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FY 1984-1985 -- Comprehensive Annual Financial Report Cit)TPLEASE PIE TURN TO CITY SECRETARY OFFICE of College Station, Texas FINANCE DEPARTMENT Comprehensive Annual Financial Report For the Fiscal Year Ending June 30, 1985 CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 1985 PREPARED BY THE FINANCE DEPARTMENT OF THE CITY OF COLLEGE STATION, TEXAS CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1985 TABLE OF CONTENTS PAGE INTRODUCTORY SECTION: Organizational Chart 2 Principal City Officials 3 Letter of Transmittal 4 Certificate of Conformance in Financial Reporting 11 FINANCIAL SECTION: Auditors' Opinion 14 Combined Financial Statements - Overview (General Purpose Financial Statements) for the Year ended June 30, 1985: Combined Balance Sheet - All Fund Types and Account Groups 16 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types and Expendable Trust Funds 20 Combined Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual (Non-GAAP Basis) - General and Certain Special Revenue Fund Types 22 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balances - All Proprietary Fund Types and Similar Trust Funds 24 Combined Statement of Changes in Financial Position - All Proprietary Fund Types and Similar Trust Funds 76 Notes to Combined Financial Statements 28 SUPPLEMENTAL FINANCIAL INFORMATION - INDIVIDUAL AND COMBINING FINANCIAL STATEMENTS OF FUND TYPES AND ACCOUNT GROUPS FOR THE YEAR ENDED JUNE 30, 1985: General Fund Statement of Revenues and Other Financing Sources - Budget and Actual 47 Statement of Expenditures Compared with Budget (Non-GAAP Basis) 49 - i - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1985 TABLE OF CONTENTS (CONTINUED) PAGE SUPPLEMENTAL FINANCIAL INFORMATION (Continued) : Special Revenue Funds Combining Balance Sheet 61 Combining Statement of Revenues, Expenditures and Changes in Fund Balances 62 Community Development Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis) and Actual 63 Revenue Sharing Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis) and Actual 64 Hotel/Motel Tax Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget (GAAP Basis) and Actual 65 Capital Projects Funds Combining Balance Sheet 68 Combining Statement of Revenues, Expenditures and Changes in Fund Balance 70 Enterprise Funds Combining Balance Sheet 74 Combining Statement of Revenues, Expenses and Changes in Retained Earnings 76 Combining Statement of Changes in Financial Position 77 Utility Fund Statement of Revenues - Budget and Actual (Non-GAAP Basis) 79 Statement of Expenses - Budget and Actual (Non-GAAP Basis) 80 - ii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1985 TABLE OF CONTENTS (CONTINUED) PAGE SUPPLEMENTAL FINANCIAL INFORMATION (Continued) : Enterprise Funds (Continued) Sanitation Fund Statement of Revenues - Budget and Actual (Non-GAAP Basis) 82 Statement of Expenses - Budget and Actual (Non-GAAP Basis) 83 Reconciliation of Revenues and Expenses (Non-GAAP Basis) to GAAP Basis Statement of Income 84 Fiduciary Funds Combining Balance Sheet 86 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Expendable Trust Funds 87 General. Fixed Assets Account Group Schedule of General Fixed Assets - By Sources 89 Schedule of General Fixed Assets - By Function and Activity 90 . . Schedule of Changes in General Fixed Assets - By Function and Activity 92 Statement of Grant Activity 94 STATISTICAL SECTION: General Governmental Expenditures and Other Uses by Function 98 General Revenues and Other Financing Sources 100 Property Tax Levies and Collections 102 Assessed and Estimated Actual Value of Taxable Properties 104 Property Tax Rates, Ratios, and Levies - All Overlapping Governments 106 Paving Assessment Collections 108 - iii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1985 TABLE OF CONTENTS (CONTINUED) PAGE STATISTICAL SECTION (Continued) : Computation of Legal Debt Margin 109 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita 110 Statement of Direct and Estimated Overlapping Debt 112 Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Fund Expenditures 113 Schedule of Revenue Bond Coverage - Utility Fund 114 Total Bank Deposits 115 Construction Permits 116 Principal Taxpayers 117 Miscellaneous Statistical Data 118 - iv - (This page intentionally left blank.) - v - INTRODUCTORY SECTION - 1 - • • CITY OF COLLEGE STATION, TEXAS ORGANIZATION CHART JUNE 30, 1985 CITIZENS OF COLLEGE STATION, TEXAS MAYOR/CITY COUNCIL MUNICIPAL COURT CLERK MUNICIPAL JUDGE CITY ATTORNEY CITY MANAGER CITY SECRETARY CITIZENS' I COURT LEGAL SERVICE COUNCIL COORDINATOR REPRESENTATIVE ASSISTANT CITY MANAGER N I 1 ADMINISTRATIVE PERSONNEL ASSISTANT DEPARTMENT Director Fiscal Director of Director of Capital Director Administration Fire Chief Police Chief Public Services of Utilities Improvements of Parks -Accounting -Fire -Uniformed -Streets -Electric -Engineering -Recreation -Community -Tax Operations Bureau -Garage Transmissions -Planning -Aquatics Center -Utility Billing -Fire -Investigation -Cemetery/Ground -Electric -Building -Maintenance -Teen Center -Meter Prevention -Special Maintenance Distribution Inspection -Forestry -Printing/ Services -Ambulance Services -Residential -Water -Community Mail -Energy -Technical Collection Production Development -Purchasing Services -Commercial -Water -Warehouse Collection Distribution -Data Processing -Landfill -Sewer Treatment -Sewer Collection CITY OF COLLEGE STATION, TEXAS PRINCIPAL CITY OFFICIALS JUNE 30, 1985 Mayor Gary M. Halter Councilman - At Large James B. Bond Councilman - At Large Robert C. Runnels Councilman - At Large Fred Brown Councilman - At Large Patricia B. Boughton Councilman - At Large Terri Tongco Councilman - At Large Lynn Mcllhaney City Manager North Bardell Assistant City Manager/Director of Finance A. E. Van Dever, Jr. Deputy Director of Finance Glenn Schroeder Personnel Director Karen Dickson Municipal Court Judge Claude Davis City Attorney Cathy Locke City Health Officer Dr. T. 0. Walton, Jr. - 3 - C.....1.4/d City of College Station POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION, TEXAS 77840-2499 Honorable Mayor, Members of the November 18, 1985 City Council City of College Station The Comprehensive Annual Financial Report of the City of College Station, Texas (the "City") for the fiscal year ended June 30, 1985, is submitted herewith. This report was prepared by the City's Finance Department. Responsibility for both the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data, as presented, is accurate in all material aspects; that it is presented in a manner designed to fairly set forth the financial position of its various funds; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs have been included. Accounting System and Budgetary Control In developing and evaluating the City's accounting system, consideration is given to the adequacy of internal accounting controls. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding: (1) the safeguarding of assets against loss from unauthorized use or disposition; and (2) the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance recognizes that: The cost of a control should not exceed the benefits likely to be derived; and the evaluation of costs and benefits requires estimates and judgements by management. All internal control evaluations occur within the above framework. We believe that the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper accounting of financial transactions. Budgetary control is maintained at the subfunction level by the encumbrance of estimated purchase amounts prior to the release of purchase orders to vendors. Purchase orders which result in an overrun of subfunction balances are not released until additional appropriations are made available. Open encumbrances are reported as reservations of fund balance at June 30, 1985. -4- The Reporting Entity and Its Services This report includes all of the funds and account groups of the City, but contains no agencies. Although the City Council does exercise oversight responsibility of the College Station Industrial Development Foundation the impact is immaterial and therefore is not included. The City provides a full range of municipal services and products. These include police and fire protection, streets, sanitation, health, art-cultural, parks, public improvements, planning and zoning, general administrative services, electrical, water and sewer systems. General Governmental Function Revenues and other financing sources for general governmental functions (General Fund and Debt Service) totaled $12,197,042 in 1985, an increase of 21.64 percent over 1984. The only significant change in revenue in 1985 was the increase in sales tax revenue. Sales tax receipts increased because of the changes in tax laws by the Texas legislature. These changes added several new categories of taxation. Current property taxes were not used for General Fund purposes in 1985 as 100% were allocated to the Debt Service Fund. The amount of revenues from various sources and the change from the prior year are shown in the following tabulation: Increase Percent (Decrease) Revenue Source Amount of Total From 1984 Delinquent taxes and penalties $ 8,408 .07% $ (17,288) Franchise taxes 267,991 2.20 (31,278) City sales & mixed drink tax 3,104,118 25.45 360,270 Licenses, permits & certificates 220,378 1.81 27,313 Fines & service fees 442,921 3.63 92,677 Charges for services 286,010 2.34 16,916 Transfer from Enterprise Fund in lieu of taxes 3,272,759 26.83 497,819 Miscellaneous revenues 453,871 3.72 98,947 Other financing sources 625,825 5.13 288,455 Debt service property tax 3,514,761 28.82 835,919 Total $12,197,042 100.00% $2,169,750 Assessed value of 957.4 million represents an increase of 115.7 million over 1983. Current tax collections were 94.12 percent of the tax levy. This is the tenth consecutive year in which current property tax collections have exceeded 94 percent. Total collections (current and delinquent) as compared to the current tax levy was 96.43 percent. Allocation of the property tax levy by purpose for 1985 and the preceding two fiscal years are as follows (amounts per $100 assessed value) : Purpose 1985 1984 1983 General Fund $.0000 $.0000 $.0680 General Obligation Debt .3600 .3100 .2420 Total Tax Rate $.3600 $.3100 $.3100 -5- Expenditures and other uses for general governmental purposes (General Fund and Debt Service) totaled $11,933,349, an increase of 7.29 percent over 1984. The changes in expenditures and the percent of total expenditures by function indicated no major fluctuations from 1984 levels. Increases (decreases) in levels of expenditures for major functions of the City over the preceding year are shown in the following tabulation: Increase (Decrease) Function Amount Percent From 1984 General Government $ 3,559,610 29.83% $ 358,748 Police 2,445,386 20.49 356,210 Fire 2,008,648 16.83 166,030 Public Services 1,142,137 9.57 175,730 Parks & Recreation 1,405,236 11.78 245,478 Debt Service 3,499,615 29.33 5,968 Capital Outlay 651,878 5.46 (110,490) Reimbursed Administrative Costs (2,779,161) (23.29) (387,290) TOTAL $11,933,349 100.00% $ 810,384 Fund balances and retained earnings in the major operating funds were maintained at adequate levels. The General. Fund balance of $2,007,355 was down $6,527 from 1984; the Capital projects Fund balance of $13,379,677 was down $1,880,716 from the prior year; and the $464,392 balance in the Special Revenue Funds was up $231,792. Of the $919,694 balance in retained earnings of the Sanitation Fund, $89,646 is the increase from operations in 1985. The Utility Fund retained earnings increased $8,976,656 as the result of operations. Debt Administration The ratio of net bonded debt to assessed value and the amount of bonded debt per capita are useful indicators of the City's debt position to municipal management, citizens and investors. These data for the City at the end of the 1985 fiscal year were as follows: Ratio Ratio of Debt Debt of Net Bonded Debt to Present Per Amount to Assessed Value Market Value Capita Net Direct Bonded Debt $19,603,014 2.05% 2.05% $369.04 Outstanding general obligation bonds at June 30, 1985, totaled $21,354,000. In addition, $2,699,387 of long-term notes and certificates are outstanding. For more detailed information about the debt position of the City, please refer to the notes to the combined financial statements and the statistical sections of this report. -6- The City's General Obligation bonds continue to carry the same ratings; however, due to a 1985 Refunding issue that is MBIA insured, our revenue bond ratings have changed to AAA. The ratings are as follows: Moody's Investors Service Standard & Poor's General Obligation Bonds A-1 A+ Revenue Bonds AAA AAA Cash Management Cash temporarily idle during the year was invested in time deposits ranging from 30 to 365 days to maturity. All time deposits were in the form of certificates of deposit or U.S. Treasury Bills. The average yield on maturing investments during the year was 9.26 percent, and the amount of interest totaled $5,150,419. The City of College Station took bids in September 1983 to determine which financial institutions would serve as City Depositories. The funds were bid by groups: operating, bond, and debt service funds. Favorable investment rates were achieved in that all operating and the debt service funds received a rate equal to a factor of 1.05 times the rate in the Treasury bill yield column while all other funds received .88 times the rate in that column. All demand accounts are earning interest at 5.25% and this amounted to $37,251 in fiscal year 1985. Capital Projects Funds Proceeds of general obligation bond issues are accounted for in Capital Projects Funds until the projects are completed. These projects and construction in progress at year-end are capitalized in the General Fixed Assets group of accounts. During 1985, projects and other capital additions totaled $3,747,410. Authorized but unissued bonds at June 30, 1985, totaled $5,455,000. The Capital Project Fund balances on hand at June 30, 1985, totaled $13,379,677 consisting primarily of cash and investments. General Fixed Assets The general fixed assets of the City are those fixed assets used in the performance of general governmental functions and exclude the fixed assets of Enterprise funds. As of June 30, 1985, the general fixed assets of the City amounted to $28,112,037. This amount represents the original cost of the assets and is considerably less than their present value. Depreciation of general fixed assets is not recognized in the city's accounting system. -7- Sanitation Fund Net income for 1985 totaled $112,943 which along with prior period adjustments of $(27,828) increased retained earnings to $919,694. This reserve will be used for major capital expenditures in future years. Utility Fund The City's utility operation continued to show gains in operating revenues, number of customers, and net income. The debt service coverage showed little change. Comparative data for the past three fiscal years are presented in the following tabulation: 1985 1984 1983 Operating Revenues $31,867,897 $26,277,830 $23,611,548 Operating Income 8,976,656 8,866,252 7 ,079,293 Income Available for Debt. Service 10,194,354 10,012,820 8,105,576 Average Annual Debt Service 3,992,831 4,066,427 2,288,21/i Coverage (income available for debt service divided by average annual debt) 2.55 2.46 3.54 Maximum Annual Debt Service 5,823,757 5,688,176 3,787,641 Coverage (income available for debt service divided by maximum annual debt) 1.75 1.76 2.14 During the year, $39,610,000 of regularly maturing revenue bonds were retired in the Utility Fund with a $34,185,000 refunding bond issue. In • addition $368,500 of general obligation bonds, serviced with earnings of the Utility activities, were retired. Economic Outlook The City is growing at a more moderate rate than in recent years. Some of the indications that point to the City's continued growth are: 1. There are continuing requirements for capital additions in our utility system streets, parks and office complexes. It was necessary to increase the ad valorem tax rate from $.36/100 to $ .38/100 to fund a new library facility. 2. The number of Utility customers continues to increase. This is evidenced by an increase from 16,540 peak count in 1982 to 18,400 and 18,499, respectively, in 1984 and 1985 . At this rate there will be approximately 21,000 in 1988. 3. Sales Tax growth has been steady due to additional taxable items being added in the 1985 legislative session. It is anticipated that when the economy turns upward, College Station will experience a strong resurgence in sales tax growth. -8- 4. Airport facilities have been expanded due to the general growth of the area. Runway expansions have been completed and new terminal buildings are planned. With the addition of two new airlines this year, the City is now served by three commercial airlines; Rio, American Eagle and Royale. 5. Banking services are provided by five local banks with two of those being formed within the last four years. Total bank deposits continue to grow at a very steady pace, increasing $10.4 million during the last year. 6. The area, for several years, has consistently ranked favorably among the top four cities in Texas when comparing unemployment statistics. 7. Tourism and convention growth is evidenced by the addition of the Hilton, a 300 room hotel and convention center completed in May 1985 and the completion of a similar facility estimated for the fall of 1986. Independent Audit The City Charter requires an annual audit of the books of account, financial records, and transactions of all administrative departments of the City by independent certified public accountants selected by the City Council. This requirement has been complied with and the auditor's opinion has been included in this report . Certificate of Conformance The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Conformance in Financial Reporting to the City of College Station, Texas, for its comprehensive annual financial report for the fiscal year ended June 30, 1984. In order to be awarded a Certificate of Conformance, a government must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such reports must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Conformance is valid for a period of one year only. We believe our current report continues to conform to Certificate of Conformance Program requirements, and we are submitting it to GFOA to determine its eligibility for a certificate. -9- Acknowledgements The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire Finance Department staff. I would like to express my appreciation to all members of the Department who assisted and contributed to its preparation. I would also like to thank the Mayor and City council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. Respectfully Submitted, (7( 11' North B. Bardell A. E. . . De er, City Manager Assistant City Mana:- Director of Finance -10- Certificate of Conformance in Financial Reporting Presented to City of College Station , Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 1984 A Certificate of Conformance in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to governmental units and public employee retirement systems whose comprehensive annual financial reports (CAFR's) are judged to substantially conform to program standards. ke.'DFTNE '�/UNITED STATES` w' AND President i„40 2 i CANADA i G,CORPORATION 7 Executive Director — 11 — (This page intentionally left blank.) - 12 - Deloitte Haskins Sells 1200 Travis Houston, Texas 77002 (713) 651-1700 Telex 762840 AUDITORS' OPINION Mayor Gary Halter and Members of City Council of the City of College Station, Texas: We have examined the combined financial statements of the City of College Station, Texas (the "City") as of June 30, 1985 and for the year then ended, listed in the foregoing table of contents. Our examination was made in accordance with generally accepted auditing standards and, accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the accompanying combined financial statements present fairly the financial position of each of the fund types and account groups of the City at June 30, 1985, and the results of operations of such fund types and the changes in financial position of the proprietary fund typos anal nonexpendable trust funds for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year after giving retroactive effect to the changes, with which we concur, in the method of accounting for unbilled utility revenues and for the classification of general obligation debt serviced by the enterprise funds as described in Note 1 to the financial statements. Our examination also comprehended the supplemental financial information, listed in the foregoing table of contents, as of June 30, 1985 and for the year then ended. In our opinion, such supplemental financial information, when considered in relation to the basic financial statements, presents fairly in all material respects the information shown therein. In connection with our examination, nothing came to our attention that caused us to believe that the City was not in compliance with any of the accounting or financial reporting requirements of the various bond resolutions governing the outstanding bonds of the City. Our examination was not, however, directed primarily toward obtaining knowledge of such noncompliance. The accompanying statistical tables, listed in the foregoing table of contents, were not audited by us and, accordingly, we express no opinion on them. September 13, 1985 - 14 - (This page intentionally left blank. ) - 15 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1985 Governmental Fund Types Special Debt Capital ASSETS General Revenue Service Projects Cash on hand and in bank $ 24,360 $429,319 $ 63,403 $ 341,517 Investments 1,805,000 150,000 1,643,000 13,286,026 Receivables: Delinquent taxes (Note 3) 12,827 273,306 Accounts 22,266 Less allowance for uncollect- ible accounts (22,115) Paving assessments 96,153 Accrued interest 23,757 159 /46,882 187,798 Ambulance services 38,186 Grants 4,214 160,545 Other 53,243 15,941 Due from other funds (Note 10) 510,897 380 594 118,861 Inventories 90,925 Prepaid expenses 106,381 Restricted assets: Cash in bank Investments Accrued interest receivable Due from other funds (Note 10) Inventories Property and equipment (Note 4) Accumulated depreciation Deferred charges Amount available for retirement of bonded indebtedness Amount to be provided for: Retirement of bonded indebtedness Accrued vacation pay TOTAL ASSETS $2,766,094 $740,403 $2,027,185 $13,950,143 See notes to combined financial statements. - 16 - • Account Groups Proprietary Fiduciary General General Total Fund Type Fund Type Fixed Long-Term (Memorandum Enterprise Trust Assets Debt Only) $ 570,129 $ 4,502 $ 1,433,230 5,570,000 49,000 22,503,026 286,133 5,121,051 5,143,317 (207,723) (229,838) 96,153 20,497 171 279,264 38,186 164,759 106,479 175,663 96,439 389,114 1,116,285 980,463 1,071,388 39,518 145,899 673,181 673, 181 20,958,400 20,958,400 360,724 360,724 57,999 57,999 162,186 162,186 50,349,745 $28,112,037 78,461,782 (8,428,144) (8,428,144) 414,811 414,811 $ 1,750,986 1,750,986 22,302,401 22,302,401 342,220 342,220 $76,845,755 $442,787 $28,112,037 $24,395,607 $149,280,011 (Continued) - 17 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS (Continued) JUNE 30, 1985 Governmental Fund Types Special Debt Capital LIABILITIES General Revenue Service Projects Accounts payable $ 134,374 $ 12,203 $ 348,007 Accrued liabilities 164,144 $ 266 Retainage payable 7,025 99,880 Due to other funds (Note 10) 317,070 246,451 2,627 122,144 Obligation under capital lease - current (Note 11) Liabilities payable from restricted assets: Construction contracts and retainages payable Accrued interest payable Revenue bonds - current portion General obligation bonds - current portion Certificate of obligation - current portion Due to other funds (Note 10) Customers' meter deposits Refundable deposits 1,685 5,611 Defected revenues 121,466 4,721 273,306 435 Long-term debt (Note 5) : Revenue bonds General obligation bonds Certificates of obligation Notes payable Obligation under capital lease (Note 11) • Accrued vacation pay 20,000 Total liabilities 758,739 276,011 276,199 570,466 FUND EQUITY Contributed capital Investment in general fixed assets Retained earnings: Reserved for debt service Unreserved Fund balances: Reserved (Note 13) 349,683 15,757 1,750,986 1,589,956 Unreserved: Designated for subsequent years expenditures 284,891 10,585,357 Undesignated 1,372,781 448,635 1,204,364 Total fund equity 2,007,355 464,392 1,750,986 13,379,677 TOTAL LIABILITIES AND FUND EQUITY $2,766,094 $740,403 $2,027,185 $13,950,143. See notes to combined financial statements. - 18 -- Account Groups Proprietary Fiduciary General General Total Fund Type Fund Type Fixed Long-Term (Memorandum Enterprise Trust Assets Debt Only) $ 2,472,216 $ 2,966,800 110,282 $ 9,458 284,150 106,905 444,582 134 1,133,008 77,207 77,207 454,393 454,393 1,278,056 1,278,056 2,260,000 2,260,000 368,500 368,500 70,007 70,007 41,276 41,276 1,514,830 1,514,830 7,296 26,280 426,208 31,925,000 31,925,000 4,217,500 $21,354,000 25,571,500 170,437 2,690,825 2,861,262 8,562 8,562 947,867 947,867 77,339 342,220 439,559 46,455,772 9,592 24,395,607 72,742,386 10,242,177 10,242,177 28,112,037 28,112,037 2,787,828 2,787,828 17,359,978 17,359,978 433,195 4,139,577 10,870,248 3,025, 780 30,389,983 433,195 28,112,037 76,537,625 $76,845.755 $442.787 $28,112,037 $24,395,607 $149,280,011 - 19 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 1985 Governmental Fund Types Special Debt Capital REVENUES General Revenue Service Projects Taxes $ 3,380,517 $ 419,681 $3,364,686 Permits 120,649 Fines 442,921 City services provided 286,010 Grants 25,515 1,049,182 $ 167,922 Interest 187,057 32,380 150,075 1,477,215 Other 341,028 190,099 Total revenues 4,783,697 1,691,342 3,514,761 1,645,137 EXPENDITURES Current: Administration 976,206 Finance 1,412,778 Public service 1,142,137 Police 2,445,386 Fire 2,008,648 Engineering 1,140,716 Parks 1,405,236 Housing rehabilitation 457,553 Reimbursed administrative expenditures (2,779,161) 218,819 165,646 Other 29,910 360,622 • Capital Outlay 651,878 71,219 3,064,592 Debt service: Principal retirement 1,361,800 Interest and fiscal charges 2,137,815 Total expenditures 8,433,734 1,108,213 3,499,615 3,230,238 Excess (deficiency) of revenues over expenditures (3,650,037) 583,129 15,146 (1,585,101) OTHER FINANCING SOURCES (USES) : Operating transfers in 3,641,384 257,200 Operating transfers out (508,825) (117,000) Total other financing sources (uses) 3,641,384 (508,825) 257,200 (117,000) Excess (deficiency) of revenues and other financing sources over expenditures and other uses (8,653) 74,304 272,346 (1,702,101) FUND BALANCE, JULY 1, 1984, AS RESTATED (Note 2) 2,016,008 390,088 1,478,640 15,081,778 FUND BALANCES, JUNE 30, 1985 $ 2,007,355 $ 464,392 $1,750,986 $13.379.677 See notes to combined financial statements. - 20 - Fiduciary Fund Type Total Expendable (Memorandum Trust Only) $ 7,164,884 120,649 442,921 286,010 1,242,619 $ 4,927 1,851,654 489,073 1,020,200 494,000 12,128,937 976,206 1,412,778 1,142,137 2,445,386 2,008,648 1,140,716 1,405,236 457,553 (2,394,696) 330,664 721,196 3,787,689 1,361,800 2,137,815 330,664 16,602,464 163,336 (4,473,527) 3,898,584 (625,825) 3,272,759 163,336 (1,200,768) 269,427 19,235,941 $432,763 $18,035,173 - 21 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (NON-GAAP BASIS) GENERAL AND CERTAIN SPECIAL REVENUE FUNDS - FOR THE YEAR ENDED JUNE 30, 1985 General Fund Variance Favorable REVENUES Budget Aeti.ial (Unfavorable) Taxes $ 3,225,000 $ 3,380,517 $ 155,517 Permits 153,500 120,649 (32,851) Fines 405,000 442,921 37,921 City services provided 271,400 286,010 14,610 Grants 6,900 25,515 18,615 Interest 100,000 187,057 87,057 Other 122,080 341,028 218,948 Total revenues 4,283,880 4,783,697 499,817 EXPENDITURES Current: Administration 1,012,580 976,206 36,374 Finance 1,462,700 1,612,778 49,922 Public service 1,307,658 1,142,137 165,521 Police 2,492,292 2,445,386 46,906 Fire 2,195,151 2,008,648 186,503 Engineering 1,231,485 1,140,716 90,769 Parks 1,446,367 1,405,236 41,131 Reimbursed administrative expenditures (2,772,417) (2,779,161) 6,744 Other 21,283 29,910 (8,627) Housing rehabilitation Capital Outlay 829,379 765,004 64,375 Total expenditures 9,226,478 8,546,860 679,618 Excess (deficiency) of revenues over expenditures (4,942,598) (3,763,163) 1,179,435 OTHER FINANCING SOURCES (USES) Operating transfers in 3,754,072 3,641,384 (112,688) Operating transfers out Total other financing sources (uses) 3,754,072 3,641,384 (112,688) Excess (deficiency) of revenues and other sources over expenditures and other uses $(1,188,526) $ (121.779) $1.066,747 FUND BALANCE, JULY 1, 1984, AS RESTATED (Note 2) FUND BALANCE, JUNE 30, 1985 See notes to combined financial statements. - 22 - Certain Special Revenue Funds Variance Favorable Budget Actual (Unfavorable) $ 410,000 $ 419,681 $ 9,681 1,344,000 1,049,182 (294,818) 32,274 32,274 169,873 186,822 16,949 1,923,873 1,687,959 (235,914) 225,021 218,819 6,202 306,279 356,447 50,168) 440,000 457,553 (17,553) 435,000 71,156 363,844 1,406,300 1,103,975 302,325 517,573 583,984 66,411 653,534 508,825 144,709 (653,534) (508,825) 144,709 (135,961) 75,159 211,120 387,601 387,601 $ 251,640 $ 462,760 $ 211,120 - 23 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS - FOR THE YEAR ENDED JUNE 30, 1985 Fiduciary Fund Proprietary Type Total Fund Type Pension (Memorandum Enterprise Trust Only) OPERATING REVENUES: Electric $26,770,175 $26,770,175 Water 2,887,548 2,887,548 Sewer 1,790,302 1,790,302 Sanitation 1,266,441 1,266,441 Other 419,893 $4,200 424,093 Total operating revenues 33,134,359 4,200 33,138,559 OPERATING EXPENSES: Purchased power (Note 7) 15,244,981 15,244,981 Salaries and benefits 2,527,317 4,200 2,531,517 Supplies 144,217 344,217 Building maintenance 223,038 223,038 Equipment maiulenauce 165,988 165,988 Services 1,627,146 1,627,146 Other 84,876 84,876 Administrative expense from general fund 2,394,696 2,394,696 Depreciation: Electrical system 528,909 528,909 Water system 450,874 450,874 Sewer system 222,627 222,627 Sanitation system 238,100 238,100 Other 15,288 15,288 Total operating expenses 24,068,057 4,200 24,072,257 OPERATING INCOME 9,066,302 9,066,302 NONOPERATING REVENUES (EXPENSES) : Interest earnings 3,335,882 134 3,336,016 Interest expense (3,706,451) (3,706,451) Other, net 84,726 84,726 Total nonoperating revenues (expenses) (285,843) 134 (285,709) (Continued) - 24 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Fiduciary Fund Proprietary Type Total Fund Type Pension (Memorandum Enterprise Trust Only) Income before operating transfers $ 8,780,459 $ 134 $ 8,780,593 Operating transfers to general fund (in lieu of taxes) (3,272,759) (3,272,759) Income before extraordinary item 5,507,700 $ 134 5,507,834 Extraordinary item-loss on refunding (Note 5) (617,984) (617,984) Net income 4,889,716 134 4,889,850 RETAINED EARNINGS/FUND BALANCES, JULY 1, 1984 AS RESTATED (Note 2) 15,258,090 298 15,258,388 RETAINED EARNINGS/FUND BALANCES, JUNE 30, 1985 $20.147.806 $ 432 $20.148,238 See notes to combined financial statements. - 25 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION - ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 1985 Fiduciary Fund Proprietary Type Total Fund Type Pension (Memorandum Enterprise Trust Only) SOURCES OF WORKING CAPITAL: Operations: Income before extraordinary item $ 5,507,700 $134 $ 5,507,834 Items not requiring working capital: Depreciation 1,455,798 1,455,798 Amortization of deferred charges 248,604 248,604 Working capital provided by operations before extraordinary item 7,212,102 134 7,212,236 Extraordinary item - loss on refunding (617,984) (617,984) Working capital provided by operations 6,594,118 134 6,594,252 Proceeds from refunding bonds 34,185,000 34,185,000 Increase in obligations under capital lease 1,094,274 1,094,274 Decrease in restricted assets 10,365,960 10,365,069 Increase in deferred revenues 26,280 26,280 Increase in accrued vacation pay 77,339 77,339 Total sources of working capital 52,342,971 134 52,343,005 USES OF WORKING CAPITAL: Additions of property and equipment 8,082,572 8,082,572 Principal payments: Revenue bonds refunded 39,610,000 39,610,000 General obligation bonds 368,500 368,500 Certificates of obligation 70,006 70,006 Capital lease 69,200 69,200 Decrease in payables from restricted assets 548,920 548,920 Increase in obligation under capital lease - current 77,207 77,207 Total uses of working capital 48,826,405 48,826,405 INCREASE IN WORKING CAPITAL $ 3,516,566 Al2L. $ 3,516,700 (Continued) - 26 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION - ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Fiduciary Fund Proprietary Type Total Fund Type Pension (Memorandum Enterprise Trust Only) ELEMENTS OF NET INCREASE (DECREASE) IN WORKING CAPITAL: Cash on hand and in bank $ (805,202) $134 $ (805,068) Investments 3,720,000 3,720,000 Receivables 1,865,111 1,865,111 Due from other funds (129,329) (129,329) Inventories 120,319 120,319 Prepaid expenses 18,244 18,244 Accounts payable (866,795) (866,795) Accrued liabilities (68,511) (68,511) Due to other funds (260,064) (260,064) Obligation under capital lease-current (77,207) (77,207) INCREASE IN WORKING CAPITAL $ 3.516.566 $134 $ 3,516,700 See notes to combined financial statements. - 27 - CITY OF COLLEGE STATION,, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Reporting Entity The City of College Station, Texas (the "City") has included in the combined tivaucial statements all the departments of the City. The College Station Industrial Development Foundation (the "Foundation") was created in 1981 to encourage development of an industrial park through issuance of tax-exempt financing. The City Council exercises oversight responsibility over the Foundation through the appointment of its Board of Directors. To date, the Foundation has had limited activity and has not been included in the City's combined financial statements because of the immaterial impact. FUND ACCOUNTING The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The opera- tions of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into six generic fund types and three broad fund categories as follows: Governmental Fund Types General Fund - is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds - are used to account for the proceeds of specific revenue sources (other than special assessments, expendable trusts, and major capital projects). Debt Service Fund - is used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs. Capital Projects Funds - are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). Proprietary Fund Types Enterprise Funds - are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including - 28 -- CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd) Proprietary Funds-(Cont'd) depreciation) of providing goods or services to the general public on a continuing basis are to be financed or recovered primarily through user charges; or (b) where the governing body has decided that period determina- tion of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Fiduciary Fund Types Trust Funds - are used to account for assets held by the City in a trustee capacity for private organizations and individuals. These include Expendable Trusts and a Pension Trust. The Pension Trust Fund is accounted for in essentially the same manner as proprietary funds since capital maintenance is critical. Expendable Trust Funds are accounted for in essentially the same manner as governmental funds. ACCOUNT GROUPS Account groups are used to establish accounting control and accountability for the City's general fixed assets and general long-term debt. The following are the City's account groups: General Fixed Assets Account Group - This group of accounts is established to account for all fixed assets of the City, other than those accounted for in the proprietary funds. General Long-term Debt Account Group - This group of accounts is established to account for all long-term debt of the City except that accounted for in the proprietary funds. General long-term debt of the City includes general obligation bonds, certificates of obligations and accrued vacation pay. BASIS OF ACCOUNTING All governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting. Under this basis, revenues are recognized when they become measurable and available as net current assets. Available means collected within the current year or soon enough thereafter to be used to pay liabilities of the current year. Substantially all revenues are considered to be susceptible to accrual. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. An exception to this general rule is the principal and interest on general long-term debt which is recognized when due. - 29 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd) BASIS OF ACCOUNTING-(Cont'd) All proprietary funds and the pension trust fund are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned, and their expenses are recognized when they are incurred. Utility customers are billed monthly on a cycle billing basis with revenues recorded when customers are billed, except at year-end when unbilled revenues are accrued. UTILITY REVENUES AND POWER COST RECOVERY Customers are billed on the basis of monthly cycle billings. Prior to 1985, revenues were recorded when billings were rendered to customers. As of July 1, 1984, the City changed its method of accounting to accrue estimated unbilled revenues for utility customers. Accordingly, the unbilled revenues at June 30, 1984 were calculated, and retained earnings, as of that date, were restated (see Note 2) . The City is allowed to recover purchased power costs as power cost adjust- ments. This power cost recovery allows for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or over recovered purchased power costs at year-end is immaterial. BUDGETS AND BUDGETARY ACCOUNTING The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to June 1, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following July 1. The operating budget includes proposed expenditures and the means of financing them. 2) All budget requests are compiled by the Finance Department and presented with comparative and supporting data to the Mayor and City Council for review. 3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4) Prior to June 27, the budget is legally enacted through passage of an ordinance. 5) The City Council must approve all transfers of budgeted amounts between departments within any fund and any revision that alters the total - 30 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd) BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd) expenditure of any fund. An amount is also budgeted each year for contin- gencies which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the amount does not exceed $5,000. All other transfers must be approved by City Council. 6) Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget year. 7) Formal budgetary integration is employed as a management control device during the year for the General Fund, Special Revenue Funds and the Enterprise Funds with one exception. A special revenue fund, created solely to account for citizen contributions used for juvenile education programs, is not budgeted. The contributions are very small and their use is administered by the police department. Formal budgetary integration is not employed for the Debt Service Fund and Capital Project Funds because effective budgetary control is alternatively achieved through general obligation bond indenture provisions. 8) Budgets for the General Fund, all budgeted Special Revenue Funds and the Enterprise Funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) , except that encumbrances for capital items in the General Fund which do not lapse at year-end are treated as budgeted expenditures in the year the commitment to purchase is made and the Enterprise Funds budget principal payments and capital outlay. Budgetary comparisons presented in this report are on this budgetary basis. Adjustments necessary to convert the expenditures at June 30, 1985 on the GAAP basis to the budgetary basis are as follows: General Fund Expenditures - GAAP basis $8,433,734 Plus June 30, 1985 encumbrances budgeted as expenditures 113,126 Total Expenditures (Non-GAAP Basis) $8.546.860 Prior to 1985, encumbrances for capital items were treated as expenditures for GAAP disclosure and for budgetary comparison. As of July 1, 1984, the City changed its method of accounting to recognize encumbrances as expen- ditures only for budget disclosure. The impact of this change is not material to the financial statements. - 31 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd) BUDGETS AND BUDGETARY ACCOUNTING-(Cont'd) Budgeted amounts are as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropria- tions which were amended. ENCUMBRANCES Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund, Special. Revenue Funds and Capital Project Funds. Encumbrances outstanding at year-end are reported as reservations of fund balances since they do not constitute expenditures or liabilities in the GAAP basis financial statements. INVESTMENTS Investments in time-deposit certificates and U.S. Treasury Bills are stated at cost which approximates market value. INVENTORY Inventory is valued at the lower of average cost or market value. GENERAL FIXED ASSETS General fixed assets have been acquired for general government purposes. Asset purchases are recorded as expenditures in the governmental fund types and capitalized at cost in the General Fixed Assets Account Groups. Public domain fixed assets consisting of improvements other than buildings are also included in General Fixed Assets. No depreciation has been provided on general fixed assets, nor has interest been capitalized. PROPERTY AND EQUIPMENT Property and equipment owned by the enterprise funds is stated at the histori- cal cost of construction, or with respect to contributions in aid of construc- tion from third parties (principally developers) at an estimated value which approximates cost of construction. Also, to the extent the construction is performed by the City, the cost includes payroll and related costs and certain general and administrative expenses. Interest is not capitalized in these accounts because interest is recovered currently in the City's rate calcula- tion. - 32 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd) PROPERTY AND EQUIPMENT-(Cont'd) Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are capitalized. Depreciation is recorded in the enterprise funds on a straight-line basis over the following estimated service lives : Utility Systems 25 - 40 years Buildings and Improvements 5 - 50 years Equipment 3 - 10 years ACCRUED VACATION PAY Employees are credited with vacation at rates of 10 to 15 days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of 2 years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the 2 year maximum) . Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City. Beginning in 1985, the City began to accrue vacation pay in accordance with NCGA Statement 4, "Accounting and Financial Reporting Principles for Claims and Judgments and Compensated Absences". The impact of this change in accounting policy is not material to the financial statements. SELF-INSURANCE The City is self-insured for health benefits and the plan is administered by Employee Benefit Management, Inc. The Employee Benefits Fund is funded monthly by contributions from the operating funds of the City. These contri- butions are actuarialy determined. The City has a stop-loss insurance policy that limits its liability per employee to $50,000 per incident with an aggregate, annual liability of $250,000. TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW Total columns on the Combined Statements - Overview are captioned Memorandum Only to indicate that they are presented only to facilitate financial analysis. Data in these columns does not present financial position, results - 33 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES-(Cont'd) TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW-(Cont'd) of operations, or changes in financial position in conformity with generally accepted accounting principles. Neither is such data comparable to a consoli- dation. Interfund eliminations have not been made in the aggregation of this data. 2. PRIOR PERIOD ADJUSTMENTS Prior period adjustments are as follows: Special Revenue Fund Community Enterprise Funds General Development Utility Sanitation Fund Fund Fund Fund Total Beginning retained earnings - as previously reported $2,013,882 $ 84,988 $18,862,377 $834,579 $19,696,956 Reclassification of general obligation debt serviced by the enterprise funds, previously recorded in the general long-term debt group (5,181,750) (83,200) (5,264,950) Unbilled utility revenues as of June 30, 1984 - see note 1 1,556,550 55,372 1,611,922 Write-off of long- term receivable - see note 11 (552,807) (552,807) Other 2,126 72,500 (233,031) (233,031) Beginning retained earnings - as restated $2,016,008 $157,488 $14,451,339 $806,751 $15,258,090 Portions of two general obligation bond issues and two certificates of obliga- tions were used to finance the construction of assets of the enterprise funds. City Council has designated this debt to be serviced by revenues of the enterprise funds. Prior to fiscal 1985, this debt was recorded in the general long-term debt account group and serviced through the debt service fund. As - 34 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 2. PRIOR PERIOD ADJUSTMENTS-(Cont'd) of July 1, 1984, the City changed its method of accounting to record this debt within the enterprise funds. Accordingly, retained earnings as of that date was reduced by the outstanding principal on the debt. 3. PROPERTY TAX Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied on and payable October 1. The City bills and collects its own property taxes. City property tax revenues are recognized when levied to the extent that they are collected in the current year. The balance is reported as deferred revenues. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general governmental services and for the payment of principal and interest on long-term debt. The combined current tax rate to finance general government services including debt service for the year ended June 30, 1985 was $.36 per $100 of assessed valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property for all taxing units in the County. The Appraisal District is required to assess property at 100% of its appraised value. Real property must be reappraised at least every four years. The City may, at its own expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City may petition for an election to deter- mine whether to limit the tax rate to no more than 8% above the tax rate of the previous year. 4. FIXED ASSETS A summary of changes in general fixed assets for the year ended June 30, 1985 are as follows: Retirements Beginning and Ending Balance Additions Tranfers Balance Land $ 3,248,388 $ 416,190 $ 3,664,578 Buildings & Improvements 4,544,408 1,602,552 $ 44,961 6,101,999 Pavings, Sidewalks & Streets 5,504,680 700,933 6,205,613 Machinery, Tools & Equipment 3,337,295 931,082 2,263 4,266,114 Motor Vehicles 1,220,234 183,241 39,938 1,363,537 Parks & Recreation Equipment 2,059,403 725,387 2,784,790 Construction in Progress 4,450,219 3,188,711 3,913,524 3,725,406 Total $24,364,627 $7,748,096 $4,000,686 $28,112,037 - 35 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 4. FIXED ASSETS-(Cont'd) A summary of proprietary fund type property and equipment of the enterprise funds at June 30, 1985 are as follows: Utility Sanitation Fund Fund Total Electric System $12,934,612 $12,934,612 Water System 15,725,361 15,725,361 Sewer System 13,465,060 13,465,060 Sanitation System $1,278,249 1,278,249 Other 152,882 152,882 Land 1,498,659 55,190 1,553,849 Construction in Progress 5,239,732 5,239,732 Total 49,016,306 1,333,439 50,349,745 Less: Accumulated Depreciation 7,431,949 996,195 8,428,144 Net $41,584,357 $ 337,244 $41,921,601 5. CHANGES TN LONG-TERM DEBT The following is a summary of general long-term debt transactions for the year ended June 30, 1985: Beginning Incurred/ Ending Balance Issued Matured Balance Governmental Fund Types General Obligation Bonds $22,525,500 $ 1, 171,500 $21,354,000 Certificates of Obligation 2,866,663 175,838 2,690,825 Note Payable 17,124 8,562 8,562 Accrued Vacation Pay $ 342,220 342,220 Subtotal 25,409,287 342,220 1,355,900 24,395,607 Proprietary Fund Types Utility Revenue Bonds 39,610,000 34,185,000 39,610,000 34,185,000 General Obligation Bonds Serviced by Utility Revenue 4,954,500 368,500 4,586,000 Certificate of Obligation Serviced by Utility Revenue 227,250 28,406 198,844 Certificate of Obligation Serviced by Sanitation Revenue 83,200 41,600 41,600 Accrued Vacation Pay: Utility Fund 64,717 64,717 Sanitation Fund 12,622 12,622 Obligation under Capital Lease-(note 11) 1,094,274 69,200 1,025,074 Subtotal 44,874,950 35,356,613 40,117,706 40,113,857 Total Long-Term Debt $70,284,237 $35,698,833 $41,473,606 $64,509.464 - 36 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 5. CHANGES IN LONG-TERM DEBT-(Cont'd) Long-term debt at June 30, 1985 consists primarily of bonds maturing serially and is summarized as follows: Interest Series Principal Rates (%) Matures Balance General Obligation Bonds 1968 Issue 4.40- 6.00 1995 $ 445,000 1971 Issue 4.70- 7.00 1991 150,000 1976 Issue 4.00- 6.00 1997 900,000 19781 Issue 4.70- 6.00 1998 414,000 197811 Issue 5.15- 5.80 1999 2,120,000 1981 Issue 8.75-10.75 1991 900,000 1982I Issue 9.75-11.75 1992 1,925,000 19821I Issue 9.00-11.00 2000 6,000,000 1984 Issue 9.00-11.00 2004 8,500,000 Subtotal 21,354,000 Certificates of Obligation High-Tech Park 12.00 1989 1,236,253 Community Center 11.00 1992 280,000 Motor Grader 9.45 1987 36,552 Ladder Truck 60% of Prime 1994 406,320 C of C Building 57% of Prime 1993 364,900 Utility Service Center 12.00 1999 366,800 Subtotal 2,690,825 Notes Payable - Kenek Tap Park Land 7.00 1986 8,562 Utility Revenue Bonds - 1985 Refunding Issue 6.00- 9.50 2001 34,185,000 General Obligation Bonds Serviced by Utility Revenues: 1976 Issue 4.00- 6.00 1997 2,700,000 19781 Issue 4.70- 6.00 1998 1,886,000 Subtotal 4,586,000 Certificate of Obligation Serviced by Utility Revenues - Sewage Treatment Plant 9.25 1992 198,844 Certificate of Obligation Serviced by Sanitation Revenues - Landfill Site 5.97 1986 41,600 Total $63,064,831 - 37 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 5. CHANGES IN LONG-TERM DEBT-(Cont'd) Debt service requirements to maturity for all bonds are summarized as follows: General Certificates Obligation Bonds of Obligation Year Principal Interest Principal Interest 1986 $ 1,446,500 $ 1,947,837 $ 183,799 $ 285,590 1987 1,496,500 1,809,631 192,486 267,632 1988 1,496,500 1,670,306 183,692 248,878 1989 1,501,500 1,529,944 1,309,422 230,979 1990 1,501,500 1,388,657 165,562 78,277 1991-1995 6,617,500 5,010,554 551,064 178,057 1996-2000 5,494,000 2,321,115 104,800 31,440 2001-2004 1,800,000 410,850 Total $21,354,000 $16,088,894 $2,690,825 $1,320,853 Nole Payable Year Principal Interest 1986 $8,562 $599 General Obligation Utility Bonds Serviced by Revenue Bonds Utility Revenues Year Principal Interest Principal Interest 1986 $ 2,260,000 $ 2,912,546 $ 368,500 $ 235,911 1987 2,490,000 2,653,007 368,500 215,667 1988 2,605,000 2,491,158 368,500 195,422 1989 2,545,000 2,308,808 368,500 175,177 1990 2,465,000 2,117,932 368,500 156,058 1991-1995 11,495,000 7,693,538 1,842,500 494,914 1996-2000 9,420,000 2,867,262 901,000 73,125 2001 905,000 85,975 Total $34,185,000 $23,130,226 $4,586,000 $1,546,274 - 38 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 5. CHANGES IN LONG-TERM DEBT-(Cont'd) Certificate of Certificate of Obligation Serviced Obligation Serviced by Utility Revenues by Sanitation Revenues Year Principal Interest Principal Interest 1986 $ 28,407 $ 18,393 $41,600 $2,484 1987 28,406 15,765 1988 28,406 13,138 1989 28,406 10,510 1990 28,406 7,883 1991-1992 56,813 7,883 Total $198,844 $ 73,572 $41,600 $2,484 All the net revenues of the Utility Fund are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolution, include substantially all of the revenues and expenses of the Utility Fund other than certain interest income and expense and depreciation and amortization. This bond resolution further requires that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The City is in compliance with these requirements. In February 1985, the City refinanced all revenue bonds totalling $39,610,000 with a $34,185,000 refunding bond issue. The proceeds of the refunding bond issue were used to acquire government securities to be placed in an escrow account held by a trustee. The securities and related investment earnings will provide sufficient funds to retire the refunded bonds as they mature. Accordingly, neither the assets held by the trustee nor the liability for the refunded bonds are reflected in the City's financial statements. The City recognized a loss on the 1985 refunding transaction of $617,984 which is reported as an extraordinary item in the financial statements. The City expects reduced debt service requirements over the life of the refunding bonds to offset this loss. - 39 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 6. BONDS AVAILABLE FOR SALE Authorized general obligation bonds available for future issue are as follows: Year Authorized Unissued Amount Street improvements 1984 $2,800,000 Maintenance and storage buildings 1984 925,000 Drainage improvements 1984 1,230,000 Civic center 1976 500,000 Total .$5,455.000 Revenue bonds, authorized in fiscal year 1984, remain unissued in the amount of $5,000,000 and are available for future use. 7. CONTRACT WITH GULF STATES UTILITIES The City purchases substantially all of its electrical power requirements from Gulf States Utilities ("Gulf States") under a long-term contract extending through 1997. This contract requires the City's monthly minimum load to be clot less than 15 kilowatts nor less then 75% of the City's greatest maximum load (experienced during the previous 12 months) adjusted for Gulf States power factor. The City has consistently surpassed the 15 kilowatt require- ment, but has historically been below 75% of the maximum load for five months of the year. The City's monthly Gulf State bill averages $1,280,000. In the year ending June 30, 1986, the City will receive a refund amounting to $635,000 from Gulf States for power purchased by the City in 1984 in excess of Gulf States' cost. The City will refund the amount to its customers in fiscal 1986. 8. RETIREMENT PLAN All permanent employees of the City are covered by the Texas Municipal Retire- ment System (TMRS). TMRS is a statewide money-purchase type pension plan. The City has no further liability to employees or TMRS under the plan. The City's contribution rate to TMRS for 1985 was 4.68% of the participant's salaries. Additionally, the City contributes .02% of the earnings of eligible employees to provide supplemental disability benefits. The annual contributions include amounts necessary to amortize past service costs over 25 years. Total contributions to TMRS by the City in the year ended June 30, 1985 were $350,580. - 40 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 8. RETIREMENT PLAN-(Cont'd) Plan benefit information as of the latest available actuarial valuation date, December 31, 1984, is as follows: Actuarial present value of accumulated plan benefits: Vested $4,259,465 Nonvested 1,002,994 Total 5,262,459 Net assets available for beneficiaries (book value) 3,768,206 Unfunded accrued liability $1,494,253 In addition to providing pension benefits, the City provides certain health care and life insurance benefits for retired employees. Substantially all employees may become eligible for such benefits if they reach normal retirement age while working for the City. The health care benefits are provided through a self-insurance plan administered by Employee Benefit Management, Inc. (see note 1). During fiscal 1985, fourteen retirees were eligible under this plan, however no claims were filed by these retirees. The life insurance benefits are provided through an insurance company whose premiums are based on benefits paid during the year. The cost of such benefits is recognized as an expendi- ture as the premiums are paid. Only four retirees were eligible for such bene- fits and the related premiums were immaterial. 9. SEGMENT INFORMATION OF ENTERPRISE FUNDS The City maintains two enterprise funds. Segment information for the year ended June 30, 1985 is as follows (amounts in thousands) : Utility Sanitation Fund Fund Total Operating revenues: Electrical system $26,770 $26,770 Water system 2,888 2,888 Sewer system 1,790 1,790 Sanitation system $1,266 1,266 Other 420 420 Depreciation 1,218 238 1,456 Operating income 8,977 89 9,066 Operating transfers (net) 3,273 3,273 Net income 4,777 113 4,890 - 41 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 9. SEGMENT INFORMATION OF ENTERPRISE FUNDS -(Cont'd) Utility Sanitation Fund Fund Total Property and equipment: Additions $ 7,926 $ 156 $ 8,082 Retirements 35 43 78 Net working capital 8,501 692 9,193 Total assets 75,751 1,094 76,845 Bonds and other long-term liabilities - excluding current position 37 ,326 13 37 ,339 Total equity 29,415 975 30,390 10. INTERF[TND BALANCES Individual fund interfund receivable and payable balances at June 30, 1985 were: Interfund Interfund Receivables Payables General Fund $ 510,897 $ 317,070 Special Revenue Fund: Revenue Sharing Fund 232,844 Hotel/Motel Tax Fund 6,124 Community Development Fund 7,483 Crime Prevention 380 Debt Service Fund 594 2,627 Capital Projects Funds: 1981 Bond Funds 59,375 1982 Bond Funds 58,386 4,799 1982 II Bond Funds 1,100 4,067 1984 Bond Funds 113,278 Enterprise Funds: Utilty Fund 154,426 445,927 Sanitation Fund 12 39,931 Expendable Trust Fund: Cemetery - Perpetual Care Fund 3,467 Employee Benefits Fund 385,647 134 Total $1,174,284 $1 ,174,284 -42- CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 11. COMMITMENTS AND CONTINGENCIES As of June 30, 1985, the City had contractual commitments of approximately $185,000 for construction of various water projects. Funding of these future expenditures is expected to be received from utility revenue bond proceeds. In fiscal 1984, the City advanced $552,807 to the Trinity River Authority (TRA) for a feasibility study on a hydroelectric project. Repayment of this amount is contingent on TRA's building the hydroelectric plant. This amount was incorrectly recorded as a receivable in 1984 instead of expensed to opera- tions. Accordingly, beginning retained earnings of the Utility Fund has been restated to reflect this correction. If, at a future date, TRA completes the project, the City will recognize revenues for the amount of all sums advanced. Minimum future lease payments and present value of the net minimum lease payments for capital leases for waterwell facilities are as follows: Year Ended June 30 Total 1986 $ 186,150 1987 186,150 1988 186,150 1989 186,150 1990 186,150 1991 186,150 1992 186,150 1993 186,150 1994 93,072 Total minimum lease payments 1,582,272 Less imputed interest 557,198 Present value of net minimum lease payments $1,025,074 12. LITIGATION The City is a defendant in pending litigation on an inverse condemnation action. The plantiff is seeking relief for lost revenues on a parcel of land. The amount of possible damages is uncertain at this time. The case is in discovery and accordingly, the ultimate outcome cannot presently be determined. The City intends to pursue this case vigorously. - 43 - CITY OF COLLEGE STATION, TEXAS NOTES TO COMBINED FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 1985 13. RESERVATIONS OF FUND BALANCES Fund balances have been reserved at June 30, 1985 as follows: General Fund: Reserved for encumbrances $ 152,377 • Reserved for prepaids 106,381 Reserved for inventory 90,925 349,683 Special Revenue - reserved for encumbrances 15,757 Debt Service - reserved for debt service 1,750,986 Capital Projects - reserved for encumbrances 1,589,956 Trust Funds: Reserved for fireman's relief and retirement 432 Reserved for cemetery perpetual care 54,153 Reserved for employee benefits 378,610 433,195 Total $4,139,577 - 44 - SUPPLEMENTAL FINANCIAL INFORMATION - 45 - GENERAL FUND To account for all financial resources traditionally acoociatcd with govetuuieuL which are not required to be accounted for in another fund. - 46 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF REVENUES AND OTHER FINANCING SOURCES - BUDGET AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) TAXES: Delinquent ad valorem $ 30,000 $ 6,205 $(23,795) Tax penalty and interest 6,000 2,203 (3,797) Franchise taxes 329,000 267,991 (61,009) Mixed drinks tax 110,000 107,185 (2,815) Sales tax 2,750,000 2,996,933 246,933 Total taxes 3,225,000 3,380,517 155,517 PERMITS: Builder 100,000 60,614 (39,386) Electrical 20,000 17,311 (2,689) Plumbing 20,000 18,924 (1,076) Mixed drink 3,500 11,128 7,628 Health 10,000 11,386 1,386 Other 1,286 1,286 Total permits 153,500 120,649 (32,851) FINES: Municipal court 400,000 430,478 30,478 Accident coding 3,477 3,477 Warrant services fees 5,000 7,886 2,886 Other 1,080 1,080 Total fines 405,000 442,921 37,921 CITY SERVICES PROVIDED: Ambulance service 35,000 37,010 2,010 Adamson Pool 43,500 57,236 13,736 Thomas Pool 31,000 45,792 14,792 Sports program 103,900 85,923 (17,977) Other recreational 58,000 60,049 2,049 Total city services provided 271,400 286,010 14,610 GRANTS 6,900 25,515 18,615 INTEREST INCOME 100,000 187,057 87,057 (Continued) - 47 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF REVENUES AND OTHER FINANCING SOURCES - BUDGET AND ACTUAL (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) OTHER: Licenses $ 5,180 $ 4,792 $ (388) Fees and certificates 8,250 94,937 86,687 Paving assessments 50,000 45,746 (4,254) Sale of cemetery plots and other property 10,000 37,900 27,900 Rentals 20,000 17,100 (2,900) Contributions 96,738 96,738 Other revenues 28,650 43,815 15,165 Total other 122,080 341,028 218,948 TOTAL REVENUES 4,283,880 4,783,697 499,817 OTHER FINANCING SOURCES: From utility fund (in lieu of taxes) 3,272,759 3,272,759 From revenue sharing fund 481,313 368,625 (112,688) Total other fivauciug sources 3,754,072 3,641,384 (112,688) TOTAL GENERAL FUND REVENUES AND OTHER FINANCING SOURCES $ 8,037,952 $ 8,425,081 $ 387,129 - 48 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) ADMINISTRATION: Administration and City Manager: Salaries and benefits $ 168,254 $ 168,017 $ 237 Supplies 13,187 9,694 3,493 Building maintenance 358 358 Equipment maintenance 3,373 1,798 1,575 Services 244,848 232,826 12,022 Sundry 15,978 15,912 66 Capital outlay - equipment 21,687 21,686 1 Total administration and city manager 467,685 450,291 17,394 Personnel: Salaries and benefits 94,962 94,708 254 Supplies 4,605 4,419 186 Equipment maintenance 336 286 50 Services 14,002 14,001 1 Sundry 1,574 1,495 79 Capital outlay - equipment 3,610 2,880 730 Total personnel 119,089 117,789 1,300 Legal: Salaries and benefits 121,634 110,738 10,896 Supplies 9,610 9,609 1 Equipment maintenance 4,132 2,608 1,524 Services 51,464 51,462 2 Sundry 2,130 2,124 6 Capital outlay - equipment 11,950 11,113 837 Total legal 200,920 187,654 13,266 Energy: Salaries and benefits 32,760 32,752 8 Supplies 6,935 6,509 426 Equipment maintenance 380 353 27 Services 10,372 10,371 1 Sundry 4,638 4,637 1 Capital outlay - equipment 6,408 6,200 208 Total energy 61,493 60,822 671 (Continued) - 49 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Community Center: Salaries and benefits $ 81,337 $ 79,992 $ 1,345 Supplies 11,951 11,848 103 Building maintenance 5,273 5,272 1 Equipment maintenance 1,897 1,644 253 Services 39,205 39,116 89 Sundry 372 371 1 Capital outlay - building 10,000 9,601 399 Capital outlay - equipment 10,749 10,744 5 Total community center 160,784 158,588 2,196 Printing/Mail: Salaries and benefits 54,658 53,599 1,059 Supplies 3,515 2,286 1,229 Equipment maintenance 4,540 2,035 2,505 Services 3,770 3,520 250 Sundry 530 526 4 Capital outlay - equipment 10,070 9,789 281 Total printing/mail 77,083 71,755 5,328 TOTAL ADMINISTRATION 1,087,054 1,046,899 40,155 FINANCE: Fiscal Administration: Salaries and benefits 104,218 101,771 2,447 Supplies 2,700 2,484 216 Equipment maintenance 1,428 1,398 30 Services 19,134 19,131 3 Sundry 971 970 1 Capital outlay - equipment 375 375 Total fiscal administration 128,826 126,129 2,697 (Continued) - 50 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Accounting: Salaries and benefits $ 192,814 $ 192,808 $ 6 Supplies 6,418 6,414 4 Equipment maintenance 3,024 3,023 1 Services 86,984 86,295 689 Sundry 480 306 174 Capital outlay - equipment 3,453 3,233 220 Total accounting 293,173 292,079 1,094 Tax: Salaries and benefits 30,819 30,601 218 Supplies 6,000 5,925 75 Equipment maintenance 242 164 78 Services 63,565 63,564 1 Sundry 2,040 1,955 85 Capital outlay - equipment 150 148 2 Total tax 102,816 102,357 459 Utilities: Salaries and benefits 425,084 423,924 1,160 Supplies 51,477 50,119 1,358 Building maintenance 1,000 794 206 Equipment maintenance 3,222 3,220 2 Services 38,246 38,246 Sundry 2,286 1,858 428 Capital outlay - equipment 9,620 9,619 1 Total utilities 530,935 527,780 3,155 Purchasing: Salaries and benefits 57,264 57,246 18 Supplies 4,721 3,374 1,347 Equipment maintenance 539 537 2 Services 12,658 9,983 2,675 Sundry 1,992 1,992 Capital outlay - equipment 6,370 6,370 Total purchasing 83,544 79,502 4,042 (Continued) - 51 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Warehouse: Salaries and benefits $ 21,239 $ 21,132 $ 107 Supplies 1,548 1,488 60 Building maintenance 250 214 36 Equipment maintenance 145 88 57 Services 2,043 2,042 1 Sundry 44 43 1 Total warehouse 25,269 25,007 262 Data Processing: Salaries and benefits 99,626 92,999 6,627 Supplies 16,647 10,239 6,408 Equipment maintenance 48,250 32,357 15,893 Services 10,513 9,590 923 Sundry 82 81 1 Capital outlay - equipment 860 860 Total data processing 175,978 145,266 30,712 Meter Services: Salaries and benefits 123,554 116,664 6,890 Supplies 12,794 11,472 1,322 Equipment maintenance 3,896 1,982 1,914 Services 897 41 856 Sundry 1,846 1,705 141 Capital outlay - equipment 6,366 5,765 601 Capital outlay - motor vehicles 8,953 9,295 (342) Total meter services 158,306 146,924 11,382 TOTAL FINANCE 1,498,847 1,445,044 53,803 PUBLIC SERVICE: Administration: Salaries and benefits 118,129 117,743 386 Supplies 7,236 6,022 1,214 Equipment maintenance 1,319 747 572 Services 11,527 11,526 1 Sundry 1,432 1,430 2 Total administration 139,643 137,468 2,175 (Continued) - 52 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Streets: Salaries and benefits $ 449,898 $ 388,306 $ 61,592 Supplies 29,926 20,791 9,135 Building maintenance 243,750 194,206 49,544 Equipment maintenance 54,087 45,692 8,395 Services 13,113 3,860 9,253 Sundry 21,303 21,299 4 Capital outlay - equipment 207,692 203,649 4,043 Capital outlay - motor vehicles 96,901 96,901 Total streets 1,116,670 974,704 141,966 Garage: Salaries and benefits 207,869 204,997 2,872 Supplies 35,830 35,802 28 Building maintenance 2,000 393 1,607 Equipment maintenance 4,097 3,348 749 Services 4,598 4,142 456 Sundry 1,399 1,399 Total garage 255,793 250,081 5,712 Cemetery and Ground Maintenance: Salaries and benefits 87,699 72,410 15,289 Supplies 7,095 3,246 3,849 Building maintenance 2,450 707 1,743 Equipment maintenance 2,000 1,231 769 Services 50 50 Sundry 851 850 1 Capital outlay - equipment 1,155 95 1,060 Total cemetery and ground maintenance 101,300 78,589 22,711 TOTAL PUBLIC SERVICE 1,613,406 1,440,842 172,564 (Continued) - 53 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) POLICE: Police Administration: Salaries and benefits $ 187,397 $ 187,394 $ 3 Supplies 20,768 20,767 1 Equipment maintenance 3,100 2,048 1,052 Services 6,290 4,631 1,659 Sundry 5,505 5,496 9 Capital outlay - equipment 2,197 2,197 Total police administration 225,257 222,533 2,724 Uniformed Bureau: Salaries and benefits 1,043,143 1,042,668 475 Supplies 89,069 88,575 494 Building maintenance 56 56 Equipment maintenance 29,222 28,301 921 Services 23,467 23,113 354 Sundry 39,927 39,904 23 Capital outlay - equipment 18,924 18,952 (28) Capital outlay - motor vehicles 20,470 19,270 1,200 Total uniformed bureau 1,264,278 1,260,783 3,495 Investigation: Salaries and benefits 265,765 246,586 19,179 Supplies 19,460 18,810 650 Equipment maintenance 5,388 4,731 657 Services 5,660 3,450 2,210 Sundry 11,714 11,681 33 Capital outlay - equipment 1,416 1,069 347 Total investigation 309,403 286,327 23,076 Special Services Bureau: Salaries and benefits 358,697 358,331 366 Supplies 24,782 24,296 486 Building maintenance 3,000 2,586 414 Equipment maintenance 8,961 7,772 1,189 Services 71,978 71,977 1 Sundry 3,737 3,736 1 Capital outlay - equipment 12,267 7,525 4,742 Total special services bureau 483,422 476,223 7,199 (Continued) - 54 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Municipal Court: Salaries and benefits $ 104,955 $ 97,126 $ 7,829 Supplies 7,445 7,444 1 Equipment maintenance 415 190 225 Services 24,019 22,848 1,171 Sundry 754 717 37 Capital outlay - equipment 600 510 90 Total municipal court 138,188 128,835 9,353 Records: Salaries and benefits 99,141 94,134 5,007 Supplies 7,116 6,003 1,113 Equipment maintenance 7,454 4,765 2,689 Services 12,538 10,307 2,231 Sundry 1,425 1,425 Capital outlay - equipment 19,316 18,912 404 Total records 146,990 134,121 12,869 TOTAL POLICE 2,567,538 2,508,822 58,716 FIRE: Fire Administration: Salaries and benefits 124,284 120,160 4,124 Supplies 6,515 5,386 1,129 Equipment maintenance 3,500 2,885 615 Services 15,610 15,609 1 Sundry 2,770 2,763 7 Total fire administration 152,679 146,803 5,876 Fire Operations: Salaries and benefits 1,477,961 1,397,934 80,027 Supplies 37,225 28,962 8,263 Building maintenance 6,200 1,829 4,371 Equipment maintenance 26,350 21,336 5,014 Services 37,829 32,598 5,231 Sundry 15,310 15,302 8 Capital outlay - equipment 18,781 18,005 776 Total fire operations 1,619,656 1,515,966 103,690 (Continued) - 55 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Fire Prevention: Salaries and benefits $ 128,246 $ 128,242 $ 4 Supplies 7,015 6,974 41 Equipment maintenance 2,800 2,686 114 Services 4,925 4,925 Sundry 1,170 1,165 5 Capital outlay - equipment 5,000 4,707 293 Capital outlay - motor. vehicles 8,210 8,499 (289) Total fire prevention 157,366 157,198 168 Ambulance: Salaries and benefits 251,923 181,360 70,563 Supplies 17,295 11,887 5,408 Equipment maintenance 7,420 7,417 3 Services 10,991 4,830 6,161 Sundry 9,812 9,797 15 Capital outlay - Pq ipment 26,865 21,673 5,192 Capital outlay - motor vehicles 81,000 79,506 1,494 Total ambulance 405,306 316,470 88,836 TOTAL FIRE 2,335,007 2,136,437 198,570 ENGINEERING: Engineering Administration: Salaries and benefits 83,630 76,845 6,785 Supplies 9,575 7,881 1,694 Equipment maintenance 2,988 2,647 341 Services 10,268 6,162 4,106 Sundry 1,520 796 724 Capital outlay - equipment 6,483 6,121 362 Total engineering administration 114,464 100,452 14,012 (Continued) - 56 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-CAA?' BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Engineering: Salaries and benefits 327,910 303,717 24,193 Supplies 55,001 50,997 4,004 Building maintenance 270 266 4 Equipment maintenance 7,910 7,908 2 Services 29,079 26,829 2,250 Sundry 2,400 2,379 21 Capital outlay - equipment 34,863 32,298 2,565 Capital outlay - building 500 500 Total engineering 457,933 424,894 33,039 Planning: Salaries and benefits $ 268,407 $ 257,886 $ 10,521 Supplies 14,940 13,254 1,686 Building maintenance 1,000 903 97 Equipment maintenance 2,540 2,521 19 Services 18,088 13,557 4,531 Sundry 3,704 3,695 9 Capital outlay - equipment 12,196 12,195 1 Total planning 320,875 304,011 16,864 Building Inspection: Salaries and benefits 343,111 319,221 23,890' Supplies 18,280 15,453 2,827 Building maintenance 6,000 4,283 1,717 Equipment maintenance 6,739 6,600 139 Services 14,820 11,316 3,504 Sundry 3,305 3,301 4 Capital outlay - buildings 105 105 Capital outlay - equipment 7,673 7,669 4 Capital outlay - motor vehicles 8,120 8,120 Total building inspection 408,153 375,963 32,190 TOTAL ENGINEERING 1,301,425 1,205,320 96,105 (Continued) - 57 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) PARKS: Parks Administration: Salaries and benefits 158,436 158,296 140 Supplies 11,643 11,642 1 Building maintenance 778 778 Equipment maintenance 1,568 1,166 402 Services 21,333 21,333 Sundry 1,200 1,131 69 Capital outlay - equipment 2,076 2,075 1 Total parks administration 197,034 196,421 613 Recreation: Salaries and benefits $ 149,511 $ 146,411 $ 3,100 Supplies 46,795 46,648 147 Building maintenance 300 191 109 Equipment maintenance 1,5/45 1,544 1 Services 99,063 99,054 9 Sundry 600 598 2 Capital outlay - equipment 1,674 1,674 Concession operations 24,189 22,668 1,521 Total recreation 323,677 318,788 4,889 Aquatics: Salaries and benefits 200,683 200,459 224 Supplies 54,174 54,165 9 Building maintenance 12,371 12,370 1 Equipment maintenance 3,841 3,840 1 Services 64,012 64,011 1 Sundry 1,732 1,731 1 Capital outlay - equipment 10,197 10,196 1 Total aquatics 347,010 346,772 238 Parks Maintenance: Salaries and benefits 385,388 368,122 17,266 Supplies 32,390 25,389 7,001 Building maintenance 20,000 16,786 3,214 Equipment maintenance 14,740 14,039 701 Services 41,281 41,279 2 Sundry 5,810 5,809 1 Capital outlay - equipment 2,600 1,850 750 Capital outlay - motor vehicles 7,528 7,528 Capital outlay - recreation facilities 3,606 3,606 Total parks maintenance 513,343 484,408 28,935 (Continued) - 58 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH BUDGET (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) Forestry: Salaries and benefits $ 64,243 $ 63,798 $ 445 Supplies 6,644 5,636 1,008 Building maintenance 705 420 285 Equipment maintenance 1,700 1,470 230 Services 2,106 1,869 237 Sundry 965 964 1 Capital outlay - equipment 400 393 7 Total forestry 76,763 74,550 2,213 Teen Center: Supplies 2,715 1,713 1,002 Building maintenance 526 36 490 Equipment maintenance 500 500 Services 12,880 7,569 5,311 Capital outlay - equipment 174 173 1 Total teen center 16,795 9,491 7,304 TOTAL PARKS 1,474,622 1,430,430 44,192 NONDEPARTMENTAL: Miscellaneous 15,533 (15,533) Contribution to Big Event 500 500 Contingency 9,783 9,783 Contribution to Animal Shelter 11,000 7,847 3,153 Capital outlay 95,904 95,904 TOTAL NONDEPARTMENTAL 117,187 119,784 (2,597) Subtotal $11,995,086 11,333,578 $661,508 Add unbudgeted accrued vacation pay 20,000 Less: Reimbursed administrative expenditures (2,779,161) Adjustments resulting from combining funds for preparation of the CAFR (27,557) TOTAL EXPENDITURES $ 8,546,860 - 59 - SPECIAL REVENUE FUNDS Crime Prevention - To account for the receipt and expenditure of funds received by the City from private donations that are designated for programs for juveniles. All activities are designed and implemented by the police department in an effort to deter crime. Community Development - To account for funds granted to the City by the National Department of Housing and Urban Development for use on various community improvement projects. Revenue Sharing - To account for the receipt and expenditure of funds received by the City under the Federal Revenue Sharing Program. Hotel/Motel Tax - To account for the receipt and expenditure of funds received by the City of College Station from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to construction and maintenance of convention and civic facilities, and promotion of tourism and arts within the City. - 60 - CITY OF COLLEGE STATION, TEXAS ALL SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET JUNE 30, 1985 Hotel/ Crime Community Revenue Motel Prevention Development Sharing Tax Total ASSETS Cash $1,252 $116,425 $305,313 $ 6,329 $429,319 Investments 100,000 50,000 150,000 Receivables: Grants 160,545 160,545 Accrued interest 61 98 159 Due from other funds 380 380 TOTAL ASSETS $1,632 $116,425 $565,919 $56,427 $740,403 LIABILITIES AND FUND BALANCE LIABILITIES: Accounts payable $ 11,415 $ 788 $ 12,203 Retainages payable 7,025 7,025 Due to other funds 7,483 $232,844 6,124 246,451 Refundable deposits 5,611 5,611 Deferred revenues 4, 721 4,721 Total liabilities 25,923 232,844 17,244 276,011 FUND BALANCE: Reserved for encumbrances 15,757 15,757 Unreserved - undesignated $1,632 74,745 333,075 39,183 448,635 Total fund balances 1,632 90,502 333,075 39,183 464,392 LIABILITIES AND FUND BALANCE $1,632 $116,425 $565,919 $56,427 $740,403 - 61 - CITY OF COLLEGE STATION, TEXAS ALL SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 1985 Hotel/ Crime Community Revenue Motel Prevention Development Sharing Tax Total REVENUES: Taxes $ 419,681 $ 419,681 Grants $ 407,766 $ 641,416 1,049,182 Interest $ 106 26,817 5,457 32,380 Other 3,277 149,070 37,752 190,099 Total revenues 3,383 556,836 668,233 462,890 1,691,342 EXPENDITURES: Reimbursed administrative expenditures 73,798 145,021 218,819 Capital outlay 63 71,156 71,219 Housing rehabilitation 457,553 457,553 Other 4,175 21,315 156,666 178,466 360,622 Total expenditures 4,238 623,822 156,666 323,487 1,108,213 Excess (deficiency) of revenues over expenditures (855) (66,986) 511,567 139,403 583,129 OTHER FINANCING (USES) - Operating transfers out (368,625) (140,200) (508,825) Excess (deficiency) of revenues over expenditures and other uses (855) (66,986) 142,942 (797) 74,304 FUND BALANCE, JULY 1, 1984, AS RESTATED 2,487 157,488 190,133 39,980 390,088 FUND BALANCE, JUNE 30, 1985 $1,632 $ 90,502 $ 333,075 $ 39,183 $ 464,392 - 62 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) REVENUES: Grants $ 744,000 $ 407,766 $(336,234) Other 133,873 149,070 15,197 Total revenues 877,873 556,836 (321,037) EXPENDITURES: Reimbursed administrative expenditures 80,000 73,798 6,202 Housing rehabilitation 440,000 457,553 (17,553) Other 21,315 (21,315) Capital outlay 435,000 71,156 363,844 Total expenditures 955,000 623,822 331,178 Excess (deficiency) of revenues over expenditures (77,127) (66,986) 10,141 FUND BALANCE, JULY 1, 1984, AS RESTATED 157,488 157,488 FUND BALANCE, JUNE 30, 1985 $ 80,361 $ 90.502 $ 10,141 - 63 - CITY OF COLLEGE STATION, TEXAS REVENUE SHARING FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) REVENUES: Grants $ 600,000 $ 641,416 $ 41,416 Interest 26,817 26,817 Total revenues 600,000 668,233 68,233 EXPENDITURES - Other 126,666 156,666 (30,000) Excess of revenues over expenditures 473,334 511,567 38,233 OTHER FINANCING (USES) : Operating transfers out (513,334) (368,625) 144,709 Excess (deficiency) of revenues over expenditures and other uses (40,000) 142,942 182,942 FUND) BALANCE, JULY 1, 1984 190,133 190,133 FUND BALANCE, JUNE 30, 1985 $ 150,133 $ 333,075 $182,942 - 64 - CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) REVENUES: Taxes $ 410,000 $ 419,681 $ 9,681 Interest 5,457 5,457 Other 36,000 37,752 1,752 Total revenues 446,000 462,890 16,890 EXPENDITURES: Reimbursed administrative expenditures 145,021 145,021 Other 179,613 178,466 1,147 Total expenditures 324,634 323,487 1,147 Deficiency of revenues over expenditures 121,366 139,403 18,037 OTHER FINANCING (USES) - Operating transfers out (140,200) (140,200) Excess (deficiency) of revenues over expenditures and other uses (18,834) (797) 18,037 FUND BALANCE, JULY 1, 1984 39,980 39,980 FUND BALANCE, JUNE 30, 1985 $ 21,146 $ 39,183 $18,037 - 65 - (This page intentionally left blank.) - 66 - CAPITAL PROJECT FUNDS 1971 Bond Funds - to account for the cost of various street improvements to be made with funds provided by proceeds of the 1971 issue of general obligation bonds. 1978 Bond Funds - to account for the cost of street and park improvements, and construction of utility fixed assets to be made with proceeds of the 1978 issue. 1978 Series II Bond Funds - to account for the cost of street improvements; park improvements; and construction of police, fire, and warehouse buildings to be made with funds provided by proceeds of the 1978 Series II issue of general obligation bonds. 1981 Bond Funds - to account for the cost of street improvements, building con- struction, park improvements, and acquisition of park land to be made with funds provided by proceeds of the 1981 Series of general obligation bonds. 1982 Bond Funds - to account for the cost of street improvements, building purchase and construction, park improvements, and acquisition of park land to be made with funds provided by proceeds of the 1982 Series of general obligation bonds. 198211 Bond Funds - to account for the cost of parks and street improvements, city hall and warehouse construction, and a traffic signalization project to be made with funds provided by proceeds of the 198211 Series of general obligation bonds. 1984 Bond Funds - to account for the cost of street improvements, building con- struction, and park improvements to be made with funds provided by proceeds of the 1984 series of general obligation bonds. - 67 - CITY OF COLLEGE STATION, TEXAS ALL CAPITAL PROJECT FUNDS COMBINING BALANCE SHEET JUNE 30, 1985 1978 1978 II 1981 ASSETS Bond Bond Bond Cash $ 1,248 $ 2,195 $ 66,634 Investments 208,898 84,442 198,325 Receivables: Interest 2,861 1,239 2,840 Other Due from other funds 59,375 TOTAL ASSETS $213,007 $87,876 $327,174 LIABILITIES AND FUND BALANCES LIABILITIES: Accounts payable $ 3,669 Retainage payable Due to other funds Deferred credits Total liabilities 3,669 FUND BALANCES: Reserved for encumbrances • Unreserved-designated for: Park $ 6,549 Parks project - 1981 Street projects Traffic signalization General Government Drainage projects Unreserved - undesignated 206,458 $87,876 323,505 Total fund balance 213,007 87,876 323,505 TOTAL LIABILITIES AND FUND BALANCE $213,007 $87,876 $327,174 - 68 - 1982 1982 II 1984 Bond Bond Bond Total $ 94,131 $ 56,760 $ 120,549 $ 341,517 968,865 4,356,730 7,468,766 13,286,026 9,960 66,488 104,410 187,798 723 15,218 15,941 58,386 1,100 118,861 $1,132,065 $4,481,078 $7,708,943 $13,950,143 $ 33 $ 101,948 $ 242,357 $ 348,007 43,525 56,355 99,880 4,799 4,067 113,278 122,144 435 435 4,832 149,540 412,425 570,466 5,636 26,713 1,557,607 1,589,956 6,549 906,071 305,966 1,212,037 1,012,689 2,328,446 1,072,415 4,413,550 252,499 252,499 369,748 569,903 2,611,550 3,551,201 1,149,521 1,149,521 (260,840) 247,906 599,459 1,204,364 1, 127,233 4,331,538 7,296,518 13,379,677 $1,132,065 $4,481,078 $7,708,943 $13,950,143 - 69 - CITY OF COLLEGE STATION, TEXAS ALL CAPITAL PROJECT FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE JUNE 30, 1985 1971 1978 1978 II 1981 Bond Bond Bond Bond REVENUES: Grant $ 14,296 Interest $ 206 15,774 $ 9,093 $ 33,736 Total revenues 206 30,070 9,093 33,736 EXPENDITURES: Reimbursed administrative expenditures 32,446 11,100 Capital outlay 4,923 62,009 249,157 Total expenditures 32,446 4,923 62,009 260,257 Excess (deficiency) of revenues over expenditures (32,240) 25,147 (52,916) (226,521) OTHER FINANCING (USES) - Operating transfers Hilt Excess (deficiency) of revenues over expenditures and other uses (32,240) 25,147 (52,916) (226,521) FUND BALANCES, JULY 1, 1984 32,240 187,860 140,792 550,026 FUND BALANCES, JUNE 30, 1985 $ $213,007 $ 87,876 $ 323,505 - 70 - 1982 1982 II 1984 Bond Bond Bond Total $ 153,626 $ 167,922 $ 107,616 446,484 $ 864,306 1,477,215 107,616 600,110 864,306 1,645,137 18,500 44,400 59,200 165,646 128,814 1,320,518 1,299,171 3,064,592 147,314 1,364,918 1,358,371 3,230,238 (39,698) (764,808) (494,065) (1,585,101) (117,000) (117,000) (39,698) (881,808) (494,065) (1,702,101) 1,166,931 5,213,346 7,790,583 15,081,778 $1,127,233 $4,331,538 $7,296,518 $13,379,677 - 71 - (This page intentionally left blank.) - 72 - ENTERPRISE FUNDS Utility Fund - to account for revenues and expenses related to the operation and maintenance of the water, sewer and electric systems of the City. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, administration, operations, maintenance, financing and related debt service, and billing and collection. Sanitation Fund - to account for all sanitation collection and disposal activities by the City to both residential and commercial residents, including the operation of the City's sanitary landfill. - 73 - CITY OF COLLEGE STATION, TEXAS ALL ENTERPRISE FUNDS COMBINING BALANCE SHEET JUNE 30, 1985 Utility Sanitation ASSETS Fund Fund Total CURRENT ASSETS: Cash on hand and in banks $ 570,129 $ 570,129 Investments 5,120,000 $ 450,000 5,570,000 Receivable : Accounts 4,862,766 258,285 5,121,051 Less allowance for uncollectible accounts (205,753) (1,970) (207,723) Interest 15,008 5,489 20,497 Other 101,781 4,698 106,479 Due from other funds 96,427 12 96,439 Inventories 956,784 23,679 980,463 Prepaid expenses 22,582 16,936 39,518 Total current assets 11,539,724 757,129 12,296,853 RESTRICTED ASSETS: Cash in banks 673,181 673,181 Investments 20,958,400 20,958,400 Accrued interest receivable 360,724 360,724 Due from other funds 57,999 57,999 Inventories 162,186 162,186 Total restricted assets 22,212,490 22,212,490 PROPERTY AND EQUIPMENT 49,016,306 1,333,439 50,349,745 Less accumulated depreciation (7,431,949) (996,195) (8,428,144) Property - net 41,584,357 337,244 41,921,601 DEFERRED CHARGES 414,811 414,811 TOTAL ASSETS $75,751,382 $1,094,373 $76,845,755 - 74 - Utility Sanitation LIABILITIES AND FUND EQUITY Fund Fund Total CURRENT LIABILITIES: Accounts payable $ 2,451,994 $ 20,222 $ 2,472,216 Accrued liabilities 104,878 5,404 110,282 Obligation under capital lease - current 77,207 77,207 Due to other funds 404,651 39,931 444,582 Total current liabilities 3,038,730 65,557 3,104,287 PAYABLE FROM RESTRICTED ASSETS: Construction contracts and retainages payable 454,393 454,393 Accrued interest payable 1,278,056 1,278,056 Revenue bonds-current 2,260,000 2,260,000 General obligation-current 368,500 368,500 Certificate of obligation-current 28,407 41,600 70,007 Due to other funds 41,276 41,276 Customers' meter deposits 1,514,830 1,514,830 Total liabilities payable from restricted assets 5,945,462 41,600 5,987,062 LONG-TERM DEBT: Revenue bonds 31,925,000 31,925,000 General obligation bonds 4,217,500 4,217,500 Certificate of obligation 170,437 170,437 Obligation under capital lease 947,867 947,867 Total long-term debt 37,260,804 37,260,804 ACCRUED VACATION PAY 64,717 12,622 77,339 DEFERRED REVENUES 26,280 26,280 TOTAL LIABILITIES 46,335,993 119,779 46,455,772 FUND EQUITY Contributed capital 10,187,277 54,900 10,242,177 Retained earnings: Reserved for debt service 2,787,828 2,787,828 Unreserved 16,440,284 919,694 17,359,978 TOTAL FUND EQUITY 29,415,389 974,594 30,389,983 TOTAL LIABILITIES AND FUND EQUITY $75,751,382 $1,094,373 $76,845,755 - 75 - CITY OF COLLEGE STATION, TEXAS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS - ALL ENTERPRISE FUNDS FOR THE YEAR ENDED JUNE 30, 1985 Utility Sanitation Fund Fund Total OPERATING REVENUES: Electric $26,770,175 $26,770,175 Water 2,887,548 2,887,548 Sewer 1,790,302 1,790,302 Sanitation $1,266,441 1,266,441 Other 419,872 21 419,893 Total operating revenues 31,867,897 1,266,462 33,134,359 OPERATING EXPENSES: Purchased power 15,244,981 15,244,981 Salaries and benefits 1,946,138 581,179 2,527,317 Supplies 300,242 43,975 344,217 Building maintenance 223,004 34 223,038 Equipment maintenance 84,553 81,435 165,988 Services 1,578,416 48,730 1,627,146 Other 61,513 23,363 84,876 Administrative expenses from general fund 2,234,696 160,000 2,394,696 Depreciation: Electrical system 528,909 528,909 Water system 45U,874 450,874 Sewer system 222,627 222,627 Sanitation 238,100 238,100 Other 15,288 15,288 Total operating expenses 22,891,241 1,176,816 24,068,057 NET OPERATING INCOME 8,976,656 89,646 9,066,302 NONOPERATING REVENUES (EXPENSES) Interest earnings 3,297,194 38,688 3,335,882 Interest expense (3,701,484) (4,967) (3,706,451) Other (net) 95,150 (10,424) 84,726 Total nonoperating revenues (expenses) (309,140) 23,297 (285,843) Income before operating transfers 8,667,516 112,943 8,780,459 Operating transfer to general fund (in lieu of taxes) 3,272,759 3,272,759 INCOME BEFORE EXTRAORDINARY ITEM 5,394,757 112,943 5,507,700 EXTRAORDINARY ITEM - LOSS ON REFUNDING 617,984 617,984 NET INCOME 4,776,773 112,943 4,889,716 RETAINED EARNINGS, JULY 1, 1984, as restated 14,451,339 806,751 15,258,090 RETAINED EARNINGS, JUNE 30, 1985 $19,228,112 $ 919,694 $20,147,806 - 76 - CITY OF COLLEGE STATION, TEXAS COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION - ALL ENTERPRISE FUNDS FOR THE YEAR ENDED JUNE 30, 1985 Utility Sanitation Fund Fund Total SOURCES OF WORKING CAPITAL: Operations: Income before extraordinary item $ 5,394,757 $ 112,943 $ 5,507,700 Items not requiring working capital: Depreciation 1,217,698 238,100 1,455,798 Amortization of deferred charges 248,604 248,604 Working capital provided by operations before extraordinary item 6,861,059 351,043 7,212,102 Extraordinary items-loss on refunding (617,984) (617,984) Working capital provided by operations 6,243,075 351,043 6,594,118 Proceeds from refunding bonds 34,185,000 34,185,000 Decrease in restricted assets 10,365,960 10,365,960 Increase in obligation under capital lease 1,094,274 1,094,274 Increase in deferred revenues 26,280 26,280 Increase in accrued vacation payable 64,717 12,622 77,339 Total sources of working capital 51,979,306 363,665 52,342,971 USES OF WORKING CAPITAL: Additions of property and equipment 7,926,320 156,252 8,082,572 Principal payments: Revenue bonds refunded 39,610,000 39,610,000 General obligation bonds 368,500 368,500 Certificates of obligation 28,406 41,600 70,006 Capital lease 69,200 69,200 Decrease in payables from restricted assets 548,920 548,920 Increase in obligation under capital lease - current 77,207 77,207 Total uses of working capital 48,628,553 197,852 48,826,405 INCREASE IN WORKING CAPITAL $ 3,350,753 $ 165,813 $ 3,516,566 INCREASE (DECREASE) IN WORKING CAPITAL: Cash (674,028) (131,174) (805,202) Investments 3,520,000 200,000 3,720,000 Receivables 1,665,417 199,694 1,865,111 Due from other funds (39,745) (89,584) (129,329) Inventories 110,620 9,699 120,319 Prepaid expenses 7,979 10,265 18,244 Accounts payable (860,839) (5,956) (866,795) Accrued liabilities (63,107) (5,404) (68,511) Due to other funds (238,337) (21,727) (260,064) Obligation under capital lease - current (77,207) (260,064) INCREASE IN WORKING CAPITAL $ 3,350,753 $ 165,813 $ 3,516,566 - 77 - (This page intentionally left blank.) - 78 - CITY OF COLLEGE STATION, TEXAS UTILITY FUND STATEMENT OF REVENUES - BUDGET AND ACTUAL (NON-GAAP BASIS) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) OPERATING REVENUES: Electric: Electric services $26,200,000 $26,596,171 $ 396,171 Underground construction 22,000 135,653 113,653 Pole rental 16,000 22,764 6,764 Temporary service 8,000 10,343 2,343 Sales tax collection fees 4,000 5,244 1,244 Total electric 26,250,000 26,770,175 520,175 Water: Water services 2,939,000 2,829,348 (109,652) Water taps 100,000 58,200 (41,800) Total water 3,039,000 2,887,548 (151,452) Sewer: Sewer services 1,700,000 1,764,777 64,777 Sewer taps 45,000 25,525 (19,475) Total sewer 1,745,000 1,790,302 45,302 Nondepartmental: Penalties 300,000 321,365 21,365 Reconnect fees 30,000 28,550 (1,450) Service fees 90,000 69,957 (20,043) Total nondepartmental 420,000 419,872 (128) Total operating revenues 31,454,000 31,867,897 413,897 NONOPERATING REVENUES: Other 12,000 95,150 83,150 Interest earnings 500,000 3,297,194 2,797,194 Total nonoperating revenues 512,000 3,392,344 2,880,344 TOTAL REVENUES $31,966,000 $35,260,241 $3,294,241 See reconciliation to GAAP basis on page 84. - 79 - CITY OF COLLEGE STATION, TEXAS UTILITY FUND STATEMENT OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) ELECTRICAL TRANSMISSION: Supplies $ 1,370 $ 975 $ 395 Building maintenance 20,000 1,845 18,155 Equipment maintenance 376 70 306 Services 16,009,530 15,186,058 823,472 Sundry 1,156 1,043 113 Total operating - electrical transmission 16,032,432 15,189,991 842,441 Total electrical transmission 16,032,432 15,189,991 842,441 ELECTRICAL DISTRIBUTION: Salaries and benefits 794,551 727,285 67,266 • Supplies 214,990 168,170 46,820 Building maintenance 102,000 101,110 890 Equipment maintenance 38,623 34,664 3,959 Services 455,033 2/17,382 207,651 Sundry 11,333 11,324 9 Total operating - electrical distribution 1,616,530 1,289,935 326,595 Capital outlay 470,686 466,088 4,598 Total electrical distribution 2,087,216 1, 756,023 331,193 WATER PRODUCTION: Salaries and benefits 354,766 313,673 41,093 Supplies 38,690 26,218 12,472 Building maintenance 10,300 4,416 5,884 Equipment maintenance 28,208 11,958 16,250 Services 920,090 919,877 213 Sundry 3,410 3,370 40 Total operating - water production 1,355,464 1,279,512 75,952 Capital outlay 16,551 13,728 2,823 Total water production 1,372,015 1,293,240 78,775 WATER DISTRIBUTION: Salaries and benefits 329,888 262,599 67,289 Supplies 93,400 39,702 53,698 Building maintenance 68,500 58,723 9,777 Equipment maintenance 23,495 20,653 2,842 Services 113,066 20,115 92,951 Sundry 4,730 4,728 2 Total operating - water distribution 633,079 406,520 226,559 Capital outlay 51,944 47,216 4,728 Total water distribution 685,023 453,736 231,287 (Continued) - 80 - CITY OF COLLEGE STATION, TEXAS UTILITY FUND STATEMENT OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS) (Continued) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) SEWER TREATMENT: Salaries and benefits $ 282,965 $ 267,872 $ 15,093 Supplies 45,372 44,588 784 Building maintenance 37,200 34,292 2,908 Equipment maintenance 7,360 5,850 1,510 Services 328,326 328,255 71 Sundry 6,350 6,327 23 Total operating - sewer treatment 707,573 687,184 20,389 Capital outlay 105,264 101,779 3,485 Total sewer treatment 812,837 788,963 23,874 SEWER COLLECTION: Salaries and benefits 265,267 238,916 26,351 Supplies 41,945 20,124 21,821 Building maintenance 56,000 22,619 33,381 Equipment maintenance 13,237 10,374 2,863 Services 39,609 39,592 17 Sundry 5,182 5,182 Total operating - sewer collection 421,240 336,807 84,433 Capital outlay 31,110 25,526 5,584 Total sewer collection 452,350 362,333 90,017 UTILITIES ADMINISTRATION: Salaries and benefits 72,755 71,075 1,680 Supplies 720 465 255 Equipment maintenance 1,147 1,098 49 Services 82,140 82,118 22 Sundry 662 636 26 Total utilities administration 157,424 155,392 2,032 NONDEPARTMENTAL: Administration transfers to general fund 2,234,696 2,234,696 Sundry 28,788 (28,788) Total operating - nondepartmental 2,234,696 2,263,484 (28,788) Nonoperating and contributions Transfer to debt service fund 676,710 676,710 Revenue bond interest 3,174,982 3,701,484 (526,502) Transfers to general fund 3,272,759 3,272,759 Contingency 161,109 161,109 Total nondepartmental 9,520,256 9,914,437 (394,181) TOTAL EXPENSES $31,119,553 $29,914,115 $1,205,438 See reconciliation to GAAP basis on page 84. - 81 - CITY OF COLLEGE STATION, TEXAS SANITATION FUND STATEMENT OF REVENUES - BUDGET AND ACTUAL (NON-GAAP BASIS) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) OPERATING REVENUES: Commercial collection $ 315,000 $ 372,622 $ 57,622 Residential collection 795,000 857,820 62,820 Landfill 45,000 83,297 38,297 Dumpster sales 6,151 6,151 Total operating revenues 1,155,000 1,319,890 164,890 NONOPERATING REVENUES: Interest earnings 38,688 38,688 Miscellaneous 566 566 Total nonoperating revenues 39,254 39,254 TOTAL REVENUES $1,155,000 $1,359,144 $204,144 See reconciliation to CARP basis on page 84. - 82 - CITY OF COLLEGE STATION, TEXAS SANITATION FUND STATEMENT OF EXPENSES - BUDGET AND ACTUAL (NON-GAAP BASIS) FOR THE YEAR ENDED JUNE 30, 1985 Variance Favorable Budget Actual (Unfavorable) SANITATION COLLECTION (RESIDENTIAL) : Salaries and benefits $ 498,496 $ 391,286 $107,210 Supplies 32,125 23,028 9,097 Equipment maintenance 60,174 44,025 16,149 Services 6,110 6,105 5 Sundry 13,208 13,206 2 Total operating - sanitation collection (residential) 610,113 477,650 132,463 Capital outlay 74,509 74,509 Total sanitation collection (residential) 684,622 552,159 132,463 SANITATION COLLECTION (COMMERCIAL) : Salaries and benefits 121,661 92,417 29,244 Supplies 7,530 5,429 2,101 Equipment maintenance 12,124 9,720 2,404 Sundry 3,605 3,590 15 Total operating - sanitation collection (commercial) 144,920 111,156 33,764 Capital outlay 75,384 75,384 Total sanitation collection (commercial) 220,304 186,540 33,764 SANITATION DISPOSAL: Salaries and benefits 85,591 84,854 737 Supplies 15,622 15,518 104 Building and grounds maintenance 100 35 65 Equipment maintenance 27,748 27,690 58 Services 42,628 42,625 3 Sundry 4,665 4,660 5 Total operating - sanitation disposal 176,354 175,382 972 Capital outlay 6,365 6,358 7 Total sanitation disposal 182,719 181,740 979 NONDEPARTMENTAL: Miscellaneous 1,908 (1,908) Contingency 100 100 Transfer to general fund 160,000 160,000 Transfer to debt service 46,567 46,567 Contribution to Brazos Beautiful 9,000 9,000 Total nondepartmental 215,667 217,475 (1,808) TOTAL $1,303,312 $1,137,914 $165,398 See reconciliation to GAAP basis on page 84. - 83 - CITY OF COLLEGE STATION, TEXAS UTILITY FUND AND SANITATION FUNDS RECONCILIATION OF REVENUES AND EXPENSES (NON -GAAP BASIS) TO GAAP BASIS STATEMENT OF INCOME FOR THE YEAR ENDED JUNE 30, 1985 Utility Sanitation Fund Fund Total revenues per Budget - Actual $ 35,260,241 $ 1,359,144 Less total expenses per Budget - Actual (29,914,115) (1,137,914) NET INCOME - BUDGET BASIS 5,346,126 221,230 ADD - Expenditures related to balance sheet: Capital outlay 654,337 156,254 Transfer to debt service 676,710 46,567 DEDUCT - Unbudgeted expenses: Accrued vacation pay (64,718) (12,622) Depreciation (1,217,698) (238,100) Extraordinary loss (617,984) Other (60,386) NET INCOME - GAAP BASIS $ 4,776,773 $ 112,943 - 84 - FIDUCIARY FUNDS Pension Trust Fund Fireman's Relief and Retirement - to account for the accumulation of resources to be used for retirement annuity payments at appropriate amounts and time. The fund does not account for the administrative costs of the System, which are borne by the general fund. Resources are contributed by employees at an annual fixed rate. The City has voluntarily contributed amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments appear to be minimal due to the fact that it is estimated by the City that there are approximately 5 or less past employees who could become eligible for these $25 per month payments in the future. Expendable Trust Funds Cemetery Perpetual Care - to account for portion of cemetery plot sales proceeds that are designated as a contribution to the perpetual care fund. Funds are to be expended for maintenance and care of the City's cemetery. Employee Benefits - to account for the accumulating of resources to be used for health insurance payments at appropriate amounts and time. Employees contribute funds for dependent coverage and the City contributes funds to cover each employee. - 85 - CITY OF COLLEGE STATION, TEXAS ALL FIDUCIARY FUNDS COMBINING BALANCE SHEET JUNE 30, 1985 Pension Trust Expendable Fund Trust Funds Firemen's Relief Cemetery and Perpetual Employee ASSETS Retirement Care Beuetits Total Cash $432 $ 1,515 $ 2,555 $ 4,502 Investments 49,000 49,000 Accrued interest receivable 171 171 Due from other funds 3,467 385,647 389,114 TOTAL ASSETS $432 $54,153 $388,202 $442,787 LIABILITIES AND FUND BALANCES LIABILITIES: Accrued liabilities $ 9,458 $ 9,/i58 Due to other funds 134 134 Total liabilities 9,592 9,592 FUND BALANCES: Reserved for Firemen's Relief and Retirement $432 432 Reserved for cemetery perpetual care $54,153 54,153 Reserved for employee benefits 378,610 378,610 Total fund balance 432 54,153 378,610 433,195 TOTAL LIABILITIES AND FUND BALANCE $432 $54,153 $388,202 $442,787 - 86 - CITY OF COLLEGE STATION, TEXAS ALL EXPENDABLE TRUST FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 1985 Cemetery Perpetual Employee Care Benefits Total REVENUES: Interest $ 4,522 $ 405 $ 4,927 Other 2,583 486,490 489,073 Total revenues 7,105 486,895 494,000 EXPENDITURES - Other-Insurance Claims 330,664 330,664 Excess of revenues over expenditures 7,105 156,231 163,336 FUND BALANCE, JULY 1, 1984 47,048 222,379 269,427 FUND BALANCE, JUNE 30, 1985 $54,153 $378,610 $432,763 - 87 - GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations or accounted for in trust funds. - 88 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCES JUNE 30, 1985 GENERAL FIXED ASSETS: Land $ 3,664,578 Buildings and improvements 6,101,999 Machinery, tools, and equipment 4,266,114 Motor vehicles 1,363,537 Parks and recreation equipment 2,784,790 Paving sidewalks and streets 6,205,613 Construction in progress 3,725,406 TOTAL GENERAL FIXED ASSETS $28.112,037 INVESTMENT IN GENERAL FIXED ASSETS FROM: Capital projects funds: General obligation bonds $14,084,937 Federal grants 1,095,184 General fund revenues 3,873,347 Special revenue fund revenues: Federal grants 974,512 Other 1,063,636 Acquisitions prior to July 1, 1979 - Source undetermined 7,020,421 TOTAL INVESTMENT IN GENERAL FIXED ASSETS $28,112,037 - 89 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSET ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS - BY FUNCTION AND ACTIVITY JUNE 30, 1985 Building and Total Land Improvements GENERAL FUND: Administration $ 268,656 $ 16,521 Finance 291,238 10,654 Public service 1,118,627 28,168 Police 459,711 1,849 Fire 524,163 519 Engineering 263,587 3,786 Parks 422,604 9,802 Computer project 524,761 Total general fund 3,873,347 71,299 SPECIAL REVENUE FUNDS: Federal grants 974,512 $ 13,082 106,417 Others 1,063,636 150,009 894,294 Total special revenue fund 2,038,148 163,091 1,000,711 CAPITAL PROJECTS FUNDS: Certificate of obligation funds 1,095,184 400,000 Southwest Parkway 642,231 1971 bond funds 172,838 1976 bond funds 126,377 1,495 1978 bond funds 533,706 25,141 1978 II bond funds 2,742,467 485,325 579,005 1981 bond funds 1,603,933 210,075 967,182 1982 bond funds 1,914,413 374,667 1,103,004 1982 II bond funds 1,514,842 467,625 1984 bond funds 1,108,724 507,190 Total capital project funds 11,454,715 2,044,882 3,075,827 Acquisitions prior to July 1, 1979 - Source undetermined 7,020,421 1,456,605 1,954,162 Total general fixed assets allocated to functions 24,386,631 $3,664,578 $6,101,999 Construction in progress 3,725,406 TOTAL GENERAL FIXED ASSETS: $28,112.037 - 90 - Machinery Parks and Paving Tools and Motor Recreation Sidewalks Equipment Vehicles Equipment and Streets $ 165,063 $ 87,072 201,668 78,916 626,931 463,528 220,961 236,901 355,042 168,602 88,588 170,849 $ 364 247,933 157,669 $ 7,200 524,761 2,430,947 1,363,537 7,200 364 2,044 67,220 785,749 63 19,270 2,107 67,220 805,019 695,184 642,231 172,838 13,249 111,633 162,399 346,166 13,967 1,008,823 655,347 215 22,568 403,893 135,449 235,354 65,939 237,501 408,849 400,867 131,894 31,732 437,908 1,214,210 1,882,974 3,236,822 618,850 827,396 2,163,408 $4,266,114 $1,363,537 $2.784,790 $6,205,613 - 91 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND FIXED ASSET GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE YEAR ENDED JUNE 30, 1985 General General Fixed Fixed Assets Assets Function and Activity 7/1/84 Additions Retirements Transfers 6/30/85 GENERAL FUND: Administration $ 204,972 $ 65,790 $ (16,029) $ 13,923 $ 268,656 Finance 233,818 32,607 24,813 291,238 Public service 818,716 300,028 (11,679) 11,562 1,118,627 Police 488,326 60,969 (89,584) 459,711 Fire 490,874 41,939 (8,650) 524,163 Engineering 191,553 60,452 (4,580) 16,162 263,587 Parks 371,605 26,875 24,124 422,604 Computer project 467,623 57,138 524,761 Total general fund 3,267,487 645,798 (40,938) 1,000 3,873,347 SPECIAL REVENUE FUNDS: Federal grants 850,393 169,080 (44,961) 974, 512 Other 1 ,063,573 63 1,063,636 Total special revenue fund 1,913,966 169,143 (44,961) 2,038,148 CAPITAL PROJECT FUNDS: Certificate of obligation funds 1,095,184 1,095,184 Southwest Parkway 642,231 642,231 1971 bond funds 172,838 172,838 • 1976 bond funds 126,377 126,377 1978 bond funds 501,669 32,037 533,706 1978 II bond funds 2,742,467 2,742,467 1981 bond funds 430,777 1,173,156 1,603,933 1982 bond funds 1,069,296 845,117 1,914,413 1982 II bond funds 254,774 1,260,068 1,514,842 1984 bond funds 674,658 434,066 1,108,724 Total capital project funds 7,710,271 3,744,444 11,454,715 Acquisitions prior to July 1, 1979 - Source undetermined 7,022,684 (2,263) 7,020,421 Construction in progress 4,450,219 3,188,711 (3,913,524) 3,725,406 TOTAL GENERAL FIXED ASSETS $24,364,627 $7,748,096 $(4,001,686) $ 1,000 $28,112,037 - 92 - CITY OF COLLEGE STATION, TEXAS STATEMENT OF GRANT ACTIVITY FOR THE YEAR ENDED JUNE 30, 1985 Plus Beginning Grant Plus Fund Funds Due From Grant Award Balance Received Government FEDERAL GRANT FUNDS Department of Housing and Urban Development: Community Development Block Grant '83 $ 699,000 $ 125,858 Community Development Block Grant '83 183,000 66,442 Community Development Block Grant '84 743,000 215,466 Community Development Block Grant '82 316,000 $157,488 407,766 Revenue Sharing Funds 641,416 190,133 480,871 $160,545 Total federal grants 347,621 888,637 160,545 STATE GRANT FUNDS Texas Department of Parks and Wildlife Grant for Southwood Park 4/12/83 - 9/30/84 842,750 153,626 Grant for Oak and Thomas Park 5/1/78 - 9/30/82 261,250 (14,296) 14,296 Texas Criminal Justice Council Crime Prevention/Community Relations Grant 9/1/84 - 8/31/85 8,524 474 4,214 Police Records & ID Improvement Grant 9/1/83 - 8/31/84 13,457 13,457 Crime Prevention Program Grant 9/1/83 - 8/31/84 938 25 State Department of Highways and Public Transportation Bikeway Demonstration Program Grant 10/1/81 - 9/30/86 35,775 3,989 Urban Transportation Study Committee Grant 10/1/84 - 9/30/85 3,356 Total state grants (14,296) 189,223 4,214 TOTAL GRANT FUNDS $333.325 $1,077.860 $164.759 (1) Cumulative disbursements include expenditures funded by the grant award and other income. - 94 - Plus Accrued Income Ending Cumulative Disbursements and Other Deduct Fund Community Development Receipts Disbursements Transfers Balance July 1, 1984 June 30, 1985(1) $116,059 $ 335,748 $ 33,011 $ 529,774 $ 865,522 66,442 20,491 86,933 221,632 221,632 33,011 (33,011) 568,026 568,026 149,070 623,822 $ 90,502 $1,118,291 $1,742,113 26,817 156,666 (368,625) 333,075 175,887 780,488 (368,625) 423,577 153,626 307,252 4,688 13,457 25 3,989 3,356 153,626 332,767 $329,513 $1,113,255 $(368,625) $423,577 - 95 - (This page intentionally left black.) - 96 - STATISTICAL SECT I O N - 97 - CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (6) LAST TEN FISCAL YEARS General Fiscal Government Year (2) Police (3) Fire (4) Sanitation (1) 1976 $ 328,102 $ 316,947 $ 178,484 $127,874 1977 407,674 392,254 261,866 224,152 1978 568,390 410,462 371,046 182,019 1979 883,323 524,288 425,628 200,488 1980 1,039,570 859,629 661,767 1981 1,319,826 1,090,295 967,410 1982 2,132,476 1,491,374 1,350,053 1983 3,592,677 1,922,117 1,691,084 1984 3,200,862 2,089,176 1,842,618 1985 3,559,610 2,445,386 2,008,648 (1) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund and is no longer supported by the General Fund. (2) The General Government column includes administration, finance, engineering, and nondepartmental categories. (3) The Police column includes municipal court. (4) The Fire column includes ambulance services. (5) The Public Service column includes streets, garage, cemetery, and ground maintenance. (6) Expenditures presented include the General and Debt Service Funds. - 98 - Public Reimbursed Capital Service Parks & Debt Administrative Outlay (5) Recreation Service Expenses Total $ 41,639 $ 156,243 $ 143,524 $ 102,717 $ (58,000) $ 1,337,530 202,999 238,691 237,232 340,531 (191,000) 2,114,399 220,575 214,892 386,226 308,265 (591,108) 2,070,767 228,328 252,736 330,429 539,183 (975,266) 2,409,137 262,203 474,553 426,377 1,567,169 (628,795) 4,662,473 466,892 509,671 591,194 1,322,307 (849,678) 5,417,917 498,411 714,819 733,073 1,571,830 (1,277,255) 7,214,781 549,230 819,417 979,019 2,417,748 (1,532,333) 10,438,959 762,368 966,407 1,159,758 3,493,647 (2,391,871) 11,122,965 651,878 1,142,137 1,405,236 3,499,615 (2,779,161) 11,933,349 - 99 - CITY OF COLLEGE STATION, TEXAS GENERAL REVENUES AND OTHER FINANCING SOURCES (4) LAST TEN FISCAL YEARS Certificates, Fiscal Property Franchise & Sales & Mixed Licenses, Fines & Year Tax Franchise Tax Drink Tax Permits Service Fees 1976 $409,904 $ 63,839 $ 496,161 $ 51,429 $ 94,476 1977 424,222 79,858 603,980 74,415 113,675 1978 342,457 93,682 810,253 67,511 184,053 1979 438,268 103,752 951,726 59,022 288,306 1980 444,342 115,810 1,104,141 80,599 320,881 1981 513,114 135,823 1,596,132 219,785 406,636 1982 606,989 177,753 1,874,722 299,577 418,371 1983 589,814 228,951 2,654,600 226,466 492,985 1984 25,696 299,269 2,743,848 193,065 350,244 1985 8,408 267,991 3,104,118 220,378 442,921 (1) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund, and is no longer supported by the General Fund. (2) Revenue sharing transfers not made until fiscal 1980. (3) Contribution from Enterprise Funds includes transfers in lieu of taxes. (4) Revenue presented includes the General Fund and Debt Service Funds. - 100 - Other Services From Enterprise Financing Debt Provided Funds (3) Miscellaneous Sources Service Total $237,488 $ 88,257 $ 13,603 $ 65,691 $ 1,520,848 268,474 83,801 399,646 2,048,071 312,719 125,565 22,251 578,207 2,536,698 345,983 91, 738 55,394 506,103 2,840,292 103,883 (1) $1,005,571 142,396 287,690 (2) 1,843,443 5,448,756 136,719 1,328,425 203,804 360,089 1,369,367 6,269,948 177,930 1,647,247 431,233 313,893 1,614,989 7,562,704 227,962 2,097,225 564,636 517,768 1, 724,363 9,324,770 269,094 2,774,940 354,924 337,370 2,678,842 10,027,292 286,010 3,272,759 453,871 625,825 3,514,761 12,197,042 - 101 - CITY OF COLLEGE STATION, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Current Percent Delinquent Fiscal Total Tax Of Levy Tax Year Tax Levy Collections Collected Collections 1976 $ 472,233 $ 445,472 94.33% $26,093 1977 553,050 530,731 95.96 28,521 1978 750,008 728,672 97.16 19,196 1979 892,181 867,137 97.19 15,181 1980 1,120,957 1,065,347 95.04 32,916 1981 1,178,078 1,127,500 95.70 44,166 1982 1,281,534 1,236,615 96.50 50,820 1983 2,286,192 2,178,842 95.30 42,389 1984 2,609,180 2,497,144 95.71 76,450 1985 3,446,634 3,243,918 94.12 79,880 - 102 - Total Collections Outstanding Delinquent Total As Percent Of Outstanding Taxes As A Percent Tax Collections Current Levy Delinquent Taxes Of Current Levy $ 471,565 99.86% $ 49,807 10.55% 559,252 101.11 40,508 7.32 747,868 99.71 42,601 5.68 882,318 98.89 52,502 5.88 1,098,263 97.97 71,884 6.41 1,171,666 99.46 76,509 6.49 1,287,435 100.46 70,839 5.53 2,221,231 97.16 135,609 5.93 2,593,594 99.40 168,495 6.46 3,323,798 96.43 286,133 8.30 - 103 - CITY OF COLLEGE STATION, TEXAS ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS (UNAUDITED) Real Property Personal Property Fiscal Assessed Assessed Estimated • Year Value Actual Value Value Actual Value 1976 $ 92,839,625 $116,049,531 $ 17,899,207 $ 22,374,009 1977 104,966,638 131,208,297 25,299,855 31,624,818 1978 120,853,467 151,066,834 25,023,668 31,279,686 1979 140,112,861 175,141,076 26,258,105 32,822,631 1980 266,536,120 333,170,150 27,368,820 34,211,025 1981 288,809,588 361,011,985 28,255,830 35,319,787 1982 388,608,966 388,608,966 44,444,725 44,444,725 1983 701,275,219 701,275,219 67,852,521 67,852,521 1984 751,247,026 751,247,026 90,423,941 90,423,941 1985 837,335,042 837,335,042 120,063,291 120,063,291 - 104 - Ratio of Total Assessed To Total Estimated Assessed Value Estimated Actual Value Actual Value $110,738,832 $138,423,540 80% 130,266,493 162,833,116 80 145,877,135 182,346,418 80 166,370,966 207,963,707 80 293,904,940 367,381,175 80 317,065,418 396,331,772 80 433,053,691 433,053,691 100 769,127,740 769,127,740 100 841,670,967 841,670,967 100 957,398,333 957,398,333 100 - 105 - CITY OF COLLEGE STATION, TEXAS PROPERTY TAX RATES, RATIOS AND LEVIES ALL OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS (UNAUDITED) Tax Rates Fiscal (Per $100 of Assessed Value) Year City School County State Total 1976 $.43 $1.77 $1.10 $.12 $3.42 1977 .43 1.81 .97 .12 3.33 1978 .52 1.40 1.00 .10 3.02 1979 .56 1.27 .99 .10 2.92 1980 .39 1.29 1.15 .10 2.93 1981 .39 1.40 .38 .10 2.27 1982 .31 1.18 .40 .10 1.99 1983 .31 .90 .27 .00 1.48 1984 .31 .97 .31 .00 1.59 1985 .36 .95 .3296 .00 1.6396 (1) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. (2) The date that taxes are due for all jurisdictions is October 1. For other jurisdictions, the date is October 1. Taxes for all jurisdictions become delinquent on February 1. (3) The penalty is set by state law at 6% in February, and an additional 1% per month up to 12%. The interest is accrued at 1% per month. (4) The state legislature effectively eliminated state property taxes by reducing the ratio to .0001% in fiscal 1981. 106 - Tax Levies Tax Ratios County/ City School County State City School State 80% 80% 20% 20% $ 472,346 $2,192,776 $1,130,711 80 80 20 20 553,453 3,041,909 1,280,512 80 80 20 20 750,027 3,714,929 1,410,978 80 80 20 20 892,365 3,665,701 1,592,086 80 80 20 20 1,121,035 3,631,840 2,183,122 80 80 100 0 (4) 1,176,291 4,173,218 3,653,898 100 100 100 0 1,281,560 4,707,725 4,140,834 100 100 100 0 2,286,192 7,105,257 5,879,701 100 100 100 0 2,609,180 8,706,598 9,086,144 100 100 100 0 3,446,634 9,676,001 9,206,410 - 107 - CITY OF COLLEGE STATION, TEXAS PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS Of Total Fiscal Current Assessment Assessment Outstanding Year Assessment Collected Collected Assessments 1976 $ 34,782 1977 18,102 1978 $ 18,671 $ 18,671 100.00 24,299 1979 7,612 1980 4,388 1981 79,847 44,740 56.03 57,922 1982 394,287 348,235 88.32 385,484 1983 40,116 32,454 80.90 161,606 1986 49,373 65 .13 141,899 1985 96,153 SOURCE: City of College Station Finance Office - 108 - CITY OF COLLEGE STATION, TEXAS COMPUTATION OF LEGAL DEBT MARGIN JUNE 30, 1985 The City of College Station has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. - 109 - CITY OF COLLEGE STATION, TEXAS RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS Less Fiscal Estimated Assessed Gross Debt Service Year Population* Value Bonded Debt Cash Funds 1976 27,227 $110,738,8.12 $ 1,090,000 $ 36,224 1977. 29,667 130,266,493 2,530,000 95,340 1978 32,348 145,877,135 3,046,250 365,282 1979 35,260 166,370,966 5,916,000 332,203 1980 37,296 293,904,940 11,94.5,000 (1) 772,498 1981 42,320 317,065,418 11,290,000 (1) 769,558 1982 45,623 433,053,691 14,690,000 (1) 812,717 1983 46,857 769,127,740 20,240,000 (1) 955,945 1984 52,784 841,670,967 27,480,000 (1) 1,478,640 1985 53,118 957,398,333 21,354,000 1, 750,986 * Source: Texas Highway Department & City of College Station Planning Department (1) Includes general obligation debt that is serviced by the enterprise funds. In fiscal 1985, such debt was reflected as indebtedness of the Utility Fund. - 110 - Ratio Of Net Bonded Net Bonded Net Bonded Debt Debt To Assessed Value Debt Per Capita $ 1,053,776 0.95% $ 38.70 2,434,660 1.87 82.07 2,680,968 1.84 82.88 5,583,797 3.36 158.36 11,222,502 3.82 300.90 10,520,442 3.32 248.59 13,877,283 3.20 304.17 19,284,055 2.51 411.55 26,001,360 3.09 492.60 19,603,014 2.05 369.04 - 111 - CITY OF COLLEGE STATION, TEXAS STATEMENT OF DIRECT AND ESTIMATED OVERLAPPING DEBT JUNE 30, 1985 ESTIMATED OVERLAPPING DEBT: Net Debt City' s Share Per* Taxing Body Amount As Of Percent Amount Capita College Station I.S.D. $20,325,000 8/31/85 89.17 $18,123,802 $341.20 Brazos County 9,450,000 12/31/85 35.57 3,361,365 63.28 Brazos County Road & Bridge 320,000 12/31/85 35.57 113,824 2.14 Bryan T.S.D. 8,620,000 8/31/85 .88 74,856 1.43 21,674,847 NET DIRECT DEBT: City of College 19,603,014 6/30/85 19,603,014 369.04 NET DIRECT AND ESTIMATED OVERLAPPING DEBT: $41,227.871 $777.09 *Population - 53,118 112 - CITY OF COLLEGE STATION, TEXAS RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL FUND EXPENDITURES LAST TEN FISCAL YEARS Total Fiscal Total General Fund Year Principal Interest Debt Service Expenditures Ratio 1976 $ 50,000 $ 52,684 $ 102,684 $ 1,234,813 8.32% 1977 50,000 290,441 340,441 1,773,868 19 .19 1978 118,750 189,442 308,192 1,762,502 17 .49 1979 150,250 298,569 448,819 1,869,954 24.00 1980 884,036 683,133 1,567,169 (1) 3,095,304 (2) 50.63 1981 684,435 637 ,503 1,321,938 (1) 4,095,610 32.28 1982 856,343 715,120 1,571,463 (1) 5,642,951 27.85 1983 1,195,929 1 ,221,313 2,417,242 (1) 8,021 ,211 30.14 1984 1,547,007 1,944,710 3,491,717 (1) 7,629,318 45.17 1985 1,361,800 2,137 ,815 3,499,615 8,433,734 41.50 (1) Includes general obligation debt that is serviced by the Enterprise Funds. As of July 1, 1984, such debt was reflected as indebtedness of the Utility Fund. (2) In fiscal 1980, the Sanitation Fund was set up as an Enterprise Fund and is no longer supported by the General Fund. -113- CITY OF COLLEGE STATION, TEXAS SCHEDULE OF REVENUE BOND COVERAGE - UTILITY FUND LAST TEN FISCAL YEARS Operating Expenses Debt Service Requirements Fiscal Operating (excluding Net Average Annual Maximum Annual Year Revenues Depreciation) Revenues Total Coverage Total Coverage 1976 $ 4,882,27/i $ 4,001,477 $ 880,797 $ 125,779 7.00 $ 188,503 4.67 1977 6,544,345 5,507,207 1,037,138 361,951 2.87 506,183 2.05 1978 8,057,633 6,532,582 1,525,051 362,505 4.21 501,248 3.04 1979 8,862,537 6,210,206 2,652,331 354,559 7.48 487,673 5.44 1980 10,324,011 6,854,767 3,469,244 933,090 3.72 990,705 3.50 1981 11,917,202 7,974,852 3,942,350 812,578 4.85 990,298 3.98 1982 16,549,721 9,456,675 7,093,046 1,492,660 4.75 2,410,048 2.94 1983 23,611,548 15,505,972 8,105,576 2,288,214 3.54 3,787,641 2.14 1984 26,277,830 16,265,010 10,012,820 4,066,427 2.46 5,688,176 1.76 1985 31,867,897 21,673,543 10,194,354 (1) 3,992,831 2.55 $5,823,757 1. 75 (1) This amount include an estimated unbilled revenue for utility service. Prior years' amounts were not restated since the charge in policy did not result in a material change. - 114 - CITY OF COLLEGE STATION, TEXAS TOTAL BANK DEPOSITS LAST TEN FISCAL YEARS Fiscal Year Amount 1976 $ 49,075,000 1977 66,022,000 1978 81,777,000 1979 88,045,000 1980 131,596,000 1981 143,578,000 1982 174,990,000 1983 175,848,000 1984 190,147,000 1985 200,588,000 SOURCE: Call Reports June 30 for all College Station Banks - 115 - CITY OF COLLEGE STATION, TEXAS CONSTRUCTION PERMITS LAST TEN YEARS Residential Commercial Construction Construction Total Number Number Number Year of Permits Value of Permits Value of Permits Value 1975 261 $ 7,724,706 200 $ 2,389,553 461 $ 10,114,259 1976 239 18,095,062 221 3,511,939 650 21,607,001 1977 223 22,527,190 223 5,237,202 646 27,764,392 1978 287 8,899,612 240 10,250,643 527 19,150,225 1979 267 11,606,261 252 6,212,298 519 17,818,559 1980 359 25,707,945 238 9,697,550 597 35,405,495 1981 603 50,667,095 417 3,114,838 1,020 80,781,933 1982 663 64,567,551 398 40,177,931 1,061 104,745,482 1983 424 27,272,747 314 32,116,284 738 59,389,031 1984 134 23,500,892 467 45,546,079 601 69,046,971 SOURCE: City of College Station Building Department - 116 - CITY OF COLLEGE STATION, TEXAS PRINCIPAL TAXPAYERS JUNE 30, 1985 Percent of 1984 Total Assessed Taxpayer Type of Business Assessed Valuation Valuation General Telephone Company Utility $ 27,373,640 2.86% CBL Associates, Inc. Retail Mall 17,128,664 1.79 Sycon Construction Real Estate 13,904,021 1.45 Culpepper Properties Retail Center 13,825,590 1.44 Westinghouse Electric Corp. Manufacturing 12,474,410 1.30 Texas Instruments Manufacturing 12,398,430 1.29 Joe Ferrari Hotel 11,035,925 1.15 DRW Properties Real Estate 10,731,128 1.12 Continental Real Estate Apartment 8,536,421 .89 Plantation Investments Apartment 7,700,738 .80 $135,108,967 14.09 SOURCE: Brazos County Appraisal District. - 117 - CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL DATA JUNE 30, 1985 Date incorporated October, 1938 Date first charter adopted October, 1938 Date present charter adopted August, 1983 Form of government Council-Manager Area in square miles Year Sq. Mi. 1938 1.5 1948 4.2 1958 7.3 1968 17.3 1978 22.6 1982 23.8 1984 26.7 Miles of streets Paved 155.4 Miles Unpaved 2.5 Miles Miles of sidewalks 28.8 Miles Miles of sanitary sewer 187.6 Miles Fire Protection: Number of stations 2 Number of full-time employees 79 Police Protection: Number of employees (uniformed) 62 Number of employees (plain clothes, clerical) 13 Number of patrol units 15 One jail facility with a capacity of 20 Recreation: Number of playgrounds 14 Number of basketball courts 10 Number of swimming pools 3 Number of soccer fields 15 Number of softball/baseball fields 13 Number of tennis courts 13 Number of picnic shelters 5 Number of gyms 1 (Continued) - 118 - CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL DATA JUNE 30, 1985 Parks: Facility Acres Facility Acres Anderson Park 8.94 Merry Oaks 4.60 Bee Creek Park 43.50 Oaks Park 7.50 Brentwood Park 7.69 Parkway 1.00 Brison Park 9.20 Raintree 15.26 Brother's Pond 16.12 Richard Carter Park 6.18 College Station Central Park 47.22 Sandstone 13.21 Eastgate 1.00 Southwest Park 1.40 Fairview 1.80 Southwood Complex 44.65 Gabbard Park 10.67 Thomas Park 16.10 Georgia K. Fitch 10.30 University Park Site 10.02 Lemon Tree Park 15.50 Wayne Smith Park 4.07 Lincoln Center 8.00 Woodcreek Park Site 6.65 Lion's Park 1.50 Woodway Park Site 2.00 Longmire Park 4.16 TOTAL ACREAGE 318.17 Utility Fund: Electric users 15,946 Water users 13,162 Average electrical consumption: 25,374,027 KWH/Mo. during 1984-85 Average water consumption: 149,922 Gals./Mo. during 1984-85 Number of Employees Merit Exempt Total Electric 38 3 41 Water 34 2 36 Water Capacity: Number of wells 4 Combined capacity of wells 12,000,000 GAL/day Number of ground storage tanks 2, Total capacity 5,000,000 GALS Number of elevated storage tanks 2, Total capacity 3,000,000 GALS Miles of water lines 178.9 miles Electric Capacity: Maximum capacity 120 megawatts Number of switching stations 1 Number of substations 2 Miles of distribution lines 149.3 (Continued) - 119 - CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL DATA JUNE 30, 1985 Sanitation fund: Number of users 15,736 Landfill size 118 acres Methodology Curbside pickup using plastic bags Education: Attendance ceuLers 7 Number of classrooms 260 Number of teachers 321 Number of students 5,012 Elections: Number of Registered voters: Last general election 27,640 Last municipal election 23,075 Number of votes cast in: Last general election 20,693 Last municipal election 3,084 Percentage of registered voters voting in: Last general election 75% Last municipal election 13% Population: Census count 1985 53,118* 1980 37,306 1970 17,676 1960 11,396 1950 7,925 * 1985 Estimate per Texas Highway Department and City of College Station Planning Department. - 120 -