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FY 1994-1995 -- Comprehensive Annual Financial ReportThe City of College Station, Texas omprehensive inancial eport -- -----=----=----= ::.::-.::==-=---·. - :. :-=: ------ -- - ------ ---- ---- · -· - --------· - -· ----- For the Fiscal Year Ended September 30, 1995 CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 PREPARED BY THE CITY OF COLLEGE STATION FINANCE DEPARTMENT GLENN SCHROEDER, EXECUTIVE DIRECTOR FOR FISCAL AND HUMAN RESOURCES KATHLEEN HUBBARD, ACCOUNTING MANAGER {) Printed on Recycled Paper ---1- CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Table of Contents INTRODUCTORY SECTION Page Letter of Transmittal ........ ·. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 GFOA Certificate of Achievement for Excellence in Financial Reporting . . . . . . . . . . . . . . . 1 5 Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 6 Principal City Officials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 7 FINANCIAL SECTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Independent Auditors' Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 General Purpose Financial Statements for the Fiscal Year Ended September 30, 1995: Combined Balance Sheet -All Fund Types and Account Groups . . . . . . . . . . . . . . . . . 24 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All Governmental Fund Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Combined Statement of Revenues, Expenses and Changes in Retained Earnings -All Proprietary Fund Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Combined Statement of Cash Flows -All Proprietary Fund Types . . . . . . . . . . . . . . . . 36 Notes to General Purpose Financial Statements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Supplemental Combining, Comparative, Individual Fund and Account Group Statements and Schedules for the Fiscal Year ended September 30, 1995: General Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . 72 Schedule of Revenues and Other Financing Sources -Bl}dget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Schedule of Expenditures -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . 76 - i - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Special Revenue Funds Table of Contents (Continued) Combining Balance Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Combining Statement of Revenues, Expenditures and Changes in Fund Balances . . . 89 Community Development Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Hotel/Motel Tax Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 · Parks Escrow Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Debt Service Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 02 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 03 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 04 Capital Projects Funds Combining Balance Sheet 106 Combining Statement of Revenues, Expenditures and Changes in Fund Balances . . 108 Business Park Fund Balance Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 0 Statement of Revenues, Expenditures and Changes in Fund Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 -ii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Capital Equipment Fund Table of Contents (Continued) Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 3 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 5 1982 Series II Bond Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 6 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 7 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 8 1 984 Bond Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 9 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 20 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 1989 Bond Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 23 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 1991 Bond Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 26 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 1995 Bond Fund Balance Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 28 Statement of Revenues, Expenditures and Changes in Fund Balance ........................ , . . . . . . . . . 129 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 -iii - •. � CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Enterprise Funds Combining Balance Sheet Table of Contents (Continued) 132 Combining Statement of Revenues, Expenses and Changes in Retained Earnings . . 1 36 Combining Statement of Cash Flows 138 Electric Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144 Schedule of Revenues -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 145 Schedule of Expenses -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 146 Water Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 51 Schedule of Revenues -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 1 52 Schedule of Expenses -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 1 53 Sewer Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157 Schedule of Revenues -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 158 Schedule of Expenses -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 159 Solid Waste Collection Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 60 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 61 Schedule of Revenues -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 162 Schedule of Expenses -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 163 Cedar Creek Condominium Fund Balance Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 64 Statement of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Schedule of Revenues -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 166 Schedule of Expenses -Budget and Actual (Budgetary Basis) . . . . . . . . . . . . 167 Enterprise Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 -iv - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Internal Service Funds Combining Balance Sheet Table of Contents (Continued) Combining Statement of Revenues, Expenses and Changes in 172 Retained Earnings (Deficits) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 Combining Statement of Cash Flows 176 Employee Benefits Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings (Deficits) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) 180 Equipment Replacement Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 81 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 82 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) 183 Landfill Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 84 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings (Deficits) . . . . . . . . . . . . . . . . . . . . . . . . . 185 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) 1 86 Property and Casualty Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 88 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) 189 Unemployment Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 90 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) 1 92 Workers' Compensation Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 93 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 94 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) . . 195 - v - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Internal Service Funds Table of Contents (Continued) Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 96 Agency Fund Deferred Compensation Fund Comparative Balance Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 98 Statement of Changes in Assets and Liabilities . . . . . . . . . . . . . . . . . . . . . . 1 99 General Fixed Assets Account Group Comparative Schedules of General Fixed Assets by Source 203 Schedule of General Fixed Assets by Source -by Function and Activity 204 Schedule of Changes in General Fixed Assets by Function and Activity 206 STATISTICAL SECTION General Governmental Revenues and Other Financing Sources 208 General Governmental Expenditures and Other Uses by Function . . . . . . . . . . . . . . . . . . 210 Property Tax Levies and Collections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 212 Assessed Value of Taxable Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 5 Property Tax Rates, Ratios and Levies -All Direct and Overlapping Governments . . . . . . . 216 Paving Assessment Collections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 8 Computation of Legal Debt Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 9 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita . . . 220 Schedule of Direct and Estimated Overlapping Debt . . . . . . . . . . . . . . . . . . . . . . . . . . . 222 Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Utility Funds -Schedule of Revenue Bond Coverage . . . . . . . . . . . . . . . . . . . . . . . . . . . 224 Construction Permits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225 -vi - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Table of Contents (Continued) Principal Taxpayers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226 Principal Utility Customers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 Miscellaneous Statistical and Demographic Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228 -vii - ,J ;\ "' d ' ' i .J . I -I INTRODUCTORY SECTION - 1 - .• ·1 .·.·· 1 J ·:·1· " · .1 . I I .. .. , .: j : I I .j L -2 - ------�----- I . I ! I 16·� r crr.Y. 0��E.?.�a.�, �I�T.!�N � College Station, Texas 77842-9960 March 25, 1996 Honorable Mayor Members of the City Council City of College Station, Texas (409) 764-3500 The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the fiscal year ended September 30, 1995, is submitted herewith. This report was prepared by the City's Accounting Division of the Fiscal and Human Resource Department. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data, as presented, is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position of the City's various funds; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs are included. The Comprehensive Annual Financial Report is presented in three major sections: introductory, financial, and statistical. The introductory section includes this transmittal letter, the City's organizational chart and a list of principal elected and appointed officials of the City. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the auditors' report on the financial statements and schedules. The statistical section includes selected financial and demographic information, generally presented on a multi-year basis to allow for trend analysis of the finances of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128, Audits of State and Local Governments. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors' reports on the internal control structure and compliance with applicable laws and regulations, are reported separately. This report includes all funds and account groups of the City. The City provides a full range of municipal services. These services include police and fire protection; the construction and maintenance of streets, storm drainage, and infrastructure; municipal utilities in the areas of electric, water, sewer, and solid waste collection; recreational activities and cultural events. Home of Texas A&M University /. I The College Station Independent School District is administered by a separate, elected board and operates with its own funding sources; therefore, it has not been included in this report. THE CITY OF COLLEGE STATION The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of Mexico, conveniently located 90 miles north of Houston, 165 miles south of Dallas, and 100 miles east of Austin in Brazos County. Of major importance to the City of College Station is Texas A&M University, located on a 5,200 acre campus within the corporate limits of the City. Texas A&M University has a significant economic impact on the City, contributing an estimated $579 million annually to the local economy. Texas A&M University has consistently ranked among the top ten nationally among public institutions in both enrollment and research grants. Research dollars totalled approximately $312.5 million for 1995. The University has approximately 19,200 permanent and part-time employees and has a physical plant valued in excess of $1 .5 billion. In addition to the University, local employment is provided by more than 75 manufacturing industries, located in or adjacent to the City, which provide such products as aluminum windows, business forms, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings, and geophysical survey sensors. A growing research park is located adjacent to the University. Westinghouse Defense and Electronic Systems Center produces defense radar-related equipment. Automated Management Systems provides a major automated accounting service for independent property and casualty insurance agents. Retail activity in the City is anchored by the 1,000,000square feet of space in Post Oak Mall, opened in 1982. Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley's, Beall's, and J.C. Penney. Major additions to the retail sector during fiscal year 1994-95 are Hastings Books Music & Video, the expansion of Wal-Mart, and Circuit City. All were completed in mid 1995. Brazos County and the City of College Station have become the major medical center for the Brazos Valley area. Scott and White opened its first medical clinic in College Station in 1986 and completed a major expansion in 1 994 that increased the size of that clinic by some 50,000 square feet to 125,000 square feet. In 1987, the Brazos Valley Medical Center opened a 1 00 bed full service hospital. Since then, two multi-story professional buildings have been added to the medical complex. One psychiatric hospital, Desert Hills, serves the Brazos Valley and is located in College Station. The City, although not immune to the effects of the collapse of the oil and real estate markets in the state of Texas in the mid-1980s, has been somewhat insulated by the dominant effect of Texas A&M University on the local economy. Ad valorem property valuations were substantially unchanged from 1986 through 1991 with net valuations remaining at approximately $1. 1 billion, as is detailed in the statistical section of this report. Total valuations in 1995 increased by approximately $185 million over 1994. Additions to the local economy included residential and commercial development, with significant increases in sales tax revenues to the municipality in recent years. Oil and gas activity has returned to the College Station area with the City having permitted 5 well sites during calendar year 1995. The job market in College Station continues to be strong with Brazos County having a net increase of approximately 1, 100 jobs in 1995 over 1994 to approximately 70,300 total jobs. The Bryan-College Station area has led the state and the nation with one of the lowest unemployment levels for the past six years. - 4 - MAJOR INITIATIVES The City continues to devote significant attention to its municipal infrastructure. In March 1995, the citizens approved a $22.5 million capital improvement program for general government. The current plan is to issue the debt over approximately five years in order to construct all of the projects included in the bond authorization and to meet the goal of no debt service related ad valorem tax increase. The projects included are streets and sidewalk related construction, $13.5 million; drainage projects, $1 .8 million; library and public facilities, $3.1 million; new fire station, $1.0 million; and parks improvements, $3.1 million. The first series of this authorization totaling $4. 7 million was issued in September 1995. Construction has been completed on the upgrading of Sebesta Road and the extension of Victoria Avenue. The State of Texas has recently begun the construction on the addition of two lanes of roadway to Texas Avenue, bringing it to a six lane divided thoroughfare. The utility relocation for this is the responsibility of the City and is nearing completion. The City is also converting the existing overhead electrical distribution to underground along major thoroughfares. Other major street projects being initiated are the rehabilitation of University Oaks Boulevard and Southwest Parkway. The City also has a continuing program to reconstruct certain residential and minor collector streets from current revenues. A priority listing of streets for reconstruction is developed and an annual General Fund appropriation of approximately $400,000 is devoted to these various projects. The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste Management Agency ("BVSWMA") in 1990. BVSWMA was formed in order to achieve economies of scale in the joint operation and planning for a regional landfill facility. The BVSWMA Board hired an executive director who has taken responsibility for daily operations of the landfill as well as planning to meet future landfill space requirements. The Agency is preparing initial studies to locate a new landfill site anticipated to have a life of up to 50 years. The agency intends to acquire and permit the site prior to using up the available space at its current Rock Prairie Road Landfill site that is anticipated to be full between 1999 and 2002. The City issued $2 million in contractual obligations in September 1 995 to provide one-half of the funding for the replacement of the City's radio communication system and $725,000 for computer replacements and networking. Wastewater projects include the upgrading of the City's Carter Creek wastewater treatment plant to comply with new Environmental Protection Agency and Texas Natural Resource Conservation Commission treatment guidelines. The City is also rehabilitating major waste water collection lines in the Eastgate area. Electric projects include system distribution additions and underground conversion projects related primarily to the Texas Avenue widening project. The City has also begun an ongoing project to enhance street lighting on thoroughfares within the City. Long Term. In 1990, the City entered into a contract with the Texas Municipal Power Agency ("TMPA") cities. The City began receiving power under this contract on December 30, 1991. Under the terms of the contract, the City was a total requirements customer of the TMPA cities. In September 1995 the City entered into a four-year contract with Texas Utilities Electric Company for the purchase of wholesale electric power effective January 1, 1996. The new contract resulted in significant savings to the City's electrical customers. The City is currently paying transmission charges to a number of outside utility systems at current Public Utility Commission of Texas allowed rates but is also in litigation regarding some of those fees. - 5 - _.:• The City has developed a five-year (FY95-00) capital construction program for the electric, water, and sewer utilities. Total investment in the utility system over the next several years is anticipated to be approximately $42.8 million, financed with the use of available funds on hand, revenues and the issuance of $26.9 million in utility revenue bonds. A five-year capital· improvements plan was approved by the City Council as part of their deliberation on the fiscal 1 995-96 budget. In May 1992, it was announced that the George Bush Presidential Library would be located in College Station on the Texas A&M campus. Ground breaking for the $8.9 million library was held in November 1994. When completed in 1997, the library is anticipated to attract more than 400,000 visitors per year. College Station has begun preparation for the Bush Library by placing additional emphasis in areas that will increase the appeal to visitors. Code enforcement and work in blighted areas has become a priority. The City has adopted a comprehensive streetscape plan to enhance the visual appeal of the community. The State of Texas has begun the reconstruction of George Bush Drive into a four-lane thoroughfare with landscaped medians. Economic development in College Station takes several forms. Tourism is expected to continue to play an important role in College Station's economy. In addition to continuing support for tourism, the master plan for the College Station Business Park is complete. The plan calls for developing the park in two phases. Streets and other infrastructure construction has been completed. Currently, landscaping and other amenities are being added with final completion scheduled for the summer of 1996. The 200 acre city-owned business park will attract high-tech, clean types of industry. Several prospects are currently waiting for the completion of Phase I. FINANCIAL INFORMATION The City is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss; theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: ( 1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Single Audit. The City receives federal financial assistance and is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. This internal control structure is subject to periodic evaluation by management. Tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regulations. The results of the City's single audit for the fiscal year ended September 30, 1995, provided no significant violations of applicable laws or regulations relating to federal financial assistance programs of the City. - 6 - Budgetary Controls. The City maintains a system of budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual budget appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal Service Funds are included in the budget appropriations ordinance. The level of budgetary control, that is the level at which expenditures cannot legally exceed appropriations, is established at department level within the General Fund and fund level for all other funds. The City's Budget Office monitors expenditure activity on a monthly basis against budgeted amounts and reports significant variances to the City Manager. The City continues to meet its responsibility for sound financial management. General Fund and Debt Service Fund Revenues. The following schedule presents a summary of General Fund and Debt Service Fund revenues and other various financing sources for the fiscal year ended September 30, 1995. Comparisons to the previous fiscal year have been included. Fiscal Year Fiscal Year Ended Percent Ended Increase Revenue Source 9/30/95 of Total 9/30/94 {Decrease) General Fund Property Tax $ 2,365,740 8.42 % $ 2,086,274 $ 279,466 Sales and Mixed Drink Tax 9,008,363 32.06 8,776,093 232,270 Franchise Fees 485,368 1.73 358,392 126,976 Licenses and Permits 523,725 1.86 557,440 (33, 715) Fines and Penalties 1,003,547 3.57 915,126 88,421 Charges for Services 1, 181,703 4.22 1,066,268 115,435 Transfer from Enterprise Funds for Return on Investment 4,915,000 17.49 4,407,529 507,471 Miscellaneous Revenues 1,009,282 3.59 760,676 248,606 Other Financing Sources 3,478,224 12.38 2,731,232 746,992 Debt Service Property Tax 4, 124,236 14.68 3,634,353 489,883 Total Revenues and Other Financing Sources $28,095, 188 100.00% $25,293,383 $2,801,805 The most significant increase in revenue sources during 1995 was the change in other financing sources. The increase in this item was due to a debt issuance of $3,400,000 to refund short term debt issued in the previous year. The next largest increase was transfer from the Enterprise Funds for return on investment which increased by 11.5 % in FY 95 over FY 94 due to higher rates in the utility revenues. The General Fund portion of the ad valorem tax increased by 13.4% as a result of increased property values. The debt service portion of the ad valorem tax revenue increased by 13.5 %. Miscellaneous revenues increased by 32. 7 % due to contributions from other government entities towards a street construction project and a development study. Sales and Mixed Drink Tax increased by 2.6 % or $232,270. Only one category of sources of funds declined in FY 95 over FY 94. Licenses and permits were down for FY 95 due to the reduction in the number of construction permits issued. - 7 - "! ,, •• 1 I ' (., ·1 I I ., . · 1 , : I ·· 1 ----------------4 REVENUES�BV--S0URCE­ GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1995 Other 27.35% $ 28,095, 188 Property taxes received during fiscal year 1995 were based on a tax levy of 44.50 cents per $100 of assessed valuation. Under Texas state statutes, assessed valuation represents 100% of market value. The total assessed valuation of $1,454,268, 144 represents a 14.0% increase from fiscal year 1994. The increase was caused by the completion of two major retail stores along with strong building activity in the single family residential sector. Distribution of property tax rates for the last five years is as follows: Purpose General Fund Debt Service Fund Total Ad Valorem Tax Rate $ 0.1625 $ 0.1625 $ 0.1350 . $ 0.1225 $ 0.1325 0.2825 0.2825 0.2775 0.2775 0.2675 $ 0.4450 $ 0.4450 $ 0.4125 $ 0.4000 $ 0.4000 -8 - r I General Fund and Debt Service Fund ExQenditures. The following schedule presents a summary of General Fund and Debt Service Fund expenditures for the fiscal year ended September 30, 1995. Comparisons to the previous fiscal year are included. Fiscal Year Percent Fiscal Year Increase Function Ended 9/30/95 of Total Ended 9/30/94 !Decrease) Current: General Government $ 6,832,606 23.00 % $ 5,923,568 $ 909,038 Police 5,041,596 16.97 4,715,064 326,532 Fire 3,827,835 12.89 3,454,391 373,444 Public Services 2,428,727 8.18 2,533,983 (105,256) Parks and Recreation 3,629,244 12.22 3,083,389 545,855 Library Services 327,393 1.10 282,255 45, 138 Less: Reimbursed Administrative Costs (2,966,008) (9.99) (2,886,557) (79,451) Other 298,041 1.00 251,454 46,587 Debt Service: Principal 5,796, 130 19.52 2,066,045 3,730,085 Interest and Fiscal Charges 1,519,907 5.12 1,254,877 265,030 Debt Issuance Costs 48,048 0.16 0 48,048 Capital Outlay 480,470 1.62 1, 120,536 (640,066) Other Financing Uses 2,438,668 8.21 445,000 1,993,668 Total Expenditures and Other Financing Uses $ 29,702,657 100.00 % $ 22,244,005 $ 7,458,652 Year to year expenditure increases for the General Fund can be attributed to a number of general factors and a few specific decisions. The general factors include normal salary and benefit changes that affect all departments and policy decisions made by the City Council. The increase in General Government expenditures was due to a number of factors: (a) eight new positions added in FY 95 (approximately $250,000); (b) bond election ( $42,000); (c) continued implementation of the financial policies regarding facility and computer maintenance and replacement; (d) other normally occurring increases such as personnel merit increases and inflation. The increase in the Police Department expenditures was due primarily to four new positions ($185,000). Other cost increases were due to normal year to year changes for salaries, utilities and other operating costs. The change in Fire Department expenditures was due to the addition of an assistant training officer and the replacement of equipment. The decreased expenditure in Public Services was the result of a residential street reconstruction project that carried over from FY 93 into FY 94 ($205,000). FY95 expenditure is in line with typical expenditure levels. The majority of the year to year change for Parks and Recreation was due to shifting approximately $212,000 in expenditures for parks programs to the Parks Department operation and maintenance budget from the Hotel/Motel Tax Fund budget and reimbursing - 9 - :."·· .. , ··I .. i i. ·1 .·I I -·1 ·.-:l .. , ···1 those expenditures from the Hotel/Motel Tax Fund. Changing the process helped to better indicate the actual annual activity and resource requirements for Parks and Recreation. -----The-net-change in-Reimbufsed-Administr-ative Gests-was assoeiated-with-sefviees-i:>rovided-­ to other operations of the City and relates to normal increases in costs. The function listed as Other is from the non-departmental expenditures of the City and is used for funding of non- city activities and certain one-time projects not related to a particular department. Changes in Principal and Interest and Fiscal Charges were due to the refunding of short term debt issued in FY94. Capital outlay decreased primarily due to the creation of the Business Park Fund. Those expenditures were previously reported in the General Fund. This action also· accounts for the increase in Other Financing Uses as the balance was transferred out. EXPENDITURES .BY FUNCTION GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1995 $ 29,702,655 Parks and Recreation 12.22% Library Services 1.10% Debt Service 24.80% Public Services 8.18% Other 9.21% Public Safety 29.86% General Government (Net of Reimbursement) 13.01% General Fund Balance. The unreserved fund balance of the General Fund decreased by $477,323 in 1995, a 11.8% decrease over Fiscal Year 1994. The City Council policy on reserve levels requires that the undesignated fund balance be at least equal to 1 5 % of the next year's net budgeted expenditures. The undesignated fund balance of $3,544,631 is approximately 16.5% of Fiscal Year 1996 net budgeted expenditures. Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid waste services for the benefit of the citizens. Until December 31, 1995, the City purchased 100% of its electric power requirement from the Texas Municipal Power Agency ("TMPA ") cities. The City began purchasing electric powe r from Texas Utilities on January 1, 1996. The City is served through two 1 38 kVA transmission lines tied to a ring bus at the City switching station, three substations, and 256 miles of distribution lines. Since 1 981, the City has had the capability to produce and deliver 100% of its water needs through its own water well and transmission system. The water production and transmission system includes four wells with a combined capacity of 16 million gallons per day, and a delivery system of 14 miles of 30-inch diameter pipeline with two pumping stations. - 10 - The Carter Creek Treatment Plant has a rated treatment capacity of 8. 9 million gallons per day (mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988 and has a 500,000 gallons per day treatment capacity. The two plants have a combined treatment capacity of 9.4 mgd as compared to average current daily demand of 6 mgd. Utility Billing is responsible for meter reading, billing, and collections for more than 20,000 electric, water, sewer, and solid waste collection accounts. Prior to 1989, these activities were accounted for as part of the General Fund. In the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund and was financed with user charges · from the utility operating funds. During fiscal year 1995, the Utility Billing Fund has been combined with the Electric Fund for reporting purposes in order to more accurately reflect utility activities. Solid Waste Collection Fund. Solid waste collection services are provided to the citizens through a combination of residential curbside pick-up and commercial container services. For Fiscal Year 1995, the Solid Waste Collection Fund showed net income of $8,591 as compared to a net income of $799,630 in the prior fiscal year. Retained earnings increased 00.4% from $2, 198,334to $2,206,925. Summary financial information of the combined utility enterprise operations for the fiscal year ended September 30, 1995, with comparison to the previous fiscal year, is as follows: Fiscal Year Fiscal Year Ended 9/30/95 Ended 9/30/94 Operating Revenues: Electric $ 33,899,029 $ 32,658, 787 Water 6, 133,995 5,843,051 Sewer 5,595,615 5,027, 766 Solid Waste Collection 3,307,440 3,002,046 Charges for Services 603,922 590, 127 Other 1,228,703 1,169,314 Operating Expenses: Wholesale Purchased Power 23,517,001 22,693,021 Salaries and Benefits 5,739,465 5,597,046 Supplies, Maintenance and Services 6,076,350 5,253,248 Reimbursed Administrative 2, 182,848 2,413,819 Depreciation 2,686,823 2,742,680 Other 219,965 233,586 Nonoperating Revenues (Expenses): Interest Earnings 1,835,946 1,044,064 Interest Expense (2, 777,430) (2,215,996) Other, Net 457,629 767,329 Operating Transfers In 426,397 0 Transfer to General Fund for Return of Investment (4,915,000) (4,407,529) Operating Transfers Out (427,074) 0 Net Income $ 4,946,720 $ 4,545,559 Employee Benefits Fund. The City of College Station has a partially self-insured employee benefits plan providing medical and dental insurance to employees and their families. The City annually purchases both specific and aggregate stop-loss insurance to protect the financial -11 - integrity of the plan. The plan is funded through monthly premiums of $200 paid by operating departments for each employee and $200 paid monthly by employees electing dependent coverage. During fiscal 1995, the plan had net income of $425,346, as compared to a net loss of $13,1 83 in fiscal 1994. Workers' Compensation Fund. The City of College Station has a partially self-insured workers' compensation fund that is used to account for the costs of employee claims for injuries/illnesses resulting at or from the workplace. The revenues of the fund are derived from premium charges to the various departments based on actuarial analysis of risks. The fund had a net decrease of $378,266 in retained earnings for 1995 as compared to a net income of $151,523 in 1994. Unemolovment Fund. The City's unemployment fund is a fully self-insured fund used to account for expenses related to claims from persons who become unemployed. The fund's revenues are derived from premiums based on 0.5% of salaries paid during a fiscal year. Net income for 1995 was $15,032 versus $15,883 in 1994. Property and Casualty Fund. The Property and Casualty Fund is funded through property/casualty insurance premiums for a partially self-insured program of the City. Premiums are adjusted annually to meet the expenses of the fund and are based on an actuarial review of the various City departments. Net income for the fund in 1 995 was $75,370 as compared to a net income of $57,982 in 1994. Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991. In fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The revenues of the fund are derived as rents charged the departments for the various pieces of equipment used. Net income of the fund was $1,493,691 for 1995 versus $882,943 for 1994. Landfill Fund. On October 1, 1994, the landfill operations of the City were transferred to the Brazos Valley Solid Waste Management Agency ("BVSWMA"). As a result of this transaction, the Landfill Fund recorded net income of $115,691 in fiscal year 1995. Debt Administration. As of September 30, 1995, the City had a total of $27,977,210 in General Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to Governmental Fund types. That debt of $4 77 per capita is serviced by revenues from the local property tax. Under current state statutes, the City's ability to increase the mill levy for property taxation is subject to a maximum cap of $2.50 per $100 valuation. The Utility Funds have an additional $43, 151,887 in total debt serviced through utility charges. Cash Management. All investment activity of the City is handled in accordance with Resolution 4-12-90-5.5, authorizing and implementing the City of College Station Investment Policy. The Investment Policy, established as required by state law and in conformity with state investment statutes, ensures the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of all necessary obligations of the City, and provides for the investment of funds in interest-bearing securities. Safety of the principal invested is always the primary concern. The City separates the investment activities from traditional banking services. Regular banking services are handled under a three-year depository agreement effective October 1, 1 994, with First American Bank and is charged fees based on the activity level for the various services provided. The City currently invests funds in the full range of investments allowable under -12 - state law. Accounts have been established with maj or brokerages for the purchase and sale of U.S. Government obligations by the City. All purchases and sales of securities are delivery-versus-payment through a safekeeping account at the City's third-party bank. As of September 30, 1995, the City's investment portfolio consisted of the following: Bank Demand Accounts $ 483,370 State Investment Pool 16,291,912 U.S. Treasury Securities 14,486, 709 U.S. Government Agencies and Instrumentalities Securities 19,575,621 Total $ 50,837,612 The City earned $2,735,394 on an average investment balance of approximately $47.9 million, a rate of return of 5. 71 %, for the year ended September 30, 1995. Compared to prior years' earnings and a market benchmark, the City's investment yield was: RATES OF RETURN 10% 8% 6% 4% ·2% 0% '91 '92 '93 '94 '95 �Actual mi 10-Bill Index Investment results on the portfolio are compared to The Public Investor 1 0 bill index. This hypothetical portfolio consists of ten treasury bills with an average maturity of 80 days. Every Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity needs for payroll and accounts payable. In accordance with normal investment reporting, rates of return do not include unrealized capital gains, that is, year-end market values higher than the original cost of a security held at the end of a fiscal year. If these unrealized capital gains of $35,871 are added to investment income, fiscal 1995 rate of return was approximately 5. 79%. Risk Management. The City's insurance programs are administered by the Risk Management Division of the Finance Department. The City's workers' compensation claims are handled by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid from a self-insurance reserve fund carried to provide for claims of $25,000 or less with third party carriers providing for claims in excess of that amount. Safety programs are coordinated on an ongoing basis by the Risk Manager. -13 - OTHER INFORMATION Independent Audit. State statutes require an annual audit by independent certified public accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the City Council for this function. In addition to meeting the requirements set forth in state statutes, the audit also was designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB Circular A-128. The independent auditors' report on the general purpose financial statements and combining, individual fund and account group statements and schedules is inCluded in the financial section of this report. The auditors' reports related specifically to the single audit are issued separately. The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended September 30, 1994. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of College Station has received a Certificate of Achievement thirteen of the last fourteen years. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA. Acknowledgments. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the Finance Department. We would like to express our appreciation to all members of the department who assisted and contributed to its preparation. We would also like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in continuing improvements in the quality of the City's financial reporting. Respectfully submitted, -14 - Glenn Schroeder Executive Director Fiscal and Human Resources Certificate of Achievement for Excellence in Financial Reporting Presented to ·City of College Station, Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 1994 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. President fJfh/.� Executive Director - 1 5 - ORGANIZATIONAL CHART Citizens of College Station (( Mayor and City Council JJ Appointed Municipal City I City J Boards Judge Attorney Secretary ( City Manager ) ( Budget & Evaluation ) l Executive Director Assistant City Manager Assistant City Manager Executive Director Fiscal/Human Resources Community Services Operations Management Services .... � Finance Police Public Utilities Public Relations & Marketing • Accounting Fire • Technical Services Management Information Service! • Purchasing Development Services • Electrical Services Utility Customer Services Human Resources Public Services • Water Utilities Energy Management Services Risk Management • Fleet Services • Wastewater Utilities • Library Municipal Court • Solid Waste Collection Parks & Recreation • Energy Conservation • Facilities Maintenance •Print/Mail - 16 - CITY OF COLLEGE STATION, TEXAS Elected Officials: Mayor ....... . Council Members City Administration: PRINCIPAL CITY OFFICIALS September 30, 1995 City Manager .......... . Assistant City Manager for Community Services Group ....... . Assistant City Manager for Operations Group ... . Executive Director for Management Services Group .. Executive Director for Fiscal and Human Resources Group ............... . Director of Economic and Development Services . Fire Chief ............... . Director of Parks and Recreation . Human Resources Director .. Police Chief ........... . Director of Public Services City Attorney .......... . City Secretary ............ . . Larry J. Ringer . Nancy Crouch ...... Bill Fox . David Hickson . Hubbard Kennady . . . . Larry Mariott Lynn R. Mcllhaney ... George K. Noe Thomas E. Brymer . John C. Woody Linda S. Piwonka Glenn Schroeder . . . . . Elrey B. Ash William L. Kennedy Stephen C. Beachy Karen N. Pavlinski . Edgar R. Feldman ..... Mark Smith .. Catherine Locke . Connie L. Hooks Management Information Services Director . Public Relations and Marketing Manager .. Budget and Research Director ......... . . . . . . . . . . . . . . Nancy H. Bauer Peggy L. Calliham . . . . . . . . . . . . . . Charles Cryan -17 - .t- ' ·· . ·1 . ., ... , .• .J . ·l . ;) I I -18 - FINANCIAL SECTION -19 - . I ! ',I J­ : j ... .. I 'j I ····I .. ! .I i I .1 -20 - James D. Ingram, III Thomas A. Wallis James D. Ingram, IV Agnes L. Bennett Judith W. Childs Richard L. Webb Wendi M. Stratta Steven J. Little Marilyn R. Webb J effcry T. Burton INGRAM, WALLIS & COMPANY A PROFESSIONAL CORPORATION Certified Public Accountants 2100 Villa Maria, Suite 100 BRYAN, TEXAS 77802 INDEPENDENT AUDITORS' REPORT Mayor Larry Ringer, Members of City Council and City Manager of the City of College Station, Texas TELEPHONE (409) 776-2600 TELECOPIER (409) 774-7759 We have audited the accompanying general-purpose financial statements of the city of College Station, Texas ("City"), as of and for the year ended September 30, 1995, as listed in the foregoing table of contents.· These general-purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. · We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget Circular A-128, Audits of State and Local Governments. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general­ purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general-purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the city as of September 30, 1995, and the results of its operations and cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. -21 - Our audit was conducted for the purpose of forming an opinion on the general-purpose financial statements taken as a whole. The supplemental financial information listed in the foregoing table of contents is presented for purposes of additional analysis and is not a required part of the general-purpose financial statements of the city. Such supplemental financial information has been sub j ected to the auditing procedures applied in the audit of the general-purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general­ purpose financial statements taken as a whole. The accompanying statistical tables, listed in the foregoing table of contents, were not audited by us and, accordingly, we express no opinion on them. Bryan, Texas January 12, 1996 -22 - 1. -23 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Governmental Fund Types Special Debt Capital General Revenue Service Projects Assets and Other Debits Assets: Equity in Cash and Cash Equivalents (Note lllA) $ 1,333,359 $ 413,037 $ 587,325 $ 3,095,309 Equity in Investments (Note lllA) 2,856,958 884,363 1,258,449 6,632,250 Investments 0 0 0 0 Receivables: Accrued Interest 102,059 24,444 40,903 154, 136 Grants 39,612 166,370 0 0 .. .. Letter of Credit 25,009 25,425 0 0 Accounts 182,902 5,055 0 0 Special Assessments 79,330 0 0 0 Delinquent Property Taxes (Note IVA) 47,027 0 202,852 0 State Sales Tax (Note IB) 734,753 0 0 0 Notes and Loans (Note lllB) 28,544 170,217 349,277 0 Other 29,726 0 0 0 Less Allowance for Uncollectible Accounts (119,009) (26) 0 0 Due from Other Funds 117,635 0 0 0 lnterfund Receivable (Note lllD) 0 0 0 0 Inventories 184,694 0 0 0 Prepaid Costs 649 0 0 528, 755 Restricted Assets: Equity in Cash and Cash Equivalents (Note lllA) 144, 193 0 0 0 Equity in Investments (Note lllA) 308,960 0 0 0 Receivables: Accrued Interest 2,594 0 0 0 Accounts 735 0 0 0 Special Assessments 0 0 0 0 Note Receivable from Joint Venture 0 0 0 0 Equity in Joint Venture (Note IVD) 0 0 0 0 Advance to Other Funds (Note lllD) 0 0 0 0 Deferred Charges, Net (Note lllE) 0 0 0 0 Property and Equipment, Net (Note lllC) 0 0 0 0 Property Held for Resale 0 51,000 0 0 Other Debits: Amount Available for Retirement of Bonded Indebtedness 0 0 0 0 Amount to be Provided for: Accrued Vacation Leave 0 0 0 0 Retirement of Bonded Indebtedness 0 0 0 0 Total Assets $ 6,099, 730 $ 1, 739,885 $ 2,438,806 $ 10,410,450 - 2.4 - $ $ Proprietary Fund Types Enterprise Internal Service 3,837,496 $ 1,341,340 8,222,513 2,716,592 0 0 375,788 70,834 0 0 0 0 6,332,772 12,525 0 0 0 0 0 0 0 0 655,392 0 (827,632) (250) 0 0 237,234 0 1, 158,632 0 1,200 70,000 5,218,819 0 11, 182,245 0 216,886 0 1, 124 0 6,011 0 582,490 0 985,056 0 1,589,433 0 555,690 0 83,241,594 3,005, 146 0 0 0 0 0 0 0 0 123,572,743 $ 7,216, 187 $ $ Fiduciary Fund Types Agency 0 0 795,955 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 795,955 Account Groups General Fixed Assets $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 63,684,999 0 0 0 0 $ 63,684,999 (Continued) $ $ General Long-Term Debt 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,867,714 784,406 26,359,496 29,011,616 $ $ Totals (Memorandum Only) 1995 1994 10,607,866 $ 5,572,948 22,571, 125 17,985,007 795,955 0 768, 164 1,049, 148 205,982 351,374 50,434 50,425 6,533,254 5,796,498 79,330 138,471 249,879 282, 137 734,753 800,863 548,038 675, 123 685,118 623, 199 (946,917) (916,880) 117,635 200,731 237,234 175,173 1,343,326 1,392, 126 600,604 16,213 5,363,012 1,298,322 11,491,205 4,285,629 219,480 143,692 1,859 1,430 6,011 6,072 582,490 673,996 985,056 949,673 1,589,433 829, 184 555,690 369,721 149,931,739 132,857,838 51,000 92,000 1,867,714 1,260,500 784,406 610,671 26,359,496 19,547,840 244,970,371 $ 197,119,124 The notes to the general purpose financial statements are an integral part of this statement. - 25 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1995 (With comparative totals for the fiscal year ended September 30, 1 994) (Continued) Governmental Fund Types Special Debt General Revenue Service Liabilities, Equity and Other Credits Liabilities: Accounts Payable $ 667,776 $ 347, 132 $ 9 Due to Other Funds 0 117,635 0 Accrued Interest Payable 0 0 0 Retainage Payable 20,211 51,790 0 Refundable Deposits 1,730 11,880 0 lnterfund Payable (Note lllD) 0 0 0 Claims Payable 0 0 0 Obligation Under Capital Lease--Current (Note lllF) 0 0 0 Accrued Liabilities 455,260 6,421 18,954 Deferred Compensation Payable (Note IVH) 0 0 0 Customer Construction Advances 105,934 3,000 0 Other Deferred Revenues 462,030 173,866 552, 129 Liabilities Payable from Restricted Assets: Accounts Payable 0 0 0 Accrued Interest Payable 0 0 0 Retainage Payable 0 0 0 Miscellaneous Accrued Liabilities 25 0 0 Refundable Deposits 0 0 0 Revenue Bonds (Note lllG) 0 0 0 General Obligation Bonds (Note lllG) 0 0 0 Certificates of Obligation (Note lllG) 0 0 0 Long-Term Debt (Note lllG): Revenue Bonds 0 0 0 Unamortized Premium on Bonds 0 0 0 General Obligation Bonds 0 0 0 Certificates of Obligation 0 0 0 Contractual Obligation 0 0 0 Obligation Under Capital Lease (Note lllF) 0 0 0 Advances from Other Funds (Note lllD) 0 0 0 Accrued Vacation 0 0 0 Total Liabilities 1,712,966 711,724 571,092 Equity and Other Credits: Contributed Capital 0 0 0 Investment in General Fixed Assets 0 0 0 Retained Earnings: Reserved (Note lllH) 0 0 0 Unreserved 0 0 0 Fund Balances: Reserved (Note lllH) 823,720 719,592 1,867,714 Unreserved: Designated for Subsequent Years' Expenditures 18,413 551,761 0 Undesignated 3,544,631 (243, 192) 0 Total Equity and Other Credits 4,386,764 1,028, 161 1,867,714 Total Liabilities, Equity and Other Credits $ 6,099,730 $ 1,739,885 $ 2,438,806 -26 - Capital Projects $ 94,497 0 171,591 0 0 0 0 0 2,897 0 35,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 303,985 0 0 0 0 3, 169,700 4,927, 178 2,009,587 10, 106,465 $ 10,410,450 Fiduciary Totals Proprietary Fund Types Fund Types Account Groups (Memorandum Only) General Internal General Long-Term Enterprise Service Agency Fixed Assets Debt 1995 1994 $ 2,872,803 $ 49,856 $ 0 $ 0 $ 0 $ 4,032,073 $ 3,624,206 0 0 0 0 0 117,635 200,731 0 0 0 0 0 171,591 7,583 4,793 0 0 0 0 76,794 125,810 21,558 0 0 0 0 35, 168 15,007 193,508 0 0 0 0 193,508 175,173 0 568,462 0 0 0 568,462 420,967 195,984 0 0 0 0 195,984 227,960 475, 137 66 0 0 0 958,735 830,839 0 0 795,955 0 0 795,955 0 35,221 0 0 0 0 179,155 187,348 2,979 0 0 0 0 1, 191,004 1,464,459 1,596, 194 0 0 0 0 1,596,194 517,489 547,569 0 0 0 0 547,569 338,260 479, 192 0 0 0 0 479, 192 145,402 1,857 0 0 0 0 1,882 25 1,737,834 0 0 0 0 1,737,834 1,800,972 3,670,000 0 0 0 0 3,670,000 2,625,000 386,265 0 0 0 0 386,265 378,870 26,200 0 0 0 0 26,200 26,200 37,255,000 0 0 0 0 37,255,000 19,210,000 7,324 0 0 0 0 7,324 7,737 631,525 0 0 0 25,722,210 26,353,735 18,046, 130 78,600 0 0 0 240,000 318,600 3,884,800 0 0 0 0 2,015,000 2,015,000 0 908,313 0 0 0 0 908,313 1, 104,297 1,383, 159 0 0 0 250,000 1,633, 159 829, 184 213,348 0 0 0 784,406 997, 754 834,846 52,724,363 618,384 795,955 0 29,011,616 86,450,085 57,029,295 17,451,882 1,230,000 0 0 0 18,681,882 16,964,522 0 0 0 63,684,999 0 63,684,999 58,404, 713 12,813,255 0 0 0 0 12,813,255 4, 120,436 40,583,243 5,367,803 0 0 0 45,951,046 47,885,598 0 0 0 0 0 6,580,726 5,938,575 0 0 0 0 0 5,497,352 894,687 0 0 0 0 0 5,311,026 5,881,298 70,848,380 6,597,803 0 63,684,999 0 158,520,286 140,089,829 $ 123,572,743 $ 7,216,187 $ 795,955 $ 63,684,999 $ 29,011,616 $ 244,970,371 $ 197,119,124 The notes to the general purpose financial statements are an integral part of this statement. -27 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Totals (Memorandum Only) Special Debt Capital General Revenue Service Projects 1995 1994 ,, Revenues: Taxes $ 11,859,471 $ 1,221,579 $ 4,124,236 $ 0 $ 17,205,286 $ 16,040,760 ··.·, Licenses and Perrrits 523,725 0 0 0 523,725 557,440 Grants 39,065 1,771,529 0 0 1,810,594 1,242,752 Charges for Services 1,181,703 39,711 0 0 1,221,414 1,104,063 Fines, Forfeits, and Penalties 1,003,547 240 0 0 1,003,787 916,283 Special Assessments 59,141 0 0 0 59, 141 4,779 Interest Earnings 306,633 49,666 279,256 405,254 1,040,809 606,890 Rents and Royalties 63,732 67,905 0 0 131,637 197,363 Loan Repayments 8,671 10,879 46,488 0 66,038 125,528 Interest on Loans 0 7,473 0 0 7,473 9,355 Contributions 101,229 97,071 0 800 199,100 91,996 Reirrbursed Expenses 170 0 0 56,345 56,515 20,497 Other 104,893 21, 106 4 36,005 162,008 121,681 Total Revenues 15,251,980 3,287,159 4,449,984 498,404 23,487,527 21,039,387 Expenditures: Current: General Government 946,704 0 0 0 946,704 806,498 Fiscal and Human Resources 1,794,734 0 0 0 1,794,734 1,644,909 Corrrrunity Services Adrrinistration 154,935 0 0 0 154,935 141,875 Police 5,041,596 0 0 0 5,041,596 4,715,064 Fire 3,827,835 0 0 0 3,827,835 3,454,391 Development Services 2,114,664 0 0 0 2,114,664 1,803,898 Parks 3,629,244 0 0 0 3,629,244 3,083,389 Public Services 2,428,727 0 0 0 2,428,727 2,533,983 Management Services 1,821,569 0 0 0 1,821,569 1,526,388 Library Services 327,393 0 0 0 327,393 282,255 Housing Rehabilitation 0 99,644 0 0 99,644 550,144 Optional Relocation 0 717,983 0 0 717,983 0 Clearance and Demolition 0 70,666 0 0 70,666 32,410 Acquisitions 0 24,738 0 0 24,738 0 Interim Assistance 0 3,864 0 0 3,864 0 Homebuyer's Assistance 0 604,894 0 0 604,894 0 Principal Reduction 0 4,915 0 0 4,915 0 Reirrbursed Adrrinistrative (2,966,008) 957,588 0 192,686 (1,815,734) (2, 112,266) Public Agency Funding 155,813 153,961 0 0 309,774 844,943 Interim Assistance 0 0 0 0 0 5,434 Special Programs and Projects 0 0 0 0 0 180,932 Other 142,228 0 0 4,021 146,249 153,869 (Continued) - 28 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) (Continued) Totals (Memorandum Only) Special Debt Capit al General Re venue Service Projects 1995 1994 Capital Outlay $ 480,470 $ 817,390 $ 0 $ 5,297,855 $ 6,595,715 $ 3,048,349 Debt SeNice: Principal Retirement 0 0 5,796,130 0 5,796,130 2,066,045 Interest Payments 0 0 1,511,213 0 1,511,213 1,244,123 Issuance Costs 0 0 48,048 92,340 140,388 0 Fiscal Charges 0 0 8,694 0 8,694 10,754 Total Expenditures 19,899,904 3,455,643 7,364,085 5,586,902 36,306,534 26,017,387 Deficiency of Revenues Over (Under) Expenditures (4,647,924) (168,484) (2,914,101) (5,088,498) (12,819,007) (4,978,000) Other Financing Sources (Uses): Proceeds from Long-Term Debt (Note lllG) 0 250,000 3,400,000 8,335,000 11,985,000 3,860,000 Premums on Bonds Sold 0 0 60 0 60 0 Sale of General Fixed Assets 77,914 29,144 0 0 107,057 40,470 Operating Transfers In (Note lllJ) 4,915,250 427 0 2,438,668 7,354,345 5,237,291 Operating Transfers Out (Note lllJ) (2,438,668) 0 0 0 (2,438,667) (829,762) Total Other Financing Sources (Uses) 2,554,496 279,571 3,400,060 10,773,668 17,007,795 8,307,999 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Sources (Uses) (2,093,428) 111,087 485,959 5,685,170 4,188,788 3,329,999 Fund Balances, October 1 6,480,192 866,074 1,381,755 3,894,540 12,622,561 9,384,562 Fund Balances, Septeni:Jer 30 $ 4,386,764 $ 977, 161 $ 1,867,714 $ 9,579,710 $ 16,811,349 $ 12,714,561 The note s to the general purpo se fin ancial statements are an integral part of this st atement. - 29 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1995 General Fund Special Revenue Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Revenues: Taxes $ 12,021,522 11,859,471 $ (162,051) 1, 150,04-0 $ 1,221,579 $ 71,539 Licenses and Permits 358,945 523,726 164,781 0 0 0 Grants 18,000 39,065 21,065 3,678,437 1,771,529 (1,906,908) Charges for Services 949,705 1, 181,702 231,997 0 39,711 39,711 Fines, Forfeits, and Penalties 876,465 1,003,547 127,082 800 240 (560) Special Assessments 20,000 59,141 39,141 0 0 0 Interest Earnings: Investments 338,000 247,871 (90,129) 60,000 49,666 (10,334) Accrued Bond 0 0 0 0 0 0 Loans 2,000 18,777 16,777 9,800 7,473 (2,327) Other Interest 2,500 32,902 30,402 0 0 0 Rent and Royalties 99,000 63,732 (35,268) 90,000 67,905 (22,095) Loan Repayments 0 8,671 8,671 10,700 10,879 179 Contributions 0 101,039 101,039 3,000 97,071 94,071 Reimbursed Expenses 0 170 170 0 0 0 Collection Service Fees 40,000 45,736 5,736 0 0 0 Sale of Cemetery Lots 18,000 28,926 10,926 0 0 0 Other 7,500 22,871 15,371 8,500 21,106 12,606 Total Revenues 14,751,637 15,237,347 485,710 5,011,277 3,287,159 (1,724,118) Expenditures: Current General Government 1,000,680 946,704 53,976 0 0 0 Fiscal and Human Resources 1,956,123 1,794,735 161,388 0 0 0 Community Services Administration 160,287 154,934 5,353 0 0 0 Police 5,261,277 5,041,593 219,684 0 0 0 Fire 3,912,226 3,827,833 84,393 0 0 0 Development Services 2,551,522 2,212,128 339,394 0 0 0 Parks 3,976,610 3,629,047 347,563 0 0 O· Public Services 2,639,364 2,428,723 210,641 0 0 0 Management Services 2,005,256 1,821,565 183,691 0 0 0 Library Services 331,330 327,392 3,938 0 0 0 Nondepartmental: Housing Assistance and Rehabilitation 0 0 0 403,349 99,644 303,705 Optional Relocation 0 0 0 1,212,094 717,983 494,111 ' Clearance and Demolition 0 0 0 141,221 70,666 70,555 Acquisitions 0 0 0 204,846 24,738 180,108 ' Interim Assistance 0 0 0 5,000 3,864 1,136 . Commercial Rehabilitation 0 0 0 50,000 0 50,000 Downpayment Assistance 0 0 0 30,000 0 30,000 Closing Costs 0 0 0 25,000 0 25,000 Principal Reduction 0 0 0 3,000 0 3,000 Architect and Engineering 0 0 0 1,117 0 1,117 Homebuyer Counseling and Training 0 0 0 1,500 0 1,500 ... Applicant Training 0 0 0 1,500 0 1,500 Interest Rate Reduction 0 0 0 2,000 0 2,000 Reimbursed Administrative (3, 119,523) (3,035,344) (84,179) 1,067,507 943,357 124,150 Special Programs and Projects 133,800 0 133,800 4,428 4,915 (487). Public Agency Funding 121,280 155,813 (34,533) 822,729 773,086 49,643 Other 0 1,109 (1,109) 2,000 0 2,000 Capital Outlay 545,732 480,470 65,262 1,573,784 817,390 756,394 Contingency 57,457 0 57,457 0 0 0 Expected Expenditure Savings (914,000) 0 (914,000) 0 0 0: Debt Service: Principal Retirement 0 0 0 0 0 0 Interest Payments 0 0 0 0 0 0 Debt Issuance Costs 0 0 0 0 0 0 Fiscal Charges 0 0 0 0 0 0 Total Expenditures 20,619,421 19,786,702 832,719 5,551,075 3,455,643 2,095,432 - 30 - Debt Service Fund Capital Projects Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 4,103,000 $ 4,124,236 $ 21,236 0 $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 100,000 137,602 37,602 230,000 405,255 175,255 0 17,785 17,785 0 0 0 0 123,869 123,869 0 0 0 0 46,488 46,488 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 800 800 0 0 0 0 56,345 56,345 0 0 0 0 0 0 0 0 0 0 0 0 0 4 4 0 36,005 36,005 4,203,000 4,449,984 246,984 230,000 498,405 268,405 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 250,000 192,686 57,314 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,021 (4,021) 0 0 0 11,476,268 4,666,600 6,809,668 0 0 0 42,475 0 42,475 0 0 0 0 0 0 2,336,130 5,796,130 (3,460,000) 0 0 0 1,517,411 1,511,213 6,198 0 0 0 0 48,048 (48,048) 0 92,340 (92,340) 20,000 8,694 11,306 0 0 0 3,873,541 7,364,085 (3,490,544) 11,768,743 4,955,647 6,813,096 The notes to the general purpose financial statements are an integral part of this statement. -31 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1995 (continued) General Fund Special Revenue Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Excess (Deficiency) of Revenues Over (Under) Expendib.Jres $ (5,867, 784) $ (4,549,355) 1,318,429 $ (539,798) $ (168,484) $ 371,314 Other Financing Sources (Uses): Proceeds from Long-Term Debt Issuance 0 0 0 250,000 250,000 0 Premium on Bonds Sold 0 0 0 0 0 0 Operating Transfers In 4,915,000 4,915,250 250 0 427 427 Operating Transfers Out (407,000) (407,000) 0 (177.470) 0 177,470 Sale of General F0<ed Assets 25,000 77,913 52,913 0 29,144 29,144 Total Other Financing Sources (Uses) 4,533,000 4,586,163 53,163 72,530 279,571 207,041 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expendib.Jres and Other Financing Uses (1,334,784) 36,808 1,371,592 (467,268) 111,087 578,355 Fund Balances, October 1 4,489,535 4,261,814 (227,721) 823,003 866,074 42,271 Fund Balances, September 30 $ 3,154,751 4,298,622 1,143,871 $ 356,535 $ 977,161 $ 620,626 - 32 - $ $ Debt Service Fund Budget 329,459 0 0 0 0 0 0 329,459 1,233,135 1,562,594 $ $ Actual (2,914, 101) 3,400,000 60 0 0 0 3,400,060 485,959 1,381,755 1,867,714 $ Variance Favorable (Unfavorable) $ (3,243,560) 3,400,000 60 0 0 0 3,400,060 156,500 148,620 305,120 $ $ Capital Projects Funds Budget (11,538, 743) 0 0 584,470 0 0 584,470 (10,954,273) 6,725,000 (4,229,273) $ $ Actual (4,457,242) 8,335,000 0 2,438,667 0 0 10,773,667 6,316,425 3,894,539 10,210,964 Variance Favorable (Unfavorable) $ 7,081,501 8,335,000 0 1,854,197 0 0 10,189,197 17,270,698 (2,830,461) $ 14,440,237 The notes to the general purpose financial statements are an integral part of this statement. -33 - . I ,.I I I .j . j . I . I ---- \ . +---·------------;::;_ 3-;;-4 _---------1 1' I. CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Totals (Memorandum Only) Internal Enterprise Service 1995 1994 Operating Revenues: Charges for Services $ 49,540,001 $ 1,935,055 $ 51,475,056 $ 49,432,455 Premiums 0 2,944,779 2,944,779 2,842,997 Rental Income 166,812 0 166,812 0 Other 1,229,811 4,505 1,234,316 1, 182,616 Total Operating Revenues 50,936,624 4,884,339 55,820,963 53,458,068 Operating Expenses: Purchased Power (Note IVE) 23,517,001 0 23,517,001 22,693,021 Salaries and Benefits 5,739,465 0 5,739,465 6,112,725 Supplies 499, 155 0 499, 155 642,825 Maintenance 1,065,399 0 1,065,399 1, 102,529 Purchased Professional Services 1,039,002 0 1,039,002 1, 118,063 Purchased Property Services 1,913, 196 0 1,913, 196 1,990,530 Other Purchased Services 1,624,760 0 1,624,760 1,069, 146 Claims 0 1,768,692 1,768,692 1,878,846 Administration Fees 0 169,184 169,184 124,793 Premiums 0 821,387 821,387 566,790 Reimbursed Administrative 2, 182,848 101,040 2,283,888 2,702,085 Depreciation 2,695,676 530,721 3,226,397 3,066,257 Other 219,965 7,035 227,000 259,513 Total Operating Expenses 40,496,467 3,398,059 43,894,526 43,327, 123 Operating Income 10,440, 157 1,486,280 11,926,437 10, 130,945 Nonoperating Revenues (Expenses): Interest Earnings 1,835,946 143,454 1,979,400 1,169,737 Reimbursed Expenses 192,365 4,043 196,408 179,284 Contributions 87, 160 0 87, 160 5,000 Earnings in Joint Venture 35,384 0 35,384 654,076 Interest Expense (2,806,652) 115,691 (2,690,961) (2,220,448) Other, Net 142,720 (2,604) 140,116 (69,983) Total Nonoperating Revenues (Expenses) (513,077) 260,584 (252,493) (282,334) Income Before Operating Transfers 9,927,080 1,746,864 11,673,944 9,848,611 Operating Transfers: Operating Transfers In 426,397 0 426,397 0 Operating Transfers Out (5,342,074) 0 (5,342,074) (4,407,529) Total Operating Transfers (4,915,677) 0 (4,915,677) (4,407,529) Net Income 5,011 ,403 1,746,864 6,758,267 5,441,082 Retained Earnings, October 1 48,385,095 3,620,939 52,006,034 46,564,952 Retained Earnings, September 30 $ 53,396,498 $ 5,367,803 $ 58,764,301 $ 52,006,034 The notes to the general purpose financial statements are an integral part of this statement. - 35 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1 994) Totals (Memorandum Only) Cash Flows from Operating Activities: Cash Received from Customers Cash Payments to Suppliers tor Goods and Services Cash Payments to Employees tor Services Customer Deposits Received Customer Deposits Returned Cash Received from Contributions Cash Received tor Reimbursed Expenses Cash Received from Sale of Scrap Cash Received from Collection Fees Cash Received from Leases Cash Received from Miscellaneous Revenues Cash Received from Other Funds Cash Paid to Other Funds Cash Paid tor Special Projects Cash Paid tor Miscellaneous Expenses Interest Paid to Other Funds Net Cash Provided by Operating Activities Cash Flows from Noncapital Financing Activities: Advances to Other Funds Principal Received on Note Interest Received on Note Principal Received on Advance to Other Funds Interest Received on Advance to Other Funds Operating Transfers In from Other Funds Operating Transfers Out to Other Funds Principal Paid on Advance from Other Funds Interest Paid on Advance from Other Funds Cash Paid to Public Agencies Interest Paid to Other Funds Proceeds from Revenue Bond Refunding Cash Received from Disposal of Operations Interest Received on Bonds Net Cash Provided (Used) tor Noncapital Financing Activities Cash Flows from Capital and Related Financing Activities: Acquisition/Construction of Capital Assets Proceeds from Sale of Capital Assets Capital Contributed by Developers Principal Paid on Revenue Bonds Principal Paid on General Obligation Bonds Principal Paid on Certificates of Obligation Principal Paid on Obligation under Capital Lease Interest Paid on Revenue Bonds Interest Paid on General Obligation Bonds Interest Paid on Certificates of Obligation Interest Paid on Obligation Under Capital Lease Interest Paid to Other Funds $ Enterprise Funds 50,083,832 (31,669,227) (5, 766,928) 679,734 (721,314) 10,000 124,673 15,689 3,548 1,438 189,922 0 0 0 (2,203) {7,035) 12,942, 129 (997,483) 91,506 52, 126 175,173 64,854 426,397 (5,342,074) (175, 173) (64,854) (173,500) 0 7, 125,000 0 109 129 1,291,101 (11,880,368) 192,059 149,628 (10,534,800) (378,870) (26,200) (227,961) (2,362,844) (59,079) (15,720) (65,625) (10,431) (Continued) - 36 - Internal Service Funds 1995 $ 4,912,885 $ 54,996,717 (2,919, 784) (34,589,011) (16,280) (5, 783,208) 0 679,734 0 (721,314) 0 10,000 4,043 128,716 0 15,689 0 3,548 0 1,438 4,573 194,495 0 0 (19,834) (19,834) 0 0 (2,672) (4,875) 0 {7,035! 1,962,931 14,905,060 0 (997,483) 0 91,506 0 52, 126 0 175,173 0 64,854 0 426,397 0 (5,342,074) 0 (175, 173) 0 (64,854) 0 (173,500) 0 0 0 7, 125,000 115,691 115,691 0 109 129 115,691 1,406,792 (1,386, 773) (13,267,141) 15,706 207,765 0 149,628 0 (10,534,800) 0 (378,870) 0 (26,200) 0 (227,961) 0 (2,362,844) 0 (59,079) 0 (15,720) 0 (65,625) 0 (10,431) $ 1994 53,587,268 (34,540,504) (6,032,303) 752,813 (786,290) 5,000 65,636 9,513 6,676 11,587 121,836 19,834 0 (2, 192) (19,361) 0 13, 199,513 0 84,603 59,029 163,922 76, 106 0 (4,407,529) (163,922) (76, 106) (181,000) (4,452) 0 0 0 (4,449,349) (7,613,479) 34,726 36,041 (2,335,000) (378,955) (26,200) (494,221) (1,816, 148) (73, 120) (18,864) (98,778) (192,259) CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY FUND TYPES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1 994) (Continued) Totals (Memorandum Only) Enterprise Internal Service Funds Funds 1995 1994 Fees Paid to Fiscal Agent $ (7, 181) $ 0 $ (7, 181) $ (6,616) Proceeds from Revenue Bonds 22,323,970 0 22,323,970 0 Proceeds from Contractual Obligation 0 1,230,000 1,230,000 0 Proceeds from Advance from Other Funds 747 483 0 747 483 0 Net Cash Used for Capital and Related Financing Activities (2, 155,939) (141,067) (2,297,006) (12,982,873) Cash Flows from Investing Activities: Purchase of Investments (27,337,969) (3, 792,939) (31, 130,908) (11,071, 734) Proceeds from Sale and Maturities of Investments 19, 192,347 2,545,147 21,737,494 13,997,402 Interest on Investments 1,671,725 144,873 1,816,598 1,030,035 Net Cash Provided (Used) by Investing Activities (6,473,897) (1,102,919) (7,576,816) 3,955,703 Net Increase (Decrease) in Cash 5,603,394 834,636 6,438,030 (277,006) Cash and Cash Equivalents, October 1 3,452,921 506,704 3,959,625 4,236,631 Cash and Cash Equivalents, September 30 $ 9,056,315 $ 1,341,340 $ 10,397,655 $ 3,959,625 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 10,440, 157 $ 1,486,280 $ 11,926,437 $ 10, 130,945 Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 2,695,676 530,721 3,226,397 3,066,257 Amortization 0 0 0 14,255 Provision for Uncollectible Accounts 182,479 (820) 181,659 129,665 Contributions 10,000 0 10,000 0 Miscellaneous Revenues 379,942 4, 111 384,053 339,147 Miscellaneous Expenses (2,203) (2,672) (4,875) (21,553) Change in Assets and Liabilities: Change in Accounts Receivable (851,694) 33,051 (818,643) 129,200 Change in Other Receivables (80,383) 0 (80,383) (113,558) Change in Inventory 66,219 0 66,219 265,364 Change in Prepaid Costs 1, 150 (60,000) (58,850) (4,975) Change in Accounts Payable 97,467 (139,121) (41,654) (719,656) Change in Accrued Interest Payable (7,583) 0 (7,583) 0 Change in Due to Other Funds 0 (19,834) (19,834) 19,834 Change in Claims Payable 0 147,495 147,495 (52,943) Change in Retainage Payable 0 0 0 (17,045) Change in Accrued Liabilities 47,560 0 47,560 57,845 Change in Deferred Revenues (531) 0 (531) (5,341) Change in Refundable Deposits (41,580) 0 (41,580) (33,477) Change in Accrued Vacation 5,453 (16,280) (10,827) 15,549 Total Adjustments 2,501,972 476,651 2,978,623 3,068,568 Net Cash Provided by Operating Activities $ 12,942, 129 $ 1,962,931 $ 14,905,060 $ 13, 199,513 Noncash Financing, Capital and Investing Activities: During the fiscal year, the Water and Sewer Funds added capital contributed by developers in the amount of $343,025 and $139,617, respectively. The notes to the general purpose financial statements are an integral part of this statement. -37 - .. , I -.1 " .·I .. · ·'.I . ' l 'i : I .. ') , .. I " ·:. - 38 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of College Station, Texas ("City"), have been prepared in conformity with generally accepted accounting principles ("GAAP") as applied to government units. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. REPORTING ENTITY The financial reporting entity is defined as ( 1) the primary government and (2) those component units for which the primary government is financially accountable. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a) the primary government is able to impose its will on the component unit or (b) the primary government's relationship with the component unit poses a real or potential financial benefit or burden for the primary government. Moreover, financial accountability also is deemed to exist even in the absence of simple "accountability" (i.e., the appointment of a voting majority of the organization's governing body) if the component unit is financially dependent upon the primary government. A primary government has the ability to impose its will on an organization if it can significantly influence the programs, projects, or activities of, or level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government: (a) is entitled to the organization's resources; (b) is legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) is obligated in some manner for the debt of the organization. If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is included as a component unit. Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part of their regular budget process. B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting -39 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACC OUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued) segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and claims and judgements such as accrued vacation leave which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest, charges for services and special assessments are susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at the time. Entitlement and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including expendable trusts or major capital projects). The debt service fund accounts for the servicing of general long-term debt not being financed by proprietary or nonexpendable trust funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary or nonexpendable trust funds. Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable GASB pronouncements in accounting and reporting for its proprietary operations. - 4 0 . . CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued) Proprietary funds include the following fund types: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the City has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. The agency fund is custodial in nature, does not present results of operations or have a measurement focus, and is accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the government holds for others in an agency capacity. Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary or trust funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds. C. ASSETS, LIABILITIES AND EQUITY 1 . Cash and Cash Equivalents Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts of cash; and (b) so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted assets) include demand accounts, repurchase agreements, and government securities and agency notes with original maturities of three months or less when purchased. All cash, except for petty cash accounts, is deposited with the City's depository bank (First American Bank, Bryan, Texas) in interest bearing accounts or is invested. The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool. 2. Investments Investments are made in accordance with the City's Investment Policy which was adopted by the City Council on April 12, 1990. This policy is applicable to all City funds and permits investment in obligations of the U. S. Government or its agencies, repurchase agreements made in compliance with State of Texas Statutes, time certificates of deposit or savings accounts in state or national banks located within the State of Texas, public funds investment pools, and money market mutual funds. This policy designates the Director of Finance as the City's Investment Officer with whom responsibility and authority for investment transactions reside. - 41 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) The investments purchased under the provisions of the Investment Policy are managed to maintain liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest rates which depress the market value of securities. As a guideline, maturity of securities should not exceed more than two years for cash management purposes, with the optimum weighted average maturity of less than one year. Investments in securities of a longer maturity than two years are considered prudent for funds maintained for capital construction, and debt service funds, if necessary to meet projected disbursement schedules. As a general guideline, the City of College Station's cash management portfolio is designed with the objective of meeting, over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The investment program seeks to augment rates of return above this level. In a diversified portfolio, measured losses are inevitable and must be considered within the context of the overall portfolio. The objective in investment of construction funds is at least to , match inflation increases in construction costs. Active portfolio management includes the practice of selling securities prior to maturity, using the proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates fall, and to take advantage of the differences in relative yield between different types of securities and varying maturities. "Swap" analysis is the responsibility of the City Investment Officer and the decision to execute the "swap" rests with him. To protect the portfolio from imprudent trading, no security may sold until such time as the current market value of the security plus interest earned from datt purchase is at least equal to the purchase price of that security. State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United States, and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the control and custody of the City. Investments in security repurchase agreements may be made only with the City's depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal Reserve Bank of New York("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and held in the City's name in a safekeeping account at Texas Commerce Bank of Houston. Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of deposit, and investments in public funds investment pools (TexPool). Investments are stated at cost, accreted cost, or amortized cost which approximate market value. The City also uses a pooling method to account for investments. Equity in investments and interest income from the investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of each fund's equity in the investment pool to the total pool. 3. Inventory Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when consumed rather than when purchased. - 42 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 4. Prepaid Costs Payments made to vendors for services that will benefit periods beyond September 30, 1995, are recorded as prepaid costs. 5. Restricted Assets In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal Court cash bonds, cemetery perpetual care funds and fireman's relief funds, all of which are not available for operations. 6. Investment in Joint Venture The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting. Required disclosures concerning the joint venture are presented in Note IVD. 7. Fixed Assets General fixed assets have been acquired for general government purposes. Asset purchases are recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value. Public domain fixed assets consisting of improvements other than buildings are also included in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets, nor has interest been capitalized. Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost of acquisition, construction or, with respect to contributions of construction from third parties (principally developers), at fair market value. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not capitalized during construction because interest is recovered currently in the City's established rate. Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are capitalized. Depreciation is recorded in the above funds on a straight-line basis over the following estimated service lives: Utility Systems Buildings and Improvements Equipment 8. Compensated Absences 25 -40 years 5 -50 years 3 -10 years Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of -43 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PU RPOSE FINANCIAL STATEMEN TS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) two years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group. Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 1 20 days. Payment for unused accumulated sick leave is not made to employees by the City and, accordingly, no liability has been recorded in the financial statements. 9. Long-Term Ob ligations Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portions of such obligations are reported in the General Long-Term Debt Account Group. Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in those funds. All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account Group. 10. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the governmental tund types. Encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities in the general purpose financial statements. 11 . Fund Equity Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserved balances represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. 12. Bond Discounts/Issuance Costs In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds payable, and issuance costs are recorded as deferred charges. -44 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 1 3. lnterfund Transactions Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than quasi-external transactions and reimbursements are reported as operating transfers. 14. Statements of Cash Flows The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the Proprietary and Internal Service Funds. 15. Memorandum Only -Total Columns Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns does not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation of this data. 16. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. However, comparative data have not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. BUDGETARY INFORMATION The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following October 1 . The operating budget includes proposed expenditures and the means of financing them. 2) All budget requests are compiled by the Finance Department and presented with comparative and supporting data to the Mayor and City Council for review. -45 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) A. BUDGETARY INFORMATION (Continued) 3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4) Prior to September 27, the budget is legally enacted through passage of an ordinance. 5) The City Council must approve all transfers of budgeted amounts between departments within any fund and any revision that alters the total expenditure of any fund. An amount is also budgeted each year for contingencies which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the amount does not exceed $10,000. All other transfers must be approved by City Council. City Council may transfer amounts among individual budget line items within major expenditure categories during the year, but no such transfer may increase the overall total of the budget. Budgeted amounts as originally adopted were not significantly changed by such transfers during the year. 6) In accordance with the City Charter, the budget may be amended after the following conditions are met: a) The City Manager certifies that there are available revenues in excess of those estimated in the budget. b)The City Council holds a public hearing on the supplemental appropriation. c) The City Council approves the supplemental appropriation. Management may not amend the budget without seeking the approval of the City Council. 7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the General Fund, budget appropriations are adopted at the department level. Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget year. 8) Formal budgetary integration is legally enacted and employed as a management control device during the year for all funds. B. BUDGET/GAAP RECONCILIATION The General Fund budget is adopted on a basis that differs from GAAP, as follows: (a) The City does not include in General Fund budgetary amounts revenue or expenditure activity for the Fireman's Relief Fund or the Cemetery Perpetual Care Fund which are combined with the General Fund for reporting purposes. (b) General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for uncollectible accounts receivable, or the capitalization of salaries for capital improvements projects. -46 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Adjustments necessary to convert the General Fund revenues at September 30, 1995, on the GAAP basis to the budgetary basis are as follows: Revenues and Other Financing Sources -GAAP Basis Reconciling Items: Cemetery Perpetual Care Fund Revenues Fireman's Relief Fund Revenues Total Reconciling Items Total Revenues and Other Financing Sources -Budget (Non-GAAP Basis) $ $ 20,245, 144 (14,376) (258) (14,634) 20,230,510 Adjustments necessary to convert the General Fund expenditures at September 30, 1995, on the GAAP basis to the budgetary basis are as follows: Expenditures and Other Financing Uses -GAAP Basis Reconciling Items: Operating Transfer Out to Business Park Fund Cemetery Perpetual Care Fund Expenditures Fireman's Relief Fund Expenditures Inv entory Adjustment Allowance for Uncollectible Accounts Capitalized Salaries Other Total Reconciling Items Total Expenditures and Other Financing Uses -Budget (Non-GAAP Basis) $ 22,338,572 (2,031,668) (195) (3,094) (38,591) (99,435) 28, 126 (13) (2, 144,870) $ 20, 193, 702 Budgets for the Special Revenue Funds, Debt Service Fund, and Capital Projects Funds are adopted on a basis consistent with GAAP. Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following significant items: (a) Capital outlay is included in the budget as an expense item. (b) The budget treats principal payments for General Obligation Bonds and Certificates of Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an expense item. Principal payments for Advances from Other Funds in the Solid Waste Collection Fund are also treated as expense items in the budget. (c) Enterprise Fund budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. (d) Budgeted revenue amounts do not include a provision for revenue accruals. The budget for the Internal Service Funds are adopted on a basis consistent with GAAP, except that capital outlay is included in the budget as an expense item. -47 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Budgetary comparisons presented in the report are on the aforementioned budgetary basis. Budgetary amounts are as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropriations which were amended. C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS The amounts of any excesses of expenditures/expenses over appropriations during fiscal 1995, and the funds in which they occurred are as follows: Fund Debt Service 1995 Bond Water Sewer Equipment Replacement Property and Casualty Amount $ 3,490,544 445,838 2,081,374 356,425 261,824 5,354 The $3,490,544 excess in the Debt Service Fund was a result of higher than expected principal payments of $3,460,000 and debt issuance costs of $48,048 related to a short term debt refunding. The $445,838 excess in the 1995 Bond Fund resulted from $57,233 in unbudgeted debt issuance costs and $388,605 in unbudgeted capital outlay. Higher than expected debt service principal payments because of a decision to advance refund utility revenue bonds were responsible for the $2,081,374 excess in the Water Fund and the $356,425 excess in the Sewer Fund. Unbudgeted depreciation expense in the Equipment Replacement Fund resulted in the $261,824 excess at fiscal year end. Higher than expected claims and unbudgeted administration fees were responsible for the $5,354 excess in the Property and Casualty Fund. D. DEFICIT RETAINED EARNINGS/FUND BALANCES The Community Development Fund recorded a $745,825 deficit unreserved fund balance at the end of fiscal 1995. This deficit can be attributed to purchase orders still outstanding at September 30, 1995. Since the City has a policy of requesting grant money after actual expenditures have been accrued and paid, the fund balance in this fund will always be near zero. Therefore, any encumbrances recorded il"l the fund at year end in addition to any large accrued expenditures will result in a negative unreserved fund balance. The 1984 and 1995 Bond Funds showed deficit unreserved fund balance of $143,360 and $316,715, respectively, at September 30, 1995. These deficits were results of purchase orders outstanding as of year end. -48 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS At year-end, the carrying amount of the City's cash and time deposits was $16,850,482 and the bank balance was $13,240,242. Cash and time deposits included investments in the state investment pool amounting to $16,291,912. Balance sheet amounts for unrestricted and restricted cash and cash equivalents at September 30, 1995, are as follows: Unrestricted cash and cash equivalents Restricted cash and cash equivalents Total Cash and Cash Equivalents $ 10,607 ,866 5,363,012 $ 15,970,878 The bank balance was entirely covered by federal depository insurance or by pledged collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term investments in a pool managed by another government for which risk categorization is not appropriate because the City's investment is not evidenced by securities that exist in physical or book entry form. The City's investments at September 30, 1995, are categorized below to give an indication of the level of risk assumed by the City at year end. The carrying amount is the cost at date of purchase and approximates market value, except for U.S. Government Obligations, and Government Agency Notes, where market values may be independently obtained: U.S. Treasury Securities U.S. Government Agencies and Instrumentalities Securities Total Direct Investments Investment in Texas Local Government Investment Pool Investment in Deferred Compensation Fund Total Investments Carrying Amount Market Value $ 14,486, 709 $ 14,630, 127 19,575,621 19,467,955 34,062,330 34,098,082 16,291,912 16,291,912 795,955 795.955 $ 51,150,197 $ 51,185,949 While cash and cash equivalents are inclusive of investments with original maturities of three months or less, the above schedules are inclusive of all investments. The City invests the long-term portion of its portfolio in various mortgage backed securities that offer higher yields but are sensitive to changes in interest rates and other market conditions. Timely payment of interest and principal are guaranteed by federal agencies. If it becomes necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the City from such a sale would depend on the market conditions in existence at the time of such sale, as the market value of the securities in the City's long-term portfolio will fluctuate due to interest rate trends and other market factors. -49 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS (Continued) During the fiscal year, the City sold two mortgage backed securities prior to maturity because of a declining trend in market value. Although losses on principal in the amount of $36,848 and $71,250 were recorded, the market value at time of sale plus the interest earned from the date of purchase was greater than the purchase price of the securities. The collateralized, mortgage backed portion of the City's investments in the long-term portfolio contains investments that have stated maximum maturities ranging from 1 /15/08 to 2/15/14; however, these investments are subj ect to pre-payment. "Texpool" is a local government investment pool created and managed by the Texas State Treasurer to invest funds on behalf of Texas political subdivisions. The pool operates on a $1 .00 net asset value basis and allows same day or next day redemptions and deposits. Interest is allocated daily based on portfolio earnings and participant account balances. The City's investment in Texpool is stated at cost, which approximates market. The market value of Texpool's investments as a whole was 99.9% of the book value as of September 30, 1995. Texpool and the deferred compensation plan are not managed by the City; therefore, the City does not possess securities that exist in physical or book entry form. Consequently, these securities have not been classified. The investments in the deferred compensation plan are stated at market value. All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government Securities and are held by its agent in the City's name (Category One credit risk). B. NOTES RECEIVABLE General Fund: During 1991, the City sold a roller valued at $73,800 to the Brazos Valley Solid Waste Management Agency ("BVSWMA") in exchange for a promissory note to be repaid in semi-annual installments over a period of six years at 8 % (see Note IVD). Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from Community Development Block Grant funds. The $170,217 balance in the Special Revenue Funds represents the outstanding principal for these loans at September 30, 1995. Debt Service Fund: During 1991, the City loaned BVSWMA $625,000 for the purchase of equipment in exchange for an eight year 6 % note to be repaid in semi-annual installments (See Note IVD). -50 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) C. FIXED ASSETS A summary of changes in general fixed assets for the year ended September 30, 1995, is as follows: Retirements Beginning Additions and and Ending Balance Transfers In Transfers Out Balance Land $ 7,449,504 $ 493,791 $ 12,475 $ 7,930,820 Buildings and Building Improvements 13,263,808 2,034,030 82,973 15,214,865 Improvements 16,477, 108 2,310,000 0 18,787, 108 Machinery, Tools and Equipment 10,714,331 552,470 614,446 10,652,355 Parks System 8,900,987 677,224 0 9,578,211 Construction in Progress 1,598,975 5,547,405 5,624,740 1,521,640 Total $ 58,404,713 $ 11,654,920 $ 6,334,634 $ 63,684,999 A summary of proprietary fund type property and equipment at September 30, 1995, is as follows: Combined Cedar Creek Equipment Utility Solid Waste Condominium Replacement Funds Collection Fund Fund Fund Total Electric System $ 29,540,431 $ 0 $ 0 $ 0 $ 29,540,431 Water System 33,515,906 0 0 0 33,515,906 Sewer System 26,233,204 0 0 0 26,233,204 Machinery & Equipment 2,915,453 2,000, 130 0 4,055,000 8,970,583 Buildings & Improvements 1,710,414 0 796,783 0 2,507,197 Land 980,363 0 0 0 980,363 Construction in Progress 14,219,624 0 0 14,096 14,233,720 Total 109,115,395 2,000,130 796,783 4,069,096 115,981,404 Less Accumulated Depreciation (27,192,271) (1,469,590) (8,853) (1,063,950) (29, 734,664) Net $ 81,923,124 $ 530,540 $ 787,930 $ 3,005, 146 $ 86,246,740 D. INTERFUND ASSETS/LIABILITIES 1. Advances To/From Other Funds On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Collection Fund for the purchase of automated garbage trucks and containers. The loan is payable in semi-annual installments beginning March 30, 1994, and ending September 30, 1999, and accrues interest at a rate of 6.75%. On June 1, 1995, the City purchased the Cedar Creek Condominiums. This purchase was funded by an advance in the amount of $747,483 from the Electric Fund to the Cedar Creek Condominium Fund. The loan is payable in semi-annual installments beginning December 1, 1995, and ending June 1, 2025, and accrues interest at a rate of 8%. As a part of a community revitalization project, the City purchased land and buildings on September 1, 1995. This purchase was also funded by an advance in the amount of $250,000 -51 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) D. INTERFUND ASSETS/LIABILITIES (Continued) from the Electric Fund. The advance is payable in semi-annual installments beginning March 14, 1996, and ending September 14, 2000, and accrues interest at a rate of 6 % . The current portion of the above loans to the Solid Waste Collection and Cedar Creek Condominium Funds is recorded as an interfund receivable in the Electric Fund and an interfund payable in either the Solid Waste Collection Fund or Cedar Creek Condominium Fund. The noncurrent portion is recorded as an Advance To in the Electric Fund and an Advance From in the Solid Waste Collection Fund or Cedar Creek Condominium Fund. The current portion of the advance from the Electric Fund to the Hotel/Motel Fund is recorded as an interfund receivable in the Electric Fund while the noncurrent portion is recorded as an Advance To in the Electric Fund and Advance From in the General Long Term Debt Account Group. 2. Due To/Due From Other Funds The composition of due to/due from balances as of September 30, 1995, is as follows: Due To General Due From Community Development Amount $ 117,635 E. DE FERRED CHARGES Deferred charges totaling $555,690 at September 30, 1995, consist of the following: Prepaid Water Costs On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the City would construct water system improvements for Texas A&M University. This water system was to provide the City with an additional water source until its own system could be constructed beginning in January, 1979. The original agreement was for a period not to exceed five years. However, an addendum to the contract extends the period indefinitely. The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1,000 gallons of City water usage. Termination of the agreements provides for absolute title to the system to be conveyed to Texas A&M University by the City. A summary of the unrecovered cost of the water system at September 30, 1995, is as follows: Total Project Cost Less Accumulated Water Usage Credits Prepaid Water Costs, September 30, 1995 -52 - $ 1,167,075 (1 ,034,092) $ 132,983 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FIN ANCIAL ST ATEMENTS. FOR THE FISCAL YE AR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) E. DEFERRED CHARGES (Continued) Bond Issuance Costs A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water, and Sewer Funds as of September 30, 1995, is as follows: Electric Water Sewer Total Bond Issuance Costs $ 147,342 $ 73,359 $ 260,638 $ 481,339 Accumulated Amortization (16,444) (10,767) (31,421) (58,632) Bond Issuance Costs, Net $ 130,898 ·$ 62,592 $ 229,217 $ 422,707 F. CAPITAL LEASES On May 7, 1 984, the City entered into a lease agreement as lessee for financing the purchase of an elevated water storage tank. Minimum future lease payments for the water storage facility are as follows: Year Ending September 30 Total 1996 $ 250,813 1997 250,813 1998 250,813 1999 250,813 2000 250,813 2001 9,755 Total minimum lease payments 1,263,820 Less imputed interest (159,523) Present value of net minimum lease payments $ 1,104,297 - 53 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATE MENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. LONG-TERM DEBT The following is a summary of long-term debt transactions for the year ended September 30, 1995: Beginning Incurred/ Matured/ Ending Balance Issued Retired Other Balance Governmental Fund TyQes General Obligation Bonds $ 17,028,340 $ 10,950,000 $ 2,256, 130 $ 0 $ 25,722,210 Contractual Obligation 0 2,015,000 0 0 2,015,000 Certificate of Obligation 3,780,000 0 3,540,000 0 240,000 Accrued Vacation Leave 610,671 680,955 506,765 (455) 784,406 Subtotal 21,419,011 13,645,955 6,302,895 (455) 28,761,616 ProQrietaQL Fund TyQes Utility Revenue Bonds $ 21,835,000 $ 29,625,000 $ 10,535,000 $ 0 $ 40,925,000 General Obligation Bonds Serviced by Utility Revenues 1,396,660 0 378,870 0 1,017,790 Certificates of Obligation Serviced by Utility Revenues 131,000 0 26,200 0 104,800 Accrued Vacation Leave: Electric Fund 114,569 126,909 124,738 707 117,447 Water Fund 27,740 37,094 37,485 0 27,349 Sewer Fund 36,944 41,065 33,029 0 44,980 Solid Waste Collection Fund 28,642 20,104 25, 174 0 23,572 Landfill Fund 16,280 0 0 (16,280) 0 Obligations Under Capital Lease (Note lllF) 1,332,257 0 227,960 0 1, 104,297 Subtotal 24,919,092 29,850, 172 11,388,456 (15,573) 43,365,235 Total Long-Term Debt $ 46,338, 103 $ 43,496, 127 $ 17,691,351 $ (16,028) $ 72, 126,851 -54 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. LONG-TERM DEBT (Continued) Long-term debt at September 30, 1995, consisted primarily of bonds maturing serially and is summarized as follows: General Obligation Bonds: 1976 Issue 1978 I Issue 1978 II Issue 1 987 Refunding Issue 1988 Refunding Issue 1989 Issue 1991 Issue 1994 Issue 1995 Issue Subtotal Certificates of Obligation: 1993 Issue Contractual Obligation: 1995 Issue Utility Revenue Bonds: 1985 Refunding Issue 1990 Issue 1993 Issue 1994 Issue 1995 Refunding Issue 1995 Issue Subtotal General Obligation Bonds Serviced by Utility Revenues: 1976 Issue 1978 I Issue 1987 Refunding Issue Subtotal Certificates of Obligation Serviced by Utility Revenues: Utility Service Center Total Interest Rates(%) 4.00-6.00 4.70-6.00 5.15-5.80 4.50-7.70 6.15-8.15 6.50-8.50 5.50-7.50 5.50-7.50 5.10-7.00 70% of prime 5.30 9.00 6.50-8.50 4.05-6.50 5.40-6.40 6.40-7.20 5.25-6.25 4.00-6.00 4.70-6.00 4.50-7.70 12.00 -55 - Series Matures 1997 1998 1999 2004 1996 2005 2012 2014 2013 1998 2000 1996 2006 2013 2014 2001 2016 1997 1998 2004 1999 $ Principal Balance $ 150,000 99,000 620,000 6,753,210 1,350,000 2,225,000 3,975,000 5,850,000 4,700,000 25,722,210 240,000 2,015,000 2,205,000 4,300,000 5,620,000 15,675,000 7, 125,000 6,000,000 40,925,000 450,000 451,000 116,790 1,017,790 104,800 $ 70,024,800 •·. '• CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PUR POSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND AC COUNT GROUPS (Continued) G. LONG-TERM DEBT (Continued) Debt service requirements to maturity for all long term debt is summarized as follows: General General Obligation Bonds Obligation Bonds Serviced by Utility Revenues Year Principle Interest Principal Interest 1996 $ 3,458,735 $ 1,553,839 $ 386,265 $ 40,271 1997 2,214,075 1,361,336 385,925 22,882 1998 2, 123,915 1,210,762 181,085 9,478 1999 2,238,255 1,056,978 16,745 4,168 2000 1,943,680 909,633 16,320 2,970 2001-2005 6,893,550 2,963,502 31,450 4,755 2006-2010 4,200,000 1,316,467 0 0 2011-2014 2,650,000 231, 191 0 0 TOTAL $ 25,722,210 $10,603,708 $ 1,017,790 $ 84,524 Certificates of Obligation Utility Serviced by Utility Revenues Revenue Bonds Year Principal Interest Principal Interest 1996 $ 26,200 $ 12,576 $ 3,670,000 $ 2,429,551 1997 26,200 9,432 3,940,000 2, 149,271 1998 26,200 6,288 3,745,000 1,894,391 1999 26,200 3,144 3,305,000 1,660,217 2000 0 0 3,225,000 1,457,542 2001-2005 0 0 9,815,000 5,207,514 2006-2010 0 0 7,375,000 2,722,926 2011-2015 0 0 5,550,000 752,906 2016 0 0 300,000 8,250 TOTAL $ 104,800 $ 31,440 $ 40,925,000 $18,282,568 Certificate of Obligation Contractual Obligation Year Principal Interest Principal Interest 1996 $ 80,000 $ 12,600 $ 400,000 $ 53,836 1997 80,000 7,560 400,000 106,774 1998 80,000 2,520 405,000 64,395 1999 0 0 405,000 42,930 2000 0 0 405,000 21,465 TOTAL $ 240,000 $ 22,680 $ 2,015,000 $ 289,400 -56 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPO SE FINANCIAL STATEMENTS FOR THE FI S CAL YEAR ENDED SEPTEMB ER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) H. RESERVATIONS OF FUND BALANCES AND RETAINED EARNINGS Fund balances have been reserved at September 30, 1995, as follows: General Fund: Reserved for Inventory $ Reserved for Encumbrances Reserved for Prepaid Costs Reserved for Fireman's Relief and Retirement Fund Reserved for Cemetery Total General Fund Reserved Special Revenue Funds: Reserved for Encumbrances Reserved for Property Held for Resale Total Special Revenue Funds Reserved Debt Service Fund: Reserved for Debt Service Capital Projects Funds: Reserved for Encumbrances Reserved for Prepaids Total Capital Projects Funds Reserved Total Reserved Fund Balances $ 184,694 513,425 649 3,276 121 676 823,720 668,592 51 000 719 592 1 867 714 2,640,945 528,755 3, 169,700 6,580,726 Reserved retained earnings designations for the Enterprise Funds at September 30, 1995, are as follows: Reserved for Debt Service $ 2, 107, 114 Reserved for Capital Projects 10,706,141 Total Reserved Retained Earnings $ 12,813,255 I. CONTRIBUTED CAPITAL The changes during fiscal 1995 in the City's contributed capital accounts for the proprietary funds were as follows: Enterprise Internal Service Equipment Sources Water Sewer Replacement Contributed Capital, October 1 $ 6,751,552 $ 6,671,696 $ 0 Contributing Sources: Developers 343,025 139,617 0 Impact Fees 0 4,718 0 Government 0 0 1,230,000 Contributed Capital, September 30 $ 7,Q94,Ei77 � f;l,81f2.Q31 $ 1,23Q,QQQ - 57 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STA TEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) J. OP ERATING TRANSFERS Individual fund operating and other transfers out and corresponding operating transfers in for fiscal 1995 were as follows: Operating Transfers Out Operating Transfers In General Capital Equipment General Business Park Solid Waste Collection General Solid Waste Collection Hotel Motel Electric General Electric Sewer Water General Water Electric Water Sewer Sewer General IV. OTHER INFORMATION A. PROPERTY TAXES Amount $ 407,000 2,03 1,668 150,000 427 3,600,250 102, 152 615,000 83,337 240,908 550,000 Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes for· the City. City property tax revenues are recognized when levied to the extent that they are collected in the current year. The balance is reported as deferred revenues. Taxes become delinquent February 1 of the following year and are subject to interest and penalty charges. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general governmental services and for the payment of principal and interest on general long-term debt. The combined current tax rate to finance general government services including debt service for the year ended September 30, 1995, was $.4450 per $100 of assessed valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal· of property for all taxing units in Brazos County. The Appraisal District is required to assess property· at 100% of its appraised value. Real property must be reappraised at least every four years. The City may, at its own expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City may petition for an election to determine whether to limit the tax rate to no more than 8% above the tax rate of the previous year. -58 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) B. COMMITMENTS AND CONTINGENCIES At September 30, 1995, the City had oversized participation construction commitments totaling $1 ,341 ,835. These construction commitments result from development agreements with subdividers in which the City, under certain conditions, agrees to participate in the cost of constructing streets, water distribution lines, sanitary sewer lines, bridges or culverts. The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The settlement of such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would not materially affect the financial position of the City at September 30, 1995. C. RISK MANAGEMENT The City is self-insured for health benefits, and the plan is administered by Donovan Benefit Systems. The Employee Benefits Fund is funded monthly by contributions from employees and from the operating funds of the City. These contributions are determined based on anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its liability to $75,000 per individual per year with an aggregate, annual liability of $1,200,000. The liability for outstanding losses includes $96,559 for claims incurred but not reported as of September 30, 1995. The City is also self-insured for workers' compensation benefits, and the plan is administered by Texas Municipal League Intergovernmental Risk Pool. The City has a stop-loss insurance policy that limits its liability per employee to $500,000 per incident. The amount for estimated outstanding losses for claims incurred but not reported is not material. The City uses internal service funds to account for its risk-management activities. In addition, interfund premiums are reported as quasi-external transactions. D. JOINT VENTURE In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. Each city holds a 50% interest and ownership in BVSWMA. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms on the Board. The Board has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual budget is presented for approval by both cities as a part of their regular budget. On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and landfill equipment to BVSWMA in exchange for a note payable of $976,000, with the remaining consideration representing contributed capital of $85, 100. The City's Solid Waste Collection Fund realized a gain of $626,795 on the transaction. BVSWMA recorded the transferred assets at their appraised values. The note accrues interest at a rate of 8 % and is payable in semi-annual installments commencing November 1, 1990, and ending May 1, 2000. The City's share of BVSWMA's net income for fiscal 1995 was $35,382. -59 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORM ATION (Continued) D. JOINT VEN TURE (Continued) Prior to October 1 , 1994, the City was contracted as the operator of the BVSWMA landfill. The City's Landfill Fund accounted for the operator activity and the City was reimbursed by BVSWMA for all of the operating expenses of the Landfill Fund. However, on October 1, 1994, the Landfill Fund operations were transferred to BVSWMA and that activity is now accounted for in BVSWMA's financial records. The following is a summary of information from the audited financial statements of BVSWMA as of September 30, 1995, and 1994. Assets Current Assets Property, Plant and Equipment (Net of $1,054, 136 Accumulated Depreciation at 1995 and $957,928 at 1994) Other Assets Total Assets Liabilities: Current Liabilities Noncurrent Liabilities: Accrued Vacation Notes Payable -Noncurrent Accrued Post Closure Maintenance Costs Total Liabilities Fund Equity: Contributed Equity Retained Earnings Total Fund Equity Total Liabilities and Fund Equity Total Operating Revenues Total Operating Expenses Operating Income Net Nonoperating Revenues Net Income Debt: Current Long Term Total $ $ $ $ $ $ 1995 2,647,846 2,244,328 154,660 5,046,834 691,485 28,223 1,220,314 1,662,217 3,602,239 170,200 1,274,395 1,444,595 5,046,834 3,364,965 3,305,030 59,935 10,829 70 764 $ 309,505 1,220,314 $ 1,529,819 1994 $ 2,838,647 1,884,951 155,834 $ 4,879,432 $ $ 495,575 0 1,529,819 1,480,207 3,505,601 170,200 1,203,631 1,373,831 4,879,432 $ 3,503,051 2,245,325 1,257,726 50,426 $ 1,308, 152 $ 287,593 1,529,819 $ 1,817,412 A copy of BVSWMA's separate audited financial statements may be obtained from the City's Finance Department. -60 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENT S FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) E. CONTRACT WITH THE TEXAS MUNICIPAL POWER AGENCY The City began purchasing 100% of its electrical power requirements from the Texas Municipal Power Agency ("TMPA") on December 30, 1991. Under this contract, TMPA shall initially provide the City with 11 0 MW of electrical power at the following rates: Demand Charge Energy Charge $ 11 . 78 per KW $ 2.00 per MWH The contract also includes a provision for consideration of the City as an equal member in the future generation projects built by TMPA. However, at its September 14, 1995, meeting, the College Station City Council selected Texas Utilities Electric Corporation as the City's new provider of wholesale electrical power. This new contract becomes effective January 1, 1996, and will save an estimated $32 million in power costs over the next four years. The City's monthly electrical bill averaged $1,959,750 during the current fiscal year. F. RETIREMENT PLAN Plan Descriotion The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, defined contribution plan in the state-wide Texas Municipal Retirement System ("TMRS"), one of over 650 administered by TMRS, an agent multiple-employer public employee retirement system. It is the opinion of the TMRS management that the plans in TMRS are substantially defined contribution plans, but they have elected to provide additional voluntary disclosure to help foster a better understanding of some of the nontraditional characteristics of the plan. Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the City-financed monetary credits, with interest. At the date the plan began, the City granted monetary credits for service rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for service since the plan began are 200 percent of the employee's accumulated contributions. In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the employee's accumulated contributions and the monetary credits for service since the plan began, would be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and City matching percent had always been in existence and if the · employee's salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated contributions with interest and the employer-financed monetary credits with interest were used to purchase an annuity. Members can retire at ages 60 and above with 10 or more years of service or with 25 years of service regardless of age. The plan also provides death and disability benefits. A member is vested after 10 years, but he must leave his accumulated contributions in the plan. If a member withdraws his own money, he is not entitled to the employer-financed monetary credits, even if he was vested. The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. -61 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMEN TS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Contribution Requirements The contribution rate for employees is 6%, and the City matching percent is currently 200%, both as adopted by the governing body of the City. Under the state law governing TMRS, the City contribution rate is annually determined by the actuary. This rate consists of the normal cost contribution rate and the prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the currently accruing monetary credits due to City matching percent, which are the obligation of the City as of an employee's retirement date, not at the time the employee's contributions are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the obligation of the City to each employee at the time his retirement becomes effective. The prior service contribution rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. When the City periodically adopts updated service credits and increases in annuities in effect, the increased unfunded actuarial liability is to be amortized over a new 25-year period. Currently, the unfunded actuarial liability is being amortized over the 25-year period which began January 1995. The unit credit actuarial cost method is used for determining the City contribution rate. Contributions are made monthly by both the employees and the City. Since the City needs to know its contribution rate in advance to budget for it, there is a one-year lag between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect. The City's total payroll in fiscal year 1995 was $17,941,036 and the City's contributions w� based on a payroll of $17,086,936. Both the City and the covered employees made the required contributions. The employees' contribution was $981,233 which equaled a contribution rate of 6%. The amount contributed by the City was $1,238,250 which breaks down as follows: For the months in calendar year 1994, the City contributed $271,371 (6.17% of covered payroll) of which $230,467 (5.24%) was the amount of the actuar.ial required contributions intended to cover the normal cost and $40,904 (0.93%) was the amount intended to amortize the unfunded actuarial accrued liability. For the months in calendar year 1995, the City contributed $966,879 (7 .62% of covered payroll) of which $798, 119 (6.29%) was the amount of the actuarial required contributions intended to cover the normal cost and $168, 760 (1 .33 %) was the amount intended to amortize the unfunded actuarial accrued liability. The City adopted changes in the plan since the previous actuarial valuation, which had the effect of increasing the City's contribution rate for 1995 by 1.31 % of payroll. Funding Status Even though the substance of the City's plan is not to provide a defined benefit in some form, some additional voluntary disclosure is appropriate due to the nontraditional nature of the defined contribution plan which had an initial unfunded pension benefit obligation due to the monetary credits granted by the City for services rendered before the plan began and which can have additions to the unfunded pension benefit obligation through the periodic adoption of increases in benefit credits and benefits. Statement No. 5 of the Governmental Accounting Standards Board (GAS B 5) defines pension benefit obligation as a standardized disclosure measure of the actuarial present value of pension benefits, adjusted for the effects of projected salary increases, estimated to be payable in the future as a result of employee service to date. The measure is intended to help users assess the funding status of public -62 - CITY OF COLLEGE STATION, TEXAS NOTES TO GEN ERAL PURPOSE FINAN CIAL STA TEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) employee pension plans, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among public employee pension plans. The pension benefit obligation shown below is similar in nature to the standardized disclosure measure required by GASS 5 for defined benefit plans except that there is no need to project salary increases since the benefit credits earned for service to date are not dependent upon future salaries. The calculations were made as part of the annual actuarial valuation as of December 31 , 1 994. Because of the money-purchase nature of the plan, the interest rate assumption, currently 8.5% per year, does not have as much impact on the results as it does for a defined benefit plan. Market value of assets is not determined for each City's plan, but the market value of assets for TMRS as a whole was 98.6% of book value as of December 31 , 1 994. The total unfunded pension benefit at December 31, 1994, the latest available information, was $4,893,748 as follows: Pension Benefit Obligation Annuitants Currently Receiving Benefits Terminated Employees Current Employees: Accumulated Employee Contributions Including Allocated Invested Earnings Employer-Financed Vested Employer-Financed Nonvested Total Net Assets Available for Benefits, at Book Value Unfunded Pension Benefit Obligation 1994 $ 1,920,948 3,795,888 7,813,839 11,295,531 2,036,806 26,863,012 21,969,264 $ 4,893,748 The book value of assets is amortized cost for bonds and original cost for short-term securities and stocks. The actuarial assumptions used to compute the actuarially determined City contribution rate are the same as those used to compute the pension benefit obligation. The amounts above reflect the adoption of changes in the plan since the previous actuarial valuation, which had the effect of increasing the pension benefit obligation by $784,461. Trend Information Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. Applicable historical trend information concerning this plan is presented below. Complete trend information prior to 1987 is unavailable. Additional historical trend information will be presented as it becomes available. -63 - ·' CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PUR POSE FINANCIAL STATEMENTS FO R THE FISCAL YEA R EN DED SEPTEMBER 30, 1995 IV . OTHER INFOR MATION (Continued) F. RETIREMENT PLAN (Continued) Net Assets Available Net Assets Pension as a Percent of Year Ended Available Benefit Pension Benefit December 30 for Benefits Obligation Obligation 1987 $ 7,299,624 $ 9,852,771 74% 1988 8,806,929 11,049,475 80% 1989 10,123,841 12,471,103 81% 1990 11,509,969 13,900, 118 83% 1991 13,710,302 15,822,634 87% 1992 16, 151,960 18,618,664 87% 1993 19,345,662 22,717,522 85% 1994 21,969,264 26,863,012 82% Unfunded Unfunded Pension Pension Annual Benefit Obligation as a Year Ended Benefit Covered Percentage of Annual December 30 Obligation Payroll Covered Payroll 1987 $ 2,553, 147 $ 12,861,559 20% 1988 2,242,546 11,028,053 20% 1989 2,347,262 11,949,309 20% 1990 2,390,149 12,971,271 18% 1991 2, 112,332 13,792,527 15% 1992 2,466,704 14,658,546 17% 1993 3,371,860 16,049, 130 21% 1994 4,893,748 17,086,936 29% Em ployer Contributions Year Ended Employer Employee as Percentage of December 30 Contributions Contributions Annual Covered Payroll 1987 $ 680,759 $ 643,995 5.3% 1988 652,444 551,417 5.9% 1989 730,712 597,473 6.1 % 1990 822,349 648,573 6.3% 1991 878,349 689,686 6.4% 1992 883,753 732,941 6.0% 1993 980,194 802,467 6.1% 1994 1,238,250 981,233 7.2% Post Retirement Benefits In addition to providing pension benefits, the City provides certain health care benefits for retired employees as established by City Resolution No. 9-13-90-5 .10, which was passed and approved by the City Council on September 13, 1990. Substantially all employees may become eligible for such benefits if they reach normal retirement age while working for the City. The health care benefits are provided through a self-insurance plan administered by Donovan Benefit Systems (see Note IVC). During fiscal year 1995, five retirees were eligible under this plan; however, claims filed by these retirees were not material. -64 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Fireman's Relief and Retirement Fund The City's General Fund is used to account for the accumulation of resources and the payment of annuities and related administrative costs of the Fireman's Relief and Retirement Fund, a closed, single-employer, defined contribution plan. Resources are contributed by the City at an annual fixed rate. The City has voluntarily contributed amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments appear to be minimal due to the fact that there are no additional firefighters who could become eligible for these $25 per month payments in the future. Currently, six retirees and four widows receive benefits. Total assets of the plan are included in the General Fund as a portion of the restricted cash balance. All qualitative and quantitative disclosures as required by the Governmental Accounting Standards Board are not made for the Fireman's Relief and Retirement Fund because such plan is not considered to be material. G. SEGMENT INFORMATION OF ENTERPRISE FUNDS The City maintains five enterprise funds. Segment information for the year ended September 30, 1995, is as follows (amounts in thousands): Electric Fund Operating Revenues $ 35,065 Operating Expenses (Excluding Depreciation) 28,802 Depreciation 881 Operating Income 5,381 Operating Transfers, Net (3,619) Net Income 2, 179 Property and Equipment Additions 5,827 Net Working Capital 13,461 Total Assets 49,976 Bonds and Other Long-Term Liabilities (Excluding Current Portion) 13, 174 Total Equity 30, 21 6 $ Water Fund 6,537 2,835 878 2,825 (939) 1,285 1,841 843 29,757 7,609 20,278 $ Sewer Fund 5,764 3,045 662 2,057 (207) 1,474 8,867 1,040 39,787 18,288 18,028 -65 - Solid Waste $ Collection Fund 3,403 3,053 266 83 (150) 9 12 829 3, 177 666 2,262 Cedar Creek Condomin ium $ Fund 168 65 9 94 0 65 797 18 875 741 65 Total $ 50,937 37,800 2,696 10,440 (4,915) 5,012 17,344 16, 191 123,572 40,478 70,849 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FO R THE FISCAL YEA R EN DED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) H. DEFER RED COMPENSATION PLAN The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan is available to all City employees and permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and right purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the City (without being restricted to the provisions of benefits under the plan), subject only to the claims of the City's general creditors. Participants' rights under the plan are equal to those of general creditors of the City in an amount equal to the fair market value of the deferred account for each participant. It is the opinion of the City's legal counsel that the City has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. I. POWER COST RECOVERY The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery allows for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or over recovered purchased power costs at year-end was not material. J. REVENUE BOND COVERAGE All the net revenues of the El ectric, Water, and Sewer Fund are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolutions, include substantially all of the revenues and expenses of the above named funds other than certain interest income and expense, and depreciation and amortization. These bond resolutions further require that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with these requirements. K. DEFEASED DEBT On August 1, 1995, the City of College Station issued utility revenue bonds of $7, 125,000 (par value) with an interest rate of 6.4%-7.2% to advance refund utility revenue bonds with an interest rate of 9.1 %-9.5% and a par value of $7,085,000. The refunded bonds mature on February 1, 2001, and were callable on February 1, 1995. The new bonds were issued at par and after paying issuance costs of $40,000 the net proceeds were $7,085,000. The net proceeds from the issuance of the revenue -66 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 IV. OTHER INFORMATION (Continued) K. DEFEASED DEBT (Continued) bonds were used to call all bonds maturing February 1, 1997, through February 1, 2001. The called bonds were removed as liabilities from the City's Electric, Water, and Sewer Funds. As a result of the advance refunding, the City reduced its total debt service requirements by $4 73 ,04 7, which resulted in an economic gain (difference between the present value of the debt service payments on the old and new debt) of $383,209 or 5.4% of principal. In prior years the City defeased certain revenue refunding bonds totaling $40,645,000 and certain general obligation bonds and certificates of obligation totaling $11 ,821 , 126 by placing the proceeds of the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the City's general purpose financial statements. At September 30, 1995, the outstanding principal balance of these defeased revenue refunding bonds was $13, 710;000. At September 30, 1995, the outstanding principal balance of the defeased general obligation bonds and certificates of obligation was $6,425,000. L. BONDS AVAILABLE FOR SALE Authorized general obligation bonds available for future issue are as follows: Civic Center Drainage Improvements Public Buildings Street Improvements Parks Improvements Sidewalks and Bikepaths Traffic Management Drainage Improvements New Library Athletic Park Land TOTAL Year Authorized 1976 1984 1984 1995 1995 1995 1995 1995 1995 1995 Un issued Amount $ 500,000 880,000 700,000 8,925,000 1,350,000 1,200,000 1,480,000 1,410,000 1,935,000 1,500,000 $ 19,880,000 Revenue bonds, authorized in fiscal 1984, remain unissued in the amount of $2,615,000 and are available for future use. -67 - . I . I ·I .i . l I .,I -68 - GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. - 69 - . I J ,, <l ... ' ·' . , · .. i · 1 ·.1 -70 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 1,333,359 $ 850,385 Equity in Investments 2,856,958 2,758,292 Receivables: Accrued Interest 102,059 159,890 Grants 39,612 46,576 Letter of Credit 25,009 25,000 Accounts 182,902 260,938 Special Assessments 79,330 138,471 Delinquent Property Taxes 47,027 79,563 State Sales Tax 734,753 800,863 Notes 28,544 41,221 Other 29,726 48,190 Less Allowance for Uncollectible Accounts (119,009) (230,607) Due from Other Funds 117,635 200,731 Inventories 184,694 167,275 Prepaid Costs 649 2,863 Restricted Assets: Equity in Cash and Cash Equivalents 144, 193 546, 191 Equity in Investments 308,960 1,833, 114 Receivables: Accrued Interest 2,594 41,974 Accounts 235 Hl3Q Total Assets $ 6,099,730 $ 7,772,360 Liabilities and Fund Balances Liabilities: Accounts Payable $ 667,776 $ 204,139 Retainage Payable 20,211 20,211 Refundable Deposits 1,730 1,325 Accrued Liabilities 455,260 400,380 Customer Construction Advances 105,934 85,766 Other Deferred Revenues 462,030 549,567 Restricted Liabilities: Accounts Payable 0 4,130 Retainage Payable 0 26,625 Accrued Liabilities Total Liabilities 1, 712,966 1,292, 168 Fund Balances: Reserved: Reserved for Encumbrances 513,425 1,310,710 Reserved for Prepaid Costs 649 2,863 Reserved for Inventory 184,694 167,275 Reserved for Fireman's Relief and Retirement Fund 3,276 6, 112 Reserved for Cemetery 121,676 0 Reserved for Capital Projects 0 952,865 Unreserved: Designated for Subsequent Years' Expenditures 18,413 125,908 Undesignated 3,544 631 3,914,459 Total Fund Balances 4,386,764 6,480, 192 Total Liabilities and Fund Balances $ 6,099,730 $ 7,772,360 - 71 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For Fiscal Years Ended September 30, 1995 and 1994 Revenues: Taxes: General Property General Sales Mixed Drinks Franchise Licenses and Permits Grants Charges for Services: Parks and Recreation Police Fire Public Services Municipal Court Development Services General Government Miscellaneous Fines, Forfeits and Penalties Special Assessments Use of Money and Property: Interest Earnings: Investments Loans Other Rents and Royalties Loan Repayments Contributions Reimbursed Expenses Other Total Revenues (Continued) -72 - 1995 $ 2,365,740 8,887,016 121,347 485,368 523,725 39,065 542,211 184,713 295,913 6,440 82,636 53,505 16,285 0 1,003,547 59, 141 254,888 18,777 32,968 63,732 8,671 101,229 170 104,893 15,251,980 $ 1994 2,086,274 8,671,072 105,021 358,392 557,440 39,723 522,939 128,939 271,317 7,300 67,524 52,988 14,030 1,231 915,126 4,779 296,596 0 0 104,054 15,728 8,296 10,497 95,312 14,334,578 CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For Fiscal Years Ended September 30, 1995 and 1994 (Continued) 1995 1994 Expenditures: Current: General Government $ 946,704 $ 806,498 Fiscal and Human Resources 1,794,734 1,644,909 Community Services Administration 154,935 141,875 Police 5,041,596 4,715,064 Fire 3,827,835 3,454,391 Development Services 2, 114,664 1,803,898 Parks 3,629,244 3,083,389 Public Services 2,428,727 2,533,983 Management Services 1,821,569 1,526,388 Library Services 327,393 282,255 Reimbursed Administrative (2,966,008) (2,886,557) Public Agency Funding 155,813 107,730 Other 142,228 143,724 Capital Outlay 480,470 1, 120,536 Total Expenditures 19,899,904 18,478,083 Deficiency of Revenues Under Expenditures (4,647,924) (4, 143,505) Other Financing Sources (Uses): Proceeds from Long-Term Debt 0 2,680,000 Sale of General Fixed Assets 77,914 40,470 Operating Transfers In 4,915,250 4,407,529 Operating Transfers Out (2,438,668) (445,000) Total Other Financing Sources (Uses) 2,554,496 6,682,999 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (2,093,428) 2,539,494 Fund Balances, October 1 6,480, 192 3,940,698 Fund Balances, September 30 $ 4,386,764 $ 6,480, 192 -73 - . ; ... · CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Original Revised Budget Budget Actual Taxes: Current Property $ 2,315,922 $ 2,315,922 $ 2,337,559 Delinquent Property 41,000 41,000 16,583 Tax Penalty and Interest 24,000 24,000 11,598 General Sales 9,000,000 9,000,000 8,887,016 Selective Sales and Use Taxes: Mixed Drinks 99,600 99,600 118,322 Bingo 0 0 3,025 .Franchise 541,000 541,000 485,368 Total Taxes 12,021,522 12,021,522 11,859,471 Licenses and Permits: Mixed Drinks 13,600 13,600 14,536 Game Machines 4,000 4,000 2,769 Professional/Occupational 27,775 27,775 53,935 Oil and Gas 4,000 4,000 18,366 Builders Permits 215,000 215,000 314,476 Electrical Permits 23,000 23,000 31,824 Plumbing Permits 60,000 60,000 30,742 Other 11,570 11,570 57,078 Total Licenses and Permits 358,945 358,945 523,726 Grants 18,000 18,000 39,065 Charges for Services: Parks Concessions 117,000 117,000 117,748 Pool Admissions 158,200 158,200 164,381 Sports Instruction 71, 140 71, 140 66,660 Sports Programs 168,300 168,300 180,993 Special Events 37,000 37,000 1, 155 Teen Center 4,000 4,000 2,964 Other Parks 270 270 8,310 Police Hazardous Materials Response Response 1,500 1,500 140 Fingerprinting 1,000 1,000 730 Police Reports and Records Checks 7,205 7,205 7,795 Arrest Fees 60,000 60,000 79,338 Warrant Service Fees 8,000 8,000 30,760 Police Escort Services 14,000 14,000 4,311 False Alarms 15,900 15,900 24,650 Other Police 400 400 36,989 EMS Transport and Standbys 141,650 141,650 282,757 Fire Inspections 2,540 2,540 4,575 (Continued) - 74 - Variance Favorable (Unfavorable) $ 21,637 (24,417) (12,402) (112,984) 18,722 3,025 (55,632) (162,051) 936 (1,231) 26, 160 14,366 99,476 8,824 (29,258) 45,508 164, 781 21,065 748 6, 181 (4,480) 12,693 (35,845) (1,036) 8,040 (1,360) (270) 590 19,338 22,760 (9,689) 8,750 36,589 141,107 2,035 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Ori�inal Revised Favorable Bu get Budget Actual (Unfavorable) Other Fire $ 0 $ 0 $ 173 $ 173 Fire Hazardous Materials Response 3,500 3,500 8,407 4,907 Street Sweeps and Repairs 3,000 3,000 5,300 2,300 Miscellaneous Street Fees 0 0 1, 140 1, 140 Municipal Court Fees 55,000 55,000 82,636 27,636 Inspection Fees 5, 100 5, 100 8, 110 3,010 Filing Fees 45,000 45,000 14,090 (30,910) Other Development Services Fees 10,500 10,500 31,305 20,805 Certificate Searches 12,000 12,000 15,817 3,817 Other 7,500 7,500 468 (7,032) Total Charges for Services 949, 705 949,705 1, 181, 702 231,997 Fines, Forfeits and Penalties: Municipal Court Fines 876,465 876,465 1,002, 147 125,682 Other Fines and Penalties 0 0 1,000 1,000 Forfeits 0 0 400 400 Total Fines, Forfeits and Penalties 876,465 876,465 1,003,547 127,082 Special Assessments 20,000 20,000 59, 141 39, 141 Use of Money and Property: Interest on Investments 338,000 338,000 247,871 (90, 129) Rents and Royalties 99,000 99,000 63,732 (35,268) Loan Repayment 0 0 8,671 8,671 Interest on Loans 2,000 2,000 18, 777 16,777 Other Interest 2,500 2,500 32,902 30,402 Total Use of Money and Property 441,500 441,500 371,953 (69,547) Miscellaneous: Contributions 0 0 101,039 101,039 Reimbursed Expenditures 0 0 170 170 Collection Service Fees 40,000 40,000 45,736 5,736 Sale of Cemetery Lots 18,000 18,000 28,926 10,926 Other 7,500 7,500 22,871 15,371 Total Miscellaneous 65,500 65,500 198,742 133,242 Total Revenues 14,751,637 14,751,637 15,237,347 485,710 Other Financing Sources: Operating Transfers In 4,915,000 4,915,000 4,915,250 250 Sale of General Fixed Assets 25,000 25,000 77,913 52,913 Total Other Financing Sources 4,940,000 4,940,000 4,993, 163 53, 163 Total General Fund Revenues $ 19,691,637 $ 19,691,637 $ 20,230,510 $ 538,873 - 75 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 General Government: Mayor and Council: Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Mayor and Council City Secretary: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total City Secretary City Manager: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total City Manager Legal: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Legal Total General Government $ Original Budget 11,050 $ 30 15,000 215 52, 155 0 78,450 107,020 5,875 700 0 1,810 47,470 0 162,875 230,574 6,600 144 11,000 1,720 32,369 520 282,927 359,005 17 ,411 550 7,044 19,032 34,782 0 437,824 962,076 (Continued) -76 - Revised Budget 15,050 30 38,000 215 43,855 1,614 98,764 111,324 5,875 700 0 1,810 45,070 4,300 169,079 236,575 6,600 644 9,500 1,720 33, 169 2,720 290,928 363,206 30, 129 550 7,044 21,532 28,082 2,988 453,531 1,012,302 Actual $ 11,907 21 31,729 229 33,363 1,560 78,809 103,951 4,906 695 4,602 1,577 44,533 0 160,264 237,573 5,592 759 0 2,059 17,986 480 264,449 360,733 32,482 206 6,858 21, 193 23,750 3,035 448,257 951,779 Variance Favorable (Unfavorable) $ 3, 143 9 6,271 (14) 10,492 54 19,955 7,373 969 5 (4,602) 233 537 4,300 8,815 (998) 1,008 (115) 9,500 (339) 15, 183 2,240 26,479 2,473 (2,353) 344 186 339 4,332 (47) 5,274 60,523 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Fiscal and Human Resources: Finance Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Finance Administration Human Resources: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Human Resources Accounting: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Accounting Purchasing and Stores: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Purchasing and Stores $ (Continued) Original Budget 126,744 $ 3,515 75 0 1,260 10,470 2,000 144,064 206,380 13, 100 450 5,200 2,240 45,806 3,000 276, 176 336,349 15,095 1,270 143,795 2,950 62,360 0 561,819 155,934 4,800 1,060 5,960 2,500 18,425 0 188,679 (Continued) -77 - Revised Budget 126,744 3,515 75 105,000 1,260 10,470 2,000 249,064 206,384 13, 100 450 5,200 2,240 47,909 7,306 282,589 342,835 15,095 1,270 151,482 2,950 62,360 4,225 580,217 156,294 4,800 1,060 5,960 2,500 18,425 0 189,039 Actual $ 120,609 2,896 28 52,500 981 9,302 1,928 188,244 205,994 14,249 1,402 4, 145 1,951 31,366 7,660 266,767 319,642 15,932 868 141,624 3,400 55,949 4,225 541,640 154,413 4,394 299 9,236 1,912 16,853 848 187,955 Variance Favorable (Unfavorable) $ 6, 135 619 47 52,500 279 1, 168 72 60,820 390 (1, 149) (952) 1,055 289 16,543 (354) 15,822 23, 193 (837) 402 9,858 (450) 6,411 0 38,577 1,881 406 761 (3,276) 588 1,572 (848) 1,084 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS} For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Budget and Evaluation: Salaries and Benefits $ 135,058 $ 135,054 $ 128,424 $ 6,630 Supplies 1,350 1,850 2,935 (1,085) Maintenance 100 100 75 25 .. Purchased Professional Services 18,000 25,573 25,098 475 Purchased Property Services 840 840 857 (17) Other Purchased Services 13,628 13, 128 13,214 (86) Capital Outlay 0 3,027 2,006 1,021 Total Budget and Evaluation 168,976 179,572 172,609 6,963 Municipal Court: Salaries and Benefits 225,024 225,024 197,064 27,960 Supplies 27,950 18,050 10,288 7,762 Maintenance 1,340 1,340 784 556 Purchased Professional Services 85,550 90,550 108, 179 (17,629) Purchased Property Services 12,440 12,440 3,776 8,664 Other Purchased Services 37,460 41,560 36,644 4,916 Capital Outlay 0 5,611 4,802 809 Total Municipal Court 389,764 394,575 361,537 33,038 Risk Management: Salaries and Benefits 87,531 87,530 86,075 1,455 Supplies 3,450 3,450 2,658 792 Maintenance 120 120 82 38 Purchased Professional Services 800 800 450 350 Purchased Property Services 850 850 561 289 Other Purchased Services 10,486 10,486 7,626 2,860 Total Risk Management 103,237 103,236 97,452 5,784 Total Fiscal and Human Resources 1,832,715 1,978,292 1,816,204 162,088 (Continued) - 78 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Community Services Administration: Salaries and Benefits $ 129,439 $ 144,937 $ 144,444 $ 493 Supplies 1,580 2,080 1,670 410 Maintenance 70 70 44 26 Purchased Property Services 1,340 1,340 983 357 Other Purchased Services 18,360 11,860 7,793 4,067 Capital Outlay 0 4,300 4, 159 141 Total Community Services Administration 150,789 164,587 159,093 5,494 Police: Police Administration: Salaries and Benefits 384,831 390,831 389,024 1,807 Supplies 6,400 6,400 6, 148 252 Maintenance 2,450 2,450 1,585 865 Purchased Professional Services 3,700 3,700 600 3, 100 Purchased Property Services 1,820 1,820 359 1,461 Other Purchased Services 40,750 34,750 30,018 4,732 Capital Outlay 0 1,882 1,882 0 Total Police Administration 439,951 441,833 429,616 12,217 Uniform Patrol: Salaries and Benefits 1,972,604 1,974,286 2,035,051 (60,765) Supplies 112,450 118,500 93, 105 25,395 Maintenance 43, 100 43, 100 46, 110 (3,010) Purchased Professional Services 24,800 24,800 22,966 1,834 Purchased Property Services 1,590 1,590 1,935 (345) Other Purchased Services 193,190 193,190 187,666 5,524 Total Uniform Patrol 2,347,734 2,355,466 2,386,833 (31,367) Criminal Investigation: Salaries and Benefits 530,746 530,746 438,309 92,437 Supplies 15,780 15,780 12,269 3,511 Maintenance 8,460 8,460 2,390 6,070 Purchased Professional Services 18,833 18,833 18,898 (65) Purchased Property Services 3,620 3,620 3,931 (311) Other Purchased Services 60,363 60,363 57,070 3,293 Capital Outlay 880 15,445 14,565 880 Total Criminal Investigation 638,682 653,247 547,432 105,815 (Continued) -79 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variable Original Revised Favorable Budget Budget Actual (Unfavorable) Special Services: Salaries and Benefits $ 435,361 $ 435,361 $ 376,667 $ 58,694 Supplies 41,270 41,370 28,685 12,685 Maintenance 3,470 3,470 2,825 645 Purchased Professional Services 55,848 58,216 55,634 2,582 Purchased Property Services 1,925 4,675 3,508 1, 167 Other Purchased Services 35,953 39,453 40,668 (1,215) Total Special Services 573,827 582,545 507,987 74,558 Technical Services: Salaries and Benefits 256,882 249,384 242,938 6,446 Supplies 16,505 16,505 16,939 (434) Maintenance 10,410 10,410 1, 165 9,245 Purchased Professional Services 2,760 2,760 600 2, 160 Purchased Property Services 56,774 64,274 66,355 (2,081) Other Purchased Services 100,255 100,255 97,908 2,347 Total Technical Services 443,586 443,588 425,905 17,683 Communications/Jail: Salaries and Benefits 726,958 727,749 705,119 22,630 Supplies 20,800 17,176 11,4 78 5,698 Maintenance 15,880 15,880 12,056 3,824 Purchased Professional Services 2,060 2,660 2,647 13 Purchased Property Services 1,680 1,680 232 1,448 Other Purchased Services 36,780 36,780 28,735 8,045 Capital Outlay 0 6,624 4,478 2,146 Total Communications/Jail 804, 158 808,549 764,745 43,804 Total Police 5,247,938 5,285,228 5,062,518 222,710 (Continued) - 80 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire: Fire Administration: Salaries and Benefits $ 260,844 $ 266,842 $ 271,206 $ (4,364) Supplies 17,650 15, 150 14,296 854 Maintenance 6,470 6,470 5,938 532 Purchased Professional Services 23,730 23,730 23,612 118 Purchased Property Services 49,531 58,031 57,466 565 Other Purchased Services 34,935 22,935 19,035 3,900 Capital Outlay 8,000 15,091 15,543 (452) Total Fire Administration 401,160 408,249 407,096 1, 153 Fire Suppression: Salaries and Benefits 3,017,207 3,015, 707 2,976,484 39,223 Supplies 116,000 116,623 94,266 22,357 Maintenance 44,450 50,950 45,958 4,992 Purchased Professional Services 1,000 1,000 694 306 Purchased Property Services 250 1,750 866 884 Other Purchased Services 304,448 312, 198 301,920 10,278 Capital Outlay 22,215 32,641 26,742 5,899 Total Fire Suppression 3,505,570 3,530,869 3,446,930 83,939 Fire Prevention: Supplies 9,030 9,030 6, 126 2,904 Maintenance 100 100 97 3 Other Purchased Services 11,710 11,710 9,869 1,841 Capital Outlay 12,500 12,500 12,452 48 Total Fire Prevention 33,340 33,340 28,544 4,796 Total Fire 3,940,070 3,972,458 3,882,570 89,888 (Continued) - 81 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Development Services: Development Services Administration: Salaries and Benefits $ 151,026 $ 157,027 $ 154,422 $ 2,605 Supplies 4,230 4,730 6,376 (1,646) Maintenance 3,520 3,520 1,838 1,682 Purchased Professional Services 0 77,700 15,207 62,493 Purchased Property Services 1,640 1,640 2,492 (852) Other Purchased Services 18,31 5 13, 765 13,267 498 Capital Outlay 0 5,090 5,004 86 Total Development Services Administration 178,731 263,472 198,606 64,866 Engineering: Salaries and Benefits 549,830 548,348 502,010 46,338 Supplies 17,964 18,029 15,949 2,080 Maintenance 8,008 6,608 3, 119 3,489 Purchased Professional Services 34,361 49,075 42,603 6,472 Purchased Property Services 5,774 9,774 8,019 1,755 Other Purchased Services 46,713 33,898 30,340 3,558 Capital Outlay 26,778 36,284 34,943 1,341 Total Engineering 689,428 702,016 636,983' 65,033 Planning: Salaries and Benefits 1,018,503 1,016,097 963,042 53,055 Supplies 44,401 42,751 32,657 10,094 Maintenance 9,305 9,305 3,259 6,046 Purchased Professional Services 107,005 408, 180 292,728 115,452 Purchased Property Services 36,540 39,540 38,672 868 Other Purchased Services 113,375 111,535 86, 128 25,407 Capital Outlay 31,200 47,959 41,995 5,964 Total Planning 1,360,329 1,675,367 1,458,481 216,886 Total Development Services 2,228,488 2,640,855 2,294,070 346,785 (Continued) -82 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Original Budget Revised Budget Actual Parks: Parks Administration: Salaries and Benefits $ 283,347 $ 289,350 $ 280,469 Supplies 13,050 13,050 12, 124 Maintenance 4,082 4,082 1,870 Purchased Property Services 6,070 6,070 3,973 Other Purchased Services 45,860 41,060 41,263 Total Parks Administration 352,409 353,612 339,699 Recreation: Salaries and Benefits 457,481 457,770 493,330 Supplies 127,460 128,110 122,793 Maintenance 3,950 3,950 4,407 Purchased Professional Services 128,710 126,377 105,128 Purchased Property Services 89,630 90,630 62,539 Other Purchased Services 107,160 104,416 117,726 Capital Outlay 4,000 6,827 6,371 Total Recreation 918,391 918,080 912,294 Special Facilities: Salaries and Benefits 540,413 543,467 511,422 Supplies 83,300 81,977 73,522 Maintenance 81,210 85,872 56, 168 Purchased Professional Services 229,935 230,635 30,931 Purchased Property Services 116,420 116,420 96,787 Other Purchased Services 64,490 64,813 50,420 Capital Outlay 0 8,380 8,455 Total Special Facilities 1,115,768 1,131,564 827,705 Parks Maintenance: Salaries and Benefits 688,416 688,420 667,777 Supplies 41,420 49, 114 44,017 Maintenance 95,270 92,276 89,372 Purchased Professional Services 2,325 2,325 1,917 Purchased Property Services 98,040 98,040 116,272 Other Purchased Services 54,950 54,950 56,236 Capital Outlay 7,000 21,500 12,205 Total Parks Maintenance 987,421 1,006,625 987,796 Forestry: Salaries and Benefits 353,736 341,316 325,387 Supplies 20,250 20,250 17,405 Maintenance 76,850 133,850 145,626 Purchased Professional Services 40,200 46,200 39,681 Purchased Property Services 35,020 35,020 35,600 Other Purchased Services 26,800 26,800 24,885 Capital Outlay 51,000 51,000 42,736 Total Forestry 603,856 654,436 631,320 Total Parks 3,977,845 4,064,317 3,698,814 (Continued) - 83 - Variance Favorable (Unfavorable) $ 8,881 926 2,212 2,097 (203) 13,913 (35,560) 5,317 (457) 21,249 28,091 (13,310) 456 5,786 32,045 8,455 29,704 199, 704 19,633 14,393 (75) 303,859 20,643 5,097 2,904 408 (18,232) (1,286) 9,295 18,829 15,929 2,845 (11,776) 6,519 (580) 1,915 8,264 23, 116 365,503 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Ori8inal Revised Bu get Budget Actual Public Services: Public Services Administration: Salaries and Benefits $ 232,277 $ 236,098 $ 201,200 Supplies 4,150 4, 150 4,081 Maintenance 1,630 1,630 1,313 Purchased Professional Services 0 0 110 Purchased Property Services 13,590 16,090 15,071 Other Purchased Services 23,450 17,450 13,251 Total Public Services Administration 275,097 275,418 235,026 Streets Maintenance: Salaries and Benefits 565,312 565,312 499,004 Supplies 30,700 32,900 35,342 Maintenance 680,680 689,071 647,986 Purchased Professional Services 45,200 43,700 2,970 Purchased Property Services 30,470 30,470 28, 108 Other Purchased Services 209,910 229,910 224,659 Capital Outlay 0 1,500 0 Total Streets Maintenance 1,562,272 1,592,863 1,438,069 Drainage Maintenance: Salaries and Benefits 111,237 111,237 109,303 Supplies 2,420 2,420 2,570 Maintenance 9,600 9,600 14,015 Purchased Professional Services 0 0 44 Purchased Property Services 3,700 3,700 5,374 Other Purchased Services 35,270 35,270 34,916 Total Drainage Maintenance 162,227 162,227 166,222 Fleet Services: Salaries and Benefits 403,035 403,035 390, 183 Supplies 20, 139 23,739 22,566 Maintenance 7,000 7,000 7,706 Purchased Professional Services 2,400 800 673 Purchased Property Services 15,410 15,410 16,584 Other Purchased Services 25,603 23,603 22,660 Total Fleet Services 473,587 473,587 460,372 Traffic: Salaries and Benefits 90,540 90,539 96,495 Supplies 3,180 3, 180 1,726 Maintenance 31,030 31,030 25,350 Purchased Professional Services 5,000 5,000 0 Purchased Property Services 810 810 982 Other Purchased Services 6,210 6,210 4,481 Total Traffic 136,770 136,769 129,034 Total Public Services 2,609,953 2,640,864 2,428,723 (Continued) - 84 - Variance Favorable (Unfavorable) $ 34,898 69 317 (110) 1,019 4, 199 40,392 66,308 (2,442) 41,085 40,730 2,362 5,251 1,500 154,794 1,934 (150) (4,415) (44) (1,674) 354 (3,995) 12,852 1, 173 (706) 127 (1, 174) 943 13,215 (5,956) 1,454 5,680 5,000 (172) 1,729 7,735 212, 141 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Management Services: Management Services Administration: Salaries and Benefits $ 85,875 $ 85,875 $ 85, 128 $ 747 Supplies 3,250 3,050 2,692 358 Maintenance 50 50 32 18 Purchased Property Services 1,000 1,000 650 350 Other Purchased Services 8, 110 6,662 4, 192 2,470 Capital Outlay 0 1,048 1,059 (11) Total Management Services Administration 98,285 97,685 93,753 3,932 Public Relations: Salaries and Benefits 78,953 84,453 84,893 (440) Supplies 6,775 6,575 3,804 2,771 Maintenance 670 740 48 692 Purchased Professional Services 0 5,500 5,209 291 Purchased Property Services 785 785 758 27 Other Purchased Services 51,860 45,790 39,902 5,888 Capital Outlay 0 3,500 3,288 212 Total Public Relations 139,043 147,343 137,902 9,441 Energy Management Services: Salaries and Benefits 204,779 204,779 196,524 8,255 Supplies 2,640 2,640 2,438 202 Maintenance 8,880 8,880 7, 166 1,714 Purchased Professional Services 50,040 55,040 44,334 10,706 Purchased Property Services 1,640 1,640 1,038 602 Other Purchased Services 13, 784 13, 784 11,660 2,124 Total Energy Management Services 281,763 286,763 263, 160 23,603 Management Information Services: Salaries and Benefits 455,426 458, 177 435,054 23, 123 Supplies 8,000 13,000 10,853 2, 147 Maintenance 352,117 188,817 147,894 40,923 Purchased Professional Services 0 850 960 (110) Purchased Property Services 7,260 11,260 10,631 629 Other Purchased Services 44,670 44,020 43,894 126 Capital Outlay 12,010 198, 140 176,255 21,885 Total Management Information Services 879,483 914,264 825,541 88,723 (Continued) - 85 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Facilities Maintenance: Salaries and Benefits $ 196,573 $ 196,575 $ 159,497 $ 37,078 Supplies 12,400 12,400 13,444 (1,044) Maintenance 304,520 348,923 314,413 34,510 Purchased Professional Services 114,860 115,460 107,849 7,611 Purchased Property Services 57,795 61,795 62,210 (415) Other Purchased Services 26,736 26,736 24,398 2,338 Capital Outlay 2,230 2,230 1,794 436 Total Facilities Maintenance 715,114 764, 119 683,605 80,514 Total Management Services 2, 113,688 2,210,174 2,003,961 206,213 Library Services: Supplies 300 300 208 92 Maintenance 500 500 348 152 Purchased Professional Services 259,990 263,990 260,810 3, 180 Purchased Property Services 63,420 63,420 62,986 434 Other Purchased Services 3, 120 3, 120 3,040 80 Capital Outlay 40,000 40,000 i:J.0,000 0 Total Library Services 367,330 371,330 367,392 3,938 Nondepartmental: Operating Transfers Out 407,000 407,000 407,000 0 Public Agency Funding 121,280 121,280 155,813 (34,533) Special Programs and Projects 133,800 133,800 0 133,800 Inventory Loss 0 0 1, 109 (1, 109) Contingency 300,000 57,457 0 57,457 Expected Expenditure Savings (914,000) (914,000) 0 (914,000) Total Nondepartmental 48,080 (194,463) 563,922 (758,385) Subtotal 23,478,972 24, 145,944 23,229,046 916,898 Less Reimbursed Administrative (3,041,451) (3, 119,523) (3,035,344) (84, 179) Total General Fund Expenditures and Other Financing Uses $ 20,437,521 $ 21,026,421 $ 20, 193, 702 $ 832,719 -86 - SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes. Community Development -to account for funds granted to the City by the National Department of Housing and Urban Development for use on various community improvement projects. Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction and maintenance of convention and civic facilities and to the promotion of tourism and arts within the City. Parks Escrow -to account for the receipt and expenditure of funds received by the City from residential land developers, who dedicate land, or money in lieu of land, for use in the development of neighborhood parks in residential areas. - 87 - CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1 994) Totals Community Hotel/Motel Parks Development Tax Escrow 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 0 $ 249, 176 $ 163,861 $ 413,037 $ 214,321 Equity in Investments 0 533,261 351, 102 884,363 695,263 Receivables: Accrued Interest 0 13,269 11, 175 24,444 38,239 Grants 164,932 0 1,438 166,370 304,798 Letter of Credit 0 0 25,425 25,425 25,425 Accounts 1,687 3,368 0 5,055 8,896 Loans 170,217 0 0 170,217 209,467 Less Allowance for Uncollectible Accounts 0 (26) 0 (26) (4,358) Property Held for Resale 51,000 0 0 51,000 92,000 Total Assets $ 387,836 $ 799,048 $ 553,001 $ 1,739,885 $ 1,584,051 .. Liabilities and Fund Balances Liabilities: Accounts Payable $ 336,095 $ 6,576 $ 4,461 $ 347, 132 $ 167,904 Due to Other Funds 117,635 0 0 117,635 180,897 Retainage Payable 49,099 0 2,691 51,790 44,077 Refundable Deposits 0 11,880 0 11,880 13,682 Accrued Liabilities 2,856 3,565 0 6,421 5,488 Customer Construction Advances 3,000 0 0 3,000 0 Deferred Revenues 170,217 3,649 0 173,866 213,929 Total Liabilities 678,902 25,670 7,152 711,724 625,977 Fund Balances (Deficits): Reserved: Reserved for Encumbrances 403,759 264,833 0 668,592 88,719 Reserved for Property Held for Resale 51,000 0 0 51,000 92,000 Unreserved: Designated for Subsequent Years' Expenditures 0 5,912 545,849 551,761 436,691 Undesignated (745,825) 502,633 0 (243, 192) 340,664 Total Fund Balances (Deficits) (291,066) 773,378 545,849 1,028, 161 958,074 Total Liabilities and Fund Balances $ 387,836 $ 799,048 $ 553,001 $ 1,739,885 $ 1,584,051 -88 - CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Totals Community Hotel/Motel Parks Development Tax Escrow 1995 1994 Revenues: Taxes $ 0 $ 1,221,579 $ 0 $ 1,221,579 $ 1, 185,648 Grants 1,763,562 0 7,967 1,771,529 1,203,029 Charges for Services 0 39, 711 0 39, 711 37,795 Fines, Forfeits and Penalties 0 240 0 240 1, 157 Interest on Investments 0 24,744 24,922 49,666 60, 157 Rents and Royalties 0 67,905 0 67,905 93,309 Loan Repayments 10,879 0 0 10,879 10,286 Interest on Loans 7,473 0 0 7,473 9,355 Contributions 0 0 97,071 97,071 83,700 Other 4,094 17,012 0 21, 106 25,995 Total Revenues 1,786,008 1,371,191 129,960 3,287, 159 2,710,431 Expenditures: Current: Housing Rehabilitation 99,644 0 0 99,644 550, 144 Optional Relocation 717,983 0 0 717,983 0 Clearance and Demolition 70,666 0 0 70,666 32,410 Acquisitions 24, 738 0 0 24,738 0 Interim Assistance 3,864 0 0 3,864 5,434 Homebuyer' s Assistance 0 604,894 0 604,894 0 Principal Reduction 0 4,915 0 4,915 0 Special Programs and Projects 0 0 0 0 180,932 Reimbursed Administrative 338,463 619,125 0 957,588 663,087 Public Agency Funding 153,961 0 0 153,961 737,213 Other 0 0 0 0 10, 145 Capital Outlay 664,332 132,459 20,599 817,390 362,465 Total Expenditures 2,073,651 1,361,393 20,599 3,455,643 2,541,830 Excess (Deficiency) of Revenues Over (Under) Expenditures (287,643) 9,798 109,361 (168,484) 168,601 Other Financing Sources (Uses): Proceeds from Long Term Debt 0 250,000 0 250,000 0 Sale of General Fixed Assets 29,069 75 0 29, 144 0 Operating Transfers In 0 427 0 427 0 Operating Transfers Out 0 0 0 0 (384,762) Total Other Financing Sources (Uses) 29,069 250,502 0 279,571 (384,762) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (258,574) 260,300 109,361 111,087 (216,161) Fund Balances (Deficits), October 1 (83,492) 513,078 436,488 866,074 1, 174,235 Fund Balances (Deficits). September 30 $ (342,066) $ 773,378 $ 545,849 $ 977, 161 $ 958,074 - 89 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Receivables: Grants $ 164,932 $ 304,798 Accounts 1,687 893 Loans 170,217 209,467 Property Held for Resale 51,000 92,000 Total Assets $ 387,836 $ 607, 158 Liabilities and Fund Balances Liabilities: Accounts Payable $ 336,095 $ 160,223 Due to Other Funds 117,635 180,897 Retainage Payable 49,099 42,705 Accrued Liabilities 2,856 2,358 Customer Construction Advances 3,000 0 Deferred Revenues 170,217 212,467 Total Liabilities 678,902 598,650 .>. Fund Balances (Deficits): Reserved: Reserved for Encumbrances 403,759 88,719 Reserved for Property Held for Resale 51,000 92,000 Unreserved: Undesignated (745,825) (172,211) Total Fund Balances (Deficit) (291,066) 8,508 Total Liabilities and Fund Balances $ 387,836 $ 607, 158 -90 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Revenues: Grants $ 1,763,562 $ 1,203,029 Loan Repayments 10,879 10,286 Interest on Loans 7,473 9,355 Other 4,094 23,466 Total Revenues 1,786,008 1,246, 136 Expenditures: Current: Housing Assistance and Rehabilitation 99,644 550, 144 Optional Relocation 717,983 0 Clearance and Demolition 70,666 32,410 Acquisitions 24,738 0 Interim Assistance 3,864 5,434 Reimbursed Administrative 338,463 319,791 Public Agency Funding 153,961 145,063 Other 0 3,872 Capital Outlay 664,332 360,653 Total Expenditures 2,073,651 1,417,367 Deficiency of Revenues Under Expenditures (287,643) (171,231) Other Financing Sources: Sale of General Fixed Assets 29,069 0 Total Other Financing Sources 29,069 0 Deficiency of Revenues and Other Financing Sources Under Expenditures (258,574) (171,231) Fund Balances (Deficit), October 1 (83,492) 179, 739 Fund Balances (Deficit), September 30 $ (342,066) $ 8,508 -91 - ;, .. CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Original Budget Revenues: Grants: Community Development Block Grant $ 2,269,370 $ HOME Grant 975,091 HOPE Grant 433,976 Interest on Loans 9,800 Loan Repayments 10,700 Other 3,500 Total Revenues 3,702,437 Expenditures: Community Development Block Grant Current: Housing Assistance and Rehab 205,209 Optional Relocation 456,438 Clearance and Demolition 101,221 Acquisitions 5,000 Interim Assistance 5,000 Commercial Rehabilitation 50,000 Reimbursed Administrative 338, 130 Public Agency Funding 203,554 Capital Outlay 775,917 Total Community Development Block Grant Expenditures 2, 140,469 (Continued) Revised Budget 2,269,370 $ 975,091 433,976 9,800 10,700 3,500 3,702,437 77,351 601,110 101,221 29,500 5,000 50,000 341,316 203,554 735,784 2, 144,836 Actual 1,323,809 406,084 33,669 7,473 10,879 4,094 1,786,008 48,161 423,861 65,864 24,738 3,864 0 287,630 153,961 632,667 �,7�� ? �- • Variance Favorable (Unfavorable) $ (945,561) (569,007) (400,307) (2,327) 179 594 (1,916,429) 29, 190 177,249 35,357 4,762 1, 136 50,000 53,686 49,593 103,117 504,090 .c;i f P'·j �)I w' j_) (p 3 'Ci, 5J (p </Scn4 - Coe. -92 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Original Variance Revised Favorable Budget Budget Actual (Unfavorable) HOME Grant: Current: Housing Assistance and Rehab $ 271,000 $ 161,500 $ 51,355 $ 110,145 Optional Relocation 466,484 610,984 294, 122 316,862 Clearance/Demolition 75,000 40,000 4,802 35, 198 Reimbursed Administrative 62,000 62,000 49,545 12,455 Total HOME Grant Expenditures 874,484 874,484 399,824 474,660 HOPE Grant: Current: Housing Assistance and Rehab 164,903 164,498 128 164,370 Acquisitions 175,346 175,346 0 175,346 Downpayment Assistance 30,000 30,000 0 30,000 Closing Costs 25,000 25,000 0 25,000 Principal Reduction 3,000 3,000 0 3,000 Architect and Engineering 1, 117 1, 117 0 1, 117 Homebuyer Counseling and Training 1,500 1,500 0 1,500 Applicant Training 1,500 1,500 0 1,500 Interest Rate Reduction 2,000 2,000 0 2,000 Other 2,000 2,000 0 2,000 Reimbursed Administrative 21,636 21,636 1,288 20,348 Capital Outlay 0 0 31,665 (31,665) Total HOPE Grant Expenditures 428,002 427,597 33,081 394,516 . Total Expenditures, All Grants 3,442,955 3,446,917 2,073,651 1,373,266 Excess (Deficiency) of Revenues Over (Under) Expenditures 259,482 255,520 (287,643) (543, 163) Other Financing Sources: Sale of General Fixed Assets 0 0 29,069 29,069 Total Other Financing Sources 0 0 29,069 29,069 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures 259,482 255,520 (258,574) (514,094) Fund Balances (Deficits), October 1 (26,012) (26,012) (83,492) (57,480) Fund Balances (Deficits), September 30 $ 233,470 $ 229,508 $ (342,066) $ (571,574) - 93 - CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 249, 176 $ 120,904 Equity in Investments 533,261 390,652 Receivables: Accrued Interest 13,269 23,832 Accounts 3,368 8,003 Less Allowance for Uncollectible Accounts (26) (4,358) Total Assets $ 799,048 $ 539,033 Liabilities and Fund Balances Liabilities: Accounts Payable $ 6,576 $ 7,681 Refundable Deposits 11,880 13,682 Accrued Liabilities 3,565 3, 130 Deferred Revenues 3,649 1,462 Total Liabilities 25,670 25,955 Fund Balances: Reserved: Reserved for Encumbrances 264,833 0 Unreserved: Designated for Subsequent Years' Expenditures 5,912 203 Undesignated 502,633 512,875 Total Fund Balances 773,378 513,078 Total Liabilities and Fund Balances $ 799,048 $ 539,033 -94 - CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Revenues: Taxes $ 1,221,579 $ 1, 185,648 Charges for Services 39,711 37,795 Fines, Forfeits and Penalties 240 1, 157 Interest on Investments 24,744 37,480 Rents and Royalties 67,905 93,309 Other 17,012 2,529 Total Revenues 1,371,191 1,357,918 Expenditures: Current: Reimbursed Administrative 604,894 343,296 Special Programs and Projects 4,915 180,932 Public Agency Funding 619,125 592, 150 Other 0 6,273 Capital Outlay 132,459 0 Total Expenditures 1,361,393 1,122,651 Excess of Revenues Over Expenditures 9,798 235,267 Other Financing Sources (Uses): Proceeds from Long Term Debt 250,000 0 Sale of General Fixed Assets 75 0 Operating Transfers In 427 0 Operating Transfers Out 0 (384,762) Total Other Financing Sources (Uses) 250,502 (384,762) Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Sources (Uses) 260,300 (149,495) Fund Balances, October 1 513,078 662,573 Fund Balances, September 30 $ 773,378 $ 513,078 -95 - CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Taxes $ 1, 150,040 $ 1, 150,040 $ 1,221,579 $ 71,539 Charges for Services 0 0 39,711 39,711 Fines, Forfeits and Penalties 800 800 240 (560) Interest on Investments 40,000 40,000 24,744 (15,256) Rents and Royalties 90,000 90,000 67,905 (22,095) Contributions 3,000 3,000 0 (3,000) Other 5,000 5,000 17,012 12,012 Total Revenues 1,288,840 1,288,840 1,371,191 82,351 Expenditures: Current: Reimbursed Administrative 0 642,555 604,894 37,661 Special Programs and Projects 0 4,428 4,915 (487) Public Agency Funding 606,675 619,175 619,125 50 Capital Outlay 0 550,000 132,459 417,541 Total Expenditures 606,675 1,816,158 1,361,393 454,765 Excess of Revenues Over (Under) Expenditures 682, 165 (527,318) 9,798 537,116 Other Financing Sources (Uses): Proceeds from Long Term Debt 0 250,000 250,000 0 Sale of General Fixed Assets 0 0 75 75 Operating Transfers In 0 0 427 427 Operating Transfers Out (227,470) (177,470) 0 177,470 Total Other Financing Sources (Uses) (227,470) 72,530 250,502 177,972 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) 454,695 (454,788) 260,300 715,088 Expenditures and Other Financing Uses Fund Balance (Deficit), October 1 517,892 517,892 513,078 (4,814) Fund Balance, September 30 $ 972,587 $ 63, 104 $ 773,378 $ 710,274 - 96 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 163,861 $ 93,417 Equity in Investments 351,102 304,611 Receivables: Accrued Interest 11, 175 14,407 Grants 1,438 0 Letter of Credit 25,425 25,425 Total Assets $ . 553,001 $ 437,860 Liabilities and Fund Balances Liabilities: Accounts Payable $ 4,461 $ 0 Retainage Payable 2,691 1,372 Total Liabilities 7, 152 1,372 Fund Balances: Unreserved: Designated for Subsequent Years' Expenditures 545,849 436,488 Total Fund Balances 545,849 436,488 Total Liabilities and Fund Balances $ 553,001 $ 437,860 -97 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Revenues: Grants $ 7,967 $ 0 Interest on Investments 24,922 22,677 Contributions 97,071 83,700 Total Revenues 129,960 106,377 Expenditures: Capital Outlay 20,599 1,812 Total Expenditures 20,599 1,812 Excess of Revenues Over Expenditures 109,361 104,565 Fund Balances, October 1 436,488 331,923 Fund Balances, September 30 $ 545,849 $ 436,488 -98 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Revenues: Grants Interest on Investments Contributions Total Revenues Expenditures: $ Original Budget 0 $ 20,000 0 20,000 Capital Outlay 288,000 Total Expenditures 288,000 Excess (Deficiency) of Revenues Over (Under) Expenditures (268,000) Fund Balances, October 1 331,923 Revised Budget 0 20,000 0 20,000 288,000 288,000 (268,000) 331,923 Actual $ 7,967 24,922 97,071 129,960 20,599 20,599 109,361 436,488 Variance Favorable (Unfavorable) $ 7,967 4,922 97,071 109,960 267,401 267,401 377,361 104,565 Fund Balances, September 30 $ 63,923 $ 63,923 $ 545,849 $ 481,926 -99 - ' · 1 'j ··1 ·I -100 - DEBT SERVICE FUND The Debt Service Fund is used to account for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources and special assessment bond principal and interest from special assessment levies when the government is obligated in some manner for the payment. -101 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 587,325 $ 320, 181 Equity in Investments 1,258,449 1,044,031 Receivables: Accrued Interest 40,903 105,703 Delinquent Property Taxes 202,852 202,574 Note 349,277 424,435 Total Assets $ 2,438,806 $ 2,096,924 Liabilities and Fund Balances Liabilities: Accounts Payable $ 9 $ 0 Accrued Liabilities 18,954 17,316 Other Deferred Revenues: Deferred Taxes 202,852 202,574 Note Receivable 349,277 495,279 Total Liabilities 571,092 715, 169 Fund Balance: Reserved for Debt Service 1,867,714 1,381,755 Total Fund Balance 1,867,714 1,381,755 Total Liabilities and Fund Balance $ 2,438,806 $ 2,096,924 -102 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 Revenues: Taxes Interest Earnings: Investments Accrued Bonds Loans Loan Repayments Other Total Revenues Expenditures: Principal Retirement Interest Payments Issuance Costs Fiscal Charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Proceeds from Long Term Debt Premiums on Bonds Sold Operating Transfers In Total Other Financing Sources Excess of Revenues and Other Financing Sources Over Expenditures Fund Balances, October 1 Fund Balances, September 30 -103 - 1995 $ 4, 124,236 137,602 17, 785 123,869 46,488 4 4,449,984 5, 796, 130 1,511,213 48,048 8,694 7,364,085 (2,914, 101) 3,400,000 60 0 3,400,060 485,959 1,381,755 $ 1,867,714 1994 $ 3,634,353 86, 177 0 0 99,514 0 3,820,044 2,066,045 1,244, 123 0 10, 754 3,320,922 499, 122 0 0 10,762 10, 762 509,884 871,871 $ 1,381,755 CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Taxes $ 4, 103,000 $ 4, 103,000 $ 4, 124,236 $ 21,236 Interest Earnings: Investments 100,000 100,000 137,602 37,602 Accrued Bond 0 0 17,785 17,785 Loans 0 0 123,869 123,869 Loan Repayments 0 0 46,488 46,488 Other 0 0 4 4 Total Revenues 4,203,000 4,203,000 4,449,984 246,984 Expenditures: Principle Retirement 2,336, 130 2,336, 130 5, 796, 130 (3,460,000) Interest Payments 1,517,411 1,517,411 1,511,213 6, 198 Bond Issuance Costs 0 0 48,048 (48,048) Fiscal Charges 20,000 20,000 8,694 11,306 Total Expenditures 3,873,541 3,873,541 7,364,085 (3,490,544) Excess {Deficiency) of Revenues Over {Under) Expenditures 329,459 329,459 (2,914,101) (3,243,560) Other Financing Sources: Proceeds from Long Term Debt 0 0 3,400,000 3,400,000 Premiums on Bonds Sold 0 0 60 60 Operating Transfers In 0 0 0 0 Total Other Financing Sources 0 0 3,400,060 3,400,060 Excess of Revenues and Other Financing Sources Over Expenditures 329,459 329,459 485,959 156,500 Fund Balances, October 1 1,233, 135 1,233, 135 1,381,755 148,620 Fund Balances, September 30 $ 1,562,594 $ 1,562,594 $ 1,867,714 $ 305, 120 - 104 - CAPITAL PROJECTS FUNDS · Capital projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds. Business Park Fund -to account for the cost of street, water, and sewer improvements at the College Station Business Park. Capital Equipment -to account for the cost of acquisition and replacement of equipment to be made with funds provided by operating funds. 1982 Series II Bond -to account for the cost of parks and street improvements, city hall and warehouse construction, and a traffic signalization project to be made with funds provided by proceeds of the 1982 Series II issue of general obligation bonds. 1984 Bond -to account for the cost of street improvements, building construction, and park improvements to be made with funds provided by proceeds of the 1984 Series of general obligation bonds. 1 989 Bond -to account for the cost of street improvements and the renovation of the public services building to be made with funds provided by proceeds of the 1 989 Series of general obligation bonds. 1 991 Bond -to account for the cost of street improvements and parks improvements made with funds provided by proceeds of the 1991 Series of general obligation bonds. 1995 Bond -to account for the cost of drainage improvements, building construction, parks improvements, street improvements, and traffic signalization projects to be made with funds provided by proceeds of the 1995 bond authorization. - 105 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET September 30, 1 995 (With comparative totals for the fiscal year ended September 30, 1994) Business Capital 1 982 Series II 1984 Park Equipment Bond Bond Assets: Equity in Cash and Cash Equivalents $ 410,270 $ 332,048 $ 12, 184 $ 211,296 Equity in Investments 879,075 711,473 26, 106 452, 738 Receivables: Accrued Interest 28,333 12,271 998 16, 161 Prepaid Costs 0 0 0 0 Total Assets $ 1,317,678 $ 1,055,792 $ 39,288 $ 680, 195 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 0 $ 20,522 $ 2,633 $ 0 Retainage Payable 63,092 0 6,000 0 Accrued Liabilities 0 0 0 0 Customer Construction Advances 0 0 0 0 Total Liabilities 63,092 20,522 8,633 0 Fund Balances: Reserved: Reserved for Encumbrances 852,022 109,264 0 296,522 Reserved for Prepaids 0 0 0 0 Unreserved Designated for: Drainage Projects 0 0 0 27,033 General Government Projects 0 0 0 0 Parks Projects 0 0 0 0 Streets Projects 0 0 0 500,000 Traffic Signalization Projects 0 0 0 0 Unreserved Undesignated 402,564 926,006 30,655 (143,360) Total Fund Balances 1,254,586 1,035,270 30,655 680, 195 Total Liabilities and Fund Balances $ 1,317,678 $ 1,055,792 $ 39,288 $ 680, 195 - 106 - Totals 1989 1991 Bond Bond 1995 Bond 1995 1994 $ 217,758 $ 565,403 $ 1,346,350 $ 3,095,309 $ 980,567 466,587 1,211,476 2,884,795 6,632,250 3,212,000 14,865 39,607 41,901 154, 136 121,325 526,755 1,000 1,000 528,755 1,000 $ 1,225,965 $ 1,817,486 $ 4,274,046 $ 10,410,450 $ 4,314,892 $ 29,820 $ 34,793 $ 6,729 $ 94,497 $ 288,624 0 102,499 0 171,591 56,729 0 0 2,897 2,897 0 0 25,000 10,000 35,000 75,000 29,820 162,292 19,626 303,985 420,353 39,074 1,014,022 330,041 2,640,945 1,935,276 526,755 1,000 1,000 528,755 1,000 0 0 394,757 421,790 0 0 0 1,912,470 1,912,470 7,884 15,984 0 279,811 295,795 15,984 0 144,067 1,233,056 1,877, 123 308,220 0 0 420,000 420,000 0 614,332 496, 105 (316,715) 2,009,587 1,626, 175 1,196,145 1,655, 194 4,254,420 10, 106,465 3,894,539 $ 1,225,965 $ 1,817,486 $ 4,274,046 $ 10,410,450 $ 4,314,892 - 107 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Revenues: Interest on Investments Contributions Reimbursed Expenses Other Total Revenues Expenditures: Current: Reimbursed Administrative Contributions Other Capital Outlay Debt Service: Bond Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ Business Park 77,472 $ 0 0 0 77,472 65,000 0 0 789,554 0 854,554 (777,082) 0 2,031,668 2,031,668 1,254,586 Capital Equipment 1982 Series II Bond 16,765 $ 0 $ 800 21,500 25,944 0 0 2,325 19,090 0 0 0 576,696 3,855 580,551 (561,461) 785,000 407,000 1, 192,000 630,539 48,244 0 0 4,021 213,187 0 217,208 (168,964) 0 0 0 (168,964) 0 404,731 199,619 -----$ 1,254,586 $ 1,035,270 $ 30,655 $ 1984 Bond 60,256 0 0 7,736 67,992 30,339 0 0 322,897 9,297 362,533 (294,541) 850,000 0 850,000 555,459 124,736 680, 195 ===== - 108 - $ 1989 Bond 34,099 0 0 0 34,099 45,000 64,500 0 77,377 0 186,877 (152,778) 0 0 0 (152,778) 1,348,923 $ 1991 Bond 145, 104 0 34,845 0 179,949 52,347 40,000 0 2,226,984 21,955 2,341,286 (2, 161,337) 2,000,000 0 2,000,000 (161,337) 1,816,531 $ 1995 Bond 71,558 0 0 0 71,558 0 0 0 459,905 57,233 517,138 (445,580) 4,700,000 0 4,700,000 4,254,420 0 $ Totals 1995 405,254 800 56,345 36,005 498,404 192,686 104,500 4,021 4,666,600 92,340 5,060, 147 (4,561,743) 8,335,000 2,438,668 10,773,668 6,211,925 3,894,540 $ 1994 163,960 0 10,000 374 174,334 111,204 0 0 1,565,348 0 1,676,552 (1,502,218) 1, 180,000 819,000 1,999,000 496,782 3,397,758 $ 1, 196, 145 $ 1,655, 194 $ 4,254,420 $ 10, 106,465 $ 3,894,540 - 109 - CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND BALANCE SHEET September 30, 1995 Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Total Assets Liabilities and Fund Balances: Liabilities: Retainage Payable Total Liabilities Fund Balances: Reserved: Reserved for Encumbrances Unreserved Designated for: Unreserved Undesignated Total Fund Balances Total Liabilities and Fund Balances -110 - $ $ $ 410,270 879,075 28,333 1,317,678 63,092 63,092 852,022 402,564 1,254,586 1,317,678 CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE For the Fiscal Year Ended September 30, 1995 Revenues: Interest Earnings Total Revenues Expenditures: Current: Reimbursed Administrative Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Operating Transfers In Total Other Financing Sources Excess of Revenues and Other Financing Sources Over Expenditures Fund Balance, October 1 Fund Balance, September 30 -111 - $ 77,472 77,472 65,000 789,554 854,554 (777,082) 2,031,668 2,031,668 1,254,586 0 $ 1,254,586 CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS} For the Fiscal Year Ended September 30, 1995 Revenues: Interest Earnings Total Revenues Expenditures: Current: Reimbursed Administrative Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances (Deficits), September 30 $ $ Original Budget 0 0 $ Revised Budget 0 $ 0 Actual 77,472 77,472 Variance Favorable (Unfavorable) $ 77,472 77,472 65,000 0 65,000 2,061,253 2, 126,253 65,000 789,554 0 1,271,699 1,271,699 65,000 854,554 (65,000) (2, 126,253) (777,082) 1,349,171 0 0 2,031,668 2,031,668 0 0 2,031,668 2,031,668 (65,000) (2, 126,253) 1,254,586 3,380,839 0 0 0 0 (65,000) $ (2, 126,253) $ 1,254,586 $ 3,380,839 -112 - CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1 994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 332,048 $ 94,925 Equity in Investments 711,473 309,530 Receivables: Accrued Interest 12,271 2,600 Total Assets $ 1,055,792 $ 407,055 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 20,522 $ 0 Retainage Payable 0 2,324 Total Liabilities 20,522 2,324 Fund Balances: Reserved for Encumbrances 109,264 273,414 Unreserved Undesignated 926,006 131,317 Total Fund Balances 1,035,270 404, 731 Total Liabilities and Fund Balance $ 1,055,792 $ 407,055 -113 - CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 Revenues: Interest on Investments Other Total Revenues Expenditures: Current: Reimbursed Administrative Capital Outlay Debt Service: Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Operating Transfers In Total Other Financing Sources Excess of Revenues and Other Financing Sources Over Expenditures Fund Balances (Deficits), October 1 Fund Balances, September 30 $ $ 1995 16,765 2,325 19,090 0 576,696 3,855 580,551 (561 ,461) 785,000 407,000 1, 192,000 630,539 404,731 1,035,270 -114 - $ $ 1994 4,093 0 4,093 30,000 197,250 0 227,250 (223, 157) 1,000,000 105,000 1, 105,000 881,843 (477,112) 404, 731 CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 0 $ 0 $ 16,765 $ 16, 765 Other 0 0 2,325 2,325 Total Revenues 0 0 19,090 19,090 Expenditures: Capital Outlay 1,242,000 1,696,409 576,696 1,119,713 Debt Issuance Costs 0 0 3,855 (3,855) Contingency 25,000 8,500 0 8,500 Total Expenditures 1,267,000 1,704,909 580,551 1, 124,358 Excess (Deficiency) of Revenues Over (Under) Expenditures (1,267,000) ( 1, 704,909) (561,461) 1, 143,448 Other Financing Sources: Proceeds from Long Term Debt Issuance 0 0 785,000 785,000 Operating Transfers In 407,000 407,000 407,000 0 Total Other Financing Sources 407,000 407,000 1, 192,000 785,000 Excess (Deficiency) of Revenues and Other Financing Sources (860,000) (1,297,909) 630,539 1,928,448 Over (Under) Expenditures Fund Balances, October 1 400,000 400,000 404,731 4,731 Fund Balances (Deficits), September 30 $ (460,000) $ (897,909) $ 1,035,270 $ 1,933, 179 -11 5 - CITY OF COLLEGE STATION, TEXAS 1982 SERIES II BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 12, 184 $ 111,371 Equity in Investments 26, 106 377,762 Receivables: Accrued Interest 998 8,558 Total Assets $ 39,288 $ 497,691 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 2,633 $ 261,680 Retainage Payable 6,000 36,393 Total Liabilities 8,633 298,073 ·.· .. Fund Balances: Reserved: Reserved for Encumbrances 0 191, 734 Unreserved Designated for: General Government Projects 0 7,884 Unreserved Undesignated 30,655 0 Total Fund Balances 30,655 199,618 Total Liabilities and Fund Balances $ 39,288 $ 497,691 -116 - CITY OF COLLEGE STATION, TEXAS 1982 SERIES II BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 Revenues: Interest on Investments Contributions Reimbursed Expenses Other Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Total Other Financing Sources Deficiency of Revenues and Other Financing Sources Under Expenditures Fund Balances, October 1 Fund Balances, September 30 -117 - $ $ 1995 0 800 21,500 25,944 48,244 4,021 213, 187 217,208 (168,964) 0 0 (168,964) 199,619 30,655 $ $ 1994 16,088 0 10,000 374 26,462 0 338,842 338,842 (312,380) 180,000 180,000 (132,380) 331,999 199,619 CITY OF COLLEGE STATION, TEXAS 1982 SERIES II BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Revenues: Contributions Reimbursed Expenses Other Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Fund Balances (Deficit), October 1 $ Fund Balances (Deficits), September 30 $ Original Budget 0 $ 0 0 0 0 0 0 0 Revised Budget 0 $ 0 0 0 0 1,002,651 1,002,651 ( 1,002,651) Actual Variance Favorable (Unfavorable) 800 $ 21,500 25,944 48,244 4,021 213,187 217,208 (168,964) 800 21,500 25,944 48,244 (4,021) 789,464 785,443 833,687 200,000 200,000 199,619 (381) 200,000 $ (802,651) $ 30,655 -118 - $ 833,306 CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1 994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 211,296 $ 29,973 Equity in Investments 452,738 97,733 Receivables: Accrued Interest 16, 161 4,766 Total Assets $ 680, 195 $ 132,472 Liabilities and Fund Balances: Liabilities: Retainage Payable $ 0 $ 7,736 Total Liabilities 0 7,736 Fund Balances: Reserved: Reserved for Encumbrances 296,522 211,943 Unreserved Designated for: Drainage Projects 27,033 0 Street Projects 500,000 0 Unreserved Undesignated (143,360) (87,207) Total Fund Balances 680, 195 124,736 Total Liabilities and Fund Balances $ 680, 195 $ 132,472 -119 - CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 Revenues: Interest on Investments Other Total Revenues Expenditures: Current: Reimbursed Administrative Capital Outlay Debt Service: Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ - 120 - 1995 60,256 7,736 67,992 30,339 322,897 9,297 362,533 (294,541) 850,000 850,000 555,459 124,736 680, 195 $ $ 1994 6,357 0 6,357 1,792 16,747 0 18,539 (12,182) 0 0 (12,182) 136,918 124,736 CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Revenues: Interest on Investments Other Total Revenues Expenditures: Current: Reimbursed Administrative Capital Outlay Bond Issuance Costs Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances (Deficit), October 1 $ Fund Balances (Deficits), September 30 $ Original Budget 0 0 0 35,000 740,000 0 775,000 (775,000) 0 0 (775,000) 925,000 $ 150,000 $ - 121 - Revised Budget 0 0 0 35,000 976,943 0 1,011,943 (1,011,943) 0 0 (1,011,943) 925,000 $ (86,943) $ Actual 60,256 7,736 67,992 30,339 322,897 9,297 362,533 (294,541) 850,000 850,000 555,459 Variance Favorable (Unfavorable) $ 60,256 7,736 67,992 4,661 654,046 (9,297) 649,410 717,402 850,000 850,000 1,567,402 124,736 (800,264) 680, 195 $ 767, 138 CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets: Equity in Cash and Cash Equivalents $ 217,758 $ 305,584 Equity in Investments 466,587 996,434 Receivables: Accrued Interest 14,865 46,905 Grants 0 0 Prepaid Costs 526,755 0 Total Assets $ 1,225,965 $ 1,348,923 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 29,820 $ 0 Total Liabilities 29,820 0 Fund Balances: Reserved: Reserved for Encumbrances 39,074 26,505 Reserved for Prepaids 526,755 0 Unreserved Designated for: Parks Projects 15,984 15,984 Unreserved Undesignated 614,332 1,306,434 Total Fund Balances 1,196,145 1,348,923 Total Liabilities and Fund Balances $ 1,225,965 $ 1,348,923 -122 - CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Revenues: Interest on Investments $ 34,099 $ 65,016 Total Revenues 34,099 65,016 Expenditures: Current: Reimbursed Administrative 45,000 21,390 Contributions 64,500 0 Capital Outlay 77,377 8,268 Total Expenditures 186,877 29,658 Excess (Deficiency) of Revenues Over (Under) Expenditures (152,778) 35,358 Fund Balances, October 1 1,348,923 1,313,565 Fund Balances, September 30 $ 1, 196, 145 $ 1,348,923 - 123 - CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 80,000 $ 80,000 $ 34,099 $ (45,901) Total Revenues 80,000 80,000 34,099 (45,901) ... Expenditures: Current: Reimbursed Administrative 45,000 45,000 45,000 0 Contributions 0 0 64,500 (64,500) Capital Outlay 904,000 1,112,506 77,377 1,035, 129 Contingency 25,000 25,000 0 25,000 Total Expenditures 974,000 1, 182,506 186,877 995,629 Excess (Deficiency) of Revenues Over (Under) Expenditures (894,000) (1,102,506) (152,778) 949,728 Fund Balances (Deficit), October 1 1,350,000 1,350,000 1,348,923 (1,077) Fund Balances, September 30 $ 456,000 $ 247,494 $ 1,196,145 $ 948,651 -124 - CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets; Equity in Cash and Cash Equivalents $ 565,403 $ 438, 714 Equity in Investments 1,211,476 1,430,541 Receivables: Accrued Interest 39,607 58,496 Prepaid Costs 1,000 1,000 Total Assets $ 1,817,486 $ 1,928,751 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 34,793 $ 26,944 Retainage Payable 102,499 10,276 Accrued Liabilities 0 0 Customer Construction Advances 25,000 75,000 Total Liabilities 162,292 112,220 Fund Balances: Reserved; Reserved for Encumbrances 1,014,022 1,231,680 Reserved for Prepaids 1,000 1,000 Unreserved Designated for: Streets Projects 144,067 308,220 Unreserved Undesignated 496, 105 275,631 Total Fund Balances 1,655, 194 1,816,531 Total Liabilities and Fund Balances $ 1,817,486 $ 1,928,751 -125 - CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1995 and 1994 Revenues: Interest on Investments Reimbursed Expenses Total Revenues Expenditures: Current: Reimbursed Administrative Contributions Capital Outlay Debt Service: Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Premiums on Bonds Sold Operating Transfers Out Operating Transfers In Total Other Financing Sources Deficiency of Revenues and Other Financing Sources Under Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ -126 - 1995 145,104 34,845 179,949 52,347 40,000 2,226,984 21,955 2,341,286 (2, 161,337) 2,000,000 0 0 0 2,000,000 (161,337) 1,816,531 1,655, 194 $ $ 1994 72,406 0 72,406 58,022 0 1,004,241 0 1,062,263 (989,857) 0 0 0 714,000 714,000 (275,857) 2,092,388 1,816,531 Revenues: CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Original Budget Revised Budget Actual Variance Favorable (Unfavorable) Interest on Investments Reimbursed Expenses Total Revenues $ 150,000 $ 150,000 $ 145,104 $ (4,896) 34,845 Expenditures: Current: Reimbursed Administrative Contributions Capital Outlay Bond Issuance Costs Contingency Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances (Deficit), October 1 0 150,000 105,000 0 2,234,500 0 25,000 2,364,500 (2,214,500) 0 177,470 177,470 (2,037,030) 3,850,000 0 150,000 105,000 0 4,555,206 0 8,975 4,669, 181 (4,519,181) 0 177,470 177,470 (4,341,711) 3,850,000 34,845 179,949 52,347 40,000 2,226,984 21,955 0 2,341,286 (2,161,337) 2,000,000 0 2,000,000 (161,337) 1,816,531 29,949 52,653 (40,000) 2,328,222 (21,955) 8,975 2,327,895 2,357,844 2,000,000 (177,470) 1,822,530 4, 180,374 (2,033,469) Fund Balances (Deficit), September 30 $ 1,812,970 $ (491,711) $ 1,655,194 $ 2,146,905 -127 - CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND BALANCE SHEET September 30, 1995 Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Prepaid Costs Total Assets Liabilities and Fund Balances: Liabilities: Accounts Payable Accrued Liabilities Customer Construction Advances Total Liabilities Fund Balances: Reserved: Reserved for Encumbrances Reserved for Prepaids Unreserved Designated for: Drainage Projects General Government Projects Parks Projects Streets Projects Traffic Signalization Projects Unreserved Undesignated Total Fund Balances Total Liabilities and Fund Balances -128 - $ $ $ $ 1,346,350 2,884, 795 41,901 1,000 4,274,046 6,729 2,897 10,000 19,626 330,041 1,000 394,757 1,912,470 279,811 1,233,056 420,000 (316,715) 4,254,420 4,274,046 CITY OF COLLEGE SlATION, TEXAS 1995 BOND FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE For the Fiscal Year Ended September 30, 1995 Revenues: Interest Earnings Total Revenues Expenditures: Capital Outlay Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Total Other Financing Sources Excess of Revenues and Other Financing Sources Over Expenditures Fund Balance, October 1 Fund Balance, September 30 -129 - $ 71,558 71,558 459,905 57,233 517,138 (445,580) 4,700,000 4,700,000 4,254,420 0 $ 4,254,420 CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Revenues: Interest Earnings Total Revenues Expenditures: Capital Outlay Bond Issuance Costs Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources (Uses) Over (Under) Expenditures Fund Balances, October 1 $ Original Budget 0 0 0 0 0 0 0 0 0 0 $ Revised Budget 0 $ 0 71,300 0 71,300 (71,300) 0 0 (71,300) 0 Actual 71,558 71,558 459,905 57,233 517,138 (445,580) 4,700,000 4,700,000 4,254,420 0 Variance Favorable (Unfavorable) $ 71,558 71,558 (388,605) (57,233) (445,838) (374,280) 4,700,000 4,700,000 4,325,720 0 Fund Balances (Deficits), September 30 $ 0 $ (71,300) $ 4,254,420 $ 4,325, 720 - 130 - ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises. In these funds, the intent of the government's council is that costs of providing goods or services to the general public on a continuing basis will be financed or recovered primarily through user charges, or where the government's council has decided that periodic determination of net income is appropriate for accountability purposes. Electric -to account for revenues and expenses related to the operation and maintenance of the electric systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, utility billing and collections, meter reading, and financing and related debt service. Water -to account for revenues and expenses related to the operation and maintenance of the water systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Sewer -to account for revenues and expenses related to the operation and maintenance of the sewer systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Solid Waste Collection -to account for all sanitation collection and disposal activities by the City for both residential and commercial residents. Cedar Creek Condominiums -to account for revenues and expenses related to the operation and maintenance of the Cedar Creek Condominiums. -131 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1 994) Electric Water Sewer Assets Current Assets: Equity in Cash and Cash Equivalents $ 3, 163,238 $ 141,435 $ 253,622 Equity in Investments 6,777,796 303,049 543,431 Receivables: Accrued Interest 282,078 12, 171 37,511 Accounts 5,297,802 482,524 320,551 Other 655,392 0 0 Less Allowance for Uncollectible Accounts (784,894) (13,732) (16,693) lnterfund Receivables 237,234 0 0 Inventories 825,212 298,529 10,270 Prepaid Costs 600 0 600 Total Current Assets 16,454,458 1,223,976 1, 149,292 Restricted Assets: Equity in Cash and Cash Equivalents 1,979,973 750,619 2,488,227 Equity in Investments 4,242,445 1,608,333 5,331,467 Receivables: Accrued Interest 54,471 18,954 143,461 Accounts 1, 124 0 0 Special Assessments 0 2,027 3,984 Total Restricted Assets 6,278,013 2,379,933 7,967, 139 Note Receivable from Joint Venture 0 0 0 Equity in Joint Venture 0 0 0 Advance to Other Funds 1,589,433 0 0 Deferred Charges: Water Well 0 1, 167,075 0 Bond Issuance Costs 147,342 73,359 260,638 Accumulated Amortization (16,444) (1,044,859) (31,421) Total Deferred Charges 130,898 195,575 229,217 Property and Equipment: Utility Plant 29,540,431 33,515,906 26,233,204 Buildings 0 898,760 811,654 Machinery and Equipment 208,769 901,648 1,805,036 Accumulated Depreciation (10,397,802) (10,003,746) (6, 790, 723) Construction in Progress 6, 172,240 115,683 7,931,701 Land 0 529,609 450,754 Total Property and Equipment, Net 25,523,638 25,957,860 30,441,626 Total Assets $ 49,976,440 $ 29,757,344 $ 39,787,274 -132 - $ $ Solid Waste Collection 257,624 552,004 42,831 213,701 0 (12,313) 0 24,621 0 1,078,468 0 0 0 0 0 0 582,490 985,056 0 0 0 0 0 0 0 2,000, 130 (1,469,590) 0 0 530,540 3, 176,554 $ $ Cedar Creek Condominium 21,577 46,233 1, 197 18, 194 0 0 0 0 0 87,201 0 0 0 0 0 0 0 0 0 0 0 0 0 0 796,783 0 (8,853) 0 0 787,930 875,131 (Continued) $ $ Totals 1995 1994 3,837,496 $ 2,700,790 8,222,513 8,806,621 375, 788 551,738 6,332,772 5,481,088 655,392 575,009 (827,632) (680,845) 237,234 175,173 1, 158,632 1,224,851 1,200 2,350 19,993,395 18,836, 775 5,218,819 752, 131 11, 182,245 2,452,515 216,886 101,718 1, 124 0 6,011 6,072 16,625,085 3,312,436 582,490 673,996 985,056 949,673 1,589,433 829, 184 1, 167,075 1, 167,075 481,339 265,310 ( 1,092, 724) (1,062,664) 555,690 369,721 89,289,541 86,292,274 2,507, 197 1, 710,414 4,915,583 4,320,576 (28,670, 714) (26,422,818) 14,219,624 5,411,866 980,363 976,787 83,241,594 72,289,099 123,572, 743 $ 97,260,884 -133 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1 995 (With comparative totals for the fiscal year ended September 30, 1 994) (Continued) Electric Water Sewer Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 2,637,372 $ 140,734 $ 60,814 Accrued Interest Payable 0 0 0 Retainage Payable 4,793 0 0 Refundable Deposits 0 0 0 lnterfund Payable 0 0 0 Obligations Under Capital Lease 0 195,984 0 Accrued Liabilities 323,971 32,909 48,761 Customer Construction Advances 24,382 10,839 0 Other Deferred Revenues 2,629 350 0 Total Current Liabilities 2,993, 147 380,816 109,575 Current Liabilities Payable from Restricted Assets: Accounts Payable 499, 183 1,849 1,095, 162 Accrued Interest Payable 168,223 142,600 236,746 Retainage Payable 89,838 31,595 357,759 Accrued Liabilities 1,857 0 0 Refundable Deposits 1,737,834 0 0 Revenue Bonds 949,200 1,180,100 1,540,700 General Obligation Bonds 134,750 126,500 125,015 Certificates of Obligation 13, 100 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 3,593,985 1,489, 194 3,361,932 Noncurrent Liabilities: Revenue Bonds 12,726,528 6,522,356 18,006,116 Unamortized Premium on Bonds 1,538 732 5,054 General Obligation Bonds 288,750 130,500 212,275 Certificates of Obligation 39,300 19,650 19,650 Obligation Under Capital Lease 0 908,313 0 Advances from Other Funds 0 0 0 Accrued Vacation 117,447 27,349 44,980 Total Noncurrent Liabilities 13, 173,563 7,608,900 18,288,075 Total Liabilities 19,760,695 9,478,910 21,759,582 Fund Equity: Contributed Capital 3,486,373 7,094,577 6,816,031 Retained Earnings: Reserved for Debt Service 663,460 327,650 1,116,004 Reserved for Capital Projects 3,285,840 2,026,073 5,394,228 Unappropriated 22,780,072 10,830, 134 4,701,429 Total Fund Equity 30,215,745 20,278,434 18,027,692 Total Liabilities and Fund Equity $ 49,976,440 $ 29,757,344 $ 39,787,274 - 134 - Totals Solid Waste Cedar Creek Collection Condominium 1995 1994 $ 33,883 $ 0 $ 2,872,803 $ 2,775,336 0 0 0 7,583 0 0 4,793 4,793 0 21,558 21,558 0 187, 186 6,322 193,508 175,173 0 0 195,984 227,960 28,089 41,407 475, 137 407,589 0 0 35,221 26,582 0 0 2,979 3, 110 249, 158 69,287 3,801,983 3,628, 126 0 0 1,596, 194 513,359 0 0 547,569 338,260 0 0 479, 192 118,777 0 0 1,857 0 0 0 1,737,834 1,800,972 0 0 3,670,000 2,625,000 0 0 386,265 378,870 0 0 26,200 26,200 0 0 8,445, 111 5,801,438 0 0 37,255,000 19,210,000 0 0 7,324 7,737 0 0 631,525 1,017,790 0 0 78,600 104,800 0 0 908,313 1, 104,297 641,998 741,161 1,383, 159 829, 184 23,572 0 213,348 207,895 665,570 741,161 40,477,269 22,481,703 914,728 810,448 52,724,363 31,911,267 54,901 0 17,451,882 16,964,522 0 0 2,107,114 1,842,265 0 0 10,706,141 2,278,171 2,206,925 64,683 40,583,243 44,264,659 2,261,826 64,683 70,848,380 65,349,617 $ 3, 176,554 $ 875,131 $ 123,572,743 $ 97,260,884 -135 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Electric Water Sewer Operating Revenues: Electric Sales $ 33,899,029 $ 0 $ 0 Water Sales 0 6, 133,995 0 Sewer Service 0 0 5,595,615 Garbage Collection Fees 0 0 0 Charges for Services 603,922 0 0 Rental Income 0 0 0 Other 561,624 403, 170 168,598 Total Operating Revenues 35,064,575 6,537, 165 5,764,213 Operating Expenses: Purchased Power 23,517,001 0 0 Salaries and Benefits 2,901,980 945,043 1,074,342 Supplies 178,559 65,947 178,460 Maintenance 407,288 272,221 201,011 Purchased Professional Services 600, 127 80,453 124,815 Purchased Property Services 187,631 556,688 432,283 Other Purchased Services 564,362 164,628 291,340 Reimbursed Administrative 283,500 735,862 734,510 Depreciation 880,829 877,567 662,384 Other 161,868 13,993 8,457 Total Operating Expenses 29,683, 145 3,712,402 3,707,602 Operating Income 5,381,430 2,824,763 2,056,611 Nonoperating Revenues (Expenses): Interest Earnings 951,542 52,879 740,108 Reimbursed Expenses 188,428 1,489 2,448 Contributions 77, 160 0 0 Earnings in Joint Venture 0 0 0 Interest Expense (793,446) (670,038) ( 1,249,092) Other, Net (6,995) 15,097 130,995 Total Nonoperating Revenues (Expenses) 416,689 (600,573) (375,541) Income Before Operating Transfers 5, 798, 119 2,224, 190 1,681,070 Operating Transfers: Operating Transfers In 83,337 0 343,060 Operating Transfers Out (3, 702,402) (939,245) (550,000) Total Operating Transfers (3,619,065) (939,245) (206,940) Net Income 2, 179,054 1,284,945 1,474, 130 Retained Earnings, October 1 24,550,318 11,898,912 9,737,531 Retained Earnings, September 30 26,729,372 13, 183,857 11,211,661 - 136 - Totals Solid Waste Cedar Creek Collection Condominium 1995 1994 $ 0 $ 0 $ 33,899,029 $ 32,658,787 0 0 6, 133,995 5,843,051 0 0 5,595,615 5,027,766 3,307,440 0 3,307,440 3,002,046 0 0 603,922 590, 127 0 166,812 166,812 0 95,311 1, 108 1,229,811 1,169,314 3,402,751 167,920 50,936,624 48,291,091 0 0 23,517,001 22,693,021 818, 100 0 5,739,465 5,597,046 75,084 1, 105 499, 155 550,455 161,704 23, 175 1,065,399 966,613 207,390 26,217 1,039,002 777,224 723,641 12,953 1,913,196 1,926,294 602,718 1, 712 1,624,760 1,032,662 428,976 0 2, 182,848 2,413,819 266,043 8,853 2,695,676 2,742,680 35,647 0 219,965 233,586 3,319,303 74,015 40,496,467 38,933,400 83,448 93,905 10,440, 157 9,357,691 91,417 0 1,835,946 1,044,064 0 0 192,365 176,699 10,000 0 87' 160 5,000 35,384 0 35,384 654,076 (64,854) (29,222) (2,806,652) (2,215,996) 3,623 0 142,720 (68,446) 75,570 (29,222) (513,077) (404,603) 159,018 64,683 9,927,080 8,953,088 0 0 426,397 0 (150,427) 0 (5,342,074) (4,407,529) (150,427) 0 (4,915,677) (4,407,529) 8,591 64,683 5,011,403 4,545,559 2, 198,334 0 48,385,095 43,839,536 $ 2,206,925 $ 64,683 $ 53,396,498 $ 48,385,095 - 137 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1 994) Electric Water Sewer Cash Flows from Operating Activities: Cash Received from Customers $ 34,464,307 $ 6,368,041 $ 5,730,993 Cash Payments to Suppliers for Goods and Services (25,592, 113) (1,846,960) (1,969,487) Cash Payments to Employees for Services (2,926,072) (952,340) (1,065, 145) Customer Deposits Received 656,351 0 0 Customer Deposits Returned (719,489) 0 0 Cash Received from Contributions 0 0 0 Cash Received for Reimbursed Expenses 120,740 1,485 2,448 Cash Received from Sale of Scrap 14,341 1,348 0 Cash Received from Collection Fees 3,525 0 0 Cash Received from Leases 1,438 0 0 Cash Received from Miscellaneous Revenues 56,209 298 130,927 Cash Paid for Special Projects 0 0 0 Cash Paid for Miscellaneous Expenses (2,203) 0 0 Interest Paid to Other Funds 0 (7,035) 0 Net Cash Provided by Operating Activities 6,077,034 3,564,837 2,829,736 Cash Flows from Noncapital Financing Activities: Advances to Other Funds (997,483) 0 0 Principal Received on Note 0 0 0 Interest Received on Note 0 0 0 Principal Received on Advance to Other Funds 175,173 0 0 Interest Received on Advance to Other Funds 64,854 0 0 Operating Transfers In from Other Funds 83,337 0 343,060 Operating Transfers Out to Other Funds (3, 702,402) (939,245) (550,000) Principal Paid on Advance from Other Funds 0 0 0 Interest Paid on Advance from Other Funds 0 0 0 Cash Subsidies Paid to Public Agencies (165,000) 0 0 Proceeds from Revenue Refunding Bonds 1,496,250 3,420,000 2,208,750 Interest Received on Bonds 48,890 16,849 43,390 Net Cash Provided (Used) by Noncapital Financing Activities (2,996,381) 2,497,604 2,045,200 Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (3,863,632) (675,292) (6,533,014) Proceeds from Sale of Assets 6,950 11, 183 62,076 Capital Contributed by Developers 144,910 0 4,718 Principal Paid on Revenue Bonds (2,380,850) (4,523,000) (3,630,950) Principal Paid on General Obligation Bonds (134, 750) (126,500) (117,620) Principal Paid on Certificates of Obligation (13,100) (6,550) (6,550) Principal Paid on Obligation Under Capital Lease 0 (227,961) 0 Interest Paid on Revenue Bonds (672,986) (551,840) (1, 138,018) Interest Paid on General Obligation Bonds (24,544) (13,860) (20,675) Interest Paid on Certificates of Obligation (7,860) (3,930) (3,930) Interest Paid on Obligation Under Capital Lease 0 (65,625) 0 Interest Paid to Other Funds 0 0 0 Fees Paid to Fiscal Agent (1,850) (2, 128) (3,203) Proceeds from Revenue Bonds 9,423,370 1,779,383 11, 121,217 Proceeds from Advance from Other Funds 0 0 0 Net Cash Provided (Used) by Capital and Related 2,475,658 (4,406, 120) (265,949) Cash Flows from Investing Activities: Purchase of Investments (15,555,852) (2,688,666) (8,258,045) Proceeds from Sale and Maturities of Investments 11,926,836 1,627,375 4,957,098 Interest on Investments 949, 196 36,320 644,437 Net Cash Provided (Used) by Investing Activities (2,679,820) (1,024,971) (2,656,510) - 138 - Totals Solid Waste Cedar Creek Collection Condominiums 1995 1994 $ 3,371,873 $ 148,618 $ 50,083,832 $ 48,303, 193 (2,216,924) (43,743) (31,669,227) (30,534, 100) (823,371) 0 (5, 766,928) (5,510, 125) 0 23,383 679,734 752,813 0 (1,825) (721,314) (786,290) 10,000 0 10,000 5,000 0 0 124,673 63,051 0 0 15,689 9,513 23 0 3,548 6,676 0 0 1,438 11,587 1,380 1, 108 189,922 119,470 0 0 0 (2, 192) 0 0 (2,203) (15,511) 0 0 (7,035) 0 342,981 127,541 12,942, 129 12,423,085 0 0 (997,483) 0 91,506 0 91,506 84,603 52, 126 0 52, 126 59,029 0 0 175,173 163,922 0 0 64,854 76, 106 0 0 426,397 0 (150,427) 0 (5,342,074) (4,407,529) (175, 173) 0 (175, 173) (163,922) (64,854) 0 (64,854) (76, 106) (8,500) 0 (173,500) (181,000) 0 0 7, 125,000 0 0 0 109,129 0 (255,322) 0 1,291, 101 (4,444,897) (11,647) (796,783) (11,880,368) (6,272,517) 111,850 0 192,059 34,726 0 0 149,628 36,041 0 0 (10,534,800) (2,335,000) 0 0 (378,870) (378,955) 0 0 (26,200) (26,200) 0 0 (227,961) (494,221) 0 0 (2,362,844) (1,816, 148) 0 0 (59,079) (73, 120) 0 0 (15,720) (18,864) 0 0 (65,625) (98,778) 0 (10,431) (10,431) (192,259) 0 0 (7, 181) (6,616) 0 0 22,323,970 0 0 747,483 747,483 0 100,203 (59,731) (2, 155,939) (11,641,911) (768, 190) (67,216) (27,337,969) (9,477,480) 660,055 20,983 19,192,347 11,976,067 41,772 0 1,671,725 894,557 (66,363) (46,233) (6,473,897) 3,393, 144 (Continued) - 139 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) (Continued) Electric Water Net Increase (Decrease) in Cash $ 2,876,491 $ 631,350 $ Cash and Cash Equivalents, October 1 2,266,720 260,704 Cash and Cash Equivalents, September 30 $ 5, 143,211 $ 892,054 $ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 5,381,430 $ 2,824,763 $ Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 880,829 877,567 Amortization 0 0 Provision for Uncollectible Accounts 161,752 6,340 Contributions 0 0 Miscellaneous Revenues 241,075 3,679 Miscellaneous Expenses (2,203) 0 Change in Assets and Liabilities: Change in Accounts Receivable (600,268) (169, 124) Change in Other Receivables (80,383) 0 Change in Inventory 105,901 (32,062) Change in Prepaid Costs 1, 150 0 Change in Accounts Payable 21,394 68,555 Change in Accrued Interest Payable 0 (7,583) Change in Accrued Liabilities 26,748 (6,907) Change in Deferred Revenues (131) 0 Change in Refundable Deposits (63, 138) 0 Change in Accrued Vacation 2,878 (391) Total Adjustments 695,604 740,074 Net Cash Provided by Operating Activities $ 6,077,034 $ 3,564,837 $ Noncash Financing, Capital, and Investing Activities: Sewer 1,952,477 789,372 2,741,849 2,056,611 662,384 0 8,457 0 133,785 0 (33,230) 0 (1, 187) 0 (11,225) 0 6,505 (400) 0 8,036 773, 125 2,829,736 During the fiscal year, the Water and Sewer Funds added capital contributed by developers in the amount of $343,025 and $139,617, respectively. - 140 - Totals Solid Waste Cedar Creek Collection Condominiums 1995 1994 $ 121,499 $ 21,577 $ 5,603,394 $ (270,579) 136, 125 0 3,452,921 3,723,500 $ 257,624 $ 21,577 $ 9,056,315 $ 3,452,921 $ 83,448 $ 93,905 $ 10.440, 157 $ 9,357,691 266,043 8,853 2,695,676 2,742,680 0 0 0 14,255 5,930 0 182,479 131,020 10,000 0 10,000 0 1,403 0 379,942 334, 196 0 0 (2,203) (17,703) (30,878) (18,194) (851,694) 12, 102 0 0 (80,383) (113,558) (6,433) 0 66,219 265,364 0 0 1, 150 1,225 18,743 0 97,467 (348,960) 0 0 (7,583) 0 (205) 21,419 47,560 72.408 0 0 (531) (5,341) 0 21,558 (41,580) (33,477) (5,070) 0 5,453 11, 183 259,533 33,636 2,501,972 3,065,394 $ 342,981 $ 127,541 $ 12,942, 129 $ 12,423,085 -141 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE BALANCE SHEETS September 30, 1 995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 3, 163,238 $ 2,266,720 Equity in Investments 6,777,796 7,391,225 Receivables: Accrued Interest 282,078 432,330 Accounts 5,297,802 4,697,534 Other 655,392 575,009 Less Allowance for Uncollectible Accounts (784,894) (658,834) lnterfund Receivable 237,234 175, 173 Inventories 825,212 931,113 Prepaid Costs 600 1,750 Total Current Assets 16,454,458 15,812,020 Restricted Assets: Equity in Cash and Cash Equivalents 1,979,973 0 Equity in Investments 4,242,445 0 Receivables: Accrued Interest 54,471 15,707 Accounts 1, 124 0 Total Restricted Assets 6,278,013 15, 707 Advance to Other Funds 1,589,433 829, 184 Deferred Charges: Bond Issuance Costs 147,342 62,313 Accumulated Amortization (16,444) (7,803) Total Deferred Charges 130,898 54,510 Property and Equipment: Utility Plant 29,540,431 27,700,885 Machinery and Equipment 208,769 171,470 Accumulated Depreciation (10,397,802) (9,539,961) Construction in Progress 6, 172,240 3,922,076 Total Property and Equipment 25,523,638 22,254,470 Total Assets $ 49,976,440 $ 38,965,891 (Continued) -142 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 (Continued) 1995 1994 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 2,637,372 $ 2,615,978 Retainage Payable 4,793 4,793 Accrued Liabilities 323,971 297,223 Customer Construction Advances 24,382 24,382 Other Deferred Revenues 2,629 2,760 Total Current Liabilities 2,993, 147 2,945, 136 Current Liabilities Payable from Restricted Assets: Accounts Payable 499, 183 236,677 Accrued Interest Payable 168,223 80, 165 Retainage Payable 89,838 65,978 Accrued Liabilities 1,857 0 Refundable Deposits 1,737,834 1,800,972 Revenue Bonds 949,200 571,250 General Obligation Bonds 134,750 134,750 Certificates of Obligation 13, 100 13, 100 Total Current Liabilities Payable from Restricted Assets 3,593,985 2,902,892 Noncurrent Liabilities: Revenue Bonds 12,726,528 4,489,078 Unamortized Premium on Bonds 1,538 1,625 General Obligation Bonds 288,750 423,500 Certificates of Obligation 39,300 52,400 Accrued Vacation 117,447 114,569 Total Noncurrent Liabilities 13, 173,563 5,081, 172 Total Liabilities 19,760,695 10,929,200 Fund Equity: Contributed Capital 3,486,373 3,486,373 Retained Earnings: Reserved for Debt Service 663,460 788,446 Reserved for Capital Projects 3,285,840 0 Unappropriated 22,780,072 23,761,872 Total Fund Equity 30,215,745 28,036,691 Total Liabilities and Fund Equity $ 49,976,440 $ 38,965,891 -143 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 ". 1995 1994 Operating Revenues: Electric Sales $ 33,899,029 $ 32,658,787 Charges for Services 603,922 590, 127 Other 561,624 572,466 '" Total Operating Revenues 35,064,575 33,821,380 Operating Expenses: Purchased Power 23,517,001 22,693,021 Salaries and Benefits 2,901,980 2,716,423 Supplies 178,559 157,457 Maintenance 407,288 414, 188 Purchased Professional Services 600, 127 571,338 Purchased Property Services 187,631 191,502 Other Purchased Services 564,362 481,911 Reimbursed Administrative 283,500 450,801 , .· Depreciation 880,829 906,734 Other 161,868 203,789 Total Operating Expenses 29,683, 145 28,787, 164 Operating Income 5,381,430 5,034,216 Nonoperating Revenues (Expenses): Interest Earnings 951,542 747,747 Reimbursed Expenses 188,428 158,234 Contributions 77, 160 0 Interest Expense (793,446) (634,578) Other, Net (6,995) (85,700) Total Nonoperating Revenues (Expenses) 416,689 185,703 Income Before Operating Transfers 5,798,119 5,219,919 Operating Transfers: Operating Transfers In 83,337 0 Operating Transfers Out (3,702,402) (3, 116,079) Total Operating Transfers (3,619,065) (3, 116,079) Net Income 2, 179,054 2, 103,840 Retained Earnings, October 1 24,550,318 22,446,478 Retained Earnings, September 30 $ 26,729,372 $ 24,550,318 - 144 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Electric Sales $ 34,004,373 $ 34,004,373 $ 33,749,908 $ (254,465) Forfeits, Discounts, and Penalties 315,000 315,000 339,935 24,935 Electric Property Rentals 18,000 18,000 20,304 2,304 Connect Fees 200,000 200,000 201,386 1,386 Total Operating Revenues 34,537,373 34,537,373 34,311,533 (225,840) Nonoperating Revenues: Interest Earnings 718,000 718,000 619,337 (98,663) Reimbursed Expenses 97,000 97,000 188,491 91,491 Miscellaneous Nonoperating 36,500 36,500 69,636 33, 136 Total Nonoperating Revenues 851,500 851,500 877,464 25,964 Energy Project Fund: Interest Earnings 20,000 20,000 20,071 71 Miscellaneous Nonoperating Revenues 0 0 607 607 Total Energy Project Revenues 20,000 20,000 20,678 678 Revenue Bond I & S Fund: Operating Transfers In 1,442,849 1,442,849 1,442,849 0 Proceeds from Long-Term Debt 0 0 1,496,250 1,496,250 Total Electric Revenue I & S Fund 1,442,849 1,442,849 2,939,099 1,496,250 Electric Revenue Bond Funds: Interest Earnings 111, 100 111, 100 272,772 161,672 Contributions 0 0 77, 160 77, 160 Proceeds from Long-Term Debt 0 0 9,423,370 9,423,370 Total Electric Revenue Bond Funds 111, 100 111, 100 9,773,302 9,662,202 Utility Billing Fund: Interest Earnings 25,000 25,000 18,667 (6,333) Total Utility Billing Fund Revenues 25,000 25,000 18,667 (6,333) Total Electric Fund Revenues $ 36,987,822 $ 36,987,822 $ 47,940,743 $ 10,952,921 See reconciliation to GAAP basis on page 168. - 145 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Administration: Salaries and Benefits $ 365,521 $ 297,568 $ 295,862 $ 1,706 Supplies 43,000 49,444 49,087 357 Maintenance 36,220 48,220 47, 157 1,063 Purchased Professional Services 76,000 185,613 183,750 1,863 Purchased Property Services 53, 100 67, 100 65,832 1,268 Other Purchased Services 59,835 53,835 37,556 16,279 Capital Outlay 36,500 55,500 41,379 14, 121 Total Administration 670, 176 757,280 720,623 36,657 Technical Services: Salaries and Benefits 951,152 952,928 914,620 38,308 Supplies 81,019 123,019 132,637 (9,618) Maintenance 136,903 149,548 118,283 31,265 Purchased Professional Services 29,800 29,800 6,917 22,883 Purchased Property Services 24,222, 714 24,140,714 23,599,659 541,055 Other Purchased Services 215,216 211,866 194,922 16,944 Capital Outlay 45,500 67,965 35,995 31,970 Total Technical Services 25,682,304 25,675,840 25,003,033 672,807 Electric Transmission/Distribution: Salaries and Benefits 1,016,337 1,020,425 927,270 93, 155 Supplies 55, 100 60,793 51,003 9,790 Maintenance 285,830 514,805 230,939 283,866 Purchased Professional Services 475,000 475,000 409,615 65,385 Purchased Property Services 8,880 11,380 13,923 (2,543) Other Purchased Services 196,400 192,800 165, 737 27,063 Capital Outlay 28,000 68,375 36,858 31,517 Total Electric Transmission/Distribution 2,065,547 2,343,578 1,835,345 508,233 Energy Management Services: Salaries and Benefits 69,572 70,323 61,647 8,676 Supplies 6,700 6,700 4,024 2,676 Maintenance 810 810 1,056 (246) Purchased Professional Services 30 40,030 33 39,997 Purchased Property Services 290 290 270 20 Other Purchased Services 15, 775 31,275 29,677 1,598 Energy Rebates 0 107,500 24, 152 83,348 Total Energy Management Services 93, 177 256,928 120,859 136,069 (Continued) CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Nondepartmental: Depreciation 990,000 990,000 851,945 138,055 Reimbursed Administrative 439,838 439,838 563,280 (123,442) Other Operating Expenses 0 0 5,203 (5,203) Principal Payments 143,483 143,483 147,850 (4,367) Interest Expense 29,784 29,784 32,404 (2,620) Special Programs and Projects 31,000 31,000 0 31,000 Public Agency Funding 181,667 181,667 165,000 16,667 Return on Investment 3,600,000 3,600,000 3,600,000 0 Other Operating Transfers Out 1,442,849 1,442,849 1,443,099 (250) Contingency 175,400 90,427 0 90,427 Total Nondepartmental 7,034,021 6,949,048 6,808,781 140,267 Revenue Bond I & S Fund: Principal Payments 896,739 896, 739 2,380,850 (1,484,111) Interest Expense 737,463 737,463 672,986 64,477 Fiscal Agent's Fees 4,200 4,200 1,850 2,350 Total Revenue Bond I & S Fund 1,638,402 1,638,402 3,055,686 (1,417,284) Electric Revenue Bond Fund: Reimbursed Administrative 153,982 153,982 153,982 0 Capital Outlay 4,481,000 7,427,911 3,503,387 3,924,524 Contingency 100,000 100,000 0 100,000 Total Electric Revenue Bond Fund 4,734,982 7,681,893 3,657,369 4,024,524 Energy Project Fund: Reimbursed Administrative 0 163,000 39,558 123,442 Special Programs and Projects 0 0 2,203 (2,203) Total Energy Project Fund 0 163,000 41, 761 121,239 Utility Billing Fund: Billing and Collections: Salaries and Benefits 663,669 662,770 649,293 13,477 Supplies 26, 100 26,400 26,339 61 Maintenance 7,730 7,730 7,042 688 Purchased Professional Services 0 600 176 424 Purchased Property Services 22,850 22,850 21,805 1,045 Other Purchased Services 124,475 124,475 119,664 4,811 Capital Outlay 0 17,908 17,908 0 Total Billing and Collections 844,824 862,733 842,227 20,506 (Continued) - 147 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 (Continued) Original Revised Budget Budget Actual Meter Services: Salaries and Benefits 239,835 238,635 231,252 Supplies 13,540 14, 140 14,064 Maintenance 2,800 2,800 2,810 Purchased Professional Services 0 0 66 Purchased Property Services 3,030 3,030 3, 143 Other Purchased Services 17,820 17,820 17, 192 Capital Outlay 0 600 303 Total Meter Services 277,025 277,025 268,830 Utility Billing Nondepartmental: Depreciation 110,000 110,000 28,884 Reimbursed Administrative (1,077,242) (1,077,242) ( 1,077 ,242) Capital Outlay 200,000 376,870 239,556 Contingency 40,000 40,000 0 Total Utility Billing Nondepartmental (727,242) (550,372) (808,802) Total Utility Billing Fund 394,607 589,386 302,255 Total Electric Fund Expenses $ 42,313,216 $ 46,055,355 $ 41,545,712 See reconciliation to GAAP basis on page 168. Variance Favorable (Unfavorable} 7,383 76 (10) (66) (113) 628 297 8, 195 81,116 0 137,314 40,000 258,430 287,131 $ 4,509,643 CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE BALANCE SHEETS September 30, 1 995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 141,435 $ 0 Equity in Investments 303,049 0 Receivables: Accrued Interest 12, 171 0 Accounts 482,524 313,400 Less Allowance for Uncollectible Accounts (13,732) (7,392) Inventories 298,529 266,467 Total Current Assets 1,223,976 572,475 Restricted Assets: Equity in Cash and Cash Equivalents 750,619 260,704 Equity in Investments 1,608,333 850,091 Receivables: Accrued Interest 18,954 31,415 Special Assessments 2,027 2,088 Total Restricted Assets 2,379,933 1, 144,298 Deferred Charges: Water Well 1,167,075 1, 167,075 Bond Issuance Costs 73,359 33,542 Accumulated Amortization (1,044,859) (1,038,369) Total Deferred Charges 195,575 162,248 Property and Equipment: Utility Plant 33,515,906 32,619,794 Buildings 898,760 898,760 Machinery and Equipment 901,648 535,483 Accumulated Depreciation (10,003,746) (9, 162,963) Construction in Progress 115,683 414,785 Land 529,609 529,609 Total Property and Equipment 25,957,860 25,835,468 Total Assets $ 29, 757,344 $ 27,714,489 (Continued) - 149 - CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 (Continued) 1995 1994 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 140,734 $ 72, 179 Accrued Interest Payable 0 7,583 Obligations Under Capital Lease 195,984 227,960 Accrued Liabilities 32,909 39,816 Customer Construction Advances 10,839 1,800 Other Deferred Revenues 350 350 Total Current Liabilities 380,816 349,688 Current Liabilities Payable from Restricted Assets: Accounts Payable 1,849 23,945 Accrued Interest Payable 142,600 107,818 Retainage Payable 31,595 27,857 � Revenue Bonds 1,180,100 1, 122,400 General Obligation Bonds 126,500 126,500 Certificates of Obligation 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 1,489, 194 1,415,070 Noncurrent Liabilities: Revenue Bonds 6,522,356 5,883,256 Unamortized Premium on Bonds 732 774 General Obligation Bonds 130,500 257,000 Certificates of Obligation 19,650 26,200 Obligation Under Capital Lease 908,313 1, 104,297 Accrued Vacation 27,349 27,740 Total Noncurrent Liabilities 7,608,900 7,299,267 Total Liabilities 9,478,910 9,064,025 Fund Equity: Contributed Capital 7,094,577 6, 751,552 Retained Earnings: Reserved for Debt Service 327,650 171,303 Reserved for Capital Projects 2,026,073 817,088 Unappropriated 10,830, 134 10,910,521 Total Fund Equity 20,278,434 18,650,464 Total Liabilities and Fund Equity $ 29,757,344 $ 27,714,489 CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Water Sales $ 6, 133,995 $ 5,843,051 Other 403, 170 359,473 Total Operating Revenues 6,537, 165 6,202,524 Operating Expenses: Salaries and Benefits 945,043 1,029,400 Supplies 65,947 107,284 Maintenance 272,221 230,473 Purchased Professional Services 80,453 29,609 Purchased Property Services 556,688 533,857 Other Purchased Services 164,628 140,951 Reimbursed Administrative 735,862 853, 137 Depreciation 877,567 875,564 Other 13,993 17, 185 Total Operating Expenses 3,712,402 3,817,460 Operating Income 2,824,763 2,385,064 Nonoperating Revenues (Expenses): Interest Earnings 52,879 32,983 Reimbursed Expenses 1,489 2,216 Interest Expense (670,038) (754, 139) Other, Net 15,097 255 Total Nonoperating Revenues (Expenses) (600,573) (718,685) Income Before Operating Transfers 2,224, 190 1,666,379 Operating Transfers Out (939,245) (600,000) Net Income 1,284,945 1,066,379 Retained Earnings, October 1 11,898,912 10,832,533 Retained Earnings, September 30 $ 13, 183,857 $ 11,898,912 -151 - CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Water Sales $ 5,881,000 $ 5,881,000 $ 6, 107,832 $ 226,832 Forfeits, Discounts, and Penalties 59,000 59,000 61,477 2,477 Water Taps 150,000 150,000 309, 150 159,150 ·;.: Connect Fees 65,000 65,000 32,243 (32,757) Miscellaneous. Operating Revenues 0 0 300 300 Total Operating Revenues 6, 155,000 6, 155,000 6,511,002 356,002 Nonoperating Revenues: Interest Earnings 0 0 7,840 7,840 Reimbursed Expenses 2, 100 2, 100 1,489 (611) Miscellaneous Nonoperating Revenues 3,750 3,750 13,067 9,317 Total Nonoperating Revenues 5,850 5,850 22,396 16,546 Revenue Bond I & S Fund: Operating Transfers In 1,832,716 1,832,716 1,832, 716 0 Proceeds from Long-Term Debt 0 0 3,420,000 3,420,000 Total Water Revenue I & S Fund 1,832, 716 1,832, 716 5,252,716 3,420,000 Water Revenue Bond Funds: Interest Earnings 52,600 52,600 45,039 (7,561) Proceeds from Long-Term Debt 0 0 1,779,383 1,779,383 Total Water Revenue Bond Funds 52,600 52,600 1,824,422 1, 771,822 Total Water Fund Revenues $ 8,046, 166 $ 8,046, 166 $ 13,610,536 $ 5,564,370 See reconciliation to GAAP basis on page 168. Water Production: CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Original Budget Revised Budget Actual Variance Favorable (Unfavorable) Salaries and Benefits Supplies Maintenance $ 390,405 $ 321,316 $ 294,752 $ 26,564 12,969 10,509 Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Water Production Water Distribution: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Water Distribution Engineering: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total Engineering Nondepartmental: Depreciation Reimbursed Administrative Other Operating Expenses Principal Payments Interest Expense Special Programs and Projects Return on Investment Other Operating Transfers Out Contingency Total Nondepartmental 49,050 98, 120 5,925 630,810 49,697 13,973 1,237,980 564,430 33,000 125,730 15,350 274,800 127,153 65,000 1,205,463 210,658 3,225 3,550 0 1,800 12,770 232,003 800,000 713,635 0 135,233 19, 101 12,400 615,000 1,832,716 60,000 4, 188,085 (Continued) -153 - 49,050 159,308 5,925 535,967 49,697 13,973 1, 135,236 534,429 33,577 125,730 15,350 23,980 127,153 165,000 1,025,219 212, 182 3,225 6,655 0 1,800 12,770 236,632 800,000 713,635 0 363,200 84,727 12,400 615,000 1,832,716 57,565 4,479,243 36,081 148,799 441 524,494 40,725 16, 735 1,062,027 491,637 25,803 117,445 7,618 29,653 120,255 98,615 891,026 205,430 4,062 5,977 22 2,541 3,776 221,808 866,750 713,635 8,368 361,011 83,415 0 615,000 1,832,716 0 4,480,895 5,484 11,473 8,972 (2,762) 73,209 42,792 7,774 8,285 7,732 (5,673) 6,898 66,385 134, 193 6,752 (837) 678 (22) (741) 8,994 14,824 (66,750) 0 (8,368) 2, 189 1,312 12,400 0 0 57,565 (1,652) ... CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Revenue Bond I & S Fund: Principal Payments Interest Expense Fiscal Agent's Fees Total Revenue Bond I & S Fund Water Revenue Bond Fund: Purchased Professional Services Reimbursed Administrative Capital Outlay Contingency Total Water Revenue Bond Fund Total Water Fund Expenses (Continued) Original Budget 1,121,159 550,209 0 1,671,368 0 24,456 280,000 35,000 339,456 $ 8,874,355 Revised Budget 1,121,159 550,209 0 1,671,368 94,467 24,456 1,487,520 27,200 1,633,643 $ 10, 181,341 See reconciliation to GAAP basis on page 168 . Actual 4,523,200 551,840 2, 128 5,077, 168 Variance Favorable (Unfavorable) (3,402,041) (1,631) (2, 128) (3,405,800) 72,371 22,096 24,456 0 432,964 1,054,556 0 27,200 ---..,.---529,791 1,103,852 $ 12,262,715 $ (2,081,374) CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1 994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 253,622 $ 297,945 Equity in Investments 543,431 971,527 Receivables: Accrued Interest 37,511 74,095 Accounts 320,551 287,331 Less Allowance for Uncollectible Accounts (16,693) (8,236) Inventories 10,270 9,083 Prepaid Costs 600 600 Total Current Assets 1, 149,292 1,632,345 Restricted Assets: Equity in Cash and Cash Equivalents 2,488,227 491,427 Equity in Investments 5,331,467 1,602,424 Receivables: Accrued Interest 143,461 54,596 Special Assessments 3,984 3,984 Total Restricted Assets 7,967, 139 2, 152,431 Deferred Charges: Bond Issuance Costs 260,638 169,455 Accumulated Amortization (31,421) (16,492) Total Deferred Charges 229,217 152,963 Property and Equipment: Utility Plant 26,233,204 25,971,595 Buildings 811,654 811,654 Machinery and Equipment 1,805,036 1,200,864 Accumulated Depreciation (6,790,723) (6, 193, 199) Construction in Progress 7,931,701 1,075,005 Land 450,754 447, 178 Total Property and Equipment 30,441,626 23,313,097 Total Assets $ 39,787,274 $ 27,250,836 (Continued) -155 - CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 (Continued) 1995 1994 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 60,814 $ 72,039 Accrued Liabilities 48,761 42,256 Customer Construction Advances 0 400 Total Current Liabilities 109,575 114,695 Current Liabilities Payable from Restricted Assets: Accounts Payable 1,095, 162 252,737 Accrued Interest Payable 236,746 150,277 Retainage Payable 357,759 24,942 Revenue Bonds 1,540, 700 931,350 General Obligation Bonds 125,015 117,620 Certificates of Obligation 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 3,361,932 1,483,476 Noncurrent Liabilities: Revenue Bonds 18,006,116 8,837,666 Unamortized Premium on Bonds 5,054 5,338 General Obligation Bonds 212,275 337,290 Certificates of Obligation 19,650 26,200 Accrued Vacation 44,980 36,944 Total Noncurrent Liabilities 18,288,075 9,243,438 Total Liabilities 21,759,582 10,841,609 Fund Equity: Contributed Capital 6,816,031 6,671,696 Retained Earnings: Reserved for Debt Service 1, 116,004 882,516 Reserved for Capital Projects 5,394,228 1,461,083 Unappropriated 4,701,429 7,393,932 Total Fund Equity 18,027,692 16,409,227 Total Liabilities and Fund Equity $ 39,787,274 $ 27,250,836 CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Sewer Service $ 5,595,615 $ 5,027,766 Other 168,598 188,639 Total Operating Revenues 5,764,213 5,216,405 Operating Expenses: Salaries and Benefits 1,074,342 1,031,551 Supplies 178,460 160,550 Maintenance 201,011 203,038 Purchased Professional Services 124,815 77,908 Purchased Property Services 432,283 521,595 Other Purchased Services 291,340 177,704 Reimbursed Administrative 734,510 703,982 Depreciation 662,384 666,930 Other 8,457 0 Total Operating Expenses 3,707,602 3,543,258 Operating Income 2,056,611 1,673,147 Nonoperating Revenues (Expenses): Interest Earnings 740, 108 177,507 Reimbursed Expenses 2,448 15,000 Interest Expense (1,249,092) (751,173) Other, Net 130,995 11,229 Total Nonoperating Revenues (Expenses) (375,541) (547,437) Income Before Operating Transfers 1,681,070 1,125,710 Operating Transfers: Operating Transfers In 343,060 0 Operating Transfers Out (550,000) (550,000) Total Operating Transfers (206,940) (550,000) Net Income 1,474,130 575,710 Retained Earnings, October 1 9,737,531 9,161,821 Retained Earnings, September 30 $ 11,211,661 $ 9,737,531 -157 - CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Sewer Service $ 5,553,000 $ 5,553,000 $ 5,578,314 $ 25,314 Forfeits, Discounts, and Penalties 50,000 50,000 57,059 7,059 Sewer Taps · 90,000 90,000 111,350 21,350 Connect Fees 0 0 0 0 Miscellaneous Operating Revenues 0 0 189 189 Total Operating Revenues 5,693,000 5,693,000 5,746,912 53,912 Nonoperating Revenues: Interest Earnings 140,000 140,000 90,082 (49,918) Reimbursed Expenses 0 0 2,448 2,448 Miscellaneous Nonoperating 11,400 11,400 15, 705 4,305 Total Nonoperating Revenues 151,400 151,400 108,235 (43, 165) Revenue Bond I & S Fund: Operating Transfers In 2,809,308 2,809,308 2,809,309 1 Proceeds from Long-Term Debt 0 0 2,208,750 2,208,750 Total Sewer Revenue I & S Fund 2,809,308 2,809,308 5,018,059 2,208,751 Sewer Revenue Bond Funds: Interest Earnings 534,500 534,500 650,027 115,527 Special Assessments 0 0 4,718 4,718 Contributions 0 0 0 0 Other 0 0 0 0 Proceeds from Long-Term Debt 0 0 11,121,217 11,121,217 Total Sewer Revenue Bond Funds 534,500 534,500 11,775,962 11,241,462 Total Sewer Fund Revenues $ 9, 188,208 $ 9, 188,208 $ 22,649, 168 $ 13,460,960 See reconciliation to GAAP basis on page 168. CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Sewer Treatment: Salaries and Benefits $ 633, 125 $ 633,658 $ 650,301 $ (16,643) Supplies 110,400 134,266 137,506 (3,240) Maintenance 107,340 102,340 95, 183 7, 157 Purchased Professional Services 78,875 59, 109 53, 115 5,994 Purchased Property Services 485,510 485,510 409,802 75,708 Other Purchased Services 99,905 99,905 87,622 12,283 Capital Outlay 0 5,000 4,995 5 Total Sewer Treatment 1,515,155 1,519,788 1,438,524 81,264 Sewer Collection: Salaries and Benefits 625,546 617,347 544,950 72,397 Supplies 43,300 44,350 40,954 3,396 Maintenance 105,390 102,840 105,828 (2,988) Purchased Professional Services 13,875 13,875 3, 137 10,738 Purchased Property Services 12,460 12,460 22,481 (10,021) Other Purchased Services 211,730 211,730 203,719 8,011 Capital Outlay 3,300 11,300 7,535 3,765 Total Sewer Collection 1,015,601 1,013,902 928,604 85,298 Nondepartmental: Depreciation 620,000 620,000 658,520 (38,520) Reimbursed Administrative 564,002 564,002 564,002 0 Other Operating Expenses 0 0 0 0 Principal Payments 126,353 126,353 124, 170 2, 183 Interest Expense 25,800 25,800 24,605 1, 195 Special Programs and Projects 14,600 14,600 0 14,600 Return on Investment 550,000 550,000 550,000 0 Other Operating Transfers Out 2,809,309 2,809,309 2,809,309 0 Contingency 60,000 59,469 0 59,469 Total Nondepartmental 4,770,064 4,769,533 4,730,606 38,927 Revenue Bond I & S Fund: Principal Payments 1,432, 102 1,432, 102 3,630,950 (2, 198,848) Interest Expense 1,253,478 1,253,478 1,138,018 115,460 Fiscal Agent's Fees 700 700 3,203 (2,503) Operating Transfer Out 0 0 0 0 Total Revenue Bond I & S Fund 2,686,280 2,686,280 4, 772, 171 (2,085,891) Sewer Revenue Bond Fund: Purchased Professional Services 0 79,774 68,563 11,211 Reimbursed Administrative 180,300 180,300 180,300 0 Capital Outlay 7,715,000 8,939,318 7,576,552 1,362,766 Contingency 150,000 150,000 0 150,000 Total Sewer Revenue Bond Fund 8,045,300 9,349,392 7,825,415 1,523,977 Total Sewer Fund Expenses $ 18,032,400 $ 19,338,895 $ 19,695,320 $ (356,425) See reconciliation to GAAP basis on page 168. - 159 - CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND COMPARATIVE BALANCE SHEETS September 30, 1 995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 257,624 $ 136,125 Equity in Investments 552,004 443,869 Receivables: Accrued Interest 42,831 45,313 Accounts 213,701 182,823 Less Allowance tor Uncollectible Accounts (12,313) (6,383) Inventories 24,621 18, 188 Total Current Assets 1,078,468 8.19,935 Note Receivable from Joint Venture 582,490 673,996 Equity in Joint Venture 985,056 949,673 Property and Equipment: Machinery and Equipment 2,000, 130 2,412, 759 Accumulated Depreciation (1,469,590) (1,526,695) Total Property and Equipment, Net 530,540 886,064 Total Assets $ 3, 176,554 $ 3,329,668 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 33,883 $ 15, 140 lnterfund Payable 187,186 175,173 Accrued Liabilities 28,089 28,294 Total Current Liabilities 249, 158 218,607 Noncurrent Liabilities: Advances from Other Funds 641,998 829, 184 Accrued Vacation 23,572 28,642 Total Noncurrent Liabilities 665,570 857,826 Total Liabilities 914,728 1,076,433 Fund Equity: Contributed Capital 54,901 54,901 Retained Earnings: Unappropriated 2,206,925 2, 198,334 Total Fund Equity 2,261,826 2,253,235 Total Liabilities and Fund Equity $ 3, 176,554 $ 3,329,668 c160- CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Garbage Collection Fees $ 3,307,440 $ 3,002,046 Other 95,311 48,736 Total Operating Revenues 3,402,751 3,050,782 Operating Expenses: Salaries and Benefits 818, 100 819,672 Supplies 75,084 125,164 Maintenance 161,704 118,914 Purchased Professional Services 207,390 98,369 Purchased Property Services 723,641 679,340 Other Purchased Services 602,718 232,096 Reimbursed Administrative 428,976 405,899 Depreciation 266,043 293,452 Other 35,647 12,612 Total Operating Expenses 3,319,303 2,785,518 Operating Income 83,448 265,264 Nonoperating Revenues (Expenses): Interest Earnings 91,417 85,827 Reimbursed Expenses 0 1,249 Contributions 10,000 5,000 Earnings in Joint Venture 35,384 654,076 Interest Expense (64,854) (76, 106) Other, Net 3,623 5,770 Total Nonoperating Revenues (Expenses) 75,570 675,816 Income Before Operating Transfers 159,018 941,080 Operating Transfers Out (150,427) (141,450) Net Income 8,591 799,630 Retained Earnings, October 1 2, 198,334 1,398,704 Retained Earnings, September 30 $ 2,206,925 $ 2, 198,334 -161 - CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Residential Collection $ 2,039,700 $ 2,039,700 $ 1,994,575 $ (45, 125) Commercial Collection 1,292,800 1,292,800 1,297,238 4,438 Other Charges for Services 400 400 400 0 Dumpster Sales 0 0 50 50 Forfeits, Discounts, and Penalties 25,000 25,000 33,050 8,050 Recycling 15,000 15,000 62,211 47,211 Other 2,500 2,500 0 (2,500) Total Operating Revenues 3,375,400 3,375,400 3,387,524 12, 124 Nonoperating Revenues: Interest Earnings 90,000 90,000 91,417 1,417 Reimbursed Expenses 250 250 0 (250) Contributions 0 0 10,000 10,000 Miscellaneous Nonoperating Revenues 22,500 22,500 43,253 20,753 .. � . Total Nonoperating Revenues 112,750 112,750 144,670 31,920 Total Solid Waste Collection Fund Revenues $ 3,488, 150 $ 3,488, 150 $ 3,532, 194 $ 44,044 See reconciliation to GAAP basis on page 168. - 162� CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Residential Collection: Salaries and Benefits $ 575,651 $ 577,240 $ 557,680 $ 19,560 Supplies 63, 160 63, 160 48,063 15,097 Maintenance 58, 160 88, 160 87,611 549 Purchased Professional Services 180,640 210,382 207,390 2,992 Purchased Property Services 264,670 263,970 255,069 8,901 Other Purchased Services 274, 180 273,581 265,015 8,566 Capital Outlay 3,000 9,976 9,605 371 Total Residential Collection 1,419,461 1,486,469 1,430,433 56,036 Commercial Collection: Salaries and Benefits 272,478 275,365 260,420 14,945 Supplies 33,380 33,380 27,022 6,358 Maintenance 89,750 100,915 74,094 26,821 Purchased Professional Services 6,000 6,000 0 6,000 Purchased Property Services 619,280 587,280 468,572 118,708 Other Purchased Services 342,210 342,210 337,703 4,507 Capital Outlay 0 2,000 2,042 (42) Total Commercial Collection 1,363,098 1,347, 150 1, 169,853 177,297 Nondepartmental: Depreciation 300,000 300,000 266,043 33,957 Reimbursed Administrative 428,976 428,976 428,976 0 Principal Payments 175,173 175,173 175,173 0 Interest Expense 64,855 64,855 64,854 1 Special Programs and Projects 8,200 8,200 0 8,200 Public Agency Funding 8,500 8,500 8,500 0 Loss on Sale of Equipment 0 0 31, 129 (31, 129) Return on Investment 163,630 163,630 150,000 13,630 Other Operating Transfers Out 0 0 427 (427) Contingency 50,000 35,023 0 35,023 Expected Expenditure Savings (88,400) (88,400) 0 (88,400) Total Nondepartmental 1, 110,934 1,095,957 1,125,102 (29, 145) Total Solid Waste Collection Expenses $ 3,893,493 $ 3,929,576 $ 3,725,388 $ 204, 188 See reconciliation to GAAP basis on page 168. -163 - .. .. CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND BALANCE SHEET September 30, 1995 Assets Current Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Accounts Total Current Assets Property and Equipment: Buildings Accumulated Depreciation Total Property and Equipment, Net Total Assets Liabilities and Fund Equity Current Liabilities: Accounts Payable Refundable Deposits lnterfund Payable Accrued Liabilities Total Current Liabilities Noncurrent Liabilities: Advance from Other Funds Total Noncurrent Liabilities Fund Equity: Unappropriated Retained Earnings Total Fund Equity Total Liabilities and Fund Equity -164 - $ 21,577 46,233 1, 197 18, 194 87,201 796,783 (8,853) 787,930 $ 875, 131 $ 0 21,558 6,322 41,407 69,287 741,161 741,161 64,683 64,683 $ 875, 131 CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1995 Operating Revenues: Rental Income $ Other Total Operating Revenues Operating Expenses: Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Depreciation Total Operating Expenses Operating Income Nonoperating Expenses: Interest Expense Total Nonoperating Expenses Net Income Retained Earnings, October 1 Retained Earnings, September 30 $ -165 - 166,812 1, 108 167,920 1, 105 23, 175 26,217 12,953 1, 712 8,853 74,015 93,905 (29,222) (29,222) 64,683 0 64,683 Operating Revenues: CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Original Budget Revised Budget Actual Rental Income $ 98,420 $ 98,420 0 0 $ 166,812 Forfeits, Discounts, and Penalties Miscellaneous Operating Revenues Total Operating Revenues Nonoperating Revenues: Interest Earnings Total Nonoperating Revenues 0 0 98,420 9,233 9,233 98,420 9,233 9,233 755 353 167,920 0 0 Variance Favorable (Unfavorable) $ 68,392 755 ' 353 69,500 (9,233) (9,233) Total Cedar Creek Condominium Fund Revenues $ 107,653 $ 107,653 $ 167,920 $ 60,267 See reconciliation to GAAP basis on page 168. -166 � CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Expenses: Supplies $ 990 $ 990 $ 1, 103 $ (113) Maintenance 18,480 18,480 23, 175 (4,695) Purchased Professional Services 26,070 26,070 26,217 (147) Purchased Property Services 18,480 18,480 12,953 5,527 Other Purchased Services 1,980 1,980 1, 712 268 Capital Outlay 840,000 840,000 796,783 43,217 Total Operating Expenses 906,000 906,000 861,943 44,057 Nonoperating Expenses: Interest Expense 9,233 9,233 9,233 0 Total Nonoperating Expenses 9,233 9,233 9,233 0 Total Cedar Creek Condominium Fund Expenses $ 915,233 $ 915,233 $ 871,176 $ 44,057 See reconciliation to GAAP basis on page 168. -167 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGET ARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1995 Total Revenues Per Budget -Actual Less Total Expenses Per Budget -Actual Net Income (Loss), Budgetary Basis Add (Subtract) -Expenses (Revenues) Related to Balance Sheet: Debt Service Principal Payment Capital Outlay Capital Lease Principal Payments Reclass Salaries and Benefits to Construction in Progress Reclass Proceeds from Long Term Debt Add (Subtract) -Unbudgeted Revenue (Expenses) Adjustments: Current Year Revenue Accrual Prior Year Interest Expense Accrual Accrued Interest Expense Correction Amortization of Bond Issuance Costs Prior Year Revenue Accrual Current Year Interest Expense Accrual Bad Debt Expense Inventory Adjustment Amortization of Bond Premiums Loss on Asset Retirements Earnings in Joint Venture Depreciation Expense Correction Unbudgeted Operating Transfers Other, Net Net Income, GAAP Basis Electric $ 47,940,743 41,545,712 6,395,031 2,528,700 3,973,906 0 178,858 (10,919,620) 1,200,658 75,315 4,850 (8,641) (1,051,537) (168,222) (161,752) 17,869 87 0 0 0 88,682 24,870 $ 2, 179,054 $ $ Water 13,610,536 12,262,715 1,347,821 4,656,250 548,314 227,961 46,903 (5, 199,383) 242,641 105,509 2,309 (6, 104) (216,478) (142,600) (6,340) 10,221 41 0 0 (10,817) (324,245) 2,942 1,284,945 Sewer $ 22,649, 168 19,695,320 2,953,848 3,755,120 7,589,082 0 120,911 (13,329,967) 216,938 134,342 (23,689) (14,929) (199,636) (197, 122) (8,457) 214 285 0 0 (3,864) 472,831 8,223 $ 1,474, 130 $ $ Solid Waste Collection 3,532, 194 3,725,388 (193, 194) 175, 173 11,647 0 0 0 118,992 0 0 0 (103, 765) 0 (8,505) (27,141) 0 0 35,384 0 0 0 8,591 Cedar Creek Condominium $ $ 167,920 871,176 (703,256) 0 796,783 0 0 0 0 0 0 0 0 (19,988) 0 0 0 0 0 (8,853) 0 (3) 64,683 -169 - ·; I ·I · .. ,, :·1 . ..... , .. . :1 .. i ' • . , +-------------::-1_ /fJ- INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. Employee Benefits -to account for self-insurance activity related to administration of the City's health benefits plan. Equipment Replacement -to account for the purchase of City equipment such as vehicles and communications equipment not budgeted in other funds. Landfill -to account for activities related to operating the landfill owned by the Brazos Valley Solid Waste Management Agency. Property and Casualty -to account for insurance activity relating to all claims filed for liability cases (both injury and property) and property losses incurred for City property. Unemployment -to account for self-insurance activity on claims filed under unemployment compensation laws. Workers' Compensation -to account for self-insurance activity relating to administration of the City's workers' compensation plan. -171 - CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET September 30, 1 995 (With comparative totals for the fiscal year ended September 30, 1 994) Employee Equipment Property and Benefits Replacement Casualty Assets Current Assets: Equity in Cash and Cash Equivalents $ 217,716 $ 843,789 $ 44,768 Equity in Investments 309,027 1,807,967 95,924 Receivables: Accrued Interest 9,378 42,500 3,093 Accounts 11 ,091 0 1.434 Less Allowance for Uncollectible Accounts (250) 0 0 Prepaid Costs 0 0 0 Total Current Assets 546,962 2,694,256 145,219 Property and Equipment: Machinery and Equipment 0 4,055,000 0 Less Accumulated Depreciation 0 (1,063,950) 0 Construction in Progress 0 14,096 0 Total Property and Equipment 0 3,005, 146 0 Total Assets $ 546,962 $ 5,699,402 $ 145,219 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 39,464 $ 846 $ 4,233 Due to Other Funds 0 0 0 Claims Payable 151,717 0 3,056 Accrued Liabilities 66 0 0 Total Current Liabilities 191,247 846 7,289 Noncurrent Liabilities: Accrued Vacation 0 0 0 Total Noncurrent Liabilities 0 0 0 Total Liabilities 191,247 846 7,289 Fund Equity: Contributed Capital 0 1,230,000 0 Unreserved Retained Earnings 355,715 4,468,556 137,930 Total Fund Equity 355, 715 5,698,556 137,930 Total Liabilities and Fund Equity $ 546,962 $ 5,699,402 $ 145,219 Unemployment $ 56,532 121, 130 3,791 0 0 0 181,453 0 0 0 0 $ 181,453 $ 5,313 0 0 0 5,313 0 0 5,313 0 176,140 176,140 $ 181,453 $ $ $ $ Workers' Compensation 178,535 382,544 12,072 0 0 70,000 643, 151 0 0 0 0 643,151 0 0 413,689 0 413,689 0 0 413,689 0 229,462 229,462 643, 151 Totals 1995 1994 $ 1,341,340 $ 506,704 2, 716,592 1,468,800 70,834 72,253 12,525 45,576 (250) (1,070) 70,000 10,000 4,211,041 2, 102,263 4,055,000 2,709,266 (1,063,950) (554,052) 14,096 8,812 3,005, 146 2, 164,026 $ 7,216, 187 $ 4,266,289 $ 49,856 $ 188,203 0 19,834 568,462 420,967 66 66 618,384 629,070 0 16,280 0 16,280 618,384 645,350 1,230,000 0 5,367,803 3,620,939 6,597,803 3,620,939 $ 7,216, 187 $ 4,266,289 - 173 - CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICITS) For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Operating Revenues: Charges for Services Premiums Other Total Operating Revenues Operating Expenses: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Claims Administration Fees Premiums Reimbursed Administrative Depreciation Other Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest on Investments Reimbursed Expenses Interest Expense Gain on Disposal of Operations Other, Net Total Nonoperating Revenues (E�penses) Net Income (Loss) Retained Earnings (Deficit), October 1 Retained Earnings, September 30 $ $ Employee Benefits 0 2, 144,236 4,505 2,148,741 0 0 0 0 0 0 1,089,581 100,524 552,445 0 0 3,883 1,746,433 402,308 22,970 0 0 0 68 23,038 425,346 (69,631) $ 355,715 $ Equipment Replacement 1,935,055 $ 0 0 1,935,055 0 0 0 0 0 0 0 0 0 0 530,721 0 530,721 1,404,334 89,357 0 0 0 0 89,357 1,493,691 Landfill 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 115,691 0 115,691 115,691 2,974,865 (115,691) 4,468,556 =$=====0= Totals Property and Workers' Casualty Unemployment Compensation 1995 1994 $ 0 $ 0 $ 0 $ 1,935,055 $ 2,310,678 461, 140 30,320 309,083 2,944,779 2,842,997 0 0 0 4,505 13,302 461, 140 30,320 309,083 4,884,339 5, 166,977 0 0 0 0 515,679 0 0 0 0 92,370 0 0 0 0 135,916 0 0 0 0 340,839 0 0 0 0 64,236 0 0 0 0 36,484 64,728 22,986 591,397 1, 768,692 1,878,846 9,201 0 59,459 169,184 124,793 262,873 0 6,069 821,387 566,790 50,520 0 50,520 101,040 288,266 0 0 0 530, 721 323,577 3, 152 0 0 7,035 25,927 390,474 22,986 707,445 3,398,059 4,393,723 70,666 7,334 (398,362) 1,486,280 773,254 3,333 7,698 20,096 143,454 125,673 4,043 0 0 4,043 2,585 0 0 0 0 (4,452) 0 0 0 115,691 0 (2,672) 0 0 (2,604) (1,537) 4,704 7,698 20,096 260,584 122,269 75,370 15,032 (378,266) 1,746,864 895,523 62,560 161, 108 607,728 3,620,939 2,725,416 $ 137,930 $ 176, 140 $ 229,462 $ 5,367,803 $ 3,620,939 - 175 - CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1995 (With comparative totals for the fiscal year ended September 30, 1994) Employee Equipment Benefits Replacement Landfill Cash Flows from Operating Activities: Cash Received from Customers $ 2, 178,587 $ 1,935,055 $ 0 Cash Payments to Suppliers for Goods and Services (1,895,976) 0 (95,391) Cash Payments to Employees for Services 0 0 (16,280) Cash Received for Reimbursed Expenses 0 0 0 Cash Received for Miscellaneous Revenues 4,573 0 0 Cash Received from Other Funds 0 0 0 Cash Paid to Other Funds 0 0 (19,834) Cash Paid for Miscellaneous Expenses 0 0 0 Net Cash Provided (Used) by Operating Activities 287, 184 1,935,055 (131,505) Cash Flows from Noncapital Financing Activities: Cash Received from Disposal of Operations 0 0 115,691 Operating Transfers Out to Other Funds 0 0 0 Net Cash Provided (Used) by Noncapital Financing Activities 0 0 115,691 Cash Flows from Capital and Related Financing Activities: Acquisition of Capital Assets 0 (1,386,773) 0 Proceeds from Sale of Assets 0 0 15,706 Proceeds from Contractual Obligation 0 1,230,000 0 Net Cash Provided (Used) by Capital and Related Financing Activities 0 (156,773) 15,706 Cash Flows from Investing Activities: Purchase of Investments (436,908) (2,549,431) 0 Proceeds from Sale and Maturities of Investment Securities 251,045 1,351,939 0 Interest on Investments 22,366 75,780 108 Net Cash Provided (Used) by Investing Activities (163,497) (1, 121, 712) 108 Net Increase (Decrease) in Cash and Cash Equivalents 123,687 656,570 0 Cash and Cash Equivalents, October 1 94,029 187,219 0 Cash and Cash Equivalents, September 30 $ 217,716 $ 843,789 $ 0 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) $ 402,308 $ 1,404,334 $ 0 Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Depreciation 0 530,721 0 Provision for Uncollectible Accounts (686) 0 0 Miscellaneous Nonoperating Revenues 68 0 0 Miscellaneous Nonoperating Expenses 0 0 0 Change in Assets and Liabilities: Change in Accounts Receivable 34,351 0 0 Change in Prepaid Costs 0 0 0 Change in Accounts Payable 21, 166 0 (95,391) Change in Due to Other Funds 0 0 (19,834) Change in Claims Payable (170,023) 0 0 Change in Retainage Payable 0 0 0 Change in Accrued Liabilities 0 0 0 Change in Accrued Vacation 0 0 (16,280) Total Adjustments (115,124) 530,721 (131,505) Net Cash Provided (Used) by Operating Activities $ 287,184 $ 1,935,055 $ (131,505) -176- Totals Property and Workers' Casualty Unemployment Compensation 1995 1994 $ 459,840 $ 30,320 $ 309,083 $ 4,912,885 $ 5,284,075 (439,348) (24,722) (464,347) (2,919,784) (4,006,404) 0 0 0 (16,280) (522, 178) 4,043 0 0 4,043 2,585 0 0 0 4,573 2,366 0 0 0 0 19,834 0 0 0 (19,834) 0 (2,672) 0 0 (2,672) (3,850) 21,863 5,598 (155,264) 1,962,931 776,428 0 0 0 115,691 0 0 0 0 0 (4,452) 0 0 0 115,691 (4,452) 0 0 0 (1,386,773) (1,340,962) 0 0 0 15, 706 0 0 0 0 1,230,000 0 0 0 0 (141,067) (1,340,962) (96,024) (172,843) (537,733) (3, 792,939) (1,594,254) 87,540 175,927 678,696 2,545,147 2,021,335 4,573 9,757 32,289 144,873 135,478 (3,911) 12,841 173,252 (1, 102,919) 562,559 17,952 18,439 17,988 834,636 (6,427) 26,816 38,093 160,547 506,704 513,131 $ 44,768 $ 56,532 $ 178,535 $ 1,341,340 $ 506,704 $ 70,666 $ 7,334 $ (398,362) $ 1,486,280 $ 773,254 0 0 0 530,721 323,577 (134) 0 0 (820) (1,355) (2,672) 0 0 (2,672) (3,850) 4,043 0 0 4, 111 4,951 (1,300) 0 0 33,051 117,098 0 0 (60,000) (60,000) (6,200) (25,596) (1,736) (37,564) (139,121) (370,696) 0 0 0 (19,834) 19,834 (23, 144) 0 340,662 147,495 (52,943) 0 0 0 0 (17,045) 0 0 0 0 (14,563) 0 0 0 (16,280) 4,366 (48,803) (1,736) 243,098 476,651 3,174 $ 21,863 $ 5,598 $ (155,264) $ 1,962,931 $ 776,428 -177 - CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 217,716 $ 94,029 Equity in Investments 309,027 123,164 Receivables: Accrued Interest 9,378 8,774 Accounts 11,091 45,442 Less Allowance for Uncollectible Accounts (250) (936) Prepaid Costs 0 0 Total Current Assets $ 546,962 $ 270,473 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 39,464 $ 18,298 Claims Payable 151,717 321,740 Accrued Liabilities 66 66 Total Current Liabilities 191,247 340, 104 Fund Equity: Unreserved Retained Earnings (Deficit) 355,715 (69,631) Total Fund Equity 355,715 (69,631) Total Liabilities and Fund Equity $ 546,962 $ 270,473 -178 - CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICITS) For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Premiums $ 2, 144,236 $ 1,921,185 Other 4,505 2,945 Total Operating Revenues 2, 148, 741 1,924, 130 Operating Expenses: Claims 1,089,581 1,558,696 Administration Fees 100,524 101,599 Premiums 552,445 271,618 Reimbursed Administrative 0 . 7, 132 Other 3,883 19,723 Total Operating Expenses 1,746,433 1,958,768 Operating Income (Loss) 402,308 (34,638) Nonoperating Revenues: Interest on Investments 22,970 .19,089 Other, Net 68 2,366 Total Nonoperating Revenues 23,038 21,455 Net Income (Loss) 425,346 (13,183) Deficits, October 1 (69,631) (56,448) Retained Earnings (Deficit), September 30 $ 355,715 $ (69,631) - 179 - CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 2,091,297 $ 2,091,297 $ 2, 144,236 $ 52,939 Other 0 0 4,505 4,505 Total Operating Revenues 2,091,297 2,091,297 2,148,741 57,444 Operating Expenses: Claims 1,622,000 1,622,000 1,243,583 378,417 Administration Fees 49,100 120,000 100,524 19,476 Premiums 198,400 230,000 552,445 (322,445) Reimbursed Administrative 0 0 0 0 Other 16,000 16,000 3,884 12, 116 Total Operating Expenses 1,885,500 1,988,000 1,900,436 87,564 N·et Operating Income 205,797 103,297 248,305 145,008 Nonoperating Revenues (Expenses): Interest Earnings 5,000 5,000 22,970 17,970 Bank Charges 0 0 (627) (627) Other, Net 0 0 997 997 Total Nonoperating Revenues (Expenses) 5,000 5,000 23,340 18,340 Net Income $ 210,797 $ 108,297 $ 271,645 $ 163,348 See reconciliation to GAAP basis on page 196. - mo - CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1 995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 843,789 $ 187,219 Equity in Investments 1,807,967 610,475 Receivables: Accrued Interest 42,500 28,923 Total Current Assets 2,694,256 826,617 Property and Equipment: Machinery and Equipment 4,055,000 2,672,736 Less Accumulated Depreciation (1,063,950) (533,228) Construction in Progress 14,096 8,812 Total Property and Equipment 3,005, 146 2, 148,320 Total Assets $ 5,699,402 $ 2,974,937 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 846 $ 72 Total Current Liabilities 846 72 Fund Equity: Contributed Capital 1,230,000 0 Unreserved Retained Earnings 4,468,556 2,974,865 Total Fund Equity 5,698,556 2,974,865 Total Liabilities and Fund Equity $ 5,699,402 $ 2,974,937 -181 - CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Charges for Services $ 1,935,055 $ 1, 145,642 Total Operating Revenues 1,935,055 1, 145,642 Operating Expenses: Depreciation 530,721 316,642 Total Operating Expenses 530, 721 316,642 Operating Income 1,404,334 829,000 Nonoperating Revenues: Interest on Investments 89,357 53,943 Total Nonoperating Revenues 89,357 53,943 -'· Net Income 1,493,691 882,943 ·• Retained Earnings, October 1 2,974,865 2,091,922 Retained Earnings, September 30 $ 4,468,556 $ 2,974,865 -T82- CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Operating Revenues: Charges for Goods and Services Total Operating Revenues Operating Expenses: Depreciation Capital Outlay Contingency Total Operating Expenses Net Operating Income (Loss) Nonoperating Revenues (Expenses): Interest Earnings Proceeds from Long-Term Debt Reimbursed Debt Service Bond Issuance Costs Total Nonoperating Revenues (Expenses) Original Budget Revised Budget Actual $ 1,922,960 $ 1,950, 710 $ 1,935,055 1,922,960 1,950,710 1,935,055 0 1,593, 142 35,000 1,628, 142 294,818 87,000 0 (15,000) 0 72,000 ----- 0 1,621,445 35,000 1,656,445 294,265 87,000 0 (15,000) 0 72,000 530, 721 1,387,548 0 1,918,269 16, 786 89,357 1,230,000 0 (6,030) 1,313,327 Variance Favorable (Unfavorable) $ (15,655) (15,655) (530,721) 233,897 35,000 (261,824) (277,479) 2,357 1,230,000 15,000 (6,030) 1,241,327 Net Income $ 366,818 $ 366,265 $ 1,330, 113 $ 963,848 See reconciliation to GAAP basis on page 196. - 183 - CITY OF COLLEGE STATION, TEXAS LANDFILL FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 Assets Current Assets: Receivables: Accrued Interest Total Current Assets Property and Equipment: Machinery and Equipment Less Accumulated Depreciation Total Property and Equipment Total Assets Liabilities and Fund Equity Current Liabilities: Accounts Payable Due to Other Funds Retainage Payable Accrued Liabilities Total Current Liabilities Noncurrent Liabilities: Accrued Vacation Total Noncurrent Liabilities Total Liabilities Fund Equity: Deficit Total Fund Equity Total Liabilities and Fund Equity 1995 $ $ $ $ - 184� 0 0 0 0 0 0 0 $ 0 0 0 0 0 0 0 0 0 0 $ $ 1994 108 108 36,530 (20,824) 15,706 15,814 95,391 19,834 0 0 115,225 16,280 16,280 131,505 (115,691} (115,691} $ 15,814 ===== CITY OF COL:LEGE STATION, TEXAS LANDFILL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICITS) For the Fiscal Years Ended September 30, 1995 and 1994 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Reimbursed Administrative Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Gain on Disposal of Operations Interest Expense Total Nonoperating Revenues (Expenses) Net Income (Loss) Retained Earnings (Deficit), October 1 Retained Earnings (Deficit), September 30 $ $ - 185 - 1995 0 $ 0 0 0 0 0 0 0 0 0 0 0 115,691 0 115,691 115,691 (115,691) 0 $ 1994 1, 165,036 1, 165,036 515,679 92,370 135,916 340,839 64,236 36,484 167,750 6,935 1,360,209 (195, 173) 0 (4,452) (4,452) (199,625) 83,934 (115,691) CITY OF COLLEGE STATION, TEXAS LANDFILL FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGET ARY BASIS) For the Fiscal Year Ended September 30, 1995 Original Revised Budget Budget Actual Nonoperating Revenues: Gain on Disposal of Landfill Operations $ 0 $ 0 $ 115,691 ----- Total Nonoperating Revenues 0 0 115,691 Net Income $ 0 $ 0 $ 115,691 Variance Favorable (Unfavorable} $ 115,691 115,691 $ 115,691 CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND COMPARATIVE BALANCE SHEETS September 30, 1 995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 44,768 $ 26,816 Equity in Investments 95,924 87,440 Receivables: Accrued Interest 3,093 4,333 Accounts 1,434 134 Less Allowance for Uncollectible Accounts 0 (134) Total Current Assets $ 145,219 $ 118,589 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 4,233 $ 29,829 Claims Payable 3,056 26,200 Total Current Liabilities 7,289 56,029 Fund Equity: Unreserved Retained Earnings 137,930 62,560 Total Fund Equity 137,930 62,560 Total Liabilities and Fund Equity $ 145,219 $ 118,589 - 187 - CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Premiums $ 461,140 $ 424,635 Other 0 2,986 Total Operating Revenues 461, 140 427,621 Operating Expenses: Claims 64,728 57,010 Administration Fees 9,201 0 Premiums 262,873 262,018 Reimbursed Administrative 50,520 56,296 Other 3, 152 0 Total Operating Expenses 390,474 375,324 Operating Income 70,666 52,297 Nonoperating Revenues (Expenses): Interest on Investments 3,333 6,950 Reimbursed Expenses 4,043 2,585 Other, Net (2,672) (3,850) Total Nonoperating Revenues (Expenses) 4,704 5,685 Net Income 75,370 57,982 Retained Earnings, October 1 62,560 4,578 Retained Earnings, September 30 $ 137,930 $ 62,560 CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Operating Revenues: Premiums Total Operating Revenues Operating Expenses: Claims Administration Fees Premiums Reimbursed Administrative Other Total Operating Expenses Net Operating Income (Loss} Nonoperating Revenues (Expenses}: Interest Earnings Reimbursed Expenses Other, Net Total Nonoperating Revenues (Expenses) $ Original Budget Revised Budget 467,099 $ 467,099 -----467,099 467,099 86,800 0 273,000 50,520 0 410,320 56,779 500 10,000 (3,500) 7,000 86,800 0 273,000 50,520 0 410,320 56,779 500 10,000 (3,500) 7,000 ----- Actual $ 461, 140 461, 140 89,928 9,201 262,873 50,520 3, 152 415,674 45,466 3,333 4,043 (2,672) 4,704 Variance Favorable (Unfavorable) $ (5,959) (5,959) (3, 128) (9,201} 10,127 0 (3, 152) (5,354) (11,313) 2,833 (5,957) 828 (2,296) Net Income (Loss} $ 63,779 $ 63,779 $ 50,170 $ (13,609) See reconciliation to GAAP basis on page 196. -189 - CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 56,532 $ 38,093 Equity in Investments 121, 130 124,214 Receivables: Accrued Interest 3,791 5,850 Total Current Assets $ 181,453 $ 168,157 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 5,313 $ 7,049 Total Current Liabilities 5,313 7,049 Fund Equity: Unreserved Retained Earnings 176, 140 161, 108 Total Fund Equity 176, 140 161, 108 Total Liabilities and Fund Equity $ 181,453 $ 168,157 CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 1995 1994 Operating Revenues: Premiums $ 30,320 $ 42, 106 Total Operating Revenues 30,320 42, 106 Operating Expenses: Claims 22,986 28,650 Reimbursed Administrative 0 322 Other 0 6,204 Total Operating Expenses 22,986 35, 176 Operating Income 7,334 6,930 Nonoperating Revenues: Interest on Investments 7,698 8,953 Total Nonoperating Revenues 7,698 8,953 Net Income 15,032 1 5,883 Retained Earnings, October 1 161'108 145,225 Retained Earnings, September 30 $ 176,140 $ 161, 108 -191 - CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 22,000 $ 22,000 $ 30,320 $ 8,320 Total Operating Revenues 22,000 22,000 30,320 8,320 Operating Expenses: Claims 25,000 25,000 22,986 2,014 Total Operating Expenses 25,000 25,000 22,986 2,014 Net Operating Income (Loss) (3,000) (3,000) 7,334 10,334 Nonoperating Revenues: Interest Earnings 10,000 10,000 7,698 (2,302) Total Nonoperating Revenues 10,000 10,000 7,698 (2,302) Net Income $ 7,000 $ 7,000 15,032 $ 8,032 ·· ·�·r92 - CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND COMPARATIVE BALANCE SHEETS September 30, 1995 and 1994 1995 1994 Assets Current Assets: Equity in Cash and Cash Equivalents $ 178,535 $ 160,547 Equity in Investments 382,544 523,507 Receivables: Accrued Interest 12,072 24,265 Prepaid Costs 70,000 10,000 Total Current Assets $ 643,151 $ 718,319 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 0 $ 37,564 Claims Payable 413,689 73,027 Total Current Liabilities 413,689 110,591 Fund Equity: Unreserved Retained Earnings 229,462 607,728 Total Fund Equity 229,462 607,728 Total Liabilities and Fund Equity $ 643,151 $ 718,319 -193 - CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1995 and 1994 Operating Revenues: Premiums Other Total Operating Revenues Operating Expenses: Claims Administration Fees Premiums Reimbursed Administrative Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest on Investments Other, Net Total Nonoperating Revenues (Expenses) Net Income (Loss) Retained Earnings, October 1 Retained Earnings, September 30 $ $ - 194- 1995 309,083 0 309,083 591,397 59,459 6,069 50,520 707,445 (398,362) 20,096 0 20,096 (378,266) 607,728 229,462 $ $ 1994 455,071 7,371 462,442 234,490 23, 194 33, 154 56,766 347,604 114,838 36,738 (53) 36,685 151,523 456,205 607,728 CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 305,900 $ 305,900 $ 309,083 $ 3, 183 Total Operating Revenues 305,900 305,900 309,083 3, 183 Operating Expenses: Claims 278,700 280,824 177,707 103,117 Administration Fees 60,000 67, 180 59,459 7,721 Premiums 0 0 6,069 (6,069) Reimbursed Administrative 50,520 50,520 50,520 0 Total Operating Expenses 389,220 398,524 293,755 104,769 Net Operating Income (Loss) (83,320) (92,624) 15,328 107,952 Nonoperating Revenues: Interest Earnings 36,000 36,000 20,096 (15,904) Total Nonoperating Revenues 36,000 36,000 20,096 (15,904) Net Income (Loss) $ (47,320) $ (56,624) $ 35,424 $ 92,048 See reconciliation to GAAP basis on page 196. - 195 - .>, CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1995 Employee Equipment Property and Workers' Benefits Replacement Casualty Compensation Total Revenues Per Budget -Actual $ 2, 172,708 $ 3,254,412 $ 468,516 $ 329, 179 Less Total Expenses Per Budget -Actual 1,901,063 1,924,299 418,346 293,755 Net Income (loss), Budgetary Basis 271 ,645 1,330,113 50, 170 35,424 Add -Expenses Related to Balance Sheet: Capital Outlay 0 1 ,387,548 0 0 Add (Deduct) - Unbudgeted Revenue (Expense) Adjustments: Adjust Claims Payable 154,002 0 25,200 (413,690) Reclass Long Term Debt Proceeds 0 (1 ,230,000) 0 0 Long Term Debt Correction 0 6,030 0 0 Bad Debt Expense (301) 0 0 0 Net Income (Loss), GAAP Basis $ 425,346 $ 1,493,691 $ 75,370 $ (378,266) - 196- AGENCY FUND Agency funds are used to account for assets held by the City solely in a custodial capacity for individuals, private organizations, other governments, and/or funds. Deferred Compensation Fund -to account for assets held for employees in accordance with the provisions of Internal Revenue Code Section 457. - 197 - CITY OF COLLEGE STATION, TEXAS DEFERRED COMPENSATION FUND COMPARATIVE BALANCE SHEETS For the Fiscal Years Ended September 30, 1995 and 1994 Assets: Investments Total Assets Liabilities and Fund Balances Liabilities: Deferred Compensation Payable Total Liabilities Fund Balances: Unreserved Total Fund Balances Total Liabilities and Fund Balances $ $ $ $ -f98- 1995 795,955 $ 795,955 $ 795,955 $ 795,955 0 0 795,955 $ 1994 585,305 585,305 585,305 585,305 0 0 585,305 Assets: Investments Liabilities: CITY OF COLLEGE STATION, TEXAS DEFERRED COMPENSATION FUND STATEMENT OF CHANGES IN ASSETS AND LIABILITIES For the Fiscal Years Ended September 30, 1995 Beginning Balance Additions Deductions Ending Balance $ 585,305 $ 255,548 $ 44,898 $ 795,955 Deferred Compensation Payable $ 585,305 $ 255,548 $ 44,898 $ 795,955 -199 - . ! J I I .• 'I · l l :, ., ;i ··'! ·-� ·1 ·1 :I ·I I . . ' /1 ·.I --oo - GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations. - 201 - I ·-I \ I :.1 l 'I I --en'--==-------� CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP COMPARATIVE SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE September 30, 1 995 and 1 994 1995 1994 General Fixed Assets: Buildings and Building Improvements $ 15,214,865 $ 13,263,808 Improvements 18,787,108 16,477, 108 Machinery and Equipment 10,652,355 10,714,332 Parks System 9,578,211 8,900,987 Construction in Progress 1,521,640 1,598,974 Land 7,930,820 7,449,504 Total General Fixed Assets $ 63,684,999 $ 58,404,713 Investment in General Fixed Assets from: Capital Projects Funds $ 44,076, 109 $ 40,355,272 General Fund Revenues 8,057,025 7,245,565 Special Revenue Funds 4,520,982 3,800,991 Contributions/Donations 71,650 36,650 Acquisitions Prior to July 1, 1979--Source Undetermined 6,959,233 6,966,235 Total Investment in General Fixed Assets $ 63,684,999 $ 58,404,713 -203 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE -BY FUNCTION AND ACTIVITY September 30, 1995 Buildings and Building Total Land Improvements General Fund: General Government $ 545,389 $ 0 $ 59,444 Fiscal and Human Resources 410,309 0 10,655 Police 532,887 0 1,972 Fire 881,322 0 3,869 Development Services 440,614 0 11,141 Public Services 918,308 1,500 28, 168 Parks 1, 163, 104 0 225,981 Management Services 297,261 0 9,222 College Station Business Park Fund 0 0 0 Library 80,000 0 0 Other 1,429,621 1,429,621 0 Total General Fund 6,698,815 1,431, 121 350,452 Special Revenue Funds: Parks Escrow 184,776 39,666 0 Federal Grants 2,505,228 35,445 339,666 Hotel/Motel 2,522 2,522 0 Other 1,099,220 150,009 896,029 Total Special Revenue Funds 3,791, 746 227,642 1,235,695 Capital Projects Funds: Certificates of Obligation Funds 1, 732,352 637,168 400,000 Capital Equipment 3,098,200 0 0 Southwest Parkway 642,231 0 0 1971 Bond Funds 172,838 0 0 1976 Bond Funds 126,377 0 1,495 1978 Bond Funds 533,706 0 25, 141 1978 II Bond Funds 2,803,997 485,325 579,005 1 981 Bond Funds 1,904,043 224,979 1, 114, 176 1982 Bond Funds 3,902,862 376,857 1,237,290 1982 II Bond Funds 10,456,971 1,734,849 1,486,655 1984 Bond Funds 10,562,361 799,116 4,510,058 1989 Bond Funds 2,248,699 91,112 956, 780 1 991 Bond Funds 4,666,764 13, 795 0 1995 Bond Funds 450,351 450,351 0 College Station Business Park Fund 1,368,161 1,900 1,366,261 Total Capital Projects Funds 44,669,913 4,815,452 11,676,861 Contributions/Donations 36,650 0 0 Acquisitions Prior to July 1, 1979 -Source Undetermined 6,966,235 1,456,605 1,951,857 Total General Fixed Assets Allocated to Functions 62, 163,359 7,930,820 15,214,865 Construction in Progress 1,521,640 683 171,720 Total General Fixed Assets $ 63,684,999 $ 7,931,503 $ 15,386,585 - 204·� Machinery, Tools and Parks Equipment System Improvements $ 485,945 $ 0 $ 0 399,654 0 0 530,915 0 0 877,453 0 0 429,109 0 364 888,640 0 0 636,944 300, 179 0 288,039 0 0 0 0 0 80,000 0 0 0 0 0 4,616,699 300, 179 364 1,300 143,810 0 12,418 363,492 1,754,207 0 0 0 32,909 0 20,273 46,627 507,302 1,774,480 695, 184 0 0 2,999,659 89,835 8,706 0 0 642,231 0 0 172,838 0 13,249 111,633 0 162,399 346, 166 13,967 1,070,353 655,347 930 22,568 541,390 284,443 423,381 1,580,891 694,379 4,633,604 1,907,484 703,751 589,712 3,959,724 14,560 5,575 1, 180,672 0 947,845 3, 705, 124 0 0 0 0 0 0 5,406,873 7,958,521 14,812,206 0 0 36 650 582, 1 56 812,209 2, 163,408 10,652,355 9,578,211 18,787,108 498,570 51,484 799, 183 $ 11, 150,925 $ 9,629,695 $ 19,586,291 - 205 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY For the Fiscal Year Ended September 30, 1995 General Fixed General Fixed Assets Transfers/ Assets 9/30/94 Additions Retirements Other 9/30/95 Function and Activity General Fund: General Government $ 534,447 $ 11, 162 $ (220) $ 0 $ 545,389 Fiscal and Human Resources 391,967 19,542 (1,200) 0 410,309 Police 521,853 20,925 (9,891) 0 532,887 Fire 914,327 54,737 (87,742) 0 881,322 Development Services 390,925 81,942 (32,253) 0 440,614 Public Services 1,092, 173 0 (173,865) 0 918,308 Parks 1,149,717 69,767 (56,380) 0 1, 163, 104 Management Services 236,565 182,395 (81,699) 0 337,261 College Station Business Park Fund 1,900 0 0 (1,900) 0 Library 0 40,000 0 40,000 80,000 Other 1,429,621 0 0 (40,000) 1,389,621 Total General Fund 6,663,495 480,470 (443,250) (1,900) 6,698,815 Special Revenue Funds: Parks Escrow 175,556 9,220 0 0 184,776 Federal Grants 2,260,971 339,705 (95,448) 0 2,505,228 Other 1,099,220 2,522 0 0 1,101,742 Total Special Revenue Funds 3,535,747 351,447 (95,448) 0 3,791,746 Capital Projects Funds: Certificates of Obligation 1,732,352 0 0 0 1,732,352 Capital Equipment 3, 197,395 72,000 (171,195) 0 3,098,200 Southwest Parkway 642,231 0 0 0 642,231 1971 Bond Funds 172,838 0 0 0 172,838 1976 Bond Funds 126,377 0 0 0 126,377 1978 Bond Funds 533,706 0 0 0 533,706 1978 II Bond Funds 2,803,997 0 0 0 2,803,997 1981 Bond Funds 1,904,043 0 0 0 1,904,043 1 982 Bond Funds 3,902,862 0 0 0 3,902,862 1982 II Bond Funds 9,897,983 558,988 0 0 10,456,971 1984 Bond Funds 10,234,375 327,986 0 0 10,562,361 1989 Bond Funds 2, 178,615 70,084 0 0 2,248,699 1991 Bond Funds 2,276,838 2,389,926 0 0 4,666,764 1 995 Bond Funds 0 450,351 0 0 450,351 College Station Business Park Fund 0 1,366,261 0 1,900 1,368, 161 Total Capital Projects Funds 39,603,612 5,235,596 (171,195) 1,900 44,669,913 Contributions/Donations 36,650 0 0 0 36,650 Acquisitions Prior to July 1, 1 979 -Source Undetermined 6,966,235 0 0 0 6,966,235 Construction in Progress 1,598,974 5,547,405 (5,624, 739) 0 1,521,640 Total General Fixed Assets $ 58,404,713 $ 11,614,918 $ (6,334,632) $ 0 $ 63,684,999 ·��··206·- STATISTICAL SECTION -207 - , I : · 1 .. I ·I .. , : .. 1 . I .·.1 I ·) I .j I ·-,; .J '86 CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL REVENUES AND 8THER-FINANCING SO\:JRGES (1) LAST TEN FISCAL YEARS Fiscal General Franchise & Sales & Mixed Licenses & Fines & Year Property Tax Franchise Tax Drink Tax Permits Penalties 1986 $ 208,481 $ 315,272 $ 3,066, 168 $ 114,971 $ 459,872 1987 222,826 299,973 3,016,640 102,739 442,408 1988 (3) 967,253 340,310 4,257,621 139,412 478,114 1989 1,566,885 345,416 3,825,314 97,449 490, 184 1990 1, 774,601 335,940 4,097,742 94,691 536, 1 55 1991 1,482,577 328,524 6,523, 709 116,574 518,357 1992 1,376,970 358,949 7,209,497 216,886 684,098 1993 1,627,228 407, 168 7,995,877 445,585 893,649 1994 2,086,274 358,392 8,776,093 557,440 915,126 1995 2,365,740 485,368 9,008,363 523,725 1,003,547 ( 1) Revenues presented include the General and Debt Service Funds . (2) Revenue sharing transfers made fiscal 1980 through Fiscal Year 1987. (3) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal Year 1988shows the 15 months 7/1/87-9/30/88. Source: City of College Station '87 '88 Total General Governmental Revenues & Other Financing Sources (for the last ten fiscal years) '89 '90 '9 1 '92 Fiscal Year '93 '94 30.0 27.5 25.0 22.5 20.0 17.5 15.0 12.5 '95 Transfer from Charges for Enterprise Other Financing Debt Service Services Funds All Other Sources Property Tax Total $ 335,371 $ 4,066,951 $ 407,287 $ 706,772 (2) $ 3,826,083 $ 13,507,228 298,463 4,302,654 414,908 657,086 (2) 3,992,810 13,750,507 487,541 5,570,140 577,819 61,439 3,411, 171 16,290,820 500,710 4,501, 169 593,764 23,520 2,845,775 14,790,186 573,748 4,701,449 693, 154 31,565 2,716,367 15,555,412 540,096 3,772,060 553,079 121,895 3,037,368 16,994,239 720,068 3,889,872 577,129 1,241,463 3, 125,805 19,400,737 904,004 4,266,504 800,690 68,213 3,351,369 20, 760,287 1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383 1, 181, 703 4,915,000 1,009,282 3,478,224 4, 124,236 28,095, 188 -209 - I ;·I . " CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCT.ION (1) LAST TEN FISCAL YEARS Fiscal General Public Parks & Year Government Police Fire Services Recreation 1986 $ 3,948,780 $ 2,711,271 $ 2,224,796 $ 1,240,623 $ 1,572,606 1987 4,214,064 3,024,395 2,324,273 1, 190,695 1,583,837 1988 (2) 4,968,662 3,883,961 2,943,886 1,561,876 2,401,189 1989 4,335,002 3, 188,081 2,588,909 1,392,230 2,090,649 1990 4,617,138 3,363,665 2,780,466 1,502,988 2,428, 196 1991 4,723,549 3,491,656 2,833,455 1,940,697 2,269,977 1992 4,934,782 3,862,849 3,034,046 2, 108,406 2,576, 106 1993 5,289,911 4,054,244 3,331,309 2,266, 145 2,838,541 1994 ' 5,923,568 4,715,064 3,454,391 2,533,983 3,083,389 1995 6,832,606 5,041,596 3,827,835 2,428,727 3,629,244 ( 1) Expenditures presented include the General and Debt Service Funds. (2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal Year 1988shows the 15 months 7/1/87-9/30/88. (3) Utility Billing established as Internal Service Fund in Fiscal Year 1989, reducing reimbursed administrative expenditures in General Fund. In Fiscal Year 1994, Utility Billing was combined with Electric Fund for reporting purposes. (4) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Total General Governmental Expenditures and Other Uses (for the last ten fiscal years) '87 '88 '89 '90 '91 '92 '93 Fiscal Year '94 30.0 27.5 25.0 22.5 . 20.0 . 17.5 15.0 12.5 '95 Other Library Capital Reimbursed All Debt Financing Services Outlay Administrative Other Service Uses Total $ 0 $ 606, 156 $ (2,832, 1 53) $ 0 $ 3,807,583 $ 0 $ 13,279,662 0 399,930 (3,353,671) 0 3,705,802 0 13,089,325 0 1,068,070 (3,818,632) 0 3,813,384 0 16,822,396 0 636,539 (2,393,775) (3) 0 3,399,826 0 15,237,461 0 345,317 (2,276,465) (3) 0 3,422,703 200,000 16,384,008 0 602,976 (2,41 5,356) (3) 0 3,671,439 720,546 17,838,939 0 329,269 (2,591,911) (3) 572,578 4,843,605 0 19,669, 730 283,478 412,314 (2,843,580) (3) 398, 100 3,508,905 0 19,539,367 282,255 1, 120,536 (2,886,557) (3) 251,454 3,320,922 445,000 22,244,005 327,393 480,470 (2,966,008) (3) 298,041 7,364,085 (4) 2,438,668 29,702,657 -211 - .i .. l . I J I ,) ,. , ·· .. , . ·� ·1 :·i 'J .·1 ... . ' .. .I I '86 '87 ,I I CITY OF COLLEGE STATION, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS L:AST TEN FISCAL YEARS Percent Fiscal Total Tax of Levy Year Tax Levy Collections Collected 1986 $ 4, 163,870 $ 3,870,682 92.96% 1987 4,261,855 3,956,428 92.83 1988 4, 181,328 3,945,308 94.36 1989 4,262, 125 4, 122,235 96.72 1990 4,472,941 4,376,436 97.84 1991 4,429, 176 4,308,690 97.28 1992 4,506,448 4,373,907 97.06 1993 4,902,798 4,816,407 98.24 1994 5,681,754 5,591,040 98.40 1995 6,471,493 6,403,250 98.95 Source: City of College Station '88 '89 Total Tax Collections (for the last ten fiscal years) '90 '91 '92 Fiscal Year --- Delinquent Tax Collections $ 105,878 192,003 315,203 202,588 98.787 136,233 77,220 107,407 129,587 86,727 6.5 6.0 5.5 5.0 4.5 ' 4.0 3.5 '93 '94 '95 Outstanding Total Collections as Outstanding Delinquent Taxes as Total Tax a Percent of Current Delinquent a Percent of Current Collections Levy Taxes Levy $ 3,976,560 95.50% $ 470,034 11.29% 4,148,431 97.34 582,614 13.67 4,260,511 101.89 489,709 11. 71 4,324,823 101.47 420,113 9.86 4,475,223 100.05 394,727 8.82 4,444,923 100.36 327,854 7.40 4,451, 127 98.77 363,933 8.08 4,923,814 100.43 324,685 6.62 5,720,627 100.68 282, 137 4.97 6,489,977 100.29 249,879 3.86 - 213 - ' .I I :f .J .l :1 1 l ·., ·I .:._j____ ____ ---=---e--�_.4-.,._------ Fiscal Year 1986 $ 1987 1988 1989 1990 1991 1992 1993 1994 1995 CITY OF COLLEGE STATION, TEXAS ASSESSED VALUE OF TAXABLE PROPERTIES (1) LAST TEN FISCAL YEARS Real Personal Property Property Exemptions 993,907,903 $ 144,581,203 $ 36,875,269 $ 1,014,067,239 143,572,456 36,629,372 993, 765,995 145,214,623 38,631,099 1,002,938,332 157,209,511 38,535,922 995,686,332 161,343, 707 38, 794,667 983,973,909 156,164,603 38,658,990 1,013,892,433 150,886,397 38, 166,827 1, 184,748,445 168,378,927 164,570,381 1,145,143,509 172,473,765 41,945,080 1,315,229,397 183,852,688 44,813,941 (1) Assessed Value is 100% of the estimated actual value. Sources: Brazos County Appraisal District State Property Tax Board Report of Property Value Assessed Value of Taxable Properties (for the last ten fiscal years) Total 1, 101,613,837 1,121,010,323 1, 100,349,519 1,121,611,921 1, 118,235,372 1,101,479,522 1, 126,612,003 1, 188,556,991 1,275,672, 194 1,454,268, 144 '86 '87 '88 '89 '90 '91 '92 '93 '94 Fiscal Year - 21 5 - 1.50 ,....._ � 1.40 0 s 1.30 e 1.20 � � 1.10 1.00 '95 Fiscal Year (1) 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 CITY OF COLLEGE STATION, TEXAS PROPERTY TAX RATES, RATIOS AND LEVIES ALL DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS Tax Rates (2) (Per $100 of Assessed Value) City School County $ .3800 $ .9780 $ .3253 .3800 1.0790 .4170 .3800 1.0790 .4170 .3800 1.2100 .3427 .4000 1.3000 .3689 .4000 1.4400 .4105 .4000 1.6800 .4399 .4125 1.6800 .4399 .4450 1.6300 .4342 .4450 1.6100 .4184 Total (3) $ 1.6833 1.8760 1.8760 1.9327 2.0689 2.2505 2.5199 2.5324 2.5092 2.4734 (1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be collected in the following fiscal year. (2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions become delinquent on February 1. The penalty is set by state law at 6% in February, and an additional 1 % per month up to 12%. The interest is accrued at 1 % per month. (3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. Source: Brazos County Appraisal District ·� 2T6- Tax Ratios City School County 100% 100% 100% 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 lfilJCity 3.0 ,....._ Cl) � > "=' Cl) 5 � �� 0 0 ...... � i 0.5 '86 '87 '88. Original Tax Levies City School $ 4, 163,870 $ 11,757,247 4,261,855 12,797,106 4, 181,328 12,959,657 4,262, 125 14,868,835 4,472,941 15,814,785 4,999,328 17,388,938 5, 130,768 18,612,589 4,902,806 21,608,259 5,681,754 23,390,262 6,471 ,498 26,261,015 Property Tax Rates (for the last ten fiscal years) �School Im County '89 '90 '91 '92 Fiscal Year - 217 - County $ 9,997, 174 11,515,156 12,297,807 10, 138,888 10,4 76,587 11,438,852 12,184,729 12,789,846 13,374,336 14,211,900 '93 '94 '95 ,, Fiscal Year 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 CITY OF COLLEGE STATION, TEXAS PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS Percentage of Current Assessments Assessments Assessment Collected Collected {%) $ 0 $ 16,019 16.66% 0 13,433 16.76 202,546 36,913 13.71 0 21,703 9.34 40,926 14,251 5.67 0 31,016 13.07 0 4,682 2.27 0 58,358 28.95 0 4,779 3.34 0 59, 141 42.71 Source: City of College Station Finance Department -218 - Total Outstanding Assessments $ 80, 134 66,701 232,334 210,631 237,306 206,290 201,608 143,250 138,471 79,330 CITY OF COLLEGE STATION, TEXAS COMPUTATION OF LEGAL DEBT MARGIN SEPTEMBER 30, 1995 The City has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. - 219 - CITY OF COLLEGE STATION, TEXAS RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS Fiscal Estimated Assessed Gross Year Population Value Bonded Debt 1986 50,991 (1) $ 1, 101,613,837 $ 19,907,500 1987 51,222 (1) 1,121,010,323 18,411 ,000 1988 51,463(1) 1r100,349,519 20,993,888 1989 51,707(1) 1,121,611,921 19,242,957 1990 51,977 (1) 1, 118,235,372 20,664,590 1991 52,456 (2) 1, 101,479,522 18,577,355 1992 53,686 (1) 1, 126,612,003 21,103,590 1993 54,449 (1) 1r188,556,991 19,014,385 1994 56,374 (1) 1,275,672, 194 17,028,340 1995 58,627 (1) 1,454,268, 144 25,722,210 ( 1) Source: Metropolitan Planning Organization & City of College Station Planning Department (2) Source: U.S. Government Preliminary Census Ratio of Less Debt Net Bonded Debt Net Service Cash Net To Assessed Bonded Debt Funds Bonded Debt Valuation Per Capita $ 2,028,845 $ 17,878,655 1.62 $ 351 2,560,656 15,850,344 1.41 309 1,890,972 19,102,916 1.74 371 1,880,417 17,362,540 1.55 336 1,528,503 19, 136,087 1. 71 368 1, 146,493 17,430,862 1.58 332 856, 151 20,247,439 1.80 377 870,035 18, 144,350 1.53 333 1,364,212 15,664, 128 1.23 278 1,845,774 23,876,436 1.64 407 � Net Bonded Debt per Capita (for the last ten fiscal years) 420 380 340 � � 300 260 '86 '87 '88 '89 '90 '91 '92 '93 '94 '95 Fiscal Year -221 - CITY OF COLLEGE STATION, TEXAS SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT SEPTEMBER 30, 1 995 Net Debt Taxing Body Amount As Of ESTIMATED OVERLAPPING DEBT College Station l.S.D. ( 1) $ 26,574,902 8/31 /95 Brazos County (2) 2,314,276 8/31 /95 Bryan l.S.D. (3) 23,259,976 8/31/95 NET DIRECT DEBT City of College Station (4) 23,876,436 9/30/95 NET DIRECT AND ESTIMATED OVERLAPPING DEBT * Population: 58,627 ( 1) Source: College Station Independent School District (2) Source: Brazos County (3) Source: Bryan Independent School District (4) Source: City of College Station Finance Department -222- City's Share Percent Amount 83.48 % $ 22, 184, 728 40.98 948,390 5.17 1,202,541 24,335,659 100.00 23,876,436 $ 48,212,095 Per Capita * $ 378 16 21 415 407 $ 822 CITY OF COLLEGE STATION, TEXAS RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES LAST TEN FISCAL YEARS Total General Interest, Fiscal Governmental Fiscal and Other Total Debt Expenditures Principal Service Ratio Year Charges and Other Uses 1986 $ 1,630,982 $ 2, 176,601 $ 3,807,583 $ 13,279,662 28.67% 1987 1,685,439 2,020,363 3,705,802 13,089,325 28.31 1988 (1) 1,795,053 2, 108,331 3,903,384 16,822,396 ( 1) 23.20 (1) 1989 1,852,938 1,546,888 3,399,826 15,237,461 22.31 1990 1,913,720 1,508,983 3,422,703 16,384,008 20.89 1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58 1992 3,332,876 1,510,729 4,843,605 19,669,730 24.62 1993 2, 111,906 1,396,999 3,508,905 19,539,367 17.96 1994 2,066,045 1,254,877 3,320,922 22,244,005 14.93 1995 5, 796, 130 (2) 1,519,907 7,316,037 29,702,657 24.63 ( 1) Fiscal year 1988 represents the transition from a June 30 year-end to September 30. Fiscal year 1988 shows the 1 5 months 7 /1 /87 -9/30/88. (2) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses (for the last ten fiscal years) !Bl Debt Service Expense ml General & Other 30.0 ,......, 25.0 "' Q 0 20.0 � "-' 15.0 � 10.0 � 5.0 0.0 '86 '87 '88 '89 '90 '91 '92 '93 '94 '95 Fiscal Year -223 - CITY OF COLLEGE STATION, TEXAS UTILITY FUNDS SCHEDULE OF REVENUE BOND COVERAGE LAST TEN FISCAL YEARS Operating Fiscal Operating Expenses Net Average Annual Maximum Annual Year Revenues (Excluding Revenues Total Coverage Total Coverage Depreciation) 1986 $ 32,480,725 $ 23,958, 157 $ 8,522,568 $ 3,476, 179 2.45% $ 5, 143,007 1.66% 1987 32, 760,614 22,777,769 9,982,845 3,357, 119 2.97 5,096, 158 1.96 1988(1) 48, 138,363 33,676,511 14,461,852 3, 134,547 4.61 4,758,370 3.04 1989 37,584,613 26,878,049 10,706,564 2,999,229 3.57 4,487.414 2.39 1990 37,108,418 26,478,070 10,630,348 2,863,939 3.71 4,245,295 2.50 1991 35,558,916 27,042,224 8,516,692 2,337, 186 3.64 4,447,976 1.91 1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4, 144,820 2.43 1993 39,637,874 28,912,833 10,725,041 1,683, 197 6.37 4, 176,525 2.57 1994 (2) 48,291,091 36, 190, 720 12, 100,371 1,553,305 7.79 4, 176,525 2.90 1995 (2) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551 2.08 (1) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal year 1988 shows the 15 months 711 /87 -9/30/88. (2) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes. Source: City of College Station "O � = � � � � Year 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 CITY OF COLLEGE STATION, TEXAS CONSTRUCTION PERMITS LAST TEN CALENDAR YEARS Residential Construction Commercial Construction Number Number Number of of of Permits Value Permits Value Permits 209 $ 8, 104,272 134 $ 6, 133,255 343 250 12,655,651 225 15,590,672 475 243 20,279,472 172 3,468,622 415 229 15,528, 105 203 22,085,987 432 213 12,539,486 56 3,870,491 269 370 18,933, 748 164 17,319,566 534 475 31,503,185 153 11,648,580 628 381 38,141,976 178 27,288,295 559 611 64,673,810 234 20,505,039 845 424 28,514,709 225 38, 130,694 649 Source: City of College Station Building Department 900 800 700 600 500 400 300 200 100 '86 '87 Construction Permits (for the last fen fiscal years) lml Residential Im Commercial '88 '89 '90 '91 '92 Fiscal Year -225 - '93 Total Value $ 24,237,527 28,246,323 23,748,094 37,614,092 16,409,977 36,253,314 43,151,765 65,430,271 85, 178,849 66,645,403 '94 '95 .. CITY OF COLLEGE STATION, TEXAS PRINCIPAL TAXPAYERS SEPTEMBER 30, 1995 1994 Assessed Taxpayer Type of Business Valuation C.B.L. Management Retail Mall $ 49,033,682 General Telephone Utility 27, 798, 160 Galen Hospitals of Texas, Inc. Hospital 20,859, 116 Wal-Mart/Sam's Properties Retail 16,638,797 Rossco Holdings/Lodgeco Commercial/ Apartments 12, 742,631 TE -Two Real Estate LTD Real Estate 12,524,600 Lane College Station Ltd. Hotel 10,500,000 Briarwood Trust Apartments 9,503, 130 Cain, D.R. Real Estate/Apartments 8,643,530 Moore, Jerry & Jean Real Estate 7, 755,460 TOTAL $ 175,999, 106 Source: Brazos County Appraisal District Percent of Total Assessed Valuation 3.37% 1.91 1.44 1. 15 0.88 0.86 0.72 0.65 0.59 0.53 12.10% Utility Customer CBL & Associates City of College Station Westinghouse Wal-Mart Stores, Inc. Lane C/S LTD Partnership Randall's CITY OF COLLEGE STATION, TEXAS PRINCIPAL UTILITY CUSTOMERS SEPTEMBER 30, 1995 FY 1995 KWH Type of Business Consumption Retail Mall 12,233,000 Municipality 9,473,400 Manufacturing 7,050,800 Retail 6, 113,560 Hotel 5,576,700 Retail Grocery 5,270,400 Brazos Valley Medical Center Health Care 4,898,800 Briarwood Trust Bank 4,338,000 U.S. Department of Agriculture Government 4,303,200 Kroger Retail Grocery 3,389,600 TOTAL 62,647,460 Total KW Consumption for the period October 1, 1994, to September 30, 1995, was 472, 150,047. Source: City of College Station Utility Billing Department -227 - Total Percent of KWH Consumed 2.59% 2.01 1.49 1.29 1.18 1 .12 1.04 0.92 0.91 0.72 13.27 % .::.. CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1995 Date incorporated Date first charter adopted Date present charter amended Form of government Area in square miles: Fire Protection: Police Protection: Recreation: Year 1938 1948 1958 1968 1978 1982 1986 1988 1992 1994 1995 Miles of streets Miles of sidewalks Miles of sanitary sewer Number of stations Square Miles 1.5 4.2 7.3 17.3 22.6 23.8 26.7 27.7 28.1 30.0 38.2 Number of full-time employees Paved Unpaved 3 78 Number of employees (sworn) 78 Number of employees (civilian) 36 Number of patrol units 1 8 One jail facility with a capacity of 20 Number of playgrounds Number of basketball courts Number of swimming pools Number of soccer fields Number of softball/baseball Number of tennis courts Number of picnic shelters Number of gyms Number of volleyball courts Number of fitness courts Number of nature trails Number of open play areas Number of picnic pavilions (Continued) 24 18 3 17 14 10 10 1 5 4 12 23 7 October 1 938 October 1 938 May 1992 Council-Manager 201.0 Miles 2.5 Miles 30.0 Miles 300.0 Miles CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1 995 (Continued) Parks: Facility Acres Anderson Park 8.9 Bee Creek Park 43.5 Brison Park 9.2 Brother's Pond Park 16.1 College Station Central 47.2 Conference Center 7.8 Cy Miller Park 2.5 Eastgate 1.0 Edelweiss 10.9 Emerald Forest Park 4.5 Fairview 1.8 Gabbard Park 10.7 Georgia K. Fitch 11.3 Hensel Park -TAM U 29.7 Lemon Tree Park 15.4 Lick Creek Park 515.5 Lincoln Center 8.0 Lion's Park 1.5 Utility Funds: Electric Customers Average Electrical Consumption: Water Customers Average Water Consumption: Number of Employees: Electric Water Sewer Water Capacity: Number of Wells Combined Capacity of Wells Number of Ground Storage Tanks, 3 Number of Elevated Storage Tanks, 2 Miles of Water Lines Facility Longmire Park Merry Oaks Oaks Park Parkway Pebble Creek Park Raintree Richard Carter Park Sandstone Southwood Complex Thomas Park University Park Site Wayne Smith Park Westchester Wind wood Wolfpen Creek Park Woodcreek Park Woodway Park Site TOT AL ACREAGE 23,982 40,648,643 KWH/Mo. 12,059 191,535 MGW/Mo. 62 35 41 4 16,000,000 GAL/day Total capacity 10,000,000 GALS Total capacity 3,000,000 GALS 300 Miles (Continued) -229 - Acres 4.2 4.6 7.5 1.9 4.2 13.0 7.4 15.0 44.7 16.1 10.2 2.0 10.0 1.0 19.5 6.6 4.2 917.6 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1995 Electric Capacity: Maximum Capacity Number of Switching Stations Number of Substations Miles of Distribution Lines Solid Waste Collection Fund: (Continued) 1 70 megawatts 1 3 256 Miles Number of Users (Units Served) Methodology 21,518 Curbside pickup using automated containers Education: Attendance centers Number of classrooms Number of teachers Number of students Elections: Number of registered voters: Last general election (Brazos County) Last municipal election Number of votes cast in: Last general election (Brazos County) Last municipal election Percentage of registered voters voting in: Last general election (Brazos County) Last municipal election Population: Census Count Source: City of College Station 1990 1980 1970 1960 1950 (Continued) · ·=z3o- 9 335 399 6,409 58,036 26,935 32,884 3,542 56.66% 13.15% 52,456 37,296 17,676 11,396 7,925 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1995 (Continued) PROJECTED AND ACTUAL TEXAS A&M UNIVERSITY ENROLLMENT BY FALL SEMESTERS Year University Enrollment 1987 39,079 1988 39, 163 1989 40,492 1990 41,131 1991 40,997 1992 41,092 1993 42,524 1994 42,018 1995 41,790 2000 42,000 Projected Source: TAMU Planning & Institutional Analysis, October 1995 PRIMARY LABOR FORCE FOR BRAZOS COUNTY Total Percent Year Labor Force Unem�loyed 1986 57,472 6.4% 1987 59,595 6.2 1988 57,637 4.6 1989 61,300 4.4 1990 62,000 3.5 1991 60,988 3.6 1992 65,609 3.6 1993 66,300 3.5 1994 69,200 3.0 1995 70,300 3.1 Source: Texas Employment Commission (Bryan, Texas) -231 -