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FY 1998-1999 -- Comprehensive Annual Financial Report(llfY OF COLLEGE STAJION, ·��1 � ... :�1�-;;��w�.:. :.-. · -t: • ., � .1· #. iC. � : . lEXA S . �. .. . ··,_-··· :-. .. �i,.· ' ;� ' -· ·.;: ... j • . , r· . - :· � .:�. COMPREHEN SIVE ANNUAL f INANCIAL REPORT f OR THE FISCAL YEAR ENDED SEPTEMBER )0, 1999 On behalf of the citizens of College Station, a unique community and home of Texas A&M University, the City Council will promote the safety, health and general well-being of the community within the bounds of fiscal responsibility whil e preserving and advancing the quality of life resulting in exceptional civic pride. WWW.CLCOLLEGE-STATION.TX.US CITY OF COLLEGE STATION, TEXAS PERMANENT COP Y PLE A S E DO NOT REMOVE FINANCE OEPT. _,. ____ ._.. ____________ � COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 PREPARED BY THE CITY OF COLLEGE STATION FISCAL SERVICES DEPARTMENT CHARLES CRYAN, DIRECTOR OF FISCAL SERVICES KATHLEEN HUBBARD, ACCOUNTING MANAGER I .. I . . � . :· "' CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Table of Contents Page INTRODUCTORY SECTION ......................................................................................................................... 1 Letter of Transmittal ................................................................................................................................. 3 GFOA Certificate of Achievement for Excellence in Financial Reporting .............................................. 18 Organizational Chart .............................................................................................................................. , 19 Principal City Officials ............................................................................................................................ 20 FINANCIAL SECTION ................................................................................................................................. 21 Independent Auditors' Report ................................................................................................................ 23 General Purpose Financial Statements for the Fiscal Year Ended September 30, 1999: Combined Balance Sheet-All Fund Types and Account Groups .................................................. 26 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All Governmental Fund Types ....................................................................................................... 30 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects Funds ....................................................................................................................................... 32 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance -All Proprietary and Fiduciary Fund Types ................................................................ 36 Statement of Changes in Plan Net Assets -Fireman's Relief and Retirement Fund ..................... 37 Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types .......................... 38 Notes to General Purpose Financial Statements ............................................................................ 41 Supplemental Combining, Individual Fund and Account Group Statements and Schedules for the Fiscal Year ended September 30, 1999: General Fund Schedule of Revenues and Other Financing Sources -Budget and Actual (Budgetary Basis) ............................................................................................................. 77 Schedule of Expenditures -Budget and Actual (Budgetary Basis) .......................................... 80 -1- CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Special Revenue Funds Table of Contents (Continued) Combining Balance Sheet... ..................................................................................................... 94 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ............... 95 Community Development Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ............................................................................................. 96 Hotel/Motel Tax Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ............................................................................................. 98 Parks Escrow Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ............................................................................................. 99 Wolf Pen Creek Convention Center Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 100 Wolf Pen Creek Tax Increment Financing District Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 101 Debt Service Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ................................................................................................. 104 Capital Projects Funds Combining Balance Sheet ...................................................................................................... 106 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ............. 108 Business Park Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 11 o Capital Equipment Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 111 Drainage Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 112 General Government Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 113 -ii - .... , CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Parks Projects Fund Table of Contents (Continued) Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 114 Streets Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................................... 115 Enterprise Funds Combining Balance Sheet.. .................................................................................................... 118 Combining Statement of Revenues, Expenses and Changes in Retained Earnings ............. 122 Combining Statement of Cash Flows ..................................................................................... 124 Electric Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 128 Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 129 Water Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 131 Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 132 Sewer Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 134 Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 135 Solid Waste Collection Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ...................................... 137 Schedule of Expenses -Budget and Actual (Budgetary Basis) ....................................... 138 Northgate Parking Garage Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 139 Enterprise Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income ....................................................................................... 140 Internal Service Funds Combining Balance Sheet. ..................................................................................................... 142 Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits) ............................................................................................ 144 Combining Statement of Cash Flows ..................................................................................... 146 Communication Services Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 148 -iii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Employee Benefits Fund Table of Contents (Continued) Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 149 Equipment Replacement Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 150 Fleet Maintenance Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 151 Print/Mail Services Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 152 Property and Casualty Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 153 Unemployment Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 154 Utility Billing Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 155 Workers' Compensation Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............... 156 Internal Service Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of lncome ............................................................................... 158 Trust Funds Combining Balance Sheet. ..................................................................................................... 162 Cemetery Perpetual Care Fund Statement of Revenues, Expenses and Changes in Fund Balance ...................................... 163 Statement of Cash Flows ....................................................................................................... 164 General Fixed Assets Account Group Schedule of General Fixed Assets by Source ........................................................................ 167 Schedule of General Fixed Assets by Source by Function and Activity ................................. 168 Schedule of Changes in General Fixed Assets by Function and Activity ............................... 170 -iv - .... .•. .. •.• .. ..... ·, CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 STATISTICAL SECTION Table of Contents (Continued) General Governmental Revenues and Other Financing Sources ....................................................... 172 General Governmental Expenditures and Other Uses by Function ..................................................... 174 Property Tax Levies and Collections ................................................................................................... 176 Assessed Value of Taxable Properties ................................................................................................ 179 Property Tax Rates, Ratios and Levies -All Direct and Overlapping Governments ............................ 180 Paving Assessment Collections ........................................................................................................... 182 Computation of Legal Debt Margin ...................................................................................................... 183 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita .................. 184 Schedule of Direct and Estimated Overlapping Debt... ........................................................................ 186 Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses ............................................................................... 187 Utility Funds -Schedule of Revenue Bond Coverage .......................................................................... 188 Construction Permits ............................................................................................................................ 189 Principal Taxpayers ............................................................................................................................. 190 Principal Utility Customers ................................................................................................................... 191 Summary of Insurance Coverage ........................................................................................................ 192 Miscellaneous Statistical and Demographic Data ................................................................................ 193 -v- INTRODUCTORY SECTION - 1 - .. ,· . ,· -2- COLLEGE STATION March 23, 2000 Honorable Mayor Members of the City Council City of College Station, Texas P 0 Box 9960 1101 Texas Avenue Tel: 409 764 3500 College Station, TX 77842 The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the fiscal year ended September 30, 1999, is submitted herewith as mandated by the City's Charter and state statutes. The charter and statutes require that the City issue annually a report on its financial position and activity and that this report be audited by qualified public accountants. The City employs Ingram, Wallis & Company to audit the financial section of this report. The City's Accounting Division of the Fiscal Services Department prepares this financial report. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. Both City Staff and the auditors believe that the data, as presented, is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position of the City's various funds and account groups; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs are included. The Comprehensive Annual Financial Report is presented in three major sections: introductory, financial, and statistical. The introductory section, which is unaudited, includes this transmittal letter, the City's organizational chart and a list of principal elected and appointed officials of the City. The financial section includes the general purpose financial statements, the combining and individual fund and account group financial statements and schedules, as well as the auditors' report on the financial statements and schedules. The statistical section, which is unaudited, includes selected financial and demographic information, generally presented on a multi-year basis to allow for trend analysis of the finances of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Federal Single Audit Act of 1986, as amended, and U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Information related to this single audit, including the supplementary schedule of expenditures of federal and state awards, findings and recommendations, and auditors' reports on the system of internal control and compliance with applicable laws and regulations, are reported separately. This report includes all funds and account groups of the City. The City provides a full range of municipal services. These services include police and fire protection; the construction and maintenance of streets, storm drainage, and other infrastructure; municipal utilities in the areas of electric, water, sewer, and sanitation; and recreational activities and cultural events. The College Station Independent School District is administered by a separately elected board and operates with its own funding sources; therefore, it is not included in this report. Home of Texas A:&M University I \ · .. · ... :. '• .. • ... THE CITY OF COLLEGE STATION The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of Mexico, conveniently located in Brazos County 90 miles northwest of Houston, 165 miles south of Dallas, and 100 miles east of Austin. The City currently has a land area of 40.8 square miles and a 1999 estimated population of 66,200. The City has the power, by state statute, to extend its corporate limits by annexation, which it has done periodically. The City of College Station utilizes a Council-Manager form of government and is organized under the Constitution and Laws of the State of Texas. The City is a home-rule city and was incorporated in 1938. The City Council is comprised of six members and a Mayor. All are elected at-large. The Council appoints the City Manager, the City Attorney, the City Secretary, and the Municipal Court Judge. Almost all other staff members work under the direction of the City Manager. Of major importance to the City of College Station is Texas A&M University, located on a 5,200 acre campus within the corporate limits of the City. Texas A&M University has a significant economic impact on the City, contributing an estimated $767 million annually to the local economy. Texas A&M University has consistently ranked in the top ten nationally among public institutions of higher education in both enrollment and research grants. Research dollars totaled approximately $394 million for 1999. The University has approximately 20, 760 permanent and part-time employees with a payroll of $458 million and has a physical plant valued in excess of $1.5 billion. Student enrollment at Texas A&M University was 43,442 for the fall of 1999. In addition to the University, local employment is provided by more than 85 manufacturing industries, located in or adjacent to the City, which produce such products as aluminum windows, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings, and geophysical survey sensors. A growing research park is located within the University's campus. Major tenants include the Offshore Technology Research Center and the Food Safety Inspection School National Training Center. Automated Management Systems provides a major automated accounting service for independent property and casualty insurance agents. The City has also developed the College Station Business Center, a 200 acre business park. Tenants within the park include (or will include) United Computer Systems (UCS), which will eventually employ approximately 800 people; Cabletime, a graphics advertising business; Prodigene, a biotechnology research business; Heat Transfer Research, Inc., a software research and distribution business; and Stata Corporation, a software research business. Business either under construction or in place account for approximately 300,000 square feet of buildings and employ approximately 1,000 people. The 1,000,000 square feet of space in Post Oak Mall anchor retail business in the City. Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley's, Beall's, and J.C. Penney. Brazos County and the City of College Station are a major medical center for the Brazos Valley area. Scott and White opened its first medical clinic in College Station in 1986 and completed a major expansion in 1994 that increased the size of that clinic by some 70,000 square feet to 125,000 square feet. College Station Medical Center operates a 100 bed full service hospital, with a major trauma center added in 1998. Two multi-story professional buildings are included in the medical complex. The taxable property values in the City increased more than 71 percent since 1990 from $1. 10 billion to $1.91 billion in 1999. Total taxable ad valorem valuations in 1999 increased by approximately $105 million, or 5.9 percent over 1998. Additions to the local economy included -4- residential and commercial development. The local job market continues to be strong with Brazos County having a net increase of approximately 2,300 jobs in 1999 over 1998 to approximately 78,200 total jobs. The Bryan-College Station area has led the state and the nation with one of the lowest unemployment levels for the past seven years. For the quarter ending December 1999, the unemployment rate was 1.2 percent versus the Texas unemployment rate of 4.4 percent and national unemployment at 4.0 percent. College Station is the site of the George Bush Presidential Library, Museum and School of Government and Public Service. The Library and associated facilities are located on the campus of Texas A&M University. Texas A&M provides additional programs and facilities such as research and instructional programs related to the library and museum, a conference center, communications center, educational museum/library center, and family-oriented facilities such as a park surrounding the presidential library and museum. During 1999, the presidential library and related facilities attracted more than 150,000 visitors to the community. As a result, the room occupancy rate for local hotels and motels for 1999 was in excess of 72 percent. The increase in tourism has spurred the construction of several new hotels. In addition, the City is currently under contract for a public/private venture to construct a 200-room full service hotel to be associated with a City owned 45,000 square foot conference center. This project is planned for completion in the last quarter of 2001 or early 2002. MAJOR INITIATIVES For The Year The City Council developed and approved new mission and vision statements for the 2151 Century, that serve as general guidelines and long term goals for the City. During the budget process, the Council identifies and adopts Strategic Issues that serve as the short term policy direction to staff and forms the basic direction Council wishes for City services and initiatives. Major initiatives during the last fiscal year included implementation of the drainage utility district, continued redevelopment of the Northgate Area, continuing work on and implementation of the Wolf Pen Creek corridor plan, and the recruiting of businesses into the College Station Business Center. The City continues to devote significant attention to its municipal infrastructure. In March 1995, the citizens approved a $22.5 million capital improvement program for general government projects. The current plan is to issue the debt over approximately five years in order to construct public improvements to streets, traffic control, drainage, parks, fire stations and other public needs. The first four series of bonds issued from this authorization totaled $19.8 million with an additional $2. 7 million to be issued in 2000. In November 1998, the citizens approved an additional $24.2 million of general obligation bonds, approximately $5.8 million of which will be issued in 2000. The voters approved bonds for street improvements, $8.5 million; traffic signal and traffic management improvements, $3.0 million; for fire station improvements, $2.5 million; acquisition of land for future public uses and cemetery, $1.8 million; parks improvements, $4.8 million; and acquisition of greenbelt/drainage land acquisition, $3.6 million. In August 1999, the City held a grand opening ceremony for the new Exit Teen Center. This facility, which is located in Southwood Athletic Park, is open to College Station students in grades seven through twelve and features a club room with a stage for live bands and plays, a 900 watt stereo for dances, state-of-the-art specialty lighting, a big-screen television, pool tables, foosball tables, miscellaneous board games, and equipment to take advantage of nearby basketball, tennis, and volleyball courts. Another feature of the facility is a computer lab complete with filtered cable modem internet access provided by a local cable company and the - 5 - latest college entrance exam practice software. In addition, Texas A&M students majoring in Education are available weekdays for tutoring and helping students with homework. Both the Texas Department of Transportation and the City maintain the City's roadway system. The majority of the thoroughfares in the City are State-maintained. Those include: University Drive, Wellborn Road, Texas Avenue, Highway 30, George Bush Drive, Farm Road 28 18 and Highway 47. During 2000, the City intends to extend George Bush Drive East, a locally maintained road east of Texas Avenue, southward from Harvey Road (Highway 30) to Holleman Drive and to widen the section of that road from Texas Avenue to Harvey Road. The Drainage Utility District was approved by the City Council in October, 1996 to provide resources to improve the City's vast drainage system. Using fees generated by the drainage utility and bonds authorized by the voters, the City is expected to begin or complete nearly $5 million in improvements during fiscal year 2000 and 200 1. "Floodsafe" is the designation given to these projects. The Floodsafe program will reduce the potential for property damage due to flooding resulting from heavy rainfalls. The City has a multi-year series of projects to replace wastewater collection lines in the Eastgate and Northgate areas. In addition, a project to install a major wastewater interceptor in the northeast portion of the city to support additionai development North of University Drive is planned. The City is also planning for a 1.5 million gallon per day expansion (MGD) of the Lick Creek Wastewater Treatment Plant, with engineering and design to begin in 2000. It is anticipated that the plant will be complete by 2002. The major capital initiatives for the water utility service is a planned move toward a regional water supply district that will provide water to the Cities of College Station and Bryan, Texas A&M University, and other wholesale customers. The City plans to begin a parallel 30" water transmission line from the well field to the Dowling Road storage area. The new line will add capacity and increase the reliability of the water transmission system. Electric projects include system distribution additions and underground conversion projects in conjunction with major thoroughfare construction and reconstruction. The City's electric utility continues a project to enhance street lighting on thoroughfares within the City and to enhance the appearance of the community by placing more lines underground or moving the lines to less visible locations. During 1999, the City sent out requests for proposals for purchased power. In September 1999, the City amended and extended its contract with Texas Utilities Electric Company ("TU") for the purchase of wholesale electric power effective January 1, 2000. The contract extension is for five years with the ability to renegotiate or request proposals again in two and a half years if market conditions warrant. The amended contract will provide significant savings to the City's electrical customers. College Station is very pleased to note the response of citizens to recycling and waste reduction efforts initiated by the City. The 1999 fiscal year was a record for the city with 2, 7 45 tons of waste recycled, an increase of one percent over fiscal 1998. Less oil and fewer oil filters have been placed in the City's recycling centers with a 23 percent reduction in oil and 25 percent reduction in oil filters. Citizens recycled 12 percent more Christmas trees in 1999 over 1998. Statistics indicate College Station residents helped to divert 20 percent of their waste from the landfill through recycling. College Station continues to increase the number of citizens and businesses in College Station, at the same time the amount of total waste collected in 1999, 10,873 tons, was less than was collected in 1998, 10,984 tons. -6- For The Future The City continues to experience and to project increasing revenues for fiscal year 2000 and beyond, with projected growth in sales tax revenue, franchise fees, utility revenues, and continued growth in taxable property values. Departments are also encouraged to continue to find ways to improve productivity as one means to meet the high service levels currently offered the citizens. The City Council set aside $2.3 million from the General Fund unreserved fund balance from fiscal 1998. Thus far the Council has authorized funds for the following purposes: $500,000 for the City's portion of the next phase of Texas Avenue widening, $400,000 for the City's portion of University Drive widening, and $1.0 million for debt avoidance. These funds along with the planned use of more than $5 million of utility revenues annually will help reduce the need for future debt. The $2.3 million Utility Customer Service Center was completed during 1999. As the City continues to grow to the South and East, this site will provide easier access to a larger proportion of citizens. The City will remodel and update the existing City Hall on Texas Avenue across from the Texas A&M campus. It is anticipated that the remodel will allow existing staff to better utilize the facilities and to provide additional space for the remaining employees. The remodel project is anticipated to be complete before the end of 2000. The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste Management Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint operation, management and planning of a regional landfill facility. BVSWMA is attempting to locate and acquire a new landfill site anticipated to meet the waste needs of the area for up to 50 years. The Agency intends to acquire and permit the site prior to using up the available space at its current Rock Prairie Road Landfill (RPRL) site. The RPRL is projected to have a capacity sufficient to last until 2006. Staff is working on plans to expand the existing site onto neighboring property which is already owned and is currently used for excavation to provide cover for existing fill. The plan to extend the life of the existing site is to ensure capacity until a new site is located and permitted. The Bike Loop, a multi-agency project between the City of College Station and the Texas Department of Transportation, is in the engineering design stages and will probably begin construction sometime in 2000. This project is a part of the City's Bikeway Master Plan which is intended to bring a more bike-friendly environment to the community. Activities are well underway in Northgate with the facade improvement program, where businesses have received financial assistance to bring their businesses up to standards set by the Northgate Revitalization Committee. This project also includes the completed pedestrian promenade and parking lot in the Patricia Street area. The City is planning and has acquired most of the land for a parking garage to support business in the Northgate area. The revitalization of the Southside and Northgate areas are priorities for College Station. Economic development in College Station takes several forms. Tourism is expected to continue to play an important role in College Station's economy. Several hotels are in the planning stages along with the City's development of a proposed convention center complex as part of the Wolf Pen Creek Corridor, which was approved by voters in a referendum in November 1998. - 7 - :· " ·, .. FINANCIAL INFORMATION The City is responsible for establishing and maintaining a system of internal controls. The controls are designed to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The system of internal controls is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Single Audit. The City receives federal financial assistance and is responsible for ensuring that an adequate system of internal control is in place to ensure compliance with applicable laws and regulations related to those programs. This system of internal control is subject to periodic evaluation by management. Tests are made to determine the adequacy of the system of internal control, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regulations. The results of the City's single audit for the fiscal year ended September 30, 1999, provided no significant violations of applicable laws or regulations relating to federal financial assistance programs of the City. Budgetary Controls. The City maintains a system of budgetary controls. The objective of these budgetar y controls is to ensure compliance with legal provisions embodied in the annual budget appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal Service Funds are included in the budget appropriations ordinance. The level of budgetary control, that is the level at which expenditures cannot legally exceed appropriations, is established at department level within the General Fund and at the fund level for all other funds. The City's Office of Management and Budget monitors expenditure activity on a monthly basis against budgeted amounts and reports significant variances to the City Manager. The City continues to meet its responsibility for sound financial management. General Fund and Debt Service Fund Revenues and Other Financinq Sources. The following schedule presents a summary of General Fund and Debt Service Fund revenues and other various financing sources for the fiscal year ended September 30, 1999. Comparisons to the previous fiscal year have been included. - 8 - Fiscal Year Fiscal Year Ended Percent Ended Increase Revenue Source 9/30/99 of Total 9/30/98 (Decrease) General Fund Property Tax $ 3,139,361 9.85 % $ 2,753,863 $ 385,498 Sales and Mixed Drink Tax 11,662,546 36.59 11, 107,446 555,100 Franchise Fees 1,523,736 4.78 1,415,464 108,272 Licenses and Permits 643,968 2.02 577,032 66,936 Fines and Penalties 1,208,499 3.79 1,233,604 (25, 105) Charges for Services 1,463,432 4.59 1,368,883 94,549 Operating Transfers In 5,664,744 17.77 5,396,700 268,044 Miscellaneous Revenues 1,414, 194 4.44 1,324,899 89,295 Other Financing Sources 22,082 0.07 32,375 (10,293) Debt Service Property Tax 5,133,118 16.10 5,024,027 109,091 Total Revenues and Other Financing Sources $ 31,875,680 100.00% $ 30,234,293 $1,641,387 The most significant variance in revenue sources from 1998 to 1999 was the change in Sales and Mixed Drink Tax. The increase was almost 5.0 percent continuing the trend of growth in local retail activity. General Fund Property Tax is the next largest year to year change of almost 14.0 percent. Operating Transfers In increased approximately 5.0 percent. This increase tracks closely the increase in revenues of the various utility funds that make up the bulk of the revenue source. Franchise Fees increased by 7.6 percent as a result of growth in the number of customers for the local telephone, cable, and natural gas companies. Charges for Services increased on a year to year basis by 6.9 percent due to continued efforts to allow users of specific services to pay for those services and to increased revenues from emergency medical transports. The Debt Service portion of the ad valorem tax revenue increased by 2.2 percent despite a reduction in the tax rate. Two revenues actually decreased. Fines and Penalties were down by 2.0 percent primarily due to state mandates that require significant transfers to the state of mandated court fees. Other 19.69% REVENUES BY SOURCE GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1999 $ 31,875,680 Operating Transfer In 17.77% Property Tax 25.95% - 9 - Sales Tax and Mixed Drink Tax 36.59°/i, .. ... Property taxes received during fiscal year 1999 were based on a tax levy of 42.93 cents per $100 of assessed valuation. Under Texas statutes, assessed valuation represents 100 percent of market value. The total assessed valuation of taxable properties was $1,913,061,371 which represents a 5.86 percent increase from fiscal year 1998. The increase was caused by the completion of several major retail stores along with strong building activity in the single family and multifamily residential sector. Distribution of property tax rates for the last five years is as follows: Purpose General Fund Debt Service Fund Total Ad Valorem Tax Rate $ 0.1618 $ 0.1516 0.2675 0.2777 $ 0.4293 $ 0.4293 1997 $ 0.1602 0.2825 $ 0.4427 1996 1994 $ 0.1625 $ 0.1625 0.2825 0.2825 $ 0.4450 $ 0.4450 General Fund and Debt Service Fund Expenditures and Other Financing Uses. The following schedule presents a summary of General Fund and Debt Service Fund expenditures for the fiscal year ended September 30, 1999. Comparisons to the previous fiscal year are included. Function Current: General Government $ Police Fire Public Works Parks and Recreation Library Services Less: Reimbursed Administrative Costs Other Debt Service: Principal Interest and Fiscal Charges Debt Issuance Costs Other Capital Outlay Other Financing Uses Total Expenditures and Fiscal Year Ended 9/30/99 7,045,038 6,903,838 4,841,832 3,923,009 4,592,990 571,742 (4,034,541) 344,589 2,845,000 2,142,172 7,459 2,500 659,861 757,030 Other Financing Uses $ 30,602,519 Percent of Total 23.02 % $ 22.56 15.82 12.82 15.00 1.87 (13.18) 1.13 9.30 7.00 0.02 0.01 2.16 2.47 Fiscal Year Ended 9/30/98 6,264,446 $ 6,289,005 4,195,334 3,821,635 4,263,428 546,437 (3,683, 731) 448,263 3,113,915 1,491, 174 1,975 0 641,779 2,478,117 Increase (Decrease) 780,592 614,833 646,498 101,374 329,562 25,305 (350,810) (103,674) (268,915) 650,998 5,484 2,500 18,082 (1,721,087) 100.00 % $ 29,871,777 $ 730,742 ===�== Year to year expenditure changes for the General and Debt Services Funds can be attributed to a number of general factors and a few specific decisions. The general factors include normal salary and benefit changes and increases related to policies that set aside funds for future replacements. These changes affect all departments. A large portion of the increase in General Government is a result of $236,000 in planned expenditures related to upgrading computer systems which helped to meet Y2K issues but were also related to other performance and functional additions. An increase in staffing for an additional micro-computer technician added $37,000. Another portion of the increase is due to adding $30,600 in funding to the Municipal Court Division for police officers to serve warrants on overtime. Approximately $43,000 of the increase was for the bond election held in November 1998. -10 - i ·I I The Other Financing Uses category reduced significantly ($1,721,087) due to use of one-time funds available in fiscal year 1998. Those funds were assigned to capital projects and are not available again. The Fire Department added an ambulance and crew in fiscal year 1999 increasing the department's expense by approximately $330,000. The department also added $35,000 in operations and maintenance costs as a result of the opening of an additional station at Easterwood Airport. The balance of the increase was due to normal increases in personnel and operating costs. More than half of the increase in the Police Department expenditures, approximately $335,000, was due to the addition of six new police officers and the equipment and other related operating costs to support the new positions. The balance is due to normal increases in salaries and operating costs. The net change in Reimbursed Administrative Costs was associated with services provided to other operations of the City and relates to normal increases in costs. General and Administrative costs are reviewed annually and costs are distributed to each of the operating funds based on that review. The function listed as Other is related to the non-departmental expenditures of the City and is used for funding of non-City activities and certain one-time projects not related to a particular department. EXPENDITURES BY FUNCTION GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1999 Public Safety 38.4% Debt Service 16.3% $ 30,602,519 -11 - PARO 15.0% Other 7.7% Public Works 12.8% General Government 9.8% General Fund Balance. The unreserved and undesignated fund balance of the General Fund increased by $352,576 in 1999, a 6. 7 percent increase from fiscal year 1998. The City Council policy on reserve levels requires that the undesignated fund balance be at least equal to 15 percent of expenditures. The undesignated fund balance of $5,634,815 is approximately 22.7 percent of fiscal year 1999 expenditures and exceeds the minimum requirement. Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid waste services for the benefit of its citizens. The City purchases 100 percent of its electric power requirement from Texas Utilities. The City is served through two 138 kVA transmission lines tied to a ring bus at the City switching station, four substations, and 300 miles of distribution lines. The electric utility ended the fiscal year with working capital of $26,409,995 an increase of approximately 6.4 percent over fiscal 1998. Much of the increase was due in large part to a very hot and dry summer and growth in the number of customers. The City's policy with regard to its enterprise funds is to maintain at least 15 percent of annual expenses in working capital. At September 30, 1999, Electric Fund working capital equalled approximately 75. 7 percent of total expenses. During fiscal year 1998, the City began using current resources to provide most of the capital requirements of the electric utility. This strategy will help to reduce debt service and allow the utility more flexibility as it faces the challenges of deregulation within the electric utility industry. Since 1981, the City has had the capability to produce and deliver 100 percent of its water needs through its own water well and transmission system. The water production and transmission system includes five wells with a combined capacity of 19.5 million gallons per day, and a delivery system of 14 miles of 30-inch diameter pipeline with two pumping stations. Working capital in the Water Fund at the end of fiscal year 1999 was $8,024,811, up 48.8 percent over fiscal year 1998. Water Fund working capital was 174.3 percent of total operating and non-operating expense and exceeds the minimum requirement for the fund under the council adopted policy. In fiscal year 1999, the City began using current resources to do some capital projects rather than issuing debt. This strategy should help the City maintain its current rates without rate increases into the foreseeable future. The Carter Creek Treatment Plant has a rated treatment capacity of 9.5 million gallons per day (mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988 and has a 500,000 gallons per day treatment capacity. The two plants have a combined treatment capacity of 10.0 mgd as compared to average current daily demand of 6 mgd. The Sewer Fund ended the fiscal year with a working capital balance of $2,723,281, which was 30.2 percent above fiscal year 1998. Wastewater Fund working capital was 54.2 percent of total operating and non-operating expense and well above the minimum requirement for the fund. Solid waste collection services are provided to the citizens through a combination of residential curbside pick-up and commercial container services. For fiscal year 1999, the Solid Waste Collection Fund ended the fiscal year with a working capital balance of $2,348,972, an increase of 10.8 percent over fiscal year 1998. Sanitation rates were reduced for fiscal year 1999 as a result of the positive financial position of the Sanitation Fund over the past several years. - 12 - Summary financial information of the combined utility enterprise operations for the fiscal year ended September 30, 1999, with comparison to the previous fiscal year, is as follows: Fiscal Year Fiscal Year Ended 9/30/99 Ended 9/30/98 Operating Revenues: Charges for Services: Electric $ 32,561,234 $ 33,257,006 Water 7,564,496 7,734,846 Sewer 6,712,037 6,463,479 Sanitation 3,580,359 3,733,508 Other 2,306,220 2,576,002 Operating Expenses: Wholesale Purchased Power 18,304,751 16,751,281 Salaries and Benefits 4,789,577 4,449,219 Supplies, Maintenance and Services 6,529,741 6,486,755 Reimbursed Administrative 3,753,949 3,193,774 Depreciation 3,573,037 3,246,119 Other 125,887 218,750 Nonoperating Revenues (Expenses): Investment Income 1,675,615 2,168,305 Interest Expense (2,123,798) (2,284,345) Other, Net 1,288,242 630,697 Operating Transfers Out (5,400,175) (5,426,700) Net Income $ 11,087,288 $ 14,506,900 In general enterprise fund revenues were down in fiscal year 1999 from the previous fiscal year. Only Wastewater Fund revenues are up over fiscal year 1998 by $248,558 or 3.8 percent. There was no change in the rate, and it is likely that most of the revenue increase was due to additional customers. Electric revenues were down due to a reduction in the fuel cost adjustment in order to return to customers an over-collection of fuel cost in a prior period. Water revenues were down primarily due to a somewhat less severe drought than was experienced in fiscal year 1998. Sanitation revenues were down due to an 8 percent rate reduction that was approved by the Council early in the fiscal year. On the expenditure side, purchased power costs were up by approximately $1.55 million after a correction in fiscal year 1998 that adjusted for a resolution of transmission charges favorable to the City of College Station and the clearing of a liability that had been accrued based on the disputed charges. Operating transfers for the enterprise funds were down by $26,525 as a result of annual changes that affect those transfers. Communications Services Fund. The Communications Services Fund was established to provide a means of charging the various departments for the support received to provide radio, telephone, and pager services through the various means available. Charges are based on the number and types of services a department requires. The fund ended the year with working capital of $101,359, which is sufficient to meet short-term cash requirements. This decrease was planned, since internal service funds do not typically require large working capital balances. -13- .. ·· . ·· " . ; .. • . . • .·· Employee Benefits Fund. The City of College Station has a partially self-insured employee benefits plan providing medical and dental insurance to employees and their families. The City annually purchases both specific and aggregate stop-loss insurance to protect the financial integrity of the plan. The plan is funded through monthly premiums of $209 paid by operating departments for each employee and up to $200 per month paid by employees electing dependent coverage. During fiscal year 1999, the plan had a net loss of $1,607, as compared to net loss of $477,082 in fiscal year 1998. Changes were made to the plan to attempt to reduce costs in the future and maintain the fiscal integrity of the fund . Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991 . In fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The revenues of the fund are derived from charges to the departments for the various pieces of equipment used, the telephone system, and the 800 mHZ radio system. The fund is used to purchase and replace types of equipment where charges have been identified for the various departments. Net income of the fund was $1,27 8,535 for 1999 versus $1,088,005 for 1998. Fleet Maintenance Fund. The Fleet Maintenance Fund was established October 1, 1996. The fund is designed to account for the expenses related to maintenance of the various pieces of mobile equipment owned by the city. The revenues of the fund are derived from charges to the departments based on the costs for maintaining various types of equipment due to usage. Expenses are derived primarily from personnel costs and the cost of purchasing supplies for repairs or maintenance to the various pieces of equipment. The fund showed a net loss of $14,608 for 1999 versus a net loss of $25,437 for 1998. The loss in fiscal year 1999 is smaller than in fiscal year 1998 and is being addressed through both cost savings measures and better identification of continuing costs . Print Mail Fund. The Print Mail Fund was established October 1, 1998. The revenues of the fund are derived from charges to the departments for the various printing services and a prorated portion of mail handling and delivery services. The fund showed a net income of $68,027 in fiscal year 1999 as compared to a net loss of $38,590 for its first year of existence. Property and Casualty Fund. The Property and Casualty Fund is funded through property/casualty insurance premiums for a partially self-insured program of the City. Premiums are adjusted annually to meet the expenses of the fund and are based on an actuarial review of the various City departments. The fund had a net increase in retained earnings of $284,968 in 1999 as compared to a net decrease of $169,230 in 1998. Unemployment Fund. The City's Unemployment Fund is a fully self-insured fund used to account for expenses related to claims from persons who become unemployed. No contributions have been made to this fund for the last three fiscal years. The fund showed a net loss of $4, 778 for 1999 versus a net loss of $19,836 in 1998. The retained earnings of this fund are intentionally being allowed to reduce to a level that more nearly reflects the actuarial needs of the fund. Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for more than 25,000 electric accounts and also bills for water, sewer, sanitation, and drainage utility fees. In the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund and is financed with user charges from the various utilities operating funds. In fiscal year 1999, the fund experienced a net increase in retained earnings of $259,266 following a decrease in retained earnings of $167,573 in fiscal year 1998. - 14 - Workers' Compensation Fund. The City of College Station has a partially self-insured workers' compensation fund that is used to account for the costs of employee claims for injuries/illnesses resulting at or from the workplace. The revenues of the fund are derived from premium charges to the various departments• based on actuarial analysis of risks. The fund had a net decrease of $72,208 in retained earnings for 1999 as compared to a net increase of $181,016 in 1998. Debt Administration. As of September 30, 1999, the City had a total of $39,505,000 in General Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to Governmental Fund and special revenue fund types. That debt equals approximately $597 per capita. It is serviced by revenues from the local property tax, hotel/motel tax and a tax increment within one district in the City. Under current state statutes, the City's ability to increase the levy for property taxation is subject to a maximum rate of $2.50 per $100 valuation versus the current total ad valorem rate of $0.4293. The Utility Funds have an additional $35,965,000 in total debt serviced through utility charges. Cash Management. All investment activity of the City is handled in accordance with Resolution 2- 12-98-7-f adopted in March 1999, approving and authorizing the implementation of the City of College Station Investment Policy. The investment policy is established as required by state law and conforms with state investment statutes. It ensures the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of all necessary obligations of the City, and provides for the investment of funds in securities that earn returns for the City. The policy states that there are the three guiding principles for investment of funds by the City: safety, liquidity and yield. Safety, that is the certainty that the City will get its investment back, is the most important of those principles. The City separates the investment activities from traditional banking services. Regular banking services are handled under a three-year depository agreement effective October 1, 1997, with First American Bank. The City pays fees based on the activity level for the various services provided by its depository bank. The City currently invests funds in a range of investments allowable under state law. The City establishes accounts with major brokerages for the purchase and sale of U.S. Government and Agency obligations. All purchases and sales of securities are on a delivery-versus-payment basis through a safekeeping account at the City's third-party bank. As of September 30, 1999, the City's investment portfolio consisted of the following: Bank Demand Accounts State Investment Pool U.S. Treasury Securities U.S. Government Agencies and Instrumentalities Securities Total -15 - $ $ 229,145 12,501,151 14,710,046 53,645,188 81,085,530 . '"° i . I • . .-:_· -::· :i ..... : _._;·. ..... . .J .. · j ··.· 1 .. • .. ·, ·I ... 1 . I . . .. '. ·.·. ·1' � . ·. . . · ..... • : ".i .; .. .... . . · · ·1 . '. .· ·-.· . I . . . •, The City earned $4,742,761 on an average investment balance of approximately $85 million, a rate of return of 5.61 percent, for the year ended September 30, 1999. Compared to prior years' earnings of and a market benchmark, the City's investment yield was: RATES OF RETURN 10% 8% 6% 4% 2% 0% '95 '96 '97 '98 '99 lZI Series1 ITil Series2 Investment results on the portfolio are compared to US Treasury note with a maturity that most closely matches the portfolios dollar-weighted average maturity. Every Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity needs for payroll and accounts payable . Risk Management. The City's insurance programs are administered by the Risk Management Division of the Fiscal Services Department. The City's workers' compensation claims are handled by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid from a self-insurance reserve fund carried to provide for claims of $25,000 or less with third party carriers providing for claims in excess of that amount. Safety programs are coordinated on an ongoing basis by the Risk Manager. OTHER INFORMATION Independent Audit. State statutes require an annual audit by independent certified public accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the City Council for this function. In addition to meeting the requirements set forth in state statutes, the audit also was designed to meet the requirements of the Federal Single Audit Act, as amended, of 1996 and related OMB Circular A-133. The independent auditors' report on the general purpose financial statements and combining, individual fund and account group statements and schedules is included in the financial section of this report. The auditors' reports related specifically to the single audit are issued separately . The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College -16 - Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended September 30, 1998. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of College Station has received a Certificate of Achievement sixteen of the last seventeen years. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA. Acknowledgments. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the Fiscal Services Department. We would like to express our appreciation to all members of the department who assisted and contributed to its preparation. We would also like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in continuing improvements in the quality of the City's financial reporting. Respectfully submitted, �� Thomas E. Brymer City Manager ate i:'' Charles Cryan Director of Fisc ervices -17 - Certific ate of Achievement for Excellence in Financial Reporting Presented to City of College Station, Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 1998 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. �fa!:J 3K.�� l_.... L President ffh/.� Executive Director - 18 - ...... co FlRE POLICE ECONOMIC& COMML'N!'JY DEVELOPMENT ADMINISTRATION I I I ADMINISTRATION I I I ECONOMIC DEVELOPMENT SUPPRESSION I 11 UNIFORM COMMUNITY PATROL DEVELOPMENT PREVENTION I 11 CRIMINAL INVESTIGATIONS EMS I 11 QUARTERMASTER I JAJL COMMUNICATIONS I I PROFESSIONAL I STANDARDS ---- INFORMATION SERVICES City of College Station Organizational Chart FlSCAL SERVICES ACCOUNTING PURCHASING RISK MANAGEMENT MUNICIPAL COURT MANAGEMENT & BUDGET CITIZENS OF COLLEGE STATION MAYOR AND COUNCIL ASSISTANT CITY MANAGER PUBLIC RELATJONS AND MARKETING PARKS & RECREATION I CONVENT!O� VISITORS BUREAU u ARTS COUNCIL I CITY SECRETARY APPOINTED BOARDS DEVELOPMENT SERVICES BUILDING INSPECTION PLANNING ENGINEERING DEVELOPMENT PUBLIC WORKS �TRWS RAINA GE I 11 FLEET LI FACILITIES MAINTENANCE I 11 I 11 I 11 I LI PUB UC UTILITIES ELECTRIC WATER WASTEWATER ENERGY CONSERVATION OFFICE OF TECHNOLOGY & JNFORMATJON SERVICES MANAGEMENT INFORMATION SERVICES GEOGRAPHIC INFORMATION AND MAP SERVICES COMMUNICATION SERVICES PRINT/MAIL UTILITY CUSTOMER SERVICES LIBRARY HUMAN RESOURCES .· .. . ··: . _ ...... Elected Officials: CITY OF COLLEGE STATION, TEXAS PRINCIPAL CITY OFFICIALS September 30, 1999 Mayor ........................................................................................................................................ Lynn R. Mcllhaney Council Member, Place 1 ............................................................................................................... James Massey Council Member, Place 2 ...................................................................................................................... Ron Sylvia Council Member, Place 3 ............................................................................................................... Winnie Garner Council Member, Place 4 ................................................................................................................... Larry Mariott Council Member, Place 5 ............................................................................................................. Dennis Maloney Council Member, Place 6 ..................................................................................................................... Ann Hazen City Administration: City Manager ........................................................................................................................... Thomas E. Brymer Director of Public Utilities .............................................................................................................. John C. Woody Director of the Office of Technology and Information Services ................................................. Linda S. Piwonka Director of Fiscal Services .............................................................................................................. Charles Cryan Director of Economic and Community Development Services ........................................................ Kim M. Foutz Director of Development Services ......................................................................................... James M. Callaway Fire Chief .................................................................................................................................. David K. Giordano Director of Parks and Recreation ..................................................... : ...................................... Stephen C. Beachy Director of Human Resources ................................................................................................. Karen N. Pavlinski Police Chief ............................................................................................................................... Edgar R. Feldman Director of Public Works ................................................................................................................. Mark L. Smith City Attorney ....................................................................................................................... Marshall H. Cargill, Jr. City Secretary .............................................................................................................................. Connie L. Hooks Director of Integrated Data Services .............................................................................................. Olivia Burnside Management and Budget Manager .......................................................................................... Jeffrey N. Kersten Public Relations and Marketing Manager ................................................................................... Kelley Chapman -20 - FINANCIAL SECTION -21 - ·. ;., ; . ' -�- James D. Ingram, llI Thomas A. Wallis · James D. Ingram, IV Richard L. Webb Agnes L. Bennett Judith W. Childs Darwin K. Rydl Mary CJ. Buck Kenneth W. Chumchal Jennifer A. Stillman Mayor Lynn Mcllhaney, INGRAM, WALLIS & COMPANY A PROFESSIONAL CORPORATION Certified Public Accountants 2100 Villa Maria, Suite JOO BRYAN, TEXAS 77802 INDEPENDENT AUDITORS' REPORT Members of the City Council and City Manager of the City of College Station, Texas TELEPIJONE (409) 776-2600 TELECOPIEI\ (409) 774-7759 E:MAIL iwc@ingram-wallis.com We have audited the accompanying general purpose financial statements of the City of College Station, Texas (the "City"), as of and for the year ended September 30, 1999, as listed in the table of contents. These general purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City, as of September 30, 1999, and the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated February 15, 2000 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. -23- ·. •. � ... ·." ··: . . • .·· ··. Our audit was conducted for the purpose of fonning an opinion on the general purpose financial statements of the City, taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. The statistical section, listed in the table of contents, was not audited by us and, accordingly, we express no opinion thereon. Bryan, Texas February 15, 2000 -24- - 25 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Governmental Fund Types Debt Capital General Special Revenue Service Projects Assets and Other Debits Assets: Equity in Cash and Cash Equivalents (Note Ill-A) $ 1,289,817 $ 1,284,712 $ 544,801 $ 2,251,240 Equity in Investments (Note Ill-A) 6,930,812 6,841,741 2,927,479 12,107,803 Investments 0 0 0 0 Receivables: Accrued Interest 95,505 92,958 39,852 163, 123 Grants 51,323 226,972 0 633 Letter of Credit 25,000 25,425 0 0 • Accounts 540,329 25,635 0 137,253 ·'· Escrow 0 0 0 0 Special Assessments 23,092 0 0 0 Taxes (Notes 1-B and IV-A) 1, 116, 156 140,986 121,941 0 ·\_.· Notes and Loans (Note 111-B) 0 66,507 0 0 Other 6,513 0 0 0 Less Allowance for Uncollectible Accounts (64,586) (792) 0 (3,660) Due from Other Funds (Note 111-D) 0 0 0 0 lnterfund Receivable (Note 111-D) 0 0 0 0 Inventories 75,285 0 0 0 Prepaid Costs 700 0 0 0 Restricted Assets: Equity in Cash and Cash Equivalents (Note 111-A) 48,417 0 0 0 Equity in Investments (Note Ill-A) 260, 171 0 0 0 Receivables: Accrued Interest 133 0 0 0 Accounts 0 0 0 0 Special Assessments 0 0 0 0 Less Allowance for Uncollectible Accounts 0 0 0 0 Note Receivable from Joint Venture 0 0 0 0 Equity in Joint Venture (Note IV-D) 0 0 0 0 Advance to Other Funds (Note 111-D) 0 0 0 0 Deferred Charges, Net (Note 111-E) 0 0 0 0 Property and Equipment, Net (Note 111-C) 0 0 0 0 Other Debits: Amount Available for Retirement of Bonded Indebtedness 0 0 0 0 Amount to be Provided for: Accrued Vacation Leave 0 0 0 0 Retirement of Bonded Indebtedness 0 0 0 0 Total Assets $ 10,398,667 $ 8,704,144 $ 3,634,073 $ 14,656,392 -26 - $ $ Proprietary Fund Types Fiduciary Fund Types Account Groups Totals (Memorandum Only) Enterprise 5,127,881 27,554,596 0 411,407 0 0 8,271,061 177,748 0 0 0 1,158,377 (1,381,423) 722, 161 245,959 1,378,164 0 1,329,228 7,142,592 74,558 18,974 5,797 (19,763) 135,452 4,117,722 0 606,927 104,827,486 0 0 0 161,904,904 Internal Service Trust $ 795,858 $ 58,342 $ 4,276,541 313,499 0 0 58,666 4,255 0 0 0 0 189,659 10,445 0 0 0 0 0 0 0 0 0 0 (5,241) 0 58,498 0 0 0 213,166 2,776 55,805 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9,371,870 0 0 0 0 0 0 0 $ 15,014,822 $ 389,317 $ General Fixed Assets 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 93,270,883 0 0 0 93,270,883 (Continued) General Long-Term Debt $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,478,862 964,458 36,026,139 $ 40,469,459 1999 $ 11,352,651 60,952,471 0 865,766 278,928 50,425 9,174,382 177,748 23,092 1,379,083 66,507 1, 164,890 (1,455,702) 780,659 245,959 1,669,391 56,505 1,377,645 7,402,763 74,691 18,974 5,797 (19,763) 135,452 4,117,722 0 606,927 207,470,239 3,478,862 964,458 36,026,139 $ 348,442,661 The notes to the general purpose financial statements are an integral part of this statement. -27 - 1998 $ 6,975,750 56,904,737 1,674,527 790,520 160,132 50,425 7,403,019 177,748 23,595 1,238,226 188,705 1,131,475 (1,477,826) 317,207 350,256 1,408,790 52,859 1,224,892 9,992,074 230,386 14,329 5,797 (12,406) 260,684 2,781,444 130, 158 646,710 188,997,817 2,756,036 872,400 32,513,964 $ 317,784,430 CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) (Continued) Governmental Fund Types Special Debt General Revenue Service Capital Projects Liabilities, Equity and Other Credits Liabilities: Accounts Payable $ 766,754 $ 75,565 $ 0 $ 718,701 Due to Other Funds (Note 111-D) 0 0 0 0 Accrued Interest Payable 0 0 0 0 Retainage Payable 20,211 12,652 0 172,168 lnterfund Payable (Note 111-D) 0 56,706 0 0 Refundable Deposits 3,738 18,069 0 0 Claims Payable 0 0 0 0 Accrued Liabilities 1,180,792 8,001 33,270 244 Deferred Compensation Payable (Note IV-H) 0 0 0 0 ,. .. Customer Construction Advances 40,721 0 0 25,000 Other Deferred Revenues 570,436 250,143 121,941 0 .·. Advance from Other Funds (Note 111-D) 0 0 0 0 Liabilities Payable from Restricted Assets: Accounts Payable 0 0 0 0 ... Accrued Interest Payable 0 ·• 0 0 0 Retainage Payable 0 0 0 0 Accrued Liabilities 6,484 0 0 0 Refundable Deposits 0 0 0 0 Revenue Bonds (Note 111-F) 0 0 0 0 Certificates of Obligation (Note 111-F) 0 0 0 0 Long-Term Debt (Note 111-F): Revenue Bonds 0 0 0 0 Unamortized Amounts 0 0 0 0 General Obligation Bonds 0 0 0 0 Certificates of Obligation 0 0 0 0 Contractual Obligation 0 0 0 0 Accrued Vacation 0 0 0 0 Total Liabilities 2,589,136 421, 136 155,211 916, 113 Equity and Other Credits: Contributed Capital (Note 111-H) 0 0 0 0 Investment in General Fixed Assets 0 0 0 0 Retained Earnings: Reserved (Note 111-G) 0 0 0 0 Unreserved 0 0 0 0 Fund Balances: Reserved (Note 111-G) 346,038 926,734 3,478,862 3,495,874 Unreserved: Designated for Subsequent Years' Expenditures 1,828,678 6,060,982 0 10,244,405 Undesignated 5,634,815 1,295,292 0 0 Total Equity and Other Credits 7,809,531 8,283,008 3,478,862 13,740,279 Total Liabilities, Equity and Other Credits $ 10,398,667 $ 8,704,144 $ 3,634,073 $ 14,656,392 - 28 - $ $ Fiduciary Totals Proprietary Fund Types Fund Types Account Groups (Memorandum Only) Enterprise 3,015,285 722, 161 5,704 21,610 189,253 0 0 638,969 0 91,802 1,172 0 674,444 333,232 200,807 13,174 1,633,516 3,595,000 0 32,370,000 (174,059) 0 0 0 190,371 43,522,441 24,399,326 0 6,522,812 87,460,325 0 0 0 118,382,463 161,904,904 General Internal General Long-Term Service Trust Fixed Assets Debt 1999 $ 193,611 $ 821 $ 0 $ 0 $ 4,770,737 58,498 0 0 0 780,659 0 0 0 0 5,704 0 0 0 0 226,641 0 0 0 0 245,959 0 0 0 0 21,807 678,426 0 0 0 678,426 87,940 0 0 0 1,949,216 0 0 0 0 0 0 0 0 0 157,523 0 0 0 0 943,692 0 0 0 0 0 0 0 0 0 674,444 0 0 0 0 333,232 0 0 0 0 200,807 0 0 0 0 19,658 0 0 0 0 1,633,516 0 0 0 0 3,595,000 0 0 0 0 0 0 0 0 0 32,370,000 0 0 0 0 (174,059) 0 0 0 32,750,000 32,750,000 0 0 0 6,350,000 6,350,000 0 0 0 405,000 405,000 87,541 0 0 964,459 1,242,371 1, 106,016 821 0 40,469,459 89,180,333 3,292,953 0 0 0 27,692,279 0 0 93,270,883 0 93,270,883 0 0 0 0 6,522,812 10,615,853 0 0 0 98,076, 178 0 388,496 0 0 8,636,004 0 0 0 0 18, 134,065 0 0 0 0 6,930,107 13,908,806 388,496 93,270,883 0 259,262,328 $ 15,014,822 $ 389,317 $ 93,270,883 $ 40,469,459 $ 348,442,661 The notes to the general purpose financial statements are an integral part of this statement. -29- 1998 $ 6,028,871 317,207 1, 176 218,388 350,256 17,416 565,805 1,190,430 1,674,527 142,278 973,469 130, 158 675, 173 416,015 203, 153 52 1,833,584 3,565,000 26,200 35,965,000 (195,254 28,960,000 5,500,000 810,000 1, 122,688 90,491,592 25,132,970 82,948,543 9,711,545 82,132,997 5,971,434 15, 170,790 6,224,559 227,292,838 $ 317,784,430 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 1999 -. (With comparative totals for the fiscal year ended September 30, 1998) Totals {Memorandum Onl�} Special Debt Capital General Revenue Service Projects 1999 1998 Revenues: Taxes $ 16,325,643 $ 2,006,479 $ 5,133,118 $ 0 $ 23,465,240 $ 22,007,506 .... Licenses and Permits 643,968 0 0 0 643,968 577,032 Intergovernmental 423,768 1,717,737 0 12,348 2,153,853 1,551,753 Charges for Services 1,463,432 25,176 0 0 1,488,608 1,408,005 Fines, Forfeits, and Penalties 1,208,499 0 0 0 1,208,499 1,233,920 Special Assessments 503 0 0 874,850 875,353 863,778 Investment Income 356,884 330,919 227,062 593,688 1,508,553 1,539,572 Rents and Royalties 55,592 111,131 0 0 166,723 143,380 Loan Repayments 0 26,990 95,208 0 122,198 117,409 Contributions 471 173,553 0 53,047 227,071 197,966 Other 254,706 85,963 0 0 340,669 193,574 Total Revenues 20,733,466 4,477,948 5,455,388 1,533,933 32,200,735 29,833,895 . Expenditures: Current: General Government 1,735,592 0 0 0 1,735,592 1,623,784 Fiscal Services 1,783,602 0 0 0 1,783,602 1,533,228 Police 6,903,838 0 0 0 6,903,838 6,289,005 Fire 4,841,832 0 0 0 4,841,832 4,195,334 Economic and Community · .. . Development 594,417 0 0 0 594,417 582,200 . .:··. Development Services 1,432,792 12,380 0 0 1,445,172 1,410,221 Parks and Recreation 4,592,990 0 0 0 4,592,990 4,263,428 Public Works 3,923,009 0 0 0 3,923,009 3,821,635 Office ofTechnology and Information Services 1,498,635 0 0 0 1,498,635 1,226,991 Library Services 571,742 0 0 0 571,742 546,437 Housing Rehabilitation 0 34,277 0 0 34,277 218,246 . Optional Relocation 0 106,122 0 0 106, 122 248,740 Clearance and Demolition 0 10,952 0 0 10,952 2,902 Acquisitions 0 2,268 0 0 2,268 1,193. Interim Assistance 0 4,846 0 0 4,846 1,448 Homebuyer's Assistance 0 37,377 0 0 37,377 8,000. Commercial Rehabilitation 0 189,018 0 0 189,018 48,580 Community Housing Development Organization 0 45,000 0 0 45,000 0 New Construction 0 400,216 0 0 400,216 0 Rental Rehabilitation 0 0 0 0 0 6,000 External Public Facilities 0 280,534 0 0 280,534 2,476 (Continued) -30 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) (Continued) Totals {Memorandum Onl�} Special Debt Capital General Revenue Service Projects 1999 Claims $ 0 $ 0 $ 0 $ 270,000 $ 270,000 Reimbursed Administrative (4,034,541) 953,299 0 311,300 (2,769,942) Contributions 334,932 1,193,683 0 0 1,528,615 Other 10,403 10,529 2,500 71,094 94,526 Capital Outlay 659,861 262,531 0 4,529,642 5,452,034 Debt Service: Principal Retirement 0 0 2,845,000 0 2,845,000 Interest Payments 0 5,784 2,134,333 7,536 2,147,653 Issuance Costs 0 0 7,459 73,488 80,947 Fiscal Charges 0 0 7,839 0 7,839 Intergovernmental 0 0 0 70,000 70,000 Total Expenditures 24,849,104 3,548,816 4,997,131 5,333,060 38,728, 111 Excess (Deficiency) of Revenues Over (Under) Expenditures (4, 115,638) 929,132 458,257 (3, 799, 127) (6,527,376) Other Financing Sources (Uses): Proceeds from Long-Term Debt (Note 111-F) 0 0 0 7,080,000 7,080,000 Sale of General Fixed Assets 22,082 55,185 0 230,000 307,267 Operating Transfers In (Note 111-1) 5,400,175 8,000 264,569 1,051,665 6,724,409 Operating Transfers Out (Note 111-1) (756,284) (272,569) 0 (295,381) (1,324,234) Total Other Financing Sources (Uses) 4,665,973 (209,384) 264,569 8,066,284 12,787,442 Excess of Revenues and Other Financing Sources Over Expenditures and Other Financing Uses 550,335 719,748 722,826 4,267,157 6,260,066 Fund Balances, October 1 7,259,196 7,563,260 2,756,036 9,473, 122 27,051,614 Fund Balances, September 30 $ 7,809,531 $ 8,283,008 $ 3,478,862 $13,740,279 $ 33,311,680 The notes to the general purpose financial statements are an integral part of this statement. -31 - 1998 $ 0 (2,458,000) 1,362,392 251,973 8,868,129 3, 113,915 1,502,146 130,126 9,356 117,000 38,926,885 (9,092,990) 11,700,000 165,405 13,310,480 (8,014,030) 17, 161,855 8,068,865 18,982,749 $ 27,051,614 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1999 ". General Fund Special Revenue Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Revenues: Taxes $ 15,975,400 $ 16,325,641 $ 350,241 $ 1,874,000 $ 2,006,479 $ 132,479 Licenses and Permits 526,750 643,968 117,218 0 0 0 Intergovernmental 281,794 424,682 142,888 4,004,781 1,717,737 (2,287,044) ·" Charges for Services 1,318,054 1,463,433 145,379 37,400 25,176 (12,224) Fines, Forfeits, and Penalties 1,426,700 1,208,499 (218,201) 1,000 0 (1,000) ···.·. Special Assessments 5,000 503 (4,497) 0 0 0 .. Investment Income 462,600 455,879 (6,721) 344,400 427,143 82,743 Rents and Royalties 59,450 55,592 (3,858) 84,600 111,131 26,531 Loan Repayments 0 0 0 15,000 26,990 11,990 Contributions 550 471 (79) 0 173,553 173,553 Miscellaneous 90,300 118,587 28,287 19,668 128,832 109,164 Total Revenues 20, 146,598 20,697,255 550 657 6 380 849 4 617 041 (1,763,808) Expenditures: Current: General Government 1,767,034 1,735,850 31,184 0 0 0 Fiscal Services 1,927,015 1,783,330 143,685 0 0 0 .. Police 7,075, 170 6,893,600 181,570 0 0 0 Fire 4,978,339 4,837,611 140,728 0 0 0 Development Services 1,552, 114 1,431,915 120,199 0 0 0 ;, ..... · Public Works 4,294,521 3,935,986 358,535 0 0 0 Economic and Community Development 1,512,271 813,063 699,208 0 0 Parks and Recreation 4,848,510 4,598,453 250,057 0 0 0 Office ofTechnology and Information Services 1,692,447 1,497,877 194,570 0 0 0 Library Services 609,391 571,709 37,682 0 0 0 Nondepartmental: Housing Assistance and Rehabilitation 0 0 0 242,513 34,277 208,236 Optional Relocation 0 0 0 332,688 106,122 226,566 Clearance and Demolition 0 0 0 53,000 10,952 42,048 Community Housing Development 0 0 0 320,250 45,000 275,250 Acquisitions 0 0 0 7,500 2,268 5,232 Interim Assistance 0 0 0 6,063 4,846 1,217 Homebuyer's Assistance 0 0 0 74,567 37,377 37,190 Commercial Rehabilitation 0 0 0 441,694 189,018 252,676 Rental Rehabilitation 0 0 0 94,000 0 94,000 External Public Facility 0 0 0 316,724 280,534 36,190 New Construction 0 0 0 711,209 400,216 310,993 Affordable Housing 0 0 0 406,000 0 406,000 Claims 0 0 0 0 0 0 Reimbursed Administrative (4,085,416) (4,089,735) 4,319 1,126,060 971,688 154,372 Contributions 182,500 132,500 50,000 1,249,515 1, 193,683 55,832 Other 0 2,150 (2,150) 34,525 7,785 26,740 Capital Outlay 1,701,489 659,865 1,041,624 5,047,076 235,897 4,811, 179 Contingency 62,110 0 62,110 32,000 0 32,000 Debt Service: Principal Retirement 0 0 0 49,798 52,831 (3,033) Interest Payments 0 0 0 8,817 5,784 3,033 Issuance Costs 0 0 0 0 0 0 Fiscal Charges 0 0 0 0 0 0 Total Expenditures 28,117,495 24,804,174 3,313,321 10,553,999 3,578,278 6,975,721 - 32 - Debt Service Fund Capital Projects Fund Variance Favorable Budget Actual (Unfavorable) Budget Actual $ 5,132,300 $ 5,133,118 $ 818 $ 0 $ 0 0 0 0 0 0 0 0 0 340,000 12,348 0 0 0 0 0 0 0 0 0 0 0 0 0 846,000 825,575 184,305 268,313 84,008 441,812 752,"127 0 0 0 0 0 95,209 95,208 (1) 0 0 0 0 0 0 53,047 0 0 0 0 0 5411 814 5 496 639 84 825 1 627 812 1 643 697 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 270,000 0 0 0 3'11,300 311,300 0 0 0 0 0 0 2,500 (2,500) 751,348 60,218 0 0 0 12,161,159 4,516,588 0 0 0 0 0 3,245,000 2,845,000 400,000 0 0 2,134,599 2,134,333 266 0 0 0 7,459 (7,459) 0 73,488 50,000 7,839 42, 161 0 0 5,429,599 4,997,131 432,468 13,223,807 5,231,594 (Continued) The notes to the general purpose financial statements are an integral part of this statement. -33 - Variance Favorable (Unfavorable) $ 0 0 (327,652) 0 0 (20,425) 310,915 0 0 53,047 0 15 885 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (270,000) 0 0 691,130 7,644,571 0 0 0 (73,488) 0 7,992,213 •. · .. CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1999 Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Proceeds from Long-Term Debt Sale of General Fixed Assets Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 Budget $ (7,970,897) 0 25,000 6,033,975 (1,296,084) 4,762,891 (3,208,006) 5,410,256 $ 2,202,250 (Continued) General Fund Actual $ (4, 106,919) $ 0 51,082 6,033,975 (1,296,084) 4,788,973 682,054 7,259,196 $ 7,941,250 $ Variance Favorable (Unfavorable) 3,863,978 0 26,082 0 0 26,082 3,890,060 1,848,940 5,739,000 -34 - $ $ ·Special Revenue Funds Budget Actual (4,173,150) $ 1,038,763 0 200 414,000 (419,101) (4,901) (4, 178,051) 7,443,841 0 55,185 8,000 (272,569) (209,384) 829,379 7,563,260 3,265,790 $ 8,392,639 $ $ Variance Favorable (Unfavorable) 5,211,913 0 54,985 (406,000) 146,532 (204,483) 5,007,430 119,419 5, 126,849 Budget $ (17,785) 0 0 411, 101 0 411,101 393,316 2,153,678 $ 2,546,994 Debt Service Fund Capital Projects Funds $ $ Variance Variance Favorable Favorable Actual (Unfavorable) Budget Actual (Unfavorable) 499,508 $ 517,293 $ (11,595,995) $ (3,587,897) $ 8,008,098 0 0 7,066,000 7,080,000 14,000 0 0 0 0 0 264,569 (146,532) 392,500 679,500 287,000 0 0 0 0 0 264,569 (146,532) 7,458,500 7,759,500 301,000 764,077 370,761 (4,137,495) 4,171,603 8,309,098 2,756,036 602,358 9,552,653 9,552,653 0 3,520, 113 $ 973,119 $ 5,415,158 $ 13,724,256 $ 8,309,098 The notes to the general purpose financial statements are an integral part of this statement. -35 - ·' '. i . ' CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Proprietary Fiduciary Totals Fund Types Fund Types (Memorandum Only) Internal Nonexpendable Enterprise Service Trust 1999 Operating Revenues: Charges for Services $ 50,574,450 $ 6,264,015 $ 0 $ 56,838,465 $ Sale of Cemetery Lots 0 0 58,304 58,304 Premiums 0 2,981,143 0 2,981, 143 Investment Income 0 0 14,284 14,284 Contributions 0 0 710 710 Other 2,306,220 82,292 0 2,388,512 Total Operating Revenues 52,880,670 9,327,450 73,298 62,281,418 Operating Expenses: Purchased Power (Note IV-E) 18,304,751 0 0 18,304,751 Salaries and Benefits 4,840,624 1,853,494 0 6,694,118 Supplies 620,853 560,097 0 1,180,950 Maintenance 1,608,505 89,708 1,103 1,699,316 Purchased Professional Services 1,012,328 21,261 0 1,033,589 Purchased Property Services 2,014,279 81,929 0 2,096,208 Other Purchased Services 1,282,475 232,355 19 1,514,849 Claims 0 2,222,201 0 2,222,201 Administration Fees 0 160,241 0 160,241 Premiums 0 433,285 0 433,285 Reimbursed Administrative 3,829,049 989,438 0 4,818,487 Depreciation 3,573,060 1,303,958 0 4,877,018 Other 125,887 30, 116 0 156,003 Total Operating Expenses 37,211,811 7,978,083 1,122 45, 191,016 Operating Income 15,668,859 1,349,367 72,176 17,090,402 Nonoperating Revenues (Expenses): Investment Income 1,683,514 212,072 0 1,895,586 Reimbursed Expenses 61,707 41,716 0 103,423 Grants 27,350 0 0 27,350 Earnings in Joint Venture 1,336,278 0 0 1,336,278 Interest Expense (2, 133,589) (10,223) 0 (2, 143,812) Other, Net (136,433) 54,005 0 (82,428) Total Nonoperating Revenues (Expenses) 838,827 297 570 0 1,136,397 Income Before Operating Transfers 16,507,686 1,646,937 72,176 18,226,799 Operating Transfers: Operating Transfers In (Note 111-1) 0 200,000 0 200,000 Operating Transfers Out (Note 111-1) (5,400, 175) (200,000) 0 (5,600, 175) Total Operating Transfers (5,400, 175) 0 0 (5,400, 175) Net Income 11, 107,511 1,646,937 72,176 12,826,624 Retained Earnings/Fund Balance, October 1, (Note 111-G) 82,875,626 8,968,916 315,169 92, 159,711 Retained Earnings/Fund Balance, September 30 $ 93,983,137 $ 10,615,853 $ 387,345 $ 104,986,335 The notes to the general purpose financial statements are an integral part of this statement. -36 - $ 1998 56,386,786 55,804 2,819,456 15,213 5,850 2,586,260 61,869,369 16,751,281 6,157,625 1,123,836 1,728,778 1,310,226 2,038,985 1,404,740 2,699,004 158,004 434,853 3,946,219 4,327,059 261,147 42,341,757 19,527,612 2,439,764 50, 117 0 723,578 (2,299, 179) (149,805) 764 475 20,292,087 130,250 (5,426,700) (5,296,450) 14,995,637 77,164,074 92,159,711 Additions: Contributions Total Additions Deductions: Benefits Total Deductions Net Increase CITY OF COLLEGE STATION, TEXAS FIREMAN'S RELIEF AND RETIREMENT FUND STATEMENT OF CHANGES IN PLAN NET ASSETS For the Fiscal Year ended September 30, 1999 $ Net Assets Held in Trust for Pension Benefits, October 1 Net Assets Held in Trust for Pension Benefits, September 30 $ -37 - 3,350 3,350 2,199 2,199 1,151 0 1,151 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Proprietary Fund Fiduciary Fund Totals Types Types (Memorandum Only) Nonexpendable Enterprise Internal Service Trust 1999 1998 Cash Flows from Operating Activities: Cash Received from Customers $ 51,630,205 $ 9,150,672 $ 48,775 $ 60,829,652 $ 61,551,70: Cash Payments to Suppliers for Goods and Services (29,440,322) (4,862,074) (8,379) (34,310,775) (32, 008, 151 Cash Payments to Employees for Services (4,785,203) (1,843,501) 0 (6,628,704) (6,137,19 Customer Deposits Received 771,234 0 0 771,234 730,59' Customer Deposits Returned (1,132,166) 0 0 (1, 132, 166) (715,15: Cash Received from Contributions 0 0 710 710 5,851 Cash Received for Reimbursed Expenses 61,707 34,861 0 96,568 50,111 Cash Received from Sale of Scrap 5,896 0 0 5,896 13,92 Cash Received from Collection Fees 23,934 0 0 23,934 32,351 Cash Received from Leases 878 0 0 878 I Cash Received from Grants 27,350 0 0 27,350 I , . . , Cash Received from Miscellaneous Revenues 43,394 60 0 43,454 85,09: Cash Received From Other Funds 0 0 0 0 49,89! ,', Interest Paid on lnterfund Loans 0 (10,297) 0 (10,297) (11,39: Cash Paid to Other Funds 0 (130,408) 0 (130,408) (68 Cash Paid for Miscellaneous Expenses (42,536) (3,762) 0 (46,298) (70,9(){ . ' Net Cash Provided by Operating Activities 17, 164,371 2,335,551 41,106 19,541,028 23,576,05: ·!. Cash Flows from Noncapital Financing Activities: Principal Received on Note 125,232 0 0 125,232 115,78· Interest Received on Note 18,399 0 0 18,399 27,84 Principal Received on Advance to Other Funds 234,455 0 0 234,455 329, 11: Interest Received on Advance to Other Funds 24,486 0 0 24,486 46,57! Operating Transfers In from Other Funds 0 200,000 0 200,000 130,251 Operating Transfers Out to Other Funds (5,400, 175) (258,498) 0 (5,658,673) (5,426,701 Principal Paid on Advance from Other Funds (112,376) 0 0 (112,376) (213,771 Interest Paid on Advance from Other Funds (11,578) 0 0 (11,578) (26,25: Cash Received from Other Funds 128,302 0 0 128,302 139,68: Cash Paid to Other Funds (722, 161) 0 0 (722,161) (128,30: Cash Paid to Public Agencies (211,250) 0 0 (211,250) (172,751 Cash Received from Advance from Other Funds 73,452 0 0 73,452 Net Cash Provided (Used) by Noncapital Financing Activities (5,853,214) (58,498) 0 (5,910,966) (5, 178,51· Cash Flows from Capital and Related Financing Activities: Acquisition/Construction of Capital Assets (8, 173,597) (2,375,257) 0 (10,548,854) (8,768,49 Proceeds from Sale of Capital Assets 35,810 71,697 0 107,507 70,67· Capital Contributed by Developers 155,530 0 0 155,530 166,97'. Principal Paid on Revenue Bonds (3,565,000) 0 0 (3,565,000) (3,995,001 Principal Paid on General Obligation Bonds 0 0 0 0 (181,08 Principal Paid on Certificates of Obligation (26,200) 0 0 (26,200) (26,20 Principal Paid on Obligation under Capital Lease 0 0 0 0 (701,47 Interest Paid on Revenue Bonds (2, 170,664) 0 0 (2,170,664) (2,224,44 Interest Paid on General Obligation Bonds 0 0 0 0 (4,70 Interest Paid on Certificates of Obligation (3,144) 0 0 (3,144) (6,28 (Continued) -38 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) (Continued) Proprietary Fund Fiduciary Fund Totals Types Types (Memorandum Only) Nonexpendable Enterprise Internal Service Trust 1999 1998 Interest Paid on Obligation Under Capital Lease $ 0 $ 0 $ 0 $ 0 $ (9,230) Interest Paid to Other Funds (4,087) 0 0 (4,087) 0 Fees Paid to Fiscal Agent (7,316) 0 0 (7,316) (7,719) Proceeds from Revenue Bonds 0 0 0 0 2,700,000 Interest Received on Revenue Bonds 0 0 0 0 20,096 Issuance Costs Paid on Revenue Bonds 0 0 0 0 (49,358) Cash Received from Other Funds 722, 161 0 0 722, 161 128,302 Interest Paid to Other Funds (128,302) 0 0 (128,302) (3,218) Net Cash Used for Capital and Related Financing Activities (13,164,809) (2,303,560) 0 (15,468,369) (12,891,192) Cash Flows from Investing Activities: Purchase of Investments (23,833,883) (3,400,878) (264,236) (27,498,997) (33,087,203) Proceeds from Sales and Maturities of Investments 25,375,881 3,418,076 228,665 29,022,622 25,932,783 Interest on Investments 2,265,420 271,377 18, 135 2,554,932 2,273,023 Net Cash Provided (Used) by lnvestinq Activities 3,807,418 288,575 (17,436) 4,078,557 (4,881,397) Net Increase in Cash 1,953,766 262,068 23,670 2,239,504 624,949 Cash and Cash Equivalents, October 1 4,503,343 533,790 34,493 5,071,626 4,446,677 Cash and Cash Equivalents. September 30 $ 6,457,109 $ 795,858 $ 58,163 $ 7,311,130 $ 5,071,626 Reconciliation of Operating Income to Net Cash Provided bv Ooeratina Activities: Operating Income $ 15,668,859 $ 1,349,367 $ 72,176 $ 17,090,402 $ 19,527,612 Adjustments to Reconcile Operating Income to Net Cash Provided bv Ooeratina Activities: Depreciation 3,573,060 1,303,958 0 4,877,018 4,327,059 Provision for Uncollectible Accounts 150,179 5,985 0 156,164 250,264 Operating Grants 27,350 0 0 27,350 0 Investment Income Reported as Operating Income 0 0 (14,284) (14,284) (15,213) Miscellaneous Revenues 135,809 34,921 0 170,730 187,912 Miscellaneous Expenses (42,536) (14,059) 0 (56,595) (82,315) Change in Assets and Liabilities: Change in Accounts Receivable (1,217,805) (176,778) (9,529) (1,404, 112) (141,403) Change in Other Receivables (32,660) 0 0 (32,660) (155,201) Change in Inventory (268,865) 12,407 370 (256,088) 143,353 Change in Prepaid Costs 0 (9,946) 0 (9,946) 7,000 Change in Accounts Payable (741,343) (82,546) (7,627) (831,516) (851,834) Change in Due to Other Funds 0 (130,408) 0 (130,408) 49,218 Change in Claims Payable 0 12,116 0 12,116 267,821 Change in Accrued Liabilities 251,794 24,371 0 276,165 19,895 Change in Deferred Revenues 0 0 0 0 (6,423) Change in Refundable Deposits (360,932) 0 0 (360,932) 15,439 Change in Accrued Vacation 21,461 6,163 0 27,624 32,868 Total Adjustments 1 495 512 986,184 (31,070) 2,450,626 4 048 440 Net Cash Provided by Operating Activities $ 17,164,371 $ 2,335,551 $ 41,106 $ 19,541,028 $ 23,576,052 NoncashOperating, Financing, Capital and Investing Activities: During the fiscal year, the Enterprise Funds added capital contributed by developers in the amount of $2,414,379. Adjustments at 9/30/99 to record investments at fair value were as follows: Enterprise Funds, ($490,910); Internal Service Funds, ($60,727); and Nonexpendable Trust Funds, ($4,404). In addition, billed customer refundable deposits in the amount of $160,864 were reflected in the Enterprise Funds 9/30/99 Accounts Receivable and Refundable Deposits balances. The notes to the general purpose financial statements are an integral part of this statement. -39 - - 40 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The general purpose financial statements of the City of College Station, Texas ("City"), have been prepared in conformity with generally accepted accounting principles ("GAAP") as applied to governmental units. The Governmental Accounting Standards Board ("GASS") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. REPORTING ENTITY The financial reporting entity is defined as (1) the primary government and (2) those component units for which the primary government is financially accountable. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a) the primary government is able to impose its will on the component unit or (b} the primary government's relationship with the component unit poses a real or potential financia l benefit or burden for the primary government. Moreover, financial accountability is also deemed to exist even in the absence of simple "accountability" (i.e., the appointment of a voting majority of the organization's governing body) if the component unit is financially dependent upon the primary government. A primary government has the ability to impose its will on an organization if it can significantly influence the programs, projects, or activities of, or level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government is: (a) entitled to the organization's resources; (b) legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) obligated in some manner for the debt of the organization. If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is included as a component unit. There are no entities that meet the criteria as a component unit of the city. Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economies of scale savings for the participants through joint ownership and use of regional waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part of their regular budget process. - 41 - ·. : ..... · ', • .• I CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and claims and judgements such as accrued vacation leave which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest, charges for services and special assessments are susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at the time. Entitlement and shared revenues are recorded at the time of receipt or earlier if the accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. · Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including expendable trusts or major capital projects). The debt service fund accounts for the servicing of general long-term debt not being financed by proprietary or nonexpendable trust funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects · not being financed by proprietary or nonexpendable trust funds. - 42 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued) Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable GASB pronouncements in accounting and reporting for its proprietary operations and all Financial Accounting Standards Board ("FASB") Statements and interpretations issued after November 30, 1989, except for those that conflict or contradict GASB pronouncements. Proprietary funds include the following fund types: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the City has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. Nonexpendable trust funds are used to account for assets of which principal may not be spent and is accounted for using the same measurement focus and basis of accounting used by the proprietary funds. Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary or trust funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds. C. ASSETS, LIABILITIES AND EQUITY 1. Cash and Cash Equivalents Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts of cash and (b) so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted assets) include demand accounts, repurchase agreements, and government securities and agency notes with original maturities of three months or less when purchased. All cash, except for petty cash accounts, is deposited with the City's depository bank (First American Bank, Bryan, Texas) in interest bearing accounts or is invested. -43 - , ... .. . •. .. ·· CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 1. Cash and Cash Equivalents (Continued) The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool. 2. Investments Investments are made in accordance with the City's Investment Policy which was adopted by the City Council in March 1998. This policy is applicable to all City funds and permits investment in obligations of the U. S. Government or its agencies, repurchase agreements made in compliance with State of Texas Statutes, time certificates of deposit or savings accounts in state or national banks located within the State of Texas, public funds investment pools, and money market mutual funds. This policy designates the Director of Fiscal Services as the City's Investment Officer with whom responsibility and authority for investment transactions reside. The investments purchased under the provisions of the Investment Policy are managed to maintain liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest rates which depress the market value of securities. As a guideline, maturity of securities should not exceed more than two years for cash management purposes, with the optimum weighted average maturity of less than one year. Investments in securities of a longer maturity than two years are considered prudent for funds maintained for capital construction and debt service funds, if necessary to meet projected disbursement schedules. As a general guideline, the City's cash management portfolio is designed with the objective of meeting, over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the · average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The investment program seeks to augment rates of return above this level. In a diversified portfolio, measured losses are inevitable and must be considered within the context of the overall portfolio. The objective in investment of construction funds is at least to match inflation increases in construction costs. Active portfolio management includes the practice of selling securities prior to maturity and using the proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates fall, and to take advantage of the differences in relative yield between different types of securities and · varying maturities. "Swap" analysis is the responsibility of the City Investment Officer and the decision to execute the "swap" rests with him. To protect the portfolio from imprudent trading, no security may be sold until such time as the current market value of the security plus interest earned from date of purchase is at least equal to the purchase price of that security. State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United States or its agencies, and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the control and custody of the City. -44 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 2. Investments (Continued) Investments in security repurchase agreements may be made only with the City's depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and held in the City's name in a safekeeping account at Texas Commerce Bank of Houston. Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of deposit, and investments in public funds investment pools (TexPool). Investments are stated at fair value in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools. The City also uses a pooling method to account for investments. Equity in investments and interest income from the investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of each fund's equity in the investment pool to the total pool. 3. Inventory Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when consumed rather than when purchased. 4. Prepaid Costs Payments made to vendors for services that will benefit periods beyond September 30, 1999, are recorded as prepaid costs. 5. Restricted Assets In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal Court cash bonds, and police seizure funds, all of which are not available for operations. 6. Investment in Joint Venture The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting. Required disclosures concerning the joint venture are presented in Note IV-D. -45 - ,a." ·\ .. ·, •. . '' .. ; . CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 7. Fixed Assets General fixed assets have been acquired for general government purposes. Asset purchases are recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value. Public domain fixed assets consisting of improvements other than buildings are also included in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets, nor has interest been capitalized. Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost of acquisition, construction or, with respect to contributions of construction from third parties (principally developers}, at fair market value. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not capitalized during construction because interest is recovered currently in the City's established rate. Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are capitalized. Depreciation is recorded in the above funds on a straight-line basis over the following estimated service lives: Utility Systems Buildings and Improvements Equipment 8. Compensated Absences 25 -40 years 5 -50 years 3 -10 years Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group. Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and, accordingly, no liability has been recorded in the financial statements. -46 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 9. Long-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portions of such obligations are reported in the General Long-Term Debt Account Group. Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in those funds. All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account Group. 10. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the governmental fund types. Encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities in the general purpose financial statements. 11. Fund Equity Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserved balances represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. 12. Bond Discounts/Issuance Costs In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds payable, and issuance costs are recorded as deferred charges. 13. lnterfund Transactions Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than quasi-external transactions and reimbursements are reported as operating transfers. -47 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 14. Statements of Cash Flows The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the Proprietary Fund types and Non-expendable Trust Fund. 15. Memorandum Only -Total Columns Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns does not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation of this data. 16. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. However, comparative data have not been presented in all statements because their inclusion would make certain . statements unduly complex and difficult to understand. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A BUDGETARY INFORMATION The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following October 1. The operating budget includes proposed · expenditures and the means of financing them. 2) All budget requests are compiled by the Office of Management and Budget and presented with comparative and supporting data to the Mayor and City Council for review. 3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4) Prior to September 27, the budget is legally enacted through passage of an ordinance. 5) The City Council must approve all transfers of budgeted amounts between departments within any fund and any revision that alters the total expenditure of any fund. An amount is also budgeted each year for contingencies which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the amount does not exceed $15,000. All other transfers must be approved by City Council. City Council may transfer amounts among individual budget line items within major expenditure categories during the year, but no such transfer may increase the overall . total budget. Budgeted amounts as originally adopted were not significantly changed by such transfers during the year. -48 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 11. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued} A. BUDGETARY INFORMATION (Continued) 6) In accordance with the City Charter, the budget may be amended after the following conditions are met: a) The City Manager certifies that there are available revenues in excess of those estimated in the budget. b} The City Council holds a public hearing on the supplemental appropriation. c) The City Council approves the supplemental appropriation. Management may not amend the budget without seeking the approval of the City Council. 7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the General Fund, budget appropriations are adopted at the department level. Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget year. 8) Formal budgetary integration is legally enacted and employed as a management control device during the year for all funds. B. BUDGET/GAAP RECONCILIATION General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for uncollectible accounts receivable, the capitalization of salaries for capital improvements projects, accrued vacation, or adjustments to fair value for investments. Adjustments necessary to convert the General Fund revenues and other financing sources at September 30, 1999, on the budgetary basis to the GAAP basis are as follows: Revenues and Other Financing Sources -Budget (Non-GAAP Basis) Reconciling Items: Eliminate Operating Transfers In to Economic Development and Thoroughfare Rehab Funds Adjust Investments to Fair Value Allowance for Uncollectible Proceeds from Sale of Assets Reverse Revenue Accrual Other Total Reconciling Items Total Revenues and Other Financing Sources -GAAP Basis -49- $ 26,782,312 (633,800) (98,591) 136,119 (29,000) (914) (403) (626,589) $ 26, 155,723 CITY OF COLLEGE STATION, TEXAS N OTES T O GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Adjustments necessary to convert the General Fund expenditures and other financing uses at September 30, 1999, on the budgetary basis to the GAAP basis are as follows: Expenditures and Other Financing Uses -Budget (Non-GAAP Basis) Reconciling Items: $ 26, 100,258 Accrue FY99 Expenditures Adjust Inventory Capitalized Salaries Eliminate Operating Transfers Out to Economic Development and Thoroughfare Rehab Funds Adjust Accrued Vacation Other Total Reconciling Items 185,049 28,926 (82,251 (633,800 6,460 746 (494,870 Total Expenditures and Other Financing Uses -GAAP Basis $ 25,605,388 The budgets for the Special Revenue Funds and Capital Projects Funds are adopted on a basis consistent with GAAP, except for the following significant items: a) Principal payments are included in the budget as an expenditure item. b) Budgetary amounts do not include provisions for adjustments in the allowance for uncollectible accounts receivable. c) Budgeted expenditure amounts do not include a provision for the capitalization of salaries for capital improvement projects. d) Budgeted revenue amounts do not include a provision for adjusting investments to fair value. -50 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds revenues and other financing sources at September 30, 1 999 on the budgetary basis to the GAAP basis are as follows: Special Revenue Capital Projects Funds Funds Revenues and Other Financing Sources -Budget (Non GAAP Basis) $ 4,680,226 $ 9,403, 197 Reconciling Items: Reclass Revenue to Liability (42,650) 0 Adjust Investments to Fair Value (96,225) (168,861) Operating Transfers In 0 286,059 Northgate Revitalization Fund Revenues and Other Financing Sources Not Included in Combined Budget-Actual 0 325,922 Accrue Utility Revenue 0 49,275 Other (218) 6 Total Reconciling Items (139,093) 492,401 Revenues and Other Financing Sources -GAAP Basis $ 4,541,133 $ 9,895,598 Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds expenditures and other financing uses at September 30, 1999 on the budgetary basis to the GAAP basis are as follows: Special Revenue Capital Projects Funds Funds Expenditures and Other Financing Uses-Budget (Non-GAAP Basis) $ 3,850,847 $ 5,231,594 Reconciling Items: FY99 Bad Debt 2,405 2,020 Capitalized Salaries 8,244 74,571 Accrue FY99 Expenditure 12,270 8,484 Operating Transfers Out 0 65,381 Reclass Principal Payment tor Advance from Other Funds (52,831) 0 Northgate Revitilization Fund Expenditures and Other Financing Uses Not Included in Combined Budget- Actual 0 246,391 Other 450 0 Total Reconciling Items (29,462) 369,847 Expenditures and Other Financing Uses -GAAP Basis $ 3,821,385 $ 5,628,441 -51- ·.• ·. ;._ .. •. .. ::-.. CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 II. STEWARDSHI P, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) The Budget for the Debt Service Fund is adopted on a basis consistent with GAAP except for budgeted revenue amounts which do not include a provision for adjusting investments to fair value. For fiscal year 1999, that amount was $41,251. Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following significant items: a) Capital outlay is included in the budget as an expense item. b) The budget treats principal payments for General Obligation Bonds and Certificates of Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an expense item. Principal payments for Advances from Other Funds in the Solid Waste Collection Fund are also treated as expense items in the budget. c) Enterprise Funds budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. d) Budgeted revenue amounts do not include a provision for revenue accruals. e) Budgeted expense amounts do not include a provision for depreciation expense. f) Budgeted salaries do not include a provision for accrued vacation. g) Budgeted revenue amounts do not include a provision for adjusting investments to fair value . The budgets for the Internal Service Funds are adopted on a basis consistent with GAAP, except for the following significant items: a) Capital outlay is included in the budget as an expense item. b) Budgeted salaries do not include a provision for accrued vacation or claims payable. c) Budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. d) Budgeted expense amounts do not include a provision for depreciation expense. e) Budgeted revenue amounts do not include a provision for adjusting investments to fair value. In fiscal year 1999, budgets for the Northgate Revitalization, Cedar Creek Condominium, Cemetery Perpetual Care, and Fireman's Relief and Retirement Funds were not adopted. Budgetary comparisons presented in the report are on the aforementioned budgetary basis. -52- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Budgetary amounts are as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropriations which were amended. C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS The amounts of any excesses of expenditures/expenses over appropriations during fiscal year 1999, and the funds in which they occurred are as follows: Fund Business Park Capital Equipment Print/Mail Services Property and Casualty Amount $ 123,006 47,035 4,209 69,517 Higher than expected expenditures for capital outlay resulted in the $47,035 excess in the Capital Equipment Fund and in the $123,006 excess in the Business Park Fund. In the Print/Mail Services Fund, higher than expected supplies and purchased services expenses resulted in a $4,209 excess while higher than budgeted claims were responsible for the $69,517 excess in the Property and Casualty Fund. D. DEFICIT RETAINED EARNINGS The Communications Services Fund ended the fiscal year with a $143, 112 unreserved retained earnings deficit because of unbudgeted depreciation expense. The Fleet Maintenance Fund recorded a $108,230 deficit unreserved retained earnings at the end of fiscal year 1999. This deficit increased $14,608 from the prior year due to unbudgeted interest and depreciation expenses. - 53- ... CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS At year-end, the carrying amount of the City's cash and time deposits was $12,730,296 and the bank balance was $14,451,383. Cash and time deposits included investments in the state investment pool amounting to $12,501,151. Balance sheet amounts for unrestricted and restricted cash and cash equivalents at September 30, 1999, are as follows: Unrestricted cash and cash equivalents Restricted cash and cash equivalents Total Cash and Cash Equivalents $ 11,352,651 1.377.645 $ 12,730,296 The bank balance was entirely covered by federal depository insurance or by pledged collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term investments in a pool managed by another government for which risk categorization is not appropriate because the City's investment is not evidenced by securities that exist in physical or book entry form. The City's investments at September 30, 1999, are categorized below to give an indication of the level of risk assumed by the City at year end. The carrying amount is at fair value as required by GASB · Statement No. 31. U.S. Treasury Securities $ 14,710,046 U.S. Government Agencies and Instrumentalities Securities 53,645,188 Total Direct Investments 68,355,234 Investment in Texas Local Government Investment Pool 12,501,151 Total Investments $ 80,856,385 While cash and cash equivalents are inclusive of investments with original maturities of three months or less, the above schedules are inclusive of all investments. The City invests the long-term portion of its portfolio in various U.S. Government and agency securities that offer higher yields but are sensitive to changes in interest rates and other market conditions. Timely payment of interest and principal are guaranteed directly or indirectly by the U. S. Government. If it becomes necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the City from such a sale would depend on the market conditions in existence at the time of . such sale, as the fair value of the securities in the City's long-term portfolio will fluctuate due to interest rate trends and other market factors. -54- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) A DEPOSITS AND INVESTMENTS (Continued) "Texpool" is a local government investment pool created and managed by the Texas Comptroller of Public Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a $1.00 net asset value basis and allows same day or next day redemptions and deposits. Interest is allocated daily based on portfolio earnings and participant account balances. The City's investment in Texpool is stated at fair value which was 100% of the book value as of September 30, 1999. Texpool is not managed by the City; therefore, the City does not possess securities that exist in physical or book entry form. Consequently, these securities have not been classified. All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government Securities and are held by its agent in the City's name (Category One credit risk). The reporting of investments at fair value in accordance with GASB Statement No. 31 resulted in an unrealized loss of $957,109 at September 30,1999. This unrealized loss was allocated to the participating funds by calculating a ratio of each fund's equity in the investment pool to the total pool. B. NOTES RECEIVABLE Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from Community Development Block Grant funds. The $66,507 balance in the Special Revenue Funds represents the outstanding principal for these loans at September 30, 1999. Debt Service Fund: During 1991, the City loaned BVSWMA $625,000 for the purchase of equipment in exchange for an eight year 6% note to be repaid in semi-annual installments (See Note IV-D). - 55- ·. '· · ... : .. · . . ; .. ·· .... :· ·. ·.' CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) C. FIXED ASSETS A summary of changes in general fixed assets for the year ended September 30, 1999, is as follows: Retirements Beginning Additions and and Ending Balance Transfers In Transfers Out Other Balance Land $ 10,443,537 $ 221,236 $ 127,237 $ 0 $ 10,537,536 Buildings and Building Improvements 17,934,051 460,636 148,289 0 18,246,398 Improvements 28, 160,264 6,954,562 0 61 35,114,887 Machinery, Tools and Equipment 10,549,275 571,183 205,281 0 10,915,177 Parks System 10,586,426 1,405,317 0 0 11,991,743 Construction in Progress 5,274,990 4,815,348 3,625,196 0 6,465,142 Total $ 82,948,543 $ 14,428,282 $ 4,106,003 $ 61 $ 93,270,883 A summary of proprietary fund type property and equipment at September 30, 1999, is as follows: D. Enterprise Internal Funds Service Funds Total Electric System $ 41,403,809 $ 0 $ 41,403,809 Water System 40,763,688 0 40,763,688 Sewer System 43,124,478 0 43,124,478 Machinery & Equipment 3,980,110 10,319,622 14,299,732 Buildings & Improvements 1,721,714 746,575 2,468,289 Land 1,684,406 0 1,684,406 Construction in Progress 12,243,752 3,969,909 16,213,661 Total 144,921,957 15,036,106 159,958,063 Less Accumulated Depreciation (40,094,471) (5,664,236) (45,758,707) Net $104,827,486 $ 9,371,870 $ 114, 199,356 INTERFUND ASSETS/LIABILITIES 1. Advances To/From Other Funds On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Collection Fund for the purchase of automated garbage trucks and containers. The loan is payable in semi-annual installments beginning March 30, 1994, and ending October 1, 1999, and accrues interest at a rate of 6.75%. As a part of a community revitalization project, the City purchased land and buildings on September 1, 1995. This purchase was made out of the Hotel Motel Fund and was funded by an advance in the amount of $250,000 from the Electric Fund. The advance is payable in semi­ annual installments beginning March 14, 1996, and ending September 14, 2000, and accrues interest at a rate of 6%. - 56- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) D. INTERFUND ASSETS/LIABILITIES (Continued) On September 30, 1996, the Electric Fund advanced $269,500 to the Northgate Revitalization Fund for purchases related to redevelopment projects in the Northgate area of the City. This advance was payable in semi-annual installments beginning March 31, 1997, and ending September 30, 2000, and accrued interest at a rate of 6%. However, on September 30, 1999, the Northgate Revitalization Fund was closed into the Northgate Parking Garage Fund. As a result, the Northgate Parking Garage Fund assumed the remaining balance on this advance. The current portion of the advances to other funds is recorded as an inter fund receivable in the Electric Fund and an interfund payable in each fund receiving a loan while the noncurrent portion is recorded as an "Advance To" in the Electric Fund and an "Advance From" in each of the receiving funds. 2. Due To/Due From Other Funds The composition of due to/due from balances as of September 30, 1999, is as follows: Due To Equipment Replacement Electric E. DEFERRED CHARGES Due From Fleet Maintenance Northgate Parking Garage Amount $ 58,498 722, 161 Deferred charges totaling $606,927 at September 30, 1999, consist of the following: Prepaid Water Costs On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the City would construct water system improvements for Texas A&M University. This water system was to provide the City with an additional water source until its own system could be constructed beginning in January 1979. The original agreement was for a period not to exceed five years. However, an addendum to the contract extends the period indefinitely. The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1,000 gallons of City water usage. Termination of the agreements provides for absolute title to the system to be conveyed to Texas A&M University by the City. -57- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) E. DEFERRED CHARGES (Continued) A summary of the unrecovered cost of the water system at September 30, 1999, is as follows: Total Project Cost Less Accumulated Water Usage Credits Prepaid Water Costs, September 30, 1999 Bond Issuance Costs $ 1,167,075 (1,037,780) $ 129,295 A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water, and Sewer Funds as of September 30, 1999, is as follows: F. LONG-TERM DEBT General Obligation Bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the City, and such bonds have been issued for both general government and proprietary activities. Bonds issued for proprietary activities are reported in the proprietary funds if they are expected to be repaid from proprietary fund revenues. · On April 15, 1999, the City issued $6.230 million in General Obligation Bonds with an average interest rate of 4.28 percent. The proceeds from the sale of the bonds will be used for street improvements, thoroughfare and sidewalk improvements, traffic management, drainage improvements, City facilities, park improvements, fire station improvements, and to pay the costs associated with the issuance of the bonds. - 58- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Continued) Revenue Bonds The City from time to time also issues bonds for which the City pledges income derived from the acquired or constructed assets to pay debt service. The City did not issue any new revenue bonds during fiscal year 1999. Certificates of Obligation On occasion, the City issues certificates of obligation for which the City pledges not only the income derived from the acquired or constructed assets but also the full faith and credit of the City. On April 15, 1999, the City issued $850,000 in combination tax and revenue certificates of obligation with an average interest rate of 3.87 percent. The proceeds from this debt issuance will be used for street projects. The following is a summary of long-term debt transactions for the year ended September 30, 1999: Beginning Incurred/ Matured/ Ending Balance Issued Retired Balance Governmental Fund Tyges General Obligation Bonds $ 28,960,000 $ 6,230,000 $ 2,440,000 $ 32,750,000 Contractual Obligation 810,000 0 405,000 405,000 Certificates of Obligation 5,500,000 850,000 0 6,350,000 Accrued Vacation 872,400 748,026 655,967 964,459 Subtotal 36,142,400 7,828,026 3,500,967 40,469,459 Progrieta!}'. Fund Tyges Utility Revenue Bonds 39,530,000 0 3,565,000 35,965,000 Certificates of Obligation Serviced by Utility Revenues 26,200 0 26,200 0 Accrued Vacation: Electric Fund 72,208 85,347 82,676 74,879 Water Fund 36,227 37,791 31,042 42,976 Sewer Fund 42,056 37,323 28,253 51,126 Solid Waste Collection Fund 18,419 33,102 30,131 21,390 Communications Fund 16,672 10,293 15, 136 11,829 Fleet Maintenance Fund 19,356 17,566 18,049 18,873 Print/Mail Fund 2,739 4,527 3,629 3,637 Utility Billing Fund 42,611 41,618 31,027 53,202 Subtotal 39,806,488 267,567 3,831,143 36,242,912 Total Long-Term Debt $ 75,948,888 $ 8,095,593 $ 7,332,110 $ 76,712,371 -59- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Continued) .. Long-term debt outstanding as of September 30, 1999, consisted primarily of bonds maturing serially and is summarized as follows: Interest Series Principal Rates(%) Matures Balance General Obligation Bonds: 1991 Issue 6.00-8.00 2012 $ 1,650,000 19941ssue 5.50-7.50 2014 4,250,000 19951ssue 5.10-7.00 2013 4,250,000 1996 Issue and Refunding 4.70-7.50 2017 10, 170,000 19981ssue 4.50-6.50 2017 6,200,000 .. 19991ssue 3.40-5.40 2017 6,230,000 Subtotal 32,750,000 Certificates of Obligation: · .. 19981ssue 4.55-7.30 2017 5,500,000 19991ssue 3.75-4.10 2002 850,000 Subtotal 6,350,000 Contractual Obligation: 19951ssue 5.30 2000 405,000 Utility Revenue Bonds: 19901ssue 6.50-6.88 2000 400,000 19931ssue 4.20-5.60 2013 4,390,000 ... 19941ssue 5.40-6.40 2014 12,375,000 1995 Refunding Issue 7.10-7.20 2001 1,400,000 19951ssue 5.25-6.25 2016 5,100,000 1996 Issue and Refunding 4.15-5.60 2017 9,600,000 19981ssue 4.55-6.50 2017 2,700,000 Subtotal 35,965,000 Total $ 75,470,000 - 60- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Continued) Debt service requirements to maturity for all long term debt is summarized as follows: General Utility Obligation Bonds Revenue Bonds Year Principal Interest Principal Interest 2000 $ 2,510,000 $1,774,749 $ 3,595,000 $1,907,384 2001 2,115,000 1,547,106 3,000,000 1,714,317 2002 2,140,000 1,413,164 2,170,000 1,563,416 2003 2,170,000 1,277,499 2, 175,000 1,445,308 2004 2,240,000 1,109,647 2,190,000 1,329,339 2005-2009 8,505,000 4,207,879 10,240,000 4,894,772 2010-2014 9,030,000 2,145,424 9,710,000 2,163,680 2015-2017 4,040,000 321,849 2,885,000 224,960 TOTAL $ 32,750,000 $13,797,317 $ 35,965,000 $1 5,243, 176 Certificates of Obligation Contractual Obligation Year Principal Interest Principal Interest 2000 $ 545,000 $ 329,428 $ 405,000 $ 10,865 2001 450,000 292, 116 0 0 2002 465,000 267,593 0 0 2003 225,000 246,845 0 0 2004 235,000 230,055 0 0 2005-2009 1,375,000 953,798 0 0 2010-2014 1,765,000 568,803 0 0 2015-2017 1,290,000 102,598 0 0 TOTAL $ 6,350,000 $ 2,991,236 $ 405,000 $ 10,865 - 61- ·.• ... CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. RESERVATIONS OF FUND BALANCES AND RETAINED EARNINGS Fund balances have been reserved at September 30, 1999, as follows: General Fund: Reserved for Encumbrances Reserved for Inventory Reserved for Prepaid Costs Reserved for Police Seizure Total General Fund Reserved Special Revenue Funds: Reserved for Encumbrances Reserved for Subsequent Years' Expenditures Total Special Revenue Funds Reserved Debt Service Fund: Reserved for Debt Service Capital Projects Funds: Reserved for Encumbrances Cemetery Perpetual Care Fund: Reserved for Perpetual Care Firemans' Relief and Retirement Fund: Reserved for Fireman's Relief and Retirement Total Reserved Fund Balances $ $ 261,329 72,285 700 11,724 346,038 535,580 391,154 926,734 3,478,862 3,495,874 387,345 1, 151 8,636,004 Reserved retained earnings designations for the Enterprise Funds at September 30, 1999, are as follows: Reserved for Debt Service Reserved for Capital Projects Total Reserved Retained Earnings - 62- $ $ 2,446,530 4,076,282 6,522,812 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) H. CONTRIBUTED CAPITAL The changes during fiscal year 1999 in the City's contributed capital accounts for the Enterprise Funds were as follows: Sources Electric Water Sewer ----- Contributed Capital, October 1 $ 3,498,960 $ 9,613,401 $ 8,672,755 Contributing Sources: Developers 117,960 1,337,666 1,076,713 Impact Fees 0 0 26,970 Contributed Capital, September 30 $ 3,616,920 $ 10,951,067 $ 9,776,438 There were no changes in contributed capital in the Solid Waste Collection, Cedar Creek Condominium, Northgate Parking Garage, or Internal Service Funds during fiscal year 1999. I. OPERATING TRANSFERS Individual fund operating and other transfers out and corresponding operating transfers in for fiscal year 1999 were as follows: Operating Transfers Out Operating Transfers In Amount General Northgate Revitalization $ 76,784 General General Government Projects 287,000 General Streets Projects 392,500 Capital Equipment General Government Projects 56,059 Electric General 3,804,500 Northgate Revitalization Streets Projects 230,000 Water General 738,400 Sewer General 672,600 Solid Waste Collection General 184,675 Hotel Motel Wolf Pen Creek Convention Center 8,000 Hotel Motel Debt Service 11, 101 Streets Projects Northgate Revitalization 9,322 Wolf Pen Creek Convention Center Debt Service 253,468 Workers' Compensation Employee Benefits 200,000 -63 - .. ', • .. '. CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION A. PROPERTY TAXES Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes for the City. City property tax revenues are recognized when levied to the extent that they are collected in the current year. The balance is reported as deferred revenues. Taxes become delinquent February 1 of the following year and are subject to interest and penalty charges. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general governmental services and for the payment of principal and interest on general long-term debt. The combined current tax rate to finance general government services including debt service for the year ended September 30, 1999, was $.4293 per $100 of assessed valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property for all taxing units in Brazos County. The Appraisal District is required to assess property at 100% of its appraised value. Real property must be reappraised at least every four years. The City may, at its own expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City may petition for an election to determine whether to limit the tax rate to no more than 8% above the tax rate of the previous year. B. COMMITMENTS AND CONTINGENCIES At September 30, 1999, the City had oversized participation construction commitments totaling $22,362. These construction commitments result from development agreements with subdividers in which the City, under certain conditions, agrees to participate in the cost of constructing streets, water distribution lines, sanitary sewer lines, bridges or culverts. The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The settlement of such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would not materially affect the financial position of the City at September 30, 1999. C. RISK MANAGEMENT A government entity, such as the City, is faced with the possibility of various losses which can result from natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and torts. In order to minimize its exposure to such losses, the City is engaged in the following risk . management activities: - 64 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) C. RISK MANAGEMENT (continued) The City is self-insured for health benefits, and the plan is administered by Texas Municipal League ("TML"). This activity is accounted for in the Employee Benefits Fund which is funded monthly by contributions from employees and from the operating funds of the City. These contributions are determined based on anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its liability to $75,000 per individual per year with an aggregate, annual liability of $1,700,000. The liability for outstanding losses includes $239,509 for claims incurred but not reported as of September 30, 1999. The City is self-insured for the first $25,000 on property losses such as stolen, damaged, destroyed, vandalized, and lost assets and for liability losses filed by persons claiming personal or property damages. This coverage is provided through a Property and Casualty Fund which is funded by calculated contributions from the City's operating funds. The fund includes an annual aggregate loss limit of $150,000. All claims are subject to review by the Risk Manager and the City Loss Review Committee, as necessary. The City's Unemployment Fund is used to account for self-insurance activity involving claims filed under unemployment compensation laws. Monthly contributions based on a percentage of payroll are determined each year during the budget process and are used to fund this activity. The City is also self-insured for workers' compensation benefits, and the plan is administered by TML Intergovernmental Risk Pool. In the City's contract with TML, TML agrees to provide certain workers' compensation services for the City such as paying claims, establishing claim reserves, processing filings with the Texas Worker's Compensation Commission, conducting disability investigations, scheduling physical examinations, attending hearings, and printing claims reports. The City is required to process and provide to TML initial paperwork on any covered employee eligible to receive worker's compensation benefits. The City pays a fixed contribution for administrative costs and maintains a deposit for any claims runoff in the event that the contract is canceled. The City also reimburses TML for all claims paid on the City's behalf up to a maximum of $100,000 per claim. Additionally, the City has a stop-loss insurance policy that limits its liability per employee to $500,000 per incident. The amount for estimated outstanding losses for claims incurred but not reported is not material. The amount of settlements in each of the above self-insurance funds has not exceeded insurance coverage for each of the past three years. Changes in the balances of claims liabilities for the self-insurance funds which are accounted for as Internal Service Funds are as follows: 1999 1998 Unpaid Claims, October 1 $ 565,805 $ 297,984 Incurred Claims (including IBNR's) 2,176,364 2,699,004 Claims Paid (2,063,743) (2,431, 183) Unpaid Claims, September 30 $ 678,426 $ 565,805 - 65 - ' . ··.:. ·· . ; .. · .. ·· CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) C. RISK MANAGEMENT (continued) The City uses internal service funds to account for its risk-management activities. In addition, interfund premiums are reported as quasi-external transactions. D. JOINT VENTURE In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. Each city holds a 50% interest and ownership in BVSWMA. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms on the Board. The Board has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual budget is presented for approval by both cities as a part of their regular budget. On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and landfill equipment to BVSWMA in exchange for a note payable of $976,000, with the remaining consideration representing contributed capital of $85, 100. The City's Solid Waste Collection Fund realized a gain of · $626,795 on the transaction. BVSWMA recorded the transferred assets at their appraised values. The note accrues interest at a rate of 8% and is payable in semi-annual installments commencing November 1, 1990, and ending May 1, 2000. The City's share of BVSWMA's net income for fiscal 1999 was $1,336,278. The following page is a summary of information from the audited financial statements of BVSWMA as of September 30, 1999 and 1998: -66 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) D. JOINT VENTURE (Continued) 1999 1998 Assets: Current Assets $ 7,614,262 $ 5,712,329 Property, Plant and Equipment (Net of $2,262,623 Accumulated Depreciation at 1999 and $1,881,530 at 1998) 3,297,150 2,355,698 Other Assets 130,333 160,024 Total Assets $ 11,041,745 $ 8,228,051 Liabilities: Current Liabilities $ 945,039 $ 877,201 Noncurrent Liabilities: Accrued Vacation 36,359 30,003 Notes Payable -Noncurrent 0 176,114 Obligation Under Capital Lease 31,436 153,159 Accrued Post Closure Maintenance Costs 2,296,310 1,931,525 Total Liabilities 3,309,144 3,168,002 Fund Equity: Contributed Equity 170,200 170,200 Retained Earnings 7,562,401 4,889,849 Total Fund Equity 7,732,603 5,060,049 Total Liabilities and Fund Equity $ 11,041,745 $ 8,228,051 Total Operating Revenues $ 5,141,568 $ 3,760,372 Total Operating Expenses 2,747,801 2,529,170 Operating Income 2,393,767 1,231,202 Net Nonoperating Revenues (Expenses) 278,785 215,952 Net Income $ 2,672,552 $ 1,447,154 Debt: Current $ 176,114 $ 368,591 Long Term 0 176,114 Total $ 176,114 $ 544,705 A copy of BVSWMA's separate audited financial statements may be obtained from the City's Finance Department. -67 - .. • .. • CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) E. CONTRACT WITH TEXAS UTILITIES ELECTRIC CORPORATION On September 14, 1995, the College Station City Council selected Texas Utilities Electric Corporation ("TU Electric") as the City's provider of wholesale electrical power. Under the contract with TU Electric, which went into effect January 1, 1996, the City's rates are as follows: Demand Charge Energy Charge Fuel Charge Monthly Charge $3.50 per KW $0.0037 per KW $0.018093 per KW $405 The City's monthly purchased power costs averaged $1,525,396 during the current fiscal year. F. RETIREMENT PLAN The City has adopted GASB Statement No. 27, Accounting for Pensions by State and Local Government Employees. This statement requires the following disclosures: Plan Description The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, defined contribution plan in the state-wide Texas Municipal Retirement System ("TMRS"), . one of 717 administered by TMRS, an agent multiple-employer public employee retirement system. Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the City-financed monetary credits, with interest. At the date the plan began, the City granted monetary · credits for service rendered before the plan began of a theoretical amount equal to two times what . would have been contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for service since the plan began are 200 percent of the employee's accumulated · contributions. In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the · employee's accumulated contributions and the monetary credits for service since the plan began, would · be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and City matching percent had always been in existence and if the employee's salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated contributions with interest and the employer-financed monetary credits with interest were · used to purchase an annuity. -68 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Members can retire at age 60 and above with 1 O or more years of service or with 20 years of service regardless of age. A member is vested after 1 O years. The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. Contributions The contribution rate for employees is 6%, and the City matching percent is currently 2 to 1, both as adopted by the governing body of the City. Under the state law governing TMRS, the actuary annually determines the City contribution rate. This rate consists of the normal cost contribution rate and the prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the currently accruing monetary credits due to the City matching percent, which are the obligation of the City as of an employee's retirement date, not at the time the employee's contributions are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the obligation of the City to each employee at the time his/her retirement becomes effective. The prior service contribution rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. When the City periodically adopts updated service credits and increases in annuities in effect, the increased unfunded actuarial liability is to be amortized over a new 25-year period. The unit credit actuarial cost method is used for determining the City contribution rate. Both the employes and the City make contributions monthly. Since the City needs to know its contribution rate in advance to budget for it, there is a one-year delay between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect (i.e., December 31, 1998 valuation is effective for rates beginning January 2000). Actuarial Assumptions The City of College Station is one of 717 municipalities having the benefit plan administered by TMRS. Each of the 717 municipalities has an annual, individual actuarial valuation performed. Actuarial assumptions as of the latest actuarial valuation are as follows: Actuarial Cost Method: Amortization Method: Remaining Amortization Period: Asset Valuation Method: Actuarial Assumptions: Investment Rate of Return: Projected Salary Increases: Includes Inflation at: Cost-of-Living Adjustments: The amortization period is closed. -69 - Unit Credit Level Percent of Payroll 25 years Market Related 8% None None None ·. · .. :.·. .. ,·. ·'· .. , ·, ,,, . ·• · ... CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Additional Information on assumptions for the December 31, 1998 valuations are contained in the 1998 TMRS Comprehensive Annual Financial Report, a copy of which may be obtained by writing to P. 0. Box 149,153, Austin, Texas, 78714-9153 Trend Information Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. Applicable historical trend information concerning this plan is presented below and . on the next page: Fiscal Year Annual Required Contributions Net Pension Ending Contribution (ARC) Made Obligation 1993 $ 883,751 $ 883,751 0 1994 980, 194 980,194 0 1995 1,028,586 1,028,586 0 1996 1,107,037 1,107,037 0 1997 1,299,737 1,299,737 0 1998 1,662,022 1,662,022 0 1999 1,965,749 1,965,749 0 Schedule of Funding Progress Unfunded Net Assets Available Accrued Actuarial as a Percent of Actuarial Actuarial Actuarial Accrued Pension Benefit Valuation Date Value of Assets Liability (AAL) Liability (UAAL) Obligation 12/31/89 $10,123,841 $12,471, 103 $2,347,262 81% 12/31/90 11,509,969 13,900, 118 2,390,149 83% 12/31/91 13,710,302 15,822,634 2, 112,332 87% 12/31/92 16,151,960 18,618,664 2,466,704 87% 12/31/93 19,345,662 22,717,522 3,371,860 85% 12/31/94 21,969,264 26,863,012 4,893,748 82% 12/31/95 26,004, 146 31,518,807 5,514,661 83% 12/31/96 30,332,645 36,941,994 6,609,349 82% 12/31/97 34,566,021 42,100,099 7,534,078 82% 12/31/98 38,759,223 45,574,205 6,814,982 85% - 70 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Actuarial Valuation Date 12/31/89 12/31/90 12/31/91 12/31/92 12/31/93 12/31/94 12/31/95 12/31/96 12/31/97 12/31/98 Post Retirement Benefits Covered Payroll 11,949,309 12,971,271 13,792,527 14,658,546 16,049, 130 17,086,936 17,581,968 18,001,720 17,839,856 19,339,128 UAAL as a Percentage of Annual Covered Payroll 20% 18% 15% 17% 21% 29% 31% 37% 42% 35% In addition to providing pension benefits, the City provides certain health care benefits for retired employees as established by City Resolution No. 9-13-90-5.10, which was passed and approved by the City Council on September 13, 1990. According to this resolution, employees who retire while working for the City and their dependents are eligible to remain on the City's self-insured health plan (see Note IV-C) as long as the employee makes monthly premium payments. During fiscal year 1999, five former employees were covered under this arrangement. Prior to the passage of this resolution, employees who reached retirement while working for the City were eligible to remain on the City's self-insured health plan and have their monthly premiums paid for by the City. During fiscal year 1999, two retirees were covered under this plan; however, claims filed by these retirees were not material. Fireman's Relief and Retirement Fund The Fireman's Relief and Retirement Fund, a closed, single-employer defined contribution plan, is used to account for the accumulation of resources and the monthly payment of annuities and related administrative costs for six retired firemen and two widows. The city voluntarily contributes amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments appear to be minimal due to the fact that there are no additional firefighters who could become eligible in the future for these $25 per month payments. Because of the immateriality of this fund, actuarial valuation is not performed, and the usual required supplementary information is not provided. - 71 - · .. ' CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) G. SEGMENT INFORMATION OF ENTERPRISE FUNDS The City maintains five enterprise funds. Segment information for the year ended September 30, 1999, is as follows (amounts in thousands): Operating Revenues $ Operating Expenses (Excluding Depreciation) Depreciation Operating Income Operating Transfers, Net Net Income Property and Equipment Additions Net Working Capital Total Assets Bonds and Other Long-Term Liabilities (Excluding Current Portion) Total Equity Electric Fund 34,185 23,507 1,357 9,321 (3,805) 5,788 4,808 26,410 68,837 11,881 50,846 $ Water Fund 7,980 3,486 1,056 3,438 (738) 2,638 2,038 8,025 41,648 5,709 34,571 H. DEFERRED COMPENSATION PLAN $ Sewer Fund 6,937 3,087 1, 115 2,735 (673) 1,236 3,148 2,723 43,268 14,775 26,033 Solid Waste Collection Fund $ 3,623 3,424 46 154 (185) 1,425 35 2,349 6,903 21 6,636 Cedar Creek Condominium Fund $ 0 0 0 0 0 8 0 281 423 0 281 $ Northgate Parking Garage 156 135 0 21 0 12 675 (808) 825 0 17 Total $ 52,881 33,639 3,574 15,669 (5,401) 11, 107 10,704 38,980 161,904 32,386 118,384 The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan is available to all City employees and permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. It is the opinion of the City's legal counsel that the City has no liability for losses under the plan. During 1999 the plan was modified by the plan's administrator to comply with law changes requiring the plan's assets be placed in trust to prevent the City's general creditors from having a claim on the participant's savings. This change took effect on January 1, 1999. Because the assets of the plan are · currently now held in trust and are sole property of the participants, all balances and financial information relative to this plan have been removed from this report. - 72 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) I. POWER COST RECOVERY The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery allows for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or over recovered purchased power costs at year-end was not material. J. REVENUE BOND COVERAGE All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolutions, include substantially all of the revenues and expenses of the above named funds other than certain interest income and expense, and depreciation and amortization. These bond resolutions further require that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with these requirements. K. PRIOR-YEAR DEFEASANCE OF DEBT In prior years, the City defeased certain revenue refunding bonds totaling $50,330,000 and certain general obligation bonds and certificates of obligation totaling $18,391, 126 by placing the proceeds of the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the City's general purpose financial statements. At September 30, 1999, the outstanding principal balance of these defeased revenue refunding bonds was $4,995,000. At September 30, 1999, the outstanding principal balance of the defeased general obligation bonds and certificates of obligation was $10,860,000. - 73 - .... -. ;._-. ',•. ·, .. ·: CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1999 IV. OTHER INFORMATION (Continued) L. BONDS AVAILABLE FOR SALE Authorized general obligation bonds available for future issue are as follows: Year Authorized Public Buildings 1984 $ Street Improvements 1984 Street Improvements 1995 Thoroughfare and Sidewalk Improvements 1995 Traffic Management 1995 Street Improvements 1998 Traffic Management 1998 Fire Station Improvements 1998 City Facilities 1998 Park Improvements 1998 Drainage Improvements 1998 TOTAL $ Un issued Amount 700,000 500,000 2,000,000 290,000 380,000 8,224,000 2,880,000 2,377,000 1,560,000 3,839,000 3,140,000 25,890,000 Revenue bonds, authorized in 1984, remain unissued in the amount of $2,615,000 and are available for future use. M. YEAR 2000 INFORMATION Like most municipalities, the City relies heavily on numerous electronic data processing systems and other computerized equipment to deliver services such as electric, water, sewer, and solid waste collection utilities; police and fire protection; recreation and cultural activities; and external and internal . financial reporting. As a result, the City began actively working on the Year 2000 (Y2K) issue in early 1996. Vendors supplying hardware, software, network components, and other items containing embedded intelligence were contacted to determine if their products were or would be made Y2K compliant. After this information was received, the City began to actively update or replace those products that were not Y2K compliant. After this information was received, the City began to actively update and replace those products that were not Y2K compliant. During fiscal years 1997 and 1998, the City received and tested software updates for the financial, municipal court, and geographic information systems; upgraded all components of the local area network; purchased and implemented a new customer information services system which generates and collects utility bills; and purchased terminal emulation software used in the public service areas. As a result, the City experienced no significant Y2K related problems on January 1, 2000. -74 - GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. -75 - · .. - 76 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Taxes: Current Property $ 3,064,200 $ 3,064,200 $ 3,095,772 $ 31,572 Delinquent Property 21,700 21,700 22,957 1,257 Tax Penalty and Interest 16,100 16,100 20,630 4,530 General Sales 11,336,000 11,336,000 11,489,702 153,702 Selective Sales and Use: Mixed Drinks 155,000 155,000 172,842 17,842 Bingo 0 0 2 2 Franchise 1,382,400 1,382,400 1,523,736 141,336 Total Taxes 15,975,400 15,975,400 16,325,641 350,241 Licenses and Permits: Mixed Drinks 14,500 14,500 16,895 2,395 Game Machines 2,500 2,500 2,310 (190) Professional/Occupational 51,200 51,200 40,315 (10,885) Oil and Gas 2,000 2,000 0 (2,000) Builders Permits 331,050 331,050 422,299 91,249 Electrical Permits 29,000 29,000 31,500 2,500 Plumbing Permits 35,000 35,000 51,159 16,159 Mechanical Permits 0 0 13,874 13,874 Other 61,500 61,500 65,616 4,116 Total Licenses and Permits 526,750 526,750 643,968 117,218 Intergovernmental 240,332 281,794 422,564 140,770 Charges for Services: Parks Concessions 20,600 20,600 14,276 (6,324) Pool Admissions 220,261 220,261 204, 121 (16,140) Sports Instruction 101,700 101,700 95,154 (6,546) Sports Programs 235,791 235,791 201,868 (33,923) Special Events 0 0 178 178 Teen Center 2,000 2,000 4,070 2,070 Other Parks 16,672 16,672 10,747 (5,925) Fingerprinting 4,000 4,000 4,396 396 Police Reports and Records Checks 15,500 15,500 10,044 (5,456) Arrest Fees 65,000 65,000 87,391 22,391 Warrant Service Fees 80,000 80,000 10,642 (69,358) Police Escort Services 12,000 12,000 15,972 3,972 False Alarms 24,000 24,000 25,950 1,950 Other Police 5,000 5,000 87,772 82,772 EMS Transport and Standbys 303,290 303,290 320,732 17,442 Fire Inspections 7,682 7,682 7,440 (242) Code Enforcement Fees 0 0 2,019 2,019 Other Fire 250 250 8,604 8,354 (Continued) -77 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire Hazardous Materials Response $ 8,108 $ 8,108 $ 2,883 $ (5,225) Street Sweeps and Repairs 5,000 5,000 1,000 (4,000) Municipal Court Fees 50,700 50,700 135,765 85,065 Building Inspection Fees 9,000 9,000 3,436 (5,564) Planning Fees 27,000 27,000 54,052 27,052 Engineering Fees 17,000 17,000 71,941 54,941 Other Development Services Fees 0 0 5,000 5,000 Certificate Searches 12,000 12,000 10,978 (1,022) Other 500 500 1,308 808 Total Charges for Services 1,243,054 1,243,054 1,397,739 154,685 Fines, Forfeits and Penalties: Municipal Court Fines 1,425,500 1,425,500 1,206,824 (218,676) .• .. ... Other Fines and Penalties 1,200 1,200 1,675 475 Total Fines, Forfeits and Penalties 1,426,700 1,426,700 1,208,499 {218,201} Special Assessments 5,000 5,000 503 (4,497) · .. :. Use of Money and Property: Investment Income 411,000 411,000 367,046 (43,954) Rents and Royalties 59,450 59,450 55,592 (3,858) Total Use of Money and Property 470,450 .470,450 422,638 {47,812} Miscellaneous: Contributions 550 550 471 (79) Reimbursed Expenditures 11,000 11,000 20,157 9,157 Collection Service Fees 52,000 52,000 63,548 11,548 Other 27,300 27,300 33,937 6,637 Total Miscellaneous 90,850 90,850 118,113 27,263 Total Revenues 19,978,536 20,019,998 20,539,665 519,667 Other Financing Sources: Operating Transfers In 5,333,975 5,333,975 5,333,975 0 Sale of General Fixed Assets 25,000 25,000 51,082 26,082 Total Other Financing Sources 5,358,975 5,358,975 5,385,057 26,082 Total General Fund Revenues and Other Financing Sources 25,337,511 25,378,973 25,924,722 545,749 (Continued) -78 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Economic Development Fund: Investment Income Operating Transfers In Total Economic Development Fund Parks Xtra Education Fund: Charges for Services Investment Income Other Total Parks Xtra Education Fund Thoroughfare Rehab Fund: Investment Income Operating Transfers In Total Thoroughfare Rehab Fund Police Seizure Fund: Intergovernmental Revenue Investment Income Total Police Seizure Fund Community Improvement Fund: Investment Income Total Community Improvement Fund Total All General Fund Revenues and Other Financing Sources (Continued) $ Original Budget 20,000 250,000 270,000 75,000 1,600 0 76,600 30,000 450,000 480,000 0 0 0 0 0 $ 26,164,111 $ Revised Budget 20,000 250,000 270,000 75,000 1,600 0 76,600 30,000 450,000 480,000 0 0 0 0 0 $ 26,205,573 -79 - $ Actual 33,911 250,000 283,911 65,694 4,431 945 71,070 49,895 450,000 499,895 2,118 566 2,684 30 30 $ 26,782,312 $ $ Variance Favorable (Unfavorable) 13,911 0 13,911 (9,306) 2,831 945 (5,530) 19,895 0 19,895 2,118 566 2,684 30 30 576,739 , . .. .. ,,, . .. ·'· . . •! .. CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Original Revised Budget Budget General Government: Mayor and Council: Supplies $ 14,131 $ 14,131 $ Purchased Property Services 201 201 Other Purchased Services 56,320 56,320 Capital Outlay 0 0 Total Mayor and Council 70,652 70,652 City Secretary: Salaries and Benefits 116,776 122,156 Supplies 5,822 5,822 Maintenance 2,275 2,275 Purchased Professional Services 29,830 29,830 Purchased Property Services 3,065 3,065 Other Purchased Services 19,890 19,890 Total City Secretary 177,658 183,038 City Manager: Salaries and Benefits 376,481 460,925 Supplies 13,682 13,682 Maintenance 2,700 2,700 Purchased Professional Services 0 2,600 Purchased Property Services 3,084 3,084 Other Purchased Services 37,893 49,893 Total City Manager 433,840 532,884 Legal: Salaries and Benefits 391,896 409,101 Supplies 29,181 32,449 Maintenance 3,280 3,280 Purchased Professional Services 7,108 7,108 Purchased Property Services 2,468 2,468 Other Purchased Services 30,051 30,051 Capital Outlay 0 887 Total Legal 463,984 485,344 (Continued) -80 - Variance Favorable Actual (Unfavorable) 14,612 $ (481) 445 (244) 42,731 13,589 1,326 (1,326) 59,114 11,538 127,272 (5, 116) 5,448 374 2,272 3 25,748 4,082 3,567 (502) 21,767 (1,877) 186,074 (3,036) 464,561 (3,636) 14,232 (550) 2,700 0 3,029 (429) 3,364 (280) 44,790 5,103 532,676 208 405,482 3,619 36,791 (4,342) 3,317 (37) 611 6,497 2,935 (467) 20,617 9,434 1,235 (348) 470,988 14,356 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Original Revised Budget Budget Public Relations: Salaries and Benefits $ 105,028 $ 105,028 $ Supplies 3,663 3,663 Maintenance 1,388 1,388 Purchased Professional Services 4,400 4,400 Purchased Property Services 330 330 Other Purchased Services 63,245 65,295 Capital Outlay 0 0 Total Public Relations 178,054 180,104 Human Resources: Salaries and Benefits 230,151 234,968 Supplies 30,237 30,237 Maintenance 3,560 3,560 Purchased Professional Services 0 0 Purchased Property Services 2,900 2,900 Other Purchased Services 44,234 44,234 Total Human Resources 311,082 315,899 Total General Government 1,635,270 1,767,921 (Continued) - 81 - Variance Favorable Actual (Unfavorable) 83,710 $ 21,318 2,422 1,241 1,227 161 33,581 (29,181) 686 (356) 51,344 13,951 1,119 (1,119) 174,089 6,015 244,963 (9,995) 25,293 4,944 3,159 401 1,045 (1,045) 3,201 (301) 38,928 5,306 316,589 (690) 1,739,530 28,391 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fiscal Services: Fiscal Administration: Salaries and Benefits $ 144,316 $ 14"7,207 $ 144,056 $ 3,151 . . . ' . Supplies 6,548 6,548 6,963 (415) Maintenance 1,080 1,080 1,355 (275) Purchased Professional Services 96,212 96,212 90,582 5,630 Purchased Property Services 830 830 989 (159) Other Purchased Services 12,455 12,455 16,478 (4,023) Capital Outlay 0 18,162 19,777 (1,615) -·.i Total Finance Administration 261,441 282,494 280,200 2,294 Accounting: Salaries and Benefits 368,954 378,586 385,173 (6,587) Supplies 16,005 16,272 15,304 968 ··: :· ,,:' Maintenance 3,970 3,970 4,187 (217) Purchased Professional Services 82,010 82,010 84,384 (2,374) Purchased Property Services 2,135 2,135 2,437 (302) Other Purchased Services 71,236 71,236 67,818 3,418 Capital Outlay 0 0 1,400 (1,400) Total Accounting 544,310 554,209 560,703 (6,494) .:··. Purchasing: Salaries and Benefits 179,945 182,836 175,213 7,623 Supplies 1,425 1,425 1,233 192 Maintenance 2,050 2,050 1,687 363 Purchased Professional Services 7,000 7,000 3,477 3,523 Purchased Property Services 1,910 1,910 1,688 222 Other Purchased Services 19,545 19,545 22,356 (2,811) Capital Outlay 0 0 2,395 (2,395) Total Purchasing 211,875 214,766 208,049 6,717 Budget and Evaluation: Salaries and Benefits 244,487 245,452 139,833 105,619 Supplies 2,550 2,550 1,179 1,371 Maintenance 1,350 1,350 1,350 0 ... Purchased Professional Services 20,500 27,979 27,994 (15) Purchased Property Services 1,100 1,100 783 317 Other Purchased Services 17,690 17,690 21,913 (4,223) Total Budget and Evaluation 287,677 296,121 193,052 103,069 (Continued) - 82 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Municipal Court: Salaries and Benefits $ Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Municipal Court Risk Management: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Risk Management Total Fiscal Services Police: Police Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Other Purchased Services Other Total Police Administration Original Budget 340,522 11,983 3,840 65,168 4,617 53,355 0 479,485 95,254 1,839 810 0 926 10,362 0 109,191 1,893,979 341,461 6,600 1,870 300 22,575 0 372,806 $ (Continued) -83 - Revised Budget 347,505 11,983 3,840 65,168 4,617 53,355 1,118 487,586 97,182 1,839 810 0 926 10,362 0 111,119 1,946,295 365,454 6,600 1,870 300 22,575 0 396,799 $ Actual 353,255 $ 11, 166 3,830 35,807 2,606 52,728 3,770 463,162 88,545 4,924 810 68 921 10,238 2,185 107,691 1,812,857 344,659 5,021 1,870 0 22,299 50 373,899 Variance Favorable (Unfavorable) (5,750) 817 10 29,361 2,011 627 (2,652) 24,424 8,637 (3,085) 0 (68) 5 124 (2,185) 3,428 133,438 20,795 1,579 0 300 276 (50) 22,900 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variable Original Revised Favorable Budget Budget Actual (Unfavorable) Uniform Patrol: Salaries and Benefits $ 2,770,872 $ 2,827,561 $ 2,806,731 $ 20,830 ··' Supplies 51,972 51,972 45,191 6,781 Maintenance ··.·. 171,243 171,243 170,376 867 .. Purchased Professional Services 23,364 23,364 25,547 (2, 183) Purchased Property Services 150 150 0 150 Other Purchased Services 370,457 385,082 391,061 (5,979) Capital Outlay 76,280 76,280 36,821 39,459 Total Uniform Patrol 3,464,338 3,535,652 3,475,727 59,925 Criminal Investigation: Salaries and Benefits 835,456 851,347 817,065 34,282 Supplies 12,307 12,307 10,370 1,937 Maintenance 26,560 26,560 26,614 (54) Purchased Professional Services 18,566 18,566 18,728 (162) Purchased Property Services 1,472 1,472 817 655 ' ·-Other Purchased Services 64,777 64,777 64,016 761 Capital Outlay 0 0 3,038 (3,038) Total Criminal Investigation 959,138 975,029 940,648 34,381 Personnel Services: Salaries and Benefits 168,844 171,735 165,897 5,838 Supplies 23,813 23,813 17,774 6,039 Maintenance 10,162 10,162 9,980 182 Purchased Professional Services 20,284 20,284 16,169 4,115 Other Purchased Services 27,030 27,915 26,871 1,044 Total Personnel Services 250,133 253,909 236,691 17,218 Quartermaster: Supplies 132,801 132,801 101,625 31,176 Maintenance 41,790 41,790 38,162 3,628 Purchased Professional Services 12,397 12,397 10,591 1,806 Purchased Property Services 78,365 78,365 70,782 7,583 Other Purchased Services 55,230 55,230 59,170 (3,940) Total Quartermaster 320,583 320,583 280,330 40,253 (Continued) - 84 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL {BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Communications/Jail: Salaries and Benefits $ 826,886 $ 844,222 $ 801,291 $ 42,931 Supplies 10,200 15,075 14,566 509 Maintenance 47,965 47,965 42,568 5,397 Purchased Professional Services 5,000 5,000 5,241 (241) Other Purchased Services 40,926 40,926 36,005 4,921 Capital Outlay 2,200 2,200 2,028 172 Total Communications/Jail 933,177 955,388 901,699 53,689 Educational Services: Salaries and Benefits 347,707 354,450 365,947 (11,497) Supplies 12,590 12,590 11,795 795 Maintenance 6,410 6,410 6,474 (64) Purchased Professional Services 38,536 48,211 47,927 284 Purchased Property Services 423 423 0 423 Other Purchased Services 36,249 36,249 34,876 1,373 Total Educational Services 441,915 458,333 467,019 (8,686) Technical Services: Salaries and Benefits 215,564 242,677 244,368 (1,691) Supplies 3,100 3,100 2,872 228 Maintenance 2,730 2,730 2,735 (5) Purchased Property Services 0 0 438 (438) Other Purchased Services 9,450 9,450 9,061 389 Capital Outlay 0 16,600 23,083 (6,483) Total Technical Services 230,844 274,557 282,557 (8,000) Total Police 6,972,934 7,170,250 6,958,570 211,680 Fire: Fire Administration: Salaries and Benefits 208,875 211,766 209,470 2,296 Supplies 10,800 11,392 5,196 6,196 Maintenance 9,630 9,630 6,881 2,749 Purchased Professional Services 9,150 9,150 8,828 322 Purchased Property Services 20,061 20,061 24,087 (4,026) Other Purchased Services 28,596 28,596 30,721 (2, 125) Capital Outlay 0 913 1,469 (556) Total Fire Administration 287,112 291,508 286,652 4,856 (Continued) - 85 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire Suppression: Salaries and Benefits $ 3,390,622 $ 3,448,644 $ 3,387,834 $ 60,810 Supplies 142,235 142,235 145,111 (2,876) .. Maintenance 163,120 163,120 128,959 34, 161 ,· ··. .. .. Purchased Professional Services 7,800 7,800 827 6,973 Purchased Property Services 46,500 46,500 43,244 3,256 Other Purchased Services 420, 117 434,742 439,925 (5, 183) Capital Outlay 20,000 74,400 38,457 35,943 Total Fire Suppression 4,190,394 4,317,441 4,184,357 133,084 Fire Prevention: Salaries and Benefits 352,721 359,464 329,945 29,519 Supplies 19,280 19,280 16,484 2,796 .... ·· Maintenance 16,422 16,422 16,226 196 .. · .. Purchased Professional Services 9,400 9,400 7,286 2,114 Purchased Property Services 1,320 1,320 1,295 25 Other Purchased Services 38,817 38,817 35,292 3,525 Capital Outlay 0 0 1,631 (1,631) Total Fire Prevention 437,960 444,703 408,159 36,544 Total Fire 4,915,466 5,053,652 4,879,168 174,484 Development Services: Development Services Administration: Salaries and Benefits 212,300 216,154 216,260 (106) Supplies 5,949 5,949 4,696 1,253 Maintenance 2,811 2,811 1,660 1, 151 Purchased Professional Services 2,777 2,777 318 2,459 Purchased Property Services 955 955 599 356 Other Purchased Services 9,967 9,967 6,929 3,038 Total Development Services Administration 234,759 238,613 230,462 8,151 Engineering: Salaries and Benefits 106,489 107,454 117,201 (9,747) Supplies 4,750 4,750 4,102 648 Maintenance 920 920 620 300 Purchased Professional Services 1,500 1,500 12,681 (11,181) Purchased Property Services 2,140 2,140 1,149 991 Other Purchased Services 9,490 9,490 8,747 743 Total Engineering 125,289 126,254 144,500 (18,246) (Continued) - 86 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Planning: Salaries and Benefits $ 755,227 $ 770,156 $ 766,163 $ 3,993 Supplies 34,904 51,981 42,060 9,921 Maintenance 22,317 22,317 21,512 805 Purchased Professional Services 6,867 17,187 10,320 6,867 Purchased Property Services 6,354 6,354 5,820 534 Other Purchased Services 94,788 94,788 84,354 10,434 Capital Outlay 3,710 5,710 2,782 2,928 Total Planning 924,167 968,493 933,011 35,482 Energy Management Services: Salaries and Benefits 37,244 38,209 38,974 (765) Supplies 6,532 6,532 1,372 5,160 Maintenance 3,372 3,372 3,147 225 Purchased Professional Services 40,826 40,826 815 40,011 Purchased Property Services 1,145 1,145 1,010 135 Other Purchased Services 33,905 33,905 31,661 2,244 Energy Rebates 100,475 100,475 49,745 50,730 Total Energy Management Services 223,499 224,464 126,724 97,740 Total Development Services 1,507,714 1,557,824 1,434,697 123,127 Public Works: Public Works Administration: Salaries and Benefits 237,140 241,955 229,017 12,938 Supplies 4,390 4,390 2,559 1,831 Maintenance 3,810 3,810 3,360 450 Purchased Property Services 11, 130 11,130 12,430 (1,300) Other Purchased Services 14,770 14,770 11,118 3,652 Total Public Works Administration 271,240 276,055 258,484 17,571 Facilities Maintenance: Salaries and Benefits 214,836 219,651 212,269 7,382 Supplies 18,780 19,738 100,010 (80,272) Maintenance 405,330 463,130 150,757 312,373 Purchased Professional Services 145,187 145,187 237,921 (92,734) Purchased Property Services 54,580 54,580 50,349 4,231 Other Purchased Services 31,625 31,625 29,452 2,173 Capital Outlay 0 18,869 16,860 2,009 Total Facilities Maintenance 870,338 952,780 797,618 155,162 (Continued) -87 - : � . . •. '• .·· ' ·.·.· . . ·; . .,·,.·· .. CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Original Revised Budget Budget Streets Maintenance: Salaries and Benefits $ 570,841 $ 586,731 $ Supplies 30,379 30,379 Maintenance 892,438 892,438 Purchased Professional Services 17,150 17,150 Purchased Property Services 21,450 21,450 Other Purchased Services 185,900 185,900 Capital Outlay 0 0 Total Streets Maintenance 1,718,158 1,734,048 Drainage Maintenance: Salaries and Benefits 122 ,064 124,953 Supplies 2,320 2,320 Maintenance 82,100 99,283 Purchased Professional Services 0 0 Purchased Property Services 4,290 4,290 Other Purchased Services 75,750 75,750 Total Drainage Maintenance 286,524 306,596 Traffic Signs/ Markings: Salaries and Benefits 75,929 77,855 Supplies 98,287 98,287 Maintenance 14,806 14,806 Purchased Property Services 968 968 Other Purchased Services 6,409 6,409 Capital Outlay 0 0 Total Traffic Signs/ Markings 196,399 198,325 Traffic Signals: Salaries and Benefits 193,969 197,821 Supplies 8,272 8,272 Maintenance 49,837 57,327 Purchased Professional Services 1,800 1,800 Purchased Property Services 70,493 70,493 Other Purchased Services 27,629 27,629 Capital Outlay 0 0 Total Traffic Signals 352,000 363,342 (Continued) -88 - Variance Favorable Actual (Unfavorable) 606,607 $ (19,876) 34,707 (4,328) 818,265 74,173 413 16,737 20,131 1,319 178,848 7,052 54,945 (54,945) 1,713,916 20,132 125,177 (224) 2,927 (607) 69,057 30,226 128 (128) 7,328 (3,038) 75,775 (25) 280,392 26,204 91,153 (13,298) 46,422 51,865 17,032 (2,226) 180 788 6,139 270 1,400 (1,400) 162,326 35,999 193,974 3,847 4,061 4,211 42,195 15,132 1,273 527 77,550 (7,057) 25,371 2,258 5,000 (5,000) 349,424 13,918 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Engineering: Salaries and Benefits $ 399,689 $ 403,541 $ 356,387 $ 47,154 Supplies 9,963 9,963 6,882 3,081 Maintenance 13,720 13,720 8,456 5,264 Purchased Professional Services 24,500 24,500 47,836 (23,336) Purchased Property Services 6,110 6,110 6,616 (506) Other Purchased Services 24,410 24,410 25,854 {1,444) Capital Outlay 0 0 1,665 (1,665) Total Engineering 478,392 482,244 453,696 28,548 Total Public Works 4,173,051 4,313,390 4,015,856 297,534 Economic and Community Development: Economic and Community Development Administration: Salaries and Benefits 121,950 122,913 90,943 31,970 Supplies 6,039 6,039 3,238 2,801 Maintenance 4,367 4,367 540 3,827 Purchased Professional Services 78,812 82,287 49,248 33,039 Purchased Property Services 1,444 1,444 1,964 (520) Other Purchased Services 11,695 11,695 13,254 (1,559) Capital Outlay 0 0 2,429 (2,429) Total Economic and Community Development Administration 224,307 228,745 161,616 67,129 Community Development: Salaries and Benefits 309,908 314,723 303,057 11,666 Supplies 12,052 12,052 12,879 (827) Maintenance 8,240 8,240 9,193 (953) Purchased Professional Services 34,220 44,699 38,546 6,153 ., ... Purchased Property Services 34,320 34,320 33,164 1,156 Other Purchased Services 25,328 25,328 34,327 (8,999) Capital Outlay 3,000 3,000 184 2,816 Total Community Development 427,068 442,362 431,350 11,012 Total Economic and Community Development 651,375 671,107 592,966 78,141 (Continued) - 89 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Parks and Recreation: Parks Administration: Salaries and Benefits 355,162 362,385 360,855 1,530 Supplies 13,573 13,573 11,353 2,220 Maintenance 13,638 13,638 12,248 1,390 Purchased Professional Services 0 0 8,800 (8,800) Purchased Property Services 3,919 3,919 3,852 67 Other Purchased Services 80,275 80,275 79,555 720 Capital Outlay 20,209 20,209 17,762 2,447 Total Parks Administration 486,776 493,999 494,425 {426} Recreation: .. ·\ . Salaries and Benefits 615,990 623,694 626,516 (2,822) .. Supplies 163,104 163,104 151,788 11,316 ·'· Maintenance 19,190 19,190 18,100 1,090 Purchased Professional Services 130,021 130,021 113,508 16,513 Purchased Property Services 116,440 116,440 86,178 30,262 Other Purchased Services 195,464 195,464 187,265 8,199 Capital Outlay 27,303 27,303 22,274 5,029 Other 0 0 14,984 {14,984) Total Recreation 1,267,512 1,275,216 1,220,613 54,603 Special Facilities: Salaries and Benefits 675,498 682,239 684,760 (2,521) Supplies 88,089 88,089 106,871 (18,782) Maintenance 62,410 62,410 50,000 12,410 Purchased Professional Services 75,590 83,386 45,191 38,195 Purchased Property Services 105,160 105,160 93,745 11,415 Other Purchased Services 89,720 89,720 79,137 10,583 Capital Outlay 7,705 17,544 8,900 8,644 Total Special Facilities 1,104,172 1,128,548 1,068,604 59,944 Parks Maintenance: Salaries and Benefits 802,437 819,771 777,176 42,595 Supplies 122,584 122,584 83,850 38,734 Maintenance 126,145 126,145 118,494 7,651 Purchased Professional Services 2,350 2,350 1,816 534 Purchased Property Services 154,180 154,180 134,488 19,692 Other Purchased Services 73,673 73,673 76,289 (2,616) Capital Outlay 0 2,673 2,884 {211) Total Parks Maintenance 1,281,369 1,301,376 1,194,997 106,379 (Continued) - 90 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Original Revised Budget Budget Actual Forestry: Salaries and Benefits 368,699 378,329 382,549 Supplies 22,617 22,617 15,576 Maintenance 61,265 61,265 44,397 Purchased Professional Services 111,904 111,904 97,793 Purchased Property Services 30,940 30,940 38,330 Other Purchased Services 42,045 42,045 41,145 Total Forestry 637,470 647,100 619,790 Total Parks and Recreation $ 4,777,299 $ 4,846,239 $ 4,598,429 Office of Technology and Information Services: Administration: Salaries and Benefits 278,083 281,935 273,685 Supplies 5,000 5,000 9,294 Maintenance 4,420 4,420 4,841 Purchased Professional Services 15,000 15,000 15,837 Purchased Property Services 18,020 18,020 2,075 Other Purchased Services 13,480 13,480 16,905 Capital Outlay 36,361 36,361 0 Total Administration 370,364 374,216 322,637 Geographic Information Systems: Salaries and Benefits 93,573 95,499 87,152 Supplies 2,621 2,621 6,511 Maintenance 1,431 1,431 806 Purchased Professional Services 7,700 7,700 10,907 Purchased Property Services 369 369 319 Other Purchased Services 8,034 8,034 11,998 Capital Outlay 22,500 22,500 15,695 Total Geographic Information Services 136,228 138,154 133,388 Management Information Services: Salaries and Benefits 678,163 688,756 649,144 Supplies 195,726 199,781 58,654 Maintenance 272,580 272,580 259,965 Purchased Professional Services 25,000 25,000 34,168 Purchased Property Services 10,865 10,865 15,047 Other Purchased Services 41,956 41,956 40,569 Capital Outlay 205,163 235,728 323,557 Total Management Information Services 1,429,453 1,474,666 1,381, 104 Total Office of Technology and Information Services 1,936,045 1,987,036 1,837,129 (Continued) - 91 - $ Variance Favorable (Unfavorable) (4,220) 7,041 16,868 14, 111 (7,390) 900 27,310 247,810 8,250 (4,294) (421) (837) 15,945 (3,425) 36,361 51,579 8,347 (3,890) 625 (3,207) 50 (3,964) 6,805 4,766 39,612 141,127 12,615 (9,168) (4,182) 1,387 (87,829) 93,562 149,907 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable} Library Services: Supplies 302 302 224 78 Maintenance 2,833 2,833 2,882 (49) Purchased Professional Services 562,531 562,531 539,110 23,421 Purchased Property Services 39,310 39,310 24,634 14,676 Other Purchased Services 4,415 4,415 4,859 (444) Capital Outlay 40,000 40,000 40,000 0 Total Library Services 649,391 649,391 611,709 37,682 Nondepartmental: Operating Transfers Out $ 1,296,084 $ 1,296,084 $ 1,296,084 $ 0 Contributions 132,500 182,500 132,500 50,000 Other 0 0 2,150 (2,150) Contingency 268,000 62,110 0 62,110 Total Nondepartmental 1,696,584 1,540,694 1,430,734 109,960 -, 1>' Subtotal 30,809,108 31,503,799 29,911,645 1,592,154 Less Reimbursed Administrative (4,085,416) (4,085,416) (4,089,735) 4,319 General Fund Expenditures and Other Financing Uses 26,723,692 27,418,383 25,821,910 1,596,473 Economic Development Fund: .. Purchased Professional Services 0 0 9,509 (9,509) Contributions 844,164 844,164 202,432 641,732 Property Taxes 0 0 10,769 (10,769) Total Economic Development Fund 844,164 844,164 222,710 621,454 Parks Xtra Education Fund: Supplies 5,500 5,500 2,682 2,818 Purchased Professional Services 40,000 40,000 33,459 6,541 Purchased Property Services 3,000 3,000 1,149 1,851 Other Purchased Services 21,500 21,500 14,554 6,946 Capital Outlay 5,000 5,000 3,794 1,206 Total Parks Xtra Education Fund 75,000 75,000 55,638 19,362 Thoroughfare Rehab Fund: · ... Capital Outlay 1,076,032 1,076,032 0 i,076,032 Total Thoroughfare Rehab Fund: 1,076,032 1,076,032 0 1,076,032 Total General Fund Expenditures and Other Financing Uses $ 28,718,888 $ 29,413,579 $ 26, 100,258 $ 3,313,321 - 92 - SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes. Community Development -to account for funds granted to the City by the Federal Department of Housing and Urban Development for use on various community improvement projects. Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction and maintenance of convention and civic facilities and to the promotion of tourism and arts within the City. Parks Escrow -to account for the receipt and expenditure of funds received by the City from residential land developers, who dedicate land, or money in lieu of land, for use in the development of neighborhood parks in residential areas. Wolf Pen Creek Tax Increment Financing District -to account for the receipt and expenditure of funds received by the City from the creation of a tax increment financing district for the Wolf Pen Creek area. Wolf Pen Convention Center -to account for the receipt and expenditure of funds received by the City in the operation and maintenance of a convention center located in the Wolf Pen Creek Tax Increment Financing District (WPC TIF). Revenues associated with this fund are derived from the WPC TIF, hotel and motel occupancy tax generated by hotels located in the WPC TIF district, and convention center rentals. - 93 - ' ··' .. _-. ., .. .• . CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Totals Wolf Pen Wolf Pen Creek Tax Creek Increment Community Hotel/Motel Parks Convention Financing Develo�ment Tax Escrow Center District 1999 1998 Assets: Equity in Cash and Cash Equivalents $ 4,729 $ 223,051 $ 150,259 $ 843,842 $ 62,831 $1,284,712 $ 846,84 Equity in Investments 23,780 1, 190,501 755,462 4,534,374 337,624 6,841,741 6,908,17 Receivables: Accrued Interest 0 16,206 10,430 61,726 4,596 92,958 90,64 Grants 226,972 0 0 0 0 226,972 119,20 Letter of Credit 0 0 25,425 0 0 25,425 25,42 Accounts 0 25,635 0 0 0 25,635 12,96 Delinquent Property Taxes 0 0 0 0 140,986 140,986 6,99 Loans 66,507 0 0 0 0 66,507 93,49 Less Allowance for Uncollectible Accounts 0 (792) 0 0 0 (792) (1,43 Total Assets $ 321,988 $ 1,454,601 $ 941,576 $ 5,439,942 $ 546,037 $ 8,704,144 $ 8,102,30. Liabilities and Fund Balances Liabilities: Accounts Payable $ 7,463 $ 50,028 $ 0 $ 12,270 $ 5,804 $ 75,565 $ 304,63· Retainage Payable 11,280 0 1,372 0 0 12,652 6,59 lnterfund Payable 0 56,706 0 0 0 56,706 52,83 Refundable Deposits 0 18,069 0 0 0 18,069 14,52 Accrued Liabilities 1,529 6,472 0 0 0 8,001 3,27 Other Deferred Revenues 109,157 0 0 0 140,986 250,143 100,48. Advance From Other Funds 0 0 0 0 0 0 56,70 Total Liabilities 129,429 131,275 1,372 12,270 146,790 421,136 539,04 Fund Balances: Reserved: Reserved for Encumbrances 192,559 9,077 500 325,351 8,093 535,580 404,38 Reserved for Subsequent Years' Expenditures 0 0 0 0 391,154 391, 154 Unreserved: Designated for Subsequent Years' Expenditures 0 18,957 939,704 5,102,321 0 6,060,982 6,216,5!: Undesignated 0 1,295,292 0 0 0 1,295,292 942,32 Total Fund Balances 192,559 1,323,326 940,204 5,427,672 399,247 8,283,008 7,563,2€ Total Liabilities and Fund Balances � 321,988 $ 1,454,601 � 941,576 $ 5,439,942 $ 546,037 $8,704,144 $8,102,3( - 94 - CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Totals Wolf Pen Wolf Pen Creek Tax Creek Increment Community Hotel/Motel Parks Convention Financing Develoement Tax Escrow Center District 1999 1998 Revenues: Taxes $ 0 $ 1,750,194 $ 0 $ 0 $ 256,285 $2,006,479 $1,706,706 Intergovernmental 1,717,737 0 0 0 0 1,717,737 1,289,592 Charges for Services 0 25,176 0 0 0 25,176 39,122 Fines, Forfeits and Penalties 0 0 0 0 0 0 316 Investment Income 3,610 55,604 33,824 222,601 15,280 330,919 323,060 Rents and Royalties 0 111,131 0 0 0 111,131 99,455 Loan Repayments 26,990 0 0 0 0 26,990 27,666 Contributions 42,650 0 130,903 0 0 173,553 73,281 Other 69,302 16,661 0 0 0 85,963 25,344 Total Revenues 1,860,289 1,958,766 164,727 222,601 271,565 4,477,948 3,584,542 Expenditures: Current: Development Services 0 0 0 12,380 0 12,380 111,978 Housing Rehabilitation 34,277 0 0 0 0 34,277 218,246 Optional Relocation 106,122 0 0 0 0 106, 122 248,740 Clearance and Demolition 10,952 0 0 0 0 10,952 2,902 Acquisitions 2,268 0 0 0 0 2,268 1,193 Interim Assistance 4,846 0 0 0 0 4,846 1,448 Homebuyer's Assistance 37,377 0 0 0 0 37,377 8,000 Commercial Rehabilitation 189,018 0 0 0 0 189,018 48,580 Community Development Housing Organizations 45,000 0 0 0 0 45,000 0 New Construction 400,216 0 0 0 0 400,216 0 Rental Rehabilitation 0 0 0 0 0 0 6,000 External Public Facilities 280,534 0 0 0 0 280,534 2,476 Reimbursed Administrative 337,164 567,535 13,600 35,000 0 953,299 917,930 Contributions 178,894 1,014,789 0 0 0 1,193,683 1,056,825 Other 815 8,053 449 0 1,212 10,529 31,811 Capital Outlay 141,593 (6,500) 20,285 53,856 53,297 262,531 392,348 Debt Service: Interest Payments 0 5,784 0 0 0 5,784 8,817 Debt Issuance Costs 0 0 0 0 0 0 63,150 Total Expenditures ---11§9,076 1,589,661 34,334 101,236 54 509 3,548,816 3,120,444 Excess of Revenues Over Expenditures 91 213 369,105 130,393 121,365 217,056 929,132 464,098 Other Financing Sources (Uses): Proceeds from Long Term Debt 0 0 0 0 0 0 5,500,000 Sale of General Fixed Assets 55,185 0 0 0 0 55,185 33,030 Operating Transfers In 0 0 0 8,000 0 8,000 101,083 Operating Transfers Out 0 (19, 101) 0 (253,468) 0 (272,569) (100,000) Total Other Financing Sources (Uses) 55,185 (19,101) 0 (245,468) 0 (209,384) 5,534,113 Excess (Deficiency) of Revenues and Other Financial Sources Over (Under) Expenditures and Other Financing Uses 146,398 350,004 130,393 (124, 103) 217,056 719,748 5,998,211 Fund Balances, October 1 46,161 973,322 809,811 5,551,775 182,191 7,563,260 1,565,049 Fund Balances, September 30 $ 192,559 $ 1,323,326 $ 940,204 $ 5,427,672 $ 399,247 $8,283,008 $ 7,563,260 -95 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: ··' Intergovernmental: Community Development ··.·. Block Grant $ 2,473,292 $ 2,473,292 $ 1,155,350 $ (1,317,942) .. HOME Grant 1,432,659 1,432,659 525,125 (907,534) HOPE Grant 98,830 98,830 37,262 (61,568) Investment Income 5,000 5,000 3,610 (1,390) Loan Repayments 15,000 15,000 26,990 11,990 Contributions 0 0 42,650 42,650 Other 0 0 112,171 112,171 .. Total Revenues 4,024,781 4,024,781 1,903,158 (2, 121,623) Expenditures: ....... Community Development Block Grant Current: Housing Assistance and Rehabilitation 77,720 77,720 19,902 57,818 Optional Relocation 178,588 196,688 107,287 89,401 Clearance and Demolition 13,000 13,000 10,952 2,048 Acquisitions 7,500 7,500 2,268 5,232 Interim Assistance 6,063 6,063 4,846 1,217 Homebuyer's Assistance 49,567 49,567 0 49,567 Commercial Rehabilitation 441,694 441,694 189,018 252,676 Rental Rehab 94,000 94,000 0 94,000 External Public Facility 316,441 316,724 280,534 36,190 Reimbursed Administrative 334,415 334,415 245,722 88,693 Contributions 186,850 197,226 178,894 18,332 Capital Outlay 787,454 804,156 118,000 686,156 Total Community Development Block Grant Expenditures 2,493,292 2,538,753 1,157,423 1,381,330 HOME Grant: Current: Housing Assistance and Rehab 78,500 92,270 13,786 78,484 ... Optional Relocation 136,000 136,000 (1, 165) 137,165 Clearance and Demolition 40,000 40,000 0 40,000 Community Housing Development Organizations 320,250 320,250 45,000 275,250 Homebuyer's Assistance 25,000 25,000 37,377 (12,377) New Construction 711,209 711,209 400,216 310,993 Reimbursed Administrative 121,700 121,700 99,682 22,018 Total HOME Grant Expenditures 1,432,659 1,446,429 594,896 851,533 Continued -96 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) HOPE Grant: Current: Housing Assistance and Rehabilitation $ 72,000 $ 72,523 $ 589 $ 71,934 Reimbursed Administrative 26,830 26,830 10,149 16,681 Total HOPE Grant Expenditures 98,830 99,353 10,738 88,615 Other: Affordable Housing 406,000 406,000 0 406,000 Total Other 406,000 406,000 0 406,000 Total Expenditures, All Grants 4,430,781 4,490,535 1,763,057 2,727,478 Excess (Deficiency) of Revenues Over (Under) Expenditures (406,000) (465,754) 140,101 605,855 Other Financing Sources: Operating Transfers In 406,000 406,000 0 (406,000) Sale of General Fixed Assets 0 0 55,185 55,185 Total Other Financing Sources 406,000 406,000 55,185 (350,815) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures 0 (59,754) 195,286 255,040 Fund Balances, October 1 6,451 6,451 46,161 39,710 Fund Balances (Deficit}, September 30 $ 6,451 $ (53,303) $ 241,447 $ 294,750 - 97 - .. ,. . ._ . . '.·": '· .. :. '. . ; '_.· .. .. CITY OF COLLEGE STATION, TEXAS HOTEUMOTEL TAX FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Original Revised Budget Budget Actual Revenues: Taxes $ 1,610,000 $ 1,610,000 $ 1,750,194 Charges for Services 37,400 37,400 25,176 Fines, Forfeits and Penalties 1,000 1,000 0 Investment Income 41,600 41,600 72,380 Rents and Royalties 84,600 84,600 111,131 Other 19,668 19,668 16,661 Total Revenues 1,794,268 1,794,268 1,975,542 Expenditures: Current: Reimbursed Administrative 594,515 594,515 567,535 Contributions 1,052,289 1,052,289 1,014,789 Other 3,300 15,345 6,464 Capital Outlay 0 0 (6,500) Debt Service: Principal Retirement 49,798 49,798 52,831 Interest Payments 8,817 8,817 5,784 Contingency 40,000 32,000 0 Total Expenditures 1,748,719 1,752,764 1,640,903 Excess of Revenues Over Expenditures 45,549 41,504 334,639 Other Financing Sources (Uses): Sale of General Fixed Assets 200 200 0 Operating Transfers Out (11,101) (19,101) (19,101) Total Other Financing Sources (Uses) (10,901) (18,901) (19,101) Excess of Revenues and Other Financing Sources Over Expenditures and Other Financing Uses 34,648 22,603 315,538 Fund Balances, October 1 883,154 883,154 973,322 Fund Balances, September 30 $ 917,802 $ 905,757 $ 1,288,860 - 98 - Variance Favorable (Unfavorable) $ 140,194 (12,224) (1,000) 30,780 26,531 (3,007) 181,274 26,980 37,500 8,881 6,500 (3,033) 3,033 32,000 111,861 293,135 (200) 0 (200) 292,935 90,168 $ 383,103 CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 40,000 $ 40,000 $ 44,620 $ 4,620 Contributions 0 0 130,903 130,903 Total Revenues 40,000 40,000 175,523 135,523 Expenditures: Current: Reimbursed Administrative 13,600 13,600 13,600 0 Capital Outlay 668,619 668,619 17,244 651,375 Total Expenditures 682,219 682,219 30,844 651,375 Excess (Deficiency) of Revenues Over (Under) Expenditures (642,219) (642,219) 144,679 786,898 Fund Balances, October 1 809,811 809,811 809,811 0 Fund Balances, September 30 $ 167,592 $ 167,592 $ 954,490 $ 786,898 -99 - CITY OF COLLEGE STATION, TEXAS WOLF PEN CREEK CONVENT ION CENTER FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance .• Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 250,000 $ 250,000 $ 286,496 $ 36,496 Total Revenues 250,000 250,000 286,496 36,496 Expenditures: Current: Reimbursed Administrative 35,000 35,000 35,000 0 Other 0 18,500 110 18,390 Capital Outlay 2,795,000 3,109,851 53,856 3,055,995 .·. Total Expenditures 2,830,000 3,163,351 88,966 3,074,385 ·'· Excess (Deficiency) of Revenues Over (Under) Expenditures {2,580,000} {2,913,351} 197,530 3,110,881 ·! .. " Other Financing Sources (Uses): Operating Transfers In 0 8,000 8,000 0 Operating Transfers Out (400,000) (400,000) (253,468) 146,532 Total Other Financing Sources (Uses) (400,000) (392,000) (245,468) 146,532 ... Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (2,980,000) (3,305,351) (47,938) 3,257,413 Fund Balances, October 1 5,551,775 5,551,775 5,551,775 0 Fund Balances, September 30 $ 2,571,775 $ 2,246,424 $ 5,503,837 $ 3,257,413 -100 - CITY OF COLLEGE STATION, TEXAS WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Revenues: Taxes Investment Income Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Fund Balances (Deficit), October 1 Fund Balances (Deficit), September 30 $ $ Original Budget 264,000 $ 7,800 271,800 0 464,450 464,450 (192,650) 192,650 0 $ -101 - Revised Budget 264,000 $ 7,800 271,800 680 464,450 465,130 (193,330) 192,650 (680) $ Actual 256,285 $ 20,037 276,322 1,211 53,297 54,508 221,814 182,191 404,005 $ Variance Favorable (Unfavorable) (7,715) 12,237 4,522 (§31) 411,153 410,622 415,144 (10,459) 404,685 - 102 - DEBT SERVICE FUND The Debt Service Fund is used to account for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources and special assessment bond principal and interest from special assessment levies when the government is obligated in some manner for the payment. -103 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) .. Revenues: Taxes $ 5,132,300 $ 5,132,300 $ 5,133,118 $ 818 Investment Income 180,000 180,000 228,252 48,252 Accrued Bond Interest 0 0 35,756 35,756 Interest On Loans 4,305 4,305 4,305 0 Loan Repayments 95,209 95,209 95,208 (1) Total Revenues 5,411,814 5,411,814 5,496,639 84,825 Expenditures: Current: .• . Other 0 0 2,500 (2,500) .. Debt Service: . .. . . �: :· Principal Retirement 3,245,000 3,245,000 2,845,000 400,000 ' '· Interest Payments 2,134,599 2,134,599 2,134,333 266 Issuance Costs 0 0 7,459 (7,459) Fiscal Charges 50,000 50,000 7,839 42,161 Total Expenditures 5,429,599 5,429,599 4,997,131 432,468 ·' . Excess (Deficiency) of Revenues Over (Under) Expenditures (17,785) (17,785) 499,508 517,293 other Financing Sources: .. Operating Transfers In 411,101 411, 101 264,569 (146,532) Total Other Financing Sources 411,101 411,101 264,569 (146,532) Excess of Revenues and other Financing Sources Over Expenditures 393,316 393,316 764,077 370,761 Fund Balances, October 1 2,153,678 2,153,678 2,756,036 602,358 Fund Balances, September 30 $ 2,546,994 $ 2,546,994 $ 3,520,113 $ 973, 119 -104 - CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital improvements other than those financed by proprietary funds and trust funds. Business Park -to account for the cost of street, water, and sewer improvements at the College Station Business Park. Capital Equipment -to account for the cost of acquisition and replacement of equipment to be made with funds provided by operating funds. Drainage Projects -to account for the cost of drainage improvements made with funds provided by a drainage utility fee and proceeds from the sale of general obligation funds. General Government Projects -to account for the cost of new building construction and building improvements made with funds provided by proceeds from the sale of general obligation bonds. Northgate Revitalization -to account for the cost of street and building improvements in the Northgate area of the City. Parks Projects -to account for the costs of new parks and improvements to existing parks made with funds provided from the sale of general obligation bonds. Streets Projects -to account for the costs of new street construction, street improvements, and traffic signalization made with funds provided by proceeds from the sale of general obligation bonds. -105 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) General Business Drainage Government Parks ,• Park Projects Projects Projects Assets: ··.·. Equity in Cash and Cash Equivalents $ 139,043 $ 591,811 $ 146,554 $ 106,575 .. Equity in Investments 747,144 3, 180,091 798,304 572,676 Receivables: Accrued Interest 10,329 43,346 10,874 7,889 Grants 0 0 0 0 Accounts 0 102,253 0 0 Less Allowance for Uncollectible Accounts 0 (3,660) 0 0 Total Assets $ 896,516 $ 3,913,841 $ 955,732 $ 687,140 ·. ',•. '.·. Liabilities and Fund Balances: Liabilities: Accounts Payable $ 173,259 $ 0 $ 1,680 $ 41,567 Retainage Payable 25,859 2,884 0 47,673 lnterfund Payable 0 0 0 0 Accrued Liabilities 0 0 0 244 Customer Construction Advances 0 0 0 0 Advance from Other Funds 0 0 0 0 Total Liabilities 199,118 2,884 1,680 89,484 Fund Balances: Reserved for Encumbrances 177,678 80,900 193,474 198,301 Unreserved Designated for Capital Projects 519,720 3,830,057 760,578 399,355 Total Fund Balances 697,398 3,910,957 954,052 597,656 Total Liabilities and Fund Balances $ 896,516 $ 3,913,841 $ 955,732 $ 687,140 -106- Totals Streets Projects 1999 1998 $ 1,267,257 $ 2,251,240 $ 1,135,619 6,809,588 12, 107,803 9,263,830 90,685 163, 123 122,118 633 633 9,558 35,000 137,253 85,592 0 (3,660) (1,639) $ 8,203,163 $ 14,656,392 $ 10,615,078 $ 502,195 $ 718,701 $ 804,043 95,752 172, 168 169,968 0 0 69,248 0 244 244 25,000 25,000 25,000 0 0 73,453 622,947 916, 113 1,141,956 2,845,521 3,495,874 1,726,187 4,734,695 10,244,405 7,746,935 7,580,216 13,740,279 9,473,122 $ 8,203,163 $ 14,656,392 $ 10,615,078 - 107 - � •. ,., .. .. , ... ... ···. .. · .. · . . . . ·· .. CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) General Business Capital Drainage Government Park Egui�ment Projects Projects Revenues: Intergovernmental $ 0 $ 0 $ 0 $ 0 Special Asssessments 0 0 874,850 0 Investment Income 57,636 3,094 133,543 21,186 Rents 0 0 0 0 Contributions 0 0 0 29,280 Other 0 0 0 0 Total Revenues 57,636 3,094 1,008,393 50,466 Expenditures: Current: Claims 0 0 0 0 Reimbursed Administrative 26,500 0 50,000 0 Other 0 0 2,516 58,651 Capital Outlay 1,080,825 51,044 249,701 33,110 Debt Service: Interest Payments 0 0 0 0 Issuance Costs 0 0 12,946 3,179 Intergovernmental 0 0 0 0 Total Expenditures 1,107,325 51,044 315,163 94,940 Excess (Deficiency) of Revenues Over (Under) Expenditures (1,049,689) (47,950) 693,230 (44,474) Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 0 0 1,432,900 373,800 Sale of General Fixed Assets 0 0 0 0 Operating Transfers In 0 0 0 343,059 Operating Transfers Out 0 (56,059) 0 0 Total Other Financing Sources (Uses) 0 (56,059) 1,432,900 716,859 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (1,049,689) (104,009} 2,126,130 672,385 Fund Balances (Deficit), October 1 1,747,087 104,009 1,784,827 281,667 Fund Balances, September 30 $ 697,398 $ 0 $ 3,910,957 $ 954,052 - 108 - Northgate Revitalization $ 0 0 9,816 0 0 0 9,816 0 0 8,855 0 7,536 0 0 16,391 (6,575) 0 230,000 86,106 (230,000) 86,106 79,531 (79,531) $ 0 Totals Parks Streets Projects Projects 1999 1998 $ 0 $ 12,348 $ 12,348 $ 57,705 0 0 874,850 827,411 35,960 332,453 593,688 418,105 0 0 0 350 23,767 0 53,047 120,814 0 0 0 19,750 59,727 344,801 1,533,933 1,444,135 0 270,000 270,000 0 11,600 223,200 311,300 307,801 496 576 71,094 77,466 681,394 2,433,568 4,529,642 7,834,002 0 0 7,536 11,511 8,622 48,741 73,488 65,001 0 70,000 70,000 117,000 702, 112 3,046,085 5,333,060 8,412,781 (642,385) (2, 701,284) (3,799,127) (6,968,646) 934,500 4,338,800 7,080,000 6,200,000 0 0 230,000 100,000 0 622,500 1,051,665 7,812,697 0 (9,322) (295,381) (5,435,913) 934,500 4,951,978 8,066,284 8,676,784 292, 115 2,250,694 4,267,157 1,708, 138 305,541 5,329,522 9,473,122 7,764,984 $ 597,656 $ 7,580,216 $ 13,740,279 $ 9,473, 122 -109 - CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) .. •· For the Fiscal Year Ended September 30, 1999 ·. Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 90,000 $ 90,000 $ 68,328 $ (21,672) Total Revenues 90,000 90,000 68,328 (21,672) Expenditures: Current: Reimbursed Administrative 26,500 26,500 26,500 0 .• '•, . Capital Outlay 944,000 944,000 1,067,006 (123,006) .. Total Expenditures 970,500 970,500 1,093,506 (123,006) Deficiency of Revenues Under Expenditures (880,500) (880,500) (1,025, 178) (144,678) ·,· .. .•. Fund Balances, October 1 1,747,087 1,747,087 1,747,087 0 Fund Balances (Deficit), September 30 $ 866,587 $ 866,587 $ 721,909 $ (144,678) -110 - CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Revenues: Investment Income Total Revenues Expenditures: Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Fund Balances, October 1 Fund Balances (Deficit), September 30 $ $ Original Budget 0 $ 0 0 0 0 104,009 104,009 $ -111 - Revised Budget 0 $ 0 2,000 2,000 (2,000) 104,009 102,009 $ Actual Variance Favorable (Unfavorable) 3,796 $ 3,796 ----- 3,796 3,796 49,035 49,035 (45,239) 104,009 58,770 $ (47,035) (47,035) (43,239) 0 (43,239) CITY OF COLLEGE STATION, TEXAS DRAINAGE PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Special Assessments $ 846,000 $ 846,000 $ 825,575 $ (20,425) Investment Income 24,812 24,812 178,413 153,601 Total Revenues 870,812 870,812 1,003,988 133,176 Expenditures: Current: Reimbursed Administrative 50,000 50,000 50,000 0 , . .. Other 0 0 496 (496) .•. Capital Outlay 1,475,000 1,975,000 244,820 1,730,180 Debt Service: '"., Issuance Costs 0 0 12,946 (12,946) . � ... Total Expenditures 1,525,000 2,025,000 308,262 1,716,738 Excess (Deficiency) of Revenues Over (Under) Expenditures (654,188) (1,154,188) 695,726 1,849,914 .. Other Financing Sources: Proceeds from Long Term Debt Issuance 958,000 1,458,000 1,432,900 (25,100) Total Other Financing Sources 958,000 1,458,000 1,432,900 (25,100) Excess of Revenues and Other Financing Sources Over Expenditures 303,812 303,812 2,128,626 1,824,814 Fund Balances, October 1 1,784,827 1,784,827 1,784,827 0 Fund Balances, September 30 $ 2,088,639 $ 2,088,639 $ 3,913,453 $ 1,824,814 -112 - CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENT PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Revenues: Investment Income Contributions Total Revenues Expenditures: Current: Other Capital Outlay Debt Service: Issuance Costs Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: $ Proceeds from Long Term Debt Issuance Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ Original Budget 12,000 $ 0 12,000 291,348 0 0 291,348 (279,348) 0 0 0 (279,348) 281,667 2,319 $ -113 - Revised Budget 12,000 $ 0 12,000 291,348 375,000 0 666,348 (654,348) 375,000 0 375,000 (279,348) 281,667 2,319 $ Actual 31,740 $ 29,280 61,020 58,651 32,564 3,179 94,394 (33,374) 373,800 287,000 660,800 627,426 281,667 Variance Favorable (Unfavorable) 19,740 29,280 49,020 232,697 342,436 (3,179) 571,954 620,974 (1,200) 287,000 285,800 906,774 0 909,093 $ 906,774 ..... . ·, ' ' .. CITY OF COLLEGE STATION, TEXAS PARKS PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 15,000 $ 15,000 $ 44,126 $ 29,126 Contributions 0 0 23,767 23,767 Total Revenues 15,000 15,000 67,893 52,893 Expenditures: Current: Reimbursed Administrative 11,600 11,600 11,600 0 Other 0 0 496 (496) Capital Outlay 260,000 1,190,000 673,306 516,694 Debt Service: Issuance Costs 0 0 8,622 (8,622) Total Expenditures 271,600 1,201,600 694,024 507,576 Excess (Deficiency) of Revenues Over (Under) Expenditures (256,600) (1,186,600) (626,131) 560,469 Other Financing Sources: Proceeds from Long Term Debt Issuance 0 930,000 934,500 4,500 Total Other Financing Sources 0 930,000 934,500 4,500 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (256,600) (256,600) 308,369 564,969 Fund Balances, October 1 305,541 305,541 305,541 0 Fund Balances, September 30 $ 48,941 $ 48,941 $ 613,910 $ 564,969 -114 - CITY OF COLLEGE STATION, TEXAS STREETS PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Revenues: Intergovernmental Investment Income Total Revenues Expenditures: Current: Claims Reimbursed Administrative Other Capital Outlay Debt Service: Issuance Costs Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ Original Budget 340,000 $ 300,000 640,000 0 223,200 460,000 7,260,159 0 7,943,359 (7,303,359) 3,888,000 392,500 4,280,500 (3,022,859) Revised Budget 340,000 $ 300,000 640,000 0 223,200 460,000 7,675,159 0 8,358,359 (7,718,359) 4,303,000 392,500 4,695,500 (3,022,859) Actual Variance Favorable (Unfavorable) 12,348 $ (327,652) 426,324 438,672 270,000 223,200 575 2,449,857 48,741 2,992,373 (2,553,701) 4,338,800 392,500 4,731,300 2,177,599 126,324 (201,328) (270,000) 0 459,425 5,225,302 (48,741) 5,365,986 5,164,658 35,800 0 35,800 5,200,458 5,329,522 5,329,522 5,329,522 0 $ 2,306,663 $ 2,306,663 $ 7,507,121 $ 5,200,458 -115 - '·; -116 - ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises. In these funds, the intent of the government's council is that costs of providing goods or services to the general public on a continuing basis will be financed or recovered primarily through user charges, or where the government's council has decided that periodic determination of net income is appropriate for accountability purposes. Electric -to account for revenues and expenses related to the operation and maintenance of the electric systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, utility billing and collections, meter reading, and financing and related debt service. Water -to account for revenues and expenses related to the operation and maintenance of the water systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Sewer -to account for revenues and expenses related to the operation and maintenance of the sewer systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Solid Waste Collection -to account for all sanitation collection and disposal activities by the City for both residential and commercial residents. Cedar Creek Condominiums -to account for revenues and expenses related to the operation and maintenance of the Cedar Creek Condominiums. Northgate Parking Garage -to account for revenues and expenses related to the operation and maintenance of the Northgate parking garage and parking lot. -117 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998 Electric Water Sewer Assets Current Assets: .. , ... Equity in Cash and Cash Equivalents $ 3,399,440 $ 1,045,103 $ 312,277 Equity in Investments 18,266,842 5,615,847 1,678,013 Receivables: Accrued Interest 275,708 76,146 22,730 Accounts 5,651,668 1,340,329 821,653 Escrow 0 0 0 Other 1,158,377 0 0 Less Allowance for Uncollectible Accounts (1,313,976) (17,852) (26,573) Due from Other Funds 722, 161 0 0 . ·:"· " lnterfund Receivables 245,959 0 0 Inventories 1,033,066 326,455 12,645 Total Current Assets 29,439,245 8,386,028 2,820,745 Restricted Assets: Equity in Cash and Cash Equivalents 349,878 524,542 454,808 Equity in Investments 1,880,066 2,818,622 2,443,904 Receivables: Accrued Interest 10,301 30,800 33,457 Accounts 18,974 0 0 Special Assessments 0 1,813 3,984 Less Allowance for Uncollectible Accounts (19,763) 0 0 Total Restricted Assets 2,239,456 3,375,777 2,936,153 Note Receivable from Joint Venture 0 0 0 Equity in Joint Venture 0 0 0 Advance to Other Funds 0 0 0 Deferred Charges: Water Well 0 1,167,075 0 Bond Issuance Costs 215,352 135,660 311,861 Accumulated Amortization (55,678) (1,078,142) (89,201) Total Deferred Charges 159,674 224,593 222,660 Property and Equipment: Utility Plant 41,403,809 40,763,688 43,124,478 Buildings 0 898,760 822,954 Machinery and Equipment 213,236 970,224 1,472,617 Accumulated Depreciation (14,214,576) (14,105,191) (10,506,920) Construction in Progress 9,596,012 596,893 1,900,917 Land 0 537,385 474,210 Total Property and Equipment, Net 36,998,481 29,661,759 37,288,256 Total Assets $ 68,836,856 $ 41,648,157 $ 43,267,814 -118 - Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 1999 1998 $ 332,503 $ 38,558 $ 0 $ 5,127,881 $ 3,296,646 1,786,702 207,192 0 27,554,596 26,892,413 36,823 0 0 411,407 392,800 456,411 0 1,000 8,271,061 7,053,256 0 177,748 0 177,748 177,748 0 0 0 1, 158,377 1,125,717 (23,022) 0 0 (1,381,423) (1,355,233) 0 0 0 722,161 128,302 0 0 0 245,959 350,256 5,998 0 0 1,378,164 1,109,299 2,595,415 423,498 1,000 43,665,931 39,171,204 0 0 0 1,329,228 1,206,697 0 0 0 7,142,592 9,843,644 0 0 0 74,558 230,234 0 0 0 18,974 14,329 0 0 0 5,797 5,797 0 0 0 (19,763) (12,406) 0 0 0 8,551,386 11,288,295 135,452 0 0 135,452 260,684 4,117,722 0 0 4,117,722 2,781,444 0 0 0 0 130,158 0 0 0 1,167,075 1,167,075 0 0 0 662,873 662,873 0 0 0 (1,223,021) ( 1, 183,238) 0 0 0 606,927 646,710 0 0 0 125,291,975 120,339,041 0 0 0 1,721,714 1,710,414 1,322,648 0 1,385 3,980,110 4,059,066 (1,267, 761) 0 (23) (40,094,471) (36,705,300) 0 0 149,930 12,243,752 7,259,061 0 0 672,811 1,684,406 1,039, 135 54,887 0 824,103 104,827,486 97,701,417 $ 6,903,476 $ 423,498 $ 825,103 $ 161,904,904 $ 151,979,912 (Continued) - 119 - .. •,· • ·. •. .. , '·.:. '· .... .. CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) (Continued) Electric Water Sewer Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 2,577,762 $ 229,185 $ 25,668 Due to Other Funds 0 0 0 Accrued Interest Payable 0 0 0 Retainage Payable 4,793 16,817 0 lnterfund Payable 0 0 0 Accrued Liabilities 421,491 59,575 59,666 Customer Construction Advances 24,382 55,290 12,130 Other Deferred Revenues 822 350 0 Total Current Liabilities 3,029,250 361,217 97,464 Current Liabilities Payable from Restricted Assets: Accounts Payable 332,557 118,233 223,654 Accrued Interest Payable 100,332 49,670 183,230 Retainage Payable 65,978 43,076 91,753 Accrued Liabilities 13,174 0 0 Refundable Deposits 1,497,061 136,455 0 Revenue Bonds 1,071,550 659,400 1,864,050 Certificates of Obligation 0 0 0 Total Current Liabilities Payable from Restricted Assets 3,080,652 1,006,834 2,362,687 Noncurrent Liabilities: Revenue Bonds 11,868,600 5,713,600 14,787,800 Unamortized Premium on Bonds (62,563) (47,419) (64,077) Accrued Vacation 74,879 42,976 51,126 Total Noncurrent Liabilities 11,880,916 5,709,157 14,774,849 Total Liabilities 17,990,818 7,077,208 17,235,000 Fund Equity: Contributed Capital 3,616,920 10,951,067 9,776,438 Retained Earnings: Reserved for Debt Service 653,680 572,675 1,220,175 Reserved for Capital Projects 20,826 2,660,892 1,394,564 Unappropriated 46,554,612 20,386,315 13,641,637 Total Fund Equity 50,846,038 34,570,949 26,032,814 Total Liabilities and Fund Equity $ 68,836,856 $ 41,648,157 $ 43,267,814 - 120- Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 1999 1998 $ 35,582 $ 142,980 $ 4,108 $ 3,015,285 $ 3,762,587 0 0 722,161 722,161 128,302 0 0 5,704 5,704 1,176 0 0 0 21,610 21,610 115,801 0 73,452 189,253 228,177 95,060 0 3,177 638,969 387,175 0 0 0 91,802 76,557 0 0 0 1, 172 1,172 246,443 142,980 808,602 4,685,956 4,606,756 0 0 0 674,444 674,853 0 0 0 333,232 416,015 0 0 0 200,807 203,153 0 0 0 13,174 52 0 0 0 1,633,516 1,833,584 0 0 0 3,595,000 3,565,000 0 0 0 0 26,200 0 0 0 6,450,173 6,718,857 0 0 0 32,370,000 35,965,000 0 0 0 (174,059) (195,254) 21,390 0 0 190,371 168,910 21,390 0 0 32,386,312 35,938,656 267,833 142,980 808,602 43,522,441 47,264,269 54,901 0 0 24,399,326 21,840,017 0 0 0 2,446,530 1,993,450 0 0 0 4,076,282 7,718,095 6,580,742 280,518 16,501 87,460,325 73,164,081 6,635,643 280,518 16,501 118,382,463 104,715,643 $ 6,903,476 $ 423,498 $ 825, 103 $ 161,904,904 $ 151,979,912 -121 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Electric Water Sewer Operating Revenues: Electric Sales $ 32,561,234 $ 0 $ 0 Water Sales 0 7,564,496 0 Sewer Service 0 0 6,712,037 Garbage Collection Fees 0 0 0 Charges for Services 0 0 0 Other 1,623,497 415,264 224,576 Total Operating Revenues 34,184,731 7,979,760 6,936,613 .. , . Operating Expenses: Purchased Power 18,304,751 0 0 .·. Salaries and Benefits 1,765,847 1,038,068 1,034,949 Supplies 119,774 111,590 236,802 Maintenance 466,976 498,634 336,298 .. Purchased Professional Services •\ .. · 496,386 163,700 83,725 Purchased Property Services 68,507 704,920 307,646 Other Purchased Services 349,574 147,189 323,825 Reimbursed Administrative 1,852,485 809,445 750,100 Depreciation 1,357,033 1,055,620 1,114,847 Other 82,783 12,705 13,466 Total Operating Expenses 24,864, 116 4,541,871 4,201,658 Operating Income 9,320,615 3,437,889 2,734,955 Nonoperating Revenues (Expenses): Investment Income 1,056,398 319,168 193,346 Reimbursed Expenses 52,627 9,080 0 Grants 0 0 0 Earnings in Joint Venture 0 0 0 Interest Expense (740,752) (369,851) (1,001,617) Other, Net (96,041) (19,751) (18,568) Total Nonoperating Revenues (Expenses) 272,232 (61,354) (826,839) Income Before Operating Transfers 9,592,847 3,376,535 1,908,116 Operating Transfers Out (3,804,500) (738,400) (672,600) Net Income 5,788,347 2,638, 135 1,235,516 Retained Earnings, October 1 41,440,771 20,981,747 15,020,860 Retained Earnings, September 30 $ 47,229,118 $ 23,619,882 $ 16,256,376 -122 - Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 1999 1998 $ 0 $ 0 $ 0 $ 32,561,234 $ 33,257,006 0 0 0 7,564,496 7,734,846 0 0 0 6,712,037 6,463,479 3,580,359 0 0 3,580,359 3,733,508 0 0 156,324 156,324 17,092 42,883 0 0 2,306,220 2,576,002 3,623,242 0 156,324 52,880,670 53,781,933 0 0 0 18,304,751 16,751,281 950,713 0 51,047 4,840,624 4,451,148 148,958 0 3,729 620,853 555,906 306, 160 0 437 1,608,505 1,654,282 264, 187 0 4,330 1,012,328 1,115,007 933,206 0 0 2,014,279 1,964,687 461,684 0 203 1,282,475 1,198,774 341,919 0 75,100 3,829,049 3,193,774 45,537 0 23 3,573,060 3,246,119 16,933 0 0 125,887 218,750 3,469,297 0 134,869 37,211,811 34,349,728 153,945 0 21,455 15,668,859 19,432,205 106,703 7,899 0 1,683,514 2,193,835 0 0 0 61,707 39,083 27,350 0 0 27,350 0 1,336,278 0 0 1,336,278 723,578 (11,578) 0 (9,791) (2, 133,589) (2,287,563) (2,733) 0 660 (136,433) (130,201) 1,456,020 7,899 (9,131) 838,827 538,732 1,609,965 7,899 12,324 16,507,686 19,970,937 (184,675) 0 0 (5,400, 175) (5,426,700) 1,425,290 7,899 12,324 11, 107,511 14,544,237 5,155,452 272,619 4,177 82,875,626 68,331,389 $ 6,580,742 $ 280,518 $ 16,501 $ 93,983,137 $ 82,875,626 - 123 - ·, ". .• . CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Electric Water Cash Flows from Operating Activities: Cash Received from Customers $ 33,763,448 $ 7,405,971 $ Cash Payments to Suppliers for Goods and Services (22,334,333) (2,478,281) Cash Payments to Employees for Services (1, 760,897) (1,020,823) Customer Deposits Received 590,357 180,877 Customer Deposits Returned (1,087,744) (44,422) Cash Received for Reimbursed Expenses 52,627 9,080 Cash Received from Sale of Scrap 5,896 0 Cash Received from Collection Fees 23,359 0 Cash Received from Leases 878 0 Cash Received from Grants 0 0 Cash Received from Miscellaneous Revenues 32,865 2,553 Cash Paid for Miscellaneous Expenses (9,414) (16,836) Net Cash Provided by Operating Activities 9,277,042 4,038,119 Cash Flows from Noncapital Financing Activities: Principal Received on Note 0 0 Interest Received on Note 0 0 Principal Received on Advance to Other Funds 234,455 0 Interest Received on Advance to Other Funds 24,486 0 Operating Transfers Out to Other Funds (3,804,500) (738,400) Principal Paid on Advance from Other Funds 0 0 Interest Paid on Advance from Other Funds 0 0 Cash Received from Other Funds 128,302 0 Cash Paid to Other Funds (722,161) 0 Cash Paid to Public Agencies (170,000) 0 Cash Received from Advance from Other Fund 0 0 Net Cash Provided (Used) by Noncapital Financing Activities (4,309,418) (738,400) Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (4,779,352) (688,579) Proceeds from Sale of Assets 810 0 Capital Contributed by Developers 113,315 15,245 Principal Paid on Revenue Bonds (1,083,950) (1,024,600) Principal Paid on General Obligation Bonds 0 0 Principal Paid on Certificates of Obligation (13,100) (6,550) Principal Paid on Obligation Under Capital Lease 0 0 Interest Paid on Revenue Bonds (761,673) (375,519) Interest Paid on General Obligation Bonds 0 0 Interest Paid on Certificates of Obligation (1,572) (786) Interest Paid on Obligation Under Capital Lease 0 0 Interest Paid to Other Funds 0 0 Correct Current Portion Revenue Bonds (42,678) 57,644 Fees Paid to Fiscal Agent (2,395) (2,162) Proceeds from Revenue Bonds 0 0 Interest Received on Revenue Bonds 0 0 Issuance Costs Paid on Revenue Bonds 0 0 Cash Received from Other Funds 0 0 Cash Paid To Other Funds 0 0 Net Cash Provided (Used) by Capital and Related Financing Activities (6,570,595) (2,025,307) -124 - Sewer 6,756,322 (2, 102, 125) (1,014,406) 0 0 0 0 0 0 0 3,349 (7,519) 3,635,621 0 0 0 0 (672,600) 0 0 0 0 0 0 (672,600) (1,996,156) 0 26,970 (1,456,450) 0 (6,550) 0 ('I ,033,472) 0 (786) 0 0 (14,966) (2,759) 0 0 0 0 0 (4,484,169) Totals Solid Waste Cedar Creek Northgate Parking Collection Condominiums Garage 1999 1998 $ 3,548,862 $ 0 $ 155,602 $ 51,630,205 $ 53,488,136 (2,428,961) 0 (96,622) (29,440,322) (27 ,236,413) (941,000) 0 (48,077) (4,785,203) (4,433,861) 0 0 0 771,234 730,597 0 0 0 (1, 132, 166) (715,158) 0 0 0 61,707 39,083 0 0 0 5,896 13,921 575 0 0 23,934 32,356 0 0 0 878 0 27,350 0 0 27,350 0 3,967 0 660 43,394 82,845 (8,767) 0 0 (42,536) (48,044) 202,026 0 11,563 17,164,371 21,953,462 125,232 0 0 125,232 115,784 18,399 0 0 18,399 27,847 0 0 0 234,455 329,118 0 0 0 24,486 46,579 (184,675) 0 0 (5,400, 175) (5,426,700) (112,376) 0 0 (112,376) (213,776) (11,578) 0 0 (11,578) (26,252) 0 0 0 128,302 139,688 0 0 0 (722,161) (128,302) (41,250) 0 0 (211,250) (172,750) 0 0 73,452 73,452 0 (206,248) 0 73,452 (5,853,214) (5,308,764) (34,723) 0 (674,787) (8, 173,597) (7,055,425) 35,000 0 0 35,810 37,320 0 0 0 155,530 166,970 0 0 0 (3,565,000) (3,995,000) 0 0 0 0 (181,085) 0 0 0 (26,200) (26,200) 0 0 0 0 (701,479) 0 0 0 (2,170,664) (2,224,449) 0 0 0 0 (4,707) 0 0 0 (3, 144) (6,288) 0 0 0 0 (9,230) 0 0 (4,087) (4,087) 0 0 0 0 0 0 0 0 0 (7,316) (7,719) 0 0 0 0 2,700,000 0 0 0 0 20,096 0 0 0 0 (49,358) 0 0 722,161 722, 161 128,302 0 0 (128,302) (128,302) (3,218) 277 0 (85,015) (13,164,809) (11,211,470) (Continued) - 125 - ·.• ··.·. ···.' ,·. .::-. CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) (Continued) Electric Water Cash Flows from Investing Activities: Purchase of Investments (13,436,214) (7,245,239) Proceeds from Sale and Maturities of Investments 14,752,279 6,152,912 Investment Income 1,369,722 472,980 Net Cash Provided (Used) by Investing Activities 2,685,787 (619,347) Net Increase in Cash 1,082,816 655,065 Cash and Cash Equivalents, October 1 2,666,502 914,580 Cash and Cash Equivalents, September 30 $ 3,749,318 $ 1,569,645 $ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 9,320,615 $ 3,437,889 $ Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 1,357,033 1,055,620 Provision for Uncollectible Accounts 122,747 6,381 Operating Grants 0 0 Miscellaneous Revenues 115,625 11,633 Miscellaneous Expenses (9,414) (16,836) Change in Assets and Liabilities: Change in Accounts Receivable (388,623) (573,789) Change in Other Receivables (32,660) 0 Change in Inventory (261,678) (17,595) Change in Accounts Payable (587,501) (31,545) Change in Accrued Liabilities 135,614 23,157 Change in Deferred Revenues 0 0 Change in Refundable Deposits (497,387) 136,455 Change in Accrued Vacation 2,671 6,749 Total Adjustments (43,573) 600,230 Net Cash Provided by Operating Activities $ 9,277,042 $ 4,038,119 $ Noncash Operating, Financing, Capital, and Investing Activities: Sewer (1,700,244) 3,015,660 299,144 1,614,560 93,412 673,673 767,085 2,734,955 1, 114,847 10,815 0 3,349 (7,519) (180,291) 0 (559) (73,826) 24,780 0 0 9,070 900,666 3,635,621 During the fiscal year, the Water and Sewer Funds added capital contributed by developers in the amount of $1,337,666 and $1,076,713, respectively. Billed customer deposits in the amount of $160,864 were reflected in the ending Account Receivable Refundable Deposits balances in the Electric Fund. In addition, the following adjustments to investments were made at 9/30/99 to reflect fair value: Electric Fund ($289,040); Water Fund, ($118,553); Sewer Fund, ($58, 162); and Solid Waste Collection Fund, ($25, 155). - 126- Solid Waste Collection (1,299,196) 1,300,521 112,851 114,176 110,231 222,272 $ 332,503 $ $ 153,945 $ 45,537 10,236 27,350 4,542 (8,767) (74,380) 0 10,967 (35,441) 65,066 0 0 2,971 48,081 $ 202,026 $ Cedar Creek Northgate Parking Condominiums (152,990) 154,509 10,723 12,242 12,242 26,316 38,558 $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $ Garage 0 0 0 0 0 0 0 $ 21,455 $ 23 0 0 660 0 (722) 0 0 (13,030) 3,177 0 0 0 (9,892) 11,563 $ - 127 - Totals 1999 1998 (23,833,883) (29,634, 157) 25,375,881 22,820,243 2,265,420 1,997,826 3,807,418 (4,816,088) 1,953,766 617,140 4,503,343 3,886,203 6,457,109 $ 4,503,343 15,668,859 $ 19,432,205 3,573,060 3,246,119 150,179 245,368 27,350 0 135,809 174,628 (42,536) (48,044) (1,217,805) (138,596) (32,660) (155,201) (268,865) 164,644 (741,343) (993,632) 251,794 4,921 0 (6,423) (360,932) 15,439 21,461 12,034 1,495,512 2,521,257 17, 164,371 $ 21,953,462 CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: .. Electric Sales $ 35,165,400 $ 35,165,400 $ 31,666,060 $ (3,499,340) .. ·: Forfeits, Discounts, and Penalties 431,000 .. 431,000 552,649 121,649 Electric Property Rentals 53,000 53,000 50,724 (2,276) Connect Fees 157,000 157,000 173,152 16,152 other 1,000,000 1,000,000 846,973 (153,027) Total Operating Revenues 36,806,400 36,806,400 33,289,558 (3,516,842) Nonoperating Revenues: .. Investment Income 919,114 919,114 1,384,174 465,060 Reimbursed Expenses 61,000 61,000 52,627 (8,373) Other i,· .. 112,700 112,700 70,034 (42,666) Total Nonoperating Revenues 1,092,814 1,092,814 1,506,835 414,021 Energy Project Fund: Investment Income 0 0 6,132 6,132 Total Energy Project Revenues 0 0 6,132 6,132 Revenue Bond I & S Fund: Investment Income 0 0 17,782 17,872 Operating Transfers In 1,952,252 1,952,252 1,952,252 0 Total Electric Revenue I & S Fund 1,952,252 1,952,252 1,970,034 17,782 Electric Revenue Bond Funds: Investment Income 90,000 90,000 (63,649) (153,649) Contributions 0 0 117,960 117,960 Other 0 0 31 31 Proceeds from Long-Term Debt 1,500,000 1,500,000 0 (1,500,000) Operating Transfers In 4,914,000 4,914,000 4,167,374 (746,626) Total Electric Revenue Bond Funds 6,504,000 6,504,000 4,221,716 (2,282,284) . Total Electric Fund Revenues $ 46,355,466 $ 46,355,466 $ 40,994,275 $ (5,361,191) See reconciliation to GAAP basis on page 140. -128 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Administration: Salaries and Benefits $ 399,449 $ 407,765 $ 371,784 $ 35,981 Supplies 48,353 48,353 42,389 5,964 Maintenance 52,843 52,843 41,225 11,618 Purchased Professional Services 79,075 79,075 8,896 70,179 Purchased Property Services 50,041 50,041 38,229 11,812 Other Purchased Services 46,975 46,975 37,023 9,952 Capital Outlay 35,400 40,165 10,994 29,171 Other 0 0 50 (50) Total Administration 712,136 725,217 550,590 174,627 Transmission/Distribution: Salaries and Benefits 1,679,020 1,709,974 1,675,632 34,342 Supplies 99,598 99,598 74,480 25,118 Maintenance 636,570 636,570 423,080 213,490 Purchased Professional Services 830,000 830,000 543,896 286,104 Purchased Property Services 20,439,637 20,439,637 18,335,029 2,104,608 Other Purchased Services 307,931 307,931 312,572 (4,641) Capital Outlay 206,432 206,432 171,800 34,632 Total Transmission/Distribution 24,199,188 24,230,142 21,536,489 2,693,653 Nondepartmental: Reimbursed Administrative 1,641,130 1,641, 130 1,641, 130 0 Other Operating Expenses 0 0 (24,523) 24,523 Principal Payments 13,100 13,100 13,100 0 Interest Expense 1,572 1,572 1,572 0 Public Agency Funding 170,000 170,000 170,000 0 Return on Investment 3,733,500 3,733,500 3,773,500 (40,000) Other Nonoperating Expense 0 0 833 (833) Operating Transfers Out 6,497,252 6,497,252 6,110,626 386,626 Capital Outlay 400,000 512,943 250,481 262,462 Contingency 160,000 160,000 0 160,000 Total Nondepartmental 12,616,554 12,729,497 11,936,719 792,778 (Continued) -129 - • ' . : .. , .. .. ... . ..... :· ·.-.: .. ·. . ; .. ·· .•. CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Original Revised Budget Budget Actual Revenue Bond I & S Fund: Principal Payments 1,086,550 1,086,550 1,083,950 Interest Expense 762,681 762,681 762,680 Fiscal Agent's Fees 0 0 2,395 Total Revenue Bond I & S Fund 1,849,231 1,849,231 1,849,025 Electric Revenue Bond Fund: Purchased Professional Services 0 0 496 Reimbursed Administrative 164,047 164,047 164,047 Capital Outlay 6,517,000 6,517,000 4,003,860 Total Electric Revenue Bond Fund 6,681,047 6,681,047 4,168,403 Energy Project Fund: Supplies 0 0 9,000 Reimbursed Administrative 0 0 50,183 Operating Transfers Out 0 0 40,000 Capital Outlay 0 9,850 9,850 Total Energy Project Fund 0 9,850 109,033 Total Electric Fund Expenses $ 46,058,156 $ 46,224,984 $ 40,150,259 See reconciliation to GAAP basis on page 140. -130 - Variance Favorable (Unfavorable) 2,600 1 (2,395) 206 (496) 0 2,513,140 2,512,644 (9,000) (50,183) (40,000) 0 (99,183) $ 6,074,725 CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Water Sales $ 6,950,000 $ 6,950,000 $ 7,230,758 $ 280,758 Forfeits, Discounts, and Penalties 83,000 83,000 44,765 (38,235) Water Taps 200,000 200,000 328,150 128,150 Connect Fees 29,000 29,000 42,349 13,349 Other 600 600 0 (600) Total Operating Revenues 7,262,600 7,262,600 7,646,022 383,422 Nonoperating Revenues: Investment Income 220,000 220,000 310,626 90,626 Reimbursed Expenses 1,100 1,100 9,080 7,980 Other 6,500 6,500 632 (5,868) Total Nonoperating Revenues 227,600 227,600 320,338 92,738 Revenue Bond I & S Fund: Investment Income 0 0 14,199 14,199 Operating Transfers In 1,492,400 1,492,400 1,492,400 0 Total Water Revenue I & S Fund 1,492,400 1,492,400 1,506,599 14,199 Water Revenue Bond Funds: Investment Income 335,000 335,000 112,896 (222,104) Operating Transfers In 1,000,000 1,000,000 0 (1,000,000) Other 0 0 1,880 1,880 Total Water Revenue Bond Funds 1,335,000 1,335,000 114,776 (1,220,224) Total Water Fund Revenues $ 10,317,600 $ 10,317,600 $ 9,587,735 $ (729,865) See reconciliation to GAAP basis on page 140. - 131 - ·'· .· ·, . � .. .. • CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Original Revised Budget Budget Actual Water Production: Salaries and Benefits $ 192,341 $ 195,286 $ 146,403 Supplies 48,000 48,000 50,582 Maintenance 519,578 531,688 175,904 Purchased Professional Services 58,775 188,618 114,216 Purchased Property Services 699,040 699,040 687,762 Other Purchased Services 47,232 47,232 46,246 Capital Outlay 32,000 32,000 4,995 Total Water Production 1,596,966 1,741,864 1,226,108 Water Distribution: Salaries and Benefits 522,333 532,151 537,132 Supplies 26,855 28,397 36,204 Maintenance 191,981 267,271 313,733 Purchased Professional Services 18,582 18,582 29,265 Purchased Property Services 12,164 12,164 13,992 Other Purchased Services 106,155 106,155 82,148 Capital Outlay 92,060 92,060 118,098 Total Water Distribution 970,130 1,056,780 1,130,572 - Engineering: Salaries and Benefits 352,860 359,732 366,767 Supplies 27,650 27,650 22,527 Maintenance 7,580 7,580 8,998 Purchased Professional Services 710 710 14,756 Purchased Property Services 4,238 4,238 3,166 Other Purchased Services 15,133 15,133 18,795 Capital Outlay 0 0 496 Total Engineering 408,171 415,043 435,505 Nondepartmental: Reimbursed Administrative 768,341 768,341 768,341 Other Operating Expenses 0 0 2,660 Principal Payments 6,550 6,550 6,550 Interest Expense 786 786 786 Return on Investment 726,000 726,000 726,000 Other Nonoperating Expenses 0 0 833 Operating Transfers Out 2,504,800 2,504,800 1,504,800 Contingency 60,000 24,700 0 Total Nondepartmental 4,066,477 4,031,177 3,009,970 (Continued) - 132 - Variance Favorable (Unfavorable) $ 48,883 (2,582) 355,784 74,402 11,278 986 27,005 515,756 (4,981) (7,807) (46,462) (10,683) (1,828) 24,007 (26,038) (73,792) (7,035) 5,123 (1,418) (14,046) 1,072 (3,662) (496) {20,462} 0 (2,660) 0 0 0 (833) 1,000,000 24,700 1,021,207 CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Original Budget Revised Budget Actual Revenue Bond I & S Fund: Principal Payments Interest Expense Fiscal Agent's Fees Total Revenue Bond I & S Fund Water Revenue Bond Fund: Purchased Professional Services Reimbursed Administrative Other Nonoperating Expenses Capital Outlay Total Water Revenue Bond Fund $ 1,022,000 376,424 0 1,398,424 0 57,902 0 1,918,000 1,975,902 $ 1,022,000 376,424 0 1,398,424 0 57,902 0 1,918,000 1,975,902 $ 1,024,600 376,423 2,162 1,403,185 5,960 57,902 7,583 556,648 628,093 Variance Favorable (Unfavorable) $ (2,600) 1 (2, 162) (4,761) (5,960) 0 (7,583) 1,361,352 1,347,809 Total Water Fund Expenses $ 10,416,070 $ 10,619, 190 $ 7,833,433 $ 2,785,757 See reconciliation to GAAP basis on page 140. -133 - CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Sewer Service $ 6,395,400 $ 6,395,400 $ 6,550,010 $ 154,610 Forfeits, Discounts, and Penalties 78,000 78,000 46,826 (31,174) ,. Sewer Taps 110,000 110,000 177,750 67,750 Other 500 500 0 (500) Total Operating Revenues 6,583,900 6,583,900 6,774,586 190,686 Nonoperating Revenues: Investment Income 150,000 150,000 99,767 (50,233) Reimbursed Expenses 1,500 1,500 4,223 2,723 .. , . Other 6,150 6,150 0 (6,150) Total Nonoperating Revenues 157,650 157,650 103,990 (53,660) Revenue Bond I & S Fund: ·, 1>' Investment Income 0 0 39,345 39,345 Operating Transfers In 2,682,155 2,682,155 2,682,155 0 Total Sewer Revenue I & S Fund 2,682,155 2,682,155 2,721,500 39,345 Sewer Revenue Bond Funds: Investment Income 160,000 160,000 112,396 (47,604) Special Assessments 0 0 26,970 26,970 Proceeds from Long-Term Debt 4,600,000 4,600,000 0 (4,600,000) Total Sewer Revenue Bond Funds 4,760,000 4,760,000 139,366 (4,620,634) Total Sewer Fund Revenues $ 14, 183,705 $ 14,183,705 $ 9,739,442 $ (4,444,263) See reconciliation to GAAP basis on page 140. · ... -134- CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Sewer Treatment: Salaries and Benefits $ 688,201 $ 702,538 $ 666,327 $ 36,211 Supplies 197,200 201,720 181,432 20,288 Maintenance 253,614 253,614 221,465 32,149 Purchased Professional Services 92,693 92,693 56,331 36,362 Purchased Property Services 359,134 359,134 280,358 78,776 Other Purchased Services 122,385 122,385 125,793 {3,408) Capital Outlay 0 5,075 19,451 (14,376) Total Sewer Treatment 1,713,227 1,737,159 1,551,157 186,002 Sewer Collection: Salaries and Benefits 460,773 467,941 402,771 65,170 Supplies 43,569 43,757 52,808 {9,051) Maintenance 136,500 133,700 127,970 5,730 Purchased Professional Services 28,986 28,986 22,237 6,749 Purchased Property Services 24,389 24,389 27,288 {2,899) Other Purchased Services 196,142 196,142 198,032 {1,890) Capital Outlay 31,700 34,500 41,859 (7,359) Total Sewer Collection 922,059 929,415 872,965 56,450 Nondepartmental: Reimbursed Administrative 592,352 592,352 592,352 0 Other Operating Expenses 0 0 59 (59) Principal Payments 6,550 6,550 6,550 0 Interest Expense 786 786 786 0 Return on Investment 658,000 658,000 658,000 0 Other Non-Operating Expenses 0 0 833 (833) Operating Transfers Out 2,696,755 2,696,755 2,696,755 0 Contingency 60,000 60,000 0 60,000 Total Nondepartmental 4,014,443 4,014,443 3,955,335 59,108 Revenue Bond I & S Fund: Principal Payments 1,456,450 1,456,450 1,456,450 0 Interest Expense 1,033,635 1,033,635 1,033,634 1 Fiscal Agent's Fees 0 0 2,759 (2,759) Total Revenue Bond I & S Fund 2,490,085 2,490,085 2,492,943 (2,758) (Continued) -135- CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 (Continued) Original Budget Revised Budget Actual Sewer Revenue Bond Fund: Purchased Professional Services $ 0 $ 0 $ 5,655 Reimbursed Administrative 174,815 174,815 174,815 Capital Outlay 5,975,000 5,975,000 1,921,572 Total Sewer Revenue Bond Fund 6,149,815 6,149,815 2,102,042 Total Sewer Fund Expenses $ 15,289,629 $ 15,320,917 $ 10,974,342 See reconciliation to GAAP basis on page 140. �136- Variance Favorable (Unfavorable) $ (5,655) 0 4,053,428 4,047,773 $ 4,346,575 CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Residential Collection $ 2,103,000 $ 2,103,000 $ 2,198,481 $ 95,481 Commercial Collection 1,363,500 1,363,500 1,285,975 (77,525) Other Charges for Services 800 800 26,580 25,780 Forfeits, Discounts, and Penalties 46,500 46,500 25,109 (21,391) Recycling 22,000 22,000 15,336 (6,664) Other 100 100 3,033 2,933 Total Operating Revenues 3,535,900 3,535,900 3,554,514 18,614 Nonoperating Revenues: Investment Income 118,400 118,400 131,859 13,459 Contributions 5,000 5,000 0 (5,000) Grants 0 0 27,350 27,350 Other 11,100 11,100 34,915 23,815 Total Nonoperating Revenues 134,500 134,500 194,124 59,624 Total Solid Waste Collection Fund Revenues $ 3,670,400 $ 3,670,400 $ 3,748,638 $ 78,238 See reconciliation to GAAP basis on page 140. -137- CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHE DULE OF EXPENSES •. BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Residential Collection: Salaries and Benefits $ 658,045 $ 671,675 $ 655,107 $ 16,568 ·.• Supplies 88,741 101,241 95,874 5,367 ··.· . Maintenance 178,950 178,950 178,607 343 .. Purchased Professional Services 301,240 301,240 246,523 54,717 Purchased Property Services 270,342 274,972 282,700 (7,728) Other Purchased Services 306,000 306,000 303,843 2,157 Capital Outlay 0 0 7,747 (7,747) Other 0 0 896 (896) Total Residential Collection 1,803,318 1,834,078 1,771,297 62,781 .. Commercial Collection: Salaries and Benefits 283,174 290, 114 292,634 (2,520) Supplies 61,040 70,494 44,919 25,575 Maintenance 133,170 133,170 127,553 5,617 Purchased Professional Services 0 0 2,664 (2,664) Purchased Property Services 594,100 594,100 637,057 (42,957) Other Purchased Services 160,580 160,580 157,841 2,739 Capital Outlay 15,000 16,590 26,976 (10,386) Total Commercial Collection 1,247,064 1,265,048 1,289,644 (24,596) Nondepartmental: Reimbursed Administrative 341,919 341,919 341,919 0 Principal Payments 115,801 115,801 112,376 3,425 Interest Expense 3,940 3,940 7,638 (3,698) Public Agency Funding 37,000 41,250 41,250 0 Return on Investment 176,475 176,475 176,475 0 Other Operating Transfers Out 8,200 8,200 8,200 0 Contingency 50,000 37,500 0 37,500 Total Nondepartmental 733,335 725,085 687,858 37,227 Total Solid Waste Collection Fund Expenses $ 3,783,717 $ 3,824,211 $ 3,748,799 $ 75,412 See reconciliation to GAAP basis on page 140. -138- CITY OF COLLEGE STATION, TEXAS NORTHGATE PARKING GARAGE FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Service $ 159,977 $ 159,977 $ 155,324 $ (4,653) Total Operating Revenues 159,977 159,977 155,324 (4,653) Operating Expenses: Salaries and Benefits 57,891 57,891 51,047 6,844 Supplies 6,955 6,955 3,729 3,226 Maintenance 2,945 2,945 437 2,508 Purchased Professional Services 0 0 4,330 (4,330) other Services 714 714 203 511 Reimbursed Administrative 75,100 75,100 75,100 0 Capital Outlay 3,035,500 3,035,500 673,611 2,361,889 Total Operating Expenses 3,179,105 3,179,105 808,457 2,370,648 I . i Net Operating Income (Loss) (3,019,128) (3,019,128) (653,133) 2,365,995 Nonoperating Revenues (Expenses): Proceeds from Long Term Debt Issuance 6,800,000 6,800,000 0 (6,800,000) Investment Income 131,000 131,000 0 (131,000) Interest Expense 0 0 (19,222) (19,222) Other, Net 0 0 659 659 Total Nonoperating Revenues (Expenses) 6,931,000 6,931,000 (18,563) (6,949,563) Net Income (Loss) $ 3,911,872 $ 3,911,872 $ (671,696) $ (4,583,568) See reconciliation to GAAP basis on page 140. -139- ·. •. ,., .. '.;••. ..... ·· .. CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1999 Northgate Solid Waste Parking Electric Water Sewer Collection Garage Total Revenues Per Budget -Actual $ 40,994,275 $ 9,587,735 $ 9,739.442 $ 3,748,638 $ 136,76 Less Total Expenses Per Budget -Actual 40,150,259 7,833,433 10,974,342 3,748,799 808,45 Net Income (Loss), Budgetary Basis 844,016 1,754,302 {1,234,900} {161} {671,6S Add (Subtract) -Expenses (Revenues) Related to Balance Sheet: Reclass Principal Payment 1,097,050 1,031,150 1,463,000 112,376 Reverse Capital Outlay 4,206,536 698,168 2,016,401 34,723 673,61 Reclass Contributed Capital (117,960) 0 (26,970) 0 Reclass Salaries and Benefits to Construction in Progress 587,314 18,983 39,904 0 Adjust Accrued Vacation (2,671) (6,749) (9,070) (2,972) Adjust Accounts Payable 2,491 380 (1, 170) 0 Add (Subtract) -Unbudgeted Revenue (Expenses) Adjustments: FY 99 Depreciation Expense (1,357,033) (1,072,801) (1, 111,605) (45,537) (2 Current Year Revenue Accrual 2,231,763 598,967 428,057 206,001 Adjust Accrued Interest Payable 29,428 11,373 41,982 (3,940) Adjust Accrued Interest Receivable 3,940 0 0 0 FY 99 Amortization of Bond Issuance Costs (12,260) (9,374) (17,877) 0 Prior Year Revenue Accrual (1,336,590) (265,230) (266,030) (137,273) Current Year Interest Expense Accrual 0 0 0 0 FY 99 Bad Debt Expense (107,509) (6,381) (10,815) (10,236) Inventory Adjustment 29,656 (2,460) 10 3,604 Earnings in Joint Venture 0 0 0 1,336,278 Investment Fair Value Adjustment (291,982) (118,553) (58,162) (25,155) Accrue FY 99 Expense (2,671) 0 0 (28,449) 9,4� FY 99 Amortization of Deferred Amounts (6,935) (4,920) (9,911) 0 Allocate Fleet Inventory Difference (2, 140) (1,088) (2,095) (5,801) Correct Accumulated Depreciation 0 17,181 (3,242) 0 Allocate Fuel Inventory Difference (2,905) (2,278) (2,563) (8, 165) Accrue FY 99 Revenue 0 0 0 0 1,0C Other, Net (3, 191) (2,535) 572 (3) Net Income, GAAP Basis $ 5,788,347 $ 2,638,135 $ 1,235,516 $ 1,425,290 $ 12,32 -140- INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. Communication Services -to account for the activities related to the operation and maintenance of the City's radio and telephone systems. Employee Benefits -to account for self-insurance activity related to administration of the City's health benefits plan. Equipment Replacement -to account for the purchase of City equipment such as vehicles and large motorized equipment, the telephone and radio systems, and replacement assets for existing technological infrastructure equipment not budgeted in other funds. Fleet Maintenance -to account for all activities related to the management of the City's vehicles and heavy equipment, including preventive maintenance and vehicle repair activities. Print-Mail Services -to account for the activities related to the City's printing and mailing operations. Property and Casualty -to account for insurance activity relating to all claims filed for liability cases (both injury and property) and property losses incurred for City property. Unemployment -to account for self-insurance activity on claims filed under unemployment compensation laws. Utility Billing -to account for the billing and collection activities relating to the City's electric, water, and sewer utilities and residential and commercial garbage collection. Workers' Compensation -to account for self-insurance activity relating to administration of the City's workers' compensation plan. -141- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Communication Employee Equipment Fleet Services Benefits ReQlacement Maintenance Assets Current Assets: Equity in Cash and Cash Equivalents $ 18,610 $ 105,171 $ 476,472 $ 0 Equity in Investments 100,002 565,136 2,560,319 0 Receivables: Accrued Interest 1,302 7,693 35,531 0 Accounts 0 41,309 0 3,722 Less Allowance for Uncollectible Accounts 0 0 0 (2,367) Due From Other Funds 0 0 58,498 0 Inventories 0 0 0 181,348 Prepaid Costs 0 0 0 0 • .. Total Current Assets 119,914 719,309 3,130,820 182,703 . •. Property and Equipment: .. Buildings and Building Improvements 0 0 0 746,575 ; Machinery and Equipment 1,193,420 0 8,067,825 194,716 . � .. Less Accumulated Depreciation (565,390) 0 (4, 153,454) (272,656) .• Construction in Progress 0 0 3,311,630 0 Total Property and Equipment, Net 628,030 0 7,226,001 668,635 Total Assets $ 747,944 $ 719,309 $ 10,356,821 $ 851,338 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 6,436 $ 220 $ 32,389 $ 130,938 Due to Other Funds 0 0 0 58,498 Claims Payable 0 477,921 0 0 Accrued Liabilities 12, 119 0 0 22,991 Total Current Liabilities 18,555 478,141 32,389 212,427 Noncurrent Liabilities: Accrued Vacation 11,829 0 0 18,873 Total Noncurrent Liabilities 11,829 0 0 18,873 Total Liabilities 30,384 478,141 32,389 231,300 Fund Equity: Contributed Capital 860,672 0 1,279,100 728,268 Unreserved Retained Earnings (Deficits) (143, 112) 241,168 9,045,332 (108,230) Total Fund Equity 717,560 241,168 10,324,432 620,038 Total Liabilities and Fund Equity $ 747,944 $ 719,309 $ 10,356,821 $ 851,338 -142- Totals Print-Mail Property and Workers' Services Casualty Unemployment Utility Billing Compensation 1999 1998 $ 1,407 $ 34,943 $ 22,463 $ 27,277 $ 109,515 $ 795,858 $ 533,790 7,561 187,765 120,702 146,576 588,480 4,276,541 4,354,388 74 2,556 1,643 1,856 8,011 58,666 57,246 0 137,364 0 7,264 0 189,659 15,378 0 (729) 0 (2,145) 0 (5,241) (3,226) 0 0 0 0 0 58,498 0 31,818 0 0 0 0 213,166 225,573 33,805 0 0 0 22,000 55,805 45,859 74,665 361,899 144,808 180,828 728,006 5,642,952 5,229,008 0 0 0 0 0 746,575 746,575 100,116 0 0 763,545 0 10,319,622 9,144,803 (85,996) 0 0 (586,740) 0 (5,664,236) (4,633,913) 0 0 0 658,279 0 3,969,909 3,090,392 14,120 0 0 835,084 0 9,371,870 8,347,857 $ 88,785 $ 361,899 $ 144,808 $ 1,015,912 $ 728,006 $ 15,014,822 $ 13,576,865 $ 5,259 $ 13,055 $ 0 $ 5,314 $ 0 $ 193,611 $ 415,338 0 0 0 0 0 58,498 188,906 0 100,000 0 0 100,505 678,426 565,805 6,676 0 0 46,154 0 87,940 63,569 11,935 113,055 0 51,468 100,505 1,018,475 1,233,618 3,637 0 0 53,202 0 87,541 81,378 3,637 0 0 53,202 0 87,541 81,378 15,572 113,055 0 104,670 100,505 1, 106,016 1,314,996 43,776 0 0 381,137 0 3,292,953 3,292,953 29,437 248,844 144,808 530,105 627,501 10,615,853 8,968,916 73,213 248,844 144,808 911,242 627,501 13,908,806 12,261,869 $ 88,785 $ 361,899 $ 144,808 $ 1,015,912 $ 728,006 $ 15,014,822 $ 13,576,865 -143- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICITS) For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) ·. · .. Communication Employee Equipment Fleet Services Benefits Replacement Maintenance Operating Revenues: Charges for Services $ 403,250 $ 0 $ 2,196,144 $ 1, 123,306 Premiums 0 2,201,510 0 0 Other 0 0 0 0 Total Operating Revenues 403,250 2,201,510 2,196,144 1,123,306 Operating Expenses: Salaries and Benefits 239,314 0 0 478,625 Supplies 54,670 0 0 397,044 Maintenance 34,162 0 0 25,570 Purchased Professional Services 13,876 0 0 2,835 Purchased Property Services 10,796 0 0 12,103 Other Purchased Services 27,088 0 0 28,381 Claims 0 2,075,444 0 0 Administration Fees 0 107,883 0 0 Premiums 0 · .. 244,564 0 0 . � .. Reimbursed Administrative 64,015 0 0 121,936 Depreciation 114,271 0 1, 110,485 34,487 Other 138 0 0 27,436 Total Operating Expenses 558,330 2,427,891 1, 110,485 1,128,417 Operating Income (Loss) (155,080) (226,381) 1,085,659 (5,1 '11) Nonoperating Revenues (Expenses): Investment Income 4,422 28,534 129,789 0 Reimbursed Expenses 0 0 6,855 0 Interest Expense 0 0 0 (9,497) Other, Net 0 (3,760) 56,232 0 Total Nonoperating Revenues (Expenses) 4,422 24,774 192,876 {9,497} Income (Loss) Before Operating Transfers (150,658) (201,607) 1,278,535 (14,608) Operating Transfers: Operating Transfers In 0 200,000 0 0 Operating Transfers Out 0 0 0 0 Total Operating Transfers 0 200,000 0 0 Net Income (Loss) (150,658) (1,607) 1,278,535 (14,608) Retained Earnings (Deficits), October 1 7,546 242,775 7,766,797 (93,622) Retained Earnings (Deficits), September 30 $ (143,112) $ 241, 168 $ 9,045,332 $ (108,230) �144- Totals Print-Mail Property and Workers' Services Casualty Unemployment Utility Billing Compensation 1999 1998 $ 358,841 $ 0 $ 0 $ 2,182,474 $ 0 $ 6,264,015 $ 5,180,855 0 447,700 0 0 331,933 2,981, 143 2,819,456 0 45,837 0 36,455 0 82,292 10,258 358,841 493,537 0 2,218,929 331,933 9,327,450 8,010,569 132,454 0 0 1,003,101 0 1,853,494 1,706,477 60,047 0 0 48,336 0 560,097 567,930 7,084 0 0 22,892 0 89,708 70,323 0 0 0 4,550 0 21,261 195,219 39,098 0 0 19,932 0 81,929 74,298 5,559 0 0 171,327 0 232,355 205,966 0 0 10,666 0 136,091 2,222,201 2,699,004 0 8,291 0 0 44,067 160,241 158,004 0 188,721 0 0 0 433,285 434,853 42,145 55,562 0 650,218 55,562 989,438 752,445 3,671 0 0 41,044 0 1,303,958 1,080,940 30 220 0 2,292 0 30,116 42,284 290,088 252,794 10,666 1,963,692 235,720 7,978,083 7,987,743 68,753 240,743 (10,666) 255,237 96,213 1,349,367 22,826 0 7,891 5,888 3,969 31,579 212,072 245,929 0 34,861 0 0 0 41,716 11,034 (726) 0 0 0 0 (10,223) (11,616) 0 1,473 0 60 0 54,005 (19,604) {726} 44,225 5,888 4,029 31,579 297,570 225,743 68,027 284,968 (4,778) 259,266 127,792 1,646,937 248,569 0 0 0 0 0 200,000 130,250 0 0 0 0 (200,000) (200,000) 0 0 0 0 0 {200,000} 0 130,250 68,027 284,968 (4,778) 259,266 (72,208) 1,646,937 378,819 (38,590) (36,124) 149,586 270,839 699,709 8,968,916 8,590,097 $ 29,437 $ 248,844 $ 144,808 $ 530,105 $ 627,501 $ 10,615,853 $ 8,968,916 -145- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1999 (With comparative totals for the fiscal year ended September 30, 1998) Communication Employee Equipment Fleet Services Benefits Replacement Maintenance Cash Flows from Operating Activities: Cash Received from Customers $ 403,250 $ 2,171,224 $ 2,196,144 $ 1,120,636 Cash Payments to Suppliers for Goods and Services (203,429) (2,365,809) 0 (549,278) Cash Payments to Employees for Services (240,327) 0 0 (479,108) Cash Received for Reimbursed Expenses 0 0 0 0 Cash Received for Miscellaneous Revenues 0 0 0 0 Cash Received from other Funds 0 0 0 0 Interest Paid on lnterfund Loans 0 0 0 (9,497) Cash Paid to Other Funds 0 0 0 (80,509) Cash Paid for Miscellaneous Expenses 0 (3,762) 0 0 Net Cash Provided (Used) by Operating Activities (40,506) (198,347) 2 196 144 2244 Cash Flows from Noncapital Financing Activities: Operating Transfers In from Other Funds 0 200,000 0 0 Operating Transfers Out to Other Funds 0 0 (58,498) 0 Net Cash Provided (Used) by Noncapital Financing Activities 0 200,000 (58,498) 0 Cash Flows from Capital and Related Financing Activities: Acquisition of Capital Assets (1,500) 0 (2,050,712) (2,244) Proceeds from Sale of Assets 0 0 71,697 0 Net Cash Used by Capital and Related Financing Activities (1,500) 0 (1,979,015) (2,244) Cash Flows from Investing Activities: Purchase of Investments (35,892) (504,625) (2, 148,648) 0 Proceeds from Sale and Maturities of Investment Securities 73,226 501,913 2,002,721 0 Investment Income 6,281 36,308 163,288 0 Net Cash Provided (Used) by Investing Activities 43 615 33 596 17 361 0 Net Increase in Cash and Cash Equivalents 1,609 35,249 175,992 0 Cash and Cash Equivalents, October 1 17,001 69,922 300,480 0 · .. . Cash and Cash Equivalents, September 30 $ 18 610 $ 105 171 � 476,472 $ 0 ...... Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) $ (155,080) $ {226,381) $ 1,085,659 $ (5, 111) Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Depreciation 114,271 0 1, 110,485 34,487 Provision for Uncollectible Accounts 0 0 0 2,367 Miscellaneous Nonoperating Revenues 0 0 0 0 Miscellaneous Nonoperating Expenses 0 (3,762) 0 (9,497) Change in Assets and Liabilities: Change in Accounts Receivable 0 (30,286) 0 (2,670) Change in Inventories 0 0 0 17,643 Change in Prepaid Costs 0 0 0 0 Change in Accounts Payable 1,316 (194,084) 0 42,518 Change in Due to Other Funds 0 0 0 (80,509) Change in Claims Payable 0 256,166 0 0 Change in Accrued Liabilities 3,830 0 0 3,499 Change in Accrued Vacation (4,843) 0 0 (483) .. Total Adjustments 114 574 28 034 1J10,485 7 355 Net Cash Provided (Used) by Operating Activities $ (40,506) $ (198,347) $ 2,196,144 $ 2,244 -146- Totals Print-Mail Property and Utility Workers' Services Casualty Unemployment Billing Compensation 1999 1998 $ 358,841 $ 356,979 $ 0 $ 2,211,665 $ 331,933 $ 9,150,672 $ 8,008,124 (166, 123) (410,403) (14,414) (906,289) (246,329) (4,862,074) (4,767,475) (131,556) 0 0 (992,510) 0 (1,843,501) (1,703,330) 0 34,861 0 0 0 34,861 11,036 0 0 0 60 0 60 2,248 0 0 0 0 0 0 49,899 (800) 0 0 0 0 (10,297) (11,393) (49,899) 0 0 0 0 (130,408) (681) 0 0 0 0 0 (3,762) (22,854) 10 463 (18,563) {14,414) 312,926 85 604 2,335,551 1,565,574 0 0 0 0 0 200,000 130,250 0 0 0 0 (200,000) (258,498) 0 0 0 0 0 {200,000) (58,498) 130,250 (1,495) 0 0 (319,306) 0 (2,375,257) (1,713,072) 0 0 0 0 0 71,697 33,350 (1,495) 0 0 (319,306) 0 (2,303,560) (1,679,722) (13, 123) (120,050) (75,705) (99,023) (403,812) (3,400,878) (3,211,056) 5,562 137,376 88,310 107,385 501,583 3,418,076 2,936,329 0 10,714 7,722 6,066 40,998 271,377 259,881 (7,561} 28,040 20,327 14 428 138 769 288,575 (14,846) 1,407 9,477 5,913 8,048 24,373 262,068 1,256 0 25,466 16,550 19,229 85,142 533,790 532,534 $ 1 407 $ 34,943 $ 22,463 $ 27,277 $ 109,515 $ 795,858 $ 533,790 $ 68,753 $ 240,743 $ (10,666) $ 255,237 $ 96,213 $ 1,349,367 $ 22,826 3,671 0 0 41,044 0 1,303,958 1,080,940 0 1,473 0 2,145 0 5,985 4,878 0 34,861 0 60 0 34,921 13,284 (800) 0 0 0 0 (14,059) (34,245) 0 (136,558) 0 (7,264) 0 (176,778) (2,445) (5,236) 0 0 0 0 12,407 (21,623) (9,946) 0 0 0 0 (9,946) 7,000 838 (6,861) (3,748) (3,745) 81,220 (82,546) 142,112 (49,899) 0 0 0 0 (130,408) 49,218 0 (152,221) 0 0 (91,829) 12,116 267,821 2,184 0 0 14,858 0 24,371 14,974 898 0 0 10,591 0 6,163 20,834 (58,290} (259,306} (3,748} 57 689 (10,609) 986 184 1542 748 $ 10,463 $ (18,563) $ (14,414) $ 312,926 $ 85,604 $ 2,335,551 $ 1,565,574 -147- CITY OF COLLEGE STATION, TEXAS COMMUNICATION SERVICES FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Services $ 419,693 $ 419,693 $ 403,250 $ (16,443) ·.• Total Operating Revenues 419,693 419,493 403,250 (16,443) ··.·. Operating Expenses: .. Salaries and Benefits 221,557 226,232 246,837 (20,605) Supplies 58,443 60,860 54,471 6,389 Maintenance 64,244 69,119 34,162 34,957 Purchased Professional Services 16,300 16,300 13,876 2,424 Purchased Property Services 10,800 22,800 10,796 12,004 Other Services 25,358 25,358 27,088 (1,730) .. Reimbursed Administrative 64,015 64,015 64,015 0 Contingency 0 1,500 1,500 0 Total Operating Expenses 460,717 486,184 452,745 33,439 Operating Income (Loss) (41,024) (66,491) (49,495) 16,996 Nonoperating Revenues: Investment Income 0 0 5,770 5,770 Total Nonoperating Revenues 0 0 5,770 5,770 Net Income (Loss) $ (41,024) $ (66,491) $ (43,725) $ 22,766 See reconciliation to GAAP basis on page 158. -148- CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 2,118,015 $ 2,118,015 $ 2,201,510 $ 83,495 Total Operating Revenues 2,118,015 2,118,015 2,201,510 83,495 Operating Expenses: Claims 2,085,000 2,085,000 1,849,564 235,436 Administration Fees 101,060 101,060 107,883 (6,823) Premiums 265,000 265,000 244,564 20,436 Other 15,000 15,000 0 15,000 Total Operating Expenses 2,466,060 2,466,060 2,202,011 264,049 Operating Income (Loss) (348,045) (348,045) (501) 347,544 Nonoperating Revenues (Expenses): Investment Income 26,000 26,000 36,498 10,498 Other, Net (10,000) (10,000) (3,762) 6,238 Total Nonoperating Revenues (Expenses) 16,000 16,000 32,736 16,736 Net Income (Loss) Before Operating Transfers (332,045) (332,045) 32,235 364,280 Operating Transfers In 200,000 200,000 200,000 0 Net Income (Loss) $ (132,045) $ (132,045) $ 232,235 $ 364,280 See reconciliation to GAAP basis on page 158. -149- See reconciliation to GAAP basis on page 158. CITY OF COLLEGE STATION, TEXAS FLEET MAINTENANCE FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for SeNices $ 1,083,400 $ 1,083,400 $ 1,123,306 $ 39,906 Total Operating Revenues 1,083,400 1,083,400 1,123,306 39,906 Operating Expenses: Salaries and Benefits 469,576 482,666 479,108 3,558 Supplies 403,266 403,266 396,391 6,875 Maintenance 32,550 32,550 25,570 6,980 Purchased Professional SeNices 2,100 2,100 2,835 (735) Purchased Property SeNices 19,550 19,550 12,103 7,447 Other SeNices 33,240 33,240 28,381 4,859 Reimbursed Administrative 121,936 121,936 121,936 0 Capital Outlay 0 2,075 2,245 (170) Other 0 0 24,418 (24,418) Contingency 16,500 16,500 0 16,500 Total Operating Expenses 1,098,718 1,113,883 1,092,987 20,896 Operating Income (Loss) (15,318) (30,483) 30,319 60,802 Nonoperating Expenses: Interest Expense 0 0 (10,907) (10,907) Total Nonoperating Expenses 0 0 (10,907) (10,907) Net Income (Loss) $ (15,318) $ (30,483) $ 19,412 $ 49,895 See reconciliation to GAAP basis on page 158. -151- : � ·•· l � .. , ' ·.-.. :. '. .•. . . CITY OF COLLEGE STATION, TEXAS PRINT/MAIL SERVICES FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Original Revised Budget Budget Actual Operating Revenues: Charges for Goods and Services $ 266,460 $ 266,460 $ 358,841 Total Operating Revenues 266,460 266,460 358,841 Operating Expenses: Salaries and Benefits 131,058 133,396 132,709 Supplies 45,850 45,850 59,987 Maintenance 8,795 8,795 7,084 Purchased Property Services 45,096 45,096 39,098 Other Services 8,586 8,586 5,559 Reimbursed Administrative 42,145 42,145 42,145 Contingency 0 0 1,495 Total Operating Expenses 281,530 283,868 288,077 Operating Income (Loss) (15,070) (17,408) 70,764 Nonoperating Expenses: Interest Expense 0 0 (650) Total Nonoperating Expenses 0 0 (650) Net Income (Loss) $ (15,070) $ (17,408) $ 70,114 See reconciliation to GAAP basis on page 158 . -152- Variance Favorable (Unfavorable) $ 92,381 92,381 687 (14,137) 1,711 5,998 3,027 0 (1,495) (4,209) 88,172 (650) (650) $ 87,522 CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 447,080 $ 447,080 $ 447,700 $ 620 Total Operating Revenues 447,080 447,080 447,700 620 Operating Expenses: Claims 105,000 105,000 241,285 (136,285) Administration Fees 9,000 9,000 8,291 709 Premiums 243,000 243,000 188,721 54,279 Reimbursed Administrative 55,562 55,562 55,562 0 Other 0 0 220 (220) Contingency 12,000 12,000 0 12,000 Total Operating Expenses 424,562 424,562 494,079 (69,517) Operating Income (Loss) 22,518 22,518 (46,379) (68,897) Nonoperating Revenues (Expenses): Investment Income 7,000 7,000 10,537 3,537 Reimbursed Expenses 10,000 10,000 34,861 24,861 Other, Net (4,000) (4,000) 0 4,000 Total Nonoperating Revenues (Expenses) 13,000 13,000 45,398 32,398 Net Income (Loss) $ 35,518 $ 35,518 $ (981) $ (36,499) See reconciliation to GAAP basis on page 158. -153- CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Expenses: Claims $ 26,000 $ 26,000 $ 10,666 $ 15,334 Total Operating Expenses 26,000 26,000 10,666 15,334 :. ·. Operating Income (Loss) (26,000) (26,000) (10,666) 15,334 Nonoperating Revenues: Investment Income 9,000 9,000 7,589 (1,411) Total Nonoperating Revenues 9,000 9,000 7,589 (1,411) Net Income (Loss) $ (17,000) $ (17,000) $ (3,077) $ 13,923 See reconciliation to GAAP basis on page 158. -154- CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Services $ 2,182,473 $ 2,182,473 $ 2,182,474 $ Miscellaneous Operating Revenues 0 0 35,476 35,476 Total Operating Revenues 2,182,473 2,182,473 2,217,950 35,477 Operating Expenses: Salaries and Benefits 923,379 947,222 1,006,822 (59,600) Supplies 53,225 53,388 47,784 5,604 Maintenance 32,560 32,560 22,892 9,668 Purchased Professional Services 1,620 1,620 4,550 {2,930) Purchased Property Services 19,490 19,490 19,932 (442) Other Services 162,260 162,260 171,327 {9,067) Reimbursed Administrative 650,282 650,282 650,282 0 Capital Outlay 375,825 698,362 304,931 393,431 Contingency 30,000 30,000 0 30,000 Total Operating Expenses 2,248,641 2,595,184 2,228,520 366,664 Operating Income (Loss) (66,168) (412,111) (10,570) 402,141 Nonoperating Revenues: Investment Income 8,400 8,400 5,890 (2,510) Other, Net 0 0 60 60 Total Nonoperating Revenues 8,400 8,400 5,950 (2,450) Net Income (Loss) $ (57,768) $ (404,311) $ (4,620) $ 399,691 See reconciliation to GAAP basis on page 158. -155- CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1999 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 325,000 $ 325,000 $ 331,934 $ 6,934 Total Operating Revenues 325,000 325,000 331,934 6,934 Operating Expenses: Administration Fees 58,000 58,000 44,067 13,933 Claims 225,000 225,000 127,416 97,584 Reimbursed Administrative 55,562 55,562 55,562 0 Contingency 10,000 10,000 0 10,000 Total Operating Expenses 348,562 348,562 227,045 121,517 Operating Income (Loss) (23,562) (23,562) 104,889 128,451 -, 1>. Nonoperating Revenues (Expenses): Investment Income 28,000 28,000 39,871 11,871 Other, Net (16,000) (16,000) 0 16,000 Total Nonoperating Revenues (Expenses) 12,000 12,000 39,871 27,871 ·'. Net Income (Loss) Before Operating Transfers (11,562) (11,562) 144,760 156,322 .:·>. Operating Transfers Out (200,000) (200,000) (200,000) 0 .. Net Income (Loss) $ (211,562) $ (211,562) $ (55,240) $ 156,322 See reconciliation to GAAP basis on page 158. · ... -156- -157- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) -. TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1999 Communication Employee Equipment Fleet Print-Mail Services Benefits Replacement Maintenance Services .. Total Revenues and Operating Transfers ..... Per Budget -Actual $ 409,020 $ 2,438,008 $ 2,436,697 $ 1,123,306 $ 358,841 •. Less Total Expenses Per Budget - Actual 452,745 2,205,773 2,018,891 1,103,894 288,727 Net Income (Loss), Budgetary Basis (43,725) 232,235 417,806 19,412 70,114 Add (Deduct) Revenues (Expenses) Related to Balance Sheet: Reverse Capital Outlay 4,181 0 2,018,891 2,245 2,648 Vacation Payable Accrual 4,842 0 0 483 (898) Record Asset Retirements 0 0 (10,896) 0 0 Transfer Project From CIP to .·. Expense 0 0 0 0 0 , '· Add (Deduct) -Unbudgeted Revenue (Expense) Adjustments: Claims Payable Accrual 0 (256,166) 0 0 0 Inventory Adjustment (337) 0 0 (897) (91) Bad Debt Adjustment 0 0 0 (2,367) 0 FY99 Depreciation Expense (114,271) 0 (1, 110,486) (34,487) (3,670) .. :', Adjust Stop/Loss Receivable 0 30,287 0 0 0 Investment Fair Value Adjustments (1,348) (7,963) (36,780) 1,411 (76) Accounts Payable Adjustments 0 0 0 (408) 0 Accrue FY 99 Expense 0 0 0 0 0 Net Income (Loss), GAAP Basis $ (150,658) $ (1,607) $ 1,278,535 $ (14,608) $ 68,027 -158- $ $ Property and Casualty 493,098 494,079 (981) 0 0 0 0 152,221 0 1,473 0 134,901 (2,646) 0 0 284,968 $ $ Unemployment 7,589 10,666 (3,077) 0 0 0 0 0 0 0 0 0 (1,701) 0 0 (4,778) $ $ Utility Billing 2,223,900 2,228,520 (4,620) 319,308 0 (10,591) 0 0 (700) (2, 145) (41,044) 0 (1,921) 0 979 259,266 Worker's Compensation $ $ -159- 371,805 427,045 (55,240) 0 0 0 0 (8,676) 0 0 0 0 (8,292) 0 0 (72,208) -160- TRUST FUNDS Trust Funds are used to account for assets held by the City in a trustee capacity. Cemetery Perpetual Care Non-Expendable Trust Fund -to account for principal trust amounts received and related interest income for the College Station cemetery. Fireman's Relief and Retirement Fund -to account for the accumulation of resources for pension benefit payments to qualified public safety employees. -161 - : � . . •. ·· .. · .. · . . . . .•. CITY OF COLLEGE STATION, TEXAS TRUST FUNDS COMBINING BALANCE SHEET September 30, 1999 Cemetery Fireman's Relief Per�etual Care and Retirement Assets Equity in Cash and Cash Equivalents $ 58,163 $ 179 $ Equity in Investments 312,540 959 Receivables: Accrued Interest 4,255 0 Accounts 10,432 13 Inventory 2,776 0 Total Assets $ 388,166 $ 1, 151 $ Liabilities and Fund Balances Liabilities: Accounts Payable $ 821 $ 0 $ Total Liabilities 821 0 Fund Balances: Reserved for Perpetual Care 387,345 1, 151 Total Fund Balances 387,345 1, 151 Total Liabilities and Fund Balances $ 388,166 $ 1, 151 $ �162- Totals 1999 1998 58,342 $ 34,493 313,499 281,373 4,255 3,702 10,445 903 2,776 3,146 389,317 $ 323,617 821 $ 8,448 821 8,448 388,496 2315,169 388,496 315,169 389,317 $ 323,617 Operating Revenues: Sale of Cemetary Lots Investment Income Contributions Total Operating Revenues Operating Expenses: Maintenance CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE September 30, 1999 $ Other Purchased Services Total Operating Expenses Net Income Fund Balances, October 1 Fund Balances, September 30 $ -163- 58,304 14,284 710 73,298 1,103 19 1,122 72,176 315,169 387,345 CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1999 Cash Flows from Operating Activities: Cash Received from Customers Cash Payments to Suppliers for Goods and Services Cash Received from Contributions Net Cash Provided by Operating Activities Cash Flows from Investing Activities: Purchase of Investments Proceeds from Sale and Maturities of Interest on Investments Net Cash Used by Investing Activities Net Increase in Cash and Cash Equivalents Cash and Cash Equivalents. October 1 Cash and Cash Equivalents, September 30 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income Adjustments to Reconcile Operating Income to Net Investment Income Reported as Operating Income Change in Assets and Liabilities: Change in Accounts Receivable Change in Inventory Change in Accounts Payable Total Adjustments Net Cash Provided by Operating Activities Noncash Operating Activities: An adjustment of($ 4,404) to record investments at fair value in the was made at 9/30/99. -164� Cemetery Perpetual Care $ $ $ $ 48,775 (8,379) 710 41 106 (264,236) 228,665 18,135 (17,436) 23,670 34 493 58,163 72,176 (14,284) (9,529) 370 {7,627} {31,070} 41,106 GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations. -165- -166- CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE September 30, 1999 General Fixed Assets: Buildings and Building Improvements $ Improvements Machinery and Equipment Parks System Construction in Progress Land Total General Fixed Assets $ Investment in General Fixed Assets from: Capital Projects Funds $ General Fund Revenues Special Revenue Funds Contributions/Donations Acquisitions Prior to July 1, 1979--Source Undetermined Total Investment in General Fixed Assets $ -167- 18,246,398 35, 114,887 10,915, 177 11,991,743 6,465,142 10,537,536 93,270,883 65,679,289 8,072,900 5,511,568 7,085,091 6,922,035 93,270,883 ·.• ··.·. .. ' '· .>. CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE BY FUNCTION AND ACTIVITY September 30, 1999 Total General Fund: General Government $ 594,190 Fiscal Services 449,979 Public Works 831,782 Police 605,562 Fire 995,749 Development Services 451,771 Parks and Recreation 1,317,103 Management Services 979,071 Other 1,404,091 Library 200,000 Total General Fund 7,829,298 Special Revenue Funds: Parks Escrow 267,741 Federal Grants 3,699,705 Hotel/Motel 115,359 Other 1,185,841 Total Special Revenue Funds 5,268,646 Capital Projects Funds: Certificates of Obligation Funds 1,732,352 Drainage Fund 88,354 Capital Equipment 3,292,601 Southwest Parkway 642,231 1971 Bond Funds 172,838 1976 Bond Funds 126,377 1978 Bond Funds 533,706 1978 II Bond Funds 2,803,997 1981 Bond Funds 1,904,043 1982 Bond Funds 3,898,839 1982 II Bond Funds 10,458,784 1984 Bond Funds 9,656,153 1989 Bond Funds 2,506,805 1991 Bond Funds 6,236,990 1995 Bond Funds 5,420,628 General Government Projects 943,194 Parks Project Fund 2,838,552 Streets Project Fund 3,031,121 College Station Business Park Fund 2,198,655 Northgate Revitalization 1,214,451 Total Capital Projects Funds 59,700,671 Contributions/Donations 7,085,091 Acquisitions Prior to July 1, 1979 -Source Undetermined 6,922,035 Total General Fixed Assets Allocated to Functions 86,805,741 Construction in Progress 6,465,142 Total General Fixed Assets $ 93,270,883 -168� $ $ Land 0 0 1,500 0 0 0 0 0 1,404,091 40,000 1445 591 39,667 335,323 115,359 33,413 523 762 637,168 0 0 0 0 0 0 485,325 224,979 372,834 1,734,849 799, 115 91, 112 13,795 776,854 0 1,503, 117 213,006 1,570 257,854 7111 578 0 1,456,605 10,537,536 0 10,537,536 $ $ Buildings and Building Improvements 59,444 10,654 45,028 18,571 3,869 11, 140 283,803 9,223 0 0 441 732 0 460,322 0 1,099,646 1,559,968 400,000 0 274,985 0 0 1,495 25,141 579,005 1,114,176 1,237,290 1,488,468 4,136,771 583,492 0 2,353,745 943,194 0 0 1,028,143 126,936 14,292,841 0 1 951 857 18,246,398 566,294 18,812,692 Machinery, Tools and Parks Equipment System Improvements $ 534,746 $ 0 $ 0 439,325 0 0 731,709 53,545 0 586,991 0 0 991,880 0 0 440,135 0 496 660,133 373,167 0 969,848 0 0 0 0 0 160,000 0 0 5 514 767 426 712 496 1,300 226,774 0 36,361 363,492 2,504,207 0 0 0 32,509 0 20,273 70 170 590.266 2,524,480 695,184 0 0 0 0 88,354 2,918,104 89,835 9,677 0 0 642,231 0 0 172,838 0 13,249 111,633 0 162,399 346,166 13,967 1,070,353 655,347 930 22,568 541,390 284,443 423,381 1,580,891 694,379 4,633,604 1,907,484 170,717 589,712 3,959,838 14,560 5,575 1,812,066 0 1,591,369 4,631,826 0 225,076 2,064,953 0 0 0 0 1,335,435 0 0 0 2,818,115 0 0 1,168,942 0 0 829,661 4,792,285 10,162,556 23,342,412 0 0 7,085,091 537,956 812,209 2,163,408 10 915 177 11 991,743 35,114 887 310,538 611,712 4,976,598 $ 11,225,715 $ 12,603,455 $ 40,091,485 -169- CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY For the Fiscal Year Ended September 30, 1999 General Fixed General Fixed Assets Transfers/ Assets 9/30/98 Additions Retirements Other 9/30/99 Function and Activity General Fund: General Government $ 590,509 $ 3,681 $ 0 $ 0 $ 594,190 Fiscal Services 420,453 29,526 0 0 449,979 Public Works 751,911 79,871 0 0 831,782 Police 540,594 64,968 0 0 605,562 ··. Fire. 954,193 41,556 0 0 995,749 .. Developmental Services 446,377 5,394 0 0 451,771 Parks 1,261,489 55,614 0 0 1,317,103 Management Services 726,518 379,252. (126,699) 0 979,071 Other 1,404,091 0 0 0 1,404,091 Library 200,000 0 0 0 200,000 Total General Fund 7,296,135 659,862 (126,699) 0 7,829,298 Special Revenue Funds: Parks Escrow 253,076 14,665 0 0 267,741 Federal Grants 3,564,579 160,418 (25,292) 0 3,699,705 Other 1,551,436 0 (250,236) 0 1,301,200 Total Special Revenue Funds 5,369,091 175,083 (275,528) 0 5,268,646 Capital Projects Funds: Certificates of Obligation 1,732,352 0 0 0 1,732,352 Southwest Parkway 642,231 0 0 0 642,231 1971 Bond Funds 172,838 0 0 0 172,838 1976 Bond Funds 126,377 0 0 0 126,377 1978 Bond Funds 533,706 0 0 0 533,706 1978 II Bond Funds 2,803,997 0 0 0 2,803,997 1981 Bond Funds 1,904,043 0 0 0 1,904,043 1982 Bond Funds 3,898,839 0 0 0 3,898,839 1982 II Bond Funds 10,458,784 0 0 0 10,458,784 1984 Bond Funds 9,656,153 0 0 0 9,656,153 1989 Bond Funds 2,506,805 0 0 0 2,506,805 1991 Bond Funds 6,236,990 0 0 0 6,236,990 . 1995 Bond Funds 5,256,675 163,953 0 0 5,420,628 General Government Projects Fund 943,194 0 0 0 943,194 Parks Projects Fund 1,503,116 1,335,436 0 0 2,838,552 Streets Projects Fund 2,242,960 788,100 0 61 3,031,121 College Station Business Park Fund 2,198,655 0 0 0 2,198,655 Northgate Revitalization 396,807 817,644 0 0 1,214,451 Drainage Fund 88,354 0 0 0 88,354 Capital Equipment 3,096,198 274,984 (78,581) 0 3,292,601 Total Capital Projects Funds 56,399,074 3,380,117 (78,581) 61 59,700,671 Contributions/Donations 1,687,218 5,397,873 0 0 7,085,091 Acquisitions Prior to July 1, 1979 -Source Undetermined 6,922,035 0 0 0 6,922,035 Construction in Progress 5,274,990 4,815,348 (3,625, 196) 0 6,465,142 Total General Fixed Assets $ 82,948,543 $ 14,428,282 $ (4, 106,003) $ 61 $ 93,270,883 -170- STATISTICAL SECTION -171- : ; .. ,. .. 1· . · .. . '1 ·.;. .... .. ... ·I . :.1 .. � ··· .. -:;•:: .... · · ... : .. ·. ·;·.;. .. • .. ! ..... . �: .. . ·.· CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1) LAST TEN FISCAL YEARS Fiscal General Franchise Fees Sales & Mixed Licenses & Fines, Forfeits Year Property Tax Drink Tax Permits & Penalties 1990 $ 1,774,601 $ 335,940 $ 4,097,742 $ 94,691 $ 536, 155 1991 1,482,577 328,524 6,523,709 116,574 518,357 1992 1,376,970 358,949 7,209,497 216,886 684,098 1993 1,627,228 407, 168 7,995,877 445,585 893,649 1994 2,086,274 358,392 8,776,093 557,440 915,126 1995 2,365,740 485,368 9,008,363 523,725 1,003,547 1996 2,632,408 1,876,572 (2) 9,605,208 513,624 1,342,865 1997 2,733,016 1,088,349 9,929, 157 487,300 1,177,057 1998 2,753,863 1,415,464 11,107,446 577,032 1,233,604 1999 3,139,361 1,523,736 11,662,546 643,968 1,208,499 (1) Revenues presented include the General and Debt Service Funds. (2) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million. Source: City of College Station '90 '91 Total General Governmental Revenues & Other Financing Sources (for the last ten fiscal years) '92 '93 '94 '95 '96 '97 Fiscal Year -172- 35.0 � 'f. 30.0 5 25.0 ·- 5 20.0 "' :.. C'l 15.0 - 0 10.0 Q '98 99 Charges for Operating Other Financing Debt Service Services Transfers All Other Sources Property Tax Total $ 573,748 $ 4,701,449 $ 693,154 $ 31,565 $ 2,716,367 $ 15,555,412 540,096 3,772,060 553,079 121,895 3,037,368 16,994,239 720,068 3,889,872 577,129 1,241,463 3,125,805 19,400,737 904,004 4,266,504 800,690 68,213 3,351,369 20,760,287 1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383 1, 181,703 4,915,000 1,009,282 3,478,224 4,124,236 28,095,188 1,249,491 5,523,091 962,608 199,300 4,583,665 28,488,832 1,250,952 5,387,075 1,304,713 6,828,120 4,801,894 34,987,633 1,368,883 5,396,700 1,324,899 32,375 5,024,027 30,234,293 1,463,432 5,664,744 1,414,194 22,082 5, 133,118 31,875,680 -173- . I I . ·.·· .. "-·1 .... · . .. . I ' ' '-1 '' " :1 '' . ·1 ... I .. '. ' ·,. . I CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1) LAST TEN FISCAL YEARS Fiscal General Public Parks & Year Government Police Fire Works Recreation 1990 $ 4,617,138 $ 3,363,665 $ 2,780,466 $ 1,502,988 $ 2,428,196 1991 4,723,549 3,491,656 2,833,455 1,940,697 2,269,977 1992 4,934,782 3,862,849 3,034,046 2,108,406 2,576,106 1993 5,289,911 4,054,244 3,331,309 2,266,145 2,838,541 1994 5,923,568 4,715,064 3,454,391 2,533,983 3,083,389 1995 6,832,606 5,041,596 3,827,835 2,428,727 3,629,244 1996 6,669,982 5,357,437 3,887,596 3,554,664 3,820,477 1997 7,005,557 5,860,586 3,898,305 3, 142,284 4,146,567 1998 6,264,446 6,289,005 4,195,334 3,821,635 4,263,428 1999 7,045,038 6,903,838 4,841,832 3,923,009 4,592,990 (1) Expenditures presented include the General and Debt Service Funds. (2) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Total General Governmental Expenditures and Other Uses ({or 1he /a.1·11en(iscal .1·ears) 37.5 � (/, 32.5 c: 0 · - s "' i.. � --0 Q 12.5 '90 '91 '92 '93 '94 '95 '96 '97 '98 99 Fiscal Year -174- Other Library Capital Reimbursed All Debt Financing Services Outlay Administrative Other Service Uses Total $ 0 $ 345,317 $ (2,276,465) $ 0 $ 3,422,703 $ 200,000 $ 16,384,008 0 602,976 (2,415,356) 0 3,671,439 720,546 17,838,939 0 329,269 (2,591,911) 572,578 4,843,605 0 19,669,730 283,478 412,314 (2,843,580) 398,100 3,508,905 0 19,539,367 282,255 1,120,536 (2,886,557) 251,454 3,320,922 445,000 22,244,005 327,393 480,470 (2,966,008) 298,041 7,364,085 (2) 2,438,668 29,702,657 326,310 593,796 (3,371, 737) 314,767 5,601,567 80,500 26,835,359 367,545 365,591 (3,240,805) 336,410 4,517,030 6,761,040 33,160,110 546,437 641,779 (3,683,731) 448,263 4,607,064 2,478,117 29,871,777 571,742 659,861 (4,034,541) 344,589 4,997,131 757,030 30,602,519 -175- · . ··._. . . ·1 ... : :··1 . . . .. ·:. ... I .• ... . " .. .. ·:J - .. I .. .. ·, :·I I .1 '90 CITY OF COLLEGE STATION, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Percent Fiscal Total Tax of Levy Year Tax Levy Collections Collected 1990 $ 4,472,941 $ 4,376,436 97.84% 1991 4,429,176 4,308,690 97.28 1992 4,506,448 4,373,907 97.06 1993 4,902,798 4,816,407 98.24 1994 5,681,754 5,591,040 98.40 1995 6,471,493 6,403,250 98.95 1996 7,171,715 7,086,990 98.82 1997 7,506,754 7,433,046 99.02 1998 7,758,131 7,688,127 99.10 1999 8,292,212 8,164,162 98.46 Source: City of College Station '91 '92 Total Tax Collections (for the last ten fiscal years) '93 '94 '95 Fiscal Year -176- '96 '97 Delinquent Tax Collections $ 98,787 136,233 77,220 107,407 129,587 86,727 74,982 60, 133 50,005 59,095 8.5 8.0 �- 7.5 ".J� 7.0 § 6.5 E 6.0 � 5.5 "' i.. 5.0 � 4.5 -0 4.0 Q 3.5 '98 99 Outstanding Total Collections as a Outstanding Delinquent Taxes as Total Tax Percent of Current Delinquent a Percent of Current Collections Levy Taxes Levy $ 4,475,223 100.05% $ 394,727 8.82% 4,444,923 100.36 327,854 7.40 4,451,127 98.77 363,933 8.08 4,923,814 100.43 324,685 6.62 5,720,627 100.68 282,137 4.97 6,489,977 100.29 249,879 3.86 7,161,972 99.86 233,927 3.26 7,493,179 99.82 215,100 2.87 7,738,132 99.74 233,548 3.01 8,223,257 99.17 200,077 2.41 -177- ·" -178- I I (1) (2) Fiscal Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 CITY OF COLLEGE STATION, TEXAS ASSESSED VALUE OF TAXABLE PROPERTIES (1) LAST TEN FISCAL YEARS Land and Personal Property Less Exemptions Less TIF (2) Improvements and Minerals and Abatements Captured Value $ 995,686,332 $ 161,343,707 $ 38,794,667 $ 0 983,973,909 156,164,603 38,658,990 0 1,013,892,433 150,886,397 38,166,827 0 1,184,748,445 168,378,927 164,570,381 0 1, 145, 143,509 172,473,765 41,945,080 0 1,315,229,397 183,852,688 44,813,941 0 1,500,298,696 158,694, 184 47,371,511 0 1,699,990,449 235,332,211 234, 121,234 5,526,343 1,813, 136,426 251,996,841 245,085,209 12,889,738 1,946,701,852 261,317,181 276,453,209 18,504,453 Assessed Value is 100% of the estimated actual value. Tax Increment Financing District (TIF) Sources: Brazos County Appraisal District 1998 Certified Appraisal Roll '90 '91 '92 Assessed Value of Taxable Properties (for the last ten fiscal years) '93 '94 '95 '96 '97 Fiscal Year -179- Total $ 1, 118,235,372 1,101,479,522 1,126,612,003 1, 188,556,991 1,275,672, 194 1,454,268, 144 1,611,621,369 1,695,675,083 1,807, 158,320 1,913,061,371 2.00 -- 1.80 r/) c: 0 1.60 .£J '--' 1.40 "' .. � 1.20 0 Q 1.00 '98 99 ·" ··.· . .. Fiscal CITY OF COLLEGE STATION, TEXAS PROPERTY TAX RATES, RATIOS AND LEVIES ALL DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS Tax Rates (2) (Per $100 of Assessed Value) Year (1) City School County Total (3) 1990 $ .4000 $ 1.300 $ .368 $ 2.0680 1991 .4000 1.440 .410 2.2500 1992 .4000 1.680 .439 2.5190 1993 .4125 1.680 .439 2.5315 1994 .4450 1.630 .434 2.5090 1995 .4450 1.610 .418 2.4730 1996 .4450 1.610 .410 2.4650 1997 .4427 1.690 .418 2.5507 1998 .4293 1.740 .417 2.5863 1999 .4293 1.750 .417 2.5967 (1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be collected in the following fiscal year. (2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions become delinquent on February 1. The penalty is set by state law at 6% in February, and an additional 1% per month up to 12%. The interest is accrued at 1% per month. (3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. Source: Brazos County Appraisal District -180- City 100% 100 100 100 100 100 100 100 100 100 Tax Ratios School 100% 100 100 100 100 100 100 100 100 100 Original Tax Levies County City 100% $ 4,472,941 $ 100 4,999,328 100 5,130,768 100 4,902,806 100 5,681,754 100 6,471,498 100 7,171;715 100 7,506,754 100 7,758,131 100 8,292,212 Property Tax Rates (for the last ten fiscal years) School 15,814,785 17,388,938 18,612,589 21,608,259 23,390,262 26,261,015 28,663,937 31,524,892 33,969,261 39,822,571 OCity l2J School CJ Count�· '90 '91 '92 '93 '94 '95 '96 '97 Fiscal Year -181- .. County $ 10,476,587 11,438,852 12,184,729 12,789,846 13,374,336 14,211,900 15,071,727 15,968,203 17,043,370 18,917,599 '98 99 : .. ·.'. .. _.- '. Fiscal Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 CITY OF COLLEGE STATION, TEXAS PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS Percentage of Current Assessments Assessments Assessment Collected Collected (%) $ 40,926 $ 14,251 5.67% 0 31,016 13.07 0 4,682 2.27 0 58,358 28.95 0 4,779 3.34 0 59,141 42.71 0 17,217 21.70 0 2,152 3.46 0 36,367 60.65 0 503 2.13 Source: City of College Station Fiscal Services Department -182- Total Outstanding Assessments $ 237,306 206,290 201,608 143,250 138,471 79,330 62,113 59,962 23,595 23,092 CITY OF COLLEGE STATION, TEXAS COMPUTATION OF LEGAL DEBT MARGIN SEPTEMBER 30, 1999 The City has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. -183- . � . · .. .'\ ··. ·:_.:. '. . ; . ! .: .•. CITY OF COLLEGE STATION, TEXAS RA TIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS Fiscal Estimated Assessed Gross Year Population Value Bonded Debt 1990 51,977 (1) $ 1, 118,235,372 $ 20,664,590 1991 52,45 6 (2) 1,101,479,522 18,577,355 1992 53,686 (1) 1,126,612,003 21,103,590 1993 54,449 (1) 1, 188,556,991 19,014,385 1994 56,37 4 (1) 1,275,672, 194 17,028,340 1995 58,627 (1 ) 1,454,268, 144 25,722,210 1996 60,040 (1) 1,611,621,369 22,263,475 1997 61,525 (1) 1,701,201,476 25,388,915 1998 63,13 0 (1) 1,807, 158,320 28,960,000 1999 66,200 (1) 1,913,061,371 32,750,000 (1) Source: Metropolitan Planning Organization & City of College Station Planning Division (2) Source: U.S. Government Preliminary Census -184- Less Debt Service Cash Funds $ 1,528,503 $ 1, 146,493 856, 151 870,035 1,364,212 1,845,774 1,189,570 1,947,403 2,826,148 3,472,280 '90 '91 '92 Ratio of Net Net Bonded Debt Bonded Debt To Assessed Valuation 19,136,087 1.71 17,430,862 1.58 20,247,439 1.80 18,144,350 1.53 15,664,128 1.23 23,876,436 1.64 21,073,905 1.31 23,441,512 1.38 26, 133,852 1.45 29,277,720 1.53 Net Bonded Debt per Capita (for the last ten fiscal years) '93 '94 '95 '96 Fiscal Year -185- Net Bonded Debt Per Capita $ 368 332 377 333 278 407 351 381 414 442 .. ··. 475 425 "' i.. 375 C<:I - 0 Q 325 275 '97 '98 99 ... •!_.· CITY OF COLLEGE STATION, TEXAS SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT SEPTEMBER 30, 1999 Net Debt City's Share Per Taxing Body Amount As Of Percent Amount Capita* ESTIMATED OVERLAPPING DEBT College Station l.S.D. (1) $ 73,493,870 8/31/99 83.48% $ 61,352,683 $ 927 Brazos County (2) 0 9/30/99 40.98 0 0 Bryan l.S.D. (3) 70,854,992 8/31/99 5.17 3,663,203 55 65,015,886 982 NET BONDED DEBT City of College Station(4) 29,277,720 9130199 100.00 29,277,720 442 NET BONDED AND ESTIMATED OVERLAPPING DEBT $ 94,293,606 $ 1,424 * Population: 66,200 (1) Source: College Station Independent School District (2) Source: Brazos County Auditor (3) Source: Bryan Independent School District (4) Source: City of College Station Finance Department -186- .I CITY OF COLLEGE STATION, TEXAS RA TIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES LAST TEN FISCAL YEARS Total General Interest, Fiscal Governmental Fiscal and Other Total Debt Expenditures and Year Principal Charges Service Other Uses 1990 $ 1,913,720 $ 1,508,983 $ 3,422,703 $ 16,384,008 1991 2,206,493 1,464,946 3,671,439 17,838,939 1992 3,332,876 1,510,729 4,843,605 19,669,730 1993 2, 111,906 1,396,999 3,508,905 19,539,367 1994 2,066,045 1,254,877 3,320,922 22,244,005 1995 5,796,130 (1) 1,519,907 7,316,037 29,702,657 1996 3,938,735 1,660,441 5,599,176 26,835,359 1997 2,694,075 1,738,745 4,432,820 33, 160, 109 1998 3,113,915 1,483,793 4,597,708 29,871,777 1999 2,845,000 2,141,792 4,986,792 30,602,519 (1) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses 40.0 "' .--30.0 i.. '/; ..::: § 20.0 - 0 E Q � 10.0 0.0 '90 (for the last ten fiscal years) fill Debt Service Expense IZJ General & Other '91 '92 '93 '94 '95 '96 '97 '98 99 Fiscal Year -187-· Ratio 20.89% 20.58 24.62 17.96 14.93 24.63 20.86 13.37 15.39 16.30 ·, .. CITY OF COLLEGE STATION, TEXAS UTILITY FUNDS SCHEDULE OF REVENUE BOND COVERAGE LAST TEN FISCAL YEARS Operating Expenses Fiscal Operating (Excluding Net Average Annual Maximum Year Revenues Depreciation) Revenues Total Coverage Total -----1990 $ 37,108,418 $ 26,478,070 $ 10,630,348 $ 2,863,939 3.71 $ 4,245,295 1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976 1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4,144,820 1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525 1994 (1) 48,291,091 36,190,720 12,100,371 1,553,305 7.79 4,176,525 1995 (1 ) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551 1996 (2) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271 1997 48,615,366 29,608,260 19,007, 106 2,968, 110 6.40 6,388,449 1998 49,966,216 27,885,854 22,080,362 3,014,943 7.32 5,906,739 1999 49, 101, 104 30,080,145 19,020,959 2,844,899 6.69 5,502,384 (1) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes. (2) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund. Source: City of College Station �188- Annual Coverage 2.50 1.91 2.43 2.57 2.90 2.08 2.13 2.98 3.74 3.46 CITY OF COLLEGE STATION, TEXAS CONSTRUCTION PERMITS LAST TEN CALENDAR YEARS Residential Construction Commercial Construction Number Number of Number of Permits Permits of Permits Year Value Value 1990 213 $ 12,539,486 56 $ 3,870,491 269 1991 370 18,933,748 164 17,319,566 534 1992 475 31,503,185 153 11,648,580 628 1993 381 38, 141,976 178 27,288,295 559 1994 611 64,673,810 234 20,505,039 845 1995 424 28,514,709 225 38, 130,694 649 1996 700 48,953,298 81 14,432,979 781 1997 591 53,435,022 212 47,682,555 803 1998 594 69,831,880 361 57,439,865 955 ·1999 559 83,973, 154 133 26,473,274 692 Source: City of College Station Building Division 1000 900 800 'O Q,; 700 ::I "' "' 600 - ;..., Q,; 500 � E 400 ::I z 300 200 JOO '90 '91 Construction Permits (for the last ten fiscal years) 0 Residential D Commercial '92 '93 '94 '95 '96 Fiscal Year -189- '97 '98 1 ·. Total Value $ 16,409,977 36,253,314 43,151,765 65,430,271 85, 178,849 66,645,403 63,386,277 101,117,577 127,271,745 110,446,428 99 .. ·. : .... . ·-� CITY OF COLLEGE STATION, TEXAS PRINCIPAL TAXPAYERS SEPTEMBER 30, 1999 1998 Assessed Taxpayer Type of Business Valuation C.B.L. and Associates Retail Mall $ 50,059,180 GTE Southwest, Inc. Utility 34,424,740 W9/JP-M Real Estate Ltd Housing 24,417,115 Alkosser, David Etal Housing 23,349,060 Scott & White Hospital/Clinic Medical 21,756,530 Wal-Mart/Sam's Retail 18,456,600 University Commons-CS Housing 16,279,705 Columbia BVMC/BVMC Inc. Medical 15,907,526 Lane College Station Ltd. Hotel 12,500,000 WHG Treehouse LP Housing 11,850,000 TOTAL $ 229,000,456 Source: Brazos County Appraisal District -190- Percent of Total Assessed Valuation 2.62% 1.80 1.28 1.22 1.14 0.97 0.85 0.83 0.65 0.62 11.98% CITY OF COLLEGE STATION, TEXAS PRINCIPAL UTILITY CUSTOMERS SEPTEMBER 30, 1999 FY 1999 Utility KWH Customer Type of Business Consumption College Station Independent School District Schools 19,132,752 CBL & Associates Retail Mall 14,776,300 City of College Station Municipality 14,480,346 Wal-Mart Stores Inc. Retail 8,003,420 Albertsons Retail Grocery 7,706,936 College Station Medical Center Hospital 6,981,524 State Headquarters Building/ Texas A&M University University 6,882,080 US Department of Agriculture Government 5,250,800 Lane C/S Ltd PSP Hotel 5,123,700 TX Student Housing Private Dorm 4,632,631 TOTAL 92,970,989 Total Percent of KWH Consumed 3.38% 2.61 2.56 1.41 1.36 1.23 1.21 0.93 0.90 0.82 16.41% Total KWH Consumption for the period October 1, 1998 to September 30, 1999 was 566,604,819. Source: City of College Station Utility Billing Division -191- CITY OF COLLEGE STATION, TEXAS SUMMARY OF INSURANCE COVERAGE SEPTEMBER 30, 1999 Self Insured Insurance Company Coverage Retention Limits Texas Municipal League Worker Compensation $100,000 Statutory per claim United National Insurance Co. General Liability $25,000 $1,000,000 .. Auto Liability per claim each occurence ,. ... Law Enforcement Public Officials Liability Property Reliance Insurance Excess Property N/A $79,877, 123 Hartford Steam Boiler Boiler and Machinery $5,000 $3,000,000 per occurence .... ·· American Motorists Crime $5000 $1,000,000 per occurrence Associated Aviation Non-Owned Aircraft $0.00 $1,000,000 Underwriters -192- CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1999 Date incorporated Date first charter adopted Date present charter amended Form of government Area in square miles: Fire Protection: Police Protection: Recreation: Square Year 1938 1948 1958 1968 1978 1982 1986 1988 1992 1994 1996 1998 Miles Miles of streets Miles of sidewalks Number of stations 1.5 4.2 7.3 17.3 22.6 23.8 26.7 27.7 28.1 30.0 38.2 40.8 Number of full-time employees Number of employees (sworn) Number of employees (civilian) Number of patrol units One jail facility with a capacity of 20 Number of playgrounds Number of basketball courts Number of swimming pools Number of soccer fields Number of softball/baseball fields Number of tennis courts Number of picnic shelters Number of gyms Number of volleyball courts Number of fitness courts Number of nature trails Number of open play areas Number of picnic pavilions Number of jogging/walking trails (Continued) -193- Paved Unpaved October 1938 October 1938 May 1992 Council-Manager 711 Miles 4.6 Miles 30 Miles 4 85 97 35 24 35 20 3 22 19 12 12 2 7 4 11 25 10 19 . "' .. ·.-.. :. ' .. . ; . .. • .:· CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1999 Parks: Facility Acres Anderson Park 8.9 Arboretum 17.0 Bee Creek Park 26.5 Bill Madeley Park 5.1 Brison Park 9.2 Brother's Pond Park 16.1 College Station Central Park 47.2 Conference Center 2.3 Cy Miller Park 2.5 Eastgate 1.8 Edelweiss 12.3 Emerald Forest Park 4.6 Gabbard Park 10.7 Georgia K. Fitch 11.3 Hensel Park-TAMU 29.7 Jack and Dorothy Miller Park 10.0 Lemon Tree Park 15.4 Lick Creek Park 515.5 Lincoln Center Lion's Park Longmire Park Utility Funds: Electric Customers (Connections) Average Electrical Consumption: Water Customers (Connections) Average Water Consumption: Number of Employees: Electric Water Sewer Water Capacity: Number of Wells Combined Capacity of Wells 8.0 1.5 4.2 Number of Ground Storage Tanks, 3 Number of Elevated Storage Tanks, 2 Miles of Water Lines (Continued) Facility Luther Jones Merry Oaks Oaks Park Parkway Pebble Creek Park Raintree Richard Carter Park Sandstone Southwest Park Site Southwood Complex Steeplechase Park Site Thomas Park University Park Site Veterans Athletic Park Wayne Smith Park Wayne Smith Ball Park Windwood Wolfpen Creek Park Woodcreek Park Woodway Park Site TOTAL ACREAGE 28,433 47,217,068 KWH/Month 20,165 316,005 MGW/Month (Continued) -194- 53.5 30.5 36 5 19,500,000 GAUday Total capacity 10,000,000 GALS Total capacity 3,000,000 GALS 244.5 Miles Acres 1.8 4.6 7.5 1.9 10.2 13.0 7.1 15.2 4.8 44.7 8.9 16.1 10.2 150.0 2.5 10.8 1.4 19.9 6.6 9.3 1, 106.3 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1999 Electric Capacity: Maximum Capacity Number of Switching Stations Number of Substations Miles of Distribution Lines Miles of Sewer Lines Solid Waste Collection Fund: Number of Users (Units) Methodology Education: Attendance centers Number of classrooms Number of teachers Number of students Elections: Number of registered voters: (Continued) 230 megawatts 1 3 285 Miles 220 Miles 23,200 Curbside pickup using automated containers 10 550 550 7,200 Last general election (Bryan/College Station) Last municipal election 70,209 35,135 Number of votes cast in: Last general election Last municipal election Percentage of registered voters voting in: Last general election Last municipal election Population: Estimate Census Count Source: City of College Station 1999 1990 1980 1970 1960 1950 (Continued) -195- 39,422 4,847 56.15% 13.80% 66,200 52,456 37,296 17,676 11,396 7,925 .· ! · ... .. : .. ·. .: ·. ,·, :··· ....... . I I • I ..... , •. ··1 .. I .. .j .... ·· :,;i j ···., ·.· I : ., '. .... , . .· . I .. I _, ,· : .J ·.· ... · . ., ... ·'1 .· r , , I , CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1999 (Continued) PROJECTED AND ACTUAL TEXAS A&M UNIVERSIT Y ENROLLMENT BY FALL SEMESTERS � .... 0 ,,-. � 8�� ...... f-- Year 1990 1991 1992 1993 1994 1995 1996 University Enrollment 41, 131 40,997 41,092 42,524 42,018 41,790 41,892 2 0 ' LL.I 2 I 20 1·· � ,-, 2 � _,, 2 ' 1997 41,461 ffi m 1 1998 43.389 a.. 15 J 1999 43,442 er . 2000 42,000 Projected Year 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 Source: T AMU Planning & Institutional Analysis, October 1999 PRIMARY LABOR FORCE FOR COLLEGE STATION Total Labor force 24,567 24,824 25,561 26,490 27,312 27,430 26,691 28,453 28,889 30,793 Number Employed 23,190 23,944 24,777 25,745 26,546 26,561 25,973 27,862 28,377 30,246 Number Unemployed 1,377 880 784 745 766 869 718 591 512 547 Source: Texas Workforce Commission (Austin, Texas) -196- Percent Unemployed 5.6 3.5 3.1 2.8 2.8 3.2 2.7 2.1 1.8 1.8