Loading...
FY 1996-1997 -- Comprehensive Annual Financial ReportComprehensive Annual Financial Report for the Fiscal Year ended September 30, 1997 City of College Station 'I i On behalf of the citizens of College Station, the City Council will promote the safety, health, and general well-being of our community within the bounds of fiscal responsibility while preserving and advancing the quality of life for its citizens. CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 PREPARED BY THE CITY OF COLLEGE STATION FINANCE DEPARTMENT CHARLES CRYAN, INTERIM DIRECTOR OF FISCAL SERVICES KATHLEEN HUBBARD, ACCOUNTING MANAGER ·l .J l 1 � 1 j I . I j 1 . I ·1 ·] . I I I I· I ' ( CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Table of Contents Page INTRODUCTORY SECTION ................................................................................................................... 1 Letter of Transmittal ........................................................................................................................... 3 GFOA Certificate of Achievement for Excellence in Financial Reporting .......................................... 17 Organizational Chart ........................................................................................................................ 18 Principal City Officials ...................................................................................................................... 19 FINANCIAL SECTION ........................................................................................................................... 21 Independent Auditors' Report ........................................................................................................... 23 General Purpose Financial Statements for the Fiscal Year Ended September 30, 1997: Combined Balance Sheet -All Fund Types and Account Groups ............................................... 26 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All Governmental Fund Types .................................................................................................. 30 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects Funds ................................................................................................................................. 32 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance -All Proprietary and Fiduciary Fund Types ............................................................ 37 Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types ....................... 38 Notes to General Purpose Financial Statements ....................................................................... 41 Supplemental Combining, Comparative, Individual Fund and Account Group Statements and Schedules for the Fiscal Year ended September 30, 1997: General Fund Comparative Balance Sheets .............................................................................................. 79 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ........ 80 Schedule of Revenues and Other Financing Sources - Budget and Actual (Budgetary Basis) ............................................................................ 82 Schedule of Expenditures -Budget and Actual (Budgetary Basis) ....................................... 85 -1 - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Special Revenue Funds Table of Contents (Continued) Combining Balance Sheet. ................................................................................................ 1 oo Combining Statement of Revenues, Expenditures and Changes in Fund Balances ........... 101 Community Development Fund Comparative Balance Sheets ..................................................................................... 102 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 103 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 104 Hotel/Motel Tax Fund Comparative Balance Sheets ..................................................................................... 106 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 107 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 108 Parks Escrow Fund Comparative Balance Sheets ..................................................................................... 109 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 110 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 111 Wolf Pen Creek Tax Increment Financing District Fund Balance Sheet ............................................................................................................ 112 Statement of Revenues, Expenditures and Change in Fund Balance ...................................................................................... 113 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 114 Debt Service Fund Comparative Balance Sheets ............................................................................................ 116 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................................... 117 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ............................................................................................ 118 Capital Projects Funds Combining Balance Sheet. ................................................................................................ 120 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ........... 122 - ii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Table of Contents (Continued) Business Park Fund _ Comparative Balance Sheets ..................................................................................... 124 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 125 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 126 Capital Equipment Fund Comparative Balance Sheets ..................................................................................... 127 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 128 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 129 Northgate Revitalization Fund Comparative Balance Sheets ..................................................................................... 130 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 131 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 132 Drainage Projects Fund Balance Sheet ............................................................................................................ 133 Statement of Revenues, Expenditures and Change in Fund Balance ...................................................................................... 134 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) .............................................................................. -....... 135 1984 Bond Fund Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 136 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis)··············································································-······· 137 1989 Bond Fund Comparative Balance Sheets ............................. -.............................................. ·-····-·· 138 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances-................... -............. ·-···-·····-·····--········-· .. ··-·-·-··--······· 139 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis)······-·-.. ·········· .. -······-······--················-············ .. ··-······-······ 140 1991 Bond Fund Comparative Balance Sheets ·······-···-· .. -· .. ···---·······-··--··--····-···---·-·-·---·····----· .. ··---·-·----· 141 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances. _______ , ......... ____________________ ,, _ _ ,, ___________________ ,, ..... -............ 142 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis)···-·------·--·-·-·· .. -·----------·. ___________ .-----··---······--·-·---______________ 143 - 111 - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 1995 Bond Fund Table of Contents (Continued) Comparative Balance Sheets ..................................................................................... 144 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ................................................................................... 145 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ...................................................................................... 146 Enterprise Funds Combining Balance Sheet. ................................................................................................ 148 Combining Statement of Revenues, Expenses and Changes in Retained Earnings ........... 152 Combining Statement of Cash Flows ................................................................................ 154 Electric Fund Comparative Balance Sheets ..................................................................................... 158 Comparative Statements of Revenues, Expenses an d Changes in Retained Earnings ............................................................................. 160 Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 161 Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 162 Water Fund Comparative Balance Sheets ..................................................................................... 164 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 166 Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 167 Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 168 Sewer Fund Comparative Balance Sheets ..................................................................................... 170 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 172 Schedule of Revenues -Budget and Actual (Budgetary Basis) ........... � ....................... 173 Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 17 4 Solid Waste Collection Fund Comparative Balance Sheets ..................................................................................... 176 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 177 Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 178 Sct1edule of Expenses -Budget and Actual (Budgetary Basis) .................................... 179 -iv - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Table of Contents (Continued) Cedar Creek Condominium Fund Comparative Balance Sheets ............................................................. : ....................... 180 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 181 Schedule of Revenues -Budget and Actual (Budgetary Basis) ................................... 182 Schedule of Expenses -Budget and Actual (Budgetary Basis) .................................... 183 Enterprise Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GMP Basis Statement of lncome ................................................................................... 184 Internal Service Funds Combining Balance Sheet. ................................................................................................ 186 Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits) ....................................................................................... 188 Combining Statement of Cash Flows ................................................................................ 190 Employee Benefits Fund Comparative Balance Sheets ..................................................................................... 192 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 193 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 194 Equipment Replacement Fund Comparative Balance Sheets ..................................................................................... 195 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 196 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 197 Fleet Maintenance Fund Balance Sheet ............................................................................................................ 198 Statement of Revenues, Expenses and Change in Retained Earnings (Deficit) .................................................................. 199 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 200 Property and Casualty Fund Comparative Balance Sheets ..................................................................................... 201 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 202 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 203 Unemployment Fund Comparative Balance Sheets ..................................................................................... 204 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 205 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) _ ........... 206 -v - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Table of Contents (Continued) Utility Billing Fund Comparative Balance Sheets ..................................................................................... 207 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 208 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 209 Workers' Compensation Fund Comparative Balance Sheets ..................................................................................... 210 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings ............................................................................. 211 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ............ 212 Internal Service Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income ......................................................................... 21 3 Trust and Agency Funds Combining Balance Sheet.. ............................................................................................... 216 Cemetery Perpetual Care Fund Comparative Balance Sheets ..................................................................................... 217 Comparative Statements of Revenues, Expenses and Changes in Fund Balances ..... 218 Comparative Statements of Cash Flows ..................................................................... 219 Deferred Compensation Fund Comparative Balance Sheets ..................................................................................... 220 Statement of Changes in Assets and Liabilities ........................................................... 221 General Fixed Assets Account Group Comparative Schedules of General Fixed Assets by Source ............................................. 225 Schedule of General Fixed Assets by Source by Function and Activity ............................. 226 Schedule of Changes in General Fixed Assets by Function and Activity ........................... 228 STATISTICAL SECTION General Governmental Revenues and Other Financing Sources .................................................... 230 General Governmental Expenditures and Other Uses by Function ................................................. 232 Property Tax Levies and Collections .............................................................................................. 234 Assessed Value of Taxable Properties .......................................................................................... 237 Property Tax Rates, Ratios and Levies -All Direct and Overlapping Governments ........................ 238 -vi - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Table of Contents (Continued) Paving Assessment Collections ..................................................................................................... 240 Computation of Legal Debt Margin ................................................................................................. 241 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita ............... 242 Schedule of Direct and Estimated Overlapping Debt.. .................................................................... 244 Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses ........................................................................... 245 Utility Funds -Schedule of Revenue Bond Coverage ..................................................................... 246 Construction Permits ...................................................................................................................... 24 7 Principal Taxpayers ....................................................................................................................... 248 Principal Utility Customers ............................................................................................................. 249 Miscellaneous Statistical and Demographic Data ........................................................................... 250 -vii - ".1 + j 1 I . 1 l .I :) l i . . I i I .·I ·� ' . , :I . I . I j ·., I INTRODUCTORY SECTION - 1 - I . I .I � I j . I .! I i l 'l i .. , i . . I I . . I i ·] ·� COLLEGE STATION March 2, 1998 Honorable Mayor Members of the City Council City of College Station, Texas P. 0. Box 9960 1101 Texas Avenue Tel: 409 764 3500 College Station, TX 77842 The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the fiscal year ended September 30, 1997, is submitted herewith as mandated by the City's Charter and state statutes. These ordinances and statutes require that the City issue annually a report on its financial position and activity and that this report be audited by an independent firm of certified public accountants. This report was prepared by the City's Accounting Division ·· 1 of the Fiscal Services Department. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. We believe the data, as presented, is accurate in all material respects; that it is presented in a manner designed to. fairly set forth the financial position of the City's various funds and account groups; and that all disclosures necessary to enable the reader to gain the maximum · understanding of the City's financial affairs are included. The Comprehensive Annual Financial Report is presented in three major sections: introductory, financial, and statistical. The introductory section, which is unaudited, includes this transmittal letter, the City's organizational chart and a list of principal elected and appointed officials of the City. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the auditors' report on the financial statements and schedules. The statistical section, which is unaudited, includes selected financial and demographic information, generally presented on a multi-year basis to allow for trend analysis of the finances of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Federal Single Audit Act, as amended, of 1996 and U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and non-profit organizaitons. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors' reports on the internal control structure and compliance with applicable laws and regulations, are reported separately. - 3 - Home of Te xas A&M University . ·. This report includes all funds and account groups of the City. The City provides a full range of municipal services. These services include police and fire protection; the construction and maintenance of streets, storm drainage, and infrastructure; municipal utilities in the areas of electric, water; sewer, and solid waste collection; recreational activities and cultural events. The College Station Independent School District is administered by a separate, elected board and operates with its own funding sources; therefore, it has not been included in this report. THE CITY OF COLLEGE STATION The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of Mexico, conveniently located in Brazos County 90 miles north of Houston, 165 miles south of Dallas, and 100 miles east of Austin. The City currently has a land area of 38.2 square miles and a 1997 estimated population of 61,525. The City has the power, by state statute, to extend its corporate limits by annexation which it has done periodically. The City of College Station utilizes a Council-Manager form of government and is organized under the Constitution and Laws of the State of Texas. The City is a home-rule city first chartered in 1938. The City Council is comprised of six members and a Mayor elected at­ large. The Council appoints the City Manager, the City Attorney, the City Secretary, and the City Judge. All other staff members work under the direction of the City Manager . Of major importance to the City of College Station is Texas A&M University, located on a 5,200 acre campus within the corporate limits of the City. Texas A&M University has a significant economic impact on the City, contributing an estimated $622 million annually to the local economy. Texas A&M University has consistently ranked in the top ten nationally among public institutions in both enrollment and research grants. Research dollars totaled approximately $367 million for 1997. The University has approximately 19,850 permanent and part-time employees with a payroll of $425 million and has a physical plant valued in excess of $1.5 billion. Student enrollment at Texas A&M University was 41 ,461 for the fall of 1997. In addition to the University, local employment is provided by more than 85 manufacturing industries, located in or adjacent to the City, which produce such products as aluminum windows, business forms, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings, and geophysical survey sensors. A growing research park is located adjacent to the University. Major tenants include the Offshore Technology Research Center and the Food Safety Inspection School National Training Center. Elsewhere, Northrop Grumman manufactures and assembles printed circuit boards for military aircraft. Automated Management Systems provides a major automated accounting service for independent property and casualty insurance agents. The City has also developed the College Station Business Center, a 200 acre business park. The first tenant will be United Computer Systems (UCS), which will employ approximately 800 people and is scheduled to open its 215,000 square foot facility in the summer of 1998. Retail activity in the City is anchored by the 1,000,000 square feet of space in Post Oak Mall. Major tenants of the shopping center are Sears-Roebuck, Dillard's , Foley's, Beall's, and J.C. Penney. Recent additions to the retail sector are Barnes & Noble Book Store, Office Depot and Office Max. Brazos County and the City of College Station have become a major medical center for the Brazos Valley area. Scott and White opened its first medical clinic in College Station in 1986 and completed a major expansion in 1994 that increased the size of that clinic by some 70,000 square feet to 125,000 square feet. Columbia Medical Center operates a 100 bed full service hospital. Current expansion includes increasing the size of the cardiac unit and a completely - 4 - new emergency room facility addition. Two multi-story professional buildings are included in the medical complex. The taxable property values in the City have increased more than sixty-five percent over the last six years to $1. 9 billion in 1997. Total ad valorem valuations in 1997 increased by approximately $111 million, or 6.6% over 1996. Additions to the local economy included residential and commercial development, with significant increases in sales tax revenues to the municipality in recent years. Oil and gas activity has returned to the College Station area with the City having permitted three well sites during calendar year 1997. The job market in College Station continues to be strong with Brazos County having a net increase of approximately 700 jobs in 1997 over 1996 to approximately 71,500 total jobs. The Bryan­ College Station area has led the state and the nation with one of the lowest unemployment levels for the past seven years and at the end of 1997 was 2.1 %. College Station is the site of the George Bush Presidential Library, Museum and School of Government and Public Service. The library and museum complex is located on the campus of Texas A&M University. Texas A&M provides additional programs and facilities such as research and instructional programs related to the library and museum, a conference center, communications center, educational museum/library center, and family-oriented facilities such as a park surrounding the presidential library and museum. The library is anticipated to attract more than 400,000 visitors per year. With the current hotel occupancy rate at about 65%, growth in the number of hotels in College Station is expected after the library opening in November 1997. Construction has begun on a special events center to be located on the Texas A&M University campus. The $36. 7 million Reed Arena will seat up to 12,500 people and be the largest such facility in the Brazos Valley area. The center is expected to be used for athletic events, concerts and exhibits. Expected completion of the center is in 1998. MAJOR INITIATIVES For The Year The City Council developed and approved Vision Statements for the 2151 Century, that serve as general guidelines and long term goals for the City. During the budget process, the Council adopts Strategic Issues that serve as the short term policy direction to staff that forms the basic direction Council wishes for City services and initiatives. Major initiatives during the last fiscal year included implementation of the drainage utility district, continued redevelopment of the Northgate Area, continuing work on the Wolf Pen Creek corridor plan, and the recruiting of businesses into the College Station Business Center. The City continues to devote significant attention to its municipal infrastructure. In March 1995, the citizens approved a $22.5 million capital improvement program for general government. The current plan is to issue the debt over approximately five years in order to construct all of the projects included in the bond authorization and to meet the goal of no debt service related ad valorem tax increase. The projects included are streets and sidewalk related construction, $13.5 million; drainage projects, $1.8 million; library and public facilities, $3.1 million; new fire station, $1.0 million; and parks improvements, $3.1 million. The first two series of this authorization totaled $10.0 million and were issued in September 1995 and December 1996. It is anticipated that the City will issue an additional $6.2 million from the 1995 authorization in April 1998. - 5 - The City's transportation system is maintained by both the Texas Department of Transportation and the City. The majority of the thoroughfares in the City are State-maintained. Those include: University Drive, Wellborn Road, Texas Avenue, Highway 30, and George Bush Drive. The northern section of Texas Avenue in College Station is presently being widened to a landscaped boulevard standard by the State and is expected to be completed in mid 1998. The western section of George Bush Drive beside the George Bush Presidential Library will be completed at about the same time as the opening of the library in the fall of 1997. In addition to these improvements, the City has resurfaced 16 miles of neighborhood streets over the past year. College Station opened its newest fire station in March 1997. This station was built after a computerized study indicated the original Central Fire Station, located on Texas Avenue, no longer served as broad a base of citizens as it could if the station were located in a more southeast location. The old Central Station facility will continue to house other city operations such as the Emergency Operations Center, the Code Enforcement Office, and Fire Administration. The Drainage Utility District was implemented by the City Council in October 1996 in order to generate fees to improve the city's vast drainage system. As a result of this decision, the City is expected to make over $2 million in improvements during fiscal year 1998. "Floodsafe" is the designation given to these projects, which are expected to alleviate most of the flooding and property damage that has been experienced during heavy rainfalls. The City completed the purchase and installation of a new $2.5 million Motorola 800 Mhz trunking radio system in order to have a more dependable city-wide radio communications system. Problems with the older system included interference from co-users, inadequate city­ wide coverage, inadequate number of channels, and no back-up system. Since Texas A&M University was already using the same Motorola system, purchase of the new system provided an oppor tunity to work with the University to incorporate a complete back-up system for both entities. Development of Lincoln/Wayne Smith Park is one of the City's 1995 bond projects. This site is adjacent to the Lincoln Center and the original site of College Station's Little League program. Construction plans include three new Little League baseball fields along with a concession stand and a parking lot. The new facilities should be ready for use during the 1998 summer baseball season. Many of the activities of the Parks and Recreation Department generate considerable tourist interest, especially athletic events and special events such as Dickens in the Parle This year the Parks Department, in conjunction with the Convention and Visitor's Bureau and the Arts Council of Brazos Valley, expanded this event to a community wide project called Holiday on the Brazos. The goal is to progressively bring more attention and visitors to College Station and the Brazos Valley through the vast offering of holiday activities during the normally slow visitor season. Wastewater projects completed during the 1997 fiscal year include the $10 million upgrading of the City's Carter Creek wastewater treatment plant to comply with new Environmental Protection Agency and Texas Natural Resource Conservation Commission treatment guidelines. The City is also rehabilitating major wastewater collection lines in the Eastgate area. Water service improvements included the completion of water well #5 which will meet the City's water needs through the year 2000. Electric projects include system distribution additions and underground conversion projects in conjunction with major thoroughfares - 6 - reconstruction. The City has also begun an ongoing project to enhance street lighting on thoroughfares within the City. In September 1995 the City entered into a four-year contract with Texas Utilities Electric Company ("TU") for the purchase of wholesale electric power effective January 1, 1996. The new contract resulted in significant savings to the City's electrical customers. The combination of the TU contract and changes in the method of billing for transmission netted the City of College Station electric customers nearly $1 million in transmission revenues. College Station is very proud of its citizens for their response to recycling efforts. The 1997 fiscal year was a record for the city with 2,474 tons of potential waste recycled, an increase of 3.9% over fiscal 1996. Citizens placed 10,585 gallons of oil for recycling, an increase of 45%, and 3, 146 Christmas trees. Statistics indicate College Station residents helped to divert over 22% of their waste from the landfill through recycling. For The Future The City continues to experience and to project increasing revenues for fiscal year 1998 and beyond, with projected growth in sales tax revenue, franchise fees, utility revenues, and continued growth in taxable property values. Departments are encouraged to improve productivity as one means to continue to meet the high service levels currently offered our citizens. The City Council approved the use of $2.3 million from the General Fund unreserved fund balance from fiscal 1997 for two purposes: $300,000 for a teen center and $2.0 million for debt avoidance. These funds along with the planned use of more than $2 million of Utility revenues annually will help the need for some future debt. The City is also setting aside $200,000 annually from General Fund revenues to be used for thoroughfare reconstruction. Beginning in fiscal 1997, the City established a drainage utility fee that is planned to be used on a current basis to plan and construct drainage mitigation projects. From various sources, the City is providing more than $3 million annually for capital projects previously requiring debt. A new $2.3 million Utility Customer Service Center is being designed and will be located on a site near the Public Works and Police Departments. As the City continues to grow to the South and East, this site will provide easier access to a majority of College Station residents since it is in a more centralized location. Drive-through access at this site will be improved over the present location where the Texas A venue widening has made entry difficult and stacking space limited. The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste Management Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint operation and planning for a regional landfill facility. BVSWMA is in the final stages of acquiring a new landfill site anticipated to have a life of up to 50 years. The Agency intends to acquire and permit the site prior to using up the available space at its current Rock Prairie Road Landfill site that is projected to be full between 2000 and 2002. The City began construction of a new library as part of the present community library system. The library is scheduled to be open for business in March 1998. The library will house separate reading rooms for adults and children, a meeting room, periodical room, puppet stage, and small and large study rooms with computers equipped with office software and connections to the Internet. - 7 - The Bike Loop, a multi-agency project between the City of College Station and the Texas Department of Transportation, is in the engineering design stages and will probably begin construction in late 1998. This project is a part of the City's Bikeway Master Plan which is intended to bring a more bike friendly environment to the community. The Bush Library opened in November 1997 with an international grand opening event attended by the President, ex-Presidents and heads of state from around the world. College Station, TAMU and all local officials were proud to participate in a major event for the area and also for the country and the world. Because the opening of the Bush Library and Museum is expected to increase the number of tourists visiting the City, code enforcement and work in blighted areas has become a priority. The City has adopted a comprehensive streetscape plan to enhance the visual appeal of the community. Also, the State of Texas completed the reconstruction of George Bush Drive into a four-lane thoroughfare with landscaped medians. College Station will continue Phase Ill of its Color College Station banners project this year. Decorative banners will continue to be placed throughout the city at key areas and entrance ways, such as along George Bush Drive near the Presidential Library entry and in Northgate. Activities are well underway in Northgate with the facade improvement program, where businesses can receive financial assistance to bring their businesses up to standards set by the Northgate Revitalization Committee. This project also includes the design and development of a pedestrian promenade and parking lot in the Patricia Street area. The revitalization of the Southside and Northgate areas is also a priority for College Station this year. Southside revitalization is still in the early stages of discussion with the neighborhood. Economic development in College Station takes several forms. Tourism is expected to continue to play an important role in College Station's economy. Several hotels are in the planning stages along with the City's development of a proposed convention center complex as part of the Wolf Pen Corridor which was approved by voters in a referendum in November 1997. Development activity in the City of College Station is expected to continue with very positive growth. Bryan Coca-Cola Bottling Company has purchased 100 acres in College Station, and construction of those facilities should begin in 1998. The location of United Computer Systems in the Business Center is the first of a number of businesses expected to locate in the Business Center and provide impetus to begin Phase II development. FINANCIAL INFORMATION The City is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. - 8 - Single Audit. The City receives federal financial assistance and is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable laws and regulations related to those programs. This internal control structure is subject to periodic evaluation by management. Tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regulations. The results of the City's single audit for the fiscal year ended September 30, 1997, provided no significant violations of applicable laws or regulations relating to federal financial assistance programs of the City. Budgetary Controls. The City maintains a system of budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual budget appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal Service Funds are included in the budget appropriations ordinance. The level of budgetary control, that is the level at which expenditures cannot legally exceed appropriations, is established at department level within the General Fund and fund level for all other funds. The City's Budget Office monitors expenditure activity on a monthly basis against budgeted amounts and reports significant variances to the City Manager. The City continues to meet its responsibility for sound financial management. General Fund and Debt Service Fund Revenues. The following schedule presents a summary of General Fund and Debt Service Fund revenues and other various financing sources for the fiscal year ended September 30, 1997. Comparisons to the previous fiscal year have been included. Fiscal Year Fiscal Year Ended Percent Ended Increase Revenue Source 9/30/97 of Total 9/30/96 (Decrease} General Fund Property Tax $ 2,733,016 7.8% $ 2,632,408 $ 100,608 Sales and Mixed Drink Tax 9,929, 157 28.4 9,605,208 323,949 Franchise Fees 1,088,349 3.1 1,876,572 (788,223) Licenses and Permits 487,300 1.4 513,624 (26,324) Fines and Penalties 1,177,057 3.4 1,342,865 (165,808) Charges for Services 1,250,952 3.6 1,249,491 1,461 Operating Transfers In 5,387,075 15.4 5,523,091 (136,016) Miscellaneous Revenues 1,304,713 3.7 962,608 342,105 Other Financing Sources 6,828,120 19.5 199,300 6,628,820 Debt Service Property Tax 4,801,894 13.7 4,583,665 218,229 Total Revenues and Other Financing Sources $ 34,987,633 100.00% $ 28,488,832 $ 6,498,801 The most significant variance in revenue sources during 1997 was the change in other financing sources. The increase in this item was due to a debt issuance of $6.8 million in fiscal year 1997 to refund some prior bonds in order to reduce total debt service cost. The next largest increase was in Miscellaneous Revenues which increased by $342, 105 or 35.5% in fiscal year 1997 over fiscal year 1996 as a result of increased grant revenues for the Community Oriented Policing program and increased interest due to the enlarged fund balance - 9 - in the General Fund. The General Fund portion of the ad valorem tax increased by 3. 7% as a result of increased property values and a reduction in the tax rate. The Debt Service portion of the ad valorem tax revenue increased by 4.5% without a ehange in the tax rate. Sales and Mixed Drink Tax increased by 3.3% or $323,949. Franchise fees had the greatest decrease ($788,223) compared to the previous year. The decrease was due to a recovery of $1.3 million in back franchise fees in FY 96. Municipal court fines also decreased $165,808 or 33.8% due primarily to a reduction in the number of citations issued. The reduction in the number of citations is related in part to the increase in speed limits on the state highways from 55 miles per hour to 70 miles per hour. Other 34.7% REVENUES BY SOURCE GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1997 Operating Transfer In 15.4% $ 34,987,633 Property Tax 21.5% Sales T:u.: and Mixed Drink Tax 28.4% Property taxes received during fiscal year 1997 were based on a tax levy of 44.27 cents per $100 of assessed valuation. Under Texas state statutes, assessed valuation represents 100% of market value. The total assessed valuation of $1, 701,201,476 represents a 5.6% increase from fiscal year 1996. The increase was caused by the completion of two major retail stores along with strong building activity in the single family and multifamily residential sector. Distribution of property tax rates for the last five years is as follows: Purpose General Fund Debt Service Fund Total Ad Valorem Tax Rate $ 0.1602 $ 0.1625 0.2825 0.2825 $ 0.4427 $ 0.4450 -10 - 1995 $ 0.1625 0.2825 $ 0.4450 1994 1993 $ 0.1625 $ 0.1350 0.2825 0.2775 $ 0.4450 $ 0.4125 I General Fund and Debt Service Fund ExQenditures. The following schedule presents a summary of General Fund and Debt Service Fund expenditures for the fiscal year ended September 30, 1997. Comparisons to the previous fiscal year are included. Fiscal Year Percent Fiscal Year Increase Function Ended 9/30/97 of Total Ended 9/30/96 (Decrease} Current: General Government $ 7,005,557 21.1 % $ 6,669,982 $ 335,575 Police 5,860,586 17.7 5,357,437 503,149 Fire 3,898,305 11.8 3,887,596 10,709 Public Services 3,142,284 9.5 3,554,664 (412,380) Parks and Recreation 4,146,567 12.5 3,820,477 326,090 library Services 367,545 1.1 326,310 41,235 Less: Reimbursed Administrative Costs (3,240,805) (9.8) (3,371,737) 130,932 Other 336,410 1.0 314,767 21,643 Debt Service: Principal 2,694,075 8.1 3,938,735 (1,244,660) Interest and Fiscal Charges 1,528,188 4.6 1,660,441 (132,253) Debt Issuance Costs 133,890 .4 2,391 131,499 Other 160,877 .5 0 160,877 Capital Outlay 365,591 1.1 593,796 (228,205) Other Financing Uses 6,761,040 20.4 80,500 6,680,540 Total Expenditures and Other Financing Uses $ 33,160,110 100.00 % $ 26,835,359 $ 6,324,751 Year to year expenditure changes for the General Fund can be attributed to a number of general factors and a few specific decisions. The general factors include normal salary and benefit changes that affect all departments. Continued implementation of financial policies regarding facility and computer maintenance and replacement and reorganization of departments, along with policy decisions made by Council, caused large variances. The Other Financing Uses category increased significantly ($6,680,540) due to a refunding of some general obligation bonds in order to reduce total debt service cost. Similarly, the Debt Service Principal amount decreased by $1,857,355 because of a bond refunding which occurred in the prior fiscal year. The major increase in Public Works expenditures reflects a reorganization which brought the Facilities Maintenance and Traffic Signal Maintenance functions into that department. That action accounted for $1.04 million of the increase. The increase in the Police Department expenditures was attributed to personnel turnover. In the previous fiscal year, that department experienced a very high turnover rate which resulted in a higher than usual number of unfilled positions. -11 - I I ·, The net change in l\eimbursed Administrative Costs was associated with services provided to other operations of the City and relates to normal increases in costs. The function listed as Other is related to the non-departmental expenditures of the City and is used for funding of non-City activities and certain one-time projects not related to a particular department. EXPENDITURES BY FUNCTION GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1997 ll>ebt Service ]3.60% Public Safety 29.50% $ 33,160,109 PARD 12.50% Public Works 9.50% General Government 11.30% Other 23.@% General Fund Balance. The unreserved fund balance of the General Fund increased by $1,338,179 in 1997, a 22.45% increase over fiscal year 1996. The City Council policy on reserve levels requires that the undesignated fund balance be at least equal to 15% of the next year's net budgeted expenditures. The undesignated fund balance of $6,350,464 is approximately 26.36% of fiscal year 1998 net budgeted expenditures. Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid waste services for the benefit of the citizens. The City purchases 100% of its electric power requirement from Texas Utilities. The City is served through two 138 kVA transmission lines tied to a ring bus at the City switching station, three substations, and 281 miles of distribution lines. Since 1981, the City has had the capability to produce and deliver 100% of its water needs through its own water well and transmission system. The water production and transmission system includes five wells with a combined capacity of 19.5 million gallons per day, and a delivery system of 14 miles of 30-inch diameter pipeline with two pumping stations. The Carter Creek Treatment Plant has a rated treatment capacity of 9.5 million gallons per day (mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988 and has a 500,000 gallons per day treatment capacity. The two plants have a combined treatment capacity of 10.0 mgd as compared to average current daily demand of 6 mgd. - 12 - Solid waste collection services are provided to the citizens through a combination of residential curbside pick-up and commercial container services. For fiscal year 1997, the Solid Waste Collection Fund showed net income of $1,001,571 as compared to a net income of $844,869 in the prior fiscal year. Retained earnings increased 32.82% from $3,051,794 to $4,053,365. Summary financial information of the combined utility enterprise operations for the fiscal year ended September 30, 1997, with comparison to the previous fiscal year, is as follows: Fiscal Year Fiscal Year Ended 9/30/97 Ended ·9130/96 Operating Revenues: Electric $ 33,447, 162 $ 31,564,684 Water 6,868,516 6,782,833 Sewer 6,157,949 5,813,409 Solid Waste Collection 3,598,644 3,515,713 Other 2,212, 144 1,292,281 Operating Expenses: Wholesale Purchased Power 19,069,552 21,359, 182 Salaries and Benefits 4,375,855 4,404,316 Supplies, Maintenance and Services 5,935,974 6,065,617 Reimbursed Administrative 2,992,659 3,364,916 Depreciation 3,010,391 3,049,338 Other 206,692 205,967 Nonoperating Revenues (Expenses): Interest Earnings 1,785,776 1,559,324 Interest Expense (2,480,435) (2,427,571) Other, Net 564,063 608,948 Operating Transfers Out (6,384, 100) (5,308,048) Net Income $ 10,178,596 $ 4,952,237 The only significant changes in the enterprise fund revenues were for Electric Revenues and Other Revenues. Electric revenues increased by approximately $1.9 million primarily due to a hot dry summer. Other revenues were up by approximately $920,000 with a windfall from changes in transmission fees due to new Texas Public Utility Commission rulings and Federal Energy Regulatory Commission rulings. On the expenditure side, Purchased Power costs were down by approximately $2.29 million due to favorable pricing from the available cheaper sources of electric generation available in the current market. Reimbursed Administrative expenses for the enterprise funds are also down by approximately $370,000 as a result of moving certain functions to internal service funds and paying for the services directly. Employee Benefits Fund. The City of College Station has a partially self-insured employee benefits plan providing medical and dental insurance to employees and their families. The City annually purchases both specific and aggregate stop-loss insurance to protect the financial integrity of the plan. The plan is funded through monthly premiums of $200 paid by operating departments for each employee and $200 paid monthly by employees electing dependent coverage. During fiscal year 1997, the plan had net income of $150,834, as compared to net income of $208,269 in fiscal year 1996. -13 - Workers' Compensation Fund. The City of College Station has a partially self-insured workers' compensation fund that is used to account for the costs of employee claims for injuries/illnesses resulting at or from the workplace. The revenues of the fund are derived from premium charges to the various departments based on actuarial analysis of risks. The fund had a net increase of $69, 785 in retained earnings for 1997 as compared to a net increase of $215,222 in 1996. Unemployment Fund. The City's unemployment fund is a fully self-insured fund used to account for expenses related to claims from persons who become unemployed. Monthly contributions based on a percentage of payroll are determined each year during the budget process and are used to fund this activity. The fund showed a net loss 0($14,699 for 1997 versus net income of $6,905 in 1996. Property and Casualty Fund. The Property and Casualty Fund is funded through property/casualty insurance premiums for a partially self-insured program of the City. Premiums are adjusted annually to meet the expenses of the fund and are based on an actuarial review of the various City departments. The fund had a net decrease in retained earnings of $35,506 in 1997 as compared to a net increase of $29,512 in 1996. Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991. In fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The revenues of the fund are derived as rents charged the departments for the various pieces of equipment used. Net income of the fund was $864,037 for 1997 versus $1,332,332 for 1996. Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for more than 20,000 electric, water, sewer, and solid waste collection accounts. Prior to 1989, these activities were accounted for as part of the General Fund. In the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund which is financed with user charges from the utility operating funds. In fiscal year 1997, the fund experienced a net decrease in retained earnings of $179,050 as compared to a net increase of $32,823 in fiscal year 1996. Debt Administration. As of September 30, 1997, the City had a total of $26,683,915 in General Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to Governmental Fund types. That debt of $434 per capita is serviced by revenues from the local property tax. Under current state statutes, the City's ability to increase the levy for property taxation is subject to a maximum cap of $2.50 per $100 valuation. The Utility Funds have an additional $41,058,485 in total debt serviced through utility charges. Cash Management. All investment activity of the City is handled in accordance with Resolution 4-12-90-5.5, authorizing and implementing the City of College Station Investment Policy. The Investment Policy, established as required by state law and in conformity with state investment statutes, ensures the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of all necessary obligations of the City, and provides for the investment of funds in interest-bearing securi ties. Safety of the principal invested is always the primary concern. The City separates the investment activities from traditional banking services. Regular banking services are handled under a three-year depository agreement effective October 1, 1994, with First American Bank and is charged fees based on the activity level for the various services provided_ The City currently invests funds in the full range of investments allowable under -14 - ·\ I state law. Accounts have been established with major brokerages for the purchase and sale of U.S. Government and Agency obligations by the City. All purchases and sales of securities are delivery-versus-payment through a safekeeping account at the City's third-party bank. As of September 30, 1997, the City's investment portfolio consisted of the following: Bank Demand Accounts State Investment Pool U.S. Treasury Securities U.S. Government Agencies and Instrumentalities Securities Mortgage Backed Securities Total $ $ 1,337,369 5,439,744 21,860,185 26,899,204 1,280,824 56,807,326 The City earned $3,255,881 on an average investment balance of approximately $54.8 million, a rate of return of 5.94%, for the year ended September 30, 1997. Compared to prior years' earnings and a market benchmark, the City's investment yield was: RATES OF RETURN 10% 8% 6% 4% 2% 0% '93 '9 4 '95 '96 '97 �Actual � 10-Bill Index Investment results on the portfolio are compared to The Public Investor 1 O bill index. This hypothetical portfolio consists of ten treasury bills with an average maturity of 80 days. Every Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity needs for payroll and accounts payable. Risk Management. The City's insurance programs are administered by the Risk Management Division of the Fiscal Services Department. The City's workers' compensation claims are handled by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid from a self-insurance reserve fund carried to provide for claims of $25,000 or less with third party carriers providing for claims in excess of that amount. Safety programs are coordinated on an ongoing basis by the Risk Manager. - 15 - OTHER INFORMATION Independent Audit. State statutes require an annual audit by independent certified public accountants. The accounting finn of Ingram, Wallis & Company, P. C. has been retained by the City Council for this function. In addition to meeting the requirements set forth in state statutes, the audit also was designed to meet the requirements of the Federal Single Audit Act, as amended, of 1996 and related OMB Circular A-133. The independent auditors' report on the general purpose financial statements and combining, individual fund and account group statements and schedules is included in the financial section of this report. The auditors' reports related specifically to the single audit are issued separately. The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended September 30, 1996. The Certificate of Achievement is a prestigious national award recognizing confonnance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of College Station has received a Certificate of Achievement fourteen of the last fifteen years. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA. Acknowledgments. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the Finance Department. We would like to express our appreciation to all members of the department who assisted and contributed to its preparation. We would also like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in continuing improvements in the quality of the City's financial reporting. Respectfully submitted, /j!:'t I/ G1 � �(es Cryan I Interim Director of Fiscal Services -16 - Certificate of Achieverrlent for Excellence in Financia l Reporting Presented to City of College Station, Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 1996 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and pu blic employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. �K � Presid:nt 0 /)f/7-/.� [�_xeculive Director - 17 - co F1R£ O!'EHAnO�S MANAGE.l.1ENT SERVICES POU CE AOMIN!STRA TION UNIFORM PATROL CR.JM!NAL INVESTIGATIONS SPECIAL Sf.RVICES QUARTER.'v'\ASTER C0-1M\JNCA TIONS/ JAIL PREVEITT!ON SE..RVICES EDUCATION AND INFORMATION SE..RV!CES OFF1CE OF MANAGEMENT AND BUDGET ORGANIZA T!ON REVIEW ECONOMIC AND COMMUNITY DEVELOPMENT ECONOMIC DEVELOPMEl"r COMMUNITY DEVELOPMENT CITY OF COLLEGE STATION CITIZENS OF COLLEGE STATION MAYOR AND COUNCIL Cm' ATTORNEY 1:����ARY __ J MUNICIPAL JUDGES ASSJSTAT'<T CITY MANAGER PUBLIC RELA..TIONS AND MARKETING FlNANANCIAL SERVICES ACCOUNTING PURCHASING RJSK MANAGEMENT MUNICIPAL COURT I APPOINTED ] BOARDS PARKS AND RECREATION RECREATION SPECIAL FACILmEs PARKS OPERATIONS CONVE.tmON AND VISITORS BUREAU ARTS COUNCIL DEVELOPME/"IT SERVICES ENGINEERING DEVELOPMENT ENERGY CONSERVATION PUBUCWORKS 1�=1 c:J SOL!DWASTE COLLECTION ENGINEERING CAPITAL PROJECTS FACUf/ES MAINTENANCE. PL'BUC UTILITIES OFFlCE OF TECHNOLOGY AND INFORMATION SERVICES MANAGEMEf'IT INFORMATION SERVICES GEOGRAPHIC INFORMATION AND MAP SERVICES COMMUNICATION SERVICES UT!UTY CUSTOMER SERVJCES c:J HUMAN RESOURCES Elected Officials: CITY OF COLLEGE STATION, TEXAS PRINCIPAL CITY OFFICIALS September 30, 1997 Mayor ............................................................................................................ Lynn R. Mcllhaney Council Members ................................................................................................... Dick Birdwell ........................................................................................................................... Swiki Anderson ............................................................................................................................. David Hickson ....................................................................................................................... Hubbard Kennady ................................................................................................................................ Larry Mariott ............................................................................................................................. Steve Esmond City Administration: City Manager ...................................................................................................... George K Noe Assistant City Manager ................................................................................ Thomas E. Brymer Director of Public Utilities .................................................................................. John C. Woody Director of the Office of Technology and Information Services .................... Linda S. Piwonka Interim Director of Fiscal Services ...................................................................... Charles Cryan Director of Economic and Community Development Services .............................. Elrey B. Ash Director of Development Services .............................................................. James M. Callaway Fire Chief ....................................................................................................... David K. Giordano Director of Parks and Recreation ............................................................... Stephen C. Beachy Director of Human Resources ...................................................................... Karen N. Pavlinski Police Chief ................................................................................................... Edgar R. Feldman Director of Public Works .......................................................................................... Mark Smith City Attorney ........................................................................................... Marshall H. Cargill, Jr. City Secretary .................................................................................................. Connie L. Hooks Director of Integrated Data Services ................................................................. Olivia Burnside Director of Management and Budget ................................................................. Charles Cryan Public Relations and Marketing Manager .................................................... Peggy L. Calliham -19 - I l I I I ·1 I �1 I I I - 20 - FINANCIAL SECTION -21 - .. / I '.J I j l i -22 - · James D. Ingram, III Thomas A. Wallis James D. Ingram, IV Agnes L. Bennett Judith W. Childs Richard L. Webb Wendi M. Stratta Darwin K. Rydl Blaine A. Baker INGRAM, WALLIS & COMPANY A PROFESSIONAL CORPORATION Certified Public Accountants 2100 Villa Maria, Suite 100 BRYAN, TEXAS 77802 INDEPENDENT AUDITORS' REPORT Mayor Lynn Mcilhaney, Members of city Council and City Manager of the City of College Station, Texas TELEPHONE (409) 776-2600 TEL ECO PIER (409) 774-7759 We have audited the accompanying general purpose financial statements of the City of College Station, Texas ("City"), as of and for the year ended September 30, 1997, as listed in the foregoing table of contents. These general purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City as of September 30, 1997, and the results of its operations and cash flows of its proprietary fund types and nonexpendable trust fund for the year then ended in conformity with generally accepted accounting principles. -23 - In accordance with Government Audi ting Standards, we have also issued a report dated February 27, 1998 on our consideration of the city's internal control structure over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The supplemental financial information listed in the foregoing table of contents is presented for purposes of additional analysis and is not a required part of the general purpose financial statements of the City. Such supplemental financial information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general purpose financial statements taken as a whole. The accompanying statistical tables, listed in the foregoing table of contents, were not audited by us and, accordingly, we express no opinion on them. Bryan, Texas February 27, 1998 - 24 - .1 I - 25 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Governmental Fund Types Debt Capital General Special Revenue Service Projects Assets and Other Debits Assets: Equity in Cash and Cash Equivalents (Note Ill-A) $ 912,574 $ 201,216 $ 232,325 $ 963,985 Equity in Investments (Note Ill-A) 6,736,831 1,485,422 1,715,078 7,116,364 Investments 0 0 0 0 Receivables: Accrued Interest 125,949 28,487 31,410 130,828 Grants 117,993 150,342 0 26,496 Letter of Credit 24,918 25,425 0 0 Accounts 233,790 5,977 0 105,659 Escrow 0 0 0 0 ··. · Special Assessments 59,962 0 0 0 Delinquent Property Taxes (Note IV-A) 71,501 90,540 143,599 0 State Sales Tax (Note 1-B) 813,573 0 0 0 Notes and Loans (Note 111-B) 0 121,167 184,951 0 Other 8,845 0 0 0 Less Allowance for Uncollectible Accounts (132,254) (1,039) 0 (1,806) Due from Other Funds 80,379 0 0 0 lnterfund Receivable (Note 111-D) 0 0 0 0 Inventories 94,352 0 0 0 Prepaid Costs 27,277 0 0 374,136 Restricted Assets: Equity in Cash and Cash Equivalents (Note Il l-A) 20,336 0 0 0 Equity in Investments (Note Ill-A) 150,121 0 0 0 Receivables: Accrued Interest 195 0 0 0 Accounts 0 0 0 0 Special Assessments 0 0 0 0 Less Allowance for Uncollectible Accounts 0 0 0 0 Note Receivable from Joint Venture 0 0 0 0 Equity in Joint Venture (Note IV-D) 0 0 0 0 Advance to Other Funds (Note 111-D) 0 0 0 0 Deferred Charges, Net (Note 111-E) 0 0 0 0 Property and Equipment, Net (Note 111-C) 0 0 0 0 Other Debits: Amount Available for Retirement of Bonded Indebtedness 0 0 0 0 Amount to be Provided for: Accrued Vacation Leave 0 0 0 0 Retirement of Bonded Indebtedness 0 0 0 0 Total Assets $ 9,346,342 $ 2,107,537 $ 2,307,363 $ 8,715,662 - 26 - Fiduciary Totals Proprietary Fund Types Fund Types Account Groups (Memorandum Only) Trust and General General Enterprise Internal Service Agency Fixed Assets Long-Term Debt 1997 1996 $ 2,499,732 $ 532,534 $ 27,940 $ 0 $ 0 $ 5,370,306 $ 5,297,613 18,453,596 3,931,289 206,263 0 0 39,644,843 29,778,685 0 0 1,274,057 0 0 1,274,057 1,039,596 409,513 71,218 3,805 0 0 801,210 598,394 0 0 0 0 0 294,831 52,915 0 0 0 0 0 50,343 50,425 6,914,680 12,933 541 0 0 7,273,560 7,683, 117 156,859 0 0 0 0 156,859 442,819 0 0 0 0 0 59,962 62, 113 0 0 0 0 0 305,640 233,927 0 0 0 0 0 813,573 752,679 0 0 0 0 0 306,118 417,182 970,517 0 0 0 0 979,362 803,153 (1, 142,940) (138) (8) 0 0 (1,278, 185) (1,086,854) 139,688 0 0 0 0 220,067 40,975 328,847 0 0 0 0 328,847 308,511 1,273,943 203,950 3,478 0 0 1,575,723 1,345,434 0 29,000 0 0 0 430,413 583,209 1,386,471 0 0 0 0 1,406,807 1, 160, 101 10,235,249 0 0 0 0 10,385,370 6,563,601 125,293 0 0 0 0 125,488 54,633 5,629 0 0 0 0 5,629 2,290 5,874 0 0 0 0 5,874 5,945 (4,628) 0 0 0 0 (4,628 ) 0 376,468 0 0 0 0 376,468 483,517 2,057,867 0 0 0 0 2,057,867 1,510,156 480,414 0 0 0 0 480,414 809,261 636,611 0 0 0 0 636,611 523,566 93,006,397 6,817,614 0 74,101,870 0 173,925,881 166,872, 128 0 0 0 0 1,978,813 1,978,813 1,191,368 0 0 0 0 809,582 809,582 865,786 0 0 0 0 24,705,102 24,705,102 22,847,107 $ 138,316,060 $ 11,598,400 $ 1,516,076 $ 74,101,870 $ 27,493,497 $ 275,502,807 $ 251,293,352 (Continued) The notes to the general purpose financial statements are an integral part of this statement -27 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) (Continued) •. Governmental Fund Types Debt General Special Revenue Service Capital Projects Liabilities, Equity and Other Credits Liabilities: Accounts Payable $ 437,490 $ 58,914 $ 0 $ 663,011 Due to Other Funds (Note 111-D) 0 80,379 0 0 Retainage Payable 22,206 17, 148 0 107,104 lnterfund Payable (Note 111-D) 0 49,798 0 65,273 Refundable Deposits 3,165 16,462 0 0 Claims Payable 0 0 0 0 Obligation Under Capital Lease-Current (Note 111-F) 0 0 0 0 Accrued Liabilities 621,862 6,177 0 0 Deferred Compensation Payable (Note IV-H) 0 0 0 0 Customer Construction Advances 76,611 0 0 25,000 Other Deferred Revenues 573,955 215,536 328,550 0 Advance from Other Funds 0 109,536 0 142,701 Liabilities Payable from Restricted Assets: Accounts Payable 643 0 0 0 Accrued Interest Payable 0 0 0 0 Retainage Payable 0 0 0 0 Accrued Liabilities 0 0 0 0 Refundable Deposits 0 0 0 0 Revenue Bonds (Note 111-G) 0 0 0 0 General Obligation Bonds (Note 111-G) 0 0 0 0 Certificates of Obligation (Note 111-G) 0 0 0 0 Long-Term Debt (Note 111-G): Revenue Bonds 0 0 0 0 Unamortized Amounts 0 0 0 0 General Obligation Bonds 0 0 0 0 Certificates of Obligation 0 0 0 0 Contractual Obligation 0 0 0 0 Obligation Under Capital Lease (Note 111-F) 0 0 0 0 Advances from Other Funds (Note 111-D) 0 0 0 0 Accrued Vacation 0 0 0 0 Total Liabilities 1,735,932 553,950 328,550 1,003,089 Equity and Other Credits: Contributed Capital (Note 111-1) 0 0 0 0 Investment in General Fixed Assets 0 0 0 0 Retained Earn ings: Reserved (Note 111-H) 0 0 0 0 Unreserved 0 0 0 0 Fund Balances: Reserved (Note 111-H) 311,840 75,207 1,978,813 5,781,768 Unreserved: Designated for Subsequent Years' Expenditures 948,106 759,631 0 1,080,012 Undesignated 6,350,464 718,749 0 850,793 Total Equity and Other Credits 7,610,410 1,553,587 1,978,813 7,712,573 Total Liabilities, Equity and Other Credits $ 9,346,342 $ 2,107,537 $ 2,307,363 $ 8,715,662 - 28 - Fiduciary Totals Proprietary Fund Types Fund Types Account Groups {Memorandum Only) General Internal Trust and General Long-Term Enterprise Service Agency Fixed Assets Debt 1997 1996 $ 3,937,407 $ 149,895 $ 950 $ 0 $ 0 $ 5,247,667 $ 8,082,723 0 139,688 0 0 0 220,067 40,975 6,377 0 0 0 0 152,835 269,611 213,776 0 0 0 0 328,847 308,511 0 0 0 0 0 19,627 16,017 0 297,984 0 0 0 297,984 432,415 218,283 0 0 0 0 218,283 206,833 382,254 48,595 0 0 0 1,058,888 916,856 0 0 1,274,057 0 0 1,274,057 1,039,596 81,557 0 0 0 0 183,168 144,926 2,595 0 0 0 0 1,120,636 1,190,130 0 0 0 0 0 252,237 367,309 476,317 0 0 0 0 476,960 512,240 421,715 0 0 0 0 421,715 385,072 150,376 0 0 0 0 150,376 526,096 107 0 0 0 0 107 1,890 1,818,145 0 0 0 0 1,818, 145 1,768,318 3,995,000 0 0 0 0 3,995,000 3,940,000 181,085 0 0 0 0 181,085 385,925 26,200 0 0 0 0 26,200 26,200 36,830,000 0 0 0 0 36,830,000 33,315,000 (218,524) 0 0 0 0 (218,524) 6,911 0 0 0 0 25,388,915 25,388,915 22,509,075 26,200 0 0 0 80,000 106,200 212,400 0 0 0 0 1,215,000 1,215,000 1,615,000 483,196 0 0 0 0 483,196 701,480 228,177 0 0 0 0 228,177 441,953 156,876 60,544 0 0 809,582 1,027,002 1,079,309 49,417,119 696,706 1,275,007 0 27,493,497 82,503,850 80,442,771 20,779,567 2,339,405 0 0 0 23,118,972 22,142,666 0 0 0 74,101,870 0 74,101,870 69,270,339 9,312,191 0 0 0 0 9,312,191 4,046,112 58,807,183 8,562,289 0 0 0 67,369,472 61,654,009 0 0 241,069 0 0 8,388,697 4,327,521 0 0 0 0 0 2,787,749 1,506,465 0 0 0 0 0 7,920,006 7,903,469 88,898,941 10,901,694 241,069 74,101,870 0 192,998,957 170,850,581 $ 138,316,060 $ 11,598,400 $ 1,516,076 $ 74,101,870 $ 27,493,497 $ 275,502,807 $ 251,293,352 The notes to the general purpose financial statements are an integral part of this statement - ?Q - CITY OF COLLEGE STATION, TEXAS COMBINE D STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND lYPES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Totals Special Debt (Memorandum Onll'.) Capital General Revenue Service Projects 1997 1996 Revenues: Taxes $ 13,750,522 $ 1,449,805 $ 4,801,894 $ 0 $ 20,002,221 $ 20,083,546 Licenses and Permits 487,300 0 0 0 487,300 513,624 Intergovernmental 326,232 1,556,558 0 40,348 1,923,138 1,562,989 Charges for Services 1,250,952 49,911 0 0 1,300,863 1,308,265 Fines, Forfeits, and Penalties 1,177,057 2,200 0 0 1,179,257 1,342,865 Special Assessments 2,152 0 0 812,725 814,877 17,216 Interest Earnings 442,503 91,133 219,452 478,739 1,231,827 970,114 Rents and Royalties 55,696 86,381 0 3,150 145,227 161,752 Loan Repayments 14,832 11,629 84,591 0 111,052 104,052 Contributions 550 96,975 0 186,804 284,329 134,767 Reimbursed Expenses 1,341 0 0 0 1,341 117,921. Other 92,849 59,140 64,515 0 216,504 243,382 Total Revenues 17,601,986 3,403,732 5,170,452 1,521,766 27,697,936 26,560,493 Expenditures: Current: General Government 1,629,871 0 0 0 1,629,871 1,623,803 Fiscal Services 1,433,501 0 0 1,433,501 1,427,824 Police 5,860,586 0 0 0 5,860,586 5,357,437 Fire 3,898,305 0 0 0 3,898,305 3,887,596 Economic and Community Development 584,076 0 0 0 584,076 485,865 Development Services 1,659,760 0 0 0 1,659,760 1,609,084 Parks and Recreation 4,146,567 0 0 0 4,146,567 3,820,477 Public Works 3,142,284 0 0 0 3,142,284 3,554,664 Office of Technology and Information Services 1,698,349 0 0 0 1,698,349 1,523,406 Library Services 367,545 0 0 0 367,545 326,310 Housing Rehabilitation 0 52,245 0 0 52,245 159,578 Optional Relocation 0 320,782 0 0 320,782 426,294 Clearance and Demolition 0 27,247 0 0 27,247 40,174 Acquisitions 0 18,132 0 0 18,132 4,589 Interim Assistance 0 3,496 0 0 3,496 5,368 Homebuyer's Assistance 0 25,307 0 0 25,307 6,055 Commercial Rehabilitation 0 92,777 0 0 92,777 96,466. Downpayment Assistance 0 4,000 0 0 4,CXXJ Closing Costs 0 30,000 0 0 30,CXXJ 600 Architect and Engineering Fees 0 0 0 0 0 40 Reimbursed Administrative (3,240,805) 729,196 0 82,119 (2,429,490) (2,490,601) (Continued) -':\n - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) (Continued) Contributions Other Capital Outlay Debt Service: Principal Retirement Interest Payments Issuance Costs Fiscal Charges Intergovernmental Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Proceeds from Long-Term Debt (Note 111-G) Premiums on Bonds Sold Sale or General Fixed Assets Operating Transfers In (Note 111-J) Operating Transfers Out (Note 111-J) Payment to Bond Escrow Agent $ General 188,534 147,876 365,591 0 0 0 0 0 21,882,040 (4,280,054) 0 0 22,365 5,387,075 (89,308) 0 Total Other Financing Sources (Uses) _ __:5:i.:3:.::20c::J,'-'-13::..:2=- Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 Residual Equity Transfer Fund Balances, September 30 1,040,078 6,570,332 0 $ 7,610,410 Special Revenue $ 1,035,526 $ 130,570 451,720 0 11,676 0 0 0 2,932,674 471,058 0 0 28,616 0 (102,975) 0 (74,359) 396,699 1,156,888 0 Debt Service Capital Projects 0 $ 0 15,8n 20,165 0 4,820,026 2,694,075 1,519,344 133,890 8,844 0 4,372,030 798,422 6,545,oo:J 260,755 0 0 0 (6,816,732) (10,9n) 787,445 1,191,368 0 0 15,258 49,736 0 0 4,987,304 (3,465,538) 5,300,oo:J 49,603 0 1,954,379 (765,071) 0 6 538,911 3,073,373 4,639,200 0 $ 1,553,587 $ 1,978,813 $ 7,712,573 Totals (Memorandum Only) 1997 1996 $ 1,224,060 $ 1,137,860 314,488 125,421 5,637,337 6,966,441 2,694,075 1,546,278 183,626 8,844 0 34,174,048 (6,476, 112) 11,845,oo:J 310,358 50,981 7,341,454 (957,354) (6,816,732) 11 n3,707 5,297,595 13,557,788 0 3,982,460 1,666,149 2,391 9,182 10,570 35,765,503 (9,205,010) 0 0 318,172 5,633,553 (225,505) 0 5 ,726,220 (3,478,790) 17,182,829 (146,251) $ 18,855,383 $ 13,557,788 The notes to the general purpose financial statements are an integral part of this statement -31 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1997 General Fund Special Revenue Funds Vanance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual {Unfavorabh Revenues: Truces $ 13, 144,150 $ 13,750,522 $ 606,372 $ 1,463,100 - $ 1,449,805 $ (13,29! Licenses and Permits 38S,018 487,302 99,284 0 0 ( Intergovernmental 9,000 297,523 288,523 2,557,000 1,556,558 (1,000,44: Charges fOf Services 1,279,268 1,189,862 (89,406) 51,000 49,911 (1,0SS Fines, FO<felts, and Penalties 1,167,600 1,177,057 9,457 500 2,200 1,7()( Special Assessments 20,000 2,152 (17,848) 0 0 ( Interest Earnings: Investments 332,200 440,529 108,329 65,500 86,295 20.7� Accrued Bond 0 0 0 0 0 c Loans 895 896 1 10,000 4,838 (5, 10, Other Interest 0 1,079 1,079 0 0 c Rents and Royalties 89,250 55,696 (33,554) 90,000 86,381 (3,61S Loan Repayments 14,832 14,832 0 20,000 11,629 (8,371 Contributions 700 550 (150) 0 96,975 96,97� Reimbursed Expenditures 2,500 1,341 (1,159) 0 0 c Collection Service Fees 48,521 46,768 (1,753) o o c Sale of Cemetety Lots 28,000 700 (27,300) o 0 c Other 23,500 29,467 5,967 4,300 59,140 54,840 Total Revenues 16 548 434 17 496 276 947 842 4 261 400 3 403 732 (857,668 Expenditures: Current: General Government 1,663,380 1,625,902 37,478 0 0 o Fiscal Services 1,468,129 1,430,854 37,275 o 0 0 Police 5,837,927 5,858,604 (20,677) 0 0 o Fire 4,005,936 3,898,306 107,630 o o 0 Development Services 1,897,229 1,838,511 58,718 0 o 0 Public Works 3,260,274 3,142,667 117,607 o o o Economic and Community Development 972,631 651,272 321,359 o o o Parks and Recreation 4,067,106 4,131,740 (64,634) o o o Office of Technology and Information Services 1,719,713 1,694,375 25,338 o 0 o libraty Services 365,901 367,545 (1,644) o 0 0 Nondepartmental: Housing Assistance and Rehabilitation 0 o o 345,449 52,245 293,204 Optional Relocation o o 0 705,909 320,782 385,127 Clearance and Demolition 0 0 0 86,734 27,247 59,487 Community Housing Development Organization 0 0 0 130,350 30,000 100,350 Acquisitions 0 0 0 25,879 18,132 7,747 Interim Assistance 0 0 0 6,000 3,496 2,504 Hornebuyer's Assistance 0 0 0 142,191 25,307 116,884 Commercial Rehabilitation 0 0 0 230,157 92,777 137,380 Oownpayrnent Assistance 0 0 0 0 4,000 (4,000 Economic Development 0 0 0 100,000 0 100,000 Mordable Housing 0 0 0 350,000 0 350,000 Reimbursed Administrative (3,817,274) (3,428,990) (388,284) 856,584 729, 196 127,388 Contributions 128,449 121,434 7,015 1,070,960 1,035,526 35,434 Other 0 13,221 (13,221) 199,500 130,570 68,930. Capital Outla y 609,471 365,591 243,880 652,325 451,720 200,605 Contingency 220,431 0 220,431 1,500 0 1,500 Debt Service: Principal Retirement 0 0 0 82,500 46,940 35,560 Interest Payments 0 0 0 25,000 11,676 13,324 Issuance Costs 0 0 0 0 0 o Fiscal Charges 0 0 0 0 o o. Total Expenditures 22,399,303 21,711,032 688.271 5,011,038 2,979,614 2,031,424 -1? - Debt Service Fund Capital Projects Fund Variance Favorable Budget Actual (Unfavorable) Budget Actual $ 4,770,000 $ 4,801,894 $ 31,894 $ 0 $ 0 0 0 0 0 0 0 0 0 0 40,348 0 0 0 0 0 0 0 0 0 0 0 0 0 750,000 812,725 160,000 157,854 (2,146) 240,000 478,739 0 46,676 46,676 0 0 0 14,922 14,922 0 0 0 0 0 0 0 0 0 0 0 3,150 0 84,591 84,591 0 0 0 0 0 0 186,804 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 64,515 64,515 0 0 4 930 000 5 170 452 240 452 990 000 1 521 766 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 922,290 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 213,300 82,119 0 0 0 0 0 0 15,877 (15,877) 11, 171 20,165 0 0 0 15,118,421 4,820,026 0 0 0 25,000 0 3,044,075 2,694,075 350,000 0 61,526 1,971,909 1,519,344 452,565 0 15,258 183,626 133,890 49,736 0 49,736 60,000 8,844 51,156 0 0 5,259,610 4,372,030 887,580 16,290,182 5,048,830 (Continued) The notes to the general purpose financial statements are an integral part of this statement -33 - an a nee Favorable {Unfavorable) $ 0 0 40,348 0 0 62,725 238,739 0 0 0 3,150 0 186,804 0 0 0 0 531 766 0 0 0 0 0 0 922,290 0 0 0 0 0 0 0 0 0 0 0 0 0 0 131,181 0 (8,994) 10,298,395 25,00'.J (61,526) (15,258) (49,736) 0 11,241,352 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ' BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1997 (Continued) General Fund Special Revenue Funds Variance Variance '" Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable Excess (Deficiency) of Revenues Over (Under) Expenditures $ (5,850,869) $ (4,214,756) $ 1,636, 113 $ (749,638) $ 424,118 $ 1,173,75€ Other Financing Sources (Uses): Proceeds from Long-Term Debt 0 0 0 0 0 a Premiums oo Bonds Sold 0 0 0 0 0 a Sale of General Fixed Assets 50,000 22,365 (27,635) 155,000 28,616 (126,384 Operating Transfers In 6,067,900 6,070,875 2,975 0 0 0 Operating Transfers Out (764,300) (760,584) 3,716 0 (102,975) (102,975 Payment to Bond Escrow Agent 0 0 0 0 0 0 Total Other Financing Sources (Uses) 5,353,600 5,332,656 (20,94 4) 155,000 (74,359) (229,359 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (497,269) 1,117,900 1,615,169 (594,638) 349,759 944,397 Fund Balances, October 1 4,128,086 6,570,332 2,442,246 1,153,963 1,156,888 2,925 Fund Balances, September 30 $ 3,630,817 $ 7,688,232 $ 4,057,415 $ 559,325 $ 1,506,647 $ 947,322 - 34 - $ $ Debt Service Fund Capital Projects Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) (379,610) $ 798,422 $ 1,128,032 $ (15,300,182) $ (3,527 ,064) $ 11,773,118 6,615,000 6,545,000 (70,000) 0 5,300,000 5,300,000 310,358 260,755 (49,603) 0 49,603 49,603 0 0 0 922,290 0 (922,290) 80,000 0 (80,000) 500,000 1,954,379 1,454,379 0 0 0 0 (765,071) (765,071) �6,816,732) �6,816,732) 0 0 0 0 188,626 (10,977) (199,603) 1,422,290 6,538,911 5,116,621 (140,984) 787,445 928,429 (13,877,892) 3,011,847 16,889,739 1,122,470 1,191,368 68,898 2,365,000 4,639,200 2,274,200 981,486 <$ 1,978,813 $ 997,327 $ (11,512,892) $ 7,651,047 $ 19,163,939 The notes to the general purpose financial statements are an integral part of this statement. -35 - j . . I I . 1 i i I . -�- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Proprietary Fund Types Fiduciary Fund Types Totals (Memorandum Only) Operating Revenues: Charges for Services Sale of Cemetery Lots Premiums Rental Income Interest Earnings Contributions Other Total Operating Revenues Operating Expenses: Purchased Power (Note IV-E) Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Property Taxes Claims Administration Fees Premiums Reimbursed Administrative Depreciation Other Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings Reimbursed Expenses Contributions Grants Earnings in Joint Venture Gain on Sale of Operations Interest Expense Loss on Sale of Assets Other, Net Total Nonoperating Revenues (Expenses) Income Before Operating Transfers Operating Transfers Out (Note 111-J) Net Income Retained Earnings/Fund Balance, October 1 (Note 111-H) Residual Equity Transfer In Retained Earnings/Fund Balance, September 30 Enterprise $ 50,072,271 0 0 0 0 0 2,212,652 52,284,923 19,069,552 4,375,855 487,976 1,424,623 1,034,233 1,900,264 1,089,123 0 0 0 0 2,992,659 3,010,391 206,692 35,591,368 16,693,555 1,800,499 54,340 0 10,000 547,711 0 (2,480,435) 0 (48,149) (116 034) 16,577,521 (6,384, 100) 10,193,421 57,925,953 ____ o $ 68, 119,37 4 Internal Service $ 3,848,748 0 2,774,831 0 0 0 7,635 6,631,214 0 1,324,373 480,868 26,399 1,359 31,517 175,944 0 1,931,178 158,128 506,279 611,280 836,956 7,142 6,091,423 539,791 211,777 12,740 0 0 0 0 0 (8,527) 32,340 248 330 788,121 0 788,121 7,774,168 0 $ 8,562,289 Nonexpendable Trust $ $ 0 47,751 0 0 11,778 2,220 0 61,749 0 0 0 0 0 0 0 0 0 0 0 0 0 198 198 61,551 0 0 0 0 0 0 0 0 (149) (149) 61,402 0 61,402 179,667 0 241,069 1997 $ 53",921,019 47,751 2,774,831 0 11,778 2,220 2,220,287 58,977,886 19,069,552 5,700,228 968,844 1,451,022 1,035,592 1,931,781 1,265,067 0 1,931, 178 158,128 506,279 3,603,939 3,847,347 214,032 41,682,989 17,294,897 2,012,276 67,080 0 10,000 547,711 0 (2,480,435) (8,527) (15,958) 132 147 17,427,044 (6,384, 100) 11,042,944 65,879,788 0 $ 76,922,732 1996 $ 51,140,704 28,706 2,904,401 373,774 4,646 100 1,295,090 55,747,421 21,359,182 5,299,922 550,984 1,064,368 1,490,193 1,921,436 1,422,241 66,367 1,693,832 180,864 543,102 3,937,300 3,798,413 211,562 43,539,766 12,207,655 1,866,760 64,060 12,000 0 525,099 203,730 (2,478,448) (14,434) (9,138) 169 629 12,377,284 (5,408,048) 6,969,236 58,764,301 146 251 $ 65,879,788 The notes to the general purpose financial st;:iterncnts are an integral part of this statement CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Proprietary Fund Fiduciary Fund Totals Types Type (Memorandum Only) Nonexpendable Enterprise Internal Service Trust 1997 1996 Cash Flows from Operating Activities: Cash Received from Customers $ 50,886,251 $ 6,625,429 $ 61,036. $ 57,572,716 $ 56,240,0 Cash Payments to Suppliers for Goods and Services (30,754,634) (4,119,797) (121) (34,874,552) (30,947,5 Cash Payments to Employees for Services (4,392,878) (1,277,093) 0 (5,669,971) (5,317,2 Customer Deposits Received 736,083 0 0 736,083 723,6 Customer Deposits Returned (686,256) 0 0 (686,256) (714,7 Cash Received from Contributions 0 0 2,220 2,220 12,1, Cash Received for Reimbursed Expenses 51,173 12,740 0 63,913 63,2 Cash Received from Sale of Scrap 13,378 0 0 13,378 31,0 Cash Received from Collection Fees 31,518 0 0 31,518 6,1 Cash Received from Leases 701 0 0 701 2,4! Cash Received from Miscellaneous Revenues 155,700 31,236 0 186,936 38,31 Cash Received from Grants 10,000 0 0 10,000 Cash Received From Other Funds 0 139,688 0 139,688 Cash Paid for Miscellaneous Expenses (119,266) (31,099) (149) (150,514) (77,71 Net Cash Provided by Operating Activities 15,931,770 1,381,104 62,986 17,375,860 20,065,71 Cash Flows froni Noncapital Financing Activities: Principal Received on Note 107,049 0 0 107,049 98,9� Interest Received on Note 20,500 0 0 20,500 35,4< Principal Received on Advance to Other Funds 308,510 0 0 308,510 708,8� Interest Received on Advance to Other Funds 66,795 0 0 66,795 116,0< Operating Transfers In from Other Funds 0 0 0 0 957,11 Operating Transfers Out to Other Funds (6,384, 100) 0 0 (6,384, 100) (5 ,408,Q. Principal Paid on Advance from Other Funds (200,045) 0 0 (200,045) (934,6< Interest Paid on Advance from Other Funds (39,982) 0 0 (39,982) (123,7<, Cash Paid to Other Funds (139,688) 0 0 (139,688) Cash Paid to Public Agencies (207,334) 0 0 (207,334) (163,3i Cash Received from Other Funds 0 0 0 0 133,41 Proceeds from Revenue Bond Refunding 2,710,000 0 0 2,710,000 Interest Received on Refunding Bonds 15,390 0 0 15,390 Cash Paid to Refunding Escrow Agent (80,000) 0 0 (80,000) Cash Paid to Refunding Bonds (2,600,000) 0 0 (2,600,000) Issuance Costs Paid on Refunding Bonds (24,075) 0 0 (24,075) Net Cash Used for Noncapital Financing Activities (6,440,980) 0 0 (6,440,980) (4,579,7; Cash Flows from Capital and Related Financing Activities: Acquisition/Construction of Capital Assets (4,285,602) (1,533,585) 0 (5,819,187) (13,508,9{ Proceeds from Sale of Capital Assets 37,699 59,292 0 96,991 69,2< Capital Contributed by Developers 154,563 0 0 154,563 155,7• Cash Refund on FY97 Asset Purchase 0 76,296 0 76,296 Principal Paid on Revenue Bonds (3,940,000) 0 0 (3,940,000) (3,670,<X Principal Paid on General Obligation Bonds (450,440) 0 0 (450,440) (386,2( Principal Paid on Certificates of Obligation (26,200) 0 0 (26,200) (26,2< Principal Paid on Obligation under Capital Lease (206,834) 0 0 (206,834) (195,9< Interest Paid on Revenue Bonds (2,327,347) 0 0 (2,327,347) (2 ,429,5'. Interest Paid on General Obligation Bonds (18,111) 0 0 (18, 111) (40,21 Interest Paid on Certificates of Obligation (9,432) 0 0 (9,432) (12,5i Interest Paid on Obligation Under Capital Lease (43,980) 0 0 (43,980) (54,8'. (Continued) . 38 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) (Continued) Proprietary Fund Fiduciary Fund Totals Types Type (Memorandum Only) Nonexpendable Enterprise nternal Service Trust 1997 1996 Fees Paid to Fiscal Agent $ (8,633) $ 0 $ 0 $ (8,633) $ (6,159) Proceeds from Revenue Bonds 7,400,000 0 0 7,400,000 0 Interest Received on Revenue Bonds 46,225 0 0 46,225 Issuance Costs Paid on Revenue Bonds (150,191) 0 0 (150,191) 0 Proceeds from Advance from Other Funds 0 0 0 0 0 Cash Received from Other Funds -Misallocation of FY 1996 Bond Proceeds 0 0 0 0 65,000 Cash Paid to Other Funds -Misallocation of FY 1996 Bond Proceeds 0 0 0 0 (65,000) Net Cash Used for Capital and Related Financing Activities (3,828,283) (1,397,997) 0 (5,226,280) (20,105,886) Cash Flows from Investing Activities: Purchase of Investments (24,272, 142) (3,326,049) (174,506) (27,772,697) (23, 178,959) Proceeds from Sales and Maturities of Investments 17,164,490 2,997,973 104,932 20,267,395 19,979,214 Interest on Investments 1,522,925 206,540 10 369 1,739,834 1,931,482 Net Cash Used by Investing Activities (5,584,727) (121,536) (59,205) (5,765,468) (1,268,263) Net Increase (Decrease) in Cash 71,780 (138,429) 3,781 (62,868) (5,888, 110) Cash and Cash Equivalents, October 1 (Note 111-L) 3,814,423 670,963 24 159 4,509,545 10,397,655 Cash and Cash Equivalents, September 30 $ 3,886,203 � 532,534 � 27,940 � 4,446,677 � 4,509,545 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 16,693,555 $ 539,791 $ 61 551 $ 17,294,897 $ 12,207,655 Adjustments to Reconcile Operating Income to Net Cash Provid�d.by Operating Activities: Deprec1at1on 3,010,391 836,956 0 3,647,347 3,798,413 Provision for Uncollectible Accounts 182,987 (192) 8 182,803 132,391 Operating Grants 10,000 0 0 10,000 0 Contributions 0 0 0 0 12,000 Miscellaneous Revenues 253,187 43,976 0 297,163 140,894 Miscellaneous Expenses (119,266) (31,099) (149) (150,514) (77,789) Interest Reported as Operating Income 0 0 (11,778) (11,778) (4,646 ) Change in Assets and Liabilities: Change in Accounts Receivable (1,226,839) (5,785) 3,985 (1,228,639) 645,802 Change in Other Receivables (171,833) 0 0 (171,833) (143,291) Change in Inventory (175,757) (203,950) 9,300 (370,407) 60,446 Change in Prepaid Costs 600 31,000 0 31,600 10,600 Change in Accounts Payable (2,587,409) 118,616 69 (2,468,724) 3,491,695 Change in Due to Other Funds 0 139,688 0 139,688 0 Change in Claims Payable 0 (134,431) 0 (134,431) (136,047) Change in Accrued Liabilities 25,232 30,449 0 55,681 (81,797) Change in Deferred Revenues (717) 0 0 (717) 333 Change in Refundable Deposits 49,827 0 0 49,827 8,926 Change in Accrued Vacation (12,188} 16 085 0 3897 175 Total Adjustments (761,785) 841 313 1 435 80 963 7 858 105 Net Cash Provided by Operating Activities $ 15,931,770 $ 1,381,104 $ 62,986 $ 17,375,860 $ 20,065,760 Noncash Financing, Capital and Investing Activities: During the fiscal year, the Water Fund added capital contributed by developers in the amount of $65,474. The notes to the general purpose financial statements are an integral part of this statement. -39 - J I I - 40 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of College Station, Texas ("City"), have been prepared in conformity with generally accepted accounting principles ("GAAP") as applied to governmental units. The Governmental Accounting Standards Board ("GASS") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. REPORTING ENTITY The financial reporting entity is defined as (1) the primary government and (2) those component units for which the primary government is financially accountable. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a) the primary government is able to impose its will on the component unit or (b) the primary government's relationship with the component unit poses a real or potential financial benefit or burden for the primary government. Moreover, financial accountability is also deemed to exist even in the absence of simple "accountability" (i.e., the appointment of a voting majority of the organization's governing body) if the component unit is financially dependent upon the primary government. A primary government has the ability to impose its will on an organization if it can significantly influence the programs, projects, or activities of, or level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government: (a) is entitled to the organization's resources; (b) is legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) is obligated in some manner for the debt of the organization. If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is included as a component unit. Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economies of scale savings for the participants through joint ownership and use of regional waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part of their regular budget process. - 41 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNI FICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION The accounts of the City are organized and operated on the basis of funds and account groups. A fund i an independent fiscal and accounting entity with a self-balancing set of aceounts. Fund accountin segregates funds according to their intended purpose and is used to aid management in demonstratin compliance with finance-related legal and contractual provisions. The minimum number of funds ar maintained consistent with legal and managerial requirements. Account groups are a reporting device t account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Government.:: fund types use the flow of current financial resources measurement focus and the modified accrual basi of accounting. Under the modified accrual basis of accounting, revenues are recognized whe susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amour of the transaction can be determined and "available" means collectible within the current period or soo enough thereafter to pay liabilities of the current period. Expenditures are recorded when the related fun liability is incurred, except for unmatured interest on general long-term debt which is recognized whe due, and certain compensated absences and claims and judgements such as accrued vacation leav which are recognized when the obligations are expected to be liquidated with expendable availabl financial resources. Property taxes, franchise taxes, licenses, interest, charges for services and special assessments ar susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City ar also recognized as revenue. Other receipts and taxes become measurable and available when cash i received by the City and are recognized as revenue at the time. Entitlement and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrue criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditure have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of generc government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure fc specific purposes (not including expendable trusts or major capital projects). The debt service fund accounts for the servicing of general long-term debt not being financed b proprietary or nonexpendable trust funds. The capital projects funds account for the acquisition of fixed assets or construction of major capit< projects not being financed by proprietary or nonexpendable trust funds. - 42 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued) Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable Governmental Accounting Standards Board ("GASBff) pronouncements in accounting and reporting for its proprietary operations and all Financial Accounting Standards Board ("FASBff) Statements and interpretations issued after November 30, 1989, except for those that conflict or contradict GASS pronouncements. Proprietary funds include the following fund types: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the City has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. The nonexpendable trust fund is used to account for assets of which principal may not be spent and is accounted for using the same measurement focus and basis of accounting used by the proprietary funds. The agency fund is custodial in nature, does not present results of operations or have a measurement focus, and is accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the government holds for others in an agency capacity. Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary or trust funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds. C. ASSETS, LIABILITIES AND EQUITY 1. Cash and Cash Equivalents Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts of cash; and (b) so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted assets) include demand accounts, repurchase agreements, and government securities and agency notes with original maturities of three months or less when purchased. All cash, except for petty cash accounts, is deposited with the City's depository bank (First American Bank, Bryan, Texas) in interest bearing accounts or is invested. - 43 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 1. Cash and Cash Equivalents (Continued) The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool. 2. Investments Investments are made in accordance with the City's Investment Policy which was adopted by the City Council on April 12, 1990. This policy is applicable to all City funds and permits investment in obligations of the U.S. Government or its agencies, repurchase agreements made in compliance with State of Texas Statutes, time certificates of deposit or savings accounts in state or national banks located within the State of Texas, public funds investment pools, and money market mutual funds. This policy designates the Director of Finance as the City's Investment Officer with whom responsibility and authority for investment transactions reside. The investments purchased under the provisions of the Investment Policy are managed to maintain liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest rates which depress the market value of securities. As a guideline, maturity of securities should not exceed more than two years for cash management purposes, with the optimum weighted average maturity of less than one year. Investments in securities of a longer maturity than two years are considered prudent for funds maintained for capital construction, and debt service funds, if necessary to meet projected disbursement schedules. As a general guideline, the City of College Station's cash management portfolio is designed with the objective of meeting, over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The investment program seeks to augment rates of return above this level. In a diversified portfolio, measured losses are inevitable and must be considered within the context 01 the overall portfolio. The objective in investment of construction funds is at least to match inflation increases in construction costs. Active portfolio management includes the practice of selling securities prior to maturity and using thE proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: tc lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interes rates fall, and to take advantage of the differences in relative yield between different types o securities and varying maturities. "Swap" analysis is the responsibility of the City Investment Office and the decision to execute the "swap" rests with him. To protect the portfolio from impruden trading, no security may be sold until such time as the current market value of the security plu: interest earned from date of purchase is at least equal to the purchase price of that security. State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of th1 United States or its agencies, and fully collateralized repurchase agreements. The repurchas1 agreements must be purchased pursuant to a master repurchase agreement which specifies tt1at tt1< transaction be held in a safekeeping account subject to the control and custody of the City. -44 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 2. Investments (Continued) Investments in security repurchase agreements may be made only with the City's depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and held in the City's name in a safekeeping account at Texas Commerce Bank of Houston. Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of deposit, and investments in public funds investment pools (TexPool). Investments are stated at cost, accreted cost, or amortized cost which approximate market value. The City also uses a pooling method to account for investments. Equity in investments and interest income from the investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of each fund's equity in the investment pool to the total pool. 3. Inventory Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when consumed rather than when purchased. 4. Prepaid Costs Payments made to vendors for services that will benefit periods beyond September 30, 1997, are recorded as prepaid costs. 5. Restricted Assets In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal Court cash bonds, police seizure funds, and fireman's relief funds, all of which are not available for operations. 6. Investment in Joint Venture The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting. Required disclosures concerning the joint venture are presented in Note IV-D. -45 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 7. Fixed Assets General fixed assets have been acquired for general government purposes. Asset purchases are recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value. Public domain fixed assets consisting of improvements other than buildings are also included in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets, nor has interest been capitalized. Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost of acquisition, construction or, with respect to contributions of construction from third parties (principally developers), at fair market value. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not capitalized during construction because interest is recovered currently in the City's established rate. Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are capitalized. Depreciation is recorded in the above funds on a straight-line basis over the following estimated service lives: Utility Systems Buildings and Improvements Equipment 8. Compensated Absences 25 -40 years 5 -50 years 3 -10 years Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be liquidated with· expendable available financial resources are reported in the General Long-Tenn Debt Account. Group. . Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and, accordingly, no liability has been recorded in the financial statements. -46 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 9. Long-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portions of such obligations are reported in the General Long-Term Debt Account Group. Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in those funds. All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account Group. 10. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the governmental fund types. Encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities in the general purpose financial statements. 11. Fund Equity Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserved balances represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. 12. Bond Discounts/Issuance Costs In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds payable, and issuance costs are recorded as deferred charges. 13. lnterfund Transactions Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than quasi-external transactions and reimbursements are reported as operating transfers. - 4 7 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES {Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 14. Statements of Cash Flows The City has elected to use the direct method in presenting the Statements of Cash Flows for each ; the Proprietary Fund types and Nonexpendable Trust Fund. 15. Memorandum Only -Total Columns Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" 1 indicate that they are presented only to facilitate financial analysis. Data in these columns does n' present financial position, results of operations, or cash flows in conformity with generally acceptE accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminatior have not been made in the aggregation of this data. 16. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the accompanying financi. statements in order to provide an understanding of changes in the City's financial position an operations. However, comparative data have not been presented in all statements because the inclusion would make certain statements unduly complex and difficult to understand. Also, certai amounts presented in the prior year data have been reclassified in order to be consistent with th current year's presentation. II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. BUDGET ARY INFORMATION The City follows these procedures in establishing the budgetary data reflected in the financial statements 1) Prior to September 1, the City Manager submits to the City Council a proposed operating budgi for the fiscal year commencing the following October 1. The operating budget includes propose expenditures and the means of financing them. 2) All budget requests are compiled by the Office of Management and Budget and presented wil comparative and supporting data to the Mayor and City Council for review. 3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4) Prior to September 27, the budget is legally enacted through passage of an ordinance. 5) The City Council must approve all transfers of budgeted amounts between departments withi any fund and any revision that alters the total expenditure of any fund. An amount is al� budgeted each year for contingencies which may arise. The Council has authorized the Cii Manager to make budget transfers for contingencies if the amount does not exceed $15,000. P other transfers must be approved by City Council. City Council may transfer amounts amor individual budget line items within major expe nditure categories during the year, but no sue transfer may increase tt1e overall total of the budget. Budgeted amounts as originally adoptE were not significantly changed by such transfers during tt1e year. -48 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FO R THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 11. STEWAR D SHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) A. BUDGET ARY INFORMATION (Continued) 6) In accordance with the City Charter, the budget may be amended after the following conditions are met: a) The City Manager certifies that there are available revenues in excess of those estimated in the budget. B) The City Council holds a public hearing on the supplemental appropriation. c) The City Council approves the supplemental appropriation. Management may not amend the budget without seeking the approval of the City Council. 7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the General Fund, budget appropriations are adopted at the department level. Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget year. 8) Formal budgetary integration is legally enacted and employed as a management control device during the year for all funds. B. BUDGET/GMP RECONCILIATION General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for uncollectible accounts receivable, or the capitalization of salaries for capital improvements projects. Adjustments necessary to convert the General Fund revenues and other financing sources at September 30, 1997, on the GMP basis to the budgetary basis are as follows: Revenues and Other Financing Sources -GMP Basis Reconciling Items: Inventory Adjustment Correction to Deferred Revenues Adjustment to Intergovernmental Revenues Eliminate Operating Transfers In to Economic Development and Thoroughfare Rehab Funds Other Total Reconciling Items Total Revenues and Other Financing Sources -Budget (Non-GMP Basis) - 49 - $ 23,011,426 (16,575) (68,094) (21,710) 683,800 669 578,090 $ 23,589,516 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 11. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Adjustments necessary to convert the General Fund expenditures and other September 30, 1997, on the GAAP basis to the budgetary basis are as follows: Expenditures and Other Financing Uses -GAAP Basis Reconciling Items: Correction to Miscellaneous Expenditures Correction to Capitalized Salaries Inventory Adjustment FY97 Bad Debt Capitalized Salaries Correction to Intergovernmental Revenues Eliminate Operating Transfers Out to Economic Development and Thoroughfare Rehab Funds Other Total Reconciling Items Total Expenditures and Other Financing Uses -Budget (Non-GAAP Basis) financing uses $ 21,971,34t (13,85( (26,964 4,16c (138,72C 19,264 (21,710 683,800 (5,720 500,268 $ 22,471,616' Budgets for the Special Revenue Funds, Debt Service Fund, and Capital Projects Funds are adopte< on a basis consistent with GAAP except that principal payments for advances from other funds an included in the budgets as an expenditure item. Adjustments necessary to connect the Spe ci al Revenue Funds and Capital Projects Fund� expenditures at September 30, 1997 on the GAAP basis to the budgtary basis are as follows: Special Revenue Capital Projects Funds Funds Expenditures -GAAP Basis $ 2,932,674 $ 4,987,304 Reconciling Items: Reclass Principal Payment for Advance from Other Funds 46,940 61,526 Total Reconciling Items 46,940 61,526 Expenditures -Budget (Non-GAAP Basis) $ 2,979,614 $ 5,048,830· - 50 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 11. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Budgets for the Enterprise Funds are adopted on a basis consistent with GMP, except for the following significant items: (a) Capital outlay is included in the budget as an expense item. (b) The budget treats principal payments for General Obligation Bonds and Certificates of Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an expense item. Principal payments for Advances from Other Funds in the Solid Waste Collection Fund are also treated as expense items in the budget. (c) Enterprise Fund budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. (d) Budgeted revenue amounts do not include a provision for revenue accruals. (e) Budgeted expense amounts do not include a provision for depreciation expense. The budgets for the Internal Service Funds are adopted on a basis consistent with GMP, except that capital outlay is included in the budget as an expense item. In fiscal year 1997, budgets for the Cedar Creek Condominium, Deferred Compensation, and Cemetery Perpetual Care funds were not adopted. Budgetary comparisons presented in the report are on the aforementioned budgetary basis. Budgetary amounts are as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropriations which were amended. C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS The amounts of any excesses of expenditures/expenses over appropriations during fiscal year 1997, and the funds in which they occurred are as follows: Fund General Fund -Library Services 1991 Bond Fleet Maintenance Property and Casualty Amount $ 1,644 182,164 93, 148 2,738 Higher than expected expenditures for supplies, purchased property services, and other purchased services resulted in a $1,644 deficit in the General Fund Library Services budget. The $182, 164 excess in the 1991 Bond Fund was a result of higher than expected Capital Outlay expenditures. - 51 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS (Continued) In the Fleet Maintenance Fund, the $93, 148 excess can be attributed to higher than expected supplies expense while in the Property and Casualty Fund, higher than_ expected claims and premiums resulted in a $2,738 budget deficit. D. DEFICIT RETAINED EARNINGS/FUND BALANCES At the end of fiscal year 1997, the Northgate Revitalization Fund showed a negative fund balance of $145,048. This deficit was a result of unbudgeted debt service expenditures. The Fleet Maintenance Fund recorded a $67,280 deficit unreserved retained earnings at the end of fiscal year 1997. This deficit was a result of higher than expected expenses for supplies. - 52 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS At year-end, the carrying amount of the City's cash and time deposits was $6,777, 113 and the bank balance was $7,009,567. Cash and time deposits included investments in ttie state investment pool amounting to $5,439,744. Balance sheet amounts for unrestricted and restricted cash and cash equivalents at September 30, 1997, are as follows: Unrestricted cash and cash equivalents Restricted cash and cash equivalents Total Cash and Cash Equivalents $ 5,370,306 1,406,807 $ 6,777,113 The bank balance was entirely covered by federal depository insurance or by pledged collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term investments in a pool managed by another government for which risk categorization is not appropriate because the City's investment is not evidenced by securities that exist in physical or book entry form. The City's investments at September 30, 1997, are categorized below to give an indication of the level of risk assumed by the City at year end. The carrying amount is the cost at date of purchase. Carrying Market Value Amount U.S. Treasury Securities $ 21,860, 185 $ 22, 105,019 U.S. Government Agencies and Instrumentalities Securities 26,889,204 26,991,383 Mortgage Backed Securities 1,280,824 1, 166,318 Total Direct Investments 50,030,213 50,262,720 Investment in Texas Local Government Investment Pool 5,439,744 5,440,288 Investment in Deferred Compensation Fund 1 274 057 1,375,882 Total Investments $ 56,744,014 $ 57,078,890 While cash and cash equivalents are inclusive of investments with original maturities of three months or less, the above schedules are inclusive of all investments. The City invests the long-term portion of its portfolio in various mortgage backed securities (MBS's) that offer higher yields but are sensitive to changes in interest rates and other market conditions. Timely payment of interest and principal are guaranteed by federal agencies. If it becomes necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the City from such a sale would depend on the market conditions in existence at the time of such sale, as -53 - >. CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) A DEPOSITS AND INVESTMENTS (Continued) the market value of the securities in the City's long-term portfolio will fluctuate due to interest rate trends and other market factors. During the fiscal year, the City sold three such securities prior to maturity because of a declining trend in market value. Although losses on principal in the amount of $7,530, $23,803 and $16,155 were recorded, the market value at time of sale plus the interest earned from the date of purchase was greater than the purchase price of the securities. The mortgage backed portion of the City's investments in the long-term portfolio contains investments that have stated maximum maturities ranging from 11/1/97 to 8/15/02; however, these investments are subject to pre-payment. "Texpool" is a local government investment pool created and managed by the Texas Comptroller of Public Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a $1.00 net asset value basis and allows same day or next day redemptions and deposits. Interest is allocated daily based on portfolio earnings and participant account balances. The City's investment in Texpool is stated at cost, which approximates market. The market value of Texpool's investments as a whole was 100.01% of the book value as of September 30, 1997. Texpool and the deferred compensation plan are not managed by the City; therefore, the City does not possess securities that exist in physical or book entry form. Consequently, these securities have not been classified. The investments in the deferred compensation plan are stated at market value. All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government Securities and are held by its agent in the City's name (Category One credit risk). B. NOTES RECEIVABLE General Fund: During 1991, the City sold a roller valued at $73,800 to the Brazos Valley Solid Waste Management Agency ("BVSWMA") in exchange for a promissory note to be repaid in semi-annual installments over a period of six years at 8% (see Note IV-D). The final installment on this note was made to the City in fiscal 1997. Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from Community Development Block Grant funds. The $121,167 balance in the Special Revenue Funds represents the outstanding principal for these loans at . September 30, 1997. Debt Service Fund: During 1991, the City loaned BVSWMA $625,000 for the purchase of equipment in exchange for an eight year 6% note to be repaid in semi-annual installments (See Note IV-D). -54 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 111. DETAIL ED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) C. FIXED ASSETS A summary of changes in general fixed assets for the year ended September 30, 1997, is as follows: D. Retirements Beginning Additions and and Ending Balance Transfers In Transfers Out Balance Land $ 8,385,280 $ 474,143 $ 0 $ 8,859,423 Buildings and Building Improvements 14,889,974 566,688 840,394 14,616,268 Improvements 20,146,740 488,106 0 20,634,846 Machinery, Tools and Equipment 10,190,272 625,480 312,265 10,503,487 Parks System 9,625,920 696,567 0 10,322,487 Construction in Progress 6,032,153 5,665,759 2,532,553 9,165,359 Total $ 69,270,339 $ 8,516,743 $ 3,685,212 $ 74, 101,870 A summary of proprietary fund type property and equipment at September 30, 1997, is as follows: Combined Solid Waste Utility Equipment Fleet Util � Collection BillinJ Replacement Maintenance Fun s Fund Fun Fund Fund Total Electric System $ 37,850,979 $ 0 $ 0 $ 0 $ 0 $ 37,850,979 Water System 37,931,654 0 0 0 0 37,931,654 Sewer System 39,815,812 0 0 0 0 39,815,812 Machinery & Equipment 2,601,531 1,720,035 553,386 5,715,529 182,671 10,773,152 Buildings & Improvements 1,710,414 0 0 0 746,575 2,456,989 Land 988,139 0 0 0 0 988,139 Construction in Progress 4,210,451 0 355,978 2,520,469 0 7,086,898 Total 125,108,980 1,720,035 909,364 8,235,998 929,246 136,903,623 Less Accumulated Depreciation (32,279,454) (1,543,164) (540,102) (2,512,985) (203,907) (37,079,612) Net $ 92,829,526 $ 176,871 $ 369,262 $ 5,723,013 $ 725,339 $ 99,824,011 INTERFUND ASSETS/LIABILITIES 1. Advances To/From Other Funds On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Collection Fund for the purchase of automated garbage trucks and containers. The loan is payable in semi-annual installments beginning March 30, 1994, and ending September 30, 1999, and accrues interest at a rate of 6.75%. -55 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCA L YEAR ENDED SEPTEMBER 30, 1997 III. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) D. INTERFUND ASSETS/LIABILITIES (Continued) As a part of a community revitalization project, the City purchased land and buildings on September 1, 1995. This purchase was made out of the Hotel Motel Fund and was funded by an advance in the amount of $250,000 from the Electric Fund. The advance is payable in semi­ annual installments beginning March 14, 1996, and ending September 14, 2000, and accrues interest at a rate of 6%. On September 30, 1996, the Electric Fund advanced $269,500 to the Northgate Revitalization Fund for purchases related to redevelopment projects in the Northgate area of the City. This advance is also payable in semi-annual installments beginning March 31, 1997, and ending September 30, 2000, and accrues interest at a rate of 6%. The current portion of the advances to other funds is recorded as an interfund receivable in the Electric Fund and an interfund payable in each fund receiving a loan while the noncurrent portion is recorded as an "Advance To" in the Electric Fund and an "Advance From· in each of the receiving funds. 2. Due To/Due From Other Funds The composition of due to/due from balances as of September 30, 1997, is as follows: Due To General Electric E. DEFERRED CHARGES Due From Community Development Fleet Maintenance Amount $ 80,379 139,688 Deferred charges totaling $636,611 at September 30, 1997, consist of the following: Prepaid Water Costs On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the City would construct water system improvements for Texas A&M University. This water system was to provide the City with an additional water source until its own system could be constructed . beginning in January, 1979. The original agreement was for a period not to exceed five years. However, an addendum to the contract extends the period indefinitely. The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1 ,000 gallons of City water usage. Termination of the agreements provides for absolute title to the system to be conveyed to Texas A&M University by the City. - 56 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) E. DEFERRED CHARGES (Continued) A summary of the unrecovered cost of the water system at September 30, 1997, is as follows: Total Project Cost Less Accumulated Water Usage Credits Prepaid Water Costs, September 30, 1997 Bond Issuance Costs $ 1, 167,075 (1,036,906) $ 130.169 A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water, and Sewer Funds as of September 30, 1997, is as follows: Electric Water Sewer Total Bond Issuance Costs $ 215,352 $ 135,660 $ 262,503 $ 613,515 Accumulated Amortization (31, 137) (21,741) (54,195) (107,073) Bond Issuance Costs, Net $ 184,215 $ 113,919 $ 208,308 $ 506,442 F. CAPITAL LEASES On May 7, 1984, the City entered into a lease agreement as lessee for financing the purchase of an elevated water storage tank. Minimum future lease payments for the water storage facility are as follows: Year Ending September 30 1998 1999 2000 2001 Total minimum lease payments Less imputed interest Present value of net minimum lease payments - 57 - Total $ 250,813 $ 250,813 250,813 9,755 762,194 (60,715) 701,479 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. LONG-TERM DEBT General Obligation Bonds The City issues general obligation bonds to provide funds for the acquisition and construction o! major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the City, and such bonds have been issued for both general government and proprietary activities. Bonds issued for proprietary activities are reported in the proprietary funds if they are expected to be repaid from proprietary fund revenues. On December 1, 1996, the City issued $5.3 million in General Obligation Bonds with an average interest rate of 5.54 percent. The net proceeds of this issue will be used for reconstructing, improving, and extending streets; improving, and extending sidewalks and bike paths; landscaping major thoroughfares; traffic management improvements; drainage improvements; construction of a new municipal library; and construction of parks and recreation facilities, including the initial development of a major athletic park. Revenue Bonds The City also issues bonds for which the City pledges income derived from the acquired or constructed assets to pay debt service. On December 1, 1996, the City issued $7.4 million in revenue bonds with an average interest rate of 5.22%. The net proceeds of this issue will be used for the extension and improvement of the City's electric light and power system, water system, and wastewater system and for the payment of contractual obligations for professional services related to these improvements. Advance Refundings General obligation and revenue bonds are also issued to advance refund general obligation and revenue bonds with higher interest rates. As a part of the December, 1996 general obligation bond issue, the City sold $6.545 million in bonds to advance refund $3.795 million of outstanding 1987 Series bonds with an average interest rate of 7.45 percent, $1.35 million of outstanding 1989 Series bonds with an average interest rate of 6.50 percent, and $1.425 million of outstanding 1991 Series bonds with an average interest rate of 6.29 percent. The net proceeds of $6,816,732 (after payment of $130,057 in underwriting fees, insurance, and other issuance costs) plus an additional $145,000 of sinking fund monies and $260,755 in bond premium were used to purchase U. S. government securities. Those securities were deposited in an irrevocable trust with an escrow agent to provide for all future debt service payments on the series bonds. As a result, the refunded bonds are considered to be defeased and the liability for those bonds has been removed from the General Long-Term Debt Account Group. The City advance refunded the above referenced bonds to reduce its total debt service payments over the next thirteen years by $569,260 and to obtain an economic gain (difference between the present values of the debt service payments on the old and new debt) of $443,678. - 58 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. LONG-TERM DEBT (continued) As a part of the December, 1996 revenue bond issue, the City sold $2.71 million in revenue bonds to advance refund $2.6 million of outstanding 1990 series bonds with an average interest rate of 6.5 percent. The net proceeds of $2,765,757 (after payment of $24,243 in underwriting fees, insurance, and other issuance costs) plus an additional $80,000 of sinking fund monies were used to purchase U.S. government securities. Those securities were deposited in an irrevocable trust with escrow agent to provide for all future debt service payments on the series bonds. As a result, the refunded bonds are considered to be defeased and the liability for those bonds has been removed from the balance sheets of the Electric, Water, and Sewer Funds. The City advance refunded the above referenced bonds to reduce its total debt service payments over the next 10 years by $188,546 and to obtain an economic gain (difference between the present values of the debt service payments on the old and new debt) of $148,371. The following is a summary of long-term debt transactions for the year ended September 30, 1997: Governmental Fund Types General Obligation Bonds Contractual Obligation Certificate of Obligation Accrued Vacation Leave Subtotal Proprietary Fund Types Utility Revenue Bonds General Obligation Bonds Serviced by Utility Revenues Certificates of Obligation Serviced by Utility Revenues Accrued Vacation Leave: Electric Fund Water Fund Sewer Fund Solid Waste Collection Fund Fleet Maintenance Fund Utility Billing Fund Obligations Under Capital Lease (Note 111-G) Subtotal Total Long-Term Debt Beginning Balance Incurred/ Issued Matured/ Retired $ 22,263,475 $ 11,845,000 $ 8,719,560 $ 1,615,000 0 400,000 160,000 865,786 24,904,261 37,255,000 631,525 78,600 62,266 28,361 53, 145 25,292 0 44,459 908,313 39,086,961 0 573,673 12,418,673 10,110,000 0 0 79,689 30,787 29,668 23,964 18,088 35,894 0 10,328,090 80,000 617,344 9,816,904 6,540,000 450,44D 26,200 80,337 30,695 38,614 26,650 12,731 37,788 206,834 7,450,289 $ 63,991,222 $ 22,746,763 $ 17,267,193 $ -59 - Other Ending Balance 0 $ 25,388,915 0 1,215,000 0 (12,533) (12,533) 0 0 0 0 0 0 0 12,622 0 0 12,622 80,000 809,582 27,493,497 4D,825,000 181,085 52,400 61,618 28,453 44,199 22,606 17,979 42,565 701,479 41,977,384 89 $ 69,470,881 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. LONG-TERM DEBT (Continued) Long-term debt outstanding as of September 30, 1997, consisted primarily of bonds maturing serially ar is summarized as follows: General Obligation Bonds: 1978 I Issue 1978 II Issue 1987 Refunding Issue 1989 Issue 1991 Issue 1994 Issue 1995 Issue 1996 Issue and Refunding Subtotal Certificates of Obligation: 1993 Issue Contractual Obligation: 1995 Issue Utility Revenue Bonds: 1990 Issue 1993 Issue 1994 Issue 1995 Refunding Issue 1995 Issue 1996 issue and Refunding Subtotal General Obligation Bonds Serviced by Utility Revenues: 1978 I Issue 1987 Refunding Issue Subtotal Certificates of Obligation Serviced by Utility Revenues: Utility Service Center Total Interest Rates(%) 5.00 5.70-5.80 7.10 6.50 6.00-8.00 5.50-7.50 5.10-7.00 4.70-7.50 70% of prime 5.30 6.50-8.50 4.05-5.60 5.40-6.40 7.00-7.20 5.25-6.25 4.05-5.60 5.00 7.10 12.00 -60 - Series Matures 1998 1999 1998 1998 2012 2014 2013 2017 1998 2000 2000 2013 2014 2001 2016 2017 1998 1998 1999 $ Principal Balance 36,000 320,000 987,915 450,000 2,100,000 5,050,000 4,600,000 11,845,000 25,388,915 80,000 1,215,000 1, 100,000 4,955,000 14,025,000 4,935,000 5,700,000 10,110,000 40,825,000 164,000 17,085 181,085 52,400 $ 67,742,400 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. LONG-TERM DEBT (Continued) Debt service requirements to maturity for all long term debt is summarized as follows: General Utility Obligation Bonds Revenue Bonds Year Principal Interest Principal Interest 1998 $ 2,628,915 $ 1,423,398 $ 3,995,000 $ 2,393,449 1999 2,440,000 1 ,241 ,658 3,565,000 2,148,819 2000 2,145,000 1 ,092,802 3,495,000 1,934,944 2001 1,650,000 977,403 2,895,000 1 ,579,539 2002 1,650,000 867,591 2,060,000 1,435,626 2003-2007 6,590,000 2,839,146 10,220,000 5,508,215 2008-2012 5,605,000 1 ,438,872 8,875,000 2,917,075 2013-2017 2,680,000 308,634 5,720,000 619,547 TOTAL $ 25,388,915 $10, 189,504 $ 40,825,000 $18,537,214 Certificates of Obligation General Obligation Bonds Serviced by Utility Revenues Serviced By Utility Revenues Year Principal Interest Principal Interest 1998 $ 26,200 $ 6,288 $ 181,085 $ 9,478 1999 26,200 3,144 0 0 TOTAL $ 52,400 $ 9,432 $ 181 ,085 $ 9,478 Certificate of Obligation Contractual Obligation Year Principal Interest PrinciQal Interest 1998 80,000 $ 2,450 $ 405,000 $ 53,796 1999 0 0 405,000 32,463 2000 0 0 405,000 10,865 TOTAL $ 80,000 $ 2,450 $ 1,215,000 $ 97,124 -61 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) H. RESERVA TIONS OF FUND BALANCES AND RETAINED EARNIN GS Fund balances have been reserved at September 30, 1997, as follows: . General Fund: Reserved for Encumbrances $ 178,577 Reserved for Inventory 94,352 Reserved for Prepaid Costs 27,277 Reserved for Fireman's Relief and Retirement Fund 268 Reserved for Police Seizure 11,366 Total General Fund Reserved 311,840 Special Revenue Funds: Reserved for Encumbrances 75,207 Debt Service Fund: Reserved for Debt Service 1,978,813 Capital Projects Funds: Reserved for Encumbrances 5,407,632 Reserved for Prepaids 374, 136 Total Capital Projects Funds Reserved 5,781,768 Cemetery Perpetual Care Fund: Reserved for Perpetual Care 241,069 Total Reserved Fund Balances $ 8,388,697 Reserved retained earnings designations for the Enterprise Funds at September 30, 1997, are as follows: Reserved for Debt Service Reserved for Capital Projects Total Reserved Retained Earnings - 62 - $ $ 1,703,936 7,608,255 9,312, 191 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) I. CONTRIBUTED CAPITAL The changes during fiscal year 1997 in the City's contributed capital accounts for the proprietary funds were as follows: Enterprise Internal Service Fleet Sources Electric Water Sewer Maintenance Contributed Capital, October 1 $ 3,196,124 $ 9,127,762 $ 8,152,742 $ 0 Contributing Sources: Developers 171,000 65,474 0 0 Impact Fees 0 0 11,564 0 Government 0 0 0 728,268 ContributedCapital, September 30 $ 3,367,124 $ 9,193,236 $ 8,164,306 $ 728,268 There were no changes in contributed capital in the Solid Waste, Utility Billing or Equipment Replacement funds during fiscal year 1997. J. OPERATING TRANSFERS Individual fund operating and other transfers out and corresponding operating transfers in for fiscal year 1997 were as follows: Operating Transfers Out Operating Transfers In Amount Electric General $ 3,858,500 Water General 673,900 Sewer General 660,500 Solid Waste Collection General 191,200 Parks Escrow General 2,975 Hotel Motel Northgate Revitalization 100,000 Electric Business Park 1,000,000 General 1995 Bond 12,524 General Northgate Revitalization 76,784 1984 Bond Business Park 249,000 1984 Bond Drainage 226,071 1989 Bond Business Park 55,000 1991 Bond Business Park 235,000 - 63 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION A. PROPERTY TAXES Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes an levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes fo the City. City property tax revenues are recognized when levied to the extent that they are collecte< in the current year. The balance is reported as deferred revenues. Taxes become delinquen February 1 of the following year and are subject to interest and penalty charges. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuatior for general governmental services and for the payment of principal and interest on general long-tern debt. The combined current tax rate to finance general government services including debt servict for the year ended September 30, 1997, was $.4427 per $100 of assessed valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording anc appraisal of property for all taxing units in Brazos County. The Appraisal District is required to asses� property at 100% of its appraised value. Real property must be reappraised at least every four years The City may, at its own expense, require annual reviews by the Appraisal District through variow appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bond� and other contractual obligations adjusted for new improvements, exceeds the rate for the previou� year by more than 8%, qualified voters of the City may petition for an election to determine whether tc limit the tax rate to no more than 8% above the tax rate of the previous year. B. COMMITME NTS AND CONTINGENCIES At September 30, 1997, the City had oversized participation construction commitments totaling $350,000. These construction commitments result from development agreements with subdividers in which the City, under certain conditions, agrees to participate in the cost of constructing streets, water distribution lines, sanitary sewer lines, bridges or culverts. The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The settlement of such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would not materially affect the financial position of the City a1 September 30, 1997. C. RISK MANAGEMENT A government entity, such as the City, is faced with the possibility of various losses which can resull from natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and torts. In order to minimize its exposure to such losses, the City is engaged in the following risk management activities: The City is self-insured for health benefits, and the plan is administered by Donovan Benefit Systems. This activity is accounted for in the Employee Benefits Fund which is funded monthly by contributions from employees and from the operating funds of the City. These contributions are determined based on anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its liability to $75,000 per individual per year with an aggregate, annual liability of $1, 700,000. The CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEP TEMBER 30, 1997 IV. OTHER INFORMATION (Continued) C. RISK MANAGEMENT (Continued) liability for outstanding losses includes $45,942 for claims incurred but not reported as of September 30, 1997. The City is self-insured for the first $25,000 on property losses such as stolen, damaged, destroyed, vandalized, and lost assets and for liability losses filed by persons claiming personal or property damages. This coverage is provided through a Property and Casualty Fund which is funded by calculated contributions from the City's operating funds. The fund includes an annual aggregate loss limit of $150,000. All claims are subject to review by the Risk Manager and the City Loss Review Committee, as necessary. The City's Unemployment Fund is used to account for self-insurance activity involving claims filed under unemployment compensation laws. Monthly contributions based on a percentage of payroll are determined each year during the budget process and are used to fund this activity. The City is also self-insured for workers' compensation benefits, and the plan is administered by Texas Municipal League Intergovernmental Risk Pool ("TML"). In the City's contract with TML, TML agrees to provide certain workers' compensation services for the City such as paying claims, establishing claim reserves, processing filings with the Texas Worker's Compensation Commission, conducting disability investigations, scheduling physical examinations, attending hearings, and printing claims reports. The City is required to process and provide to TML initial paperwork on any covered employee eligible to receive worker's compensation benefits. The City pays a fixed contribution for administrative costs and maintains a deposit for any claims runoff in the event that the contract is canceled. The City also reimburses TML for all claims paid on the City's behalf up to a maximum of $100,000 per claim. Additionally, the City has a stop-loss insurance policy that limits its liability per employee to $500,000 per incident. The amount for estimated outstanding losses for claims incurred but not reported is not material. Changes in the balances of claims liabilities for the self-insurance funds which are accounted for as Internal Service Funds are as follows: 1997 1996 Unpaid Claims, October 1 $ 432,415 $ 568,462 Incurred Claims (including IBNR's} 1,925,129 1,712,545 Claims Paid (2,059,560) (1,848,592) Unpaid Claims, September 30 $ 297,984 $ 432,415 The City uses internal service funds to account for its risk-management activities. In addition, interiund premiums are reported as quasi-external transactions. - 65 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) D. JOINT VENTURE In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. Each city holds a 50% interest and ownership in BVSWMA. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms on the Board. The Board has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual budget is presented for approval by both cities as a part of their regular budget. On May 8, 1990, the City transferred assets in the form of property permitted for landfill use and landfill equipment to BVSWMA in exchange for a note payable of $976,000, with the remaining consideration representing contributed capital of $85, 100. The City's Solid Waste Collection Fund realized a gain of $626,795 on the transaction. BVSWMA recorded the transferred assets at their appraised values. The note accrues interest at a rate of 8% and is payable in semi-annual installments commencing November 1, 1990, and ending May 1, 2000. The City's share of BVSWMA's net income for fiscal 1997 was $547,711. The following page is a summary of information from the audited financial statements of BVSWMA as of September 30, 1997, and 1996: -66 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) D. JOINT VENTURE (Continued) Assets: Current Assets Property, Plant and Equipment (Net of $1,345,911 Accumulated Depreciation at 1997 and $1,040,779 at 1996) Other Assets Total Assets Liabilities: Current Liabilities Noncurrent Liabilities: Accrued Vacation Notes Payable -Noncurrent Obligation Under Capital Lease Accrued Post Closure Maintenance Costs Total Liabilities Fund Equity: Contributed Equity Retained Earnings Total Fund Equity Total Liabilities and Fund Equity Total Operating Revenues Total Operating Expenses Operating Income Net Nonoperating Revenues Net Income Debt: Current Long Term Total $ $ $ $ $ $ $ $ 1997 1996 3,982,307 $-3,340,736 2,641,739 2,643,414 179,678 167,270 6,803,724 $ 6, 151,420 689,677 $ 613,271 20,369 22,999 544,705 887,204 268,692 378,351 1,690,065 1,754,802 3,213,508 3,656,627 170,200 170,200 3,420,016 2,324,593 3 590 216 2 494 793 6,803,724 $ 6, 151,420 3,545, 107 $ 3,353,293 2,266,582 2,514,690 958,948 838,603 136,475 211,595 1,095,423 $ 1,050, 198 452, 158 $ 437,194 813,397 1,265,555 1,265,555 $ 1,702,749 A copy of BVSWMA's separate audited financial statements may be obtained from the City's Finance Department -67 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) E. CONTRACT WITH TEXAS UTILITIES ELECTRIC CORPORATION On September 14, 1995, the College Station City Council selected Texas Utilities Electric Corporation ("TU Electric») as the City's provider of wholesale electrical power. Under the contract with TU Electric, which went into effect January 1, 1996, the City's rates are as follows: Demand Charge Energy Charge Fuel Charge Monthly Charge $3.50 per KW $0.0037 per KW $0.018093 per KW $405 The City's monthly purchased power costs averaged $1,589, 129 during the current fiscal year. F. RETIREMENT PLAN Plan Description The City provides pension benef its for all of its full-time employees through a nontraditional, joint contributory, defined contribution plan in the state-wide Texas Municipal Retirement System (''TMRS"), one of over 688 administered by TMRS, an agent multiple-employer public employee retirement system. It is the opinion of the TMRS management that the plans in TMRS are substantially defined contribution plans, but they have elected to provide additional voluntary disclosure to help foster a better understanding of some of the nontraditional characteristics of the plan. Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the City-financed monetary credits, with interest. At the date the plan began, the City granted monetary credits for service rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for service since the plan began are 200 percent of the employee's accumulated contributions. In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the employee's accumulated contributions and the monetary credits for service since the plan began, would be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and City matching percent had always been in existence and if the employee's salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated contributions with interest and the employer-financed monetary credits with interest were used to purchase an annuity. - 68- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Members can retire at age 60 and above with 1 O or more years of service or with 20 years of service regardless of age. The plan also provides death and disability benefits. A member is vested after 10 years, but he must leave his accumulated contributions in the plan. If a member withdraws his own money, he is not entitled to the employer-financed monetary credits, even if he was vested. The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. Contribution Requirements The contribution rate for employees is 6%, and the City matching percent is currently 200%, both as adopted by the governing body of the City. Under the state law governing TMRS, the City contribution rate is annually determined by the actuary. This rate consists of the normal cost contribution rate and the prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the currently accruing monetary credits due to City matching percent, which are the obligation of the City as of an employee's retirement date, not at the time the employee's contributions are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the obligation of the City to each employee at the time his retirement becomes effective. The prior service contribution rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. When the City periodically adopts updated service credits and increases in annuities in effect, the increased unfunded actuarial liability is to be amortized over a new 25-year period. Currently, the unfunded actuarial liability is being amortized over the 25-year period which began January 1997. The unit credit actuarial cost method is used for determining the City contribution rate. Contributions are made monthly by both the employees and the City. Since the City needs to know its contribution rate in advance to budget for it, there is a one-year lag between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect. The City's total payroll in fiscal year 1997 was $19,703,372 and the City's contributions were based on a payroll of $18,001,720. Both the City and the covered employees made the required contributions. The employees' contribution was $997,338 which equaled a contribution rate of 6%. All of the amount contributed by employees was intended to cover normal cost. The amount contributed by the City was $1,534,924 which breaks down as follows: - 69 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANC IAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) For the months in calendar year 1996, the City contributed $380,250 (8.17% of covered payroll) of which $302,524 (6.50%) was the amount of the actuarial required contributions intended to cover the normal cost and $77, 725 ( 1.67%) was the amount intended to amortize the unfunded actuarial accrued liability. For the months in calendar year 1997, the City contributed $1,154,674 (8.69% of covered payroll) of which $919,487 (6.92%) was the amount of the actuarial required contributions intended to cover the normal cost and $235, 187 (1.77%) was the amount intended to amortize the unfunded actuarial accrued liability. The City adopted changes in the plan since the previous actuarial valuation, which had the effect ( increasing the City's contribution rate for 1997 by 0.38% of payroll. Funding Status Even though the substance of the City's plan is not to provide a defined benefit in some form, som additional voluntary disclosure is appropriate due to the nontraditional nature of the define contribution plan which had an initial unfunded pension benefit obligation due to the monetary credil granted by the City for services rendered before the plan began and which can have additions to th unfunded pension benefit obligation through the periodic adoption of increases in benefit credits an benefits. Statement No. 5 of the Governmental Accounting Standards Board (GASS 5) define pension benefit obligation as a standardized disclosure measure of the actuarial present value < pension benefits, adjusted for the effects of projected salary increases, estimated to be payable in th future as a result of employee service to date. The measure is intended to help users assess th funding status of public employee pension plans, assess progress made in accumulating sufficier assets to pay benefits when due, and make comparisons among public employee pension plans. The pension benefit obligation shown below is similar in nature to the standardized disclosur measure required by GASS 5 for defined benefit plans except that there is no need to project salar increases since the benefit credits earned for service to date are not dependent upon future salarie:. The calculations were made as part of the annual actuarial valuation as of December 31, 1996. Because of the money-purchase nature of the plan, the interest rate assumption, currently 8.0% pE year, does not have as much impact on the results as it does for a defined benefit plan. Market valu of assets is not determined for each City's plan, but the market value of assets for TMRS as a whol was 102.7% of book value as of December 31, 1996. - 70- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) The total unfunded pension benefit at December 31, 1996, the latest ava_ilable information, was $6,609,349 as follows: Pension Benefit Obligation Annuitants Currently Receiving Benefits Terminated Employees Current Employees: Accumulated Employee Contributions Including Allocated Invested Earnings Employer-Financed Vested Employer-Financed Nonvested Total Net Assets Available for Benefits, at Book Value Unfunded Pension Benefit Obligation $ $ 1996 1,914,613 5,097,175 10,644,250 16,974,511 2,311,445 36,941,994 30,332,645 6,609,349 The book value of assets is amortized cost for bonds and original cost for short-term securities and stocks. The actuarial assumptions used to compute the actuarially determined City contribution rate are the same as those used to compute the pension benefit obligation. The amounts above reflect the adoption of changes in the plan since the previous actuarial valuation, which had the effect of increasing the pension benefit obligation by $660, 116. Trend Information Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. Applicable historical trend information concerning this plan is presented on the next page: -71 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Net Assets Available Net Assets Pension as a Percent of Year Ended Available Benefit Pension Benefit December 30 for Benefits Obligation Obligation 1987 $ 7,299,624 $ 9,852,771 74% 1988 8,806,929 11,049,475 80% 1989 10,123,841 12,471,103 81% 1990 11 ,509,969 13,900,118 83% 1991 13,710,302 15,822,634 87% 1992 16,151,960 18,618,664 87% 1993 19,345,662 22,717,522 85% 1994 21,969,264 26,863,012 82% 1995 26,004,146 31,518,807 83% � 1996 30,332,645 36,941,994 82% Unfunded Unfunded Pension Pension Annual Benefit Obligation as a Year Ended Benefit Covered Percentage of Annual December 30 Obligation Payroll Covered Payroll 1987 $ 2,553, 147 $ 12,861,559 20% 1988 2,242,546 11,028,053 20% 1989 2,347,262 11,949,309 20% 1990 2,390,149 12,971,271 18% 1991 2,112,332 13,792,527 15% 1992 2,466,704 14,658,546 17% 1993 3,371,860 16,049, 130 21% 1994 4,893,748 17,086,936 29% 1995 5,514,661 17,581,968 31% 1996 6,609,349 18,001,720 37% Employer Contributions Year Ended Employer Employee as Percentage of December 30 Contributions Contributions Annual Covered Payroll 1987 $ 680,759 $ 643,995 5.3% 1988 652,444 551,417 5.9% 1989 730,712 597,473 6.1% 1990 822,349 648,573 6.3% 1991 878,349 689,686 6.4% 1992 883,753 732,941 6.0% 1993 980,194 802,467 6.1% 1994 1,238,250 981,233 7.2% 1995 1,363,876 1,054,895 7.8% 1996 1,534,924 1,080,111 8.5% -T2. - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEA R ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Post Retirement Benefits In addition to providing pension benefits, the City provides certain health c;are benefits for retired employees as established by City Resolution No. 9-13-90-5.10, which was passed and approved by the City Council on September 13, 1990. According to this resolution, employees who retire while working for the City and their dependents are eligible to remain on the City's self-insured health plan (see Note IV-C) as long as the employee makes monthly premium payments. During fiscal year 1997, five former employees were covered under this arrangement. Prior to the passage of this resolution, employees who reached retirement while working for the City were eligible to remain on the City's self-insured health plan and have their monthly premiums paid for by the City. During fiscal year 1997, three retirees were covered under this plan; however, claims filed by these retirees were not material. Fireman's Relief and Retirement Fund The City's General Fund is used to account for the accumulation of resources and the payment of annuities and related administrative costs of the Fireman's Relief and Retirement Fund, a closed, single-employer, defined contribution plan. Resources are contributed by the City at an annual fixed rate. The City has voluntarily contributed amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments appear to be minimal due to the fact that there are no additional firefighters who could become eligible for these $25 per month payments in the future. Currently, six retirees and four widows receive benefits. Total assets of the plan are included in the General Fund as a portion of the restricted cash balance. All qualitative and quantitative disclosures as required by the Governmental Accounting Standards Board are not made for the Fireman's Relief and Retirement Fund because such plan is not considered to be material. - 73 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) G. SEGMENT INFORMATION OF ENTERPRISE FUNDS The City maintains five enterprise funds. Segment information for the year ended September 30, 1997, is as follows (amounts in thousands): Solid Waste Cedar Creek Electric Water Sewer Collection Condominium Fund Fund Fund Fund Fund Total Operating Revenues $ 35,078 $ 7,198 $ 6,340 $ 3,669 $ $ 52,286 Operating Expenses (Excluding Depreciation) 24,019 2,864 2,725 2,972 0 32,580 Depreciation 1,031 1,006 820 153 0 3,010 Operating Income 10,027 3,328 2,795 544 1 16,696 Operating Transfers, Net (4,859) (674) (661) (191) 0 (6,385) Net Income 5,413 2,493 1,271 1,002 15 10,194 Property and Equipment Additions 2,577 509 1,785 18 0 4,889 Net Working Capital 17,548 4,021 1,607 1,735 238 25,149 Total Assets 57,300 36,949 39,049 4,638 381 138,317 Bonds and Other Long-Term Liabilities (Excluding Current Portion) 14,064 7,800 15,391 251 0 37,506 Total Equity 35,685 27,275 21,592 4,108 238 88,898 H. DEFERRED COMPENSATION PLAN The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan is available to all City employees and permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and right purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the City (without being restricted to the provisions of benefits under the plan), subject only to the claims of the City's general creditors. Participants' rights under the plan are equal to those of general creditors of the City in an amount equal to the fair market value of the deferred account for each participant. It is the opinion of the City's legal counsel that the City has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. - 74 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) I. POWER COST RECOVERY The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery allows for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or over recovered purchased power costs at year-end was not material. J. REVENUE BOND COVERAGE All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolutions, include substantially all of the revenues and expenses of the above named funds other than certain interest income and expense, and depreciation and amortization. These bond resolutions further require that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with these requirements. K. PRIOR-YEAR DEFEASANCE OF DEBT In prior years, the City defeased certain revenue refunding bonds totaling $47,730,000 and certain general obligation bonds and certificates of obligation totaling $11,821, 126 by placing the proceeds of the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the City's general purpose financial statements. At September 30, 1997, the outstanding principal balance of these defeased revenue refunding bonds was $5,945,000. At September 30, 1997, the outstanding principal balance of the defeased general obligation bonds and certificates of obligation was $4,575,000. -75 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 IV. OTHER INFORMATION (Continued) L. BONDS AVAILABLE FOR SALE Authorized general obligatioi:i bonds available for future issue are as follows: Year L!nissued Authorized Amount Civic Center 1976 $ 500,000 Drainage Improvements 1984 880,000 Public Buildings 1984 700,000 Street Improvements 1995 6,995,000 Parks Improvements 1995 200,000 Sidewalks and Bikepaths 1995 830,000 Traffic Management 1995 1,200,000 Drainage Improvements 1995 1,040,000 New Library 1995 735,000 Athletic Park Land 1995 1,500,000 TOTAL $ 14,580,000 Revenue bonds, authorized in 1984, remain unissued in the amount of $2,615,000 and are availabl< for future use. - 76 - GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. -77 - I I >! .J I 'l . i I I :/ '• 1. i \ i - 78 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 912.574 $ 738,238 Equity in Investments 6.736,831 4.176.796 Receivables: Accrued Interest 125,949 -76.795 Grants 117,993 9.847 Letter of Credit 24.918 25,000 Accounts 233.790 1.944.202 Special Assessments 59,962 62.113 Delinquent Property Taxes 71.501 77,533 State Sales Tax 813.573 752,679 Notes 0 14.832 other 8,845 4,470 Less Allowance for Uncollectible Accounts (132.254) (126.133) Due from other Funds 80,379 40,975 Inventories 94.352 234.470 Prepaid Costs 27.277 24,467 Restricted Assets: Equity in Cash and Cash Equivalents 20,336 45.835 Equity in Investments 150.121 259,323 Receivables: Accrued Interest 195 479 Total Assets � 9,346,342 $ 8,361,921 Liabilities and Fund Balances Liabilities: Accounts Payable $ 437.490 $ 576.065 Retainaqe Payable 22.206 20.211 Refundable Deposits 3,165 2.450 Accrued Liabilities 621.862 524.721 Customer Construction Advances 76,611 42.499 Other Deferred Revenues 573.955 624.425 Restricted Liabilities: Accounts Payable 643 1.185 Accrued Liabilities 0 33 Total Liabilities 1 735 932 1 791 589 Fund Balances: Reserved: Reserved for Encumbrances 178.577 336.504 Reserved for Inventory 94.352 234.470 Reserved for Prepaid Costs 27.277 24.467 Reserved for Fireman's Relief and Retirement Fund 268 485 Reserved for Police Seizure 11.366 14.015 Unreserved: Desiqnated for Subsequent Years' Expenditures 948.106 31.386 Undesignated 6 350 464 5 929 005 Total Fund Balances 7 610 410 6 570 332 Total Liabilities and Fund Balances $ 9 346 342 $ 8 361 921 -79 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 Revenues: Taxes: General Property General Sales Mixed Drinks Franchise Licenses and Permits Intergovernmental Charges for Services: Parks and Recreation Police Fire Public Works Municipal Court Development Services General Government Miscellaneous Fines, Forfeits and Penalties Special Assessments Use of Money and Property: Interest Earnings: Investments Loans Other Rents and Royalties Loan Repayments Contributions Reimbursed Expenses Other Total Revenues $ (Continued) - 80 - 1997 2,733,016 9,775,888 153,269 1,088,349 487,300 326,232 623,070 208,570 275,970 5,354 53,884 70,229 12,459 1,416 1,177,057 2,152 440,528 896 1,079 55,696 14,832 550 1,341 92,849 17,601,986 $ 1996 2,632,408 9,468,207 137,001 1,876,572 513,624 28,212 616,200 228,199 257,919 4,860 77,411 49,513 15,315 74 1,342,865 17,216 300,046 2,015 20,523 59,850 13,712 23,354 117,921 152,671 17,955,688 CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 (Continued) 1997 1996 Expenditures: Current: General Government $ 1,629,871 $ 1,623,803 Fiscal Services 1,433,501 1,427,824 Police 5,860,586 5,357,437 Fire 3,898,305 3,887,596 Economic and Community Development 584,076 485,865 Development Services 1,659,760 1,609,084 Parks 4,146,567 3,820,477 Public Works 3,142,284 3,554,664 Office of Technology and Information Services 1,698,349 1,523,406 Library Services 367,545 326,310 Reimbursed Administrative (3,240,805) (3,371,737) Contributions 188,534 203,343 Other 147,876 110,849 Capital Outlay 365,591 593,796 Total Expenditures 21,882,040 21,152,717 Deficiency of Revenues Under Expenditures (4,280,054) (3,197,029) Other Financing Sources (Uses): Sale of General Fixed Assets 22,365 199,300 Operating Transfers In 5,387,075 5,408,048 Operating Transfers Out (89,308) (80,500) Total Other Financing Sources (Uses) 5,320,132 5,526,848 Excess of Revenues and Other Financing Sources Over Expenditures and Other Financing Uses 1,040,078 2,329,819 Fund Balances, October 1 6,570,332 4,386,7 64 Residual Equity Transfer Out 0 (146,251) Fund Balances, September 30 $ 7,610,410 $ 6,570,332 -81 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Taxes: . Current Property $ 2,676,000 $ 2,676,000 $ 2,695,524 $ 19,524 Delinquent Property 15,000 15,000 21,786 6,786 Tax Penalty and Interest 11,000 11,000 15,706 4,706 General Sales 9,733,500 9,733,500 9,775,888 42,388 Mixed Drinks 130,000 130,000 153,269 23,269 Franchise 578,650 578,650 1,088,349 509,699 Total Taxes 13,144,150 13, 144, 150 13,750,522 606,372 Licenses and Permits: Mixed Drinks 15,420 15,420 15,868 448 Game Machines 3,670 3,670 3, 120 (550) Professional/Occupational 31,250 31,250 48,339 17,089 Oil and Gas 8,000 8,000 8,553 553 Builders Permits 225,000 225,000 293,466 68,466 Electrical Permits 19,700 19,700 27, 157 7,457 Plumbing Permits 27,000 27,000 30,990 3,990 other 57,978 57,978 59,809 1,831 Total Licenses and Permits 388,018 388,018 487,302 99,284 Intergovernmental 9,000 9,000 297,523 288,523 Charges for Services: Parks Concessions 113,000 113,000 100,407 (12,593) Pool Admissions 223, 147 223,147 185,021 (38, 126) Sports Instruction 81,147 81,147 83,907 2,760 Sports Programs 190,295 190,295 188,928 (1,367) Special Events 5,000 5,000 0 (5,000) Teen Center 2,800 2,800 950 (1,850) Other Parks 7,850 7,850 2,834 (5,016) Police Hazardous Materials Response 1,200 1,200 0 (1,200) Fingerprinting 1,200 1,200 4,718 3,518 Police Reports and Records Checks 7,500 7,500 17,268 9,768 Arrest Fees 82,500 82,500 67,040 (15,460) Warrant Service Fees 41,200 41,200 79,982 38,782 Police Escort Services 4,000 4,000 11,250 7,250 False Alarms 25,000 25,000 23,900 (1, 100) other Police 52,250 52,250 4,412 (47,838) EMS Transport and Standbys 279,350 279,350 208,920 (70,430) Fire Inspections 2,440 2,440 3,415 975 Other Fire 0 0 334 334 (Continued) - 82 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Fire Hazardous Materials Response Street Sweeps and Repairs Miscellaneous Street Fees Municipal Court Fees Inspection Fees Filing Fees Other Development Services Fees Certificate Searches Other Total Charges for Services Fines, Forfeits and Penalties: Municipal Court Fines Other Fines and Penalties Forfeits Total Fines, Forfeits and Penalties Special Assessments Use of Money and Property: Interest on Investments Interest on Loans Other Interest Rents and Royalties Loan Repayment Total Use of Money and Property Miscellaneous: Contributions Reimbursed Expenditures Collection Service Fees Sale of Cemetery Lots Other Total Miscellaneous Total Revenues Other Financing Sources: Operating Transfers In Sale of General Fixed Assets Total Other Financing Sources Total General Fund Revenues and Other Financing Sources (Continued) Original Budget 3,500 5,500 0 86,800 4,800 11,000 30, 100 17,389 300 1,279,268 1, 166,400 1, 100 100 1 167 600 20,000 332,200 895 0 89,250 14,832 437 177 2,000 2,500 48,521 28,000 23,500 104 521 16,549,734 5,263,900 50,000 5 313 900 $ 21,863,634 Revised Budget 3,500 5,500 0 86,800 4,800 11,000 30,100 17,389 300 1,279,268 1, 166,400 1, 100 100 1 167 600 20,000 332,200 895 0 89,250 14,832 437 177 700 2,500 48,521 28,000 23,500 103 221 16,548,434 5,263,900 50,000 5 313 900 $ 21,862,334 (Continued) - 83 - Actual 2,207- 5,354 0 53,884 12,810 25,045 32,375 12, 195 1,681 1 128 837 1, 175,792 1,265 0 1177 057 2,152 391,486 896 1,079 55,696 14,832 463 989 550 1,341 46,768 700 26, 192 75 551 17,382,933 5,266,875 22,365 5 289 240 $ 22,672, 173 Variance Favorable (Unfavorable) $ (1,293) (146) 0 (32,916) 8,010 14,045 2,275 (5, 194) 1,381 (150,431) 9,392 165 (100) 9 457 (17,848) 59,286 1 1,079 (33,554) 0 26 812 (150) (1, 159) (1,753) (27,300) 2,692 (27,670) 834,499 2,975 (27,635) (24,660) 809,839 Cl1Y OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Economic Development Fund: 30,59 7 Interest On Investments $ 0 $ 0 $ $ 30,597 Operating Transfers In 604,000 604,000 604,000 0 Total Economic Development Fund Other Financing Sources 604,000 604,000 634,597 30,597 Parks Xtra Education Fund: Charges for Services 0 0 61,025 61,025 Interest on Investments 0 0 1,712 1,712 Other 0 0 675 675 Total Parks Xtra Education Fund Revenues 0 0 63,412 63,412 Thoroughfare Rehab Fund: Interest on Investments 0 0 16,033 16,033 Operating Transfers In 200,000 200,000 200,000 0 . Total Thoroughfare Rehab Fund: 200,000 200,000 216,033 16,033 Police Seizure Fund: Interest on Investments 0 0 613 613 Total Police Seizure Fund Revenues 0 0 613 613 Fireman's Pension Fund: Other 0 0 2,600 2,600 Total Fireman's Pension Fund Revenues 0 0 2,600 2,600 Community Improvement Fund: Interest on Investments 0 0 88 88 Total Community Improvement Fund Revenues 0 0 88 88 Total All General Fund Revenues and Other Financing Sources $ 22,667,634 $ 22,666 ,334 $ 23,589,516 $ 923, 182 -84 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) General Government: Mayor and Council: Supplies $ 10,843 $ 10,843 $ 18,650 $ (7,807) Purchased Professional Services 0 10,000 1, 117 8,883 Purchased Property Services 115 115 145 (30) other Purchased Services 48,358 48,358 43,442 4,916 Total Mayor and Council 59,316 69,316 63,354 5,962 City Secretary: Salaries and Benefits 105,590 105,590 110, 142 (4,552) Supplies 5,022 6,422 6,213 209 Maintenance 515 515 553 (38) Purchased Professional Services 30 30 338 (308) Purchased Property Services 2,975 2,975 3, 190 (215) other Purchased Services 26,774 26,774 24,792 1,982 Capital Outlay 0 8,850 3,857 4,993 Total City Secretary 140,906 151,156 149,085 2,071 City Manager: Salaries and Benefits 287,360 298,360 295,536 2,824 Supplies 7,860 7,860 7,847 13 Maintenance 308 308 370 (62) Purchased Professional Services 0 0 1,755 (1,755) Purchased Property Services 3,088 3,088 2,734 354 Other Purchased Services 31,330 31,330 25,996 5,334 Total City Manager 329,946 340,946 334,238 6,708 Legal: Salaries and Benefits 376,069 376,069 336, 145 39,924 Supplies 28,650 28,650 36,896 (8,246) Maintenance 540 540 868 (328) Purchased Professional Services 6,830 6,830 25,532 (18,702) Purchased Property Services 2,350 2,350 2,867 (517) Other Purchased Services 27,560 27,560 18,946 8,614 Capital Outlay 0 0 4,540 (4,540) Total Legal 441,999 441,999 425,794 16,205 (Continued) - 85 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Public Relations: Salaries and Benefits $ 86,460 $ 86,460 $ 88,643 $ (2, 183) Supplies 3,700 3,700 3,880 (180) Maintenance 370 370 239 131 Purchased Professional Services 0 0 686 (686) Purchased Property Services 570 570 393 177 Other Purchased Services 24,310 24,310 21,574 2,736 Capital Outlay 10,500 10,500 9,714 786 Total Public Relations 125,910 125,910 125, 129 781 Human Resources: Salaries and Benefits 211,840 211,840 224,409 (12,569) Supplies 33,717 36,808 23,056 13,752 Maintenance 600 600 1,041 (441) Purchased Professional Services 3, 104 13 125 (112) Purchased Property Services 2,301 2,301 2,046 255 Other Purchased Services 35,396 35,396 35, 192 204 Capital Outlay 0 0 2,748 (2,748) Total Human Resources 286,958 286,958 288,617 (1,659) Budget and Evaluation: .::-. Salaries and Benefits 224,663 224,663 223,278 1,385 Supplies 2,950 2,950 1,888 1,062 Maintenance 180 180 166 14 Purchased Professional Services 20,000 20,000 19,979 21 Purchased Property Services 1,140 1,140 944 196 Other Purchased Services 17,512 17,512 14,289 3,223 Total Budget and Evaluation 266,445 266,445 260,544 5,901 Total General Government 1,651,480 1,682,730 1,646,761 35,969 (Continued) -86 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Budget Revised Budget Actual Fiscal Services: Fiscal Administration: Salaries and Benefits $ Supplies Maintenance Purchased Professional Services Purchased Property Services other Purchased Services Capital Outlay Total Finance Administration Accounting: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total Accounting Purchasing: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total Purchasing Municipal Court: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outl ay Total Municipal Court 128,574 3,245 250 50 950 9,335 0 142,404 356,023 16,400 1,210 166,656 1,664 61,015 602,968 172,532 4,280 870 5,000 1,960 16,580 201,222 230,399 10,960 568 104,553 2,685 38,830 0 387,995 $ (Continued) - 87 - 123,574 3,245 250 50 950 9,335 0 137,404 356,023 16,400 1,210 176,109 1,664 61,015 612,421 172,532 4,280 870 5,000 1,960 16,580 201,222 250,599 10,960 568 104,553 2,685 38,830 1,500 409,695 $ 119,687 $ 4,744 251 150 544 8,339 3, 161 136,876 344,531 18,938 979 167,256 1,778 56,588 590,070 171,699 3,050 319 6,107 1,665 15,765 198,605 283,543 9,556 648 71,413 3,629 31,917 2,602 403,308 Variance Favorable (Unfavorable) 3,887 {1,499) ( 1) (100) 406 996 {3,161) 528 11,492 (2,538) 231 8,853 (114) 4,427 22,351 833 1,230 551 (1,107) 295 815 2,617 (32,944) 1,404 (80) 33, 140 (944) 6,913 (1, 102) 6,387 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued ) Variance Original Revised Favorable Budget Budget Actual (Unfavorable ) Risk Management: Salaries and Benefits $ 87,270 $ 92,270 $ 91,872 $ 398 ... Supplies 2,874 2,874 1,370 1,504 Maintenance 60 60 69 (9) Purchased Professional Services 4,000 4,000 5, 110 (1,110) Purchased Property Services 471 471 521 (50) Other Purchased Services 9,212 9,212 8,816 396 Total Risk Management 103,887 108,887 107,758 1,129 Total Fiscal Services 1,438,476 1,469,629 1,436,617 33,012 Police: Police Administration: Salaries and Benefits 398,263 398,263 410,461 (12, 198) Supplies 4,590 4,590 4,300 290 Purchased Professional Services 290 290 90 200 Other Purchased Services 23,283 23,283 22,893 390 Total Police Administration 426,426 426,426 437,744 (11,318) Uniform Patrol: Salaries and Benefits 2,005,562 2,005,562 2, 174,274 (168,712) Supplies 5,770 6,484 3,955 2,529 Maintenance 1,000 1,000 1,407 (407) Purchased Professional Services 19,298 19,298 20,316 (1,018) Purchased Property Services 150 150 500 (350) other Purchased Services 81,224 112,586 99,811 12,775 Capital Outlay 34,000 34,000 17,370 16,630 Total Uniform Patrol 2, 147,004 2, 179,080 2,317,633 (138,553) Criminal Investigation: Salaries and Benefits 579,518 579,518 555,516 24,002 Supplies 7,340 7,340 6,526 814 Maintenance 100 100 0 100 Purchased Professional Services 18,713 18,713 17,610 1, 103 Purchased Property Services 1,440 1 ,440 701 739 Other Purchased Services 17,590 17,590 16,821 769 Capital Outlay 0 0 3,095 (3,095) Total Criminal Investigation 624,701 624,701 600,269 24,432 (Continued) -88 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variable Original Revised Favorable Budget Budget Actual (Unfavorable) Personnel Services: Salaries and Benefits $ 205,736 $ 205,736 $ 209,360 $ (3,624) Supplies 24,600 26,286 21, 104 5,182 Maintenance 300 300 154 146 Purchased Professional Services 51, 127 50,227 47,850 2,377 Purchased Property Services 420 420 184 236 other Purchased Services 18,335 18,335 24,212 (5,877) Total Personnel Services 300,518 301,304 302,864 (1,560) Prevention Services: Salaries and Benefits 182,890 182,890 150,584 32,306 Supplies 6, 150 7,533 7,527 6 Purchased Professional Services 1,536 1,536 1, 188 348 Purchased Property Services 100 784 0 784 Other Purchased Services 6,350 6,350 5,409 941 Total Prevention Services 197,026 199,093 164,708 34,385 Quartermaster: Salaries and Benefits 57,334 57,334 58,475 (1,141) Supplies 123,794 123,794 104,797 18,997 Maintenance 140,840 140,840 130,925 9,915 Purchased Professional Services 13,014 13,014 10,288 2,726 Purchased Property Services 69,750 69,750 74,661 (4,911) Other Purchased Services 356,037 356,037 410,609 (54,572) Total Quartermaster 760,769 760,769 789,755 (28,986) Communications/Jail: Salaries and Benefits 764,451 764,451 760,840 3,611 Supplies 7,770 7,770 6,460 1,310 Maintenance 14, 150 14, 150 1, 151 12,999 Purchased Professional Services 5, 110 5, 110 2,853 2,257 Other Purchased Services 35,470 35,470 31,856 3,614 Capital Outlay 2,900 2,900 2,410 490 Total Communications/Jail 829,851 829,851 805,570 24,281 (Continued) -89 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Educational Services: Salaries and Benefits $ 289,380 $ 289,380 $ 236,322 $ 53,058 Supplies 10,420 10,420 5,981 4,439 Maintenance 2,460 2,460 0 2,460 Purchased Professional Services 5,466 5,466 2,048 3,418 Purchased Property Services 1,900 1,900 0 1,900 Other Purchased Services 21,610 23,510 8,945 14,565 Capital Outlay 14,230 14,230 7,651 6,579 Total Educational Services 345,466 347,366 260,947 86,419 Technical Services: Salaries and Benefits 214,097 214,097 199,488 14,609 Supplies 1,030 1,030 1, 138 (108) Maintenance 850 850 935 (85) Other Purchased Services 4,490 4,490 4,820 (330) Total Technical Services 220,467 220,467 206,381 14,086 Total Police 5,852,228 5,889,057 5,885,871 3, 186 Fire: Fire Administration: Salaries and Benefits 293,533 293,533 231,541 61,992 Supplies 21,606 21,606 15,579 6,027 Maintenance 7,740 7,740 5,346 2,394 Purchased Professional Services 12,950 13,510 43,714 (30,204) Purchased Property Services 68,624 68,624 56, 196 12,428 Other Purchased Services 38,468 38,468 39, 152 (684 ) Capital Outlay 0 7,440 9,620 (2, 180) Total Fire Administration 442,921 450,921 401, 148 49,773 Fire Suppression: Salaries and Benefits 3,107,629 3, 122,989 3, 106,645 16,344 Supplies 124,392 117,892 90,846 27,046 Maintenance 85,395 85,395 85, 146 249 Purchased Professional Services 989 989 359 630 Purchased Property Services 900 900 605 295 Other Purchased Services 209,416 212,016 208,019 3,997 Capital Outlay 20,500 27,000 25,628 1,372 Total Fire Suppression 3,549,221 3,567, 181 3,517,248 49,933 (Continued) - 90 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Budget Revised Budget Actual Fire Prevention: Salaries and Benefits Supplies Maintenance other Purchased Services Total Fire Prevention Total Fire Development Services: Development Services Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Development Services Administration Engineering: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Engineering Planning: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Planning $ 15,360 9,375 520 12,379 37,634 4,029,776 163,578 5,778 2,364 2,548 754 11,469 0 186,491 514,571 10,850 6,530 25,000 6,710 26,060 0 589,721 713,020 48,396 14, 115 16,667 4,929 78,882 3,000 879,009 $ (Continued) -91 - 0 9,375 520 12,379 22,274 4,040,376 163,578 5,778 2,364 1,048 754 10,469 3,500 187,491 514,571 10,850 5,530 25,000 6,710 26,060 0 588,721 713,020 49,296 14,115 16,667 5,029 77,882 3,000 879,009 $ 0 $ 5,640 0 9,518 .15, 158 3,933,554 215,160 3,426 1,207 0 818 7,880 3, 161 231,652 502,289 10,788 4,227 34,808 7,861 26,519 598 587,090 723,041 31,043 12,732 42,813 3,893 70, 194 2,295 886,011 Variance Favorable (Unfavorable) 0 3,735 520 2,861 7, 116 106,822 (51,582) 2,352 1, 157 1,048 (64) 2,589 339 (44, 161) 12,282 62 1,303 (9,808) (1,151) (459) (598) 1,631 (10,021) 18,253 1,383 (26,146) 1, 136 7,688 705 (7,002) CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Revised Budget Budget Actual Energy Management Services: Salaries and Benefits $ 65,678 $ 65,678 $ 23,994 Supplies 6,350 6,350 1,850 Maintenance 3,900 3,900 4,042 Purchased Professional Services 40,030 40,030 45,288 Purchased Property Services 1,350 1,350 1,245 Other Purchased Services 31,700 31,700 23,630 Energy Rebates 99,500 99,500 39,763 Total Energy Management Services 248,508 248,508 139,812 Total Development Services 1,903,729 1,903,729 1,844,565 Public Works: Public Works Administration: Salaries and Benefits 210,630 210,630 220,075 Supplies 4,370 4,370 3,464 Maintenance 1,900 1,900 1,982 Purchased Property Services 13,920 13,920 14,057 Other Purchased Services 15,345 15,345 11,073 Total Public Works Administration 246, 165 246, 165 250,651 Facilities Maintenance Salaries and Benefits 189,105 189,105 170,869 Supplies 13,220 13,220 15,316 Maintenance 361,905 347, 185 294,722 Purchased Professional Services 118,440 120,840 115,732 Purchased Property Services 51,480 51,480 52,680 Other Purchased Services 23,056 23,056 22,720 Capital Outlay 0 14,720 14,720 Total Facilities Maintenance 757,206 759,606 686,759 Streets Maintenance: Salaries and Benefits 544,311 544,311 567,870 Supplies 31, 160 42,732 64, 172 Maintenance 907,620 899,620 828,340 Purchased Professional Services 17,320 17,320 9,824 Purchased Property Services 21,781 21,781 25,665 Other Purchased Services 137,881 137,881 130,013 Total Streets Maintenance 1,660,073 1,663,645 1,625,884 (Continued) - 92 - Variance Favorable (Unfavorable) $ 41,684 4,500 (142) (5,258) 105 8,070 59,737 108,696 59,164 (9,445) 906 (82) (137) 4,272 (4,486) 18,236 (2,096) 52,463 5, 108 (1,200) 336 0 72,847 (23,559) (21,440) 71,280 7,496 (3,884) 7,868 37,761 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Drainage Maintenance: Salaries and Benefits $ 111,579 $ 111,579 $ 110,494 $ 1,085 Supplies 2,340 2,340 2,493 (153) Maintenance 19, 110 20, 127 19,908 219 Purchased Professional Services 0 0 18 (18) Purchased Property Services 3,800 3,800 4,596 (796) Other Purchased Services 14,790 14,790 15,464 (674) Total Drainage Maintenance 151,619 152,636 152,973 (337) Traffic Signs/ Markings: Salaries and Benefits 87, 105 87,105 72,620 14,485 Supplies 2,600 16,188 25,151 (8,963) Maintenance 39,610 39,610 40, 194 (584) Purchased Property Services 730 730 959 (229) Other Purchased Services 4,544 4,544 3,428 1, 116 Total Traffic Signs/ Markings 134,589 148, 177 142,352 5,825 Traffic Signals: Salaries and Benefits 166,674 166,674 177,013 (10,339) Supplies 11, 7 48 14,565 7,084 7,481 Maintenance 40,720 45,351 39,699 5,652 Purchased Professional Services 700 700 904 (204) Purchased Property Services 57,700 57,700 58,304 (604) Other Purchased Services 19,775 19,775 15,764 4,011 Total Traffic Signals 297,317 304,765 298,768 5,997 Total Public Works 3,246,969 3,274,994 3,157,387 117,607 Economic and Community Development: Economic and Community Development Administration: Salaries and Benefits 123,387 123,387 122,813 574 Supplies 3, 121 3, 121 4,722 (1,601) Maintenance 60 60 412 (352) Purchased Professional Services 76,530 80,430 84,953 (4,523) Purchased Property Services 960 960 1, 142 (182) Other Purchased Services 6,960 6,960 20,280 (13,320) Total Economic and Community Development Administration 211,018 214,918 234,322 (19,404) (Continued) - 93 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Community Development: Salaries and Benefits $ 298,551 $ 298,551 $ 257,390 $ 41, 161 Supplies 11,350 11,350 14,986 (3,636) Maintenance 3,580 3,580 3,516 64 Purchased Professional Services 10,300 10,300 8,774 1,526 Purchased Property Services 30,805 30,805 33,413 (2,608) Other Purchased Services 32,500 32,500 17,061 15,439 Capital Outlay 2,035 2,035 0 2,035 Total Community Development 389, 121 389, 121 335,140 53,981 Total Economic and Community Development 600, 139 604,039 569,462 34,577 Parks and Recreation: Parks Administration: Salaries and Benefits 305,563 305,563 330,831 (25,268) Supplies 9,930 9,930 10,069 (139) Maintenance 4,520 4,520 3,982 538 Purchased Professional Services 0 0 18 (18) Purchased Property Services 3,820 3,820 2,787 1,033 other Purchased Services 90 620 93 196 81 968 11 228 Total Parks Administration 414,453 417 029 429,655 (12,626) Recreation: Salaries and Benefits 529,209 529,209 550,004 (20, 795) Supplies 172,790 167,990 159,509 8,481 Maintenance 10,370 7,870 6,870 1,000 Purchased Professional Services 106,550 106,550 127,861 (21,311) Purchased Property Services 81,040 81,040 103,763 (22, 723) other Purchased Services 108,563 110, 109 121,326 (11,217) Capital Outlay 0 2,500 2 748 {248) Total Recreation 1,008,522 1,005,268 1072 081 (66,813) Special Facilities: Salaries and Benefits 652,485 652,485 671,399 (18,914) Supplies 80,510 97,762 109,991 (12,229) Maintenance 50,220 60,220 59,741 479 Purchased Professional Services 15,890 15,890 14,087 1,803 Purchased Property Services 90,270 90,270 97,286 (7,016) Other Purchased Services 68,497 71,276 68,775 2,501 Capital Outlay 9,000 119 593 16 968 102,625 Total Special Facilities 966 872 1, 107 496 1 038,247 69,249 (Continued) -94 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Parks Maintenance: Salaries and Benefits $ 751,053 $ 751,053 $ 717,120 $ 33,933 Supplies 66,412 66,412 60,667 5,745 Maintenance 110,240 112,590 99,396 13, 194 Purchased Professional Services 1,840 1,840 2,215 (375) Purchased Property Services 124,960 112,960 114,582 (1,622) Other Purchased Services 56,380 56,380 54,537 1,843 Capital Outlay 40 000 70 112 58,339 11 773 Total Parks Maintenance 1 150 885 1 171 347 1,106,856 64 491 Forestry: Salaries and Benefits 353,807 353,807 356,227 (2,420) Supplies 16,780 16,780 13,088 3,692 Maintenance 50,800 50,800 42,980 7,820 Purchased Professional Services 47,195 49, 195 44,861 4,334 Purchased Property Services 39,560 44,360 37,268 7,092 Other Purchased Services 37,570 43,229 38,697 4,532 Capital Outlay 0 1,646 1,646 0 Total Forestry 545,712 559,817 534,767 25 050 Total Parks and Recreation 4,086,444 4,260,957 4,181,606 79,351 Office of Technology and Information Services: Administration: Salaries and Benefits 264,757 264,757 270,732 (5,975) Supplies 4,800 4,800 5,686 (886) Maintenance 150 150 168 (18) Purchased Professional Services 5,000 5,000 5,253 (253) Purchased Property Services 1,780 1,780 2,059 (279) Other Purchased Services 10,240 10,240 10,013 227 Total Administration 286 727 286 727 293,911 {7,184) Geographic Information Systems: Salaries and Benefits 132,752 132,752 135,815 (3,063) Supplies 3,500 3,500 2,087 1,413 Maintenance 90 3,382 3,365 17 Purchased Professional Services 20 4,920 4,900 20 Purchased Property Services 870 870 251 619 Other Purchased Services 6,554 6,554 6,416 138 Total Geographic Information Services 143 786 151,978 152,834 {856) (Continued) -95 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Budget Revised Budget Actual Management Information Services: Salaries and Benefits $ 506,605 Supplies 8,300 Maintenance 433,591 Purchased Professional Services 0 Purchased Property Services 11, 100 other Purchased Services 43,920 Capital Outlay 50,000 Total Management Information Service __ 1_,_,0_5_3_,_,5_1_6 _ Technical Services: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Technical Services PrinUMail: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total PrinUMail Total Office of Technology and Information Services Library Services: Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Library Services 198,437 10,100 8,780 2,782 1,900 18,478 0 240,477 126,380 3,850 8,510 40 2,261 8,626 149,667 1,874,173 300 1,850 294, 170 64, 111 5,470 40,000 405,901 $ (Continued) -96 - 506,605 23,280 305,959 0 11, 100 43,920 195,945 1,086,809 198,437 10,100 8,780 2,782 1,900 18,478 0 240 477 126,380 3,850 8,510 40 2,261 8,626 149,667 1,915,658 300 1,850 294,170 64, 111 5,470 40,000 405,901 $ 500,691 12,743 246,420 8,746 23,146 49,845 92,655 934 246 213,762 6,721 12,229 439 4,296 18,746 1,533 257 746 122,737 8, 168 10,841 54 446 7,600 149,846 1,788,583 449 1,677 294,170 64,333 6,916 40,000 407,545 $ Variance Favorable (Unfavorable) 5,914 10,537 59,539 (8,746) (12,046) (5,925) 103,290 152 563 (15,325) 3,379 (3,449) 2,343 (2,396) (268) (1,533) (17,269) 3,643 ( 4,318) (2,331) (14) 1,815 1,026 (179) 127,075 (149) 173 0 (222) (1,446) 0 (1,644) CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Nondepartmental: Operating Transfers Out $ 414,300 $ 764,300 $ 760,584 $ 3,716 Contributions 178,449 128,449 121,434 7,015 Other 0 0 10,366 (10,366) Contingency 370,953 220,431 0 220,431 Total Nondepartmental 963,702 1,113,180 892,384 220,796 Subtotal 26,053,017 26,560,250 25,744,335 815,915 Less Reimbursed Administrative (3,807,274) (3,817,274) (3,428,990) (388,284) Total General Fund Expenditures and Other Financing Uses 22,245,743 22,742,976 22,315,345 427,631 Economic Development Fund: Purchased Professional Services 0 15,000 13,757 1,243 Purchased Property Services 0 0 859 (859) Capital Outlay 50,000 50,000 37,009 12,991 Contributions 370,627 355,627 67, 100 288,527 other 0 0 94 (94) Total Economic Development Fund 420,627 420,627 118,819 301,808 Parks Xtra Education Fund: Supplies 0 0 67 (67) Purchased Professional Services 0 0 19,685 (19,685) Other Purchased Services 0 0 10,078 (10 ,078) Capital Outlay 0 0 1,503 (1,503) Other 0 0 5 (5) Total Parks Xtra Education Fund 0 0 31,338 (31,338) Criminal Investigation Fund: Supplies 0 0 1,430 (1,430) Other Purchased Services 0 0 1,829 (1,829) Other 0 0 3 (3) Total Criminal Investigation Fund 0 0 3,259 (3,259) Fireman's Retirement Fund: Pension Benefits Paid 0 0 2,816 (2,816) Total Fireman's Retirement Fund 0 0 2,816 (2,816) (Continued) -97 - Thoroughfare Rehab Fund: other CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) $ Original Budget Revised Budget 0 $ 0 $ �-----���-- Actual Total Thoroughfare Rehab Fund: 0 0 Total General Fund Expenditures and Other Variance Favorable (Unfavorable) 39 $ (39) ----- 39 (39) Financing Uses $ 22,666,370 $ 23, 163,603 $ 22,471,616 $ 691,987 -98 - SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes. Community Development -to account for funds granted to the City by the National Department of Housing and Urban Development for use on various community improvement projects. Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction and maintenance of convention and civic facilities and to the promotion of tourism and arts within the City. Parks Escrow -to account for the receipt and expenditure of funds received by the City from residential land developers, who dedicate land, or money in lieu of land, for use in the development of neighborhood parks in residential areas. Wolf Pen Creek Tax Increment Financing District -to account for the receipt and expenditure of funds received by the City from the creation of a tax increment financing district for the Wolf Pen Creek area. -99 - CITY OF COLLEGE STATION, TEXAS SPEC�LREVENUEFUNDS COMBINING BALANCE SHEET September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Totals Wolf Pen Creek Tax Increment Community Hotel/Motel Parks Financing Development Tax Escrow District 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 0 $ 112,797 $ 82,590 $ 5,829 $ 201,216 $ 216,184 Equity in Investments 0 832,696 609,702 43,024 1,485,422 1,221,991 Receivables: Accrued Interest 0 15,219 11,122 2,146 28,487 21,697 Grants 150,342 0 0 0 150,342 43,068 Letter of Credit 0 0 25,425 25,425 25,425 Accounts 304 5,673 0 0 5,977 4,420 Delinquent Property Taxes 0 0 0 90,540 90,540 0 Loans 121,167 0 0 0 121,167 132,808 Less Allowance for Une-0llectible Accounts (12) (1,027) 0 0 (1,039) (448) Prepaid Costs 0 0 0 0 0 500 Total Assets $ 271,801 $ 965,358 $ 728,839 $ 141,539 $ 2,107,537 $ 1,665,645 Liabilities and Fund Balances Liabilities: Accounts Payable $ 45,718 $ 12 $ 13, 184 $ 0 $ 58,914 $ 72,386 Due to Other Funds 80,379 0 0 0 80,379 40,975 Retainage Payable 15,776 0 1,372 0 17,148 32,309 lnter1und Payable 0 49,798 0 0 49,798 46,940 Refundable Deposits 0 16 ,462 0 0 16,462 13,567 Accrued Liabilities 2,312 3,865 0 0 6,177 3,788 Customer Construction Advances 0 0 0 0 0 3,000 Other Deferred Revenues 121,167 3,829 0 90,540 215,536 136,457 Advance From Other Funds 0 109,536 0 0 109,536 159,335 Total Liabilities 265,352 183,502 14,556 90,540 553,950 508,757 Fund Balances (Deficits): Reserved: Reserved for Encumbrances 6,449 44,150 6,608 18,000 75,207 5,796 Reserved for Prepaids 0 0 0 0 0 500 Unreserved: Designated for Subsequent Years' Expenditures 0 18,957 707,675 32,999 759,631 618,364 Undesignated 0 718,749 0 0 718,749 532,228 Total Fund Balances (Deficits) 6,449 781,856 714,283 50,999 1,553,587 1,156,888 Total Liabilities and Fund Balances $ 271,801 $ 965,358 $ 728,839 $ 141,539 $ 2,107,537 $ 1,665,645 � .. lOQ - CITY OF COLLEGE STATION, TEXAS SPEC�L REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Totals Community Hotel/Motel Development Tax Revenues: Taxes Intergovernmental Charges for Services Fines, Forfeits and Penalties Interest on Investments Interest on Loans Rents and Royalties Loan Repayments Contributions Other Total Revenues Expenditures: Current: Housing Rehabilitation Optional Relocation Clearance and Demolition Acquisitions Interim Assistance Homebuyer's Assistance Commercial Rehabilitation Downpayment Assistance Community Development HousinQ OrQanizations Architect and Engineering Fees Reimbursed Administrative Contributions Other Capital Outlay Debt Service: Principal Retirement Interest Payments Total Expenditures Excess of Revenues Over Expenditures Other Financing Sources (Uses): $ 0 1,556,558 0 0 0 4,838 0 11,629 0 51,044 1,624,069 52,245 320,782 27,247 18, 132 3,496 25,307 92,777 4,000 30,000 0 306,800 160,916 80,500 431,988 0 0 1554 190 69 879 Sale of General Fixed Assets 28,616 Operating Transfers In 0 Operating Transfers Out 0 Total Other Financing Sources (Uses) ___ 2_,8_6_16_ Excess of Revenues and Other Fiscal Sources Over Expenditures and Other Financing Uses 98,495 $ 1,401,121 0 49,911 2,200 48,251 0 86,381 0 0 8,096 1,595,960 0 0 0 0 0 0 0 0 0 0 422,396 874,610 48,408 0 0 11,676 1357 090 238 870 0 0 (100,000) !100,000) 138,870 (92,046) 642,986 $ Fund Balances (Deficit), October 1 Fund Balances, September 30 $ 6,449 $ 781,856 $ Parks Escrow 0 0 0 0 34,208 0 0 0 96,975 0 131 183 0 0 0 0 0 0 0 0 0 0 0 0 141 19,732 0 0 19,873 111 310 0 0 (2,975) 108,335 605,948 Wolf Pen Creek Tax Increment Financing District $ 48,684 0 0 0 3,836 0 0 0 0 0 52 520 0 0 0 0 0 0 0 0 0 0 0 0 1,521 0 0 0 1 521 50999 0 0 0 0 50,999 0 714,283 $ 50,999 -101 - 1997 $ 1,449,805 1,556,558 49,911 2,200 86,295 4,838 86,381 11,629 96,975 59,140 3,403,732 52,245 320,782 27,247 18, 132 3,496 25,307 92,777 4,000 30,000 0 729,196 1,035,526 130,570 451,720 0 11,676 2 932 674 471 058 28,616 0 (102,975) (74,359) 396,699 1,156,888 $ 1,553,587 1996 $ 1,385,693 1,517,676 58,774 0 72,944 4,909 101,902 10,605 76,413 89,554 3,318,470 159,578 426,294 40,174 4,589 5,368 6,055 96,466 600 40 761,810 870,017 5,339 652,022 43,725 14,890 3086,967 231 503 118,542 0 (15,043) 103 499 335,002 821,886 $ 1,156,888 CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Receivables: Grants $ 150,342 $ 40,805 Accounts 304 856 Loans 121,167 132,808 Less Allowance for Uncollectible Accounts (12) 0 Total Assets $ 271,801 $ 174,469 Liabilities and Fund Balances Liabilities: Accounts Payable $ 45,718 $ 56,552 Due to Other Funds 80,379 4U,975 Retainage Payable 15,776 30,937 Accrued Liabilities 2,312 2,243 Customer Construction Advances 0 3,000 Deferred Revenues 121,167 132,808 Total Liabilities 265,352 266,515 Fund Balances (Deficit): Reserved: Reserved for Encumbrances 6,449 0 Unreserved: Undesignated 0 (92,046) Total Fund Balances (Deficit) 6,449 (92,046) Total Liabilities and Fund Balances $ 271,801 $ 174,469 - 102 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Revenues: Intergovernmental $ 1,556,558 $ 1,515,413 Interest on Loans 4,838 4,909 Loan Repayments 11,629 10,605 Other 51,044 84,770 Total Revenues 1,624,069 1,615,697 Expenditures: Current: Housing Assistance and Rehabilitation 52,245 159,578 Optional Relocation 320,782 426,294 Clearance and Demolition 27,247 40, 174 Acquisitions 18, 132 4,589 Interim Assistance 3,496 5,368 Homebuyer's Assistance 25,307 6,055 Commercial Rehabilitation 92,777 96,466 Downpayment Assistance 4,000 0 Community Housing Development Organizations 30,000 600 Architect and Engineering Fees 0 40 Reimbursed Administrative 306,800 304,361 Contributions 160,916 208,395 Other 80,500 0 Capital Outlay 431,988 281,449 Total Expenditures 1,554, 190 1,533,369 Excess of Revenues Over Expenditures 69,879 82,328 Other Financing Sources: Sale of General Fixed Assets 28,616 116,692 Total other Financing Sources 28,616 116,692 Excess of Revenues and Other Financing Sources Over Expenditures 98,495 199,020 Fund Deficits, October 1 (92,046) (291,066) Fund Balance (Deficit). September 30 $ 6,449 $ (92,046) -103 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Original Revised Budget Budget Actual Revenues: Intergovernmental: Community Development Block Grant $ 2,079,000 $ 2,079,000 $ 1, 182,250 HOME Grant 478,000 478,000 330,833 HOPE Grant 0 0 43,475 Interest On Loans 10,000 10,000 4,838 Loan Repayments 20,000 20,000 11,629 Other 0 0 51,044 Total Revenues 2,587,000 2,587,000 1,624,069 Expenditures: Community Development Block Grant Current: Housing Assistance and Rehabilitation 141,565 24,709 30,266 Optional Relocation 372,813 282,411 80,060 Clearance and Demolition 55,335 55,335 12,748 Acquisitions 12,000 25,879 18, 132 Interim Assistance 6,000 6,000 3,496 Homebuyer's Assistance 103, 120 42, 191 25,307 Commercial Rehabilitation 110,000 230, 157 92,777 Economic Development 100,000 100,000 0 Reimbursed Administrative 296,600 296,600 294,265 Contributions 228, 110 240,610 160,916 Other 74,000 114,000 80,500 Capital Outlay 298, 140 486,047 364,849 Total Community Development Block Grant Expenditures 1 797 683 1 903 939 1 163 316 HOME Grant: Current: Housing Assistance and Rehab 467,998 318,460 21,250 Optional Relocation 302,250 423,498 240,722 Clearance and Demolition 7,549 31,399 14,499 Community Housing Development Organizations 71,700 130,350 30,000 Homebuyer's Assistance 100,000 100,000 0 Reimbursed Administrative 65,800 65,800 12,020 Total HOME Grant Expenditures 1,015,297 1,069,507 318,491 (Continued) -104 - Variance Favorable (Unfavorable) $ (896,750) (147, 167) 43,475 (5, 162) (8,371) 51,044 (962,931) (5,557) 202,351 42,587 7,747 2,504 16,884 137,380 100,000 2,335 79,694 33,500 121,198 740 623 297,210 182,776 16,900 100,350 100,000 53,780 751,016 CllY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Budget Revised Budget Actual Variance Favorable (Unfavorable) HOPE Grant: Current: Housing Assistance and Rehabilitation$ Downpayment Assistance Reimbursed Administrative Capital Outlay Total HOPE Grant Expenditures Other: Affordable Housing Total Other: Total Expenditures, All Grants Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Sale of General Fixed Assets Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Deficits, October 1 0 $ 0 0 0 0 350,000 350,000 3, 162,980 (575,980) 155,000 155,000 (420,980) (26,012) 2,280 $ 0 0 0 2,280 350,000 350,000 3,325,726 (738,726) 155,000 155,000 (583,726) (26,012) Fund Balances (Deficits), September 30 $ (446,992) $ (609,738) $ -105 - 729 $ 4,000 515 67, 139 72,383 0 0 1,554, 190 69,879 28,616 28,616 98,495 (92,046) 6,449 $ 1,551 (4,000) (515) (67, 139) (70,103) 350,000 350,000 1,771,536 808,605 (126,384) (126,384) 682,221 (66,034) 616,187 CITY OF COLLEGE STATION, TEXAS HOTEUMOTELTAXFUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 112,797 $ 129,732 Equity in Investments 832,696 732,865 Receivables: Accrued Interest 15,219 12,868 Accounts 5,673 3,564 Less Allowance for Uncollectible Accounts (1,027) (448) Prepaid Costs 0 500 Total Assets $ 965,358 $ 879,081 Liabilities and Fund Balances Liabilities: Accounts Payable $ 12 $ 11,059 lnterfund Payable 49,798 46,940 Refundable Deposits 16,462 13,567 Accrued Liabilities 3,865 1,545 Deferred Revenues 3,829 3,649 Advance from Other Funds 109,536 159,335 Total Liabilities 183,502 236,095 Fund Balances: Reserved: Reserved for Encumbrances 44, 150 1,529 Reserved for Prepaids 0 500 Unreserved: Designated for Subsequent Years' Expenditures 18,957 16,683 Undesignated 718,749 624,274 Total Fund Balances 781,856 642,986 Total Liabilities and Fund Balances $ 965,358 $ 879,081 -106 - CITY OF COLLEGE STATION, TEXAS HOTEUMOTELTAX FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Revenues: Taxes $ 1,401,121 $ 1,385,693 Charges for Services 49,911 58,774 Fines, Forfeits and Penalties 2,200 0 Interest on Investments 48,251 38,219 Rents and Royalties 86,381 101,902 Other 8,096 4,774 Total Revenues 1,595,960 1,589,362 Expenditures: Current: Reimbursed Administrative 422,396 457,449 Contributions 874,610 661,622 Other 48,408 5,188 Capital Outlay 0 317,412 Debt Service: Principal Retirement 0 43,725 Interest Payments 11,676 14,890 Total Expenditures 1,357,090 1,500,286 Excess of Revenues Over Expenditures 238,870 89,076 Other Financing Sources (Uses): Sale of General Fixed Assets 0 1,850 Operating Transfers Out (100,000) (15,043) Total Other Financing Sources (Uses) (100,000) (13,193) Excess of Revenues and Other Financing Sources Over Expenditures and Other Financing Uses 138,870 75,883 Fund Balances, October 1 642,986 567,103 Fund Balances, September 30 $ 781,856 $ 642,986 - 107 - CITY OF COLLEGE STATION, TEXAS HOTEUMOTEL TAXFUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) ·.• Revenues: Taxes $ 1,326, 100 $ 1,326, 100 $ 1,401, 121 $ 75,021 Charges for Services 51,000 51,000 49,911 (1,089) Fines, Forfeits and Penalties 500 500 2,200 1,700 Interest on Investments 36,000 36,000 48,251 12,251 Rents and Royalties 90,000 90,000 86,381 (3,619) Other 4,300 4,300 8,096 3,796 Total Revenues 1,507,900 1,507,900 1,595,960 88,060 Expenditures: Current: Reimbursed Administrative 549,684 494, 184 422,396 71,788 Contributions 830,350 830,350 874,610 (44,260) Other 0 85,500 48,408 37,092 Debt Service: Principal Retirement 82,500 82,500 46,940 35,560 Interest Payments 25,000 25,000 11,676 13,324 Contingency 30,000 0 0 0 ---- Total Expenditures 1,517,534 1,517,534 1,404,030 113,504 Excess (Deficiency) of Revenues Over (Under) Expenditures (9,634) (9,634) 191,930 201,564 .. : Other Financing Uses: Operating Transfers Out 0 0 (100,000) (100,000) Total Other Financing Uses 0 0 (100,000) (100,000) Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Uses (9,634) (9,634) 91 ,930 101,564 Fund Balances, October 1 579,975 579,975 642,986 63,011 Fund Balances, September 30 $ 570,341 $ 570,341 $ 734,916 $ 164,575 -108 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 82,590 $ 86,452 Equity in Investments 609,702 489, 126 Receivables: Accrued Interest 11, 122 8,829 Grants 0 2,263 Letter of Credit 25,425 25,425 Total Assets $ 728,839 $ 612,095 Liabilities and Fund Balances Liabilities: Accounts Payable $ 13, 184 $ 4,775 Retainage Payable 1,372 1,372 Total Liabilities 14,556 6,147 Fund Balances: Reserved for Encumbrances 6,608 4,267 Unreserved: Designated for Subsequent Years' Expenditures 707,675 601,681 Total Fund Balances 714,283 605,948 Total Liabilities and Fund Balances $ 728,839 $ 612,095 -109 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Revenues: Intergovernmental $ 0 $ 2,263 Interest on Investments 34,208 34,725 Contributions 96,975 76,413 Other 0 10 Total Revenues 131, 183 113,411 Expenditures: Current: Other 141 151 Capital Outlay 19,732 53, 161 Total Expenditures 19,873 53,312 Excess of Revenues Over Expenditures 111,310 60,099 Other Financing Uses: Operating Transfers Out (2,975) 0 Total Other Financing Uses (2,975) 0 Excess of Revenues Over Expenditures and Other Financing Uses 108,335 60,099 Fund Balances, October 1 605,948 545,849 Fund Balances, September 30 $ 714,283 $ 605,948 -110 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Interest on Investments Contributions Total Revenues Expenditures: Other Capital Outlay Total Expenditures Excess (Deficiency)of Revenues Over (Under) Expenditures Other Financing Uses: Operating Transfers Out Total Other Financing Uses Excess (Deficiency)of Revenues Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 $ Original Budget 28,000 $ 0 28,000 0 25,000 25,000 3,000 0 0 3,000 600,000 Revised Budget 28,000 $ 0 28,000 0 29,278 29,278 (1,278) 0 0 (1,278) 600,000 Actual Variance Favorable (Unfavorable) 34,208 $ 6,208 96,975 96,975 131,183 141 19,732 19,873 111,310 (2,975) (2,975) 108,335 605,948 103,183 (141) 9,546 9,405 112,588 (2,975) (2,975) 109,613 5,948 $ 603,000 $ 598,722 $ 714,283 $ 115,561 -111 - • 1 CITY OF COLLEGE STATION, TEXAS WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND BALANCE SHEET September 30, 1997 1997 Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Delinquent Property Taxes Total Assets Liabilities and Fund Balances Liabilities: Other Deferred Revenues: Deferred Taxes Total liabilities Fund Balances: Reserved for Encumbrances Reserved for Subsequent Years' Expenditures Total Fund Balances Total Liabilities and Fund Balances $ $ $ $ -112 - 5,829 43,024 2,146 90,540 141,539 90,540 90,540 18,000 32,999 50,999 141,539 CITY OF COLLEGE STATION, TEXAS WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE For the Fiscal Year Ended September 30, 1997 Revenues: Taxes Interest on Investments Total Revenues Expenditures: Current: Other Total Expenditures Excess of Revenues Over Expenditures Fund Balance, October 1 Fund Balance, September 30 -113 - $ $ 1997 48,684 3,836 52,520 1,521 1,521 50,999 0 50,999 CITY OF COLLEGE STATION, TEXAS WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Taxes Interest on Investments Total Revenues Expenditures: Current: Other Capital Outlay Contingency Total Expenditures Excess of Revenues Over Expenditures Fund Balances, October 1 Fund Balances, September 30 Original Budget Revised Budget $ 137,000 $ 137,000 $ 1,500 1,500 ----- $ 138,500 138,500 0 137,000 1,500 138,500 0 0 0 $ - 114 - 0 137,000 1,500 138,500 0 0 0 $ Actual Variance Favorable (Unfavorable) 48,684 $ 3,836 52,520 1,521 0 0 1,521 50,999 0 50,999 $ (88,316) 2,336 (85,980) (1,521) 137,000 1,500 136,979 50,999 0 50,999 DEBT SERVICE FUND The Debt Service Fund is used to account for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources and special assessment bond principal and interest from special assessment levies when the government is obligated in some manner for the payment. -115 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 232,325 $ 178,674 Equity in Investments 1,715,078 1,010,896 Receivables: Accrued Interest 31,410 18,275 Delinquent Property Taxes 143,599 156,394 Note 184,951 269,542 Total Assets $ 2,307,363 $ 1,633,781 Liabilities and Fund Balances Liabilities: Accounts Payable $ 0 $ 1,548 Accrued Liabilities 0 14,929 Other Deferred Revenues: Deferred Taxes 143,599 156,394 Note Receivable 184,951 269,542 Total Liabilities 328,550 442,413 Fund Balances: Reserved for Debt Service 1,978,813 1, 191,368 Total Fund Balances 1,978,813 1,191,368 Total Liabilities and Fund Balances $ 2,307,363 $ 1,633,781 -116 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Revenues: Taxes $ 4,801,894 $ 4,583,665 Interest Earnings: Investments 157,854 127,575 Accrued Bonds 46,676 0 Loans 14,922 19,778 Loan Repayments 84,591 79,735 Other 64,515 0 Total Revenues 5, 170,452 4,810,753 Expenditures: Current: Other 15,877 575 Debt Service: Principal Retirement 2,694,075 3,938,735 Interest Payments 1,519,344 1,651,259 Issuance Costs 133,890 2,391 Fiscal Charges 8,844 9,182 Total Expenditures 4,372,030 5,602,142 Excess (Deficiency) of Revenues Over (Under) Expenditures 798,422 (791,389) Other Financing Sources (Uses): Proceeds from Long Term Debt 6,545,000 0 Premiums on Bonds Sold 260,755 0 Operating Transfers In 0 115,043 Payment to Bond Escrow Account (6,816,732) 0 Total Other Financing Sources (Uses) (10,977) 115,043 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 787,445 (676,346) Fund Balances, October 1 1,191,368 1,867,714 Fund Balances, September 30 $ 1,978,813 $ 1, 191,368 - 11 7 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Original Budget Revised Budget Actual Taxes $ 4,770,000 $ 4,770,000 $ 4,801,894 Interest Earnings: Investments Accrued Bond Loans Loan Repayments Other Total Revenues Expenditures: Current: Other Debt Service: Principal Retirement Interest Payments Issuance Costs Fiscal Charges Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Proceeds from Long Term Debt Premiums on Bonds Sold Operating Transfers In Payment to Bond Escrow Agent Total Other Financing Sources (Uses) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 160,000 0 0 0 0 4,930,000 0 3,044,075 1,971,909 183,626 60,000 5,259,610 (329,610) 6,615,000 310,358 80,000 (6,816,732) 188,626 (140,984) 160,000 0 0 0 0 4,930,000 0 3,044,075 1,971,909 183,626 60,000 5,259,610 (329,610) 6,615,000 310,358 80,000 (6,816,732) 188,626 (140,984) 1, 122,470 1, 122,470 $ 981,486 $ 981,486 - 118 - 157,854 46,676 14,922 84,591 64,515 5,170,452 15,877 2,694,075 1,519,344 133,890 8,844 4,372,030 798,422 6,545,000 260,755 0 (6,816,732) (10,977) 787,445 1,191,368 $ 1,978,813 Variance Favorable (Unfavorable) $ $ 31,894 (2, 146) 46,676 14,922 84,591 64,515 240,452 (15,877) 350,000 452,565 49,736 51, 156 887,580 1,128,032 (70,000) (49,603) (80,000) 0 (199,603) 928,429 68,898 997,327 CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital improvements other than those financed by proprietary funds and trust funds. Business Park -to account for the cost of street, water, and sewer improvements at the College Station Business Park. Capital Equipment -to account for the cost of acquisition and replacement of equipment to be made with funds provided by operating funds. Northgate Revitalization -to account for the cost of street and building improvements in the Northgate area of the City. Drainage Projects -to account for the cost of drainage improvements made with funds provided by a drainage utility fee. 1984 Bond -to account for the cost of street improvements, building construction, and park improvements to be made with funds provided by proceeds of the 1984 Series of general obligation bonds. 1989 Bond -to account for the cost of street improvements and the renovation of the public services building to be made with funds provided by proceeds of the 1989 Series of general obligation bonds. 1991 Bond -to account for the cost of street improvements and parks improvements made with funds provided by proceeds of the 1991 Series of general obligation bonds. 1995 Bond -to account for the cost of drainage improvements, building construction, parks improvements, street improvements, and traffic signalization projects to be made with funds provided by proceeds of the 1995 bond authorization. -119 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Business Capital North gate Drainage Park Equipment Revitalization Projects Assets: Equity in Cash and Cash Equivalents $ 196,477 $ 42,270 $ 7,423 $ 102,910 Equity in Investments 1,450,439 312,050 54,799 759,704 Receivables: Accrued Interest 27,414 5,756 976 13,951 Grants 0 0 0 0 Accounts 0 0 0 70,659 Less Allowance for Uncollectible Accounts 0 0 0 (1,806) Prepaid Costs 0 0 0 0 Total Assets $ 1,674,330 $ 360,076 $ 63,198 $ 945,418 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 13,837 $ 9,465 $ 272 $ 0 Retainage Payable 0 0 0 2,643 lnterfund Payable 0 0 65,273 0 Customer Construction Advances 0 0 0 0 Advance from Other Funds 0 0 142,701 0 Total Liabilities 13,837 9,465 208,246 2,643 Fund Balances: Reserved: Reserved for Encumbrances 978,574 36,689 0 15,052 Reserved for Prepaids 0 0 0 0 Unreserved Designated for: Drainage Projects 0 0 0 927,723 General Government Projects 0 0 0 0 Parks Projects 0 0 0 0 Street Projects 0 0 0 0 Traffic Signalization Projects 0 0 0 0 Unreserved Undesignated 681,919 313,922 (145,048) 0 Total Fund Balances (Deficit) 1,660,493 350,611 (145,048) 942,775 Total Liabilities and Fund Balances $ 1,674,330 $ 360,076 $ 63,198 $ 945,418 -120 - Totals 1989 1991 1995 Bond Bond Bond 1997 1996 $ 42,633 $ 18,477 $ 553,795 $ 963,985 $ 769,238 314,729 136,398 4,088,245 7,116,364 4,352,185 5,854 1,756 75,121 130,828 83,912 26,496 0 0 26,496 0 0 0 35,000 105,659 35,000 0 0 0 (1,806) 0 232,982 141,154 0 374,136 497,642 $ 622,694 $ 297,785 $ 4,752,161 $ 8,715,662 $ 5,737,977 $ 67,396 $ 108,749 $ 463,292 $ 663,011 $ 581,979 13,489 17,759 73,213 107,104 212,298 0 0 0 65,273 61,526 0 25,000 0 25,000 35,000 0 0 0 142,701 207,974 80,885 151,508 536,505 1,003,089 1,098,777 178,209 5,123 4,193,985 5,407,632 1,842,607 232,982 141,154 0 374,136 497,642 0 0 0 927,723 468,177 0 0 0 0 352,366 0 0 21,671 21,671 15,984 0 0 0 0 0 130,618 0 0 130,618 20,188 0 0 0 850,793 1,442,236 541,809 146,277 4,215,656 7,712,573 4,639,200 $ 622,694 $ 297,785 $ 4,752, 161 $ 8,715,662 $ 5,737,977 -121 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Business Capital North gate Drainage Park Equipment Revitalization Projects Revenues: Intergovernmental $ 0 $ 0 $ 0 $ 0 Special Asssessments 0 0 0 812,725 Interest on Investments 50,292 19,882 4,162 43, 133 Rents 0 0 0 0 Contributions 0 0 0 10,000 Other 0 0 0 0 Total Revenues 50,292 19,882 4, 162 865,858 Expenditures: Current: Reimbursed Administrative 0 0 0 33, 130 Contributions 0 0 0 0 other 6,215 95 29 4,610 Capital Outlay 212,595 147,533 270,732 111,414 Debt Service: Interest Payments 0 0 15,258 0 Issuance Costs 0 0 0 0 Intergovernmental 0 0 0 0 Total Expenditures 218,810 147,628 286,0 19 149,154 Excess (Deficiency) of Revenues Over (Under) Expenditures ( 168,51 8) (127,746) (281,857) 716,704 Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 0 0 0 0 Sale of General Fixed Assets 0 0 0 0 Premiums on Bonds Sold 0 0 0 0 Operating Transfers In 1,539,000 0 176,784 226,071 Operating Transfers Out 0 0 0 0 Total Other Financing Sources (Uses) 1,539,000 0 176,784 226,071 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 1,370,482 (127,746) (105,073) 942,775 Fund Balances (Deficit), October 1 290,011 478 ,357 (39,975) 0 Fund Balances(Deficit), September 30 $ 1,660,493 $ 350,611 $ (145,048) $ 942,775 - 122 - $ $ 1984 Bond 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (475,071) (475,071) (475,071) 475,071 0 $ 1989 Bond 39,204 $ 0 24,905 0 0 0 64,109 0 0 126 486,829 0 0 0 486,955 (422,846) 0 0 0 0 (55,000) (55,000) (477,846) 1,019,655 541,809 $ 1991 1995 Bond Bond 1, 144 $ 0 $ 0 0 13,716 322,649 3, 150 0 0 176,804 0 0 18,010 499,453 3,900 45,089 0 0 105 8,985 277,409 3,313,514 0 0 0 49,736 0 0 281,414 3,417,324 (263,404) (2,917,871) 0 5,300,000 0 0 0 49,603 0 12,524 (235,000) 0 (235,000) 5,362, 127 (498,404) 2,444,256 644,681 1,771,400 146,277 $ 4,215,656 $ -123 - Totals 1997 40,348 $ 812,725 478,739 3, 150 186,804 0 1,521,766 82, 119 0 20,165 4,820,026 15,258 49,736 0 4,987,304 (3,465,538) 5,300,000 0 49,603 1,954,379 (765,071) 6,538,91 1 3,073,373 4,639,200 7,712,573 $ 1996 17,101 0 422,324 0 35,000 1, 157 475,582 119,326 64,500 8,658 5,720,623 0 0 10,570 5,923,677 (5,448,095) 0 330 0 110,462 (129,962) (19,170) (5,467,265) 10,106,465 4,639,200 CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 196,477 $ 67,843 Equity in Investments 1,450,439 383,842 Receivables: Accrued Interest 27,414 7,529 Total Assets $ 1,674,330 $ 459,214 Liabilities and Fund Balances: :-· Liabilities: Accounts Payable $ 13,837 $ 71,470 Retainage Payable 0 97,733 Total Liabilities 13,837 169,203 Fund Balances: Reserved: Reserved for Encumbrances 978,574 188,708 Unreserved Undesignated 681 ,919 101,303 Total Fund Balances 1,660,493 290,011 Total Liabilities and Fund Balances $ 1,674,330 $ 459,214 c 124 - CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and1996 1997 1996 Revenues: Interest on Investments $ 50,292 $ 42,116 Total Revenues 50,292 42, 116 Expenditures: Current: Reimbursed Administrative 0 13,800 Other 6,215 695 Capital Outlay 212,595 992,526 Total Expenditures 218,810 1,007,021 Deficiency of Revenues Under Expenditures (168,518) (964,905) Other Financing Sources: Sale of General Fixed Assets 0 330 Operating Transfers In 1,539,000 0 Total Other Financing Sources 1,539,000 330 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures 1,370,482 (964,575) Fund Balances, October 1 290,011 1,254,586 Fund Balances, September 30 $ 1,660,493 $ 290,011 -125 - .. CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Interest on Investments Total Revenues $ Expenditures: Current: Economic Development Other Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Sale of General Fixed Assets Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ Original Budget 20,000 $ 20,000 922,290 2,600 0 924,890 Revised Budget 20,000 $ 20,000 922,290 2,600 188,709 1,113,599 (904,890) (1,093,599) 922,290 0 922,290 17,400 922,290 0 922,290 (171,309) Actual 50,292 $ 50,292 0 6,215 212,595 218,810 (168,518) 0 1,539,000 1,539,000 1,370,482 Variance Favorable (Unfavorable) 30,292 30,292 922,290 (3,615) (23,886) 894,789 925,081 (922,290) 1,539,000 616,710 1,541,791 290,000 290,000 290,011 11 307,400 $ 118,691 $ 1,660,493 $ 1,541,802 -126 - CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 42,270 $ 74,567 Equity in Investments 312,050 421,883 Receivables: Accrued Interest 5,756 7,803 Total Assets $ 360,076 $ 504,253 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 9,465 $ 25,896 Total Liabilities 9,465 25,896 Fund Balances: Reserved for Encumbrances 36,689 197,734 Unreserved Undesignated 313,922 280,623 Total Fund Balances 350,611 478,357 Total Liabilities and Fund Balances $ 360,076 $ 504,253 - 127 - CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 Revenues: Interest on Investments Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ 1997 19,882 $ 19,882 95 147,533 147,628 (127,746) 478,357 350,611 $ -+28- 1996 39,105 39,105 173 595,845 596,018 (556,913) 1,035,270 478,357 CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 40,000 $ 40,000 $ 19,882 $ (20,118) Total Revenues 40,000 40,000 19,882 (20,118) Expenditures: Current: Other 0 0 95 (95) Capital Outlay 794,000 948,849 147,533 801,316 Total Expenditures 794,000 948,849 147,628 801,221 Excess (Deficiency) of Revenues Over (Under) Expenditures (754,000) (908,849) (127,746) 781,103 Fund Balances (Deficit), October 1 480,000 480,000 478,357 (1,643) Fund Balances (Deficits), September 30 $ (274,000) $ (428,849) $ 350,611 $ 779,460 - 129 - CITY OF COLLEGE STATION, TEXAS NORTHGATE REVITALIZATION FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 7,423 $ 33,950 Equity in Investments 54,799 192,084 Receivables: Accrued Interest 976 3,491 Total Assets $ 63,198 $ 229,525 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 272 $ 0 lnterfund Payable 65,273 61,526 Advance from Other Funds 142,701 207,974 Total Liabilities 208,246 269,500 Fund Balance: Unreserved Undesignated (145,048) (39,975) Total Fund Deficits (145,048) (39,975) Total Liabilities and Fund Deficits $ 63, 198 $ 229,525 - 130 - CITY OF COLLEGE STATION, TEXAS NORTHGATE REVITALIZATION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 1997 . 1996 Revenues: Interest on Investments $ 4,162 $ 5,071 Total Revenues 4,162 5,071 Expenditures: Current: other 29 10 Capital Outlay 270,732 125,536 Debt Service: Interest 15,258 0 Total Expenditures 286,019 125,546 Deficiency of Revenues Under Expenditures: (281,857) (120,475) Other Financing Sources: Operating Transfers In 176,784 80,500 Total other Financing Sources 176,784 80,500 Deficiency of Revenues and Other Financing Sources Under Expenditures (105,073) (39,975) Fund Deficit, October 1 (39,975) 0 Fund Deficits, September 30 $ (145,048) $ (39,975) - 131 - CITY OF COLLEGE STATION, TEXAS NORTHGA TE REVITALIZATION FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Original Budget Revised Budget Interest on Investments Total Revenues $ 0 $ 0 $ ---------- 0 0 Expenditures: Current: Other Capital Outlay Debt Service: 0 7,650,000 Principal O Interest 0 Total Expenditures 7,650,000 Excess (Deficiency) of Revenues Over (Under) Expenditures (7,650,000) Other Financing Sources: Operating Transfers In 500,000 Total Other Financing Sources 500,000 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (7, 150,000) 0 7,650,000 0 0 7,650,000 (7,650,000) 500,000 500,000 (7, 150,000) Fund Balances (Deficits), October 1 Fund Balance (Deficits), September 30 40,000 40,000 ----- $ (7, 110,000) $ (7, 110,000) $ 132- Actual Variance Favorable (Unfavorable) 4,162 $ 4,162 4,162 4, 162 29 270,732 61,526 15,258 347,545 (343,383) 176,784 176,784 (166,599) (29) 7,379,268 (61,526) (15,258) 7,302,455 7,306,617 (323,216) (323,216) 6,983,401 (39,975) (79,975) (206,574) $ 6,903,426 CITY OF COLLEGE STATION, TEXAS DRAINAGE PROJECTS FUND BALANCE SHEET September 30, 1997 Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Accounts Less Allowance for Uncollectible Accounts Total Assets Liabilities and Fund Balances: Liabilities: Retainage Payable Total Liabilities Fund Balance: Reserved for Encumbrances Reserved for Drainage Proj ects Total Fund Balance Total Liabilities and Fund Balance -133 - $ $ $ $ 1997 102,910 759,704 13,951 70,659 (1,806) 945,418 2,643 2,643 15,052 927,723 942,775 945,418 CITY OF COLLEGE STATION, TEXAS DRAINAGE PROJECTS FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE For the Fiscal Year Ended September 30, 1997 Revenues: Special Assessments Interest on Investment Contributions Total Revenues Expenditures: Current: Reimbursed Administrative other Capital Outlay Total Expenditures Excess of Revenues Over Expenditures Other Financing Sources: Operating Transfers In Total Other Financing Sources Excess of Revenues and Other Financing Sources Over Expenditures Fund Balance, October 1 Fund Balance, September 30 - 134 - $ $ 1997 812,725 43,133 10,000 865,858 33, 130 4,610 111,414 149, 154 716,704 226,071 226,071 942,775 0 942,775 CITY OF COLLEGE STATION, TEXAS DRAINAGE PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Special Assessments Interest on Investments Contributions Total Revenues Expenditures: Current: Reimbursed Administrative other Capital Outlay Contingency Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Operating Transfers In Total Other Financing Sources $ Excess (Deficiency) of Revenues and other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances (Deficits}, September 30 $ Original Budget 750,000 $ 20,000 0 770,000 25,000 0 730,000 25,000 780,000 (10,000) 0 0 (10,000) 0 (10,000) $ - 135 - Revised Budget 750,000 $ 20,000 0 770,000 25,000 0 730,000 25,000 780,000 (10,000) 0 0 (10,000) 0 (10,000) $ Actual 812,725 $ 43, 133 10,000 865,858 33, 130 4,610 111,414 0 149, 154 716,704 226,071 226,071 942,775 0 Variance Favorable (Unfavorable) 62,725 23,133 10,000 95,858 (8, 130) (4,610) 618,586 25,000 630,846 726,704 226,071 226,071 952,775 0 942,775 $ 952,775 CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Revenues: Interest on Investments $ 0 $ 27,982 Total Revenues 0 27,982 Expenditures: Current: Reimbursed Administrative 0 80,896 Other 0 3,276 Capital Outlay 0 148,934 Total Expenditures 0 233, 106 Deficiency of Revenues Under Expenditures 0 (205, 124) Other Financing Uses: Operating Transfers Out (475,071) 0 Total Other Financing Uses (475,071) 0 Deficiency of Revenues Under Expenditures and Other Financing Uses (475,071) (205,124) Fund Balances, October 1 475,071 680, 195 Fund Balances, September 30 $ 0 $ 475,071 - 136 - CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Interest on Investments Total Revenues $ Expenditures: Current: Reimbursed Administrative Other Capital Outlay Total Expenditures Excess of Revenues Over Expenditures Other Financing Sources: Operating Transfers Out Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances (Deficit), September 30 $ Original Budget 15,000 $ 15,000 8,210 0 0 8,210 6,790 0 0 6,790 475,000 481,790 $ - 13 7 - Revised Budget 15,000 15,000 8,300 4,200 2,500 15,000 0 0 0 0 475,000 475,000 $ $ Actual 0 0 0 0 0 0 0 (475,071) (475,071) (475,071) 475,071 0 $ Variance Favorable (Unfavorable) (15,000) (15,000) 8,300 4,200 2,500 15,000 0 (475,071) (475,071) (475,071) 71 $ (475,000) CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 42,633 $ 98, 117 Equity in Investments 314,729 555, 126 Receivables: Accrued Interest 5,854 9,924 Grants 26,496 0 Prepaid Costs 232,982 356,488 Total Assets $ 622,694 $ 1,019,655 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 67,396 $ 0 Retainage Payable 13,489 0 Total Liabilities 80,885 0 Fund Balances: Reserved: Reserved for Encumbrances 178,209 8,511 Reserved for Prepaids 232,982 356,488 Reserved for Parks Projects 0 15,984 Reserved for Street Projects 130,618 0 Unreserved Undesignated 0 638,672 Total Fund Balances 541,809 1,019,655 Total Liabilities and Fund Balances $ 622,694 $ 1,019,655 -138 - CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 Revenues: Intergovernmental Interest on Investments Total Revenues Expenditures: Current: Reimbursed Administrative Contributions Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Uses: Operating Transfers Out Total Other Financing Uses Deficiency of Revenues Under Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 $ $ - 139 - 1997 39,204 24,905 64,109 0 0 126 486,829 486,955 (422,846) (55,000) (55,000) (477,846) 1,019,655 541,809 $ $ . 1996 0 37,910 37,910 24,630 64,500 3,302 121,968 214,400 (176,490) 0 0 (176,490) 1, 196, 145 1,019,655 CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Revenues: Intergovernmental Interest on Investments Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Uses: Operating Transfers Out Total other Financing Uses Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 $ Fund Balances (Deficits), September 30 $ Original Budget 0 $ 20,000 20,000 10,000 0 515,000 525,000 (505,000) 0 0 (505,000) 200,000 (305 ,000) $ - 140 - Revised Budget 0 20,000 20,000 10,000 4,371 519, 142 533,513 (513,513) 0 0 (513,513) $ Actual 39,204 24,905 64, 109 0 126 486,829 486,955 (422,846) (55,000) (55,000) (477,846) 200,000 1,019,655 (313,513) $ 541,809 $ Variance Favorable (Unfavorable) 39,204 4,905 44,109 10,000 4,245 32,313 46,558 90,667 (55,000) (55,000) 35,667 819,655 $ 855,322 CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 18,477 $ 86,046 Equity in Investments 136,398 486,830 Receivables: Accrued Interest 1,756 13,004 Prepaid Costs 141, 154 141,154 Total Assets $ 297,785 $ 727,034 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 108,749 $ 7,990 Retainage Payable 17,759 49,363 Customer Construction Advances 25,000 25,000 Total Liabilities 151,508 82,353 Fund Balances: Reserved: Reserved for Encumbrances 5,123 41,914 Reserved for Prepaids 141, 154 141, 154 Unreserved Undesignated 0 461,613 Total Fund Balances 146,277 644,681 Total Liabilities and Fund Balances $ 297,785 $ 727,034 -141 - CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 Revenues: Intergovernmental Interest on Investments Rents Other Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Uses: Operating Transfers Out Total Other Financing Uses Deficiency of Revenues Under Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 $ $ -142 - 1997 1,144 13,716 3,150 o 1 a.01 o 3,900 105 277,409 281,414 (263,404) (235,000) (235,000) (498,404) 644,681 146,277 $ $ 1996 17,101 45,107 o 94 62,302 o 285 1,072,530 1,072,815 (1,010,513) o o (1,010,513) 1,655, 194 644,681 CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Intergovernmental $ 0 $ 0 $ 1, 144 $ 1, 144 Interest on Investments 45,000 45,000 13,716 (31,284) Rents 0 0 3,150 3,150 Total Revenues 45,000 45,000 18,010 (26,990) Expenditures: Current: Reimbursed Administrative 10,000 10,000 3,900 6,100 other 0 0 105 (105) Capital Outlay 25,000 89,250 277,409 (188, 159) Total Expenditures 35,000 99,250 281,414 (182,164) Excess (Deficiency) of Revenues Over (Under) Expenditures 10,000 (54,250) (263,404) (209, 154) Other Financing Uses: Operating Transfers Out 0 0 (235,000) (235,000) Total Other Financing Uses 0 0 (235,000) (235,000) Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Uses 10,000 (54,250) (498,404) (444, 154) Fund Balances , October 1 450,000 450,000 644,681 194,681 Fund Balances (Deficit), September 30 $ 460,000 $ 395,750 $ 146,277 $ (249,473) - 143 - CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 553,795 $ 338,284 Equity in Investments 4,088,245 1,913,941 Receivables: Accrued Interest 75, 121 34,838 Accounts 35,000 35,000 Total Assets $ 4,752,161 $ 2,322,063 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 463,292 $ 475,461 Retainage Payable 73,213 65,202 Customer Construction Advances 0 10,000 Total Liabilities 536,505 550,663 Fund Balances: Reserved: Reserved for Encumbrances 4,193,985 1,398,846 Reserved for General Government Projects 0 352,366 Reserved for Parks Projects 21,671 0 Traffic Signalization Projects 0 20,188 Total Fund Balances 4,215,656 1,771,400 Total Liabilities and Fund Balances $ 4,752, 161 $ 2,322,063 -144 - CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1997 and 1996 Revenues: Interest on Investments Contributions Other Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Debt Service: Issuance Costs Intergovernmental Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance Premiums on Bonds Sold Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 -145 - $ 1997 322,649 $ 176,804 0 499,453 45,089 8,985 3,313,514 49,736 0 3,417,324 (2,917,871) 5,300,000 49,603 12,524 0 5,362, 127 2,444,256 1,771,400 1996 223,913 35,000 1,063 259,976 0 917 2,661,471 0 10,570 2,672,958 (2,412,982) 0 0 29,962 (100,000) (70,038) (2,483,020) 4,254,420 $ 4,215,656 $ 1,771,400 CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 80,000 $ 80,000 $ 322,649 $ 242,649 Contributions 0 0 176,804 176,804 Total Revenues 80,000 80,000 499,453 419,453 Expenditures: ... Current: Reimbursed Administrative 160,000 160,000 45,089 114,911 Other 0 0 8,985 (8,985) Capital Outlay 3,565,000 4,989,971 3,313,514 1,676,457 Debt Service: Issuance Costs 0 0 49,736 (49,736) Total Expenditures 3,725,000 5, 149,971 3,417,324 1,732,647 Excess (Deficiency) of Revenues Over (Under) Expenditures (3,645,000) (5,069,971) (2,917,871) 2, 152, 100 Other Financing Sources: Proceeds from Long Term Debt Issuance 0 0 5,300,000 5,300,000 Premiums on Bonds Sold 0 0 49,603 49,603 Operating Transfers In 0 0 12,524 12,524 Total Other Financing Sources 0 0 5,362, 127 5,362, 127 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (3,645,000) (5,069,971) 2,444,256 7,514,227 Fund Balances, October 1 430,000 430,000 1,771,400 1,341,400 Fund Balances (Deficits), September 30 $ (3,215,000) $ (4,639,971) $ 4,215 ,656 $ 8,855,627 c 146 - ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises. In these funds, the intent of the government's council is that costs of providing goods or services to the general public on a continuing basis will be financed or recovered primarily through user charges, or where the government's council has decided that periodic determination of net income is appropriate for accountability purposes. Electric -to account for revenues and expenses related to the operation and maintenance of the electric systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, utility billing and collections, meter reading, and financing and related debt service. Water -to account for revenues and expenses related to the operation and maintenance of the water systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Sewer -to account for revenues and expenses related to the operation and maintenance of the sewer systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Solid Waste Collection -to account for all sanitation collection and disposal activities by the City for both residential and commercial residents. Cedar Creek Condominiums -to account for revenues and expenses related to the operation and maintenance of the Cedar Creek Condominiums. -14 7 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Electric Water Sewer Assets Current Assets: Equity in Cash and Cash Equivalents $ 1,760,456 $ 390,841 $ 127,454 Equity in Investments 12,996,089 2,885,274 940,897 Receivables: Accrued Interest 278,359 61,560 27,317 Accounts 5,035,299 886,659 637,448 Escrow 0 0 0 other 970,517 0 0 Less Allowance for Uncollectible Accounts (1,094,676) (16,264) (15,514) Due from Other Funds 139,688 0 0 lnterfund Receivables 328,847 0 0 Inventories 941,145 304,620 10,606 Prepaid Costs 0 0 0 Total Current Assets 21,355,724 4,512,690 1,728,208 Restricted Assets: Equity in Cash and Cash Equivalents 629,523 449,842 307,106 Equity in Investments 4,647,284 3,320,840 2,267,125 Receivables: Accrued Interest 49,658 44,221 31,414 Accounts 5,629 0 0 Special Assessments 0 1,890 3,984 Less Allowance for Uncollectible Accounts (4,628) 0 0 Total Restricted Assets 5,327,466 3,816,793 2,609,629 Note Receivable from Joint Venture 0 0 0 Equity in Joint Venture 0 0 0 Advance to Other Funds 480,414 0 0 Deferred Charges: Water Well 0 1,167,075 0 Bond Issuance Costs 215,352 135,660 262,503 Accumulated Amortization (31,137) (1,058,647) (54,195) Total Deferred Charges 184,215 244,088 208,308 Property and Equipment: Utility Plant 37,850,979 37,931,654 39,815,812 Buildings 0 898,760 811,654 Machinery and Equipment 224,087 948,016 1,429,428 Accumulated Depreciation (11,894,023) (12,045,052) (8,340,379) Construction in Progress 3,770,640 104,362 335,449 Land 0 537,385 450,754 Total Property and Equipment. Net 29,951,683 28,375,125 34,502,718 Total Assets $ 57,299,502 $ 36,948,696 $ 39,048,863 - 148 - Totals Solid Waste Cedar Creek Collection Condominium 1997 1996 $ 194,659 $ 26,322 $ 2,499,732 $ 2,700,157 1,437,021 194,315 18,453,596 15,276,915 38,765 3,512 409,513 329,338 355,254 0 6,914,660 5,687,821 0 156,859 156,859 442,819 0 0 970,517 798,683 (16,486) 0 (1, 142,940) (959,953) 0 0 139,687 0 0 0 328,848 308,511 17,572 0 1,273,943 1,098,186 0 0 0 600 2,026,785 381,008 30,004,415 25,683,077 0 0 1,386,471 1,114,266 0 0 10,235,249 6,304,278 0 0 125,293 54,154 0 0 5,629 2,290 0 0 5,874 5,945 0 0 (4,628) 0 0 0 11,753,888 7,480,933 376,468 0 376,468 483,517 2,057,867 0 2,057,867 1,510,156 0 0 480,414 809,261 0 0 1,167,075 1,167,075 0 0 613,515 481,339 0 0 (1, 143,979) (1,124,848) 0 0 636,611 523,566 0 0 11 5,598 ,445 95,333,069 0 0 1,710,414 1,710,414 1,720,035 0 4,321,566 4,354,120 (1,543, 164) 0 (33,822,618) (30,923,402) 0 0 4,210,451 20,627,022 0 0 988,139 988,139 176,871 0 93,006,397 92,089,362 $ 4,637,991 $ 381,008 $ 138,316,060 $ 128,579,872 (Continued) -149 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) (Continued) Electric Water Sewer Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 3,486,506 $ 198,682 $ 73,234 Retainage Payable 4,793 1,584 0 lnterfund Payable 0 0 0 Obligations Under Capital Lease 0 218,283 0 Accrued Liabilities 284,391 32,884 35,818 Customer Construction Advances 29,382 40,045 12, 130 Other Deferred Revenues 2,245 350 0 Total Current Liabilities 3,807,317 491,828 121,182 Current Liabilities Payable from Restricted Assets: Accounts Payable 371,715 9,641 94,961 Accrued Interest Payable 143,645 74,955 203,115 Retainage Payable 79,986 37,052 33,338 Accrued Liabilities 107 0 0 Refundable Deposits 1,818, 145 0 0 Revenue Bonds 1,161,950 1,249,500 1,583,550 General Obligation Bonds 154,00'.J 4,00'.J 23,085 Certificates of Obligation 13,100 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 3,742,648 1,381,698 1,944,599 Noncurrent Liabilities: Revenue Bonds 14,066,778 7,339,956 15,423,266 Unamortized Premium on Bonds (77,346) (58,045) (83,133) General Obligation Bonds 0 0 0 Certificates of Obligation 13,100 6,550 6,550 Obligation Under Capital Lease 0 483,196 0 Advances from Other Funds 0 0 0 Accrued Vacation 61,618 28,453 44,199 Total Noncurrent Liabilities 14,064,150 7,800,110 15,390,882 Total Liabilities 21,614,115 9,673,636 17,456,663 Fund Equity: Contributed Capital 3,367,124 9,193,236 8,164,306 Retained Earnings: Reserved for Debt Service 531,166 544,369 628,401 Reserved for Capital Projects 2,526,346 3,232,965 1,848,944 Unreserved 29,260,751 14,304,490 10,950,549 Total Fund Equity 35,685,387 27,275,060 21,592,200 Total Liabilities and Fund Equity $ 57,299,502 $ 36,948,696 $ 39,048,863 - 150 - Totals Solid Waste Cedar Creek Collection Condominium 1997 1996 $ 36,005 $ 142,980 $ 3,937,407 $ 6,810,777 0 0 6,377 4,793 213,776 0 213,776 200,045 0 0 218,283 206,833 29, 161 0 382,254 355,272 0 0 81,557 64,427 0 0 2,595 3,312 278,942 142,980 4,842,249 7,645,459 0 0 476,317 511,055 0 0 421,715 385,072 0 0 150,376 526,096 0 0 107 1,857 0 0 1,818,145 1,768,318 0 0 3,995,000 3,940,000 0 0 181,085 385,925 0 0 26,200 26,200 0 0 7,068,945 7,544,523 0 0 36,830,000 33,315,000 0 0 (218,524) 6,911 0 0 0 245,600 0 0 26,200 52,400 0 0 483,196 701,480 228,177 0 228,177 441,953 22,606 0 156,876 169,064 250,783 0 37,505,925 34,932,408 529,725 142,980 49,417,119 50,122,390 54,901 0 20,779,567 20,531,529 0 0 1,703,936 1,411,075 0 0 7,608,255 2,635,037 4,053,365 238,028 58,807,183 53,879,841 4,108,266 238,028 88,898,941 78,457,482 $ 4,637,991 $ 381,008 $ 138,316,060 $ 128,579,872 -151 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Electric Water Sewer Operating Revenues: Electric Sales $ 33,447,162 $ 0 $ 0 Water Sales 0 6,868,516 0 Sewer Service 0 0 6,157,949 Garbage Collection Fees 0 0 0 Rental Income 0 0 0 Other 1,630,403 329,349 181,987 Total Operating Revenues 35,077,565 7,197,865 6,339,936 Operating Expenses: Purchased Power 19,069,552 0 0 Salaries and Benefits 1.741,691 801,925 1,051,639 Supplies 117,290 85,701 189,345 Maintenance 502,993 343,732 306,297 Purchased Professional Services 627,415 73,242 98,764 Purchased Property Services 84, 197 636,679 353,326 Other Purchased Services 320,787 162,221 225,943 Property Taxes 0 0 0 Reimbursed Administrative 1,384,022 729,469 498,760 Depreciation 1,031,461 1,006,432 819,647 Other 170,951 30,639 1,680 Total Operating Expenses 25,050,359 3,870,040 3,545,401 Operating Income 10,027,206 3,327,825 2,794,535 Nonoperating Revenues (Expenses): Interest Earnings 1,081,494 380,313 206,859 Reimbursed Expenses 52,240 2,100 0 Contributions 0 0 0 Grants 0 0 0 Earnings (loss) in Joint Venture 0 0 0 Gain on Sale of Operations 0 0 0 Interest Expense (858,245) (531,970) (1,050 ,238) Other, Net (31,314) (10�960) (19,920) Total Nonoperating Revenues (Expenses) 244,175 (160,517) (863,299} Income Before Operating Transfers 10,271,381 3, 167,308 1,931,236 Operating Transfers Out (4,858,500) (673 ,900) (660,500) Net Income 5,412,881 2,493,408 1,270,736 Retained Earnings, October 1 26,905,382 15,588,416 12,157,158 Retained Earnings, September 30 $ 32,318,263 $ 18,081,824 $ 13,427,894 - 152 - Totals Solid Waste Cedar Creek Collection Condominium 1997 1996 $ 0 $ 0 $ 33,447,162 $ 31,564,684 0 0 6,868,516 6,782,833 0 0 6,157,949 5,813,409 3,598,644 0 3,598,644 3,515,713 0 0 0 373,774 70,405 508 2,212,652 1,294,666 3,669,049 508 52,284,923 49,345,079 0 0 19,069,552 21,359,182 780,600 0 4,375,855 4,404,316 95,640 0 487,976 506,908 271,558 43 1,424,623 1,052,306 234,812 0 1,034,233 1,489,705 825,918 144 1,900,264 1,903,723 380,114 58 1,089,123 1,286,669 0 0 0 66,367 380,408 0 2,992,659 3,364,916 152,851 0 3,010,391 3,071,048 3,422 0 206,692 205,967 3,125,323 245 35,59 1 ,368 38,711,107 543,726 263 16,693,555 10,633,972 117,110 14,723 1,800,499 1,562,404 0 0 54,340 42,940 0 0 0 12,000 10,000 0 10,000 0 547,711 0 547,711 525,099 0 0 0 203,730 (39,982) 0 (2,480,435) (2,478,448) 14,206 (161) (48,149) 17,108 649,045 14,562 (116,034) (115,167) 1,192,771 14,825 16,577,521 10,518,805 (191,200) 0 (6,384,100) (5,408,048) 1,001,571 14,825 10,193,421 5,110,757 3,051,794 223,203 57,925,953 52,815,196 $ 4,053,365 $ 238,028 $ 68,119,374 $ 57,925,953 - 153 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Electric Water Cash Flows from Operating Activities: Cash Received from Customers $ 33,765,791 $ 7,044,323 $ Cash Payments to Suppliers for Goods and Services (24,942,785) (1,931,388) Cash Payments to Employees for Services (1,744,057) (797,389) Customer Deposits Received 736,083 0 Customer Deposits Returned (686,256) 0 Cash Received from Contributions 0 0 Cash Received for Reimbursed Expenses 48,901 2,100 Cash Received from Sale of Scrap 12,678 700 Cash Received from Collection Fees 31,486 0 Cash Received from Leases 701 0 Cash Received from Grants 0 0 Cash Received from Miscellaneous Revenues 150,544 614 Cash Paid for Miscellaneous Expenses (90,289) (19,738) Net Cash Provided by Operating Activities 7,282,797 4,299,222 Cash Flows from Noncapital Financing Activities: Principal Received on Note 0 0 Interest Received on Note 0 0 Principal Received on Advance to Other Funds 308,510 0 Interest Received on Advance to Other Funds 66,795 0 Cash Paid to Refund Bonds {806,000) (546,000) Operating Transfers In from Other Funds 0 0 Operating Transfers Out to Other Funds (4,858,500) (673,900) Principal Paid on Advance from Other Funds 0 0 Interest Paid on Advance from Other Funds 0 0 Cash Paid to Other Funds (139,688) 0 Cash Paid to Public Agencies (190,334) 0 Proceeds from Revenue Refunding Bonds 840,100 569,100 Interest Received on Refund Bonds 4,771 3,232 Cash Paid to Refunding Escrow Agent (24,800) (16,800) Issuance Costs Paid on Refunding Bonds (7,463) (5,056) Net Cash Used by Noncapital Financing Activities (4,806,609) (669,424) Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (2,481,784) (747,670) Proceeds from Sale of Assets 5,134 2,000 Capital Contributed by Developers 130,869 0 Principal Paid on Revenue Bonds (1.092,900) (1,212,000) Principal Paid on General Obligation Bonds (134,750) (126,500) Principal Paid on Certificates of Obligation (13.100) (6,550) Principal Paid on Obligation Under Capital Lease 0 (206,834) Interest Paid on Revenue Bonds (825.109) (479,751) Interest Paid on General Obligation Bonds (11,069) (2,747) Interest Paid on Certificates of Obligation (4.716) (2,358) Interest Paid on Obligation Under Capital Lease 0 (43,980) Fees Paid to Fiscal Agent (3,079) (1,824) Proceeds from Revenue Bonds 3,626,000 3,256,000 Interest Received on Revenue Bonds 22,650 20,339 Issuance Costs Paid on Revenue Bonds (73,594) (66,084) Cash Received from Other Funds -Misallocation of FY 1996 Bond Proceeds 0 0 Cash Paid To Other Funds -Misallocation of FY 1996 Bond Proceeds 0 0 Net Cash Provided (Used) by Capital and Related Financing Activities �855,448) 382,041 -154 - Sewer 6,359,662 {1,67 4,281) (1,068,340) 0 0 0 172 0 0 0 0 1,322 {7,967) 3,610,568 0 0 0 0 {1,248,000) 0 (660,500) 0 0 0 0 1,300,800 7,387 (38,400) (11,556) (650,269) (1,037,937) 1,500 23,694 (1,635, 100) (189, 190) (6,550) 0 (1,022,487) (4,295) (2,358) 0 (3,730) 518,000 3,236 (10,513) 0 0 p,365,730) Totals Solid Waste Cedar Creek CoHection Condominiums 1997 1996 $ 3,715,967 $ 508 $ 50,886,251 $ 49;846,690 (2,205,935) (245) (30,754,634) (27,591,945) (783,092) 0 (4,392,878) (4,429,714) 0 0 736,083 723,672 0 0 (686,256) (714,747) 0 0 0 12,000 0 0 51,173 42, 115 0 0 13,378 31,008 32 0 31,518 6,143 0 0 701 2,490 10,000 0 10,000 0 3,220 0 155,700 36,780 (1,110) (162) (119,266) (49,964) 739,082 101 15,931,770 17,914,528 107,049 0 107,049 98,973 20,500 0 20,500 35,468 0 0 308,510 708,895 0 0 66,795 116,087 0 0 (2,600,000) 0 0 0 0 957,181 (191,200) 0 (6,384,100) (5,408,048) (200,045) 0 (200,045) (934,669) (39,982) 0 (39,982) (123,707) 0 0 (139,688) 0 (17,000) 0 (207,334) (163,375) 0 0 2,710,000 0 0 0 15,390 0 0 0 (80,000) 0 0 0 (24,075) 0 (320,678) 0 (6,446,980) (4,713,195) (18,211) 0 (4,285,602) (10,691,945) 29,065 0 37,699 65,435 0 0 154,563 155,742 0 0 (3,940,000) (3,670,000) 0 0 (450,440) (386,265) 0 0 (26,200) (26,200) 0 0 (206,834) (195,984) 0 0 (2,327,347) (2,429,551) 0 0 (18,111) (40,272) 0 0 (9,432) (12,576) 0 0 (43,980) (54,828) 0 0 (8,633) 0 0 0 7,400,000 (6,159) 0 0 46,225 0 0 0 (150,191) 0 0 0 0 65,000 0 0 0 (65,000) 10,854 0 (3.828,283) (17,292,603) (Continued) -155 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) (Continued) Electric Water Cash Flows from Investing Activities: Purchase of Investments (14,927,146) (5,250,673) Proceeds from Sale and Maturities of Investments 12, 138,919 1,379,153 Interest on Investments 931,856 287,730 Net Cash Provided (Used) by Investing Activities (1,856,371) (3,583,790) Net Increase (Decrease) in Cash (235,631) 428,049 Cash and Cash Equivalents, October 1 2,625,610 412,634 Cash and Cash Equivalents, September 30 $ 2,389,979 $ 840,683 $ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 10,027,206 $ 3,327,825 $ Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 1,031,461 1,006,432 Provision for Uncollectible Accounts 181,052 4,596 Contributions 0 0 Operating Grants 0 0 Miscellaneous Revenues 245,027 3,414 Miscellaneous Expenses (90,289) (19,738) Change in A5Sets and Liabilities: Change in Accounts Receivable (1,139,941) (153,542) Change in Other Receivables (171,833) 0 Change in Inventory (162,355) (6,518) Change in Prepaid Costs 600 0 Change in Accounts Payable (2 ,715,344) 132,291 Change in Accrued Liabilities 28,751 4,370 Change in Deferred Revenues (717) 0 Change in Refundable Deposits 49,827 0 Change in Accrued Vacation (648) 92 Total Adjustments (2,744,409) 971,397 Net Cash Provided by Operating Activities $ 7,282,797 $ 4,299,222 $ Noncash Financing, Capital, and Investing Activities: During the fiscal year, the Water Fund added capital contributed by developers in the amount of $65,474. -156 - Sewer (2,714, 138) 2,n7,674 198,215 261,751 (143,680) 578,240 434,560 2,794,535 819,647 1,280 0 0 1,494 (7,967) 19,726 0 (766) 0 (594) (7,841) 0 0 (8,946) 816,033 3,610,568 Totals Solid Waste Cedar Creek Collection Condominiums 1997 1996 (1,215,787) (164,398) (24,272, 142) (19,745,407) 720,777 147,967 17, 164,490 17.172,225 93,913 11,211 1,522,925 1,607,553 (401,097) (5,220) (5,584,727) (965,629) 28, 161 (5,119) 71,780 (5,056,899) 166,498 31,441 3,814,423 8,871,322 $ 194,659 $ 26,322 $ 3,886,203 $ 3,814,423 $ 543,726 $ 263 $ 16,693,555 $ 10,633,972 152,851 0 3,010,391 3,071,048 (3,941) 0 182,987 132,321 0 0 0 12,000 10,000 0 10,000 0 3,252 0 253,187 118,194 (1,110) (162) (119,266) (49,964) 46,918 0 (1,226,839) 644,910 0 0 (171,833) (143,291) (6,118) 0 (175,757) 60,446 0 0 600 600 (3,762) 0 (2,587,409) 3,517,677 (48) 0 25,232 (91,072) 0 0 (717) 333 0 0 49,827 8,926 (2,686) 0 (12,188) (1,572) 195,356 (1 62) (761,785) 7,280,556 $ 739,082 $ 101 $ 15,931,770 $ 17,914,528 -157 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 1,760,456 $ 2,123,352 Equity in Investments 12,996,089 12,013,479 Receivables: Accrued Interest 278,359 233,381 Accounts 5,035,299 3,895,358 Other 970,517 798,683 Less Allowance for Uncollectible Accounts (1,094,676) (913,624) Due From Other Funds 139,688 0 lnterfund Receivable 328,847 308,511 Inventories 941, 145 778,790 Prepaid Costs 0 600 ' Total Current Assets 21,355,724 19,238,530 Restricted Assets: Equity in Cash and Cash Equivalents 629,523 502,258 Equity in Investments 4,647,284 2,841,667 Receivables: Accrued Interest 49,658 16,564 Accounts 5,629 2,290 Less Allowance for Uncollectible Accounts (4,628) 0 Total Restricted Assets 5,327,466 3,362,779 Advance to Other Funds 480,414 809,261 Deferred Charges: Bond Issuance Costs 215,352 147,342 Accumulated Amortization (31, 137) (25,085) Total Deferred Charges 184,215 122,257 Property and Equipment: Utility Plant 37,850,979 30,891,283 Machinery and Equipment 224,087 229,742 Accumulated Deprec iation (11,894,023) (10,881,851) Construction in Progress 3,770,640 8, 153,939 Total Property and Equipment 29,951,683 28,393, 113 Total Assets $ 57,299,502 $ 51,925,940 (Continued) - 158 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 (Continued) 1997 1996 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 3,486,506 $ 6,201,850 Retainage Payable 4,793 4,793 Accrued Liabilities 284,391 253,890 Customer Construction Advances 29,382 24,382 Other Deferred Revenues 2,245 2,962 Total Current Liabilities 3,807,317 6,487,877 Current Liabilities Payable from Restricted Assets: Accounts Payable 371,715 315,875 Accrued Interest Payable 143,645 131,234 Retainage Payable 79,986 65,978 Accrued Liabilities 107 1,857 Refundable Deposits 1,818,145 1,768,318 Revenue Bonds 1,161,950 1,092,900 General Obligation Bonds 154,000 134,750 Certificates of Obligation 13, 100 13, 100 Total Current Liabilities Payable from Restricted Assets 3,742,648 3,524,012 Noncurrent Liabilities: Revenue Bonds 14,066,778 11,568,628 Unamortized Premium on Bonds (77,346) 1,451 General Obligation Bonds 0 154,000 Certificates of Obligation 13, 100 26,200 Accrued Vacation 61,618 62,266 Total Noncurrent Liabilities 14,064,150 11,812,545 Total Liabilities 21,614,115 21,824,434 Fund Equity: Contributed Capital 3,367,124 3, 196, 124 Retained Earnings: Reserved for Debt Service 531, 166 357,200 Reserved for Capital Projects 2,526,346 301,961 Unreserved 29,260,751 26,246,221 Total Fund Equity 35,685,387 30,101,506 Total Liabilities and Fund Equity $ 57,299,502 $ 51,925,940 - 159 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 Operating Revenues: Electric Sales Charges for Services Other Total Operating Revenues Operating Expenses: Purchased Power Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Reimbursed Administrative Depreciation Other Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings Reimbursed Expenses Contributions Interest Expense Other, Net Total Nonoperating Revenues (Expenses) Income Before Operating Transfers Operating Transfers Out Net Income Retained Earnings, October 1 Retained Earnings, September 30 $ $ -160- 1997 33,447, 162 0 1,630,403 35,077,565 19,069,552 1,741,691 117,290 502,993 627,415 84,197 320,787 1,384,022 1,031,461 170,951 25,050,359 10,027,206 1,081,494 52,240 0 (858,245) (31,314) 244, 175 10,271,381 (4,858,500) 5,412,881 26,905,382 32,318,263 $ $ 1996 31,564,684 0 633,512 32,198,196 21,359, 182 1,699,344 128,888 413,441 1,084,620 83,075 358,662 1,507,517 988,954 166, 134 27,789,817 4,408,379 1,086,369 31, 140 0 (793,721) (30,057) 293,731 4,702,110 (3,944,798) 757,312 26, 148,070 26,905,382 CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual · (Unfavorable) Operating Revenues: Electric Sales $ 33, 163,000 $ 33,163,000 $ 33,287,015 $ 124,015 Forfeits, Discounts, and Penalties 335,000 335,000 393,233 58,233 Electric Property Rentals 25,000 25,000 51,345 26,345 Connect Fees 143,000 143,000 212,136 69, 136 Miscellaneous 0 0 973,689 973,689 Total Operating Revenues 33,666,000 33,666,000 34,917,418 1,251,418 Nonoperating Revenues: Interest Earnings 700,000 700,000 903,492 203,492 Reimbursed Expenses 141,500 141,500 48,607 (92,893) Contributions 0 0 2,467 2,467 Miscellaneous Nonoperating Revenues 58,500 58,500 188,069 129,569 Total Nonoperating Revenues 900,000 900,000 1,142,635 242,635 Energy Project Fund: Interest Earnings 0 0 22,877 22,877 Total Energy Project Revenues 0 0 22,877 22,877 Revenue Bond I & S Fund: Operating Transfers In 2,109,180 2, 109, 180 1,946, 134 (163,046) Proceeds from Long-Term Debt 902,100 902, 100 0 (902, 100) Total Electric Revenue I & S Fund 3,011,280 3,011,280 1,946, 134 (1,065, 146) Electric Revenue Bond Funds: Interest Earnings 0 0 154,713 154,713 Reimbursed Expenses 0 0 3,633 3,633 Contributions 0 0 123,401 123,401 Other 0 0 95 95 Proceeds from Long-Term Debt 3,700,000 3,700,000 3,528,000 (172,000) Operating Transfer In 0 0 490,558 490,558 Total Electric Revenue Bond Funds 3,700,000 3,700,000 4,300,400 600,400 Total Electric Fund Revenues $ 41,277,280 $ 41,277,280 $ 42,329,464 $ 1,052, 184 See reconciliation to GAAP basis on page 184. -161 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Administration Transmission/Distribution: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Transmission/Distribution Nondepartmental: Reimbursed Administrative Other Operating Expenses Principal Payments Interest Expense Public Agency Funding Return on Investment Other Nonoperating Expense Operating Transfers Out Residual Equity Transfers Out Capital Outlay Contingency Total Nondepartmental $ Original Budget 431,265 43,050 41,510 98,088 56,310 46,075 50,960 767,258 1,590,092 84,703 527,670 879,626 19,022,090 288,458 229,000 22,621,639 1,193,634 0 147,850 15,196 176,000 3,773,500 0 7,697,714 0 500,000 161,936 13,665,830 $ (Continued) -162 - Revised Budget 431,265 43,050 41,510 84,088 56,310 42,914 23,161 722,298 1,590,092 84,703 529,729 879,626 19, 146,996 288,458 229,000 22,748,604 1, 193,634 0 147,850 15, 196 176,000 3,773,500 0 7,697,714 0 500,000 161,936 13,665,830 $ Actual · 373,228 39,534 37,911 19,264 54,026 37,041 6,254 567,258 1,572,274 77,756 402,438 611,612 19,099,298 281,236 114,801 22,159,415 1, 189,793 (30,426) 147,850 15,785 190,334 3,773,500 17,248 3,521,692 6,732 27,423 0 8,859,931 $ Variance Favorable (Unfavorable) 58,037 3,516 3,599 64,824 2,284 5,873 16,907 155,040 17,818 6,947 127,291 268,014 47,698 7,222 114,199 589, 189 3,841 30,426 0 (589) (14,334) 0 (17,248) 4, 176,022 (6,732) 472,577 161,936 4,805,899 CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Revenue Bond I & S Fund: Principal Payments Interest Expense Fiscal Agent's Fees Total Revenue Bond I & S Fund Electric Revenue Bond Fund: Reimbursed Administrative other Nonoperating Expenses Capital Outlay Contingency Total Electric Revenue Bond Fund Energy Project Fund: Reimbursed Administrative Other Nonoperating Expenses Total Energy Project Fund Total Electric Fund Expenses Original Budget 1,092,900 732,984 0 1,825,884 154,412 0 7,077,000 100,000 7,331,412 99,500 0 99,500 $ 46,311,523 See reconciliation to GAAP basis on page 184. Revised Budget 1,092,900 732,984 0 1,825,884 154,412 0 7,072,446 100,000 7,326,858 99,500 0 99,500 $ 46,388,974 -163 - Actual 1,092,900 825,109 3,079 1,921,088 154,412 1,753 2,299,980 0 2,456, 145 42,338 307 42,645 $ 36,006,482 Variance Favorable (Unfavorable) 0 (92, 125) (3,079) (95,204) 0 (1,753) 4,772,466 100,000 4,870,713 57, 162 (307) 56,855 $ 10,382,492 CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 390,841 $ 241,714 Equity in Investments 2,885,274 1,367,567 Receivables: Accrued Interest 61,560 34,496 Accounts 886,659 733, 117 Less Allowance for Uncollectible Accounts (16,264) (11,668) Inventories 304,620 298, 102 Total Current Assets 4,512,690 2,663,328 Restricted Assets: Equity in Cash and Cash Equivalents 449,842 170,920 Equity in Investments 3,320,840 967,027 Receivables: Accrued Interest 44,221 2,273 Special Assessments 1,890 1,961 Total Restricted Assets 3,816,793 1,142,181 Deferred Charges: Water Well 1,167,075 1, 167,075 Bond Issuance Costs 135,660 73,359 Accumulated Amortization (1,058,647) (1,053,413) Total Deferred Charges 244,088 187,021 Property and Equipment: Utility Plant 37,931,654 35,901,847 Buildings 898,760 898,760 Machinery and Equipment 948,016 898, 129 Accumulated Depreciation (12,045,052) (11,018,116) Construction in Progress 104,362 1,586,600 Land 537,385 537,385 Total Property and Equipment, Net 28,375, 125 28,804,605 Total Assets $ 36,948,696 $ 32, 797, 135 (Continued) -164 - CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 (Continued) 1997 1996 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 198,682 $ 66,391 Retainage Payable 1,584 0 Obligations Under Capital Lease 218,283 206,833 Accrued Liabilities 32,884 28,514 Customer Construction Advances 40,045 40,045 other Deferred Revenues 350 350 Total Current Liabilities 491,828 342, 133 Current Liabilities Payable from Restricted Assets: Accounts Payable 9,641 159,883 Accrued Interest Payable 74,955 71,821 Retainage Payable 37,052 104,082 Revenue Bonds 1,249,500 1,212,000 General Obligation Bonds 4,000 126,500 Certificates of Obligation 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 1,381,698 1,680,836 Noncurrent Liabilities: Revenue Bonds 7,339,956 5,310,356 Unamortized Amounts (58,045 ) 691 General Obligation Bonds 0 4,000 Certificates of Obligation 6,550 13, 100 Obligation Under Capital Lease 483, 196 701,480 Accrued Vacation 28,453 28,361 Total Noncurrent Liabilities 7,800, 110 6,057,988 Total Liabilities 9,673,636 8,080,957 Fund Equity: Contributed Capital 9, 193,236 9, 127,762 Retained Earnings: Reserved for Debt Service 544,369 200,048 Reserved for Capital Projects 3,232,965 350,452 Unreserved 14,304,490 15,037,916 Total Fund Equity 27,275,060 24,716,178 Total Liabilities and Fund Equity $ 36,948,696 $ 32,797, 135 -165 - CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Operating Revenues: Water Sales $ 6,868,516 $ 6,782,833 Other 329,349 359,856 Total Operating Revenues 7,197,865 7,142,689 Operating Expenses: Salaries and Benefits 801,925 818,245 Supplies 85,701 77,686 Maintenance 343,732 216,215 Purchased Professional Services 73,242 24,046 Purchased Property Services 636,679 609,146 Other Purchased Services 162,221 207,304 Reimbursed Administrative 729,469 832, 158 Depreciation 1,006,432 1,035,402 Other 30,639 519 Total Operating Expenses 3,870,040 3,820,721 Operating Income 3,327,825 3,321,968 Nonoperating Revenues (Expenses): Interest Earnings 380,313 169,580 Reimbursed Expenses 2,100 10,814 Interest Expense (531,970) (472,922) Other, Net (10,960) (2,081) Total Nonoperating Revenues (Expenses) (160,517) (294,609) Income Before Operating Transfers 3,167,308 3,027,359 Operating Transfers Out (673,900) (622,800) Net Income 2,493,408 2,404,559 Retained Earnings, October 1 15,588,416 13,183,857 Retained Earnings, September 30 $ 18,081,824 $ 15,588,416 -166 - CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Operating Revenues: Water Sales Forfeits, Discounts, and Penalties Water Taps Connect Fees Miscellaneous Operating Revenues Total Operating Revenues Nonoperating Revenues: Interest Earnings Reimbursed Expenses Miscellaneous Nonoperating Revenues Total Nonoperating Revenues Revenue Bond I & S Fund: Operating Transfers In Proceeds from Long-Term Debt Total Water Revenue I & S Fund Water Revenue Bond Funds: Interest Earnings Proceeds from Long-Term Debt Total Water Revenue Bond Funds Total Water Fund Revenues Original Budget Revised Budget Actual $ 6,377,000 $ 6,377,000 $ 6,823,279 65,700 65,700 80,387 167,000 167,000 210,400 25,000 0 6,634,700 40,000 2,900 9,000 51,900 2,088,273 611,100 2,699,373 0 3,200,000 3,200,000 25,000 0 6,634,700 40,000 2,900 9,000 51,900 2,088,273 611,100 2,699,373 0 3,200,000 3,200,000 37,562 1,001 7,152,629 199,408 2, 100 3,172 204,680 1,699,599 0 1,699,599 180,905 3,168,000 3,348,905 $ 12,585,973 $ 12,585,973 $ 12,405,813 See reconciliation to GAAP basis on page 184. -167 - Variance Favorable (Unfavorable) $ $ 446,279 14,687 43,400 12,562 1,001 517,929 159,408 (800) (5,828) 152,780 (388,674) (611,100) (999,774) 180,905 (32,000) 148,905 (180, 160) CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Original Revised Budget Budget Actual Water Production: Salaries and Benefits $ 318,521 $ 318,521 $ 233, 168 Supplies 48,380 48,380 49,282 Maintenance 415,120 415, 120 178,561 Purchased Professional Services 21,125 71, 125 42,878 Purchased Property Services 566,740 566,740 628,438 other Purchased Services 46,140 46,140 47,450 Capital Outlay 0 58,358 11,255 Total Water Production 1,416,026 1,524,384 1, 191,032 Water Distribution: Salaries and Benefits 541,491 541,491 451,122 Supplies 32,640 32,640 34, 183 Maintenance 185,520 179,194 164,714 Purchased Professional Services 15,500 15,500 12,913 Purchased Property Services 26,420 26,420 7,700 Other Purchased Services 108,650 108,650 109, 140 Capital Outlay 73,000 83,500 92,774 Total Water Distribution 983,221 987,395 872,546 Engineering: Salaries and Benefits 86,356 86,356 118,541 Supplies 1,788 1,788 2,236 Maintenance 2,615 2,615 457 Purchased Professional Services 0 0 46 Purchased Property Services 540 540 540 Other Purchased Services 5,060 5,060 5,685 Total Engineering 96,359 96,359 127,505 Nondepartmental: Reimbursed Administrative 721,242 754, 142 688,342 Other Operating Expenses 0 0 9,898 Principal Payments 337, 116 337, 116 339,883 Interest Expense 51,558 51,558 49,085 Return on Investment 661,500 661,500 661,500 Other Nonoperating Expenses 0 0 2, 105 Operating Transfers Out 1,711,999 1,711,999 1,711,999 Contingency 60,000 10,000 0 Total Nondepartmental 3,543,415 3,526,315 3,462,812 (Continued) c 168 - Variance Favorable (Unfavorable) $ 85,353 (902) 236,559 28,247 (61,698) (1,310) 47, 103 333,352 90,369 (1,543) 14,480 2,587 18,720 (490) (9,274) 114,849 (32, 185) (448) 2, 158 (46) 0 (625) (31, 146) 65,800 (9,898) (2, 767) 2,473 0 (2, 105) 0 10,000 63,503 CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Revised Budget Budget Actual Revenue Bond I & S Fund: Principal Payments 1,212,000 1,212,000 1,212,000 Interest Expense 384, 184 384, 184 476,404 Fiscal Agent's Fees 0 0 1,824 Total Revenue Bond I & S Fund 1,596, 184 1,596,184 1,690,228 Water Revenue Bond Fund: Purchased Professional Services 0 10, 196 17,405 Reimbursed Administrative 42,200 42,200 42,227 Other Nonoperating Expenses 0 0 1,979 Capital Outlay 3,229,500 3,454,075 402,652 Contingency 25,000 25,000 0 Total Water Revenue Bond Fund 3,296,700 3,531,471 464,263 Total Water Fund Expenses $ 10,931,905 $ 11,262, 108 $ 7,808,386 See reconciliation to GAAP basis on page 184. -169 - Variance Favorable (Unfavorable ) 0 (92,220) (1,824) (94,044) (7,209) (27) (1,979) 3,051,423 25,000 3,067,208 $ 3,453,722 CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 127,454 $ 137, 152 Equity in Investments 940,897 775,974 Receivables: Accrued Interest 27,317 25,393 Accounts 637,448 657, 174 Less Allowance for Uncollectible Accounts (15,514) (14,234) Inventories 10,606 9,840 Total Current Assets 1,728,208 1,591,299 Restricted Assets: Equity in Cash and Cash Equivalents 307,106 441,088 Equity in Investments 2,267,125 2,495,584 Receivables: Accrued Interest 31,414 35,317 Special Assessments 3,984 3,984 Total Restricted Assets 2,609,629 2,975,973 Deferred Charges: Bond Issuance Costs 262,503 260,638 Accumulated Amortization (54,195) (46,350) Total Deferred Charges 208,308 214,288 Property and Equipment: Utility Plant 39,815,812 28,539,939 Buildings 811,654 811,654 Machinery and Equipment 1,429,428 1,432, 787 Accumulated Depreciation (8,340,379) (7,541,485) Construction in Progress 335,449 10,886,483 Land 450,754 450,754 Total Property and Equipment, Net 34,502,718 34,580, 132 Total Assets $ 39,048,863 $ 39,361,692 (Continued ) -170 - CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 (Continued) 1997 1996 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 73,234 $ 73,828 Accrued Liabilities 35,818 43,659 Customer Construction Advances 12, 130 0 Total Current Liabilities 121, 182 117,487 Current Liabilities Payable from Restricted Assets: Accounts Payable 94,961 35,297 Accrued Interest Payable 203, 115 182,017 Retainage Payable 33,338 356,036 Revenue Bonds 1,583,550 1,635,100 General Obligation Bonds 23,085 124,675 Certificates of Obligation 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 1,944,599 2,339,675 Noncurrent Liabilities: Revenue Bonds 15,423,266 16,436,016 Unamortized Premium on Bonds (83,133 ) 4,769 General Obligation Bonds 0 87,600 Certificates of Obligation 6,550 13, 100 Accrued Vacation 44, 199 53, 145 Total Noncurrent Liabilities 15,390,882 16,594,630 Total Liabilities 17,456,663 19,051,792 Fund Equity: Contributed Capital 8,164,306 8, 152,742 Retained Earnings: Reserved for Debt Service 628,401 853,827 Reserved for Capital Projects 1,848,944 1,982,624 Unreserved 10,950,549 9,320,707 Total Fund Equity 21,592,200 20,309,900 Total Liabilities and Fund Equity $ 39,048,863 $ 39,361,692 -171 - CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Operating Revenues: Sewer Service $ 6, 157,949 $ 5,813,409 Other 181,987 225,742 Total Operating Revenues 6,339,936 6,039,151 Operating Expenses: Salaries and Benefits 1,051,639 1, 114,617 Supplies 189,345 220,771 Maintenance 306,297 194,064 Purchased Professional Services 98,764 91,826 Purchased Property Services 353,326 377,871 Other Purchased Services 225,943 289,395 Reimbursed Administrative 498,760 519,741 Depreciation 819,647 804,046 Other 1,680 1, 177 Total Operating Expenses 3,545,401 3,613,508 Operating Income 2,794,535 2,425,643 Nonoperating Revenues (Expenses): Interest Earnings 206,859 206,527 Reimbursed Expenses 0 986 Interest Expense (1,050,238) (1,108,086) Other, Net (19,920) 6,377 Total Nonoperating Revenues (Expenses) (863,299) (894, 196) Income Before Operating Transfers 1,931,236 1,531,447 Operating Transfers Out (660,500) (585,950) Net Income 1,270,736 945,497 Retained Earnings, October 1 12, 157, 158 11,211,661 Retained Earnings, September 30 $ 13,427,894 $ 12,157,158 -!72- CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Operating Revenues: Sewer Service Forfeits, Discounts, and Penalties Sewer Taps Miscellaneous Operating Revenues Total Operating Revenues Nonoperating Revenues: Original Budget Revised Budget $ 6,328,300 $ 6,328,300 67,000 67,000 100,000 100,000 300 300 ------ 6,495,600 6,495,600 Interest Earnings 100,000 100,000 1,000 5,000 Reimbursed Expenses 1,000 Miscellaneous Nonoperating Revenues 5,000 ----- Total Nonoperating Revenues 106,000 Revenue Bond I & S Fund: Operating Transfers In Proceeds from Long-Term Debt Total Sewer Revenue I & S Fund Sewer Revenue Bond Funds: Interest Earnings Special Assessments Proceeds from Long-Term Debt Total Sewer Revenue Bond Funds Total Sewer Fund Revenues 2,826,391 1,396,800 4,223,191 0 0 500,000 500,000 $ 11,324,791 See reconciliation to GAAP basis on page 184. -173- 106,000 2,826,391 1,396,800 4,223, 191 0 0 500,000 500,000 $ 11,324,791 Actual $ 6,149,310 73,288 108,700 0 6,331,298 95,974 172 1,884 98,030 2,684,038 0 2,684,038 110,885 11,564 504,000 626,449 $ 9,739,815 $ Variance Favorable (Unfavorable) (178,990) 6,288 8,700 (300) (164,302) (4,026) (828) (3, 116) (7,970) (142,353) (1,396,800) (1,539, 153) 110,885 11,564 4,000 126,449 $ (1,584,976) CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable ) Sewer Treatment: Salaries and Benefits $ 669, 123 $ 669, 123 $ 623,254 $ 45,869 Supplies 102,300 102,300 152, 186 (49,886 ) Maintenance 248,960 248,960 190, 147 58,813 Purchased Professional Services 71,925 71,925 64,788 7, 137 Purchased Property Services 388,320 388,320 331,588 56,732 Other Purchased Services 96,210 96,210 101,722 (5,512 ) Capital Outlay 0 44,577 43,845 732 Total Sewer Treatment 1,576,838 1,621,415 i,507,530 113,885 Sewer Collection: Salaries and Benefits 568,459 568,459 432, 103 136,356 Supplies 48,600 48,600 37, 159 11,441 Maintenance 118,060 118,060 116,151 1,909 Purchased Professional Services 13,200 27,200 17,545 9,655 Purchased Property Services 22,860 22,860 21,739 1, 121 other Purchased Services 126,518 126,518 124,221 2,297 Capital Outlay 15,000 15,000 6,218 8,782 Total Sewer Collection 912,697 926,697 755, 136 171,561 Nondepartmental: Reimbursed Administrative 447,299 447,299 447,299 0 Other Operating Expenses 0 0 786 (786 ) Principal Payments 131,225 131,225 131,225 0 Interest Expense 11, 128 11, 128 6,652 4,476 Return on Investment 645,900 645,900 645,900 0 Other Nonoperating Expenses 0 0 1, 104 (1,104 ) Operating Transfers Out 2,698,638 2,698,638 2,698,638 0 Contingency 60,000 60,000 0 60,000 Total Nondepartmental 3,994, 190 3,994, 190 3,931,604 62,586 Revenue Bond I & S Fund: Principal Payments 1,635, 100 1,635, 100 1,635,100 0 Interest Expense 1,032, 103 1,032,103 1,014,838 17,265 Fiscal Agent's Fees 0 0 3,730 (3,730 ) Total Revenue Bond I & S Fund 2,667,203 2,667,203 2,653,668 13,535 (Continued) -17-i- CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 (Continued) Original Revised Budget Budget Actual Sewer Revenue Bond Fund: Purchased Professional Services 0 9,970 16,431 Reimbursed Administrative 66,840 66,840 66,840 Other Nonoperating Expenses 0 0 1,657 Capital Outlay 2, 168,500 2,233,364 674,388 Contingency 75,000 75,000 0 Total Sewer Revenue Bond Fund 2,310,340 2,385, 174 759,316 Total Sewer Fund Expenses $ 11,461,268 $ 11,594,679 $ 9,607,254 See reconciliation to GAAP basis on page 184. - l 75- Variance Favorable (Unfavorable) (6,461) 0 (1,657) 1,558,976 75,000 1,625,858 $ 1,987,425 CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 194,659 $ 166,498 Equity in Investments 1,437,021 942,011 Receivables: Accrued Interest 38,765 36,068 Accounts 355,254 402,172 Less Allowance for Uncollectible Accounts (16,486) (20,427) Inventories 17,572 11,454 Total Current Assets 2,026,785 1,537,776 Note Receivable from Joint Venture 376,468 483,517 Equity in Joint Venture 2,057,867 1,510, 156 Property and Equipment: Machinery and Equipment 1, 720,035 1,793,462 Accumulated Depreciation (1,543, 164) ( 1,481, 950) Total Property and Equipment, Net 176,871 311,512 Total Assets $ 4,637,991 $ 3,842,961 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 36,005 $ 39,767 lnterfund Payable 213,776 200,045 Accrued Liabilities 29,161 29,209 Total Current Liabilities 278,942 269,021 Noncurrent Liabilities: Advances from Other Funds 228, 177 441,953 Accrued Vacation 22,606 25,292 Total Noncurrent Liabilities 250,783 467,245 Total Liabilities 529,725 736,266 Fund Equity: Contributed Capital 54,901 54,901 Retained Earnings: Unreserved 4,053,365 3,051,794 Total Fund Equity 4, 108,266 3, 106,695 Total Liabilities and Fund Equity $ 4,637,991 $ 3,842,961 -176- CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Operating Revenues: Garbage Collection Fees $ 3,598,644 $ 3,515,713 Other 70,405 73, 171 Total Operating Revenues 3,669,049 3,588,884 Operating Expenses: Salaries and Benefits 780,600 772, 110 Supplies 95,640 74,423 Maintenance 271,558 172,768 Purchased Professional Services 234,812 218,862 Purchased Property Services 825,918 797,516 Other Purchased Services 380, 114 425,038 Reimbursed Administrative 380,408 505,500 Depreciation 152,851 220,936 Other 3,422 38, 137 Total Operating Expenses 3, 125,323 3,225,290 Operating Income 543,726 363,594 Nonoperating Revenues (Expenses): Interest Earnings 117,110 96,848 Contributions 0 12,000 Grants 10,000 0 Earnings in Joint Venture 547,711 525,099 Interest Expense (39,982) (52,842) Other, Net 14,206 54,670 Total Nonoperating Revenues (Expenses) 649,045 635, 775 Income Before Operating Transfers 1, 192, 771 999,369 Operating Transfers Out (191,200) (154,500) Net Income 1,001,571 844,869 Retained Earnings, October 1 3,051,794 2,206,925 Retained Earnings, September 30 $ 4,053,365 $ 3,051, 794 -177- CITY OF COLLEGE STATION, TEXAS SOLID WASTE COL LECTION FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Original Revised Budget Budget Actual Operating Revenues: Residential Collection $ 2,184,800 $ 2,184,800 $ 2,209,651 Commercial Collection 1,372,500 1,372,500 1,377,427 other Charges for Services 600 600 15,544 Dumpster Sales 0 0 6,634 Forfeits, Discounts, and Penalties 44,000 44,000 42, 172 Recycling 50,000 50,000 20,078 Other 300 300 2,186 Total Operating Revenues 3,652,200 3,652,200 3,673,692 Nonoperating Revenues: Interest Earnings 100,000 100,000 104,588 Reimbursed Expenses 500 500 0 Contributions 5,000 5,000 0 Grants 0 0 10,000 Miscellaneous Nonoperating Revenues 19,500 19,500 30,004 Total Nonoperating Revenues 125,000 125,000 144,592 Total Solid Waste Collection Fund Revenues $ 3,777,200 $ 3,777,200 $ 3,818,284 See reconciliation to GAAP basis on page 184. -178- Variance Favorable (Unfavorable ) $ 24,851 4,927 14,944 6,634 (1,828) (29,922) 1,886 21,492 4,588 (500) (5,000) 10,000 10,504 19,592 $ 41,084 CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Residential Collection: Salaries and Benefits $ 564,325 $ 564,325 $ 528,851 $ 35,474 Supplies 59,910 59,910 57,523 2,387 Maintenance 147,010 150,926 147,966 2,960 Purchased Professional Services 242,530 237,530 234,812 2,718 Purchased Property Services 228,030 228,030 252,788 (24, 758) Other Purchased Services 170,348 170,348 186,723 (16,375) Capital Outlay 0 5,000 4,661 339 Total Residential Collection 1,412, 153 1,416,069 1,413,324 2,745 Commercial Collection: Salaries and Benefits 252, 172 252, 172 251,749 423 Supplies 48,100 50,100 38, 117 11,983 Maintenance 125,650 135,547 123,592 11,955 Purchased Property Services 556,520 556,520 573, 130 (16,610) Other Purchased Services 200,381 198,381 193,391 4,990 Capital Outlay 15,000 15,000 13,550 1,450 Total Commercial Collection 1,197,823 1,207,720 1, 193,529 14,191 Nondepartmental: Reimbursed Administrative 380,408 380,408 380,408 0 Principal Payments 200,045 200,045 200,045 0 Interest Expense 39,983 39,983 39,982 1 Contributions 17,000 17,000 17,000 0 Return on Investment 183,000 183,000 183,000 0 Other Nonoperating Expenses 0 0 1, 110 (1,110) Other Operating Transfers Out 8,200 8,200 8,200 0 Contingency 52, 185 52, 185 0 52, 185 Total Nondepartmental 880,821 880,821 829,745 51,076 Total Solid Waste Collection Fund Expenses $ 3,490,797 $ 3,504,610 $ 3,436,598 $ 68,012 See reconciliation to GAAP basis on page 184. -179- CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 26,322 $ 31,441 Equity in Investments 194,315 177,884 Receivables: Accrued Interest 3,512 0 Escrow 156,859 442,819 Total Current Assets 381,008 652,144 Total Assets $ 381,008 $ 652,144 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 142,980 $ 428,941 Total Current Liabilities 142,980 428,941 Fund Equity: Unreserved Retained Earnings 238,028 223,203 Total Fund Equity 238,028 223,203 Total Liabilities and Fund Equity $ 381,008 $ 652, 144 - I XO- CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1997 and 1996 1997 1996 Operating Revenues: Rental Income $ 0 $ 373,774 Other 508 2,385 Total Operating Revenues 508 376,159 Operating Expenses: Supplies 0 5,140 Maintenance 43 55,818 Purchased Professional Services 0 70,351 Purchased Property Services 144 36, 115 Other Purchased Services 58 6,270 Property Taxes 0 66,367 Depreciation 0 21,710 Total Operating Revenues (Expenses) 245 261,771 Operating Income 263 114,388 Nonoperating Revenues (Expenses): Interest Earnings 14,723 3,080 Gain on Sale of Operations 0 203,730 Interest Expense 0 (50,877) Other, Net (161) (11,801) Total Nonoperating Revenues (Expenses) 14,562 144,132 Income Before Operating Transfers 14,825 258,520 Operating Transfers Out 0 (10 0,000) Net Income 14,825 158,520 Retained Earnings, October 1 223,203 64,683 Retained Earnings, September 30 $ 238,028 $ 223,203 -18 l- CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Original Rev.ised Budget Budget Actual Operating Revenues: Miscellaneous Operating Revenues $ 0 $ 0 $ 508 Total Operating Revenues 0 0 508 Nonoperating Revenues: Interest Earnings 0 0 14,723 Total Nonoperating Revenues 0 0 14,723 Total Cedar Creek Condominium Fund Revenues $ 0 $ 0 $ 15,231 -182- Variance Favorable (Unfavorable) $ 508 508 14,723 14,723 $ 15,231 CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Expenses: Maintenance $ 0 $ 0 $ 43 $ (43) Purchased Property Services 0 0 144 (144) Other Purchased Services 0 0 58 (58) Total Operating Expenses 0 0 245 (245) Nonoperating Expenses: Other 0 0 161 (161) Total Nonoperating Expenses 0 0 161 (161) Total Cedar Creek Condominium Fund Expenses $ 0 $ 0 $ 406 $ (406) -1 X:l- CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1997 Solid Waste Electric Water Sewer Collection Total Revenues Per Budget -Actual $ 42,329,464 $ 12,405,813 $ 9,739,815 $ 3,818,284 Less Total Expenses Per Budget -Actual 36,006,482 7,808,386 9,607,254 3,436,598 Net Income (Loss), Budgetary Basis 6,322,982 4,597,427 132,561 381,686 Add (Subtract) -Expenses (Revenues) Related to Balance Sheet: Reclass Principal Payment 1,240,750 1,551,883 1,766,325 200,045 Capital Outlay 2,448,458 506,681 724,451 18,211 Reclass Contributed Capital (125,869) 0 (11,564) 0 Reclass Salaries and Benefits to Construction in Progress 247,485 2,054 19,096 0 Correct Construction In Progress (121,601) 0 0 0 Add (Subtract) - Unbudgeted Revenue (Expenses) Adjustments: FY 97 Depreciation Expense (1,031,461) (1,006,432) (819,647) (152,851) Current Year Revenue Accrual 1,276,910 292,924 251,670 129,653 Prior Year Interest Expense Accrual 131,234 71,821 182,017 0 Current Year Interest Revenue Accrual 412 0 0 12,522 Prior Year Interest Revenue Accrual 534 0 0 0 Amortization of Deferred Amounts (16,148) (11,708) (23,478) 0 Prior Year Revenue Accrual (1, 116, 763) (247,688) (243,031) (134,294) Current Year Interest Expense Accrual (143,645) (74,955) (203, 115) 0 FY 97 Bad Debt Expense (204,469) (4,595) (1,279) (1,072) Inventory Adjustment 30,734 (16,045) 445 (40) Amortization of Bond Premiums 87 41 285 0 Earnings in Joint Venture 0 0 0 547,711 Reclass Proceeds From Long Term Debt (3,528,000) (3, 168,000) (504,000) 0 other, Net (1,251) 0 0 0 Net Income, GAAP Basis $ 5,412,881 $ 2,493,408 $ 1,270,736 $ 1,001,571 �·1x1- INTERNAL SERVICE FUNDS Internal seNice funds are used to account for the financing of goods or seNices provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. Employee Benefits -to account for self-insurance activity related to administration of the City's health benefits plan. Equipment Replacement -to account for the purchase of City equipment such as vehicles and communications equipment not budgeted in other funds. Fleet Maintenance -to account for all activities related to the management of the City's vehicles and heavy equipment, including preventive maintenance and vehicle repair activities. Property and Casualty -to account for insurance activity relating to all claims filed for liability cases (both injury and property) and property losses incurred for City property. Unemployment -to account for self-insurance activity on claims filed under unemployment compensation laws. Utility Billing -to account for the billing and collection activities relating to the City's electric, water, and sewer utilities and residential and commercial garbage collection. Workers' Compensation -to account for self-insurance activity relating to administration of the City's workers' compensation plan. - l 8)- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Employee Equipment Fleet Property and Benefits Replacement Maintenance Casualty Assets Current Assets: Equity in Cash and Cash Equivalents $ 96,826 $ 255,059 $ 0 $ 21,508 Equity in Investments 714,791 1,882,903 0 158,774 Receivables: Accrued Interest 12,488 34,438 0 2,829 Accounts 7,470 0 3,654 1,809 Less Allowance for Uncollectible Accounts (138) 0 0 0 Inventories 0 0 203,950 0 Prepaid Costs 0 0 0 0 Total Current Assets 831,437 2,172,400 207,604 184,920 Property and Equipment: Buildings and Building Improvements 0 0 746,575 0 Machinery and Equipment 0 5,715,529 182,671 0 Less Accumulated Depreciation 0 (2,512,985) (203,907) 0 Construction in Progress 0 2,520,469 0 0 Total Property and Equipment, Net 0 5,723,013 725,339 0 Total Assets $ 831,437 $ 7,895,413 $ 932,943 $ 184,920 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 23,423 $ 488 $ 94,922 $ 9,030 Due to Other Funds 0 0 139,688 0 Claims Payable 93,196 0 0 43,954 Accrued Liabilities 0 0 19,366 0 Total Current Liabilities 116,619 488 253,976 52,984 Noncurrent Liabilities: Accrued Vacation 0 0 17,979 0 Total Noncurrent Liabilities 0 0 17,979 0 Total Liabilities 116,619 488 271,955 52,984 Fund Equity: Contributed Capital 0 1,230,000 728,268 0 Unreserved Retained Earnings (Deficit) 714,818 6,664,925 (67,280) 131,936 Total Fund Equity 714,818 7,894,925 660,988 131,936 Total Liabilities and Fund Equity $ 831,437 $ 7,895,413 $ 932,943 $ 184,920 - I 8G- Totals Workers' Unemployment Utility Billing Compensation 1997 1996 $ 19,769 $ 61,666 $ 77,700 $ 532,534 $ 670,963 145,943 455,232 573,646 3,931,289 3,603,213 2,634 8,293 10,536 71,218 65,981 0 0 0 12,933 7,148 0 0 0 (138) (320 ) 0 0 0 203,950 0 0 0 29,000 29,000 60,000 168,346 525,191 690,888 4,780,786 4,400,985 0 0 0 746,575 0 0 553,386 0 6,451,586 5,404,028 0 {540, 102) 0 (3,256 ,994) {2,292,980) 0 355,978 0 2,876,447 2,401,379 0 369,262 0 6,817,614 5,512,427 $ 168,346 $ 894,453 $ 690,888 $ 11,598,400 $ 9,919,412 $ 0 $ 6,447 $ 15,585 $ 149,895 $ 39,087 0 0 0 139,688 0 0 0 160,834 297,984 432,415 0 29,229 0 48,595 18,146 0 35,676 176,419 636,162 489,648 0 42,565 0 60,544 44,459 0 42,565 0 60,544 44,459 0 78,241 176,419 696,700 534,107 0 381,137 0 2,339,405 1,611,137 168,346 435,075 514,469 8,562,289 7,774,168 168,346 816,212 514,469 10,901,694 9,385,305 $ 168,346 $ 894,453 $ 690,888 $ 11,598,400 $ 9,919,412 -187- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICIT) For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Employee Equipment Fleet Property and Benefits Replacement Maintenance Casualty Operating Revenues: Charges for Services $ 0 $ 1,571,040 $ 969,408 $ 0 Premiums 2,071,139 0 0 396,910 Other 0 0 0 0 Total Operating Revenues 2,071, 139 1,571,040 969,408 396,910 Operating Expenses: Salaries and Benefits 0 0 461,242 0 Supplies 0 0 436,502 0 Maintenance 0 0 17,258 0 Purchased Professional Services 0 0 1,359 0 Purchased Property Services 0 0 13,103 0 Other Purchased Services 0 0 29,967 0 Claims 1,617,112 0 0 119,628 Administration Fees 108,044 0 0 9,600 Premiums 235,342 0 0 270,937 Reimbursed Administrative 0 0 89,848 51,504 Depreciation 0 819,048 2,929 0 Other 167 0 6,975 0 Total Operating Expenses 1,960,665 819,048 1,059, 183 451,669 Operating Income (Loss) 110,474 751,992 (89, 775) (54,759) Nonoperating Revenues (Expenses): Interest Earnings 45, 142 89,667 0 6,607 Reimbursed Expenses 0 0 0 12,740 Interest Expense 0 0 (8,527) 0 Loss on Sale of Assets 0 0 0 0 Other, Net (4,782) 22,378 31,022 (94) Total Nonoperating Revenues (Expenses) 40,360 112,045 22,495 19,253 Net Income (Loss) 150,834 864,037 (67,280) (35,506) Retained Earnings, October 1 563,984 5,800,888 0 167,442 Retained Earnings (Deficit). September 30 $ 714,818 $ 6,664,925 $ (67,280) $ 131,936 -188- Totals Workers' Unemployment Utility Billing Compensation 1997 1996 $ 0 $ 1,308,300 $ 0 $ 3,848,748 $ 3,464,065 890 0 305,892 2,774,831 2,904,401 0 0 7,635 7,635 424 890 1,308,300 313,527 6,631,214 6,368,890 0 863, 131 0 1,324,373 895,606 0 44,366 0 480,868 44,076 0 9, 141 0 26,399 12,062 0 0 0 1,359 488 0 18,414 0 31,517 17,713 0 145,977 0 175,944 135,572 24,353 0 170,085 1,931, 178 1,693,832 0 0 40,484 158, 128 180,864 0 0 0 506,279 543,102 0 418,424 51,504 611,280 572,384 0 14,979 0 836,956 727,365 0 0 0 7, 142 5,559 24,353 1,514,432 262,073 6,091,423 4,828,623 (23,463) (206, 132) 51,454 539,791 1,540,267 8,894 26,868 34,599 211,777 304,356 0 0 0 12,740 21, 120 0 0 0 (8,527) 0 0 0 0 0 (14,434) (130) 214 (16,268) 32,340 (26,246) 8,764 27,082 18,331 248,330 284,796 (14,699) (179,050) 69,785 788, 121 1,825,063 183,045 614,125 444,684 7,774, 168 5,949, 105 $ 168,346 $ 435,075 $ 514,469 $ 8 ,562,289 $ 7,774,168 - l 89- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1997 (With comparative totals for the fiscal year ended September 30, 1996) Employee Equipment Fleet Benefits Replacement Maintenance Cash Flows from Operating Activities: Cash Received from Customers $ 2,066,849 $ 1,574,828 $ 965,754 Cash Payments to Suppliers for Goods and Services (2,068,073) 0 (701,796) Cash Payments to Employees for Services 0 0 (426,141) Cash Received for Reimbursed Expenses 0 0 0 Cash Received for Miscellaneous Revenues 0 0 31,022 Cash Received from 01her Funds 0 0 139,688 Cash Paid for Miscellaneous Expenses (4.772) (1,308) (8,527) Net Cash Provided (Used) by Operating Activities (5,996) 1,573,520 0 Cash Flows from Capital and Related Financing Activities: Acquisition of Capital Assets 0 (1,510,680) 0 Proceeds from Sale of Assets 0 59,292 0 Cash Refund of FY97 Asset Purchase 0 0 0 Net Cash Provided (Used) by Capital and Related Financing Activities {j 45j 38l:l) Cash Flows from Investing Activities: Purchase of Investments (604,748) (1,593,027) 0 Proceeds from Sale and Maturities of Investment Securities 520,905 1,350,011 0 Interest on Investments 43,742 86,097 0 Net Cash Provided (Used) by Investing Activities (40,101) (156,919) 0 Net Decrease in Cash and Cash Equivalents (46,097) (34,787) 0 Cash and Cash Equivalents, October 1 142 923 289 846 0 Cash and Cash Equivalents, September 30 $ 96,826 $ 255,059 $ 0 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) $ 110,474 $ 751,992 $ (89,775) Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided (Used} by Operating Activities: Depreciation 0 819,048 2,929 Provision for Uncollectible Accounts (12) 0 0 Miscellaneous Nonoperating Revenues 0 0 31,022 Miscellaneous Nonoperating Expenses (4,772) (1,308) (8,527) Change in Assets and Liabilities: Change in Accounts Receivable (4,290) 3,788 (3,654) Change in Inventories 0 0 (203,950) Change in Prepaid Costs 0 0 0 Change in Accounts Payable 21,618 0 94,922 Change in Due to Other Funds 0 0 139,688 Change in Claims Payable (126,024) 0 0 Change in Accrued Liabilities (2,990) 0 19,366 Change in Accrued Vacation 0 0 17 979 Total Adjustments (116,470) 821,528 89,775 Net Cash Provided (Used) by Operating Activities $ (5,996) $ 1,573,520 $ 0 -190- $ $ $ $ Property and Casualty 395,281 (410,305) 0 12,740 0 0 (94) (2,378) 0 0 0 (134,328) 125, 125 6,653 (2,550) (4,928) 26 436 21,508 (54,759) 0 (180) 12,740 (94) (1,629) 0 0 7,855 0 33,689 0 0 52,381 (2,378) Totals Utility Workers' Unemployment Billing Compensation 1997 1996 $ 890 $ 1,308,300 $ 313,527 $ 6,625,429 $ 6,374,308 (24,353) (635,850) (279,420) (4,119,797) (3,355,568) 0 (850,952) 0 (1,277,093) (887,508) 0 0 0 12,740 21,120 0 214 0 31,236 1,580 0 0 0 139,688 0 (130) 0 (16,268) (31,099) (27,825) (23,593) (178,288) 17,839 1,381,104 2,126,107 0 (22,905) 0 (1,533,585) (2,817 ,052) 0 0 0 59,292 3,769 0 76296 0 76 296 0 0 53,391 0 (1,397,997) (2,813,283) (123,471) (385,147) (485,328) (3,326,049) (3,296,863) 130,752 449,3 23 421,857 2,997,973 2,806,989 8999 27 883 33 166 206 540 321 680 16,280 92,059 �30,305) �121,536) {188, 194) (7,313) (32,838) (12,466) (138,429) (855,370) 27,082 94,504 90,172 670,963 1,526,333 $ 19,769 $ 61,666 $ 77,700 $ 532,534 $ 670,963 $ (23,463) $ (206,132) $ 51,454 $ 539 791 $ 1540 267 0 14,979 0 836,956 727,365 0 0 0 (192) 70 0 214 0 43,976 22,700 (130) 0 (16,268) (31,099) (27,825) 0 0 0 (5,785) 5,418 0 0 0 (203,950) 0 0 0 31,000 31,000 10,000 0 472 (6,251) 118,616 (26,863) 0 0 0 139,688 0 0 0 (42,096) (134,431) (136,047) 0 14,073 0 30,449 9,275 0 (1,894) 0 16 085 1 747 (130) 27 844 (33,615) 841 313 585 840 $ (23,593) $ (178,288) $ 17,839 $ 1,381,104 $ 2,126,107 - l 'Jl- CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 96,826 $ 142,923 Equity in Investments 714,791 630,948 Receivables: Accrued Interest 12,488 11,088 Accounts 7,470 3, 180 Less Allowance for Un collectible Accounts (138) (140) Total Current Assets $ 831,437 $ 787,999 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 23,423 $ 1,805 Claims Payable 93, 196 219,220 Accrued Liabilities 0 2,990 Total Current Liabilities 116,619 224,015 Fund Equity: Unreserved Retained Earnings 714,818 563,984 Total Fund Equity 714,818 563,984 Total Liabilities and Fund Equity $ 831,437 $ 787,999 -I 92- CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Operating Revenues: Premiums $ 2,071, 139 $ 2, 133,638 Total Operating Revenues 2,071, 139 2, 133,638 Operating Expenses: Claims 1,617,112 1,566, 158 Administration Fees 108,044 114,365 Premiums 235,342 276,397 Other 167 4,172 Total Operating Expenses 1,960,665 1,961,092 Operating Income 110,474 172,546 Nonoperating Revenues (Expenses): Interest Earnings 45, 142 42,899 Other, Net (4,782) (7, 176) Total Nonoperating Revenues (Expenses) 40,360 35,723 Net Income 150,834 208,269 Retained Earnings, October 1 563,984 355,715 Retained Earnings, September 30 $ 714,818 $ 563,984 -191- CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 2,120,100 $ 2,120,100 $ 2,071, 139 $ (48,961) Total Operating Revenues 2,120,100 2, 120, 100 2,071,139 (48,961) Operating Expenses: Claims 1,693,500 1,693,500 1,721,148 (27,648) Administration Fees 123,600 123,600 108,044 15,556 Premiums 241,000 241,000 235,342 5,658 Other 15,000 15,000 90 14,910 Total Operating Expenses 2,073,100 2,073,100 2,064,624 8,476 Net Operating Income (Loss) 47,000 47,000 6,515 (40,485) Nonoperating Revenues (Expenses): Interest Earnings 38,800 38,800 45, 142 6,342 other, Net (10,500) (10,500) (4,780) 5,720 Total Nonoperating Revenues (Expenses) 28,300 28,300 40,362 12,062 Net Income (Loss) $ 75,300 $ 75,300 $ 46,877 $ (28,423) See reconciliation to GAAP basis on page 213. -19�- CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 255,059 $ 289,846 Equity in Investments 1,882,903 1,639,887 Receivables: Accrued Interest 34,438 30,868 Accounts 0 3,788 Total Current Assets 2, 172,400 1,964,389 Property and Equipment: Machinery and Equipment 5,715,529 4,849,552 Less Accumulated Depreciation (2,512,985) (1,766,766) Construction in Progress 2,520,469 1,992,009 Total Property and Equipment, Net 5,723,013 5,074,795 Total Assets $ 7,895,413 $ 7,039, 184 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 488 $ 8,296 Total Current Liabilities 488 8,296 Fund Equity: Contributed Capital 1,230,000 1,230,000 Unreserved Retained Earnings 6,664,925 5,800,888 Total Fund Equity 7,894,925 7,030,888 Total Liabilities and Fund Equity $ 7,895,413 $ 7,039, 184 -195- CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings Reimbursed Expenses Loss on Sale of Assets Other, Net Total Nonoperating Revenues (Expenses) Net Income Retained Earnings, October 1 Retained Earnings, September 30 - I')(,_ $ $ 1997 1,571,040 1,571,040 819,048 819,048 751,992 89,667 0 0 22,378 112,045 864,037 5,800,888 6,664,925 $ $ 1996 1,867,365 1,867,365 704,921 704,921 1, 162,444 169,754 15,297 (14,434) (729) 169,888 1,332,332 4,468,556 5,800,888 CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Goods and Services $ 1,512,240 $ 1,512,240 $ 1,571,040 $ 58,800 Total Operating Revenues 1,512,240 1,512,240 1,571,040 58,800 Operating Expenses: Capital Outlay 872,040 1,854,984 1,502,932 352,052 Contingency 35,000 35,000 0 35,000 Total Operating Expenses 907,040 1,889,984 1,502,932 387,052 Operating Income (Loss) 605,200 (377,744) 68, 108 445,852 Nonoperating Revenues (Expenses): Interest Earnings 102,500 102,500 89,667 (12,833) Other, Net 0 0 22,378 22,378 Total Nonoperating Revenues (Expenses) 102,500 102,500 112,045 9,545 Net Income (Loss) $ 707,700 $ (275,244) $ 180,153 $ 455,397 See reconciliation to GAAP basis on page 213. -197- CITY OF COLLEGE STATION, TEXAS FLEET MAINTENANCE FUND BALANCE SHEET September 30, 1997 Assets Current Assets: Receivables: Accounts Inventories Total Current Assets Property and Equipment: Buildings and Building Improvements Machinery and Equipment Less Accumulated Depreciation Total Property and Equipment, Net Total Assets Liabilities and Fund Equity Current Liabilities: Accounts Payable Due to Other Funds Accrued Liabilities Total Current Liabilities Noncurrent Liabilities: Accrued Vacation Total Noncurrent Liabilities Total Liabilities Fund Equity: Contributed Capital Deficit Total Fund Equity Total Liabilities and Fund Equity - I 9X- $ $ $ $ 1997 3,654 203,950 207,604 746,575 182,671 (203,907) 725,339 932,943 94,922 139,688 19,366 253,976 17,979 17,979 271,955 728,268 (67,280) 660,988 932,943 CITY OF COLLEGE STATION, TEXAS FLEET MAINTENANCE FUND STATEMENT OF REVENUES, EXPENSES AND CHANGE IN RETAINED EARNINGS (DEFICIT) For the Fiscal Year Ended September 30, 1997 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Reimbursed Administrative Depreciation Other Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses): Interest Expense Other, Net Total Nonoperating Revenues (Expenses) Net Loss Retained Earnings, October 1 Deficit, September 30 -l 99- 1997 $ 969,408 969,408 461,242 436,502 17,258 1,359 13,103 29,967 89,848 2,929 6,975 1,059, 183 (89,775) (8,527) 31,022 22,495 (67,280) 0 $ (67,280) CITY OF COLLEGE STATION, TEXAS FLEET MAINTENANCE FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Original Budget Revised Budget Actual Variance Favorable (Unfavorable) Operating Revenues: Charges for Goods and Services Total Operating Revenues Operating Expenses: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services other Services Reimbursed Administrative Other Contingency Total Operating Expenses Net Operating Loss Nonoperating Revenues (Expenses): Interest Earnings Other, Net Total Nonoperating Revenues (Expenses) Net Loss $ $ See reconciliation to GMP basis on page 213. 958,000 $ 958,000 454,672 338,975 14,950 1,400 15,870 29,529 89,848 0 15,000 960,244 (2,244) 0 0 0 (2,244) $ -200 - 958,000 $ 958,000 456,539 338,987 14,950 1,400 16,845 29,537 89,848 0 15,000 963, 106 (5,106) 0 0 0 (5, 106) $ 969,408 $ 11,408 969 ,408 ___ 1_1 _,4_0_8_ 461,242 436,502 17,258 1,359 13, 103 29,967 89,848 6,975 0 1,056,254 (86,846) (8,527) 9,088 561 (86,285) $ (4,703) (97,515) (2,308) 41 3,742 (430) 0 (6,975) 15,000 (93, 148) (81,740) (8,527) 9,088 561 (81, 179) CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 21,508 $ 26,436 Equity in Investments 158,774 149,571 Receivables: Accrued Interest 2,829 2,875 Accounts 1,809 180 Less Allowance for Uncollectible Accounts 0 (180) Total Current Assets $ 184,920 $ 178,882 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 9,030 $ 1, 175 Claims Payable 43,954 10,265 Total Current Liabilities 52,984 11,440 Fund Equity: Unreserved Retained Earnings 131,936 167,442 Total Fund Equity 131,936 167,442 Total Liabilities and Fund Equity $ 184,920 $ 178,882 -20 I- CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Operating Revenues: Premiums $ 396,910 $ 433,882 Total Operating Revenues 396,910 433,882 Operating Expenses: Claims 119,628 91, 137 Administration Fees 9,600 10,086 Premiums 270,937 266,705 Reimbursed Administrative 51,504 49,165 other 0 1,387 Total Operating Expenses 451,669 418,480 Operating Income (Loss) (54, 759) 15,402 Nonoperating Revenues (Expenses): Interest Earnings 6,607 9,902 Reimbursed Expenses 12,740 5,823 Other, Net (94) (1,615) Total Nonoperating Revenues (Expenses) 19,253 14, 110 Net Income (Loss) (35,506) 29,512 Retained Earnings, October 1 167,442 137,930 Retained Earnings, September 30 $ 131,936 $ 167,442 -20 2- CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 440,545 $ 440,545 $ 396,9fo $ (43,635) Total Operating Revenues 440,545 440,545 396,910 (43,635) Operating Expenses: Claims 75,000 82,285 85,939 (3,654) Administration Fees 10,500 10,653 9,600 1,053 Premiums 270,800 270,800 270,937 (137) Reimbursed Administrative 51,504 51,504 51,504 0 Total Operating Expenses 407,804 415,242 417,980 (2,738) Operating Income (Loss) 32,741 25,303 (21,070) (46,373) Nonoperating Revenues (Expenses): Interest Earnings 8,500 8,500 6,607 (1,893) Reimbursed Expenses 5,000 5,000 12,740 7,740 Other, Net (3,500) (3,500) (94) 3,406 Total Nonoperating Revenues (Expenses) 10,000 10,000 19,253 9,253 Net Income (Loss) $ 42,741 $ 35,303 $ (1,817) $ (37,120) See reconciliation to GAAP basis on page 213. CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 19,769 $ 27,082 Equity in Investments 145,943 153,224 Receivables: Accrued Interest 2,634 2,739 Total Current Assets $ 168,346 $ 183,045 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 0 $ 0 Total Current Liabilities 0 0 Fund Equity: Unreserved Retained Earnings 168,346 183,045 Total Fund Equity 168,346 183,045 Total Liabilities and Fund Equity $ 168,346 $ 183,045 CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 1997 Operating Revenues: Premiums $ 890 $ Total Operating Revenues 890 Operating Expenses: Claims 24,353 Total Operating Expenses 24,353 Operating Loss (23,463) Non operating Revenues (Expenses): Interest Earnings 8,894 Other, Net (130) Total Nonoperating Revenues (Expenses) 8,764 Net Income (Loss) (14,699) Retained Earnings, October 1 183,045 Retained Earnings, September 30 $ 168,346 $ -205- 1996 25,932 25,932 29,366 29,366 (3,434) 10,385 (46) 10,339 6,905 176, 140 183,045 CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 24,000 $ 24,000 $ 890 $ (23, 110) Total Operating Revenues 24,000 24,000 890 (23, 110) Operating Expenses: Claims 25,000 25,000 24,353 647 Total Operating Expenses 25,000 25,000 24,353 647 Net Operating Loss (1,000) (1,000) (23,463) (22,463) Nonoperating Revenues (Expenses): Interest Earnings 11,600 11,600 8,894 (2, 706) Other, Net 0 0 (130) (130) Total Nonoperating Revenues (Expenses) 11,600 11,600 8,764 (2,836) Net Income (loss) $ 10,600 $ 10,600 $ (14,699) $ (25,299) CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND COMPARATIVE BALANCE SHEETS September 30, 1997 AND 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 61,666 $ 94,504 Equity in Investments 455,232 519,408 Receivables: Accrued Interest 8,293 9,308 Total Current Assets 525, 191 623,220 Property and Equipment: Machinery and Equipment 553,386 554,476 Less Accumulated Depreciation (540,102) (526,214) Construction in Progress 355,978 409,370 Total Property and Equipment, Net 369,262 437,632 Total Assets $ 894,453 $ 1,060,852 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 6,447 $ 5,975 Accrued Liabilities 29,229 15, 156 Total Current Liabilities 35,676 21, 131 Noncurrent liabilities Accrued Vacation 42,565 44,459 Total Noncurrent Liabilities 42,565 44,459 Total Liabilities 78,241 65,590 Fund Equity: Contributed Capital 381, 137 381,137 Unreserved Retained Earnings 435,075 614,125 Total Fund Equity 816,212 995,262 Total Liabilities and Fund Equity $ 894,453 $ 1,060,852 -207- CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS .. For the Fiscal Years Ended September 30, 1997 and 1996 : � 1997 1996 Operating Revenues: Charges for Services $ 1,308,300 $ 1,596,700 Total Operating Revenues 1,308,300 1,596,700 Operating Expenses: Salaries and Expenses 863, 131 895,606 Supplies 44,366 44,076 Maintenance 9, 141 12,062 Purchased Professional Services 0 264 Purchased Property Services 18,414 17,713 Other Purchased Services 145,977 135,572 Reimbursed Administrative 418,424 474,054 Depreciation 14,979 22,444 Total Operating Expenses 1,514,432 1,601,791 Operating Loss (206,132) (5,091) Nonoperating Revenues: Interest Earnings 26,868 36,502 Other, Net 214 1,412 Total Nonoperating Revenues 27,082 37,914 Net Income (Loss ) (179,050) 32,823 Retained Earnings, October 1 614,125 581,302 Retained Earnings, September 30 $ 435,075 $ 614, 125 -208- CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services other Services Reimbursed Administrative Capital Outlay Contingency Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest Earnings Other, Net Total Nonoperating Revenues (Expenses) Net Income (Loss) Original Budget Revised Budget Actual Variance Favorable (Unfavorable) $ 1,321,800 $ 1,321,800 $ 1,308,300 $ (13,500) __ ...:._..:.___:_ 1,321,800 1,321,800 1,308,300 (13,500) 875,033 44,650 12,535 80 18,920 142,915 418,424 432,000 30,000 1,974,557 (652,757) 40,000 0 40,000 875,033 44,650 12,535 80 18,920 142,915 418,424 432,000 30,000 1,974,557 (652,757) 40,000 0 40,000 863,131 44,366 9, 141 0 18,414 145,977 418,424 (53,392) 0 1,446,061 (137,761) 26,868 (185) 26,683 $ (612,757) $ (612, 757) $ (111,078) $ 11,902 284 3,394 80 506 (3,062) 0 485,392 30,000 528,496 514,996 (13,132) (185) (13,317) 501,679 See reconciliation to GAAP basis on page 213. -209- CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets Current Assets: Equity in Cash and Cash Equivalents $ 77,706 $ 90, 172 Equity in Investments 573,646 510, 175 Receivables: Accrued Interest 10,536 9, 103 Prepaid Costs 29,000 60,000 Total Current Assets $ 690,888 $ 669,450 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 15,585 $ 21,836 Claims Payable 160,834 202,930 Total Current Liabilities 176,419 224,766 Fund Equity: Unreserved Retained Earnings 514,469 444,684 Total Fund Equity 514,469 444,684 Total Liabilities and Fund Equity $ 690,888 $ 669,450 -210- CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1997 and 1996 Operating Revenues: Premiums Other Total Operating Revenues Operating Expenses: Purchased Professional Services Claims Administration Fees Premiums Reimbursed Administrative Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings other, Net Total Nonoperating Revenues (Expenses) Net Income Retained Earnings, October 1 Retained Earnings, September 30 $ $ -2 I I - 1997 305,892 7,635 313,527 0 170,085 40,484 0 51,504 262,073 51,454 34,599 (16,268) 18,331 69, 785 444,684 514,469 $ $ 1996 310,949 424 311,373 224 7, 171 56,413 0 49, 165 112,973 198,400 34,914 (18,092) 16,822 215,222 229,462 444,684 CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1997 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 305,000 $ 305,000 $ 305,892 $ 892 Other 0 0 7,635 7,635 Total Operating Revenues 305,000 305,000 313,527 8,527 Operating Expenses: Administration Fees 63,000 63,000 40,484 22,516 Claims 275,000 275,000 212,181 62,819 Reimbursed Administrative 51,504 51,504 51,504 0 Total Operating Expenses 389,504 389,504 304, 169 85,335 Operating Income (Loss) (84,504) (84,504) 9,358 93,862 Nonoperating Revenues (Expenses): Interest Earnings 38,900 38,900 34,599 ( 4,301) other, Net (16,000) (16,000) (16,299) (299) Total Nonoperating Revenues (Expenses) 22,900 22,900 18,300 (4,600) Net Income (Loss) $ (61,604) $ (61,604) $ 27,658 $ 89,262 See reconciliation to GAAP basis on page 213. -2 l 2- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1997 Employee Equipment Fleet Property and Utility Workers' Benefits Replacement Maintenance Casualty Billing Compensation Total Revenues Per Budget -Actual $ 2,116,281 $ 1,685.490 $ 969,886 $ 416,257 $ 1,335,384 $ 348, 126 Less Total Expenses Per Budget -Actual 2,069.404 1,505,337 1,056,171 418,074 1.446.462 320.468 Net Income (Loss), Budgetary Basis 46,877 180,153 (86,285) (1,817) (111,078) 27,658 Add -Expenses Related to Balance Sheet: Reverse Capital Outlay 0 1,502,932 0 0 (53,392) 0 Capitilize Salaries 0 0 0 0 0 Add (Deduct) - Unbudgeted Revenue (Expense) Adjustments: Adjust Claims Payable 104,036 0 0 (33,689) 0 42,096 Correct Inventory Charge Outs 0 0 21,934 0 399 0 Correct Miscellaneous Expense 0 0 0 0 0 0 Bad Debt Adjustment (90) 0 0 0 0 0 FY97 Depreciation Expense 0 (819,048) (2,929) 0 (14,979) 0 other 11 0 0 0 0 31 Net Income (Loss), GAAP Basis $ 150,834 $ 864,037 $ 67,280) $ (35,506) $ (179,050) $ 69,785 -213- I I ! . J .i I .j ., I I -214- TRUST AND AGENCY FUNDS Trust Funds are used to account for assets held by the City in a trustee capacity. Agency funds are used to account for assets held by the City solely in a custodial capacity for individuals, private organizations, other governments, and/or funds. Cemetery Perpetual Care Fund -to account for principal trust amounts received and related interest income for the College Station cemetery. Deferred Compensation Fund -to account for assets held for employees in accordance with the provisions of Internal Revenue Code Section 457. -215- CITY OF COLLEGE STATION, TEXAS TRUSTANDAGENCYFUNDS COMBINING BALANCE SHEET September 30, 1997 (With comparative totals for September 30, 1996) Totals Cemetery Deferred Perpetual Care Compensation 1997 1996 Assets Equity in Cash and Cash Equivalents $ 27,940 $ 0 $ 27,940 $ 24,159 Equity in Investment 206,263 0 206,263 136,689 Investments 0 1,274,057 1,274,057 1,039,596 Receivables: Accrued Interest 3,805 0 3,805 2,396 Accounts 541 0 541 4,526 Less Allowance for Uncollectible Accounts (8 ) 0 (8 ) 0 Inventory 3,478 0 3,478 12,778 Total Assets $ 242,019 $ 1,274,057 $ 1,516,076 $ 1,220, 144 Liabilities and Fund Balances Liabilities: Accounts Payable $ 950 $ 0 $ 950 $ 881 Deferred Compensation Payable 0 1,274,057 1,274,057 1,039,596 Total Liabilities 950 1,274,057 1,275,007 1,040,477 Fund Balances: Reserved for Perpetual Care 241,069 0 241,069 179,667 Total Fund Balances 241,069 0 241,069 179,667 Total Liabilities and Fund Balances $ 242,019 $ 1,274,057 $ 1,516,076 $ 1,220,144 -216- CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Equity in Cash and Cash Equivalents $ 27,940 $ 24, 159 Equity in Investments 206,263 136,689 Receivables: Accrued Interest 3,805 2,396 Accounts 541 4,526 Less Allowance for Uncollectible Accounts (8) 0 Inventories 3,478 12,778 Total Assets $ 242,019 $ 180,548 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 950 $ 881 Total Liabilities 950 881 Fund Balances: Reserved: Reserved for Perpetual Care 241,069 179,667 Total Fund Balances 241,069 179,667 Total Liabilities and Fund Balances $ 242,019 $ 180,548 -217- CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1997 and 1996 Operating Revenues: Sale of Cemetery Lots Interest Earnings Contributions Total Operating Revenues Operating Expenses: Other Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Other, Net Total Nonoperating Revenues (Expenses) Net Income Fund Balances, October 1 Residual Equity Transfer In Fund Balances, September 30 $ $ �218- 1997 47,751 11,778 2,220 61,749 198 198 61,551 (149) (149) 61,402 179,667 0 241,069 $ $ 1996 28,706 4,646 100 33,452 36 36 33,416 0 0 33,416 0 146,251 179,667 CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND STATEMENTS OF CASH FLOWS For the Fiscal Years Ended September 30, 1997 and 1996 1997 1996 Cash Flows from Operating Activities: Cash Received from Customers $ 61,036 $ 25,061 Cash Payments to Suppliers for Goods and Services (121) (36) Cash Received from Contributions 2,220 100 Cash Paid for Miscellaneous Expenses (149) 0 Net Cash Provided by Operating Activities 62,986 25,125 Cash Flows from Noncapital Financing Activities: Cash Received from Other Funds 0 133,474 Net Cash Provided by Noncapital Financing Activities 0 133,474 Cash Flows from Investing Activities: Purchase of Investments (174,506) (136,689) Proceed from Sale and Maturities of Investments 104,932 Interest on Investments 10,369 2,249 Net Cash Used by Investing Activities (59,205� (134,4 40) Net Increase in Cash and Cash Equivalents 3,781 24,159 Cash and Cash Equivalents, October 1 24 159 0 Cash and Cash Equivalents, September 30 $ 27,940 $ 24,159 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 61,551 $ 33,416 Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Provision for Uncollectible Accounts 8 0 Interest Reported as Operating Income (11,778) (4,646) Miscellaneous Expenses (149) 0 Change in Assets and Liabilities: Change in Accounts Receivable 3,985 (4,526) Change in Inventory 9,300 0 Change in Accounts Payable 69 881 Total Adjustments 1,435 (8,291) Net Cash Provided by Operating Activities $ 62,986 $ 25,125 -219- CITY OF COLLEGE STATION, TEXAS DEFERRED COMPENSATION FUND COMPARATIVE BALANCE SHEETS September 30, 1997 and 1996 1997 1996 Assets: Investments $ 1,274,057 $ 1,039,596 Total Assets $ 1,274,057 $ 1,039,596 Liabilities and Fund Balances Liabilities: Deferred Compensation Payable $ 1,274,057 $ 1,039,596 Total Liabilities 1,274,057 1,039,596 Total Fund Balances 0 0 Total Liabilities and Fund Balances $ 1,274,057 $ 1,039,596 �220� Assets: Investments Liabilities: CITY OF COLLEGE STATION, TEXAS DEFERRED COMPENSATION FUND STATEMENT OF CHANGES IN ASSETS AND LIABILITIES For the Fiscal Years Ended September 30, 1997 Beginning Balance Additions Deductions Ending Balance $ 1,039,596 $ 419,410 $ 184,949 $ 1,274,057 Deferred Compensation Payable $ 1,039,596 $ 419,410 $ 184,949 $ 1,274,057 -221- J :'i J ·I .1 'j I . -222- GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations. -223- . I i I ·I -224- CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP COMPARATIVE SCHEDULES OF GENERAL FIXED ASSETS BY SOURCE September 30, 1997 and 1996 1997 1996 General Fixed Assets: Buildings and Building Improvements $ 14,616,268 $ 14,889,974 Improvements 20,634,846 20,146,740 Machinery and Equipment 10,503,487 10,190,272 Parks System 10,322,487 9,625,920 Construction in Progress 9,165,359 6,032,153 Land 8,859,423 8,385,280 Total General Fixed Assets $ 74, 101,870 $ 69,270,339 Investment in General Fixed Assets from: Capital Projects Funds $ 54,326,058 $ 50,428,170 General Fund Revenues 7,184,965 6,907,519 Special Revenue Funds 5,297,866 4,939,965 Contributions/Donations 370,946 36,650 Acquisitions Prior to July 1, 1979--Source Undetermined 6,922,035 6,958,035 Total Investment in General Fixed Assets $ 74,101,870 $ 69,270,339 -225- CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE BY FUNCTION AND ACTIVITY September 30, 1997 Buildings and Building Total land Improvements General Fund: General Government $ 578,407 $ 0 $ 59,444 Fiscal Services 413,826 0 10,654 Public Works 777,301 1,500 28,169 Police 526,195 0 1,972 Fire 917,907 0 3,869 Development Services 435,314 0 11, 140 Parks and Recreation 1,230,353 0 283,802 Management Services 498,156 0 9,223 other 1,404,091 1,404,091 0 library 160 580 40 000 0 Total General Fund 6,942,130 1445 591 408 273 Special Revenue Funds: Parks Escrow 249,029 39,666 0 Federal Grants 3,430,509 253,520 309,201 Hotel/Motel 119,116 119, 116 0 Other 1.429,576 150 009 1,226.785 Total Special Revenue Funds 5,228,230 562 311 1,535,986 Capital Projects Funds: Certificates of Obligation Funds 1,732,352 637,168 400,000 Drainage Fund 0 0 0 Capital Equipment 3,420,642 0 0 Southwest Parkway 642,231 0 0 1971 Bond Funds 172,838 0 0 1976 Bond Funds 126,377 0 1,495 1978 Bond Funds 533,706 0 25, 141 1978 II Bond Funds 2,803,997 485,325 579,005 1981 Bond Funds 1,904,043 224,979 1, 114, 176 1982 Bond Funds 3,898,839 372,834 1,237,290 1982 II Bond Funds 10,458,784 1,734,849 1,488,469 1984 Bond Funds 9,656,040 799, 116 4, 136,771 1989 Bond Funds 1,905,552 91,112 583,492 1991 Bond Funds 5,793,859 13,795 0 1995 Bond Funds 1, 139,220 777,453 0 College Station Business Park Fund 1,235,335 1,570 1,027,377 Northgate Revitalization 383 651 256 715 126 936 Total Capital Projects Funds 45 807 466 5 394 916 10,720,152 Contributions/Donations 36,650 0 0 Acquisitions Prior to July 1, 1979 -Source Undetermined 6 922 035 1456 605 1 951 857 Total General Fixed Assets Allocated to Functions 64 936 511 8 859 423 14 616 268 Construction in Progress 9,165,359 0 2,641,634 Total General Fixed Assets $ 74,101,870 $ 8,859,423 $ 17,257,902 ... -226- Machinery, Tools and Parks Equipment System Improvements $ 518,963 $ 0 $ 0 403, 172 0 0 747,632 0 0 524,223 0 0 914,038 0 0 423,810 0 364 581,670 364,881 0 488,933 0 0 0 0 0 120 580 0 0 4,723,021 364 881 364 1,300 208,063 0 12,418 363,492 2,491,878 0 0 0 32 509 0 20 273 46 227 571 555 2512 151 695, 184 0 0 0 0 0 3,322, 102 89,835 8,705 0 0 642,231 0 0 172,838 0 13,249 111,633 0 162,399 346, 166 13,967 1,070,353 655,347 930 22,568 541,390 284,443 423,381 1,580,891 694,379 4,633,603 1,907,484 170,717 589,712 3,959,724 14,561 5,575 1,210,812 0 1,563, 167 4,216,897 0 0 361,767 0 0 206,388 0 0 0 5 196 283 8 573 842 15,922,273 0 0 36 650 537 956 812 209 2 163 408 10 503 487 10 322 487 20 634 846 851, 162 428,212 5,244,351 $ 11,354,649 $ 10,750,699 $ 25,879, 197 -227- CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY For the Fiscal Year Ended September 30, 1997 General Fixed General Fixed Assets Transfers/ Assets 9/30196 Additions Retirements other 9/30/97 Function and Activity General Fund: General Government $ 557,640 $ 20,767 $ 0 $ 0 $ 578,407 Fiscal Services 409,659 5,668 (1,501) 0 413,826 Public Works 842,148 17,613 (82,460) 0 m,301 Police 526,719 30,194 (30,718) 0 526,195 Fire 889,002 28,905 0 0 917,907 Developmental Services 437,538 3,161 (5,385) 0 435,314 Parks 1,153,066 n,912 (625) 0 1,230,353 Management Services 407,748 94,208 (3,800) 0 498,156 Other 1,404,091 0 0 0 1,404,091 Library 120,580 40,000 0 0 160,580 Total General Fund 6 748 191 318,428 {124,489) 0 6,942,130 Special Revenue Funds: Parks Escrow 231,547 17,482 0 0 249,029 Federal Grants 3,096,063 428,263 (93,817) 0 3,430,509 Other 1,217,937 330,755 0 0 1,548,692 Total Special Revenue Funds 4545 547 n6soo {93,817) 0 5,228,230 Capital Projects Funds: Certificates of Obligation 1,732,352 0 0 0 1,732,352 Southwest Parkway 642,231 0 0 0 642,231 1971 Bond Funds 172,838 0 0 0 172,838 1976 Bond Funds 126,3n 0 0 0 126,3n 1978 Bond Funds 533,706 0 0 0 533,706 1978 II Bond Funds 2,803,997 0 0 0 2,803,997 1981 Bond Funds 1,904,043 0 0 0 1,904,043 1982 Bond Funds 3,898,839 0 0 0 3,898,839 198211 Bond Funds 10,458,784 0 0 0 10,458,784 1984 Bond Funds 10,122,327 0 (406,287) 0 9,656,040 1989 Bond Funds 2,248,699 30,143 (373,290) 0 1,905,552 1991 Bond Funds 5,065,053 728,806 0 0 5,793,859 1995 Bond Funds 903,582 235,638 0 0 1,139,220 College Station Business Park Fund 1,235,335 0 0 0 1,235,335 Northgate Revitalization 3,000 380,651 0 0 383,651 Capital Equipment 3,098,600 380,818 (58,n6) 0 3,420,642 Total Capital Projects Funds 44949 763 1,756,056 {898,353) 0 45,807,166 Contributions/Donations 36,650 0 0 0 36,650 Acquisitions Prior to July 1, 1979 -Source Undetermined 6,958,035 0 {36,000) 0 6,922,035 Construction in Progress 6,032,153 5,665,759 (2,532,553) 0 9,165,359 Total General Fixed Assets $ 69,270,339 $ 8,516,743 $ (3,685,212) $ 0 $ 74,101,870 .:-228-. STATISTICAL SECTION -229- I J J I j CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1) LAST TEN FISCAL YEARS Fiscal General Franchise Sales & Mixed Licenses & Year Property Tax Fees Drink Tax Permits 1988 (2)$ 967,253 $ 340,310 $ 4,257,621 $ 139,412 1989 1,566,885 345,416 3,825,314 97,449 1990 1,774,601 335,940 4,097,742 94,691 1991 1,482,577 328,524 6,523,709 116,574 1992 1,376,970 358,949 7,209,497 216,886 1993 1,627,228 407,168 7,995,877 445,585 1994 2,086,274 358,392 8,776,093 557,440 1995 2,365,740 485,368 9,008,363 523,725 1996 2,632,408 1,876,572 (3) 9,605,208 513,624 1997 2,733,016 1,088,349 9,929, 157 487,300 (1) Revenues presented include the General and Debt Service Funds. Fines, Forfeits & Penalties $ 478, 114 490,184 536, 155 518,357 684,098 893,649 915,126 1,003,547 1,342,865 1, 177,057 (2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88. (3) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million. Source: City of College Station '88 '89 Total General Governmental Revenues & Other Financing Sources (for the last ten fiscal years) '90 '91 '92 '93 '94 '95 Fiscal Year -230- '96 97 35.0 15.0 10.0 ,-, </J � ·s ._, � - -� Charges for Operating Other Financing Debt Service Services Transfers All Other Sources Property Tax Total $ 487,541 $ 5,570,140 $ 577,819 $ 61,439 $ 3,411,171 $ 16,290,820 500,710 4,501,169 593,764 23,520 2,845,775 14,790,186 573,748 4,701,449 693,154 31,565 2,716,367 15,555,412 540,096 3,772,060 553,079 121,895 3,037,368 16,994,239 720,068 3,889,872 577, 129 1,241,463 3,125,805 19,400,737 904,004 4,266,504 800,690 68,213 3,351,369 20,760,287 1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383 1,181,703 4,915,000 1,009,282 3,478,224 4,124,236 28,095,188 1,249,491 5,523,091 962,608 199,300 4,583,665 28,488,832 1,250,952 5,387,075 1,304,713 6,828,120 4,801,894 34,987,633 -231- CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1) LAST TEN FISCAL YEARS Fiscal General Year Government Police Fire 1988 (2) $ 4,968,662 $ 3,883,961 $ 2,943,886 $ 1989 4,335,002 3,188,081 2,588,909 1990 4,617,138 3,363,665 2,780,466 1991 4,723,549 3,491,656 2,833,455 1992 4,934,782 3,862,849 3,034,046 1993 5,289,911 4,054,244 3,331,309 1994 5,923,568 4,715,064 3,454,391 1995 6,832,606 5,041,596 3,827,835 1996 6,669,982 5,357,437 3,887,596 1997 7,005,557 5,860,586 3,898,305 (1) Expenditures presented include the General and Debt Service Funds. Public Works 1,561,876 1,392,230 1,502,988 1,940,697 2, 108,406 2,266, 145 2,533,983 2,428,727 3,554,664 3,142,284 (2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal Year 1988 shows the 15 months 7/1/87 -9/30/88. Parks & Recreation $ 2,401,189 2,090,649 2,428,196 2,269,977 2,576,106 2,838,541 3,083,389 3,629,244 3,820,477 4,146,567 (3) Utility Billing established as Internal Service Fund in Fiscal Year 1989, reducing reimbursed administrative expenditures in General Fund. (4) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Total General Governmental Expenditures and Other Uses (for the laYI ten fiscal years) '88 '89 '90 '9 1 '92 '93 '94 '95 '96 97 Fiscal Year -232- 37.5 ,,....._ 32.5 './J � 27.5 s 22.5 � - 17.5 � 12.5 other Library Capital Reimbursed All Debt Financing Services Outlay Administrative Other Service Uses Total $ 0 $ 1,068,070 $ {3,818,632) $ 0 $ 3,813,384 $ 0 $ 16,822,396 0 636,539 (2,393,775) (3) 0 3,399,826 0 15,237,461 0 345,317 (2,276,465) (3) 0 3,422,703 200,000 16,384,008 0 602,976 (2,415,356) (3) 0 3,671,439 720,546 17,838,939 0 329,269 (2,591,911) (3) 572,578 4,843,605 0 19,669,730 283,478 412,314 (2,843,580) (3) 398,100 3,508,905 0 19,539,367 282,255 1,120,536 (2,886,557) (3) 251,454 3,320,922 445,000 22,244,005 327,393 480,470 (2,966,008) (3) 298,041 7,364,085 (4 ) 2,438,668 29,702,657 326,310 593,796 (3,371, 737) (3) 314,767 5,601,567 80,500 26,835,359 367,545 365,591 (3,240,805) (3) 336,410 4,517,030 6,761,040 33,160,110 -233- .I i r I �1 I I 1 CITY OF COLLEGE STATION, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Percent Fiscal Total Tax of Levy Year Tax Levy Collections Collected 1988 $ 4,181,328 $ 3,945,308 94.36% 1989 4,262,125 4, 122,235 96.72 1990 4,472,941 4,376,436 97.84 1991 4,429,176 4,308,690 97.28 1992 4,506,448 4,373,907 97.06 1993 4,902,798 4,816,407 98.24 1994 5,681,754 5,591,040 98.40 1995 6,471,493 6,403,250 98.95 1996 7,171,715 7,086,990 98.82 1997 7,506,754 7,433,046 99.02 Source: City of College Station '88 Total Tax Collections (for the last ten fiscal years) '89 '90 '91 '92 '93 '94 95 Fiscal Year -234- Delinquent Tax Collections $ 315,203 202,588 98,787 136,233 77,220 107,407 129,587 86,727 74,982 60, 133 7.5 7.0 6.5 6.0 5.5 5.0 4.5 4.0 3.5 96 97 ,-... C/) � ! rl:J ... cu -0 Q Outstanding Total Collections as Outstanding Delinquent Taxes as Total Tax a Percent of Current Delinquent a Percent of Current Collections Levy Taxes Levy $ 4,260,511 101.89% $ 489,709 11.71% 4,324,823 101.47 420,113 9.86 4,475,223 100.05 394,727 8.82 4,444,923 100.36 327,854 ' 7.40 4,451,127 98.77 363,933 8.08 4,923,814 100.43 324,685 6.62 5,720,627 100.68 282,137 4.97 6,489,977 100.29 249,879 3.86 7,161,972 99.86 233,927 3.26 7,493,179 99.82 215, 100 2.87 -235- ! ] 1 Fiscal Year 1988 $ 1989 1990 1991 1992 1993 1994 1995 1996 1997 CITY OF COLLEGE STATION, TEXAS ASSESSED VALUE OF TAXABLE PROPERTIES (1) LAST TEN FISCAL YEARS Land and Personal Property Less Exemptions Improvements and Minerals and Abatements 993,765,995 $ 145,214,623 $ 38,631,099 $ 1,002,938,332 157,209,511 38,535,922 995,686,332 161,343, 707 38,794,667 983,973,909 156,164,603 38,658,990 1,013,892,433 150,886,397 38,166,827 1,184,748,445 168,378,927 164,570,381 1, 145, 143,509 172,473,765 41,945,080 1,315,229,397 183,852,688 44,813,941 1,500,298,696 158,694,184 47,371,511 1,699,990,449 235,332,211 234,121,234 (1 ) Assessed Value is 100% of the estimated actual value. Sources: Brazos County Appraisal District '88 1996 City Self Report and 1996 Certified Appraisal Roll '89 Assessed Value of Taxable Properties (for the last ten fiscal years) '90 '91 '92 '93 '94 '95 '96 Fiscal Year -237- Total 1,100,349,519 1,121,611,921 1,118,235,372 1, 101,479,522 1, 126,612,003 1, 188,556,991 1,275,672,194 1,454,268, 144 1,611,621,369 1,701,201,476 ,....... 1.60 <:/) s::: 0 ..... ::::l 1.40 ..... .0 '-' (IJ 1-o 1.20 � -0 Q 1.00 97 Fiscal CITY OF COLLEGE STATION, TEXAS PROPERTY TAX RATES, RATIOS AND LEVIES ALL DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS Tax Rates (2) (Per $100 of Assessed Value) Year (1) City School County Total (3) 1988 $ .3800 1.079 .417 $ 1989 .3800 1.210 .342 1990 .4000 1.300 .368 1991 .4000 1.440 .410 1992 .4000 1.680 .439 1993 .4120 1.680 .439 1994 .4450 1.630 .434 1995 .4450 1.610 .418 1996 .4450 1.610 .410 1997 .4427 1.690 .418 (1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be collected in the following fiscal year. 1.8760 1.9320 2.0680 2.2500 2.5190 2.5310 2.5090 2.4730 2.4650 2.5507 (2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions become delinquent on February 1. The penalty is set by state law at 6% in February, and an additional 1% per month up to 12%. The interest is accrued at 1 % per month. (3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. Source: Brazos County Appraisal District -23&- City 100% 100 100 100 100 100 100 100 100 100 s � <IJ ll ; l:l � -"' -< 0 c... Q� � u; 0 ,e, Tax Ratios Original Tax Levies School County City School 100% 100% $ 4,181,328 $ 12,959,657 $ 100 100 4,262,125 14,868,835 100 100 4,472,941 15,814,785 100 100 4,999,328 17,388,938 100 100 5,130,768 18,612,589 100 100 4,902,806 21,608,259 100 100 5,681,754 23,390,262 100 100 6,471,498 26,261,015 100 100 7,171,715 31,524,892 100 100 7,506,754 33,969,261 Property Tax Rates (for the last ten fiscal years) DCity �School GI County 2.5 2.0 l.5 1.0 0.5 0.0 11 £";;!3.P"• .$.)"..� l ri !_:J jP. 1 u I " 1 1 I � I i ;:� ,,, E \:i � � ::, � r1 r.: I r:: .1 I ! �� t� ,., r:; I :; :· IITT [;l :; " !?. r·· iJ PW• ii 1: 1 1:1 ;:1 I ; ';.J ;: I i! IE;! 11 }i !,.; �; 1 1 H ;� ;,:r ::� �1 � I ! f1; �� �n ;-� r: 'I ... , I ''' ,, 1;. !' � I �; I � 1 \1 n •l }' �. f!' if': ,'! )J ... . :� .;: ?.J �{ ;:� �; fl ;1, �� �-{ ��r; 11) 'l :"' f1 .. �� . {: �; " -�: ,, � :;; � M tl �;! 11 ; � County 12,297,807 10,138,888 10,476,587 11,438,852 12,184,729 12,789,846 13,374,336 14,211,900 15,071,727 17,043,370 11 r• i:·; .':� ;j � m H � '� � �) ��� I� '88 '89 '90 '91 '92 '93 '94 '95 '96 97 Fiscal Year -239- CITY OF COLLEGE STATION, TEXAS PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS Percentage of Total Fiscal Current Assessments Assessments Outstanding Year Assessment Collected Collected (%) Assessments 1988 $ 202,546 $ 36,913 13.71% $ 232,334 1989 0 21,703 9.34 210,631 1990 40,926 14,251 5.67 237,306 1991 0 31,016 13.07 206,290 1992 0 4,682 2.27 201,608 1993 0 58,358 28.95 143,250 1994 0 4,779 3.34 138,471 1995 0 59,141 42.71 79,330 1996 0 17,217 21.70 62,113 1997 0 2,152 3.46 59,962 Source: City of College Station Finance Department -240- CITY OF COLLEGE STATION, TEXAS COMPUTATION OF LEGAL DEBT MARGIN SEPTEMBER 30, 1997 The City has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. -241- CITY OF COLLEGE STATION, TEXAS RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS Fiscal Estimated Assessed Gross Year Population Value Bonded Debt 1988 51,463 (1) $ 1,100,349,519 $ 20,993,888 1989 51,707 (1) 1,121,611,921 19,242,957 1990 51,977 (1) 1, 118,235,372 20,664,590 1991 52,456 (2) 1,101,479,522 18,577,355 1992 53,6 86 (1) 1, 126,612,003 21,103,590 1993 54,449 (1) 1, 188,556,991 19,014,385 1994 56,3 74 (1) 1,275,672, 194 17,028,340 1995 58,62 7 (1) 1,454,268, 144 25,722,210 1996 60,040 (1) 1,611,621,369 22,263,475 1997 61,5 25 (1) 1,701,201,476 25,388,915 (1) Source: Metropolitan Planning Organization & City of College Station Planning Division (2) Source: U.S. Government Preliminary Census ,.,242- Ratio of Net Less Debt Service Net Net Bonded Debt Bonded Debt Cash Funds Bonded Debt To Assessed Valuation Per Capita $ 1,890,972 $ 19,102,916 1.74 $ 371 1,880,417 17,362,540 1.55 336 1,528,503 19,136,087 1.71 368 1, 146,493 17,430,862 1.58 332 856,151 20,247,439 1.80 377 870,035 18,144,350 1.53 333 1,364,212 15,664,128 1.23 278 1,845,774 23,876,436 1.64 407 1,189,570 21,073,905 1.31 351 \ 1,947,403 23,441,512 1.38 381 Net Bonded Debt per Capita {for the last ten fiscal yee1rs) 425 '88 '89 '90 '91 '92 '93 '94 '95 '96 �243- CITY OF COLLEGE STATION, TEXAS SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT SEPTEMBER 30, 1997 Net Debt City's Share Taxing Body Amount As Of Percent Amount ESTIMATED OVERLAPPING DEBT College Station l.S.D. (1) $ 66,527,876 8/31/97 83.48% $ 55,537,471 Brazos County (2) 897,460 9/30/97 40.98 367,779 Bryan l.S.D. (3) 73, 133,321 8/31/97 5.17 3,780,993 59,686,243 NET DIRECT DEBT City of College Station( 4) 23,441,512 9/30/97 100.00 23,441,512 NET DIRECT AND ESTIMATED OVERLAPPING DEBT $ 83,127,755 •Population: 61,525 (1) Source: College Station Independent School District (2) Source: Brazos County Auditor (3) Source: Bryan Independent School District (4) Source: City of College Station Finance Department :244_ Per Capita" $ 903 6 61 970 381 $ 1,351 I i . I CITY OF COLLEGE STATION0 TEXAS RA TIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES LAST TEN FISCAL YEARS Total General Interest, Fiscal Governmental Fiscal and Other Total Debt Expenditures Year Principal Charges Service and Other Uses Ratio 1988 (1) $ 1,795,053 $ 2,108,331 $ 3,903,384 $ 16,822,396 23.20% 1989 1,852,938 1,546,888 3,399,826 15,237,461 22.31 1990 1,913,720 1,508,983 3,422,703 16,384,008 20.89 1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58 1992 3,332,876 1,510,729 4,843,605 19,669,730 24.62 1993 2, 111,906 1,396,999 3,508,905 19,539,367 17.96 1994 2,066,045 1,254,877 3,320,922 22,244,005 14.93 1995 5,796,130 (2) 1,519,907 7,316,037 29,702,657 24.63 1996 3,938,735 1,660,441 5,599,176 26,835,359 20.86 1997 2,694,075 1,738,748 4,432,823 33,160,109 13.37 (1) Fiscal year 1988 represents the transition from a June 30 year-end to September 30. Fiscal year 1988 shows the 15 months 7 /1 /87 -9/30/88. (2) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses rJ') 'Vl ; § -,,_. �� ,_, 40.0 30.0 20.0 10.0 0.0 (for t/Je last ten fiscal years) D Debt Service Expense �General & Other '88 '89 '90 '91 '92 '93 '94 '95 '96 97 Fiscal Year -245- CITY OF COLLEGE STATION, TEXAS UTILITY FUNDS SCHEDULE OF REVENUE BOND COVERAGE LAST TEN FISCAL YEARS Operating Expenses Fiscal Operating (Excluding Net Average Annual Maximum Annual Year Revenues Depreciation) Revenues Total Coverage Total Coverage 1988 (1) $ 48,138,363 $ 33,676,511 $ 14,461,852 $ 3,134,547 4.61% $ 4,758,370 3.04% 1989 37,584,613 26,878,049 10,706,564 2,999,229 3.57 4,487,414 2.39 1990 37,108,418 26,478,070 10,630,348 2,863,939 3.71 4,245;295 2.50 1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976 1.91 1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4,144,820 2.43 1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525 2.57 1994 (2) 48,291,091 36,190,720 12, 100,371 1,553,305 7.79 4,176,525 2.90 1995 (2) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551 2.08 1996 (3) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271 2.13 1997 48,615,366 29,608,260 19,007,106 2,968,110 6.40 6,388,449 2.98 (1) Fiscal Year 1988 represents the transition from a June 30 year-€nd to September 30. Fiscal year 1988 shows the 15 months 7/1/87 -9/30/88. (2) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes. (3) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund. Source: City of College Station -246- I .. 1 Year 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 CITY OF COllEGE STATION, TEXAS CONSTRUCTION PERMITS LAST TEN CALENDAR YEARS Residential Construction Commercial Construction Number Number Number of of of Permits Value Permits Value Permits 243 $ 20,279,472 172 $ 3,468,622 415 229 15,528,105 203 22,085,987 432 213 12,539,486 56 3,870,491 269 370 18,933,748 164 17,319,566 534 475 31,503,185 153 11,648,580 628 381 38,141,976 178 27,288,295 559 611 64,673,810 234 20,505,039 845 424 28,514,709 225 38, 130,694 649 700 48,953,298 81 14,432,979 781 591 53,435,022 212 47,682,555 803 Source: City of College Station Building Division 900 800 "O � 700 IJJ 600 .;!! .... 500 a.> � 400 3 300 z 200 100 188 Construction Permits (for t/Je last ten fiscal yRars) Gl Residential �Commercial '89 '90 '91 '92 '93 Fiscal Year -247- '94 '95 '96 Total Value $ 23,748,094 37,614,092 16,409,977 36,253,314 43, 151,765 65,430,271 85, 178,849 66,645,403 63,386,277 101,117,577 97 I I CITY OF COLLEGE STATION, TEXAS PRINCIPAL TAXPAYERS SEPTEMBER 30, 1997 1996 Assessed Taxpayer Type of Business Valuation C.B.L. and Associates Retail Mall $ 48,249,130 GTE Southwest, Inc. Utility 28,835,850 Alkosser -Weinberg Etal Housing 23,590,100 Walmart/Sam's Properties Retail 23,466,243 Scott & White Hospital/Clinic Medical 18,417,570 BVMC (Columbia Hospital) Medical 15,041,755 Jefferson Enclave L.P. Housing 11,881,000 Lane College Station Ltd. Hotel 11,500,000 Te-Two Real Estate Ltd. Housing 10,887,500 University Commons Housing 10,404,070 TOTAL $ 202,273,218 Source: Brazos County Appraisal District -248- Percent of Total Assessed Valuation 2.84% 1.70 1.39 1.38 1.08 0.88 0.70 0.68 0.64 0.61 11.90% I CITY OF COLLEGE STATION, TEXAS PRINCIPAL UTILITY CUSTOMERS SEPTEMBER 30, 1997 FY 1997 Utility KWH Total Percent of Customer Type of Business Consumption KWH Consumed CBL & Associates Retail Mall 14,832,400 2.87% City of College Station Municipality 13,372,644 2.59 CSISD Schools 12,902,460 2.50 Northrop Grumman Manufacturing 7,598,800 1.47 Wal-Mart Stores Inc. Retail 7,568,480 1.46 Albertson's Retail Grocery 5,707,680 1.11 State HeadquartersfT AMU University 5,581,440 1.08 Columbia Medical Center Hospital 5,505,600 1.07 Lane C/S ltd PSP Hotel 5,358,000 1.04 US Dept. of Agriculture Government 5,272,800 1.02 TOTAL 83,700,304 16.21% Total KW Consumption for the period October 1, 1996, to September 30, 1997, was 516,239,796. Source:' City of College Station Utility Billing Division -249- CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1997 Date incorporated Date first charter adopted Date present charter amended Form of government Area in square miles: Fire Protection: Police Protection: Year 1938 1948 1958 1968 1978 1982 1986 1988 1992 1994 1996 1997 Miles of streets Miles of sidewalks Miles of sanitary sewer Number of stations Square Miles 1.5 4.2 7.3 17.3 22.6 23.8 26.7 27.7 28.1 30.0 38.2 40.8 Number of full-time employees Number of employees (sworn) Number of employees (civilian) Number of patrol units Paved Unpaved One jail facility with a capacity of 20 Recreation: Number of playgrounds Number of basketball courts Number of swimming pools Number of soccer fields Number of softball/baseball fields Number of tennis courts Number of picnic shelters Number of gyms Number of volleyball courts Number of fitness courts Number of nature trails Number of open play areas Number of picnic pavilions (Continued) -250- October 1938 October 1938 May 1992 Council-Manager 214 Miles 2 Miles 30.0 Miles 300.0 Miles 3 82 82 36 20 29 20 3 20 20 10 15 1 5 5 12 24 7 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1997 (Continued) Parks: Facility Acres Anderson Park 8.9 Bee Creek Park 43.5 Bill Madeley Park 5.1 Brison Park 9.2 Brother's Pond Park 16.1 College Station Central 47.2 Conference Center 7.8 Cy Miller Park 2.5 Eastgate 2.0 Edelweiss 10.9 Emerald Forest Park 4.5 Fairview 1.8 Gabbard Park 10.7 Georgia K. Fitch 11.3 Hensel Park - T AMU 29.7 Lemon Tree Park 15.4 Lick Creek Park 515.5 Lincoln Center 8.0 Utility Funds: Electric Customers Average Electrical Consumption: Water Customers Average Water Consumption: Number of Employees: Electric Water Sewer Water Capacity: Number of Wells Combined Capacity of Wells Number of Ground Storage Tanks, 2 Number of Elevated Storage Tanks, 2 Miles of Water Lines Facility Lion's Park Longmire Park Merry Oaks Oaks Park Parkway Pebble Creek Park Raintree Richard Carter Park Sandstone Southwood Complex Thomas Park University Park Site Wayne Smith Park Westchester Windwood Wolfpen Creek Park Woodcreek Park Woodway Park Site TOTAL ACREAGE 24,182 43,019,983 KWH/Mo. 18,674 209,991 MGW/Mo. (Continued ) -251- 53.5 30.5 36 5 19,500,000 GAUday Total capacity 10,000,000 GALS Total capacity 3,000,000 GALS 300 Miles Acres 1.5 4.2 4.6 7.5 1.9 10.2 13.0 7.4 15.0 44.7 16.1 10.2 2.0 10.0 1.4 19.5 6.6 4.2 930.1 CllY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DA TA SEPTEMBER 30, 1997 Electric Capacity: Maximum Capacity Number of Switching Stations Number of Substations Miles of Distribution Lines Solid Waste Collection Fund: Number of Users (Units Served) Methodology Education: Attendance centers Number of classrooms Number of teachers Number of students Elections: Number of registered voters: (Continued) 170 megawatts 1 3 281 Miles 24,013 Curbside pickup using automated containers 10 434 522 7,153 Last general election (Bryan/College Station) Last municipal election 70,209 30,990 Number of votes cast in: Last general election Last municipal election Percentage of registered voters voting in: Last general election Last municipal election Population: Estimate Census Count Source: City of College Station 1997 1990 1980 1970 1960 1950 (Continued) -252- 39,422 1,772 56.15% 5.72% 61,525 52,456 37,296 17,676 11,396 7,925 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1997 (Continued) PROJECTED AND ACTUAL TEXAS A&M UNIVERSITY ENROLLMENT Year 1990 1991 1992 1993 1994 1995 1996 1997 BY FALL SEMESTERS Year University Enrollment 1988 39,163 1989 40,492 1990 41,131 1991 40,997 1992 41,092 1993 42,524 1994 42,018 1995 41,790 1996 41,892 1997 41,461 2000 42,000 Projected Source: TAMU Planning & Institutional Analysis, October 1997 PRIMARY LABOR FORCE FOR COLLEGE STATION Total Labor force 24,567 24,824 25,561 26,490 27,312 27,430 26,691 28,453 Number Employed 23,190 23,944 24,777 25,745 26,546 26,561 25,973 27,862 Number Unemployed 1,377 880 784 745 766 869 718 591 Source: Texas Employment Commission (Bryan, Texas) -253- Percent Unemployed 5.6 3.5 3.1 2.8 2.8 3.2 2.7 2.1 -254-