Loading...
FY 1983-1984 -- Comprehensive Annual Financial Report City PLEASE RETURN TO CITY SECRETARY OFFICE of College Station, texas FINANCE DEPARTMENT 1_,J111PfrA Comprehensive Annual Financial Report For the Fiscal Year Ended June 30, 1984 CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT JUNE 30, 1984 PREPARED BY FINANCE DEPARTMENT CITY OF COLLEGE STATION, TEXAS CITY OF COLLEGE STATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1984 TABLE OF CONTENTS INTRODUCTORY SECTION: pA, Organizational Chart Principal City Officials Letter of Transmittal Certificate of Conformance in Financial Reporting 1( FINANCIAL SECTION: EXHIBIT Auditor's Opinion 1: General Purpose Financial Statements - Overview: Combined Balance Sheet - All Fund Types and Account Groups 1 1� Combined Statement of Revenues, Expenditures, and Changes • in fund Balances - A11 Governmental Fund Types and Expendable Trust Funds 2 11 Combined Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget (GAAP Basis) and Actual - General and Special Revenue Fund Types 3 2( Combined Statement of Revenues, Expenses, and Changes in Retained Earnings/Fund Balances - All Proprietary Fund Types and Similar Trust Funds 4 22 Combined Statement of Changes in Financial Position - All Proprietary Fund Types and Similar Trust Funds 5 23 Notes to Financial Statements 24 STATEMENT/ FINANCIAL STATEMENTS OF INDIVIDUAL FUNDS: SCHEDULE General Fund Statement of Revenues and Transfers - Estimated and Realized A-1 43 Statement of Expenditures Compared with Appropriations A-2 45 Special Revenue Funds Combining Balance Sheet B-1 55 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances B-2 56 i CITY OF COLLEGE STATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1984 TABLE OF CONTENTS (CONTINUED) STATEMENT/ PAGE Revenue Sharing Fund SCHEDULE Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (GAAP Basis) and Actual B-3 57 Hotel/Motel Tax Fund Statement of Revenues, Expenditures, and Changes in Fund Balance - Budget (GAAP Basis) and Actual B-4 58 Debt Service Fund Statement of Revenues, Expenditures, and Changes in Fund Balance C-1 60 Capital Protects Funds Combining Balance Sheet D-1 62 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance D-2 66 Enterprise Funds Combining Balance Sheet E-1 72 Combining Statement of Revenues, Expenses, and Changes in Retained Earnings E-2 74 Combining Statement of Changes in Financial Position E-3 75 Utility Fund Balance Sheet E-4 76 Statement of Revenues, Expenses and Changes in Retained Earnings E-5 78 Statement of Revenues - Budget (Non-GAAP Budgetary Basis) and Actual E-6 79 Statement of Expenses - Budget (Non-GAAP Budgetary Basis) and Actual E-7 80 Schedule of Restricted Assets and Liabilities Payable From Restricted Assets E-8 83 Schedule of Fixed Assets and Depreciation E-9 84 ii CITY OF COLLEGE STATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1984 TABLE OF CONTENTS (CONTINUED) STATEMENT/ P SCHEDULE Schedule of Revenue Bond Debt E-10 F Sanitation Fund Balance Sheet E-11 Statement of Revenues, Expenses, and Changes in Retained Earnings E-12 Statement of Expenses - Budget (Non-GAAP Budgetary Basis) and Actual E-13 9 • Fiduciary Funds Combining Balance Sheet F-1 9 General Fixed Assets Account Group Schedule of General Fixed Assets - By Sources G-1 9 Schedule of General Fixed Assets - By Function and Activity G-2 9 Schedule of Changes in General Fixed Assets - By Function and Activity G-3 9 General Lone-Term Debt Account Group Schedule of General Long-Term Debt H-1 10 Schedule of Tax Obligation Bond Debt H-2 10: Schedule of Authorized and Unissued Tax Obligation Bond Debt H-3 10! Schedule of Other Tax Obligation Debt H-4 10( SPECIAL SCHEDULES FOR FEDERAL GRANT FUNDS (Projects that Ended or were Approved to be in Operation During the Fiscal Year) : Schedule of Active Awards I-1 10( Statement of Source and Status of Funds Program Year 1982 I-2 11( iii CITY OF COLLEGE STATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1984 TABLE OF CONTENTS (CONTINUED) SPECIAL SCHEDULES FOR FEDERAL GRANT FUNDS: (Continued) TABLE PAGE Statement of Program Costs - Program Year 1982 I-3 111 Statement of Source and Status of Funds Program Year 1983 I-4 112 Statement of Program Costs - Program Year 1983 I-5 113 Statement of Source and Status of Funds Program Year 1983 I-6 114 Statement of Program Costs - Program Year 1983 I-7 115 Statement of Source and Status of Funds Program Year 1983 I-8 116 Statement of Program Costs - Program Year 1983 I-9 117 Auditor's Compliance Statements I-10 118 STATISTICAL SECTION: General Governmental Expenditures and Other Uses by Function . I 123 General Revenues and Other Financing by Source II 124 Property Tax Levies and Collections III 126 Assessed and Estimated Actual Value of Taxable Property IV 128 Property Tax Rates, Ratios, and Levies - All Overlapping Governments V 130 Paving Assessment Collections VI 132 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita VII 133 Computation of Legal Debt Margin VIII 134 Statement of Direct and Estimated Overlapping Debt IX 136 Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Fund Expenditures X 137 Schedule of Revenue Bond Coverage XI 138 iv CITY OF COLLEGE STATION COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDED JUNE 30, 1984 TABLE OF CONTENTS (CONTINUED) • STATISTICAL SECTION: (Continued) TABLE 1 Bank Deposits XII I Construction Permits XIII 1 Principal Taxpayers XIV 1 Miscellaneous Statistical Data XV 1 V INTRODUCTORY SECTION - 1 - CITY OF COLLEGE STATION ORGANIZATION CHART JUNE 30, 1984 CITIZENS OF COLLEGE STATION MAYOR/CITY COUNCIL I I I MUNICIPAL JUDGE CITY ATTORNEY CITY MANAGER CITY SECRETARY LEGAL ADMINISTRATIVE ASSISTANCE ASSISTANT CITY MANAGER I I COMMUNITY CENTER PERSONNEL DEPT. ENERGY DEPT. Director of Fiscal Director of Director of Capital Director of Administration Fire Chief Police Chief Public Services Utilities Improvements Parks -Accounting -Fire -Uniformed -Streets -Electric -Engineering -Recreation Operations Bureau Transmissions -Tax -Garage -Planning -Aquatics -Fire -investigation -Electric -Utility Billing Prevention -Cemetery/Ground Distribution -Building -Parks -Special Maintenance Inspection Maintenance -Purchasing -Ambulance Services -Water -Residential Production -Forestry -Warehouse -Municipal Collection Court -Water -Data Processing -Commercial Distribution Collection -Meter Services -Sewer Treatment -Landfill -Sewer Collection CITY OF COLLEGE STATION PRINCIPAL CITY OFFICIALS JUNE 30, 1984 Mayor Gary M. Halter Councilman - At Large Alvin Prause Councilman - At Large Robert C. Runnels Councilman - At Large Vicky Reinke Councilman - At Large Patricia Boughton Councilman - At Large . . . Gary Anderson Councilman - At Large Lynn Mcllhaney City Manager North Bardell Assistant City Manager/Director of Finance A.E. Van Dever, Jr. Deputy Director of Finance Glenn Schroeder Personnel Director Karen Dickson Municipal Court Judge Claude Davis City Attorney Cathy Locke City Health Officer Dr. T.O. Walton, Jr. - 3 - 1 City of College Station POST OFFICE BOX 9960 1101 TEXAS AVENUE COLLEGE STATION,TEXAS 77840-2499 Honorable Mayor, Members of the City Council City of College Station The Comprehensive Annual Financial Report of the City of College Station, f the fiscal year ended June 30, 1984, is submitted herewith. This report was prepar by the City's Finance Department. Responsibility for both the accuracy of t presented data and the completeness and fairness of the presentation, including a disclosures, rests with the City. We believe the data, as presented, is accurate all material aspects; that it is presented in a manner designed to fairly set for the financial position of its various funds; and that all disclosures necessary enable the reader to gain the maximum understanding of the City's financial affai have been included. Accounting System and Budgetary Control In developing and evaluating the City's accounting system, consideration given to the adequacy of internal accounting controls. Internal accounting contra are designed to provide reasonable, but not absolute, assurance regarding: (1) t safeguarding of assets against loss from unauthorized use or disposition; and (2) t reliability of financial records for preparing financial statements and maintaini accountability for assets. The concept of reasonable assurance recognizes that: ( the cost of a control should not exceed the benefits likely to be derived; and (: the evaluation of costs and benefits requires estimates and judgments by management All internal control evaluations occur within the above framework. We belie, that the City's internal accounting controls adequately safeguard assets and provi( reasonable assurance of proper recording of financial transactions. Budgetary control is maintained at the subfunction level by the encumbrance estimated purchase amounts prior to the release of purchase orders to vendor; Purchase orders which result in an overrun of subfunction balances are not releas( until additional appropriations are made available. Open encumbrances are report( as reservations of fund balance at June 30, 1984. The Reporting Entity and Its Services This report includes all of the funds and account groups of the City, b( contains no agencies as the City has none to which oversight is applied. - 4 Page 2 The City provides a full range of municipal services and products. These include police and fire protection, streets, sanitation, health, art-cultural, parks, public improvements, planning and zoning, general administrative services, electrical, water and sewer systems. General Governmental Function Revenues and other financing sources for general governmental functions totaled $9,740,321 in 1984, an increase of 6.7 percent over 1983. Current property taxes were not used for General Fund purposes in 1984 as 100% were allocated to the Debt Service Fund. The amount of revenues from various sources and the change from the prior year are shown in the following tabulation: Increase Percent (Decrease) Revenue Source Amount Of Total From 1983 Delinquent Taxes and Penalties $ 25,696 .03 $(564,118) Franchise Taxes 299,269 3.10 70,318 City Sales & Mixed Drink Tax 2,743,848 28.20 89,248 Licences, Permits & Certificates 193,065 2.00 (33,401) Fines & Service Fees 350,244 3.63 (142,741) Charges For Services 269,094 2.80 41,132 Contribution From Enterprise Fund 4,687,198 48.15 1,172,268 Miscellaneous Revenues 354,924 3.67 (209,712) Other Financing Sources 816,983 8.42 184,587 Total $9,740,321 100.00% $ 607,581 Assessed value of 841.7 million represented an increase of 72.6 million over 1982. Current tax collections were 95.71 percent of the tax levy. This is the eighth consecutive year in which current property tax collections have exceeded 95 percent and is the tenth time in eleven years collections have exceeded this mark. Total collections (current and delinquent) as compared to the current tax levy was 98.64 percent. Allocation of the property tax levy by purpose for 1983 and the preceding two fiscal years are as follows (amounts per $100 assessed value): - 5 Page 3 Purpose 1984. 1983 1982 General Fund $.0000 $.0680 $ .1448 General Obligation Debt .3100 .2420 .1652 Total Tax Rate $.3100 $ .3100 $.3100 Expenditures and other uses for general governmental purposes (General Fund a: Debt Service) totaled $13,514,836, an increase of 12.9 percent over 1983. Increase in levels of expenditures for major functions of the City over the preceding year a. shown in the following tabulation: Increase Percent (Decrease) Function Amount Of Total From 1983 General Government $ 3,291,833 24.36% $ (409,076) Police 2,289,774 16.94 238,226 Fire 1,869,004 13.83 49,207 Public Services 1,331,869 9.85 375,273 Parks & Recreation 1,238,709 9.17 214,015 Debt Service 3,493,647 25.85 1,075,899 Total $ 13,514,836 100.00% $1,543,544 Unreserved fund balances and retained earnings in the major operating funds wer maintained at adequate levels. The General Fund balance of $1,686,955 was dow $278,938 from 1983; the Capital Projects Fund balance of $749,960 was down $61,51 from the prior year; and the $202,600 balance in the Special Revenue Funds was u $6,304. Of the $834,579 balance in retained earnings of the Sanitation Fund, $42,70 is the increase from operations in 1984. The Utility Fund retained earning increased $5,301,134. Debt Administration The ratio of net bonded debt to assessed value and the amount of bonded debt pe capita are useful indicators of the City's debt position to municipal management citizens and investors. These data for the City at the end of the 1984 fiscal yea were as follows: - 6 - Page 4 Ratio of Debt Debt Ratio of Net Bonded to Present Per Amount Debt to Assessed Value Market Value Capita Net Direct Bonded Debt $26,001,360 3.09% 3.09% $492.60 Outstanding general obligation bonds at June 30, 1984, totaled $27,480,000. In addition, $3,194,238 of long term notes and certificates are outstanding. For more detailed information about the debt position of the City, please refer to the general long-term debt account group and statistical sections in the following sections of this report. The City's bonds continue to carry the same ratings which they have had for the past few years. The ratings are as follows: Moody's Investors Service Standard & Poor's General Obligation Bonds A-1 A+ Revenue Bonds A-1 AA- Cash !Management Cash temporarily idle during the year was invested in time deposits ranging from 30 to 365 days to maturity. All time deposits were in the form of certificates of deposit or U.S. Treasury Bills. The average yield on maturing investments during the year was 9.53 percent, and the amount of interest totaled $3,070,677. The City of College Station took bids in September 1983 to determine which financial institutions would serve as City Depositories. The funds were bid by groups: operating, bond, and debt service funds. Favorable investment rates were achieved in that all operating and the debt service funds received a rate equal to a factor of 1.05 times the rate in the Treasury bill yield column while all other funds received .88 times the rate in that column. Another significant factor is that all demand accounts are earning interest at a rate of 5.25%. Capital Projects Funds Proceeds of general obligation bond issues are accounted for in Capital Projects Funds until the projects are completed. These projects and construction in progress at year end are capitalized in the General Fixed Assets group of accounts. During 1984, projects and other capital additions totaled $5,020,258. Authorized but unissued bonds at June 30, 1984 totaled $5,455,000. The Capital Project Fund balances on hand at June 30, 1984 totaled $15,260,393. - 7 - Page 5 General Fixed Assets The general fixed assets of the City are those fixed assets used in the performance of general governmental functions and exclude the fixed assets f Enterprise Funds. As of June 30, 1984 the general fixed assets of the City amount i to $24,364,627. This amount represents the original cost of the assets and is considerably less than their present value. Depreciation of general fixed assets is not recognized in the City's accounting system. Sanitation Fund Net income for 1984 totaled $42,703, increasing retained earnings to $834,57 . This reserve will be used for major capital expenditures in future years. Utility Fund The City's utility operation continued to show gains in operating revenues, numbers of customers, and net income. The debt service coverage decreased to 2, 6 due to the debt requirements of the 1982-II and 1984 revenue bond issue . Comparative data for the past three fiscal years are presented in the following tabulation: 1984 1983 1982 Operating Revenues $26,277,830 $23,611,548 $16,549,721 Operating Income 8,866,252 7,079,293 6,292,796 Income Available for Debt Service 10,012,820 8,105,576 7,093,046 Annual Debt Service 4,066,427 2,288,214 1,492,660 Coverage (income available for debt service divided by average annual debt) 2.46 3.54 4.75 During the year, $1,748,000 of regularly maturing revenue bonds were retired '1 the Utility Fund. In addition, $361,000 of general obligation bonds, serviced wi i earnings of the Utility activities, were retired. Economic Outlook The City of College Station continues its strong growth pattern. Some of the indications that point to the City's continued growth are: 1. There are continuing requirements for capital additions in our utility system, streets, parks and office complexes. It was necessary to increase the tax rat-e from $.31/100 to $.36/100 to service the new general obligation debt on the: ; capital additions. All of this increase was applied to debt service. 2 Building permits have completed the downward portion of a projected five year cycle. The next three years should produce an escalation in the numbers c permits with the high year reaching as high as 140 million dollars. Th: compares to the previous high of 108 million dollars in 1982. 3. Utility customers continue to increase at a steady pace. This is evidenced by straight-line increase of 16,540 in 1982 to 18,400 in 1984. At this rate thel should be approximately 22,000 by 1988. - 8 - Page 6 4. Sales Tax growth has slowed due to the general conditions of the national and state economies. It is expected that there will be a renewed growth due to additional taxable items being added in the 1984 legislative session. It is anticipated that when the economy turns upward, College Station will experience a strong resurgence in sales tax growth. Independent Audit The City Charter requires an annual audit of the books of account, financial records, and transactions of all administrative departments of the City by independent certified public accountants selected by the City Council. This requirement has been complied with and the auditor's opinion has been included in this report. Certificate of Conformance The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Conformance in Financial Reporting to the City of College Station, Texas for its comprehensive annual financial report for the fiscal year ended June 30, 1983. In order to be awarded a Certificate of Conformance, a government must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such reports must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Conformance is valid for a period of one year only. We believe our current report continues to conform to Certificate of Conformance Program requirements, and we are submitting it to GFOA to determine its eligibility for a certificate. Acknowledgements The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the Finance Department. I would like to express my appreciation to all members of the Department who assisted and contributed to its preparation. I would also like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operation of the City in a responsible and progressive manner. Respectfully Submitt-d, t•f.,//1 l OZ)a, lk t, ! North B. Bardell A. E. Va Dever, Jr. City Manager Assistant • • .ngage Director of Finance AEV/cdb - 9 - Certificate of Conformance in Financial Reporting • Presented to City of College Station, Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended • June 30, 1983 A Certificate of Conformance in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to governmental units and public employee retirement systems whose comprehensive annual financial reports (CAFR's) are judged to substantially conform to program standards. W UM1[0STAt `��' resident arm >es sue. s CiliCAGO • i#1. Executive Director — 10 — Tarrow424 Drive ColHereford, Lynch & Co. (409) Station, Texas 77840 (409) 260-9816 Certified Public Accountants • A Professional Corporation October 19, 1984 Honorable Mayor, Members of the City Council, and City Manager City of College Station We have examined the combined financial statements of the City of College Station and its combining and individual fund financial statements as of and for the year ended June 30, 1984, as listed in the table of contents. Our examination was made • in accordance with generally accepted auditing standards and, accordingly, includ- ed such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. In our opinion, the combined financial statements referred to above present fairly the financial position of the City of College Station at June 30, 1984, and the results of its operations and the changes in financial position of its proprietary • fund types and similar trust funds for the year then ended, in conformity with generally accepted accounting principles. Also, in our opinion, the combining and individual fund financial statements referred to above present fairly the financial position of the individual funds of the City of College Station at June 30, 1984, their results of operations, and the changes in financial position of individual proprietary funds for the year ended, in conformity with generally accepted accounting principles. Our examination was made for the purpose of forming an opinion on the combined financial statements taken as a whole and on the combining and individual fund financial statements. The accompanying financial information listed as special schedules in the table of contents is presented for purposes of additional analysis and is not required for fair presentation of the combined financial statements of the City of College Station. The information has been subjected to the auditing procedures applied in the examination of the combined, combining, and individual fund financial statements and, in our opinion, is fairly stated in all material respects in relation to the combined financial statements taken as a whole. Information contained in the statistical tables as listed in the table of contents has not been subjected to the auditing procedures applied in the examination of the combined, combining, and individual fund financial statements and therefore, we do not express any opinion concerning them. Sincerely, HEREFO , LYNCH & CO. , P. C. • Other Locations: Cleveland,Texas Conroe,Texas Houston,Texas Huntsville,Texas. Members of the American Institute of Certified Public Accountts (This page intentionally left blank) - 13 - CITY OF COLLEGE STATION COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1984 Exhibit 1 Page 1 of 2 Governmental Fund Types Special Debt Capital ASSETS General Revenue Service Projects Cash on Hand and in Bank $ 228,242 $274,773 $ 29,981 $ 398,844 Certificates of Deposit 1,843,000 -0- 1,475,485 2,465,000 U. S. Treasury Bills -0- -0- -0- 12,325,002 Receivables (Net, Where Applicable, of Allowances for Uncollectibles) : Delinquent Taxes (Note 2) 20,118 -0- 148,377 -0- Accounts -0- -0- -0- -0- Paving Assessments 92,527 -0- -0- -0- Accrued Interest 19,452 -0- 51,776 171,849 Ambulance Services 25,786 -0- -0- -0- Cemetery Plot Sales 2,770 -0- -0- -0- Other 68,175 -0- -0- 24,931 Due From Other Funds 320,196 -0- 36,537 919,246 Due From Other Governments -0- 154,869 -0- 256,014 Inventories 82,578 -0- -0- -0- Prepaid Expenses 48,822 -0- -0- -0- Restricted Assets: Cash in Bank -0- -0- -0- -0- Certificates of Deposit -0- -0- -0- -0- U. S. Treasury Bills -0- -0- -0- -0- Accrued Interest Receivable -0- -0- -0- -0- Loan Receivable -0- -0- -0- -0- Due From Other Funds -0- -0- -0- -0- Inventories -0- -0- -0- -0- Fixed Assets (Note 3) -0- -0- -0- -0- Accumulated Depreciation -0- -0- -0- -0- Deferred Charges (Note 5) -0- -0- -0- -0- Amount Available for Retirement of General Long-Term Debt -0- -0- -0- -0- Amount to be Provided for Retirement of General Long-Term Debt -0- -0- -0- -0- TOTAL ASSETS: $2.751.666 $429.642 $1.742.156 $16.560.886 See accompanying notes to financial statements. • - 14 - Account Group Proprietary Fiduciary General General Fund Type Fund Type Fixed Long-Term Memorandum Enterprise Trusts Assets Debt Totals $ 1,375,331 $ 4,222 $ -0- $ -0- $ 2,311,393 1,850,000 42,000 -0- -0- 7,675,485 -0- -0- -0- -0- 12,325,002 -0- -0- -0- -0- 168,495 1,537,891 -0- -0- -0- 1,537,891 -0- -0- -0- -0- 92,527 25,380 642 -0- -0- 269,099 -0- -0- -0- -0- 25,786 -0- -0- -0- -0- 2,770 -0- -0- -0- -0- 93,106 225,768 222,861 -0- -0- 1,724,608 -0- -0- -0- -0- 410,883 860,144 -0- -0- -0- 942,722 21,274 -0- -0- -0- 70,096 241,259 -0- -0- -0- 241,259 8,711,000 -0- -0- -0- 8,711,000 23,006,044 -0- -0- -0- 23,006,044 472,472 -0- -0- -0- 472,472 552,807 -0- -0- -0- 552,807 4,028 -0- -0- -0- 4,028 143,647 -0- -0- -0- 143,647 42,188,762 -0- 24,364,627 -0- 66,553,389 (6,893,934) -0- -0- -0- (6,893,934) 664,639 -0- -0- -0- 664,639 -0- -0- -0- 1,478,640 1,478,640 -0- -0- -0- 29, 195,598 29,195,598 $74.986.512 $269.725 $24.364.627 $30.674.238 $151.779.452 - 15 - CITY OF COLLEGE STATION COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 1984 Exhibit 1 Page 2 of 2 Governmental Fund Types Special Debt Capital General Revenue Service Projects LIABILITIES Accounts Payable $ 278,951 $ 14,771 $ 1,250 $ 271,718 Sales Tax Payable 582 -0- -0- -0- Retainage Payable - Contractors -0- -0- -0- 109,592 Due to Other Funds 243,452 182,271 113,623 919, 183 Matured Interest Coupons Payable -0- -0- 266 -0- Liabilities Payable From Restricted Assets: Construction Contracts and Retainages Payable -0- -0- -0- -0- Accrued Revenue Bond Interest Payable -0- -0- -0- -0- Matured and Currently Maturing Portion of Revenue Bonds (Note 4) -0- -0- -0- -0- Due to Other Funds -0- -0- -0- -0- Customers' Meter Deposits -0- -0- -0- -0- Refundable Deposits 25,436 -0- -0- -0- Deferred Revenues 189,363 -0- 148,377 -0- Revenue Bonds Payable (Net of Currently Maturing Portion) (Note 4) -0- -0- -0- -0- General Obligation Bonds Payable (Note 4) -0- -0- -0- -0- Certificates of Obligation Payable (Note 4) -0- -0- -0- -0- Notes Payable -0- -0- -0- -0- Total Liabilities $ 737,784 $197,042 $ 263,516 $ 1,300,493 FUND EQUITY Contributed Capital $ -0- $ -0- $ -0- $ -0- Investment in General Fixed Assets -0- -0- -0- -0- Retained Earnings: Reserved for Non-Current Loans -0- -0- -0- -0- Reserved per Revenue Bond Indentures -0- -0- -0- -0- Unreserved -0- -0- -0- -0- Fund Balance: Reserved for Encumbrances 17,227 30,000 -0- 113,667 Reserved for Prepaid Items 47,279 -0- -0- -0- Reserved for General Fixed Assets 262,421 -0- -0- 14,227,517 Reserved for Utility Fixed Assets -0- -0- -0- 169,519 Reserved for Debt Service -0- -0- 1,478,640 -0- Reserved for Firemen's Relief & Retirement -0- -0- -0- -0- Reserved for Cemetery Perpetual Care -0- -0- -0- -0- Reserved for Employee Benefits -0- -0- -0- -0- Unreserved - Undesignated 1,686,955 202,600 -0- 749,690 Total Fund Equity $2,013,882 $232,600 $1,478,640 $15,260,393 Commitments and Contingent Liabilities (Notes 6, 7, and 9) TOTAL LIABILITIES AND FUND EQUITY: $2.751.666 $429.642 $1.742.156 $16.560.886 See accompanying notes to financial statements. - 16 - Account Groups Proprietary Fiduciary General General Fund Type Fund Type Fixed Long-Term Memorandum Enterprise Trusts Assets Debt Totals $ 1,605,262 $ -0- $ -0- $ -0- $ 2,171,952 41,930 -0- -0- -0- 42,512 -0- -0- -0- -0- 109,592 249,725 -0- -0- -0- 1,708,254 -0- -0- -0- -0- 266 1,349,914 -0- -0- -0- 1,349,914 778,869 -0- -0- -0- 778,869 2,050,000 -0- -0- -0- 2,050,000 20,382 -0- -0- -0- 20,382 1,390,072 -0- -0- -0- 1,390,072 -0- -0- -0- -0- 25,436 1,224 -0- -0- -0- 338,964 37,560,000 -0- -0- -0- 37,560,000 -0- -0- -0- 27,480,000 27,480,000 -0- -0- -0- 3,177,114 3,177,114 -0- -0- -0- 17,124 17,124 $45,047,378 $ -0- $ -0- $30,674,238 $ 78,220,451 $10,242,178 $ -0- $ -0- $ -0- $ 10,242,178 -0- -0- 24,364,627 -0- 24,364,627 552,807 -0- -0- -0- 552,807 1,589,050 -0- -0- -0- 1,589,050 17,555,099 -0- -0- -0- 17,555,099 -0- -0- -0- -0- 160,894 -0- -0- -0- -0- 47,279 -0- -0- -0- -0- 14,489,938 -0- -0- -0- -0- 169,519 -0- -0- -0- -0- 1,478,640 -0- 298 -0- -0- 298 -0- 47,048 -0- -0- 47,048 -0- 222,379 -0- -0- 222,379 -0- -0- -0- -0- 2,639,245 $29,939,134 $269,725 $24,364,627 $ -0- $ 73,559,001 $74.986.512 $269.725 $24.364.627 $30.674.238 $151.779.452 - 17 - CITY OF COLLEGE STATION COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 2 Governmental Fund Type Special Debt Capital REVENUES: General Revenue Service Projects Taxes (Note 2) $ 3,068,813 $ 341,663 $2,552,746 $ -0- Licenses 5,234 -0- -0- -0- Permits 181,850 -0- -0- -0- Service Fees 7,483 -0- -0- -0- Fines 342,761 -0- -0- -0- Certificates 5,981 -0- -0- -0- City Services Provided 269,094 -0- -0- -0- Intergovernmental -0- 614,271 -0- 1,094,282 Penalty & Interest on Delinquent Taxes -0- -0- 19,606 -0- Miscellaneous 2,432,205 69,296 106,490 1,105,128 Total Revenues $ 6,313,421 $1,025,230 $2,678,842 $ 2,199,410 EXPENDITURES: Current: Administration $ 997,237 $ -0- $ -0- $ -0- Finance 1,284,766 -0- -0- -0- Public Service 1,331,869 -0- -0- -0- Police 2,289,774 -0- -0- -0- Fire 1,869,004 -0- -0- -0- Engineering 920,143 -0- -0- -0- Parks 1,238,709 -0- -0- -0- Miscellaneous 34,863 -0- -0- 629,921 Culture & Recreation -0- 432,950 -0- -0- Debt Service: Principal Retirement -0- -0- 1,547,007 -0- Interest and Fiscal Charges -0- -0- 1,946,640 -0- Capital Outlay -0- -0- -0- 4,876,278 Total Expenditures $ 9,966,365 $ 432,950 $3,493,647 $ 5,506,199 Excess (Deficiency) of Revenues Over Expenditures $(3,652,944) $ 592,280 $ (814,805) $(3,306,789) OTHER FINANCING SOURCES (USES) : Proceeds From General Obligation Bonds $ -0- $ -0- $ -0- $ 8,630,000 Proceeds From Certificates of Obligation -0- -0- -0- 1,233,000 Operating Transfers In 3,426,900 -0- 1,337,500 215,167 Operating Transfers Out (54,824) (556,523) -0- (862,642) Total Other Financing Sources (Uses) $ 3,372,076 $(556,523) $1,337,500 $ 9,215,525 Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures and Other Uses $ (280,868) $ 35,757 $ 522,695 $ 5,908,736 Fund Balance at Beginning of Year 2,294,750 196,843 955,945 9,351,657 FUND BALANCES: S 2.013.882 $ 232.600 11,478.640 $15.260.393 See accompanying notes to financial statements. - 18 - Fiduciary Fund Type Expendable Memorandum Trust Totals $ -0- $ 5,963,222 -0- 5,234 -0- 181,850 -0- 7,483 -0- 342,761 -0- 5,981 -0- 269,094 -0- 1,708,553 -0- 19,606 418,144 4,131,263 $418,144 $12,635,047 $ -0- $ 997,237 -0- 1,284,766 -0- 1,331,869 -0- 2,289,774 -0- 1,869,004 -0- 920,143 -0- 1,238,709 -0- 664,784 251,650 684,600 -0- 1,547,007 -0- 1,946,640 -0- 4,876,278 $251,650 $19,650,811 $166,494 $(7,015,764) $ -0- $ 8,630,000 -0- 1,233,000 -0- 4,979,567 -0- (1,473,989) $ -0- $13,368,578 $166,494 $ 6,352,814 102,933 12,902, 128 $269.427 $19.254.942 - 19 - CITY OF COLLEGE STATION COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET (GAAP BASIS) AND ACTUAL GENERAL AND SPECIAL REVENUE FUND TYPES FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 3 General Fund Variance, Favorable Budget Actual (Unfavorable) REVENUES: Taxes $ 3,141,000 $ 3,068,813 $ (72,187) Licenses 4,785 5,234 449 Permits 235,500 181,850 (53,650) Service Fees 13,500 7,483 (6,017) Fines 510,000 342,761 (167,239) Certificates 2,150 5,981 3,831 City Services Provided 214,700 269,094 54,394 Intergovernmental -0- -0- -0- Miscellaneous 2,258,781 2,432,205 173,424 Total Revenues $ 6,380,416 $ 6,313,421 $ (66,995) EXPENDITURES: Current: Administration $ 1,027,440 $ 997,237 $ 30,203 Finance 1,433,087 1,284,766 148,321 Public Service 1,580,226 1,331,869 248,357 Police 2,680,735 2,289,774 390,961 Fire 1,990,272 1,869,004 121,268 Engineering 1,098,832 920, 143 178,689 Parks 1,241,921 1,238,709 3,212 Miscellaneous 62,826 34,863 27,963 Culture and Recreation -0- -0- -0- Total Expenditures $11,115,339 $ 9,966,365 $1,148,974 Excess (Deficiency) of Revenues Over Expenditures $(4,734,923) $(3,652,944) $1,081,979 OTHER FINANCING SOURCES (USES) : Operating Transfers In $ 3,637,917 $ 3,426,900 $ (211,017) Operating Transfers Out (50,000) (54,824) (4,824) Total Other Financing Sources (Uses) $ 3,587,917 $ 3,372,076 $ (215,841) Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses $(1,147,006) $ (280,868) $ 866,138 Fund Balance at Beginning of Year 2,294,750 2,294,750 -0- FUND BALANCES: $ 1.147.744 $ 2.013,882 $ 866.138 See accompanying notes to financial statements. - 20 - Special Revenue Fund Memorandum Totals ' Variance, Variance, Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) . $ 385,000 $ 341,663 $(43,337) $ 3,526,000 $ 3,410,476 $ (115,524) -0- -0- -0- 4,785 5,234 449 -0- -0- -0- 235,500 181,850 (53,650) -0- -0- -0- 13,500 7,483 (6,017) -0- -0- -0- 510,000 342,761 (167,239) -0- -0- -0- 2, 150 5,981 3,831 -0- -0- -0- 214,700 269,094 54,394 600,000 614,271 14,271 600,000 614,271 14,271 -0- 64,460 64,460 2,258,781 2,496,665 237,884 $ 985,000 $1,020,394 $ 35,394 $ 7,365,416 $ 7,333,815 $ (31,601) $ -0- $ -0- $ -0- $ 1,027,440 $ 997,237 $ 30,203 -0- -0- -0- 1,433,087 1,284,766 148,321 -0- -0- -0- 1,580,226 1,331,869 248,357 -0- -0- -0- 2,680,735 2,289,774 390,961 -0- -0- -0- 1,990,272 1,869,004 121,268 -0- -0- -0- 1,098,832 920, 143 178,689 -0- -0- -0- 1,241,921 1,238,709 3,212 -0- -0- -0- 62,826 34,863 27,963 479,001 430,054 48,947 479,001 430,054 48,947 $ 479,001 $ 430,054 $ 48,947 $11,594,340 $10,396,419 $1,197,921 $ 505,999 $ 590,340 $ 84,341 $(4,228,924) $(3,062,604) $1,166,320 $ -0- $ -0- $ -0- $ 3,637,917 $ 3,426,900 $ (211,017) (615,999) (556,523) 59,476 (665,999) (611,347) 54,652 $(615,999) $ (556,523) $ 59,476 $ 2,971,918 $ 2,815,553 $ (156,365) $(110,000) $ 33,817 $143,817 $(1,257,006) $ (247,051) $1,009,955 196,296 196,296 -0- 2,491,046 2,491,046 -0- $ 86.296 $ 230.113 $143.817 $ 1.234.040 $ 2.243.995 $1.009.955 - 21 - CITY OF COLLEGE STATION COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 4 Fiduciary Proprietary Fund Type Fund Enterprise Type Utility Sanitation Pension Memorandum Fund Fund Trust Totals OPERATING REVENUES: Charges for Services $26,277,830 $1,162,020 $ -0- $27,439,850 Contributions -0- -0- 3,910 3,910 Total Operating Revenues $26,277,830 $1,162,020 $ 3,910 $27,443,760 OPERATING EXPENSES: Salaries and Benefits $ 1 ,678,627 $ 558,480 $ 3,975 $ 2,241,082 Supplies 291,010 45,241 -0- 336,251 Building Maintenance 287,152 2,096 -0- 289,248 Equipment Maintenance 93,311 71,368 -0- 164,679 • Services 11,685,720 27,175 -0- 11,712,895 Sundry 35,485 10,309 -0- 45,794 Administrative Transfers 2,077,281 -0- -0- 2,077,281 Depreciation 1, 146,568 307,311 -0- 1,453,879 Bad Debts 105,936 -0- -0- 105,936 Inventory Adjustment 10,488 -0- -0- 10,488 Total Operating Expenses $17,411,578 $1,021,980 $ 3,975 $18,437,533 OPERATING INCOME: $ 8,866,252 $ 140,040 $ (65) $ 9,006,227 NONOPERATING REVENUES (EXPENSES) : Interest Earnings $ 1,895,706 $ 22,044 $ 103 $ 1,917,853 Miscellaneous Fees -0- (2,553) -0- (2,553) Revenue Bond Interest (1,971,123) -0- -0- (1,971,123) Amortization of Bond Issuance Costs (28,384) -0- -0- (28,384) Loss on Disposal of Equipment -0- (62,242) -0- (62,242) Contribution to Brazos Beautiful, Inc. -0- (10,325) -0- (10,325) Total Nonoperating Revenues (Expenses) $ (103,801) $ (53,076) $ 103 $ (156,774) Income Before Operating Transfers $ 8,762,451 $ 86,964 $ 38 $ 8,849,453 Operating Transfers In -0- 4,790 -0- 4,790 Operating Transfers Out (3,461,317) (49,051) -0- (3,510,368) NET INCOME: $ 5,301,134 $ 42,703 $ 38 $ 5,343,875 Retained Earnings/Fund Balances at Beginning of Year 13,561,243 791,876 260 14,353,379 RETAINED EARNINGS/FUND BALANCES AT END OF YEAR: $18.862.377 $ 834.579 $ 298 $19.697.254 See accompanying notes to financial statements. - 22 - CITY OF COLLEGE STATION COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION - ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS FOR THE YEAR ENDED JUNE 30, 1984 Exhibit 5 Fiduciary Proprietary Fund Type Fund Enterprise Type Utility Sanitation Pension Memorandum Fund Fund Trust Totals SOURCES OF WORKING CAPITAL: Operations: Net Income $ 8,866,252 $140,040 $ (65) $ 9,006,22/ Items Not Requiring Working Capital: Depreciation 1,146,568 307,311 -0- 1,453,879 Amortization of Deferred Charges 4,000 -0- -0- 4,000 Working Capital Provided by Operations $10,016,820 $447,351 $ (65) $10,464,106 Interest Earnings 1,895,706 22,044 103 1,917,853 Issuance of Long-Term Debt 17,380,000 -0- -0- 17,380,000 Operating Transfers In -0- 4,790 -0- 4,790 Contribution of Capital 398,877 -0- -0- 398,877 Total Sources of Working Capital $29,691,403 $474,185 $ 38 $30,165,626 APPLICATIONS OF WORKING CAPITAL: Acquisition of Property, Plant, and Equipment $ 6,412,511 $257,096 $ -0- $ 6,669,607 Reduction of Long-Term Debt 2,050,000 -0- -0- 2,050,000 Payment of Bond Issuance Costs 81,425 -0- -0- 81,425 Payment of Miscellaneous Fees -0- 2,553 -0- 2,553 Revenue Bond Interest Expense 1,971,123 -0- -0- 1,971,123 Net Increase in Restricted Assets 14,294,641 -0- -0- 14,294,641 Contribution to Brazos Beautiful, Inc. -0- 10,325 -0- 10,325 Operating Transfers 3,461,317 49,051 -0- 3,510,368 Total Applications of Working Capital $28,271,017 $319,025 $ -0- $28,590,042 NET INCREASE (DECREASE) IN WORKING CAPITAL: $ 1.420.386 $155.160 $ 38 $ 1.575.584 ELEMENTS OF NET INCREASE (DECREASE) IN WORKING CAPITAL: Cash $ 915,551 $ 40,389 $ 38 $ 955,978 Certificates of Deposit 600,000 100,000 -0- 700,000 Accounts Receivable 329,013 11,208 -0- 340,221 Due from Other Funds 133,679 5,840 -0- 139,519 Inventories 126,103 6,195 -0- 132,298 Prepaid Expenses (12,483) 1,493 -0- (10,990) Accounts Payable (645,746) (13,467) -0- (659,213) Sales Tax Payable 43,886 (159) -0- 43,727 Due to Other Funds (69,617) 3,661 -0- (65,956) NET INCREASE (DECREASE) IN WORKING CAPITAL) $ 1.420.386 $155.160 $ 38 $ 1.575.584 See accompanying notes to financial statements. - 23 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 1 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: The City of College Station was incorporated in October, 1938. The City operates under a Council-Manager form of government and provides the following services as authorized by its charter: public safety (police and fire) , highways and streets, sanitation, utilities, health and social services, culture-recreation, public improvement, planning and zoning, and general administrative services. The accounting policies of the City of College Station conform to generally accepted accounting principles as applicable to governments. The following is a summary of the more significant policies: A) FUND ACCOUNTING: The accounts of the City are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped, in the financial statements in this report, into six generic fund types and three broad fund categories as follows: Governmental Funds General Fund - The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than special assess- ments, expendable trusts, or major capital projects) . Debt Service Funds - Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long-term debt principal, interest, and related costs. Capital Projects Funds - Capital Projects Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). Proprietary Funds Enterprise Funds - Enterprise Funds are used to account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis are to be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, - 24 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 2 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) Proprietary Funds expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Fiduciary Funds Trust Funds - Trust Funds are used to account for assets held by the City in a trustee capacity for private organizations and individuals. These include Expendable Trusts and a Pension Trust. Pension Trust Funds are accounted for in essentially the same manner as proprietary funds since capital maintenance is critical. Expendable Trust Funds are accounted for in essentially the same manner as governmental funds. B) FIXED ASSETS AND LONG-TERM LIABILITIES: The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are determined by its measurement focus. All governmental funds and expendable trust funds are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are general- ly included on their balance sheets. Their reported fund balance (net current assets) is considered a measure of "available spendable re- sources." Governmental fund operating statements present increases (revenues and other financing uses) in net current assets. Accordingly, they are said to present a summary of sources and uses of "available spendable resources" during a period. Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group, rather than in governmental funds. Public domain ("infrastructure") general fixed assets consisting of certain improvements other than buildings, including roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are capitalized along with other general fixed assets. No depreciation has been provided on general fixed assets. All fixed assets are valued at historical costs or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair value on the date donated. Long-term liabilities expected to be financed from governmental funds are accounted for in the General Long-Term Debt Account Group, not in the governmental funds. The two account groups are not "funds." They are concerned only with the measurement of financial position. They are not involved with measurement of results of operations. - 25 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 3 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) Because of their spending measurement focus, expenditures recognition for governmental fund types is limited to exclude amounts represented by noncurrent liabilities. Since they do not effect net current assets, such long-term amounts are not recognized as governmental fund type expenditures or fund liabilities. They are instead reported as liabil- ities in the General Long-Term Debt Account Group. All proprietary funds and nonexpendable trust and pension trust funds are accounted for on a cost of services or "capital maintenance" mea- surement focus. This means that all assets and all liabilities (whether current or noncurrent) associated with their activity are included on their balance sheets. Their reported fund equity (net total assets) is segregated into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in net total assets. Depreciation of all exhaustible fixed assets used by proprietary funds is charged as an expense against their operations. Accumulated depre- ciation is reported on proprietary fund balance sheets. Depreciation has been provided over the estimated useful lives using the straight line method. The estimated useful lives are as follows: Utility Systems 25 - 40 Years Building & Improvements 5 - 50 Years Equipment 3 - 10 Years C) BASIS OF ACCOUNTING: Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurement made, regardless of the measurement focus applied. All governmental funds and expendable trust funds are accounted for using the modified accrual basis of accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual, i.e. , both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred. Exceptions to this general rule include: (1) accumulated unpaid vacation and sick pay which are not accrued; and (2) principal and interest on general long-term debt which are not recognized when due. In applying the susceptible to accrual concept to intergovernmental revenues, the legal and contractual requirements of the numerous indi- vidual programs are used as guidance. There are, however, essentially two types of these revenues. In one, monies must be expended on the specific purpose or project before any amounts will be paid to the City; therefore, revenues are recognized based upon the expenditures recorded. - 26 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 4 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) In the other, monies are virtually unrestricted as to purpose of expen- diture and are usually revocable only for failure to comply with prescribed compliance requirements. These resources are reflected as revenues at the time of receipt or earlier if the susceptible to accrual criteria are met. Property tax revenues are recognized when levied. Abatements and noncurrent receivables are recorded as deferred revenue. Licenses and permits, charges for services (except utility and sanita- tion services) , fines and forfeits, and miscellaneous revenues (except investment earnings) are recorded as revenues when received in cash because they are generally not measurable until actually received. Charges for utility and sanitation services are recorded as revenues when billed, except at year end when unbilled utility service receivables are recorded. Investment earnings are recorded as earned since they are measurable and available. The current portion of paving assessments (included in general fund) are recorded as revenues in the year the assessments are levied. Annual installments not yet payable are reflected as paving assessment receivables, however, the revenue recognition criteria has not been met. Noncurrent installments are reported as deferred revenue. The accrual basis of accounting is used by the Proprietary Funds and Pension Trust Funds. Their revenues are recognized when they are earned, and their expenses are recognized when they are incurred. D) BUDGETS AND BUDGETARY ACCOUNTING: The city follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to June 1, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the follow- ing July 1. The operating budget includes proposed expenditures and the means of financing them. 2) All budget requests are compiled by the Finance Department and presented to the Mayor and City Council for review together with comparative and supporting data. 3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4) Prior to June 28, the budget is legally enacted through passage of an ordinance. - 27 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 5 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) 5) The City Manager is authorized to transfer budgeted amounts between departments within any fund; however, any revisions that alter the total expenditures of any fund must be approved by the City Council. An amount is also budgeted each year for contingencies which may arise. The City Manager is authorized to make budget transfers of contingencies if the amount does not exceed $5,000. Transfers in excess of $5,000 require Council approval. 6) Over-expenditures are prohibited by Charter. Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget year. 7) Formal budgetary integration is employed as a management control device during the year for the General Fund, Special Revenue Funds, and Enterprise Funds with one exception. One Special revenue fund, created solely to account for citizen contributions used for juvenile education programs, is not budgeted. The contributions are very small and their use is administered by the police department. Exhibit 3 therefore includes only the legally budgeted special revenue funds - revenue sharing and hotel/motel tax funds. Formal Budgetary integration is not employed for Debt Service Funds and Capital Project Funds because effective budgetary control is alternatively achieved through general obligation bond indenture provisions and legally binding construction contracts, respectively. 8) Budgets for the General and all budgeted Special Revenue Funds are adopted on a basis consistent with generally accepted accounting principles (GAAP) . Budgets for Enterprise Funds are utilized for planning, control and evaluation purposes. They are adopted on a basis consistent with GAAP except that bond principal payments and fixed asset acquisitions are treated as expenditures. Budgeted amounts are as originally adopted, or as amended by the City Council prior to June 28, 1984. Individual amendments were not material in relation to the original appropriations which were amended. E) ENCUMBRANCES: Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the General Fund, Special Revenue Funds and Capital Project Funds. Encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities. F) INVESTMENTS: Investments in time-deposit certificates and U.S. Treasury Bills are stated at cost. - 28 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 6 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) G) INVENTORY Inventory is valued at cost (first-in, first-out) . Inventory in the General and Enterprise Funds consists of expendable supplies held for consumption. The cost is recorded as an expenditure at the time indi- vidual inventory items are consumed. H) ADVANCE TO OTHER FUNDS: Current portions of long-term interfund loans receivable (reported in "Due from" asset accounts) are considered "available spendable resources." I) EMPLOYEES' RETIREMENT PLAN - CURRENT CITY EMPLOYEES: All City employees under age 55 who have at least ninety days of service as a permanent, full-time City employee, are eligible for coverage under the Texas Municipal Retirement System. An amount equal to five percent of the employee's base salary is con- tributed to the plan by the participant, and the City contributes an amount equal to ten percent of the employee's base salary. Covered employees do not become vested in program benefits until completing ten years of service. The plan is totally administered by the Texas Municipal Retirement System. It covers numerous municipalities within the state. Although the maximum contribution by the City of College Station is ten percent of the employee's salary, the actual contribution percentage is computed annually utilizing the unit cost method. The contribution made during the fiscal year ended June 30, 1984 was $320,465. According to actuarial valuations supplied by the Texas Municipal League, the following is a statement of assets and liabilities of the City of College Station's employee retirement plan on December 31, 1983: Assets and Unfunded Accrued Liabilities Assets Held by T.M.R.S. $2,885,319 Unfunded Accrued Liabilities 1,407,380 Total Assets and Unfunded Accrued Liabilities $4.292.699 Liabilities Accrued Liabilities For Prior Service Benefits For: a. Present Members $1,083,643 b. Annuitants 333,755 Accrued Liability For Current Service Benefits 2,875,301 Total Liabilities $4.292.699 The actuarial present value of vested accrued benefits is $3,492,354 (to be funded over a 25 year period beginning January, 1984) . - 29 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 7 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) J) EMPLOYEES' RETIREMENT PLAN - FIREMEN'S RELIEF AND RETIREMENT: Prior to 1968, the City's firemen were all volunteers and the firemen's facilities were maintained on the Texas A & M University campus. In 1968, a full-time firemen force was hired by the City. The State of Texas requires that all volunteer firemen who served twenty years and reached the age of 55 years be paid a monthly benefit (currently $25 per month) . Also, after their deaths, their benefi- • ciaries are to receive monthly benefits (currently $16.66 per month). Prior to 1981, the state contributed fifty percent of the required benefits to the City. However, beginning in the fiscal year ending June 30, 1982, the state ceased making such contributions. As a result, the City will now be responsible for one hundred percent of the benefits paid. The City maintains no list of future eligible recipients, but it is estimated that there are less than five of the ex-volunteers who will become eligible in the future. Therefore, the potential liability for future benefit payments to these volunteer firemen is an immaterial amount. Presently, the benefits are funded out of the City's General Fund. The contributions made by the City during the year ended June 30, 1984 equalled $3,900. K) OTHER EMPLOYEE BENEFITS: Employees are credited with vacation at rates from ten to fifteen days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two years. If an employee terminates, he is compensated for any accrued vacation not taken (up to the two year maximum) . Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City. The City of College Station offers, as an additional benefit to employ- ees, a major medical and term life insurance plan. The premium of full time employees with at least ninety days of service is paid in full by the City. Employees may add any number of dependents at their own cost. At June 30, 1984 the liability for City employees' unpaid vacation and sick leave was approximately $57,900 and $116,850, respectively, based upon the salary and wage rates in effect at that date. The liability for unpaid vacation is not accrued since payment of the compensation is not probable nor can the amount be accurately calculated. The liability for sick leave is not accrued since the obligation relates to rights that do not vest and payment of the compensation is not probable. - 30 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 8 of 17 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued) L) TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW: Total columns on the Combined Statements - Overview are captioned Memorandum Only to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or changes in financial position in conformity with generally accepted accounting principles. Neither are such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - PROPERTY TAX: Property taxes attach as an enforceable lien on property as of January 1. Taxes are levied on and payable July 1. The City bills and collects its own property taxes. City property tax revenues are recognized when levied to the extent that they result in current receivables. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general governmental services and for the payment of principal and interest on long-term debt. The combined current tax rate to finance general governmental services and payment of principal and interest on long-term debt for the year ended June 30, 1984 was $.31 per $100, which means that the City has a tax margin of $2. 19 per $100 and could raise up to $18,432,594 additional a year from the present assessed valuation of $841,670,967 before the limit is reached. NOTE 3 - CHANGES IN GENERAL FIXED ASSETS: A summary of changes in general fixed assets follows: Balance Balance July 1, 1983 Additions Deletions June 30, 1984 Land $ 2,913,706 $ 334,682 $ -0- $3,248,388 Buildings & Improvements 3,887,679 656,729 -0- 4,544,408 Machinery, Tools, Equip. 1,963,745 1,373,550 -0- 3,337,295 Motor Vehicles 1,197,826 114,453 92,045 1,220,234 Parks & Recreation Equip. 2,036,494 22,909 -0- 2,059,403 Paving Sidewalks & Streets 5,335,730 168,950 -0- 5,504,680 Construction in Progress 2,009,189 3,354,798 913,768 4,450,219 Total $19.344.369 $6.026.071 $ 1.005.813 $24.364.627 Construction in progress is composed of work on several parks, work on the new City Hall expansion, and street improvements. Deletions removed from this account during the year were for street and park improvements that were completed during the year, and motor vehicles junked or sold. - 31 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS .TTTNR 30, 1984. Page 9 of 17 NOTE 3 - CHANGES IN GENERAL FIXED ASSETS: (Continued) A summary of proprietary fund type property, plant, and equipment at June 30, 1984 follows: Enterprise Fund Utility Sanitation Electric System $11,900,477 $ -0- Water System 13,749,593 -0- Sewer System 6,042,538 -0- Automotive Equipment 623,890 487,173 Machinery, Tools, Equipment 315, 114 677,825 Computer Equipment 152,882 -0- Land 1,364,702 55, 190 Construction in Progress 6,819,378 -0- Total $40,968,574 $1,220,188 Less: Accumulated Depreciation (6,092,839) (801,095) Net $34.875.735 $ 419.093 Construction in progress in the proprietary fund types consisted mainly of work progressing on the City's water lines and new sewer plants. Mapping projects were also under construction. NOTE 4 - CHANGES IN LONG-TERM DEBT: The following is a summary of general long-term debt transactions of the City of College Station for the year ended June 30, 1984: General Certificates Obligation Revenue Notes Of Bonds Bonds Payable Obligation Total Long Term Debt Payable July 1, 1983 $20,240,000 $23,978,000 $25,686 $2,092,559 $ 46,336,245 Add: Long Term Debt Issued: 1984 8,630,000 17,380,000 -0- -0- 26,010,000 Fire Truck -0- -0- -0- 440,000 440,000 Tourist & Convention Building -0- -0- -0- 400,000 400,000 Land - 35 Acres -0- -0- -0- 393,000 393,000 Less: Debt Retired (1,390,000) (1,748,000) (8,562) (148,445) (3,295,007) Long Term Debt Payable June 30, 1984 $27.480.000 $39.610.000 $17.124 $3.177.114 $70.284.238 - 32 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 10 of 17 NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued) Long-term debt at June 30, 1984 is comprised of the following individual obligations: General Obligation Bonds: $840,000 1968 City Hall, Fire/Police Headquarters, Street Improvements serial bonds due in annual installments of $35,000 to $50,000 through August 1, 1994; interest at 4.4 to 4.7 percent $ 480,000 $500,000 1971 Street Improvements serial bonds due in annual installments of $25,000 through August 1, 1990; interest at 5.0 to 5.7 percent 175,000 $5,840,000 1976 Street Improvements; Electric, Water Works, & Sewer Systems Improvements; Police, Fire, & Warehouse Buildings; City Hall Expansion; Park Improvements; Civic Center serial bonds due in annual installments of $300,000 through August 15, 1996; interest at 4.0 to 6.0 percent 3,900,000 $3,525,000 1978 Series I - Issue balance of 1976 authori- zation (see above) ; serial bonds due in annual installments of $175,000 to $200,000 through February 1, 1998; interest at 4.7 to 5.0 percent 2,475,000 $3,020,000 1978 Series II - Street Improvements; Police, Fire, Warehouse Buildings; Park Improvements serial bonds due in annual installments of $150,000 to $170,000 through February 15, 1999; interest at 5. 15 to 5.8 percent 2,270,000 $1,500,000 1981 Series - Street Improvements; Construct and Purchase Public Buildings; Park Improvement serial bonds due in annual installments of $150,000 through February 15, 1991; interest at 8.75 to 10.75 percent 1,050,000 $2,705,000 1982 Series I - Street Improvements; Construct and Purchase Public Buildings; Park Improvement serial bonds due in annual installments of $275,000 through February 15, 1992; interest at 9.75 to 11.75 percent 2,200,000 $6,590,000 1982 Series II - Street Improvements; Construct and Purchase Public Buildings; Park Improvement serial bonds due in annual installments of $300,000 to $475,000 through February 15, 2000; interest at 9.00 to 11.0 percent 6,300,000 $8,630,000 1984 Series - Street Improvements; Construct Public Buildings; Park Improvements registered, serial bonds due in annual installments of $130,000 to $450,000 through February 1, 2004; interest at 9.00 to 11.0 percent 8,630,000 Total General Obligation Bonds $27,480,000 - 33 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 11 of 17 NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued) Revenue Bonds: $600,000 1967 Water and Sewer System and Electric Light and Power System Revenue Bonds; serial bonds due in annual installments of $30,000 through February 1, 1989 at 3.60 to 3.65 percent interest $ 150,000 $800,000 1971 Utility System Revenue Bonds; serial bonds due in annual installments of $40,000 through February 1, 1991 at 5.0 to 5.9 percent interest 280,000 $500,000 1973 Utility System Revenue Bonds; serial bonds due in annual installments of $25,000 through February 1, 1993 at 5.0 to 5.2 percent interest 225,000 $3,000,000 1976 Utility System Revenue Bonds; seri- al bonds due in annual installments of $150,000 to $200,000 through February 1, 1997 at 4.0 to 6.0 percent interest 2,100,000 $6,145,000 1979 Utility System Revenue Bonds; seri- al bonds due in annual installments of $275,000 to $475,000 through February 1, 1998 at 5.25 to 7.25 percent interest 5,175,000 $3,000,000 1981 Utility System Revenue Bonds; seri- al bonds due in annual installments of $300,000 through February 1, 1991 at 8.70 to 10.50 percent interest 2,100,000 $4,220,000 1982 Utility System Revenue Bonds; seri- al bonds due in annual installments of $425,000 through February 1, 1992 at 10.00 to 12.00 percent interest 3,400,000 $9,325,000 1982 II Utility System Revenue Bonds; serial bonds due in annual installments of $550,000 through February 1, 2000 at 8.50 to 10.50 percent interest 8,800,000 $17,380,000 1984 Utility System Revenue Bonds; registered, serial bonds due in annual installments of $255,000 to $1,375,000 through February 1, 2001 at 9.50 Lu 11.50 percent interest. 17,380,000 Total Revenue Bonds $39,610,000 Notes Payable: $68,498 note dated April 17, 1978 to Liddie B. Arnold for purchase of park land; Annual pay- ments of $8,562 required through April 17, 1986 at 7 percent interest $ 17, 124 Total Notes Payable $ 17,124 - 34 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 12 of 17 NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued) Certificates of Obligation: $208,000 for purchase of sanitary landfill site dated June 8, 1981; annual payments of $41,600 re- quired through June 8, 1986 at 5.97 percent interest $ 83,200 $284,063 for a sewage treatment plant dated July 24, 1981; annual payments of $28,406 required through July 24, 1991 at 9.25 percent interest 227,251 $1,297,000 for purchase of site for sewage treat- ment plant dated July 15, 1981; annual installment payments of $173,642 (which include 12 percent in- terest totaling $895,759) required through July 15, 1987 with a balloon payment of $1,150,908 July 15, 1988 1,258,835 $400,000 for College Station Civic Center dated October 23, 1981; annual payments of $40,000 required through October 23, 1991 at 11.00 percent interest 320,000 $91,380 for purchasing a motor grader dated November 30, 1981; annual payments of $18,276 required through November 13, 1986 at 9.45 percent interest 54,828 $440,000 for purchasing an aerial ladder fire truck dated April 17, 1984; annual installment payments of $68,000 are required. Simple interest is calculated annually at 60% of the prime rate and the balance of the payment is applied to principal. Based on the current prime rate of 13.00 percent, payments are due through April 17, 1994 440,000 $400,000 for a building for the Tourist and Convention Center dated June 11, 1984; annual installment payments of $65,000 are required. Simple interest is calculated annually at 57.5% of the prime rate and the balance of the payment is applied to principal. Based on the current prime rate of 13.00 percent, payments are due through June 15, 1999 400,000 $393,000 for thirty-five acres of land dated June 15, 1984; annual payments of $26,200 required through June 15, 1999 at 12.00 percent interest 393,000 Total Certificates of Obligation $ 3,177,114 TOTAL LONG-TERM DEBT AT JUNE 30, 1984 $70.284.238 - 35 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 13 of 17 NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued) Bonds authorized and unissued at June 30, 1984 are comprised of the follow- ing issues: General Obligation Bonds: $500,000 of 1976 Series for construction of Civic Center $1,230,000 of 1984 Series for construction of drainage improvements $925,000 of 1984 Series for construction of maintenance and storage buildings for the street and sanitation departments $2,800,000 of 1984 Series for street improvements Revenue Bonds: $5,000,000 of 1984 Series for the Sanitary Sewer System Below are the annual requirements to amortize all debt outstanding as of June 30, 1984 including interest payments of $52,675,035, assuming the current year prime rate of thirteen percent on the two certificates of obligation with a floating rate. The estimated interest included in the amortization of certificates of obligation shown below is $352,881. Year General Certificates Ending Obligation Revenue Notes Of June 30 Bonds Bonds Payable Obligation Total 1985 $3,633,093 $5,270,977 $ 9,761 $ 574,653 $ 9,488,484 1986 3,998,748 5,688,176 9,161 560,271 10,256,356 1987 3,890,298 5,658,116 -0- 504,288 10,052,702 1988 3,730,728 5,612,288 -0- 474,114 9,817,130 1989 3,575, 123 5,370,971 -0- 1,579,317 10,525,411 1990 3,414,715 5,098,976 -0- 280,130 8,793,821 1991 3,259,948 4,846,151 -0- 269,958 8,376,057 1992 3,029,008 4,624,550 -0- 259,787 7,913,345 1993 2,681,043 4,328,700 -0- 152,387 7,162,130 1994 2,559,210 4,087,275 -0- 69,766 6,716,251 1995 2,436,260 3,871,700 -0- 41,920 6,349,880 1996 2,262,560 3,675,838 -0- 38,776 5,977,174 1997 2, 143,135 3,448,938 -0- 35,632 5,627,705 1998 1,746,785 3,097,600 -0- 32,488 4,876,873 1999 1,455,260 2,410,375 -0- 29,344 3,894,979 2000 1,181,500 2,233,000 -0- -0- 3,414,500 2001 617,850 1,505,625 -0- -0- 2,123,475 • 2002 571,500 -0- -0- -0- 571,500 2003 531,000 -0- -0- -0- 531,000 2004 490,500 -0- -0- -0- 490,500 $47.208.264 $70.829.256 $18.922 $4.902.831 $122.959.273 - 36 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 14 of 17 NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued) $1,478,640 is available in the Debt Service Fund to service the general obligation bonds, certificates of obligation, and notes payable. General obligation bond ordinances require that during the period in which the bonds are outstanding, the City must create and maintain interest and sinking funds to be used for servicing their retirement. Further require- ments call for a continuing direct ad valorem tax upon all taxable proper- ty, to be levied and collected, sufficient to pay current interest and to create a sinking fund of not less than two percent (2%) of the principal amount of outstanding bonds, or of not less than the amount required to pay the principal payable out of said tax, whichever is greater. City Ordinance No. 1026 adopted June 26, 1976 further required that the City Council consider applying net revenues from the Utility Fund to the retirement of that portion of general obligation bonded indebtedness used to finance Utility System Construction before levying a tax for that purpose. During the past fiscal year, Council chose to effectively appro- priate earnings for that purpose by adopting a budget for the Utility Fund that included a transfer to the debt service for retirement of general obligation bonded indebtedness. NOTE 5 - DEFERRED CHARGES: Prepaid Water Costs - On November 8, 1978, the City entered into an agreement with Texas A & M University (TAMU) , whereby the City would construct water system improvements for TAMU. This water system provides the City with an additional water source until its own system can be constructed, beginning January 25, 1979. The original agreement was for a period not to exceed five years however an addendum to the contract extends the period indefinitely. The costs of the system are being repaid by TAMU at a rate of $0.20 (twenty cents) per 1,000 gallons of City water usage. Termination of the agreement provides for absolute title to the system to be conveyed to TAMU by the City. A summary of the unrecovered cost of the water system at June 30, 1984 is as follows: Total Project Costs $1,167,075 Less Accum. Water Usage Credits (741,335) Prepaid Water Costs June 30, 1984 $ 425.740 Bond Issuance Costs - The issuance costs on the proprietary funds long-term debt are amortized using the straight-line method over ten years. Summary of Deferred Charges - Prepaid Water Costs $425,740 Bond Issuance Costs 238,899 Total Deferred Charges $664.639 - 37 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 15 of 17 NOTE 6 - LITIGATION: The City Council and the City are defendants in four cases that seek significant damages. One suit is challenging the constitutional validity of an ordinance requiring mandatory park dedication. This suit involves approximately $135,900 which is fully reserved in the general fund pending the outcome of this litigation. In the second case, the plaintiff has sued the City for approximately $400,000 in damages for breach of contract and unlawful zoning due to the rezoning of a parcel of property. The third and fourth actions are inverse condemnation suits brought against the City as a result of a refusal by the City Council to rezone property. The plaintiffs have alleged damages in the amount of $8,098,742. However, it is the opinion of the City's legal staff that this amount is highly speculative. Counsel for the City is of the opinion that the defendants will prevail in each case. There are several other pending lawsuits in which the City is involved. The City Attorney estimates that the potential claims against the City not covered by insurance resulting from such litigation would not materially affect the financial statements of the City. NOTE 7 - CONTINGENT LIABILITIES: The City of College Station participates in a number of federally assisted grant programs, principal of which are the Federal Revenue Sharing, Community Development Block Grant, and Land and Water Conservation programs. The audit of these programs for the period ending or including June 30, 1984 did not disclose any noncompliance with the applicable grant requirements. The City expects the amount, if any, of expenditures disallowed by the granting agencies to be immaterial. NOTE 8 - CAPITAL PROJECT FUND DEFICIT: The deficit of the Capital Project Fund, Computer Project, of $7,019 arises because of the application of generally accepted accounting principles to the financial reporting for such funds. An operating transfer from the General Fund was budgeted and made after June 30, 1984 and was recognized as an "other financing source" when received, although expenditures were incurred and reported before that date. NOTE 9 - EMPLOYEE BENEFITS FUND: The Employee Benefits Fund is an expendable trust fund established to account for the City's self insurance health plan. The plan is administered by Employees Benefit Management, Inc. Contributions by the City's operating funds to the Employee Benefit fund are actuarily determined and contributed monthly. The City additionally carries a stop loss insurance policy that limits the liability per employee to $25,000 with an aggregate, annual liability of $250,000. As of June 30, 1984, the potential contingent liability to the City is approximately $134,767. - 38 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 16 of 17 NOTE 10 - GOVERNMENTAL REPORTING ENTITY: Pursuant to NCGA Statement 3, the City reviewed all independent authorities affiliated in any way with the City to determine if the government reporting entity should be expanded. The City initially isolated all agencies whose activity is for its benefit and/or its residents; or whose activity is conducted within the geographic boundaries of the City and is generally available to its citizens. Each of those entities was then reviewed for any manifestations of oversight. It was determined that no outside agencies or authorities should be included in this governmental entity. The College Station Industrial Development Foundation's activities were financed in the year ended June 30, 1984 by a grant from the City of College Station in the amount of $65,000. The primary activity of the Foundation is to encourage development of an industrial park through issuance of tax exempt financing. The City has no involvement in the determination of the Corporation's budget nor any obligation for the Corporation's debt, and therefore, it is not included in the City's financial statements as a component unit. NOTE 11 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES: Generally accepted accounting principles require disclosures, as a part of the combined statements - overview, of certain information concerning individual funds including: A) Segment information for certain individual Enterprise Funds. The City of College Station maintains two enterprise funds: the Utility Fund to account for revenues and expenses related to the operation and mainte- nance of the water, sewer, and electric systems of the City; and the Sanitation Fund to account for all sanitation collection and disposal activities provided by the City. Net working capital for the Utility Fund is $31,070,504 and for the Sanitation Fund is $470,387. Total assets for the Utility Fund is $74,064,562 and for the Sanitation Fund is $921,950. Long-term portion of bonds payable from operating revenues of the Utility Fund are $37,561,224. The Sanitation Fund does not have any long-term liabilities. All other segment information required is effectively met in this report by Exhibits 4 and 5, and Notes 3 and 4. B) Summary disclosures of debt service requirements to maturity for all types of outstanding debt. This requirement is met by Note 4. C) Summary disclosures of changes in general fixed assets by major asset class. This requirement is met by Note 3. D) Summary disclosures of changes in general long-term debt. This require- ment is met by Note 4. - 39 - CITY OF COLLEGE STATION NOTES TO FINANCIAL STATEMENTS JUNE 30, 1984 Page 17 of 17 NOTE 11 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES: (Continued) E) Excesses of expenditures over appropriations in individual funds. Total expenditures in all funds were lower than total appropriations. F) Deficit fund balances or retained earnings balances of individual funds. This requirements is met by Note 8. No funds, other than a Capital Project Fund, reflected such balances at June 30, 1984. G) Individual fund interfund receivable and payable balances. Such bal- ances at June 30, 1984 were: Interfund Interfund Receivables Payables General Fund $ 320,196 $ 243,452 Special Revenue Fund: Revenue Sharing Fund -0- 174,096 Hotel/Motel Tax Fund -0- 8,175 Debt Service Fund 36,537 113,623 Capital Project Funds: Community Development Fund -0- 4,372 Pro Rata Sewer Fund 65,207 -0- Computer Project Fund 15,919 34,644 Capital Acquisition Fund 35,439 -0- 1978 Bond Funds 20,382 13,750 1978 Series II Bond Funds -0- 20,160 1982 Bond Funds 709,644 2,606 1982 II Bond Funds 72,655 -0- • 1984 Bond Funds -0- 843,651 Enterprise Funds: Utility Fund 140,200 251,903 Sanitation Fund 89,596 18,204 Expendable Trust Fund: Cemetery - Perpetual Care Fund 1,403 -0- Employee Benefits Fund 221,458 -0- $1.728.636 $1.728.636 - 40 - FINANCIAL STATEMENTS OF INDIVIDUAL FUNDS - 41 - GENERAL FUND To account for all financial resources traditionally associated with governments which are not required to be accounted for in another fund. - 42 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED FOR THE YEAR ENDED JUNE 30, 1984 A-1 Page 1 of 2 Variance, Favorable Estimated Realized (Unfavorable) TAXES Delinquent Ad Valorem $ 30,000 $ 20,848 $ (9,152) Tax Penalty and Interest 4,000 4,848 848 Franchise Taxes 264,000 299,269 35,269 Mixed Drinks Tax 93,000 102,133 9,133 Sales Tax 2,750,000 2,641,715 (108,285) Total Taxes $ 3,141,000 $ 3,068,813 $ (72,187) LICENSES: Electricians $ 1,500 $ 2,250 $ 750 Animal 200 165 (35) Taxi 85 141 56 Game Machine 3,000 2,678 (322) Total Licenses $ 4,785 $ 5,234 $ 449 PERMITS: Builder $ 150,000 $ 109,680 $ (40,320) Electrical 35,000 23,937 (11,063) Plumbing 40,000 25,019 (14,981) Mixed Drink 3,000 11,097 8,097 Health 7,500 11,307 3,807 Child Care -0- 810 810 Total Permits $ 235,500 $ 181,850 $ (53,650) SERVICE FEES: Court Cost $ 5,500 $ 7,483 $ 1,983 Pound 8,000 -0- (8,000) Total Service Fees $ 13,500 $ 7,483 $ (6,017) FINES: Municipal Court $ 510,000 $ 338,058 $ (171,942) Accident Coding -0- 307 307 Warrant Service Fees -0- 4,396 4,396 Total Fines $ 510,000 $ 342,761 $ (167,239) CERTIFICATES: Birth & Death $ 150 $ 353 $ 203 Tax 2,000 5,628 3,628 Total Certificates $ 2, 150 $ 5,981 $ 3,831 See accompanying notes to financial statements. - 43 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED FOR THE YEAR ENDED JUNE 30, 1984 A-1 Page 2 of 2 Variance, Favorable Estimated Realized (Unfavorable) CITY SERVICES PROVIDED: Contributions from County for Fire $ 1,000 $ 3,679 $ 2,679 Ambulance Service 45,000 32,060 (12,940) Sale of Ordinances 2,500 3,919 1,419 Art and Cultural Program -0- 314 314 Adamson Pool Admission 20,000 31,091 11,091 Adamson Pool Concessions 7,000 4,680 (2,320) Adamson Pool Instruction 16,000 15,455 (545) Thomas Pool Admission 23,000 29,476 6,476 Thomas Pool Concessions 2,700 3,821 1,121 Thomas Pool Instruction 2,000 9,758 7,758 Bee Creek Park Concessions -0- 3,349 3,349 Central Park Concessions 27,000 29,596 2,596 Adult Sports Program 52,000 72,658 20,658 Youth Sports Program 7,000 5,947 (1,053) Sale of Cemetery Plots 9,500 12,051 2,551 S.W. Little League Concessions -0- 7,939 7,939 S.W. Senior League Concessions -0- 3,301 3,301 Total City Services Provided $ 214,700 $ 269,094 $ 54,394 MISCELLANEOUS: Transfer from Utility Fund - Administrative Costs $ 2,077,281 $ 2,077,281 $ -0- Grant Reimbursements 40,000 19,870 (20, 130) Paving Assessments 25,000 69,079 44,079 Earnings on Investments 100,000 202,101 102,101 Sale of City Equipment -0- 4,561 4,561 Use of City Forces -0- 3,656 3,656 Park Fees 6,500 37,027 30,527 Other Revenues 10,000 18,630 8,630 Total Miscellaneous $ 2,258,781 $ 2,432,205 $ 173,424 TOTAL REVENUES: $ 6,380,416 $ 6,313,421 $ (66,995) OTHER FINANCING SOURCES: From Utility Fund $ 2,774,940 $ 2,774,940 $ -0- From Revenue Sharing Fund 412,766 337,370 (75,396) From Hotel/Motel Fund 123,633 123,633 -0- From Capital Projects Funds 326,578 190,957 (135,621) Total Other Financing Sources $ 3,637,917 $ 3,426,900 $ (211,017) TOTAL GENERAL FUND REVENUES AND OTHER FINANCING SOURCES: $10.018.333 $ 9.740.321 $ (278.012) See accompanying notes to financial statements. - 44 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 1 of 9 Variance, Favorable Budget Actual (Unfavorable) ADMINISTRATION: Administration / City Manager: Salaries & Benefits $ 166,542 $ 168,228 $ (1,686) Supplies 18,338 18,197 141 Building Maintenance 100 -0- 100 Equipment Maintenance 2,373 1,126 1,247 Services 157,384 157,247 137 Sundry 33,136 33,089 47 Capital Outlay - Equipment 709 673 36 Total Administration/City Manager $ 378,582 $ 378,560 $ 22 Personnel: Salaries & Benefits $ 65,627 $ 65,545 $ 82 Supplies 1,935 1,935 -0- Equipment Maintenance 361 359 2 Services 7,217 7,217 -0- Sundry 2,000 1,996 4 Capital Outlay - Equipment 780 776 4 Total Personnel $ 77,920 $ 77,828 $ 92 Legal: Salaries & Benefits $ 141,250 $ 141,237 $ 13 Supplies 6,545 6,544 1 Equipment Maintenance 1,316 1,304 12 Services 130,662 134,101 (3,439) Sundry 530 529 1 Capital Outlay - Equipment 3,208 1,667 1,541 Total Legal $ 283,511 $ 285,382 $ (1,871) Energy: Salaries & Benefits $ 51,200 $ 46,429 $ 4,771 Supplies 8,385 7,881 504 Equipment Maintenance 5,320 5,173 147 Services 6,944 6,930 14 Sundry 999 997 2 Capital Outlay - Equipment 5,050 3,954 1,096 Capital Outlay - Motor Vehicles -0- 703 (703) Total Energy $ 77,898 $ 72,067 $ 5,831 See accompanying notes to financial statements. - 45 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 2 of 9 Variance, Favorable Budget Actual (Unfavorable) Community Center: Salaries & Benefits $ 58,850 $ 57,662 $ 1, 188 Supplies 10,845 9,952 893 Building Maintenance 2,000 1,406 594 Equipment Maintenance 697 555 142 Services 40,877 40,017 860 Sundry 2,820 1,564 1,256 Capital Outlay - Land 5,000 -0- 5,000 Capital Outlay - Building 1,644 6,544 (4,900) Capital Outlay - Equipment 900 869 31 Total Community Center $ 123,633 $ 118,569 $ 5,064 Printing/Mail: Salaries & Benefits $ 22,711 $ 13,771 $ 8,940 Supplies 1,420 1,417 3 Equipment Maintenance 600 576 24 Services 2,532 2,523 9 Sundry 133 133 -0- Capital Outlay - Equipment 58,500 46,411 12,089 Total Printing/Mail $ 85,896 $ 64,831 $ 21,065 TOTAL ADMINISTRATION: $ 1,027,440 $ 997,237 $ 30,203 FINANCE: Fiscal Administration: Salaries & Benefits $ 81,402 $ 81,318 $ 84 Supplies 9,440 8,850 590 Equipment Maintenance 778 478 300 Services 11,668 10,787 881 Sundry 900 801 99 Capital Outlay - Equipment 150 149 1 Total Fiscal Administration $ 104,338 $ 102,383 $ 1,955 Accounting: Salaries & Benefits $ 160,541 $ 159,511 $ 1,030 Supplies 4,790 4,785 5 Equipment Maintenance 461 440 21 Services 65,075 63,559 1,516 ' Sundry 795 588 207 Capital Outlay - Equipment 150 149 1 Total Accounting $ 231,812 $ 229,032 $ 2,780 See accompanying notes to financial statements. - 46 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 3 of 9 Variance, Favorable Budget Actual (Unfavorable) Tax: Salaries & Benefits $ 41,018 $ 36,692 $ 4,326 Supplies 8,040 6,500 1,540 Equipment Maintenance 365 358 7 Services 59,823 56,804 3,019 Sundry 1,640 1,624 16 Total Tax $ 110,886 $ 101,978 $ 8,908 Utilities: Salaries & Benefits $ 411,277 $ 367,700 $ 43,577 Supplies 45,400 45,336 64 Equipment Maintenance 1,410 1,159 251 Services 33,990 23,086 10,904 Sundry 3,030 2,276 754 Capital Outlay - Equipment 25,508 3,618 21,890 Total Utilities $ 520,615 $ 443,175 $ 77,440 Purchasing: Salaries & Benefits $ 58,501 $ 58,467 $ 34 Supplies 4,950 4,754 196 Equipment Maintenance 886 452 434 Services 14,092 14,092 -0- Sundry 1,300 1,042 258 Total Purchasing $ 79,729 $ 78,807 $ 922 Warehouse: Salaries & Benefits $ 20,217 $ 19,967 $ 250 Supplies 2,000 1,661 339 Building Maintenance 260 259 1 Equipment Maintenance 4,720 4,445 275 Services 1,172 714 458 Sundry 280 195 85 Capital Outlay - Equipment 260 -0- 260 Total Warehouse $ 28,909 $ 27,241 $ 1,668 Data Processing: Salaries & Benefits $ 92,350 $ 87,155 $ 5,195 Supplies 15,175 10,599 4,576 Equipment Maintenance 46,000 41,012 4,988 Services 14,137 13,107 1,030 Sundry 105 70 35 Total Data Processing $ 167,767 $ 151,943 $ 15,824 See accompanying notes to financial statements. - 47 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 4 of 9 Variance, Favorable Budget Actual (Unfavorable) Meter Services: Salaries & Benefits $ 168,636 $ 134,670 $ 33,966 Supplies 12,227 9,380 2,847 Equipment Maintenance 3,900 2,519 1,381 Services 1,003 1,001 2 Sundry 1,040 1,022 18 Capital Outlay - Equipment 2,225 -0- 2,225 Capital Outlay - Motor Vehicles -0- 1,615 (1,615) Total Meter Services $ 189,031. $ 150,207 $ 38,824 TOTAL FINANCE: $ 1,433,G87 $ 1,284,766 $ 148,321 PUBLIC SERVICE: Administration: Salaries & Benefits $ 117,028 $ 100,937 $ 16,091 Supplies 9,320 6,024 3,296 Equipment Maintenance 2,850 1,473 1,377 Services 18,166 16,846 1,320 Sundry 850 487 363 Total Administration $ 148,214 $ 125,767 $ 22,447 Streets: Salaries & Benefits $ 405,082 $ 337,306 $ 67,776 Supplies 44,470 25,197 19,273 Building Maintenance 210,477 132,494 77,983 Equipment Maintenance 50,700 44,291 6,409 Services 7,137 3,028 4,109 Sundry 6,790 6,631 159 Capital Outlay - Equipment 122,396 104,301 18,095 Capital Outlay - Motor Vehicles 249,258 249,670 (412) Total Streets $ 1,096,310 $ 902,918 $ 193,392 Garage: Salaries & Benefits $ 171,263 $ 170,732 $ 531 Supplies 36,760 36,741 19 Building Maintenance 1,750 901 849 Equipment Maintenance 1,950 1,782 168 Services 5,262 5,022 240 Sundry 1,010 1,005 5 Capital Outlay - Equipment 1,848 1,848 -0- Total Garage $ 219,843 $ 218,031 $ 1,812 See accompanying notes to financial statements. - 48 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 5 of 9 Variance, Favorable Budget Actual (Unfavorable) Cemetery / Ground Maintenance: Salaries & Benefits $ 82,843 $ 69,099 $ 13,744 Supplies 7,870 4,698 3,172 Building Maintenance 1,650 14 1,636 Equipment Maintenance 2,000 1,216 784 Services 10,885 31 10,854 Sundry 455 452 3 Capital Outlay - Equipment 10,156 887 9,269 Capital Outlay - Motor Vehicles -0- 8,756 (8,756) Total Cemetery / Ground Maintenance $ 115,859 $ 85,153 $ 30,706 TOTAL PUBLIC SERVICE: $ 1,580,226 $ 1,331,869 $ 248,357 POLICE: Police Administration: Salaries & Benefits $ 169,453 $ 163,476 $ 5,977 Supplies 21,649 21,304 345 Equipment Maintenance 3,100 1,913 1, 187 Services 10,435 7,077 3,358 Sundry 9,440 2,195 7,245 Capital Outlay - Equipment 19,471 19,465 6 Total Police Administration $ 233,548 $ 215,430 $ 18,118 Uniformed Bureau: Salaries & Benefits $ 1,018,228 $ 904,535 $ 113,693 Supplies 86,090 68,241 17,849 Equipment Maintenance 30,553 25,520 5,033 Services 20,008 16,239 3,769 Sundry 22,780 12,788 9,992 Capital Outlay - Equipment 15,920 12,740 3, 180 Capital Outlay - Motor Vehicles 110,475 113,626 (3,151) Total Uniformed Bureau $ 1,304,054 $ 1,153,689 $ 150,365 Investigation: Salaries & Benefits $ 334,703 $ 274,411 $ 60,292 Supplies 27,959 12,866 15,093 Equipment Maintenance 7,388 4,270 3,118 Services 8,235 3,638 4,597 Sundry 7,980 4,797 3,183 Capital Outlay - Equipment 7,165 3,587 3,578 Total Investigation $ 393,430 $ 303,569 $ 89,861 See accompanying notes to financial statements. - 49 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 6 of 9 Variance, Favorable Budget Actual (Unfavorable) Special Services Bureau: Salaries & Benefits $ 343,108 $ 294,745 $ 48,363 Supplies 21,265 12,510 8,755 Building Maintenance 3,400 2,639 761 Equipment Maintenance 7,910 7,286 624 Services 81,599 64,463 17,136 Sundry 5,540 2,027 3,513 Capital Outlay - Equipment 9,707 9,704 3 Total Special Services Bureau $ 472,529 $ 393,374 $ 79,155 Municipal Court: Salaries & Benefits $ 99,085 $ 82,430 $ 16,655 Supplies 6,150 5,649 501 Equipment Maintenance 335 258 77 Services 16,140 14,786 1,354 • Sundry 400 395 5 Total Municipal Court $ 122,110 $ 103,518 $ 18,592 Records: Salaries & Benefits $ 93,511 $ 65,699 $ 27,812 Supplies 7,250 4,243 3,007 Equipment Maintenance 1,311 1,308 3 Services 10,750 7,468 3,282 Sundry 635 -0- 635 Capital Outlay - Equipment 41,607 41,476 131 • Total Records $ 155,064 $ 120,194 $ 34,870 TOTAL POLICE: $ 2,680,735 $ 2,289,774 $ 390,961 FIRE: Fire Administration: Salaries & Benefits $ 121,136 $ 117,436 $ 3,700 Supplies 7,349 6,469 880 Equipment Maintenance 2,786 1,709 1,077 Services 13,644 13,319 325 Sundry 1,700 1,659 41 Capital Outlay - Equipment 4,805 4,805 -0- Total Fire Administration $ 151,420 $ 145,397 $ 6,023 Fire Operations: Salaries & Benefits $ 1,487,517 $ 1,412,982 $ 74,535 Supplies 54,380 41,013 13,367 Building Maintenance 7,200 6,861 339 Equipment Maintenance 23,122 18,412 4,710 Services 34,370 28,840 5,530 Sundry 10,780 10,170 610 Capital Outlay - Equipment 6,731 4,013 2,718 Capital Outlay - Motor Vehicles -0- 2,100 (2,100) Total Fire Operations $ 1,624,100 $ 1,524,391 $ 99,709 See accompanying notes to financial statements. - 50 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 7 of 9 Variance, Favorable Budget Actual (Unfavorable) Fire Prevention: Salaries & Benefits $ 115,397 $ 115,393 $ 4 Supplies 11,450 9,658 1,792 Equipment Maintenance 3,425 2,347 1,078 Services 1,900 1,456 444 Sundry 835 830 5 Capital Outlay - Motor Vehicles 9,480 12,813 (3,333) Capital Outlay - Equipment 4,300 579 3,721 Total Fire Prevention $ 146,787 $ 143,076 $ 3,711 Ambulance: Salaries & Benefits $ 33,999 $ 31,871 $ 2,128 Supplies 13,150 7,483 5,667 Equipment Maintenance 6,350 5,195 1,155 Services 1,391 1,285 106 Sundry 9,235 8,230 1,005 Capital Outlay - Equipment 3,840 1,951 1,889 Capital Outlay - Motor Vehicles -0- 125 (125) Total Ambulance $ 67,965 $ 56,140 $ 11,825 TOTAL FIRE: $ 1,990,272 $ 1,869,004 $ 121,268 ENGINEERING: Engineering Administration: Salaries & Benefits $ 69,569 $ 68,486 $ 1,083 Supplies 11,195 9,719 1,476 Equipment Maintenance 1,244 618 626 Services 11,292 6,417 4,875 Sundry 2,630 2,615 15 Total Engineering Administration $ 95,930 $ 87,855 $ 8,075 Engineering: Salaries & Benefits $ 288,099 $ 236,429 $ 51,670 Supplies 41,980 41,717 263 Equipment Maintenance 8,470 8,404 66 Services 33,818 33,106 712 Sundry 4,180 4,170 10 Capital Outlay - Equipment 10,185 10,157 28 Total Engineering $ 386,732 $ 333,983 $ 52,749 See accompanying notes to financial statements. - 51 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 8 of 9 Variance, Favorable Budget Actual (Unfavorable) Planning: Salaries & Benefits $ 237,422 $ 172,540 $ 64,882 Supplies 15, 185 12,743 2,442 Equipment Maintenance 1,448 954 494 Services 19,062 11,274 7,788 Sundry 2,729 2,727 2 Capital Outlay - Equipment 8,725 8,680 45 Total Planning $ 284,571 $ 208,918 $ 75,653 Building Inspection: Salaries & Benefits $ 270,485 $ 247,394 $ 23,091 Supplies 21,060 20,538 522 Building Maintenance 5,400 873 4,527 Equipment Maintenance 6,441 4,606 1,835 Services 16,193 8,955 7,238 Sundry 2,030 2,015 15 Capital Outlay - Equipment 1,040 -0- 1,040 Capital Outlay - Motor Vehicles 8,950 5,006 3,944 Total Building Inspection $ 331,599 $ 289,387 $ 42,212 TOTAL ENGINEERING: $ 1,098,832 $ 920,143 $ 178,689 PARKS: Parks Administration: Salaries & Benefits $ 157,246 $ 157,242 $ 4 Supplies 12,870 12,616 254 Building Maintenance 1,010 1,008 2 Equipment Maintenance 2,047 2,010 37 Services 19,351 19,256 95 Sundry 810 727 83 Total Parks Administration $ 193,334 $ 192,859 $ 475 Recreation: Salaries & Benefits $ 110,263 $ 110,197 $ 66 Supplies 45,462 45,457 5 Building Maintenance 1,352 1,352 -0- Equipment 1,636 1,636 -0- Services 85,104 85,092 12 Sundry 483 483 -0- Capital Outlay - Equipment 29,128 29,120 8 Total Recreation $ 273,428 $ 273,337 $ 91 See accompanying notes to financial statements. - 52 - CITY OF COLLEGE STATION GENERAL FUND STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS FOR THE YEAR ENDED JUNE 30, 1984 A-2 Page 9 of 9 Variance, Favorable Budget Actual (Unfavorable) Aquatics: Salaries & Benefits $ 169,310 $ 169,308 $ 2 Supplies 29,394 29,158 236 Building Maintenance 12,986 12,985 1 Equipment Maintenance 5,656 5,655 1 Services 54,843 54,841 2 Sundry 1,450 1,445 5 Capital Outlay - Equipment 640 634 6 Total Aquatics $ 274,279 $ 274,026 $ 253 Parks Maintenance: Salaries & Benefits $ 303,671 $ 302,984 $ 687 Supplies 28,470 28,428 42 Building Maintenance 15,900 15,708 192 Equipment Maintenance 11,300 10,232 1,068 Services 23,730 23,729 1 Sundry 1,830 1,811 19 Capital Outlay - Equipment 31,052 29,482 1,570 Capital Outlay - Motor Vehicles 18,023 19,526 (1,503) Total Parks Maintenance $ 433,976 $ 431,900 $ 2,076 Forestry: Salaries & Benefits $ 56,853 $ 56,816 $ 37 Supplies 5,586 5,394 192 Building Maintenance 525 522 3 Equipment Maintenance 1,375 1,293 82 Services 1,885 1,883 2 Sundry 491 490 1 Capital Outlay - Equipment 189 189 -0- Total Forestry $ 66,904 $ 66,587 $ 317 TOTAL PARKS: $ 1,241,921 $ 1,238,709 $ 3,212 NON-DEPARTMENTAL: Miscellaneous $ 35,730 $ 11,251 $ 24,479 Contribution to Capital Projects Funds 50,000 50,034 (34) Contribution to Sanitation Fund -0- 4,790 (4,790) Contribution to Animal Shelter 15,660 12,612 3,048 Contribution to Sesquicentennial Project 11,436 11,000 436 TOTAL NON-DEPARTMENTAL: $ 112,826 $ 89,687 $ 23,139 TOTAL GENERAL FUND EXPENDITURES: $11.165.339 $10.021.189 $1.144.150 See accompanying notes to financial statements. - 53 - SPECIAL REVENUE FUNDS Crime Prevention - To account for the receipt and expenditure of funds received by the City of College Station from private donations that are designated for programs for juveniles. All activities are designed and implemented by the police department in an effort to deter crime. Revenue Sharing - To account for the receipt and expenditure of funds received by the City of College Station under the Federal Revenue Sharing Program. Hotel/Motel Tax - To account for the receipt and expenditure of funds received by the City of College Station from the assessment of hotel and motel occupan- cy tax. Usage of funds is restricted to construction and maintenance of convention and civic facilities, and promotion of tourism and arts within the City of College Station. - 54 - CITY OF COLLEGE STATION ALL SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET JUNE 30, 1984 B-1 Hotel/ Totals Crime Revenue Motel June 30, Prevention Sharing Tax 1984 ASSETS Cash $ 3,237 $215,610 $ 55,926 $274,773 Due From Federal Government -0- 154,869 -0- 154,869 TOTAL ASSETS: $ 3.237 $370.479 $ 55.926 $429.642 LIABILITIES AND FUND BALANCE LIABILITIES: Accounts Payable $ 750 $ 6,250 $ 7,771 $ 14,771 Due to Other Funds -0- 174,096 8,175 182,271 Total Liabilities $ 750 $180,346 $ 15,946 $197,042 FUND BALANCE: Reserved for Encumbrances $ -0- $ 30,000 $ -0- $ 30,000 Unreserved - Undesignated 2,487 160,133 39,980 202,600 Total Fund Balance $ 2,487 $190,133 $ 39,980 $232,600 LIABILITIES AND FUND BALANCE: $ 3.237 $370.479 $ 55.926 $429.642 See accompanying notes to financial statements. - 55 - CITY OF COLLEGE STATION ALL SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES FOR THE YEAR ENDED JUNE 30, 1984 B-2 Hotel/ Totals Crime Revenue Motel June 30, Prevention Sharing Tax 1984 REVENUES: Intergovernmental - Federal Grants $ -0- $ 614,271 $ -0- $ 614,271 Revenues - Hotel/Motel Occupancy Tax -0- -0- 341,663 341,663 Miscellaneous - Interest Earnings on Investments 58 19,596 5,136 24,790 - Contributions By Citizens 4,778 -0- -0- 4,778 - Rental Fees -0- -0- 39,728 39,728 Total Revenues $4,836 $ 633,867 $ 386,527 $1,025,230 EXPENDITURES: Contribution To: Mental Health and Retardation $ -0- $ 27,500 $ -0- $ 27,500 Bryan Public Library -0- 25,000 -0- 25,000 Fireworks Display -0- -0- 2,072 2,072 Summer Library -0- 1,126 -0- 1,126 Retired Senior Volunteer Program -0- 2,250 -0- 2,250 City Hall Art Project -0- -0- 1,600 1,600 Chamber of Commerce -0- -0- 100,000 100,000 Brazos Valley Arts Council -0- -0- 30,000 30,000 Summer Concerts -0- -0- 6,009 6,009 College Station Industrial Foundation -0- -0- 65,000 65,000 Spring Arts Festival -0- -0- 2,308 2,308 Police Tournament -0- -0- 400 400 Bryan/College Station Athletics -0- -0- 5,000 5,000 Telephone System -0- 154,266 -0- 154,266 Juvenile Crime Prevention Program 2,896 -0- -0- 2,896 Park Sound System -0- -0- 1,980 1,980 Park Promotional Material -0- -0- 718 718 Miscellaneous Expenditures -0- -0- 4,825 4,825 Total Expenditures $2,896 $ 210,142 $ 219,912 $ 432,950 Excess (Deficiency) of Revenues Over Expenditures $1 ,940 $ 423,725 $ 166,615 $ 592,280 OTHER FINANCING SOURCES (USES) : Operating Transfers Out -0- (353,290) (203,233) (556,523) Excess (Deficiency) of Revenues Over Expenditures $1,940 $ 70,435 $ (36,618) $ 35,757 Fund Balance at Beginning of Year 547 119,698 76,598 196,843 FUND BALANCE AT END OF YEAR: $2.487 $ 190.133 $ 39.980 S 232.600 See accompanying notes to financial statements. - 56 - CITY OF COLLEGE STATION REVENUE SHARING FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 B-3 Variance, Favorable Budget Actual (Unfavorable) REVENUES: Intergovernmental - Federal Grants $ 600,000 $ 614,271 $ 14,271 Miscellaneous - Interest Earnings on Investments -0- 19,596 19,596 Total Revenues $ 600,000 $ 633,867 $ 33,867 EXPENDITURES: Contribution to Mental Health and Retardation $ 27,500 $ 27,500 $ -0- Contribution to Bryan Public Library 25,000 25,000 -0- Contribution to Summer Library 1,128 1,126 2 Contribution to Retired Senior Volunteer Program 2,250 2,250 -0- Contribution to Handicapped Commission 1,950 -0- 1,950 Contribution to Airport 30,000 -0- 30,000 Contribution to Telephone System 154,221 154,266 (45) Miscellaneous 5,185 -0- 5,185 Total Expenditures $ 247,234 $ 210,142 $ 37,092 Excess (Deficiency) of Revenue Over Expenditures $ 352,766 $ 423,725 $ 70,959 OTHER FINANCING SOURCES (USES) : Operating Transfers Out (412,766) (353,290) 59,476 Excess (Deficiency) of Revenues Over Expenditures and Other Uses $ (60,000) $ 70,435 $130,435 Fund Balance at Beginning of Year 119,698 119,698 -0- FUND BALANCE AT END OF YEAR: $ 59.698 $ 190.133 $130.435 See accompanying notes to financial statements. - 57 - CITY OF COLLEGE STATION HOTEL/MOTEL TAX FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 B-4 Variance, Favorable Budget Actual (Unfavorable) REVENUES: Hotel/Motel Tax $ 385,000 $ 341,663 $(43,337) Miscellaneous - Interest Earnings on Investments -0- 5,136 5,136 Rental Fees -0- 39,728 39,728 Total Revenues $ 385,000 $ 386,527 $ 1,527 EXPENDITURES: Contribution to Chamber of Commerce $ 75,000 $ 100,000 $(25,000) Contribution to Brazos Valley Art Council 30,000 30,000 -0- Contribution to Community Center 11,500 -0- 11,500 Contribution to City Hall Art Project 1,600 1,600 -0- Contribution to College Station Industrial Foundation 65,000 65,000 -0- Contribution to Spring Arts Festival 2,300 2,308 (8) Contribution to Police Tournament -0- 400 (400) Contribution to Fireworks Display 2,500 2,072 428 Contribution to Bryan/College Station Athletics 5,000 5,000 -0- Contribution for Stage 20,000 -0- 20,000 Contribution for Park Sound System 2,000 1,980 20 • Contribution for Park Promotional Material 1,200 718 482 Contribution for Summer Concerts 7,200 6,009 1,191 Contribution for Historical Pres. Project 5,000 887 4, 113 Contribution for Athletic Events 3,000 3,267 (267) Miscellaneous Expenditures 467 671 (204) Total Expenditures $ 231,767 $ 219,912 $ 11,855 Excess (Deficiency) of Revenues Over Expenditures $ 153,233 $ 166,615 $ 13,382 OTHER FINANCING SOURCES (USES) : Operating Transfers Out (203,233) (203,233) -0- Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses $ (50,000) $ (36,618) $ 13,382 Fund Balance at Beginning of Year 76,598 76,598 -0- FUND BALANCE AT END OF YEAR $ 26.598 $ 39.980 $ 13.382 See accompanying notes to financial statements. - 58 - DEBT SERVICE FUND To account for the receipt and disbursement of funds utilized for the retirement of the general obligation debt of the City, including General Obligation Bonds, Certificates of Obligation, and Notes Payable. - 59 - CITY OF COLLEGE STATION DEBT SERVICE FUND STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED JUNE 30, 1984 C-1 REVENUES: Current Taxes $2,497,144 Delinquent Taxes 55,602 Penalty and Interest on Delinquent Taxes 19,606 Miscellaneous - Interest Earned on Investments 106,490 Total Revenues $2,678,842 EXPENDITURES: Redemption of Tax Obligation Bonds $1,390,000 Interest on Tax Obligation Bonds 1,711,825 $3,101,825 Retirement of Certificates of Obligation $ 148,445 Interest on Certificates of Obligation 231,087 379,532 Retirement of Notes Payable $ 8,562 Interest on Notes Payable 1,798 10,360 Paying Agents Fees 1,930 Total Expenditures $3,493,647 Excess (Deficiency) of Revenues Over Expenditures $ (814,805) OTHER FINANCING SOURCES: Operating Transfers In 1,337,500 Excess (Deficiency) of Revenues And Other Sources Over Expenditures $ 522,695 Fund Balance at Beginning of Year 955,945 FUND BALANCE AT END OF YEAR $1.478.64Q See accompanying notes to financial statements. - 60 - CAPITAL PROJECT FUNDS Capital Acquisition - to account for capital items ordered by various divisions but not received by year end. These capital acquisitions are to be funded by the general fund and various capital project funds. Community Development Fund - to account for funds granted to the City of College Station by the National Department of Housing and Urban Development for use on various community improvement projects. Computer Project Fund - to account for the costs of constructing a computer system. General fund revenues provide the financing. Planning Project - to account for various engineering and mapping projects conducted by the City. Pro Rata Sewer - to account for the pro rata portion of the costs of constructing sewer lines in new additions or developments which is to be reimbursed by the independent developers. 1971 Bonds Funds - to account for the cost of various street improvements to be made with funds provided by proceeds of the 1971 issue of general obligation bonds. 1978 Bond Funds - to account for the cost of street and park improvements, and construction of utility fixed assets to be made with proceeds of the 1978 issue. 1978 Series II Bond Funds - to account for the cost of street improvements; park improvements; and construction of police, fire, and warehouse buildings to be made with funds provided by proceeds of the 1978 Series II issue of general obligation bonds. 1981 Bond Funds - to account for the cost of street improvements, building con- struction, park improvements, and acquisition of park land to be made with funds provided by proceeds of the 1981 Series of general obligation bonds. 1982 Bond Funds - to account for the cost of street improvements, building purchase and construction, park improvements, and acquisition of park land to be made with funds provided by proceeds of the 1982 Series of general obligation bonds. 198211 Bond Funds - to account for the cost of parks and street improvements, city hall and warehouse construction, and a traffic signalization project to be made with funds provided by proceeds of the 1982II series of general obligation bonds. 1984 Bond Funds - to account for the cost of street improvements, building construction, and park improvements to be made with funds provided by proceeds of the 1984 series of general obligation bonds. - 61 - CITY OF COLLEGE STATION ALL CAPITAL PROJECT FUNDS COMBINING BALANCE SHEET JUNE 30, 1984 D - 1 Page 1 of 2 Capital Community ASSETS Acquisition Development Cash $ -0- $132,462 Certificates of Deposit -0- -0- U. S. Treasury Bills -0- -0- Accounts Receivable -0- 24,931 Accrued Interest Receivable -0- -0- Due from Other Funds 35,439 -0- Due from Other Governments -0- -0- TOTAL ASSETS: $ 35,439 $157.393 LIABILITIES AND FUND BALANCES LIABILITIES: Accounts Payable $ -0- $ 53,900 Retainage Payable - Contractors -0- 14,133 Due to Other Funds -0- 4,372 Total Liabilities $ -0- $ 72,405 FUND BALANCE: Reserved for Encumbrances $ 35,439 $ 78,228 Reserved for General Fixed Assets: Oversized Participation -0- -0- Park -0- -0- Parks Project - 1981 -0- -0- Street Projects -0- -0- Traffic Signalization -0- -0- Public Buildings -0- -0- Drainage Projects -0- -0- Reserved for Utility Fixed Assets: Electrical System -0- -0- Unreserved - Undesignated -0- 6,760 Total Fund Balance $ 35,439 $ 84,988 TOTAL LIABILITIES AND FUND BALANCE: $ 35.439 $157.393 See accompanying notes to financial statements. - 62 - Memo Totals Totals Computer Planning Pro Rata From June 30, Project Project Sewer Next Page 1984 $ 11,706 $ -0- $ -0- $ 254,676 $ 398,844 -0- -0- -0- 2,465,000 2,465,000 -0- -0- -0- 12,325,002 12,325,002 -0- -0- -0- -0- 24,931 -0- -0- -0- 171,849 171,849 15,919 -0- 65,207 802,681 919,246 -0- -0- -0- 256,014 256,014 $ 27.625 $ -0- $65.207 $16.275.222 $16.560.886 $ -0- $ -0- $ -0- $ 217,818 $ 271,718 -0- -0- -0- 95,459 109,592 34,644 -0- -0- 880,167 919,183 $ 34,644 $ -0- $ -0- $ 1,193,444 $ 1,300,493 $ -0- $ -0- $ -0- $ -0- $ 113,667 -0- -0- -0- 59,713 59,713 -0- -0- -0- 55,575 55,575 -0- -0- -0- 2,062,362 2,062,362 -0- -0- -0- 6,416,702 6,416,702 -0- -0- -0- 376,420 376,420 -0- -0- -0- 4,056,745 4,056,745 -0- -0- -0- 1,200,000 1,200,000 -0- -0- -0- 169,519 169,519 (7,019) -0- 65,207 684,742 749,690 $ (7,019) $ -0- $65,207 $15,081,778 $15,260,393 $ 27.625 $ -0- $65.207 $16.275.222 $16.560.886 - 63 - CITY OF COLLEGE STATION ALL CAPITAL PROJECT FUNDS COMBINING BALANCE SHEET JUNE 30, 1984 D - 1 (CONTINUED) Page 2 of 2 1971 1978 Bond Bond ASSETS Funds Funds Cash $ 2,036 $ 2,699 Certificates of Deposit 30,000 185,000 U. S. Treasury Bills -0- -0- Accounts Receivable -0- -0- Accrued Interest Receivable 204 1,258 Due from Other Funds -0- 20,382 Due from Other Governments -0- -0- TOTAL ASSETS: $ 32.240 $ 209.339 LIABILITIES AND FUND BALANCES LIABILITIES: Accounts Payable $ -0- $ 6,842 Retainage Payable - Contractors -0- 887 Due to Other Funds -0- 13,750 Total Liabilities $ -0- $ 21,479 FUND BALANCE: Reserved for Encumbrances $ -0- $ -0- Reserved for General Fixed Assets: Oversized Participation -0- -0- Park -0- (2,824) Parks Project - 1981 -0- -0- Street Projects -0- -0- Traffic Signalization -0- -0- Public Buildings -0- -0- Drainage Projects -0- -0- Reserved for Utility Fixed Assets: Electrical System -0- 169,519 Unreserved - Undesignated 32,240 21,165 Total Fund Balance $ 32,240 $ 187,860 TOTAL LIABILITIES AND FUND BALANCE: $ 32.240 $ 209.339 See accompanying notes to financial statements - 64 - 1978 Series II 1981 1982 1982II 1984 Bond Bond Bond Bond Bond Memo Totals Funds Funds Funds Funds Funds To Page 63 $ 9,932 $ 92,015 $ 85,788 $ 61,912 $ 294 $ 254,676 150,000 450,000 400,000 1,250,000 -0- 2,465,000 -0- -0- -0- 3,695,296 8,629,706 12,325,002 -0- -0- -0- -0- -0- -0- 1,020 8,011 4,710 131,372 25,274 171,849 -0- -0- 709,644 72,655 -0- 802,681 -0- -0- -0- 240,803 15,211 256,014 $160.952 $ 550.026 $1.200.142 $5.452.038 $8.670.485 $16.275.222 $ -0- $ -0- $ 11,124 $ 163,601 $ 36,251 $ 217,818 -0- -0- 19,481 75,091 -0- 95,459 20,160 -0- 2,606 -0- 843,651 880,167 $ 20,160 $ -0- $ 33,211 $ 238,692 $ 879,902 $ 1,193,444 $ -0- $ -0- $ -0- $ -0- $ -0- $ -0- -0- 59,713 -0- -0- -0- 59,713 58,399 -0- -0- -0- -0- 55,575 -0- -0- (114,635) 1,045,874 1,131,123 2,062,362 -0- 154,870 1,034,204 2,900,081 2,327,547 6,416,702 -0- -0- -0- 376,420 -0- 376,420 -0- 34,825 254,655 512,515 3,254,750 4,056,745 -0- -0- -0- -0- 1,200,000 1,200,000 -0- -0- -0- -0- -0- 169,519 82,393 300,618 (7,293) 378,456 (122,837) 684,742 $140,792 $ 550,026 $1,166,931 $5,213,346 $7,790,583 $15,081,778 $160.952 $ 550.026 $1.200.142 $5.452.038 $8.670.485 $16.275.222 - 65 - CITY OF COLLEGE STATION ALL CAPITAL PROJECT FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED JUNE 30, 1984 D - 2 Page 1 of 2 Capital Community Acquisition Development REVENUES: Intergovernmental $ 20,952 $397,255 Miscellaneous - Interest -0- -0- - Contributions by Participants -0- 285,686 Total Revenues $ 20,952 $682,941 EXPENDITURES - CAPITAL PROJECTS: General Fixed Assets - Community Center $ -0- $ 12,476 Street Improvements -0- -0- Park Improvements -0- 21,691 Public Buildings 400,000 -0- Traffic Signalization -0- -0- Machinery & Equipment -0- -0- Motor Vehicles 440,034 -0- Utility Fixed Assets - Water System Improvements 393,000 -0- Federal Housing Rehabilitation -0- 506,460 Administrative & Other Costs -0- 67,011 Total Expenditures $ 1,233,034 $607,638 Excess (Deficiency) of Revenues Over Expenditures $(1,212,082) $ 75,303 OTHER FINANCING SOURCES (USES) : Proceeds of General Obligation Bonds -0- -0- Proceeds of Certificates of Obligation 1,233,000 -0- Operating Transfers In 34 -0- Operating Transfers Out -0- -0- Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses $ 20,952 $ 75,303 Fund Balances at Beginning of Year 14,487 9,685 FUND BALANCES AT END OF YEAR: $ 35,439 $ 84.988 See accompanying notes to financial statements. - 66 - Memo Totals Computer Planning Pro Rata From Totals Project Project Sewer Next Page June 30, 1984 $ -0- $ -0- $ 5,376 $ 670,699 $ 1,094,282 9,562 -0- -0- 809,880 819,442 -0- -0- -0- -0- 285,686 $ 9,562 $ -0- $ 5,376 $ 1,480,579 $ 2,199,410 $ -0- $ -0- $ -0- $ -0- $ 12,476 -0- -0- -0- 317,694 317,694 -0- -0- -0- 2,217,244 2,238,935 -0- -0- -0- 657,190 1,057,190 -0- -0- -0- 117,709 117,709 293,363 -0- -0- -0- 293,363 -0- -0- -0- -0- 440,034 -0- -0- 5,877 -0- 398,877 -0- -0- -0- -0- 506,460 -0- -0- -0- 56,450 123,461 $ 293,363 $ -0- $ 5,877 $ 3,366,287 $ 5,506,199 $(283,801) $ -0- $ (501) $(1,885,708) $(3,306,789) -0- -0- -0- 8,630,000 8,630,000 -0- -0- -0- -0- 1,233,000 65,920 -0- -0- 149,213 215,167 -0- (10,871) -0- (851,771) (862,642) $(217,881) $(10,871) $ (501) $ 6,041,734 $ 5,908,736 210,862 10,871 65,708 9,040,044 9,351,657 S (7.019) $ -0- $ 65.207 $15.081.778 $15.260.393 - 67 - CITY OF COLLEGE STATION ALL CAPITAL PROJECT FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE FOR THE YEAR ENDED JUNE 30, 1984 D - 2 Page 2 of 2 1971 1978 Bond Bond Funds Funds REVENUES: Intergovernmental $ -0- $ -0- Miscellaneous - Interest 2,169 13,973 - Contributions by Participants -0- -0- Total Revenues $ 2,169 $ 13,973 EXPENDITURES - CAPITAL PROJECTS: General Fixed Assets - Community Center $ -0- $ -0- Street Improvements -0- -0- Park Improvements -0- 26,635 Public Buildings -0- -0- Traffic Signalization -0- -0- Machinery & Equipment -0- -0- Motor Vehicles -0- -0- Utility Fixed Assets - Water System Improvements -0- -0- Federal Housing Rehabilitation -0- -0- Administrative & Other Costs -0- -0- Total Expenditures $ -0- $ 26,635 Excess (Deficiency) of Revenues Over Expenditures $ 2,169 $ (12,662) OTHER FINANCING SOURCES (USES) : Proceeds of General Obligation Bonds -0- -0- Proceeds of Certificate of Obligation -0- -0- Operating Transfers In -0- -0- Operating Transfers Out -0- (3,750) Excess (Deficiency) of Revenues and Other Sources Over Expenditures and Other Uses $ 2,169 $ (16,412) Fund Balances at Beginning of Year 30,071 204,272 FUND BALANCES AT END OF YEAR: $ 32.240 $ 187.860 See accompanying notes to financial statements. - 68 - 1978 Series II 1981 1982 198211 1984 Bond Bond Bond Bond Bond Memo Totals Funds Funds Funds Funds Funds To Page 6.7 $ -0- $ -0- $ -0- $ 670,699 $ -0- $ 670,699 . 23,499 65,450 80,183 476,859 147,747 809,880 -0- -0- -0- -0- -0- -0- $ 23,499 $ 65,450 $ 80,183 $ 1,147,558 $ 147,747 $ 1,480,579 $ -0- $ -0- $ -0- $ -0- $ -0- $ -0- -0- 110,549 26,896 75,419 104,830 317,694 216,272 -0- 40,060 1,915,399 18,878 2,217,244 -0- 14,010 637,048 5,882 250 657,190 -0- -0- 4, 129 113,580 -0- 117,709 -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- -0- 56,450 56,450 $ 216,272 $ 124,559 $ 708, 133 $ 2,110,280 $ 180,408 $ 3,366,287 $(192,773) $ (59,109) $ (627,950) $ (962,722) $ (32,661) $(1,885,708) -0- -0- -0- -0- 8,630,000 8,630,000 -0- -0- -0- -0- -0- -0- -0- 91,661 57,552 -0- -0- 149,213 (61,659) (57,552) (116,000) (398,677) (214,133) (851,771) $(254,432) $ (25,000) $ (686,398) $(1,361,399) $8,383,206 $ 6,041,734 395,224 575,026 1,853,329 6,574,745 (592,623) 9,040,044 $ 140.792 $ 550.026 $ 1.166.931 $ 5.213.346 $7.790.583 $15.081.778 - 69 - (This page intentionally left blank.) - 70 - ENTERPRISE FUNDS Utility Fund - to account for revenues and expenses related to the operation and maintenance of the water, sewer and electric systems of the City. All activities necessary to provide such services are accounted for in this fund, including, but not limited to, administration, operations, maintenance, financing and related debt service, and billing and collection. Sanitation Fund - to account for all sanitation col- lection and disposal activities by the City to both residential and commercial residents, including the operation of the City's sanitary landfill. - 71 - CITY OF COLLEGE STATION ALL ENTERPRISE FUNDS COMBINING BALANCE SHEET JUNE 30, 1984 E-1 Utility Sanitation Totals ASSETS Fund Fund June 30, 1984 CURRENT ASSETS: Cash on Hand and in Banks $ 1,244,157 $131,174 $ 1,375,331 Certificates of Deposit 1,600,000 250,000 1,850,000 Accounts Receivable (Net of Allowances for Uncollectible Accounts) 1,529,221 8,670 1,537,891 Accrued Interest Receivable 22,614 2,766 25,380 Due from Other Funds 136,172 89,596 225,768 Inventories 846, 164 13,980 860,144 Prepaid Expenses 14,603 6,671 21,274 Total Current Assets $ 5,392,931 $502,857 $ 5,895,788 RESTRICTED ASSETS: Cash in Banks $ 241,259 $ -0- $ 241,259 Certificates of Deposit 8,711,000 -0- 8,711,000 U. S. Treasury Bills 23,006,044 -0- 23,006,044 Accrued Interest Receivable 472,472 -0- 472,472 Loan Receivable 552,807 -0- 552,807 Due from Other Funds 4,028 -0- 4,028 Inventories 143,647 -0- 143,647 Total Restricted Assets $33,131,257 $ -0- $33,131,257 FIXED ASSETS: (Net of Accumulated Deprec.) $34,875,735 $419,093 $35,294,828 DEFERRED CHARGES: • Prepaid Water Costs $ 425,740 $ -0- $ 425,740 Bond Issuance Costs 238,899 -0- 238,899 Total Deferred Charges $ 664,639 $ -0- $ 664,639 TOTAL ASSETS: $74.064.562 $921.950 $74.986.512 See accompanying notes to financial statements. - 72 - Utility Sanitation Totals LIABILITIES Fund Fund June 30, 1984 CURRENT LIABILITIES: Payable from Current Assets: Accounts Payable $ 1,591,155 $ 14,107 $ 1,605,262 Sales Tax Payable 41,771 159 41,930 Due to Other Funds 231,521 18,204 249,725 Payable from Restricted Assets: Construction Contracts & Retainages Payable 1,349,914 -0- 1,349,914 Accrued Revenue Bond Interest Payable 778,869 -0- 778,869 Currently Maturing Portion of Revenue Bonds 2,050,000 -0- 2,050,000 Due to Other Funds 20,382 -0- 20,382 Customers' Meter Deposits 1,390,072 -0- 1,390,072 Total Current Liabilities $ 7,453,684 $ 32,470 $ 7,486,154 LONG-TERM LIABILITIES: Revenue Bonds Payable - Net of Currently Maturing Portion $37,560,000 $ -0- $37,560,000 Unamortized Premium on Bonds 1,224 -0- 1,224 Total Long-Term Liabilities $37,561,224 $ -0- $37,561,224 TOTAL LIABILITIES: $45,014,908 $ 32,470 $45,047,378 FUND EQUITY Contributed Capital $10,187,277 $ 54,901 $10,242,178 Retained Earnings: Reserved for Noncurrent Loans 552,807 -0- 552,807 Reserved per Revenue Bond Indenture 1,589,050 -0- 1,589,050 Unreserved 16,720,520 834,579 17,555,099 TOTAL FUND EQUITY: $29,049,654 $889,480 $29,939,134 TOTAL LIABILITIES AND FUND EQUITY: $74.064.562 $921.950 $74.986.512 - 73 - CITY OF COLLEGE STATION COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS - ALL ENTERPRISE FUNDS FOR THE YEAR ENDED JUNE 30, 1984 E-2 Utility Sanitation Totals Fund Fund June 30, 1984 OPERATING REVENUES: Charges for Services $26,277,830 $1,162,020 $27,439,850 OPERATING EXPENSES: Salaries and Benefits $ 1,678,627 $ 558,480 $ 2,23/,107 Supplies 291,010 45,241 336,251 Building Maintenance 287,152 2,096 289,248 Equipment Maintenance 93,311 71,368 164,679 Services 11,685,720 27,175 11,712,895 Sundry 35,485 10,309 45,794 Administrative Transfers 2,077,281 -0- 2,077,281 Depreciation 1,146,568 307,311 1,453,879 Bad Debts 105,936 -0- 105,936 Inventory Adjustment 10,488 -0- 10,488 Total Operating Expenses $17,411,578 $1,021,980 $18,433,558 NET OPERATING INCOME: $ 8,866,252 $ 140,040 $ 9,006,292 NONOPERATING REVENUES (EXPENSES) : Interest Earnings $ 1,895,706 $ 22,044 $ 1,917,750 Miscellaneous Fees -0- (2,553) (2,553) Revenue Bond Interest (1,971,123) -0- (1,971,123) Amortization of Bond Issuance Costs (28,386) -0- (28,384) Loss on Disposal of Equipment -0- (62,242) (62,242) Contribution to Brazos Beautiful, Inc. -0- (10,325) (10,325) Total Nonoperating Revenues (Expenses) $ (103,801) $ (53,076) $ (156,877) Income Before Operating Transfers $ 8,762,451 $ 86,964 $ 8,849,415 Operating Transfers In -0- 4,790 4,790 Operating Transfers Out (3,461,317) (49,051) (3,510,368) NET INCOME: $ 5,301,134 $ 42,703 $ 5,343,837 Retained Earnings at Beginning of Year 13,561,243 791,876 14,353,119 RETAINED EARNINGS AT END OF YEAR: $18.862.377 $ 834.579 $19.696.956 See accompanying notes to financial statements. - 74 - CITY OF COLLEGE STATION COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION - ALL ENTERPRISE FUNDS FOR THE YEAR ENDED JUNE 30, 1984 E-3 Utility Sanitation Totals Fund Fund June 30, 1984 SOURCES OF WORKING CAPITAL: Operations: Net Income $ 5,301,134 $ 42,703 $ 5,343,837 Items not Requiring Working Capital: Depreciation 1,146,568 307,311 1,453,879 Amortization of Deferred Charges 32,384 -0- 32,384 Working Capital Provided by Operations $ 6,480,086 $350,014 $ 6,830,100 Disposal of Equipment -0- 62,242 62,242 Issuance of Long-Term Debt 17,380,000 -0- 17,380,000 Contribution of Capital - Local Funds 398,877 -0- 398,877 Total Sources of Working Capital $24,258,963 $412,256 $24,671,219 APPLICATIONS OF WORKING CAPITAL: Acquisition of Property, Plant, and Equipment $ 6,412,511 $257,096 $ 6,669,607 Reduction of Long-Term Debt 2,050,000 -0- 2,050,000 Payment of Bond Issuance Costs 81,425 -0- 81,425 Total Applications of Working Capital $ 8,543,936 $257,096 $ 8,801,032 NET INCREASE (DECREASE) IN WORKING CAPITAL: $15.715.027 $155.160 $15.870.187 ELEMENTS OF NET INCREASE (DECREASE) IN WORKING CAPITAL: Cash $ 915,551 $ 40,389 $ 955,940 Certificates of Deposit 600,000 100,000 700,000 Accounts Receivable 329,013 11,208 340,221 Due From Other Funds 133,679 5,840 139,519 Inventories 126,103 6, 195 132,298 Prepaid Expenses (12,483) 1,493 (10,990) Restricted Assets 15,507,802 -0- 15,507,802 Accounts Payable (645,746) (13,467) (659,213) Sales Tax Payable 43,886 (159) 43,727 Due to Other Funds (69,617) 3,661 (65,956) Liabilities Payable from Restricted Assets (1,213,161) -0- (1,213,161) NET INCREASE (DECREASE) IN WORKING CAPITAL: $15.715.027 $155.160 $15.870.187 See accompanying notes to financial statements. - 75 - CITY OF COLLEGE STATION UTILITY FUND BALANCE SHEET JUNE 30, 1984 E-4 ASSETS CURRENT ASSETS: Cash on Hand and in Bank $ 1,244,157 Certificates of Deposit 1,600,000 Accounts Receivable (Net of Allowance for Estimated Uncollectibles): Utility Billings $1,469,358 Miscellaneous 59,863 Accrued Interest 22,614 1,551,835 Due from Other Funds 136,172 Inventories 846,164 Prepaid Expenses 14,603 Total Current Assets $ 5,392,931 RESTRICTED ASSETS: (Schedule E-8) Cash in Banks $ 241,259 Certificates of Deposit 8,711,000 U. S. Treasury Bills 23,006,044 Accrued Interest Receivable 472,472 Loan Receivable 552,807 Due from Other Funds 4,028 Inventories 143,647 Total Restricted Assets $33,131,257 FIXED ASSETS: (Schedule E-9) Cost Depreciation Electric System $13,176,656 $2,625,204 $10,551,452 Water System 17,263,262 2,022,521 15,240,741 Sewer System 10,375,774 1,376,094 8,999,680 Computer System 152,882 69,020 83,862 Total Fixed Assets V40.968,574 $6.092.839 $34,875,735 DEFERRED CHARGES: Prepaid Water Costs $ 425,740 Bond Issuance Costs 238,899 Total Deferred Charges $ 664,639 TOTAL ASSETS: $74.064.562 See accompanying notes to financial statements. - 76 - LIABILITIES CURRENT LIABILITIES: Payable from Current Assets: Accounts Payable $ 1,591,155 Sales Tax Payable 41,771 Due to Other Funds 231,521 $ 1,864,447 . Payable from Restricted Assets: (Schedule E-8) Construction Contracts and Retainages Payable $ 1,349,914 Accrued Revenue Bond Interest Payable 778,869 Matured and Currently Maturing Portion of Revenue Bonds (Schedule E-10) 2,050,000 Due to Other Funds 20,382 Customers' Meter Deposits 1,390,072 5,589,237 Total Current Liabilities $ 7,453,684 LONG-TERM LIABILITIES: Revenue Bonds Payable - Net of Currently Maturing Portion (Schedule E-10) $37,560,000 Unamortized Premium on Bonds 1,224 Total Long-Term Liabilities $37,561,224 TOTAL LIABILITIES: $45,014,908 FUND EQUITY Contributed Capital: Customers $ 176,590 Local Government 9, 190,340 Federal Government 820,347 $10,187,277 Retained Earnings: Reserved for Noncurrent Loans $ 552,807 Reserved per Revenue Bond Indentures 1,589,050 Unreserved 16,720,520 18,862,377 TOTAL FUND EQUITY: $29,049,654 TOTAL LIABILITIES AND FUND EQUITY: $74.064.562 - 77 - CITY OF COLLEGE STATION UTILITY FUND STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS FOR THE YEAR ENDED JUNE 30, 1984 E-5 OPERATING REVENUES: Charges For Services Electrical $21,265,591 Water 2,824,595 Sewer 1,714,207 Nondepartmental 473,437 Total Operating Revenues $26,277,830 OPERATING EXPENSES: • Salaries and Benefits $ 1,678,627 Supplies 291,010 Building Maintenance 287,152 Equipment Maintenance 93,311 Services 11,685,720 Sundry 35,485 Administrative Transfers 2,077,281 Depreciation 1,146,568 Bad Debts 105,936 Inventory Adjustment 10,488 Total Operating Expenses $17,411,578 NET OPERATING INCOME: $ 8,866,252 NONOPERATTNG REVENUES (EXPENSES) : Interest Earnings $ 1,895,706 Revenue Bond Interest (1,971,123) Amortization of Bond Issuance Costs (28,384) Total Nonoperating Revenues (Expenses) $ (103,801) Income Before Operating Transfers $ 8,762,451 Operating Transfers Out (3,461,317) NET INCOME: $ 5,301,134 Retained Earnings at Beginning of Year 13,561,243 RETAINED EARNINGS AT END OF YEAR: $18.862.377 See accompanying notes to financial statements. - 78 - CITY OF COLLEGE STATION UTILITY FUND STATEMENT OF REVENUES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 E-6 Variance, Favorable Budget Actual (Unfavorable) OPERATING REVENUES: ELECTRIC: Electric Services $ 22,660,000 $ 21,170,966 $(1,489,034) Underground Construction 40,000 62,344 22,344 Pole Rental 10,000 22,386 12,386 Temporary Service 15,000 9,895 (5,105) Total Electric $ 22,725,000 $ 21,265,591 $(1,459,409) WATER: Water Services $ 2,700,000 $ 2,712,407 $ 12,407 Water Taps 100,000 112,188 12,188 Total Water $ 2,800,000 $ 2,824,595 $ 24,595 SEWER: Sewer Services $ 1,500,000 $ 1,666,632 $ 166,632 Sewer Taps 40,000 47,575 7,575 Total Sewer $ 1,540,000 $ 1,714,207 $ 174,207 NONDEPARTMENTAL: Penalties $ 200,000 $ 320,848 $ 120,848 Reconnect Fees 15,000 26,668 11,668 Service Fees 35,000 84,067 49,067 Use of City Forces 10,000 14,220 4,220 Sales Tax Collection Fees 2,000 4,311 2,311 Other Revenues 7,000 23,323 16,323 Total Nondepartmental $ 269,000 $ 473,437 $ 204,437 Total Operating Revenues: $ 27,334,000 $ 26,277,830 $(1,056,170) NONOPERATING REVENUES: Miscellaneous - Interest Earnings $ 350,000 $ 1,895,706 $ 1,545,706 Total Nonoperating Revenues $ 350,000 $ 1,895,706 $ 1,545,706 TOTAL REVENUES: $ 27.684,000 $ 28,173.536 $ 489.536 See accompanying notes to financial statements. - 79 - CITY OF COLLEGE STATION UTILITY FUND STATEMENT OF EXPENSES - BUDGET (NON -GAAP BUDGETARY BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 E-7 Page 1 of 3 Variance, Favorable Budget Actual (Unfavorable) ELECTRICAL TRANSMISSION: Supplies $ 375 $ 283 $ 92 Building Maintenance 27,850 17,129 10,721 Equipment Maintenance 200 -0- 200 Services 13,059,443 10,502,052 2,557,391 Sundry 150 149 1 Total Operating - Electrical Transmission $ 13,088,018 $ 10,519,613 $ 2,568,405 Total Electrical Transmission $ 13,088,018 $ 10,519,613 $ 2,568,405 ELECTRICAL DISTRIBUTION: Salaries and Benefits $ 683,395 $ 641,641 $ 41,754 Supplies 313,988 193,063 120,925 Building Maintenance 124,400 123,251 1,149 Equipment Maintenance 54,499 48,852 5,647 Services 21,755 26,691 (4,936) Sundry 7,850 7,841 9 Total Operating - Electrical Distribution $ 1,205,887 $ 1 ,041,339 $ 164,548 Capital Outlay 1,021,172 759,633 261,539 Total Electrical Distribution $ 2,227,059 $ 1,800,972 $ 426,087 WATER PRODUCTION: Salaries and Benefits $ 351,181 $ 308,994 $ 42,187 Supplies 38,300 26,547 11,753 Building Maintenance 10,300 1,070 9,230 Equipment Maintenance 26,008 6,509 19,499 Services 874,547 846,761 27,786 Sundry 4,740 4,679 61 Total Operating - Water Production $ 1,305,076 $ 1,194,560 $ 110,516 Capital Outlay 15,000 11,612 3,388 Total Water Production $ 1,320,076 $ 1,206,172 $ 113,904 WATER DISTRIBUTION: Salaries and Benefits $ 280,896 $ 216,741 $ 64,155 Supplies 22,015 16,008 6,007 Building Maintenance 60,600 60,549 51 Equipment Maintenance 23,063 19,934 3, 129 Services 9,212 6,460 2,752 Sundry 4,720 4,685 35 Total Operating - Water Distribution $ 400,506 $ 324,377 $ 76,129 Capital Outlay 200,970 134,760 66,210 Total Water Distribution $ 601,476 $ 459,137 $ 142,339 See accompanying notes to financial statements. - 80 - CITY OF COLLEGE STATION UTILITY FUND STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 E-7 Page 2 of 3 Variance, Favorable Budget Actual (Unfavorable) SEWER TREATMENT: Salaries and Benefits $ 291,328 $ 235,086 $ 56,242 Supplies 37,702 35,674 2,028 Building Maintenance 54,149 50,652 3,497 Equipment Maintenance 9,260 9,237 23 Services 227,376 226,984 392 Sundry 12,410 12,340 70 Total Operating - Sewer Treatment $ 632,225 $ 569,973 $ 62,252 Capital Outlay 24,370 20,163 4,207 Total Sewer Treatment $ 656,595 $ 590,136 $ 66,459 SEWER COLLECTION: Salaries and Benefits $ 249,199 $ 207,963 $ 41,236 Supplies 25,810 18,974 6,836 Building Maintenance 56,000 34,501 21,499 Equipment Maintenance 12,628 8,505 4,123 Services 9,605 6,970 2,635 Sundry 3,634 3,557 77 Total Operating - Sewer Collection $ 356,876 $ 280,470 $ /6,406 Capital Outlay 98,924 69, 135 29,789 Total Sewer Collection $ 455,800 $ 349,605 $ 106,195 UTILITIES ADMINISTRATION: Salaries and Benefits $ 69,557 $ 68,202 $ 1,355 Supplies 5,920 461 5,459 Equipment Maintenance 952 274 678 Services 69,833 69,802 31 Sundry 450 133 317 Total Utilities Administration $ 146,712 $ 138,872 $ 7,840 NONDEPARTMENTAL: Administrative Transfers to General Fund $ 2,077,281 $ 2,077,281 $ -0- Sundry -0- 2,101 (2,101) Total Operating - Nondepartmental $ 2,077,281 $ 2,079,382 $ (2,101) Nonoperating and Contributions Transfers to Debt Service Fund 686,377 686,377 -0- Revenue Bond Principal 1,743,000 1,748,000 (5,000) Revenue Bond Interest 2,039,639 1,971, 123 68,516 Transfers to General Fund 2,774,940 2,774,940 -0- Contingency 200,337 -0- 200,337 Total Nondepartmental $ 9,521,574 $ 9,259,822 $ 261,752 TOTAL UTILITY BUDGETARY AND ACTUAL EXPENDITURES: $ 28.017.310 $ 24.324.329 $ 3.692.981 See accompanying notes to financial statements. - 81 - CITY OF COLLEGE STATION UTILITY FUND STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 E-7 Page 3 of 3 Variance, Favorable Budget Actual (Unfavorable) RECAP OF EXPENDITURES: Salaries and Benefits $ 1,925,556 $ 1,678,627 $ 246,929 Supplies 468,110 291,010 177,100 Building Maintenance 333,299 287,152 46,147 Equipment Maintenance 126,610 93,311 33,299 Services 14,531,688 11,685,720 2,845,968 Sundry 33,954 35,485 (1,531) Administrative Transfers 2,077,281 2,077,281 -0- Total Operating - Utility $ 19,496,498 $ 16,148,586 $ 3,347,912 Capital Outlay 1,076,519 995,303 81,216 Revenue Bond Principal 1,743,000 1,748,000 (5,000) Nonoperating and Contributions 5,701,293 5,432,440 268,853 TOTAL UTILITY BUDGETED AND ACTUAL EXPENDITURES $ 28.017.310 $ 24.324.329 $ 3.692.981 See accompanying notes to financial statements. - 82 - CITY OF COLLEGE STATION UTILITY FUND SCHEDULE OF RESTRICTED ASSETS AND LIABILITIES PAYABLE FROM RESTRICTED ASSETS JUNE 30, 1984 E-8 Revenue Revenue Bond Bond Customers' Interest Construction Meter And Sinking Funds Deposits Totals RESTRICTED ASSETS: Cash in Banks $ 25,049 $ 211,785 $ 4,425 $ 241,259 Certificates of Deposit 4,011,000 3,350,000 1,350,000 8,711,000 U.S. Treasury Bills 236,773 22,769,271 -0- 23,006,044 Accrued Interest Receivable 145,097 291,728 35,647 472,472 Loan Receivable -0- 552,807 -0- 552,807 Due From Other Funds -0- 4,028 -0- 4,028 Inventories -0- 143,647 -0- 143,647 TOTAL RESTRICTED ASSETS: $4.417.919 S27.323.266 $1.390.072 $33.131.257 LIABILITIES PAYABLE FROM RESTRICTED ASSETS: Construction Contracts and Retainage Payable $ -0- $ 1,349,914 $ -0- $ 1,349,914 Accrued Revenue Bond Interest Payable 778,869 -0- -0- 778,869 Currently Maturing Portion of Revenue Bonds 2,050,000 -0- -0- 2,050,000 Due to Other Funds -0- 20,382 -0- 20,382 Customers' Meter Deposits -0- -0- 1,390,072 1,390,072 TOTAL LIABILITIES PAYABLE FROM RESTRICTED ASSETS: $2.828.869 $ 1.370.296 1.390.072 $ 5.589.237 See accompanying notes to financial statement. - 83 - CITY OF COLLEGE STATION UTILITY FUND SCHEDULE OF FIXED ASSETS AND DEPRECIATION JUNE 30, 1984 E-9 Assets Balances Balances 7/1/83 Additions Deductions 6/30/84 ELECTRIC SYSTEM: Switch Stations, Transmission & Distribution Lines $ 9,555,168 $ 635,896 $ -0- $10,191,064 Electric Service Equipment 221,989 42,002 -0- 263,991 Meters 532,456 -0- -0- 532,456 Transformers 912,965 -0- -0- 912,965 General & Office Equipment 131,462 4,190 -0- 135,652 Automotive Equipment 341,655 81,277 -0- 422,932 Land 244,714 154,059 -0- 398,773 Construction-In-Progress 132,939 343,675 157,791 318,823 $12,073,348 $ 1,261,099 $ 157,791 $13,176,656 WATER SYSTEM: Transmission & Distribution Lines $ 6,639,255 $ 133,045 $ -0- $ 6,772,300 Water Service Equipment 17,697 -0- -0- 17,697 Meters 427,605 -0- -0- 427,605 Storage Tanks 5,722,592 -0- -0- 5,722,592 Waterwell Drilling Costs 679,382 130,018 -0- 809,400 General & Office Equipment 140,856 1,636 -0- 142,492 Automotive Equipment 76,015 23,739 -0- 99,754 Land 265,483 422,614 -0- 688,097 Construction-In-Progress 1,402,735 1,328,611 148,021 2,583,325 $15,371,620 $ 2,039,663 $ 148,021 $17,263,262 SEWER SYSTEM: Transmission & Distribution Lines $ 883,824 $ 181,082 $ -0- $ 1,064,906 Outfall Lines & Lift Station 1,933,470 -0- -0- 1,933,470 Treatment Plant & Equipment 3,037,480 6,682 -0- 3,044,162 General Equipment 36,906 64 -0- 36,970 Automotive Equipment 68,155 33,049 -0- 101,204 Land 240,566 37,266 -0- 277,832 Construction-In-Progress 757,812 3,346,046 186,628 3,917,230 $ 6,958,213 $ 3,604, 189 $ 186,628 $10,375,774 COMPUTER SYSTEM: Computer Equipment $ 152,882 $ -0- $ -0- $ 152,882 TOTAL FIXED ASSETS: $34.556.063 $ 6.904.951 5 492.440 $40,968.574 See accompanying notes to financial statement. - 84 - Depreciation Net Balances Balances Asset 7/1/83 Additions 6/30/84 Value $1,255,314 $ 360,719 $1,616,033 $ 8,575,031 53,535 29,943 83,478 180,513 199,266 21,230 220,496 311,960 338,589 32,444 371,033 541,932 . 59,040 12,203 71,243 64,409 176,766 86,155 262,921 160,011 -0- -0- -0- 398,773 -0- -0- -0- 318,823 $2,082,510 $ 542,694 $2,625,204 $10,551,452 $ 846,641 $ 179,619 $1,026,260 $ 5,746,040 1,176 441 1,617 16,080 209,543 13,144 222,687 204,918 374,678 143,065 517,743 5,204,849 46,799 24,272 71,071 738,329 100,619 7,713 108,332 34,160 52,711 22,100 74,811 24,943 -0- -0- -0- 688,097 -0- -0- -0- 2,583,325 $1,632,167 $ 390,354 $2,022,521 $15,240,741 $ 339,048 $ 40,833 $ 379,881 $ 685,025 270,297 48,337 318,634 1,614,836 512,723 80,118 592,841 2,451,321 10,647 5,272 15,919 21,051 45,147 23,672 68,819 32,385 -0- -0- -0- 277,832 -0- -0- -0- 3,917,230 $1,177,862 $ 198,232 $1,376,094 $ 8,999,680 $ 53,732 $ 15,288 $ 69,020 $ 83,862 $4.946.271 $1.146.568 $6.092.839 $34.875.735 - 85 - CITY OF COLLEGE STATION UTILITY FUND SCHEDULE OF REVENUE BOND DEBT JUNE 30, 1984 E-10 DEBT Original Balance Date Issue Retired 6/30/84 Water and Sewer System and 2/01/67 $ 333,000 $ 333,000 $ -0- Electric Light and Power System Revenue Refunding Bonds - Series 1967 Water and Sewer System and 2/01/67 600,000 450,000 150,000 Electric Light and Power System Revenue Bonds - Series 1967 Utility System Revenue Bonds - 8/01/71 800,000 520,000 280,000 Series 1971 Utility System Revenue Bonds - 8/01/73 500,000 275,000 225,000 Series 1973 Utility System Revenue Bonds - 8/01/76 3,000,000 900,000 2, 100,000 Series 1976 Utility System Revenue Bonds - 5/01/79 6,145,000 970,000 5,175,000 Series 1979 Utility System Revenue Bonds - 5/01/81 3,000,000 900,000 2,100,000 Series 1981 Utility System Revenue Bonds - 2/01/82 4,220,000 820,000 3,400,000 Series 1982 Utility System Revenue Bonds - 11/01/82 9,325,000 525,000 8,800,000 Series 1982 II Utility System Revenue Bonds - 05/01/84 17,380,000 -0- 17,380,000 Series 1984 $45,3.03.000 $5.693,000 $39.610.000 BONDS AUTHORIZED AND UNISSUED: Series 1984 $. 5.000.000 See accompanying notes to financial statements. - 86 - MATURITIES REQUIREMENTS Fiscal Year 1984-85 Fiscal Year 1985-86 From To Annually Principal Interest Principal interest $ -0- $ -0- $ -0- $ -0- $ -0- 2/01/85 2/01/89 30,000 30,000 5,445 30,000 4,365 2/01/85 2/01/91 40,000 40,000 15,200 40,000 12,960 2/01/85 2/01/93 25,000 25,000 11,413 25,000 10,163 2/01/85 2/01/93 150,000 150,000 118,575 150,000 109,575 2/01/94 2/01/95 175,000 2/01/96 1/01/97 200,000 2/01/85 275,000 275,000 285,600 300,000 265,663 2/01/86 300,000 2/01/87 325,000 2/01/88 2/01/91 350,000 2/01/92 2/01/97 400,000 2/01/98 475,000 2/01/85 2/01/91 300,000 300,000 193,950 300,000 162,900 2/01/85 2/01/92 425,000 425,000 372,300 425,000 321,300 2/01/85 2/01/2000 550,000 550,000 869,000 550,000 811,250 2/01/85 255,000 255,000 1,349,494 400,000 1,770,000 2/01/86 400,000 2/01/87 550,000 2/01/88 2/01/91 700,000 2/01/92 1,000,000 2/01/93 2/01/2001 1,375,000 $2.050.000 $3.220.977 $2.220.000 $3.468.176 - 87 - CITY OF COLLEGE STATION SANITATION FUND BALANCE SHEET JUNE 30, 1984 E-11 ASSETS CURRENT ASSETS: Cash on Hand and in Bank $131,174 Certificate of Deposit 250,000 Accounts Receivable 11,436 Due From Other Funds 89,596 Inventories 13,980 Prepaid Expenses 6,671 Total Current Assets $502,857 FIXED ASSETS: Cost Depreciation Net Automotive Equipment $ 487,173 $306,387 $180,786 Machinery, Tools & Equipment 677,825 494,708 183,117 Land 55,190 -0- 55,190 Total Fixed Assets $1.220.18$ $801.095 419,093 TOTAL ASSETS: $921.950 LIABILITIES CURRENT LIABILITIES: Accounts Payable $ 14,266 Due to Other Funds 18,204 TOTAL LIABILITIES: $ 32,470 FUND EQUITY Contributed Capital: Federal Government $ 54,901 Retained Earnings: Unreserved 834,579 Total Fund Equity $889,480 TOTAL LIABILITIES AND FUND EQUITY: $921.950 See accompanying notes to financial statements. - 88 - CITY OF COLLEGE STATION SANITATION FUND STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS FOR THE YEAR ENDED JUNE 30, 1984 E-12 OPERATING REVENUES: Charges for Services Residential $ 783,639 Commercial 313,398 Landfill 64,983 Total Operating Revenues $1, 162,020 OPERATING EXPENSES: Salaries and Benefits $ 558,480 Supplies 45,241 Building & Grounds Maintenance 2,096 Equipment Maintenance 71,368 Services 27,175 Sundry 10,309 Depreciation 307,311 Total Operating Expenses $1,021,980 Net Operating Income $ 140,040 NONOPERATING REVENUES (EXPENSES) : Interest Earnings $ 22,044 Miscellaneous Fees (2,553) Loss on Disposal of Equipment (62,242) Contribution to Brazos Beautiful, Inc. (10,325) Total Nonoperating Revenues (Expenses) $ (53,076) Income Before Operating Transfers $ 86,964 Operating Transfers In 4,790 Operating Transfers Out (49,051) NET INCOME: $ 42,703 Retained Earnings at Beginning of Year 791,876 RETAINED EARNINGS AT END OF YEAR: S 834.579 See accompanying notes to financial statements. - 89 - CITY OF COLLEGE STATION SANITATION FUND STATEMENT OF EXPENSES - BUDCET (NON-GAAP BUDGETARY BASIS) AND ACTUAL FOR THE YEAR ENDED JUNE 30, 1984 E-13 Variance, Favorable Budget Actual (Unfavorable) SANITATION COLLECTION (RESIDENTIAL) : Salaries and Benefits $ 473,461 $ 398,461 $ 75,000 Supplies 38,930 30,378 8,552 Building & Grounds Maintenance 2,100 2,062 38 Equipment Maintenance 53,946 30,073 23,873 Services 7,978 7,512 466 Sundry 7,768 7,688 80 Total Operating - Sanitation Collection (Residential) $ 584,183 $ 476,174 $108,009 Capital Outlay - Machinery, Tools, Equipment 137,618 120,148 17,470 Total Sanitation Collection (Residential) $ 721,801 $ 596,322 $125,479 SANITATION COLLECTION (COMMERCIAL) : Salaries and Benefits $ 86,673 $ 68,927 $ 17,746 Supplies 8,140 6,445 1,695 Equipment Maintenance 12,100 6, 168 5,932 Services 40 32 8 Sundry 1,685 1 ,684 1 Total Operating - Sanitation Collection (Commercial) $ 108,638 $ 83,256 $ 25,382 SANITATION DISPOSAL: Salaries and Benefits $ 102,662 $ 91,092 $ 11,570 Supplies 9,411 8,418 993 • Building & Grounds Maintenance 1,358 34 1,324 Equipment Maintenance 37,352 35,127 2,225 Services 21,344 19,631 1,713 Sundry 1,350 937 413 Total Operating - Sanitation Disposal $ 173,477 $ 155,239 $ 18,238 Capital Outlay - Machinery, Tools, Equipment 132, 157 136,947 (4,790) Total Sanitation Disposal $ 305,634 $ 292,186 $ 13,448 TOTAL SANITATION BUDGETED AND ACTUAL EXPENDITURES: $$1,136,O73 $ 971.764 $164.309 RECAP OF EXPENDITURES: Salaries and Benefits $ 662,796 $ 558,480 $104,316 Supplies 56,481 45,241 11,240 Building & Grounds Maintenance 3,458 2,096 1,362 Equipment Maintenance 103,398 71,368 32,030 Services 29,362 27,175 2,187 Sundry 10,803 10,309 494 Capital Outlay 269,775 257,095 12,680 $1.136.073 $ 971.764 $164.309 See accompanying notes to financial statements. - 90 - FIDUCIARY FUNDS Pension Trust Fund Firemen's Relief and Retirement - to account for the accumulation of resources to be used for retirement annuity payments at appropriate amounts and time. The fund does not account for the administrative costs of the System, which are borne by the general fund. Resources are contributed by employees at an annual fixed rate. The City has voluntarily contributed amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments appear to be minimal due to the fact that it is estimated by the City that there are approximately five or less past employees who could become eligible for these $25.00 per month payments in the future. Expendable Trust Funds Cemetery - Perpetual Care - to account for portion of cemetery plot sales proceeds that is designated as a contribution to the perpetual care fund. Funds are to be expended for maintenance and care of the City's cemetery. Employee Benefits - to account for the accumulation of resources to be used for health insurance payments at appropriate amounts and time. Employees contribute funds for dependent coverage and the City contributes funds to cover each employee. - 91 - CITY OF COLLEGE STATION ALL FIDUCIARY FUNDS COMBINING BALANCE SHEET JUNE 30, 1984 F-I Pension Trust Expendable Fund Trust Funds Firemen's Relief Cemetery - Totals and Perpetual Employee June 30, ASSETS Retirement Care Benefits 1984 Cash $298 $ 3,003 $ 921 $ 4,222 Certificates of Deposit -0- 42,000 -0- 42,000 Accrued Interest Receivable -0- 642 -0- 642 Due from Other Funds -0- 1,403 221,458 222,861 TOTAL ASSETS: $298 $47.048 $222.379 $269,725 FUND BALANCE Reserved for Firemen's Relief and Retirement $298 $ -0- $ -0- $ 298 Reserved for Cemetery Perpetual Care -0- 47,048 -0- 47,048 Reserved for Employee Benefits -0- -0- 222,379 222,379 TOTAL FUND BALANCE: $298 $47.048 $222.379 $269.725 See accompanying notes to financial statements. - 92 - GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations or accounted for in trust funds. - 93 - (This page intentionally left blank.) - 94 - CITY OF COLLEGE STATION GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCES JUNE 30, 1984 G-1 GENERAL FIXED ASSETS: Land $ 3,248,388 Buildings and Improvements 4,544,408 Machinery, Tools, and Equipment 3,337,295 Motor Vehicles 1,220,234 Parks and Recreation Equipment 2,059,403 Paving Sidewalks and Streets 5,504,680 Construction in Progress 4,450,219 TOTAL GENERAL FIXED ASSETS: $24.364.627 INVESTMENT IN GENERAL FIXED ASSETS FROM: Capital Projects Funds: General Obligation Bonds $11,020,345 Federal Grants 895,354 General & Special Revenue Funds 1,562,807 General Fund Revenues 2,799,864 Special Revenue Fund Revenues 1,063,573 Acquisitions Prior to July 1, 1979 - Source Undetermined 7,022,684 TOTAL INVESTMENT IN GENERAL FIXED ASSETS: $24.364.627 See accompanying notes to financial statements. - 95 - CITY OF COLLEGE STATION GENERAL FIXED ASSET ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS - BY FUNCTION AND ACTIVITY FOR THE YEAR ENDED JUNE 30, 1984 G-2 Building and Function and Activity Total Land Improvements GENERAL FUND: Administration $ 204,972 $ -0- $ 6,920 Finance 233,818 -0- 10,654 Public Service 818,716 -0- 28,168 Police 488,326 -0- 1,849 Fire 490,874 -0- 519 Engineering 191,553 -0- 2,969 Parks 371,605 -0- 6,196 Total General Fund $ 2,799,864 $ -0- $ 57,275 SPECIAL REVENUE FUNDS: $ 169,279 $ 150,009 $ -0- CAPITAL PROJECTS FUNDS: Community Center $ 894,294 $ -0- $ 894,294 Community Development 850,393 13,082 12,476 Computer Project 467,623 -0- -0- Capital Acquisitions 42,425 -0- -0- Certificate of Obligation Funds 1 ,052,759 -0- 400,000 Southwest Parkway 642,231 -0- -0- 1971 Bond Funds 172,838 -0- -0- 1976 Bond Funds 126,377 -0- 1,495 1978 Bond Funds 501,669 -0- 25,141 1978 Series II Bond Funds 2,742,467 485,325 579,005 1981 Bond Funds 430,777 9,625 12,896 1982 Bond Funds 1,069,296 373,260 607,664 198211 Bond Funds 254,774 254,774 -0- 1984 Bond Funds 674,658 505,708 -0- Total Capital Project Funds $ 9,922,581 $1,641,774 $2,532,971 Acquisitions Prior to July 1, 1979 - Source Undetermined $ 7,022,684 $1,456,605 $1,954,162 Total General Fixed Assets Allocated to Functions $19,914,408 S3.248.388 $4.544.408 ConstrucLiucr in Progress 4,450,219 TOTAL GENERAL FIXED ASSETS: $24.364.627 See accompanying notes to financial statements. - 96 - Machinery, Parks & Paving Tools, Motor Recreation Sidewalks & Equipment Vehicles Equipment & Streets $ 117,359 $ 80,693 $ -0- $ -0- 178,356 44,808 -0- -0- 423,804 366,744 -0- -0- 179,262 307,215 -0- -0- 321,602 168,753 -0- -0- 53,783 134,437 -0- 364 240,765 117,584 7,060 -0- $1,514,931 $1,220,234 $ 7,060 $ 364 $ -0- $ -0- $ -0- $ 19,270 $ -0- $ -0- $ -0- $ -0- 2,044 -0- 62,920 759,871 467,623 -0- -0- -0- 42,425 -0- -0- -0- 652,759 -0- -0- -0- -0- -0- -0- 642,231 -0- -0- -0- 172,838 -0- -0- 13,249 111,633 -0- • -0- 130,362 346,166 13,967 -0- 1,008,823 655,347 -0- -0- 9,593 398,663 22,433 -0- -0- 65,939 -0- -0- -0- -0- -0- -0- -0- 168,950 $1,201,251 $ -0- $1,224,947 $3,321,638 $ 621,113 $ -0- $ 827,396 $2,163,408 $3.337.295 $1.220.234 $2.059.403 $5.504.680 - 97 - CITY OF COLLEGE STATION GENERAL FIXED ASSET GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY FOR THE YEAR ENDED JUNE 30, 1984 G-3 General General Fixed Fixed Assets Assets Function and Activity 7/1/83 Additions Deductions 6/30/84 GENERAL FUND: Administration $ 143,375 $ 61,597 $ -0- $ 204,972 Finance 228,287 5,531 -0- 233,818 Public Service 453,254 365,462 -0- 818,716 Police 379,773 200,598 92,045 488,326 Fire 464,488 26,386 -0- 490,874 Engineering 167,710 23,843 -0- 191,553 Parks 292,654 78,951 -0- 371,605 Total General Fund $ 2,129,541 $ 762,368 $ 92,045 $ 2,799,864 SPECIAL REVENUE FUNDS: $ 169,279 $ -0- $ -0- $ 169,279 CAPITAL PROJECT FUNDS: Community Center $ 894,294 $ -0- $ -0- $ 894,294 Community Development 816,226 34,167 -0- 850,393 Computer Project 174,260 293,363 -0- 467,623 Capital Acquisitions 42,425 -0- -0- 42,425 Certificate of Obligation Funds 212,725 840,034 -0- 1,052,759 Southwest Parkway 642,231 -0- -0- 642,231 1971 Bond Funds 172,838 -0- -0- 172,838 1976 Bond Funds 126,377 -0- -0- 126,377 1978 Bond Funds 501,669 -0- -0- 501,669 1978 Series II Bond Funds 2,526,194 216,273 -0- 2,742,467 1981 Bond Funds 422,656 8,121 -0- 430,777 1982 Bond Funds 790,258 279,038 -0- 1,069,296 1982 II Bond Funds 251,373 3,401 -0- 254,774 1984 Bond Funds 440,150 234,508 -0- 674,658 Total Capital Project Funds $ 8,013,676 $1,908,905 $ -0- $ 9,922,581 Acquisitions Prior to July 1, 1979 - Source Undetermined $ 7,022,684 $ -0- $ -0- $ 7,022,684 Construction in Progress 2,009, 189 3,354,798 913,768 4,450,219 TOTAL GENERAL FIXED ASSETS: $19,344.369 $6.026,071 $1.005,813 $24..364,627 • - 98 - GENERAL LONG-TERM DEBT ACCOUNT GROUP To present the outstanding general obligation debt of the City, including notes, certificates of obligation and general obligation bonds. These are secured by a pledge of revenues from tax collections. - 99 - (This page intentionally left blank) - 100 - CITY OF COLLEGE STATION GENERAL LONG TERM DEBT ACCOUNT GROUP SCHEDULE OF GENERAL LONG TERM DEBT JUNE 30, 1984 H-i AMOUNT AVAILABLE AND TO BE PROVIDED FOR THE PAYMENT OF GENERAL LONG-TERM DEBT Amount Available in Debt Service Fund $ 1,478,640 Amount to be Provided for Debt Service 29,195,598 TOTAL AVAILABLE AND TO BE PROVIDED: S30.674.238 GENERAL LONG-TERM DEBT PAYABLE Tax Obligation Bonds $27,480,000 Certificates of Obligation 3,177,114 Notes Payable 17,124 TOTAL GENERAL OBLIGATION LONG-TERM DEBT: $30.674.238 See accompanying notes to financial statements. - 101 - CITY OF COLLEGE STATION GENERAL LONG-TERM DEBT ACCOUNT GROUP SCHEDULE OF TAX OBLIGATION BOND DEBT JUNE 30, 1984 H-2 DEBT Date Authorized Issued Retired Outstanding 1968 City Hall, Fire/ 8/01/68 $ 840,000 $ 840,000 $ 360,000 $ 480,000 Police Headquarters, Street Improvements 1971 Street Improvements 8/01/81 500,000 500,000 325,000 175,000 1976 Street Improvements; 8/15/76 9,865,000 5,840,000 1,940,000 3,900,000 Electric, Water Works & Sewer Systems Improve- ments; Police, Fire, & Warehouse Buildings; City Hall Expansion; Park Improvements; Civic Center 1978 Series I - Issue 2/01/78 3,525,000 1,050,000 2,475,000 Balance of 1976 Autho- rization (See Above) 1978 Series II - Street 5/15/78 3,020,000 3,020,000 750,000 2,270,000 Improvements; Police, Fire, Warehouse Build- ings; Park Improvements 1981 Series - Street 5/15/81 10,795,000 1,500,000 450,000 1,050,000 Improvements; City Hall Building, Park Improve- ments, Park Land 1982 Series - Issue 2/15/82 2,705,000 505,000 2,200,000 1981 authorization for Street Improvements, Park Land 1982 Series II - Issue 11/15/82 6,590,000 290,000 6,300,000 1981 Authorization for Street Improvements, Public Buildings, Park Improvements and Park Land 1984 Series - Issue 1984 5/1/84 13,585,000 8,630,000 -0- 8,630,000 ' Authorization for Street Improvements, Public Buildings, and Park Improvements TOTAL TAX OBLIGATION BONDS: 838.605.000 $33.150,000 $5.670.000, $27,480.000 See accompanying notes to financial statements. - 102 - MATURITIES REQUIREMENTS Fiscal Year 1984-85 Fiscal Year 1985-86 From To Annually Principal Interest Principal Interest 8/01/84 $ 35,000 $ 35,000 $ 21,395 $ 40,000 $ 19,725 8/01/85 8/01/87 40,000 8/01/88 8/01/92 45,000 8/01/93 8/01/94 50,000 . 8/01/84 8/01/90 25,000 25,000 9,325 25,000 8,075 8/15/84 8/15/96 300,000 300,000 210,450 300,000 192,450 2/01/85 2/01/97 175,000 175,000 119,900 175,000 111,675 2/01/98 200,000 2/15/85 2/15/98 150,000 150,000 121,385 150,000 113,660 2/15/99 170,000 2/15/85 2/15/91 150,000 150,000 93,337 150,000 80,025 2/15/85 2/15/92 275,000 275,000 233,476 275,000 201, 163 2/15/85 2/15/91 300,000 300,000 622,475 300,000 589,475 2/15/92 400,000 2/15/93 2/15/00 475,000 2/01/85 130,000 130,000 661,350 400,000 867,500 2/01/86 400,000 2/01/87 2/01/04 450,000 $1.540.000 $2.093.093 $1.815.000 $2. 183.748 - 103 - (This page intentionally left blank) 104 - CITY OF COLLEGE STATION GENERAL LONG-TERM DEBT ACCOUNT GROUP AUTHORIZED AND UNISSUED TAX OBLIGATION BOND DEBT JUNE 30, 1984 H-3 Authorized and Unissued 1976 Series: Civic Center $ 500,000 1984 Series: Drainage 1,230,000 Sanitation Department Buildings 925,000 Street Improvements 2,800,000 TOTAL TAX OBLIGATION BOND DEBT UNISSUED: $5.455.000 See accompaning notes to financial statements. - 105 - CITY OF COLLEGE STATION GENERAL LONG-TERM DEBT ACCOUNT GROUP SCHEDULE OF OTHER TAX OBLIGATION DEBT JUNE 30, 1984 H-4 Number, Type/Creditor Original Balance and Purpose of Debt Rate Date Amount Retirements 6/30/84 Certificate of Obligation: 00001 Sanitary Landfill Site 5.97% 6/08/81 $ 208,000 $124,800 $ 83,200 00002 Sewage Treatment Plant 9.25% 7/24/81 284,063 56,812 227,251 00003 Sewage Treatment Plant 12.00% 7/15/81 1,297,000 38,165 1,258,835 00004 College Station Civic Center 11.00% 10/23/81 400,000 80,000 320,000 00005 Motor Grader 9.45% 11/13/81 91,380 36,552 54,828 00006 Fire Truck 60% of 4/07/84 440,000 -0- 440,000 Prime 00007 Tourist & Convention 57.5% 6/11/84 400,000 -0- 400,000 Bureau Building of Prime 00008 Land - 35 Acres 12.00% 6/15/84 393,000 -0- 393,000 TOTAL CERTIFICATES OF OBLIGATION: $3.513.443 $336.329 $3.177. 114 Note Payable: Liddie B. Arnold - Park Land 7.00% 4/17/78 $ 68.498 $_ ,51,374 $ 17.124 See accompanying notes to financial statements. - 106 - MATURITIES REQUIREMENTS Fiscal Year 1984-1985 Fiscal Year 1985-86 From To Annually Principal Interest Principal Interest 6/08/85 6/08/86 $ 41,600 $ 41,600 $ 4,967 $ 41,600 $ 2,484 7/24/84 7/24/91 28,406 28,406 21,021 28,406 18,393 7/15/84 22,582 22,582 151,060 25,292 148,350 7/15/85 25,292 7/15/86 28,327 7/15/87 31,726 7/15/88 1,150,908 10/23/83 10/23/91 40,000 40,000 35,200 40,000 30,800 11/13/83 11/13/86 18,276 18,276 5,181 18,276 3,454 4/17/85 4/17/94 (est.) 33,680 34,320(est.) 36,307 31,693 (Estimate based on 13% Prime Rate on June 30, 1984) 6/11/85 6/11/93 (est.) 35,100 29,900(est.) 37,724 27,276 (Estimate based on 13% Prime Rate on June 30, 1984) 6/15/85 6/15/99 26,200 26,200 47,160 26,200 44,016 $245.844 $328,809 $253.805 $306.466 4/17/85 4/17/86 8,562 $ 8.562 $ 1.199 $ 8.562 $ 599 - 107 - SPECIAL SCHEDULES FOR FEDERAL GRANT FUNDS (Projects that ended or were approved to be in operation during fiscal year.) - 108 - CITY OF COLLEGE STATION SCHEDULE OF ACTIVE AWARDS FOR THE YEAR ENDED JUNE 30, 1984 I-1 Amount of Grant Title Federal ID Number Award DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT: Community Development Block Grant (I-2) B-82-MC-48-0007 $ 316,000 Community Development Block Grant (I-4) B-83-MC-48-0007 699,000 Community Development Block Grant (I-6) B-83-MJ-48-0007 183,000 DEPARTMENT OF THE INTERIOR: Land and Water Conservation Funds (I-8) 48-00869 842,750 DEPARTMENT OF THE TREASURY: Revenue Sharing Funds 44-2-021-002 614,271 STATE AND OTHER NONFEDERAL AWARDS: Crime Prevention Program SF83A017865 5,053 Juvenile Unit Augmentation SF83CO28320 5,771 Crime Prevention Program SF84A018538 885 Police Records/Idenfification Improvement SF84B048540 13,457 Alternative Classrooms SF83C018415 27,162 TOTAL: $2.707,349 - 109 - CITY OF COLLEGE STATION COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 1982; CDBG NO. B-82-MC-48-0007 STATEMENT OF SOURCE AND STATUS OF FUNDS FOR THE PERIOD JUNE 18, 1982 THROUGH JUNE 30, 1984 I-2 Grant Amount Total Program Year 1982 Funds Allocated to Recipient $ 316,000 Add: Unobligated Funds Reprogrammed From Program Year 1980 30,867 Unobligated Funds Reprogrammed From Program Year 1981 56,379 Adjusted 1982 Funds Allocation $ 403,246 Less: Total Program Year 1982 Funds Drawn Down by Recipient 403,246 FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR 1982 ADJUSTED RESOURCES: $ -0- Total Program Year 1982 Funds Drawn Down by Recipient $ 403,246 Add: Program Income Applicable to Program Year 1982 164,780 Less: Funds Applied to Program Year 1982. (I-3) (568,026) TOTAL PROGRAM YEAR 1982 FUNDS HELD BY RECIPIENT: $ -0- TOTAL PROGRAM YEAR 1982 FUNDS AVAILABLE FOR DISPOSITION: $ -0- - 110 - CITY OF COLLEGE STATION COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 1982; CDBG NO. B-82-MC-48-0007 STATEMENT OF PROGRAM COSTS FOR THE PERIOD JUNE 18, 1982 THROUGH JUNE 30, 1984 1-3 Budgeted Total Expenditures Program Activity And Authorized Program Budgeted For Period Ended Related Projects Costs Income Costs June 30, 1984 Street Paving $195,950 $ 70,452 $266,402 $226,402 Housing Rehabilitation 27,004 14,328 41,332 41,332 Rental Property Rehabilitation 130,000 80,000 210,000 210,000 Administrative 45,292 -0- 45,292 45,292 Subtotal $398,246 $164,780 $563,026 $563,026 Contingency and/or Unspecified Local Option Activities 5,000 -0- 5,000 5,000 TOTAL: $403.246 $164.780 $568.026 $568.026 1/ All projects were completed. 2/ There were no questioned costs. - 111 - CITY OF COLLEGE STATION COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 1983; CDBG NO. B-83-MC-48-0007 STATEMENT OF SOURCE AND STATUS OF FUNDS FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984 I-4 Grant Amount Total Program Year 1984 Funds Allocated to Recipient $ 699,000 Less: Total Program Year 1984 Funds Drawn Down by Recipient (396,919) FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR 1983 ADJUSTED RESOURCES: $ 302.081 Total Program Year 1984 Funds Drawn Down by Recipient $ 396,919 Add: Program Income Applicable to Program Year 1984 132,855 Less: Funds Applied to Program Year 1984 (I-5) (529,774) TOTAL PROGRAM YEAR 1984 FUNDS HELD BY RECIPIENT: S -0- TOTAL PROGRAM YEAR 1984 FUNDS AVAILABLE FOR DISPOSITION: S 302.081 - 112 - CITY OF COLLEGE STATION COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 1983; CDBG NO. B-83-MC-48-0007 STATEMENT OF PROGRAM COSTS FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984 1-5 Budgeted Total Expenditures Authorized Program Budgeted For Period Ended Costs Income Costs June 30, 1984 PROGRAM ACTIVITY AND RELATED PROJECTS: Housing Rehabilitation $315,000 $201,389 $516,389 $413,333 Rental Rehabilitation 100,000 -0- 100,000 -0- Acquisition/Re-Sale 100,000 -0- 100,000 42,332 Park Improvements 85,000 -0- 85,000 12,476 Northgate 30,000 -0- 30,000 1,200 Administrative 61,000 -0- 61,000 60,433 Subtotal $691,000 $201,389 $892,389 $529,774 Contingency and/or Unspecified Local Option Activities 8,000 -0- 8,000 -0- TOTAL: $699.000 $201.389 $900.389 $529.774 1/There were no questioned costs. - 113 - CITY OF COLLEGE STATION COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 1983; CDBG NO. B-83-MJ-48-0007 STATEMENT OF SOURCE AND STATUS OF FUNDS FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984 I-6 Grant Amount Total Program Year 1983 Funds Allocated to Recipient $183,000 Less: Total Program Year 1983 Funds Drawn Down by Recipient (20,491) FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR 1983 ADJUSTED RESOURCES: $162.509 Total Program Year 1983 Funds Drawn Down by Recipient $ 20,491 Less: Funds Applied to Program Year 1982 (I-7) (20,491) TOTAL PROGRAM YEAR 1983 FUNDS HELD BY RECIPIENT: $ -0- TOTAL PROGRAM YEAR 1983 FUNDS AVAILABLE FOR DISPOSITION: $162.509 - 114 - CITY OF COLLEGE STATION COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS PROGRAM YEAR 1983; CDBG NO. B-83-MJ-48-0007 STATEMENT OF PROGRAM COSTS FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1984 1-7 Budgeted Total Expenditures Authorized Program Budgeted For Period Ended Costs Income Costs June 30, 1984 PROGRAM ACTIVITY AND RELATED PROJECTS: Street Construction $183,000 $ -0- $183,000 $20,491 TOTAL: $18.3000 $ -0- $183.000 $20.491 1/There were no questioned program costs. - 115 - CITY OF COLLEGE STATION LAND AND WATER CONSERVATION FUNDS PROGRAM YEAR 1983; PROJECT NO. 48-00869 STATEMENT OF SOURCE AND STATUS OF FUNDS FOR THE PERIOD APRIL 12, 1983 THROUGH JUNE 30, 1984 I-8 Grant Amount Total Program Year 1983 Funds Allocated to Recipient $ 842,750 Less: Total Program Year 1983 Funds Drawn Down by Recipient (689,124) FUNDS STILL AVAILABLE FROM PROGRAM YEAR 1983 ADJUSTED RESOURCES: $ 153.626 Total Program Year 1983 Funds Drawn Down by Recipient $ 689, 124 Less: Funds Applied to Program Year 1983 (I-9) (691,315) EXCESS OF 1983 FUNDS EXPENDED OVER 1983 FUNDS RECEIVED $ (21191) TOTAL PROGRAM YEAR 1983 FUNDS AVAILABLE FOR DISPOSITION: $ 151.435 - 116 - CITY OF COLLEGE STATION LAND AND WATER CONSERVATION FUNDS PROGRAM YEAR 1983; PROJECT NO. 48-00869 STATEMENT OF PROGRAM COSTS FOR THE PERIOD APRIL 12, 1983 THROUGH JUNE 30, 1984 I-9 Total Expenditures for the Period Project Activity and Budgeted Ended June 30, 1984 Related Projects Costs Federal Local 1/ Total SOUTHWOOD ATHLETIC PARK: Plans & Specifications $ 60,000 $ 31,345 $ 31,345 $ 62,690 Site Preparation 10,000 4,129 4,130 8,259 Roads & Parking 376,000 161,654 161,654 323,308 Utilities 89,000 36,579 36,579 73,158 Buildings 429,500 208,600 208,599 417,199 Recreational Facilities 720,000 246,679 246,679 493,358 Miscellaneous Construction 1,000 329 329 658 State Administration Costs 4,000 2,000 2,000 4,000 $1 .689.500 $691.315 $691.315 $1.382.630 1/ Local expenditures which exceed the grant total budgeted costs are not included in this statement. - 117 - Tarrow424 Drive ColHereford, Lynch & Co. CollegeegeStation, Texas 77840 (409) 260-9816 Certified Public Accountants • A Professional Corporation October 19, 1984 Honorable Mayor, Members of the City Council, and City Manager City of College Station, Texas Gentlemen: We have examined the combined financial statements of the City of College • Station, for the year ended June 30, 1984, and have issued our report thereon dated October 19, 1984. Our examination was made in accordance with generally • accepted auditing standards; the provisions of Standards for Audit of • Governmental Organizations, Programs, Activities and Functions, promulgated by the U.S. Comptroller General, as they pertain to financial and compliance audits; the provisions of the Office of Management and Budget's (OMB) Compliance Supplement-Uniform Requirements for Grants to State and Local Governments (the compliance supplement) ; the provisions of OMB's Circular A-102, Uniform Administrative Requirements for Grants-in-Aid to State and Local Governments, Attachment P, Audit Requirements, and accordingly, included such tests of the accounting records and such other auditing procedures as we considered necessary in the circumstances. • Certain programs operated by the City of College Station were not included in OMB's Compliance Supplement-Uniform Requirements for Grants to State and Local, Governments. For these programs we reviewed the terms and conditions set forth • in the award agreements and determined the major compliance requirements to be tested. These major compliance requirements were reviewed with, and agreed to by, the cognizant audit agency. In connection with the examination referred to above, a representative number of charges to federal awards were selected to determine if federal funds are being expended in accordance with the terms of applicable agreements and those provisions of federal law or regulations that could have a material effect on the financial statements of on the awards tested. The results of our tests indicate that for the items tested, the City of College Station complied with the material terms and conditions of the federal award agreements. Further, for the items not tested, based on our examination and the procedures referred to above, nothing came to our attention to indicate that the City of College Station had not complied with the significant compliance terms and conditions of the awards referred to above. Other Locations: Cleveland,Texas Conroe,Texas Houston,Texas Huntsville,Texas. Members of the American Institute of Certified Public Accountlas_ Honorable Mayor and October 19, 1984 Members of the City Council Page 2 City of College Station This report is intended solely for the use of the City of College Station, the cognizant audit agency, and other federal audit agencies and should not be used for any other purpose. Sincerely, 4na HEREF , LYNCH & CO. , P. C. - 119 - (This page intentionally left blank) - 120 - (This page intentionally left blank.) - 122 - CITY OF COLLEGE STATION GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION 6/ LAST TEN FISCAL YEARS -UNAUDITED- Table I Fiscal General Public Parks & Debt Year Government 2/ Police 3/ Fire 4/ Sanitation Service 5/ Recreation Service 1974-75 $ 264,948 $ 262,306 $ 138,450 $135,480 $176,488 $ 113,272 $ 106,255 1975-76 330,999 339,047 186,212 127,874 166,781 143,597 102,717 1976-77 425,957 421,023 330,805 251,652 296,716 238,714 340,531 • 1977-78 576,522 448,178 479,468 242,976 219,884 386,581 308,265 1978-79 897,270 572,840 456,599 242,707 309, 145 366,660 539, 183 1979-80 1,101,756 920,773 687,264 1/ -0- 546,600 476,706 1,567, 169 1980-81 1,455,554 1, 196,668 1,044,754 -0- 607,833 640,479 1,322,307 1981-82 2,255,693 1,651,836 1,388,723 -0- 844,474 779,480 1,571,830 1982-83 3,700,909 2,051,548 1,819,797 -0- 956,596 1,024,694 2,417,748 1983-84 3,291,833 2,289,774 1,869,004 -0- 1,331,869 1,238,709 3,493,647 1/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and is no longer supported by the General Fund. 2/ The general government column includes administration, finance, engineering, and nondepartmental categories. 3/ The police category includes municipal court. 4/ The fire column includes ambulance services. 5/ The public service column includes streets, garage, cemetery, and ground maintenance. 6/ Expenditures presented include the General and Debt Service Funds. - 123 - CITY OF COLLEGE STATION GENERAL REVENUES AND OTHER FINANCING BY SOURCE 4/ LAST TEN FISCAL YEARS -UNAUDITED- Table II Certificates, Fiscal Property Franchise & Sales & Mixed Licenses, Fines & Year Tax Gross Receipts Drink Tax Permits Service Fees 1974-75 $209,704 $ 51,083 $ 407,089 $ 20,114 $ 74,471 1975-76 409,904 63,839 496,161 51,429 94,476 1976-77 424,222 79,858 603,980 74,415 113,675 1977-78 342,457 93,682 810,253 67,511 184,053 1978-79 438,268 103,752 951,726 59,022 288,306 1979-80 444,342 115,810 1,104,141 80,599 320,881 1980-81 513,114 135,823 1,596,132 219,785 406,636 1981-82 606,989 177,753 1,874,722 299,577 418,371 1982-83 589,814 228,951 2,654,600 226,466 492,985 1983-84 25,696 299,269 2,743,848 193,065 350,244 • 1/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and is no longer supported by the General Fund. 2/ Revenue sharing transfers not made until FY 1979-80. • 3/ Contribution from Enterprise Funds includes transfer from Utility Fund for administrative costs as well as operating tranfers. 4/ The revenues and other financing sources for this schedule include General Fund only. - 124 - Contribution Other Charges For From Enterprise Financing Services Funds 3/ Miscellaneous Sources Total $207,764 $ -0- $ 45,297 $ -0- $1,015,522 237,488 58,000 88,257 13,603 1,513,157 268,474 191,000 83,801 -0- 1,839,425 312,719 591,108 125,565 22,251 2,549,599 345,983 975,266 91,738 55,394 3,309,455 1/ 103,883 1,634,366 142,396 2/ 287,690 4,234, 108 136,719 2,178, 103 203,804 360,089 5,750,205 177,930 2,719,534 636,201 313,893 7,224,970 227,962 3,514,930 564,636 632,396 9, 132,740 269,094 4,687,198 354,924 816,983 9,740,321 - 125 - CITY OF COLLEGE STATION PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS -UNAUDITED- Table III Total Current Percent Delinquent Fiscal Tax Tax Of Levy Tax Year Levy Collections Collected Collections 1974-75 $ 327,455 $ 299,839 91.57 $10,419 1975-76 472,233 445,472 94.33 26,093 1976-77 553,050 530,731 95.96 28,521 1977-78 750,008 728,672 97. 16 19,196 1978-79 892,181 867,137 97.19 15,181 1979-80 1,120,957 1,065,347 95.04 32,916 1980-81 1,178,078 1,127,500 95.70 44,166 1981-82 1,281,534 1,236,615 96.50 50,820 1982-83 2,286,192 2,178,842 95.30 42,389 1983-84 2,609,180 2,497,144 95.71 76,450 - 126 - Total Total Collections Outstanding Outstanding Delinquent Tax As Percent Of Delinquent Taxes As A Percent Collections Current Levy Taxes Of Current Levy $ 310,258 94.75% $ 48,867 14.92% 471,565 99.86 49,807 10.55 559,252 101. 11 40,508 7.32 747,868 99.71 42,601 5.68 882,318 98.89 52,502 5.88 1,098,263 97.97 71,884 6.41 1, 171,666 99.46 76,509 6.49 1,287,435 100.46 70,839 5.53 2,221,231 96.76 135,609 5.93 2,573,594 98.64 168,495 6.46 - 127 - CITY OF COLLEGE STATION ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS -UNAUDITED- Table IV Real Property Personal Property Estimated Estimated Fiscal Assessed Actual Assessed Actual Year Value Value Value Value 1974-75 $ 76,248,230 $ 95,310,287 $11,153,376 $13,941,720 1975-76 92,839,625 116,049,531 17,899,207 22,374,009 1976-77 104,966,638 131,208,297 25,299,855 31,624,818 1977-78 120,853,467 151,066,834 25,023,668 31,279,585 1978-79 140, 112,861 175,141,076 26,258,105 32,822,631 1979-80 266,536,120 333,170,150 27,368,820 34,211,025 1980-81 288,809,588 361,011,985 28,255,830 35,319,787 1981-82 388,608,966 388,608,966 44,444,725 44,444,725 1982-83 701,275,219 701,275,219 67,852,521 67,852,521 1983-84 751,247,026 751,247,026 90,423,941 90,423,941 - 128 - Total Estimated Ratio of Total Assessed Assessed Actual To Total Estimated Value Value Actual Value $ 87,401,606 $109,252,007 80% 110,738,832 138,423,540 80 130,266,493 162,833,116 80 145,877,135 182,346,418 80 166,370,966 207,963,707 80 293,904,940 367,381,175 80 317,065,418 396,331,772 80 433,053,691 433,053,691 100 769,127,740 769,127,740 100 841,670,967 841,670,967 100 - 129 - CITY OF COLLEGE STATION PROPERTY TAX RATES, RATIOS AND LEVIES ALL OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS -UNAUDITED- Table V TAX RATES Fiscal (Per $100 of Assessed Value) Year City School County State Total 1974-75 $ .375 $1.75 $1.15 $ . 17 $6.82 1975-76 .43 1.77 1. 10 . 12 3.42 1976-77 .43 1.81 .97 . 12 3.33 1977-78 .52 1.40 1.00 . 10 3.02 1978-79 .56 1.27 .99 . 10 2.92 1979-80 .39 1.29 1.15 .10 2.93 1980-81 .39 1.40 .38 .10 2.27 1981-82 .31 1.18 .40 . 10 1.99 1982-83 .31 .90 .27 .00 1.48 1983-84 .31 .97 .31 .00 1.59 1/ The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. 2/ The date that taxes are due for the City is the beginning of the fiscal year, currently July 1. For other jurisdictions, the date is October 1. Taxes for all jurisdictions become delinquent on February 1. 3/ The penalty is set by state law at 6% in February, and an additional 1% per month up to 12%. The interest is accrued at 1% per month. 4/ The state legislature effectively eliminated state property taxes by reducing the ratio to .0001% in fiscal year 1980-81. - 130 - TAX RATIOS TAX LEVIES County/ City School County State City School State 80% 80% 20% 20% $ 327,535 $1,786,604 $1,041,703 80 80 20 20 472,346 2,192,776 1,130,711 80 80 20 20 553,453 3,041,909 1,280,512 80 80 20 20 750,027 3,714,929 1,410,978 80 80 20 20 892,365 3,665,701 1,592,086 80 80 20 20 1,121,035 3,631,840 2,183,122 80 80 100 0 4/ 1, 176,291 4,173,218 3,653,898 100 100 100 0 1,281,560 4,707,725 4,140,834 100 100 100 0 2,286,192 7, 105,257 5,879,701 100 100 100 0 2,609,180 8,706,598 9,086,144 - 131 - CITY OF COLLEGE STATION PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS -UNAUDITED- Table VI Of Total Fiscal Current Assessment Assessment Outstanding Year Assessment Collected Collected Assessments 1974-75 $ 3,959 $ 3,959 100.00% $ 66,200 1975-76 -0- -0- -0- 34,782 1976-77 -0- -0- -0- 18, 102 1977-78 18,671 18,671 100.00 24,299 1978-79 -0- -0- -0- 7,612 1979-80 -0- -0- -0- 4,388 1980-81 79,847 44,740 56.03 57,922 1981-82 394,287 348,235 88.32 385,484 1982-83 40,116 32,454 80.90 161,606 1983-84 49,738 65 -0- 92,527 - 132 - CITY OF COLLEGE STATION COMPUTATION OF LEGAL DEBT MARGIN JUNE 30, 1984 -UNAUDITED- Table VII The City of College Station has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. - 133 - CITY OF COLLEGE STATION RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS -UNAUDITED- Table VIII Gross Less Fiscal Estimated Assessed Bonded Debt Service Year Population* Value Debt Cash Funds 1974-75 25,201 $ 87,401,606 $ 1,140,000 $ 73,249 1975-76 27,227 110,738,832 1,090,000 36,224 1976-77 29,667 130,266,493 2,530,000 95,340 1977-78 32,348 145,877,135 3,046,250 365,282 1978-79 35,260 166,370,966 5,916,000 332,203 1979-80 37,296 293,904,940 ]/ 11,945,000 1/ 772,498 1980-81 42,320 317,065,418 11,290,000 769,558 1981-82 45,623 433,053,691 14,690,000 812,717 1982-83 46,857 769,127,740 20,240,000 955,945 1983-84 52,784 841,670,967 27,480,000 1,478,640 * Source: Texas Highway Department & City of College Station Planning Department 1/ In fiscal year 1979-80, all General Obligation Bonded Indebtedness was consolidated in the General Long Term Debt Group of Accounts. All retirement of that debt was also made from the Debt Service Fund. In all prior years, a portion of the debt was incorrectly reflected as indebtedness of the Utility Fund. - 134 - Net Ratio Of Net Bonded Net Bonded Debt Bonded Debt Debt To Assessed Value Per Capita $1,066,751 1.22% $ 42.33 1,053,776 0.95 38.70 2,434,660 1.87 82.07 2,680,968 1.84 82.88 5,583,797 3.36 158.36 11,222,502 3.82 300.90 10,520,442 3.32 248.59 13,877,283 3.20 304.17 19,284,055 2.51 411.55 26,001,360 3.09 492.60 - 135 - CITY OF COLLEGE STATION STATEMENT OF DIRECT AND ESTIMATED OVERLAPPING DEBT JUNE 30, 1984 -UNAUDITED- Table IX ESTIMATED OVERLAPPING DEBT: Net Debt City's Share TAXING BODY: Amount As Of % Amount *Per Capita College Station I.S.D. $21,275,000 8/31/84 80.32 $17,088,080 $323.74 Brazos County 9,850,000 12/31/84 30.30 2,984,550 56.54 Brazos County Road & Bridge 375,000 12/31/84 30.30 113,625 2. 15 Bryan I.S.D. 9,536,000 8/31/84 .86 82,010 1.55 $20,268,265 $383.98 NET DIRECT DEBT: City of College Station 26,001,360 6/30/84 100.00 26,001,360 492.60 NET DIRECT AND ESTIMATED OVERLAPPING DEBT: S46.269.625, $876.58 *Population - 52,784 - 136- CITY OF COLLEGE STATION RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL FUND EXPENDITURES LAST TEN FISCAL YEARS -UNAUDITED- Table X Total Total Fiscal Debt General Fund Year Principal Interest Service Expenditures Ratio 1974-75 $ 50,000 $ 56,222 $ 106,222 $1,115,793 9.52% 1975-76 50,000 52,684 102,684 1,294,910 7.93 1976-77 50,000 290,441 340,441 1,964,868 17.33 1977-78 118,750 189,442 308,192 2,353,609 13.09 1978-79 150,250 298,569 448,819 2,845,220 15.77 1979-80 884,036 683,133 1/ 1,567,169 2/ 3,733,099 41.98 1980-81 684,435 637,503 1,321,938 4,945,288 26.73 1981-82 856,343 715,120 1,571,463 6,920,206 22.71 1982-83 1, 195,929 1,221,313 2,417,242 9,553,544 25.30 1983-84 1,547,007 1,944,710 3,491,717 10,021,189 34.84 1/ In fiscal year 79-80, all General Obligation Bonded Indebtedness was consol- idated in the General Long Term Debt Group of Accounts. All retirement of that debt was also made from the Debt Service Fund. In all prior years, a portion of the debt was incorrectly reflected as indebtedness of the Utility Fund. 2/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and is no longer supported by the General Fund. • - 137 - CITY OF COLLEGE STATION SCHEDULE OF REVENUE BOND COVERAGE LAST TEN FISCAL YEARS -UNAUDITED- Table XI Net Available AVERAGE ANNUAL Fiscal Gross Operating For DEBT SERVICE REQUIREMENTS Year Revenues Expenses Debt Service Principal Interest Total Coverage 19/4-75 $ 3,457,424 $ 2,704,674 $ 752,750 $ 92,888 $ 36,432 $ 129,320 5.82 1975-76 4,882,274 4,001,477 880,797 91,882 33,897 125,779 7.00 1976-77 6,544,345 5,507,207 1,037,138 234,315 127,636 361,951 2.87 1977-78 8,057,633 6,532,582 1,525,051 241,167 121,338 362,505 4.21 1978-79 8,862,537 6,210,206 2,652,331 239,941 114,618 354,559 7.48 1979-80 10,324,011 6,854,767 3,469,244 628,684 304,406 933,090 3.72 1980-81 11,917,202 7,974,852 3,942,350 521,334 291,244 812,578 4.85 1981-82 16,549,721 9,456,675 7,093,046 990,062 502,598 1,492,660 4.75 1982-83 23,611,548 15,505,972 8,105,576 1,410,470 877,744 2,288,214 3.54 1983-84 26,277,830 16,265,010 10,012,820 2,330,000 1,836,427 4,066,427 2.46 1/ City Ordinance No. 1026, as discussed in Note 4 to the financial statements, possibly restricts the use of Utility Fund net revenues for the retirement of General Obligation Bonded Indebtedness. No General Obligation Bonded Indebtedness is included in the average annual debt service requirements. - 138 - CITY OF COLLEGE STATION BANK DEPOSITS LAST TEN FISCAL YEARS -UNAUDITED- Table XII 1974-75 $ 4,812,414 1975-76 6,695,186 1976-77 10,553,941 1977-78 12,284,766 1978-79 16,675,307 1979-80 24,502,611 1980-81 1/ 19,676,305 1981-82 2/ 38,013,719 1982-83 3/ 50,655,884 1983-84 4/ 69,084,544 1/ No bond funds were received during FY 1980-81; $6,145,000 were received in FY 1979-80. 2/ Bond funds and certificates of obligation proceeds of $11,825,000 were received in FY 1981-82. 3/ Bond funds of $15,915,000 were received in FY 1982-83. 4/ Bond funds of $26,010,000 were received in FY 1983-84. Source: City of College Station Finance Department. - 139 - CITY OF COLLEGE STATION CONSTRUCTION PERMITS LAST TEN YEARS -UNAUDITED- Table XIII Residential Commercial Construction Construction Total Number Number Number Year Of Permits Value Ot Permits Value Of Permits Value 1974 129 $ 4,284,030 143 $ 2,521,851 272 $ 6,805,881 1975 261 7,724,706 200 2,389,553 461 10,114,259 1976. 239 18,095,062 221 3,511,939 650 21,607,001 1977 223 22,527,190 223 5,237,202 646 27,764,392 1978 287 8,899,612 240 10,250,643 527 19, 150,225 1979 267 11,606,261 252 6,212,298 519 17,818,559 1980 359 25,707,945 238 9,697,550 597 35,405,495 1981 603 50,667,095 417 30,114,838 1020 80,781,933 1982 663 64,567,551 398 40,177,931 1061 104,745,682 1983 424 27,272,747 314 32,116,284 738 59,389,031 - 140 - CITY OF COLLEGE STATION PRINCIPAL TAXPAYERS JUNE 30, 1984 -UNAUDITED- Table XIV Percentage Of 1983 Total Assessed Taxpayer Type of Business Assessed Valuation Valuation General Telephone Company Utility $ 26,136,170 3.11% CBL Associates, Inc. Retail Mall 17,128,665 2.04 Benjamin E. Jackson Co. Apartment 14,314,914 1.70 Sycon Construction Real Estate 14,231,505 1.69 Culpepper Properties Retail Center 12,323,960 1.46 Texas Instruments Manufacturing 11,301,002 1.34 Joe Ferrari Hotel 8,994,460 1.07 Antony Caporina Commercial 8,842,493 1.05 Continental Real Estate Apartment 8,430,921 1.00 Plantation Investments Apartment 7,700,738 .91 $129.404.828 15.37 - 141 - CITY OF COLLEGE STATION MISCELLANEOUS STATISTICAL DATA JUNE 30, 1984 -UNAUDITED- Table XV Page 1 of 3 Date Incorporated October, 1938 Date First Charter Adopted October, 1938 Date Present Charter Adopted August, 1983 Form of Government Council-Manager Area in Square Miles Year Sq. Mi. 1938 1.5 1948 4.2 1958 7.3 1968 17.3 1978 22.6 1982 23.8 1984 26.7 Miles of Streets . . . .Paved 151.2 Miles Unpaved 2.5 Miles Miles of Sidewalks 28.0 Miles Miles of Sanitary Sewer 185.2 Miles Fire Protection: Number of Stations 2 Number of Full-Time Employees 79 Police Protection: Number of Employees (Uniformed) 60 Number of Employees (Plain Clothes, Clerical) 26 Number of Patrol Units 15 One Jail Facility With a Capacity of 20 Recreation: Number of Playgrounds 16 Number of Basketball Courts 10 Number of Swimming Pools 3 Number of Soccer Fields 15 Number of Softball/Baseball Fields 13 Number of Tennis Courts 13 - 142 - CITY OF COLLEGE STATION MISCELLANEOUS STATISTICAL DATA JUNE 30, 1984 -UNAUDITED- Table XV (CONTINUED) Page 2 of 3 Recreation: (Continued) Number of Picnic Shelters 5 Number of Gyms 1 Parks: Facility Acres Facility Acres Anderson Park 8.94 Merry Oaks 4.60 Bee Creek Park 43.50 Oaks Park 7.50 Brentwood Park 7.69 Parkway 1.00 Brison Park 9.20 Raintree 15.26 Brother's Pond 16. 12 Richard Carter Park 6. 18 College Station Central Park 47.22 Sandstone 13.21 Eastgate 1.00 Southwest Park 1.40 Fairview 1.80 Southwood Complex 44.65 Gabbard Park 10.67 Thomas Park 16. 10 Georgia K. Fitch 10.30 University Park Site 10.02 Lemon Tree Park 15.43 Wayne Smith Park 4.07 Lincoln Center 8.00 Woodcreek Park Site 6.65 Lion's Park 1.50 Woodway Park Site 2.00 Longmire Park 4. 16 TOTAL ACREAGE 318.17 Utility Fund: Electric Users 15,836 Water Users 13,137 Average Electrical Consumption: 24,267,550 KWH/Mo. During 1983-84 Average Water Consumption: 148,208,750 Gals./Mo. During 1983-84 Number of Employees Merit Exempt Total Electric 38 1 39 Water 31 2 33 Water Capacity: Number of Wells 4 Combined Capacity of Wells 12 000,000 MGD Number of Ground Storage Tanks 2; Total Capacity 5,000,000 Gals. Number of Elevated Storage Tanks 1; Total Capacity 1,000,000 Gals. Miles of Water Lines 171.8 - 143 - CITY OF COLLEGE STATION MISCELLANEOUS STATISTICAL DATA JUNE 30, 1984 -UNAUDITED- Table XV (CONTINUED) Page 3 of 3 Electric Capacity: Maximum Capacity 120 Megawatts Number of Switching Stations 1 Number of Substations 2 Miles of Distribution Lines 149.3 Sanitation Fund: Number of Users 15,340 Landfill Size 118 Acres Methodology Curbside Pickup Using Plastic Bags Education: Attendance Centers 7 Number of Classrooms 260 Number of Teachers 350 Number of Students 4,754 Elections: • Number of Registered Voters: Last General Election 27,640 Last Municipal Election 18,007 Number of Votes Cast In Last General Election 20,693 Last Municipal Election 2,398 Percentage of Registered Voters Voting In: Last General Election 75% Last Municipal Election 13% Population: Census Count 1984 *52,784 1980 37,306 1970 17,676 1960 11,396 1950 7,925 *1984 Estimate per Texas Highway Department & City of College Station Planning Dept. - 144 -