associated with the purchase of necessary equipment, supplies and services. Cooperatively procuring goods and services provides for more competitive pricing due to higher volume of purchases and improves procurement initiatives and efficiency. Budget & Financial Summary: No expenses will be incurred to approve the Interlocal Agreement. Reviewed & Approved by Legal: No Attachments: 1.Purchasing ILA Midlothian 12.3.20 Page 26 of 336 Contract No. 21300175 Purchasing ILA Page 1 of 4 STATE OF TEXAS § § COUNTY OF ELLIS § INTERLOCAL COOPERATION AGREEMENT This Interlocal Cooperation Agreement (“Agreement”) is by and between the City of Midlothian, Texas (“Midlothian”), and the City of College Station, a Texas Home-Rule Municipal Corporation (“College Station”), acting by and through their authorized officers. RECITALS: WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271, Texas Local Government Code; and WHEREAS, Section 271.102 of the TEX. LOC. GOV’T CODE authorizes a local government to participate in a Cooperative Purchasing Program with another local government or a local cooperative organization; and WHEREAS, a local government that purchases goods and services pursuant to a Cooperative Purchasing Program with another local government satisfies the requirement of the local government to seek competitive bids for the purchase of the goods and materials; and WHEREAS, each party has and will on an annual basis obtain competitive bids for the purchase of goods and services; and WHEREAS, the parties desire to enter into a cooperative purchasing program which will allow each party to purchase goods and services under each other’s competitively bid contracts pursuant to Subchapter F, Chapter 271 of the TEX. LOC. GOV’T CODE; NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows: ARTICLE I PURPOSE The purpose of this Agreement is to establish a cooperative purchasing program between the parties, which will allow each party to purchase goods and services under each other’s competitively bid contracts pursuant to Subchapter F, Chapter 271 of the TEX. LOC. GOV’T CODE. Page 27 of 336 Contract No. 21300175 Purchasing ILA Page 2 of 4 ARTICLE II TERM The term of this Agreement shall be for a period of one (1) year commencing on the last date of execution hereof (“Effective Date”). Thereafter this Agreement shall automatically renew for successive periods of one (1) year each under the terms and conditions stated herein, unless sooner terminated as provided herein. ARTICLE III TERMINATION Either party may terminate this Agreement by providing thirty (30) days prior written notice to the other party. ARTICLE IV PURCHASING The City Manager or designee for each of party is authorized to act on behalf of the respective party in all matters relating to this cooperative purchasing program. Each party shall make payments directly to the vendor under the contract made pursuant to Subchapter F, Chapter 271 of the TEX. LOC. GOV’T CODE. Each party shall be responsible for the respective vendor’s compliance with provisions relating to the quality of items and terms of delivery. Participation of either entity in any cooperative purchasing activity is strictly voluntary. Nothing in this Agreement shall prevent either entity from purchasing and/or accepting and awarding bids, proposals and contracts subject to this Agreement on its own behalf. Each entity shall ensure that all applicable laws and ordinances have been satisfied. ARTICLE V MISCELLANEOUS 5.1 Relationship of Parties: This Agreement is not intended to create, nor should it be construed as creating, a partnership, association, joint venture or trust. 5.2 Notice: Any notice required or permitted to be delivered hereunder shall be deemed received when sent in the United States Mail, Postage Prepaid, Certified Mail, Return Receipt Requested, or by hand-delivery or facsimile transmission addressed to the respective party at the address set forth below. City of College Station: Fiscal Services - Purchasing Division City of College Station 1101 Texas Ave. P.O. Box 9960 College Station, Texas 77842 City of Midlothian: ______________________________ ______________________________ ______________________________ ______________________________ ______________________________ Page 28 of 336 Contract No. 21300175 Purchasing ILA Page 3 of 4 5.3 Amendment: This Agreement may be amended by the mutual written agreement of both parties hereto. 5.4 Severability: In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement. 5.5 Governing Law: The validity of this Agreement and any of its terms and provisions as well as the rights and duties of the parties, shall be governed by the laws of the State of Texas; and venue for any action concerning this Agreement shall be in the State District Court of Ellis or Johnson County, Texas. 5.6 Hold Harmless, No Waiver, No Third-Party Rights. The City of College Station and Midlothian agree to hold each other harmless from and against any and all claims, losses, damages, causes of action, suits and liabilities of every kind, including all expenses of litigation, court costs and attorney’s fees, for injury or death of and person for damage to any property, or for any breach of contract, arising out of or in connection with the work done under this Agreement. This Agreement is not intended to extend the liability of the parties beyond that provided by law. Neither party waives any immunity or defense that would otherwise be available to it against claims by third parties. This Agreement is not intended to confer any rights on any third parties, and it shall not be construed as conferring any rights on any third parties. 5.7 Entire Agreement: This Agreement represents the entire agreement among the parties with respect to the subject matter covered by this Agreement. There is no other collateral, oral or written agreement between the parties that in any manner relates to the subject matter of this Agreement. 5.8 Recitals: The recitals to this Agreement are incorporated herein. 5.9 Counterparts: This Agreement may be executed in any number of counterparts, each of whom shall be deemed an original and constitute one and the same instrument. Page 29 of 336 Contract No. 21300175 Purchasing ILA Page 4 of 4 EXECUTED this _____ day of __________________, 2021. CITY OF MIDLOTHIAN, TEXAS By: CHRIS DICK, CITY MANAGER ATTEST: By: CITY SECRETARY CITY OF COLLEGE STATION By: Mayor Date: ATTEST: City Secretary Date: _____________ APPROVED: City Manager Date: _____________ City Attorney Date: _____________ Assistant City Manager/CFO Date: _____________ Page 30 of 336 January 14, 2021 Item No. 4.4. Annual blanket purchase order for the purchase of repair parts and repair labor for fire trucks from Siddons-Martin Emergency Group through the BuyBoard Purchasing Cooperative (Contract 571-18) Estimated annual expenditure: $150,000. Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on approving an annual blanket purchase order for the purchase of repair parts and repair labor for fire trucks from Siddons-Martin Emergency Group through the BuyBoard Purchasing Cooperative (Contract 571-18) Estimated annual expenditure: $150,000. Relationship to Strategic Goals: Core Services and Infrastructure Financial Sustainability Recommendation(s): Staff recommends approval of an annual blanket purchase order to purchase various repair parts and services from Siddons-Martin Emergency Group through the BuyBoard Purchasing Cooperative. The estimated annual expenditure of $150,000.00 is based on the average amount spent on repair parts and services since January 2020 and the anticipated needs for existing vehicles and new vehicles being added to inventory this fiscal year. Summary: BuyBoard is a purchasing cooperative for public agencies. All products and services available for purchase through BuyBoard contracts have been competitively bid and awarded and satisfy any State law requirements relating to competitive bids or proposals. Contingent upon Council approval, a blanket purchase order will be issued for the term of January 28, 2021 through January 27, 2022. Budget & Financial Summary: Purchases of fire apparatus parts are made though an inventory account as budgeted and available in the Fleet Maintenance Funds. Charges are made to the Fire Department for fire apparatus vehicle maintenance and repairs based on the average annual cost for each piece of equipment. Reviewed & Approved by Legal: No Attachments: 1.BuyBoard 571-18 Siddons Martin Emergency Group Page 31 of 336 Vendor Contract Information Summary Page 32 of 336 January 14, 2021 Item No. 4.5. Annual blanket purchase order for the purchase of repair parts and repair labor for fire trucks from Lonestar Freightliner Group, LLC through the BuyBoard Purchasing Cooperative (Contract 601-19) Estimated annual expenditure: $180,000.00. Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on approving an annual blanket purchase order for the purchase of repair parts and repair labor for fire trucks from Lonestar Freightliner Group, LLC through the BuyBoard Purchasing Cooperative (Contract 601-19) Estimated annual expenditure: $180,000. Relationship to Strategic Goals: Core Services and Infrastructure Financial Sustainability Recommendation(s): Staff recommends approval of an annual blanket purchase order to purchase various repair parts and services from Lonestar Freightliner Group, LLC through the BuyBoard Purchasing Cooperative. The estimated annual expenditure of $180,000.00 is based on the average amount spent on repair parts and services since January 2020 and the anticipated needs for existing vehicles and new vehicles being added to inventory this fiscal year. Summary: BuyBoard is a purchasing cooperative for public agencies. All products and services available for purchase through BuyBoard contracts have been competitively bid and awarded and satisfy any State law requirements relating to competitive bids or proposals. Contingent upon Council approval, a blanket contract will be issued for the term of April 30, 2021 through April 29, 2022. Budget & Financial Summary: Purchases of fire apparatus parts are made though an inventory account as budgeted and available in the Fleet Maintenance Funds. Charges are made to the Fire Department for fire apparatus vehicle maintenance and repairs based on the average annual cost for each piece of equipment. Reviewed & Approved by Legal: No Attachments: 1.BuyBoard 601-19 Lonestar Freightliner Group Page 33 of 336 Vendor Contract Information Summary Page 34 of 336 Vendor Contract Information Summary Page 35 of 336 January 14, 2021 Item No. 4.6. Annual tire purchases and retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative (Contract 553-18) in the annual not-to-exceed amount of $300,000.00 Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on approving annual tire purchases and retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative (Contract 553-18) in the annual not-to-exceed amount of $300,000. Relationship to Strategic Goals: Core Services and Infrastructure Financial Sustainability Recommendation(s): Staff recommends approval to purchase new tires and retread services from Southern Tire Mart, LLC through the BuyBoard Purchasing Cooperative contract. The estimated annual expenditure of $300,000.00 is based on the average amount spent on new tires and retread services since January 2020 and the anticipated needs for existing vehicles and new vehicles being added to inventory this fiscal year. Summary: Southern Tire Mart, LLC is BuyBoard’s contractor for the sale of new tires and retread services. BuyBoard is a purchasing cooperative for public agencies. All products and services available for purchase through BuyBoard contracts have been competitively bid and awarded. Purchasing products and services via BuyBoard contracts satisfies any requirement of State law relating to competitive bids or proposals. Contingent upon Council approval a blanket contract will be issued to Southern Tire Mart, LLC for the term of January 28, 2021 through January 27, 2022. Budget & Financial Summary: Funds are available and budgeted in the Fleet Maintenance fund which is funded by all other departments. Reviewed & Approved by Legal: No Attachments: 1.BuyBoard 553-18 Southern Tire Mart Page 36 of 336 Vendor Contract Information Summary Page 37 of 336 Vendor Contract Information Summary Page 38 of 336 January 14, 2021 Item No. 4.7. Presentation, discussion, and possible action regarding the renewal of an existing contract between the City of College Station and Xpedient Mail in the amount of $210,000. Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding the renewal of an existing contract between the City of College Station and Xpedient Mail in the amount of $210,000. Relationship to Strategic Goals: Financial Sustainability Core Services and Infrastructure Recommendation(s): Staff recommends approval of the first contract renewal with Xpedient Mail. Summary: October 2019, a formal request for proposal process was conducted to select a vendor to provide utility bill printing and mailing services. Xpedient Mail was selected out of the nine (9) responses received, and a contract was approved by City Council on January 23, 2020. Xpedient Mail has performed satisfactorily during the initial contract term and is not requesting an increase to unit prices; therefore, it would be in the City’s best interest to renew the contract for another one (1) year term in accordance with the original contract terms, conditions and pricing. This is the first of two possible one-year renewal options. Services to be provided include designing, printing, sorting, mailing, and e-mailing utility bills and related documents to residential and commercial customers of the City. The City is encouraging direct deposit by bank draft and electronic delivery of utility bills via email. Direct deposit by bank draft decreases the additional cost to provide return envelopes. eBills (PDF image) are sent via email to customers who elect to receive utility bills electronically and is the most cost-effective method for distributing utility bills to customers compared to traditional mailing. Budget & Financial Summary: Actual expenses will depend upon the volume of utility bills, late notices and inserts that are produced and mailed to customers, as well as the volume of eBills sent to customers via email. Funds are budgeted and available in the Utility Customer Service and Public Communications budgets. Reviewed & Approved by Legal: No Attachments: 1.20300200R1 Renewal Acceptance Page 39 of 336 RENEWAL 1 ACCEPTANCE By signing herewith, I acknowledge ang agree to renew Contract No. 20300200 for Utility Bill Printing and Mailing Services in accordance with all terms and conditions previously agreed to and accepted for an amount not to exceed Two Hundred Ten Thousand and No/100 Dollars ($210,000.00). I understand this renewal term will be for the period beginning January 24, 2021 through January 23, 2022. XPEDIENT MAIL By: Printed Name: Title:_______________________________ Date:__________________ CITY OF COLLEGE STATION By:_________________________________ City Manager Date:__________________ APPROVED: City Attorney Date:__________________ Asst. City Manager/CFO Date:__________________            Page 40 of 336 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of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age 41 of 336 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $ UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOS AUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.  : ( *LEVRQ $JHQF\ ,QF  ( :DVKLQJWRQ $YH 3 2 %R[  1DYDVRWD 7;  *OHQQD 3UHQWLFH    JSUHQWLFH#ZHJLEVRQFRP +6% 6SHFLDOW\ ,QVXUDQFH &RPSDQ\ ;3('0$,/ 6XQEHOW %XVLQHVV *UDSKLFV ,QF GED ;SHGLHQW 0DLO  : %ULDUJDWH 'U %U\DQ 7;   $&\EHU /LDELOLW\  $JJUHJDWH 5HWHQWLRQ &LW\ RI &ROOHJH 6WDWLRQ $WWQ 5LVN 0DQDJHPHQW 32 %R[  &ROOHJH 6WDWLRQ 7;  Page 42 of 336 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1013 “TRAFFIC SCHEDULE XIII, TEMPORARY SPEED LIMITS,” ON FM 2818 OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1013 “Traffic Schedule XIII, Temporary Speed Limits,” of The Code of Ordinances of The City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 43 of 336 ORDIANCE NO.____________Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 44 of 336 ORDIANCE NO.____________Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules,” Section 38-1013 “Traffic Schedule XIII, Temporary Speed Limits,” is hereby amended to read as follows by adding: FM 2818, for traffic moving north and south from approximately 1.794 miles from the west City Limit for the next 4.943 miles, the speed limit shall be forty-five (45) miles per hour. From the limits of said forty-five (45) miles per hour speed zone, from approximately 650 feet west of Welsh Avenue to approximately 220 feet east of Nueces Drive, the speed limit shall be thirty-five (35) miles per hour when so signed for school zone. Upon completion of the project and when temporary speed limit signs are removed, speed zones shall revert to the original speed zone of Fifty (50) and Fifty-Five (55) miles per hour. This ordinance does not repeal any speed limit ordinances in Sec. 38-17. Page 45 of 336 ANDERSONSTHAVERFORDRDED ELW EISSAVDEACONDRTEXAS AV SGEORGEBUSHDREMERGENCY R E S P O N SE D R W E L L B O R N R D JOE ROUTT BLFM 2154DISC O VERY DRO LSEN BLO LD W ELLBO RN RDW ELSH A V M O NTC LAIR AVPENB ERTH Y B LKRENEK TAP RDA YRSHIRESTWILLIAMKINGCOLEDRNAVARRODRMAINSTVALLEYVIEWDRJOHN KIMBROUGH BLCORMIERSTPERSHIN G AVRAYMOND STOTZER PWTH RO CKM O RTO N STN C T MS ERVICEDWHEREFO RD STLEWIS STVILLAGE DR5TH STG ENERALPW HO LIK STHOLLEMAN DRTECHNOLOGYLPENTERPRISEAVM EMORIALCEMETERYDWAIRLINEDRPAPABEARDRH O L L E M A N D R SSOUTHWOODDRBROTHERSBL TO W E R S PWSOUTHWESTPW 4TH STA ST3R D STCAIN RDM ARYEM STQUAIL RUNHIG HLANDS STLONGMIREDRRIO G RANDE BLORRSTR E S E A R C H P WGEORGE BUSH DR WC ULLEN TRS UFFO LKAVD EXTERDRG RA ZD RSHIREDRNOTTINGHAMDRPERSHINGDRWINDINGRDNUCLEARSCIENCERD M EDIN A D RBEECREEKDRLAURA LNLANG FO R D STGLADESTLAW YERSTH O U STO N S T HAINES DRDAVIDSON DRBERNBURG L N DO HRNSTCARMELPLDARTM O UTH STVIC TO RIA AVGOODESTBSTEASTERWOODSER V IC E R D SOPHIA LNMARTA STTIMM DRHO LIK DRDEXTERDRWDEACON DR WLUTHERSTPARKPLACEE L EANO RSTTHOMPSON STROCK PRAIRIE RDM ETHNERST BEELERLNC AUDILL STAXISCTANGELINAC RM A R IO N P U G H D R HALEYPLP IE R R E P L THOMASSTDOVERDRLE M O NTREELNWEST CAMPUS BLPINTAILLOLEE AVASTER DRB A HIA D RTODDTRSANFELIPEDRCAMILLE DRANTELOPELNHAWKTREEDRAUSTINAVSADDLELNVALVERDEDRSANMARIOCTTIMBERSTFM2818 SERVICERDG EO R G IA STC ELIN D A C R BRUSSELS DRA RIZO N A STJEN N I F E R D R DEX TE R D R SVIENN A D R PH O EN IX STC A R O LIN A STD ETR O IT STR E E D ARENALPHILLSIDEDRKENYONDRTRAVISC O LEA V ASHLEYLN AD R I E N N E D R F & B RDH A RV EYM ITC H E L L P W SMSRBDR C O RON A DODR NDOWLINGRDRAYMONDSTOTZERFRONTAGEC O LTO NPLLOT86PARKWESTDWMORGANS LNPINERIDGEDRTIPS-TIGMDWFAVORRDBLUEBONNETDRB L U E Q UAIL LN MC KENZIETERMIN A L R DN 0 2,7001,350FeetThis product is for informational purposes only and has not been prepared for and is not suitable for legal, engineering, construction, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of certain geographic features. No warranty, expressed or implied, is made by the City of College Station as to the accuracy, completeness, suitability, or timeliness of the information contained herein.The City of College Station assumes no responsibility for any private or commercial use, misuse, reliance, or interpretation of the information provided herein, or any loss resulting therefrom.City of College StationPage 46 of 336 January 14, 2021 Item No. 4.9. Carter Creek WWTP Diversion Lift Station and Force Main Project Final Design Contract Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a professional services contract with Freese and Nichols, Inc. in the amount of $1,933,920 for the final design of the Carters Creek Wastewater Treatment Plant Diversion Lift Station and Force Main project. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the professional services contract. Summary: The scope of this contract includes the final design of an 8 MGD lift station and approximately 19,000 linear feet of force main which will extend from the Carter Creek WWTP to approximately Rock Prairie Road. The project will divert flow from the Carter Creek plant to the Lick Creek WWTP and was identified in the Wastewater Master Plan as a necessity to decrease the demand at the Carter Creek WWTP. The lift station will be designed with the expectation of expansion in the future as flows to the Carter Creek plant increase. The scope also includes survey, geotechnical analysis and subsurface utility engineering investigation services, and environmental services. Budget & Financial Summary: Budget in the amount of $15,850,000 is included for this project in the Wastewater Capital Improvements Projects Fund. A total of $738,366 has been expended or encumbered to date, leaving a balance of $15,111,634 for this contract, construction, and related expenses. Reviewed & Approved by Legal: No Attachments: 1.Location Map Page 47 of 336 Page 48 of 336 January 14, 2021 Item No. 4.10. Woodson Village Rehab Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on a Construction Contract with Elliott Construction in the amount of $5,055,913, for construction of the Woodson Village Rehabilitation Project, a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt, and the rejection of Bid 20-030. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends the approval. Summary: This project includes the rehabilitation of water and wastewater lines in the Southgate area, in the vicinity of Haines Drive, Glade Street, Dexter Drive, and Timm Drive. The sanitary sewer lines need replacement due to an increase in service disruptions caused by deteriorating lines, shallow lines, and poor access to main. The water distribution lines need replacement due to an increase in service disruptions caused by deteriorating lines and inadequate fire protection due to the existence of smaller lines within the respective area. The project was originally bid via competitive sealed proposals in early 2020, bid # 20-030. Prior to submitting a construction contract to Council for approval, COVID-19 hit locally, and Water and Wastewater Services chose to delay the construction of the project until FY ’21. The project was rebid via competitive sealed proposals in the fall of 2020 and three proposals were received for bid # 21-004. Budget & Financial Summary: A combined total budget across both projects in the amount of $7,115,000 is included in the Water and Wastewater Capital Improvement Projects Funds. A combined total of $851,280 has been expended or committed to date, leaving a combined balance of $6,263,720 for this contract and related expenditures. The “Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this project because all of the long term debt projected to be issued for this project has not yet been issued. The project’s remaining debt is scheduled to be issued at a later date. Reviewed & Approved by Legal: No Page 49 of 336 Attachments: 1.Woodson Village Rehab Project Map 2.WA1957431 and WW1957430 DRR 3.20-030 Tab 4.21-004 Tab Page 50 of 336 FAIRVIEWAVENUETIMBERSTREETANDERSONSTREETGLADESTREETBIZZELLSTREETCO KE STREETLEWISSTREETLEWISSTREETALPINECIRCLENEWTONROADSWISSCOURTOAKDALECIRCLEANGUSAVENUETOWNPLACEDRIVEWELSHAVENUEARCTICDEXTERDRIVE WESTANNASTREETKERRYSTREETBURTSTREETTRINITYPLACEHIGHLANDSSTREETMARYEMSTREETELEANORSTREETAYRSHIRESTREETMEDIN A DRIVE AURORACOURTGUNSMITHSTREETBARTHELOWDRIVEC AR O LIN ASTR EETMONTCLAIRAVENUELANGFORDSTREETPERSHINGAVENUEOLDJERSEYSTREETTHOMPSONSTREETEDWARDSTREETPARKPLACECAUDILLSTREETD E X TERD R IV E SOUTHD ETR O ITSTR EETHOLIK STREETVILLAGEDRIVEG EO R G IASTR EETS UFFOLKA VENUELEE AVENUELEMONTREELANEPINERIDGEDRIVELAWYERSTREETLAURALANESOUTHWESTPARKWAYHOLLEMANDRIVEW E L L B O R N R O A DGEORGEBUSH DRIVEDEXTERDRIVELUTHERSTREET¯Woodson Village RehabNote: The accuracy of this data is limited to the validity and accuracy of available data, and therefor the city makes no representation or warranties as to the accuracy of the data. Any party using the data does so at their own risk. This data is produced pursuant to the Texas Public Information Act. For specific questions regarding this map contact Planning and Development Services.Page 51 of 336 RESOLUTION NO. _________________ RESOLUTION DECLARING INTENTION TO REIMBURSE CERTAIN EXPENDITURES WITH PROCEEDS FROM DEBT WHEREAS, the City of College Station, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas; WHEREAS, the City expects to pay expenditures in connection with the design, planning, acquisition and construction of the projects described on Exhibit "A" hereto (collectively, the "Project") prior to the issuance of obligations by the City in connection with the financing of the Project from available funds; WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Project; THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS THAT: Section 1. The City reasonably expects it will incur debt, as one or more series of obligations, with an aggregate maximum principal amount not to exceed $7,115,000, for the purpose of paying the aggregate costs of the Project. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No tax-exempt obligations will be issued by the City in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Section 3. The foregoing notwithstanding, no tax-exempt obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. PASSED AND APPROVED THIS 14th DAY OF January, 2021. _______________________________ Karl Mooney, Mayor ATTEST: _________________________________ Tanya Smith, City Secretary (Seal) Page 52 of 336 Page 53 of 336 Exhibit "A" The projects to be financed that are the subject of this Statement are: Woodson Village Utility Rehabilitation ($7,115,000) This project includes the rehabilitation of water and wastewater lines in the Southgate area, in the vicinity of Haines Drive, Glade Street, Dexter Drive, and Timm Drive. The sanitary sewer lines need replacement due to an increase in service disruptions caused by deteriorating lines, shallow lines, and poor access to main. The water distribution lines need replacement due to an increase in service disruptions caused by deteriorating lines and inadequate fire protection due to the existence of smaller lines within the respective area. The project was originally bid in early 2020. Prior to submitting a construction contract to Council for approval, COVID-19 hit locally, and Water and Wastewater Services chose to delay the construction of the project until FY 21. The project was rebid via competitive sealed proposals in the fall of 2020. Page 54 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEGeneral Construction Items11LSMobilization$285,000.00 $285,000.00 $140,000.00 $140,000.0021LSTraffic Control$110,000.00 $110,000.00 $25,000.00 $25,000.0031LSErosion and Sedimentation Control$60,000.00 $60,000.00 $10,000.00 $10,000.0041LSTree Protection$110,000.00 $110,000.00 $10,000.00 $10,000.005 8,165 SYBlock Sodding$5.00 $40,825.00 $1.20 $9,798.0061LSBypass Pumping$40,000.00 $40,000.00 $35,000.00 $35,000.007 15,390 LFTrench Safety$2.00 $30,780.00 $1.00 $15,390.00Clearing and Demolition Items8323 LFGrout Fill Existing 6" Sewer Line$10.00 $3,230.00 $18.00 $5,814.0091072 LFGrout Fill Existing 8" Sewer Line$10.00 $10,720.00 $20.00 $21,440.0010643 LFGrout Fill Existing 12" Sewer Line$12.00 $7,716.00 $26.00 $16,718.001133 EARemove Existing Manhole$880.00 $29,040.00 $1,080.00 $35,640.00Elliott Construction, LLC Bryan TXT Construction, LLC Houston, TXGeneral Construction SUBTOTAL$676,605.00 $245,188.00Page 1 of 10Page 55 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX126EAAbandon Existing Manhole$550.00 $3,300.00 $800.00 $4,800.00133782 LFGrout Fill Existing 6" Water Line$10.00 $37,820.00 $18.00 $68,076.00142466 LFGrout Fill Existing 8" Water Line$10.00 $24,660.00 $20.00 $49,320.00151592 LFGrout Fill Existing 12" Water Line$12.00 $19,104.00 $26.00 $41,392.001613 EA6" Plug$280.00 $3,640.00 $650.00 $8,450.00172EA8" Plug$300.00 $600.00 $850.00 $1,700.001814 EA12" Plug$315.00 $4,410.00 $1,310.00 $18,340.0019235 LFRemove Existing 6" Sewer Line$30.00 $7,050.00 $14.00 $3,290.002049 LFRemove Existing 12" Sewer Line$30.00 $1,470.00 $38.00 $1,862.0021262 LFRemove Existing 6" Water Line$30.00 $7,860.00 $16.00 $4,192.00225LFRemove Existing 8" Water Line$30.00 $150.00 $19.00 $95.002313 LFRemove Existing 12" Water Line$30.00 $390.00 $42.00 $546.00222EARemove Existing 6" DIP Sewer Aerial Crossing & Plug Ends (Sewer Lines A1 and B)$5,000.00 $10,000.00 $5,800.00 $11,600.00Page 2 of 10Page 56 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX231EARemove Existing 8" DIP Sewer Aerial Crossing & Plug Ends (Sewer Line M)$5,000.00 $5,000.00 $5,800.00 $5,800.00241EARemove Existing 12" DIP Sewer Aerial Crossing & Plug Ends (Sewer Line A)$5,000.00 $5,000.00 $6,100.00 $6,100.00251EARemove Existing 6" DIP Water Aerial Crossing & Plug Ends (Thomas Street Water Line)$5,000.00 $5,000.00 $5,800.00 $5,800.00261EARemove Existing 12" DIP Water Aerial Crossing & Plug Ends (1102 Holleman Drive and 1211 Orr Street)$5,000.00 $5,000.00 $6,100.00 $6,100.00271064 LFRemove & Replace Existing 6' Wood Privacy Fence$25.00 $26,600.00 $14.00 $14,896.002818 LFRemove & Replace Existing Chainlink Fence$40.00 $720.00 $16.00 $288.00Roadway Construction Items291,365 LFRemove & Replace 6" Curb and Gutter$24.00 $32,760.00 $25.00 $34,125.00301,310 SYRemove & Replace Ex. Concrete Driveway$85.00 $111,350.00 $105.00 $137,550.003121 SYRemove & Replace Ex. Asphalt Driveway$120.00 $2,520.00 $98.00 $2,058.00322,351 SYRemove & Replace Ex. Asphalt Pavment$60.00 $141,060.00 $95.00 $223,345.0033243 SYRemove & Replace Ex. Concrete Pavement$85.00 $20,655.00 $125.00 $30,375.00342156 SFRemove & Replace Ex. Concrete Sidewalk$11.00 $23,716.00 $15.00 $32,340.00351LSThermoplastic Striping$3,500.00 $3,500.00 $8,000.00 $8,000.00362EAAccessibility Curb Ramp$1,500.00 $3,000.00 $2,350.00 $4,700.00Storm ConstructionRoadway Construction -SUBTOTAL$338,561.00 $472,493.00Clearing & Demolition - SUBTOTAL$218,480.00 $332,259.00Page 3 of 10Page 57 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX37152LF30" RCP, C76 Class III, w/ ASTM C443 Rubber Gasket & Full Depth Cement Stabilized Sand Backfill$170.00 $25,840.00 $250.00 $38,000.00382EA3.5'X3.5' Junction Box w/ Full Depth Cement Stabilized Sand Backfill$5,100.00 $10,200.00 $1,325.00 $2,650.0039152LFStorm Sewer Trench Safety$1.00 $152.00 $15.00 $2,280.00401LSConcrete Flume and Gabion Replacement$6,500.00 $6,500.00 $150,000.00 $150,000.00Sanitary Sewer Construction 41 160 LF24" Steel Casing Pipe by Dry Mechincal Bore w\15" SDR26-ASTM F-679 PVC Sanitary Sewer Line by Bore$390.00 $62,400.00 $585.00 $93,600.0042 105 LF16" DI Sanitary Sewer Pipe by Open Cut on Piers w/Restraints$452.00 $47,460.00 $465.00 $48,825.0043 982 LF16" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$121.00 $118,822.00 $95.00 $93,290.0044 364 LF15 SDR26-ASTM F-679 PVC Sanitary Sewer Line by Open Cut w/Grade 4 Stone Emb. and Full Depth Cement Stabilized Sand Backfill$110.00 $40,040.00 $135.00 $49,140.0045 837 LF15" SDR26-ASTM F-679 PVC Sanitary Sewer Line by Open Cut w/Grade 4 Stone Emb.$64.00 $53,568.00 $105.00 $87,885.0046 315 LF12" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$99.00 $31,185.00 $60.00 $18,900.0047 127 LF10" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$99.00 $12,573.00 $61.00 $7,747.0048 78 LF10" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut w/Full Depth Cement Stabilized Sand Backfill$92.00 $7,176.00 $95.00 $7,410.00Strom Construction-SUBTOTAL$192,930.00$42,692.00Page 4 of 10Page 58 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX49 10 LF10" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut$60.00 $600.00 $78.00 $780.0050 138 LF8" DI Sanitary Sewer Pipe by Open Cut w/Full Depth Cement Stabilized Sand Backfill$129.00 $17,802.00 $145.00 $20,010.0051 87 LF8" DI Sanitary Sewer Pipe by Open Cut $88.00 $7,656.00 $120.00 $10,440.0052 81 LF8" DI Sanitary Sewer Pipe by Open Cut on Piers w/Restraints$645.00 $52,245.00 $268.00 $21,708.0053 1306 LF8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut w/Full Depth Cement Stabilized Sand Backfill$86.00 $112,316.00 $96.00 $125,376.0054 60 LF8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut$55.00 $3,300.00 $80.00 $4,800.0055 100 LF8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Bore$85.00 $8,500.00 $78.00 $7,800.0056 25 LF6" DI Sanitary Sewer Pipe by Open Cut w/Full Depth Cement Stabilized Sand Backfill$120.00 $3,000.00 $135.00 $3,375.0057 10817 LF6" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$51.00 $551,667.00 $33.00 $356,961.0058 8 LF6" HDPE (DR-17) Sanitary Sewer Pipe by Open Cut w/Full Depth Cement Stabilized Sand Backfill$80.00 $640.00 $89.00 $712.0059 14 LF6" HDPE (DR-17) Sanitary Sewer Pipe by Open Cut$50.00 $700.00 $72.00 $1,008.0060 61 LF6" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut w/Full Depth Cement Stabilized Sand Backfill$80.00 $4,880.00 $89.00 $5,429.0061 141 LF6" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut $52.00 $7,332.00 $76.00 $10,716.00Page 5 of 10Page 59 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX62 47 EAStandard 4' Dia. Sanitary Sewer Manhole$5,480.00 $257,560.00 $4,600.00 $216,200.0063 6 EAStandard 4' Dia. Drop Sanitary Sewer Manhole$5,650.00 $33,900.00 $4,710.00 $28,260.0064 3 EAStandard 4' Dia. Doghouse Sanitary Sewer Manhole$5,700.00 $17,100.00 $4,200.00 $12,600.0065 1 EAStandard 5' Dia. Sanitary/Storm Conflict Manhole$5,800.00 $5,800.00 $5,980.00 $5,980.0066 1 EAStandard 5' Dia. Sanitary Sewer Manhole$6,000.00 $6,000.00 $7,300.00 $7,300.0067 14 EASanitary Sewer Access Device$2,480.00 $34,720.00 $2,300.00 $32,200.0068 11 EARehabilitate Existing Manhole$3,800.00 $41,800.00 $3,500.00 $38,500.0069 60 EAPoint Repairs$630.00 $37,800.00 $375.00 $22,500.0070 69 EAVacuum Test Sanitary Sewer Manhole$315.00 $21,735.00 $328.00 $22,632.0071 15816 LFPost-Construction Television Inspection$3.50 $55,356.00 $2.65 $41,912.4072 1 EAConnect to Existing Manhole$1,300.00 $1,300.00 $500.00 $500.0073 200 EA4" Sanitary Sewer Short Service Connection (Includes Backlot Connections)$990.00 $198,000.00 $625.00 $125,000.0074 7 EA4" Sanitary Sewer Long Service Connection$1,780.00 $12,460.00 $1,225.00 $8,575.00Page 6 of 10Page 60 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX75 251 SYType R Rock Riprap (Sewer Lines A1, B, and M)$95.00 $23,845.00 $115.00 $28,865.0076 319 SY12" Gabion Mattress $140.00 $44,660.00 $128.00 $40,832.0077 95 SY3'X3' Gabion Box$140.00 $13,300.00 $140.00 $13,300.00Water Construction7860 LF20" Steel Casing Pipe by Dry Mechanical Bore w/ 12" AWWA C-900 DR14 PVC Water Line and Casing Spacers$350.00 $21,000.00 $550.00 $33,000.0079348 LF16" Steel Casing Pipe by Dry Mechanical Bore w/ 8" AWWA C-900 DR14 PVC Water Line and Casing Spacers$280.00 $97,440.00 $389.00 $135,372.00801531 LF12" AWWA C-900 DR14 PVC Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$70.00 $107,170.00 $110.00 $168,410.008167 LF12" AWWA C-900 DR14 PVC Water Line by Open Cut$58.00 $3,886.00 $105.00 $7,035.0082260 LF12" AWWA C-900 DR14 PVC Water Line by Other Than Open Cut$135.00 $35,100.00 $98.00 $25,480.0083100 LF12" AWWA C-900 DR 14 PVC Water Line by Pipe Bursting$1,100.00 $110,000.00 $180.00 $18,000.0084147 LF12" DIP Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$90.00 $13,230.00 $130.00 $19,110.00858748 LF8" AWWA C-900 DR14 PVC Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$58.00 $507,384.00 $68.00 $594,864.0086777 LF8" AWWA C-900 DR14 PVC Water Line by Open Cut$48.00 $37,296.00 $62.00 $48,174.00$1,621,068.40Sanitary Sewer Construction - TOTAL$1,949,198.00Page 7 of 10Page 61 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX87905 LF8" AWWA C-900 DR14 PVC Water Line by Other Than Open Cut$80.00 $72,400.00 $58.00 $52,490.00883216 LF8" AWWA C-900 DR14 PVC Water Line by Pipe Bursting$126.00 $405,216.00 $125.00 $402,000.0089729 LF8" DIP Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$76.00 $55,404.00 $75.00 $54,675.009076 LF8" DIP Water Line by Open Cut$66.00 $5,016.00 $72.00 $5,472.0091113 EAInstall 3/4" Type "K" Short Service$835.00 $94,355.00 $1,050.00 $118,650.009233 EAInstall 3/4" Type "K" Long Service$2,220.00 $73,260.00 $1,365.00 $45,045.00935EAInstall 1 1/2" Type "K" Short Service$1,560.00 $7,800.00 $2,625.00 $13,125.009427 EAInstall 1 1/2" Type "K" Long Service$2,870.00 $77,490.00 $3,150.00 $85,050.00955EA12"X12" Tee$810.00 $4,050.00 $1,050.00 $5,250.00961EA12"X8" Tee$700.00 $700.00 $945.00 $945.00971EA12"X6" Tee$680.00 $680.00 $945.00 $945.009823 EA8"X8" Tee$545.00 $12,535.00 $790.00 $18,170.009914 EA8"X6" Tee$535.00 $7,490.00 $750.00 $10,500.00Page 8 of 10Page 62 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX1006EA12" Gate Valve$2,250.00 $13,500.00 $2,625.00 $15,750.0010160 EA8" Gate Valve$1,300.00 $78,000.00 $1,840.00 $110,400.0010218 EA12" 45 Degree Bend$630.00 $11,340.00 $636.00 $11,448.001034EA12" 22.50 Degree Bend$630.00 $2,520.00 $525.00 $2,100.001041EA12" 11.25 Degree Bend$630.00 $630.00 $475.00 $475.0010581 EA8" 45 Degree Bend$325.00 $26,325.00 $420.00 $34,020.0010618 EA8" 22.5 Degree Bend$325.00 $5,850.00 $370.00 $6,660.0010723 EA8" 11.25 Degree Bend$325.00 $7,475.00 $345.00 $7,935.001084EA12"X8" Reducer$440.00 $1,760.00 $525.00 $2,100.001099EA8"X6" Reducer$270.00 $2,430.00 $420.00 $3,780.001101EA8"X2" Reducer$240.00 $240.00 $368.00 $368.001111EA8" End of Line Cap$215.00 $215.00 $368.00 $368.0011213 EAConnect to Ex. Water Line$1,500.00 $19,500.00 $6,040.00 $78,520.00Page 9 of 10Page 63 of 336 City of College Station - Purchasing DivisionBid Tabulation for #20-030"Woodson Village Rehab"Open Date: Thursday, March 9, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEElliott Construction, LLC Bryan TXT Construction, LLC Houston, TX11310420 LFTemporary Water$15.00 $156,300.00 $27.00 $281,340.0011415 EAStandard Fire Hydrant Assembly$4,350.00 $65,250.00 $5,250.00 $78,750.00Alternate 183.1100 LF12" HDPE (DR-17) Water Line by Pipe Bursting (+/-)-$500 -$50,000 $180 $18,00088.13216 LF8" HDPE (DR-17) Water Line by Pipe Bursting (+/-)-$24 -$77,184 $125 $402,000Bid CertificationBid BondAddenda Acknowledged$420,000.00TOTAL BASE BID - ALL ITEMS plu/minus Alternate 1Calculation error Highlighted numbers are correct.$2,495,776.00Alternate 1- SUBTOTAL-$127,184.00Base Bid (All items) TOTALWater Construction - TOTAL$2,140,237.00$5,238,589.00 $5,779,714.40$5,365,773.00 $5,359,714.40YYYYYNOTES:YPage 10 of 10Page 64 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEGeneral Construction Items11LSMobilization$270,000.00 $270,000.00 $252,238.31$252,238.31 $275,000.00 $275,000.0021LSTraffic Control$110,000.00 $110,000.00 $23,419.95$23,419.95 $50,000.00 $50,000.0031LSErosion and Sedimentation Control$60,000.00 $60,000.00 $11,709.97$11,709.97 $20,000.00 $20,000.0041LSTree Protection$110,000.00 $110,000.00 $29,274.93$29,274.93 $25,000.00 $25,000.005 8,165 SYBlock Sodding$5.00 $40,825.00 $4.10 $33,476.50 $5.00 $40,825.0061LSBypass Pumping$40,000.00 $40,000.00 $17,564.96$17,564.96 $50,000.00 $50,000.007 15,390 LFTrench Safety$4.00 $61,560.00 $1.76 $27,086.40 $4.00 $61,560.00Clearing and Demolition Items8323 LFGrout Fill Existing 6" Sewer Line$14.00 $4,522.00 $28.10 $9,076.30 $6.00 $1,938.0091072 LFGrout Fill Existing 8" Sewer Line$14.00 $15,008.00 $31.62 $33,896.64 $7.50 $8,040.0010643 LFGrout Fill Existing 12" Sewer Line$15.00 $9,645.00 $35.13 $22,588.59 $13.00 $8,359.001133 EARemove Existing Manhole$880.00 $29,040.00 $1,136.14 $37,492.62 $1,500.00 $49,500.00126EAAbandon Existing Manhole$550.00 $3,300.00 $1,873.87 $11,243.22 $1,000.00 $6,000.00133782 LFGrout Fill Existing 6" Water Line$15.00 $56,730.00 $28.10 $106,274.20 $6.00 $22,692.00142466 LFGrout Fill Existing 8" Water Line$15.00 $36,990.00 $31.62 $77,974.92 $7.50 $18,495.00General Construction SUBTOTAL$692,385.00 $394,771.02 $522,385.00Kieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, LtdPage 1 of 8Page 65 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, Ltd151592 LFGrout Fill Existing 12" Water Line$18.00 $28,656.00 $35.13 $55,926.96 $13.00 $20,696.001613 EA6" Plug$280.00 $3,640.00 $607.14 $7,892.82 $600.00 $7,800.00172EA8" Plug$300.00 $600.00 $665.69 $1,331.38 $750.00 $1,500.001814 EA12" Plug$315.00 $4,410.00 $724.24 $10,139.36 $1,000.00 $14,000.0019235 LFRemove Existing 6" Sewer Line$30.00 $7,050.00 $14.05 $3,301.75 $20.00 $4,700.002049 LFRemove Existing 12" Sewer Line$30.00 $1,470.00 $18.74$918.26 $100.00 $4,900.0021262 LFRemove Existing 6" Water Line$15.00 $3,930.00 $9.37 $2,454.94 $10.00 $2,620.00225LFRemove Existing 8" Water Line$15.00 $75.00 $14.05$70.25 $100.00 $500.002313 LFRemove Existing 12" Water Line$15.00 $195.00 $11.71 $152.23 $100.00 $1,300.00222EARemove Existing 6" DIP Sewer Aerial Crossing & Plug Ends (Sewer Lines A1 and B)$5,000.00 $10,000.00 $585.50 $1,171.00 $2,500.00 $5,000.00231EARemove Existing 8" DIP Sewer Aerial Crossing & Plug Ends (Sewer Line M)$5,000.00 $5,000.00 $1,405.20$1,405.20 $2,500.00 $2,500.00241EARemove Existing 12" DIP Sewer Aerial Crossing & Plug Ends (Sewer Line A)$5,000.00 $5,000.00 $2,166.35$2,166.35 $2,500.00 $2,500.00251EARemove Existing 6" DIP Water Aerial Crossing & Plug Ends (Thomas Street Water Line)$5,000.00 $5,000.00 $878.25$878.25 $2,500.00 $2,500.00261EARemove Existing 12" DIP Water Aerial Crossing & Plug Ends (1102 Holleman Drive and 1211 Orr Street)$5,000.00 $5,000.00 $5,854.99$5,854.99 $2,500.00 $2,500.00271064 LFRemove & Replace Existing 6' Wood Privacy Fence$18.00 $19,152.00 $32.79 $34,888.56 $30.00 $31,920.002818 LFRemove & Replace Existing Chainlink Fence$40.00 $720.00 $25.76 $463.68 $100.00 $1,800.00$221,760.00Clearing & Demolition - SUBTOTAL$255,133.00 $427,562.47Page 2 of 8Page 66 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, LtdRoadway Construction Items291,365 LFRemove & Replace 6" Curb and Gutter$24.00 $32,760.00 $21.08 $28,774.20 $50.00 $68,250.00301,310 SYRemove & Replace Ex. Concrete Driveway$85.00 $111,350.00 $70.26 $92,040.60 $100.00 $131,000.003121 SYRemove & Replace Ex. Asphalt Driveway$120.00 $2,520.00 $25.76$540.96 $130.00 $2,730.00322,351 SYRemove & Replace Ex. Asphalt Pavment$60.00 $141,060.00 $25.76 $60,561.76 $83.00 $195,133.0033243 SYRemove & Replace Ex. Concrete Pavement$85.00 $20,655.00 $70.26 $17,073.18 $100.00 $24,300.00342156 SFRemove & Replace Ex. Concrete Sidewalk$11.00 $23,716.00 $7.03 $15,156.68 $10.00 $21,560.00351LSThermoplastic Striping$3,500.00 $3,500.00 $5,740.18$5,740.18 $10,000.00 $10,000.00362EAAccessibility Curb Ramp$1,500.00 $3,000.00 $761.15 $1,522.30 $1,000.00 $2,000.00Storm Construction37152LF30" RCP, C76 Class III, w/ ASTM C443 Rubber Gasket & Full Depth Cement Stabilized Sand Backfill$170.00 $25,840.00 $109.63 $16,663.76 $100.00 $15,200.00382EA3.5'X3.5' Junction Box w/ Full Depth Cement Stabilized Sand Backfill$5,100.00 $10,200.00 $4,142.57$8,285.14 $4,500.00 $9,000.0039152LFStorm Sewer Trench Safety$10.00 $1,520.00 $1.00$152.00 $5.00 $760.00401LSConcrete Flume and Gabion Replacement$8,000.00 $8,000.00 $1,171.00$1,171.00 $15,000.00 $15,000.00Sanitary Sewer Construction 41 160 LF24" Steel Casing Pipe by Dry Mechincal Bore w\15" SDR26-ASTM F-679 PVC Sanitary Sewer Line by Bore$390.00 $62,400.00 $257.62 $41,219.20 $350.00 $56,000.0042 105 LF16" DI Sanitary Sewer Pipe by Open Cut on Piers w/Restraints$550.00 $57,750.00 $338.24 $35,515.20 $140.00 $14,700.0043 982 LF16" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$106.00 $104,092.00 $195.56 $192,039.92 $200.00 $196,400.0044 364 LF15" SDR26-ASTM F-679 PVC Sanitary Sewer Line by Open Cut w/Grade 4 Stone Emb. and Full Depth Cement Stabilized $113.00 $41,132.00 $79.86 $29,069.04 $100.00 $36,400.0045 837 LF15" SDR26-ASTM F-679 PVC Sanitary Sewer Line by Open Cut w/Grade 4 Stone Emb.$68.00 $56,916.00 $62.67 $52,454.79 $90.00 $75,330.00$454,973.00$45,560.00Roadway Construction -SUBTOTAL$39,960.00$338,561.00 $221,409.86Strom Construction-SUBTOTAL$26,271.90Page 3 of 8Page 67 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, Ltd46 315 LF12" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$89.00 $28,035.00 $172.14 $54,224.10 $175.00 $55,125.0047 127 LF10" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$89.00 $11,303.00 $113.59 $14,425.93 $120.00 $15,240.0048 78 LF10" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut w/Full Depth Cement Stabilized Sand Backfill$92.00 $7,176.00 $106.07 $8,273.46 $120.00 $9,360.0049 10 LF10" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut$60.00 $600.00 $1,487.17 $14,871.70 $100.00 $1,000.0050 138 LF8" DI Sanitary Sewer Pipe by Open Cut w/Full Depth Cement Stabilized Sand Backfill$129.00 $17,802.00 $117.37 $16,197.06 $120.00 $16,560.0051 87 LF8" DI Sanitary Sewer Pipe by Open Cut $88.00 $7,656.00 $81.74 $7,111.38 $100.00 $8,700.0052 81 LF8" DI Sanitary Sewer Pipe by Open Cut on Piers w/Restraints$780.00 $63,180.00 $205.47 $16,643.07 $650.00 $52,650.0053 1306 LF8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut w/Full Depth Cement Stabilized Sand Backfill$85.00 $111,010.00 $57.26 $74,781.56 $80.00 $104,480.0054 60 LF8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut$55.00 $3,300.00 $34.59 $2,075.40 $75.00 $4,500.0055 100 LF8" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Bore$85.00 $8,500.00 $98.36 $9,836.00 $75.00 $7,500.0056 25 LF6" DI Sanitary Sewer Pipe by Open Cut w/Full Depth Cement Stabilized Sand Backfill$120.00 $3,000.00 $104.86 $2,621.50 $75.00 $1,875.0057 10817 LF6" HDPE (DR-17) Sanitary Sewer Pipe by Pipe Bursting$44.00 $475,948.00 $64.40 $696,614.80 $75.00 $811,275.0058 8 LF6" HDPE (DR-17) Sanitary Sewer Pipe by Open Cut w/Full Depth Cement Stabilized Sand Backfill$80.00 $640.00 $211.07 $1,688.56 $100.00 $800.0059 14 LF6" HDPE (DR-17) Sanitary Sewer Pipe by Open Cut$50.00 $700.00 $102.70 $1,437.80 $50.00 $700.0060 61 LF6" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut w/Full Depth Cement Stabilized Sand Backfill$80.00 $4,880.00 $49.32 $3,008.52 $80.00 $4,880.0061 141 LF6" SDR26-ASTM D3034 PVC Sanitary Sewer Line by Open Cut $52.00 $7,332.00 $42.92 $6,051.72 $50.00 $7,050.00Page 4 of 8Page 68 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, Ltd62 47 EAStandard 4' Dia. Sanitary Sewer Manhole$5,480.00 $257,560.00 $3,677.13$172,825.11 $3,500.00 $164,500.0063 6 EAStandard 4' Dia. Drop Sanitary Sewer Manhole$5,650.00 $33,900.00 $4,029.48$24,176.88 $4,000.00 $24,000.0064 3 EAStandard 4' Dia. Doghouse Sanitary Sewer Manhole$5,700.00 $17,100.00 $3,900.28$11,700.84 $4,000.00 $12,000.0065 1 EAStandard 5' Dia. Sanitary/Storm Conflict Manhole$5,800.00 $5,800.00 $9,993.65$9,993.65 $7,500.00 $7,500.0066 1 EAStandard 5' Dia. Sanitary Sewer Manhole$6,000.00 $6,000.00 $5,563.87$5,563.87 $6,500.00 $6,500.0067 14 EASanitary Sewer Access Device$2,480.00 $34,720.00 $1,755.78$24,580.92 $3,500.00 $49,000.0068 11 EARehabilitate Existing Manhole$3,800.00 $41,800.00 $1,171.00$12,881.00 $4,000.00 $44,000.0069 60 EAPoint Repairs$630.00 $37,800.00 $468.40 $28,104.00 $1,500.00 $90,000.0070 69 EAVacuum Test Sanitary Sewer Manhole$315.00 $21,735.00 $146.37 $10,099.53 $400.00 $27,600.0071 15816 LFPost-Construction Television Inspection$3.00 $47,448.00 $3.51 $55,514.16 $3.00 $47,448.0072 1 EAConnect to Existing Manhole$1,300.00 $1,300.00 $468.40$468.40 $3,500.00 $3,500.0073 200 EA4" Sanitary Sewer Short Service Connection (Includes Backlot Connections)$950.00 $190,000.00 $1,405.20 $281,040.00 $1,400.00 $280,000.0074 7 EA4" Sanitary Sewer Long Service Connection$1,780.00 $12,460.00 $1,873.60$13,115.20 $1,850.00 $12,950.0075 251 SYType R Rock Riprap (Sewer Lines A1, B, and M)$95.00 $23,845.00 $76.11 $19,103.61 $75.00 $18,825.0076 319 SY12" Gabion Mattress $140.00 $44,660.00 $99.53 $31,750.07 $150.00 $47,850.0077 95 SY3'X3' Gabion Box$140.00 $13,300.00 $298.60 $28,367.00 $150.00 $14,250.00$1,862,780.00 $2,009,444.95 $2,330,448.00Sanitary Sewer Construction - TOTALPage 5 of 8Page 69 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, LtdWater Construction7860 LF20" Steel Casing Pipe by Dry Mechanical Bore w/ 12" AWWA C-900 DR14 PVC Water Line and Casing Spacers$340.00 $20,400.00 $193.21 $11,592.60 $275.00 $16,500.0079348 LF16" Steel Casing Pipe by Dry Mechanical Bore w/ 8" AWWA C-900 DR14 PVC Water Line and Casing Spacers$272.00 $94,656.00 $173.31 $60,311.88 $245.00 $85,260.00801531 LF12" AWWA C-900 DR14 PVC Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$73.00 $111,763.00 $68.45 $104,796.95 $55.00 $84,205.008167 LF12" AWWA C-900 DR14 PVC Water Line by Open Cut$64.00 $4,288.00 $53.56 $3,588.52 $40.00 $2,680.0082260 LF12" AWWA C-900 DR14 PVC Water Line by Other Than Open Cut$135.00 $35,100.00 $99.53 $25,877.80 $78.00 $20,280.0083100 LF12" AWWA C-900 DR 14 PVC Water Line by Pipe Bursting$1,100.00 $110,000.00 $249.42$24,942.00 $165.00 $16,500.0084147 LF12" DIP Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$90.00 $13,230.00 $91.58 $13,462.26 $85.00 $12,495.00858748 LF8" AWWA C-900 DR14 PVC Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$60.50 $529,254.00 $40.97 $358,405.56 $52.00 $454,896.0086777 LF8" AWWA C-900 DR14 PVC Water Line by Open Cut$51.00 $39,627.00 $29.54 $22,952.58 $38.00 $29,526.0087905 LF8" AWWA C-900 DR14 PVC Water Line by Other Than Open Cut$80.00 $72,400.00 $86.65 $78,418.25 $100.00 $90,500.00883216 LF8" AWWA C-900 DR14 PVC Water Line by Pipe Bursting$126.00 $405,216.00 $193.21 $621,363.36 $130.00 $418,080.0089729 LF8" DIP Water Line by Open Cut w/ Full Depth Cement Stabilized Sand Backfill$76.00 $55,404.00 $59.24 $43,185.96 $120.00 $87,480.009076 LF8" DIP Water Line by Open Cut$66.00 $5,016.00 $83.43 $6,340.68 $100.00 $7,600.0091113 EAInstall 3/4" Type "K" Short Service$890.00 $100,570.00 $985.98 $111,415.74 $1,000.00 $113,000.009233 EAInstall 3/4" Type "K" Long Service$2,220.00 $73,260.00 $1,478.97$48,806.01 $2,500.00 $82,500.00935EAInstall 1 1/2" Type "K" Short Service$1,760.00 $8,800.00 $1,973.13$9,865.65 $1,950.00 $9,750.00Page 6 of 8Page 70 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, Ltd9427 EAInstall 1 1/2" Type "K" Long Service$2,930.00 $79,110.00 $2,589.08$69,905.16 $2,600.00 $70,200.00955EA12"X12" Tee$810.00 $4,050.00 $704.63 $3,523.15 $650.00 $3,250.00961EA12"X8" Tee$700.00 $700.00 $603.93$603.93 $650.00 $650.00971EA12"X6" Tee$680.00 $680.00 $567.63$567.63 $650.00 $650.009823 EA8"X8" Tee$545.00 $12,535.00 $442.33 $10,173.59 $550.00 $12,650.009914 EA8"X6" Tee$535.00 $7,490.00 $409.54 $5,733.56 $550.00 $7,700.001006EA12" Gate Valve$2,250.00 $13,500.00 $1,935.35$11,612.10 $2,500.00 $15,000.0010160 EA8" Gate Valve$1,250.00 $75,000.00 $1,014.95$60,897.00 $1,200.00 $72,000.0010218 EA12" 45 Degree Bend$630.00 $11,340.00 $504.39 $9,079.02 $600.00 $10,800.001034EA12" 22.50 Degree Bend$630.00 $2,520.00 $486.83 $1,947.32 $600.00 $2,400.001041EA12" 11.25 Degree Bend$630.00 $630.00 $477.46$477.46 $600.00 $600.0010581 EA8" 45 Degree Bend$325.00 $26,325.00 $332.25 $26,912.25 $500.00 $40,500.0010618 EA8" 22.5 Degree Bend$325.00 $5,850.00 $331.08 $5,959.44 $500.00 $9,000.0010723 EA8" 11.25 Degree Bend$325.00 $7,475.00 $325.23 $7,480.29 $500.00 $11,500.001084EA12"X8" Reducer$440.00 $1,760.00 $395.49 $1,581.96 $500.00 $2,000.001099EA8"X6" Reducer$270.00 $2,430.00 $292.44 $2,631.96 $400.00 $3,600.00Page 7 of 8Page 71 of 336 City of College Station - Purchasing DivisionBid Tabulation for #21-004"Woodson Village Rehab"Open Date: Tuesday November 10, 2020 @ 2:00 p.m.ITEM QTY UNIT DESCRIPTION UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICE UNIT PRICETOTAL PRICEKieschnick General Constractors, Inc.Elliott Construction, LLC Bryan TX Dudley Construction, Ltd1101EA8"X2" Reducer$240.00 $240.00 $318.20$318.20 $400.00 $400.001111EA8" End of Line Cap$215.00 $215.00 $258.48$258.48 $350.00 $350.0011213 EAConnect to Ex. Water Line$1,350.00 $17,550.00 $314.18 $4,084.34 $1,500.00 $19,500.0011310420 LFTemporary Water$1.00 $10,420.00 $1.76 $18,339.20 $20.00 $208,400.0011415 EAStandard Fire Hydrant Assembly$4,350.00 $65,250.00 $4,443.51$66,652.65 $4,500.00 $67,500.00Alternate 183.1100 LF12" HDPE (DR-17) Water Line by Pipe Bursting-$500 -$50,000 -$72 -$7,200 -$35 -$3,50088.13216 LF8" HDPE (DR-17) Water Line by Pipe Bursting-$35 -$112,560 -$55 -$176,880 -$25 -$80,400Bid CertificationBid BondAddenda AcknowledgedNOTES:YYYYYYYYY$5,055,913.00 $4,749,444.69$5,218,473.00 $4,933,524.69 $5,659,428.00$5,575,528.00$2,024,054.00Base Bid (All items) TOTAL$1,854,064.49 $2,089,902.00Alternate 1- SUBTOTAL-$162,560.00Water Construction - TOTAL-$184,080.00 -$83,900.00TOTAL BASE BID - ALL ITEMS plu/minus Alternate 1Calculation error Highlighted numbers are correct.Page 8 of 8Page 72 of 336 January 14, 2021 Item No. 4.11. Presentation, discussion, and approval for the purchase of a single “145kV S &C Mark V Circuit Switcher”, to Priester Mell & Nicholson, Inc. The Mark V Circuit Switcher will be maintained in electrical inventory and expensed when necessary. The total purchase is for an amount not to exceed $130,353. Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on the purchase of a single “145kV S &C Mark V Circuit Switcher”, to Priester Mell & Nicholson, Inc. The Mark V Circuit Switcher will be maintained in electrical inventory and expensed when necessary. The total purchase is for an amount not to exceed $130,353. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends the award of Bid #21-015 for the purchase of one 145kV S &C Mark V Circuit Switcher to Priester Mell & Nicholson, Inc. for an amount not to exceed $130,353. Summary: On December 8, 2020, five (5) sealed bids were received and opened for the Invitation to Bid, 21-015, for the purchase of a single 145kV S &C Mark V Circuit Switcher. Electric staff evaluated the bids for compliance to the needed specifications and recommended awarding the contract to a single vendor, Priester-Mell & Nicholson Inc. This Invitation to Bid #21-015 was posted on Brazosbid.ionwave.net (the City of College Station’s Bidding System) on November 18, 2020. Two-hundred forty-three (243) invitations were issued to prospective vendors with only five responses being received on December 8, 2020. Upon Council approval, a purchase order will be issued to Priester-Mell & Nicholson. The material will be placed and maintained in the electrical inventory and expensed as needed. Budget & Financial Summary: Funds are budgeted and available in the Electrical Fund. Various projects may be expenses as supplies are pulled from inventory and issued. Reviewed & Approved by Legal: No Attachments: 1.21-015 145kV S C Mark V Circuit Switcher Bid Award Page 73 of 336 Bid#21-015 Award for 145k S Mark V Circuit Switcher Line # Description Mfgr Mfgno QTY UOM Unit Extended Unit Extended Unit Extended 1 S & C 38846R5-BHP-KMQVW1 EA $130,353.00 $130,353.00 $132,125.00 $132,125.00 $132,400.00 $132,400.00 Total Price $130,353.00 Total Price $132,125.00 Total Price $132,400.00 Line # Description Mfgr Mfgno QTY UOM Unit Extended Unit Extended 1 S & C 38846R5-BHP-KMQVW1 EA $134,088.00 $134,088.00 $143,883.36 $143,883.36 Total Price $134,088.00 Total Price $143,883.36 Circuit Switcher * 145 kV, 1200 amperes continuous ratings * Mark V Circuit Switcher Catalog No. 157329-T2 Priester-Mell & Nicholson Inc.KBS ELECTRICAL DIST. ANIXTER Circuit Switcher * 145 kV, 1200 amperes continuous ratings * Mark V Circuit Switcher Catalog No. 157329-T2 Texas Electric Cooperatives Stuart Irby Bid#20-015 Award 1Page 74 of 336 January 14, 2021 Item No. 4.12. Contract change order request in the amount of $148,223.75 (25%) of the Annual Price Agreement with Techline Inc for Pad Mounted Solid Di-Electric Switchgears, C#18300368R2 Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on a contract change order in the amount of $148,223.75 with Techline Inc for Pad Mounted Solid Di-Electric Switchgears. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends the contract change order in the amount of $148,223.75 (25%) to Techline, Inc. for the additional purchase of Di-Electric Switchgears for Electric Warehouse Inventory. Summary: The Electric Warehouse does not have any replacement Di-Electric Switchgears in stock due to the timing of the Fuji project and the ongoing replacement of older equipment in the field. This change order would allow for continued replacement of equipment in the field and spares in the event of an unforeseen equipment failure. The delivery time for this product from receipt of an order and confirmation by the vendor is an estimated twelve to thirteen (12-13) weeks, thus the necessity for this change order. City Council approved the original award of this three-year price agreement #18300368 on February 8, 2018, Item 2B. Electric staff evaluated the bids for compliance to the needed specifications and recommended awarding the contract to a single vendor, Techline, Inc. Contract #18300368R2, is the second and last renewal for this Annual Price Agreement. Budget & Financial Summary: Funds are budgeted and available in the Electrical Fund. Various projects may be expenses as supplies are pulled from inventory and issued. Reviewed & Approved by Legal: No Attachments: 1.18300368R2 TECHLINE INC Executed Page 75 of 336 Page 76 of 336 Page 77 of 336 Page 78 of 336 Page 79 of 336 Page 80 of 336 Page 81 of 336 Page 82 of 336 January 14, 2021 Item No. 4.13. Installation of a VFD at Dowling Road Pump Station Change Order No. 1. Sponsor:Gary Mechler, Director of Water Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding Change Order No. 1 deducting $100,000 from the Construction Contract with CF McDonald Electric, Inc. to install previously purchased VFD at Dowling Road Pump Station. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: Variable Frequency Drives (VFD) control large electric motors to start slowly and operate at a variety of speeds, which enables the motors to run more efficiently, last longer, and gives water operators additional flexibility to adjust the amount of water being pumped by each motor. The Water Services Department has previously purchased a 500 HP VFD from The Reynolds Company to control the motor of high service pump at Dowling Road Pump Station for $100,000.00. This existing construction contract approved at the August 13, 2020 Council Meeting, removed a failed VFD and install this VFD in its place at Dowling Road Pump Station. Scope includes electrical connection and control wiring associated with the installation at a cost of $39,496.00. All work and installation on this contract are complete. This contract value was originally set to include the value of the VFD to provide bonding while the VFD was transported as well as the installation cost for a total bonding coverage of $139,496.00. This subject Change Order now proposes to deduct the $100,000.00 value of the VFD provided to the contractor by the City leaving a balance of $39,469.00 as originally intended. Budget & Financial Summary: Funds for this project are in the Water Capital Improvement project WF 1680680, Water Production VFD Replacement. The contract includes the cost of the City’s previously purchased Variable Frequency Drive (VFD) at $100,000 to ensure the Contractor’s bonding amount covers the cost of the equipment. Reviewed & Approved by Legal: No Attachments: 1.Change Order No. 1 Page 83 of 336 CHANGE ORDER NO. DATE: 2020 10 19 Contract No. 20300600 P.O.# 20205047 PROJECT: VFD Replacement At Dowling Pump Station OWNER:City of College Station Water Services CONTRACTOR:C.F. McDonald Electric, Inc City of College Station P.O. Box 9960 Ph: 713-921-1368 College Station, Texas 77842 Fax: 713-928-2569 PURPOSE OF THIS CHANGE ORDER: A. To remove the $100,000 retainage from the original contract amount to reflect the actual balance to finish B. C. ITEM UNIT ORIGINAL REVISED ADDED NO UNIT DESCRIPTION PRICE QUANTITY QUANTITY COST 1 1 Variable Frequency Drive purchased by the City $100,000.00 1 0 ($100,000.00) 2 3 TOTAL ($100,000.00) THE NET AFFECT OF THIS CHANGE ORDER IS 71.7 % DECREASE. LINE 1 (acct./work order number)WA1680680 LINE 2 (acct./work order number) LINE 3 (acct./work order number) TOTAL CHANGE ORDER (100,000.00) ORIGINAL CONTRACT AMOUNT $139,469.00 CHANGE ORDER NO. 1 ($100,000.00)-0.717005213 % CHANGE CHANGE ORDER NO. 2 0 % CHANGE REVISED CONTRACT AMOUNT $39,469.00 -0.717005213 % TOTAL CHANGE ORIGINAL CONTRACT TIME 30 Days Time Extension No. 1 Days Revised Contract Time 30 Days SUBSTANTIAL COMPLETION DATE REVISED SUBSTANTIAL COMPLETION DATE APPROVED ______________________________________________________________________________________ A/E CONTRACTOR Date DEPARTMENT DIRECTOR Date _____________________________________________________________________________________ CONSTRUCTION CONTRACTOR Date EXECUTIVE DIR BUS SRVS Date _____________________________________________________________________________________ PROJECT MANAGER Date CITY ATTORNEY Date _____________________________________________________________________________________ CITY ENGINEER Date CITY MANAGER Date Page 84 of 336 January 14, 2021 Item No. 4.14. Cement Treated Base Sponsor:Donald Harmon, Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding the approval of an annual blanket order for the purchase of Cement Treated Base and Type D Grade 1 Cement Treated Recycled Crushed Concrete Base with Brazos Paving, Inc. for an amount not to exceed $668,000. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approving an annual blanket order for the purchase of Cement Treated Base and Type D Grade 1 Cement Treated Recycled Crushed Concrete Base. Summary: One bid was received in response to ITB 21-007 on November 18, 2020. Staff recommends awarding the total annual estimated purchase of Cement Treated Base and Type D Grade 1 Cement Treated Recycled Crushed Concrete Base to Brazos Paving, Inc. as the lowest responsible bidder. This price agreement is for one (1) year and may be renewed for up to two (2) additional one (1) year terms. Budget & Financial Summary: Funds are available in the Roadway Maintenance Fund. Reviewed & Approved by Legal: No Attachments: 1.21-007 BID TABULATION cc Page 85 of 336 ITB#21-007 ANNUAL PRICE AGREEMENT FOR CEMENT TREATED BASE Line #Description QTY UOM Unit Extended 1 TYPE A Cement Treated Base (4%) To be Picked up by City Crews 2000 TON $35.00 $70,000.00 2 TYPE A Cement Treated Base (4%) To be Delivered to job site 2000 TON $41.00 $82,000.00 3 Type D Grade 1 Cement Treated (4%) Recycled Crushed Concrete Base To be Picked up by City Crews 8000 TON $29.25 $234,000.00 4 Type D Grade 1 Cement Treated (4%) Recycled Crushed Concrete Base To be Delivered to job site 8000 TON $35.25 $282,000.00 Total Price $668,000.00 Brazos Paving, Inc. BID#21-007 TABULATION 1 Page 86 of 336 January 14, 2021 Item No. 4.15. No Parking Fall Circle Sponsor:Troy Rother, Senior Engineer Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action of an ordinance amending Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time", removing parking along Fall Circle. Relationship to Strategic Goals: Improving Mobility Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This ordinance is for no parking anytime along Fall Circle, starting from the Stop sign on the west side of the street and around the circle. This parking removal is needed to provide sufficient travel width for the City of College Station Fire Department to respond to calls along this roadway and to residents living the along Fall Circle. The removal also provides enough width for sanitation vehicles to enter the street and service the nearby residences. The Traffic Management Team evaluated this roadway because of requests from citizens and the College Station Sanitation Department to remove parking along the roadway due to the difficulty of entering Fall Circle. The Traffic Management Team’s investigation showed that vehicles park on both sides of Fall Circle making the road a one-lane facility for two-way traffic. Due to COVID-19 the City of College Station staff sent out 44 public notices and posted maps, a PowerPoint presentation, a feedback survey, and staff contact information on the City website in lieu of a public meeting. The website was posted on September 29th, 2020, and feedback was accepted until October 16th, 2020. Two people provided feedback in support of the parking removal, one person opposed the removal, and the presentation was viewed a total of 9 times. Budget & Financial Summary: The “NO PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Reviewed & Approved by Legal: No Attachments: 1.Fall Circle proposed parking removal 2.12. CH 38 No Parking Ord FORM_FALL CIRCLE Page 87 of 336 Óñ !"$ S P R IN G L O O P FALL CI RCLEProposed Fall Circle Parking Removal ¯ Óñ = Fire Hydrant = Proposed parking removal Page 88 of 336 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” BY REMOVING PARKING ON THE WEST SIDE OF FALL CIRCLE AND THE CUL-DE-SAC, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 89 of 336 ORDINANCE NO. _______Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 90 of 336 ORDINANCE NO. _______Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended to include as follows: Traveling on Between Travel Direction Fall Circle Beginning at the corner of Spring loop and ending around the bulb of the cul- de-sac South No parking anytime Page 91 of 336 January 14, 2021 Item No. 4.16. Ordinance amending Chapter 38 “Traffic and Vehicles”, to remove parking along Buena Vista Dr, Lonetree Dr, Estes Park, Black Hawk Ln, and Silverthorne Ln. Sponsor:Troy Rother, Senior Engineer Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action of an ordinance amending Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” removing parking along Buena Vista Dr, Lonetree Dr, Estes Park, Black Hawk Ln, and Silverthorne Ln. Relationship to Strategic Goals: Improving Mobility Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This ordinance is for no parking anytime along Buena Vista Dr, Lonetree Dr, Estes Park, Black Hawk Ln, and Silverthorne Ln. This parking removal is needed to provide sufficient travel width for the City of College Station Fire Department to respond to emergency calls from residents in the Summit Crossing subdivision. The Traffic Management Team and the College Station Fire Department evaluated this roadway because of requests from citizens and HOA representatives. The investigation showed that when vehicles park on both sides of the streets, the road becomes a one-lane facility for two-way traffic. Due to COVID-19 the City of College Station staff sent out 301 public notices and posted maps, a PowerPoint presentation, a feedback survey, and staff contact information on the City website in lieu of a public meeting. The website was posted on September 29th, 2020, and feedback was accepted until October 16th, 2020. Forty-nine people provided feedback through email, phone calls, and on- line survey submissions. Seventeen people were in support of the parking removal, 22 people opposed the removal, and 10 people proposed changes. The presentation was viewed a total of 40 times. The TMT reviewed the proposed changes by the community and implemented some of the changes to the proposed ordinance. Based upon the need for emergency vehicle access at Summit Crossing, the Traffic Management Team recommends approving this ordinance. Budget & Financial Summary: The “NO PARKING” signs are planned operation and maintenance expenses accounted for in the Public Works Traffic Operations budget. Page 92 of 336 Reviewed & Approved by Legal: No Attachments: 1.Summit Crossing No Parking Ordinance 2.01_Summit Crossing proposed parking removal_neighborhood 3.02_Summit Crossing proposed parking removal at Buena Vista entrance 4.03_Summit Crossing proposed parking removal at Lonetree entrance 5.04_Summit Crossing proposed parking removal at the curve Page 93 of 336 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1014 “TRAFFIC SCHEDULE XIV, NO PARKING HERE TO CORNER AND NO PARKING AT ANY TIME,” BY REMOVING PARKING ON THE NORTHEAST SIDE OF LONETREE DRIVE, THE SOUTHEAST SIDE OF SILVER THORNE LANE, BLACK HAWK LANE, ESTEES PARK, AND THE SOUTHWEST SIDE OF BUENA VISTA DRIVE, THE NORTHEAST SIDE OF THE CURVE OF BUENA VISTA, AND THE NORTHWEST SIDE OF BUENA VISTA DRIVE, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 94 of 336 ORDINANCE NO. _______Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 95 of 336 ORDINANCE NO. _______Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules”, Section 38-1014 “Traffic Schedule XIV, No Parking Here to Corner and No Parking at Any Time,” is hereby amended to include as follows: Traveling on Between Travel Direction Lonetree Drive Harvey Road and Buena Vista Drive Northwest No parking anytime Buena Vista Drive Lonetree Drive and Buena Vista Drive Southwest No parking anytime Estees Park Lonetree Drive and Buena Vista Drive Northeast No parking anytime Black Hawk Lane Lonetree Drive and Buena Vista Drive Northeast No parking anytime Silver Thorne Lane Lonetree Drive and Buena Vista Drive Northeast No parking anytime Buena Vista Drive 65 Feet Southeasst of the curve in Buena Vista Drive and Harvey Road Southeast No parking anytime Buena Vista Drive 65 Feet Southeast of the curve to 30 feet Northeast of the curve North No parking anytime Buena Vista Drive 100 Feet from the intersection with Harvey Road Northwest No Parking from here to corner Lonetree Drive 70 Feet from the intersection with Harvey Road Northwest No Parking from here to corner Page 96 of 336 Harvey RoadSilver Thorne LnBlack Hawk LnEstees ParkBuena Vista DrBuena Vista DrLonetree Dr Proposed Summit Crossing Parking Removal ¯ = Proposed parking removal Page 97 of 336 Harvey Road100 feet from corner with Harvey Road Proposed Summit Crossing Parking Removal At the Buena Vista entrance ¯ = Proposed parking removal Page 98 of 336 70 feet from corner with Harvey Road Proposed Summit Crossing Parking Removal At the Lonetree entrance ¯ = Proposed parking removal Page 99 of 336 Estees ParkBuena Vista Dr65 feet from beginning of the curve 30 feet from end of the curve Proposed Summit Crossing Parking Removal At the curve on Buena Vista Dr ¯ = Proposed parking removal Page 100 of 336 January 14, 2021 Item No. 4.17. CSISD COVID-19 Family Empowerment Funding Agreement - $250,000 Sponsor:Debbie Eller, Director of Community Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a funding agreement with College Station Independent School District in the amount of $250,000 for the COVID-19 Family Empowerment Program. Relationship to Strategic Goals: Neighborhood Integrity Core Services and Infrastructure Recommendation(s): Staff recommends approval of the funding agreement in the amount of $250,000.00 with CSISD for the COVID-19 Family Empowerment Program. Summary: Community surveys were completed in October 2020 to determine ongoing and possible new needs caused by COVID-19. Rent assistance continues to be a priority in College Station. In July 2020, Council approved a funding agreement with College Station ISD (CSISD) for the COVID-19 Family Empowerment Program to serve families experiencing hardships caused by COVID-19. Families were provided with the tools to achieve success “each life, each day, each hour”. The focus was families whose children are eligible for free- or reduced-lunches, and the program worked to increase family stability in the following areas: 1) Improving Health Outcomes - medical co-pays, prescription costs, vision needs, trolley passes. 2) Increasing Employment Opportunities - providing ID's, certification fees, uniforms, etc. 3) Reducing Mobility - through rent and utility assistance. CSISD expended the $250,000 provided through the funding agreement by December 2020 even though this amount was expected to cover the entire school year. As the community survey indicated and through discussions with CSISD staff, it was determined that additional funding would enhance the ability of CSISD to continue to assist the families through the Spring semester. Community Development Public Service Agency funds from the 2021 Community Development budget will be used to address client needs to improve family stability. The funding agreement with CSISD will provide $250,000 to fund this program though the Spring semester. The contract is available for review in the City Secretary's office. Budget & Financial Summary: Community Development Block Grant Public Service Agency funding is available through the FY2021 Community Development Budget. Reviewed & Approved by Legal: No Attachments: None Page 101 of 336 Page 102 of 336 Page 103 of 336 Page 104 of 336 Page 105 of 336 Page 106 of 336 Page 107 of 336 Page 108 of 336 Page 109 of 336 Page 110 of 336 Page 111 of 336 Page 112 of 336 Page 113 of 336 Page 114 of 336 Page 115 of 336 Page 116 of 336 Page 117 of 336 Page 118 of 336 Page 119 of 336 Page 120 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT A PERFORMANCE STATEMENT 1. Recipient is awarded up to $_______________ from the City of College Station FY_______ (HUD Grant Year ______) HOME Investment Partnerships Program. These funds must be used for the construction of at least two new affordable, single family residences in the City of College Station.Homes must be sold to low- and moderate-income families. 2. The homes constructed shall be of a design approved by the City. The exterior of the homes must be a minimum of 25% brick and must have a garage if lot size permits. All homes must meet deed restriction requirements and meet the characteristics of the neighborhood. All homes must be inspected and approved by City staff. 3. A detailed Project Budget and cost breakdown shall be submitted by the Recipient to the City for review of each project for a cost or price analysis prior to the start of the project. 4. A final budget shall be submitted with HOME close-out information at the end of each project showing total costs and funding sources. 5. All work must be in compliance with current City of College Station Building Codes. Recipient shall dedicate all easements required by City including blanket easements which shall be substituted with as- built easements for all City utilities. All Projects must be substantially completed within two (2) years of the date of this Agreement. 6. All required permits must be obtained prior to any work commencing. All required inspections must be performed by the City of College Station Building Inspectors. 7. Recipient must provide written notification of all subcontractors to City. 8. Upon completion of such construction Recipient must submit a copy of all receipts paid. At that point, the City will have 30 days to make payment on said receipts, not to exceed maximums established in Exhibit B, Budgets. 9. Within six (6) months from issuance of the Certificate of Occupancy, said HOME unit must be occupied by an eligible resident. Recipient is not prohibited from conducting a background check on credit history or criminal history. 10. Any program income, recaptured funds, or repayment of any funds must be immediately returned to the City of College Station. In the event that there is program income, repayments, and/or recaptured funds, the funds must be used in accordance with the requirements of 24 C.F.R. § 92.503. Recaptured funds will be subject to 24 C.F.R. § 92.254 (a)(5)(ii)(A)(2) reduced during affordability period, prorated monthly. Page 121 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT B BUDGET SOURCES OF FUNDS: Maximum Proceeds of grant under the agreement _________________ USES OF FUNDS: Page 122 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT C PROJECT IMPLEMENTATION SCHEDULE AGREEMENT START DATE: _____________________ AGREEMENT END DATE: _____________________ Construction Phase – Construction for this project is scheduled to begin within one year of property acquisition with completion and certificate of occupancy date for all projects no later than _______________________. The issuance of a building permit will constitute start of construction. Page 123 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT D THE APPLICABLE LAWS AND REGULATIONS Recipient shall comply with all federal, state, and local laws and regulations applicable to the activities and performances rendered by Recipient under this Agreement including but not limited to the laws, and the regulations specified in Section I through VI of this Exhibit D. I. CIVIL RIGHTS • THE FAIR HOUSING ACT (42 U.S.C. 3601-20) AND IMPLEMENTING REGULATIONS AT 24 C.F.R. PART 100; EXECUTIVE ORDER 11063, AS AMENDED BY EXECUTIVE ORDER 12259 (3 C.F.R., 1958-1963 COMP., P. 652 AND 3 C.F.R., 1980 COMP., P. 307) (EQUAL OPPORTUNITY IN HOUSING) AND IMPLEMENTING REGULATIONS AT 24 C.F.R., PART 107; AND TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 2000D) (NONDISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS) AND IMPLEMENTING REGULATIONS ISSUED AT 24 C.F.R., PART 1; • EXECUTIVE ORDER 11063, AS AMENDED BY EXECUTIVE ORDER 12259, AND 24 C.F.R. PART 107, "NONDISCRIMINATION AND EQUAL OPPORTUNITY IN HOUSING UNDER EXECUTIVE ORDER 11063". THE FAILURE OR REFUSAL OF RECIPIENT TO COMPLY WITH THE REQUIREMENTS OF EXECUTIVE ORDER 11063 OR 24 C.F.R., PART 107 SHALL BE A PROPER BASIS FOR THE IMPOSITION OF SANCTIONS SPECIFIED IN 24 C.F.R. 107.60; • THE PROHIBITION AGAINST DISCRIMINATION ON THE BASIS OF AGE UNDER THE AGE DISCRIMINATION ACT OF 1975 (42 U.S.C. 6101-07) AND IMPLEMENTING REGULATIONS AT 24 C.F.R., PART 146, AND THE PROHIBITIONS AGAINST DISCRIMINATION AGAINST HANDICAPPED INDIVIDUALS UNDER SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C. 794) AND IMPLEMENTING REGULATIONS AT 24 C.F.R., PART 8; • THE REQUIREMENTS OF EXECUTIVE ORDER 11246 (3 C.F.R. 1964-65, COMP., P. 339) (EQUAL EMPLOYMENT OPPORTUNITY) AND THE IMPLEMENTING REGULATIONS ISSUED AT 41 C.F.R., CHAPTER 60. • THE REQUIREMENTS OF 24 C.F.R. 92.351 (MINORITY OUTREACH), EXECUTIVE ORDERS 11625 AND 12432 (CONCERNING MINORITY BUSINESS ENTERPRISE), AND 12138 (CONCERNING WOMEN'S BUSINESS ENTERPRISE). CONSISTENT WITH HUD'S RESPONSIBILITIES UNDER THESE ORDERS, RECIPIENT MUST MAKE EFFORTS TO ENCOURAGE THE USE OF MINORITY AND WOMEN'S BUSINESS ENTERPRISES IN CONNECTION WITH HOME FUNDED ACTIVITIES. RECIPIENT MUST PRESCRIBE PROCEDURES ACCEPTABLE TO THE CITY TO ESTABLISH ACTIVITIES TO ENSURE THE INCLUSION, TO THE MAXIMUM EXTENT POSSIBLE, OF MINORITIES AND WOMEN, AND ENTITIES OWNED BY MINORITIES AND WOMEN. THE AGREEMENTOR / SUBCONTRACTOR WILL BE REQUIRED TO IDENTIFY AGREEMENTS WHICH HAVE BEEN BID BY MINORITY OWNED, WOMEN OWNED, AND/OR SMALL DISADVANTAGED BUSINESSES. • THE AGE DISCRIMINATION ACT OF 1975 (42 U.S.C., SECTION 6101 ET SEQ.); • SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C., SECTION 794) AND "NONDISCRIMINATION BASED ON HANDICAP IN FEDERALLY-ASSISTED PROGRAMS AND ACTIVITIES OF THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT", 24 C.F.R., PART 8. BY SIGNING THIS Page 124 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 AGREEMENT, RECIPIENT UNDERSTANDS AND AGREES THAT THE ACTIVITIES FUNDED HEREIN SHALL BE OPERATED IN ACCORDANCE WITH 24 C.F.R., PART 8; AND THE ARCHITECTURAL BARRIERS ACT OF 1968 (42 U.S.C., SECTION 4151 ET. SEQ.) INCLUDING THE USE OF A TELECOMMUNICATIONS DEVICE FOR DEAF PERSONS (TDDS) OR EQUALLY EFFECTIVE COMMUNICATION SYSTEM. II. LEAD-BASED PAINT • TITLE IV OF THE LEAD-BASED PAINT POISONING PREVENTION ACT (42 U.S.C. SEC. 4831). III. ENVIRONMENTAL STANDARDS • NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 (42 U.S.C. SEC. 4321 ET. SEQ.) AND 40 C.F.R. PARTS 1500-1508; • THE NATIONAL HISTORIC PRESERVATION ACT OF 1966 (16 U.S.C. SEC. 470 ET. SEQ.) AS AMENDED; PARTICULARLY SECTION 106 (16 U.S.C. SEC. 470F); • EXECUTIVE ORDER 11593, PROTECTION AND ENHANCEMENT OF THE CULTURAL ENVIRONMENT, MAY 13, 1971 (36 FED. REG. 8921), PARTICULARLY SECTION 2(C); • THE RESERVOIR SALVAGE ACT OF 1960 (16 U.S.C. SEC. 469 ET SEQ.). PARTICULARLY SECTION 3 (16 U.S.C. SEC. 469A-1), AS AMENDED BY THE ARCHEOLOGICAL AND HISTORIC PRESERVATION ACT OF 1974; FLOOD DISASTER PROTECTION ACT OF 1973, (42 U.S.C. SEC. 4001 ET. SEQ.) AS AMENDED, PARTICULARLY SECTIONS 102(A) AND 202(A) (42 U.S.C. SEC. 4012A (A) AND SEC. 4106(A); • EXECUTIVE ORDER 11988, FLOODPLAIN MANAGEMENT, MAY 24, 1977 (42 FED. REG. 26951), PARTICULARLY SECTION 2(A). • EXECUTIVE ORDER 11990 PROTECTION OF WETLANDS, MAY 24, 1977 (42 FED. REG. 26961), PARTICULARLY SECTIONS 2 AND 5. • THE SAFE DRINKING WATER ACT OF 1974, (42 U.S.C. SEC. 201, 300(F) ET SEQ.) AND (21 U.S.C. SEC. 349) AS AMENDED, PARTICULARLY SECTION 1424(E) (42 U.S.C. SEC. 300H-303(E); • THE ENDANGERED SPECIES ACT OF 1973, (16 U.S.C. SEC. 1531 ET. SQ.) AS AMENDED, PARTICULARLY SECTION 7 (16 U.S.C. SEC. 1536); • THE WILD AND SCENIC RIVERS ACT OF 1968, (16 U.S.C. SEC. 1271 ET SEQ.) AS AMENDED, PARTICULARLY SECTION 7(B) AND (C)(16 U.S.C. SEC. 1278(B) AND (C); • THE CLEAN AIR ACT (41 U.S.C. SEC. 7401 ET SEQ.) AS AMENDED, PARTICULARLY SECTION 176(C) AND (D) (42 U.S.C. SEC. 7506(C) AND (D); • FARMLANDS PROTECTION AND POLICY ACT OF 1981, (7 U.S.C. SEC. 4201 ET SEQ.) • 24 C.F.R. PART 51, ENVIRONMENTAL CRITERIA AND STANDARDS. Page 125 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 IV. ACQUISITION/RELOCATION • THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (42 U.S.C., SEC. 4601 ET. SEQ.), 49 C.F.R. PART 24, AND 24 C.F.R. SECTION 570.496A (55 FED. REG. 29309 (JULY 18, 1990) V. LABOR REQUIREMENTS • AGREEMENT WORK HOURS AND SAFETY STANDARDS ACT, AS AMENDED (40 USC 327-333) • COPELAND (ANTI-KICKBACK) ACT (40 USC 276C) • FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED (29 USC 201, ET. SEQ.) Page 126 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT E CERTIFICATION REGARDING LOBBYING FOR AGREEMENTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of its knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or empl oyee of an agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal agreement, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement or modification of any federal agreement, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this federal agreement, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and agreements under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C.A. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. By: Printed Name: Title: Date: Page 127 of 336 Contract No. _________ HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT F CERTIFICATES OF INSURANCE Page 128 of 336 Page 129 of 336 January 14, 2021 Item No. 5.1. Public Hearing, presentation, discussion, and possible action on Budget Amendment #1 amending Ordinance No. 2020-4206 which will amend the budget for the 2020-2021 Fiscal Year in the amount of $4,224,326 Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Public Hearing, presentation, discussion, and possible action on Budget Amendment 1 amending Ordinance No. 2020-4206 which will amend the budget for the 2020-2021 Fiscal Year in the amount of $4,224,326. Relationship to Strategic Goals: 1. Good Governance 2. Financial Sustainability 3. Core Services and Infrastructure Recommendation(s): Staff recommends the City Council approve Budget Amendment #1. Summary: The proposed budget amendment is to increase the FY21 budget appropriations by $4,224,326 primarily as a result of the annual encumbrance roll. The encumbrance roll recognizes expenditures in a prior fiscal year where the goods and services were ordered but not received in that fiscal year. Specialty vehicles and equipment typically are included on the encumbrance roll. The charter of the City of College Station provides for the City Council to amend the annual budget in the event there are revenues available to cover expenditures and after holding a public hearing on such budget amendment. Attached is a summary with a description of the items included on the proposed budget amendment. This amendment also includes an Interfund transfer totaling $379,444 from the Court Technology Fund. Budget & Financial Summary: The City has resources or can reasonably expect resources to cover the appropriations in this budget amendment. The attached summary has the complete description of the items included on the proposed budget amendment. If approved, the net revised budget appropriations will be $315,720,510. Reviewed & Approved by Legal: No Attachments: 1.FY21 BA#1 2.FY21 Budget Amendment _1 Ordinance Page 130 of 336 Exhibit A – FY21 Budget Amendment #1 Detail Listing 1.Encumbrance Roll - $3,650,488 (Budget Amendment) and $379,444 (Interfund Transfer) A number of expenditures were not completed in FY20 due to timing issues. These goods and services were budgeted in FY20 but were not or will not be received until FY21. The encumbrance roll increases the FY21 budget appropriation in each applicable fund for the eligible items. The encumbrance roll includes IT equipment/software, buildings corrective maintenance, Economic Development commitments, Municipal Court software, vehicles ordered but not received, Experience Bryan/College Station grants, and FY20 OPEB trust payment. This item also includes an interfund transfer from Court Technology to the General Fund to support a Court upgrade project. 2.Parkland Dedication CIP - $35,215 (Budget Amendment) The FY21 Budget did not appropriate funds in Parkland Dedication due to timing. Projects have now been identified. This item will appropriate budget in Community Zones C and D and Zones 7 and 11 to expend existing funds on eligible Parkland Zone capital improvement projects. 3.General Government CIP – Future Department Relocation – $800,000 (Budget Amendment) This project is a funded project included in the FY21 Approved Budget. However, because the City expects to pursue a Construction Manager at Risk contract, the entire project budget must be fully appropriated because construction costs will be encumbered during design. Finance initially appropriated $900,000 in FY20 and nothing in FY21. This item will increase total project appropriations to $1,700,000 to ensure the full amount of any anticipated contract can be covered. 4.Sidewalk Zones 1 and 3 CIP - $16,223 (Budget Amendment) As Sidewalk Zone funds become available budget appropriations are requested. Additional funds are available since the completion of the FY21 budget in Sidewalk Zones 1 and 3 for the existing approved Eastgate and Southwood Sidewalk projects, respectively. Zone 1 will contribute $9,770 and Zone 3 will contribute $6,453. These requested appropriations will reduce the amount spent on the projects from the Streets Capital Improvement Projects Fund. 5.Northgate Parking Fund- ($300,000) (Budget Amendment) Due to low revenues in FY20 and expected low revenues in FY21 for the Northgate parking garage, the debt repayment to the General Fund in the amount of $300,000 is suspended for FY21. The repayment is forecasted to restart in FY22. 6.Brazos Central Appraisal District- $22,400 (Budget Amendment) The FY21 Budget for the City’s payment to the Appraisal District was based on the estimated rates and levies. The City is required by law to pay the amount on the final levy statement. The 2021 adjusted levy statement dated 11/19/20 from Brazos Central Appraisal District increased the City’s payment from $415,193 to $437,593. Page 131 of 336 Exhibit A – FY21 Budget Amendment #1 Detail Listing Page 132 of 336 ORDINANCE NO. _________ AN ORDINANCE (BUDGET AMENDMENT #1) AMENDING ORDINANCE NO. 2020-4206 WHICH WILL AMEND THE BUDGET FOR THE 2020-2021 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on August 27, 2020, the City Council of the City of College Station, Texas, adopted Ordinance No. 2020-4206 approving its Budget for the 2020-2021 Fiscal Year; and WHEREAS, this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2020-4206 is hereby amended by amending the 2020-2021 Budget adopted thereto by a net amount of $4,224,326 as further detailed in Exhibit A attached hereto and incorporated herein for all purposes. PART 2: That this Budget Amendment #1 shall be attached to and made a part of the 2020-2021 Budget. PART 3:That except as amended hereby, Ordinance No, 2020-4206 shall remain in effect in accordance with its terms. PART 4:That this ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this _________ day of __________________________2021 ATTEST: APPROVED: ____________________________________________________________ City Secretary Mayor APPROVED: _________________________ City Attorney Page 133 of 336 January 14, 2021 Item No. 5.2. Public Hearing, presentation, discussion, and possible action regarding the Annual Review of the Comprehensive Plan and Unified Development Ordinance (UDO) Sponsor:Jade Broadnax Reviewed By CBC:Planning & Zoning Commission Agenda Caption:Public Hearing, presentation, discussion, and possible action regarding the Annual Review of the Comprehensive Plan and Unified Development Ordinance (UDO). Relationship to Strategic Goals: • Good Governance • Financial Sustainability • Core Services and Infrastructure • Neighborhood Integrity • Diverse & Growing Economy • Improving Mobility • Sustainable City Recommendation(s): Staff recommends that the Council receive the Annual Update and provide direction as appropriate. The Planning & Zoning Commission will receive this update at their January 7th meeting. Summary: The Comprehensive Plan was adopted in 2009 and acts as a policy guide to ensure that the goals and objectives of the City are implemented through strategic long-range planning. The plan and associated maps focus on the creation and enhancement of places of distinction in College Station. Yearly reviews are performed to highlight recent updates to the Plan and identify any future changes that may be necessary to accommodate College Station’s future growth. The Comprehensive Plan informs Neighborhood, District, & Corridor Plans, and a series of Master Plans focusing on specific growth for systems or programs related to Water, Wastewater, Bicycle, Pedestrian and Greenways networks, Thoroughfares, Parks, and Economic Development. The Annual Review of the UDO is an on-going effort to ensure the development codes of the City of College Station address local land development patterns and best planning practices. The Annual Review highlights the major Comprehensive Plan initiatives and UDO amendments that occurred during FY2020. It covers the Comprehensive Plan and all associated master plans, programs, and small-area plans. The review also includes amendments that were made to the Unified Development Ordinance, which helps implement the Comprehensive Plan’s vision. This Annual Review is organized into the following categories and each item is labeled with the associated plan(s). • Infrastructure projects that were completed, under construction, or under design Page 134 of 336 • Programs that occurred • Tourism, community, and economic development initiatives, and • Items that were postponed due to the COVID-19 pandemic Budget & Financial Summary: N/A Reviewed & Approved by Legal: No Attachments: 1.FY2020 Annual Review Page 135 of 336 1 FY2020 COMPREHENSIVE PLAN & UNIFIED DEVELOPMENT ORDINANCE (UDO) ANNUAL REVIEW Page 136 of 336 2 Page 137 of 336 3 TABLE OF CONTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Associated Plans and Icons . . . . . . . . . . . . . . . . . .5 Completed Infrastructure Projects . . . . . . . . . . . .7 Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Construction Underway Projects . . . . . . . . . . . . . .11 Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13 Design Underway Projects . . . . . . . . . . . . . . . . . .14 Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Postponed Items . . . . . . . . . . . . . . . . . . . . . . . . . .25 Comprehensive Plan and UDO Amendments . . .26 Page 138 of 336 4 The Annual Review highlights the major Comprehensive Plan initiatives that occurred during FY2020. It covers the Comprehensive Plan and all associated master plans, programs, and small-area plans such as neighborhood and district plans. The review also includes amendments that were made to the Unified Development Ordinance, which helps implement the Comprehensive Plan’s vision. This Annual Review is organized into the following categories and each item is labeled with the associated plan(s): • Infrastructure projects that were completed, under construction, or under design • Programs that occurred • Tourism, community, and economic development initiatives • Items that were postponed due to the COVID-19 pandemic The Comprehensive Plan College Station’s Comprehensive Plan expresses the values and aspirations of our community. It is the broadest public policy document a community can create. The Comprehensive Plan was adopted in May 2009 after thousands of hours of citizen participation. It covers a 20-year horizon and is meant to be a “living document.” The plan provides goals and direction in the form of text, maps, and specific actions related to land use, growth and development, housing, neighborhoods, transportation, parks, the environment, economic development, and related topics. The plan is implemented over time through the City’s zoning and regulations, infrastructure investments, and other public and private development decisions. 10-Year Evaluation The Comprehensive Plan recommends that the City regularly evaluate and update the plan. As 2019 marked 10 years into the plan, the City undertook a major effort to evaluate the plan, consider recent growth and best practices, and identify needed updates to policies. The evaluation process included over 16 months of review and analysis by city staff and the Comprehensive Plan Evaluation Committee, along with multiple rounds of community and stakeholder input. The result is the 10-Year Comprehensive Plan Evaluation and Appraisal Report, which recommends changes and updates to the plan. The report was accepted by City Council at the October 8, 2020 meeting. For more information on the 10-Year evaluation, see cstx .gov/TheNext10 . Plan Update City staff are now launching the Comprehensive Plan update process. Formal updates to the plan are anticipated in FY2021 and city staff will host additional public engagement opportunities in the coming months. All amendments to the Comprehensive Plan will go through the public hearing process at future meetings of the Planning and Zoning Commission and City Council. INTRODUCTION Page 139 of 336 5 COVID-19 Impacts In March 2020, toward the end of the 10-year evaluation process, the COVID-19 pandemic disrupted communities nationwide. While the City has many immediate needs, it is still important to plan for the future. As this situation is unfolding, many of the long-term impacts are not known. The City has many reasons to be optimistic about the future, and the Comprehensive Plan serves as its long-term guide. History from other disasters has taught that communities with clear long-range plans often have an advantage in terms of obtaining funding and investment for recovery. Some projects and programs that were slated to occur in the City during FY2020 were postponed due to uncertainty and the economic impacts of the pandemic. Those are noted at the end of this Annual Review along with new implementation dates, if known. Associated Plans Some of the items implement the broader goals and aspirations of the Comprehensive Plan, and do not have a specific plan associated. THOROUGHFARE PLAN Included within the Comprehensive Plan and provides a long-term vision of the major street network necessary to meet future travel needs. (adopted 2009, updated November 2018) BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN Provides a long-term vision of the bicycle, pedestrian, and greenway facilities necessary to meet the community’s needs. (adopted January 2010, updated May 2018) PARKS AND RECREATION MASTER PLAN Identifies parks and recreation needs over a 10-year horizon and provides guidance on how to best address those needs. (adopted July 2011, scheduled for update in 2021) ECONOMIC DEVELOPMENT MASTER PLAN Provides guidance for the next 5-10 years to ensure growth and development advance the city’s economic development objectives. (adopted September 2013, updated May 2020) WATER MASTER PLAN* Identifies the water system infrastructure needed to serve future growth and rehabilitate existing areas, where needed. (adopted April 2017) WASTEWATER MASTER PLAN* Identifies the wastewater system infrastructure needed to serve future growth and rehabilitate existing areas, where needed. (adopted April 2017) * Projects are not mapped for security purposes Page 140 of 336 6 NEIGHBORHOOD, DISTRICT, AND CORRIDOR PLANS Action-oriented small-area plans area that focus on the needs and opportunities within a specific geographic area: SOUTHSIDE AREA NEIGHBORHOOD PLAN Covers approximately 720 acres in one of the oldest neighborhoods in the city along the southern edge of Texas A&M University. (adopted September 2012) EASTGATE NEIGHBORHOOD PLAN Covers approximately 567 acres in one of the older neighborhoods in the city along the eastern edge of Texas A&M University. (adopted June 2011) SOUTH KNOLL NEIGHBORHOOD PLAN Covers over 3,500 acres of neighborhoods within the city’s core. (adopted September 2013) CENTRAL COLLEGE STATION NEIGHBORHOOD PLAN Covers approx. 1,450 acres in the geographic center of the city. (adopted June 2010) WELLBORN COMMUNITY PLAN Covers over 929 acres in the southwestern portion of the city, including much of the historic Wellborn Community. (adopted April 2013) MEDICAL DISTRICT MASTER PLAN Creates a focused healthcare and wellness district that includes the major hospitals and medical facilities. (adopted October 2012) SS EG SK CC WC MD Page 141 of 336 7 INFRASTRUCTURE PROJECTS Construction Completed Map #Project / Location Responsible Party / Project Description Associated plan(s) 1 NORTHGATE PARK: Spruce Street from College Main Street to property line and Boyett Street within property boundary CITY: constructed Northgate Park with sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN PARKS AND RECREATION MASTER PLAN 2 ST. MARY’S DEVELOPMENT: Nagle Street from Cross Street to Church Avenue and Cross Street from Nagle Street to Stasney Street ST. MARY’S DEVELOPMENT: sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 3 UNIVERSITY DRIVE PEDESTRIAN IMPROVEMENTS: Tabor Street to South College Avenue CITY: shared-use paths on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 4 UNIVERSITY TOWN CENTER DEVELOPMENT: Public Way from Lincoln Avenue to existing development UNIVERSITY TOWN CENTER DEVELOPMENT: shared-use path on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN EASTGATE NEIGHBORHOOD PLAN 5 VETERANS PARK PHASE 1 CITY: Constructed 2 synthetic fields, with parking and restrooms PARKS AND RECREATION MASTER PLAN 6 THOMAS PARK IMPROVEMENTS CITY: renovated playgrounds, surfacing, and shade structure PARKS AND RECREATION MASTER PLAN EASTGATE NEIGHBORHOOD PLAN 7 MUNSON AVENUE SIDEWALK: Harvey Road to Dominik Drive CITY: sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN EASTGATE NEIGHBORHOOD PLAN 8 HARVEY ROAD SHARED-USE PATH: Munson Avenue to Dartmouth Street CITY: shared-use path on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 9 LINCOLN RECREATION CENTER BUS SHELTER AND SIDEWALK: Eleanor Street - within W. A. Tarrow Park CITY: Lincoln Recreation Center Bus Shelter funded by Community Development Block Grant (CDBG) funds and sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN SOUTHSIDE AREA NEIGHBORHOOD PLAN 10 GABBARD PARK IMPROVEMENTS CITY: renovated playground, surfacing, and shade structure SOUTH KNOLL NEIGHBORHOOD PLAN 11 COLLEGE STATION CEMETERY IMPROVEMENTS CITY: Replaced restrooms PARKS AND RECREATION MASTER PLAN 12 POLICE HEADQUARTERS CITY: constructed new Police department headquarters EG EG EG SS SK Page 142 of 336 8 Map #Project / Location Responsible Party / Project Description Associated plan(s) 13 FUN FOR ALL PHASE 2 CITY: Constructed “all abilities” area – Crow Field, restrooms, and sensory maze PARKS & RECREATION MASTER PLAN 14 GEORGIE K. FITCH PARK IMPROVEMENTS: to Larry J. Ringer Library CITY: shared-use path connection to bridge and lighting through CDBG funds BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN PARKS AND RECREATION MASTER PLAN 15 TRAFFIC SIGNAL AT TEXAS AVENUE & BROTHERS BOULEVARD CITY CENTRAL COLLEGE STATION NEIGHBORHOOD PLAN 16 CROSSING AT WELLBORN DEVELOPMENT: Deacon Drive from Wellborn Road (FM 2154) to property line CROSSING AT WELLBORN DEVELOPMENT: sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN CENTRAL COLLEGE STATION NEIGHBORHOOD PLAN 17 HUNTINGTON PARK SHARED- USE PATH: Midtown Drive to Huntington Park HUNTINGTON SENIOR APARTMENTS: shared-use path BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 18 MIDTOWN RESERVE DEVELOPMENT: Double Mountain Road from Toledo Bend Drive to Toledo Bend Drive, Town Lake Drive to Amistad Loop, Rock Prairie Road from Bird Pond Road to Flying Ace Circle, and Midtown Reserve Park from Double Mountain Road to McQueeny Drive MIDTOWN RESERVE DEVELOPMENT: extended as minor collector with buffered bike lanes and sidewalks on both sides along Double Mountain Road from Toledo Bend Drive to Toledo Bend Drive, shared-use path on one side along Rock Prairie Road from Bird Pond Road to Flying Ace Circle, and shared-use path along Midtown Reserve Park from Double Mountain Road to McQueeny Drive BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN MEDICAL DISTRICT MASTER PLAN PARKS AND RECREATION MASTER PLAN 19 TRAFFIC SIGNAL AT BARRON ROAD & ALEXANDRIA AVENUE CITY 20 GREENS PRAIRIE ROAD PHASE 1: Royder Road northeast to City limits CITY: widened 2-lane asphalt street to a 4-lane, concrete minor arterial with shared-use path on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN WELLBORN COMMUNITY PLAN 21 FEDEX DEVELOPMENT: Lakeway Drive from Technology Way to property line FEDEX DEVELOPMENT: sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 22 CITY GATEWAY SIGN CITY: entry sign for south entrance to city on SH 6 near the southeast corner of SH 6 and Texas World Speedway MD WC CC CC Page 143 of 336 9 Map #Project / Location Responsible Party / Project Description Associated plan(s) SOUTHWOOD VALLEY TRUNKLINE PHASE 1: 850 feet South of Harvey Mitchell Pkwy (FM 2818) / Pleasant Forest Drive to State Highway (SH) 6 CITY: installed larger capacity parallel trunkline WASTEWATER MASTER PLAN NORTHEAST TRUNKLINE PHASE 2 CITY: installed larger capacity trunkline from Horse Haven subdivision / Art and Myra Bright Park (formerly Raintree Park) to Carter Creek Wastewater Treatment Plant (CCWWTP) WASTEWATER MASTER PLAN WELL #9 CITY: constructed Well #9 and associated electrical, Supervisory Control and Data Acquisition (SCADA), security, and drainage infrastructure WATER MASTER PLAN WELL #9 COLLECTION LINE CITY: land purchase, engineering design, and constructed collection line from Well #9 to connection point in existing well field collection line WATER MASTER PLAN SPRING MEADOWS WATERLINE CITY: water line connection between Woodland Hills Phase I and Spring Meadows Phase II to decrease service disruptions during a potential water main break WATER MASTER PLAN BEE CREEK TRUNK LINE PHASE 2: SH 6 to Carter Creek Wastewater Treatment Plant (CCWWTP) CITY: Increased capacity WASTEWATER MASTER PLAN MEDICAL DISTRICT INTERCEPTOR PHASE 1: intersection of William D Fitch Parkway and Pebble Creek Parkway to Lakeway Drive MIDTOWN DEVELOPMENT AND CITY COOPERATION: 48” trunk line WASTEWATER MASTER PLAN CARTERS CREEK HEADWORKS CATWALK CITY: Installed new catwalk along the South side of the Headworks structure WASTEWATER MASTER PLAN Page 144 of 336 10231456789101112131415 161718192021221NORTHGATE PARK12ST. MARY’S DEVELOPMENT3UNIVERSITY DRIVE PEDESTRIAN IMPROVEMENTS4UNIVERSITY TOWN CENTER DEVELOPMENT5VETERANS PARK PHASE 16THOMAS PARK IMPROVEMENTS7MUNSON AVENUE SIDEWALK8HARVEY ROAD SHARED-USE PATH9LINCOLN RECREATION CENTER BUS SHELTER & SIDEWALK10GABBARD PARK IMPROVEMENTS11COLLEGE STATION CEMETERY IMPROVEMENTS12POLICE HEADQUARTERS13FUN FOR ALL PHASE 214GEORGIE K. FITCH PARK IMPROVEMENTS15TRAFFIC SIGNAL AT TEXAS AVENUE & BROTHERS BOULEVARD16CROSSING AT WELLBORN DEVELOPMENT17HUNTINGTON PARK SHARED-USE PATH18MIDTOWN RESERVE DEVELOPMENT19TRAFFIC SIGNAL AT BARRON ROAD & ALEXANDRIA AVENUE20GREENS PRAIRIE ROAD PHASE 121FEDEX DEVELOPMENT22CITY GATEWAY SIGNFY2020 CONSTRUCTIONCOMPLETED PROJECTSCONSTRUCTION COMPLETED PROJECTSGEORGE BUSH DRFM 2818FM 60TEXAS AV SWELL BO RN RDF&B RDLINCOLN AVEFRANCIS DRPARK PLACEHOLLEMAN DRFM 2818UNIVERSITYDREHARVEY RDFM 2154PRAIRIEWILLIAM D FITCH PKWYHOLLEM A N D R S BARRON RDGREENS PRAIRIE RD SH 6RDROCKGRAHAM RDDEACON DRKRENEK TAP RDLAKEWAY DRSOUTHWEST PKWYEAGLE AVVICTORIA AVMIDTOWN DRROCK PRAIRIE RDSH 6WILLIAM D FITCH PKWYPage 145 of 336 11 Construction Underway Map #Project / Location Responsible Party / Project Description Associated plan(s) 1 AGGIE FIELD OF HONOR IMPROVEMENTS CITY: construction of wrought iron fencing PARKS AND RECREATION MASTER PLAN 2 FRANCIS DRIVE REHABILITATION PHASES 1 AND 2 CITY: rehabilitating Francis Drive from Glenhaven to Walton with bike lanes from Ashburn Avenue to Walton Drive, and Francis Drive utility improvements from Glenhaven to Munson, Munson to Walton BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN WATER MASTER PLAN WASTEWATER MASTER PLAN EASTGATE NEIGHBORHOOD PLAN 3 CITY HALL CITY: constructing new city hall EASTGATE NEIGHBORHOOD PLAN 4 VETERANS PARK PHASE 1B CITY: drainage, accessibility, and restroom areas PARKS AND RECREATION MASTER PLAN 5 SOUTHSIDE NEIGHBORHOOD SAFETY IMPROVEMENTS: Park Place, Anna Street, Timber Street, Glade Street, and Holik Street CITY: widening to minor collector with sidewalk on one side and buffered bike lanes along Park Place from Timber Street to Glade Street, rehabilitating street and utilities with sidewalk on both sides along Park Place from Glade Street to Anderson Street, along Anna Street from Timber Street to Holik Street, along Glade Street from Park Place to Anna Street, and along Holik Street from Park Place to Anna Street BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN SOUTHSIDE AREA NEIGHBORHOOD PLAN THOROUGHFARE PLAN WATER MASTER PLAN WASTEWATER MASTER PLAN 6 BEE CREEK PARK AND ADAMSON LAGOON IMPROVEMENTS CITY: refurbishment of metal slide tower structure, demolish and rebuild restrooms SOUTH KNOLL NEIGHBORHOOD PLAN 7 CENTRAL PARK IMPROVEMENTS CITY: demolish and rebuild athletic restroom, pavilion EG EG SS SK Page 146 of 336 12 Map #Project / Location Responsible Party / Project Description Associated plan(s) 8 MISSION RANCH DEVELOPMENT: Feather Run from Rock Prairie Road West to Starr Valley Court MISSION RANCH DEVELOPMENT: extending as a minor collector with bike lanes and a sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 9 WILLIAMS CREEK LAKE ESTATES DEVELOPMENT: Rock Prairie Road from existing sidewalk to property line WILLIAMS CREEK LAKE ESTATES PHASE 2A, 2B AND 2C: sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 10 ROYDER ROAD PHASE 2: Blackwater Drive to Wellborn Road (FM 2154) CITY: widening to minor collector with bike lanes and sidewalks on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN WELLBORN COMMUNITY PLAN LICK CREEK TRUNKLINE CITY: Installing 54” parallel trunkline from Lick Creek Wastewater Treatment Plant (LCWWTP) to William D Fitch Parkway WATER MASTER PLAN EASTSIDE FM 128 SEWER LINE CITY: Installing lift station and providing sanitary sewer service within Bryan City limits, as acquired College Station sewer area WASTEWATER MASTER PLAN ROCK PRAIRIE ELEVATED STORAGE TANK CITY: Constructing new 3 million gallon elevated storage tank near Rock Prairie on SH 6 with pressure reducing valves (PVR) WATER MASTER PLAN MEDICAL DISTRICT MASTER PLAN LICK CREEK WASTEWATER TREATMENT PLANT (LCWWTP) EXPANSION CITY: Expanding LCWWTP from 2 million gallons per day (MGD) to 5MGD while adding phosphorus removal capabilities WASTEWATER MASTER PLAN WC MD Page 147 of 336 13234 109857611AGGIE FIELD OF HONOR IMPROVEMENTS2FRANCIS DRIVE REHABILITATION PHASES 1 & 23CITY HALL4VETERANS PARK PHASE 1B5SOUTHSIDE NEIGHBORHOOD SAFETY IMPROVEMENTS6BEE CREEK PARK & ADAMSON LAGOON IMPROVEMENTS7CENTRAL PARK IMPROVEMENTS8MISSION RANCH DEVELOPMENT9WILLIAMS CREEK LAKE ESTATES DEVELOPMENT10ROYDER ROAD PHASE 2FY2020 CONSTRUCTIONUNDERWAY PROJECTSCONSTRUCTION UNDERWAY PROJECTSGEORGE BUSH DRFM 2818FM 60TEXAS AV SWELL BO RN RDF&B RDLINCOLN AVEFRANCIS DRPARK PLACEHOLLEMAN DRFM 2818UNIVERSITYDREHARVEY RDFM 2154PRAIRIEWILLIAM D FITCH PKWYHOLLEM A N D R S BARRON RDGREENS PRAIRIE RD SH 6RDROCKGRAHAM RDDEACON DRKRENEK TAP RDLAKEWAY DRSOUTHWEST PKWYEAGLE AVVICTORIA AVMIDTOWN DRROCK PRAIRIE RDSH 6WILLIAM D FITCH PKWYROYDER RDPage 148 of 336 14 Design Underway Map #Project / Location Responsible Party / Project Description Associated plan(s) 1 AGGIE FIELD OF HONOR IMPROVEMENTS CITY: construct Maintenance Shop PARKS AND RECREATION MASTER PLAN 2 COLLEGE AVENUE: from University Drive to City limits TXDOT: shared use path on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 3 LINCOLN AVENUE REHABILITATION CITY: rehabilitate street and utilities from Texas to University Drive EASTGATE NEIGHBORHOOD PLAN 4 EASTGATE SIDEWALK SAFETY IMPROVEMENTS: Nunn Street from Lincoln Avenue to Walton Drive, Walton Drive from Nunn Street to Puryear Drive, and Puryear Drive from Walton Drive to James Parkway CITY: sidewalk safety improvements on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN EASTGATE NEIGHBORHOOD PLAN 5 HARVEY MITCHELL PARKWAY (FM 2818): from Raymond Stotzer Parkway to Wellborn Road (FM 2154) TXDOT: widen to 6-lane major arterial with shared-use paths on both sides, utilizing super-street concept BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 6 LUTHER STREET WEST REHABILITATION CITY: rehabilitate Luther from Penberthy to Marion Pugh SOUTHSIDE AREA NEIGHBORHOOD PLAN 7 WEST PARK ADDITION DEVELOPMENT: within property limits WEST PARK ADDITION BLK 1, LOTS 2R1 AND 2R2: sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN SOUTHSIDE AREA NEIGHBORHOOD PLAN 8 STATE HIGHWAY 6: Northern City limits to William D. Fitch Parkway TXDOT: widen to 6-lane freeway with interchange improvements and shared-use paths on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 9 JONES BUTLER ROAD: Harvey Mitchell Parkway (FM 2818) to Holleman Drive South CITY: extend as major collector with bicycle and pedestrian facilities to be determined BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 10 CENTRAL PARK IMPROVEMENTS CITY: improvements planned 11 TRAFFIC SIGNAL AT DARTMOUTH STREET AND HARVEY MITCHELL PARKWAY (FM 2818) CITY: install signal at Dartmouth Street and Harvey Mitchell Parkway (FM 2818) 12 STEEPLECHASE PARK IMPROVEMENTS CITY: improvements planned EG EG SS SS Page 149 of 336 15 Map #Project / Location Responsible Party / Project Description Associated plan(s) 13 DEACON DRIVE WEST: from Old Wellborn Road to Wellborn Road (FM 2154) CITY: extend as major collector with bike lanes and sidewalks on both sides and relocate railroad crossing at Cain Road to Deacon Drive West BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 14 MISSION RANCH DEVELOPMENT: Feather Run from Starr Valley Court to Sienna Springs Drive MISSION RANCH DEVELOPMENT: extend as minor collector with bike lanes and a sidewalk on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN MEDICAL DISTRICT MASTER PLAN 15 ROCK PRAIRIE ROAD WEST: from Wellborn Road (FM 2154) to Holleman Drive South CITY: widen to major collector with buffered bike lanes and sidewalks on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 16 ROCK PRAIRIE ROAD EAST: from SH 6 to Town Lake Drive CITY: widen to 4-lane major arterial with bicycle and pedestrian facilities to be determined BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN MEDICAL DISTRICT MASTER PLAN 17 MIDTOWN DEVELOPMENT: Midtown Drive from Town Lake Drive to 800 feet south MIDTOWN DEVELOPMENT: complete remaining half boulevard of 4-lane minor arterial with separated bike lane and sidewalk BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN MEDICAL DISTRICT MASTER PLAN 18 BARRON ROAD AND CAPSTONE DRIVE: realignment of Capstone Drive to Barron Road CITY: widen as 4-lane minor arterial and realign Capstone Drive, with bike lanes and sidewalks on both sides from William D. Fitch Pkwy to Denver Court BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN 19 LICK CREEK GREENWAY TRAILHEAD AND PARKING LOT CITY: trailhead and parking lot BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN 20 CORPORATE PARKWAY: from Midtown Drive to William D. Fitch Parkway CITY: extend as major collector with buffered bike lanes and sidewalks on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN MEDICAL DISTRICT MASTER PLAN 21 WILLIAM D FITCH REHABILITATION PHASE 1 AND 2 CITY: rehabilitate William D Fitch from Rock Prairie Road to SH 30 22 WELLBORN ROAD (FM 2154): from William D. Fitch Parkway to Greens Prairie Road TXDOT: widen to 4-lane major arterial with shared- use paths on one side BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN MD MD MD MD Page 150 of 336 16 Map #Project / Location Responsible Party / Project Description Associated plan(s) 23 GREENS PRAIRIE ROAD PHASE 2: from Arrington Road west to City limits CITY: widen 2-lane asphalt street to a 4-lane concrete minor arterial with shared use paths on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN WELLBORN COMMUNITY PLAN 24 GREENS PRAIRIE RESERVE DEVELOPMENT: Latana Way from Oldham Oaks Avenue to Storyteller Court, Oldham Oaks Avenue from Crystal Ridge Court to Coral River Road GREENS PRAIRIE RESERVE DEVELOPMENT: extend as minor collector with shared-use paths on both sides BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN THOROUGHFARE PLAN CARTER CREEK WASTEWATER TREATMENT PLANT (CCWWTP) DIVERSION LIFT STATION AND FORCE MAIN CITY: Construct new 4 million gallon per day (MGD) firm pumping lift station at CCWWTP and 24” force main/gravity sanitary sewer from CCWWTP to LCWWTP WASTEWATER MASTER PLAN SH 6 PHASE 3 CITY: construct 18” water line from Woodcreek to Sebesta Road, 20” waterline from Harvey Mitchell Parkway (FM 2818) to Sebesta Road, and 12” waterline from Emerald Parkway to North Forest Parkway WATER MASTER PLAN WOODSON VILLAGE REHABILITATION CITY: rehabilitate water, wastewater lines near Haines Drive, Glade Street, Dexter Drive, Timm Drive, Hawthorn Street, and Park Place WATER MASTER PLAN WASTEWATER MASTER PLAN SOUTHSIDE AREA NEIGHBORHOOD PLAN MCCULLOCH REHABILITATION CITY: rehabilitate water, wastewater lines near Arizona Street, Phoenix Street, Carolina Street, Georgia Street, Nevada Street, Holleman Drive, and Southland Street WATER MASTER PLAN WASTEWATER MASTER PLAN SOUTHSIDE AREA NEIGHBORHOOD PLAN BEE CREEK TRUNKLINE PHASE 3 CITY: install larger capacity parallel trunkline from Texas Ave to SH 6 WASTEWATER MASTER PLAN SS SS WC Page 151 of 336 17 Map #Project / Location Responsible Party / Project Description Associated plan(s) NORTHEAST TRUNKLINE PHASE 3 CITY: install larger capacity parallel trunkline from SH 30/ Harvey Road to SH 6, relocate proposed line further from creek bank WASTEWATER MASTER PLAN JONES BUTLER UTILITY LINE REHABILITATION CITY: funds water and wastewater relocations due to the Jones Butler Road roundabout project WATER MASTER PLAN WASTEWATER MASTER PLANS WATER WELL PUMPS AND MOTORS CITY: funds preventative maintenance inspections for 9 water wells WATER MASTER PLAN VARIABLE FREQUENCY DRIVE REPLACEMENT CITY: replace Robicon Variable Frequency Drives that have exceeded their service lives with newer, currently supported drives WATER MASTER PLAN WELLS 1, 2, 3 MOTOR CONTROL CENTER (MCC) REPLACEMENT CITY: began as Water Well Soft Starters. Investigation revealed existing MCCs will not support the soft starters needed. MCCs at Wells 1, 2 and 3 to be replaced with new MCCs containing current model, supportable soft starters WATER MASTER PLAN GREENS PRAIRIE WATER TANK REHABILITATION CITY: funds for the complete replacement of the interior and exterior coating systems on the elevated water tank WATER MASTER PLAN COMBINATION SANDY POINT PUMP STATION (SPPS) SITE IMPROVEMENTS CITY: improvements to Sandy Point Pump Station including security fencing improvements, and construction of a shelter to protect and preserve the division’s vehicles and equipment WATER MASTER PLAN CCWWTP DEWATERING IMPROVEMENTS (CENTRIFUGE) CITY: fund improvements to the existing Carter Creek Wastewater Treatment Plant sludge dewatering system WASTEWATER MASTER PLAN Page 152 of 336 18 Map #Project / Location Responsible Party / Project Description Associated plan(s) CCWWTP FUELING STATION CITY: funds to replace existing above ground fuel tanks at Carter Creek Wastewater Treatment Plant WASTEWATER MASTER PLAN CCWWTP BLOWER BUILDING #2 REPLACEMENT CITY: replace existing Carter Creek aeration blowers within blower building #2 WASTEWATER MASTER PLAN CCWWTP BLOWER BUILDING #3 REPLACEMENT CITY: replace existing Carter Creek aeration blowers within blower building #3 WASTEWATER MASTER PLAN DECOMMISSION CARTER LAKE WASTEWATER TREATMENT FACILITY CITY: decommission Carter Lake Wastewater Treatment Facility WASTEWATER MASTER PLAN CARTER CREEK EQUIPMENT BUILDING CITY: construct a shelter to protect and preserve the division’s vehicles and mobile equipment. WASTEWATER MASTER PLAN Page 153 of 336 1911 12132341098576191817161415120212224231AGGIE FIELD OF HONOR IMPROVEMENTS2COLLEGE AVENUE3LINCOLN AVENUE REHABILITATION4EASTGATE SIDEWALK SAFETY IMPROVEMENTS5HARVEY MITCHELL PARKWAY (FM 2818)6LUTHER STREET WEST REHABILITATION7WEST PARK ADDITION DEVELOPMENT8STATE HIGHWAY 69JONES BUTLER ROAD10CENTRAL PARK IMPROVEMENTS11TRAFFIC SIGNAL AT DARTMOUTH STREET &HARVEY MITCHELL PARKWAY (FM 2818)12STEEPLECHASE PARK IMPROVEMENTS13DEACON DRIVE WEST14MISSION RANCH DEVELOPMENT15ROCK PRARIE ROAD WEST17MIDTOWN DEVELOPMENT16ROCK PRARIE ROAD EAST18BARRON ROAD & CAPSTONE DRIVE20CORPORATE PARKWAY21WILLIAM D FITCH REHABILITATION PHASE 1 & 222WELLBORN ROAD (FM 2154)23GREENS PRAIRIE ROAD PHASE 224GREENS PRARIE RESERVE DEVELOPMENT19LICK CREEK GREENWAY TRAILHEAD & PARKING LOTFY2020 DESIGNUNDERWAY PROJECTSDESIGN UNDERWAY PROJECTSGEORGE BUSH DRFM 2818FM 60TEXAS AV SWELL BO RN RDF&B RDLINCOLN AVEFRANCIS DRPARK PLACEHOLLEMAN DRFM 2818UNIVERSITYDREHARVEY RDFM 2154WILLIAM D FITCH PKWYHOLLEM A N D R S BARRON RDGREENS PRAIRIE RD SH 6PRAIRIERDROCKGRAHAM RDDEACON DRKRENEK TAP RDLAKEWAY DRSOUTHWEST PKWYEAGLE AVVICTORIA AVMIDTOWN DRROCK PRAIRIE RDSH 6WILLIAM D FITCH PKWYFM 2154 Page 154 of 336 20 Page 155 of 336 21 PROGRAMS Department Program Associated plan(s) BICYCLE, PEDESTRIAN AND GREENWAYS ADOPT-A-GREENWAY PROGRAM BICYCLE, PEDESTRIAN AND GREENWAYS MASTER PLAN PARKS AND RECREATION DEPARTMENT FALL ADULT AND YOUTH TENNIS PARKS AND RECREATION MASTER PLAN COMMUNITY CENTER PROGRAMS FOR YOUTH, ADULT AND SENIORS PARKS AND RECREATION MASTER PLAN AQUATIC INSTRUCTORS HOSTED FIRST AID, CPR AND BABYSITTING CLASSES PARKS AND RECREATION MASTER PLAN ANNUAL MONSTER BASH AT LINCOLN RECREATION CENTER PARKS AND RECREATION MASTER PLAN SENIOR FALL FEST AT VETERANS PARK AND ATHLETIC COMPLEX PARKS AND RECREATION MASTER PLAN TRICK OR TREAT AT WOLF PEN CREEK PARKS AND RECREATION MASTER PLAN CHRISTMAS IN THE PARK AT CENTRAL PARK PARKS AND RECREATION MASTER PLAN 36TH ANNUAL MLK CELEBRATION AT LINCOLN RECREATION CENTER PARKS AND RECREATION MASTER PLAN VALENTINE’S DAY TEA AND FASHION SHOW AT LINCOLN RECREATION CENTER PARKS AND RECREATION MASTER PLAN TRAIL OF LIGHTS AT WOLF PEN CREEK PARKS AND RECREATION MASTER PLAN STAR PARTY AT LICK CREEK NATURE CENTER PARKS AND RECREATION MASTER PLAN Page 156 of 336 22 TOURISM, COMMUNITY AND ECONOMIC DEVELOPMENT Department Project / Location Project Description Associated plan(s) BICYCLE, PEDESTRIAN AND GREENWAYS BICYCLE FRIENDLY COMMUNITY DESIGNATION THROUGH THE LEAGUE OF AMERICAN BICYCLISTS Applied for designation in FY20, certified bronze in FY21 CITY COUNCIL STRATEGIC PLAN PARKS AND RECREATION DEPARTMENT ADULT SOFTBALL TOURNAMENTS 328 teams total PARKS AND RECREATION MASTER PLAN GIRLS FASTPITCH SOFTBALL TOURNAMENTS 289 teams total PARKS AND RECREATION MASTER PLAN SOCCER TOURNAMENTS 226 Teams total PARKS AND RECREATION MASTER PLAN FOOTBALL TOURNAMENTS 95 teams total PARKS AND RECREATION MASTER PLAN OTHER EVENTS: Marathons, Special Olympics 3,400 participants PARKS AND RECREATION MASTER PLAN COMMUNITY SERVICES HOME INVESTMENT PARTNERSHIP GRANTS 3 down payment assistances COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG)6 minor home repairs TENANT BASED RENTAL ASSISTANCE 37 households received security deposit ELDER AID Acquisition and rehabilitation of 4 rental units RENTAL ASSISTANCE DUE TO COVID-19 PANDEMIC Funds moved from Down Payment Assistance to address the rental needs of residents impacted by COVID-19 for 88 households ECONOMIC DEVELOPMENT GRANTS Community Development Block Grant (CDBG)/ CARES Act funds used to help 28 small business stay operating and retain employees due to COVID-19 operating issues COLLEGE STATION ISD COVID-19 FAMILY EMPOWERMENT PROGRAM $250,000 grant to assist CSISD students and low- income employees with rent, mortgage, medical expenses, etc. Page 157 of 336 23 Department Project / Location Project Description Associated plan(s) COMMUNITY SERVICES PROJECT UNITY COVID ASSISTANCE PROGRAM $124,250 grant to assist residents in College Station with rent, phone bills, food, etc. UNLIMITED POTENTIAL $42,490 grant to assist former foster youth who aged out of the foster system with emergency housing, rent, deposit, and transportation assistance CATHOLIC CHARITIES OF CENTRAL TEXAS BRAZOS VALLEY FINANCIAL STABILITY PROGRAM $15,000 grant to assist College Station residents in need due to COVID-19 to provide rent and utility assistance ST. VINCENT DE PAUL $15,000 grant to provide rent and utility assistance to residents in need due to COVID-19 ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT WEBSITE Redesigned and launched grow.cstx.gov ECONOMIC DEVELOPMENT MASTER PLAN CITY-OWNED PROPERTY New for sale signage and real estate brochures ECONOMIC DEVELOPMENT MASTER PLAN CREATED CHRISTMAS IN COLLEGE STATION CAMPAIGN ECONOMIC DEVELOPMENT MASTER PLAN CONTINUED INDUSTRY AND RETAIL RECRUITMENT ECONOMIC DEVELOPMENT MASTER PLAN BROUGHT SEVERAL TARGET RETAILERS TO COLLEGE STATION AND ATTRACTED INDUSTRY PROSPECTS ECONOMIC DEVELOPMENT MASTER PLAN EXPEDITED CITY PROJECTS ECONOMIC DEVELOPMENT MASTER PLAN FEDEX Completed land sale and construction of new distribution facility ECONOMIC DEVELOPMENT MASTER PLAN ECONOMIC DEVELOPMENT MASTER PLAN UPDATE CITY COUNCIL STRATEGIC PLAN Page 158 of 336 24 Department Project / Location Project Description Associated plan(s) ECONOMIC DEVELOPMENT FORMER COLLEGE STATION POLICE FACILITY Leased to International Leadership Texas for school program CITY COUNCIL STRATEGIC PLAN ISSUED REQUEST FOR PROPOSAL (RFP) FOR 57 COMMERCIAL ACRES OF MIDTOWN BUSINESS PARK ECONOMIC DEVELOPMENT MASTER PLAN ISSUED RFP FOR PRIVATE DEVELOPMENT OF CITY HALL SITE ECONOMIC DEVELOPMENT MASTER PLAN NEIGHBORHOOD SERVICES THOMAS PARK Provided funding for new sign EASTGATE NEIGHBORHOOD PLAN NEIGHBORHOOD PARTNERSHIP PROGRAM Added 5 new associations NEIGHBORHOOD SEMINAR SUPPER Hosted three seminar suppers including Neighborhood Conservation Overlay (NCO) and Restricted Occupancy Overlay (ROO) presentations EG Page 159 of 336 25 FY2020 items that were postponed due to pandemic-related budget reductions. Department Project / Location Associated plan(s)New Projected Date WATER SERVICES CARTER CREEK DEWATERING IMPROVEMENTS (CENTRIFUGE) WASTEWATER MASTER PLAN DESIGN PAUSED IN FY20, WILL RESUME IN FY21 WOODSON VILLAGE UTILITY REHABILITATION WATER MASTER PLAN WASTEWATER MASTER PLAN DESIGN PAUSED IN FY20, WILL RESUME FY21 CARTER CREEK FUELING STATION/EQUIPMENT BUILDING WASTEWATER MASTER PLAN DESIGN PAUSED IN FY20, WILL RESUME FY21 COMBINATION SANDY POINT PUMP STATION (SPPS) SITE IMPROVEMENTS WATER MASTER PLAN DESIGN PAUSED IN FY20, WILL RESUME FY21 PARKS AND RECREATION DEPARTMENT TOURNAMENTS SCHEDULED MARCH-MAY PARKS AND RECREATION MASTER PLAN POSTPONED FOR JUNE AND JULY FY20 ALL SPRING AND SUMMER ADULT AND YOUTH ATHLETIC PROGRAMS PARKS AND RECREATION MASTER PLAN PROGRAMS POSTPONED TO FALL 2020 OR 2021 TEXAS INDEPENDENCE BALLPARK PARKS AND RECREATION MASTER PLAN FY24 LICK CREEK NATURE CENTER YOUTH AND VOLUNTEER PROGRAMS PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE LINCOLN RECREATION CENTER YOUTH, ADULT AND SENIOR PROGRAMS PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE MEYER SENIOR AND COMMUNITY CENTER SENIOR PROGRAMS PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE SOUTHWOOD COMMUNITY CENTER YOUTH PROGRAMS PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE WOLF PEN CREEK SPECIAL EVENTS, CONCERTS, STARLIGHT MUSIC SERIES, MOVIES IN THE PARK PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE ADAMSON LAGOON YOUTH, ADULT AND SENIOR PROGRAMS AND LIFEGUARD CLASSES PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE HALLARAN POOL YOUTH, ADULT AND SENIOR PROGRAMS AND LIFEGUARD CLASSES PARKS AND RECREATION MASTER PLAN DEFERRED UNTIL FURTHER NOTICE SUMMIT CROSSING PARK PARKS AND RECREATION MASTER PLAN POSTPONED, PENDING FUNDS POSTPONED ITEMS Page 160 of 336 26 Department Project / Location Associated plan(s)New Projected Date NEIGHBORHOOD SERVICES NEIGHBORHOOD GRANT PROGRAM DEFERRED UNTIL FEBRUARY 2021 NEIGHBORHOOD SEMINAR SUPPERS DEFERRED UNTIL FURTHER NOTICE COMPREHENSIVE PLAN AMENDMENTS UNIFIED DEVELOPMENT ORDINANCE (UDO) AMENDMENTS Amendment Description Adopted THOUSAND OAKS SUBDIVISION Thoroughfare Plan Amendment to modify the alignment of a future minor arterial to the northeast between Koppe Bridge Road and Clay Pit Road, and by removing a future minor collector between the Meadow Creek Subdivision and Minter Springs Road MAY 14, 2020 ECONOMIC DEVELOPMENT MASTER PLAN Updated Economic Development Master Plan MAY 14, 2020 Amendment Description Adopted REPLAT NOTIFICATION REQUIREMENTS Adds the option to Specific Notice Requirements for the City to notify neighboring property owners of the Planning and Zoning Commission's approval of certain replats in lieu of holding public hearings for the replats. This option was adopted by the 86th Texas Legislature in response to concerns that public hearings were required for replats that state statute requires the Planning and Zoning Commission to approve. OCTOBER 8, 2020 NEIGHBORHOOD PREVAILING OVERLAY ORDINANCES This ordinance amendment establishes the Neighborhood Prevailing Overlay (NPO) as a retired district. Establishing the NPO as a retired district does not change the requirements for the one existing NPO in the Glenhaven Estates subdivision but ensures that no one may request a NPO in the future. If a subdivision wishes to establish a single-family overlay district, they should petition for a Neighborhood Conservation Overlay (NCO). JUNE 11, 2020 Page 161 of 336 27 Amendment Description Adopted NEIGHBORHOOD CONSERVATION OVERLAY Removes references to the Neighborhood Prevailing Overlay and the Conservation Study. Adds Garage Requirement and Garage Size to the Options for Inclusion. Updates the Tree Preservation section to clarify that trees are to be barricaded and preserved during demolition and/ or construction as measured by a radius, and adds the option to exclude specific tree species from preservation requirements. Provides the Neighborhood Conservation Overlay (NCO) Petition Committee the option to include a maximum number of Off-Street Parking spaces, parking area and location per yard, and required driveway width between 12 and 25 feet. Allows for anyone to be a member of the Petition Committee for any subdivision. Adds meeting sign-in sheets, and minutes signed by a Petition Committee member to the list of requirements for a complete NCO application. MARCH 9, 2020 MOBILE FOOD VENDOR Updates the Mobile Food Vendor ordinance to clarify the application process and requirements, inspection process and permit renewal. MARCH 9, 2020 IMPERVIOUS COVER Provides a maximum percentage of the lot that may be covered with impervious surfaces. These percentages vary and are implemented and assessed based on the property's zoning district. The amendment only applies to single-family residential zoning districts. There is additional flexibility that allows for different percentages to be used if an accepted drainage analysis or study is performed. MARCH 9, 2020 SINGLE-FAMILY RESIDENTIAL DIMENSIONAL STANDARDS Allows flexibility in the design and layout of detached single-family subdivisions through an additional side setback option, while maintaining the 15 feet of building separation intended for these types of developments. JANUARY 23, 2020 Page 162 of 336 28 Page 163 of 336 January 14, 2021 Item No. 5.3. Ordinance amending Appendix A, “Unified Development Ordinance,“ Article 4 "Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from T Townhouse to PDD Planned Development District on approximately 5 acres of land generally located at the intersection of Towers Parkway and Momma Bear Drive. Sponsor:Rachel Lazo Reviewed By CBC:Planning & Zoning Commission Agenda Caption:Public Hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix A, “Unified Development Ordinance,“ Article 4 "Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from T Townhouse to PDD Planned Development District on approximately 5 acres of land generally located at the intersection of Towers Parkway and Momma Bear Drive. Relationship to Strategic Goals: • Diverse & Growing Economy Recommendation(s): The Planning & Zoning Commission heard this item at their December 3, 2020 Regular meeting where they unanimously voted to recommend approval. Staff recommends approval of the rezoning. Summary: This request is to rezone approximately 5 acres of the Pershing Pointe Villas townhouse development located near the intersection of Deacon Drive West and Holleman Drive South from T Townhouse to PDD Planned Development District with a base zoning district of T Townhouse. The tract was rezoned to T Townhouse in October 2016 and Preliminary Planned as part of a larger townhouse development in March 2017. In March 2020, the Preliminary Plan was revised to modify one phase of the development to accommodate a detached single-family product. This request is in effort to provide additional single-family housing types for the remaining unplatted portion of the overall development. REZONING REVIEW CRITERIA 1. Whether the proposal is consistent with the Comprehensive Plan: The subject tract is designated on the Comprehensive Plan Future Land Use and Character Map as General Suburban and on the Concept Map as Growth Area V. The Comprehensive Plan states that the General Suburban portion within Growth Area V is suitable for high-density single-family lots, townhomes, and duplexes. The proposed zoning permits townhomes and duplexes, allowing the property to be developed consistent with the Comprehensive Plan. 2. Whether the uses permitted by the proposed zoning district will be appropriate in the context of the surrounding area: The existing T Townhouse zoning allows for dense residential uses, which is compatible of the Page 164 of 336 development in the surrounding area. Given the property’s close proximity to multiple townhouse developments, and its designation of Growth Area V in the Comprehensive Plan, a PDD which allows for townhouse and duplex developments supports the planned growth in the area. The continuation of high-density single-family is compatible with the adjacent Barracks and manufactured home developments. 3. Whether the property to be rezoned is physically suitable for the proposed zoning district: The size and location of the subject property is suitable for residential uses. The site meets the minimal dimensional standards for the T Townhouse district. The proposed lots will have frontage to and take access directly from Momma Bear Drive. It is adjacent to multiple townhouse developments. There is no floodplain on the property, and it is relatively flat. There is an existing 50-foot pipeline easement that bisects the property which should not negatively affect the property, and the developer is proposing to exclude the area encumbered by this easement from the developable area. 4. Whether there is available water, wastewater, stormwater, and transportation facilities generally suitable and adequate for uses permitted by the proposed zoning district: Wellborn Special Utility District has indicated that they have sufficient infrastructure in the area and intend to provide domestic water and fire flow to the tract. College Station Utilities also has existing sanitary sewer mains through the property and adequate capacity to provide wastewater service. The subject property generally drains to the northeast within the Bee Creek Drainage Basin. The tract is not encumbered by FEMA Special Flood Hazard Area (SFHA). Downstream detention has already been provided to accommodate full build-out. Additional drainage improvements and other public infrastructure required with site development shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. The subject property has access to Holleman Drive and Deacon Drive, which are designated as a 4- lane Minor Arterial and a 2-lane Major Collector, respectively, on the City’s Thoroughfare Plan. A Traffic Impact Analysis (TIA) was not required as part of the rezoning request. At this time, infrastructure is adequate for the uses permitted by the proposed PDD zoning district. 5. The marketability of the property: The property can be marketed under the current zoning of T Townhouse which allows for residential uses. However, the marketability of the property would increase if rezoned to allow for additional housing types, as proposed. REVIEW OF CONCEPT PLAN The Concept Plan provides an illustration of the general layout of the proposed building and parking areas as well as other site related features. In proposing a PDD, an applicant may also request variations to the general platting and site development standards provided that those variations are outweighed by demonstrated community benefits of the proposed development. The Unified Development Ordinance provides the following review criteria as the basis for reviewing PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area; Page 165 of 336 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section; 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development; 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association; 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities; 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity; and 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area. General: The stated purpose and intent of the requested PDD is to “provide more diversity to the Pershing pointe development by allowing a unique housing style with buildings that only have end units.” The Concept Plan proposes a townhouse development with some two-unit dwellings that appear to be physically similar to the adjacent residential homes. Buildings are proposed to require attached garages. Access from Momma Bear Drive is proposed. Modifications Requested: T Townhouse is proposed as the base zoning district with a modification to allow Duplex as a permitted use. A second modification has been proposed to allow the duplex units to meet the dimensional and buffer standards of the base zoning district. Community Benefits: The applicant offers the following as community benefits: • Duplex units to provide diversity to the Pershing Pointe townhouse development by allowing a unique housing style with buildings that only have end units. • All units will be required to have an attached garage in order to increase interest for owner occupied units and match the aesthetic of the existing and proposed structures within the development. Budget & Financial Summary: N/A Reviewed & Approved by Legal: No Attachments: 1.Ordinance 2.Background Information Page 166 of 336 3.Applicant's Supporting Information 4.Vicinity Aerial and Small Area Maps 5.Rezoning Exhibit 6.Concept Plan Page 167 of 336 Ordinance Form 08-27-19 ORDINANCE NO. _____ AN ORDINANCE AMENDING APPENDIX A “UNIFIED DEVELOPMENT ORDINANCE,” ARTICLE 4 “ZONING DISTRICTS,” SECTION 4.2, “OFFICIAL ZONING MAP” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM T TOWNHOUSE TO PDD PLANNED DEVELOPMENT DISTRICT ON APPROXIMATELY 5 ACRES OF LAND GENERALLY LOCATED AT THE INTERSECTION OF TOWERS PARKWAY AND MOMMA BEAR DRIVE AS DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2 “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, Exhibit “B”, and Exhibit “C” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 168 of 336 ORDINANCE NO. ____________Page 2 of 6 Ordinance Form 08-27-19 PASSED, ADOPTED, and APPROVED this 14th day of January, 2021. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 169 of 336 ORDINANCE NO. ____________Page 3 of 6 Ordinance Form 08-27-19 Exhibit A That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from T Townhouse to PDD Planned Development District: Page 170 of 336 ORDINANCE NO. ____________Page 4 of 6 Ordinance Form 08-27-19 Page 171 of 336 ORDINANCE NO. ____________Page 5 of 6 Ordinance Form 08-27-19 Exhibit B Page 172 of 336 ORDINANCE NO. ____________Page 6 of 6 Ordinance Form 08-27-19 Exhibit C Page 173 of 336 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: December 3, 2020 Advertised Council Hearing Date: January 14, 2021 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: The Barracks Property owner notices mailed: 44 Contacts in support: None at the time of this report Contacts in opposition: None at the time of this report Inquiry contacts: None at the time of this report ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North General Suburban T Townhouse Pershing Pointe Villas Phase 1 South Urban R Rural & ETJ Agricultural & Manufactured Home Park East Future 2 Lane Minor Collector Local Street Towers Parkway West General Suburban T Townhouse Pershing Pointe Villas Phase 1 DEVELOPMENT HISTORY Annexation: November 2002 Zoning: Property zoned A-O Agricultural Open upon Annexation 2013 – A-O Agricultural Open renamed R Rural 2016 – T Townhouse Final Plat: Unplatted Site development: Vacant Page 174 of 336 Name of Project: PERSHING POINTE VILLAS Address: 557 MOMMA BEAR DR Legal Description: A000701, CRAWFORD BURNETT (ICL), TRACT 46.3, 23.707 ACRES Total Acreage: 4.877 Applicant: SCHULTZ ENGINEERING LLC Property Owner: DWS DEVELOPMENT INC List the changed or changing conditions in the area or in the City which make this zone change necessary. Townhouse buyers prefer the end units on townhouse buildings so this request to allow 2-unit townhouses is in response to this demand. Indicate whether or not this zone change is in accordance with the Comprehensive Plan. If it is not, explain why the Plan is incorrect. The zone change is in accordance with the comprehensive plan How will this zone change be compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood? This land is part of Pershing Pointe Villas which is already developed as townhomes, so the property is suitable for the proposed use Explain the suitability of the property for uses permitted by the rezoning district requested. It is suitable for the proposed use Explain the suitability of the property for uses permitted by the current zoning district. It is suitable for the proposed use REZONING PDD APPLICATION SUPPORTING INFORMATION Page 1 of 3 Page 175 of 336 Explain the marketability of the property for uses permitted by the current zoning district. The property is marketable for the current zoning district List any other reasons to support this zone change. 2-unit townhouses will allow for more housing options for this area Building Heights. ¶¶ Proposed Drainage. Stormwater detention is already in place for this property. Variations Sought. Variation in Section 11.2 ±Default terms of the UDO to allow 2-unit townhomes instead of a minimum of 3 units in a group. Community Benefits. 2-unit townhouses with garages are similar to detached housing and should encourage purchase of the units for not only student occupancy but also families. These units may attract residents who were previously renting in neighborhoods with only detached housing. Sustained Stability. The proposed use is townhouse which is the currently planned use so it will be in harmony with the character of the existing development. Page 2 of 3 Page 176 of 336 Conformity. The proposed plan is in conformity with plan which shows this as a Growth Area. Compatibility with use. The plan is compatible with adjacent and nearby townhouse developments. Access to Streets. All dwellings with units will have access to the existing public street. Public Improvements. All public improvements are in place for this property. Public Health. The public infrastructure is in place and the development will not be materially injurious to other properties since under the current zoning it can be developed as townhouse. Safety. The development infrastructure is in place and meets all city ordinances so no adverse effect on these items will occur. Page 3 of 3 Page 177 of 336 Page 178 of 336 Page 179 of 336 Page 180 of 336 3 1 HAYES LANE 12 1 2TOWERS PARKWAYMOMMA BEAR DRIVEMOMMA BEAR DRIVE HAYES LANE COMMON AREA 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 COMMON AREA 6 20 21 22 23 24 25 26 27 28 29 30 BLOCK 4 BLOCK 4 BLOCK 4 BLOCK 1 3 1 HAYES LANE 12 1 2EXPEDITION WAYBLOCK 2PAPA BEARDRIVEHAYES LANE17 18 COMMON AREA 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 COMMON AREA 6 20 21 22 23 24 25 26 27 28 29 30 BLOCK 4 BLOCK 4 PERSHING POINTE VIL L A S P H A S E 1 VOL 14370, PG 149 1.972 AC. EXISTING ZONING: TOWNHOME - T PROPOSED ZONING: PLANNED DEVELOPMENT DISTRICT (PDD) 19 20 21 19 20 21 3 4 5 6 7 8 9 10 3 4 5 6 7 8 9 10 PERSHING POINTE VIL L A S P H A S E 2 A VOL 16057, PG 81 2.905 AC. EXISTING ZONING: TOWNHOME - T PROPOSED ZONING: PLANNED DEVELOPMENT DISTRICT (PDD) LEGEND LEGEND TBPE NO. 12327 911 SOUTHWEST PKWY E. College Station, Texas 77840 www (979) 764-3900 ENGINEER: ZONING MAP 2.905 ACRE TRACT TOWERS PARKWAY 1.972 ACRE TRACT TOWERS PARKWAY CRAWFORD BURNETT LEAGUE, A-7 COLLEGE STATION, BRAZOS COUNTY, TEXAS SURVEYOR: Brad Kerr, RPLS No. 4502 Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 (979) 268-3195 SCALE 1'' = 40' SEPTEMBER, 2020 OWNER/DEVELOPER: DWS Development Inc. P.O. Box 4508 Bryan, TX 77805 (979) 779-7209HOLLEMAN DR S VICINITY MAP NOT TO SCALE DEACON W DRWE L L B O R N R D ROCK PRAIRIE RD WDEACON W DR T OW E R S P KW YNON-BUILDABLEAREANON-BUILDABLEAREAP:\20-858 Pershing Pointe Rezoning - Documents\REZONING\Pershing Pointe Villas.dwg, REZONINGPage 181 of 336 3 1 12 1 2 COMMON AREA 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 COMMON AREA 6 20 21 22 23 24 25 26 27 28 29 30 BLOCK 4 BLOCK 4 BLOCK 4 BLOCK 1 3 1 12 1 2 BLOCK 2 17 18 COMMON AREA 7 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 COMMON AREA 6 20 21 22 23 24 25 26 27 28 29 30 BLOCK 4 BLOCK 4 COMMON AREA 11 & PUE PERSHING POINTE VIL L A S P H A S E 1 VOL 14370, PG 149 19 20 19 20 3 4 5 6 7 8 9 10 3 4 5 6 7 8 9 10 PERSHING POINTE VIL L A S P H A S E 2 A VOL 16057, PG 81 HAYES LANE TOWERS PARKWAYMOMMA BEAR DRIVEMOMMA BEAR DRIVE HAYES LANE HAYES LANE EXPEDITION WAYPAPA BEARDRIVEHAYES LANE TBPE NO. 12327 911 SOUTHWEST PKWY E. College Station, Texas 77840 www (979) 764-3900 ENGINEER: CONCEPT PLAN 2.905 ACRE TRACT TOWERS PARKWAY 1.972 ACRE TRACT TOWERS PARKWAY CRAWFORD BURNETT LEAGUE, A-7 COLLEGE STATION, BRAZOS COUNTY, TEXAS SURVEYOR: Brad Kerr, RPLS No. 4502 Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 (979) 268-3195 SCALE 1'' = 40' AUGUST, 2020 OWNER/DEVELOPER: DWS Development Inc. P.O. Box 4508 Bryan, TX 77805 (979) 779-7209HOLLEMAN DR S VICINITY MAP NOT TO SCALE DEACON W DRWE L L B O R N R D ROCK PRAIRIE RD WDEACON W DR T OW E R S P KW Y BUILDING AREA BUILDING AREA BUILDING AREA BUILDING AREA NON-BUILDABLEAREANON-BUILDABLEAREAP:\20-858 Pershing Pointe Rezoning - Documents\COMP PLAN\Pershing Pointe Villas.dwg, Concept PlanPage 182 of 336 January 14, 2021 Item No. 5.4. Public Hearing, presentation, discussion and possible action regarding an ordinance amending Appendix A, “Unified Development Ordinance," Article 4, "Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from R-4 Multi-Family to PDD Planned Development District on approximately 11 acres of land generally located at 3445 Cain Road. Sponsor:Rachel Lazo Reviewed By CBC:Planning & Zoning Commission Agenda Caption:Public Hearing, presentation, discussion and possible action regarding an ordinance amending Appendix A, “Unified Development Ordinance," Article 4, "Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundary from R-4 Multi-Family to PDD Planned Development District on approximately 11 acres of land generally located at 3445 Cain Road. Relationship to Strategic Goals: • Diverse & Growing Economy Recommendation(s): The Planning & Zoning Commission heard this item at their December 17, 2020, Regular meeting where they unanimously voted to recommend approval. Staff recommends approval of the rezoning. Summary: The applicant has requested a rezoning of approximately 11 acres of land from R-4 Multi- Family to PDD Planned Development District. REZONING REVIEW CRITERIA 1. Whether the proposal is consistent with the Comprehensive Plan: The subject property is designated as Urban on the Comprehensive Plan Future Land Use and Character Map. The Urban land use designation is intended for areas that should have a more intense level of development activity typically consisting of townhomes, duplexes, and high-density multi-family. The property is currently zoned R-4 Multi-family, a zoning district for low to medium density condominium units and apartment complexes. The proposed zoning permits attached single- family townhomes, allowing the property to be developed consistent with the Comprehensive Plan. 2. Whether the uses permitted by the proposed zoning district will be appropriate in the context of the surrounding area: The proposed zoning allows for dense single-family residential uses, which is compatible of the development in the surrounding area. Given the property’s close proximity to multiple townhouse developments, and its Urban designation, a PDD which allows for a townhouse development supports the planned growth in the area. The continuation of high-density single-family is compatible with the nearby Pershing Pointe, Barracks and adjacent duplex developments. The intent of the rezoning is to incorporate the townhouse development into the larger Mission Ranch Subdivision which surrounds it to the east, and south. Page 183 of 336 3. Whether the property to be rezoned is physically suitable for the proposed zoning district: The property has over 500 feet of frontage and takes access to Holleman Drive South, which is an existing 4-land Minor Arterial. The proposed PDD is suitable for the higher densities and more intense land uses that a major arterial can support. It is the applicant’s intent to incorporate the subject property into the larger Mission Ranch Subdivision to create a dense, owner occupied, townhouse product. The subject property is not in the FEMA floodplain. The subject property is physically suitable for the proposed zoning district. 4. Whether there is available water, wastewater, stormwater, and transportation facilities generally suitable and adequate for uses permitted by the proposed zoning district: Wellborn Special Utility District has indicated that they have sufficient infrastructure in the area and intend to provide domestic water and fire flow to the tract. College Station Utilities also has adequate capacity and downstream infrastructure to accommodate sanitary sewer demands for this site. However, sanitary sewer and water lines will need to be extended with the development of this property. The subject property generally drains to the south within the Hope’s Creek Drainage Basin and is not encumbered by FEMA Special Flood Hazard Area (SFHA). There is a downstream detention pond for the Mission Ranch development; however, additional drainage improvements will be required with site development. All public infrastructure shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. The subject property has frontage to three roadways: FM 2154 (Wellborn Road), Victoria Avenue, and Royder Road. FM 2154 is designated as a future 4-lane Major Arterial, Victoria Avenue as a future 2-lane Major Collector, and this portion of Royder Road is not on the City’s Thoroughfare Plan as Royder Road to the south is being realigned to FM 2154. Due to the acreage of the subject property, a traffic impact analysis (TIA) is not required for the rezoning request. 5. The marketability of the property: The property can be marketed under the current zoning of R-4 Multi-Family which allows for residential uses. However, the applicant is proposing to incorporate the subject property into the larger Mission Ranch Subdivision development and provide access from Holleman Drive South as well as through the main entry corridor of Mission Ranch. This is anticipated to increase the marketability of the property. REVIEW OF CONCEPT PLAN The Concept Plan provides an illustration of the general layout of the proposed building and parking areas as well as other site related features. In proposing a PDD, an applicant may also request variations to the general platting and site development standards provided that those variations are outweighed by demonstrated community benefits of the proposed development. The Unified Development Ordinance provides the following review criteria as the basis for reviewing PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area; Page 184 of 336 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section; 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development; 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association; 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities; 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity; and 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area. General: The stated purpose and intent of the requested PDD is “to be a dense, high quality townhome development with beautiful elevations that provide an urban feel and promote a desirable quality of life for its residents promoting community, nature and connection. The proposed PDD Planned Development District zoning uses a base zoning district of T Townhouse.” Modifications Requested: At the time of development, the property will meet all the applicable requirements of the Unified Development Ordinance (UDO) with the following modifications: • Section 12-5.2 Residential Dimensional Standards: o Rear setback for all lots is 10 feet; and o Side lot line construction will have a minimum setback of 7.5 feet for each building or group of contiguous buildings. o Front setback for all lots is 15 feet. o Maximum impervious cover will be as designed in master detention report. • Section 12-7.3.H Number of Off-Street Parking Spaces Required: o Each unit will provide one parking space per bedroom. • Section 12-7.6.B.2 Single Family and Townhouse Landscaping: o Each lot will have (2) two trees of at least (2) two inches in caliper for each lot. (1) one tree will be located on each lot with the remainder being distributed within the site common areas. • Section 12-8.3.W Single-Family Residential Parking Requirements for Platting o Parking will be provided as described above for off-street parking. • Section 12.8.3.H.1.h Lots: o Lots are not required to have frontage to a public street or private street constructed to public standards. Page 185 of 336 o Lots must have frontage and access to a private access drive. o The private access drive will be located within a Common Area that is owned and maintained by an HOA. o The private access drive will be constructed of reinforced concrete constructed to Fire Access Road Standards. Community Benefits: The applicant offers the following as community benefits: • A 10-foot landscape buffer with a 6-foot minimum height opaque fence will be provided along the southwestern property line adjacent to the future phases of the Mission Ranch Subdivision. • Beautiful landscape areas will be provided along the Holleman Drive South Property line promoting health and wellbeing for the community. • Sidewalks will be provided on both sides of access drives with lot frontage, and will connect to a public sidewalk creating an urban walkable environment. • Urban-style, owner occupied targeted, addition to the Mission Ranch subdivision community that transitions from adjacent student neighborhoods to single family lots within the subdivision. • To provide for the urban land use portion of the Mission Ranch subdivision development and to ensure an urban environment. • To enhance the quality of dense residential townhome product in the immediate area to correspond with the unique high end buyer in Mission Ranch. • The private access is necessary to create a more secure living environment that connects with Mission Ranch to attract a higher end buyer. • The development will be a high quality gated community with gated fire access and pedestrian access to public sidewalks. Budget & Financial Summary: N/A Reviewed & Approved by Legal: No Attachments: 1.Ordinance 2.Background Information 3.Applicant Supporting Information 4.Vicinity Aerial and Small Area Maps 5.Rezoning Exhibit 6.Concept Plan Page 186 of 336 Ordinance Form 08-27-19 ORDINANCE NO. _____ AN ORDINANCE AMENDING APPENDIX A “UNIFIED DEVELOPMENT ORDINANCE,” ARTICLE 4 “ZONING DISTRICTS,” SECTION 4.2, “OFFICIAL ZONING MAP” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM R- 4 MULTI-FAMILY TO PDD PLANNED DEVELOPMENT DISTRICT ON APPROXIMATELY 11 ACRES OF LAND GENERALLY LOCATED AT 3445 CAIN ROAD AS DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2 “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, Exhibit “B”, Exhibit “C”, and Exhibit “D” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 187 of 336 ORDINANCE NO. ____________Page 2 of 7 Ordinance Form 08-27-19 PASSED, ADOPTED, and APPROVED this 14th day of January, 2021. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 188 of 336 ORDINANCE NO. ____________Page 3 of 7 Ordinance Form 08-27-19 Exhibit A That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from R-4 Multi-Family to PDD Planned Development District: Page 189 of 336 ORDINANCE NO. ____________Page 4 of 7 Ordinance Form 08-27-19 Exhibit B Page 190 of 336 ORDINANCE NO. ____________Page 5 of 7 Ordinance Form 08-27-19 Page 191 of 336 ORDINANCE NO. ____________Page 6 of 7 Ordinance Form 08-27-19 Exhibit C Page 192 of 336 ORDINANCE NO. ____________Page 7 of 7 Ordinance Form 08-27-19 Exhibit D Page 193 of 336 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: December 17, 2020 Advertised Council Hearing Date: January 14, 2021 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 33 Contacts in support: None at the time of this report Contacts in opposition:None at the time of this report Inquiry contacts:One at the time of this report ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban R Rural Paloma Ridge Duplexes South Restricted Suburban RS Restricted Suburban Mission Ranch Subdivision East 4-Lane Minor Arterial 4-Lane Minor Arterial Holleman Drive South West Restricted Suburban RS Restricted Suburban Mission Ranch Subdivision DEVELOPMENT HISTORY Annexation: March 2008 Zoning: Property zoned A-O Agricultural Open upon Annexation 2008 – R-3 Townhouse 2012 – R-4 Multi-Family Final Plat:Unplatted Site development:Multi-family Page 194 of 336 Name of Project: MISSION RANCH TOWNHOUSE Address: 3445 CAIN RD Legal Description: A000701, CRAWFORD BURNETT (ICL), TRACT 22.1, 10.432 ACRES, & ASSOCIATED BPP Total Acreage: 11.046 Applicant: SCHULTZ ENGINEERING LLC Property Owner: BCS MISSION RANCH TOWNHOMES LP List the changed or changing conditions in the area or in the City which make this zone change necessary. There is demand for an alternate product for the Mission Ranch Subdivision. This zoning change would assist the issues for financing that arise with a condo type unit as opposed to a townhouse unit. Indicate whether or not this zone change is in accordance with the Comprehensive Plan. If it is not, explain why the Plan is incorrect. The Comprehensive Plan shows this area to be urban. This dense Townhouse PD is appropriate for this land use. How will this zone change be compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood? Townhouse PD will provide a transition from the more urban adjacent developments and arterial street to the single-family subdivision. It will also provide an alternate product for the Mission Ranch Subdivision. Explain the suitability of the property for uses permitted by the rezoning district requested. Townhouse PD will provide a transition from the more urban adjacent developments and arterial street to the single-family subdivision. It will also provide an alternate product for the Mission Ranch Subdivision. Explain the suitability of the property for uses permitted by the current zoning district. Townhouse PD will provide a transition from the more urban adjacent developments and arterial street to the single-family subdivision. It will also provide an alternate product for the Mission Ranch Subdivision. REZONING PDD APPLICATION SUPPORTING INFORMATION Page 1 of 3 Page 195 of 336 Explain the marketability of the property for uses permitted by the current zoning district. The R-4 Multi-Family Zoning allows the developer to do a condominium style development, but that comes with issues for financing owner occupied units. List any other reasons to support this zone change. This change will support the owner-occupied targets for the development which is a major issue that has been discussed by the City of College Station City Council. Building Heights. ¶±¶eave heights Proposed Drainage. Proposed drainage will be in accordance with the City of College Station requirements. Variations Sought. See attached sheet. Community Benefits. See attached sheet. Sustained Stability. The development will provide the desired urban density that is planned for this area, along with providing an alternate product to diversify the options for people wanting to live within the Mission Ranch Subdivision. Page 2 of 3 Page 196 of 336 Conformity. The Comprehensive Plan shows this area to be urban. This dense Townhouse PD is appropriate for this land use. Compatibility with use. This use will provide the density planned in the Comprehensive Plan, while transitioning from the adjacent student development to the single-family Mission Ranch Development. Access to Streets. A private access drive and emergency exit will be used to provide access to the public streets. Public Improvements. The Mission Ranch Subdivision provides a community lake, parks, green space, trails and connectivity to the entire subdivision and adjacent school. Public Health. The development will be constructed in accordance with City of College Station codes and ordinances and will not be detrimental to the public health safety or welfare. Safety. This development will fit with the planned uses for the area and will not be an adverse impact. Page 3 of 3 Page 197 of 336 Page 198 of 336 Page 199 of 336 Page 200 of 336 11.046 AC.HOLLEMAN DRIVE SOUTHDEACON DRIVE WEST DEACON DRIVE WEST TBPE NO. 12327 911 SOUTHWEST PKWY E. College Station, Texas 77840 www (979) 764-3900 ENGINEER: ZONING MAP MISSION RANCH SUBDIVISION PHASE 601 11.046 ACRES 10.432 ACRE TRACT & .614 ACRE COMMON AREA 1 PHASE 101 CRAWFORD BURNETT SURVEY, A-7 COLLEGE STATION, BRAZOS COUNTY, TEXAS SURVEYOR: Brad Kerr, RPLS No. 4502 Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 (979) 268-3195 SCALE 1'' = 60' NOVEMBER 2019 OWNER/DEVELOPER: BCS MISSION RANCH TOWNHOMES, LP MIRANDA HADAMIK 9955 BARKER CYPRESS RD CYPRESS, TX 77433-5307 (979)820-7500 VICINITY MAP NOT TO SCALE HOLLEMAN DRIVE SOUTH DEACON DRI VE WEST Page 201 of 336 HOLLEMAN DRIVE SOUTHD E A C O N D R I V E W E S T 1234567891011121314 BLOCK 1 TBPE NO. 12327 911 SOUTHWEST PKWY E. College Station, Texas 77840 www (979) 764-3900 ENGINEER: CONCEPT PLAN MISSION RANCH CONDOS 11.046 ACRES 10.432 ACRE TRACT & .614 ACRE COMMON AREA 1 PHASE 101 CRAWFORD BURNETT SURVEY, A-7 COLLEGE STATION, BRAZOS, TEXAS SURVEYOR: Brad Kerr, RPLS No. 4502 Kerr Surveying, LLC 409 N. Texas Ave. Bryan, TX 77803 (979) 268-3195 SCALE: 1" = 60' NOVEMBER, 2020 OWNER/DEVELOPER: BCS MISSION RANCH, LP Miranda Hadamik 9955 Barker Cypress Road Cypress, Texas (979) 820-7500 VICINITY MAP NOT TO SCALE HOLLEMAN DRIVE SOUTHDEACON DRIVE WEST Page 202 of 336 January 14, 2021 Item No. 5.5. Facilities Maintenance Design Contract Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a professional services contract with The Arkitex Studio, Inc. in the amount of $145,175 for the design of the Facilities Maintenance Relocation project. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: This contract is for the design of a new Facilities Maintenance office building and workshop to be located near the current Public Works Operations Center off of W. King Cole Dr. Currently, the division uses a portion of the old fire station located at 1207 Texas Ave as office and workshop space. The scope of this project is to construct a 7,000 sf metal building to be used as office, storage, and workshop space. Budget & Financial Summary: Budget in the amount of $900,000 is currently appropriated for this project in the Facilities and Technology Capital Improvement Projects Fund. A total of $148 has been committed or spent to date, leaving a balance of $899,852 for this contract and future expenses. Reviewed & Approved by Legal: No Attachments: 1.21300024 -- BW Page 203 of 336 CONTRACT & AGREEMENT ROUTING FORM __Original(s) sent to CSO on _____ Scanned into Laserfiche on _________ ____Original(s) sent to Fiscal on ________ CONTRACT#: _______ PROJECT#: _________ BID/RFP/RFQ#: _______ Project Name / Contract Description: _____________________________________________________ ____________________________________________________________ Name of Contractor: ____________________________________________________________ CONTRACT TOTAL VALUE: $ _________________ Grant Funded Yes No If yes, what is the grant number: Debarment Check Yes No N/A Davis Bacon Wages Used Yes No N/A Section 3 Plan Incl. Yes No N/A Buy America Required Yes No N/A Transparency Report Yes No N/A NEW CONTRACT RENEWAL # _____ CHANGE ORDER # _____ OTHER ______________ BUDGETARY AND FINANCIAL INFORMATION (Include number of bids solicited, number of bids received, funding source, budget vs. actual cost, summary tabulation) ___________________________________________________________________________________________ ___________________________________________________________________________________________ (If required)* CRC Approval Date*: __________ Council Approval Date*: ____________ Agenda Item No*: ______ --Section to be completed by Risk, Purchasing or City Secretary’s Office Only— Insurance Certificates: ______ Performance Bond: ________ Payment Bond: ________ Info Tech: _______ SIGNATURES RECOMMENDING APPROVAL __________________________________________ _________________________________ DEPARTMENT DIRECTOR/ADMINISTERING CONTRACT DATE __________________________________________ _________________________________ LEGAL DEPARTMENT DATE __________________________________________ _________________________________ ASST CITY MGR – CFO DATE APPROVED & EXECUTED __________________________________________ _________________________________ CITY MANAGER DATE __________________________________________ _________________________________ MAYOR (if applicable) DATE __________________________________________ _________________________________ CITY SECRETARY (if applicable) DATE Page 204 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 1 City of College Station PROFESSIONAL SERVICES CONTRACT (Construction Manager at Risk) This Contract is between the City of College Station, a Texas home-rule municipal ____________________________________________,a ______________________________ agrees to provide the City with certain professional services as described herein and the City agrees to pay the Consultant for those services. ARTICLE I Scope of Services 1.01 In consideration of the compensation stated in paragraph 2.01 hereinbelow, the Consultant agrees to provide the City with the professional services as described in , the Scope of Services, which is incorporated herein by reference for all purposes, and which services may be more generally described as follows: Project programming, preparing schematics, design development, preparing construction documents and construction administration for: ______________________________________________________________________________ located at ________________________________ ARTICLE II Payment 2.01 s provision of the professional services in compliance with all terms and conditions of this Contract, the City shall pay the Consultant according to the terms set forth in Except in the event of a duly authorized change order, approved by the City as provided in this Contract, the total cost of all professional services provided under this Contract may not exceed __________________________________________________ and _____/100 Dollars ($____________). ARTICLE III Time of Performance and Construction Cost 3.01 The Consultant shall perform with the professional skill and care ordinarily provided by competent engineers or architects practicing in the same or similar locality and under the same or similar circumstances and professional license. The Consultant shall perform all professional services necessary for the complete design and construction documentation of the Project within the times set forth below and in Section 3.02. Consultant expressly agrees that such times are as expeditious as is prudent considering the ordinary professional skill and care of a competent engineer or architect. Conceptual Design: calendar days after the authorization to commence planning Preliminary Design: calendar days after authorization to commence development Final Design: calendar days after authorization to commence final design The Arkitex Studio, Inc. Texas New Facilities Maintenance Building William King Cole Dr, CS, TX 77842 One Hundred Forty-Five Thousand One Hundred Seventy-Five NO 145,175.00 45 70 180 Page 205 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 2 3.02 All design work and other professional services provided under this Contract must be completed by the following date: ________________________________. 3.03 Time is of the essence of this Contract. The Consultant shall be prepared to provide the professional services in the most expedient and efficient manner possible in order to complete the work by the times specified. Promptly after the execution of this Contract, the Consultant shall prepare and submit for the City to approve in writing, a detailed schedule for the performance of Contract. The Consu The time limits established by this schedule over which Consultant has control and agrees are as expeditious as are prudent considering the ordinary professional skill and care of a competent engineer or architect, shall not be exceeded without written approval from the City. 3.04 required to be performed by Such services include normal civil, structural, mechanical and electrical engineering services, plumbing, food service, acoustical and landscape services, and any other design services that are normally or customarily furnished and reasonably necessary for the Project. The Consultant shall contract and employ at its expense consultants necessary for the design of the Project, and such consultants shall be licensed as required by the State of Texas and approved in writing by the City. 3.05 The Consultant shall designate a principal of the firm reasonably satisfactory to the City who shall, so long as employed by Consultant and acceptable to the City, remain in charge of professional services through completion and be available for general consultation throughout the Project. Any replacement of that principal shall be approved in writing (which shall not be unreasonably withheld) by the City, prior to replacement. 3.06 Consultant shall be responsible for the coordination of its services with those of its design and used on the Project, regardless of whether such drawings and documents are prepared by Consultant. Consultant shall be responsible for the completeness and accuracy of all drawings and specifications submitted by or through Consultant and for their compliance with all applicable codes, ordinances, regulations, laws and statutes. Upon receipt from the City, the Consultant shall review the services and information furnished by the Consultant shall provide prompt written notice to the City if the Consultant becomes aware of any error, omission or inconsistency in such services or information. Once notice has been provided to the City, the Consultant shall not proceed without written instruction from the City to do so. 3.07 judgment as a design professional familiar with the construction industry. 3.08 The construction budget for this Project, which is established as a condition of this Contract is $___________________________. This construction budget shall not be exceeded unless the amount is changed in writing by the City. October 31,2022 1,000,000.00 Page 206 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 3 ARTICLE IV Conceptual Design 4.01 planning, the Consultant shall meet with the City for the purpose of determining the nature of the Project. The Consultant shall inquire in writing as to the information he believes the City may the information within its possession that it can make available to the Consultant. The City shall designate a representative to act as the contact person on behalf of the City. 4.02 not limited to, tests, analyses, reports, site evaluations, needs surveys, comparisons with other municipal Projects, review of budgetary constraints and other preliminary investigations necessary for the Project. Consultant shall verify the observable existing conditions of the Project and verify any existing as-built drawings. Consultant shall confirm that the Project can be designed and constructed within the time limits outlined in this Contract. Consultant shall prepare a detailed design phase schedule which includes all review and approval periods during the schematic design, design development and construction document phases. Consultant shall confirm that the Project can be designed and constructed for the dollar amount of the project budget, if applicable. 4.03 The Consultant shall prepare a Conceptual Design that shall include schematic layouts, surveys, sketches and exhibits demonstrating the considerations involved in the Project. The Consultant shall consider environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and and budget. The Consultant shall reach an understanding with the City regarding the requirements of the Project. The Conceptual Design shall contemplate compliance with all applicable laws, City staff and the City Council to make a presentation of its report. ARTICLE V Preliminary Design 5.01 The City shall direct the Consultant to commence work on the Preliminary Design by pursuant to this Contract. Upon receipt of the letter of authorization to commence Preliminary Design, the Consultant shall meet with the City for the purpose of determining the extent of any revisions to the Conceptual Design. 5.02 The Consultant shall prepare the Preliminary Design of the Project, including, but not limited to, the preliminary drawings and specifications and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. The Consultant shall submit to the City a detailed estimate of the construction costs of the Project, based on current area, volume, or other unit costs. This estimate shall also indicate both the cost of each category of work involved in constructing the Project and the time required for construction of the Project from commencement to final completion. Page 207 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 4 5.03 Upon completion of the Preliminary Design of the Project, the Consultant shall so notify the City. Upon request the Consultant shall meet with the City staff and City Council to make a presentation of its Preliminary Design of the Project. The Consultant shall provide an explanation of the Preliminary Design including any material changes and deviations that have taken place from the Conceptual Design a cost estimate, the Project requirements and construction can be completed within the project budget and schedule. ARTICLE VI Final Design 6.01 The City shall direct the Consultant to commence work on the Final Design of the Project the Project. Upon receipt of the Letter of Authorization to proceed with Final Design of the Project, the Consultant shall immediately prepare the Final Design, including, but not limited to, the contract documents, drawings, and specifications, to fix and describe the size and character of the Project as to structural, mechanical, and electrical systems, materials, and such other elements as may be appropriate. The Final Design of the Project shall comply with all applicable laws, statutes, ordinances, codes and regulations. 6.02 Final Design will be sufficient and adequate to fulfill the purposes of the Project. 6.03 The Consultant shall prepare and separately seal the special provisions, the technical current pre-approved, etween City and Construction Manager at Risk construction contract between the City and the Construction Manager. The Consultant hereby agrees that no changes, modifications, supplementations, alterations, or deletions will be made to tandard form without the prior written approval of the City. 6.04 The Consultant shall provide the City with complete contract documents sufficient to be advertised for bids by the City. The contract documents shall include the design and specifications and other changes that are required to fulfill the purpose of the Project. Upon completion of the Final Design of the Project, with the submission of the complete contract documents, and upon request of the City, the Consultant shall meet with City Staff and the City Council to present the Final Design of the Project. The Consultant shall provide an explanation of the Final Design, including identification of all material changes and deviations that have taken place from the Preliminary Design Documents and a cost estimate. The Consultant shall verify that, to the best of budget and schedule. ARTICLE VII Bid Preparations & Evaluation for Subcontractors 7.01 The Consultant shall assist the Construction Manager in advertising for and obtaining bids or negotiating proposals for the construction of the Project. Upon request, the Consultant shall meet with City Staff and the City Council to present, and make recommendations on, the bids Page 208 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 5 submitted for the construction of the Project. 7.02 suppliers, and other persons required for completion of the Project. The Consultant shall evaluate each bid and provide these evaluations to the City along with a recommendation on each bid. 7.03 Where substitutions are requested by a Construction Manager, the Consultant shall review the substitution requested and approve or disapprove such substitutions. ARTICLE VIII Construction 8.01 The Consultant shall be a representative of, and shall advise and consult with, the City (1) warranty period described in the construction contract. The Consultant shall have authority to act on behalf of the City only to the extent provided in this Contract unless modified by written instrument. 8.02 The Consultant shall make visits to the site, to inspect the progress and quality of the executed work of the Construction Manager and its subcontractors and to determine if such work is proceeding in accordance with the contract documents. The minimum number of site visits and their frequency shall be established by the City and Consultant prior to commencement of construction. Consultant shall periodically review the as-built drawings for accuracy and completeness, and shall report its findings to the City. 8.03 The Consultant shall keep the City informed of the progress and quality of the work. The Consultant shall exercise the utmost care and diligence in discovering and promptly reporting to the City any defects or deficiencies in such work and shall disapprove or reject any work failing to conform with the contract documents. 8.04 The Consultant shall review and approve shop drawings and samples, the results of tests and inspections, and other data that the Construction Manager or subcontractor is required to complies with all applicable laws, statutes, ordinances and codes and a determination of whether the work, when completed, will be in compliance with the requirements of the contract documents. 8.05 The Consultant shall determine the acceptability of substitute materials and equipment that may be proposed by the Construction Manager or subcontractors. The Consultant shall also receive and review maintenance and operating instruction manuals, schedules, guarantees, and certificates of inspection, which are to be assembled by the Construction Manager in accordance with the contract documents. 8.06 The Consultant shall issue all instructions of the City to the Construction Manager as well as interpretations and clarifications of the contract documents pertaining to the performance of the work. Consultant shall interpret the contract documents and judge the performance thereunder by the contractor constructing the Project, and Consultant shall, within a reasonable time, but not later than twenty (20) calendar days after a written request, render such interpretations and clarifications in writing as it may deem necessary for the proper execution and progress of the Work. Consultant Page 209 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 6 shall receive no additional compensation for providing clarification of the Drawings and Specifications. 8.07 The Consultant shall review the amounts owing to the Construction Manager and recommend to the City, in writing, payments to the Construction Manager of such amounts. The -site inspections and its experience and qualifications as a design professional, shall constitute a recommendation by the Consultant to the City that the quality of such work is in accordance with the contract documents and that the work has progressed to the poin for payment. 8.08 Upon notification from the Construction Manager that the Project is substantially complete, the Consultant shall conduct an inspection of the site to determine if the Project is substantially complete. The Consultant shall prepare a checklist of items that shall be completed prior to final acceptance. Upon notification by the Construction Manager that the checklist items designated by the Consultant for completion have been completed, the Consultant shall inspect the Project to verify final completion. 8.09 The Consultant shall not be responsible for the work of the Construction Manager or any of its subcontractors, except that the Consultant shall be responsible for the Construction failure to carry out the work in accordance with the contract documents if obligations under this Contract. 8.10 The Consultant shall conduct at least one on-site inspection during the warranty period and shall report to the City as to the continued acceptability of the work. 8.11 The Consultant shall not execute change orders on behalf of the City or otherwise alter the financial scope of the Project without an advance, written authorization from the City. 8.12 The Consultant shall perform all of its duties under this Article VIII so as to not cause any delay in the progress of construction of the Project. 8.13 The Consultant shall assist the Construction Manager and City in obtaining an Occupancy Permit by accompanying governing officials during inspections of the Project if requested to do so by the City. 8.14 The Standard Form of Agreement between City and Construction Manager at Risk is attached hereto as and incorporated herein by reference. The Consultant shall comply with all terms and conditions pertaining to the Architect as set out in the executed version of said agreement. In the event of an inconsistency between a term or condition in this Contract and the agreement between City and Construction Manager at Risk, the agreement between City and Construction Manager at Risk shall control. Page 210 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 7 ARTICLE IX Change Orders, Documents & Materials 9.01 No changes shall be made, nor will invoices for changes, alterations, modifications, deviations, or extra work or services be recognized or paid except upon the prior written order from authorized personnel of the City. The Consultant shall not execute change orders on behalf of the City or otherwise alter the financial scope of the Project. 9.02 When the original Contract amount plus all change orders is less than $100,000 or less, the City Manager or his designee may approve the written change order provided the change order does not increase the total amount set forth in the Contract to more than $100,000. For such contracts, when a change order results in a total contract amount that exceeds $100,000, the City Council of the City must approve such change order prior to commencement of the services or work. 9.03 When the original contract amount plus all change orders is equal to or greater than $100,000, the City Manager or its designee may approve the written change order provided the change order does not exceed $50,000, and provided the sum of all change orders does not exceed 25% of the original contract amount. For such contracts, when a change order exceeds $50,000 or when the sum of all change orders exceeds 25% of the original contract amount, the City Council of the City must approve such change order prior to commencement of the services or work. 9.04 Any request by the Consultant for an increase in the Scope of Services and an increase in the amount listed in paragraph two of this Contract shall be made and approved by the City prior to the Consultant providing such services or the right to payment for such additional services shall be waived. If there is a dispute between the Consultant and the City respecting any service provided or to be provided hereunder by the Consultant, including a dispute as to whether such service is additional to the Scope of Services included in this Contract, the Consultant agrees to continue providing on a timely basis all services to be provided by the Consultant hereunder, including any service as to which there is a dispute. 9.05 The Consultant shall furnish the City ________________________ (_______) sets of plans and specifications. It is hereby agreed that additional copies shall be provided to the City at the Ci ________________________ (_______) sets of reproducible, mylar-record drawings that clearly show all the changes made during the construction process, based upon the marked-up prints, drawings, and other data furnished by the Construction Manager to the Consultant. The Consultant shall provide copies of Work Product including documents, computer files if available, surveys, notes, and tracings used or prepared by the Consultant. The foregoing documentat the City from the time of preparation. The Consultant shall also furnish one set of digital files representing the final as-built mylars. two 2 two 2 Page 211 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 8 ARTICLE X Warranty, Indemnification & Release 10.01 As an experienced and qualified design professional, the Consultant warrants that the information provided by the Consultant reflects the professional skill and care ordinarily provided by competent engineers or architects practicing in the same or similar locality and under the same or similar circumstances and professional license. The Consultant warrants that the design preparation of drawings, the designation or selection of materials and equipment, the selection and supervision of personnel, and the performance of all other services under this Contract are performed with the professional skill and care ordinarily provided by competent engineers or architects practicing in the same or similar locality and under the same or similar circumstances and professional license. Approval of the City shall not constitute, or be deemed, a release of the responsibility and liability of the Consultant, its employees, agents, or associates for the exercise of skill and diligence to promote the accuracy and competency of their Work Product or any other document, nor shall the City's approval be deemed to be the assumption of responsibility by the City for any defect or error in the aforesaid documents prepared by the Consultant, its employees, associates, agents, or subcontractors. 10.02 The Consultant shall promptly correct any defective Work Product, including designs or ance, 10.03 In all activities or services performed hereunder, the Consultant is an independent contractor and not an agent or employee of the City. The Consultant and its employees are not the agents, servants, or employees of the City. As an independent contractor, the Consultant shall be responsible for the professional services and the final Work Product contemplated under this Contract. Except for materials furnished by the City, the Consultant shall supply all materials, equipment, and labor required for the professional services to be provided under this Contract. The Consultant shall have ultimate control over the execution of the professional services. The Consultant shall have the sole obligation to employ, direct, control, supervise, manage, discharge, and compensate all of its employees or subcontractors, and the City shall have no control of or 10.04 The Consultant must at all times exercise reasonable precautions on behalf of, and be solely responsible for, the safety of its officers, employees, agents, subcontractors, licensees, and other persons, as well as their personal property, while in the vicinity of the Project or any of the work being done on or for the Project. It is expressly understood and agreed that the City shall not be liable or responsible for the negligence of the Consultant, its officers, employees, agents, subcontractors, invitees, licensees, and other persons. 10.05 Indemnity. (a) To the fullest extent permitted by law, Consultant agrees to indemnify and hold harmless the City, its Council members, officials, officers, agents, employees and volunteers (separately and collectively referred to in this and against all claims, damages, losses and Page 212 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 9 expenses including but not limited to attorneys fees arising out of or resulting from any negligent act, error, omission, intentional tort or willful misconduct, intellectual property infringement or including failure to pay a subconsultant, subcontractor, or supplier pursuant to this Contract by Consultant, its employees, subcontractors, subconsultants, or others for whom Consultant used in whole or in part by the Consultant Parties. IF THE CLAIMS, ETC. ARE CAUSED IN PART BY CONSULTANT PARTIES, AND ALSO IN PART BY THE NEGLIGENCE OR WILLFUL MISCONDUCT OF ANY OR ALL OF THE INDEMNITEES OR ANY OTHER THIRD PARTY, THEN CONSULTANT SHALL ONLY INDEMNIFY ON A COMPARATIVE BASIS, AND ONLY FOR THE AMOUNT FOR WHICH CONSULTANT PARTIES ARE FOUND LIABLE AND NOT FOR ANY AMOUNT FOR WHICH ANY OR ALL INDEMNITEES OR OTHER THIRD PARTIES ARE LIABLE. (b) To the fullest extent permitted by law, Consultant agrees to defend the Indemnitees where the indemnifiable acts listed in section 10.05.1 above occur outside the course of performance of professional services (i.e. non- professional services) and the claim is not based wholly or partly on the negligence of, fault of, or breach of contract by the governmental agency, the exercises control, other than the Consultant or Consultant Parties. (c) Consultant shall procure liability insurance covering its obligations under this section. (d) It is mutually understood and agreed that the indemnification provided for in this section 10.05 shall indefinitely survive any expiration, completion or termination of this Contract. To the extent allowed by applicable law, there shall be no additional indemnification other than as set forth in this section. All other provisions regarding the same subject matter shall be declared void and of no effect. 10.06 Release. The Consultant releases, relinquishes, and discharges the City, its Council members, officials, officers, agents, employees, and volunteers from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to, sickness or death of the Consultant or its employees and any loss of or damage to any property of the Consultant or its employees that is caused by or alleged to be caused by, arises out of, or is in connection with the Consultant's work to be performed hereunder. Both the City and the Consultant expressly intend that this release shall apply regardless of whether said claims, demands, and causes of action are covered, in whole or in part, by insurance and in the event of injury, sickness, death, loss, or damage suffered by the Consultant or its employees, but not otherwise, this release shall apply regardless of whether such loss, damage, injury, or death was caused in whole or in part by the City, any other party released hereunder, the Consultant, or any third party. There shall be no additional Page 213 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 10 release or hold harmless provision other than as set forth in this section. All other provisions shall be declared void and of no effect. 10.07 It is agreed with respect to any legal limitations now or hereafter in effect and affecting the validity or enforceability of the indemnification, release or other obligations under Paragraphs 10.05 and 10.06, such legal limitations are made a part of the obligations and shall operate to amend same to the minimum extent necessary to bring the provision(s) into conformity with the requirements of such limitations, and as so modified, the obligations set forth therein shall continue in full force and effect. ARTICLE XI Insurance 11.01 General. The Consultant shall procure and maintain at its sole cost and expense for the duration of this Contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, volunteers, employees or subcontractors. The policies, limits and endorsements required are as set forth below. During the term of this Contract all of Consultant minimum requirements of this section. 11.02 Types. Consultant shall have the following types of insurance: (a) Commercial General Liability. (b) Business Automobile Liability. (c) . (d) Professional Liability. 11.03 Certificates of Insurance. shall be primary insurance with respect to the City, its officials, agents, employees and volunteers. Any insurance or self-insurance maintained by the City, its officials, agents, employees or all not contribute to Risk Manager before any letter of authorization to commence planning will issue or any work on the Project commences. No term or provision of the indemnification provided by the Consultant to the City pursuant to this Contract shall be construed or interpreted as limiting or otherwise affecting the terms of the insurance coverage. All Certificates of Insurance and endorsements shall be fur Contract, attached hereto as , and approved by the City before work commences. 11.04 General Requirements Applicable to All Policies. The following General requirements applicable to all policies shall apply: (a) Only licensed insurance carriers authorized to do business in Texas will be Page 214 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 11 accepted. (b) Deductibles shall be listed on the Certificate of Insurance and are acceptable only (c) policies will not be accepted, except for Professional Liability insurance. (d) Coverage shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) calendar days prior written notice has been given to the City of College Station. (e) The Certificates of Insurance shall be prepared and executed on the most current Texas Department of Insurance approved form by the insurance company or its authorized agent. Each certificate shall contain the following provisions and warranties: (a) that the insurance company is licensed and authorized to do business in the State of Texas; (b) that the insurance policy is underwritten on forms provided by the Texas Department of Insurance or ISO. (f) The City of College Station, its Council, officers, members, officials, agents, employees, and volunteers are to be named on the Commercial General Liability and Business Automobile Liability policies. The policies shall be endorsed to waive subrogation and to be primary and non- contributory. The coverage shall contain no special limitations on the scope of protection afforded to the City, its Council, officers, members, officials, agents, employees, and volunteers. 11.05 Commercial (General) Liability requirements. The following Commercial (General) Liability requirements shall apply: (a) Coverage shall be written by a carrier rated the current A.M. Best Key Rating Guide. (b) Minimum Limit of $1,000,000 per occurrence for bodily injury and property damage with a $2,000,000 annual aggregate. (c) 01. (d) No coverage shall be deleted from the standard policy without notification of individual exclusions being attached for review and acceptance. (e) The coverage shall not exclude: premises/operations; independent contracts, products/completed operations, contractual liability (insuring the indemnity provided herein), Host Liquor Liability Collap (XCU) coverage. 11.06 Business Automobile Liability requirements. The following Business Automobile Page 215 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 12 Liability requirements shall apply: (a) Coverage shall be written by a carrier rated the current A.M. Best Key Rating Guide. (b) Minimum Combined Single Limit of $1,000,000 per occurrence for bodily injury and property damage. (c) The Business Auto Policy must show Symbol 1 in the Covered Autos portion of the liability section in Item 2 of the declarations page. (d) The coverage shall include owned, leased or rented autos, non-owned autos, any autos and hired autos. 11.07 Insurance requirements. The following : (a) Pursuant to the requirements set forth in Title 28, Section 110.110 of the Texas Administrative Code, all employees of the Contractor, the Contractor, all employees of any and all subcontractors, and all other persons providing services policy) or through an executed coverage agreement on an approved Texas Department of Insurance Division of Workers Compensation (DWC) form. Accordingly, if a subcontractor does not have his or her own policy and a coverage agreement is used, Contractors and subcontractors must use that portion of the form whereby the hiring contractor agrees to provide coverage to the employees of the subcontractor. The portion of the form that would otherwise allow them not to provide coverage for the employees of an independent contractor may not be used. (b) (i) (ii) (iii) Item 3C must contain the following: All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY. (c) Pursuant to the explicit terms of Title 28, Section 110.110(c)(7) of the Texas Administrative Code, this Contract, the bid specifications and all subcontracts on this Project must include the terms and conditions set forth below, without any additional words or changes, except those required to accommodate the specific document in which they are contained or to impose stricter standards of documentation: Page 216 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 13 A. Definitions: - A copy of a certificate of insurance, a certificate of authority to self-insure issued by the Division of Workers Compensation, or a coverage agreement (DWC-81, DWC-83, or DWC-84), duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the Contractor completed and accepted by the governmental entity. [of the Texas Labor Code]) - includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the Contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide hauling, or delivering equipment or materials, or providing labor, include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The Contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, that meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the Contractor of coverage ends during the duration of the project, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The Contractor shall obtain from each person providing services on a project, and provide to the governmental entity: (1) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and Page 217 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 14 (2) no later than seven calendar days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the Contractor knew or should have known, or any change that materially affects the provision of coverage of any person providing services on the project. H. The Contractor shall post on each project site a notice, in the text, form and manner prescribed by the Division of Workers Compensation, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The Contractor shall contractually require each person with whom it contracts to provide services on a project, to: (1) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, that meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; (2) provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; (3) provide the Contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; (4) obtain from each other person with whom it contracts, and provide to the Contractor: (a) a certificate of coverage, prior to the other person beginning work on the project; and (b) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the Page 218 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 15 coverage period shown on the current certificate of coverage ends during the duration of the project; (5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; (6) notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and (7) contractually require each person with whom it contracts, to perform as required by paragraphs (a) - (g), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract, or providing, or causing to be provided a certificate of coverage, the Contractor is representing to the governmental entity that all employees of the Contractor who will provide services on the of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self- -Insurance Regulation. Providing false or misleading information may subject the Contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The Contractor breach of contract by the Contractor that entitles the governmental entity to declare the contract void if the Contractor does not remedy the breach within ten calendar days after receipt of notice of breach from the governmental entity. 11.08 Professional Liability requirements. The following Professional Liability requirements shall apply: (a) Coverage shall be written by a carrier rated in accordance with the current A. M. Best Key Rating Guide. (b) Minimum of $1,000,000 per occurrence and $2,000,000 aggregate, with a maximum deductible of $200,000.00. Financial statements shall be furnished to the City of College Station when requested. (c) Consultant must continuously maintain professional liability insurance with prior acts coverage for a minimum of two years after completion of the Project or termination of this Contract, as may be amended whichever occurs later. Coverage Page 219 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 16 under any renewal policy form shall include a retroactive date that precedes the earlier of the effective date of this Contract or the first performance of services for the Project. The purchase of an extended discovery period or an extended reporting period on this policy will not be sufficient to comply with the obligations hereunder. (d) Retroactive date must be shown on certificate. ARTICLE XII Use of Drawings, Specifications and Other Documents 12.01 Any and all drawings, specifications and other documents prepared, furnished, or both prepared and furnished by Consultant or any Subconsultant or other designer contracted under Consultant pursuant to this Contract (including, without limitation, the Construction Documents) ("Work Product"), shall be the exclusive property of the City. whether the Project is completed or not. Upon completion or termination of this Contract, Consultant shall promptly deliver to the City all records, notes, data, memoranda, models, and equipment of any nature that are within business. The City shall be furnished and permitted to retain reproducible copies and electronic versions of Consultant's Work Product and related documents and information relating to the Project. 12.02 Consultant warrants to City that (i) Consultant has the full power and authority to enter into this Contract, (ii) Consultant has not previously assigned, transferred or otherwise encumbered the rights conveyed herein, (iii) Work Product is an original work of authorship created by infringe on any copyright, patent, trademark, trade secret, contractual right, or any other proprietary right of any person or entity, (iv) Consultant has not published the Work Product (including any derivative works) or any portion thereof outside of the United States, and (v) to the best of the Consultant's knowledge, no other person or entity, except City, has any claim of any right, title, or interest in or to the Work Product. 12.03 Consultant shall not seek to invalidate, attack, or otherwise do anything either by act of omission or commission which might impair, violate, or infringe the title and rights assigned to City by Consultant in this Article 12 of the Contract. The drawings, specifications and other documents prepared by the Consultant and Consultant's sub-consultants for this Project shall become the property of the City whether the Project is completed or not. The City shall be furnished and permitted to retain reproducible copies and electronic versions of Consultant's drawings, specifications and other documents. 12.04 The documents prepared by Consultant may be used as a prototype for other facilities by the City. The City may elect to use the Consultant to perform the site adaptation and other architectural services involved in reuse of the prototype. If so, the consultant is obligated to perform the work for an additional compensation that will fairly compensate the Consultant and its sub-consultants only for the additional work involved. It is reasonable to expect that the fair additional compensation will be significantly less than the fee provided for under this Contract. If the City elects to employ a different architect to perform the site adaptation and other architectural Page 220 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 17 services involved in reuse of the prototype, that architect - consultants on the same basis that Consultant would have been entitled to use them for the work on the reuse of the prototype, and such architect will be entitled, to the extent allowed by law, to duplicate the design and review and refer to the construction documents, approved shop drawings and calculations, and change order drawings in performing its work. The Consultant will not be responsible for errors and omissions of a subsequent architect. The Consultant shall commit its sub-consultants to the terms of this subparagraph. 12.05 In the event of termination of this Contract for any reason, the City shall receive all original documents prepared to the date of termination and shall have the right to use those documents and any reproductions in any way necessary to complete the Project. 12.06 Only the details of the drawings relating to this Project may be used by the Consultant on other projects, but they shall not be used as a whole without written authorization by the City. The City furnished forms, conditions, and other written documents shall not be used on other projects by the Consultant. ARTICLE XIII Termination 13.01 The City may terminate this Contract at any time upon thirty (30) calendar days written rk immediately. The Consultant shall be compensated for the services satisfactorily performed prior to the termination date. 13.02 If, through any cause, the Consultant fails to fulfill its obligations under this Contract, or if the Consultant violates any of the agreements of this Contract, the City has the right to terminate this Contract by giving the Consultant five (5) calendar days written notice. The Consultant will be compensated for the services satisfactorily performed before the termination date. 13.03 No term or provision of this Contract shall be construed to relieve the Consultant of liability to the City for damages sustained by the City because of any breach of contract and/or negligence by the Consultant. The City may withhold payments to the Consultant for the purpose of setoff until the exact amount of damages due the City from the Consultant is determined and paid. ARTICLE XIV Dispute Resolution 14.01 City may elect to resolve all disputes hereunder by non binding mediation, pursuant to Chapter 154 of the Texas Civil Practice and Remedies Code or the mediation rules of the American Arbitration Association, as a condition precedent to litigation in a court of competent jurisdiction, excepting in cases where a suit must be filed to avoid the lapse of a statute of limitation or where it is a matter of imminent and irreparable harm, such as a temporary restraining order. The Consultant shall proceed diligently with performance during the pendency of any dispute, except nts reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. The parties shall share the m mediation shall be held in College Station, Texas. Page 221 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 18 ARTICLE XV Miscellaneous Terms 15.01 This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 15.02 Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: CITY OF COLLEGE STATION Attn: ________________________ P.O. Box 9960 College Station, Texas77842 Attn: ________________________ _____________________________ _____________________________ 15.03 No action or failure to act by the City shall constitute a waiver of a right or duty afforded them under the Contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach there under, except as may be specifically agreed in writing. No waiver of any provision of the Contract shall be of any force or effect, unless such waiver is in writing, expressly stating to be a waiver of a specified provision of the Contract and is signed by the party to be bound thereby. In addition, no waiver by either party hereto of any term or condition of this Contract shall be deemed or construed to be a waiver of any other term or condition or subsequent thereafter to enforce or compel strict compliance with the Contract or any portion or provision or right under the Contract. 15.04 This Contract represents the entire and integrated agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. This Contract may only be amended by written instrument approved and executed by the parties. 15.05 This Contract and all rights and obligations contained herein may not be assigned by the Consultant without the prior written approval of the City. Ryan Key THE ARKITEX STUDIO, INC Michael S. Record, AIA, Principal 308 N. Bryan Avenue Bryan, Texas 77803 Page 222 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 19 15.06 Invalidity. If any provision of this Agreement shall be held to be invalid, illegal or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 15.07 Prioritization. Contractor and City agree that City is a political subdivision of the State of Texas and is thus subject to certain laws. Because of this there may be documents or portions thereof added by Contractor to this Agreement as exhibits that conflict with such laws, or that conflict with the terms and conditions herein excluding the additions by Contractor. In either case, the applicable law or the applicable provision of this Agreement excluding such conflicting addition by Contractor shall prevail. The parties understand this section comprises part of this Agreement without necessity of additional consideration. 15.08 If any provision of this Contract shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Contract is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 15.09 The Consultant, its agents, employees, and subcontractors must comply with all applicable federal and state laws, the charter and ordinances of the City of College Station, and with all applicable rules and regulations promulgated by local, state, and national boards, bureaus, and agencies. The Consultant must obtain all necessary permits and licenses required in completing the services required by this Contract. 15.10 The parties acknowledge that they have read, understood, and intend to be bound by the terms and conditions of this Contract. 15.11 This Contract goes into effect when duly approved by all parties hereto. 15.12 Notice of Indemnification. City and Consultant hereby acknowledge and agree that this Contract contains certain indemnification obligations and covenants. 15.13 Verification No Boycott Israel. To the extent this Contract is considered a contract for goods or services subject to § 2270.002 Texas Government Code, Consultant verifies that it i) does not boycott Israel; and ii) will not boycott Israel during the term of this Contract. Page 223 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Page 20 List of Exhibits A. Scope of Services B. Payment Terms C. Certificates of Insurance D. Agreement CITY OF COLLEGE STATION By: By: City Manager Printed Name: Date: ________________ Title: Date: APPROVED: City Attorney Date: ______________ Assistant City Manager/CFO Date: ______________ THE ARKITEX STUDIO, INC. Page 224 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Scope of Services 1. 1.1 Conceptual Design 1.1.01 to commence planning, the Consultant shall meet with the City for the purpose of determining the nature of the Project. The Consultant shall inquire in writing as to the information it believes the City may have in its possession that is necessary for the Consultant's performance. The City shall provide the information within its possession that it can make available to the Consultant. The City shall designate a representative to act as the contact person on behalf of the City. 1.1.02 The Consultant shall determine the City's needs with regard to the Project, including, but not limited to, tests, analyses, reports, site evaluations, needs surveys, comparisons with other municipal projects, review of budgetary constraints and other preliminary investigations necessary for the Project. Consultant shall verify the observable existing conditions of the Project and verify any existing as-built drawings. Consultant shall confirm that the Project can be designed and constructed within the time limits outlined in this Contract. Consultant shall prepare a detailed design phase schedule which includes all review and approval periods during the schematic design, design development and construction document phases. Consultant shall confirm that the Project can be designed and constructed for the dollar amount of the Project budget, if applicable. 1.1.03 The Consultant shall prepare a Conceptual Design that shall include schematic layouts, surveys, sketches and exhibits demonstrating the considerations involved in the Project. The Consultant shall consider environmentally responsible design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the reach an understanding with the City regarding the requirements of the Project. The Conceptual Design shall contemplate compliance with all applicable laws, statutes, ordinances, codes and regulations. Upon the City's request, the Consultant shall meet with City staff and the City Council to make a presentation of its report. 1.2 Preliminary Design 1.2.01 The City shall direct the Consultant to commence work on the Page 225 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Preliminary Design by sending to the Consultant a letter of authorization to begin work on the Preliminary Design pursuant to this Contract. Upon receipt of the letter of authorization to commence Preliminary Design, the Consultant shall meet with the City for the purpose of determining the extent of any revisions to the Conceptual Design. 1.2.02 The Consultant shall prepare the Preliminary Design of the Project, including, but not limited to, the preliminary drawings and specifications and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. The Consultant shall submit to the City a detailed estimate of the construction costs of the Project, based on current area, volume, or other unit costs. This estimate shall also indicate both the cost of each category of work involved in constructing the Project and the time required for construction of the Project from commencement to final completion. 1.2.03 Upon completion of the Preliminary Design of the Project, the Consultant shall so notify the City. Upon request the Consultant shall meet with the City staff and City Council to make a presentation of its Preliminary Design of the Project. The Consultant shall provide an explanation of the Preliminary Design, including any material changes and deviations that have taken place from the Conceptual Design, a cost Project requirements and construction can be completed within the Project budget and schedule. 1.3 Final Design 1.3.01 The City shall direct the Consultant to commence work on the Final Design of the Project by sending to the Consultant a letter of authorization to begin work on the Final Design phase of the Project. Upon receipt of the Letter of Authorization to proceed with Final Design of the Project, the Consultant shall immediately prepare the Final Design, including, but not limited to, the bid documents, contract, drawings, and specifications, to fix and describe the size and character of the Project as to structural, mechanical, and electrical systems, materials, and such other elements as may be appropriate. The Final Design of the Project shall comply with all applicable laws, statutes, ordinances, codes and regulations. 1.3.02 Final Design, the Consultant warrants that the Final Design will be sufficient and adequate to fulfill the purposes of the Project. 1.3.03 The Consultant shall prepare and separately seal the special provisions, the technical specifications, and bid proposal form(s) in conformance Page 226 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 current pre- Between City and Construction Manager at Risk contract between the City and the Construction Manager. The Consultant hereby agrees that no changes, modifications, standard form without the prior written approval of the City. 1.3.04 The Consultant shall provide the City with complete contract documents sufficient to be advertised for bids by the City. The contract documents shall include the design and specifications and other changes that are required to fulfill the purpose of the Project. Upon completion of the Final Design of the Project, with the submission of the complete contract documents, and upon request of the City, the Consultant shall meet with City staff and the City Council to present the Final Design of the Project. The Consultant shall provide an explanation of the Final Design, including identification of all material changes and deviations that have taken place from the Preliminary Design Documents and a cost estimate. Project requirements and construction can be completed within the Project budget and schedule. 1.3.05 The Construction Documents shall include or be included with the thereon, as the drafter of such drawings and specifications, and (ii) a knowledge, the Construction Documents conform to Contract Documents as well as the Design Development Documents for the Project. The Consultant shall also provide renderings of all public spaces Documents. Page 227 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 Payment Terms SELECT ONE: Compensation is based on actual hours of work/time devoted to providing the described professional services. The Consultant will be paid at a rate of $ per hour, or at the rates per service or employee shown below. The City will reimburse the Consultant for actual, non-salary expenses at the rate of percent ( %) above the sts, or at the rates set forth below. Unless amended by a duly authorized written change order, the total payment for all invoices on this job, including both salary and non- salary expenses, shall not exceed the amount set forth in paragraph 2.01 of this Contract ($___________). The Consultant must submit monthly invoices to the City, accompanied by an explanation of charges, professional fees, services, and expenses. The City will pay such invoices according to its normal payment procedures. -OR- Payment is a fixed fee in the amount listed in paragraph 2.01 of this Contract. This amount shall be payable by the City pursuant to the schedule listed below and upon completion of the services and written acceptance by the City. Schedule of Payment for each phase: See Attached Proposal Page 228 of 336 Page 229 of 336 Page 230 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 C Certificate(s) of Insurance Page 231 of 336 1001486 132849.12 03-16-2016 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME: CONTACT (A/C, No): FAX E-MAIL ADDRESS: PRODUCER (A/C, No, Ext): PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT ER OTH- STATUTE PER LIMITS(MM/DD/YYYY) POLICY EXP (MM/DD/YYYY) POLICY EFF POLICY NUMBERTYPE OF INSURANCELTR INSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 01/04/2021 Lance Snider State Farm Agency 3608 East 29th St., Suite 112 Bryan, TX 77802 Lance Snider 979-703-1011 979-703-1104 lance@agentsnider.com THE ARKITEX STUDIO INC 308 N BRYAN AVE BRYAN, TX 77803 25143 25178 01 01 A X 1,000,000 300,000 5,000 1,000,000 2,000,000 A 90-63-3298-5 06/22/2018 06/22/2021 1,000,000 B 90-CS-W652-5 06/09/2015 06/09/2021 3,000,000 3,000,000 B Y 90-CV-M899-3 04/30/2017 04/30/2021 1,000,000 1,000,000 1,000,000 Certificate Holder is Additional Insured under the above captioned General Liability, Automobile Liability, and Umbrella Liability insurance policies. General Liability, Automobile Liability, Umbrella Liability, and Workers' Compensation Waiver of Subrogation in favor of the Additional Insureds and Certificate Holder. City of College Station PO BOX 9960 College Station, TX 77842 State Farm and Casualty Company State Farm Mutual Automobile Insurance Company 90-63-3298-5 06/22/2018 06/22/2021 Page 232 of 336 INSR ADDL SUBR LTR INSR WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) COMMERCIAL GENERAL LIABILITY AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE INSURER(S) AFFORDING COVERAGE NAIC # Y / N N / A (Mandatory in NH) ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? EACH OCCURRENCE $ DAMAGE TO RENTED $PREMISES (Ea occurrence)CLAIMS-MADE OCCUR MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ $ PRO- OTHER: LOCJECT COMBINED SINGLE LIMIT $(Ea accident) BODILY INJURY (Per person)$ANY AUTO OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS AUTOS ONLY HIRED PROPERTY DAMAGE $AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below POLICY NON-OWNED SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) ACORDTM CERTIFICATE OF LIABILITY INSURANCE XL Specialty Insurance Company 12/22/2020 USI Southwest 9811 Katy Freeway, Suite 500 Houston, TX 77024 713 490-4600 Callie Renaud 713 490-4600 713-490-4700 callie.renaud@usi.com The Arkitex Studio Inc 308 North Bryan Ave Bryan, TX 77803 37885 A Professional Liability DPR9956596 02/26/2020 02/26/2021 $1,000,000 per claim $2,000,000 annl aggr. City of College Station P.O. Box 9960 College Station, TX 77842 1 of 1 #S30712374/M28073351 ARKITSTUClient#: 153720 MWVZP 1 of 1 #S30712374/M28073351 Page 233 of 336 This page has been left blank intentionally. Page 234 of 336 Contract No. ___________ CMAR- Professional Services Form 05-01-19 D Standard Form of Agreement between City and Construction Manager at Risk Page 235 of 336 Page 236 of 336 Page 237 of 336 Page 238 of 336 Page 239 of 336 Page 240 of 336 Page 241 of 336 Page 242 of 336 Page 243 of 336 Page 244 of 336 Page 245 of 336 Page 246 of 336 Page 247 of 336 Page 248 of 336 Page 249 of 336 Page 250 of 336 Page 251 of 336 Page 252 of 336 Page 253 of 336 Page 254 of 336 Page 255 of 336 Page 256 of 336 Page 257 of 336 Page 258 of 336 Page 259 of 336 Page 260 of 336 Page 261 of 336 Page 262 of 336 Page 263 of 336 Page 264 of 336 Page 265 of 336 Page 266 of 336 Page 267 of 336 Page 268 of 336 Page 269 of 336 Page 270 of 336 Page 271 of 336 Page 272 of 336 Page 273 of 336 Page 274 of 336 Page 275 of 336 Page 276 of 336 Page 277 of 336 Page 278 of 336 Page 279 of 336 Page 280 of 336 Page 281 of 336 Page 282 of 336 Page 283 of 336 Page 284 of 336 Page 285 of 336 Page 286 of 336 Page 287 of 336 Page 288 of 336 Page 289 of 336 Page 290 of 336 Page 291 of 336 Page 292 of 336 Page 293 of 336 Page 294 of 336 Page 295 of 336 Page 296 of 336 Page 297 of 336 Page 298 of 336 Page 299 of 336 Page 300 of 336 Page 301 of 336 Page 302 of 336 Page 303 of 336 Page 304 of 336 Page 305 of 336 Page 306 of 336 Page 307 of 336 Page 308 of 336 Page 309 of 336 Page 310 of 336 Page 311 of 336 Page 312 of 336 Page 313 of 336 Page 314 of 336 Page 315 of 336 Page 316 of 336 Page 317 of 336 Page 318 of 336 Page 319 of 336 Page 320 of 336 Page 321 of 336 Page 322 of 336 January 14, 2021 Item No. 5.6. Update on COVID-19 Pandemic and Vaccine Distribution Sponsor:Brian Piscacek, Assistant to the City Manager Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding an update on the COVID- 19 pandemic and vaccine distribution. Relationship to Strategic Goals: Good Governance Recommendation(s): Staff recommend Council receive the presentation and provide direction as desired. Summary: The Council has requested information related to the ongoing COVID-19 pandemic and the status of vaccine distribution. This presentation will provide an update regarding these subjects and include the latest plans and developments in our community. Budget & Financial Summary: N/A Reviewed & Approved by Legal: No Attachments: None Page 323 of 336 January 14, 2021 Item No. 5.7. Ordinance Extending Mayoral Renewal of Disaster Declaration Sponsor:Jeff Capps, Deputy City Manager Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding an ordinance consenting to and extending the Mayor's renewal of a disaster declaration due to public health emergency. Relationship to Strategic Goals: Good Governance Recommendation(s): Staff recommend Council adopt the ordinance. Summary: On March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster for the City of College Station resulting from the threat of a public health emergency resulting from coronavirus disease 2019, now designated SARSCoV2, (COVID-19). On March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings to less than ten (10) people in the best interest of the public health, safety and welfare to protect life in College Station in response to COVID-19. On March 23, 2020, the College Station City Council adopted an Extension of Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending the Mayor’s Order of March 18, 2020. On March 23, 2020, the Mayor of College Station issued a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020. On March 30, 2020, the College Station City Council adopted an ordinance consenting and approving the Second Mayoral Order. On April 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On April 23, 2020, the College Station City Council consented with Ordinance 2020-4169 to the Mayor’s April 21, 2020, Disaster Declaration Renewal. On May 22, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On May 28, 2020, the College Station City Council consented with Ordinance 2020-4181 to the Mayor’s May 22, 2020, Disaster Declaration Renewal. On June 22, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On June 25, 2020, the College Station City Council consented with Ordinance 2020-4195 to the Mayor’s June 22, 2020, Disaster Declaration Renewal. On June 25, 2020, the Mayor of College Station issued a Third Mayoral Order mandating face Page 324 of 336 coverings for commercial entities until Friday, July 10, 2020. On July 9, 2020, the College Station City Council consented with Ordinance No. 2020-4197 to the Third Mayoral Order of June 25, 2020, mandating commercial entities to require face coverings. On July 22, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On July 23, 2020, the College Station City Council consented with Ordinance 2020-4203 to the Mayor’s July 22, 2020, Disaster Declaration Renewal. On August 13, 2020, the Mayor of College Station issued a Fourth Mayoral Order delegating authority to the Texas A&M University President to approve gatherings over 10 people on state lands and facilities it owns or controls. On August 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On August 27, 2020, the College Station City Council consented with Ordinance 2020-4209 to the Mayor’s August 21, 2020, Disaster Declaration Renewal. On September 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On September 24, 2020, the College Station City Council consented with Ordinance 2020-4211 to the Mayor’s September 21, 2020, Disaster Declaration Renewal. On October 20, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On October 22, 2020, the College Station City Council consented with Ordinance 2020-4220 to the Mayor’s October 20, 2020, Disaster Declaration Renewal. On November 20, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On November 23, 2020, the College Station City Council consented with Ordinance 2020-4226 to the Mayor’s November 20, 2020, Disaster Declaration Renewal. On December 7, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On December 10, 2020, the College Station City Council consented with Ordinance 2020-4231 to the Mayor’s December 7, 2020, Disaster Declaration Renewal. On January 8, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, and December 7, 2020. The conditions necessitating the declaration of a state of disaster and mayoral orders continue to exist. The Council needs to consent to and approve the Mayor's Disaster Declaration renewal. Budget & Financial Summary: N/A Reviewed & Approved by Legal: No Attachments: 1.January 14 Ordinance Renewing Disaster Declaration Page 325 of 336 ORDINANCE NO.__________ DISASTER DECLARATION RENEWAL AND EXTENSION ORDINANCE WHEREAS, on March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster for the City of College Station resulting from the threat of a public health emergency resulting from coronavirus disease 2019, now designated SARS-CoV2, (COVID-19); and WHEREAS, on March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings to less than ten (10) people in the best interest of the public health, safety and welfare to protect life in College Station in response to COVID-19; and WHEREAS; on March 23, 2020, the College Station City Council adopted an Extension of Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending the Mayor’s Order of March 18, 2020; and WHEREAS, on March 23, 2020, the Mayor of College Station issued a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS; on March 30, 2020, the College Station City Council consented with Ordinance No. 2020-4166 to the Second Mayoral Order of March 23, 2020, mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS; on April 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, the order and amended disaster declaration proclaimed by the Mayor on March 18, 2020, both consented to and extended by the City Council on March 23, 2020, in Ordinance No. 2020-4164; and WHEREAS; on April 23, 2020, the College Station City Council consented with Ordinance 2020- 4169 to the Mayor’s April 21, 2020, Disaster Declaration Renewal; and WHEREAS; on May 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, and April 21, 2020; and WHEREAS; on May 28, 2020, the College Station City Council consented with Ordinance 2020- 4181 to the Mayor’s May 22, 2020, Disaster Declaration Renewal; and WHEREAS; on June 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, and May 22, 2020; and Page 326 of 336 Ordinance No Page 2 of 5 WHEREAS; on June 25, 2020, the College Station City Council consented with Ordinance 2020- 4195 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on June 25, 2020, the Mayor of College Station issued a Third Mayoral Order mandating commercial entities to require face coverings from: 6:00 A.M., Monday, June 29, 2020, and ending at 11:59 P.M., Friday, July 10, 2020; and WHEREAS; on July 9, 2020, the College Station City Council consented with Ordinance No. 2020-4197 to the Third Mayoral Order of June 25, 2020, mandating commercial entities to require face coverings; and WHEREAS; on July 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, and June 22, 2020; and WHEREAS; on July 23, 2020, the College Station City Council consented with Ordinance 2020- 4203 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on August 13, 2020, the Mayor of College Station issued a Fourth Mayoral Order delegating authority to the Texas A&M University President to approve gatherings over 10 people on state lands and facilities it owns or controls; and WHEREAS; on August 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, and July 22, 2020; and WHEREAS; on August 27, 2020, the College Station City Council consented with Ordinance 2020-4209 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS; on September 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020 and August 21, 2020; and WHEREAS; on September 24, 2020, the College Station City Council consented with Ordinance 2020-4211 to the September 21, 2020, Disaster Declaration Renewal; and WHEREAS; on October 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020; and September 21, 2020 and WHEREAS; on October 22, 2020, the College Station City Council consented with Ordinance 2020-4220 to the October 20, 2020, Disaster Declaration Renewal; and Page 327 of 336 Ordinance No Page 3 of 5 WHEREAS; on November 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020 and WHEREAS; on November 23, 2020, the College Station City Council consented with Ordinance 2020-4226 to the November 20, 2020, Disaster Declaration Renewal; and WHEREAS; on December 7, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, and November 20, 2020 and WHEREAS; on December 10, 2020, the College Station City Council consented with Ordinance 2020-4231 to the November 20, 2020, Disaster Declaration Renewal; and WHEREAS; on January 8, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020 and December 7, 2020 and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and WHEREAS, the conditions necessitating declaration of a state of disaster and mayoral orders continue to exist; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and NOW THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF COLLEGE STATION: 1. That the state of disaster renewal proclaimed by the Mayor on January 8, 2021, as set out in Exhibit A is consented to and extended by the College Station City Council and shall continue until terminated by the College Station City Council. 2. This Ordinance is passed as an emergency measure and pursuant to local authority for emergency measures and shall become effective on the 14th day of January, 2020. Page 328 of 336 Ordinance No Page 4 of 5 PASSED AND ADOPTED, this 14th day of January, 2021. APPROVED: ATTEST: ___________________ ___________________ Mayor City Secretary APPROVED: ___________________ City Attorney Page 329 of 336 Ordinance No Page 5 of 5 EXHIBIT A DISASTER RENEWAL PROCLAIMED BY THE MAYOR ON JANUARY 8, 2020 Page 330 of 336 DECLARATION OF DISASTER RENEWAL WHEREAS, on March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster for the City of College Station resulting from the threat of a public health emergency resulting from coronavirus disease 2019, now designated SARS-CoV2, (COVID-19); and WHEREAS, on March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings to less than ten (10) people in the best interest of the public health, safety and welfare to protect life in College Station in response to COVID-19; and WHEREAS; on March 23, 2020, the College Station City Council adopted an Extension of Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending the Mayor’s Order of March 18, 2020; and WHEREAS, on March 23, 2020, the Mayor of College Station issued a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS; on March 30, 2020, the College Station City Council consented with Ordinance No. 2020-4166 to the Second Mayoral Order of March 23, 2020, mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS; on April 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, the order and amended disaster declaration proclaimed by the Mayor on March 18, 2020, both consented to and extended by the City Council on March 23, 2020, in Ordinance No. 2020-4164; and WHEREAS; on April 23, 2020, the College Station City Council consented with Ordinance 2020- 4169 to the Mayor’s April 21, 2020, Disaster Declaration Renewal; and WHEREAS; on May 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, and April 21, 2020; and WHEREAS; on May 28, 2020, the College Station City Council consented with Ordinance 2020- 4181 to the Mayor’s May 22, 2020, Disaster Declaration Renewal; and WHEREAS; on June 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, and May 22, 2020; and Page 331 of 336 Disaster Declaration Renewal Page 2 of 4 COVID-19 WHEREAS; on June 25, 2020, the College Station City Council consented with Ordinance 2020- 4195 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on June 25, 2020, the Mayor of College Station issued a Third Mayoral Order mandating commercial entities to require face coverings from: 6:00 A.M., Monday, June 29, 2020, and ending at 11:59 P.M., Friday, July 10, 2020; and WHEREAS; on July 9, 2020, the College Station City Council consented with Ordinance No. 2020-4197 to the Third Mayoral Order of June 25, 2020, mandating commercial entities to require face coverings; and WHEREAS; on July 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, and June 22, 2020; and WHEREAS; on July 23, 2020, the College Station City Council consented with Ordinance 2020- 4203 to the July 22, 2020, Disaster Declaration Renewal; and WHEREAS, on August 13, 2020, the Mayor of College Station issued a Fourth Mayoral Order delegating authority to the Texas A&M University President to approve gatherings over 10 people on state lands and facilities it owns or controls; and WHEREAS; on August 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; and July 22, 2020 and WHEREAS; on August 27, 2020, the College Station City Council consented with Ordinance 2020-4209 to the August 21, 2020, Disaster Declaration Renewal; and WHEREAS; on September 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, and August 21, 2020 and WHEREAS; on September 24, 2020, the College Station City Council consented with Ordinance 2020-4211 to the September 21, 2020, Disaster Declaration Renewal; and WHEREAS; on October 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, and September 21, 2020 and WHEREAS; on October 22, 2020, the College Station City Council consented with Ordinance 2020-4220 to the October 20, 2020, Disaster Declaration Renewal; and Page 332 of 336 Disaster Declaration Renewal Page 3 of 4 COVID-19 WHEREAS; on November 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020 and WHEREAS; on November 23, 2020, the College Station City Council consented with Ordinance 2020-4226 to the November 20, 2020, Disaster Declaration Renewal; and WHEREAS; on December 7, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, and November 20, 2020 and WHEREAS; on December 10, 2020, the College Station City Council consented with Ordinance 2020-4231 to the December 7, 2020, Disaster Declaration Renewal; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and WHEREAS, the conditions necessitating declaration of a state of disaster and mayoral orders continue to exist; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and NOW, THEREFORE, BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF COLLEGE STATION: 1. Pursuant to §418.014 of the Texas Government Code the state of disaster is hereby renewed as proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020 and December 7, 2020 are renewed, until terminated by the College Station City Council. 2. Pursuant to §418.108(b) of the Texas Government Code, the state of disaster shall continue for a period of not more than seven days from the date of this declaration, unless continued or renewed by the City Council of College Station. 3. Pursuant to §418.108(c) of the Texas Government Code, this declaration of a local state of disaster shall be given prompt and general publicity and shall be filed promptly with the City Secretary. Page 333 of 336 Disaster Declaration Renewal Page 4 of 4 COVID-19 4. That this proclamation shall take effect on January 8, 2021. DECLARED this 8th day of January, 2021. APPROVED: ATTEST: ___________________ ___________________ Mayor City Secretary APPROVED: ___________________ City Attorney Page 334 of 336 January 14, 2021 Item No. 5.8. Council-Appointed Board and Commission Representatives Sponsor:Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding the appointment of Councilmembers to boards and commissions. Relationship to Strategic Goals: Good Governance Recommendation(s): None Summary: This is an opportunity for Councilmembers to consider whether they wish to continue serving on a particular board or volunteer for another. The list of Council Appointed Representatives that could possibly be retiring are indicated with a yellow highlight, which was provided separately. Budget & Financial Summary: None Reviewed & Approved by Legal: No Attachments: None Page 335 of 336 January 14, 2021 Item No. 5.9. Committee Appointments Sponsor:Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding appointments to the following boards, committees and commissions: • Arts Council • Architectural Advisory Committee • Audit Committee • B/CS Library Committee • Bicycle, Pedestrian, and Greenways Advisory Board • Construction Board of Adjustments • Joint Relief Funding Review Committee • Parks and Recreation Board • Planning and Zoning Commission • Zoning Board of Adjustments Relationship to Strategic Goals: Good Governance Recommendation(s): None Summary: This is the annual appointment to our boards, committees, and commissions. A packet containing applications, appointment charts, and tally sheets will be provided under separate cover. Budget & Financial Summary: None Reviewed & Approved by Legal: No Attachments: None Page 336 of 336