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FY 1995-1996 -- Comprehensive Annual Financial ReportI I ·I .f ·, I The City. of . . College Station� Texas • ' .. . . .1 About the Cover: "Color College Station 1996" -Street Banner Project City of College Station and the Arts Council of the Brazos Valley The College Station City Council unveiled three street banners on Thursday, April 11, 1996, to promote community spirit and tourism. The banners are displayed in three areas of the City, including University Drive East, the Northgate area, and along George Bush Dtive. Carolyn Cobb, the winner of a City-wide contest, was awarded $500 for her designs. CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL VEAR ENDED SEPTEMBER 30, 1996 PREPARED BY THE CITY OF COLLEGE STATION FINANCE DEPARTMENT GLENN SCHROEDER, DIRECTOR OF FISCAL SERVICES KATHLEEN HUBBARD, ACCOUNTING MANAGER . I :i :t . 1 l 1 . . CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Table of Contents Page INTRODUCTORY SECTION ...................................................................................................... 1 Letter of Transmittal .......................................................................................................... 3 GFOA Certificate of Achievement for Excellence in Financial Reporting ................................... 17 Organizational Chart ......................................................................................................... 18 Principal City Officials .......................•.............................................................................. 19 FINANCIAL SECTION ............................................................................................................ 21 Independent Auditors' Report ............................................................................................ 23 General Purpose Financial Statements for the Fiscal Year Ended September 30, 1996: Combined Balance Sheet -All Fund Types and Account Groups ....................................... 26 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All Governmental Fund Types ........•............................................................................ 30 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects Funds •................................................................................................................ 32 Combined Statement of Revenues, Expenses and Changes in Retained Earnings -All Proprietary and Fiduciary Fund Types ...................................................................... 37 Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types .................. 38 Notes to General Purpose Financial Statements ........................................................•........... 41 Supplemental Combining, Comparative, Individual Fund and Account Group Statements and Schedules for the Fiscal Year Ended September 30, 1996: General Fund Comparative Balance Sheets .................................................................................. 77 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ...... 78 Schedule of Revenues and Other Financing Sources - Budget and Actual (Budgetary Basis) ................................................................. 80 Schedule of Expenditures -Budget and Actual (Budgetary Basis) ................................. 83 -i- CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Special Revenue Funds Table of Contents (Continued) Combining Balance Sheet ...................................................................................... 98 Combining Statement of Revenues, Expenditures and Changes in Fund Balances .......... 99 Community Development Fund Comparative Balance Sheets ........................................................................... 100 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 101 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 102 Hotel/Motel Tax Fund Comparative Balance Sheets ........................................................................... 104 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 105 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 106 Parks Escrow Fund Comparative Balance Sheets ........................................................................... 107 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 108 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 109 Debt Service Fund Comparative Balance Sheets ................................................................................ 11 2 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances .............................................................................. 113 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and aCTUAL (Budgetary Basis) ..............•..............................•................................ 114 Capital Projects Funds Combining Balance Sheet .................................................................................... 116 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ........ 118 Business Park Fund Comparative Balance Sheets ........................................................................... 120 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 121 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 122 -ii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Capital Equipment Fund Table of Contents (Continued) Comparative Balance Sheets ........................................................................... 123 Comparative Statements of Revenues, Expenditures_ and Changes in Fund Balances ......................................................................... 124 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary ·Basis) ........................................................................... 125 Northgate Revitalization Fund Balance Sheet .............................................................................................. 126 Statement of Revenues, Expenditures and Changes in Fund Balance .................... 127 Schedule of Revenues, Expenditures and Changes in Fund Balance -Budget and Actual (Budgetary Basis) ........................................................................... 128 1982 Series II Bond Fund Comparative Balance Sheets ........................................................................... 129 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 130 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 131 1984 Bond Fund Comparative Balance Sheets ........................................................................... 132 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 133 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 134 1989 Bond Fund Comparative Balance Sheets ........................................................................... 135 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 136 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 137 1 991 Bond Fund Comparative Balance Sheets ........................................................................... 138 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 139 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 140 1995 Bond Fund Comparative Balance Sheets ........................................................................... 141 Comparative Statements of Revenues, Expenditures and Changes in Fund Balances ......................................................................... 142 Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................... 143 -iii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Enterprise Funds Table of Contents (Continued) Combining Balance Sheet ........................................... . ......................................... 146 Combining Statement of Revenues, Expenses and Changes in Retained Earnings ........ 150 Combining Statement of Cash Flows ..................................................................... 152 Electric Fund Comparative Balance Sheets ........................................................................... 156 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 158 Schedule of Revenues -Budget and Actual (Budgetary Basis) .............................. 159 Schedule of Expenses -Budget and Actual (Budgetary Basis) .............................. 1 60 Water Fund Comparative Balance Sheets ........................................................................... 162 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 164 Schedule of Revenues -Budget and Actual (Budgetary Basis) .............................. 165 Schedule of Expenses -Budget and Actual (Budgetary Basis) .............................. 166 Sewer Fund Comparative Balance Sheets ........................................................................... 168 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 170 Schedule of Revenues -Budget and Actual (Budgetary Basis) .............................. 171 Schedule of Expenses -Budget and Actual (Budgetary Basis) .............................. 172 Solid Waste Collection Fund Comparative Balance Sheets ........................................................................... 1 7 4 Comparative Statements of Revenues, Expenses and · Changes in Retained Earnings .................................................................... 175 Schedule of Revenues -Budget and Actual (Budgetary Basis) .............................. 176 Schedule of Expenses -Budget and Actual (Budgetary Basis) .............................. 177 Cedar Creek Condominium Fund Comparative Balance Sheets ........................................................................... 178 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 179 Schedule of Revenues -Budget and Actual (Budgetary Basis) .............................. 180 Schedule of Expenses -Budget and Actual (Budgetary Basis) .............................. 181 Enterprise Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income ....................................................................... 182 -iv - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Internal Service Funds Table of Contents (Continued) Combining Balance Sheet .................................................................................... 186 Combining Statement of Revenues, Expenses and Chang.es in Retained Earnings ..................•...................................................................... 188 Combining Statement of Cash Flows ..................................................................... 190 Employee Benefits Fund Comparative Balance Sheets ........................................................................... 192 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings (Deficits) ....................................................................... 193 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) .......... 194 Equipment Replacement Fund Comparative Balance Sheets ........................................................................... 195 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 196 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) .......... 197 Property and Casualty Fund Comparative Balance Sheets ........................................................................... 198 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................................... 199 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) .......... 200 Unemployment Fund Comparative Balance Sheets ........................................................................... 201 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 202 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) .......... 203 Utility Billing Fund Balance Sheet .............................................................................................. 204 Statement of Revenues, Expenses and Changes in Retained Earnings .................................................................... 205 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) .......... 206 Workers' Compensation Fund Comparative Balance Sheets ........................................................................... 207 Comparative Statements of Revenues, Expenses and Changes in Retained Earnings .................................................................... 208 Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) .......... 209 - v - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Table of Contents (Continued) Internal Service Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis} to GAAP bASIS Statement of Income ........................................................................... 210 Trust and Agency Funds Combining Balance Sheet .................................................................................... 212 Cemetery Perpetual Care Fund Balance Sheet .............................................................................................. 213 Statement of Revenues, Expenses and Changes in Fund Balance ......................... 214 Statement of Cash Flows ............................................................................... 215 Deferred Compensation Fund Comparative Balance Sheets ........................................................................... 216 Statement of Changes in Assets and Liabilities .................................................. 217 General Fixed Assets Account Group Comparative Schedules of General Fixed Assets by Source ...................................... 221 Schedule of General Fixed Assets by Source -by Function and Activity ..................... 222 Schedule of Changes in General Fixed Assets by Function and Activity ...................... 224 STATISTICAL SECTION General Governmental Revenues and Other Financing Sources ............................................. 226 General Governmental Expenditures and Other Uses by Function .......................................... 228 Property Tax Levies and Collections ................................................................................. 230 Assessed Value of Taxable Properties ............................................................................... 233 Property Tax Rates, Ratios and Levies -All Direct and Overlapping Governments ................... 234 Paving Assessment Collections ........................................................................................ 236 Computation of Legal Debt Margin ................................................................................... 237 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita ........... 238 Schedule of Direct and Estimated Overlapping Debt ........................................................... 240 -vi - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Table of Contents (Continued) Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses ................................................................ 241 Utility Funds -Schedule of Revenue Bond Coverage ................. : ......................................... 242 Construction Permits ...................................................................................................... 243 Principal Taxpayers ........................................................................................................ 244 Principal Utility Customers ............................................................................................... 245 Miscellaneous Statistical and Demographic Data ................................................................ 246 -vii - i ' :...:...,-• I INTRODUCTORY SECTION - 1 - . l l I J I I I . J ".I ·., I i ·1 •. :I - 2 - �·6 r crr_;.0�:Bo�.?.�a.�.�.!�T.!�N � College Station, Texas 77842-9960 March 25, 1997 Honorable Mayor Members of the City Council City of College Station, Texas (409) 764-3500 The Comprehensive Annual Financial Report of the City ofCollege. Station, Texas ("City"), for the fiscal year ended September 30, 1996, is submitted herewith as mandated by the City's Charter and state statutes. These ordinances and statutes require that the City issue annually a report on its financial position and activity and that this report be audited by an independent firm I of certified public accountants. This report was prepared by the City's Accounting Division of the I Fiscal Services. Department. Responsibility for the accuracy of the presented data and the , · · completeness and fairness of the presentation, including all disclosures, rests with the City. We · I believe the data, as presented, is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position of the City's various funds and account groups; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs are included. The Comprehensive Annual Financial Report is presented in three major sections: introductory, financial, and statistical. The introductory section, which is unaudited, .includes this transmittal letter, the City's organizational chart and a list.of principal elected .and appointed officials of the City. The financial section includes the general purpose financial statements and the combining and individual fund and account group financial statements and schedules, as well as the auditors' report on the financial statements and schedules. The statistical section, which is unaudited, includes selected financial and demographic information, generally presented on a multi-year basis to allow for trend analysis of the finances of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1984 and U.S. Office of Management and Budget Circular A-128, Audits of State and Local Governments. Information related to this single audit, including the schedule of federal financial assistance, findings and recommendations, and auditors' reports on the internal control structure and compliance with applicable laws and regulations, are reported separately. Home of Texas A&M University This report includes all funds and account groups of the City. The City provides a full range of municipal services. These services include police and fire protection; the construction and maintenance of streets, storm drainage, and infrastructure; municipal utilities in the areas of electric, water, sewer, and solid waste collection; recreational activities and cultural events. The College Station Independent School District is administered by a separate, elected board and operates with its own funding sources; therefore, it has not been included in this report. THE CITY OF COLLEGE STATION The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of Mexico, conveniently located in Brazos County 90 miles north of Houston, 165 miles south of Dallas, and 100 miles east of Austin. The City currently has a land area of 38.2 square miles and a 1996 estimated population of 60,040. The City has the power, by state statute, to extend its corporate limits by annexation which it has done periodically. The City of College Station utilizes a Council-Manager form of government and is organized under the Constitution and Laws of the State of Texas. The City is a home-rule city first chartered in 1938. The City Council is comprised of six members and a Mayor elected at­ large. The Council appoints the City Manager, the City Attorney, the City Secretary, and the City Judge. All other staff members work under the direction of the City Manager. Of major importance to the City of College Station is Texas A&M University, located on a 5,200 acre campus within the corporate limits of the City. Texas A&M University has a , significant economic, impact on the City, contributing· an estimated $622 million. annually to the local economy. Texas A&M University has consistently ranked in the top ten nationally among public institutions in both enrollment and research grants. Research dollars totaled approximately $366.9 million for 1996. The University has approximately 19,850 permanent and part-time employees with a payroll of $420 million and has a physical plant valued in excess of $1.5 billion. Student enrollment at Texas A&M University was 41,892 forthe fall of 1996. In addition to the University, local employment is provided by more than 85 manufacturing industries, located in or adjacent to the. City, which produce such products as aluminum windows, business forms, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings, and geophysical survey sensors. A growing research park is located adjacent to the University. Major tenants include the Offshore Technology Research Center and the Food Safety Inspection School National Training Center. Elsewhere, Northrop Grumman manufactures and assembles printed ·circuit boards for military aircraft. Automated Management Systems provides a major automated accounting service for independent property and casualty insurance agents. The City has. also developed the College Station Business Center, a 200 acre business park. The first tenant will be Beach Mold and Tool, which will employ approximately 250 people and is scheduled to open in October. Retail activity in the City is anchored by the 1,000,000 square feet of space in Post Oak Mall. Major tenants of the shopping center are Sears-Roebuck, Dillard's , Foley's, Beall's, and J.C. Penney. Recent additions to the retail sector are Hastings Books Music & Video, the expansion of Wal-Mart, T J Maxx, and Circuit City. Brazos County and the City of College Station have become a major medical center for the Brazos Valley area. Scott and White opened its first medical clinic in College Station in 1986 and completed a major expansion in 1994 that increased the size of that clinic by 70,000 square feet to 125,000 square feet. Columbia Medical Center operates a 100 bed full service - 4 - hospital. Current expansion includes increasing the size of the cardiac unit and a completely new emergency room facility addition. Two multi-story professional buildings are included in the medical complex. One juvenile psychiatric hospital, Desert Hills, serves the Brazos Valley and is located in College Station. The taxable property values have increased more than fifty percent over the last five years to $1.6 billion in 1996. Total ad valorem valuations in 1996 increased by approximately $157 million, or 10.82% over 1995. · Additions to the local economy included residential and commercial development, with significant increases in sales tax revenues to the municipality in recent years .. Oil and gas activity has returned to the College Station area with the City having permitted 3 well sites.during calendar year 1996. The job market in College Station continues to be strong with Brazos County having a net increase of approximately 1, 100 jobs in 1996 over 1995 to approximately 71,400 total jobs. The Bryan-College Station area has led the state and the nation with one of the lowest unemployment levels for the past seven years. College Station is the site of the George Bush Presidential Library and Museum. The library and museum complex is located on the campus of Texas A&M University. In addition to the presidential library and museum complex, the City has been informed that Texas A&M has pledged additional programs and facilities such as research and instructional programs related to the . library and museum, a conference center, communications center, educational museum/library center, and family-oriented facilities such as a park surrounding the · presidential library and museum. Groundbreaking was held November 1994 and completion is expected in the Fall of 1997. The library is anticipated to attract more than 400,000 visitors per year .. With the.current hotel occupancy rate at about 65%, growth in the number of hotels in College Station is expected when the library opens. Construction has begun on a Special Events Center to be located on the Texas A&M University campus. The $36.7 million special events center will seat up to 12,500 people and . be the largest such facility Jn the Brazos Valley area. The center is expected to be used for athletic events, concerts and exhibits. Expected completion of the center is in 1998. MAJOR INITIATIVES For The Year The City's staff, following the specific vision statements adopted by the City Council, have been involved in a variety of projects. throughout the year. The projects reflect the City's commitment to ensure that its citizens are able to live and work in an enviable environment. The City continues to devote significant attention to its municipal infrastructure. In March 1995, the citizens approved a $22.5 million capital improvement program for general government. The current plan is to issue the debt over approximately five years in order to construct all of the projects included in the bond authorization and to meet the goal of no debt service related ad valorem tax increase. The projects included are streets and sidewalk related construction, $13.5 million; drainage projects, $1.8 million; library and public facilities, $3.1 million; new fire station, $1.0 million; and parks improvements, $3.1 million. The first two series of this authorization totaled $10.0 million and were issued in September 1995 and December 1996. - 5 - The City's transportation system is maintained by both the Texas Department of Transportation and the city. The majority of the thoroughfares in the city are state maintained. Those include: University Drive, Wellborn Road, Texas Avenue, Highway 30, and George �-----'BusnDnve. Tile nortnern section of Texas Avenue in College Station is presently being widened to a landscaped boulevard standard by the State and is expected to be completed in early 1998. The western section of George Bush Drive beside the George Bush Presidential ,, j I - i .. ) ·- --1 l .J Library should be complete before the opening of the library in the fall of 1997. The City has also resurfaced 16 miles of neighborhood streets over the past year. College Station will open its newest fire station in March 1997. This station was built after a computerized study indicated the original Central Fire Station, located on Texas Avenue, no longer served as broad a base of citizens as it could if the station were located in a more southeast location. The old Central Station facility will continue to house other city operations such as the Emergency Operations Center, the Code Enforcement Office, and Fire Administration. The Drainage Utility District was implemented by the City Council in October 1996 in order to generate fees to improve the city's vast drainage system. As a result of this, the City is expected to make over $1.1 million in improvements during the fiscal year 1997. The first project is almost complete, and another one has begun. "F/oodsafe" is the designation given to these projects, which are expected to alleviate most of the flooding and property damage that has been experienced during heavy rainfalls. The City has put a new $2.5 million Motorola 800 Mhz trunking radio system into place in order to have a more dependable city-wide radio communications system. Problems with the older system included interference from co-users, inadequate city-wide coverage, inadequate number of channels, and no back-up system. Since Texas A&M University was already using the same Motorola system, purchase of the new system provided an opportunity to work with the University to incorporate a complete back-up system for both entities. This year the City completed Pebble Creek Park adjacent to the new Pebble Creek Elementary School. This joint project is exemplary of how both the City and school district are attempting to make wiser use of taxpayer dollars through shared resources. Development of Lincoln/Wayne Smith Park is one of the City's 1995 bond projects. · This site is adjacent to the Lincoln Center and the original site of College Station's Little League program. Plans are to construct three new Little League baseball fields along with a concession stand and a parking lot such as the one located in the present Southwood Athletic Park. Many of the activities of the Parks and Recreation Department generate considerable tourist interest, especially athletic events and special events such as Christmas in the Park. This year the Parks Department, in conjunction with the Convention and Visitor's Bureau and the Arts Council of Brazos Valley, began to expand this event to a community wide project called Holiday on the Brazos. The goal is to progressively bring more attention and visitors to College Station and the Brazos Valley through the vast offering of holiday activities during the normally slow visitor season. Wastewater projects completed during the fiscal year include the $10 million upgrading of the City's Carter Creek wastewater treatment plant to comply with new Environmental Protection Agency and Texas Natural Resource Conservation Commission treatment guidelines. The _ City is also rehabilitating major wastewater collection lines in the Eastgate area. Water -6 - service improvements included the completion of water well #5 which will meet the City's water needs through the year 2000. Electric projects include system distribution additions and underground conversion projects located along major thoroughfares reconstruction. The City has also begun an ongoing project to enhance street lighting on thoroughfares within the city. In September 1995 the City entered into a four-year contract with Texas Utilities Electric Company for the purchase of wholesale electric power effective January 1, 1996. The new contract resulted in significant savings to the City's electrical customers. College Station is very proud of its citizens for their response to recycling efforts. The 1996 year was a record for the city with 2,380 tons of potential waste recycled, a huge increase over the 1,463 tons of the previous year. Over 7,300 gallons of oil and 4,226 Christmas trees were also recycled this year. Statistics indicate College Station residents helped to divert over 23% of their landfill waste to recycling. For The Future The City continues to have revenue projections improving for fiscal year 1997 with projected growth in sales tax revenue, franchise fees, municipal court revenues, utility revenues and continued growth in taxable property values. Departments are continuing . to improve productivity to continue the level of service currently offered our citizens. The City has developed a five-year (96-01) capital construction program for the electric, water, and sewer utilities. Total investment in the utility system over the next several years is ·anticipated to be approximately $52.8 million, financed with the use of available funds on hand, revenues, and the issuance of $30.9 million in utility revenue bonds. A five-year capital improvements plan was approved by the City Council as part of their deliberation on the fiscal 1997 budget. A new $1.4 million Utility Customer Service Center is being designed and will be located on a site near the Public Works site. This site will give easier access to a majority of College Station residents as it is in a more centralized location. Drive-through access at this site will be improved over the present site where the Texas Avenue widening has made entry difficult and stacking space limited. The City Council is presently examining the cost and benefit of locating several of the major city facilities in a more centralized, campus-like setting to provide for a more efficient and effective use of resources in a setting that is closer to a majority of the residents than the present site. The Cities of College . Station and Bryan jointly formed the Brazos Valley Solid Waste Management Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint operation and planning for a regional landfill facility. The Agency is in the final stages of acquiring a new landfill site anticipated to have a life of up to 50 years. The agency intends to · acquire and permit the site prior to using up the available space at its current Rock Prairie Road Landfill site that is projected to be full between the years 2000 and 2002. In March, the City will begin construction of a new library as part of the present community library system with completion expected in the spring of 1998. The library will house separate reading rooms for adults and children, a meeting room, periodical room, puppet stage, and small and large study rooms with computers equipped with office software and the Internet. - 7 - I j . . , . j The Bike Loop, a multi-agency project between the City of College Station and the Texas Department of Transportation, is in the engineering design stages and will probably begin construction in late 1998. This project is a part of the city's Bikeway Master Plan which is -imenaefflo bring a more bike friendly environment to the community. College Station has begun preparation for the Bush Library by placing additional emphasis in areas that will increase the appeal to visitors. Code enforcement and work in blighted areas has become a priority. The City has adopted a comprehensive streetscape plan to enhance the visual appeal of the community. The State of Texas has begun the reconstruction of George Bush Drive into a four-lane thoroughfare with landscaped medians. . College Station will begin Phase II of its Color College Station banners project this year. Decorative banners will continue to be placed throughout the city at key areas and entrance ways, such as along George Bush Drive near the Presidential Library entry and in Northgate . The revitalization of the Southside and Northgate areas is also a priority for College Station this year. · Activities are well underway in Northgate with the facade improvement program, where businesses can receive financial assistance to bring their businesses up to standards set by the Northgate Revitalization Committee. This project also includes the design and development of a pedestrian promenade and parking lot in the Patricia Street area. Southside revitalization is still in the early stages of discussion with the neighborhood . Economic development in College Station takes several forms. Tourism is expected to continue to play an important role in College Station's economy. Several hotels are in the planning stages along with the City's development of a proposed convention center complex as part of the Northgate revitalization. Development activity in the City of College Station is expected to continue with very positive growth. Freewing Corporation, an aerial robotics manufacturing company opened its plant in the ·spring across from· Easterwood Airport. Bryan Coca-Cola· Bottling. Company has purchased 100 acres in College Station, and construction . of those facilities should be completed in late 1997 or early 1998. The location of Beach Mold & Tool, Inc. and related firms in the Business Center is expected to cause the beginning of development of Phase 11 of that center. FINANCIAL INFORMATION The City is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The internal control structure is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Single Audit. The City receives federal financial assistance and is responsible for ensuring that an adequate internal control structure is in place to ensure compliance with applicable -8 - laws and regulations related to those programs. This internal control structure is subject to periodic evaluation by management. Tests are made to determine the adequacy of the internal control structure, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regu lations. The results of the City's single audit for the fiscal year ended September 30, 1996, provided no significant violations of applicable laws or regulations relating to federal financial assistance programs of the City. Budgetary Controls. The City maintains a system of budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual budget appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal Service Funds are included in the budget appropriations ordinance. The level of budgetary control, that is the level at which expenditures cannot legally exceed appropriations, is established at department level within the General Fund and fund level for all other funds. The City's Budget Office monitors expenditure activity on a monthly basis against budgeted amounts and reports significant variances to the City Manager. The City continues to meet its responsibility for sound financial management. General Fund and Debt Service Fund Revenues. The following schedule presents a summary of General Fund and Debt Service Fund revenues and other various financing sources for the fiscal year ended September 30, 1996. Comparisons to the previous fiscal year have been included. Fiscal Year Fiscal Year Ended Percent Ended Increase Be�eoue SQU[Qfl SL3QLS2 Qf IQ1al 9L3QL95 {Qf!Q[f!g:;Jfl} General Fund Property Tax $ 2,632,408 9.2 $ 2,365,740 $ 266,668 Sales and Mixed Drink Tax 9,605,208 33.7 9,008,363 596,845 Franchise Fees 1,876,572 6.5 485,368 1,391,204 Licenses and Permits 513,624 1.8 523,725 (10,101) Fines and Penalties 1,342,865 4.7 1,003,547 339,318 Charges for Services 1,249,491 4.3 1,181,703 67,788 Operating Transfers In 5,523,091 19.3 4,915,000 608,091 Miscellaneous Revenues 962,608 3.3 1,009,282 (46,674) Other Financing Sources 199,300 0.7 3,478,224 (3,278,924) Debt Service Property Tax 4,583,665 16.0 4,124,236 459,429 Total Revenues and Other Financing Sources $28,488,832 100.0 % $28,095, 188 $ 393,644 The most significant variance in revenue sources during fiscal year 1996 was the change in other financing sources. The decrease in this item was due to a debt issuance of $3,400,000 in fiscal year 1995 to refund short term debt issued in the previous year. Franchise fees had the greatest increase, $1,391,204, compared to the previous year. The increase was due to a recovery of $1.2 million in back franchise fees. - 9 - i I i :I j l ·.1 :I The next largest increase was in Operating Transfers In which increased by 12.4% in fiscal year 1996 over fiscal year 1995 as a result of higher utility revenues. Municipal court fines increased $339,318 or 33.8% due to an increased effort to collect delinquent warrants. The General Fund pGr:l:iGn Gf-tl:le-aci-valerem tax-inGFeaseei ey -'1 -1 �%-as-a-result-ef-increased property values while the Debt Service portion of the ad valorem tax revenue increased by 11.1 %. Sales and Mixed Drink Tax increased by 6.6% or $596,845. REVENUES BY SOURCE GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 1996 $ 28,488,832 Property taxes received during fiscal year 1996 were based on a tax levy of 44.50 cents per $100 of assessed valuation. Under Texas state statutes, assessed valuation represents 100% of market value. The total assessed valuation of $1,611,621,369 represents a 10.8% increase from fiscal year 1995. The increase was caused by the completion of two major retail stores along with strong building activity in the single family and multifamily residential sector. Distribution of property tax rates for the last five years is as follows: Purpose General Fund Debt Service Fund Total Ad Valorem Tax Rate $ 0.1625 $ 0.1625 $ 0.1625 $ 0.1350 $ 0.1225 0.2825 0.2825 0.2825 0.2775 0.2775 $ 0.4450 $ 0.4450 $ 0.4450 $ 0.4125 $ 0.4000 -10 - General Fund and Debt Service Fund Expenditures. The following schedule presents a summary of General Fund and Debt Service Fund Expenditures and Other Financing Uses for the fiscal year ended September 30, 1996. Comparisons to the previous fiscal year are included. Function Current: Fiscal Year Ended 9/30/96 General Government $ 6,669,982 5,357,437 3,887,596 3,554,664 3,820,477 Police Eire Public Services Parks and Recreation Library Services Less: Reimbursed Administrative Costs Other Debt Service: Principal Interest and Fiscal Charges Debt Issuance Costs Capital Outlay Other Financing Uses Total Expenditures and Other Financing Uses 326,310 (3,371, 737) 314,767 3,938,735 1,660,441 2,391 593,796 80,500 $ 26,835,359 Percent of Total 24.86 % 19.96 14.49 13.25 14.24 1.22 (12.56) 1. 17 14.68 6.18 0.01 2.20 0.30 100.00 % $ Fiscal Year Ended 9/30/95 6,832,606 5,041,596 3,827,835 2,428,727 3,629,244 327,393 (2,966,008) 298,041 5,796, 130 1,519,907 48,048 480,470 2,438,668 $ 29,702,657 Increase !Decrease) $ (162,624) 315,841 59,761 1, 125,937 191,233 (1,083) (405,729) 16,726 (1,857,395) 140,534 (45,657) 113,326 (2,358, 168) $ (2,867 ,298) Year to year expenditure changes for the General Fund can be attributed to a number of general factors and a few specific decisions. The general factors include normal salary and benefit changes that affect all departments. Continued implementation of financial policies regarding facility and computer maintenance and replacement and reorganization of departments, along with policy decisions made by Council, caused large variances. The Other Financing Uses category decreased significantly ($2,358, 168) because in fiscal year 1995 a one-time operating transfer out was recorded to establish the Business Park Fund. Similarly, the Debt Service Principal amount decreased by $1,857,355 because of a bond refunding which occurred in the prior fiscal year. The major increase in Public Works expenditures reflects a reorganization which brought the Facilities Maintenance and Traffic Signal Maintenance functions into that department. That action accounted for $1 .04 million of the increase. The increase in the Police Department expenditures was attributed to personnel turnover. In the previous fiscal year, that department experienced a very high turnover rate which resulted in a higher than usual number of unfilled positions. The net change in Reimbursed Administrative Costs was associated with services provided to other operations of the City and relates to normal increases in costs. The function listed -11 - I as Other is related to the non-departmental expenditures of the City and is used for funding of non­ city activities and certain one-time projects not related to a particular department. -'-'---------------EXP-ENDl:rURES-B-Y-�UNC+ION--------�--­ GENERAL AND DEBT SERVICE FUNDS I I .I .j ·i I .1 ·, I FISCAL YEAR 1996 Debt Service 20.87% Public Safety 34.45% $ 26,835,359 Other 4.89% PARD Public Se1·vices 8.18% General Government 12.30% General Fund Balance. The unreserved fund balance of the General Fund increased by $2,397,347 in 1996, a 62.28% increase over fiscal year 1995. The City Council policy on reserve levels requires that the undesignated fund balance be at least equal to 15% of the next year's net budgeted expenditures. The undesignated fund balance of $5,929,005 is approximately 26.29% of fiscal year 1997 net budgeted expenditures. Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid waste services for the benefit of the citizens. Until December 31, 1995, the City purchased 100% of its electric power requirement from the Texas Municipal Power Agency ("TMPA") cities. The City began purchasing electric power from Texas Utilities on January 1, 1996. The City is served through two 138 kV A transmission lines tied to a ring bus at the City switching station, three substations, and 281 miles of distribution lines. Since 1981, the City has had the capability to produce and deliver 100% of its water needs through its own water well and transmission system. The water production and transmission system includes five wells with a combined capacity of 19.5 million gallons per day, and a delivery system of 14 miles of 30-inch diameter pipeline with two pumping stations. The Carter Creek Wastewater Treatment Plant has a rated treatment capacity of 9.5 million gallons per day (mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988 and has a 500,000 gallons per day treatment capacity. The two plants have a combined treatment capacity of 10.0 mgd as compared to average current daily demand of 6 mgd. Solid waste collection services are provided to the citizens through a combination of residential curbside pick-up and commercial container services. For fiscal year 1996, the Solid Waste Collection Fund showed net income of $844,869 as compared to a net income of $8,591 in the prior fiscal year. Retained earnings increased 38.28% from $2,206,925 to $3,051, 794. -12 - Summary financial information of the combined utility enterprise operations for the fiscal year ended September 30, 1996, with comparison to the previous fiscal year, is as follows: Fiscal Year Fiscal Year Eoded 9L;3QL96 Eoded 9L3QL95 Operating Revenues: Electric $ 31,564,684 $ 33,899,029 Water 6,782,833 6, 133,995 Sewer 5,813,409 5,595,615 Solid Waste Collection 3,515,713 3,307,440 Charges for Services 0 603,922 Other 1,292,281 1,228,703 Operating Expenses: Wholesale Purchased Power 21,359, 182 23,517,001 Salaries and Benefits 4,404,316 5,739,465 Supplies, Maintenance and Services 6,065,617 6,076,350 Reimbursed Administrative 3,364,916 2,182,848 Depreciation 3,049,338 2,686,823 Other 205,967 219,965 Nonoperating Revenues (Expenses): Interest Earnings 1,559,324 1,835,946 Interest Expense (2,427,571) (2, 777,430) Other, Net 608,948 457,629 Operating Transfers In 0 426,397 Operating Transfers Out (5,308,048) (5,342,074) Net Income $ 4,952,237 $ 4,946,720 Employee Benefits Fund. The City of College Station has a partially self-insured employee benefits plan providing medical and dental insurance to employees and their families. The City annually purchases both specific and aggregate stop-loss insurance to protect the financial integrity of the plan. The plan is funded through monthly premiums of $200 paid by operating departments for each employee and $200 paid monthly by employees electing dependent coverage. During fiscal 1996, the plan had net income of $208,269, as compared to net income of $425,346 in fiscal 1995. Workers' Compensation Fund. The City of College Station has a partially self-insured workers' compensation fund that is used to account for the costs of employee claims for injuries/illnesses resulting at or from the workplace. The revenues of the fund are derived from premium charges to the various departments based on actuarial analysis of risks. The fund had a net increase of $215,222 in retained earnings for 1996 as compared to a net decrease of $378,266 in 1995. Unemployment Fund. The City's unemployment fund is a fully self-insured fund used to account for expenses related to claims from persons who become unemployed. The fund's revenues are derived from premiums based on 0.2% of salaries paid during a fiscal year. Net income for 1996 was $6,905 versus $15,032 in 1995. Property and Casualty Fund. The Property and Casualty Fund is funded through property/casualty insurance premiums for a partially self-insured program of the City. -13 - Premiums are adjusted annually to meet the expenses of the fund and are based on an actuarial review of the various City departments. Net income for the fund in 1996 was $29,512 as compared to a net income of $75,370 in 1995. Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991 . In fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The revenues of the fund are derived as rents charged the departments for the various pieces of equipment used. Net income of the fund was $1,332,332 for 1996 versus $1,493,691 for 1995. Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for more than 20,000 electric, water, sewer, and solid waste collection accounts. Prior to 1989, these activities were accounted for as part of the General Fund. In the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund which is financed with user charges from the utility operating funds. Debt Administration. As of September 30, 1996, the City had a total of $24,038,475 in General Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to Governmental Fund types. That debt of $351 per capita is serviced by revenues from the local property tax. Under current state statutes, the City's ability to increase the levy for property taxation is subject to a maximum cap of $2.50 per $100 valuation. The Utility Funds have an additional $38,873,438 in total debt serviced through utility charges. Cash Management. All investment activity of the City is handled in accordance with Resolution 4-12-90-5.5, authorizing and implementing the City of College Station Investment Policy. The Investment Policy, established as required by state law and in conformity with state investment statutes, ensures the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of all necessary obligations of the City, and provides for the investment of funds in interest-bearing securities. Safety of the principal invested is always the primary concern. The City separates the investment activities from traditional banking services. Regular banking services are handled under a three-year depository agreement effective October 1, 1994, with First American Bank and is charged fees based on the activity level for the various services provided. The City currently invests funds in the full range of investments allowable under state law. Accounts have been established with major brokerages for the purchase and sale of U.S. Government and Agency obligations by the City. All purchases and sales of securities are delivery-versus-payment through a safekeeping account at the City's third-party bank. As of September 30, 1996, the City's investment portfolio consisted of the following: Bank Demand Accounts State Investment Pool U.S. Treasury Securities U.S. Government Agencies and Instrumentalities Securities Collateralized Mortgage Obligations Mortgage Backed Securities Total - 14 - $ $ 309,609 6,497,219 16,720,316 15,933,464 1,650,025 2,038,481 43, 149, 114 The City earned $2,836,874 on an average investment balance of approximately $47.5 million, a rate of return of 5.97%, for the year ended September 30, 1996. Compared to prior years' earnings and a market benchmark, the City's investment yield was: RATES OF RETURN 10% 8% 6% 4% 2% 0% '92 '93 '94 '95 '96 WJActual fm 10-Bill Index Investment results on the portfolio are compared to The Public Investor 10 bill index. This hypothetical portfolio consists of ten treasury bills with an average maturity of 80 days. Every Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity needs for payroll and accounts payable. Risk Management. The City's insurance programs are administered by the Risk Management Division of the Fiscal Services Department. The City's workers' compensation claims are handled by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid from a self-insurance reserve fund carried to provide for claims of $25,000 or less with third party carriers providing for claims in excess of that amount. Safety programs are coordinated on an ongoing basis by the Risk Manager. OTHER INFORMATION Independent Audit. State statutes require an annual audit by independent certified public accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the City Council for this function. In addition to meeting the requirements set forth in state statutes, the audit also was designed to meet the requirements of the federal Single Audit Act of 1984 and related OMB Circular A-128. The independent auditors' report on the general purpose financial statements and combining, individual fund and account group statements and schedules is included in the financial section of this report. The auditors' reports related specifically to the single audit are issued separately. The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended September 30, 1995. The Certificate of Achievement is a prestigious national award - 15 - recognrzmg conformance with the highest standards for preparation of state and local government financial reports. In o rd er to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of College Station has received a Certificate of Achievement thirteen of the last fourteen years. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA. Acknowledgments. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the Fiscal Services Department. We would like to express our appreciation to all members of the department who assisted and contributed to its preparation. We would also like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in continuing improvements in the quality of the City's financial reporting. Respectfully submitted, Glenn Schroeder Director of Fiscal Services - 16 - Certificate of Achievement for Excellence in Financial Reporting Presented to City of College Station, Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 1995 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. (2£�µ jJ(h/.� Executive Director -17 - co The City of College Station Organization Chart ••••••••••••••••••••••m•••••••••a . . . . ....-�����--...--�����-i:: 1\1ayor/Council ":i--��������--. Municipal Judge City Attorney Economic& �aoaaaaaaaauaaaa•aaaaaaaaaaaaaa� City 1\1anager Financial Parks& City Secretary Office Assistant City Manager Public Relations &Marketing Fire 11 Police 11 Ofc ofMgmt I &Budget Community Dev Services Recreation Develorment 11 Public Works 11 Public Utilities 11 Ofc of �ech & 11 Se!Vlces Informahon Srvc Organization I Accounting Recreation Building n Review Inspection Budget Purchasing Special Planning Facilities ru k I � Mana;ement Parks I H Engineering I � -- -- Municipal IH Forestry I� Energy IH Court t__ ··················�·· Elected by Citizens Appointed by City Council Emergency I i!'.1anagement H Appointed by City 1\1anager Convt & Vistr y Bureau (L) I &no I Streets Drainage Fleet Traffic Electric Management Info Services Water Geographic Info &MapSrvcs I 4 W t t I �Communications as ewa er & Tech Srvcs I M Print/Mail Sanitation I u Utility Customer Srvc Facilities I 'i Library (L) Human Resources Elected Officials: CITY OF COLLEGE STATION, TEXAS PRINCIPAL CITY OFFICIALS September 30, 1996 Mayor ...................................................................................... Lynn R. Mcllhaney Council Members .............................................................................. Dick Birdwell ............................................................................................................... Bill Fox .................................................................................................... David Hickson ............................................................................................... Hubbard Kennady ...................................................................................................... Larry Mariott ........................................................................................................ Brad Martin City Administration: City Manager .................................................................................. George K. Noe Assistant City Manager ............................................................. Thomas E. Brymer Director of Public Utilities ............................................................... John C. Woody Director of the Office of Technology and Information Services ......... Linda S. Piwonka Director of Fiscal Services ............................................................. Glenn Schroeder Director of Economic and Community Development Services .................. Elrey B. Ash Director of Development Services .............................................. James M. Callaway Fire Chief .................................................................................. William L. Kennedy Director of Parks and Recreation ................................................ Stephen C. Beachy Director of Human Resources .....................................................• Karen N. Pavlinski .Police Chief ................................................................................ Edgar R. Feldman Director of Public Works ...................................................................... Mark Smith City Attorney (Interim) ................................................................. Roxanne Nemcik City Secretary ............................................................................. Connie L. Hooks Director of Integrated Data Services ................................................ Nancy H. Bauer Director of Management and Budget .................................................. Charles Cryan Public Relations and Marketing Manager ....................................... Peggy L. Calliham -19 - .· i ·' -J I ... . , .. . j -20 - FINANCIAL SECTION - 21 - ! .. , -22 - James D. Ingram, III Thomas A. Wallis James D. Ingram, IV Agnes L. Bennett Judith W. Childs Richard L. Webb Wendi M. Stratta Marilyn R. Webb Darwin K. Rydl Blaine A. Baker INGRAM, WALLIS & COMPANY A PROFESSIONAL CORPORATION Certified Public Accountants 2100 Villa Maria, Suite 100 BRYAN, TEXAS 77802 INDEPENDENT AUDITORS' REPORT Mayor Lynn Mcilhaney, Members of City Council and City Manager of the City of College Station, Texas TELEPHONE (409) 776-2600 TELECOPIER (409) 774-7759 We have audited the accompanying general-purpose financial statements of the city of College Station, Texas ("City"), as of and for the year ended September 30, 1996, as listed in the foregoing table of contents. These general-purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards; Government Auditing Standards, issued by the Comptroller General of the United States; and the provisions of Office of Management and Budget Circular A-128, Audits of State and Local Governments. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general­ purpose financial statements;, An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general-purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the City as of September 30, 1996, and the results of its operations and cash flows of its proprietary fund types for the year then ended in conformity with generally accepted accounting principles. -23 - In accordance with Government Audi ting Standards, we have also issued a report dated February 26, 1997 on our consideration of the City's internal control structure and a report dated February 26, 1997 on its compliance with laws and regulations. Our audit was conducted for the purpose of forming an opinion on the general-purpose financial statements taken as a whole. The supplemental financial information listed in the foregoing table of contents is presented for purposes of additional analysis and is not a required part of the general-purpose financial statements of the City. Such supplemental financial information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to the general­ purpose financial statements taken as a whole. The accompanying statistical tables, listed in the foregoing table of contents, were not audited by us and, accordingly, we express no opinion on them. Bryan, Texas February 26, 1997 -24.- I I I -25 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1996 {With comparative totals for the fiscal year ended September 30, 1995) Governmental Fund Types Debt Capital General Special Revenue Service Projects Assets and Other Debits Assets: Equity in Cash and Cash Equivalents (Note Ill-A) $ 738,238 $ 216, 184 $ 178,674 $ 769,238 Equity in Investments (Note Ill-A) 4, 176,796 1,221,991 1,010,896 4,352, 185 Investments 0 0 0 0 Receivables: Accrued Interest 76,795 21,697 18,275 83,912 Grants 9,847 43,068 0 0 Letter of Credit 25,000 25,425 0 0 Accounts 1,944,202 4,420 0 35,000 Escrow 0 0 0 0 Special Assessments 62, 113 0 0 0 Delinquent Property Taxes (Note IV-A) 77,533 0 156,394 0 State Sales Tax (Note 1-B) 752,679 0 0 0 Notes and Loans (Note 111-B) 14,832 132,808 269,542 0 Other 4,470 0 0 0 Less Allowance for Uncollectible Accounts (126, 133) (448) 0 0 Due from Other Funds 40,975 0 0 0 lnterfund Receivable (Note 111-D) 0 0 0 0 Inventories 234,470 0 0 0 Prepaid Costs 24,467 500 0 497,642 Restricted Assets: Equity in Cash and Cash Equivalents (Note Ill-A) 45,835 0 0 0 Equity in Investments (Note Ill-A) 259,323 0 0 0 Receivables: Accrued Interest 479 0 0 0 Accounts 0 0 0 0 Special Assessments 0 0 0 0 Note Receivable from Joint Venture 0 0 0 0 Equity in Joint Venture (Note IV-0) 0 0 0 0 Advance to Other Funds (Note 111-0) 0 0 0 0 Deferred Charges, Net (Note 111-E) 0 0 0 0 Property and Equipment, Net (Note 111-C) 0 0 0 0 Property Held for Resale 0 0 0 0 Other Debits: Amount Available for Retirement of Bonded Indebtedness 0 0 0 0 Amount to be Provided for: Accrued Vacation Leave 0 0 0 0 Retirement of Bonded Indebtedness 0 0 0 0 Total Assets $ 8,361,921 $ 1,665,645 $ 1,633,781 $ 5,737,977 ... - 26 - $ $ Proprietary Fund Types Enterprise Internal Service 2,700, 157 $ 670,963 15,276,915 3,603,213 0 0 329,338 65,981 0 0 0 0 5,687,821 7,148 442,819 0 0 0 0 0 0 0 0 0 798,683 0 (959,953) (320) 0 0 308,511 0 1,098, 186 0 600 60,000 1, 114,266 0 6,304,278 0 54, 154 0 2,290 0 5,945 0 483,517 0 1,510,156 0 809,261 0 523,566 0 92,089,362 5,512,427 0 0 0 0 0 0 0 0 128,5 79,872 $ 9,919,412 $ $ Fiduciary Fund Types Trust and Agency 24,159 136,689 1,039,596 2,396 0 0 4,526 0 0 0 0 0 0 0 0 0 12,778 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,220, 144 Account Groups $ General Fixed Assets 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 69,270,339 0 0 0 0 $ 69,270,339 (Continued) General Long-Term Debt $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,191,368 865,786 22,847,107 $ 24,904,261 $ $ Totals (Memorandum Only) 1996 1995 5,297,613 $ 10,607,866 29,778,685 22,571,125 1,039,596 795,955 598,394 768, 164 52,915 205,982 50,425 50,434 7,683, 117 6,533,254 442,819 0 62, 113 79,330 233,927 249,879 752,679 734,753 417,182 548,038 803, 153 685, 118 (1,086,854) (946,917) 40,975 117,635 308,511 237,234 1,345,434 1,343,326 583,209 600,604 1, 160, 101 5,363,012 6,563,601 11 ,491,205 54,633 219,480 2,290 1,859 5,945 6,011 483,517 582,490 1,510,156 985,056 809,261 1,589,433 523,566 555,690 166,872, 128 149,931, 739 0 51,000 1,191,368 1,867,714 865,786 784,406 22,847, 107 26,359,496 251,293,352 $ 244,970,371 The notes to the general purpose financial statements are an integral part of this statement. - 27 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) (Continued) Governmental Fund Types Special Debt General Revenue Service Capital Projects Liabilities, Equity and Other Credits Liabilities: Accounts Payable (Note 111-F) $ 576,065 $ 72,386 $ 1,548 $ 581,979 Due to Other Funds 0 40,975 0 0 Accrued Interest Payable 0 0 0 0 Retainage Payable 20,211 32,309 0 212,298 lnterfund Payable (Note 111-D) 0 0 0 0 Refundable Deposits 2,450 13,567 0 0 Claims Payable 0 0 0 0 Obligation Under Capital Lease--Current (Note 111-G) 0 0 0 0 Accrued Liabilities 524,721 3,788 14,929 0 Deferred Compensation Payable (Note IV-H) 0 0 0 0 Customer Construction Advances 42,499 3,000 0 35,000 Other Deferred Revenues 624,425 136,457 425,936 0 Advance from Other Funds 0 206,275 0 269,500 Liabilities Payable from Restricted Assets: .. Accounts Payable 1, 185 0 0 0 Accrued Interest Payable 0 0 0 0 Retainage Payable 0 0 0 0 Accrued Liabilities 33 0 0 0 Refundable Deposits 0 0 0 0 Revenue Bonds (Note 111-H) 0 0 0 0 General Obligation Bonds (Note 111-H) 0 0 0 0 Certificates of Obligation (Note 111-H) 0 0 0 0 Long-Term Debt (Note 111-H): Revenue Bonds 0 0 0 0 Unamortized Premium on Bonds 0 0 0 0 General Obligation Bonds 0 0 0 0 Certificates of Obligation 0 0 0 0 Contractual Obligation 0 0 0 0 Obligation Under Capital Lease (Note 111-G) 0 0 0 0 Advances from Other Funds (Note 111-D) 0 0 0 0 Accrued Vacation 0 0 0 0 Total Liabilities 1,791,589 508,757 442,413 1,098,777 Equity and Other Credits: Contributed Capital (Note 111-J) 0 0 0 0 Investment in General Fixed Assets 0 0 0 0 Retained Earnings: Reserved (Note 111-1) 0 0 0 0 Unreserved (Notes 111-1 and 111-L) 0 0 0 0 Fund Balances: Reserved (Note 111-1) 609,941 6,296 1, 191,368 2,340,249 Unreserved: Designated for Subsequent Years' Expenditures 31,386 618,364 0 856,715 Undesignated 5,929,005 532,228 0 1,442,236 Total Equity and Other Credits 6,570,332 1, 156,888 1, 191,368 4,639,200 Total Liabilities, Equity and Other Credits $ 8,361,921 $ 1,665,645 $ 1,633,781 $ 5,737,977 - 28 - Fiduciary Totals Proprietary Fund Types Fund Types Account Groups (Memorandum Only) General Internal Trust and General Long-Term Enterprise Service Agency Fixed Assets Debt · 1996 1995 $ 6,810,777 $ 39,087 $ 881 $ 0 $ 0 $ 8,082,723 $ 4,032,073 0 0 0 0 0 40,975 117,635 0 0 0 0 0 0 171,591 4,793 0 0 0 0 269,611 76,794 200,045 0 0 0 0 200,045 193,508 0 0 0 0 0 16,017 35, 168 0 432,415 0 0 0 432,415 568,462 206,833 0 0 0 0 206,833 195,984 355,272 18, 146 0 0 0 916,856 958,735 0 0 1,039,596 0 0 1,039,596 795,955 64,427 0 0 0 0 144,926 179,155 3,312 0 0 0 0 1,190,130 1,191,004 0 0 0 0 0 475,775 0 511,055 0 0 0 0 512,240 1,596, 194 385,072 0 0 0 0 385,072 547,569 526,096 0 0 0 0 526,096 479, 192 1,857 0 0 0 0 1,890 1,882 1,768,318 0 0 0 0 1,768,318 1,737,834 3,940,000 0 0 0 0 3,940,000 3,670,000 385,925 0 0 0 0 385,925 386,265 26,200 0 0 0 0 26,200 26,200 33,315,000 0 0 0 0 33,315,000 37,255,000 6,911 0 0 0 0 6,911 7,324 245,600 0 0 0 22,263,475 22,509,075 26,353,735 52,400 0 0 0 160,000 212,400 318,600 0 0 0 0 1,615,000 1,615,000 2,015,000 701,480 0 0 0 0 701,480 908,313 441,953 0 0 0 0 441,953 1,633, 159 169,064 44,459 0 0 865,786 1,079,309 997,754 50,122,390 534, 107 1,040,477 0 24,904,261 80,442,771 86,450,085 20,531,529 1,611,137 0 0 0 22, 142,666 18,681,882 0 0 0 69,270,339 0 69,270,339 63,684,999 4,046, 112 0 0 0 0 4,046, 112 12,813,255 53,879,841 7,774,168 0 0 0 61,654,009 45,951,046 0 0 179,667 0 0 4,327,521 6,580,726 0 0 0 0 0 1,506,465 5,497,352 0 0 0 0 0 7,903,469 5,311,026 78,457,482 9,385,305 179,667 69,270,339 0 170,850,581 158,520,286 $ 128,579,872 $ 9,919,412 $ 1,220, 144 $ 69,270,339 $ 24,904,261 $ 251,293,352 $ 244,970,371 The notes to the general purpose financial statements are an integral part of this statement. -29 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENT AL FUND TYPES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Totals (Memorandum Only) Revenues: Taxes Licenses and Permits Grants Charges for Services Fines, Forfeits, and Penalties Special Assessments Interest Earnings Rents and Royalties Loan Repayments Contributions Reimbursed Expenses Other Total Revenues Expenditures: Current: General Government Fiscal Services Police Fire Economic and Community Development Development Services Parks and Recreation Public Works Office of Technology and Information Services Library Services Housing Rehabilitation Optional Relocation Clearance and Demolition Acquisitions Interim Assistance Homebuyer's Assistance Commercial Rehabilitation Closing Costs Architect and Engineering Fees Principal Reduction Reimbursed Administrative General $ 14, 114, 188 513,624 28,212 1 ,249,491 1,342,865 17,216 322,584 59,850 13,712 23,354 117,921 152,671 17,955,688 1,623,803 1,427,824 5,357,437 3,887,596 485,865 1,609,084 3,820,477 3,554,664 1,523,406 326,310 0 0 0 0 0 0 0 0 0 0 (3,371,737) Special Revenue $ 1,385,693 0 1 ,517,676 58,774 0 0 77,853 101,902 10,605 76,413 0 89,554 3,318,470 0 0 0 0 0 0 0 0 0 0 159,578 426,294 40, 174 4,589 5,368 6,055 96,466 600 40 0 761,810 Debt Service $ 4,583,665 0 0 0 0 0 147,353 0 79,735 0 0 0 4,810,753 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (Continued) - 30- Capital Projects $ 0 0 17, 101 0 0 0 422,324 0 0 35,000 0 1, 157 475,582 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 119,326 1996 $ 20,083,546 513,624 1,562,989 1,308,265 1,342,865 17,216 970,114 161,752 104,052 134,767 117,921 243,382 26,560,493 1,623,803 1,427,824 5,357,437 3,887,596 485,865 1,609,084 3,820,477 3,554,664 1,523,406 326,310 159,578 426,294 40,174 4,589 5,368 6,055 96,466 600 40 0 (2,490,601) 1995 $ 17,205,286 523,725 1,810,594 1,221,414 1,003,787 59, 141 1,048,282 131,637 66,038 199,100 56,515 162,008 23,487,527 1,101,639 1,794,734 5,041,596 3,827,835 0 2, 114,664 3,629,244 2,428,727 1,821,569 327,393 99,644 717,983 70,666 24,738 3,864 604,894 0 0 0 4,915 (1,815,734) CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENT AL FUND TYPES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) (Continued) Totals (Memorandum Only) Contributions Other Capital Outlay Debt Service: Principal Retirement Interest Payments Fiscal Charges Issuance Costs Intergovernmental r otal Expenditures :xcess (Deficiency) of Revenues Over (Under) Expenditures :lther Financing Sources (Uses): Proceeds from Long-Term Debt General $ 203,343 110,849 593,796 0 0 0 0 0 21,152,717 (3, 197 ,029) (Note 111-Hl 0 Premiums on Bonds Sold 0 Sale of General Fixed Assets 199,300 Operating Transfers In (Note Ill-Kl 5,408,048 Operating Transfers Out (Note 111-K) (80,500) fatal Other Financing Sources (Uses) 5,526,848 Excess (Deficiency) of Revenues and Other Financing Sources Ove (Under) Expenditures and Other Financing Uses 2, 329, 819 Fund Balances, October 1 (Restated) (Note Ill-Ml 4,386, 764 Residual Equity Transfer (Note 111-Nl (146,251) ·Fund Balances, September 30 $ 6,570,332 Special Debt Revenue Service $ 870,017 $ 0 5,339 575 652,022 0 43,725 14,890 0 0 0 3,086,967 231,503 3,938,735 1,651,259 9,182 2,391 0 5,602,142 (791,389) 0 0 0 0 118,542 0 0 115,043 (15,043) 0 103,499 115,043 335,002 (676,346) 821,886 1,867,714 0 0 -$-1,-1-5 -6,_8_8_8 $ 1,191 ,368 Capital ·Projects $ 64,500 8,658 5,720,623 0 0 0 0 10,570 5,923,677 (5,448,095) 1996 $ 1,137,860 125,421 6,966,441 3,982,460 1,666, 149 9,182 2,391 10,570 35,765,503 (9,205,010) 0 0 0 0 330 318,172 110,462 5,633,553 (129,962) (225,505) (19,170) 5,726,220 (5,467,265) (3,478,790) 10,106,465 17,182,829 ____ o_ 1146,2511 $ 4,639,200 $ 13,557,788 The notes to the general purpose financial statements are an integral part of this statement. -31 - 1995 $ 309,774 146,249 6,595,715 5,796, 130 1,511,213 8,694 140,388 0 36,306,534 (12,819,007) 11,985,000 60 107,057 7,354,345 (2,438,667 17,007,795 4, 188,788 12,622,561 0 $ 16,811,349 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1996 General Fund Special Revenue Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Revenues: Taxes $ 12,460,050 $ 14,114,188 $ 1,6 54, 138 $ 1,291,600 $ 1,385,693 $ 94,093 Licenses and Permits 385,630 513,625 127,995 0 0 0 Grants 18,750 28,212 9,462 2,647,993 1,517,676 (1, 130,317) Charges for Services 1,252,996 1,249,489 (3,507) 60,000 58,774 (1,226) Fines, Forfeits, and Penalties 1,027,800 1,342,865 315,065 2,500 0 (2,500) Special Assessments 20,000 17,216 (2,784) 0 0 0 Interest Earnings: Investments 334,400 300, 165 (34,235) 57,900 72,944 15,044 Accrued Bond 0 0 0 0 0 0 Loans 2,014 2,015 1 9,800 4,909 (4,891) Other Interest 3,000 20,520 17,520 0 0 0 Rent and Royalties 59,250 59,850 600 60,000 101,902 41,902 Loan Repayments 13,700 13,712 12 10,700 10,605 (95) Contributions 1,000 23,354 22,354 0 76,413 76,413 Reimbursed Expenditures 51,923 117,921 65,998 0 0 0 Collection Service Fees 40,000 55,976 15,976 0 0 0 Sale of Cemetery lots 38,000 40,290 2,290 0 0 0 Other 23,000 109,770 86,770 23,800 89,554 65,754 Total Revenues 15,731,513 18,009,168 2,277,655 4,164,293 3,318,470 (845,823) Expenditures: Current: General Government 1,639,651 1,623,805 15,846 0 0 0 •.. Fiscal Services 1,461,885 1,427,886 33,999 0 0 0 Police 5,300,087 5,357,437 (57,350) 0 0 0 Fire 3,947,969 3,890,682 57,287 0 0 0 Economic Community Development 529,404 485,865 43,539 0 0 0 Services Development Services 1,917,351 1,769,441 147,910 0 0 0 Parks 3,859,347 3,948,863 (89,516) 0 0 0 Public Works 3,909, 185 3,518,014 391, 171 0 0 0 Office of Technology and 1,599,354 1,525,584 73,770 0 0 0 Information Services Library Services 334,943 326,310 8,633 0 0 0 Nondepartmental: Housing Assistance and 0 0 0 428,612 159,578 269,034 Optional Relocation 0 0 0 763,750 426,294 337,456 Clearance and Demolition 0 0 0 83,739 40,174 43,565 Acquisitions 0 0 0 42,000 4,589 37,411 Interim Assistance 0 0 0 5,000 5,368 (368) Homebuyer' Assistance 0 0 0 40,000 6,055 33,945 Commercial Rehabilitation 0 0 0 181,931 96,466 85,465 Downpayment Assistance 0 0 0 193,977 0 193,977 Closing Costs 0 0 0 0 600 (600) Architect and Engineering 0 0 0 0 40 (40) Homebuyer Counseling and Training 0 0 0 10,992 0 10,992 Reimbursed Administrative (3,717,791) (3,596,884) (120,907) 853,305 761,810 91,495 Contributions 299,785 203,343 96,442 990,320 870,017 120,303 Other 0 1,425 (1,425) 10,000 5,339 4,661 Capital Outlay 825,598 661,203 164,395 1,283,401 652,022 631,379 Contingency 123,219 0 123,219 17,400 0 17,400 Intergovernmental 0 0 0 0 0 0 Debt Service: Principal Retirement 59,369 0 59,369 42,500 43,725 (1,225) Interest Payments 21, 131 0 21, 131 15,000 14,890 110 Debt Issuance Costs 0 0 0 0 0 0 Fiscal Charges 0 0 0 0 0 0 Total Expenditures 22,110,487 21,142,974 967,513 4,961,927 3,086,967 1,874,960 - 32- Debt Service Fund Capital Projects Fund Variance Favorable Budget Actual (Unfavorable) Budget Actual $ 4,547,000 $ 4,583,665 $ 36,665 $ 0 $ 0 0 0 0 0 0 0 0 0 0 17, 101 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 150,000 127,575 (22.425) 409,000 422,324 0 0 0 0 0 19,778 19,778 0 0 0 0 0 0 0 0 0 0 0 0 0 79,735 79,735 0 0 0 0 0 0 0 35,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,076 4,796,513 4,810,753 14,240 409,000 475,501 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 296,000 119,326 0 0 0 0 64,500 0 575 (575) 0 5,529 0 0 0 7,758,393 5,720,623 0 0 0 86,000 0 0 0 0 0 10,570 3,956,285 3,938,735 17,550 0 0 1,660.429 1,651,259 9,170 0 0 20 2,391 (2,371) 0 0 20,000 9, 182 10,818 0 0 5,636,734 5,602, 142 34,592 8, 140,393 5,920,548 (Continued) The notes to the general purpose financial statements are an integral part of this statement. -33 - Variance Favorable (Unfavorable) $ 0 0 17, 101 0 0 0 13,324 0 0 0 0 0 35,000 0 0 0 1,076 66,501 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 176,674 (64,500) (5,529) 2,037,770 86,000 (10,570) 0 0 0 0 2,219,845 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 1996 Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Proceeds from Long-Term Debt Sale of General Fixed Assets Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 (Restated) (Note 111-M) Fund Balances, September 30 Budget $ (6,378,9741 0 200,000 5,526,750 0 5,726,750 (652,224) 4,181,930 $ 3,529,706 (Continued) General Fund Actual Variance Favorable (Unfavorable) $ (3, 133,806) $ 3,245, 168 0 199,300 5,408,048 (80,500) 5,526,848 2,393,042 4,298,622 0 (700) (118,702) (80,500) (199,902) 3,045,266 116,692 $ 6,691,664 $ 3,161,958 -34 - $ $ Special Revenue Funds Budget Actual (797,634) $ 231,503 0 0 328,891 (15,0431 313,848 (483,786) 356,535 0 118,542 0 (15,043) 103,499 335,002 821,886 (127,251) $ 1, 156,888 Variance Favorable (Unfavorable) $ 1,029, 137 0 118,542 (328,8911 0 (210,349) 818,788 465,351 $ 1,284, 139 $ $ Debt Service Fund Capital Projects Funds Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual· (Unfavorable) (840,221) $ (791,389) $ 48,832 $ (7,731,3931 $ (5,445,047) $ 2,286,346 0 0 0 5,300,000 0 (5,300,000) 0 0 0 0 330 330 100,000 115,043 15,043 80,500 110,462 29,962 0 0 0 (100,000) (129,9621 (29,962) 100,000 115,043 15,043 5,280,500 (19,170) (5,299,670) (740,221) (676,346) 63,875 (2,450,893) (5,464,217) (3,013,3241 1,562,594 1,867,714 305, 120 5,852,540 10, 106,465 4,253,925 822,373 $ 1,191,368 $ 368,995 $ 3,401,647 $ 4,642,248 $ 1,240,601 The notes to the general purpose financial statements are an integral part of this statement. -35 - ··- - 36 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Proprietary Fund Types Fiduciary Fund Type Totals (Memorandum Only) Operating Revenues: Charges for Services Sale of Cemetery Lots Premiums Rental Income Interest Earnings Contributions Other Total Operating Revenues Operating Expenses: Purchased Power (Note IV-El Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Property Taxes Claims Administration Fees Premiums Reimbursed Administrative Depreciation Other Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings Reimbursed Expenses Contributions Earnings in Joint Venture Gain on Sale of Operations Interest Expense Loss on Sale of Assets Other, Net Total Nonoperating Revenues (Expenses) Income Before Operating Transfers Operating Transfers (Note Ill-Kl: Operating Transfers In Operating Transfers Out Total Operating Transfers Net Income Retained Earnings, October 1 (Restated) (Note 111-L) Residual Equity Transfer In Retained Earnings, September 30 Enterprise $ 47,676,639 0 0 373,774 0 0 1,294,666 49,345,079 21,359, 182 4,404,316 506,908 1,052,306 1,489,705 1,903,723 1,286,669 66,367 0 0 0 3,364,916 3,071,048 205,967 38,711,107 10,633,972 1,562,404 42,940 12,000 525,099 203,730 (2,478,448) 0 17,108 (116, 167) 10,618,806 0 (5,408,048) (5,408,048) 5, 110,757 52,815, 196 0 $ 57,925,953 Internal Service $ 3,464,065 0 2,904,401 0 0 0 424 6,368,890 0 895,606 44,076 12,062 488 17,713 135,572 0 1,693,832 180,864 543,102 572,384 727,365 5,559 4,828,623 1,540,267 304,356 21,120 0 0 0 0 (14,434) (26,246) 284,796 1,825,063 0 0 0 1,825,063 5,949, 105 0 $ 7,774,168 Nonexpendable Trust $ $ 0 28,706 0 0 4,646 100 0 33,452 0 0 0 0 0 0 0 0 0 0 0 0 0 36 36 33,416 0 0 0 0 0 0 0 0 0 33,416 0 0 0 33,416 0 146,251 179,667 1996 $ 51,140,704 28,706 2,904,401 373,774 4,646 100 1,295,090 55,747,421 21,359, 182 5,299,922 550,984 1,064,368 1,490, 193 1,921,436 1,422,241 66,367 1,693,832 180,864 543,102 3,937,300 3,798,413 211,562 43,539,766 12,207,655 1,866,760 64,060 12,000 525,099 203,730 (2,478,448) (14,434) (9,138) 169,629 12,377,284 0 (5,408,048) (5,408,048) 6,969,236 58,764,301 146,251 $ 65,879, 788 The notes to the general purpose financial statements are an integral part of this statement. -37 - 1995 $ 51,475,056 0 2,944,779 166,812 0 0 1,234,316 55,820,963 23,517,001 5,739,465 499, 155 1,065,399 1,039,002 1,913,196 1,624,760 0 1,768,692 169,184 821,387 2,283,888 3,226,397 227,000 43,894,526 11,926,437 1,979,400 196,408 87,160 35,384 0 (2,690,961) 0 140,116 (252,493) 11,673,944 426,397 (5,342,074) (4,915,677) 6,758,267 52,006,034 0 $ 58, 764,301 CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Proprietary Fund Fiduciary Fund Totals Types Type (Memorandum Only) Internal Nonexpendable Enterprise Service Trust 1996 1995 Cash Flows from Operating Activities: Cash Received from Customers $ 49,846,690 $ 6,374,308 $ 25,060 $ 56,246,058 $ 54,996,71� Cash Payments to Suppliers for Goods and Services (27,591,945) (3,355,568). (35) (30,947,548) (34,589,011 Cash Payments to Employees for Services (4,429,714) (887,508) 0 (5,317,222) (5,783,208 Customer Deposits Received 723,672 0 0 723,672 679,734 Customer Deposits Returned (714,747) 0 0 (714,747) (721,314 Cash Received from Contributions 12,000 0 100 12, 100 10,000 · Cash Received for Reimbursed Expenses 42, 115 21, 120 0 63,235 128,716 Cash Received from Sale of Scrap 31,008 0 0 31,008 15,689 Cash Received from Collection Fees 6,143 0 0 6, 143 3,548 Cash Received from Leases 2,490 0 0 2,490 1,438 Cash Received from Miscellaneous Revenues 36,780 1,580 0 38,360 194,495 Cash Paid to Other Funds 0 0 0 0 (19,834 Cash Paid for Miscellaneous Expenses (49,964) (27,825) 0 (77,789) (4,875 Interest Paid to Other Funds 0 0 0 0 (7,035 Net Cash Provided by Operating Activities 17,914,528 2, 126, 107 25, 125 20,065,760 14,905,060 Cash Flows from Noncapital Financing Activities: Advances to Other Funds 0 0 0 0 (997,483 Principal Received on Note 98,973 0 0 98,973 91,506 Interest Received on Note 35,468 0 0 35,468 52, 126 Principal Received on Advance to Other Funds 708,895 0 0 708,895 175,173 Interest Received on Advance to Other Funds 116,087 0 0 116,087 64,854 Operating Transfers In from Other Funds 0 0 0 0 426,397 Operating Transfers Out to Other Funds (5,408,048) 0 0 (5,408,048) (5,342,074: Principal Paid on Advance from Other Funds (934,669) 0 0 (934,669) (175,173: Interest Paid on Advance from Other Funds (123,707) 0 0 (123,707) (64,854: Cash Paid to Public Agencies (163,375) 0 0 (163,375) (173,5001 Cash Received from Other Funds 0 0 133,474 133,474 0 Proceeds from Revenue Bond Refunding 0 0 0 0 7, 125,000 Interest Received on Bonds 957,181 0 0 957,181 109,129 Cash Received from Disposal of Operations 0 0 0 0 115,691 Net Cash Provided (Used) for Noncapital Financing Activities (4,713, 195) 0 133,474 (4,579,721) 1,406,792 Cash Flows from Capital and Related Financing Activities: Acquisition/Construction of Capital Assets (10,691,945) (2,817,052) 0 (13,508,997) (13,267,1411 Proceeds from Sale of Capital Assets 65,435 3,769 0 69,204 207,765 Capital Contributed by Developers 155,742 0 0 155,742 149,628 Principal Paid on Revenue Bonds (3,670,000) 0 0 (3,670,000) (10,534,8001 Principal Paid on General Obligation Bonds (386,265) 0 0 (386,265) (378,8701 Principal Paid on Certificates of Obligation (26,200) 0 0 (26,200) (26,2001 Principal Paid on Obligation under Capital Lease (195,984) 0 0 (195,984) (227,9611 Interest Paid on Revenue Bonds (2,429,551) 0 0 (2,429,551) (2,362,8441 Interest Paid on General Obligation Bonds (40,272) 0 0 (40,272) (59,0791 Interest Paid on Certificates of Obligation (12,576) 0 0 (12,576) (15,7201 Interest Paid on Obligation Under Capital Lease (54,828) 0 0 (54,828) (65,6251 Interest Paid to Other Funds 0 0 0 0 (10,4311 (Continued) � 38 - CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) (Continued) Proprietary Fund Fiduciary Fund Totals Types Type (Memorandum Only) Nonexpendable Enterprise Internal Service Trust Fund 1996 1995 Fees Paid to Fiscal Agent $ (6,159) 0 $ 0 $ (6,159) $ (7, 181) Proceeds from Revenue Bonds 0 6 0 0 22,323,970 Proceeds from Contractual Obligation 0 0 0 0 1,230,000 Proceeds from Advance from Other Funds 0 0 0 0 747,483 Cash Received from Other Funds -Misallocation of FY 1996 Bond Proceeds 65,000 0 0 65,000 0 Cash Paid to Other Funds -Misallocation of FY 1996 Bond Proceeds (65,000) 0 0 (65,000) 0 Net Cash Used for Capital and Related Financing Activities (17,292,603) (2,813,283) 0 (20, 105,886) (2,297 ,006) Cash Flows from Investing Activities: Purchase of Investments (19,745,407) (3,296,863) (136,689) (23, 178,959) (31, 130,908) Proceeds from Sale and Maturities of 17,172,225 2,806,989 0 19,979,214 21,737,494 Investments Interest on Investments 1,607,553 321,680 2,249 1,931,482 1,816,598 Net Cash Used by Investing Activities (965,629) (168, 194) (134,440) ( 1,268,263) (7,576,816) Net Increase (Decrease) in Cash (5,056,899) (855,370) 24, 159 (5,888, 110) 6,438,030 Cash and Cash Equivalents, October 1 (Note 111-L) 8,871,322 1,526,333 0 10,397,655 3,959,625 Cash and Cash Equivalents, September 30 $ 3,814,423 $ 670,963 $ 24 159 $ 4,509,545 $10,397 ,655 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $10,633,972 $ 1,540,267 $ 33,416 $12,207,655 $11,926,437 Adjustments to Reconcile Operating Income to Net Cash Prpv\ded by Operating Activities: Deprec1at1on 3,071,048 727,365 0 3,798,413 3,226,397 Provision for Uncollectible Accounts 132,321 70 0 132,391 181,659 Contributions 12,000 0 0 12,000 10,000 Miscellaneous Revenues 118, 194 22,700 0 140,894 384,053 Miscellaneous Expenses (49,964) (27,825) 0 (77,789) (4,875) Interest Reported as Operating Income 0 0 (4,646) (4,646) 0 Change in Assets and Liabilities: Change in Accounts Receivable 644,910 5,418 (4,526) 645,802 (818,643) Change in Other Receivables (143,291) 0 0 (143,291) (80,383) Change in Inventory 60,446 0 0 60,446 66,219 Change in Prepaid Costs 600 10,000 0 10,600 (58,850) Change in Accounts Payable 3,517,677 (26,863) 881 3,491,695 (41,654) Change in Accrued Interest Payable 0 0 0 0 (7,583) Change in Due to Other Funds 0 0 0 0 (19,834) Change in Claims Payable 0 (136,047) 0 (136,047) 147,495 Change in Accrued Liabilities (91,072) 9,275 0 (81,797) 47,560 Change in Deferred Revenues 333 0 0 333 (531) Change in Refundable Deposits 8,926 0 0 8,926 (41,580) Change in Accrued Vacation (1,572) 1,747 0 175 (10,827) Total Adjustments 7,280,556 585,840 !8,291) 7,858, 105 2,978,623 Net Cash Provided by Operating Activities $17,914,528 $ 2, 126,107 $ 25, 125 $20,065,760 $14,905,060 Noncash Financing, Capital and Investing Activities: During the fiscal year, the Water and Sewer Funds added capital contributed by developers in the amount of $2,033, 185 and $1,301,064, respectively. The notes to the general purpose financial statements are an integral part of this statement. - 39 - - 40 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The financial statements of the City of College Station, Texas ("City"), have been prepared in conformity with generally accepted accounting principles ("GAAP") as applied to government units. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. REPORTING ENTITY The financial reporting entity is defined as ( 1) the primary government and (2) those component units for which the primary government is financially accountable. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a) the primary government is able to impose its will on the component unit or (b) the primary government's relationship with the component unit poses a real or potential financial benefit or burden for the primary government. Moreover, financial accountability also is deemed to exist even in the absence of simple "accountability" (i.e.� the appointment of a voting majority of the organization's governing body) if the component unit is financially dependent upon the primary government. A primary government has the ability to impose its. will on an organization if it can significantly influence the programs, projects; or activities of, or level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government: (a) is entitled to the organization's resources; (b) is legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) is obligated in some manner for the debt of the organization. If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is included as a component unit. Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part of their regular budget process. -41 - .. •' CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 8. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government' activities .. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and claims and judgements such as accrued vacation leave which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest, charges for services and special assessments are susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City are also recognized as revenue: Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at the time. Entitlement and shared revenues are recorded at the time of receipt or earlier if the susceptible to accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including expendable trusts or major capital projects). The debt service fund accounts for the servicing of general long-term debt not being financed by proprietary or nonexpendable trust funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary or nonexpendable trust funds. - 42 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) 8. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued) Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable GASS pronouncements in accounting and reporting for its proprietary operations and all Financial AccountingStandards Board ("FASS") Statements and interpretations issued after November 30, 1989, except for those that conflict or contradict GASS pronouncements. Proprietary funds include the following fund types: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the City has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Internal service funds account for operations that provide services to other departments or agencies of the City on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. The nonexpendable trust fund is used to account for assets of which principal may not be spent and is accounted for using the same measurement focus and basis of accounting used by the proprietary funds. The agency fund is custodial in nature, does. not present results of operations or have a measurement focus, and is accounted for using the modified accrual basis of accounting. This fund is used to account for assets that the government holds for others in an agency capacity. Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary or trust funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds. C. ASSETS, LIABILITIES AND EQUITY 1 . Cash and Cash Equivalents Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts of cash; and (b) so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted assets) include demand accounts, repurchase agreements, and government securities and agency notes with original maturities of three months or less when purchased. All cash, except for petty cash accounts, is deposited with the City's depository bank (First American Bank, Bryan, Texas) in interest bearing accounts or is invested. -43 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the allocation is determined by calculat!ng a ratio of each fund's equity in the pool to the total pool. 2. Investments Investments are-made in accordance with the City's Investment Policy which was adopted by the City Council on April 12, 1990. This policy is -applicable to all City funds and permits investment in obligations of the U. S. Government or its agencies, repurchase agreements made in compliance with State of Texas Statutes, time certificates of deposit or savings accounts ,in state or national banks located within the State of Texas, public funds investment pools, and money market mutual funds. This policy designates the Director of Finance as the City's Investment Officer with whom responsibility and authority for investment transactions reside. The investments purchased under the provisions of the Investment Policy are managed to maintain liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest rates which depress the market value of securities. As a guideline, maturity of securities should not exceed more than two years for cash _management purposes, with the optimum weighted average maturity of less than one year. Investments in securities of a longer maturity than two years are considered prudent for funds maintained for capital construction, and debt service funds, if necessary to meet projected disbursement schedules. As a general guideline, the City of College Station's cash management portfolio is designed with the objective of meeting, over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The investment program seeks to augment rates of return above this level. In a diversified portfolio, measured losses are inevitable and must be considered within the context of the overall portfolio. The objective in investment of construction funds is at least to match inflation increases in construction costs. Active portfolio management includes the practice of selling securities. prior. to maturity, using the proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates fall, and to take advantage of the differences in relative yield between different types of securities and varying maturities. "Swap" analysis is the responsibility of the City Investment Officer and the decision to execute the "swap" rests with him. To protect the portfolio from imprudent trading, no security may be sold until such time as the current market value of the security plus interest earned from date of purchase is at least equal to the purchase price of that security. State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United States or its agencies, and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the control and custody of the City. Investments in security repurchase agreements may be made only with the City's depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the -44 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) Federal Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and held in the City's name in a safekeeping account at Texas Commerce Bank of Houston. Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of deposit, and investments in public funds investment pools (TexPool). Investments are stated at cost, accreted cost, or amortized cost which approximate market value. The City also uses a pooling method to account for investments. Equity in investments and interest income from the investment pool is allocated to the participating funds .on .. a monthly basis and is determined by calculating a ratio of each fund's equity in the investment pool to the total pool. 3. Inventory Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when consumed rather than when purchased. 4. Prepaid Costs Payments made to vendors for services that will benefit periods beyond September 30, 1996, are recorded as prepaid costs. 5. Restricted Assets In the enterprise funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal. Court cash bonds, and fireman's relief funds, all of which are not available for operations. 6. Investment in Joint Venture The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting. Required disclosures concerning the joint venture are presented in Note IV-D. 7. Fixed Assets General fixed assets have been acquired for general government purposes. Asset purchases are recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value. -45 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) Public domain fixed assets consisting of improvements other than buildings are also included in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets, nor has interest been capitalized. Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost of acquisition, construction or, with respect to contributions of construction from third parties (principally developers), at fair market value. In accordance. with Financial Accounting Standards Board Statement No. 71, interest is not capitalized during construction because interest is recovered currently in the City's established rate. Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are capitalized. Depreciation is recorded in the above funds on a straight-line basis over the following estimated service lives: Utility Systems Buildings and Improvements Equipment 8. Compensated Absences 25 -40 years 5 -50 years 3 -10 years Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a. liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be·liquidated with expendable available financial resources are reported in the General Long-TermDebt.Account Group. Employees are credited with sick leave at the rate of one day per month and are allowed to ·accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and, accordingly, no liability has been recorded in the financial statements. 9. Long-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portions of such obligations are reported in the General Long-Term Debt Account Group. -46 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in those funds. All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account Group. 10. Encumbrances Encumbrance accounting, under which purchase orders,. contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the· .governmental fund types. Encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities in the general purpose financial statements. 11 . Fund Equity Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserved balances represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. 12. Bond Discounts/Issuance Costs In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds payable, and issuance costs are recorded as deferred charges. 13. lnterfund Transactions Quasi-external transactions. are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than quasi-external transactions and reimbursements are reported as operating transfers. 14. Statements of Cash Flows The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the Proprietary and Internal Service Funds. -47 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 15. Memorandum Only -Total Columns Total columns on the General Purpose Financial Statements �re captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns does not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation of this data. 16. Comparative Data Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. However, comparative data have not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. BUDGETARY INFORMATION The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following October 1 . The operating budget includes proposed expenditures and the means of financing them. 2) All budget requests are compiled by the Office of Management and Budget and presented with comparative and supporting data to the Mayor and City Council for review. 3) Public hearings are properly advertised and conducted at ;City. HalLfor.taxpayer.comments. 4) Prior to September 27, the budget is legally enacted through passage of an ordinance. 5) The City Council must approve all transfers of budgeted amounts between departments within any fund and any revision that alters the total expenditure of any fund. An amount is also budgeted each year for contingencies which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the amount does not exceed $15,000. All other transfers must be approved by City Council. City Council may transfer amounts among individual budget line items within major expenditure categories during the year, but no such transfer may increase the overall total of the budget. Budgeted amounts as originally adopted were not significantly changed by such transfers during the year. · -48 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) A. BUDGET ARY INFORMATION (Continued) 1) In accordance with the City Charter, the budget may be amended after the following conditions are met: a) The City Manager certifies that there are available revenues in excess of those estimated in the budget. b) The City Council holds a public hearing on the supplemental appropriation. c) The City Council approves the supplemental appropriation. Management may not amend the budget without seeking the approval of the City Council. 7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the General Fund, budget appropriations are adopted at the department level. Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations which have not been expended or lawfully encumbered lapse·at the end of the budget year. 8) Formal budgetary integration is legally enacted and employed as a management control device during the year for all funds. B. BUDGET/GAAP RECONCILIATION General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for uncollectible accounts receivable, or the capitalization of salaries for capital improvements projects. Adjustments necessary to convert the General Fund revenues at September 30, 1996, on the GAAP basis to the budgetary basis are as follows: Revenues and Other Financing Sources -GAAP Basis Reconciling Items: Inventory Adjustment Correction to Miscellaneous Revenues Other Total Reconciling Items Total Revenues and Other Financing Sources -Budget (Non-GAAR.Basis) -49 - $ $ 23,563,036 (17,637) 69,854 1,263 53,480 23,616,516 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (C ontinued) Adjustments necessary to convert the General Fund expenditures at September 30, GAAP basis to the budgetary basis are as follows: Expenditures and Other Financing Uses -GAAP Basis Reconciling Items: Correction to Miscellaneous Expenditures Accounts Payable Corrections Inventory Adjustment Allowance for Uncollectible Accounts Capitalized Salaries Other Total Reconciling Items Total Expenditures and Other Financing Uses -Budget (Non-GAAP Basis) 1996, on the $ 21,233,217 56,722 (159,092) (7,030) (155,444) 256, 107 (1,006) (9,743) $ 21,223,474 Budgets for the Special Revenue Funds, Debt Service Fund, and Capital Projects Funds are adopted on a basis consistent with GAAP. Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following significant items: (a) Capital outlay is included in the budget as an expense item. (b) The budget treats principal payments for General Obligation Bonds and Certificates of Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an expense item. Principal payments for Advances from Other Funds in the Solid Waste Collection Fund are also treated as expense items in the budget. (c) Enterprise Fund budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. (d) Budgeted revenue amounts do not include a provision for revenue accruals. (e) Budgeted expense amounts do not include a provision for depreciation expense. The budgets for the Internal Service Funds are adopted on a basis consistent with GAAP, except that capital outlay is included in the budget as an expense item. In fiscal 1 996, budgets for the Deferred Compensation and the Cemetery Perpetual Care funds were not adopted. Budgetary comparisons presented in the report are on the aforementioned budgetary basis. Budgetary amounts are as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropriations which were amended. -50 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS The amounts of any excesses of expenditures/expenses over appropriations during fiscal 1996, and the funds in which they occurred are as follows: Fund General Fund -Police Department Parks Escrow Business Park Capital Equipment Property and Casualty Unemployment Amount $ 57,246 53,312 214,745 146,555 1,334 4,366 Higher than expected expenditures for salaries and benefits and maintenance resulted in the $57,246 excess in the General Fund Police Department budget. The $53,312 excess in the Parks Escrow Fund, the $214, 745 excess in the Business Park Fund and the $146,555 excess in the Capital Equipment Fund were all a result of unbudgeted Capital Outlay Expenditures. In the Property and Casualty Fund, higher than expected claims and premiums resulted in a $1,334 deficit while in the Unemployment Fund excess claims resulted in a $4,366 deficit. D. DEFICIT RETAINED EARNINGS/FUND BALANCES The Community Development Fund recorded a $92,046 deficit unreserved fund balance at the end of fiscal 1996. This deficit can be attributed to the City's policy of requesting grant money after actual expenditures have been accrued and paid. At the end of fiscal 1996, the Northgate Revitalization Fund also showed a negative fund balance of $39,975. This deficit was a result of expenditures in excess of an advance received from another fund. -51 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS At year-end, the carrying amount of the City's cash and time deposits was $6,806,828 and the bank balance was $7,461, 784. Cash and time deposits included investments in the state investment pool amounting to $6,497 ,219. Balance sheet amounts for unrestricted and restricted cash and cash equivalents at September 30, 1996, are as folloyvs: Unrestricted cash and cash equivalents Restricted cash and cash equivalents Total Cash and Cash Equivalents $ 5,297,613 1.160.101 $ 6.457.714 The bank balance was entirely covered by federal depository insurance or by pledged collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term investments in a pool managed by another government for· which risk categorization is not appropriate because the City's investment is not evidenced by securities that exist in physical or book entry form. The City's investments at September 30, 1996, are categorized below to give an indication of the level of risk assumed by the City at year end. The carrying amount is the cost at date of purchase. U.S. Treasury Securities U.S. Government Agencies and Instrumentalities Securities Collateralized Mortgage Obligations Mortgage Backed Securities Total Direct Investments Investment in Texas Local Government Investment Pool Investment in Deferred Compensation Fund Total Investments Carrying Amount $ 16,720,316 15,933,464 1,650,025 2,038,481 36,342,286 6,497,219 1,039,596 $ 43,879,101 Market Value $ 16,889,534 18,209,216 1,618,279 1,927,888 38,644,917 6,496,894 1,039,596 $ 46, 181,407 While cash and cash equivalents are inclusive of investments with original maturities of three months or less, the above schedules are inclusive of all investments. The City invests the long-term portion of its portfolio in various collateralized mortgage obligations (CMO's) and mortgage backed securities (MBS's) that offer higher yields but are sensitive to changes in interest rates and other market conditions. Timely payment of interest and principal are guaranteed -52 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS (Continued) by federal agencies. If it becomes necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the City from such a sale would depend on the market conditions in existence at the time of such sale, as the market value of the securities in the City's long-term portfolio will fluctuate due to interest rate trends and other market factors. During the fiscal year, the City sold two such securities prior to maturity because of a declining trend in market value. Although losses on principal in the amount of $6,875 and $4,693 were recorded, the market value at time of sale plus the interest earned from the date of purchase was greater than the purchase price of the securities. The collateralized, mortgage backed portion of the. City's investments in the long-term portfolio contains investments that have stated maximum maturities ranging from 10/1 /96 to 3/1 /19; however, these investments are subject to pre-payment. "Texpool" is a local government investment pool created and managed by the Texas Comptroller of Public Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a $1.00 net asset value basis and allows same day or next day redemptions and deposits. Interest is allocated daily based on portfolio earnings and participant account balances. The City's investment in Texpool is stated at cost, which approximates market. The market value of Texpool's investments as a whole was 99.9% of the book value as of September 30, 1996. Texpool and the deferred compensation plan are not managed by the City; therefore, the City does not possess securities that exist in physical or book entry form. Consequently, these securities have not been classified. The investments in the deferred compensation plan are stated at market value. All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government Securities and are held by its agent in the City's name (Category One credit risk). B. NOTES RECEIVABLE General Fund: During 1991, the City sold a roller valued at $73,800 to the Brazos Valley Solid Waste Management Agency ("BVSWMA") in exchange for a promissory note to be repaid in semi-annual installments over a period of six years at 8% (see Note IV-D). Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from Community Development Block Grant funds. The $132,808 balance in the Special Revenue Funds represents the outstanding principal for these loans at September 30, 1996. Debt Service Fund: During 1991, the City loaned BVSWMA $625,000 for the purchase of equipment in exchange for an eight year 6% note to be repaid in semi-annual installments (See Note IV-0). -53 - Ill. c. CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FI SCAL YEAR ENDED SEPTEMBER 30, 1996 DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS FIXED ASSETS A summary of changes in general fixed assets for the year ended September 30, 1996, is as follows: Retirements Beginning Additions and and Ending Balance Transfers In Transfers Out Balance Land $ 7,930,819 $ 471,463 $ 17,002 $ 8,385,280 Buildings and Building Improvements 15,214,865 221,083 545,974 14,889,974 Improvements 18,787,108 1,359,632 0 20, 146,740 Machinery, Tools and Equipment 10,652,355 369,452 831,535 10,190,272 Parks System 9,578,212 47,708 0 9,625,920 Construction in Progress 1,521,640 6,561,643 2,051,130 6,032, 153 Total $ 63,684,999 $ 9,030,981 $ 3,445,641 $ 69,270,339 A summary of proprietary fund type property and equipment at September 30, 1996, is as follows: D. Combined Utility Equipment Utility Solid Waste Billing Replacement Funds Collection Fun Fund Fund Total Electric System $ 30,891,283 $ 0 $ 0 $ 0 $ 30,891,283 Water System 35,901,847 0 0 0 35,901,847 Sewer System 28,539,939 0 0 0 28,539,939 Machinery & Equipment 2,560,658 1,793,462 554,476 4,849,552 9,758, 148 Buildings & Improvements 1,710,414 0 0 0 1,710,414 Land 988,139 0 0 0 988, 139 Construction in Progress 20,627,022 0 409,370 1,992,009 23,028,401 Total 121,219,302 1,793,462 963,846 6,841,561 130,818, 171 Less Accumulated Depreciation (29,441,452) (1,481,950) (526,214) (1, 766, 766) (33,216,382) Net $ 91,777,850 $ 311,512 $ 437,632 $ 5,074,795 $ 97,601,789 INTERFUND ASSETS/LIABILITIES 1. Advances To/From Other Funds On September 30, 1992, the Electric Fund loaned $1,321,672 to the Solid Waste Collection Fund for the purchase of automated garbage trucks and containers. The loan is payable in semi-annual installments beginning March 30, 1994, and ending September 30, 1999, and accrues interest at a rate of 6.75%. As a part of a community revitalization project, the City purchased land and buildings on September 1, 1995. This purchase was made out of the Hotel Motel Fund and was funded by an advance in the amount of $250,000 from the Electric Fund. The advance is payable in semi-annual installments beginning March 14, 1996, and ending September 14, 2000, and accrues interest at a rate of 6%. -54 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUP S D. INTERFUND ASSETS/LIABILITIES (Continued) On September 30, 1996, the Electric Fund advanced $269,500 to the Northgate Revitalization Fund for purchases related to redevelopment projects in the Northgate area of the City. This advance is also payable in semi-annual installments beginning March 31, 1 997, and ending September 30, 2000, and accrues interest at a rate of 6% .. The current portion of the above loan to the Solid Waste Collection is recorded as an interfund receivable in the Electric Fund and an interfund payable in the Solid Waste Collection Fund. The noncurrent portion is recorded as an "Advance To" in the Electric Fund and an "Advance From" in the Solid Waste Collection Fund. The advances from the Electric Fund to the Hotel Motel Fund and to the Northgate Revitalization Fund are recorded as interfund receivables and "Advances To" in the Electric Fund and "Advance From" in the Hotel Motel Fund and the Northgate Revitalization Fund. 2. Due To/Due From Other Funds The composition of due to/due from balances as of September 30, 1996, is as follows: Due To General Due From Community Development Amount $ 40,975 E. DEFERRED CHARGES Deferred charges totaling $523,566 at September 30, 1996, consist of the following: Prepaid Water Costs On November 8, 1978, the City entered into an agreement with TexasA&M University whereby the City would construct water system improvements for Texas A&M University. This water system was to provide the City with an additional water source until its· own system could be constructed beginning in January, 1979. The original agreement was for a period not to exceed five years. However, an addendum to the contract extends the period indefinitely. The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1,000 gallons of City water usage. Termination of the agreements provides for absolute title to the system to be conveyed to Texas A&M University by the City. A summary of the unrecovered cost of the water system at September 30, 1996, is as follows: Total Project Cost Less Accumulated Water Usage Credits Prepaid Water Costs, September 30, 1996 -55 - $ 1,167,075 (1,036.541) $ 130.534 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS E. DEFERRED CHARGES (Continued) Bond Issuance Costs A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water, and Sewer Funds as of September 30, 1996, is as follows: Electric Water Sewer Total Bond Issuance Costs $ 147,342 $ 73,359 $ 260,638 $ 481,339 Accumulated Amortization (25,085) (16,872) (46,350) (88,307) Bond Issuance Costs, Net $ 122,257 $ 56,487 $ 214,288 $ 393,032 F. ACCOUNTS PAYABLE On September 14, 1995, the City entered into a contract with Texas Utilities Electric for the purchase of wholesale electric power effective on January 1, 1996. The decision was made anticipating the City would have to pay transmission wheeling charges to a number of other entities. The City entered into contracts with all but two of those entities, the City of Bryan and the Texas Municipal Power Agency .. Those entities challenged the rate of wheeling charges. The Public Utility Commission of Texas signed an order on November 12, 1996 establishing that rate. The amount of accrued transmission wheeling charges and interest through September 30, 1996 was $3,027,860. G. CAPITAL LEASES On May 7, 1984, the City entered into a lease agreement as lessee for financing the purchase of an elevated water storage tank. Minimum future lease payments for the water storage facility are as follows: Year Ending September 30 Total 1997 $ 250,813 1998 250,813 1999 250,813 2000 250,813 2001 9,755 Total minimum lease payments 1,013,007 Less imputed interest (104,694) Present value of net minimum lease payments $ 908,313 - 56 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS H. LONG-TERM DEBT The following is a summary of long-term debt transactions for the year ended September 30, 1996: Beginning Incurred/ Matured/ Ending Balance Issued Retired Other Balance GQllemrmmtal Euod I¥Pes General Obligation Bonds $25,722,210 $ 0 $ 3,458,735 $ 0 $22,263,475 Contractual Obligation 2,015,000 0 400,000 0 1,615,000 Certificate of Obligation 240,000 0 80,000 0 160,000 Accrued Vacation Leave 784,406 647,601 581,625 15,404 865,786 Subtotal 28,761,616 647,601 4,520,360 15,404 24,904,261 ECQprietar:¥ Euod I¥ties Utility Revenue Bonds $40,925,000 $ 0 $ 3,670,000 $ 0 $37,255,000 General Obligation Bonds Serviced by Utility Revenues 1,017,790 0 386,265 0 631,525 Certificates of Obligation Serviced by Utility Revenues 104,800 0 26,200 0 78,600 Accrued Vacation Leave: Electric Fund 117,447 79,075 76, 103 (58, 153) 62,266 Water Fund 27,349 29,981 28,969 0 28,361 Sewer Fund 44,980 38,819 30,654 0 53, 145 Solid Waste Collection Fund 23,572 28,244 26,524 0 25,292 Utility Billing Fund 0 38,860 37,112 42,711 44,459 Obligations Under Capital Lease (Note 111-G) 1,104,297 0 195,984 0 908,313 Subtotal 43,365,235 214,979 4,477,811 (15,442) 39,086,961 Total Long-Term Debt $72, 126,851 $ 862,580 $ 8,998, 171 $ (38) $63,991,222 - 57 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS H. LONG-TERM DEBT (Continued) Long-term debt at September 30, 1996, consisted primarily of bonds maturing serially and is summarized as follows: General Obligation Bonds: 1976 Issue 1978 I Issue 1978 II Issue 1987 Refunding Issue 1989 Issue 1991 Issue 1994 Issue 1995 Issue Subtotal Certificates of Obligation: 1993 Issue Contractual Obligation: 1995 Issue Utility Revenue Bonds: 1990 Issue 1993 Issue 1994 Issue 1995 Refunding Issue 1995 Issue Subtotal General Obligation Bonds Serviced by Utility Revenues: 1976 Issue 1978 I Issue 1987 Refunding Issue Subtotal Certificates of Obligation Serviced by Utility Revenues: Utility Service Center Total Interest Rates(%) 4.00-6.00 4.70-6.00 5.15-5.80 4.50-7.70 6.50-8.50 5.50-7.50 5.50-7.50 5.10-7.00 70% of prime 5.30 6.50-8.50 4.05-6.50 5.40-6.40 6.40-7.20 5.25-6.25 4.00-6.00 4.70-6.00 4.50-7.70 12.00 -58 - Series Matures 1997 1998 1999 2004 2005 2012 2014 2013 1998 2000 2006 2013 2014 2001 2016 1997 1998 2004 1999 $ Principal Balance 75,000 67,500 470,000 5,725,975 2,025,000 3,750,000 5,450,000 4,700,000 22,263,475 160,000 1,615,000 4,000,000 5,345,000 14,850,000 7,060,000 6,000,000 37,255,000 225,000 307,500 99,025 631,525 78,600 $ 62,003,600 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS H. LONG-TERM DEBT (Continued) Debt service requirements to maturity for all long term debt is summarized as follows: General General Obligation Bonds Obligation Bonds Serviced by Utility Revenues Yfil!r Principle lo:ternst Prim;;ipal loternst 1997 $ 2,214,075 $ 1,361,336 $ 385,925 $ 22,882 1998 2, 123,915 1,210,762 181,085 9,478 1999 2,238,255 1,056,978 16,745 4,168 2000 1,943,680 909,633 16,320 2,970 2001 1,462,010 790,758 7,990 2,078 2002-2006 6,231,540 2,530,019 23,460 2,677 2007-2011 4,275,000 1,078,693 0 0 2012-2014 1,775,000 111,690 0 0 TOTAL $22,263,475 $ 9,049,869 $ 631,525 $ 44,253 Certificates of Obligation Utility Serviced by Utility Revenues Revenue Bonds Yfil!r Priocipal lo:teres:t PrioQipal ln:terns:t 1997 $ 26,200 $ 9,432 $ 3,940,000 $ 2, 149,271 1998 26,200 6,288 3,745,000 1,894,391 1999 26,200 3,144 3,305,000 1,660,217 2000 0 0 3,225,000 1,457,542 2001 0 0 2,615,000 1,278,902 2002-2006 0 0 9,075,000 4,642,531 2007-2011 0 0 6,875,000 2,311,101 2012-2016 0 0 4,475,000 459,063 TOTAL $ 78,600 $ 18,864 $337,255,000 $15,853,018 Certificate of Obligation Contractual Obligation Yfil!r Priocipal lo:terest Prim;ipal lo:ternst 1997 $ 80,000 $ 7,560 $ 400,000 $ 106,774 1998 80,000 2,520 405,000 64,395 1999 0 0 405,000 42,930 2000 0 0 405,000 21,465 TOTAL $ 160,000 $ 10,080 $ 1,615,000 $ 235,564 -59 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS I. RESERVATIONS OF FUND BALANCES AND RETAINED EARNINGS Fund balances have been reserved at September 30, 1996, as follows: General Fund: Reserved for Encumbrances Reserved for Inventory Reserved for Prepaid Costs Reserved for Fireman's Relief and Retirement Fund Reserved for Police Seizure Total General Fund Reserved Special Revenue Funds: Reserved for Encumbrances Reserved for Prepaids Total Special Revenue Funds Reserved Debt Service Fund: Reserved for Debt Service Capital Projects Funds: Reserved for Encumbrances Reserved for Prepaids Total Capital Projects Funds Reserved Cemetery Perpetual Care Fund: Reserved for Perpetual Care Total Reserved Fund Balances $ $ 336,504 234,470 24,467 485 14,015 609,941 5,796 500 6,296 1, 191,368 1,842,607 497,642 2,340,249 179,667 4,327,521 Reserved retained earnings designations for the Enterprise Funds at September 30, 1996, are as follows: Reserved for Debt Service Reserved for Capital Projects Total Reserved Retained Earnings -60 - $ $ 1,411,075 2,635,037 4,046, 112 CITY OF COLLEGE ST A TION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 111. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) J. CONTRIBUTED CAPITAL The changes during fiscal 1996 in the City's contributed capital accounts for the proprietary funds were as follows: Enterprise Internal Service Utility Sources Electric Water Sewer Billing Contributed Capital, October 1 $ 3, 105,236 $ 7,094,577 $ 6,816,031 $ 0 Contributing Sources: Developers 90,888 2,033, 185 1,301,063 0 Impact Fees 0 0 35,648 0 Government 0 0 0 381,137 Contributed Capital, September 30 $ 3, 196, 124 $ 9,127,762 $ 8, 152,742 $ 381,137 K. OPERATING TRANSFERS Individual fund operating and other transfers out and corresponding operating transfers in for fiscal 1996 were as follows: Operating Transfers Operating Transfers In Amount Out Electric General $ 3,944,798 Water General 622,800 Sewer General 585,950 Solid Waste Collection General 154,500 Cedar Creek General 100,000 Hotel Motel Debt Service 15,043 1995 Bond Debt Service 100,000 1982 Bond 1995 Bond 29,962 General Northgate Revitalization 80,500 L. RECL ASSIFICATIONS On October 1, 1995, the City began accounting for Utility Billing operations as an internal service fund. Consequently, balance sheet accounts related to utility billing activity were reclassified from the Electric Fund to the Utility Billing Fund. As a result of this reclassification, beginning cash and cash equivalents on the cash flow statements differ from the prior year ending cash and cash equivalents by $184,993. Also, beginning retained earnings for the Electric Fund was restated from $26, 729,372 to $26, 148,070 to reflect the reclassification. -61 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1995 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) M. RESTATEMENT OF FUND BALANCE (DEFICIT) In fiscal 1996, an advance from the Electric fund to the Hotel/Motel Fund was incorrectly recorded as "Proceeds from Long-Term Debt" in the Hotel/Motel fund instead of as a liability in that fund. This error was corrected in fiscal 1996 by restating the beginning fund balance in the Hotel/Motel Fund and recording a liability in that fund. Also in fiscal 1996, "Property Held For Resale" was accounted for incorrec�ly in the community Development Fund causing beginning fund deficit to differ from ending fund deficit by $51,000. In order to correct this error, beginning fund deficit was restated. N. RESIDUAL EQUITY TRANSFER IN In April 1996, the college station City council passed resolution No. 4-25-96-3-B which created the Cemetery Perpetual Care Fund. The resolution stipulated that the new fund receive all assets and liabilities included in the existing cemetery fund. For reporting purposes, this fund had been included as part of the General Fund. Consequently, a residual equity transfer out of the General Fund and a residual equity transfer in to the Cemetery Perpetual Care Fund were recorded. IV. OTHER IN FORMATION A. PROPERTY TAXES Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes for the City. City property tax revenues are recognized when levied to the extent that they are collected in the current year. The balance is reported as deferred revenues. Taxes become delinquent February 1 of the following year and are subject to interest and penalty charges. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general governmental services and for the payment of principal and interest on general long-term debt. The combined current tax rate to finance general government services including debt service for the year ended September 30, 1996, was $.4450. per $100 of assessed valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property for all taxing units in Brazos County. The Appraisal District is required to assess property at 100% of its appraised value. Real property must be reappraised at least every four years. The City may, at its own expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City may petition for an election to determine whether to limit the tax rate to no more than 8% above the tax rate of the previous year. - 62 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATE MENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) B. COMMITMENTS AND CONTINGENCIES At September 30, 1996, the City had oversized participation construction commitments totaling $846,329. These construction commitments result from development agreements with subdividers in which the City, under certain conditions, agrees to participate in the cost of constructing streets, water distribution lines, sanitary sewer lines, bridges or culverts. The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The settlement of such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would not materially affect the financial position of the City at September 30, 1996. C. RISK MANAGEMENT A government entity, such as the City, is faced with the possibility of various losses which can result from natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and torts. In order to minimize its exposure to such losses, the City is engaged in the following risk management activities: The City is self-insured for health benefits, and the plan is administered by Donovan Benefit Systems. This activity is accounted for in the Employee Benefits Fund which is funded monthly by contributions from employees and from the operating funds of the City. These contributions are determined based on anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its liability to $75,000 per individual per year with an aggregate, annual liability of $1, 700,000. The liability for outstanding losses includes $69,088 for claims incurred but not reported as of September 30, 1996. The Property. and Casualty Fund was established by the City to pay for any stolen, damaged, destroyed, vandalized, or lost assets, or claims resulting from instances of liability on the City's part. This self-insurance activity is funded by monthly contributions from the City's operating funds at a rate determined by the Risk Manager and Office of Management and Budget prior to the budget process each year. Claims filed are subject to review by the Risk Manager and Accident Review Board before payment is made. Payments made by this fund are subject .to a loss prevention (stop­ loss) fund maximum of $25,000 per occurrence or $175,000'in aggregate. The City's Unemployment Fund is used to account for self-insurance activity involving claims filed under unemployment compensation laws. Monthly contributions based on a percentage of payroll are determined each year during the budget process and are used to fund this activity. The .City is also self-insured for workers' compensation benefits, and the plan is administered by Texas Municipal League Intergovernmental Risk Pool ("TML"). In the City's contract with TML, TML agrees to provide certain workers' compensation services for the City such as paying claims, tablishing claim reserves, processing filings with the Texas Worker's Compensation Commission, conducting disability investigations, scheduling physical examinations, attending hearings, and printing claims reports. The City is required to process and provide to TML initial paperwork on any covered employee eligible to receive worker's compensation benefits. The City pays a fixed contribution for administrative costs and maintains a deposit for any claims runoff in the event that -63 - ··.' ··_; CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) C. Risk Management (Continued) he contract is canceled. The City also reimburses TML for all claims paid on the City's behalf up to a maximum of $100,000 per claim. Additionally, the City has a stop-loss insurance policy that limits its liability per employee to $500,000 per incident. The amount for estimated outstanding losses for claims incurred but not reported is not material. Changes in the balances of claims liabilities for the Employee Benefits, Property and Casualty, Unemployment, and Worker's Compensation Funds during fiscal 1996 are as follows: Unpaid Claims, October 1 Incurred Claims (including IBNR's) Claims Paid Unpaid Claims, September 30 $ $ Employee Benefits 151,717 $ 1,566, 159 (1,498,656) 219,220 $ Property and Worker's ·Casualty Unemployment Compensation 3,056 $ 0 $ 413,689 109,849 29,366 7, 171 (102,640) (29,366) (217,930) 10,265 $ 0 $ 202,930 ============ =========== The City uses internal service funds to account for its risk-management activities. In addition, interfund premiums are reported as quasi-external transactions. D. JOINT VENTURE In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. Each city holds a 50% interest and ownership in BVSWMA. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms on the Board. The Board has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual budget is presented for approval by both cities as a part of their regular budget. On May 8, 1990, the City transferred assets in the form of property: permitted .>for landfill use and landfill equipment to BVSWMA in exchange for a note payable of $976,000, with the remaining consideration representing contributed capital of $85, 100. The City's Solid Waste Collection Fund realized a gain of $626, 795 on the transaction. BVSWMA recorded the transferred assets at their appraised values. The note accrues interest .at a rate of 8% and is payable in semi-annual installments commencing November 1, 1990, and ending May 1, 2000. The City's share of BVSWMA's net income for fiscal 1996 was $525,099. The following is a summary of information from the audited financial statements of BVSWMA as of September 30, 1996, and 1995: - 64 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) D. JOINT VENTURE (Continued) 1996 1995 Assets Current Assets $ 3,340,736 $ 2,647,846 Property, Plant and Equipment (Net of $1,040, 779 Accumulated Depreciation at 1996 and $1,054, 136 at 1995) 2,643,414 2,244,328 Other Assets 167,270 154,660 Total Assets $ 6, 151,420 $ 5,046,834 Liabilities: Current Liabilities $ 613,271 $ 691,485 Noncurrent Liabilities: Accrued Vacation 22,999 28,223 Notes Payable -Noncurrent 887,204 1,220,314 Obligation Under Capital Lease 378,351 0 Accrued Post Closure Maintenance Costs 1,754,802 1,662,217 Total Liabilities 3,656,627 3,602,239 Fund Equity: Contributed Equity 170,200 170,200 Retained Earnings 2,324,593 1,274,395 Total Fund Equity 2,494,793 1,444,595 Total Liabilities and Fund Equity $ 6, 151,420 $ 5,046,834 Total Operating Revenues $ 3,353,293 $ 3,364,965 Total Operating Expenses 2,514,690 3,305,030 Operating Income 838,603 59,935 Net Nonoperating Revenues 211,595 10,829 Net Income $ 1,050, 198 $ 70,764 Debt: Current $ 437,194 $ 309,505 Long Term 1,265,555 1,220,314 Total $ 1,702,749 $ 1,529,819 A copy of BVSWMA's separate audited financial statements may be obtained from Finance Department. - 65 - the City's CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) E. CONTRACTS WITH THE TEXAS MUNICIPAL POWER AGENCY AND TEXAS UTILITIES ELECTRIC CORPORATION The City began purchasing 100% of its electrical power requirements from the Texas Municipal Power Agency ("TMPA") on December 30, 1991. Under this contract, TMPA initially provided the City with 110 MW of electrical power at the following rates: Demand Charge Energy Charge $ 11 . 78 per KW $ 2.00 per MWH The contract also included a provision for consideration of the City as an equal member in the future generation projects built by TMPA .. However, at its September 14, 1995, meeting, the College Station City Council selected Texas Utilities Electric Corporation ("TU Electric") as the City's new provider of wholesale electrical power. This new contract became effective January 1, 1996, and will save an estimated $32 million in power costs over the next four years. Under the contract with TU Electric, the City's rates are as follows: Demand Charge Energy Charge Fuel Charge Monthly Charge $3.50 per KW $0.0037 per KW $0.018093 per KW $405 The City's monthly purchased power costs averaged $1,779,932 during the current fiscal year. F. RETIREMENT PLAN Plan Description The City provides pension benefits for all of itsJull-time employees through:.a:.nontraditional, joint ·contributory, defined contribution plan in the. state-wide· Texas .. Municipal �Retirement System ("TMRS"), one of over 670 administered by TMRS, an agent.'.multiple-employer public employee retirement system. It is the opinion of the TMRS management that the plans in TMRS are substantially defined contribution plans, but they have elected to provide additional voluntary disclosure to help foster a better understanding of some of the nontraditional characteristics of the plan. Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the City-financed monetary credits, with interest. At the date the plan began, the City granted monetary credits for service rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for service since the plan began are 200 percent of the employee's accumulated contributions. In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the employee's accumulated contributions and the monetary credits for service since the plan began, -66 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) F. RETI REMENT PLAN (Continued) would be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and City matching percent had always been in existence and if the employee's salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit i_s calculated as if the sum of the · employee's accumulated contributions with interest and· the employer-financed monetary credits with interest were used to purchase an annuity. Members can retire at ages 60 and above with 10 or more years of service or with 25 years of service regardless of age. The plan also provides.death and disability benefits. A member is vested after 10 years, but he must leave his accumulated contributions in the plan;'lf a member withdraws his own money, he is not entitled to the employer-financed monetary credits, even if he was vested. The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. Contribution Requirements The contribution rate for employees is 6%, and the City matching percent is currently 200%, both as adopted by the governing body of the City. Under the state law governing TMR S, the City contribution rate is annually determined by the actuary. This rate consists of the normal cost contribution rate and the prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the currently accruing monetary credits due to City matching percent, which are the obligation of the City as of an employee's retirement date, not at the time the employee's contributions are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the obligation of the City to each employee at the time his retirement becomes effective. The prior service contribution rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. When the City periodically adopts updated service credits and increases in annuities in effect, the increased unfunded actuarial liability is to ·be amortized over a ·new 25-year period. Currently, the unfunded actuarial liability is being·amortized over the 25-year period which began January 1996. The unit credit actuarial cost-method is-used for determining the City contribution rate. Contributions are made monthly by both the employees and the City. Since the City needs to know its contribution rate in advance to budget for it, there is a one-year lag between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect. The City's total payroll in fiscal year 1996 was $18,579,238 and the City's contributions were based on a payroll of $17,581,968. Both the City and the covered employees made the required contributions. The employees' contribution was $1,054,895 which equaled a contribution rate of 6%. The amount contributed by the City was $1,363,876 which breaks down as follows: -67 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) For the months in calendar year 1995, the City contributed $350,863 (7.62% of covered payroll) of which $289,637 (6.29%) was the amount of the actuarial required contributions intended to cover the normal cost and $61,226 (1.33%) was the amount intended to amortize the unfunded actuarial accrued liability. For the months in calendar year 1996, the City contributed $1,013,013 (7.82% of covered payroll) of which $817,400 (6.31%) was the amount of the actuarial required contributions intended to cover the normal cost and $195,613 (1.51%) was the amount intended to amortize the unfunded actuarial accrued liability. ·The City c;1dopted changes in the plan since the previous actuarial valuation,-which had the effect of increasing the City's contribution rate for 1996 by 0.06% of payroll. Funding Status Even though the substance of the City's plan is not to provide a defined benefit in some form, some additional voluntary disclosure is appropriate due to the nontraditional nature of the defined contribution plan which had an initial unfunded pension benefit obligation due to the monetary credits granted by the City for services rendered before the plan began and which can h.ave additions to the unfunded pension benefit obligation through the periodic adoption of increases in benefit credits and benefits. Statement No. 5 of the Governmental Accounting Standards Board (GASB 5) defines pension benefit obligation as a standardized disclosure measure of the actuarial present value of pension benefits, adjusted for the effects of projected salary increases, estimated to be payable in the future as a result of employee service to date. The measure is intended to help users assess the funding status of public employee pension plans, assess progress made in accumulating sufficient assets to pay benefits when due, and make comparisons among public employee pension plans. The pension benefit obligation shown below is ·similar in nature :to the :standardized disclosure measure required by GASB 5 for defined benefit plans except that there is no need to project salary ·increases since the benefit credits earned for service to·date·are not-dependent upon future salaries. The calculations were made as part of the annual actuarial valuation as of December 31, 1995. Because of the money-purchase nature of the plan, the interest rate assumption, currently 8.0% per year, does not have as much impact on the results as it does for a defined benefit plan. Market value of assets is not determined for each City's plan, but the market value of assets for TMRS as a whole was 114.2% of book value as of December 31, 1995. - 68 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) The total unfunded pension benefit at December 31, 1995, the latest available information, was $5,514,661 as follows: Pension Benefit Obligation Annuitants Currently Receiving Benefits Terminated Employees Current Employees: Accumulated Employee Contributions Including Allocated Invested Earnings Employer-Financed Vested Employer-Financed Nonvested Total Net Assets Available for Benefits, at Book Value Unfunded Pension Benefit Obligation 1995 $ 1,882,274 4,445,451 9,209,777 13,967,721 2,013,584 31,518,807 26,004, 146 $ 5,514,661 The book value of assets is amortized cost for bonds and original cost for short-term securities and stocks. The actuarial assumptions used to compute the actuarially determined City contribution rate are the same as those used to compute the pension benefit obligation. The amounts above reflect the adoption of changes in the plan since the previous actuarial valuation, which had the effect of increasing the pension benefit obligation by $189, 100. Trend Information Trend information gives an indication of the progress .made in accumulating sufficient assets to pay benefits when due. Applicable historical trend information concerning this plan is presented below. Complete trend information prior to 1987 is unavailable. Additionalhistorical trend information will be presented as it becomes available. - 69 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Net Assets Available Net Assets Pension as a Percent of Year Ended Available Benefit Pension Benefit December 30 for Benefits Obligation Obligation 1987 $ 7,299,624 $ 9,852,771 74% 1988 8,806,929 11,049,475 80% 1989 10, 123,841 12,471,103 81% 1990 11,509,969 13,900,118 83% 1991 13,710,302 15,822,634 87% 1992 16, 151,960 18,618,664 87% 1993 19,345,662 22,717,522 85% 1994 21,969,264 26,863,012 82% 1995 26,004, 146 31,518,807 83% Unfunded Unfunded Pension Pension Annual Benefit Obligation as a Year Ended Benefit Covered Percentage of Annual December 30 Obligation Payroll Covered Payroll 1987 $ 2,553, 147 $ 12,861,559 20% 1988 2,242,546 11,028,053 20% 1989 2,347,262 11,949,309 20% 1990 2,390, 149 12,971,271 18% 1991 2, 112,332 13,792,527 15% 1992 2,466,704 14,658,546 17% 1993 3,371,860 16,049, 130 21% 1994 4,893,748 17,086,936 29% 1995 5,514,661 17,581,968 31% Employer Contributions Year Ended Employer Employee as Percentage of December 30 Contributions Contributions Annual Covered Payroll 1987 $ 680,759 $ 643,995 5.3% 1988 652,444 551,417 5.9% 1989 730,712 597,473 6.1% 1990 822,349 648,573 6.3% 1991 878,349 689,686 6.4% 1992 883,753 732,941 6.0% 1993 980, 194 802,467 6.1% 1994 1,238,250 981,233 7.2% 1995 1,363,876 1,054,895 7.8% - 70 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) F. RETIREMENT PLAN (Continued) Post Retirement Benefits In addition to providing pension benefits, the City provides certain health care benefits for retired employees as established by City Resolution No. 9-13-90-5.10, which was passed and approved by the City Council on September 13, 1990. According to this resolution, employees who retire while working for the City and their dependents are eligible to remain on the City's self-insured health plan (see Note IV-C) as long as the employee makes monthly premium payments. During fiscal year 1996, four former employees were covered under this arrangement. ·Prior to the passage of this resolution, employees who reached retirement while working for -the City were. eligible to remain on the City's self-insured health plan and have their monthly premiums paid for. by the City. During fiscal year 1996, four retirees were covered under this plan; however, claims filed by these retirees were not material. Fireman's Relief and Retirement Fund The City's General Fund is used to account for the accumulation of resources and the payment of annuities and related administrative costs of the Fireman's Relief and Retirement Fund, a closed, single-employer, defined contribution plan. Resources are contributed by the City at an annual fixed rate. The City has voluntarily contributed amounts as needed to maintain the solvency of the fund. The potential future liabilities related to these payments appear to be minimal due to the fact that there are no additional firefighters who could become eligible for these $ 25 per month payments in the future. Currently, six retirees and four widows receive benefits. Total assets of the plan are included in the General Fund as a portion of the restricted cash balance. All qualitative and quantitative disclosures as required by the Governmental Accounting Standards Board are not made for the Fireman's Relief and Retirement Fund because such plan is not considered to be material. - 71 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) G. SEGMENT INFORMATION OF ENTERPRISE FUNDS The City maintains five enterprise funds. Segment information for the year ended September 30, 1996, is as follows (amounts in thousands): Operating Revenues Operating Expenses (Excluding Depreciation) Depreciation Operating Income Operating Transfers, Net Net Income Property and Equipment Additions Net Working Capital Total Assets Bonds and Other Long-Term Liabilities $ Electric Fund 32, 198 26,801 989 4,408 (3,945) 757 7,787 15,779 51,926 (Excluding Current Portion) 11,813 Total Equity 30, 102 $ Water Fund 7,143 2,785 1,035 3,322 (623) 2,405 3,882 2,321 32,797 6,058 24,716 H. DEFERRED COMPENSATION PLAN $ Sewer Fund 6,039 2,809 804 2,426 (586) 945 4,943 1,474 39,362 16,595 20,310 Solid Waste $ Col_lection Fund 3,589 3,004 221 364 (155) 845 32 1,269 3,843 467 3, 107 Cedar Creek Condominium $ Fund 376 240 22 114 (100) 159 223 652 0 223 Total $ 49,345 35,639 3,071 10,634 (5,409) 5, 111 16,645 21,066 128,580 34,933 78,458 The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan is available to all City employees and .. permits them to defer a portion of their salary until future years. The deferred compensation is ·not available to employees until termination, retirement, death or unforeseeable emergency. All amounts of compensation deferred under the plan, all property and right purchased with those amounts, and all income attributable to those amounts, property, or rights are (until paid or made available to the employee or other beneficiary) solely the property and rights of the City (without being restricted to the provisions of benefits under the plan), subject only to the claims of the City's general creditors. Participants' rights under the plan are equal to those of general creditors of the City in an amount equal to the fair market value of the deferred account for each participant. It is the opinion of the City's legal counsel that the City has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future. -72 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS· FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) I. POWER COST RECOVERY The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery allows for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or over recovered purchased power costs at year-end was not material. J. REVENUE BOND COVERAGE All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolutions, include substantially all.of .the :revenues and expenses of the above named funds other than certain interest income and .expense; and depreciation and amortization. These bond resolutions further require that the net revenues, as defined, equal at least 1 .40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with these requirements. K. DEFEASE D DEBT In prior years the City def eased certain revenue refunding bonds totaling $47, 730,000 and certain general obligation bonds and certificates of obligation totaling $11,821, 126 by placing the proceeds of the refunding bonds in an irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the City's general purpose financial statements. At September 30, 1996, the outstanding principal balance of these defeased .revenue refunding bonds was $8, 120,000. At September 30, 1996, the outstanding principal balance of the,defeased ·general obligation bonds and certificates of obligation was $5,950,000. -73 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1996 IV. OTHER INFORMATION (Continued) L. BONDS AVAILABLE FOR SALE Authorized general obligation bonds av ailable for future issue are as follows: Year Un issued Authorized Amount Civic Center 1976 $ 500,000 Drainage Improvements 1984 880,000 Public Buildings 1984 700,000 Street Improvements 1995 8,925,000 Parks Improvements 1995 1,350,000 Sidewalks and Bikep aths 1995 .1,200,000 . Traffic Management 1995 . 1,480,000 Drainage Improvements 1995 1,410,000 New Library 1995 1,935,000 Athletic Park Land 1995 1,500;000 TOTAL $ 19,880,000 Revenue bonds, authorized in fiscal 1984, remain unissued in the amount of $2,615,000 and are available for future use. M. SUBSEQUENT EVENT On December 1, 1996, the City issued $11,845,000 in public improvement ($5,300,000) and refunding general obligation bonds ($6,545,000). The bonds, which carry interest rates from 4. 7 to 7 .5 percent mature in the year 2017. On the same date, ·the City also issued $10, 110,000 in revenue:and refunding"bonds:to· be used for electric1·water, ·and wastewater ·improvements. The ·revenue'bonds carry.::interest:rates of 4.05 to 5.60 percent and also mature in the year 2017. -74 - GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. - 75 - - 76 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 738,238 $ 1 ,333,359 Equity in Investments 4, 176,796 2,856,958 Receivables: Accrued Interest 76,795 102,059 Grants 9,847 39,612 Letter of Credit 25,000 25,009 Accounts 1,944,202 182,902 Special Assessments 62, 113 79,330 Delinquent Property Taxes 77,533 47,027 State Sales Tax 752,679 734,753 Notes 14,832 28,544 Other 4,470 29,726 Less Allowance for Uncollectible Accounts (126, 133) (119,009) Due from Other Funds 40,975 117,635 Inventories 234,470 184,694 Prepaid Costs 24,467 649 Restricted Assets: Equity in Cash and Cash Equivalents 45,835 144,193 Equity in Investments 259,323 308,960 Receivables: Accrued Interest 479 2,594 Accounts 0 735 Total Assets $ 8,361,921 $ 6,099,730 Liabilities and Fund Balances Liabilities: Accounts Payable $ 576,065 $ 667,776 Retainage Payable 20,211 20,211 Refundable Deposits 2,450 1,730 Accrued Liabilities 524,721 455,260 Customer Construction Advances 42,499 105,934 Other Deferred Revenues 624,425 462,030 Restricted Liabilities: Accounts Payable 1, 185 0 Accrued Liabilities 33 25 Total Liabilities 1,791,589 1,712,966' Fund Balances: Reserved: Reserved for Encumbrances 336,504 513,425 Reserved for Inventory 234,470 184,694 Reserved for Prepaid Costs 24,467 649 Reserved for Fireman's Relief and Retirement Fund 485 3,276 Reserved for Cemetery Perpetual Care 0 121,676 Reserved for Police Seizure 14,015 0 Unreserved: Designated for Subsequent Years' Expenditures 31,386 18,413 Un designated 5,929,005 3,544,631 Total Fund Balances 6,570,332 4,386,764 Total Liabilities and Fund Balances $ 8,361,921 $ 6,099,730 -77 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For Fiscal Years Ended September 30, 1996 and 1995 Revenues: Taxes: General Property General Sales Mixed Drinks Franchise Licenses and Permits Grants Charges for Services: Parks and Recreation Police Fire Public Works Municipal Court Development Services General Government Miscellaneous Fines, Forfeits and Penalties Special Assessments Use of Money and Property: Interest Earnings: Investments Loans Other Rents and Royalties Loan Repayments Contributions Reimbursed Expenses Other Total Revenues (Continued) -78 - 1996 $ 2·,632,408 9,468,207 137,001 1,876,572 513,624 28,212 616,200 228, 199 257,919 4,860 77,411 49,513 15,315 74 1,342,865 17,216 300,046 2,015 20,523 59,850 13,712 23,354 117,921 152,671 17,955,688 $ 1995 2,365,740 8,887,016 121,347 485,368 523,725 39,065 542,211 184,713 295,913 6,440 82,636 53,505 16,285 0 1,003,547 59, 141 254,888 18,777 32,968 63,732 8,671 101,229 170 104,893 15,251,980 CITY OF COLLEGE STATION, TEXAS GENERAL FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For Fiscal Years Ended September 30, 1996 and 1995 (Continued} 1996 1995 Expenditures: Current: General Government $ 1,623,803 $ 1, 101,639 Financial Services 1,427,824 1,794,734 Police 5,357,437 5,041,596 Fire 3,887,596 3,827,835 Economic and Community Development 485,865 0 Development Services 1,609,084 2, 114,664 Parks 3,820,477 3,629,244 Public Works 3,554,664 2,428,727 Office of Technology and Information Services 1,523,406 1,821,569 Library Services 326,310 327,393 Reimbursed Administrative (3,371,737) (2,966,008) Contributions 203,343 155,813 Other 110,849 142,228 Capital Outlay 593,796 480,470 Total Expenditures 21,152,717 19,899,904 Deficiency of Revenues Under Expenditures (3, 197 ,029) (4,647,924) Other Financing Sources (Uses}: Sale of General Fixed Assets 199,300 77,914 Operating Transfers In 5,408,048 4,915,250 Operating Transfers Out (80,500) (2,438,668) Total Other Financing Sources (Uses} 5,526,848 2,554,496 Excess (Deficiency} of Revenues and Other Financing Sources Over (Under} Expenditures and Other Financing Uses 2,329,819 (2,093,428) Fund Balances, October 1 4,386,764 6,480, 192 Residual Equity Transfer Out (146,251) 0 Fund Balances, September 30 $ 6,570,332 $ 4,386,764 -79 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Taxes: Current Property Delinquent Property Tax Penalty and Interest General Sales Selective Sales and Use Taxes: Mixed Drinks Franchise Total Taxes Licenses and Permits: Mixed Drinks Game Machines Professional/Occupational Oil and Gas Builders Permits Electrical Permits Plumbing Permits Other Total Licenses and Permits Grants Charges for Services: Parks Concessions Pool Admissions Sports Instruction Sports Programs Special Events Teen Center Other Parks Police Hazardous Materials Response Fingerprinting Police Reports and Records Checks Arrest Fees Warrant Service Fees Police Escort Services False Alarms Other Police EMS Transport and Standbys Fire Inspections Other Fire Original Budget $ 2,567,000 28,000 17,000 9, 153,000 115,000 580,050 12,460,050 15,000 3,000 24,750 10,000 225,000 22,000 25,000 60,880 385,630 18,750 108,000 191,702 81,700 177,400 5,000 2,800 74, 144 600 1,200 7,500 81,500 22,000 2,000 28,000 36,650 278, 160 3,440 0 $ Revised Budget 2,567,000 28,000 17,000 9, 153,000 115,000 580,050 12,460,050 15,000 3,000 24,750 10,000 225,000 22,000 25,000 60,880 385,630 18,750 108,000 191,702 81,700 177,400 5,000 2,800 74,144 600 1,200 7,500 81,500 22,000 2,000 28,000 36,650 278, 160 3,440 0 (Continued) -80 - Actual $ 2,587,464 26, 104 18,840 9,468,207 137,001 1,876,572 14, 114, 188 10,441 3,368 43,326 7,564 314,007 33,358 40,315 61,246 513,625 28,212 130,996 189,405 78,436 201,757 0 424 2,271 0 0 11, 176 74,487 60,462 12,610 19,300 50, 164 248,506 3,750 524 $ Variance Favorable (Unfavorable) 20,464 (1,896) 1,840 315,207 22,001 1,296,522 1,654, 138 (4,559) 368 18,576 (2,436) 89,007 11,358 15,315 366 127,995 9,462 22,996 (2,297) (3,264) 24,357 (5,000) (2,376) (71,873) (600) (1,200) 3,676 (7,013) 38,462 10,610 (8,700) 13,514 (29,654) 310 524 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire Hazardous Materials Response 3,500 3,500 5,139 1,639 Street Sweeps and Repairs 5,000 5,000 6,000 1,000 Miscellaneous Street Fees 0 0 (1, 140) (1, 140) Municipal Court Fees 75,900 75,900 77,411 1,511 Inspection Fees 4,800 4,800 8,905 4,105 Filing Fees 10,000 10,000 22,298 12,298 Other Development Services Fees 37,200 37,200 18,310 (18,890) Certificate Searches 14,500 14,500 14,970 470 Other 300 300 419 119 Total Charges for Services 1 ,252,996 1 ,252,996 1,236,580 (16,416! Fines, Forfeits and Penalties: Municipal Court Fines 1,026,200 1,026,200 1,341,840 315,640 Other Fines and Penalties 1,000 1,000 1,025 25 Forfeits 600 600 0 (600) Total Fines, Forfeits and Penalties 1 ,027,800 1,027,800 1 ,342,865 315,065 Special Assessments 20,000 20,000 17,216 (2,784) Use of Money and Property: Interest on Investments 326,400 326,400 294,692 (31,708) Interest on Loans 2,014 2,014 2,015 1 Other Interest 2,000 2,000 20,052 17,520 Rents and Royalties 59,250 59,250 59,850 600 Loan Repayment 13,700 13,700 13,712 12 Total Use of Money and Property 404,364 404,364 390,789 (13,575) Miscellaneous: Contributions 1,000 1,000 10,730 9,730 Reimbursed Expenditures 51,923 51,923 117,921 65,998 Collection Service Fees 40,000 40,000 55,976 15,976 Sale of Cemetery Lots 30,000 30,000 32,280 2,280 Other 23,000 23,000 91,507 68,507 Total Miscellaneous 145,923 145,923 308,414 162,491 Total Revenues 15,715,513 15,715,513 17,951,889 2,236,376 Other Financing Sources: Operating Transfers In 5, 136,750 5,236,750 . 5,236,750 0 Sale of General Fixed Assets 50,000 200,000 199,300 (700) Total Other Financing Sources 5,186,750 5,436,750 5,436,050 (700) Total General Fund Revenues and Other Financing Sources $ 20,902,263 $21,152,263 $ 23,387,939 $ 2,235,676 (Continued) - 81 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued ) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Economic Development Fund: Operating Transfers In $ 290,000 $ 290,000 $ 171,298 $ (118,702) Total Economic Development Fund Other Financing Sources 290,000 290,000 171,298 (118,702) Parks Xtra Education Fund: Charges for Services 0 0 12,909 12,909 Interest on Investments 0 0 84 84 Total Parks Xtra Education Fund Revenues 0 0 12,993 12,993 . Cemetery Fund Interest on Investments 8,000 8,000 3,780 (4,220) Contributions 0 0 100 100 Sale of Cemetery Lots 8,000 8,000 8,010 10 Total Cemetery Fund Revenues 16,000 16,000 11,890 (4, 110) Criminal Investigation Fund: Intergovernmental Revenue 0 0 14,663 14,663 Interest on Investments 0 0 1,092 1,092 Sale of Abandoned Property 0 0 3,600 3,600 Total Criminal Investigation Fund Revenues 0 0 19,355 19,355 Fireman's Pension Fund: Interest on Investments 0 0 67 67 Total Fireman's Pension Fund Revenues 0 0 67 67 Community Improvement Fund: Interest on Investments 0 0 450 450 Contributions 0 0 12,524 12,524 Total Community Improvement Fund Revenues 0 0 12,974 12,974 Total All General Fund Revenues and Other Financing Sources $ 21,208,263 $ 21,458,263 $ 23,616,516 $ 2, 158,253 -82 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) General Government: Mayor and Council: Supplies $ 10, 933 $ 10,933 $ 11,520 $ (587) Maintenance 118 118 128 (10) Purchased Professional Services 0 10,000 10,750 (750) Purchased Property Services 212 212 562 (350) Other Purchased Services 46,724 46,724 37,534 9,190 Capital Outlay 3,200 3,200 3,238 (38) Total Mayor and Council 61,187 71,187 63,732 7,455 City Secretary: Salaries and Benefits 104,249 104,249 94,801 9,448 Supplies 5,022 5,022 4,393 629 Maintenance 742 742 304 438 Purchased Professional Services 22 22 6,120 (6,098) Purchased Property Services 1,710 1,710 2,134 (424) Other Purchased Services 28,423 38,923 41,378 (2,455) Capital Outlay 0 5,300 5,300 0 Total City Secretary 140,168 155,968 154,430 1,538 City Manager: Salaries and Benefits 217, 166 286,614 286,814 (200) Supplies 6,402 6,897 6,881 16 Maintenance 680 765 498 267 Purchased Professional Services 0 0 18 (18) Purchased Property Services 1,940 2,567 2,487 80 Other Purchased Services 25,661 40,767 36,471 4,296 Capital Outlay 0 2,607 1,910 697 Total City Manager 251,849 340,217 335,079 5,138 Legal: Salaries and Benefits 371,753 378,703 376,801 1,902 Supplies 28,380 28,380 42,426 (14,046) Maintenance 1,339 1,339 866 473 Purchased Professional Services 6,833 16,833 10,213 6,620 Purchased Property Services 2,261 2,261 2,951 (690) Other Purchased Services 31,872 31,872 32,409 (537) Capital Outlay 0 0 634 (634) Total Legal 442,438 459,388 466,300 (6,912) (Continued) -83 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Original Revised Budget Budget Actual Public Relations: Salaries and Benefits $ 88,781 $ 88,781 $ 83,873 Supplies 3,648 3,648 2,777 Maintenance 370 370 98 Purchased Professional Services 0 0 466 Purchased Property Services 720 720 435 Other Purchased Services 20,984 23,255 17,390 Capital Outlay 0 0 518 Total Public Relations 114,503 116,774 105,557 Human Resources: Salaries and Benefits 209,452 209,452 208,297 Supplies 12,901 12,901 14,636 Maintenance 1, 164 1,464 2,055 Purchased Professional Services 3,104 3,104 3,399 Purchased Property Services 2,328 2,328 1,914 Other Purchased Services 36,303 36,303 33,388 Total Human Resources 265,252 265,552 263,689 Budget and Evaluation: Salaries and Benefits 137,520 207,041 214,428 Supplies 1,591 1,921 2,400 Maintenance 350 440 574 Purchased Professional Services 14,065 14,065 12,500 Purchased Property Services 796 916 663 Other Purchased Services 13,009 17,289 16,053 Capital Outlay 0 0 652 Total Budget and Evaluation 167,331 241,672 247,270 Total General Government 1,442,728 1,650,758 1,636,057 (Continued) -84 - Variance Favorable (Unfavorable) $ 4,908 871 272 (466) 285 5,865 (518) 11,217 1, 155 (1,735) (591) (295) 414 2,915 1,863 (7,387) (479) (134) 1,565 253 1,236 (652) (5,598) 14, 701 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fiscal Services: Fiscal Administration: Salaries and Benefits $ 126,984 $ 126,984 $ 118,083 $ 8,901 Supplies 3,518 3,518 1,292 2,226 Maintenance 437 437 314 123 Purchased Professional Services 22 52,478 52,456 22 Purchased Property Services 1, 165 1, 165 610 555 Other Purchased Services 9,051 9,051 10,579 (1,528) Total Fiscal Administration 141,177 193,633 183,334 10,299 Accounting: Salaries and Benefits 344,697 346,459 341,642 4,817 Supplies 16,085 16,085 14, 154 1,931 Maintenance 1,902 1,902 1,389 513 Purchased Professional Services 147,603 160, 132 156,074 4,058 Purchased Property Services 2,863 2,863 2,784 79 Other Purchased Services 62,595 62,595 55,616 6,979 Total Accounting 575,745 590,036 571,659 18,377 Purchasing: Salaries and Benefits 159,361 159,361 161,244 (1,883) Supplies 4,269 4,269 3,616 653 Maintenance 1,320 1,320 750 570 Purchased Professional Services 4,850 4,850 5,037 (187) Purchased Property Services 2,154 2,154 1,606 548 Other Purchased Services 17,768 17,768 16, 171 1,597 Total Purchasing 189,722 189,722 188,424 1,298 Municipal Court: Salaries and Benefits 202,062 202,062 210,496 (8,434) Supplies 10,525 10,525 11,470 (945) Maintenance 1,601 1,601 1,076 525 Purchased Professional Services 89,949 120,969 120,428 541 Purchased Property Services 11, 177 11,177 4,005 7,172 Other Purchased Services 39,762 45,262 37,852 7,410 Capital Outlay 0 293 0 293 Total Municipal Court 355,076 391,889 385,327 6,562 (Continued) - 85 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Risk Management: Salaries and Benefits $ 83,393 $ 83,393 . $ 87,471 $ (4,078) Supplies 3, 121 3, 121 1,837 1,284 Maintenance 175 175 236 (61) Purchased Professional Services 0 0 72 (72) Purchased Property Services 485 485 745 (260) Other Purchased Services 9,724 9,724 8,781 943 Total Risk Management 96,898 96,898 99, 142 (2,244) Total Fiscal Services 1,358,618 1,462, 178 1,427,886 34,292 Police: Police Administration: Salaries and Benefits 409, 173 409, 173 416,859 (7,686) .. ' Supplies 6,208 6,208 6,074 134 Maintenance 2,377 2,377 851 1,526 Purchased Professional Services 1,455 1,455 897 558 Purchased Property Services 796 796 104 692 Other Purchased Services 32,969 32,969 30,419 2,550 Total Police Administration 452,978 452,978 455,204 (2,226) Uniform Patrol: Salaries and Benefits 2,003,312 2,060,912 2, 137,862 (76,950) Supplies 82,403 88,712 88,811 (99) Maintenance 41,323 41,323 63, 144 (21,821) Purchased Professional Services 23,814 23,814 20,912 2,902 Purchased Property Services 922 922 1,871 (949) Other Purchased Services 247,338 247,338 256,448 (9, 110) Total Uniform Patrol 2,399, 112 2,463,021 2,569,048 (106,027) Criminal Investigation: Salaries and Benefits 510,777 510,777 480,595 30, 182 Supplies 12,300 12,300 13,787 (1,487) Maintenance 4,366 4,366 2,967 1,399 Purchased Professional Services 18, 172 18, 172 17,556 616 Purchased Property Services 3,260 3,260 3,510 (250) Other Purchased Services 61,444 61,444 59,703 1,741 Total Criminal Investigation 610,319 610,319 578, 118 32,201 (Continued) - 86 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variable Original Revised Favorable Budget Budget Actual (Unfavorable) Personnel Services: Salaries and Benefits $ 437,838 $ 438,638 $ 444,990 $ (6,352) Supplies 30,695 35,934 33,948 1,986 Maintenance 2,248 2,248 1,592 656 Purchased Professional Services 48,238 48,238 45,304 2,934 Purchased Property Services 1,820 1,820 992 828 Other Purchased Services 53,583 54,083 49,900 4,183 Capital Outlay 1,960 1,960 1,909 51 Total Personnel Services · 576,382 582,921 578,635 4,286 Quartermaster: Salaries and Benefits 255,493 255,493 249, 158 6,335 Supplies 14,675 14,675 13,702 973 Maintenance 10,653 10,653 5,320 5,333 Purchased Professional Services 2,678 2,678 1,200 1,478 Purchased Property Services 56,351 56,351 58, 176 (1,825) Other Purchased Services 49,928 49,928 49,430 498 Capital Outlay 0 0 1,601 (1,601) Total Quartermaster 389,778 389,778 378,587 11, 191 Communications/Jail: Salaries and Benefits 721,888 722,488 733,343 (10,855) Supplies 13,776 13,776 9,922 3,854 Maintenance 13,984 13,984 11,499 2,485 Purchased Professional Services 3,551 3,551 2,714 837 Purchased Property Services 1,630 1,630 0 1,630 Other Purchased Services 46,401 46,401 41,023 5,378 Total Communications/Jail 801,230 801,830 798,501 3,329 Total Police 5,229,799 5,300,847 5,358,093 (57,246) (Continued) -87 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire: " Fire Administration: Salaries and Benefits $ 268,387 $ 268,387 $ 264,262 $ 4, 125 Supplies 18, 130 18, 130 14,474 3,656 Maintenance 11, 718 9,778 4,575 5,203 Purchased Professional Services 7,904 7,904 6,965 939 Purchased Property Services 56, 185 56, 185 50,484 5,701 Other Purchased Services 33,647 33,647 25,662 7,985 Total Fire Administration 395,971 394,031 366,422 27,609 Fire Suppression: Salaries and Benefits 2,999,685 3,000,323 3,033,456 (33, 133) Supplies 122,535 122,535 83,011 39,524 Maintenance 46,075 52,575 40,255 12,320 Purchased Professional Services 970 970 590 380 Purchased Property Services 388 388 476 (88) Other Purchased Services 195,926 345,926 340,701 5,225 Capital Outlay 27,230 30,731 27,323 3,408 Total Fire Suppression 3,392,809 3,553,448 3,525,812 27,636 Fire Prevention: Supplies 8,761 8,761 6, 119 2,642 Maintenance 437 437 109 328 Other Purchased Services 22,023 22,023 16,727 5,296 Total Fire Prevention 31,221 31,221 22,955 8,266 Total Fire 3,820,001 3,978,700 . 3;9.15,189 63,511 (Continued) -88 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Development Services: Development Services Administration: Salaries and Benefits $ 261,239 $ 146,572 $ 128,488 $ 18,084 Supplies 4,308 9,778 4,783 4,995 Maintenance 1,718 2,718 855 1,863 Purchased Professional Services 3,948 2",448 500 1,948 Purchased Property Services 1,358 3,488 1,323 2,165 Other Purchased Services 13,920 10,270 11,820 (1,550) Total Development Services Administration 286,491 175,274 147,769 27,505 Engineering: Salaries and Benefits 506,571 510,059 536,655 (26,596) Supplies 11,047 28,047 18,327 9,720 Maintenance 4,526 4,526 2,535 1,991 Purchased Professional Services 28,410 45,505 26,958 18,547 Purchased Property Services 1,396 7,896 8,881 (985) Other Purchased Services 29,583 29,583 23,665 5,918 Total Engineering 581,533 625,616 617,021 8,595 Planning: Salaries and Benefits 618,057 660,680 669,091 (8,411) Supplies 25,392 29,495 23,022 6,473 Maintenance 6,448 8,254 2,979 5,275 Purchased Professional Services 17, 169 88,081 69, 112 18,969 Purchased Property Services 5,045 5,365 6,759 (1,394) Other Purchased Services 111,813 77,584 59,610 17,974 Capital Outlay 0 8,406 5,328 3,078 Total Planning 783,924 877,865 835,901 41,964 Energy Management Services: Salaries and Benefits 210,014 66,895 65,327 1,568 Supplies 4,077 6,700 6,194 506 Maintenance 8,019 960 1,440 (480) Purchased Professional Services 39 40,030 4,453 35,577 Purchased Property Services 1,456 350 879 (529) Other Purchased Services 9,956 32,567 31,400 1, 167 Energy Rebates 99,500 99,500 64,385 35, 115 Total Energy Management Services 333,061 247,002 174,078 72,924 Total Development Services 1,985,009 1,925,757 1,774,769 150,988 (Continued) - 89 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Public Works: Public Works Administration: Salaries and BenefitS $ 228,862 $ 192,745 $ 196,320 $ (3,575) Supplies 4,027 4,027 3,661 366 Maintenance 1,656 1,656 1,461 195 Purchased Professional Services 0 0 45 (45) Purchased Property Services 13,582 13,582 15,057 (1,475) Other Purchased Services 19,244 19,244 10,455 8,789 Total Public Works Administration 267,371 231,254 226,999 4,255 Facilities Maintenance Salaries and Benefits 177,650 177,650 187,214 (9,564) Supplies 12,321 12,321 11,923 398 Maintenance 349,813 370,099 315,460 54,639 Purchased Professional Services 115,295 115,295 109, 118 6,177 Purchased Property Services 57,763 57,763 49,001 8,762 Other Purchased Services 17,601 17,601 16, 199 1,402 Total Facilities Maintenance 730,443 750,729 688,915 61,814 Streets Maintenance: Salaries and Benefits 528,997 528,997 535,769 (6,772) Supplies 29,780 32,780 36,873 (4,093) Maintenance 831, 188 1,027,960 753,892 274,068 Purchased Professional Services 29,294 17,319 2,877 14,442 Purchased Property Services 29,809 29,809 30,285 (476) Other Purchased Services 179,357 194,457 193,847 610 Capital Outlay 10,000 12,000 94,003 (82,003) Total Streets Maintenance 1,638,425 .l,843,322 .1.,647,546 . 195,776 Drainage Maintenance: Salaries and Benefits 108,547 108,547 108,754 (207) Supplies 2,348 2,348 2, 118 230 Maintenance 9,312 9,312 26,011 (16,699) Purchased Professional Services 0 0 75 (75) Purchased Property Services 3,804 3,804 5,815 (2,011) Other Purchased Services 20,924 20,924 20,990 (66) Total Drainage Maintenance 144,935 144,935 163,763 (18,828) (Continued) -90 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGET ARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fleet Services: Salaries and Benefits $ 418,605 $ 418,605 $ 426,645 $ (8,040) Supplies 20,329 20,893 16, 153 4,740 Maintenance 7,295 7,295 10,245 (2,950) Purchased Professional Services 3,697 3,697 3,740 (43) Purchased Property Services 15,241 15,241 17,027 (1,786) Other Purchased Services 26,029 26,029 22,969 3,060 Capital Outlay 3,600 3,600 2,940 660 Total Fleet Services 494,796 495,360 499,719 (4,359) Traffic Signs/ Markings: Salaries and Benefits 88, 166 88, 166 67,070 21,096 Supplies 3,087 40,587 13,302 27,285 Maintenance 38,410 39,720 37,917 1,803 Purchased Property Services 747 747 954 (207) Other Purchased Services 6,023 4,683 4,814 (131) Total Traffic Signs/ Markings 136,433 173,903 124,057 49,846 Traffic Signals: Salaries and Benefits 167,504 167,504 160,553 6,951 Supplies 12,298 12,298 9,601 2,697 Maintenance 24,001 24,001 23,099 902 Purchased Professional Services 3,154 3,154 1,624 1,530 Purchased Property Services 56,000 56,000 53,078 2,922 Other Purchased Services 22,325 22,325 16,003 6,322 Capital Outlay 10,000 10,000 9,237 763 Total Traffic Signals 295,282 295,282 273, 195 22,087 Total Public Works 3,707,685 3,934,785 3,624, 194 310,591 (Continued) - 91 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Original Budget Revised Budget Actual Economic and Community Development: Economic and Community Development Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Economic and Community Development Administration Community Development: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Community Development Total Economic and Community Development $ 138,981 $ 3,560 0 1,500 1,560 6,180 6,100 157,881 285, 199 10,719 2,824 13,416 32,002 33,463 10,426 388,049 545,930 (Continued) -92 - 138,981 $ 123,965 3,560 3,570 0 4,147 1,500 1,310 1,560 1, 151 6, 180 8,847 6,100 4,596 157,881 147,586 285, 199 259,594 10,719 10,984 2,824 1,074 13,416 11,871 32,002 32,025 33,463 27,327 10,426 0 388,049 342,875 545,930 490,461 $ Variance Favorable (Unfavorable) 15,016 (10) (4,147) 190 409 (2,667) 1,504 10,295 25,605 (265) 1,750 1,545 (23) 6,136 10,426 45, 174 55,469 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Parks: Parks Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total Parks Administration . Recreation: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Recreation Special Facilities: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Special Facilities Parks Maintenance: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Parks Maintenance Forestry: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total Forestry Total Parks $ Original Budget 286,418 9,815 5,544 0 3,978 36,725 342,480 520,339 138,528 8,237 100,735 88,504 98,572 16,400 971,315 629,709 79,824 47,825 13, 159 109,952 58,691 249,000 1,188,160 706,000 63,934 81, 106 1,732 97,526 49, 177 0 999,475 344,696 16,422 75,042 39,811 34,518 32,839 543,328 4,044,758 $ (Continued) - 93 - Revised Budget 286,418 11,862 5,544 0 3,978 36,725 344,527 517,839 141,003 8,237 106,448 88,504 103,572 18,900 984,503 636,281 83,251 73,749 29,379 109,952 65,889 249,000 1,247,501 706,300 63,934 81, 106 1,732 97,526 49,577 8,152 1,008,327 344,696 17,422 73,005 46,811 34,518 34,089 550,541 4, 135,399 $ Actual 289,679 6,607 2,585 136 3,237 36,316 338,560 542,390 151,016 8,677 136,294 85,233 122,694 1,777 1,048,081 623,233 78,010 75,987 134,208 91,349 60,051 115,225 1, 178,063 686,952 55,510 86,944 2,255 121,403 48,411 8,308 1,009,783 348,356 11,222 30,205 36,243 37,264 31,741 495,031 4,069,518 Variance Favorable (Unfavorable) $ (3,261) 5,255 2,959 (136) 741 409 5,967 (24,551) (10,013) (440) (29,846) 3,271 (19,122) 17, 123 (63,578) 13,048 5,241 (2,238) (104,829) 18,603 5,838 133,775 69,438 19,348 8,424 (5,838) (523) (23,877) 1, 166 (156) (1,456) (3,660) 6,200 42,800 10,568 (2,746) 2,348 55,510 65,881 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Original Budget Revised Budget Actual Office of Technology and Information Services: Administration: Salaries and Benefits $ 85,383 $ 210,227 $ 212, 139 Supplies 3,298 4,361 3,985 Maintenance 458 544 431 Purchased Professional Services 0 43,662 32,548 Purchased Property Services 1,516 1, 718 1,014 Other Purchased Services 8,643 10,090 9,334 Total Administration 99,298 270,602 259,451 Geographic Information Systems: Salaries and Benefits 121,590 121,590 108,715 Supplies 3,560 3,560 3,613 Maintenance 4,170 4, 170 326 Purchased Professional Services 4,947 4,947 38 Purchased Property Services 650 650 150 Other Purchased Services 6,240 6,240 5,870 Capital Outlay 8,950 8,950 11,564 Total Geographic Information Services 150, 107 150, 107 130,276 Management Information Services: Salaries and Benefits 483,501 483,688 456,484 Supplies 7,954 12,954 14,919 Maintenance 392,719 270, 159 254,413 Purchased Professional Services 0 0 335 Purchased Property Services 11,070 11,070 9,594 Other Purchased Services 37,416 37,416 41,205 Capital Outlay 17,000 177,354 145,196 Total Management Information 949,660 992,641 922, 146 Technical Services: Salaries and Benefits 198,655 198,655 '200,386 Supplies 10,050 10,050 6,333 Maintenance 6,300 6,300 8,414 Purchased Professional Services 3,180 3,180 1,926 Purchased Property Services 700 700 1,728 Other Purchased Services 11,202 11,202 14,825 Total Technical Services 230,087 230,087 233,612 (Continued) - 94 - $ Variance Favorable (Unfavorable) (1,912) 376 113 11,114 704 756 11,151 12,875 (53) 3,844 4,909 500 370 (2,614) 19,831 27,204 (1,965) 15,746 (335) 1,476 (3,789) 32, 158 70,495 (1,731) 3,717 (2, 114) 1,254 (1,028) (3,623) (3,525) CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Print/Mail: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other. Purchased Services Capital Outlay Total Print/Mail Total Office of Technology and Information Services Library Services: Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Library Services Nondepartmental: Operating Transfers Out Contributions Other Debt Service: Principal Payments Interest Payments Contingency Total Nondepartmental Subtotal Less Reimbursed Administrative Total General Fund Expenditures and Other Financing Uses Original Budget $ 210,014 4,077 8,019 39 1,456 9,956 0 233,561 1,662,713 300 630 265,934 63,590 3,610 40,000 374,064 0 299,785 0 59,369 21,131 350,000 730,285 24,901,590 (2,883,820) 22,017,770 $ (Continued) Revised Budget 122,562 3,014 . 7,563 39 534 8,509 1,701 143,922 1,787,359 300 638 265,934 64,461 3,610 40,000 374,943 0 299,785 0 59,369 21, 131 123,219 503,504 25,600,160 (3,717,791) 21,882,369 -95 - Actual $ 118,848 2,475 8,752 18 487 6,279 3,777 140,636 1,686, 121 580 666 256,996 62,002 6,066 40,580 366,890 80,500 203,343 1,269 0 0 0 285, 112 24,634,290 (3,596,884) 21,037,406 Variance Favorable (Unfavorable) $ 3,714 539 (1, 189) 21 47 2,230 (2,076) 3,286 101,238 (280) (28) 8,938 2,459 (2,456) (580) 8,053 (80,500) 96,442 (1,269) 59,369 21,131 123,219 218,392 965,870 (120,907) 844,963 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Original Revised Budget Budget Actual Economic Development Fund: Other $ 0 $ 0 $ 115 Capital Outlay 225,000 225,000 173,798 Total Economic Development Fund 225,000 225,000 173,913 Parks Xtra Education Fund: Purchased Professional Services 0 0 4,563 Total Parks Xtra Education Fund 0 0 4,563 Cemetery Fund: Supplies 0 0 92 Total Cemetery Fund 0 0 92 Police Seizure Fund: Supplies 0 1,200 2,854 Capital Outlay 0 1,918 1,789 Total Police Seizure Fund: 0 3, 118 4,643 Fireman's Retirement Fund: Pension Benefits Paid 0 0 2,816 Other 0 0 41 Total Fireman's Retirement Fund 0 0 2,857 Total General Fund Expenditures and Other Financing Uses $ 22,242, 770 $ 22, 110,487 $ 21,223,474 -�6 - Variance Favorable (Unfavorable) $ (115) 51,202 51,087 (4,563) (4,563) (92) (92) (1,654) 129 (1,525) (2,816) (41) (2,857) $ 887,013 SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes. Community D evelopment -to account for funds granted to the City by the Federal Department of Housing and Urban Development for use on various community improvement projects. Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction and maintenance of convention and civic facilities and to the promotion of tourism and arts within the City. Parks Escrow -to account for the receipt and expenditure of.funds received by the City from residential land developers, who dedicate land, or money ·in ·lieu·of land, for use in the development of neighborhood parks in residential areas. -97 - CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Totals Community Hotel/Motel Tax Parks Development Escrow 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 0 $ 129,732 $ 86,452 $ 216,184 $ 413,037 Equity in Investments 0 732,865 489, 126 1,221,991 884,363 Receivables: Accrued Interest 0 12,868 8,829 21,697 24,444 Grants 40,805 0 2,263 43,068 166,370 Letter of Credit 0 0 25,425 25,425 25,425 Accounts 856 3,564 0 4,420 5,055 Loans 132,808 0 0 132,808 170,217 Less Allowance for Uncollectible Accounts 0 (448) 0 (448) (26) Prepaid Costs 0 500 0 500 0 Property Held for Resale 0 0 0 0 51,000 Total Assets $ 174,469 $ 879,081 $ 612,095 $ 1,665,645 $ 1,739,885 Liabilities and Fund Balances Liabilities: Accounts Payable $ 56,552 $ 11,059 $ 4,775 $ 72,386 $ 347,132 Due to Other Funds 40,975 0 0 40,975 117,635 Retainage Payable 30,937 0 1,372 32,309 51,790 Refundable Deposits 0 13,567 0 13,567 11,880 Accrued Liabilities 2,243 1,545 0 3,788 6,421 Customer Construction Advances 3,000 0 0 3,000 3,000 Other Deferred Revenues 132,808 3,649 0 136,457 173,866 Advance From Other Funds 0 206,275 0 206,275 0 Total Liabilities 266,515 236,095 6,147 508,757 711,724 Fund Balances (Deficits): Reserved: Reserved for Encumbrances 0 1,529 4,267 5,796 668,592 Reserved for Prepaids 0 500 0 500 0 Reserved for Property Held for Resale 0 0 0 0 51,000 Unreserved: Designated for Subsequent Years' Expenditures 0 16,683 601,681 618,364 551,761 Undesignated (92,046) 624,274 0 532,228 (243, 192) Total Fund Balances (Deficits) (92,046) 642,986 605,948 1, 156,888 1,028,161 Total Liabilities and Fund Balances $ 174,469 $ 879,081 $ 612,095 $ 1,665,645 $ 1,739,885 -98 - . CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Totals Community Hotel/Motel Parks Development Tax Escrow 1996 1995 Revenues: Taxes $ 0 $ 1,385,693 $ 0 $ 1,385,693 $ 1,221,579 Grants 1,515,413 0 2,263 1,517,676 1,771,529 Charges for Services 0 58,774 0 58,774 39,711 Fines, Forfeits and Penalties 0 0 0 0 240 Interest on Investments 0 38,219 34,725 72,944 49,666 Interest on Loans 4,909 0 0 4,909 7,473 Rents and Royalties 0 101,902 0 101,902 67,905 Loan Repayments 10,605 0 0 10,605 10,879. Contributions 0 0 76,413 76,413 97,071 Other 84,770 4,774 10 89,554 21,106 Total Revenues 1,615,697 1,589,362 113,411 3,318,470 3,287,159 Expenditures: Current: Housing Rehabilitation 159,578 0 0 159,578 99,644 Optional Relocation 426,294 0 0 426,294 717,983 Clearance and Demolition 40,174 0 0 40, 174 70,666 Acquisitions 4,589 0 0 4,589 24,738 Interim Assistance 5,368 0 0 5,368 3,864 Homebuyer's Assistance 6,055 0 0 6,055 604,894 Commercial Rehabilitation 96,466 0 0 96,466 0 Closing Costs 600 0 0 600 0 Architect and Engineering Fees 40 0 0 40 0 Principal Reduction 0 0 0 0 4,915 Reimbursed 304,361 457,449 0 761,810 957,588 Contributions 208,395 661,622 0 870,017 153,961 Other 0 5,188 151 5,339 0 Capital Outlay 281,449 317,412 53, 161 652,022 817,390 Debt Service: Principal Retirement 0 43,725 0 43,725 0 Interest Payments 0 14,890 0 14,890 0 Total Expenditures 1,533,369 1,500,286 53,312 3,086,967 3,455,643 Excess (Deficiency) of Revenues Over (Under) Expenditures 82,328 89,076 60,099 231,503 !168,484! Other Financing Sources (Uses): Proceeds from Long Term 0 0 0 0 250,000 Sale of General Fixed Assets 116,692 1,850 0 118,542 29,144 Operating Transfers In 0 0 0 0 427 Operating Transfers Out 0 (15,043) 0 (15,043) 0 Total Other Financing Sources 116,692 (13,193) 0 103,499 279,571 Excess of Revenues and Other Financing Sources Over Expenditures and Other Financing Uses 199,020 75,883 60,099 335,002 111,087 Fund Balances (Deficits).October 1 (Restated} (291,066) 567,103 545,849 821,886 866,074 Fund Balances (Deficits), September 30 $ (92,046) $ 642,986 $ 605,948 $ 1!156,888 $ 977, 161 -99 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Receivables: Grants $ 40,805 $ 164,932 Accounts 856 1,687 Loans 132,808 170,217 Property Held for Resale 0 51,000 Total Assets $ 174,469 $ 387,836 Liabilities and Fund Balances Liabilities: Accounts Payable $ 56,552 $ 336,095 Due to Other Funds 40,975 117,635 Retainage Payable 30,937 49,099 Accrued Liabilities 2,243 2,856 Customer Construction Advances 3,000 3,000 Deferred Revenues 132,808 170,217 Total Liabilities 266,515 678,902 Fund Balances (Deficits): Reserved: Reserved for Encumbrances 0 403,759 Reserved for Property Held for Resale 0 51,000 Unreserved: Undesignated (92,046) (745,825) Total Fund Balances (Deficits) (92,046) (291,066) Total Liabilities and Fund Balances $ 174,469 $ 387,836 - 100 - CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 Revenues: Grants Interest on Loans Loan Repayments Other Total Revenues Expenditures: Current: Housing Assistance and Rehabilitation Optional Relocation Clearance and Demolition Acquisitions Interim Assistance Homebuyer's Assistance Commercial Rehabilitation Closing Costs Architect and Engineering Fees Reimbursed Administrative Public Agency Funding Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Sale of General Fixed Assets Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Deficits, October 1 (Restated) Fund Deficits, September 30 $ $ -101 - 1996 1,515,413 4,909 10,605 84,770 1,615,697 159,578 426,294 40, 174 4,589 5,368 6,055 96,466 600 40 304,361 208,395 281,449 1,533,369 82,328 116,692 116,692 199,020 (291,066) (92,046) $ $ 1995 1,763,562 7,473 10,879 4,094 1,786,008 99,644 717,983 70,666 24,738 3,864 0 0 0 0 338,463 153,961 664,332 2,073,651 (287,643) 29,069 29,069 (258,574) (83,492) (342,066) CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Original Revised Budget Budget Actual Revenues: Grants: Community Development Block Grant $ 1,657,448 $ 1,657,448 $ 1, 132,022 HOME Grant 589,725 589,725 322,962 HOPE Grant 400,820 400,820 60,429 Interest On Loans 9,800 9,800 4,909 Loan Repayments 10,700 10,700 10,605 Other 22,000 22,000 84,770 Total Revenues 2,690,493 2,690,493 1,615,697 Expenditures: Community Development Block Grant Current: Housing Assistance and Reha 200,000 184,581 128,497 Optional Relocation 340,000 303,751 167,307 Clearance and Demolition 49,000 64,418 24,683 Acquisitions 42,000 42,000 4,589 Interim Assistance 5,000 5,000 5,368 Homebuyer' s Assistance 40,000 40,000 6,055 Commercial Rehabilitation 50,000 181,931 96,466 Reimbursed Administrative 304,000 304,000 283,797 Contributions 190,500 239,420 208,395 Capital Outlay 458,948 572,974 .70,685 Total Community Development Block Grant Expenditures 1,679,448 1,938,075 995,842 HOME Grant: Current: Housing Assistance and Rehab 200,000 214,591 27,120 Optional Relocation 308, 125 459,999 258,987 Clearance/Demolition 17,500 19,321 15,491 Reimbursed Administrative 64,100 64,100 18,561 Total HOME Grant Expenditures 589,725 758,011 320, 159 (Continued) - 102 - Variance Favorable (Unfavorable) $ (525,426) (266,763) (340,391) (4,891) (95) 62,770 (1,074, 796) 56,084 136,444 39,735 37,411 (368) 33,945 85,465 20,203 31,025 502,289 942,233 187,471 201,012 3,830 45,539 437,852 CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) HOPE Grant: Current: Housing Assistance and Rehab Downpayment Assistance Closing Costs Architect and Engineering Homebuyer Counseling and Training Reimbursed Administrative Capital Outlay Total HOPE Grant Expenditures Total Expenditures, All Grants Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Operating Transfers In Sale of General Fixed Assets Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances (Deficits), October 1 Fund Balances (Deficits), September 30 Original Budget $ 0 $ 193,977 0 0 10,992 20,505 175,346 400,820 2,669,993 20,500 0 0 0 20,500 229,508 250,008 $ Revised Budget 29,440 193,977 0 0 10,992 20,505 175,346 430,260 $ Actual 3,961 0 600 40 0 2,003 210,764 217,368 3, 126,346 1,533,369 (435,853) 328,891 0 328,891 82,328 0 116,692 116,692 (106,962) 199,020 229,508 (291,066) $ 122,546 $ . (92,046) -103 - $ Variance Favorable (Unfavorable) 25,479 193,977 (600) (40) 10,992 18,502 (35,418) 212,892 1,592,977 518,181 (328,891) 116,692 (212, 199) 305,982 (520,574) $ (214,592) CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 129,732 $ 249, 176 Equity in Investments 732,_865 533,261 Receivables: Accrued Interest 12,868 13,269 Accounts 3,564 3,368 Less Allowance for Uncollectible Accounts (448) (26) Prepaid Costs 500 0 Total Assets $ 879,081 $ 799,048 Liabilities and Fund Balances Liabilities: Accounts Payable $ 11,059 $ 6,576 Refundable Deposits 13,567 11,880 Accrued Liabilities 1,545 3,565 Deferred Revenues 3,649 3,649 Advance from Other Funds 206,275 0 Total Liabilities 236,095 25,670 Fund Balances: Reserved: Reserved for Encumbrances 1,529 264,833 Reserved for Prepaids 500 0 Unreserved: Designated for Subsequent Years' 16,683 5,912 un�\:tres 624,274 502,633 Total Fund Balances 642,986 773,378 Total Liabilities and Fund Balances $ 879,081 $ 799,048 -104 - CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Revenues: Taxes $ 1,385,693 $ 1,221,579 Charges for Services 58;114 39,711 Fines, Forfeits and Penalties 0 240 Interest on Investments 38,219 24,744 Rents and Royalties 101,902 67,905 Other 4,774 17,012 Total Revenues 1,589,362 1,371,191 Expenditures: Current: Reimbursed Administrative 457,449 604,894 Contributions 661,622 619,125 Other 5,188 4,915 Capital Outlay 317,412 132,459 Debt Service: Principal Retirement 43,725 0 Interest Payments 14,890 0 Total Expenditures 1,500,286 1,361,393 Excess of Revenues Over Expenditures 89,076 9,798 Other Financing Sources (Uses): Proceeds from Long Term Debt 0 250,000 Sale of General Fixed Assets 1,850 75 Operating Transfers In 0 427 Operating Transfers Out (15,043) 0 Total Other Financing Sources (Uses) (13,193) 250,502 Excess of Revenues and Other Financing Sources Over Expenditures and Other Financing Uses 75,883 260,300 Fund Balances, October 1 (Restated) 567,103 513,078 Fund Balances, September 30 $ 642,986 $ 773,378 -105 - CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Taxes $ 1,291,600 $ 1,291,600 $ 1,385,693 $" 94,093 Charges for Services 60,000 60,000 58,774 (1,226) Fines, Forfeits and Penalties 2,500 2,500 0 (2,500) Interest on Investments 37,900 37,900 38,219 319 Rents and Royalties 60,000 60,000 101,902 41,902 Other 1,800 1,800 4,774 2,974 Total Revenues 1,453,800 1,453,800 1,589,362 135,562 Expenditures: Current: Reimbursed Administrative 453, 100 464,700 457,449 7,251 .. Contributions 749,900 750,900 661,622 89,278 Other 10,000 10,000 5,188 4,812 Capital Outlay 13,000 535,081 317,412 217,669 Contingency 30,000 17,400 0 17,400 Debt Service: Principal Retirement 42,500 42,500 43,725 (1,225) Interest Payments 15,000 15,000 14,890 110 Total Expenditures 1,313,500 1,835,581 1,500,286 335,295 Excess (Deficiency) of Revenues Over (Under) Expenditures 140,300 (381,781) 89,076 470,857 Other Financing Sources (Uses): Sale of General Fixed Assets 0 0 1,850 1,850 Operating Transfers Out (15,043) (15,043) (15,043) 0 Total Other Financing Sources (Uses) (15,043) (15,043) (13,193) 1,850 ·Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses 125,257 (396,824) 75,883 472,707 Fund Balance, October 1 972,587 63, 104 567,103 503,999 Fund Balance (Deficit), September 30 $ 1,097,844 $ (333,720) $ 642,986 $ 976,706 -106 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 86,452 $ 163,861 Equity in Investments 489,-126 351, 102 Receivables: Accrued Interest 8,829 11, 175 Grants 2,263 1,438 Letter of Credit 25,425 25,425 Total Assets $ 612,095 $ 553,001 Liabilities and Fund Balances Liabilities: Accounts Payable $ 4,775 $ 4,461 Retainage Payable 1,372 2,691 Total Liabilities 6,147 7,152 Fund Balances: Reserved for Encumbrances 4,267 0 Unreserved: Designated for Subsequent Years' Expenditures 601,681 545,849 Total Fund Balances 605,948 545,849 Total Liabilities and Fund Balances $ 612,095 $ 553,001 -107 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Revenues: Grants $ 2,263 $ 7,967 Interest on Investments 34,725 24,922 Contributions 76,413 97,071 Other 10 0 Total Revenues 113,411 129,960 Expenditures: Current: Other 151 0 Capital Outlay 53, 161 20,599 Total Expenditures 53,312 20,599 Excess of Revenues Over Expenditures 60,099 109,361 Fund Balances, October 1 545,849 436,488 Fund Balances, September 30 $ 605,948 $ 545,849 - 108 - CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Revenues: Grants Interest on Investments Contributions Other Total Revenues Expenditures: Other Capital Outlay Total Expenditures Excess of Revenues Over Expenditures Fund Balances, October 1 Fund Balances, September 30 Original Budget Revised Budget Actual $ 0 $ 0 . $ 2,263 20,000 20,000 34,725 0 0 20,000 ' 0 0 0 20,000 63,923 0 0 20,000 0 0 0 20,000 63,923 76,413 10 113,411 151 53, 161 53,312 60,099 545,849 $ 83,923 $ 83,923 $ 605,948 -109 - Variance Favorable (Unfavorable) $ 2,263 14,725 76,413 10 93,411 (151) (53,161) (53,312) 40,099 481,926 $ 522,025 -110 - DEBT SERVICE FUND The Debt Service Fund is used to account for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources and special assessment bond principal and interest from special assessment levies when the government is obligated in some manner for the payment. -111 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 118,674 $ 587,325 Equity in Investments 1,010,896 1,258,449 Receivables: Accrued Interest 18,275 40,903 Delinquent Property Taxes 156,394 202,852 Note 269,542 349,277 Total Assets $ 1,633,781 $ 2,438,806 Liabilities and Fund Balances Liabilities: Accounts Payable $ 1,548 $ 9 Accrued Liabilities 14,929 18,954 Other Deferred Revenues: Deferred Taxes 156,394 202,852 Note Receivable 269,542 349,277 Total Liabilities 442,413 571,092 Fund Balance: Reserved for Debt Service 1,191,368 1,867,714 Total Fund Balance 1,191,368 1,867,714 Total Liabilities and Fund Balance $ 1,633,781 $ 2,438,806 -112 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Revenues: Taxes $ 4,583,665 $ 4, 124,236 Interest Earnings: Investments 127,575 137,602 Accrued Bonds 0 17,785 Loans 19,778 123,869 Loan Repayments 79,735 46,488 Other 0 4 Total Revenues 4,810,753 4,449,984 Expenditures: Current: Other 575 0 Debt Service: Principal Retirement 3,938,735 5,796,130 Interest Payments 1,651,259 1,511,213 Fiscal Charges 9,182 8,694 Issuance Costs 2,391 48,048 Total Expenditures 5,602, 142 7,364,085 Deficiency of Revenues Under Expenditures (791,389) (2,914, 101) Other Financing Sources: Proceeds from Long Term Debt 0 3,400,000 Premiums on Bonds Sold 0 60 Operating Transfers In 115,043 0 Total Other Financing Sources 115,043 3,400,060 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (676,346) 485,959 Fund Balances, October 1 1,867,714 1,381, 755 Fund Balances, September 30 $ 1,191,368 $ 1,867,714 -113 - CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1995 Revenues: Taxes Interest Earnings: Investments Loans Loan Repayments Total Revenues Expenditures: Current: Other Debt Service: Principle Retirement Interest Payments Fiscal Charges Issuance Costs Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources: Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 Original Budget Revised Budget Actual $ 4,547,000 $ 4,547,000 $ 4,583,665 $ 150,000 19,778 79,735 4,796,513 0 3,956,285 1,660,429 20,000 0 5,636,714 ., (840,201) 100,000 100,000 (740,201) 1,562,594 150,000 19,778 79,735 4,796,513 0 3,956,285 1,660,429 20,000 20 5,636,734 (840,221) 100,000 100,000 (740,221) 1,562,594 822,393 $ 822,373 -114 - 127,575 19,778 79,735 4,810,753 575 3,938,735 1,651,259 9,182 2,391 5,602, 142 (791,389) 115,043 115,043 (676,346) 1,867,714 $ 1, 191,368 $ Variance Favorable (Unfavorable) 36,665 (22,425) 0 0 14,240 (575) 17,550 9, 170 10,818 (2,371) 34,592 48,833 15,043 15,043 63,875 305, 120 $ 368,995 CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital facilities other than those financed by proprietary funds and trust funds. Business Park Fund -to account for the cost of street, water, and sewer improvements at the College Station Business Park. Capital Equipment -to account for the cost of acquisition and replacement of equipment to be made with funds provided by operating funds. Nortbgate Revitalization -to account for the cost of street and building improvements in the Northgate area of the City. 1982 Series II Bond -to account for the cost of parks and street improvements, city hall and warehouse construction, and a traffic signalization project to be made with funds provided by proceeds of the 1 982 Series II issue of general obligation bonds. 1984 Bond -to account for the cost of street improvements, building construc tion, and park improvements to be made with funds provided by proceeds of the 1 984 Series of general obligation bonds. 1 989 Bond -to account for the cost of street improvements and the renovation of the public services building to be made with funds provided by proceeds of the 1 989 Series of general obligation bonds. 1 991 Bond -to account for the cost of street improvements and parks improvements made with funds provided by proceeds of the 1991 Series of general obligation bonds. 1995 Bond -to account for the cost of drainage improvements, building construction, parks improvements, street improvements, and traffic signalization projects to be made with funds provided by proceeds of the 1995 bond authorization. -115 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Business Capital Northgate 1984 Park Equipment Revitalization Bond Assets: Equity in Cash and Cash Equivalents $ 67,843 $ 74,567 $ 33,950 $ 70,431 Equity in Investments 383,842 421,883 192,084 398,479 Receivables: Accrued Interest 7,529 7,803 3,491 7,323 Accounts 0 0 0 0 Prepaid Costs 0 0 0 0 Total Assets $ 459,214 $ 504,253 $ 229,525 $ 476,233 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 71,470 $ 25,896 $ 0 $ 1, 162 Retainage Payable 97,733 0 0 0 Accrued Liabilities 0 0 0 0 Customer Construction Advances 0 0 0 0 Advance from Other Funds 0 0 269,500 0 Total Liabilities 169,203 25,896 269,500 1, 162 Fund Balances: Reserved: Reserved for Encumbrances 188,708 197,734 0 6,894 Reserved for Prepaids 0 0 0 0 Unreserved Designated for: Drainage Projects 0 0 0 468,177 General Government Projects 0 0 0 0 Parks Projects 0 0 0 0 Street Projects 0 0 0 0 Traffic Signalization Projects 0 0 0 0 Unreserved Undesignated 101,303 280,623 (39,975) 0 Total Fund Balances (Deficit) 290,011 478,357 (39,975) 475,071 Total Liabilities and Fund Balances $ 459,214 $ 504,253 $ 229,525 $ 476,233 -116 - Totals 1989 1991 1995 Bond Bond Bond 1996 1995 $ 98, 117 $ 86,046 $ 338,284 $ 769,238 $ 3,095,309 555, 126 486,830 1,913,941 4,352, 185 6,632,250 9,924 13,004 34,838 83,912 1 54, 136 0 0 35,000 35,000 0 356,488 141, 154 0 497,642 528,755 $ 1,019,655 $ 727,034 $ 2,322,063 $ 5,737,977 $ 10,410,450 $ 0 $ 7,990 $ 475,461 $ 581,979 $ 94,497 0 49,363 65,202 212,298 171,591 0 0 0 0 2,897 0 25,000 10,000 35,000 35,000 0 0 0 269,500 0 0 82,353 550,663 1,098,777 303,985 8,511 41,914 1,398,846 1,842,607 2,640,945 356,488 141, 154 0 497,462 528,755 0 0 0 468, 177 421,790 0 0 352,366 352,366 1,912,470 15,984 0 0 15,984 295,795 0 0 0 0 1,877,123 0 0 20,188 20, 188 420,000 638,672 461,613 0 1,442,236 2,009,587 1,019,655 644,681 1,771,400 4,639,200 10, 106,465 $ 1,019,655 $ 727,034 $ 2,322,063 $ 5,737,977 $ 10,410,450 -117 - CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING ST A TEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Business Capital Northgate 1 982 Series II Park Equipment · Revitalization Bond Revenues: Grants $ 0 $ 0 $ 0 $ 0 Interest on Investments 42, 116 39,105 5,071 1, 120 Contributions 0 0 0 0 Reimbursed Expenses 0 0 0 0 Other 0 0 0 0 Total Revenues 42, 116 39, 105 5,071 1, 120 Expenditures: Current: Reimbursed Administrative 13,80 0 0 0 0 Contributions 0 0 0 0 Other 695 173 10 0 Capital Outlay 992,526 595,845 125,536 1,813 Debt Service: Issuance Costs 0 0 0 0 Intergovernmental 0 0 0 0 Total Expenditures 1,007,021 596,018 125,546 1,813 Deficiency of Revenues Under Expenditures (964,905) (556,913) (120,475) (693) Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 0 0 0 0 Sale of General Fixed Assets 330 0 0 0 Operating Transfers In 0 0 80,500 0 Operating Transfers Out 0 0 0 (29,962) Total Other Financing Sources (Uses) 330 0 80,500 (29,962) Deficiency of Revenues and Other Financing Sources Under Expenditures and Other Financing Uses (964,575) (556,913) (39,975) (30,655) Fund Balances, October 1 1,254,586 1,035,270 0 30,655 Fund Balances, September 30 $ 290,011 $ 478,357 $ (39,975) $ 0 -118 - 1984 Bond $ 0 27,982 0 0 0 27,982 80,896 0 3,276 148,934 0 0 233, 106 (205, 124) 0 0 0 0 0 (205, 124) 680, 195 $ 475,071 1989 Bond $ 0 $ 37,910 0 0 0 37,910 24,630 64,500 3,302 121,968 0 0 214,400 (176,490) 0 0 0 0 0 (176,490) 1, 196, 145 $ 1,019,655 $ Totals 1991 1995 Bond Bond 1996 1995 17, 101 $ 0 $ 17, 101 $ 0 45,107 223,913 422,324 405,254 0 35,000 35,000 800 0 0 0 56,345 94 1,063 1, 157 36,005 62,302 259,976 475,582 498,404 0 0 119,326 192,686 0 0 64,500 104,500 285 917 8,658 4,021 1,072,530 2,661,471 5,720,623 4,666,600 0 0 0 92,340 0 10,570 10,570 0 1,072,815 2,672,958 5,923,677 5,060,147 (1,010,513) (2,412,982) (5,448,095) (4,561,743) 0 0 0 8,335,000 0 0 330 0 0 29,962 110,462 2,438,668 0 (100,000) (129,962) 0 0 (70,038) (19, 170) 10,773,668 (1,010,513) (2,483,020) (5,467,265) 6,211,925 1,655, 194 4,254,420 10, 106,465 3,894,540 644,681 $ 1,771,400 $ 4,639,200 $ 10, 106,465 -119 - CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 67,843 $ 410,270 Equity in Investments 383,842 879,075 Receivables: Accrued Interest 7,529 28,333 Total Assets $ 459,214 $ 1,317,678 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 71,470 $ 0 Retainage Payable 97,733 63,092 Total Liabilities 169,203 63,092 Fund Balances: Reserved: Reserved for Encumbrances 188,708 852,022 Unreserved Designated for: Unreserved Undesignated 101,303 402,564 Total Fund Balances 290,011 1,254,586 Total Liabilities and Fund Balances $ 459,214 $ 1,317,678 -120 - CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and1995 Revenues: Interest on Investments Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Sale of General Fixed Assets Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ -121 - 1996 1995 42, 116 42� 116 13,800 695 992,526 1,007,021 (964,905) 330 0 330 (964,575) 1,254,586 290,011 $ 77,472 77,472 65,000 0 789,554 854,554 (777,082) 0 2,031,668 2,031,668 1,254,586 0 $ 1,254,586 CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Revenues: Interest on Investments Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Sale of General Fixed Assets Total Other Financing Sources Deficiency of Revenues and Other Financing Sources Under Expenditures $ Original Budget 40,000 40,000 40,000 0 679,700 719,700 (679,700) 0 0 (679,700) Fund Balances (Deficits), October 1 1,200,000 Fund Balances (Deficits), September 30 $ 520,300 $ Revised Budget 40,000 40,000 40,000 0 752,276 792,276 (752,276) 0 0 (752,276) 1,255,000 $ 502,724 -122 - $ Actual 42, 116 42, 116 13,800 695 992,526 1,007,021 (964,905) 330 330 (964,575) 1,254,586 $ 290,011 $ Variance Favorable (Unfavorable) 2, 116 2,116 26,200 (695) (240,250) (214, 745) (212,629) 330 330 (212,299) (414) $ (212,713) CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 74,567 $ 332,048 Equity in Investments 421,883 711,473 Receivables: Accrued Interest 7,803 12,271 Total Assets $ 504,253 $ 1,055,792 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 25,896 $ 20,522 Total Liabilities 25,896 20,522 Fund Balances: Reserved for Encumbrances 197,734 109,264 Unreserved Undesignated 280,623 926,006 Total Fund Balances 478,357 1,035,270 Total Liabilities and Fund Balance $ 504,253 $ 1,055,792 -123 - CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 Revenues: Interest on Investments Other Total Revenues Expenditures: Current: Other Capital Outlay Debt Service: Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Operating Transfers In Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ 1996 39, 105 0 39, 105 173 595,845 0 596,018 (556,913) 0 0 0 (556,913) 1,035,270 478,357 - 124 - $ $ 1995 16,765 2,325 19,090 0 576,696 3,855 580,551 (561,461) 785,000 407,000 1,192,000 630,539 404,731 1,035,270 CITY OF COLLEGE STATION, TEXAS CAPITAL EQUIPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 5,000 $ 5,000 $ 39, 105 $ 34,105 Total Revenues 5,000 5,000 39, 105 34, 105 Expenditures: Current: Other 0 0 173 (173) Capital Outlay 314,700 424,463 595,845 (171,382) Contingency 25,000 25,000 0 25,000 Total Expenditures 339,700 449,463 596,018 (146,555) Deficiency of Revenues Under Expenditures (334,700) (444,463) (556,913) (112,450) Fund Balances, October 1 1,000,000 1,035,270 1,035,270 0 Fund Balances (Deficits), September 30 $ 665,300 $ 590,807 $ 478,357 $ (112,450) - 125 - CITY OF COLLEGE STATION, TEXAS NORTH GA TE REVITALIZATION FUND BALANCE SHEET September 30, 1996 Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Total Assets Liabilities and Fund Balances: Liabilities: Advance from Other Funds Total Liabilities Fund Balance: Unreserved Undesignated Total Fund Balance Total Liabilities and Fund Balance -126 - $ $ $ 1996 33,950 192,084 3,491 229,525 269,500 269,500 (39,975) (39,975) 229,525 CITY OF COLLEGE STATION, TEXAS NORTH GA TE REVITALIZATION FUND STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE For the Fiscal Year Ended September 30, 1996 Revenues: Interest on Investments Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures: Other Financing Sources: Operating Transfers In Total Other Financing Sources Deficiency of Revenues and Other Financing Sources Under Expenditures Fund Balance, October 1 Fund Deficit, September 30 - 127 - $ $ 1996 5,071 5,071 10 125,536 125,546 (120,475) 80,500 80,500 (39,975) 0 (39,975) CITY OF COLLEGE STATION, TEXAS NORTH GA TE REVITALIZATION FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Revenues: Interest on Investments Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Operating Transfers In Total Other Financing Sources Deficiency of Revenues and Other Financing Sources Under Expenditures Fund Balances, October 1 Fund Deficits, September 30 $ $ Original Budget 0 $ 0 0 0 0 0 0 0 0 Revised Budget 0 0 0 350,000 350,000 (350,000) 80,500 80,500 (269,500) 0 0 $ 0 $ (269,500) $ - 128 - Actual 5,071 5,071 10 125,536 125,546 (120,475) 80,500 80,500 (39,975) $ Variance Favorable (Unfavorable) 5,071 5,071 (10) 224,464 224,454 229,525 0 0 229,525 0 0 (39,975) $ 229,525 CITY OF COLLEGE STATION, TEXAS 1982 SERIES II BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 0 $ 12, 184 Equity in Investments 0 26, 106 Receivables: Accrued Interest 0 998 Total Assets $ 0 $ 39,288 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 0 $ 2,633 Retainage Payable 0 6,000 Total Liabilities 0 8,633 Fund Balances: Unreserved Undesignated 0 30,655 Total Fund Balances 0 30,655 Total Liabilities and Fund Balances $ 0 $ 39,288 - 129 - CITY OF COLLEGE STATION, TEXAS 1982 SERIES II BOND FUND COMPARATIV E STATEM ENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended Septe m be r 30, 1996 and 1995 Revenues: Interest on Investments Contributions Reimbursed Expenses Other Total Revenues Expenditures: Current: Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Uses: Operating Transfers Out Total Other Financing Uses Deficiency of Revenues Under Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 $ $ -130 - 1996 1, 120 0 0 0 1, 120 0 1,813 1,813 (693) (.29,962) (29,962) (30,655) 30,655 0 $ $ 1995 0 800 21,500 25,944 48,244 4,021 213,187 217,208 (168,964) 0 0 (168,964) 199,619 30,655 CITY OF COLLEGE STATION, TEXAS 1982 SERIES II BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Revenues: Interest on Investments Total Revenues Expenditures: Capital Outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Uses: Operating Transfers Out Total Other Financing Uses Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 $ Fund Balances (Deficits), September 30 $ Original Budget 1,000 1,000 0 0 0 0 0 1,000 30,655 31,655 $ $ -131 - Revised Budget 1,000 1,000 24,828 24,828 (23,828) 0 0 (23,828) 30,655 6,827 $ $ Actual 1, 120 1, 120 1,813 1,813 (693) (29,962) (29,962) (30,655) 30,655 0 $ Variance Favorable (Unfavorable) 120 120 23,015 23,015 23, 135 (29,962) (29,962) (6,827) 0 $ (6,827) CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Total Assets Liabilities and Fund Balances: Liabilities: Accounts Payable Total Liabilities Fund Balances: Reserved: Reserved for Encumbrances Unreserved Designated for: Drainage Projects Street Projects Unreserved Undesignated Total Fund Balances Total Liabilities and Fund Balances $ $ $ $ -132 - 1996 70,4·31 398,479 7,323 476,233 1, 162 1, 162 6,894 468, 177 0 0 475,071 476,233 1995 $ 211,296 452,738 16, 161 $ 680, 195 $ 0 0 296,522 27,033 500,000 (143,360) 680, 195 $ 680, 195 CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 Revenues: Interest on Investments Other Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Debt Service: Issuance Costs Total Expenditures Deficiency of Revenues Under Expenditures Other Financing Sources: Proceeds from Long Term Debt Issuance Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ -133 - 1996 27,982 0 27,982 80,896 3,276 148,934 0 233, 106 (205,124) 0 0 (205,124) 680, 195 475,071 $ $ 1995 60,256 7,736 67,992 30,339 0 322,897 9,297 362,533 (294,541) 850,000 850,000 555,459 124,736 680, 195 CITY OF COLLEGE STATION, TEXAS 1984 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 30,000 $ 28,000 $ 27,982 $ (18) Total Revenues 30,000 28,000 27,982 (18) Expenditures: Current: Reimbursed Administrative 25,000 81,000 80,896 104 Other 0 0 3,276 (3,276) Capital Outlay 369,000 609,523 148,934 460,589 Contingency 25,000 25,000 0 25,000 '' Total Expenditures 419,000 715,523 233, 106 482,417 Excess (Deficiency) of Revenues Over (Under) Expenditures (389,000) (687,523) (205, 124) 482,399 Fund Balances, October 1 700,000 680, 195 680, 195 0 Fund Balances, September 30 $ 311,000 $ (7,328) $ 475,071 $ 482,399 -134 - CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 98, 117 $ 217,758 Equity in Investments 555, 126 466,587 Receivables: Accrued Interest 9,924 14,865 Prepaid Costs 356,488 526,755 Total Assets $ 1,019,655 $ 1,225,965 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 0 $ 29,820 Total Liabilities 0 29,820 Fund Balances: Reserved: Reserved for Encumbrances 8,511 39,074 Reserved for Prepaids 356,488 526,755 Unreserved Designated for: Parks Projects 15,984 15,984 Unreserved Undesignated 638,672 614,332 Total Fund Balances 1,019,655 1, 196, 145 Total Liabilities and Fund Balances $ 1,019,655 $ 1,225,965 -135 - CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 Revenues: Interest on Investments Total Revenues Expenditures: Current: Reimbursed Administrative Contributions Other Capital Outlay Total Expenditures Deficiency of Revenues Under Expenditures Fund Balances, October 1 Fund Balances, September 30 $ $ -136 - 1996 37,910 $ 37,910 24,630 64,500 3,302 121,968 214,400 (176,490) 1, 196, 145 1,019,655 $ 1995 34,099 34,099 45,000 64,500 0 77,377 186,877 (152,778) 1,348,923 1,196,145 CITY OF COLLEGE STATION, TEXAS 1989 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Revenues: Interest on Investments Total Revenues Expenditures: Current: Reimbursed Administrative Contributions Other Capital Outlay Contingency Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Fund Balances, October 1 Fund Balances, September 30 $ Original Budget 55,000 55,000 25,000 0 0 297,600 25,000 347,600 (292,600) $ Revised Budget 55,000 55,000 25,000 0 0 350,676 11,000 386,676 (331,676) 1,200,000 1, 196, 145 $ 907,400 $ 864,469 - 137 - $ Actual 37,910 37,910 24,630 64,500 3,302 121,968 0 214,400 (176,490) 1, 196, 145 $ 1,019,655 $ Variance Favorable (Unfavorable) (17,090) (17,090) 370 (64,500) (3,302) 228,708 11,000 172,276 155, 186 0 $ 155, 186 CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 86;046 $ 565,403 Equity in Investments 486,830 1,211,476 Receivables: Accrued Interest 13,004 39,607 Prepaid Costs 141, 154 1,000 Total Assets $ 727,034 $ 1,817,486 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 7,990 $ 34,793 Retainage Payable 49,363 102,499 ' Customer Construction Advances 25,000 25,000 Total Liabilities 82,353 162,292 Fund Balances: Reserved: Reserved for Encumbrances 41,914 1,014,022 Reserved for Prepaids 141, 154 1,000 Unreserved Designated for: Streets Projects 0 144,067 Unreserved Undesignated 461,613 496, 105 Total Fund Balances 644,681 1,655, 194 Total Liabilities and Fund Balances $ 727,034 $ 1,817,486 - 138 - CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Revenues: Grants $ 17, 101 $ 0 Interest on Investments 45, 107 145, 104 Reimbursed Expenses 0 34,845 Other 94 0 Total Revenues 62,302 179,949 Expenditures: Current: Reimbursed Administrative 0 52,347 Contributions 0 40,000 Other 285 0 Capital Outlay 1,072,530 2,226,984 Debt Service: Issuance Costs 0 21,955 Total Expenditures 1,072,815 2,341,286 Deficiency of Revenues Under Expenditures (1,010,513) (2, 161,337) Other Financing Sources: Proceeds from Long Term Debt Issuance 0 2,000,000 Total Other Financing Sources 0 2,000,000 Deficiency of Revenues and Other Financing Sources Under Expenditures (1,010,513) (161,337) Fund Balances, October 1 1,655, 194 1,816,531 Fund Balances, September 30 $ 644,681 $ 1,655, 194 -139 - CITY OF COLLEGE STATION, TEXAS 1991 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Revenues: Grants Interest on Investments Other Total Revenues Expenditures: Current: Reimbursed Administrative Other Capital Outlay Contingency Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Fund Balances (Deficit), October 1 Fund Balances (Deficit), September 30 $ Original Budget 0 80,000 0 80,000 50,000 0 757,100 25,000 832, 100 (752, 100) 1,660,000 $ 907,900 $ Revised Budget 0 80,000 0 80,000 50,000 0 1,773,824 25,000 1,848,824 (1, 768,824) $ Actual 17,101 45, 107 94 62,302 0 285 1,072,530 0 1,072,815 (1,010,513) 1,655,275 1,655, 194 $ (113,549) $ 644,681 - 140 - $ Variance Favorable (Unfavorable) 17, 101 (34,893) 94 (17,698) 50,000 (285) 701,294 25,000 776,009 758,311 (81) $ 758,230 CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND COMPARATIVE BALANCE SHEETS September 30, 1996 AND 1995 1996 1995 Assets: Equity in Cash and Cash Equivalents $ 33$,284 $ 1,346,350 Equity in Investments 1,913,941 2,884,795 Receivables: Accrued Interest 34,838 41,901 Accounts 35,000 0 Prepaid Costs 0 1,000 Total Assets $ 2,322,063 $ 4,274,046 Liabilities and Fund Balances: Liabilities: Accounts Payable $ 475,461 $ 6,729 Retainage Payable 65,202 0 Accrued Liabilities 0 2,897 Customer Construction Advances 10,000 10,000 Total Liabilities 550,663 19,626 Fund Balances: Reserved: Reserved for Encumbrances 1,398,846 330,041 Reserved for Prepaids 0 1,000 Unreserved Designated for: Drainage Projects 0 394,757 General Government Projects 352,366 1,912,470 Parks Projects 0 279,811 Streets Projects 0 1,233,056 Traffic Signalization Projects 20, 188 420,000 Unreserved Undesignated 0 (316,715) Total Fund Balances 1,771,400 4,254,420 Total Liabilities and Fund Balances $ 2,322,063 $ 4,274,046 -141 - CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 1996 and 1995 1996 1995 Revenues: .•. Interest on Investments $ 223,913 $ 71,558 Contributions 35,000 0 Other 1,063 0 Total Revenues 259,976 71,558 Expenditures: Current: Other 917 0 Capital Outlay 2,661,471 459,905 Debt Service: Issuance Costs 0 57,233 Intergovernmental 10,570 0 Total Expenditures 2,672,958 517, 138 Deficiency of Revenues Under Expenditures (2,412,982) (445,580) Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 0 4,700,000 Operating Transfers In 29,962 0 Operating Transfers Out (100,000) 0 Total Other Financing Sources (Uses) (70,038) 4,700,000 Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (2,483,020) 4,254,420 and Other Financing Uses Fund Balances, October 1 4,254,420 0 Fund Balances, September 30 $ 1, 771,400 $ 4,254,420 - 142 - CITY OF COLLEGE STATION, TEXAS 1995 BOND FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGET ARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Interest on Investments $ 200,000 $ 200,000 $ 223,913 $ 23,913 Contributions 0 0 35,000 35,000 Other 0 0 1,063 1,063 Total Revenues 200,000 200,000 259,976 59,976 Expenditures: Current: Reimbursed Administrative 100,000 100,000 0 100,000 Other 0 0 917 (917) Capital Outlav 3,507,800 3,472,803 2,661,471 811,332 Intergovernmental 0 0 10,570 (10,570) Total Expenditures 3,607,800 3,572,803 2,672,958 899,845 Excess (Deficiency) of Revenues Over (Under) Expenditures (3,407 ,800) (3,372,803) (2,412,982) 959,821 Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 0 5,300,000 0 (5,300,000) Operating Transfers In 0 0 29,962 29,962 Operating Transfers Out (100,000) (100,000) (100,000) 0 Total Other Financing Sources (Uses) (100,000) 5,200,000 (70,038) (5,270,038) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses (3,507,800) 1,827, 197 (2,483,020) (4,310,217) Fund Balances, October 1 0 0 4,254,420 4,254,420 Fund Balances (Deficits), September 30 $ (3,507,800) $ 1,827,197 $ . 1,771,400 $ (55,797) - 143 - -144 - ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises. In these funds, the intent of the government's council is that costs of providing goods or services to the general public on a continuing basis will be financed or recovered primarily through user charges, or where the government's council has decided that periodic determination of net income is appropriate for accountability purposes. Electric -to account for revenues and expenses related to the operation and maintenance of the electric systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, utility billing and collections, meter reading, and financing and related debt service. Water -to account for revenues and expenses related to the operation and maintenance of the water systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Sewer -to account for revenues and expenses related to the operation and maintenance of the sewer systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Solid Waste Collection -to account for all sanitation collection and disposal activities by the City for both residential and commercial residents. Cedar Creek Condominiums -to account for revenues and expenses related to the operation and maintenance of the Cedar Creek Condominiums. -145 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Electric Water Sewer Assets Current Assets: Equity in Cash and Cash Equivalents $ 2, 123,352 $ 241,714 $ 137, 152 Equity in Investments 12,013,479 1,367,567 775,974 Receivables: Accrued Interest 233,381 34,496 25,393 Accounts 3,895,358 733,117 657,174 Escrow 0 0 0 Other 798,683 0 0 Less Allowance for Uncollectible Accounts (913,624) (11,668) (14,234) lnterfund Receivables 308,511 0 0 Inventories 778,790 298, 102 9,840 Prepaid Costs 600 0 0 Total Current Assets 19,238,530 2,663,328 1,591,299 Restricted Assets: Equity in Cash and Cash Equivalents 502,258 170,920 441,088 Equity in Investments 2,841,667 967,027 2,495,584 Receivables: Accrued Interest 16,564 2,273 35,317 Accounts 2,290 0 0 Special Assessments 0 1,961 3,984 Total Restricted Assets 3,362,779 1, 142, 181 2,975,973 Note Receivable from Joint Venture 0 0 0 Equity in Joint Venture 0 0 0 Advance to Other Funds 809,261 0 0 Deferred Charges: Water Well 0 1, 167,075 0 Bond Issuance Costs 147,342 73,359 260,638 Accumulated Amortization (25,085) (1,053,413) (46,350) Total Deferred Charges 122,257 187,021 214,288 Property and Equipment: Utility Plant 30,891,283 35,901,847 28,539,939 Buildings 0 898,760 811,654 Machinery and Equipment 229,742 898,129 1,432,787 Accumulated Depreciation (10,881,851) (11,018, 116) (7,541,485) Construction in Progress 8,153,939 1,586,600 10,886,483 Land 0 537,385 450,754 Total Property and Equipment, Net 28,393, 113 28,804,605 34,580, 132 Total Assets $ 51,925,940 $ 32,797,135 $ 39,361,692 Totals Solid Waste Cedar Creek Collection Condominium 1996 1995 $ 166,498 $ 31,441 $ 2,700,157 $ 3,837,496 942,011 177,884 15,276,915 8,222,513 36,068 0 329,338 375,788 402, 172 0 5,687,82-1 6,332,772 0 442,819 442,819 0 0 0 798,683 655,392 (20,427) 0 (959,953) (827,632) 0 0 308,511 237,234 11,454 0 1,098,186 1, 158,632 0 0 600 1,200 1,537,776 652, 144 25,683,077 19,993,395 0 0 1, 114,266 5,218,819 0 0 6,304,278 11, 182,245 0 0 54,154 216,886 0 0 2,290 1, 124 0 0 5,945 6,011 0 0 7,480,933 16,625,085 483,517 0 483,517 582,490 1,510,156 0 1,510, 156 985,056 0 0 809,261 1,589,433 0 0 1, 167,075 1, 167,075 0 0 481,339 481,339 0 0 ( 1, 124,848) ( 1,092, 724) 0 0 523,566 555,690 0 0 95,333,069 89,289,541 0 0 1,710,414 2,507, 197 1,793,462 0 4,354,120 4,915,583 (1,481,950) 0 (30,923,402) (28,670,714) 0 0 20,627,022 14,219,624 0 0 988, 139 980,363 311,512 0 92,089,362 83,241,594 $ 3,842,961 $ 652,144 $ 128,579,872 $ 123,572,743 (Continued) -147 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) (Continued) Electric Water Sewer Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 6,201,850 $ 66,391 $ 73,828 Retainage Payable 4,793 0 0 Refundable Deposits 0 0 0 lnterfund Payable 0 0 0 Obligations Under Capital Lease 0 206,833 0 Accrued Liabilities 253,890 28,514 43,659 Customer Construction Advances 24,382 40,045 0 Other Deferred Revenues 2,962 350 0 Total Current Liabilities 6,487,877 342,133 117,487 Current Liabilities Payable from Restricted Assets: Accounts Payable 315,875 159,883 35,297 Accrued Interest Payable 131,234 71,821 182,017 Retainage Payable 65,978 104,082 356,036 Accrued Liabilities 1,857 0 0 Refundable Deposits 1,768,318 0 0 Revenue Bonds 1,092,900 1,212,000 1,635 , 100 General Obligation Bonds 134,750 126,500 124,675 Certificates of Obligation 13, 100 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 3,524,012 1,680,836 2,339,675 Noncurrent Liabilities: Revenue Bonds 11,568,628 5,310,356 16,436,016 Unamortized Premium on Bonds 1,451 691 4,769 General Obligation Bonds 154,000 4,000 87,600 Certificates of Obligation 26,200 13, 100 13, 100 Obligation Under Capital Lease 0 701,480 0 Advances from Other Funds 0 0 0 Accrued Vacation 62,266 28,361 53, 145 Total Noncurrent Liabilities 11,812,545 6,057,988 16,594,630 Total Liabilities 21,824,434 8,080,957 19,051,792 Fund Equity: Contributed Capital 3,196,124 9, 127,762 8, 152,742 Retained Earnings: Reserved for Debt Service 357,200 200,048 853,827 Reserved for Capital Projects 301,961 350,452 1,982,624 Unreserved 26,246,221 15,037,916 9,320,707 Total Fund Equity 30, 101,506 24,716, 178 20,309,900 Total Liabilities and Fund Equity $ 51,925,940 $ 32,797,135 $ 39,361,692 -148 - Totals Solid Waste Cedar Creek Collection Condominium 1996 1995 $ 39,767 $ 428,941 $ 6,810,777 $ 2,872,803 0 0 4,793 4,793 0 0 0 21,558 200,045 0 200,045 193,508 0 0 206,833 195,984 29,209 0 355,272 475,137 0 0 64,427 35,221 0 0 3,312 2,979 269,021 428,941 7,645,459 3,801,983 0 0 511,055 1,596, 194 0 0 385,072 547,569 0 0 526,096 479, 192 0 0 1,857 1,857 0 0 1,768,318 1,737,834 0 0 3,940,000 3,670,000 0 0 385,925 386,265 0 0 26,200 26,200 0 0 7,544,523 8,445, 111 0 0 33,315,000 37,255,000 0 0 6,911 7,324 0 0 245,600 631,525 0 0 52,400 78,600 0 0 701,480 908,313 441,953 0 441,953 1,383, 159 25,292 0 169,064 213,348 467,245 0 34,932,408 40,477,269 736,266 428,941 50, 122,390 52,724,363 54,901 0 20,531,529 17,451,882 0 0 1,411,075 2,107,114 0 0 2,635,037 10,706, 141 3,051,794 223,203 53,879,841 40,583,243 3,106,695 223,203 78,457,482 70,848,380 $ 3,842,961 $ 652,144 $ 128,579,872 $ 123,572,743 -149 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Electric Water Sewer Operating Revenues: Electric Sales $ 31,564,684 $ 0 $ 0 Water Sales 0 6,782,833 0 Sewer Service 0 0 5,813,409 Garbage Collection Fees 0 0 0 Charges for Services 0 0 0 Rental Income 0 0 0 Other 633,512 359,856 225,742 Total Operating Revenues 32, 198, 196 7,142,689 6,039,151 Operating Expenses: Purchased Power 21,359, 182 0 0 Salaries and Benefits 1,699,344 818,245 1, 114,617 Supplies 128,888 77,686 220,771 Maintenance 413,441 216,215 194,064 Purchased Professional Services 1,084,620 24,046 91,826 Purchased Property Services 83,075 609,146 377,871 Other Purchased Services 358,662 207,304 289,395 Property Taxes 0 0 0 Reimbursed Administrative 1,507,517 832, 158 519,741 Depreciation 988,954 1,035,402 804,046 Other 166,134 519 1, 177 Total Operating Expenses 27,789,817 3,820,721 3,613,508 Operating Income 4,408,379 3,321,968 2,425,643 Nonoperating Revenues (Expenses): Interest Earnings 1,086,369 169,580 206,527 Reimbursed Expenses 31, 140 10,814 986 Contributions 0 0 0 Earnings (Loss) in Joint Venture 0 0 0 Gain on Sale of Operations 0 0 0 Interest Expense (793,721) (472,922) (1, 108,086) Other, Net (30,057) (2,081) 6,377 Total Nonoperating Revenues (Expenses) 293,731 (294,609) (894, 196) Income Before Operating Transfers 4,702,110 3,027,359 1,531,447 Operating Transfers: Operating Transfers In 0 0 0 Operating Transfers Out (3,944, 798) (622,800) (585,950) Total Operating Transfers (3,944, 798) (622,800) (585,950) Net Income. 757,312 2,404,559 945,497 Retained Earnings, October 1 (Restated) 26, 148,070 13,183,857 11,211,661 Retained Earnings, September 30 $ 26,905,382 $ 15,588,416 $ 12,157,158 -150 - Totals Solid Waste Cedar Creek Collection Condominium 1996 1995 $ 0 $ 0 $ 31,564,684 $ 33,899,029 0 0 6,782,833 6, 133,995 0 0 5,813,409 5,595,615 3,515,713 0 3,515,713 3,307,440 0 0 0 603,922 0 373,774 373,774 166,812 73, 171 2,385 1,294,666 1,229,811 3,588,884 376, 159 49,345,079 50,936,624 0 0 21,359,182 23,517,001 772, 110 0 4,404,316 5,739,465 74,423 5,140 506,908 499, 155 172,768 55,818 1,052,306 1,065,399 218,862 70,351 1,489,705 1,039,002 797,516 36, 115 1,903,723 1,913,196 425,038 6,270 1,286,669 1,624,760 0 66,367 66,367 0 505,500 0 3,364,916 2, 182,848 220,936 21,710 3,071,048 2,695,676 38,137 0 205,967 219,965 3,225,290 261,771 38,711, 107 40,496,467 363,594 114,388 10,633,972 10,440, 157 96,848 3,080 1,562,404 1,835,946 0 0 42,940 192,365 12,000 0 12,000 87, 160 525,099 0 525,099 0 0 203,730 203,730 35,384 (52,842) (50,877) (2,478,448) (2,806,652) 54,670 (11,801) 17, 108 142,720 635,775 144,132 (115,167) (513,077) 999,369 258,520 10,518,805 9,927,080 0 0 0 426,397 (154,500) (100,000) (5,408,048) (5,342,074) (154,500) (100,000) (5,408,048) (4,915,677) 844,869 158,520 5,110,757 5,011,403 2,206,925 64,683 52,815, 196 48,385,095 $ 3,051,794 $ 223,203 $ 57,925,953 $ 53,396,498 -151 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Electric Water Cash Flows from Operating Activities: Cash Received from Customers $ 33,457,300 $ 6,892,096 $ Cash Payments to Suppliers for Goods and Services (21,399,533) (2,042,983) Cash Payments to Employees for Services (1,726,801) (821,699) Customer Deposits Received 719,788 0 Customer Deposits Returned (689,305) 0 Cash Received from Contributions 0 0 Cash Received for Reimbursed Expenses 30,315 10,814 Cash Received from Sale of Scrap 30,260 415 Cash Received from Collection Fees 6, 119 0 Cash Received from Leases 990 1,500 Cash Received from Miscellaneous Revenues 9,372 9,284 Cash Paid for Miscellaneous Expenses 0 (3,200) Interest Paid to Other Funds 0 0 Net Cash Provided by Operating Activities 10,438,505 4,046,227 Cash Flows from Noncapital Financing Activities: Advances to Other Funds 0 0 Principal Received on Note 0 0 Interest Received on Note 0 0 Principal Received on Advance to Other Funds 708,895 0 Interest Received on Advance to Other Funds 116,087 0 Cash Received from Disposal of Operations 0 0 Operating Transfers In from Other Funds 0 0 Operating Transfers Out to Other Funds (3,944, 798) (622,800) Principal Paid on Advance from Other Funds 0 0 Interest Paid on Advance from Other Funds 0 0 Cash Subsidies Paid to Public Agencies (157,000) 0 Proceeds from Revenue Refunding Bonds 0 0 Interest Received on Bonds 0 0 Net Cash Provided (Used) by Noncapital Financing Activities (3,276,816) (622,800) Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (4,403,056) (1,618,442) Proceeds from Sale of Assets 220 30 Capital Contributed by Developers 90,888 29,206 Principal Paid on Revenue Bonds (949,200) (1, 180, 100) Principal Paid on General Obligation Bonds (134,750) (126,500) Principal Paid on Certificates of Obligation (13, 1 00) (6,550) Principal Paid on Obligation Under Capital Lease 0 (195,984) Interest Paid on Revenue Bonds (806,615) (477,886) Interest Paid on General Obligation Bonds (17,807) (7,843) Interest Paid on Certificates of Obligation (6,288) (3,144) Interest Paid on Obligation Under Capital Lease 0 (54,828) Interest Paid to Other Funds 0 ·o Fees Paid to Fiscal Agent (2,345) (1,530) Proceeds from Revenue Bonds 0 0 Proceeds from Advance from Other Funds 0 0 Cash Received from Other Funds -Misallocation of FY 1996 Bond Proceeds 0 0 Cash Paid To Other Funds -Misallocation of FY 1996 Bond Proceeds (65,000) 0 Net Cash Provided (Used) by Capital and Related Financing Activities (6,307,053) !3,643,571 l - 152 - Sewer 5,702,528 (1,683,174) (1,111,640) 0 0 0 986 92 0 0 4,611 (34,729) 0 2,878,674 0 0 0 0 0 0 0 (585,950) 0 0 0 0 0 (585,950) (4,667,430) 17,685 35,648 (1,540,700) (125,015) (6,550) 0 (1, 145,050) (14,622) (3,144) 0 0 (2,284) 0 0 65,000 0 !7,386,4621 Totals Solid Waste Cedar Creek Collection Condominiums 1996 1995 $ 3.400,413 $ 394,353 $ 49,846,690 $ 50,083,832 (2,204, 775) (261,480) (27,591,945) . (31,669,227) (769,574) 0 (4.429, 714) (5,766,928) 0 3,884 723,672 679,734 0 (25.442) (714,747) (721,314) 12,000 0 12,000 10,000 0 0 42, 115 124,673 241 0 31,008 15,689 24 0 6,143 3,548 0 0 2,490 1.438 13,513 0 36,780 189,922 (234) (11,801) (49,964) (2,203) 0 0 0 (7,035) 451,608 99,514 17,914,528 12,942,129 0 0 0 (997.483) 98,973 0 98,973 91,506 35,468 0 35,468 52, 126 0 0 708,895 175,173 0 0 116,087 64,854 0 0 0 426,397 0 957,181 957, 181 0 (154,500) (100,000) (5,408,048) (5,342,074) (187,186) (747,483) (934,669) (175,173) (52,842) (70,865) (123,707) (64,854) (6,375) 0 (163,375) (173,500) 0 0 0 7,125,000 0 0 0 109,129 (266,462) 38,833 (4, 713, 195) 1,291,101 (1,908) (1, 109) (10,691,945) (11,880,368) 47,500 0 65.435 192,059 0 0 155,742 149,628 0 0 (3,670,000) (10,534,800) 0 0 (386,265) (378,870) 0 0 (26,200) (26,200) 0 0 (195,984) (227,961) 0 0 (2,429,551) (2,362,844) 0 0 (40,272) (59,079) 0 0 (12,576) (15,720) 0 0 (54,828) (65,625) 0 0 0 (10,431) 0 0 (6, 159) (7, 181) 0 0 0 22,323,970 0 0 0 747,483 0 0 65,000 0 0 0 (65,000) 0 45 592 (1, 109) (17,292,603) (2, 155,939) (Continued) - 153 - CITY OF COLLEGE ST A TION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) (Continued) Electric Water Cash Flows from Investing Activities: Purchase of Investments (13,591,511) (2, 136,003) Proceeds from Sale and Maturities of Investments 9,359,859 1, 712, 791 Interest on Investments 1,044,408 163,936 Net Cash Provided (Used) by Investing Activities (3, 187,244) (259,276) Net Increase (Decrease) in Cash $ (2,332,608) $ (479,420) $ Cash and Cash Equivalents, October 1 4,958,218 892,054 Cash and Cash Equivalents, September 30 $ 2,625,610 $ 412,634 $ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income $ 4,408,379 $ 3,321,968 $ Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 988,954 1,035,402 Provision for Uncollectible Accounts 128,730 (2,064) Contributions 0 0 Miscellaneous Revenues 76,714 22,013 Miscellaneous Expenses 0 (3,200) Change in Assets and Liabilities: Change in Accounts Receivable 1,402,403 (250,593) Change in Other Receivables (143,291) 0 Change in Inventory 46,422 427 Change in Prepaid Costs 0 0 Change in Accounts Payable 3,573, 122 (74,343) Change in Accrued Interest Payable 0 0 Change in Accrued Liabilities (61,276) (4,395) Change in Deferred Revenues 333 0 Change in Refundable Deposits 30,484 0 Change in Accrued Vacation (12,469) 1,012 Total Adjustments 6,030, 126 724,259 Net Cash Provided by Operating Activities $ 10,438,505 $ 4,046,227 $ Noncash Financing, Capital, and Investing Activities: Sewer (2,993,264) 5,596,604 326,789 2,930, 129 (2, 163,609) 2,741,849 578,240 2,425,643 804,046 (2,459) 0 5,689 (34,729) (336,623) 0 430 600 13,014 0 (5,102) 0 0 8,165 453,031 2,878,674 During the fiscal year, the Water and Sewer Funds added capital contributed by developers in the amount of $2,033, 185 and $1,301,064, respectively. -154 - Totals Solid Waste Cedar Creek Collection Condominiums 1996 1995 (861,8791 (162,750) (19, 745.407) (27,337,969) 471,872 31,099 17,172,225 19, 192,347 68,143 4,277 1,607,553 1,671,725 (321,864) (127,374) (965,629) (6,473,897) $ (91,126) $ 9,864 $ (5,056,899) $ 5,603,394 257,624 21,577 8,871,322 3,452,921 $ 166,498 $ 31,441 $ 3,814,423 $ 9,056,315 $ 363,594 $ 114,388 $ 10,633,972 $ 10,440,157 220,936 21,710 3,071,048 2,695,676 8, 114 0 132,321 182,479 12,000 0 12,000 10,000 13,778 0 118, 194 379,942 (234) (11,801) (49,964) (2,203) (188,471) 18, 194 644,910 (851,694) 0 0 (143,291) (80,383) 13, 167 0 60,446 66,219 0 0 600 1, 150 5,884 0 3,517,677 97,467 0 0 0 (7,583) 1, 120 (21,419) (91,072) 47,560 0 0 333 (531) 0 (21,558) 8,926 (41,580) 1,720 0 (1,572) 5,453 88,014 (14,874) 7,280,556 2,501,972 $ 451,608 $ 99,514 $ 17,914,528 $ 12,942, 129 -155 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 2, 123,352 $ 3, 163,238 Equity in Investments 12,013,479 6,777,796 Receivables: Accrued Interest 233,381 282,078 Accounts 3,895,358 5,297,802 Other 798,683 655,392 Less Allowance for Uncollectible Accounts (913,624) (784,894) lnterfund Receivable 308,511 237,234 Inventories 778,790 825,212 Prepaid Costs 600 600 Total Current Assets 19,238,530 16,454,458 Restricted Assets: Equity in Cash and Cash Equivalents 502,258 1,979,973 Equity in Investments 2,841,667 4,242,445 Receivables: Accrued Interest 16,564 54,471 Accounts 2,290 1, 124 Total Restricted Assets 3,362,779 6,278,013 Advance to Other Funds 809,261 1,589,433 Deferred Charges: Bond Issuance Costs 147,342 147,342 Accumulated Amortization (25,085) (16,444) Total Deferred Charges 122,257 130,898 Property and Equipment: Utility Plant 30,891,283 29,540,431 Machinery and Equipment 229,742 208,769 Accumulated Depreciation (10,881,851) (10,397,802) Construction in Progress 8, 153,939 6,172,240 Total Property and Equipment 28,393, 113 25,523,638 Total Assets $ 51,925,940 $ 49,976,440 (Continued) -156 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 (Continued) 1996 1995 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 6,201,850 $ 2,637,372 Retainage Payable 4,793 4,793 Accrued Liabilities 253,890 323,971 Customer Construction Advances 24,382 24,382 Other Deferred Revenues 2,962 2,629 Total Current Liabilities 6,487,877 2,993,147 Current Liabilities Payable from Restricted Assets: Accounts Payable 315,875 499, 183 Accrued Interest Payable 131,234 168,223 Retainage Payable 65,978 89,838 Accrued Liabilities 1,857 1,857 Refundable Deposits 1,768,318 1,737,834 Revenue Bonds 1,092,900 949,200 General Obligation Bonds 134,750 134,750 Certificates of Obligation 13, 100 13, 100 Total Current Liabilities Payable from Restricted Assets 3,524,012 3,593,985 Noncurrent Liabilities: Revenue Bonds 11,568,628 12,726,528 Unamortized Premium on Bonds 1,451 1,538 General Obligation Bonds 154,000 288,750 Certificates of Obligation 26,200 39,300 Accrued Vacation 62,266 117,447 Total Noncurrent Liabilities 11,812,545 13, 173,563 Total Liabilities 21,824,434 19,760,695 Fund Equity: Contributed Capital 3, 196, 124 3,486,373 Retained Earnings: Reserved for Debt Service 357,200 663,460 Reserved for Capital Projects 301,961 3,285,840 Unreserved 26,246,221 22,780,072 Total Fund Equity 30, 101,506 30,215,745 Total Liabilities and Fund Equity $ 51,925,940 $ 49,976,440 -157 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 Operating Revenues: Electric Sales Charges for Services Other Total Operating Revenues Operating Expenses: Purchased Power Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Reimbursed Administrative Depreciation Other Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings Reimbursed Expenses Contributions Interest Expense Other, Net Total Nonoperating Revenues (Expenses) Income Before Operating Transfers Operating Transfers: Operating Transfers In Operating Transfers Out Total Operating Transfers Net Income Retained Earnings, October 1 (Restated) Retained Earnings, September 30 $ $ -158 - 1996 31,564,684 0 633,512 32, 198, 196 21,359,182 1,699,344 128,888 413,441 1,084,620 83,075 358,662 1,507,517 988,954 166,134 27,789,817 4,408,379 1,086,369 31, 140 0 (793,721) (30,057) 293,731 4,702,110 0 (3,944, 798) (3,944, 798) 757,312 26, 148,070 26,905,382 $ $ 1995 33,899,029 603,922 561,624 35,064,575 23,517,001 2,901,980 178,559 407,288 600,127 187,631 564,362 283,500 880,829 161,868 29,683, 145 5,381,430 951,542 188,428 77, 160 (793,446) (6,995) 416,689 5,798, 119 83,337 (3, 702,402) (3,619,065) 2, 179,054 24,550,318 26,729,372 CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Electric Sales $ 35,392, 750 $ 31,925,750 $ 31,648,578 $ (277, 172) Forfeits, Discounts, and Penalties 321,000 321,000 361,996 40,996 Electric Property Rentals 25,000 25,000 50,888 25,888 Connect Fees 175,000 175,000 220,560 45,560 Miscellaneous 0 0 69 69 Total Operating Revenues 35,913,750 32,446,750 32,282,091 (164,659) Nonoperating Revenues: Interest Earnings 619,342 619,342 1,006,057 386,715 Reimbursed Expenses 163,000 163,000 30,950 (132,050) Miscellaneous Nonoperating Revenues 45, 150 45, 150 141,221 96,071 Total Nonoperating Revenues 827,492 827,492 1, 178,228 350,736 Energy Project Fund: Interest Earnings 23,000 23,000 23,274 274 Total Energy Project Revenues 23,000 23,000 23,274 274 Revenue Bond I & S Fund: Operating Transfers In 1,600,821 1,600,821 1,600,821 0 Total Electric Revenue I & S Fund 1,600,821 1,600,821 1,600,821 0 Electric Revenue Bond Funds: Interest Earnings 286,000 286,000 57,211 (228,789) Reimbursed Expenses 0 0 190 190 Contributions 0 0 90,888 90,888 Other 0 0 (99) (99) Proceeds from Long-Term Debt 1,505,000 1,505,000 1,313,219 (191,781) Total Electric Revenue Bond Funds 1,791,000 1,791,000 1,461,409 (329,591) Total Electric Fund Revenues $ 40, 156,063 $ 36,689,063 $ 36,545,823 $ (143,240) See reconciliation to GAAP basis on page 182. -159 - CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Original Revised Budget Budget Actual Administration: Salaries and Benefits $ 434,341 $ 446,352 $ 371, 163 Supplies 43,250 44,019 44,379 Maintenance 37,470 37,470 30, 170 Purchased Professional Services 98,000 726,799 685,335 Purchased Property Services 55,330 55,330 53,911 Other Purchased Services 41,038 41,038 .32,583 Capital Outlay 43,000 43,845 12,340 Total Administration 752,429 1,394,853 1,229,881 Technical Services: Salaries and Benefits 975,007 608,848 624,476 Supplies 104,305 20, 180 21,882 Maintenance 128,695 104,486 92,523 Purchased Professional Services 23, 100 17,905 9,284 Purchased Property Services 24,886,072 18,092,372 18,344,596 Other Purchased Services 168,274 134,747 128, 193 Capital Outlay 71,000 131,561 167,352 Total Technical Services 26,356,453 19, 110,099 19,388,306 Electric Transmission/Distribution: Salaries and Benefits 1,022,880 1,023, 127 926, 116 Supplies 55,000 61,985 65,313 Maintenance 286,080 292,863 353,539 Purchased Professional Services 371,500 371,500 274,756 Purchased Property Services 8,410 8,410 15,891 Other Purchased Services 199,987 201, 133 197,886 Capital Outlay 2,300 13,800 3,835 Total Electric Transmission/Distribution 1,946, 157 1,972,818 1,837,336 Nondepartmental: Reimbursed Administrative 659,835 1,442,206 1,322,462 Other Operating Expenses 0 0 8,299 Principal Payments 147,850 147,850 147,850 Interest Expense 24,094 24,094 24,094 Special Programs and Projects 31,000 31,000 0 Public Agency Funding 173,667 173,667 157,000 Return on Investment 3,773,500 3,773,500 3,773,500 Other Operating Transfers Out 3, 105,821 3,276,821 3,085,339 Other Nonoperating Expense 0 0 3,753 Capital Outlay 225,000 54,000 0 Contingency 160,000 144,526 0 Total Nondepartmental 8,300,767 9,067,664 8,522,297 (Continued) - 160 - Variance Favorable (Unfavorable) $ 75, 189 (360) 7,300 41,464 1,419 8,455 31,505 164,972 (15,628) (1,702) 11,963 8,621 (252,224) 6,554 (35,791) (278,207) 97,011 (3,328) (60,676) 96,744 (7,481) 3,247 9,965 135,482 119,744 (8,299) 0 0 31,000 16,667 0 191,482 (3,753) 54,000 144,526 545,367 CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Revenue Bond I & S Fund: Principal Payments Interest Expense Fiscal Agent's Fees Total Revenue Bond I & S Fund Electric Revenue Bond Fund: Reimbursed Administrative Other Nonoperating Expenses Capital Outlay Contingency Total Electric Revenue Bond Fund Energy Project Fund: Reimbursed Administrative Other Nonoperating Expenses Total Energy Project Fund Total Electric Fund Expenses Original Budget 949,200 791,479 0 1,740,679 139,900 0 5,608,000 100,000 5,847,900 99,500 0 99,500 $ 45,043,885 Revised Budget 949,200 791,479 0 1,740,679 139,900 0 5,871, 197 100,000 6, 111,097 99,500 0 99,500 $ 39,496,710 See reconciliation to GAAP basis on page 182. -161 - Actual 949,200 806,616 2,345 1,758,161 139,900 347 3,766,617 0 3,906,864 45, 155 108 45,263 $ 36,688, 108 Variance Favorable (Unfavorable} 0 (15, 137) (2,345) (17,482) 0 (347) 2,104,580 100,000 2,204,233 54,345 (108) 54,237 $ 2,808,602 CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 241,714 $ 141,435 Equity in Investments 1,367,567 303,049 Receivables: Accrued Interest 34,496 12, 171 Accounts 733, 117 482,524 Less Allowance for Uncollectible Accounts (11,668) (13, 732) Inventories 298,102 298,529 Total Current Assets 2,663,328 1,223,976 Restricted Assets: Equity in Cash and Cash Equivalents 170,920 750,619 Equity in Investments 967,027 1,608,333 Receivables: Accrued Interest 2,273 18,954 Special Assessments 1,961 2,027 Total Restricted Assets 1, 142, 181 2,379,933 Deferred Charges: Water Well 1,167,075 1,167,075 Bond Issuance Costs 73,359 73,359 Accumulated Amortization ( 1,053,413) (1,044,859) Total Deferred Charges 187,021 195,575 Property and Equipment: Utility Plant 35,901,847 33,515,906 Buildings 898,760 898,760 Machinery and Equipment 898, 129 901,648 Accumulated Depreciation (11,018,116) (10,003,746) Construction in Progress 1,586,600 115,683 Land 537,385 529,609 Total Property and Equipment, Net 28,804,605 25,957,860 Total Assets $ 32,797, 135 $ 29,757,344 (Continued) - 162 - CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 (Continued) 1996 1995 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 66,391 $ 140,734 Obligations Under Capital Lease 206,833 195,984 Accrued Liabilities 28,514 32,909 Customer Construction Advances 40,045 10,839 Other Deferred Revenues 350 350 Total Current Liabilities 342, 133 380,816 Current Liabilities Payable from Restricted Assets: Accounts Payable 159,883 1,849 Accrued Interest Payable 71,821 142,600 Retainage Payable 104,082 31,595 Revenue Bonds 1,212,000 1, 180, 100 General Obligation Bonds 126,500 126,500 Certificates of Obligation 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 1,680,836 1,489, 194 Noncurrent Liabilities: Revenue Bonds 5,310,356 6,522,356 Unamortized Premium on Bonds 691 732 General Obligation Bonds 4,000 130,500 Certificates of Obligation 13, 100 19,650 Obligation Under Capital Lease 701,480 908,313 Accrued Vacation 28,361 27,349 Total Noncurrent Liabilities 6,057,988 7,608,900 Total Liabilities 8,080,957 9,478,910 Fund Equity: Contributed Capital 9,127,762 7,094,577 Retained Earnings: Reserved for Debt Service 200,048 327,650 Reserved for Capital Projects 350,452 2,026,073 Unreserved 15,037,916 10,830, 134 Total Fund Equity 24,716, 178 20,278,434 Total Liabilities and Fund Equity $ 32,797,135 $ 29,757,344 - 163 - CITY OF COLLEGE STATION, TEXAS WATER FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Operating Revenues: Water Sales $ 6,782,8:33 $ 6, 133,995 Other 359,856 403,170 Total Operating Revenues 7, 142,689 6,537, 165 Operating Expenses: Salaries and Benefits 818,245 945,043 Supplies 77,686 65,947 Maintenance 216,215 272,221 Purchased Professional Services 24,046 80,453 Purchased Property Services 609,146 556,688 Other Purchased Services 207,304 164,628 Reimbursed Administrative 832, 158 735,862 Depreciation 1,035,402 877,567 Other 519 13,993 Total Operating Expenses 3,820,721 3,712,402 Operating Income 3,321,968 2,824,763 Nonoperating Revenues (Expenses): Interest Earnings 169,580 52,879 Reimbursed Expenses 10,814 1,489 Interest Expense (472,922) (670,038) Other, Net {2,081) 15,097 Total Nonoperating Revenues (Expenses) (294,609) (600,573) Income Before Operating Transfers 3,027,359 2,224, 190 Operating Transfers Out (622,800) (939,245) Net Income 2,404,559 1,284,945 Retained Earnings, October 1 13, 183,857 11,898,912 Retained Earnings, September 30 $ 15,588,416 $ 13, 183,857 -164 - CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Water Sales $ 6,062,000 $ 6,062,000 $ 6,777,787 $ 715,787 Forfeits, Discounts, and Penalties 58, 100 58,100 77,472 19,372 Water Taps 150,000 150,000 246,330 96,330 Connect Fees 30,000 30,000 36,053 6,053 Total Operating Revenues 6,300,100 6,300,100 7, 137,642 837,542 Nonoperating Revenues: Interest Earnings 60,000 60,000 85,631 25,631 Reimbursed Expenses 2,900 2,900 10,814 7,914 Miscellaneous Nonoperating Revenues 7,500 7,500 3,661 (3,839) Total Nonoperating Revenues 70,400 70,400 100, 106 29,706 Revenue Bond I & S Fund: Operating Transfers In 1,866,863 1,866,863 1,866,863 0 Total Water Revenue I & S Fund 1,866,863 1,866,863 1,866,863 0 Water Revenue Bond Funds: Interest Earnings 89, 100 89,100 83,949 (5, 151) Total Water Revenue Bond Funds 89,100 89, 100 83,949 (5, 151) Total Water Fund Revenues $ 8,326,463 $ 8,326,463 $ 9, 188,560 $ 862,097 See reconciliation to GAAP basis on page 182. -165 - CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Original Revised Budget Budget Actual Water Production: Salaries and Benefits $ 357,332 $ 357,332 $ 287,340 Supplies 48,040 48,040 46,482 Maintenance 234,060 230,313 81,584 Purchased Professional Services 5, 125 5, 125 1,577 Purchased Property Services 558,240 558,240 599,442 Other Purchased Services 64,675 64,675 60,623 Capital Outlay 8,500 66,343 10,832 Total Water Production 1,275,972 1,330,068 1,087,880 Water Distribution: Salaries and Benefits 558,003 558,003 474,042 Supplies 30,650 30,650 30,639 Maintenance 149,370 149,370 132,959 Purchased Professional Services 15,500 15,500 15,964 Purchased Property Services 17,800 11,986 9,310 Other Purchased Services 150,920 150,920 143,625 Capital Outlay 68,000 68, 101 88,026 Total Water Distribution 990,243 984,530 894,565 Engineering: Salaries and Benefits 91,090 91,090 64,242 Supplies 1,888 1,888 565 Maintenance 2,355 2,355 1,672 Purchased Professional Services 0 0 18 Purchased Property Services 342 342 394 Other Purchased Services 3,705 3,705 3, 179 Capital Outlay 0 5,814 5,711 Total Engineering 99,380 105,194 75,781 Nondepartmental: Reimbursed Administrative 822,575 822,575 822,575 Other Operating Expenses 0 0 1,098 Principal Payments 133,050 351,450 329,034 Interest Expense 10,987 53,287 65,815 Special Programs and Projects 12,400 12,400 0 Return on Investment 622,800 622,800 622,800 Other Nonoperating Expenses 0 0 258 Other Operating Transfers Out 1,866,863 1,866,863 1,866,863 Contingency 60,000 60,000 0 Total Nondepartmental 3,528,675 3,789,375 3,708,443 (Continued) -166 - Variance Favorable (Unfavorable) $ 69,992 1,558 148,729 3,548 (41,202) 4,052 55,511 242, 188 83,961 11 16,411 (464) 2,676 7,295 (19,925) 89,965 26,848 1,323 683 (18) (52) 526 103 29,413 0 (1,098) 22,416 (12,528) 12,400 0 (258) 0 60,000 80,932 CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Original Revised Budget Budget Actual Revenue Bond I & S Fund: Principal Payments 1, 180, 100 1, 180, 100 1, 180, 100 Interest Expense 433,677 433,677 477,886 Fiscal Agent's Fees 0 0 1,530 Total Revenue Bond I & S Fund 1,613, 777 1,613,777 1,659,516 Water Revenue Bond Fund: Purchased Professional Services 0 9,026 6,330 Reimbursed Administrative 23,900 23,900 23,900 Other Nonoperating Expenses 0 0 391 Capital Outlay 1,949,000 2,240,326 1,717,227 Contingency 20,000 20,000 0 Total Water Revenue Bond Fund 1,992,900 2,293,252 1,747,848 Total Water Fund Expenses $ 9,500,947 $ 10, 116, 196 $ 9, 174,033 See reconciliation to GAAP basis on page 182. - 167 - Variance Favorable (Unfavorable) 0 (44,209) (1,530) (45,739) 2,696 0 (391) 523,099 20,000 545,404 $ 942, 163 CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 137,1_52 $ 253,622 Equity in Investments 775,974 543,431 Receivables: Accrued Interest 25,393 37,511 Accounts 657, 174 320,551 Less Allowance for Uncollectible Accounts (14,234) (16,693) Inventories 9,840 10,270 Prepaid Costs 0 600 Total Current Assets 1,591,299 1, 149,292 Restricted Assets: Equity in Cash and Cash Equivalents 441,088 2,488,227 Equity in Investments 2,495,584 5,331,467 Receivables: Accrued Interest 35,317 143,461 Special Assessments 3,984 3,984 Total Restricted Assets 2,975,973 7,967, 139 Deferred Charges: Bond Issuance Costs 260,638 260,638 Accumulated Amortization (46,350) (31,421) Total Deferred Charges 214,288 229,217 Property and Equipment: Utility Plant 28,539,939 26,233,204 Buildings 811,654 811,654 Machinery and Equipment 1,432,787 1,805,036 Accumulated Depreciation (7,541,485) (6,790, 723) Construction in Progress 10,886,483 7,931,701 Land 450,754 450,754 Total Property and Equipment, Net 34,580, 132 30,441,626 Total Assets $ 39,361,692 $ 39,787,274 (Continued) -168 - CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 (Continued) 1996 1995 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 73,828 $ 60,814 Accrued Liabilities 43,659 48,761 Total Current Liabilities 117,487 109,575 Current Liabilities Payable from Restricted Assets: Accounts Payable 35,297 1,095, 162 Accrued Interest Payable 182,017 236,746 Retainage Payable 356,036 357,759 Revenue Bonds 1,635, 100 1,540,700 General Obligation Bonds 124,675 125,015 Certificates of Obligation 6,550 6,550 Total Current Liabilities Payable from Restricted Assets 2,339,675 3,361,932 Noncurrent Liabilities: Revenue Bonds 16,436,016 18,006, 116 Unamortized Premium on Bonds 4,769 5,054 General Obligation Bonds 87,600 212,275 Certificates of Obligation 13, 100 19,650 Accrued Vacation 53, 145 44,980 Total Noncurrent Liabilities 16,594,630 18,288,075 Total Liabilities 19,051,792 21,759,582 Fund Equity: Contributed Capital 8, 152,742 6,816,031 Retained Earnings: Reserved for Debt Service 853,827 1, 116,004 Reserved for Capital Projects 1,982,624 5,394,228 Unreserved 9,320,707 4,701,429 Total Fund Equity 20,309,900 18,027,692 Total Liabilities and Fund Equity $ 39,361,692 $ 39,787,274 - 169 - CITY OF COLLEGE STATION, TEXAS SEWER FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Operating Revenues: Sewer Service $ 5,813,409 $ 5,595,615 Other 225,742 168,598 Total Operating Revenues 6,039, 151 5,764,213 Operating Expenses: Salaries and Benefits 1,114,.617 1,074,342 Supplies 220,771 178,460 Maintenance 194,064 201,011 Purchased Professional Services 91,826 124,815 Purchased Property Services 377,871 432,283 Other Purchased Services 289,395 291,340 Reimbursed Administrative 519,741 734,510 Depreciation 804,046 662,384 Other 1, 177 8,457 Total Operating Expenses 3,613,508 3,707,602 Operating Income 2,425,643 2,056,611 Nonoperating Revenues (Expenses): Interest Earnings 206,527 740, 108 Reimbursed Expenses 986 2,448 Interest Expense (1, 108,086) (1,249,092) Other, Net 6,377 130,995 Total Nonoperating Revenues (Expenses) (894, 196) (375,541) Income Before Operating Transfers 1,531,447 1,681,070 Operating Transfers: Operating Transfers In 0 343,060 Operating Transfers Out (585,950) (550,000) Total Operating Transfers (585,950) (206,940) Net Income 945,497 1,474, 130 Retained Earnings, October 1 11,211,661 9,737,531 Retained Earnings, September 30 $ 12, 157, 158 $ 11,211,661 - no - CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Sewer Service $ 5,707,000 $ 5,707,000 $ 5,787,316 $ 80,316 Forfeits, Discounts, and Penalties 49,600 49,600 66,250 16,650 Sewer Taps 70,000 70,000 157,650 87,650 Miscellaneous Operating Revenues 300 300 1,843 1,543 Total Operating Revenues 5,826,900 5,826,900 6,013,059 186, 159 Nonoperating Revenues: Interest Earnings 185,200 185,200 83,556 (101,644) Reimbursed Expenses 1,000 1,000 986 (14) Miscellaneous Nonoperating Revenues 11,400 11,400 22,064 10,664 Total Nonoperating Revenues 197,600 197,600 106,606 (90,994) Revenue Bond I & S Fund: Operating Transfers In 2, 170,059 2, 170,059 2, 170,059 0 Total Sewer Revenue I & S Fund 2, 170,059 2, 170,059 2, 170,059 0 Sewer Revenue Bond Funds: Interest Earnings 176,200 176,200 122,971 (53,229) Special Assessments 0 0 35,648 35,648 Total Sewer Revenue Bond Funds 176,200 176,200 158,619 (17,581) Total Sewer Fund Revenues $ 8,370,759 $ 8,370,759 $ 8,448,343 $ 77,584 See reconciliation to GAAP basis on page 182. -171 - CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Sewer Treatment: Salaries and Benefits $ 650,841 $ 640,841. $ 632,675 $ 8, 166 Supplies 102,300 153,300 177,935 (24,635) Maintenance 99,230 122,625 115,434 7, 191 Purchased Professional Services 77,715 78,901 80, 138 (1,237) Purchased Property Services 495,610 405,562 353,555 52,007 Other Purchased Services 180,280 180,280 173,929 6,351 Capital Outlay 5,000 66,048 15,903 50, 145 Total Sewer Treatment 1,610,976 1,647,557 1,549,569 97,988 Sewer Collection: Salaries and Benefits 630,071 594,071 556,074 37,997 Supplies 32,400 32,400 42,836 (10,436) Maintenance 88,530 88,530 78,630 9,900 Purchased Professional Services 11,700 14,200 5,474 8,726 Purchased Property Services 20,580 20,580 24,316 (3,736) Other Purchased Services 115,770 115,770 115,466 304 Capital Outlay 0 5,814 5,711 103 Total Sewer Collection 899,051 871,365 828,507 42,858 Nondepartmental: Reimbursed Administrative 449,080 449,080 449,080 0 Other Operating Expenses 0 0 6 (6) Principal Payments 131,565 131,565 131,565 0 Interest Expense 17,766 17,766 17,766 0 Special Programs and Projects 14,600 14,600 0 14,600 Return on Investment 585,950 585,950 585,950 0 Other Nonoperating Expenses 0 0 365 (365) Other Operating Transfers Out 2, 170,059 2, 170,059 2, 170,059 0 Contingency 60,000 60,000 0 60,000 Total Nondepartmental 3,429,020 3,429,020 3,354,791 74,229 Revenue Bond I & S Fund: Principal Payments 1,540,700 1,540,700 1,540,700 0 Interest Expense 1, 116,569 1,116,569 1, 145,049 (28,480) Fiscal Agent's Fees 0 0 2,284 (2,284) Total Revenue Bond I & S Fund 2,657,269 2,657,269 2,688,033 (30,764) (Continued) -J72 .. c CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 (Continued) Original Revised Budget Budget Actual Sewer Revenue Bond Fund: Purchased Professional Services 0 8,684 6,215 Reimbursed Administrative 100,000 100,000 100,000 Other Nonoperating Expenses 0 0 894 Capital Outlay 472,400 3,791,488 3,521,838 Contingency 75,000 75,000 0 Total Sewer Revenue Bond Fund 647,400 3,975, 172 3,628,947 Total Sewer Fund Expenses $ 9,243,716 $ 12,580,383 $ 12,049,847 See reconciliation to GAAP basis on page 182. -17� - Variance Favorable (Unfavorable) 2,469 0 (894) 269,650 75,000 346,225 $ 530,536 CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 166,498 $ 257,624 Equity in Investments 942,Q11 552,004 Receivables: Accrued Interest 36,068 42,831 Accounts 402, 172 213,701 Less Allowance for Uncollectible Accounts (20,427) (12,313) Inventories 11,454 24,621 Total Current Assets 1,537, 776 1,078,468 Note Receivable from Joint Venture 483,517 582,490 Equity in Joint Venture 1,510, 156 985,056 Property and Equipment: Machinery and Equipment 1,793,462 2,000,130 Accumulated Depreciation (1,481,950) (1,469,590) Total Property and Equipment, Net 311,512 530,540 Total Assets $ 3,842,961 $ 3, 176,554 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 39,767 $ 33,883 lnterfund Payable 200,045 187, 186 Accrued Liabilities 29,209 28,089 Total Current Liabilities 269,021 249, 158 Noncurrent Liabilities: Advances from Other Funds 441,953 641,998 Accrued Vacation 25,292 23,572 Total Noncurrent Liabilities 467,245 665,570 Total Liabilities 736,266 914,728 Fund Equity: Contributed Capital 54,901 54,901 Retained Earnings: Unreserved 3,051,794 2,206,925 Total Fund Equity 3, 106,695 2,261,826 Total Liabilities and Fund Equity $ 3,842,961 $ 3, 176,554 ,-.174� CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Operating Revenues: Garbage Collection Fees $ 3,515,?13 $ 3,307,440 Other 73, 171 95,311 Total Operating Revenues 3,588,884 3,402,751 Operating Expenses: Salaries and Benefits 772,110 818,100 Supplies 74,423 75,084 Maintenance 172,768 161,704 Purchased Professional Services 218,862 207,390 Purchased Property Services 797,516 723,641 Other Purchased Services 425,038 602,718 Reimbursed Administrative 505,500 428,976 Depreciation 220,936 266,043 Other 38, 137 35,647 Total Operating Expenses 3,225,290 3,319,303 Operating Income 363,594 83,448 Nonoperating Revenues (Expenses): Interest Earnings 96,848 91,417 Contributions 12,000 10,000 Earnings in Joint Venture 525,099 35,384 Interest Expense (52,842) (64,854) Other, Net 54,670 3,623 Total Nonoperating Revenues (Expenses) 635,775 75,570 Income Before Operating Transfers 999,369 159,018 Operating Transfers Out (154,500) (150,427) Net Income 844,869 8,591 Retained Earnings, October 1 2,206,925 2, 198,334 Retained Earnings, September 30 $ 3,051,794 $ 2,206,925 - 175 - CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Residential Collection $ 2,040,000 $ 2, 142,000 $ 2, 127, 148 $ (14,852) Commercial Collection 1,318,700 1,331,700 1,367,346 35,646 Other Charges for Services 550 550 5,916 5,366 Forfeits, Discounts, and Penalties 28,700 28,700 39, 146 10,446 Recycling 100,000 100,000 33,317 (66,683) Other 300 300 708 408 T otaf Operating Revenues 3,488,250 3,603,250 3,573,581 (29,669) Nonoperating Revenues: Interest Earnings 71,559 71,559 106,038 34,479 Reimbursed Expenses 500 500 0 (500) Contributions 5,000 5,000 12,000 7,000 Gain of Sale of Property 0 0 30,000 30,000 Miscellaneous Nonoperating Revenues 8,500 8,500 26,519 18,019 Total Nonoperating Revenues 85,559 85,559 174,557 88,998 Total Solid Waste Collection Fund Revenues $ 3,573,809 $ 3,688,809 $ 3,748,138 $ 59,329 See reconciliation to GAAP basis on page 182. CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Residential Collection: Salaries and Benefits $ 568,582 $ 568,582· $ 571,682 $ (3,100) Supplies 63,439 63,439 42,589 20,850 Maintenance 76, 184 76, 184 80,645 (4,461) Purchased Professional Services 209,811 220,091 218,402 1,689 Purchased Property Services 251,969 251,969 248,936 3,033 Other Purchased Services 240,980 251,902 245,716 6,186 Capital Outlay 2,000 2,000 1,908 92 Total Residential Collection 1,412,965 1,434, 167 1,409,878 24,289 Commercial Collection: Salaries and Benefits 255,731 255,731 200,428 55,303 Supplies 51,915 51,915 31,833 20,082 Maintenance 95,060 96,077 92, 123 3,954 Purchased Professional Services 1,500 1,500 461 1,039 Purchased Property Services 552,261 552,261 548,580 3,681 Other Purchased Services 184, 116 184, 116 179,322 4,794 Total Commercial Collection 1, 140,583 1,141,600 1,052,747 88,853 Nondepartmental: Reimbursed Administrative 505,500 505,500 505,500 0 Other Operating Expenses 0 0 28,220 (28,220) Principal Payments 187, 186 187, 186 187, 186 0 Interest Expense 52,842 52,842 52,842 0 Special Programs and Projects 8,200 8,200 0 8,200 Public Agency Funding 8,500 8,500 6,375 2,125 Return on Investment 154,500 154,500 154,500 0 Other Nonoperating Expenses 0 0 233 (233) Contingency 52,185 42, 185 0 42, 185 Total Nondepartmental 968,913 958,913 934,856 24,057 Total Solid Waste Collection Fund Expenses $ 3,522,46 $ 3,534,68 $ 3,397,48 $ 137, 199 See reconciliation to GAAP basis on page 182. -177 - CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 31,441 $ 21,577 Equity in Investments 177,884 46,233 Receivables: Accrued Interest 0 1, 197 Accounts 0 18, 194 Escrow 442,819 0 Total Current Assets 652,144 87,201 Property and Equipment: Buildings 0 796,783 Accumulated Depreciation 0 (8,853) Total Property and Equipment, Net 0 787,930 Total Assets $ 652, 144 $ 875, 131 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 428,941 $ 0 Refundable Deposits 0 21,558 lnterfund Payable 0 6,322 Accrued Liabilities 0 41,407 Total Current Liabilities 428,941 69,287 Noncurrent Liabilities: Advance from Other Funds 0 741,161 Total Noncurrent Liabilities 0 741,161 Fund Equity: Unreserved Retained Earnings 223,203 64,683 Total Fund Equity 223,203 64,683 Total Liabilities and Fund Equity $ 652, 144 $ 875, 131 - l78 - CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1996 and 1995 1996 1995 Operating Revenues: Rental Income $ 373,774 $ 166,812 Other 2,385 1, 108 Total Operating Revenues 376, 159 167,920 Operating Expenses: Supplies 5,140 1, 105 Maintenance 55,818 23, 175 Purchased Professional Services 70,351 26,217 Purchased Property Services 36, 115 12,953 Other Purchased Services 6,270 1,712 Property Taxes 66,367 0 Depreciation 21,710 8,853 Total Operating Revenues (Expenses) 261,771 74,015 Operating Income 114,388 93,905 Nonoperating Revenues (Expenses): Interest Earnings 3,080 0 Gain on Sale of Operations 203,730 0 Interest Expense (50,877) (29,222) Other, Net (11,801) 0 Total Nonoperating Revenues (Expenses) 144, 132 (29,222) Operating Transfers Out (100,000) 0 Net Income 158,520 64,683 Retained Earnings, October 1 64,683 0 Retained Earnings, September 30 $ 223,203 $ 64,683 - 179 - CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Rental Income $ 381,000 $ 381,000. $ 373,774 $ (7,226) Forfeits, Discounts, and Penalties 3,000 3,000 2,069 (931) Miscellaneous Operating Revenues 600 600 316 (284) Total Operating Revenues 384,600 384,600 376, 159 (8,441) Nonoperating Revenues: Interest Earnings 8,000 8,000 0 (8,000) Gain on Sale of Property 0 0 203,730 203,730 Total Nonoperating Revenues 8,000 8,000 203,730 195,730 Total Cedar Creek Condominium Fund Revenues $ 392,600 $ 392,600 $ 579,889 $ 187,289 See reconciliation to GAAP basis on page 182. �··180- CITY OF COLLEGE STATION, TEXAS CEDAR CREEK CONDOMINIUM FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Expenses: Supplies $ 5,200 $ 5,200. $ 5,140 $ 60 Maintenance 48,000 48,000 55,818 (7,818) Purchased Professional Services 62,450 62,450 70,351 (7,901) Purchased Property Services 32,200 32,200 36, 115 (3,915) Other Purchased Services 5,750 5,750 6,270 (520) Property Taxes 56,200 56,200 66,367 (10, 167) Total Operating Expenses 209,800 209,800 . 240,061 (30,261) Nonoperating Expenses: Interest Expense 46,718 46,718 50,876 (4,158) Other 11,800 11,800 11,801 (1) Total Nonoperating Expenses 58,518 58,518 62,677 (4, 159) Operating Transfers Out 428,891 428,891 100,000 328,891 Total Cedar Creek Condominium Fund Expenses $ 697,209 $ 697,209 $ 402,738 $ 294,471 See reconciliation to GAAP basis on page 182. -181 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1996 Total Revenues Per Budget -Actual Less Total Expenses Per Budget -Actual Net Income (Loss), Budgetary Basis Add (Subtract) -Expenses (Revenues) Related to Balance Sheet: Debt Service Principal Payment Capital Outlay Capital Lease Principal Payments Reclass Salaries and Benefits to Construction in Progress Reclass Expense Items to Construction in Progress Add (Subtract) -Unbudgeted Revenue (Expenses) Adjustments: FY 96 Depreciation Expense Current Year Revenue Accrual Prior Year Interest Expense Accrual Current Year Interest Revenue Accrual Prior Year Interest Revenue Accrual Amortization of Bond Issuance Costs Prior Year Revenue Accrual Current Year Interest Expense Accrual Bad Debt Expense Inventory Adjustment Amortization of Bond Premiums Earnings in Joint Venture FY 96 Expense Accrual Reclass Contributed Capital Other, Net Net Income, GAAP Basis Electric $ 36,545,823 36,688, 108 (142,285) 1,097,050 3,950, 145 0 222,411 73,500 (988,954) 1,116,763 168,222 534 (706) (8,641) (1 ,200,658) (131 ,234) (153,564) (3,340) 87 0 (3, 151, 129) (90,889) 0 $ 757,312 -182- Water $ 9, 188,560 9, 174,033 14,527 1,313,150 1,821,796 195,984 21,819 0 (1,035,402) 247,688 142,600 0 0 (6,104) (242,641) (71,821) 0 2,503 41 0 0 0 419 $ 2,404,559 Sewer $ 8,448,343 12,049,847 (3,601,504) 1,672,265 3,543,452 0 103,471 0 (804,046) 243,031 236,746 0 0 (14,929) (216,938) (182,017) 0 (1, 142) 285 0 0 (35,648) 2,471 $ 945,497 Solid Waste Collection $ 3,748,138 $ 3,397,481 350,657 187, 186 1,908 0 0 0 (220,936) 134,294 0 16,082 (25,273) 0 (118,992) 0 (9,917) 4,758 0 525,099 0 3 0 844,869 $ Cedar Creek Condominium 579,889 402,738 177, 151 0 0 0 0 0 (21,710) () 0 0 0 0 0 0 0 0 0 0 0 3,079 0 $ 158,520 -183 - . ' ... -184 - INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. Employee Benefits -to account for self-insurance activity related to administration of the City's health benefits plan. Equipment Replacement -to account for the purchase of_ City equipment such as vehicles and communications equipment not budgeted in other funds. Property and Casualty -to account for insurance activity relating to all claims filed for liability cases (both injury and property) and property losses incurred for City property. Unemployment -to account for self-insurance activity on claims filed under unemployment compensation laws. Utility Billing -to account for the billing and collection activities relating to the City's electric, water, and sewer utilities and residential and commercial garbage collection. Workers' Compensation -to account for self-insurance activity relating to administration of the City's workers' compensation plan. - 185 - CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Employee Equipment Property and Benefits Replacement Casualty Assets Current Assets: Equity in Cash and Cash Equivalents $ 142,923 $ 289,846 $ 26,436 Equity in Investments 630,948 1,639,887 149,571 Receivables: Accrued Interest 11,088 30,868 2,875 Accounts 3,180 3,788 180 Less Allowance for Uncollectible Accounts (140) 0 (180) Prepaid Costs 0 0 0 Total Current Assets 787,999 1,964,389 178,882 Property and Equipment: Machinery and Equipment 0 4,849,552 0 Less Accumulated Depreciation 0 (1, 766, 766) 0 Construction in Progress 0 1,992,009 0 Total Property and Equipment, Net 0 5,074,795 0 Total Assets $ 787,999 $ 7,039,184 $ 178,882 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 1,805 $ 8,296 $ 1, 175 Claims Payable 219,220 0 10,265 Accrued Liabilities 2,990 0 0 Total Current Liabilities 224,015 8,296 11,440 Noncurrent Liabilities: Accrued Vacation 0 0 0 Total Noncurrent Liabilities 0 0 0 Total Liabilities 224,015 8,296 11,440 Fund Equity: Contributed Capital 0 1,230,000 0 Unreserved Retained Earnings 563,984 5,800,888 167,442 Total Fund Equity 563,984 7,030,888 167,442 Total Liabilities and Fund Equity $ 787,999 $ 7,039,184 $ 178,882 -.J.86 ... " Unemployment Utility Billing $ 27,082 $ 94,504 153,224 519,408 2,739 9,308 0 0 0 0 0 0 183,045 623,220 0 554,476 0 (526,214) 0 409,370 0 437,632 $ 183,045 $ 1,060,852 $ 0 $ 5,975 0 0 0 15, 156 0 21, 131 0 44,459 0 44,459 0 65,590 0 381,137 183,045 614,125 183,045 995,262 $ 183,045 $ 1,060,852 $ $ $ $ Workers' Compensation 90, 172 510,175 9,103 0 0 60,000 669,450 0 0 0 0 669,450 21,836 202,930 0 224,766 0 0 224,766 0 444,684 444,684 669,450 -187 - Totals 1996 1995 $ 670,963 $ 1,341,340 3,603,213 2,716,592 65,981 70,834 7,148 12,525 (320) (250) 60,000 70,000 4,406,985 4,211,041 5,404,028 4,055,000 (2,292,980) (1,063,950) 2,401,379 14,096 5,512,427 3,005,146 $ 9,919,412 $ 7,216,187 $ 39,087 $ 49,856 432,415 568,462 18, 146 66 489,648 618,384 44,459 0 44,459 0 534,107 618,384 1,611, 137 1,230,000 7,774,168 5,367,803 9,385,305 6,597,803 $ 9,919,412 $ 7,216,187 CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Employee Equipment Property and Benefits Replacement Casualty Operating Revenues: Charges for Services $ 0 $ 1,867,365 $ 0 Premiums 2, 133,638 0 433,882 Other 0 0 0 Total Operating Revenues 2,133,638 1,867,365 433,882 Operating Expenses: Salaries and Benefits 0 0 0 Supplies 0 0 0 Maintenance 0 0 0 Purchased Professional Services 0 0 0 Purchased Property Services 0 0 0 Other Purchased Services 0 0 0 Claims 1,566, 158 0 91, 137 Administration Fees 114,365 0 10,086 Premiums 276,397 0 266,705 Reimbursed Administrative 0 0 49, 165 Depreciation 0 704,921 0 Other 4,172 0 1,387 Total Operating Expenses 1,961,092 704,921 418,480 Operating Income (Loss) 172,546 1, 162,444 15,402 Nonoperating Revenues (Expenses): Interest Earnings 42,899 169,754 9,902 Reimbursed Expenses 0 15,297 5,823 Loss on Sale of Assets 0 (14,434) 0 Gain on Disposal of Operations 0 0 0 Other, Net (7,176) (729) (1,615) Total Nonoperating Revenues (Expenses) 35,723 169,888 14, 110 Net Income 208,269 1,332,332 29,512 Retained Earnings, October 1 (Restated) 355,715 4,468,556 137,930 Retained Earnings, September 30 $ 563,984 $ 5,800,888 $ 167,442 -188 - Totals Workers' Unemployment · Utility Billing Compensation 1996 1995 $ 0 $ 1,596,700 $ 0 $ 3,464,065 $ 1,935,055 25,932 0 310,949 2,904,401 2,944,779 0 0 424 424 4,505 25,932 1,596,700 311,373 6,368,890 4,884,339 0 895,606 0 895,606 0 0 44,076 0 44,076 0 0 12,062 0 12,062 0 0 264 224 488 0 0 17,713 0 17,713 0 0 135,572 0 135,572 0 29,366 0 7, 171 1,693,832 1,768,692 0 0 56,413 180,864 169, 184 0 0 0 543, 102 821,387 0 474,054 49, 165 572,384 101,040 0 22,444 0 727,365 530,721 0 0 0 5,559 7,035 29,366 1,601,791 112,973 4,828,623 3,398,059 (3,434) (5,091) 198,400 1,540,267 1,486,280 10,385 36,502 34,914 304,356 143,454 0 0 0 21, 120 4,043 0 0 0 (14,434) 0 0 0 0 0 115,691 (46) 1,412 (18,092) (26,246) (2,604) 10,339 37,914 16,822 284,796 260,584 6,905 32,823 215,222 1,825,063 1,746,864 176, 140 581,302 229,462 5,949, 105 3,620,939 $ 183,045 $ 614,125 $ 444,684 $ 7,774, 168 $ 5,367,803 -189 - CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1996 (With comparative totals for the fiscal year ended September 30, 1995) Employee Equipment Property and Benefits Replacement Casualty Cash Flows from Operating Activities: Cash Received from Customers $ 2,141,549 $ 1,863,577 $ 435, 136 Cash Payments to Suppliers for Goods and Services (1,928,434) 0 (414,149) Cash Payments to Employees for Services 0 0 0 Cash Received for Reimbursed Expenses 0 15,297 5,823 Cash Received for Miscellaneous Revenues 8 0 0 Cash Paid to Other Funds 0 0 0 Cash Paid for Miscellaneous Expenses (7,184) (729) (1,615) Net Cash Provided (Used) by Operating Activities 205,939 1 ,878, 145 25,195 Cash Flows from Noncapital Financing Activities: Cash Received from Disposal of Operations 0 0 0 Net Cash Provided by Noncapital Financing Activities 0 0 0 Cash Flows from Capital and Related Financing Activities: Acquisition of Capital Assets 0 (2, 785,323) 0 Proceeds from Sale of Assets 0 3,769 0 Proceeds from Contractual Obligation 0 0 0 Net Cash Used by Capital and Related Financing Activities 0 (2, 781,554) 0 Cash Flows from Investing Activities: Purchase of Investments (577,275) (1,500,389) (137,010) Proceeds from Sale and Maturities of Investment Securities 255,354 1,668,469 83,363 Interest on Investments 41, 189 181,386 10, 120 Net Cash Provided (Used) by Investing Activities (280,732) 349,466 (43,527) Net Increase (Decrease) in Cash and Cash Equivalents (74,793) (553,943) (18,332) Cash and Cash Equivalents, October 1 217,716 843,789 44,768 Cash and Cash Equivalents, September 30 $ 142,923 $ 289,846 $ 26,436 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) $ 172,546 $ 1,162,444 $ 15,402 Adjustments to Reconcile Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Depreciation 0 704,921 0 Provision for Uncollectible Accounts (110) 0 180 Miscellaneous Nonoperating Revenues 8 15,297 5,823 Miscellaneous Nonoperating Expenses (7,184) (729) (1,615) Change in Assets and Liabilities: Change in Accounts Receivable 7,911 (3,788) 1,254 Change in Prepaid Costs 0 0 0 Change in Accounts Payable (37,659) 0 (3,058) Change in Due to Other Funds 0 0 0 Change in Claims Payable 67,503 0 7,209 Change in Accrued Liabilities 2,924 0 0 Change in Accrued Vacation 0 0 0 Total Adjustments 33,393 715,701 9,793 Net Cash Provided (Used) by Operating Activities $ 205,939 $ 1,878, 145 $ 25, 195 Totals Utility Workers' Unemployment Billing Compensation 1996 1995 $ 25,932 $ 1,596,741 $ 311,373 $ 6,374,308 $ 4,912,885 (34,679) (686,410) (291,896) (3,355,568) (2,919,784) 0 (887,508) 0 (887,508) (16,280) 0 0 0 21,120 4,043 0 1,572 0 1,580 4,573 0 0 0 0 (19,834) (46) (159) (18,092) (27,825) (2,672) (8,793) 24,236 1,385 2, 126, 107 1,962,931 0 0 0 0 115,691 0 0 0 0 115,691 0 (31,729) 0 (2,817,052) ( 1,386, 773) 0 0 0 3,769 15,706 0 0 0 0 1,230,000 0 (31,729) 0 (2,813,283) (141,067) (140,189) (475,224) (466,776) (3,296,863) (3,792,939) 108,095 352,563 339, 145 2,806,989 2,545,147 11,437 39,665 37,883 321,680 144,873 (20,657) (82,996) (89,748) (168, 194) (1, 102,919) (29,450) (90,489) (88,363) (855,370) 834,636 56,532 184,993 178,535 1,526,333 506,704 $ 27,082 $ 94,504 $ 90, 172 $ 670,963 $ 1,341,340 $ (3,434) $ (5,091) $ 198,400 $ 1,540,267 $ 1,486,280 0 22,444 0 727,365 530,721 0 0 0 70 (820) 0 1,572 0 22,700 (2,672) (46) (159) (18,092) (27,825) 4, 111 0 41 0 5,418 33,051 0 0 10,000 10,000 (60,000) (5,313) (2,669) 21,836 (26,863) (139,121) 0 0 0 0 (19,834) 0 0 (210,759) (136,047) 147,495 0 6,351 0 9,275 0 0 1,747 0 1,747 (16,280) !5,359! 29 327 !197 ,015! 585 840 476 651 $ (8,793) $ 24,236 $ 1,385 $ 2,126,107 $ 1,962,931 - 191 - CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 142,923 $ 217,716 Equity in Investments 630,948 309,027 Receivables: Accrued Interest 11,088 9,378 Accounts· 3,180 11,091 Less Allowance for Uncollectible Accounts (140) (250) Total Current Assets $ 787,999 $ 546,962 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 1,805 $ 39,464 Claims Payable 219,220 151,717 Accrued Liabilities 2,990 66 Total Current Liabilities 224,015 191,247 Fund Equity: Unreserved Retained Earnings 563,984 355,715 Total Fund Equity 563,984 355,715 Total Liabilities and Fund Equity $ 787,999 $ 546,962 CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICITS) For the Fiscal Years Ended September 30, 1996 and 1995 1996 Operating Revenues: Premiums $ 2, 133,638 $ Other 0 Total Operating Revenues 2, 133,638 Operating Expenses: Claims 1,566, 158 Administration Fees 114,365 Premiums 276,397 Other 4,172 Total Operating Expenses 1,961,092 Operating Income 172,546 Nonoperating Revenues (Expenses): Interest Earnings 42,899 Other, Net (7, 176) Total Nonoperating Revenues (Expenses) 35,723 Net Income 208,269 Retained Earnings (Deficits), October 1 355,715 Retained Earnings, September 30 $ 563,984 $ - 193 - 1995 2, 144,236 4,505 2,148,741 1,089,581 100,524 552,445 3,883 1,746,433 402,308 22,970 68 23,038 425,346 (69,631) 355,715 CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: .... Premiums $ 2,074,500 $ 2,074,500. $ 2, 133,638 $ 59, 138 Total Operating Revenues 2,074,500 2,074,500 2, 133,638 59, 138 Operating Expenses: Claims 1,539,500 1,539,500 1,498,656 40,844 Administration Fees 84,700 86,359 114,365 (28,006) Premiums 347,600 347,600 276,397 71,203 Other 8,000 8,000 2,959 5,041 Total Operating Expenses 1,979,800 1,981,459 1,892,377 89,082 Operating Income 94,700 93,041 241,261 148,220 Nonoperating Revenues (Expenses): Interest Earnings 25,000 25,000 42,899 17,899 Other, Net (8,000) (8,000) (7,199) 801 Total Nonoperating Revenues (Expenses) 17,000 17,000 35,700 18,700 Net Income $ 111,700 $ 110,041 $ 276,961 $ 166,920 See reconciliation to GAAP basis on page 210. CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 289,846 $ 843,789 Equity in Investments 1,639,887 1,807,967 Receivables: Accrued Interest 30,868 42,500 Accounts 3,788 0 Total Current Assets 1,964,389 2,694,256 Property and Equipment: Machinery and Equipment 4,849,552 4,055,000 Less Accumulated Depreciation (1,766,766) (1,063,950) Construction in Progress 1,992,009 14,096 Total Property and Equipment, Net 5,074,795 3,005,146 Total Assets $ 7,039, 184 $ 5,699,402 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 8,296 $ 846 Total Current Liabilities 8,296 846 Fund Equity: Contributed Capital 1,230,000 1,230,000 Unreserved Retained Earnings 5,800,888 4,468,556 Total Fund Equity 7,030,888 5,698,556 Total Liabilities and Fund Equity $ 7,039, 184 $ 5,699,402 -195 - CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses): Interest Earnings Reimbursed Expenses Loss on Sale of Assets Other, Net Total Nonoperating Revenues (Expenses) Net Income Retained Earnings, October 1 Retained Earnings, September 30 -196- $ $ 1996 1,867,365 1,867,365 704,921 704,921 1, 162,444 169,754 15,297 (14,434) (729) 169,888 1,332,332 4,468,556 5,800,888 $ $ 1995 1,935,055 1,935,055 530,721 530,721 1,404,334 89,357 0 0 0 89,357 1,493,691 2,974,865 4,468,556 CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Goods and Services $ 1,729,200 $ 1,892,800_ $ 1,867,365 $ (25,435) Total Operating Revenues 1,729,200 1,892,800 1,867,365 (25,435) Operating Expenses: Depreciation 0 0 704,921 (704,921) Capital Outlay 893,752 3,913,044 2,792,802 1, 120,242 Contingency 35,000 35,000 0 35,000 Total Operating Expenses 928,752 3,948,044 3,497,723 450,321 Operating Income (Loss) 800,448 (2,055,244) (1,630,358) 424,886 Nonoperating Revenues (Expenses): Interest Earnings 80,000 80,000 169,754 89,754 Reimbursed Expenses 0 0 15,297 15,297 Proceeds from Long-Term Debt 1,298,000 1,298,000 0 (1,298,000) Other, Net 0 0 (15, 163) (15, 163) Total Nonoperating Revenues (Expenses) 1,378,000 1,378,000 169,888 (1,208, 112) Net Income (Loss) $ 2, 178,448 $ (677,244) $ (1,460,470) $ (783,226) See reconciliation to GAAP basis on page 210. - 197 - CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 26,436 $ 44,768 Equity in Investments 149,571 95,924 Receivables: Accrued Interest 2,875 3,093 Accounts 180 1,434 Less Allowance for Uncollectible Accounts (180) 0 Total Current Assets $ 178,882 $ 145,219 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 1, 175 $ 4,233 Claims Payable 10,265 3,056 Total Current Liabilities 11,440 7,289 Fund Equity: Unreserved Retained Earnings 167,442 137,930 Total Fund Equity 167,442 137,930 Total Liabilities and Fund Equity $ 178,882 $ 145,219 . -198- CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 1996 1995 Operating Revenues: Premiums $ 433,882 $ 461, 140 Total Operating Revenues 433,882 461,140 Operating Expenses: Claims 91, 137 64,728 Administration Fees 10,086 9,201 Premiums 266,705 262,873 Reimbursed Administrative 49, 165 50,520 Other 1,387 3,152 Total Operating Expenses 418,480 390,474 Operating Income 15,402 70,666 Nonoperating Revenues (Expenses): Interest Earnings 9,902 3,333 Reimbursed Expenses 5,823 4,043 Other, Net (1,615) (2,672) Total Nonoperating Revenues (Expenses) 14, 110 4,704 Net Income 29,512 75,370 Retained Earnings, October 1 137,930 62,560 Retained Earnings, September 30 $ 167,442 $ 137,930 -199 - CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 463,260 $ 463,260. $ 433,882 $ (29,378) Total Operating Revenues 463,260 463,260 433,882 (29,378) Operating Expenses: Claims 79,750 83,085 83,928 (843) Administration Fees 10,250 10,250 10,086 164 Premiums 266,050 266,050 266,705 (655) Reimbursed Administrative 49, 165 49, 165 49, 165 0 Total Operating Expenses 405,215 408,550 409,884 (1,334) '· Operating Income (Loss) 58,045 54,710 23,998 (30,712) Nonoperating Revenues (Expenses): Interest Earnings 5,000 5,000 9,902 4,902 Reimbursed Expenses 2,000 2,000 5,823 3,823 Other, Net (3,500) (3,500) (1,615) 1,885 Total Nonoperating Revenues (Expenses) 3,500 3,500 14, 110 10,610 Net Income (Loss) $ 61,545 $ 58,210 $ 38, 108 $ (20, 102) See reconciliation to GAAP basis on page 210. CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 27,082 $ 56,532 Equity in Investments 153,224 121, 130 Receivables: Accrued Interest 2,739 3,791 Total Current Assets $ 183,045 $ 181,453 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 0 $ 5,313 Total Current Liabilities 0 5,313 Fund Equity: Unreserved Retained Earnings 183,045 176, 140 Total Fund Equity 183,045 176, 140 Total Liabilities and Fund Equity $ 183,045 $ 181,453 - 201 - CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 1996 Operating Revenues: Premiums $ 25,932 $ Total Operating Revenues 25,932 Operating Expenses: Claims 29,366 Reimbursed Administrative 0 Other 0 Total Operating Expenses 29,366 Operating Income (Loss) (3,434) Nonoperating Revenues (Expenses): Interest Earnings 10,385 Other, Net (46) Total Nonoperating Revenues (Expenses) 10,339 Net Income 6,905 Retained Earnings, October 1 176,140 Retained Earnings, September 30 $ 183,045 $ 1995 30,320 30,320 22,986 0 0 22,986 7,334 7,698 0 7,698 15,032 161, 108 176, 140 CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 25,000 $ 25,000 $ 25,932 $ 932 Total Operating Revenues 25,000 25,000 25,932 932 Operating Expenses: Claims 25,000 25,000 29,366 (4,366) Reimbursed Administrative 0 0 0 0 Total Operating Expenses 25,000 25,000 29,366 (4,366) Operating Loss 0 0 (3,434) (3,434) Nonoperating Revenues (Expenses): Interest Earnings 10,000 10,000 10,385 385 Other, Net 0 0 (46) (46) Total Nonoperating Revenues (Expenses) 10,000 10,000 10,339 339 Net Income (Loss) $ 10,000 $ 10,000 $ 6,905 $ (3,095) -203 - CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND BALANCE SHEET Assets Current Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Total Current Assets Property and Equipment: Machinery and Equipment less Accumulated Depreciation Construction in Progress Total Property and Equipment, Net Total Assets Liabilities and Fund Equity Current Liabilities: Accounts Payable Accrued Liabilities Total Current Liabilities Noncurrent Liabilities Accrued Vacation Total Noncurrent Liabilities Total Liabilities Fund Equity: Contributed Capital Unreserved Retained Earnings Total Fund Equity Total Liabilities and Fund Equity September 30, 1996 - 204 - $ $ $ $ $ 1996 94,504 519,408 9,308 623,220 554,476 (526,214) 409,370 437,632 1,060,852 5,975 15, 156 21,131 44,459 44,459 65,590 381, 137 614,125 995,262 1,060,852 CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Salaries and Expenses Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Reimbursed Administrative Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues: Interest Earnings Other, Net Total Nonoperating Revenues Net Income Retained Earnings, October 1 (Restated) Retained Earnings, September 30 - 205 - 1996 $ 1,596,700 1,596,700 895,606 44,076 12,062 264 17,713 135,572 474,054 22,444 1,601,791 (5,091) 36,502 1,412 37,914 32,823 581,302 $ 614, 125 CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Operating Revenues: Charges for Services Total Operating Revenues Operating Expenses: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Services Reimbursed Administrative Capital Outlay Depreciation Contingency Total Operating Expenses Operating Income {Loss) Nonoperating Revenues: Interest Earnings Other, Net Total Nonoperating Revenues {Expenses) Original Budget $ 1,596,700 1,596,700 888,478 39,601 12,786 0 22,519 134,015 474,800 76,649 0 30,000 1,678,848 (82, 148) 0 (213,600) (213,600) Revised Budget Actual $ 1,596, 700. $ 1,596, 700 1,596,700 888,478 39,601 12,786 0 22,519 134,015 474,800 95,383 0 30,000 1,697,582 (100,882) 0 (119,866) (119,866) 1,596,700 895,606 44,076 12,082 264 17,713 135,572 474,800 30,963 22,444 0 1,633,520 (36,820) 36,502 767 37,269 Net Income (Loss) $ (295,748) $ (220,748) $ 449 See reconciliation to GAAP basis on page 210. - 206 - $ $ Variance Favorable (Unfavorable) 0 0 (7,128) (4,475) 704 (264) 4,806 (1,557) 0 64,420 (22,444) 30,000 64,062 64,062 36,502 120,633 157,135 221, 197 CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets Current Assets: Equity in Cash and Cash Equivalents $ 90, 1.72 $ 178,535 Equity in Investments 510,175 382,544 Receivables: Accrued Interest 9,103 12,072 Prepaid Costs 60,000 70,000 Total Current Assets $ 669,450 $ 643, 151 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 21,836 $ 0 Claims Payable 202,930 413,689 Total Current Liabilities 224,766 413,689 Fund Equity: Unreserved Retained Earnings 444,684 229,462 I Total Fund Equity 444,684 229,462 Total Liabilities and Fund Equity $ 669,450 $ 643, 151 - 207 - CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND COMPARATIVE STATEMENTS OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Years Ended September 30, 1996 and 1995 Operating Revenues: Premiums Other Total Operating Revenues Operating Expenses: Purchased Professional Services Claims Administration Fees Premiums Reimbursed Administrative Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses): Interest Earnings Other, Net Total Nonoperating Revenues (Expenses) Net Income (Loss) Retained Earnings, October 1 Retained Earnings, September 30 - 208- $ $ 1996 310,949 424 311,373 224 7, 171 56,413 0 49, 165 112,973 198,400 34,914 (18,092) 16,822 215,222 229,462 444,684 $ $ 1995 309,083 0 309,083 0 591,397 59,459 6,069 50,520 707,445 (398,362) 20,096 0 20,096 (378,266) 607,728 229,462 CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 1996 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 290,000 $ 290,000. $ 310,949 $ 20,949 Other 0 0 424 424 Total Operating Revenues 290,000 290,000 311,373 21,373 Operating Expenses: Purchased Professional Services 0 0 224 (224) Claims 275,000 275,000 217,930 57,070 Administration Fees 75,000 75,000 56,413 18,587 Reimbursed Administrative 49, 165 49, 165 49, 165 0 Total Operating Expenses 399, 165 399, 165 323,732 75,433 Operating Income (Loss) (109, 165) (109, 165) (12,359) 96,806 Nonoperating Revenues (Expenses): Interest Earnings 36,000 36,000 34,914 (1,086) Other, Net (16,000) (17,940) (18,092) (152) Total Nonoperating Revenues (Expenses) 20,000 18,060 16,822 (1,238) Net Income (Loss) $ (89, 165) $ (91, 105) $ 4,463 $ 95,568 See reconciliation to GAAP basis on page 210. - 209 - CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGET ARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 1996 Employee Equipment Property and Utility Worker.s' Benefits Replacement Casualty Billing Compensatior Total Revenues Per Budget· Actual $ 2,176,537 $ 2,052,416 $ 449,607 $ 1,633,969 $ 346,287 Less Total Expenses Per Budget • Actual 1,899,576 3,512,886 411,499 1,633,520 341,824 Net Income (Loss), Budgetary Basis 276,961 (1,460,470) 38,108 449 4,463 Add • Expenses Related to Balance Sheet: Reverse Capital Outlay 0 2,792,802 0 30,963 0 Capitilize Salaries 0 0 0 746 0 Add (Deduct) -Unbudgeted Revenue (Expense) Adjustments: Adjust Claims Payable (67,503) 0 (7,209) 0 210,759 Correct Inventory Charge Outs 26 0 0 645 0 Correct Miscellaneous Expense (1,304) 0 0 0 0 Bad Debt Adjustment 90 0 (1,387) 0 0 Other (1) 0 0 20 0 Net Income (Loss), GAAP Basis $ 208,269 $ 1,332,332 $ 29,512 $ 32,823 $ 215,222 TRUST AND AGENCY FUNDS Trust Funds are used to account for assets held by the City in a trustee capacity. Agency funds are used to account for assets held by the City solely in a custodial capacity for individuals, private organizations, other governments, and/or funds. Cemetery Perpetual Care Fund -to account for principal trust amounts received and related interest income for the College Station cemetery. Deterred Compensation Fund -to account for assets held for employees in accordance with the provisions of Internal Revenue Code Section 457. -211 - CITY OF COLLEGE STATION, TEXAS TRUST AND AGENCY FUNDS COMBINING BALANCE SHEET September 30, 1996 (With comparative totals for September 30, 1995) Totals Cemetery Deferred Perpetual Care Compensation 1996 1995 Assets Equity in Cash and Cash Equivalents $ 24, 159 $ 0 $ 24, 159 $ 0 Equity in Investment 136,689 0 136,689 0 Investments 0 1,039,596 1,039,596 810,187 Receivables: Accrued Interest 2,396 0 2,396 0 Accounts 4,526 0 4,526 0 Inventory 12,778 0 12,778 0 Total Assets $ 180,548 $ 1,039,596 $ 1,220, 144 $ 810,187 Liabilities and Fund Balances Liabilities: Accounts Payable $ 881 $ 0 $ 881 $ 0 Deferred Compensation Payable 0 1,039,596 1,039,596 810,187 Total Liabilities 881 1,039,596 1,040,477 810, 187 Fund Balances: Reserved for Perpetual Care 179,667 0 179,667 0 Total Fund Balances 179,667 0 179,667 0 Total Liabilities and Fund Balances $ 180,548 $ 1,039,596 $ 1,220, 144 $ 810,187 CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND BALANCE SHEET Assets: Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Accounts Inventories Total Assets Liabilities and Fund Balances: Liabilities: Accounts Payable Total Liabilities Fund Balances: Reserved: Reserved for Perpetual Care Total Fund Balances Total Liabilities and Fund Balances September 30, 1996 -213 - 1996 $ 24, 159 136,689 2,396 4,526 12,778 $ 180,548 $ 881 881 179,667 179,667 $ 180,548 CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND ST A TEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE For the Fiscal Year Ended September 30, 1996 Operating Revenues: Sale of Cemetery Lots Interest Earnings Contributions Total Operating Revenues Operating Expenses: Other Total Operating Expenses Net Income Fund Balance, October 1 Residual Equity Transfer In Fund Balance, September 30 � 214- 1996 $ 28,706 4,646 100 33,452 36 36 33,416 0 146,251 $ 179,667 CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 1996 Cash Flows from Operating Activities: Cash Received from Customers Cash Payments to Suppliers for Goods and Services Cash Received from Contributions Net Cash Provided by Operating Activities Cash Flows from Noncapital Financing Activities: Cash Received from Other Funds Net Cash Provided by Noncapital Financing Activities Cash Flows from Investing Activities: Purchase of Investments Interest on Investments Net Cash Used by Investing Activities Net Increase in Cash and Cash Equivalents Cash and Cash Equivalents, October 1 Cash and Cash Equivalents, September 30 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Interest Reported as Operating Income Change in Assets and Liabilities: Change in Accounts Receivable Change in Accounts Payable Total Adjustments Net Cash Provided by Operating Activities -215 - 1996 $ 25,061 (36) 100 25, 125 133,474 133,474 (136,689) 2,249 (134,440) 24, 159 0 $ 24, 159 $ 33,416 (4,646) (4,526) 881 (8,291) $ 25, 125 CITY OF COLLEGE STATION, TEXAS DEFERRED COMPENSATION FUND COMPARATIVE BALANCE SHEETS September 30, 1996 and 1995 1996 1995 Assets: Investments $ 1,039,596 $ 795,955 Total Assets $ 1,039,596 $ 795,955 Liabilities and Fund Balances Liabilities: Deferred Compensation Payable $ 1,039,596 $ 795,955 Total Liabilities 1,039,596 795,955 Total Fund Balances 0 0 Total Liabilities and Fund Balances $ 1,039,596 $ 795,955 .,. .. 216. .. - Assets: Investments Liabilities: CITY OF COLLEGE STATION, TEXAS DEFERRED COMPENSATION FUND STATEMENT OF CHANGES IN ASSETS AND LIABILITIES For the Fiscal Year Ended September 30, 1996 Beginning Balance Additions Deductions Ending Balance $ 795,955 $ 311,515 $ 67,874 $ 1,039,596 Deferred Compensation Payable $ 795,955 $ 311,515 $' 67,874 $ 1,039,596 - 217 - -218 - GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations. -219 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP COMPARATIVE SCHEDULES OF GENERAL FIXED ASSETS BY SOURCE September 30, 1996 and 1995 1996 1995 General Fixed Assets: Buildings and Building Improvements $ 14,889,974 $ 15,214,865 Improvements 20, 146,740. 18,787,108 Machinery and Equipment 10, 190,272 10,652,355 Parks System 9,625,920 9,578,211 Construction in Progress 6,032, 153 1,521,640 Land 8,385,280 7,930,820 Total General Fixed Assets $ 69,270,339 $ .. 63,684,999 Investment in General Fixed Assets from: Capital Projects Funds $ 50,428,170 $ 44,076, 109 General Fund Revenues 6,907,519 8,057,025 Special Revenue Funds 4,939,965 4,520,982 Contributions/Donations 36,650 71,650 Acquisitions Prior to July 1, 1979--Source Undetermined 6,958,035 6,959,233 Total Investment in General Fixed Assets $ 69,270,339 $ 63,684,999 -221 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE -BY FUNCTION AND ACTIVITY September 30, 1996 Buildings and Building Total Land Improvements General Fund: General Government $ 557,640 $ 0 $ 59,444 Fiscal Services 409,659 0 10,654 Public Works 842, 148 1,500 28, 168 Police 526,719 0 1,972 Fire 889,002 0 3,869 Development Services 437,538 0 11, 140 Parks 1, 153,066 0 273,799 Management Services 407,748 0 9,223 Other 1,404,091 1,404,091 0 Library 120,580 40,000 0 Total General Fund 6,748,191 1,445,591 398,269 Special Revenue Funds: Parks Escrow 231,547 39,666 0 Federal Grants 3,096,063 37, 132 304,027 Hotel/Motel 119,116 119,116 0 Other 1,098,821 150,009 896,030 Total Special Revenue Funds 4 545 547 345,923 1,200,057 Capital Projects Funds: Certificates of Obligation Funds 1,732,352 637,168 400,000 Capital Equipment 3,098,600 0 0 Southwest Parkway 642,231 0 0 1971 Bond Funds 172,838 0 0 1976 Bond Funds 126,377 0 1,495 1978 Bond Funds 533,706 0 25, 141 1978 ff Bond Funds 2,803,997 485,325 579,005 1981 Bond Funds 1,904,043 224,979 1,114,176 1982 Bond Funds 3,898,839 372,834 1,237,290 1982 ff Bond Funds 10,458,784 1,734,849 1,488,468 1984 Bond Funds 10, 122,327 799, 116 4,510,059 1989 Bond Funds 2,248,699 91, 112 956,780 1991 Bond Funds 5,065,053 13,795 0 1995 Bond Funds 903,582 773,413 0 College Station Business Park Fund 1,235,335 1,570 1,027,377 Northgate Revitalization 3,000 3,000 0 Total Capital Projects Funds 44,949,763 5,137,161 11,339,791 Contributions/Donations 36,650 0 0 Acquisitions Prior to July 1, 1979 -Source Undetermined 6,958,035 1,456,605 1,951,857 Total General Fixed Assets Allocated to Functions 63,238, 186 8,385,280 14,889,974 Construction in Progress 6,032, 153 0 1t156,281 Total General Fixed Assets $ 69,270,339 $ 8,385,280 $ 16,046,255 Machinery, Tools and Parks Equipment System Improvements $ 498, 196 $ 0 $ 0 399,005 0 0 812,480 0 0 524,747 0 0 885, 133 0 0 426,034 0 364 578, 148 301, 119 0 398,525 0 0 0 0 0 80,580 0 0 4,602,848 301 119 364 1,300 190,581 0 12,418 363,492 2,378,994 0 0 0 32,509 0 20,273 46 227 554,073 2,399,267 695, 184 0 0 3,000,060 89,835 8,705 0 0 642,231 0 0 172,838 0 13,249 111,633 0 162,399 346, 166 13,967 1,070,353 655,347 930 22,568 541,390 284,443 423,381 1,580,891 694,379 4,633,604 1,907,484 263,717 589,711 3,959,724 14,561 5,574 1, 180,672 0 947,845 4, 103,413 0 0 130, 169 0 0 206,388 0 0 0 4,967,241 7,958,519 15,547,051 0 0 36,650 573,956 812,209 2,163,408 10,190,272 9,625,920 20,146,740 1,094,415 878,826 2,902,631 $ 11,284,687 $ 10,504,746 $ 23,049,371 -223 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY For the Fiscal Year Ended September 30, 1996 General Fixed General Fixed Assets Transfers/ Assets 9/30/95 Additions Retirements Other 9/30/96 Function and Activity General Fund: General Government $ 545,389 $ 12,251 $ 0 $ 0 $ 557,640 Fiscal Services 410,309 0 (650) 0 409,659 Public Works 925,308 106,180 (189,340) 0 842, 148 Police 532,887 3,510 (9,678) 0 526,719 Fire 881,322 27,323 (19,643) 0 889,002 Developmental Services 440,614 9,924 (13,000) 0 437,538 Parks 1, 163, 104 57,902 (67,940) 0 1, 153,066 Management Services 337,261 160,537 (90,050) 0 407,748 Other 1,389,621 14,470 0 0 1,404,091 Library 80,000 40,580 0 0 120,580 Total General Fund 6,705,815 432,677 (390,301) 0 6,748,191 Special Revenue Funds: Parks Escrow 184,776 46,771 0 0 231,547 Federal Grants 2,470,228 810,574 (184,739) 0 3,096,063 Other 1,101,342 116,595 0 0 1,217,937 Total Special Revenue Funds 3,756,346 973,940 (184,739) 0 4,545,547 Capital Projects Funds: Certificates of Obligation 1,732,352 0 0 0 1,732,352 Southwest Parkway 642,231 0 0 0 642,231 1971 Bond Funds 172,838 0 0 0 172,838 1976 Bond Funds 126,377 0 0 0 126,377 1978 Bond Funds 533,706 0 0 0 533,706 1978 II Bond Funds 2,803,997 0 0 0 2,803,997 1981 Bond Funds 1,904,043 0 0 0 1,904,043 1982 Bond Funds 3,902,862 0 (4,023) 0 3,898,839 1982 II Bond Funds 10,456,971 1,813 0 0 10,458,784 1984 Bond Funds 10,562,361 0 (440,034) 0 10, 122,327 1989 Bond Funds 2,248,699 0 0 0 2,248,699 1991 Bond Funds 4,666,764 398,289 0 0 5,065,053 1995 Bond Funds 450,351 453,231 0 0 903,582 College Station Business Park Fund 1,368, 161 206,388 (330) (338,884) 1,235,335 Northgate Revitalization 0 3,000 0 0 3,000 Capital Equipment 3,098,600 0 0 0 3,098,600 Total Capital Projects Funds 44,670,313 1,062,721 (444,387) .(338,884) 44,949,763 Contributions/Donations 71,650 0 (35;000) 0 36,650 Acquisitions Prior to July 1, 1979 � Source Undetermined 6,959,235 0 (1,200) 0 6,958,035 Construction in Progress 1,521,640 6,424,650 (2,051, 130) 136,993 6,032,153 Total General Fixed Assets $ 63,684,999 $ 8,893,988 $ (3,106,757) $ (201,891) $ 69,270,339 .-c.224" STATISTICAL SECTION -225 - I .1 .. 1 ! ·l .I J I . I '87 CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES ( 1) LAST TEN FISCAL YEARS Fiscal General Franchise Fees Sales & Mixed Licenses & Year Property Tax Drink Tax 1987 $ 222,826 $ 299,973 $ 3,016,640 $ 1988 (3) 967,253 340,310 4,257,621 1989 1,566,885 345,416 3,825,314 1990 1,774,601 335,940 4,097,742 1991 1,482,577 328,524 6,523,709 1992 1,376,970 358,949 7,209,497 1993 1,627,228 407,168 7,995,877 1994 2,086,274 358,392 8,776,093 1995 2,365,740 485,368 9,008,363 1996 2,632,408 1,876,572 (4) . 9,605,208 (1) Revenues presented include the General and Debt Service Funds. Permits 102,739 139,412 97,449 94,691 116,574 216,886 445,585 557,440 523,725 513,624 (2) Revenue sharing transfers made fiscal 1980 through Fiscal Year 1987. Fines & Penalties $ 442,408 478,114 490, 184 536, 155 518,357 684,098 893,649 915, 126 1,003,547 1,342,865 (3) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal Year 1988 shows the 15 months 7 /1 /87 -9/30/88 . (4) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million. Source: City of College Station '88 '89 Total General Governmental Revenues & Other Financing Sources (for the last ten fiscal years) '90 '91 '92 '93 Fiscal Year '94 '95 30.0 ,--. ell i:l 25.0 0 :=l ..... 20.0 s � 15.0 � 10.0 '96 Charges for Operating Other Financing Debt Service Services Transfers All Other Sources Property Tax Total $ 298,463 $ 4,302,654 $ 414,908 $ 657,086 (2) $ 3,992,810 $13,750,507 487,541 5,570, 140 577,819 61,439 3,411,171 16,290,820 500,710 4,501, 169 593,764 23,520 2,845,775 14,790, 186 573,748 4,701,449 693, 154 31,565 2,716,367 15,555,412 540,096 3,772,060 553,079 121,895 3,037,368 16,994,239 720,068 3,889,872 577, 129 1,241,463 3, 125,805 19,400,737 904,004 4,266,504 800,690 68,213 3,351,369 20,760,287 1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383 1,181,703 4,915,000 1,009,282 3,478,224 4, 124,236 28,095, 188 1,249,491 5,523,091 • 962,608 199,300 4,583,665 28,488,832 -227 - :I .. I ., .,, ' ! -I l l .l I ·j I .1 '87 CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1) LAST TEN FISCAL YEARS Fiscal General Public Year Government Police Fire Works 1987 $ 4,214,064 $ 3,024,395 $ 2,324,273 $ 1, 190,695 1988 (2) 4,968,662 3,883,961 2,943,886 1,561,876 . 1989 4,335,002 3,188,081 2,588,909 1,392,230 1990 4,617, 138 3,363,665 2,780,466 1,502,988 1991 4,723,549 3,491,656 2,833,455 1,940,697 1992 4,934,782 3,862,849 3,034,046 2, 108,406 1993 5,289,911 4,054,244 3,331,309 2,266, 145 1994 5,923,568 4,715,064 3,454,391 2,533,983 1995 6,832,606 5,041,596 3,827,835 2,428,727 1996 6,669,982 5,357,437 3,887,596 3,554,664 ( 1) Expenditures presented include the General and Debt Service Funds. (2) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal Year 1988 shows the 15 months 7 /1 /87 -9/30/88. (3) Utility Billing established as Internal Service Fund in Fiscal Year 1989, reducing reimbursed administrative expenditures in General Fund. (4) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Total General Governmental Expenditures and Other Uses (for the last te11 fiscal years) '88 '89 '90 '91 '92 '93 '94 Fiscal Year Parks & Recreation $ 1,583,837 2,401, 189 2,090,649 2,428, 196 2,269,977 2,576, 106 2,838,541 3,083,389 3,629,244 3,820,477 32.5 27.5 22.5 17.5 12.5 '95 '96 ,-._ Cl} § s s � � Other Library Capital Reimbursed All Debt Financing Services Outlay Administrative Other Service Uses Total $ 0 $ 399,930 $ (3,353,671) $ 0 $ 3,705,802 $ 0 $ 13,089,325 0 1,068,070 (3,818,632) 0 3,813,384 0 16,822,396 0 636,539 (2,393,775) (3) 0 3,399,826 0 15,237,461 0 345,317 (2,276,465) (3) 0 3,422,703 200,000 16,384,008 0 602,976 (2,415,356) (3) 0 3,671,439 720,546 17,838,939 0 329,269 (2,591,911) (3) 572,578 4,843,605 0 19,669,730 283,478 412,314 (2,843,580) (3) 398, 100 3,508,905 0 19,539,367 282,255 1, 120,536 (2,886,557) (3) 251,454 3,320,922 445,000 22,244,005 327,393 480,470 (2,966,008) (3) 298,041 7,364,085 (4) 2,438,668 29,702,657 326,310 593,796 (3,371, 737) (3) 314,767 5,601,567 80,500 26,835,359 -229 - ·1 ·1 . I I ·. j I I :'! . J ::l .. .1 I I ·I -I l I '87 '88 CITY OF COLLEGE STATION, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Percent Fiscal Total Tax of Levy Year Tax Levy Collections Collected 1987 $ 4,261,855 $ 3,956,428 92.83% 1988 4,181,328 3,945,308 94.36 1989 4,262,125 4, 122,235 96.72 1990 4,472,941 4,376,436 97.84 1991 4,429,176 4,308,690 97.28 1992 4,506,448 4,373,907 97.06 1993 4,902,798 4,816,407 98.24 1994 5,681,754 5,591,040 98.40 1995 6,471,493 6,403,250 98.95 1996 7,171,715 7,086,990 98.82 Source: City of College Station '89 '90 Total Tax Collections (for the last ten fiscal years) '91 '92 Fiscal Year '93 Delinquent Tax Collections $ 192,003 315,203 202,588 98,787 136,233 77,220 107,407 129,587 86,727 74,982 '94 7.5 7.0 ,- (/. 6.5 -� 6.0 :§ 5.5 � 5.0 ; 4.5 -- 4.0 � 3.5 95 96 �-----=-:"f's o--------------------- Outstanding Total Collections as Outstanding Delinquent Taxes as Total Tax a Percent of Current Delinquent a Percent of Current Collections Levy Taxes Levy $ 4,148,431 97.34% $ 582,614 13.67% 4,260,511 101.89 489,709 11.71 4,324,823 101.47 420,113 9.86 4,475,223 100.05 394,727 8.82 4,444,923 100.36 327,854 7.40 4,451,127 98.77 363,933 8.08 4,923,814 100.43 324,685 6.62 5,720,627 100.68 282,137 4.97 6,489,977 100.29 249,879 3.86 7,161,972 99.86 233,927 3.26 -231- . ' . ' j . . 1 l ' � .J <J •-! I . I -m- '87 CITY OF COLLEGE STATION, TEXAS ASSESSED VALUE OF TAXABLE PROPERTIES (1) LAST TEN FISCAL YEARS Fiscal Real Personal Year Property Property Exemptions 1987 $ 1,014,067,239 $ 143,572,456 $ 36,629,372 1988 993, 765,995 145,214,623 38,631,099 1989 1,002,938,332 1 57,209,511 38,535,922 1990 995,686,332 161,343, 707 38,794,667 1991 983,973,909 156,164,603 38,658,990 1992 1,013,892,433 1 50,886,397 38, 166,827 1993 1, 184,748,445 168,378,927 164,570,381 1994 1, 145, 143,509 172,473,765 41,945,080 1995 1,315,229,397 183,852,688 44,813,941 1996 1,500,298,696 158,694, 184 47,371,511 (1) Assessed Value is 100% of the estimated actual value. Sources: Brazos County Appraisal District '88 State Property Tax Board Report of Property Value '89 Assessed Value of Taxable Properties (for the last ten fiscal years) '90 '91 '92 '93 Fiscal Year -233 - Total $ 1, 121,010,323 1, 100,349,51 9 1, 121,611,921 1, 118,235,372 1, 101,479,522 1, 126,612,003 1, 188,556,991 1,275,672, 194 1,454,268, 144 1,611,621,369 '94 '95 I· ,.--. 1.60 r/J i:: 0 1.40 a e 00 1.20 ; � 1.00 '96 Fiscal CITY OF COLLEGE STATION, TEXAS PROPERTY TAX RA TES, RATIOS AND LEVIES ALL DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS Tax Rates (2) (Per $100 of Assessed Value) Year (1) City School County Total (3) 1987 $ .380 $ 1.079 $ .417 $ 1988 .380 1.079 .417 1989 .380 1.210 .342 1990 .400 1.300 .368 1991 .400 1.440 .410 1992 .400 1.680 .439 1993 .412 1.680 .439 1994 .445 1.630 .434 1995 .445 1.610 .418 1996 .445 1.610 .410 (1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be collected in the following fiscal year. 1.876 1.876 1.932 2.068 2.250 2.519 2.532 2.509 2.473 2.465 (2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions become delinquent on February 1 . The penalty is set by state law at 6% in February, and an additional 1 % per month up to 12%. The interest is accrued at 1 % per month. (3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. Source: Brazos County Appraisal District - 234 - Tax Ratios City School County 100% 100% 100% 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 100 GI City O' I Afil��� �'�W i i�J 1m a "' ii U -� -fi 1 1 I m I 1 � 1 � 1 �!� �� 1 �� -� �� � tm ·D -(1 -� I I !• �· " 2.0 · 'iii > � 'O � � = � �� 1.0 · ... I; & '87 '88 '89 Original Tax Levies City School $ 4,261,855 $ 12,797,106 4,181,328 12,959,657 4,262,125 14,868,835 4,472,941 15,814,785 4,999,328 17,388,938 5,130,768 18,612,589 4,902,806 21,608,259 5,681,754 23,390,262 6,471,498 26,261,015 7, 171,715 31,524,892 Property Tax Rates (for the last ten fiscal years) WJSchool Im County .l A%;(: �<"��j �.;;: I F! ·>I !'":Pfi �:;; ) � • ..j ll Af t1 ''! 1 �� .t•; 1 � 1 1 1 �:· I I �} 1 1 @ 1 � -� 1 1 fo� I I 1 � -� I � 1 � i� I � -� l]tJ llF1 � -�I II � '90 '91 '92 '93 Fiscal Year -235- County $ 11,515,156 12,?97,807 10, 138,888 10,476,587 11,438,852 12, 184,729 12,789,846 13,374,336 14,211,900 15,071,727 ..-f-�1 =r� A��::_�l.i £:�?§�{i 1 u B u If" . '.��� :>:: 1 i I � -� 1 � 1 1 � 1 � I i I � I ,,,. .© 11 % -� 1 % � 1 � ., I � � 1 �1 I t '94 '95 '96 Fiscal Year 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 CITY OF COLLEGE STATION, TEXAS PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS Percentage of Current Assessments Assessments Assessment Collected Collected (%) $ 0 $ 13,433 16.76 % 202,546 36,913 13.71 0 21,703 9.34 40,926 14,251 5.67 0 31,016 13.07 0 4,682 2.27 0 58,358 28.95 0 4,779 3.34 0 59, 141 42.71 0 17,217 21.70 Source: City of College Station Finance Department - 236 - Total Out_standing Assessments $ 66,701 232,334 210,631 237,306 206,290 201,608 143,250 138,471 79,330 62, 113 CITY OF COLLEGE STATION, TEXAS COMPUTATION OF LEGAL DEBT MARGIN SEPTEMBER 30, 1996 The City has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. -237 - CllY OF COLLEGE STATION, TEXAS RA TIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS Fiscal Estimated Assessed Gross Year Population Value Bonded Debt 1987 51,222 (1) $ 1,121,010,323 $ 18,411,000 1988 51,463 (1 ) 1,100,349,519 20,993,888 1989 51,707 (1) 1, 121,611,921 19,242,957 1990 51,977 (1 ) 1, 118,235,372 20,664,590 1991 52,456 (2) 1,101,479,522 18,577,355 1992 53,6 86 (1) 1,126,612,003 21,103,590 1993 54,449 (1) 1,188,556,991 19,014,385 1994 56,374 (1 ) 1,275,672, 194 17,028,340 1995 58,62 7 (1) 1,454,268,144 25,722,210 1996 60,040 (1) 1,611,621,369 22,263,475 (1) Source: Metropolitan Planning Organization & City of College Station Planning Department (2) Source: U.S. Government Preliminary Census -238- ·I I Less Debt Service I Cash Funds $ ' 2,560,656 $ 1,890,972 1,880,417 1,528,503 1,146,493 856,151 870,035 1,364,212 1,845,774 1,189,570 '87 '88 '89 Ratio of Net Bonded Debt Net To Assessed Valuation Bonded Debt 15,850,344 1.41 19,102,916 1.74 17,362,540 1.55 19,136,087 1.71 17,430,862 1.58 20,247,439 1.80 18,144,350 1.53 15,664,128 1.23 23,876,436 1.64 21,073,905 1.31 Net Bonded Debt per Capita (for the last ten fiscal years) '90 '91 '92 '93 Fiscal Year -239- Net Bonded Debt Per Capita $ 309 371 336 368 332 377 333 278 407 351 425 375 � 325 � 275 '94 '95 '96 CITY OF COLLEGE STATION, TEXAS SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT SEPTEMBER 30, 1996 Net Debt Taxing Body Amount As Of ESTIMATED OVERLAPPING DEBT College Station l.S.D. (1) $ 40,333,617 6/31/96 Brazos County (2) 1,652,295 6/31/96 Bryan l.S.D. (3) 74,655,029 8/31/96 NET DIRECT DEBT City of College Station(4) 21,073,905 9/30/96 NET DIRECT AND ESTIMATED OVERLAPPING DEBT * Population: 60,040 (1) Source: College Station Independent School District (2) Source: Brazos County (3) Source: Bryan Independent School District (4) Source: City of College Station Finance Department City's Share Percent Amount 83.48% $ 33,670,670 40.98 759,070 5.17 3,859,665 38,289,405 100.00 21,073,905 $ 59,363,310 Per Capita* $ 561 13 64 638 351 $ 989 I ·1 I I CITY OF COLLEGE STATION, TEXAS RA TIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES LAST TEN FISCAL YEARS Total General Interest, Fiscal Governmental Fiscal and Other Total Debt Expenditures Year Principal Charges Service and Other Uses Ratio 1987 $ 1,685,439 $ 2,020,363 $ 3,705,802 $ 13,089,325 28.31% 1988 (1) 1,795,053 2,108,331 3,903,384 16,822,396 (1) 23.20 (1) 1989 1,852,938 1,546,888 3,399,826 15,237,461 22.31 1990 1,913,720 1,508,983 3,422,703 16,384,008 20.89 1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58 1992 3,332,876 1,510,729 4,843,605 19,669,730 24.62 1993 2,111,906 1,396,999 3,508,905 19,539,367 17.96 1994 2,066,045 1,254,877 3,320,922 22,244,005 14.93 1995 5,796,130 (2) 1,519,907 7,316,037 29,702,657 24.63 1996 3,938,735 1,660,441 5,599,176 26,835,359 20.86 (1) Fiscal year 1988 represents the transition from a June 30 year-end to September 30. Fiscal year 1988 shows the 15 months 7/1/87 -9/30/88. (2) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses (for the last ten fiscal years) Gl Debt Service Expense rm General & Other 30.0 ,-.. "' i:l .9 20.0 :::: '§ ..._, � 10.0 � 0.0 '87 '88 '89 '90 '91 '92 '93 '94 '95 '96 :Fiscal Year -241- CITY OF COLLEGE STATION, TEXAS UTILITY FUNDS SCHEDULE OF REVENUE BOND COVERAGE LAST TEN FISCAL YEARS Operating Expenses Fiscal Operating (Excluding Net Average Annual Maximum Annual Year Revenues Depreciation) Revenues Total Coverage Total Coverage 1987 $ 32,760,614 $ 22,m,169 $ 9,982,845 $ 3,357,119 2.97% $ 5,096,158 1.96% 1988 (1) 48,138,363 33,676,511 14,461,852 3,134,547 4.61 4,758,370 3.04 1989 37,584,613 26,878,049 10,706,564 2,999,229 3.57 4,487,414 2.39 1990 37,108,418 26,478,070 10,630,348 2,863,939 3.71 4,245,295 2.50 1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976 1.91 1992 37,524,486 27,463,0()1 10,061,485 2,186,415 4.60 4,144,820 2.43 1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525 2.57 1994 (2) 48,291,091 36,190,720 12,100,371 1,553,305 7.79 4,176,525 2.90 1995 (2) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551 2.08 1996 (3) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271 2.13 (1) Fiscal Year 1988 represents the transition from a June 30 year-end to September 30. Fiscal year 1988 shows the 15 months .7/1/87 -9/30188. (2) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes. (3) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund. Source: City of College Station -242� Year 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 CITY OF COLLEGE STATION, TEXAS CONSTRUCTION PERMITS LAST TEN CALENDAR YEARS Residential Construction Commercial Construction Number of Number Number Permits of of Value Permits Value Permits 250 $ 12,655,651 225 $ 15,590,672 475 243 20,279,472 172 3,468,622 415 229 15,528,105 203 22,085,987 432 213 12,539,486 56 3,870,491 269 370 18,933,748 164 17,319,566 534 475 31,503,185 153 11,648,580 628 381 38,141,976 178 27,288,295 559 611 64,673,810 234 20,505,039 845 424 28,514,709 225 38,130,694 649 700 48,953,298 81 14,432,979 781 Source: City of College Station Building Department "O � = � 600 "" 500 � § 400 z 300 200 100 '87 '88 Construction Permits (for the last ten fiscal years) ii Residential � Commercial '89 '90 '91 '92 '93 Fiscal Year -243- '94 Total Value $ 28,246,323 23,748,094 37,614,092 16,409,977 36,253,314 43,151,765 65,430,271 85,178,849 66,645,403 63,386,277 '95 '96 CITY OF COLLEGE STATION, TEXAS PRINCIPAL TAXPAYERS SEPTEMBER 30, 1996 1995 Assessed Taxpayer Type of Business Valuation C.B.L. Management Retail Mall $ 55,039,622 General Telephone Utility 27,962,490 Alkosser -Weinberg Etal Housing 26,485,930 BVMC, Inc. Medical 19,479,934 Scott & White Hospital Medical 17,302,700 Wal-Mart/Sam's Properties Retail 15,547,955 Lodgeco/Rossco Properties Commercial/Apartments 13,672,611 Lane College Station Ltd. Hotel 12,268,264 Te-Two Real Estate Ltd. Housing 11,902,800 Enclave Assoc. Housing 11,881,000 TOTAL $ 211,543,306 Source: Brazos County Appraisal District -244 - Percent of Total Assessed Valuation 3.42 % 1.74 1.64 1.21 1.07 0.96 0.85 0.76 0.74 0.74 13.13 % CITY OF COLLEGE STATION, TEXAS PRINCIPAL UTILITY CUSTOMERS SEPTEMBER 30, 1996 FY 1996 Total Percent of Utility KWH KWH Customer Type of Business Consumption Consumed CBL & Associates Retail Mall 14,708,600 City of College Station Municipality 14,212,599 CSISD Schools 11,352, 161 Wal-Mart Stores, Inc. Retail 7,328,240 Northrop Grumman Manufacturing 7, 131,600 Albertson's Retail Grocery 5,819,440 Lane C/S Ltd PSP Hotel 5,465,700 State Headquarters/TAMU University 5,465,700 Rand alls Retail Grocery 5, 191,200 Brazos Valley Medical Center Health Care 5,067,600 TOTAL 81,742,840 Total KW Consumption for the period October 1, 1995, to September 30, 1996, was 525,728,635. Source: City of College Station Utility Billing Department - 245 - 2.80 2.70 2.16 1.39 1.36 1.11 1.04 1.04 0.99 0.96 15.55 % % CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1996 Date incorporated Date first charter adopted Date present charter amended Form of government Area in square miles: Fire Protection: Police Protection: Recreation: ..Yfil!.r 1938 1948 1958 1968 1978 1982 1986 1988 1992 1994 1996 Miles of streets Miles of sidewalks Miles of sanitary sewer Number of stations Square _Miklli 1.5 4.2 7.3 17.3 22.6 23.8 26.7 27.7 28.1 30.0 38.2 Number of full-time employees Paved Unpaved 3 78 Number of employees (sworn) 82 Number of employees (civilian) 36 Number of patrol units 18 One jail facility with a capacity of 20 Number of playgrounds Number of basketball ,courts Number of swimming pools Number of soccer fields Number of softball/baseball Number of tennis courts Number of picnic shelters Number of gyms Number of volleyball courts Number of fitness courts Number of nature trails Number of open play areas Number of picnic pavilions (Continued) -246- 29 20 3 20 20 10 15 1 5 5 12 24 7 October 1938 October 1938 May 1992 Council-Manager 185.6 Miles 4.7 Miles 30.0 Miles 300.0 Miles CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1996 (Continued) Parks: Facility Acres Anderson Park 8.9 Bee Creek Park 43.5 Brison Park 9.2 Brother's Pond Park 16.1 College Station Central 47.2 Conference Center 7.8 Cy Miller Park 2.5 East gate 2.0 Edelweiss 10.9 Emerald Forest Park 4.5 Fairview 1.8 Gabbard Park 10.7 Georgia K. Fitch 11.3 Hensel Park -TAMU 29.7 Lemon Tree Park 15.4 Lick Creek Park 515.5 Lincoln Center 8.0 Lion's Park 1.5 Utility Funds: Electric Customers Average Electrical Consumption: Water Customers Average Water Consumption: Number of Employees: Electric Water Sewer Water Capacity: Number of Wells Combined Capacity of Wells Number of Ground Storage Tanks, 2 Number of Elevated Storage Tanks, 2 Miles of Water Lines Facility Longmire Park Merry Oaks Oaks Park Parkway Pebble Creek Park Raintree Richard Carter Park Sandstone Southwood Complex Thomas Park University Park Site Wayne Smith Park Westchester Wind wood Wolfpen Creek Park Woodcreek Park Woodway Park Site TOTAL ACREAGE 24,866 43,810,720 KWH/Mo. 11,762 221,907 MGW/Mo. 52 25 35 5 19,500,000 GAL/day Total capacity 8,000,000 GALS Total capacity 3,000,000 GALS 300 Miles (Continued) -247 - Acres 4.2 4.6 7.5 1.9 10.2 13.0 7.4 15.0 44.7 16.1 10.2 2.0 10.0 1.4 19.5 6.6 4.2 925.0 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DA TA SEPTEMBER 30, 1996 Electric Capacity; Maximum Capacity Number of Switching Stations Number of Substations Miles of Distribution Lines . Solid Waste Collection Fund: Number of Users (Units Served) Methodology Education: Attendance centers Number of classrooms Number of teachers Number of students Elections: Number of registered voters: (Continued) 170 megawatts 1 3 281 Miles 23,804 Curbside pickup using automated containers 10 434 516 6,979 Last general election (Bryan/College Station) Last municipal election 63,800 30,990 Number of votes cast in: Last general election Last municipal election Percentage of registered voters voting in: Last general election Last municipal election Population: Estimate Census Count Source: City of College Station 1996 1990 1980 1970 1960 1950 (Continued) �.248- 13,839 3,871 21.69% 12.49% 60,040 52,456 37,296 17,676 11,396 7,925 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 1996 (Continued ) PROJECTED AND ACTUAL TEXAS A&M UNIVERSITY ENROLLMENT Year 1990 1991 1992 1993 1994 1995 1996 BY FALL SEMESTERS � !.!oi�ernit¥ Eornllrrnmt 1987 39,079 1988 39, 163 1989 40,492 1990 41,131 1991 40,997 1992 41,092 1993 42,524 1994 42,018 1995 41,790 1996 41,892 2000 42,000 Projected Source: T AMU Planning & Institutional Analysis, October 1996 PRIMARY LABOR FORCE FOR COLLEGE STATION Total Labor force 24,567 24,824 25,561 26,490 27,312 27,430 26,691 Number Employed 23,190 23,944 24,777 25,745 26,546 26,561 25,973 Number Unemployed 1,377 880 784 745 766 869 718 Source: Texas Employment Commission (Bryan, Texas) -249 - Percent Unemployed 5.6 3.5 3.1 2.8 2.8 3.2 2.7 -250 - ·1 I