Loading...
FY 1999-2000 -- Comprehensive Annual Financial ReportMission Stateinent On behalf of the citizens of College Stationl a unique community and home of Texas A&M Universityl the City Council will promote the safetyl healthl and general well-being of the community within the bounds of fiscal responsibility while preserving and advancing the quality of life I resulting in exceptional civic pride. www.ci.college-station.tx.us College Station. Embracing the Past, Exploring the Future! CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 PREPARED BY THE CITY OF COLLEGE STATION FISCAL SERVICES DEPARTMENT CHARLES CRYAN, DIRECTOR OF FISCAL SERVICES KATHLEEN HUBBARD, ASSISTANT DIRECTOR OF FISCAL SERVICES/ACCOUNTING MANAGER CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Table of Contents Page INTRODUCTORY SECTION ................................................................................................... 1 Letter of Transmittal ....................................................................................................... 3 GFOA Certificate of Achievement for Excellence in Financial Reporting ................................ 17 Organizational Chart ..................................................................................................... 18 Principal City Officials ................................................................................................... 19 FINANCIAL SECTION ......................................................................................................... 21 Independent Auditors' Report ......................................................................................... 23 General Purpose Financial Statements for the Fiscal Year Ended September 30, 2000: Combined Balance Sheet -All Fund Types and Account Groups .................................... 26 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -All Governmental Fund Types .................................................................................. 30 Combined Statement of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) -General, Special Revenue, Debt Service and Capital Projects Funds .................................................................................................. 32 Combined Statement of Revenues, Expenses and Changes in Retained Earnings/Fund Balance -All Proprietary and Fiduciary Fund Types ................................................. 36 Combined Statement of Cash Flows -All Proprietary and Fiduciary Fund Types ............... 37 Notes to General Purpose Financial Statements ........................................................... 39 Supplemental Combining, Individual Fund and Account Group Statements and Schedules for the Fiscal Year ended September 30, 2000: General Fund Schedule of Revenues and Other Financing Sources -Budget and Actual (Budgetary Basis) ........................................................................................ 75 Schedule of Expenditures -Budget and Actual (Budgetary Basis) ............................. 78 -1- CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Special Revenue Funds Table of Contents (Continued) Combining Balance Sheet ................................................................................... 94 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ....... 96 Community Development Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) .. •'• ...................................................................... 98 Convention Center Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 100 Hotel/Motel Tax Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 101 Melrose Apartment Tax Increment Financing District Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 102 Parks Escrow Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 103 Wolf Pen Creek Tax Increment Financing District Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) _____________________________________________________________________________________ 104 Debt Service Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ............................................................................. 106 Capital Projects Funds Combining Balance Sheet ................................................................................. 108 Combining Statement of Revenues, Expenditures and Changes in Fund Balances ..... 110 Business Park Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 112 Drainage Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 113 -ii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Table of Contents (Continued) General Government Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 114 Parks Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 115 Streets Projects Fund Schedule of Revenues, Expenditures and Changes in Fund Balances -Budget and Actual (Budgetary Basis) ........................................................................ 116 Enterprise Funds Combining Balance Sheet ................................................................................. 118 Combining Statement of Revenues, Expenses and Changes in Retained Earnings ..... 122 Combining Statement of Cash Flows .................................................................. 124 Electric Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 128 Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 129 Water Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 132 Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 133 Sewer Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 135 Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 136 Solid Waste Collection Fund Schedule of Revenues -Budget and Actual (Budgetary Basis) ........................... 138 Schedule of Expenses -Budget and Actual (Budgetary Basis) ........................... 139 Northgate Parking Garage Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 140 Enterprise Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income .................................................................... 141 Internal Service Funds Combining Balance Sheet ................................................................................. 144 -iii - CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Table of Contents (Continued) Combining Statement of Revenues, Expenses and Changes in Retained Earnings (Deficits) ......................................................................... 146 Combining Statement of Cash Flows .................................................................. 148 Communication Services Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 150 Employee Benefits Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 151 Equipment Replacement Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 152 Fleet Maintenance Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 153 Print/Mail Services Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 154 Property and Casualty Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 155 Unemployment Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 156 Utility Billing Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 157 Workers' Compensation Fund Schedule of Revenues and Expenses -Budget and Actual (Budgetary Basis) ....... 158 Internal Service Funds Schedule for Reconciliation of Revenues and Expenses (Budgetary Basis) to GAAP Basis Statement of Income ............................................................. 160 Trust Funds Cemetery Perpetual Care Fund Balance Sheet ..................................................... 164 Cemetery Perpetual Care Fund Statement of Revenues, Expenses and Changes in Fund Balances ....................................................... 165 Cemetery Perpetual Care Fund Statement of Cash Flows ...................................... 166 Fireman's Relief and Retirement Fund Statement of Changes in Plan Net Assets _______________________________________________________________________________________ 167 -iv - ... CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Table of Contents (Continued) General Fixed Assets Account Group Schedule of General Fixed Assets by Source ....................................................... 171 Schedule of General Fixed Assets by Source by Function and Activity .................... 172 Schedule of Changes in General Fixed Assets by Function and Activity ................... 174 STATISTICAL SECTION General Governmental Revenues and Other Financing Sources .......................................... 176 General Governmental Expenditures and Other Uses by Function ...................................... 178 Property Tax Levies and Collections .............................................................................. 180 Assessed Value of Taxable Properties ............................................................................ 183 Property Tax Rates, Ratios' and Levies -All Direct and Overlapping Governments ................ 184 Paving Assessment Collections ..................................................................................... 186 Computation of Legal Debt Margin ................................................................................ 187 Ratio of Net General Bonded Debt to Assessed Value and Net Bonded Debt Per Capita ........ 188 Schedule of Direct and Estimated Overlapping Debt ........................................................ 190 Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses ............................................................. 191 Utility Funds -Schedule of Revenue Bond Coverage ........................................................ 192 Construction Permits ................................................................................................... 193 Principal Taxpayers ..................................................................................................... 194 Principal Utility Customers ....... ; ................................................................................... 195 Summary of Insurance Coverage .................................................................................. 196 Miscellaneous Statistical and Demographic Data ............................................................. 197 - v - INTRODUCTORY SECTION - 1 - -2- ·j I The City of College Station, Texas P.O. Box 9960 • March 8, 2001 Honorable Mayor Members of the City Council City of College Station, Texas Embracing the Past, Exploring the Future. 1101 Texas Avenue • College Station, TX 77842 www.ci.college-station.tx.us • (979) 764-3500 The Comprehensive Annual Financial Report of the City of College Station, Texas ("City"), for the fiscal year ended September 30, 2000, is submitted herewith as mandated by the City's Charter and state statutes. The charter and statutes require that the City issue annually a report on its financial position and activity and that this report be audited by qualified public accountants. The City employs Ingram, Wallis & Company to audit the financial section of this report. The City's Accounting Division of the Fiscal Services Department prepares this financial report. Responsibility for the accuracy of the presented data and the completeness and fairness of the presentation, including all disclosures, rests with the City. Both City Staff and the auditors believe that the data, as presented, is accurate in all material respects; that it is presented in a manner designed to fairly set forth the financial position of the City's various funds and account groups; and that all disclosures necessary to enable the reader to gain the maximum understanding of the City's financial affairs are included. The Comprehensive Annual Financial Report is presented in three major sections: introductory, financial, and statistical. The introductory section, which is unaudited, includes this transmittal letter, the City's organizational chart and a list of principal elected and appointed officials of the City. The financial section includes the general purpose financial statements, the combining and individual fund and account group financial statements and schedules, as well as the auditors' report on the financial statements and schedules. The statistical section, which is unaudited, includes selected financial and demographic information, generally presented on a multi-year basis to allow for trend analysis of the finances of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Federal Single Audit Act of 1986, as amended, and U.S. Office of Management and Budget Circular A-1 33, Audits of States, Local Governments, and Non-Profit Organizations. Information related to this single audit, including the supplementary schedule of expenditures of federal and state awards, findings and recommendations, and auditors' reports on the system of internal control and compliance with applicable laws and regulations, are reported separately. -3- Home of Texas A&M University This report includes all funds and account groups of the City. The City provides a full range of municipal services. These services include police and fire protection; the construction and maintenance of streets, storm drainage, and other infrastructure; municipal utilities in the areas of electric, water, sewer, and sanitation; and recreational activities and cultural events. The College Station Independent School District is administered by a separately elected board and operates with its own funding sources; therefore, it is not included in this report. THE CITY OF COLLEGE STATION The City of College Station is in East Central Texas, approximately 140 miles north of the Gulf of Mexico, conveniently located in Brazos County 90 miles northwest of Houston, 165 miles south of Dallas, and 100 miles east of Austin. The City currently has a land area of 40.8 square miles and a 2000 estimated population of 68,038. The City has the power, by state statute, to extend its corporate limits by annexation, which it has done periodically. The City of College Station utilizes a Council-Manager form of government and is organized under the Constitution and Laws of the State of Texas. The City is a home-rule city and was incorporated in 1938. The City Council is comprised of six members and a Mayor. All are elected at-large. The Council appoints the City Manager, the City Attorney, the City Secretary, and the Municipal Court Judge. Almost all other staff members work under the direction of the City Manager. Of major importance to the City of College Station is Texas A&M University, located on a 5,200 acre campus within the corporate limits of the City. Texas A&M University has a significant economic impact on the City, contributing an estimated $767 million annually to the local economy. Texas A&M University has consistently ranked in the top ten nationally among public institutions of higher education in both enrollment and research grants. Research dollars totaled approximately $394 million for 2000. The University has approximately 20, 760 permanent and part-time employees with a payroll of $458 million and has a physical plant valued in excess of $1.5 billion. Student enrollment at Texas A&M University was 44,026 for the fall of 2000. In addition to the University, local employment is provided by more than 85 manufacturing industries, located in or adjacent to the City, which produce such products as aluminum windows, furniture, chemicals, dairy products, feeds and fertilizers, modular homes, bronze castings, and geophysical survey sensors. A research park is located within the University's campus. Major tenants include the Offshore Technology Research Center and the Food Safety Inspection School National Training Center. Automated Management Systems provides a major automated accounting service for independent property and casualty insurance agents. The City has also developed the College Station Business Center, a 200 acre business park. Tenants within the park include (or will include) Universal Computer Systems (UCS), which will eventually employ approximately 800 people; Cabletime, a graphics advertising business; Prodigene, a biotechnology research business; Heat Transfer Research, Inc., a software research and distribution business; and Stata Corporation, a software development business. Businesses either under construction or in place account for approximately 300,000 square feet of buildings and employ approximately 1,000 people. The 1,000,000 square feet of space in Post Oak Mall anchors retail business in the City. Major tenants of the shopping center are Sears-Roebuck, Dillard's, Foley's, Bealls, and J.C. Penney. In addition there is more than 300,000 square feet of retail development under construction. Brazos County and the City of College Station are a major medical center for the Brazos Valley area. Scott and White opened its first medical clinic in College Station in 1986 and completed a major expansion in 1994 that increased the size of that clinic by some 70,000 square feet to 125,000 square feet. College Station Medical Center operates a 100 bed full service hospital, with -4- a major trauma center added in 1998. Two multi-story professional buildings are included in the medical complex. The taxable property values in the City increased more than 89 percent since 1990 from $1.10 billion to $2.08 billion in 2000. Total taxable ad valorem valuations in 2000 increased by approximately $161 million, or 8.5% over 1999. Additions to the local economy included residential and commercial development. The local job market continues to be strong with Brazos County having a net increase of approximately 100 jobs in 2000 over 1999 to approximately 78,300 total jobs. The Bryan-College Station area has led the state and the nation with one of the lowest unemployment levels for the past seven years. For the quarter ending December 2000, the unemployment rate was 1.3 percent versus the Texas unemployment rate of 3.4 percent and national unemployment at 3.8 percent. College Station is the site of the George Bush Presidential Library, Museum and School of Government and Public Service. The Library and associated facilities are located on the campus of Texas A&M University. Texas A&M provides additional programs and facilities such as research and instructional programs related to the library and museum, a conference center, communications center, educational museum/library center, and family-oriented facilities such as a park surrounding the presidential library and museum. During 2000, the presidential library and related facilities attracted more than 150,000 visitors to the community. As a result, the room occupancy rate for local hotels and motels for 2000 was in excess of 70 percent. The increase in tourism has spurred the construction of several new hotels. In addition, the City is currently under contract for a public/private venture to construct a 200-room full service hotel to be associated with a City owned 45,000 square foot conference center. This project is planned for completion in the last quarter of 2002 or early 2003. MAJOR INITIATIVES For The Year The City Council developed and approved new mission and vision statements for the 2151 Century, that serve as general guidelines and long term goals for the City. During the budget process, the Council identifies and adopts Strategic Issues that serve as the short term policy direction to staff and forms the basic direction Council wishes for City services and initiatives. Major initiatives during the last fiscal year included implementation of the drainage utility district, continued redevelopment of the Northgate Area, continuing work on and implementation of the Wolf Pen Creek corridor plan, and the recruiting of businesses into the College Station Business Center. The City continues to devote significant attention to its municipal infrastructure. In November 1998, the citizens approved $24.2 million of general obligation bonds, approximately $8.5 million of which was issued in 2000. An additional $7.7 million is planned for 2001. The voters approved bonds for street improvements, $8.5 million; traffic signal and traffic management improvements, $3.0 million; fire station improvements, $2.5 million; acquisition of land for future public uses and cemetery, $1.8 million; parks improvements, $4.8 million; and acquisition of greenbelt/drainage land acquisition, $3.6 million. The City operates the Exit, a center for teens. This facility, which is located in Southwood Athletic Park, is open to College Station students in grades seven through twelve and features a club room with a stage for live bands and plays, a 900 watt stereo for dances, state-of-the-art specialty lighting, a big-screen television, pool tables, foosball tables, miscellaneous board games, and equipment to take advantage of nearby basketball, tennis, and volleyball courts. Another feature of the facility is a computer lab complete with filtered cable modem internet access provided by a local cable company and the latest college entrance exam practice software. In addition, Texas - 5- A&M students majoring in Education are available weekdays for tutoring and helping students with homework. Both the Texas Department of Transportation and the City maintain the City's roadway system. The majority of the thoroughfares in the City are State-maintained. Those include: University Drive, Wellborn Road, Texas Avenue, Highway 30, George Bush Drive, Harvey Mitchell Parkway and Highway 47. During 2001, the City intends to extend George Bush Drive East, a locally maintained road east of Texas Avenue, southward from Harvey Road (Highway 30) to Holleman Drive. The State of Texas through the Texas Depar tment of Transportation is widening the section of that road from Texas Avenue to Harvey Road. The Drainage Utility District was approved by the City Council in October, 1996 to provide resources to improve the City's vast drainage system. Using fees generated by the drainage utility and bonds authorized by the voters, the City is expected to begin or complete nearly $5 million in improvements during fiscal year 2001 and 2002. "Floodsafe" is the designation given to these projects. The Floodsafe program will reduce the potential for property damage due to flooding resulting from heavy rainfalls. The City has a multi-year series of projects to replace wastewater collection lines in the Eastgate and Northgate areas. In addition, a project to install a major wastewater interceptor in the northeast portion of the city to support additional development North of University Drive is planned. The City is moving toward a 1.5 million gallon per day expansion (MGD) of the Lick Creek Wastewater Treatment Plant. Engineering and design began in 2000. It is anticipated that the plant will be complete by late 2002. The major capital initiatives for the water supply include additional wells and a phased parallel water transmission line. The City has hired a firm to design a pa rallel 30" water transmission line from the well field to the Dowling Road storage area. The new line will add capacity and increase the reliability of the water transmission system. Electric projects include system distribution additions and underground conversion projects in conjunction with major thoroughfare construction and reconstruction. The City's electric utility continues a project to enhance street lighting on thoroughfares within the City and to enhance the appearance of the community by placing more lines underground or moving the lines to less visible locations. During 1999, the City sent out requests for proposals for purchased power. In September 1999, the City amended and extended its contract with Texas Utilities Electric Company ("TU") for the purchase of wholesale electric power effective January 1, 2000. The contract extension is for five years with the ability to renegotiate or request proposals again in two and a half years if market conditions warrant reviewing the power supply contract. The amended contract will provide significant savings to the City's electrical customers. College Station is very pleased to note the response of citizens to recycling and waste reduction efforts initiated by the City. 3,077 tons of waste was recycled in fiscal year 2000, a decrease of 3.2% from fiscal year 1999. More oil and oil filters were placed in the City's recycling center with a 60% increase in oil recycled. Citizens recycled 1,871 Christmas trees, 149 trees less than in 1999. Statistics indicate College Station residents helped to divert 23 percent of their waste from the landfill through recycling. College Station continues to increase the number of citizens and businesses in College Station, and as a result the total amount of waste collected in 2000, 44,045 tons, was 15% more than was collected in fiscal year 1999. -6- For The Future The City continues to experience and to project increasing revenues for fiscal year 2001 and beyond, with projected growth in sales tax revenue, franchise fees, utility revenues, and continued growth in taxable property values. Based on overall economic trends, the city's forecast of revenue growth from year to year has been reduced somewhat. Departments are encouraged to continue to find ways to improve productivity as one means to meet the high service levels currently offered the citizens. The City Council set aside $2.3 million from the General Fund unreserved fund balance from fiscal 1998. Thus far the Council has authorized funds for the following purposes: $500,000 for the City's portion of the next phase of Texas Avenue widening, $400,000 for the City's portion of University Drive widening, and $1.0 million for debt avoidance. The Council authorized the use of utility cash reserves for the acquisition of land for additional business park space and the construction of additional office space to be located near the OTIS offices on Krenek Tap Road. These funds along with the planned use of more than $5 million of utility revenues annually will help reduce the need for future debt. The City is remodeling and updating the existing City Hall on Texas Avenue across from the Texas A&M campus. The remodel will allow existing staff to better utilize the facilities and to provide additional space for the employees remaining at City Hall following the move of the Office of Technology and Information Systems (OTIS) taking more than 50 employees out of City hall. The remodel project is anticipated to be complete in March of 2001. The Cities of College Station and Bryan jointly formed the Brazos Valley Solid Waste Management Agency ("BVSWMA") in 1990 in order to achieve economies of scale in the joint operation, management and planning of a regional landfill facility. BVSWMA is attempting to locate and acquire a new landfill site anticipated to meet the waste needs of the area for up to 50 years. The Agency intends to acquire and permit the site prior to using up the available space at its current Rock Prairie Road Landfill (RPRL) site. The RPRL is projected to have a capacity sufficient to last until 2006. Staff is working on plans to expand the existing site onto neighboring property which is already owned and is currently used for excavation to provide cover for existing fill. The plan to extend the life of the existing site is to ensure capacity until a new site is permitted. The Bike Loop, a multi-agency project between the City of College Station and the Texas Department of Transportation, is in the engineering design stages and will probably begin construction sometime in 2001. This project is a part of the City's Bikeway Master Plan which is intended to bring a more bike-friendly environment to the community. Activities are well underway in Northgate with the facade improvement program, where businesses have received financial assistance to bring their businesses up to standards set by the Northgate Revitalization Committee. This project also includes the completed pedestrian promenade and parking lot in the Patricia Street area. The City broke ground and began construction on a multi­ story parking garage to support business in the Northgate area. The parking garage is scheduled for completion during the summer of 2001 and to be in operation by the opening of the school year for Texas A & M University. The revitalization of the Southside and Northgate areas are priorities for College Station. Economic development in College Station takes several forms. Tourism is expected to continue to play an important role in College Station's economy. Several new hotels opened during 2000 providing for additional hotel rooms and increased hotel/motel tax revenues. The city is in early planning stages along with a local business to develop a hotel and conference center to provide additional meeting and convention space within the community. It is hoped that the new convention center will be open by the end of 2003. -7- FINANCIAL INFORMATION The City is responsible for establishing and maintaining a system of internal controls. The controls are designed to ensure that the assets of the City are protected from loss, theft or misuse and to ensure that adequate accounting data are compiled to allow for the preparation of financial statements in conformity with generally accepted accounting principles. The system of internal controls is designed to provide reasonable, but not absolute, assurance that these objectives are met. The concept of reasonable assurance recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Single Audit. The City receives federal financial assistance and is responsible for ensuring that an adequate system of internal control is in place to ensure compliance with applicable laws and regulations related to those programs. This system of internal control is subject to periodic evaluation by management. Tests are made to determine the adequacy of the system of internal control, including that portion related to federal financial assistance programs, as well as to determine that the City has complied with applicable laws and regulations. The results of the City's single audit for the fiscal year ended September 30, 2000, provided no significant violations of applicable laws or regulations relating to federal financial assistance programs of the City. Budgetary Controls. The City maintains a system of budgetary controls. The objective of these budgetary controls is to ensure compliance with legal provisions embodied in the annual budget appropriations ordinance approved by the City Council. Activities of the General Fund, Debt Service Fund, Special Revenue Funds, Capital Projects Funds, Utility Enterprise Funds, and the Internal Service Funds are included in the budget appropriations ordinance. The level of budgetary control, that is the level at which expenditures cannot legally exceed appropriations, is established at department level within the General Fund and at the fund level for all other funds. The City's Office of Management and Budget monitors expenditure activity on a monthly basis against budgeted amounts and reports significant variances to the City Manager. The City continues to meet its responsibility for sound financial management. General Fund and Debt Service Fund Revenues and Other Financing Sources. The following schedule presents a summary of General Fund and Debt Service Fund revenues and other various financing sources for the fiscal year ended September 30, 2000. Comparisons to the previous fiscal year have been included. - 8- I I . , I Fiscal Year Fiscal Year Ended Percent Ended Increase Revenue Source 9/30/00 of Total 9/30/99 (Decrease} General Fund Property Tax $ 3,420,720 9.76 % $ 3,139,361 $ 281,359 Sales and Mixed Drink Tax 12,759,591 36.41 11,662,546 1,097,045 Franchise Fees 1,577,815 4.50 1,523,736 54,079 Licenses and Permits 680,776 1.94 643,968 36,808 Fines, Forfeits and Penalties 1,393,505 3.98 1,208,499 185,006 Charges for Services 1,681,877 4.80 1,463,432 218,445 Operating Transfers In 6,303,785 17.99 5,664,744 639,041 Miscellaneous Revenues 1,622,967 4.63 1,414,194 208,773 Other Financing Sources 55,403 0.16 22,082 33,321 Debt Service Property Tax 5,546,863 15.83 5,133,118 413,745 Total Revenues and Other Financing Sources $ 35,043,302 100.00% $ 31,875,680 $3,167,622 All revenues were up in fiscal year 2000 over fiscal year 1999. The most significant variance in revenue sources from 1999 to 2000 was the change in Sales and Mixed Drink Tax. The increase was 9.4% continuing the trend of growth in local retail activity. General Fund and Debt Service Property Tax together had the next largest year to year change of 8.4 percent. Operating Transfers In increased approximately 11.3 percent. This increase tracks closely the increase in revenues of the various utility funds that make up the bulk of the revenue source. Franchise Fees increased by 3.5 percent as a result of growth in the number of customers for the local telephone, cable, and natural gas companies. Charges for Services increased on a year to year basis by 14.9 percent due to continued efforts to allow users of specific services to pay for those services and to increased revenues from emergency medical transports. Fines and Penalties were up by 15.3 percent primarily due to increased enforcement and increased fines . Other 20.01% REVENUES BY SOURCE GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 2000 $ 35,043,302 Operating Transfer In 17.99% Property Tax 25.59% -9- Sales Tax and Mixed Drink Tax 36.41 % Property taxes received during fiscal year 2000 were based on a tax levy of 42.93 cents per $100 of assessed valuation. Under Texas statutes, assessed valuation represents 100 percent of market value. The total assessed valuation of taxable properties was $2,075,029,324 which represents a 8.47 percent increase from fiscal year 1999. The increase was caused by the completion of several maj or retail stores along with strong building activity in the single family and multifamily residential sector. Distribution of property tax rates for the last five years is as follows: Purpose General Fund Debt Service Fund Total Ad Valorem Tax Rate $ 0.1631 $ 0.1618 0.2662 0.2675 $ 0.4293 $ 0.4293 i998 $ 0.1516 0.2777 $ 0.4293 1997 1996 $ 0.1602 $ 0.1625 0.2825 0.2825 $ 0.4427 $ 0.4450 General Fund and Debt Service Fund Expenditures and Other Financing Uses. The following schedule presents a summary of General Fund and Debt Service Fund expenditures for the fiscal year ended September 30, 2000. Comparisons to the previous fiscal year are included. Function Current: General Government $ Police Fire Public Works Parks and Recreation Library Services Less: Reimbursed Administrative Costs Other Debt Service: Principal Interest and Fiscal Charges Debt Issuance Costs Other Capital Outlay Operating Transfers Out Total Expenditures and Fiscal Year Ended 9/30/00 7,812,664 7,567,620 5,179,104 4,353,073 5,168,231 600,778 (4,645,701) 545,248 3,460,000 2,122,927 0 0 397,312 1 ,114,298 Other Financing Uses $ 33,675,554 Percent of Total 23.20 % $ 22.47 15.38 12.93 15.35 1.78 (13.80) 1.62 10.27 6.30 0.00 0.00 1.18 3.32 Fiscal Year Ended 9/30/99 7,045,038 $ 6,903,838 4,841,832 3,923,009 4,592,990 571 ,742 (4,034,541) 344,589 2,845,000 2,142,172 7,459 2,500 659,861 757,030 Increase (Decrease) 767,626 663,782 337,272 430,064 575,241 29,036 (611J160) 199,581 615,000 (19,245) (7,459) (2,500) (262,549) 358,346 100.00 % $ 30,602,519 $ 3,073,035 Year to year expenditure changes for the General and Debt Services Funds can be attributed to a number of general factors and a few specific decisions. The general factors include normal salary and benefit changes and increases related to policies that set aside funds for future replacements. These changes affect all departments. The council authorized some general increases in salaries during the fiscal year and the budget was amended to reflect those changes. New positions in Police, Fire, Public Works, Development Services and Parks contributed to the year to year changes in expenditures. Additional authorization for street and drainage maintenance also contributed to the total increase. Debt Service increases result from issuing additional debt based on voter approved bonds and other debt issued for capital items. The net change in Reimbursed Administrative Costs was associated with services provided to other operations of the City and relates to normal increases in costs. General and Administrative costs are -"10- reviewed annually and costs are distributed to each of the operating funds based on that review. The function listed as Other is related to the non-departmental expenditures of the City and is used for funding of non-City activities and certain one-time projects not related to a particular department. EXPENDITURES BY FUNCTION GENERAL AND DEBT SERVICE FUNDS FISCAL YEAR 2000 $ 33,675,554 Debt Service 16.57% Public Safety 37 .85 % PARO 1 5.35 % Other 7.9% Public Works 12.93% General Government 9.4% General Fund Balance. The unreserved and undesignated fund balance of the General Fund increased by $1,559,294 in 2000, a 27.7 percent increase from fiscal year 1999. The City Council policy on reserve levels requires that the undesignated fund balance be at least equal to 15 percent of expenditures. The undesignated fund balance of $7, 194, 109 is approximately 21.4 percent of fiscal year 2000 expenditures and exceeds the minimum requirement. Utility Enterprise Funds. The City of College Station operates electric, water, sewer, and solid waste services for the benefit of its citizens. The City purchases 100 percent of its electric power requirement from Texas Utilities. The City is served through two 138 kVA transmission lines tied to a ring bus at the City switching station, four substations, and 290 miles of distribution lines. The electric utility ended the fiscal year with working capital of $21,442,320 a decrease of approximately 18.8 percent over fiscal 1999. Much of the decrease was due in large part to the City's decision to use current resources to provide for capital requirements for the electric system and certain other capital acquisitions. This strategy will help to reduce debt service and allow the utility more flexibility as it faces the challenges of deregulation within the electric utility industry. The City's policy with regard to its enterprise funds is to maintain at least 15 percent of annual expenses in working capital. At September 30, 2000, Electric Fund working capital equalled approximately 68.6 percent of total expenses. -11- Since 1981, the City has had the capability to produce and deliver 100 percent of its water needs through its own water well and transmission system. The water production and transmission system includes five wells with a combined capacity of 19.5 million gallons per day, and a delivery system of 14 miles of 30-inch diameter pipeline with two pumping stations. Working capital in the Water Fund at the end of fiscal year 2000 was $9,610,413, up 19.8 percent over fiscal year 1999. Water Fund working capital was 161.6 percent of total operating and non-operating expense and exceeds the minimum requirement for the fund under the council adopted policy. In fiscal year 1999, the City began using current resources to do some capital projects rather than issuing debt. This strategy should help the City maintain its current rates without rate increases into the foreseeable future. The Carter Creek Treatment Plant has a rated treatment capacity of 9.5 million gallons per day (mgd). The Lick Creek Treatment Plant, the newer of the two plants, came on-line during 1988 and has a 500,000 gallons per day treatment capacity. The two plants have a combined treatment capacity of 10.0 mgd as compared to average current daily demand of 6 mgd. The Sewer Fund ended the fiscal year with a working capital balance of $3,013,210, which was 10.7 percent above fiscal year 1999. Wastewater Fund working capital was 51.3 percent of total operating and non­ operating expense and well above the minimum requirement for the fund. Solid waste collection services are provided to the citizens through a combination of residential curbside pick-up and commercial container services. For fiscal year 2000, the Solid Waste Collection Fund ended the fiscal year with a working capital balance of $2,337,702, a decrease of 0.4 percent from fiscal year 2000. This decrease can be explained by the reduction in sanitation rates that was implemented in fiscal year 1999. Summary financial information of the combined utility enterprise operations for the fiscal year ended September 30, 1999, with comparison to the previous fiscal year, is as follows: Fiscal Year Fiscal Year Ended 9/30/00 Ended 9/30/99 Operating Revenues: Charges for Services: Electric $ 35,295,718 $ 32,561,234 Water 8,703,923 7,564,496 Sewer 6,992,172 6,712,037 Sanitation 3,764,215 3,580,359 Other 1,986,696 2,306,220 Operating Expenses: Wholesale Purchased Power 23,602,115 18,304,751 Salaries and Benefits 5,747,451 4,789,577 Supplies, Maintenance and Services 7,710,905 6,529,741 Reimbursed Administrative 3,569,149 3,753,949 Depreciation 3,669,798 3,573,037 Other 274,414 125,887 Nonoperating Revenues (Expenses): Investment Income 2,580,558 1,675,615 Interest Expense (2,161,994) (2, 123, 798) Other, Net 871,496 1,288,242 Operating Transfers Out (9,923,785) (5,400, 175) Net Income $ 3,535,167 $ 11,087,288 -12- In general enterprise fund revenues increased in fiscal year 2000 from the previous fiscal year. There were no rate increases. The revenue increase was due to additional customers and to increased usage because of the hot, dry summer. Electric revenues were up due to the hot, dry summer and increased fuel charges passed on to the customers. On the expenditure side, purchased power costs were up by approximately $5.3 million over the previous fiscal year. This increase can be attributed to the hot and dry weather conditions during the summer months and higher purchased power costs. Operating transfers for the enterprise funds were up by $4.5 million. The Council chose to purchase land using utility funds for a business park and based on policy for such transfers. Communications Services Fund. The Communications Services Fund was established to provide a means of charging the various departments for the support received to provide radio, telephone, and pager services through the various means available. Charges are based on the number and types of services a department requires. The fund ended the year with working capital of $2, 137, which is sufficient to meet short-term cash requirements. This decrease was planned, since internal service funds do not typically require large working capital balances. Employee Benefits Fund. The City of College Station has a partially self-insured employee benefits plan providing medical and dental insurance to employees and their families. The City annually purchases both specific and aggregate stop-loss insurance to protect the financial integrity of the plan. The plan is funded through monthly premiums of $209 paid by operating departments for each employee and up to $200 per month paid by employees electing dependent coverage. During fiscal year 2000, the plan had a net loss of $294,830, as compared to net loss of $1,607 in fiscal year 1999. Changes were made to the plan to attempt to reduce costs in the future and maintain the fiscal integrity of the fund. Equipment Replacement Fund. The Fleet Replacement Fund was established October 1, 1991. In fiscal year 1994, the name of the fund was changed to the Equipment Replacement Fund. The revenues of the fund are derived from charges to the departments for the various pieces of equipment used, the telephone system, and the 800 mHZ radio system. The fund is used to purchase and replace types of equipment where charges have been identified for the various departments. Net income of the fund was $1,073,443 for 2000 versus $1,278,535 for 1999. Fleet Maintenance Fund. The Fleet Maintenance Fund was established October 1, 1996. The fund is designed to account for the expenses related to maintenance of the various pieces of mobile equipment owned by the City. The revenues of the fund are derived from charges to the departments based on the costs for maintaining various types of equipment due to usage. Expenses are derived primarily from personnel costs and the cost of purchasing supplies for repairs or maintenance to the various pieces of equipment. The fund showed net income of $29,485 for 2000 versus a net loss of $14,608 for 1999. Print Mail Fund. The Print Mail Fund was established October 1, 1998. The revenues of the fund are derived from charges to the departments for the various printing services and a prorated portion of mail handling and delivery services. The fund showed a net loss of $20,847 in fiscal year 2000 as compared to net income of $68,027 in the previous fiscal year. Property and Casualty Fund. The Property and Casualty Fund is funded through property/casualty insurance premiums for a partially self-insured program of the City. Premiums are adjusted annually to meet the expenses of the fund and are based on an actuarial review of the various City departments. The fund had a net increase in retained earnings of $200,011 in 2000 as compared to a net increase of $284,968 in 1999. -13- Unemployment Fund. The City's Unemployment Fund is a fully self-insured fund used to account for expenses related to claims from persons who become unemployed. No contributions have been made to this fund for the last three fiscal years. The fund showed a net loss of $1, 140 for 2000 versus a net loss of $4, 778 in 1999. The retained earnings of this fund are intentionally being allowed to reduce to a level that more nearly reflects the actuarial needs of the fund. Utility Billing Fund. Utility Billing is responsible for meter reading, billing, and collections for more than 25,000 electric accounts and also bills for water, sewer, sanitation, and drainage utility fees. In the 1989 fiscal year budget, the Utility Billing Fund was authorized as an Internal Service Fund and is financed with user charges from the various utilities operating funds. In fiscal year 2000, the fund experienced a net decrease in retained earnings of $33,660 following an increase in retained earnings of $259,266 in fiscal year 1999. Workers' Compensation Fund. The City of College Station has a partially self-insured workers' compensation fund that is used to account for the costs of employee claims for injuries/illnesses resulting at or from the workplace. The revenues of the fund are derived from premium charges to the various departments based on actuarial analysis of risks. The fund had a net decrease of $174, 737 in retained earnings for 2000 as compared to a net decrease of $72,208 in 1999. Debt Administration. As of September 30, 2000, the City had a total of $50,158,000'in General Obligation Bonds, Certificates of Obligation, Contract Obligations and other debt relating to Governmental Fund and special revenue fund types. That debt equals approximately $737 per capita. It is serviced by revenues from the local property tax, hotel/motel tax and a tax increment within one district in the City. Under current state statutes, the City's ability to increase the levy for property taxation is subject to a maximum rate of $2.50 per $100 valuation versus the current total ad valorem rate of $0.4293. The Utility Funds have an additional $42,870,000 in revenue bonds serviced through utility charges while the Parking Garage Fund has $6,497,000 in Certificates of Obligation serviced through parking garage revenues. Cash Management. All investment activity of the City is handled in accordance with Resolution 1-27- 00-14.07 adopted in January 2000, approving and authorizing the implementation of the City of College Station Investment Policy. The investment policy is established as required by state law and conforms with state investment statutes. It ensures the safety of all funds entrusted to the City, ensures the availability of those funds for the payment of all necessary obligations of the City, and provides for the investment of funds in securities that earn returns for the City. The policy includes the three guiding principles for investment of funds by the City: safety, liquidity and yield. Safety, that is the certainty that the City will get its investment back, is the most important of those principles. The City separates the investment activities from traditional banking services. Regular banking services are handled under a three-year depository agreement effective October 1, 1997, with First American Bank. A new contract is now in place for the next three fiscal years. The City pays fees based on the activity level for the various services provided by its depository bank. The City currently invests funds in a range of investments allowable under state law. The City establishes accounts with major brokerages for the purchase and sale of U.S. Government and Agency obligations. All purchases and sales of securities are on a delivery-versus-payment basis through a safekeeping account at the City's third-party bank. As of September 30, 2000, the City's investment portfolio consisted of the following: - 14- Bank Demand Accounts Flex Repurchase Agreement State Investment Pool U.S. Treasury Securities U.S. Government Agencies and Instrumentalities Securities Total $ $ 196,159 20,259,733 20,828,647 8,943,064 52,455,796 102,683,399 The City earned $5,591,017 on an average investment balance of approximately $92 million, a rate of return of 6.08 percent, for the year ended September 30, 2000. Compared to prior years' earnings of $4,742,761 and a market benchmark 5.35 percent, the City's investment yield was: RATES OF RETURN 10% 8% 6% 4% 2% 0% '96 '97 '98 '99 '00 CityROR D Benchmark ROR Investment results on the portfolio are compared to US Treasury note with a maturity that most closely matches the portfolios dollar-weighted average maturity. Every Thursday a T-Bill matures and proceeds are reinvested alternately in three month and six month T-Bills. This rolling index provides a benchmark for evaluating risk-free cash management portfolios with short-term liquidity needs for payroll and accounts payable. Risk Management. The City's insurance programs are administered by the Risk Management Division of the Fiscal Services Department. The City's workers' compensation claims are handled by Texas Municipal League Intergovernmental Risk Pool. Property and liability claims are paid from a self-insurance reserve fund carried to provide for claims of $25,000 or less with third party carriers providing for claims in excess of that amount. Safety programs are coordinated on an ongoing basis by the Risk Manager. OTHER INFORMATION Independent Audit. State statutes require an annual audit by independent certified public accountants. The accounting firm of Ingram, Wallis & Company, P. C. has been retained by the City Council for this function. In addition to meeting the requirements set forth in state statutes, the audit also was designed to meet the requirements of the Federal Single Audit Act, as amended, of 1996 -15- and related OMB Circular A-133. The independent auditors' report on the general purpose financial statements and combining, individual fund and account group statements and schedules is included in the financial section of this report. The auditors' reports related specifically to the single audit are issued separately. The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its Comprehensive Annual Financial Report ("CAFR") for the fiscal year ended September 30, 1999. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a government unit must publish an easily readable and efficiently organized comprehensive annual financial report, whose contents conform to program standards. Such CAFR must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of College Station has received a Certificate of Achievement sixteen of the last seventeen years. We believe our current report continues to conform to the Certificate of Achievement program requirements, and we are submitting it to the GFOA. Acknowledgments. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the Fiscal Services Department. We would like to express our appreciation to all members of the department who assisted and contributed to its preparation. We would also like to thank the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner. Finally, we would like to thank our auditors, Ingram, Wallis & Company, P. C., whose professional expertise and advice have resulted in continuing improvements in the quality of the City's financial reporting. Respectfully submitted, Thomas E. Brymer City Manager -16- (!,?L <Zr� Charles Cryan Director of Fiscal Services Certificate of Achievement for Excellence in Financial Reporting Presented to City of College Station,· Texas For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 1999 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. -17- - 00 ARE I I ADMINISTRATION I I I SUPPRESSION 11 1 PREVENTION I I I EMS I I I POLICE I UNIFORM PATROL CRIMINAL INVESTIGATIONS SPECIAL SERVICES COMMUNICATIONS/ JAIL PROFESSIONAL STANDARDS INFORMATION SERVICES I ECONOMIC I I DEVaOPMENT BUSINESS PARK EDC LIAISON REDEVELOPMENT TOURISM DEVELOPMENT RETAIL DEVELOPMENT SPECIAL PROJECTS! CIP City of College Station Organizational Chart RSCAL SERVICES ACCOUNTING PURCHASNG RISK MANAGEMENT MUNICIPAL COURT CITIZENS OF COLLEGE STATION MAYOR AND COUNCIL CITY ATTORNEY MUNICIPAL JUDGES COMMUNITY PROGRAMS w PJBLIC 1 I COMMUNICATIONS AND MARKETING PARKS& RECREATION ADMINISTRATION RECREATION CITY SECRETARY APPOINTED BOARDS OFFICE OF MANAGEMENT AND BUDGET COMMUNITY DEVELOPMENT DEVaOPMENT SERVICES BUILDING INSPECTION PLANNING I SPEC!AL ENGINEERING FACILITIES DEVaOPMENT PARKS I OPERATIONS FORESTRY CONVENTION& VISTORS BUREAU ARTS COUNCIL I PJBLIC I WORKS I 11 STREETS I I I DRAINAGE I I I RLEET 11 TRAFFIC SOLID WASTE COLLECTION ENGINEERING CAPITAL PROJECTS FACILITIES MAINTENANCE I PJBLIC UTILITIES I 11 ELECTRIC I I I WATER I I I WAST8NATER OFFICE OF TECHNOLOGY & INFORMATION SERVICES MANAGEMENT INFORMATION SERVICES GEOGRAPHIC JNFORMA TION ANO MAP SERVICES COMMUNICATION SERVICES PRINT/MAIL UTILITY CUSTOMER SERVICES LIBRARY HUMAN RESOURCES Elected Officials: CITY OF COLLEGE STATION, TEXAS PRINCIPAL CITY OFFICIALS September 30, 2000 Mayor ............................................................................................................. Lynn R. Mcllhaney Council Member, Place 1 ........................................................................................ James Massey Council Member, Place 2 .............................................................................................. Ron Sylvia Council Member, Place 3 ......................................................................................... Winnie Garner Council Member, Place 4 ..................... : ..................................................................... Larry Mariott Council Member, Place 5 ...................................................................................... Dennis Maloney Council Member, Place 6 ............................................................................................. Ann Hazen City Administration: City Manager ................................................................................................... Thomas E. Brymer Director of Public Utilities ....................................................................................... John C. Woody Director of the Office of Technology and Information Services .................................. Linda S. Piwonka Director of Fiscal Services ........................................................................................ Charles Cryan Director of Economic and Community Development Services ......................................... Kim M. Foutz Director of Development Services ..................................................................... James M. Callaway Fire Chief ......................................................................................................... David K. Giordano Director of Parks and Recreation ........................................................................ Stephen C. Beachy Director of Human Resources .............................................................................. Julie A. O'Connell Police Chief ....................................................................................................... Edgar R. Feldman Director of Public Works .......................................................................................... Mark L. Smith City Attorney .............................................................................................. Marshall H. Cargill, Jr. City Secretary ..................................................................................................... Connie L. Hooks Director of Integrated Data Services ......................................................................... Olivia Burnside Management and Budget Manager ...................................................................... Jeffrey N. Kersten Public Relations and Marketing Manager ................................................................. Kelley Chapman 19 -20 - FINANCIAL SECTION -21- -22 - James D. Ingram, III Thomas A. Wallis James D. Ingram, IV Richard L. Webb Judith W. Childs Mary G. Buck Kenneth W. Chumchal Jennifer A. Stillman Melanie R. Bingham Melissa R. Meier Donald B. Browning Mayor Lynn Mcllhaney, INGRAM, WALLIS &COMPANY A PROFESSIONAL CORPORATION Certified Public Accountants 2100 Villa Maria, Suite 100 BRYAN, TEXAS 77802 INDEPENDENT AUDITORS' REPORT Members of the City Council and City Manager of the City of College Station, Texas TELEPHONE (979) 776-2600 TELECOPIER (979) 774-7759 E:MAIL iwc@ingram-wallis.com We have audited the accompanying general purpose financial statements of the City of College Station, Texas (the "City"), as of and for the year ended September 30, 2000, as listed in the table of contents. These general purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City, as of September 30, 2000, and the results of its operations and the cash flows of its proprietary fund types and nonexpendable trust funds for the year then ended in conformity with generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated January 5, 2001 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the result of our audit. -23- Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements of the City, taken as a whole. The combining and individual fund and account group financial statements and schedules listed in the table of contents are presented for purposes of additional analysis and are not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. The statistical section, listed in the table of contents, was not audited by us and, accordingly, we express no opinion thereon. Bryan, Texas January 5, 2001 -24- -25 - CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Governmental Fund Types Special Debt Capital General Revenue Service Projects Assets and Other Debits Assets: Equity in Cash and Cash Equivalents $ 3,086,259 $ 3,457,083 $ 1,637,956 $ 8,911,903 Equity in Investments 4,831,286 5,411,781 2,564,086 13,950,854 Receivables: Accrued Interest 108,546 119,478 59,187 321,938 Grants 85,885 40,972 0 11,571 Letter of Credit 25,000 0 0 0 Accounts 240,172 12,731 0 106,641 Escrow 0 0 0 0 Special Assessments 21,796 0 0 0 Taxes 1,289,081 344,531 135,336 0 Notes and Loans 0 59,642 0 0 Other 10,824 0 0 0 Less Allowance for Uncollectible Accounts (16,512) (1,706) 0 (6,898) Due from Other Funds 0 0 0 0 lnterfund Receivable 0 0 0 0 Inventories 80,129 0 0 0 Prepaid Costs 0 0 0 0 Restricted Assets: Equity in Cash and Cash Equivalents 178,011 0 0 0 Equity in Investments 278,661 0 0 0 Receivables: Accrued Interest 1,658 0 0 0 Accounts 0 0 0 0 Special Assessments 0 0 0 0 Less Allowance for Uncollectible Accounts 0 0 0 0 Note Receivable from Joint Venture 0 0 0 0 Equity in Joint Venture 0 0 0 0 Deferred Charges, Net 0 0 0 0 Property & Equipment, Net 0 0 0 0 Other Debits: Amount Available for Retirement of Bonded Indebtedness 0 0 0 0 Amount to be Provided for: Accrued Vacation Leave 0 0 0 0 Retirement of Bonded Indebtedness 0 0 0 0 Total Assets $ 10,220,796 $ 9,444,512 $ 4,396,565 $ 23,296,009 -26- Fiduciary Totals Proprietary Fund Types Fund Types Account Groups (Memorandum Only) General General Enterprise Internal Service Trust Fixed Assets Long-Term Debt 2000 1999 $ 14,216,977 $ 1,993,941 $ 187,948 $ 0 $ 0 $ 33,492,067 $ 11,352,651 22,724,141 3,221,492 294,217 0 0 52,997,857 60,952,471 558,728 75,332 6,791 0 0 1,250,000 865,766 0 0 0 0 0 138,428 278,928 0 0 0 0 0 25,000 50,425 8,221,525 190,522 12,862 0 0 8,784,453 9,174,382 192,790 0 0 0 0 192,790 177,748 0 0 0 0 0 21,796 23,092 0 0 0 0 0 1,768,948 1,379,083 0 0 0 0 0 59,642 66,507 1,139,549 0 0 0 0 1,150,373 1,164,890 (1,460,416) (8,826) (543) 0 0 (1,494,901) (1,455,702) 0 63,972 0 0 0 63,972 780,659 0 0 0 0 0 0 245,959 1,745,847 208,166 2,127 0 0 2,036,269 1,669,391 0 39,587 0 0 0 39,587 56,505 6,133,607 0 0 0 0 6,311,618 1,377,645 9,603,196 0 0 0 0 9,881,857 7,402,763 177,547 0 0 0 0 179,205 74,691 7,686 0 0 0 0 7,686 18,974 5,797 0 0 0 0 5,797 5,797 0 0 0 0 0 0 (19,763) 0 0 0 0 0 0 135,452 5,033,932 0 0 0 0 5,033,932 4,117,722 693,595 0 0 0 0 693,595 606,927 114,283,679 9,784,975 0 107,738,262 0 231,806,916 207,470,239 0 0 0 0 4,227,959 4,227,959 3,478,862 0 0 0 0 1,139,300 1,139,300 964,458 0 0 0 0 45,930,041 45,930,041 36,026,139 $ 183,278, 180 $ 15,569,161 $ 503,402 $ 107,738,262 $ 51,297,300 $ 405,744,187 $ 348,442,661 (Continued) The notes to the general purpose financial statements are an integral part of this statement. -27- CITY OF COLLEGE STATION, TEXAS COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) (Continued) Governmental Fund Types Special Debt General Revenue Service Liabilities, Equity and Other Credits Liabilities: Accounts Payable 639,920 94,008 0 Due to Other Funds 0 0 0 Accrued Interest Payable 0 0 0 Retainage Payable 0 0 0 lnterfund Payable 0 0 0 Refundable Deposits 7,988 22,073 0 Claims Payable 0 0 0 Accrued Liabilities 473,285 901 33,270 Customer Construction Advances 40,721 0 0 Other Deferred Revenues 614,284 404,159 135,336 Certificates of Obligation 0 0 0 Liabilities Payable from Restricted Assets: Accounts Payable 3,895 0 0 Accrued Interest Payable 0 0 0 Retainage Payable 0 0 0 Misc Accrued Liabilities 12,520 0 0 Refundable Deposits 0 0 0 Revenue Bonds 0 0 0 Long-Term Debt Revenue Bonds 0 0 0 Unamortized Premium on Bonds 0 0 0 General Obligation Bonds 0 0 0 Certificates of Obligation 0 0 0 Contractual Obligations 0 0 0 Accrued Vacation 0 0 0 Total Liabilities 1,792,613 521, 141 168,606 Equity and Other Credits: Contributed Capital 0 0 0 Investment in General Fixed Asset 0 0 0 Retained Earnings (Deficit): Reserved 0 0 0 Unreserved 0 0 0 Fund Balances: Reserved 543,396 1,267,988 4,227,959 Unreserved: Designated for Subsequent Years' Expenditures 690,678 6,104,307 0 Undesignated 7,194,109 1,551,076 0 Total Equity and Other Credits 8,428,183 8,923,371 4,227,959 Total Liabilities, Equity and Other Credits $ 10,220,796 $ 9,444,512 $ 4,396,565 -28- Capital Projects 442,643 0 0 89,342 0 0 0 244 69,496 0 0 0 0 0 0 0 0 0 0 0 0 0 0 601,725 0 0 0 0 22,694,284 0 0 22,694,284 $ 23,296,009 $ Proprietary Fund Types Enterprise Internal Service 4,896,941 193, 162 0 63,972 26,509 0 36,067 0 0 0 0 0 0 701,053 453,412 31,725 91,802 0 1,172 0 232,000 0 1, 103,821 0 564,781 0 53,393 0 13, 174 0 1,811, 142 0 3,185,000 0 39,685,000 0 (152,864) 0 0 0 6,265,000 0 0 0 208,641 90,628 58,474,991 1,080,540 27,107,864 3,295,652 0 0 13,279,093 0 84,416,232 11,192,969 0 0 0 0 0 0 124,803,189 14,488,621 183,278, 180 $ 15,569,161 $ Fiduciary Fund Types Trust 1,982 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,982 0 0 0 0 501,420 0 0 501,420 503,402 $ Account Groups General General Fixed Assets Long-Term Debt 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 107,738,262 0 0 0 0 0 107,738,262 107,738,262 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 38,700,000 11,458,000 0 1, 139,300 51,297,300 0 0 0 0 0 0 0 0 51,297,300 $ Totals (Memorandum Only) 2000 1999 6,268,656 4,770,737 63,972 780,659 26,509 5,704 125,409 226,641 0 245,959 30,061 21,807 701,053 678,426 992,837 1,949,216 202,019 0 1,154,951 157,523 232,000 943,692 1,107,716 674,444 564,781 333,232 53,393 200,807 25,694 19,658 1,811,142 1,633,516 3,185,000 3,595,000 39,685,000 32,370,000 (152,864) (174,059) 38,700,000 32,750,000 17,723,000 6,350,000 0 405,000 1,438,569 1,242,371 113,938,898 89,180,333 30,403,516 27,692,279 107,738,262 93,270,883 13,279,093 6,522,812 95,609,201 98,076,178 29,235,047 8,636,004 6,794,985 18,134,065 8,745,185 6,930,107 291,805,289 259,262,328 405,744,187 $ 348,442,661 The notes to the general purpose financial statements are an integral part of this statement. -29- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Tctals (l\ferormjlJ11 Olly) Sp::dal D:bt Qptal C?erera Re.e1Le SeNce Prcje:ls 2(XX) 1003 Re.eiues: Taxes $ 17,758,123 $ 2, 124,194 $ 5,546,003 $ 0 $ 25,429,183 $ 23,465,240 Licenses ard Ferrits 600,776 0 0 0 600,776 643,938 lntergo.enmanta �.001 1,224,014 0 18,100 1,007,15.5 2, 153,853 Oag3s f<X" SeNces 1,681,877 19,332 0 45,800 1,747,119 1,488,ro3 Rnes, Fafeits ard Fl3nalties 1,393,&l5 61 0 0 1,393,!m 1,200,400 Sp:ldal Assesslrents 1,200 0 0 910,119 911,415 875,353 lrr..estrrent lrmre 49'2,442 442,587 405,161 1,278,339 2,618,529 1,500,553 A3rlts ard R:tyalties 57,498 110,431 0 0 167,927 100,723 Loon R:lpayrrents 0 6,879 0 0 6,879 122,198 OlntribJticrs 70,700 74,989 0 250 145,003 227,071 arer 23),851 288,013 0 28,071 546,935 340,009 T ctal Re.elLeS 22,732,CID 4,290,530 5,952,024 2,200,839 35,25.5,483 32,:ID,735 Elq:xlrditures: Clt.'Tell\: C?erera GMmrent 1,775,494 0 0 0 1,775,494 1,735,59'2 Rsca Services 1,967,135 0 0 0 1,967,135 1,783,602 Police 7,ff51,ff2JJ• 0 0 0 7,ff51,ff2JJ 6,003,838 Rre 5,179,104· 0 0 0 5,179,104 4,841,832 Ecmnic ard Camunity D:M=lq:rrent 773,703 0 0 0 773,703 594,417 D:M=lq:rrent SeNres 1,5:!3,141 21,895 0 0 1,558,036 1,445,172 Pal1<s ard Fecreatim 5,168,231' 15,589 0 0 5,183,820 4,59'2,990 F'ltllic Wx1<s 4,353,073, 0 0 0 4,353,073 3,923,0C.9 Olice ct Te:;lrdogy ard lnfooratim Services 1,700,191 0 0 0 1,760,191 1,498,635 Litrary SeNces 600,778• 0 0 0 600,778 571,742 1-b.Jsirg A<lsist.ance 0 14,384 0 0 14,384 34,277 QXioral R:llocatim 0 27,688 0 0 27,688 100,122 aearcn::e ard l:arolitioo 0 178,935 0 0 178,935 10,952 fla:luisitioo; 0 0 0 0 0 2,268 lnterimAssistarre 0 2, 144 0 0 2, 144 4,846 1-bretx.lyer's A<lsist.ance 0 129,638 0 0 129,638 37,377 Ccmrerda Rah<tlilitatim 0 24,345 0 0 24,345 100,018 Q:mruity 1-b.Jsirg ce.elq:rrent Ogaizctim 0 68,003 0 0 68,003 45,000 N.3.i'llQ:ostructim 0 7,0ZT 0 0 7,0ZT 400,216 Ranta! Rah<tlilitatim 0 0 0 0 0 0 External FU:Jlic Facilities 0 27,Al1 0 0 27,4)1 200,534 (OJntint.e:.i) -30- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) (Caiin.a:f) Tc:tas (M:nmrd.mOiy) �a D:tt � <?eraa Reverie Service Prtje:is 20Xl 1003 Oairrs $ 0 $ 0 $ 0 $ 0 $ 0 $ 270,CXXl Peini:x..rsa:I A:hiristrative (4,645,701)@ 1,214,101 0 5.53,468 (2,878, 132) (2, 700,942) CrotribJtiCllS 519,712 1,nl,413 0 0 1,829,125 1,528,615 Oher 25,533 52,381 0 189,641 2ff1,fff3 94,5a> �talOJtlay 397,312. 173,354 0 11,207,919 ' 11,778,5815 5,452,004 D:ti Service: Airop:ll Pairerrent 0 0 3,400,CXXl 3,614 3,463,614 2,845,CXXl Interest Paytrents 0 2,fffi 2, 114,911 0 2, 117,400 2,147,653 ISSLare Costs 0 0 0 107,CN 107,CN 00,947 Fiscal Gages 0 0 8,016 0 8,016 7,'0!<E Inter� 0 0 0 4tl5,Ero 4tl5,Ero 70,CXXl T eta Exp:n:itLJ"es 26,978,329 3,270,167 5,582,9'27 12,467,359 48,200,782 38,728,111 Excess (D31idercy) ci Re.lerus OJer/(Urllr) Exp:rotues (4,246,239) 1,a20,:£3 E,007 (10, 100,520) ( 13, 043,200) (6,527,376) Oher Firadrg S:ures (L.Ges): Proo:eds fran la'g Term D:tt 0 0 0 14, 113,CXXl 14, 113,CXXl 7,CRIJ,CXXl Scieci <?eraa Fixed �s 55,403 0 0 0 ffi,403 2f51,2ff1 Q:JeratirgTraisfers In 5,9Z3,785 0 300,CXXl 5,420,525 11,724,310 6,724,400 Q:Jeratirg Traisfers Qt (1,114,200) (300,CXXl) 0 (393,CXXl) (1,887,200) (1,324,234) Tcta are-Firadrg Scuces 4,004,890 (300,CXXl) 300,CXXl 19,140,525 24,CXX5,415 12,787,442 Excess ci Re.leruls m:1 are-Firadrg Scuces Oler Exp:rdtLJ"es m:I Oher Fincrorg LGes 618,6.51 640,:£3 749,007 8,954,(Xl) 10,002, 116 6,200,003 Fl.rd Balcrres, O:icber 1 7,PJJJ,032 8,283,003 3,478,002 13,740,279 33,311,681 27,001,615 FITT:l Balcrres, Septentx:r 3'.l $ 8,428,183 $ 8,923,371 $ 4,22J,<£fd $ 2'2,004,284 $ 44,273, 7ff1 $ 33,311,681 The notes to the general purpose financial statements are an integral part of this statement. -31- CITY OF COLLEGE STATION, TEXAS COMBINED STAT EMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 2000 General Furx:l Special Felelte Funds Valiance Valiance Favorctlle Favorctlle l?ulgat Mual (lliavcrable) l?ulgat Mual (llicMJrable) R:!venues: Taxes $ 16,998,048 $ 17,758,126 $ 700,078 $ 2,002,200 $ 2,124,194 $ 31,994 Uoonses ard R:mits 576,CXXl 600,776 104,776 0 0 0 lntergo.terrrrental 282,814 364,001 82,147 3,840,944 1,230,893 (2,610,051) Olarges for Services 1,552,811 1,659,153 100,345 34,500 19,362 (15,138) Fines, Forfeits arx:l Penalties 1,365,CXXl 1,393,505 28,505 0 61 61 Special A5sesslrents 5,CXXl 1,200 (3,704) 0 0 0 ln\A'lSlrrent lncx:rre 437,311 475,225 37,914 361,900 422,854 00,954 Rents ard Royalties 70,500 57,495 (13,004) 103,000 110,431 6,831 Loon Rspayrrents 0 0 0 0 0 0 Contributions 550 70,700 70,210 0 74,989 74,989 Qher 103,250 141,618 38,368 135,900 291,599 155,009 T eta I R:!venues 21,391,284 22,60'2, 919 1,211,635 6,539,044 4,274,383 (2,294,001) Bq:ieo:jitures: Current: General G:M3mrrent 1,825,030 1,754,431 70,599 0 0 0 Fiscal Services 2,038,545 1,941,522 97,023 0 0 0 Pd ice 7,771,72D 7,457,579 314,141 0 0 0 Fire 5,276,965 5,106,500 170,405 0 0 0 Eetelcprent Services 1,707,935 1,514,118 193,817 0 0 0 Pltllic \l\brks 4,728,403 4,471,826 253,577 0 0 0 Eroicnic ard Omrunity Eetelcprent 767,242 741,284 25,958 0 0 0 Parks ard Recreaticn 5,249,145 5,132,282 116,833 0 15,504 (15,504) Olice of T echndCY,Jf ard lnforrration Services 1,787,954 1,744,231 43,723 0 0 0 Library Services 658,002 000,778 58,024 0 0 0 f\brdepartmanta: H:x.sirg A:lhaljlltaticn 0 0 0 177,900 14,384 163,516 QJtiooal Raloaiticn 0 0 0 390,285 27,6frl 362,598 aearance ard Dsrrolition 0 0 0 100,512 178,935 7,577 Camunity 1-busirg Eetelq:xrent Oganiz.ations 0 0 0 355,650 68,903 200,747 Omrunity c:eelcprrent 1-busirg Oganiz.aticn Q:Jeratirg Elq:Jenses 0 0 0 25,CXXl 0 25,CXXl Tenant Based R3ntal A5sistance 0 0 0 26,800 0 26,800 ,Acquisitions 0 0 0 1,500 0 1,500 lnterimfossistance 0 0 0 5,CXXl 2,144 2,Bffi f\eJv D:lnstrudion 0 0 0 502,949 7,627 495,322 �sfossistance 0 0 0 147,423 129,638 17,785 Canrercial Pehabilltation 0 0 0 276,374 24,345 252,029 R3ntal A:lhaljlltaticn 0 0 0 40,CXXl 0 40,CXXl External Public Facilities 0 0 0 0 27,201 (27,201) Alfcrdable H:x.sirg 0 0 0 184,760 0 184,760 -32- Debt Service Fund Capital Projects Fund Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 5,587,875 $ 5,546,863 $ (41,012) $ 0 $ 0 $ 0 0 0 0 0 0 0 0 0 0 0 18, 180 18, 180 0 0 0 0 45,880 45,880 0 0 0 0 0 0 0 0 0 863,000 926,641 63,641 266,819 397,162 130,343 459,300 1,236,727 777,427 0 0 0 0 0 0 0 0 0 0 0 0 100,214 0 (100,214) 43,208 250 (42,958) 0 0 0 1,113,000 22,887 (1,090, 113) 5,954,908 5,944,025 (10,883) 2,478,508 2,250,565 (227,943) 0 0 0 0 0 0 0 0 0 0 108,949 (108,949) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (Continued) The notes to the general purpose financial statements are an integral part of this statement. -33- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) GENERAL, SPECIAL REVENUE, DEBT SERVICE, AND CAPITAL PROJECTS FUNDS For the Fiscal Year Ended September 30, 2000 (ContinueJ) General Fund Special Revenue Funds Variance Variance FavorOO!e Favorable 800get .Actual (Lhfavorable) 800get .Actual (LkTfavorable) Oairrs $ 0 $ 0 $ 0 $ 0 $ 0 0 Reirrbursed Mninistrati� (4,787,022) (4,688,349) (98,673) 1,270,927 1,214,100 56,827 Contributions 1,200,820 519,712 681,108 1,293,000 1,309,302 (15,342) Qher 0 38,865 (38,865 ) 53,200 73,092 (19,892) Capital OJtlay 600,346 399,141 201,205 5,812,805 172,604 5,640,201 Contirgency 169,888 0 169,888 40,000 0 40,000 Dabt Servire: Principal Rairerrent 0 0 0 49,798 56,700 (6,008) Interest Payrrents 0 0 0 8,817 2,569 6,248 Issuance Costs 0 0 0 0 0 0 Rscal Olarges 0 0 0 0 0 0 lntergovemrrental 0 0 0 0 0 0 Total Expenditures 28,995,773 26,733,980 2,261,793 10,849,660 3,324,741 7,524,919 ' Exooss (c::etidency) of Revenues O.ter/(lli:ler) Expenditures (7,604,489) (4,131,001) 3,473,428 (4,280,616) 949,642 5,230,258 Qher Rnancing Sources (LSes): Proa3eds from Long Term Dabt 0 0 0 0 0 0 Sale of General Fixed Assets 25,000 55,403 30,403 0 0 0 Cperating Transfers In 5,923,885 5,923,785 (100) 0 0 0 Cperating Transfers OJt (76,784) (76,773) 11 (380 ,000) (380,000) o. Total Qher Financing Sources (LSes) 5,872,101 5,902,415 30,314 (380,000) (380,000) 0 Exooss (c::etidency) of Revenues and Qher Financing Sources O.ter Expenditures and Qher Rnancing LSes (1,732,388) 1,771,354 3,503,742 (4,660,616) 569,642 5,230,258 Fund Balances, O:::tober 1 4,945,399 7,809,531 2,004,132 1,937,572 8,283,008 6,345,436 Fund Balanres (c::etidts}, Septerrber 30 $ 3,213,011 $ 9,580,885 $ 6,367,874 $ (2,723,044) $ 8,852,650 $ 11,575,694 -34- Debt Service Fund Capital Projects Fund Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 0 $ 0 $ 0 $ 0 $ 0 0 0 0 0 483,592 553,468 (69,876) 0 0 0 0 9,500 (9,500) 0 0 0 411,748 66,761 344,987 0 0 0 26,968,093 11,228,966 15,739,127 0 0 0 0 0 0 3,460,000 3,460,000 0 0 0 0 2, 114,911 2,114,911 0 0 0 0 0 0 0 109,900 110,671 (771) 50,000 8,016 41,984 0 0 0 0 0 0 0 241, 160 (241, 160) 5,624,911 5,582,927 41,984 27,973,333 12,319,475 15,653,858 329,997 361,098 31, 101 (25,494,825) (10,068,910) 15,425,915 0 0 0 13,371,093 14,113,000 741,907 0 0 0 0 0 0 469,978 380,000 (89,978) 24,000 4,412,500 4,388,500 0 0 0 0 (393,000) (393,000) 469,978 380,000 (89,978) 13,395,093 18,132,500 4,737,407 799,975 741,098 (58,877) (12,099,732) 8,063,590 20,163,322 3,476,221 3,478,862 2,641 8,241,807 13,740,279 5,498,472 $ 4,276,196 $ 4,219,960 $ ===(5=6=,2=36=) $ (3,857,925) $ 21,803,869 25,661,794 The notes to the general purpose financial statements are an integral part of this statement. -35- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS/FUND BALANCE ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Proprietary Fiduciary Totals Fund Types Fund Types (Memorandum Only) Internal Nonexpendable Enterprise Service Trust 2000 1999 Operating Revenues: Charges for Services $ 54,898,022 $ 6,218,292 $ 0 $ 61, 116,314 $ 56,838,465 Sale of Cemetary Lots 0 0 71,950 71,950 58,304 Premiums 0 3,232,743 0 3,232,743 2,981,143 Investment Income 0 0 23,799 23,799 14,284 Contributions 0 0 19,898 19,898 710 Other 1,986,696 145,833 0 2,132,529 2,388,512 Total Operating Revenues 56,884,718 9,596,868 115,647 66,597,233 62,281,418 Operating Expenses: Purchased Power 23,602,115 0 0 23,602, 115 18,304,751 Salaries and Benefits 5,802,342 1,981,018 0 7,783,360 6,694,118 Supplies 682,988 693,723 0 1,376,711 1,180,950 Maintenance 1,976,754 79,774 380 2,056,908 1,699,316 Purchased Professional Services 1,228,757 16,880 0 1,245,637 1,033,589 Purchased Property Services 2,366,423 81,038 0 2,447,461 2,096,208 Other Purchased Services 1,489,078 262,214 0 1,751,292 1,514,849 Claims 0 2,818,797 0 2,818,797 2,222,201 Administration Fees 0 186,307 0 186,307 160,241 Premiums 0 500,885 0 500,885 433,285 Reimbursed Administrative 3,569,149 1,120,620 0 4,689,769 4,818,487 Depreciation 3,671,262 1,588,839 0 5,260,101 4,877,018 Other 279,324 29,709 1,192 310,225 156,003 Total Operating Expenses 44,668,192 9,359,804 1,572 54,029,568 45,191,016 Operating Income 12,216,526 237,064 114,075 12,567,665 17,090,402 Nonoperating Revenues (Expenses): Investment Income 2,664,815 283,874 0 2,948,689 1,895,586 Reimbursed Expenses 66,214 35,548 0 101,762 103,423 Grants 0 0 0 0 27,350 Earnings in Joint Venture 916,210 0 0 916,210 1,336,278 Interest Expense (2, 191,824) (3,243) 0 (2, 195,067) (2, 143,812) Other, Net (112,741) 13,873 0 (98,868) (82,428) Total Nonoperating Revenues (Expenses) 1,342,674 330,052 0 1,672,726 1,136,397 Income Before Operating Transfers 13,559,200 567,116 114,075 14,240,391 18,226,799 Operating Transfers: Operating Transfers In 0 110,000 0 110,000 200,000 Operating Transfers Out (9,847,012) (100,000) 0 (9,947,012) (5,600, 175) Total Operating Transfers (9,847,012) 10,000 0 (9,837,012) (5,400, 175) Net Income 3,712,188 577,116 114,075 4,403,379 12,826,624 Retained Earnings/Fund Balances, October 1 93,983,137 10,615,853 387,345 104,986,335 92,159,711 Retained Earnings/Fund Balances, September 30 $ 97,695,325 $ 11,192,969 $ 501,420 $ 109,389,714 $ 104,986,335 The notes to the general financial statements are an integral part of this statement. -36- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Prq:>rietary Fund Flduciary Fund Tctals Types Types (M3rrorardlm Olly) f\brexpendetlle Enterprise Internal Servire Trust 200J 1009 Cash FICMS frcm qJa-atirg Jldivities Cash Received frcmOJstarers $ 55,953,082 $ 9,450,172 $ 69,520 $ 00,472,774 $ 00,829,652 Cash Payrrents to Suppliers for Qxx:Js and Services (33,500,244) (5,7'5J,676) 0 (39,329,920) (34,310, 775) Cash Payrrents to erpoyees for Services (5,893,584) (2,018, 193) 0 (7, 911, 777) (6,628,704) OJstarer D:Jpcsits P<lreived 1,009,187 0 0 1,009,187 771,234 OJstarer D:Jpcsits R3turned (821,207) 0 0 (821,207) (1,132,100) Cash Received from ContributialS 0 0 19,898 19,898 710 Cash rereived fa Reini:Jursed Expenses 00,214 35,548 0 101,762 96,568 Cash Received frcm Sale <:i Scrap 9,289 0 0 9,289 5,896 Cash Received frcm Cdlection Fees 7,517 0 0 7,517 23,934 Cash Received frcm Leases 353 0 0 353 878 Cash Received frcm Qants 0 0 0 0 27,350 Cash Received fa Msrellaneous RevenL.eS 27,E 147,611 781 175,752 43,454 Cash Received From Qher Funds 0 5,474 0 5,474 0 Interest Paid on lnterfund Loans 0 (3,181) 0 (3,181) (10,297) Cash Paid to Qher Funds 0 (5,474) 0 (5,474) (130,408) Cash Paid for Msoollaneous Expenses (41,811) (1,4'.:B) 0 (43,247) (46,298) Not Cash Provided 1:1,t Q:leratirg Pdivities 17,717,156 1,879,845 90,199 19,687,200 19,541,028 Cash FICMS frcm N:lnca):ital Rnandrg Mivities: Princii:aJ P<lreived on J\tie 135,452 0 0 135,452 125,232 Interest P<lreived ori J\tie 8,180 0 0 8,180 18,399 Principal R:lceived on Pdvance to Qher Funds 245,959 0 0 245,959 234,455 Interest P<lreived ori Pdvance to Qher Funds 5,891 0 0 5,891 24,400 Q:leratirg Transfers In frcm Qher Funds 76,733 110,000 0 100,733 200,000 Q:ierairg Transfers a.it to Qher Funds (9,923,785) (100,000) 0 (10,023, 785) (5,658,673) Prindi:aJ Paid on Pdvance frcm Qher Funds (115,801) 0 0 (115,801) (112,376) Interest Paid ori Pdvance frcm Qher Funds (3,94 0) 0 0 (3,940) (11,578) Cash Received foonQher Funds 722,161 0 0 722,161 128,302 Cash Paid to Qher Funds (73,452) 0 0 (73,452) (722, 161) Cash Paid to Pullie.Agencies (321,494) 0 0 (321,494) (211,250) Cash Received frcmPdvanoo foon Qher Fund 0 0 0 0 73,452 Not Cash A"ovided (l.Jsej) ""f\t>rlc:aPtal Finandrg Mivities (9,244,096) 10,000 0 (9,234,096) (5,911,712) Cash FICMS frcm � and Pelated Finandrg Jldivities: A:quisition and Construction <:i Cc:µtal P&:RJf3 (10, 146,707) (2,003,900) 0 (12,210,003) (10,548,854) Proooeds from Sale <:i P&:RJf3 107,640 49,0CQ 0 157,E.OO 107,9::>7 c.aptal Contriblted "" O:lvelcpers 9::>,949 0 0 9::>,949 155,530 Prindi:aJ Paid on RevenLe Borids (3,595,000) 0 0 (3,595,CXXJ) (3,565,000) Princii:aJ Paid on Certificates <:i Cllligatiori 0 0 0 0 (26,<00) Interest Paid ori R:Mlnue Borids (1,905,300) 0 0 (1,905,300) (2, 170,004) Interest Paid on Certificates of Cllligation 0 0 0 0 (3,144) Interest Paid to Qher Funds (9,025) 0 0 (9,025) (4,087) Fees Paid to Fiscal /ig?Id (00,732) 0 0 (00,75l) (7,316) Proooeds from Pameue Borids 16,997,CXXJ 0 0 16,997,CXXJ 0 (Contirn.Ed) -37- CITY OF COLLEGE STATION, TEXAS COMBINED STATEMENT OF CASH FLOWS ALL PROPRIETARY AND FIDUCIARY FUND TYPES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) lssuanre c.osts Paid on Fe.enue Boo::ts Cash R:raved fran Qher Funds Cash Paid to Qher Funds lrterest Paid to Qher Funds Nst Cash R"CNiOO:l (Use:l) t¥ Qipital and R:llate:l Rnan::irg Mivities: Gash FlCMS fran lrM9Sl:irg Mivities: Purchase c:i lnvestrrents Proceeds fr0111 Sale and l\faturities c:i lt11.€S!Jrent Seo.Jrities lnvestrrent lnoorre Nst Cash R"CNiOO:l i=¥ lrwestirg Mivities: Nst Increase in Gash and Gash Equivalents Gash and Cash B:juivalents, O:l. 1 Gash and Cash B:juivalents, Sep:. 30 $ R=mndliation c:i Q:Jeratirg lnrore to Net Cash Ft™OO:l i=¥ Q:Jeratirg Mivities: Q:ieratirg lnoorre $ faqustrrent to R9o:Jncile Q:Jeratirg lnoorre (Loos) to Nst Cash Au.iOO:l i=¥ Q:Jeratirg Mivities: Cepredation Ft™sion for Li'lOOledil:le Paxlunts Q:ieratirg Gants lt11.€S!Jrent lnoorre �e:l as Q:Jeratirg lnoorre Mscellaneous N:Jnq:Jeratirg Rewnues Mscellaneous N:Jnq:Jeratirg Bq::alses Oiarge in "8sets and Lialllities: Oiarge in l>a:ounts R:raval:le Oiarge in Qher R:lreival:les Oiarge in D..e Fr0111 Qher Funds Oiarge in lr11.€111ay Oiarge in Repaid Ol;ts Oiarge in Paxlunts Payable Oiarge in D..e to Qher Funds Oiarge in Oairrs Payable Oiarge in Po::ru3d Lictllities Oiarge in R:lurdot>le C\;;Jx:sits Carge in Po::ru3d Vocation Tdal Pqjustrrarts Nst Cash R"™OO:l i=¥ Q:ieratirg Mivities $ (Continuej) R'qJrietary Fund Typ:s Rdlriary Fun:! Typ:s Enterprise Internal Servioo �e Trust (74,721) 0 (722,161) 0 641,935 (11,511,584) 13,�.700 2,303,284 4,778,480 13,893,475 6,457,109 20,350,584 $ 12,216,526 $ 3,671,262 157,316 0 0 271,595 (41,711) 49,536 18,828 0 (367,683) 0 1,881,655 0 0 (185,557 ) 27,117 18,271 5,500,630 17,717,193 $ 0 0 0 0 (2,014,026) (763,298) 1,821,437 267,135 1,322,274 0 0 0 0 0 (69,00'.J) 88,283 21,263 39,500 1, 100,003 129,785 795,858 58, 163 1,993,941 $ 187,948 ===::::::::::= 237,004 ...;..$ ___ 1_14..;..,0_i75_ 1,588,839 3,585 0 0 37,887 (4,672) (71 5) 0 (5,474) 5,000 16,218 27,140 5,474 22,f[O (93,215) 0 3,087 1,642,781 0 543 0 (23,799) 0 0 (2,430) 0 0 649 0 1,161 0 0 0 0 0 (23,876) 1,879,845 $ 00,199 ===::::::::::= Tdals (11/en::iran:ILm 01ly) 2COO (74,721) 0 (7'22., 161) 0 (1,372, 101) (12,347,842) 15,Sffi,500 2,591,682 6,140,340 15,221,343 7,311,130 $ 22,532,473 $ 12,567,665 5,260,101 161,444 0 (23,799) 309,483 (46,383) 46,391 18,828 (5,474) (362,034) 16,218 1,!m,956 5,474 22,627 (241,m) 27,117 21,358 7,119,535 $ 19,687,200 1999 0 722161 0 (128,302) (15,468,E) (27,400,997) 29,022,6'Z2. 2,554,932 4,078,557 2,239,504 . 5,071,626 $ 7,311,130 $ 17,000,402 4,877,018 193, 164 27,350 (14,284) 170,730 (93,595) (1,404, 112) (32,660) 0 (293,088) (9,946) (831,516) (130,408) 12,116 276,165 (300,932) 27,624 2,450,626 $ 19,541,028 Noncash Operating, Financing, Capital and Investing Activities: During the fiscal year, the Enterprise Fund added capital contributed by developers in the amount of $2 ,708,538. Adjustments at 9/30/00 to record investments at fair value were as follows: Enterprise Funds, $ 98,344; Internal Service Funds, $1 0,071; and Nonexpendable Trust Funds, $917. In addition, billed customer refundable deposits in the amount of $1 50,510 were reflected in the Enterprise Funds 9/30/00 Accounts Receivable and Refundable Deposit Balances. The notes to the general purpose financial statements are an integral part of this statement. -38- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The general purpose financial statements of the City of College Station, Texas ("City"), have been prepared in conformity with generally accepted accounting principles ("GAAP") as applied to governmental units. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant of the City's accounting policies are described below. A. REPORTING ENTITY The financial reporting entity is defined as ( 1) the primary government and (2) those component units for which the primary government is financially accountable. A primary government is financially accountable for the organizations that make up its legal entity. It is also financially accountable for the legally separate organizations if its officials appoint a voting majority of an organization's governing body and one or both of the following conditions are met: (a) the primary government is able to impose its will on the component unit or (b) the primary government's relationship with the component unit poses a real or potential financial benefit or burden for the primary government. Moreover, financial accountability is also deemed to exist even in the absence of simple "accountability" (i.e., the appointment of a voting majority of the organization's governing body) if the component unit is financially dependent upon the primary government. A primary government has the ability to impose its will on an organization if it can significantly influence the programs, projects, or activities of, or level of services performed or provided by, the organization. A financial benefit or burden relationship exists if the primary government is: (a) entitled to the organization's resources; (b) legally obligated or has otherwise assumed the obligation to finance the deficits of, or provide financial support to, the organization; or (c) obligated in some manner for the debt of the organization. If an organization is unable to adopt its budget, levy taxes, or set rates or charges, or issue bonded debt without approval by the primary government, then it is deemed to be fiscally dependent on the primary government and is included as a component unit. There are no entities that meet the criteria as a component unit of the City. Included within the reporting entity as a joint venture for the City is the Brazos Valley Solid Waste Management Agency. The Brazos Valley Solid Waste Management Agency ("BVSWMA") was created May 8, 1990, by the Cities of Bryan and College Station, Texas, to achieve economies of scale savings for the participants through joint ownership and use of regional waste management facilities. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city. In addition, the Mayors of each city serve alternating two-year terms on the Board, which has complete responsibility for the daily operating activities of BVSWMA. The BVSWMA annual budget is first approved by the BVSWMA Board and is then submitted for approval by both cities as a part of their regular budget process. - 39- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self-balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance-related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e., when they are "measurable and available"). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and claims and judgements such as accrued vacation leave which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest, charges for services and special assessments are susceptible to accrual. Sales taxes collected and held by the State at year end on behalf of the City are also recognized as revenue. Other receipts and taxes become measurable and available when cash is received by the City and are recognized as revenue at the time. Entitlement and shared revenues are recorded at the time of receipt or earlier if the accrual criteria are met. Expenditure-driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met. Governmental funds include the following fund types: The general fund is the City's primary operating fund. It accounts for all financial resources of general government, except those required to be accounted for in another fund. The special revenue funds account for revenue sources that are legally restricted to expenditure for specific purposes (not including expendable trusts or major capital projects). The debt service fund accounts for the servicing of general long-term debt not being financed by proprietary or nonexpendable trust funds. The capital projects funds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary or nonexpendable trust funds. -40- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. MEASUREMENT FOCUS, BASIS OF ACCOUNTING AND BASIS OF PRESENTATION (Continued) Proprietary funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. The City applies all applicable GASB pronouncements in accounting and reporting for its proprietary operations and all Financial Accounting Standards Board ("FASB") Statements and interpretations issued after November 30, 1989, except for those that conflict or contradict GASB pronouncements. Proprietary funds include the following fund types: Enterprise funds are used to account for those operations that are financed and operated in a manner similar to private business or where the City has decided that the determination of revenues earned, costs incurred and/or net income is necessary for management accountability. Internal setvice funds account for operations that provide services to other departments or agencies of the City on a cost-reimbursement basis. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent on behalf of others. Nonexpendable trust funds are used to account for assets of which principal may not be spent and is accounted for using the same measurement focus and basis of accounting used by the proprietary funds. Account Groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary or trust funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary or trust funds. C. ASSETS, LIABILITIES AND EQUITY 1. Cash and Cash Equivalents Cash and cash equivalents are short term highly liquid investments that are: (a) readily convertible to known amounts of cash and (b) so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted assets) include demand accounts, repurchase agreements, and government securities and agency notes with original maturities of three months or less when purchased. All cash, except for petty cash accounts, is deposited with the City's depository bank (First American Bank, Bryan, Texas) in interest bearing accounts or is invested. -41- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 1 . Cash and Cash Equivalents (Continued) The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool. 2. Investments Investments are made in accordance with the City's Investment Policy which was adopted by the City Council in January 2000. This policy is applicable to all City funds and permits investment in obligations of the U.S. Government or its agencies, repurchase agreements, commercial paper, certificates of deposit, guaranteed investment contracts, public funds investment pools, and money market mutual funds. This policy states that the Director of Fiscal Services shall designate the City's Investment Officer with whom responsibility and authority for investment transactions reside. The investments purchased under the provisions of the Investment Policy are managed to maintain liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest rates which depress the market value of securities. As a guideline, maturity of securities should not exceed more than five years for cash management purposes, with the optimum weighted average maturity of less than two years. Investments in securities of a longer maturity than two years are considered prudent for funds maintained for capital construction and debt service funds, if necessary to meet projected disbursement schedules. As a general guideline, the City's cash management portfolio is designed with the objective of meeting, over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The investment program seeks to augment rates of return above this level. In a diversified portfolio, measured losses are inevitable and must be considered within the context of the overall portfolio. The objective in investment of construction funds is at least to match inflation increases in construction costs. Active portfolio management includes the practice of selling securities prior to maturity and using the proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates fall, and to take advantage of the differences in relative yield between different types of securities and varying maturities. "Swap" analysis is the responsibility of the City Investment Officer and the decision to execute the "swap" rests with him. To protect the portfolio from imprudent trading, no security may be sold until such time as the current market value of the security plus interest earned from date of purchase is at least equal to the purchase price of that security. State statutes authorize the City to invest in fully-insured time deposits, direct debt securities of the United States or its agencies, and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the control and custody of the City. -42- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 2. Investments (Continued) Investments in security repurchase agreements may be made only with the City's depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal Reserve Bank of New York ("Primary I. Dealers"). All securities are purchased delivery-vs.-payment and held in the City's name in a safekeeping account at Chase Bank. Investments of all funds consist mainly of U. S. Treasury and Agency securities, bank certificates of deposit, and investments in public funds investment pools (TexPool). Investments are stated at fair value in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools. The City also uses a pooling method to account for investments. Equity in investments and interest income from the investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of each fund's equity in the investment pool to the total pool. 3. Inventory Inventory is valued at cost, which approximates market, using the first-in, first-out method. The costs of governmental fund type and proprietary fund inventories are recorded as expenditures/expenses when consumed rather than when purchased. 4. Prepaid Costs Payments made to vendors for services that will benefit periods beyond September 30, 2000, are recorded as prepaid costs. 5. Restricted Assets In the Enterprise Funds, proceeds of utility revenue bonds, as well as resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal Court cash bonds, and police seizure funds, all of which are not available for operations. 6. Investment in Joint Venture The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting. Required disclosures concerning the joint venture are presented in Note IV-D. -43- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 7. Fixed Assets General fixed assets have been acquired for general government purposes. Asset purchases are recorded as expenditures in the governmental fund types and capitalized in the General Fixed Assets Account Group at cost where historical records are available and at an estimated historical cost where no historical records exist. Donated fixed assets are valued at their estimated fair market value. Public domain fixed assets consisting of improvements other than buildings are also included in the General Fixed Assets Account Group. No depreciation has been provided on general fixed assets, nor has interest been capitalized. Property and equipment owned by the Enterprise Funds and the Internal Service Funds is stated at the historical cost of acquisition, construction or, with respect to contributions of construction from third parties (principally developers), at fair market value. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not capitalized during construction because interest is recovered currently in the City's established rate. Maintenance, repairs and minor renewals are charged to operating expense; major property replacements are capitalized. Depreciation is recorded in the above funds on a straight-line basis over the following estimated service lives: Utility Systems Buildings and Improvements Equipment 8. Compensated Absences 25-40 years 5-50 years 3 -10 years Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of service. Canyover of unused vacation time from one year to the next is allowed for a maximum of two years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the two-year maximum). Accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a liability of the General Fund. Amounts of accumulated vacation leave that are not expected to be liquidated with expendable available financial resources are reported in the General Long-Term Debt Account Group. Employees are credited with sick leave at the rate of one day per month and are allowed to accumulate up to 120 days. Payment for unused accumulated sick leave is not made to employees by the City and, accordingly, no liability has been recorded in the financial statements. -44- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 9. Long-Term Obligations Long-term debt is recognized as a liability of a governmental fund when due or when resources have been accumulated in the Debt Service Fund for payment early in the following year. For other long-term obligations, only that portion expected to be financed from expendable available financial resources is reported as a fund liability of a governmental fund. The remaining portions of such obligations are reported in the General Long-Term Debt Account Group. Long-term liabilities directly related to and financed from proprietary fund operations are accounted for in those funds. All other unmatured long-term indebtedness of the City is accounted for in the General Long-Term Debt Account Group. 10. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration in the governmental fund types. Encumbrances outstanding at year end are reported as reservations of fund balances since they do not constitute expenditures or liabilities in the general purpose financial statements. 11. Fund Equity Contributed capital is recorded in proprietary funds that have received capital grants or contributions from developers, customers or other funds. Reserved balances represent those portions of fund equity not appropriable for expenditure or legally segregated for a specific future use. Designated fund balances represent tentative plans for future use of financial resources. 12. Bond Discounts/Issuance Costs In governmental fund types, bond discounts and issuance costs are recognized as expenditures in the current period. Bond discounts and issuance costs for proprietary fund types are deferred and amortized over the term of the bonds using the straight-line method. Bond discounts are presented as a reduction of the face amount of bonds payable, and issuance costs are recorded as deferred charges. 13. lnterfund Transactions Quasi-external transactions are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures/expenses initially made from that fund, which are properly applicable to another fund, are recorded as expenditures/expenses in the reimbursing fund and as reductions of expenditures/expenses in the fund that is reimbursed. lnterfund transactions other than quasi-external transactions and reimbursements are reported as operating transfers. -45- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. ASSETS, LIABILITIES AND EQUITY (Continued) 14. Statements of Cash Flows The City has elected to use the direct method in presenting the Statements of Cash Flows for each of the Proprietary Fund types and Non-expendable Trust Fund. 15. Memorandum Only-Total Columns Total columns on the General Purpose Financial Statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns does not present financial position, results of operations, or cash flows in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. lnterfund eliminations have not been made in the aggregation of this data. 16. Comparative Data/Reclassifications Comparative total data for the prior year have been presented in the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. However, comparative data have not been presented in all statements because their inclusion would make certain statements unduly complex and difficult to understand. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. BUDGETARY INFORMATION The City follows these procedures in establishing the budgetary data reflected in the financial statements: 1) Prior to September 1, the City Manager submits to the City Council a proposed operating budget for the fiscal year commencing the following October 1. The operating budget includes proposed expenditures and the means of financing them. 2) All budget requests are compiled by the Office of Management and Budget and presented with comparative and supporting data to the Mayor and City Council for review. 3) Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4) Prior to September 27, the budget is legally enacted through passage of an ordinance. 5) The City Council must approve all transfers of budgeted amounts between departments within any fund and any revision that alters the total expenditure of any fund. An amount is also budgeted each year for contingencies which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the amount does not exceed $50,000. All other transfers must be approved by City Council. City Council may transfer amounts among individual budget line items within major expenditure categories during the year, but no such transfer may increase the overall total budget. Budgeted amounts as originally adopted were not significantly changed by such transfers during the year. -46- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) A. BUDGETARY INFORMATION(Continued) 6) In accordance with the City Charter, the budget may be amended after the following conditions are met: a) The City Manager certifies that there are available revenues in excess of those estimated in the budget. b} The City Council holds a public hearing on the supplemental appropriation. c) The City Council approves the supplemental appropriation. Management may not amend the budget without seeking the approval of the City Council. 7) Budget appropriations are adopted at the fund level for all funds except the General Fund. In the General Fund, budget appropriations are adopted at the department level. Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations which have not been expended or lawfully encumbered lapse at the end of the budget year. 8) Formal budgetary integration is legally enacted and employed as a management control device during the year for all funds. B. BUDGET/GAAP RECONCILIATION General Fund budgetary amounts do not include provisions for adjustments in inventory, the allowance for uncollectible accounts receivable, the capitalization of salaries for capital improvements projects, accrued vacation, or adjustments to fair value for investments. Adjustments necessary to convert the General Fund revenues and other financing sources at September 30, 2000, on the budgetary basis to the GAAP basis are as follows: Revenues and Other Financing Sources-Budget (Non-GAAP Basis) Reconciling Items: Adjust Investments to Fair Value Allowance for Uncollectible Reclass Claims Paid Write-off for Retainage Payable Reclass Auction Revenue Reclass Fire Revenue Allocate Fleet Inventory Other Total Reconciling Items Total Revenues and Other Financing Sources -GAAP Basis -47- $ 28,582, 107 17,217 42,012 1,000 20,211 (111) 22,722 26,546 (426) 129,171 $ 28, 711,278 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL ST A TEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Adjustments necessary to convert the General Fund expenditures and other financing uses at September 30, 2000, on the budgetary basis to the GAAP basis are as follows: Expenditures and Other Financing Uses -Budget (Non-GAAP Basis) $ 26,810,753 Reconciling Items: Accrue FYOO Expenditures 21,324 Adjust Accounts Payable 8,837 Adjust Inventory 840 Capitalized Salaries (118,698) Transfer Out to Streets Projects Funds 1,008,025 Accrue Payroll Expense 361,559 Adjust Accrued Vacation (1,988) Other 1,975 Total Reconciling Items 1,281,874 Total Expenditures and Other Financing Uses -GAAP Basis $ 28,092,627 The budgets for the Special Revenue Funds and Capital Projects Funds are adopted on a basis consistent with GAAP, except for the following significant items: a) Principal payments are included in the budget as an expenditure item. b) Budgetary amounts do not include provisions for adjustments in the allowance for uncollectible accounts receivable. c) Budgeted expenditure amounts do not include a provision for the capitalization of salaries for capital improvement projects. d} Budgeted revenue amounts do not include a provision for adjusting investments to fair value. -48- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds revenues and other financing sources at September 30, 2000 on the budgetary basis to the GAAP basis are as follows: Special Revenue Capital Projects Funds Funds Revenues and Other Financing Sources -Budget (Non GAAP Basis) $ 4,274,383 $ 20,776,065 Reconciling Items: Adjust Investments to Fair Value 16, 147 41,612 Accrue FY'OO Utility Revenue 0 32,753 Reverse FY'99 Utility Accrual 0 (49,276) Write-Off of Retainage Payable 0 5,185 Operating Transfers In 0 1,008,025 Total Reconciling Items 16,147 1,038,299 Revenues and Other Financing Sources -GAAP Basis $ 4,290,530 $ 21,814,364 Adjustments necessary to convert the Special Revenue Funds and Capital Projects Funds expenditures and other financing uses at September 30, 2000 on the budgetary basis to the GAAP basis are as follows: Special Revenue Capital Projects Funds Funds Expenditures and Other Financing Uses-Budget (Non-GAAP Basis) $ 3,704,741 $ 12,712,475 Reconciling Items: FYOO Bad Debt 1,270 4,430 Capitalized Salaries 0 118,257 Accrue FYOO Expenditure 0 23,851 Reclass Principal Payment for Advance from Other Funds (56,706) 0 Other 862 1,346 Total Reconciling Items {54,574} 147,884 Expenditures and Other Financing Uses -GAAP Basis $ 3,650,167 $ 12,860,359 -49- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL ST A TEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) The Budget for the Debt Service Fund is adopted on a basis consistent with GAAP except for budgeted revenue amounts which do not include a provision for adjusting investments to fair value. For fiscal year 2000, that amount was $7,999. Budgets for the Enterprise Funds are adopted on a basis consistent with GAAP, except for the following significant items: a) Capital outlay is included in the budget as an expense item. b) The budget treats principal payments for General Obligation Bonds and Certificates of Obligation serviced by the Electric, Water, and Sewer Funds and for Utility Revenue Bonds as an expense item. Principal payments for Advances from Other Funds in the Solid Waste Collection Fund are also treated as expense items in the budget. c) Enterprise Funds budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. d) Budgeted revenue amounts do not include a provision for revenue accruals. e) Budgeted expense amounts do not include a provision for depreciation expense. f) Budgeted salaries do not include a provision for accrued vacation. g) Budgeted revenue amounts do not include a provision for adjusting investment� to fair value. The budgets for the Internal Service Funds are adopted on a basis consistent with GAAP, except for the following significant items: a) Capital outlay is included in the budget as an expense item. b) Budgeted salaries do not include a provision for accrued vacation or claims payable. c) Budgetary amounts do not include provisions for adjustments in inventory or the allowance for uncollectible accounts receivable. d) Budgeted expense amounts do not include a provision for depreciation expense. e) Budgeted revenue amounts do not include a provision for adjusting investments to fair value. In fiscal year 2000, budgets for the Cedar Creek Condominium, Cemetery Perpetual Care, and Fireman's Relief and Retirement Funds were not adopted. Budgetary comparisons presented in the report are on the aforementioned budgetary basis. - 50- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 II. STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY (Continued) B. BUDGET/GAAP RECONCILIATION (Continued) Budgetary amounts are as originally adopted, or as amended by the City Council. Individual amendments were not material in relation to the original appropriations which were amended. C. EXPENDITURES/EXPENSES IN EXCESS OF APPROPRIATIONS The amounts of any excesses of expenditures/expenses over appropriations during fiscal year 2000, and the funds in which they occurred are as follows: Business Park Electric Fund Communication Services Employee Benefits Print/Mail Services Workers' Compensation Amount $282,381 586,775 28,839 449,294 2,541 79,614 Higher than expected expenditures for capital outlay resulted in the $282,381 excess in the Business Park Fund, and higher than expected Operating Transfers Out resulted in the $586,775 excess in the Electric Fund. Higher than expected expenditures for Salaries and Benefits and for Supplies resulted in the $28,839 excess in the Communication Services Fund and the $2,541 excess in the Print/Mail Services Fund. In the Employee Benefits Fund higher than expected expenditures for Claims, Administration Fees and Premiums resulted in the $449,294 excess. Higher than expected claims in the Workers' Compensation Fund resulted in the $79,614 excess. D. DEFICIT RETAINED EARNINGS The Communications Services Fund, the Employee Benefits Fund and the Fleet Maintenance Fund all ended the fiscal year with an Unreserved Retained Earnings deficit. The $343,721 deficit in the Communications Services Fund is primarily due to unbudgeted depreciation expense. The $53,662 deficit in the Employee Benefits Fund is attributable to higher than expected claims, and the $78,745 deficit in the Fleet Maintenance Fund is due to unbudgeted depreciation and interest expenses. -51- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. DEPOSITS AND INVESTMENTS At year-end, the carrying amount of the City's cash and time deposits was $39,803,685 and the bank balance was $196,159. Cash and time deposits included investments in the state investment pool amounting to $20,828,647. Balance sheet amounts for unrestricted and restricted cash and cash equivalents at September 30, 2000, are as follows: Unrestricted Cash and Cash Equivalents Restricted Cash and Cash Equivalents Total Cash and Cash Equivalents $ 33,492,067 6.311.618 $ 39.803,685 The bank balance was entirely covered by federal depository insurance or by pledged collateral held by the City's third-party custodian in the City's name. The state investment pool represents short term investments in a pool managed by another government for which risk categorization is not appropriate because the City's investment is not evidenced by securities that exist in physical or book entry form. The City's investments at September 30, 2000, are categorized below to give an indication of the level of risk assumed by the City at year end. The carrying amount is at fair value as required by GASB Statement No. 31. U.S. Treasury Securities $ 8,943,064 U.S. Government Agencies and Instrumentalities Securities 52,455,796 Total Direct Investments 61,398,860 Investment in Texas Local Government Investment Pool 20,828,647 Investment in Flexible Repurchase Agreement 20,259,733 Total Indirect Investments 41,088,380 Total Investments $ 102,487,240 While cash and cash equivalents are inclusive of investments with original maturities of three months or less, the above schedules are inclusive of all investments. The City invests the long-term portion of its portfolio in various U.S. Government and agency securities that offer higher yields but are sensitive to changes in interest rates and other market conditions. Timely payment of interest and principal are guaranteed directly or indirectly by the U.S. Government. If it becomes necessary for the City to sell a portion or all of the long-term portfolio, the proceeds realized by the City from such a sale would depend on the market conditions in existence at the time of such sale, as the fair value of the securities in the City's long-term portfolio will fluctuate due to interest rate trends and other market factors. -52 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENER AL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) A. DEPOSITS AND INVESTMENTS (Continued) "Texpool" is a local government investment pool created and managed by the Texas Comptroller of Public Accounts to invest funds on behalf of Texas political subdivisions. The pool operates on a $1.00 net asset value basis and allows same day or next day redemptions and deposits. Interest is allocated daily based on portfolio earnings and participant account balances. The City's investment in Texpool is stated at fair value which was 100% of the book value as of September 30, 2000. Texpool is not managed by the City; therefore, the City does not possess securities that exist in physical or book entry form. Consequently, these securities have not been classified. All of the City's investments consist of U.S. Government Securities and repurchase agreements of U.S. Government Securities and are held by its agent in the City's name (Category One credit risk). The reporting of investments at fair value in accordance with GASB Statement No. 31 resulted in an unrealized gain of $209,895 at September 30, 2000. This unrealized gain was allocated to the participating funds by calculating a ratio of each fund's equity in the investment pool to the total pool. B. NOTES RECEIVABLE Special Revenue Funds: In 1988, the City initiated a Community Development Loan Program which provides loans to eligible applicants from Community Development Block Grant funds. The $59,642 balance in the Special Revenue Funds represents the outstanding principal for these loans at September 30, 2000. -53 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) C. FIXED ASSETS A summary of changes in general fixed assets for the year ended September 30, 2000, is as follows: Retirements Additions and Beginning and Transfers Ending Balance Transfers In Out Other Balance Land $ 10,537,536 $ 33, 144 $ 0 $ 0 $ 10,570,680 Buildings and Building Improvements 18,246,398 5,697 0 0 18,252,095 Improvements 35, 114,887 7,334,086 221 0 42,448,752 Machinery, Tools and Equipment 10,915, 177 370,568 342,425 0 10,943,320 Parks System 11,991,743 757,731 940 0 12,748,534 Construction in Progress 6,465, 142 11,553,009 5,243,270 0 12,774,881 Total $ 93,270,883 $20,054,235 $ 5,586,856 $ 0 $107,738,262 A summary of proprietary fund type property and equipment at September 30, 2000, is as follows: Electric System Water System Sewer System Machinery & Equipment Buildings & Improvements Land Construction in Progress Total Less Accumulated Depreciation Net D. INTERFUND ASSETS/LIABILITIES 1. Due To/Due From Other Funds Enterprise Funds $ 42, 147,439 42,742,779 44,701,494 3,893,574 1,721,714 1,684,406 20,794,189 157,685,595 (43,401,916) $ 114,283,679 Internal Service Funds $ 0 0 0 12,046,544 746,575 0 4,020,753 16,813,872 (7,028,897) $9,784,975 Total $ 42, 147,439 42,742,779 44,701,494 15,940,118 2,468,289 1,684,406 24,814,942 17 4,499,467 (50,430,813) $124,068,654 The composition of due to/due from balances as of September 30, 2000, is as follows: Due To Equipment Replacement Due From Fleet Maintenance -54 - $ Amount 63,972 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) E. DEFERRED CHARGES Deferred charges totaling $693,595 at September 30, 2000, consist of the following: Prepaid Water Costs On November 8, 1978, the City entered into an agreement with Texas A&M University whereby the City would construct water system improvements for Texas A&M University. This water system was to provide the City with an additional water source until its own system could be constructed beginning in January 1979. The original agreement was for a period not to exceed five years. However, an addendum to the contract extends the period indefinitely. The costs of the system are being repaid by Texas A&M University at a rate of $0.20 per 1,000 gallons of City water usage. Termination of the agreements provides for absolute title to the system to be conveyed to Texas A&M University by the City. A summary of the unrecovered cost of the water system at September 30, 2000, is as follows: Total Project Cost Less Accumulated Water Usage Credits Prepaid Water Costs, September 30, 2000 Bond Issuance Costs $ 1,167,075 (1.038.011) $ 129.064 A summary of the bond issuance costs along with the accumulated amortization for the Electric, Water, and Sewer Funds as of September 30, 2000, is as follows: Parking Electric Water Sewer Garage Total Bond Issuance Costs $ 215,352 $ 168,058 $ 354,808 $ 52,000 $ 790,218 Accumulated Amortization (67,683) (50,247) (107,589) (168) (225,687) Bond Issuance Costs, Net $ 147,669 $ 117,811 $ 247,219 $ 51,832 $ 564,531 F. LONG-TERM DEBT General Obligation Bonds The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the City, and such bonds have been issued for both general government and proprietary activities. Bonds issued for proprietary activities are reported in the proprietary funds if they are expected to be repaid from proprietary fund revenues. -55 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Continued) On May 11, 2000, the City issued $8.46 million in General Obligat ion Bonds with a true interest cost of 5.48 percent. The proceeds from the sale of the bonds will be used for street improvements, traffic management, fire station renovation and expansion projects, parks, sidewalks, bike trails, and to pay the costs incurred in connection with the issuance of the bonds. Revenue Bonds The City from time to time also issues bonds for which the City pledges income derived from the acquired or constructed assets to pay debt service. On May 11, 2000, the City issued $10.5 million in utility revenue bonds with a true interest cost of 5.49 percent. Proceeds from the sale of the bonds will be used for water supply and wastewater system improvements. In addition, proceeds will be used to pay the costs incurred in connection with the issuance of the bonds. Certificates of Obligation On occasion, the City issues certificates of obligation for which the City pledges not only the income derived from the acquired or constructed assets but also the full faith and credit of the City. On May 11, 2000 the City issued $4.05 million in combination tax and revenue certificates of obligation with a true interest cost of 5.46 percent. The proceeds from this debt issuance will be used for the purpose of providing financing for purchase and installation of a communications fiber loop; renovations to Adamson Pool; street improvements and extensions, including widening and rehabilitation of Graham Road, extending Longmire from Birmingham to Graham Road, and extending Dartmouth Dr. from Southwest Parkway to Krenek Tap; park improvements including construction of a roller hockey rink and ballfield improvements at Wayne Smith Park; extending the roadway and associated drainage, water, wastewater, and street lighting facilities in the Business Park; additions to Fire Station No. 2; replacing street lighting in the Southside Area with period street lighting, all within the City; the payment of contractual obligations for professional services in connection therewith, and to pay the costs incurred in connection with the issuance of this debt. On September 18, 2000, the City issued $8.1 million in combination tax and revenue certificates of obligation with a true interest cost of 5.33 percent. The proceeds from this debt issuance will be used to provide financing for the construction of a parking garage, acquisition of parking meters and acquisition of land. - 56 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL ST ATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Continued) The following is a summary of long-term debt transactions for the year ended September 30, 2000. Beginning Incurred/ Matured/ Ending Balance Issued Retired Other Balance Governmental Fund Tyges General Obligation Bonds $32, 750,000 $ 8,460,000 $ 2,510,000 $ 0 $ 38,700,000 Contractual Obligation 405,000 0 405,000 0 0 Certificates of Obligation 6,350,000 5,653,000 545,000 0 11,458,000 Accrued Vacation 964,459 863,305 687,293 {1,171} 1,139,300 Subtotal 40,469,459 14,976,305 4,147,293 (1,171) 51,297,300 Progrietary Fund Tyges Utility Revenue Bonds 35,965,000 10,500,000 3,595,000 0 42,870,000 Certificates of Obligation Ser viced by Parking Garage Revenues 0 6,497,000 0 0 6,497,000 Accrued Vacation: Electric Fund 74,879 100,674 86,649 652 89,556 Water Fund 42,976 45,947 47,037 0 41,886 Sewer Fund 51,126 42,541 37,069 0 56,598 Solid Waste Collection 21,390 30,948 31,798 0 20,540 Communications Fund 11,829 13,162 11,886 0 13,105 Parking Garage Fund 0 0 458 519 61 Fleet Maintenance Fund 18,873 23,507 17,782 0 24,598 PrinUMail Fund 3,637 6,049 5,896 0 3,790 Utility Billing Fund 53,202 47,211 51,278 0 49,135 Subtotal 36,242,912 17,307,039 3,884,853 1, 171 49,666,269 Total Long-Term Debt $76,712,371 $32,283,344 $ 8,032,146 $ 0 $100,963,569 -57 - ::\ CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Continued) Long-term debt outstanding as of September 30, 2000, consisted primarily of bonds maturing serially and is summarized as follows: Interest Series Principal Rates(%) Matures Balance General Obligation Bonds: 1991 Issue 6.00-8.00 2012 $ 1,425,000 1994 Issue 5.50-7.50 2014 3,950,000 19951ssue 5.10-7.00 2013 4,000,000 1996 Issue and Refunding 4.70-7.50 2017 8,800,000 1998 Issue 4.50-6.50 2017 5,985,000 19991ssue 3.40-5.40 2017 6,080,000 2000 Issue 5.00-7.00 2018 8,460,000 Subtotal 38,700,000 Certificates of Obligation: 19981ssue 4.55-7.30 2017 5,305,000 19991ssue 3.75-4.10 2002 500,000 20001ssue 5.00-7.00 2018 4,050,000 2000A Issue 4.75-6.75 2020 1,603,000 Subtotal 11,458,000 Certificates of Obligation serviced by Parking Garage Revenues: 2000A Issue 4.75-6.75 2020 6,497,000 Utility Revenue Bonds: 19931ssue 4.20-5.60 2013 3,250,000 1994 Issue 5.40-6.40 2014 11,550,000 1995 Refunding Issue 7.10-7.20 2001 840,000 19951ssue 5.25-6.25 2016 4,800,000 1996 Issue and Refunding 4.15-5.60 2017 9,330,000 19981ssue 4.55-6.50 2017 2,600,000 20001ssue 5.00-7.00 2018 10,500,000 Subtotal 42,870,000 Total $ 99,525,000 - 58 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) F. LONG-TERM DEBT (Con tinued) Debt service requirements to maturity for all long term debt is summarized as follows: Year 2001 2002 2003 2004 General Obligation Bonds Principal 2,690,000 2,815,000 2,465,000 2,550,000 2, 110,000 10,490,000 10,935,000 4,645,000 Interest 2,195,020 1,836, 119 1,666,504 1,477,477 1,352,705 5,260,323 2,571,441 305,058 Utility Revenue Bonds Principal 3,185,000 2,555,000 2,580,000 2,615,000 2,750,000 12,485,000 12,245,000 4,455,000 Interest 2,502,161 2,134,031 1,988,273 1,843,254 1,691,346 6,325,787 2,834,739 313,985 2005 2006-2010 2011-2015 2016-2018 TOTAL $ 38,700,000 $16,664,647 $ 42,870,000 $19,633,576 Year 2001 2002 2003 2004 2005 2006-2010 2011-2015 2016-2020 TOTAL $ Certificates of Obligation Princip9I Interest 1,010,000 1,041,610 1,310,000 873,734 1,100,000 804,542 1,135,000 736,986 1,185,000 668,024 3,575,000 2,735,486 4,625,000 1,712,421 4,015,000 453,411 17,955,000 $ 9,026,214 -59 - .- CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) G. RESERVATIONS OF FUND BALANCES AND RETAINED EARNINGS Fund balances have been reserved at September 30, 2000, as follows: General Fund: Reserved for Encumbrances $ 341,478 Reserved for Inventory 80,129 Reserved for Prepaid Costs 106,981 Reserved for Police Seizure 14,808 Total General Fund Reserved 543,396 Special Revenue Funds: Reserved for Encumbrances 616,438 Reserved for Subsequent Years' Expenditures 651,550 Total Special Revenue Funds Reserved 1,267,988 Debt Service Fund: Reserved for Debt Service 4,227,959 Capital Projects Funds: Reserved for Encumbrances 22,694,284 Cemetery Perpetual Care Fund: Reserved for Perpetual Care 501,420 Total Reserved Fund Balances $ 29,235,047 Reserved retained earnings designations for the Enterprise Funds at September 30, 2000, are as follows: Reserved for Debt Service Reserved for Capital Projects Total Reserved Retained Earnings -60 - $ 2,606,880 10,672,213 $ 13,279,093 CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 Ill. DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS (Continued) H. CONTRIBUTED CAPITAL The changes during fiscal year 2000 in the City's contributed capital accounts for the Enterprise Funds were as follows: Sources Electric Water Sewer Contributed Capital, October 1 $3,616,920 $ 10,951,067 $ 9,776,438 Contributing Sources: Developers 39,661 1,280,017 1,362,925 Impact Fees 0 0 25,935 Contributed Capital, September 30 $3,656,581 $12,231,084 $11, 165,298 There were no changes in contributed capital in the Solid Waste Collection, Cedar Creek Condominium, Northgate Parking Garage, or Internal Service Funds during fiscal year 2000. I. OPERATING TRANSFERS Individual fund operating and other transfers out and corresponding operating transfers in for fiscal year 2000 were as follows: Operating Transfers Out Operating Transfers In Amount General Northgate Parking Garage $ 76,773 General General Government Projects 29,500 General Streets Projects 1,008,025 Streets Projects General Government Projects 383,000 Electric General 4,167,685 Water General 778,700 Sewer General 702,600 Sanitation General 274,800 Hotel Motel Debt Service 380,000 Workers' Compensation Employee Benefits 100,000 Electric Business Park 2,600,000 Water Business Park 1,400,000 General Government Projects Communication Services 10,000 -61 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL ST A TEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION A. PROPERTY TAXES Property is appraised and a lien on such property becomes enforceable as of January 1. Taxes are levied and payable on October 1. The Brazos County Tax Office bills and collects property taxes for the City. City property tax revenues are recognized when levied to the extent that they are collected in the current year. The balance is reported as deferred revenues. Taxes become delinquent February 1 of the following year and are subject to interest and penalty charges. The City is permitted by the State of Texas to levy taxes up to $2.50 per $100 of assessed valuation for general governmental services and for the payment of principal and interest on general long-term debt. The combined current tax rate to finance general government services including debt service for the year ended September 30, 2000, was $.4293 per $100 of assessed valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property for all taxing units in Brazos County. The Appraisal District is required to assess property at 100% of its appraised value. Real property must be reappraised at least every four years. The City may, at its own expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action. Under this system if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more than 8%, qualified voters of the City may petition for an election to determine whether to limit the tax rate to no more than 8% above the tax rate of the previous year. B. COMMITMENTS AND CONTINGENCIES At September 30, 2000, the City had oversized participation construction commitments totaling $25,244. These construction commitments result from development agreements with subdividers in which the City, under certain conditions, agrees to participate in the cost of constructing streets, water distribution lines, sanitary sewer lines, bridges or culverts. The City is contingently liable for lawsuits and other claims in the ordinary course of its operations. The settlement of such contingencies under the budgetary process would require appropriation of revenues yet to be realized and would not materially affect the financial position of the City at September 30, 2000. C. RISK MANAGEMENT A government entity, such as the City, is faced with the possibility of various losses which can result from natural disasters; theft of, damage to, or destruction of assets; human errors and omissions; and torts. In order to minimize its exposure to such losses, the City is engaged in the following risk management activities: -62 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) C. RISK MANAGEMENT (Continued) The City is self-insured for health benefits, and the plan is administered by Texas Municipal League ("TML"). This activity is accounted for in the Employee Benefits Fund which is funded monthly by contributions from employees and from the operating funds of the City. These contributions are determined based on anticipated claims for the subsequent year. The City has a stop-loss insurance policy that limits its liability to $75,000 per individual per year with an aggregate, annual liability of $1,700,000. The liability for outstanding losses includes $239,509 for claims incurred but not reported as of September 30, 2000. The City is self-insured for the first $25,000 on property losses such as stolen, damaged, destroyed, vandalized, and lost assets and for liability losses filed by persons claiming personal or property damages. This coverage is provided through a Property and Casualty Fund which is funded by calculated contributions from the City's operating funds. The fund includes an annual aggregate loss limit of $150,000. All claims are subject to review by the Risk Manager and the City Loss Review Committee, as necessary. The City's Unemployment Fund is used to account for self-insurance activity involving claims filed under unemployment compensation laws. Monthly contributions based on a percentage of payroll are determined each year during the budget process and are used to fund this activity. The City is also self-insured for workers' compensation benefits, and the plan is administered by TML Intergovernmental Risk Pool. In the City's contract with TML, TML agrees to provide certain workers' compensation services for the City such as paying claims, establishing claim reserves, processing filings with the Texas Worker's Compensation Commission, conducting disability investigations, scheduling physical examinations, attending hearings, and printing claims reports. The City is required to process and provide to TML initial paperwork on any covered employee eligible to receive worker's compensation benefits. The City pays a fixed contribution for administrative costs and maintains a deposit for any claims runoff in the event that the contract is canc eled. The City also reimburses TML for all claims paid on the City's behalf up to a maximum of $100,000 per claim. Additionally, the City has a stop-loss insurance policy that limits its liability per employee to $500,000 per incident. The amount for estimated outstanding losses for claims incurred but not reported is not material. The amount of settlements in each of the above self-insurance funds has not exceeded insurance coverage for each of the past three years. Changes in the balances of claims liabilities for the self-insurance funds which are accounted for as Internal Service Funds are as follows: 2000 1999 Unpaid Claims, October 1 $ 678,426 $ 565,805 Incurred Claims (including IBNR's) 2,818,797 2,176,364 Claims Paid {2, 796, 170) {2,063,743) Unpaid Claims, September 30 $ 701,053 $ 678,426 -63 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) C. RISK MANAGEMENT (Continued) The City uses Internal Service Funds to account for its risk-management activities. In addition, interfund premiums are reported as quasi-external transactions. D. JOINT VENTURE In May 1990, the City of College Station joined the City of Bryan in creating BVSWMA. The primary purpose of BVSWMA is to achieve economy of scale savings for the participants through joint ownership and use of regional waste management facilities. Each city holds a 50% interest and ownership in BVSWMA. BVSWMA is governed by an Administrative Board of Trustees ("Board") comprised of the City Manager and a staff person from each city; in addition, the Mayors of each city serve alternating two-year terms on the Board. The Board has complete responsibility for the daily operating activities of BVSWMA. After Board approval, the BVSWMA annual budget is presented for approval by both cities as a part of their regular budget. The City's share of BVSWMA's net income for fiscal 2000 was $916,210. The following page is a summary of information from the audited financial statements of BVSWMA as of September 30, 2000 and 1999: -64 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) D. JOINT VENTURE (Continued) 2000 Assets: Current Assets $ 9,767,452 $ Property, Plant and Equipment (Net of $2, 754,290 Accumulated Depreciation at 2000 and $2,262,623 at 1999) 2,359,051 Other Assets 107,517 Total Assets $ 12,234,020 $ Liabilities: Current Liabilities $ 372, 141 $ Noncurrent Liabilities: Accrued Vacation 33,009 Obligation Under Capital Lease 0 Accrued Post Closure Maintenance Costs 2,263,850 Total Liabilities 2,669,000 Fund Equity: Contributed Equity 170,200 Retained Earnings 9,394,820 Total Fund Equity 9,565,020 Total Liabilities and Fund Equity $ 12,234,020 $ Total Operating Revenues $ 5,163,473 $ Total Operating Expenses 2,977,857 Operating Income 2,185,616 Net Nonoperating Revenues (Expenses) (353,197) Net Income $ 1,832,419 $ Debt: Current $ 0 $ Long Term 0 Total $ 0 $ 1999 7,614,262 3,297,150 130,333 11,041,745 945,039 36,359 31,436 2,296,310 3,309,144 170,200 7,562,401 7,732,601 11,041,745 5,141,568 2,747,801 2,393,767 278,785 2,672,552 176,114 0 1 76, 114 A copy of BVSWMA's separate audited financial statements may be obtained from the City's Fiscal Services Department. - 65 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) E. RETIREMENT PLAN The City has adopted GASB Statement No. 27, Accounting for Pensions by State and Local Government Employees. This statement requires the following disclosures: Plan Description The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, hybrid defined benefit plan in the state-wide Texas Municipal Retirement System ("TMRS"), one of 731 administered by TMRS, an agent multiple-employer public employee retirement system. Benefits depend upon the sum of the employee's contributions to the plan, with interest, and the City-financed monetary credits, with interest. At the date the plan began, the City granted monetary credits for service rendered before the plan began of a theoretical amount equal to two times what would have been contributed by the employee, with interest, prior to establishment of the plan. Monetary credits for service since the plan began are 200 percent of the employee's accumulated contributions. In addition, the City can grant as often as annually another type of monetary credit referred to as an updated service credit which is a theoretical amount which, when added to the employee's accumulated contributions and the monetary credits for service since the plan began, would be the total monetary credits and employee contributions accumulated with interest if the current employee contribution rate and City matching percent had always been in existence and if the employee's salary had always been the average of his salary in the last three years that are one year before the effective date. At retirement, the benefit is calculated as if the sum of the employee's accumulated contributions with interest and the employer-financed monetary credits with interest were used to purchase an annuity. -66 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) E. RETIREMENT PLAN (Continued) Members can retire at age 60 and above with 10 or more years of service or with 20 years of service regardless of age. A member is vested after 10 years. The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS and within the actuarial constraints also in the statutes. Contributions The contribution rate for employees is 6%, and the City matching percent is currently 2 to 1, both as adopted by the governing body of the City. Under the state law governing TMRS, the actuary annually determines the City contribution rate. This rate consists of the normal cost contribution rate and the prior service contribution rate, both of which are calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the currently accruing monetary credits due to the City matching percent, which are the obligation of the City as of an employee's retirement date, not at the time the employee's contributions are made. The normal cost contribution rate is the actuarially determined percent of payroll necessary to satisfy the obligation of the City to each employee at the time his/her retirement becomes effective. The prior service contribution rate amortizes the unfunded actuarial liability over the remainder of the plan's 25-year amortization period. The unit credit actuarial cost method is used for determining the City contribution rate. Both the employees and the City make contributions monthly. Since the City needs to know its contribution rate in advance to budget for it, there is a one-year delay between the actuarial valuation that is the basis for the rate and the calendar year when the rate goes into effect (i.e., December 31, 1998 valuation is effective for rates beginning January 2000). Actuarial Assumptions The City of College Station is one of 731 municipalities having the benefit plan administered by TMRS. Each of the 731 municipalities has an annual, individual actuarial valuation performed. Actuarial assumptions as of the latest actuarial valuation are as follows: Actuarial Cost Method: Amortization Method: Remaining Amortization Period: Asset Valuation Method: Actuarial Assumptions: Investment Rate of Return: Projected Salary Increases: Includes Inflation at: Cost-of-Living Adjustments: The amortization period is closed. -67 - Unit Credit Level Percent of Payroll 25 years-Open Period Amortized Cost (To accurately reflect the requirements of GASS Statement No. 25, paragraphs 36e and 138 8% None None None .. • CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) E. RETIREMENT PLAN (Continued) Additional Information on assumptions for the December 31, 1999 valuations are contained in the 1999 TMRS Comprehensive Annual Financial Report, a copy of which may be obtained by writing to P. 0. Box 149153, Austin, Texas, 78714-9153 Trend Information Trend information gives an indication of the progress made in accumulating sufficient assets to pay benefits when due. Applicable historical trend information concerning this plan is presented below and on the next page: Fiscal Year Annual Required Contributions Net Pension Ending Contribution {ARC} Made Obligation 1993 $ 883,751 $ 883,751 0 1994 980,194 980,194 0 1995 1,028,586 1,028,586 0 1996 1,107,037 1,107,037 0 1997 1,299,737 1,299,737 0 1998 1,662,022 1,662,022 0 1999 1,965,749 1,965,749 0 2000 2,154,204 2,154,204 0 Schedule of Funding Progress Unfunded Net Assets Available Accrued Actuarial as a Percent of Actuarial Actuarial Actuarial Accrued Pension Benefit Valuation Date Value of Assets Liability (AAL) Liability (UAAL} Obligation 12/31/90 $11,509,969 $13,900,118 $2,390,149 83% 12/31/91 13,710,302 15,822,634 2,112,332 87% 12/31/92 16,151,960 18,618,664 2,466,704 87% 12/31/93 19,345,662 22,717,522 3,371,860 85% 12/31/94 21,969,264 26,863,012 4,893,748 82% 12/31/95 26,004,146 31,518,807 5,514,661 83% 12/31/96 30,332,645 36,941,994 6,609,349 82% 12/31/97 34,566,021 42,100,099 7,534,078 82% 12/31/98 38,759,223 45,574,205 6,814,982 85% 12/31/99 43,010,803 49,987,308 6,976,505 86% -68 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENER AL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) E. RETIREMENT PLAN (Continued) Actuarial Valuation Date 12/31/90 12/31/91 12/31/92 12/31/93 12/31/94 12/31/95 12/31/96 12/31/97 12/31/98 12/31/99 Post Retirement Benefits Covered Payroll 12,971,271 13,792,527 14,658,546 16,049, 130 17,086,936 17,581,968 18,001,720 17,839,856 19,339, 128 20,803,862 UAAL as a Percentage of Annual Covered Payroll 18% 15% 17% 21% 29% 31% 37% 42% 35% 34% In addition to providing pension benefits, the City provides certain health care benefits for retired employees as established by City Resolution No. 9-13-90-5.10, which was passed and approved by the City Council on September 13, 1990. According to this resolution, employees who retire while working for the City and their dependents are eligible to remain on the City's self-insured health plan (see Note IV-C) as long as the employee makes monthly premium payments. During fiscal year 2000, nine former employees were covered under this arrangement. Prior to the passage of this resolution, employees who reached retirement while working for the City were eligible to remain on the City's self-insured health plan and have their monthly premiums paid for by the City. During fiscal year 2000, 2 retirees were covered under this plan; however, claims filed by these retirees were not material. -69 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2000 IV. OTHER INFORMATION (Continued) F. SEGMENT INFORMATION OF ENTERPRISE FUNDS The City maintains five enterprise funds. Segment information for the year ended September 30, 2000, is as follows (amounts in thousands): Solid Waste Cedar Creek Northgate Electric Water Sewer Collection Condominium Parking Fund Fund Fund Fund Fund Garage Total Operating Revenues $ 36,690 $ 9,065 $ 7,178 $ 3,810 $ 0 $ 142 $ 56,885 Operating Expenses (Excluding Depreciation) 29,025 4,380 3,745 3,755 0 92 40,997 Depreciation 1,410 1,132 1,107 20 0 2 3,671 Operating Income 6,255 3,553 2,326 35 0 48 12,217 Operating Transfers, Net (6,768) (2,179) (703) (275) 0 77 (9,848) Net Income (7) 1,735 1,041 766 15 162 3,712 Property and Equipment Additions 5,026 2,244 2,908 16 0 669 10,863 Net Working Capital 21,442 9,610 3,013 2,338 296 4,902 41,601 Total Assets 69,248 48,753 50,342 7,526 439 6,971 183,279 Bonds and other Long-Term Liabilities (Excluding Current 10,903 9,357 19,461 21 0 6,265 46,007 Portion) Total Equity 50,879 37,586 28,463 7,401 296 179 124,804 G. DEFERRED COMPENSATION PLAN The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan is available to all City employees and permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death or unforeseeable emergency. It is the opinion of the City's legal counsel that the City has no liability for losses under the plan. During 1999 the plan was modified by the plan's administrator to comply with law changes requiring the plan's assets be placed in trust to prevent the City's general creditors from having a claim on the participant's savings. This change took effect on January 1, 2000. Because the assets of the plan are currently now held in trust and are sole property of the participants, all balances and financial information relative to this plan have been removed from this report. - 70 - CITY OF COLLEGE STATION, TEXAS NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED SEPTEMBE8 30, 2000 IV. OTHER INFORMATION (Continued) H. POWER COST RECOVERY The City is allowed to recover purchased power costs as power cost adjustments. This power cost recovery allows for the pass-through of power costs to the customers and has no impact on net income. The amount of any under or over recovered purchased power costs at year-end was not material. I. REVENUE BOND COVERAGE All the net revenues of the Electric, Water, and Sewer Fund are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolutions, include substantially all of the revenues and expenses of the above named funds other than certain interest income and expense, and depreciation and amortization. These bond resolutions further require that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with these requirements. J. PRIOR-YEAR DEFEASANCE OF DEBT In prior years, the City defeased certain revenue refunding bonds totaling $50,330,000 and certain general obligation bonds and certificates of obligation totaling $18,391, 126 by placing the proceeds of the refunding bonds iri an irrevocable trust to provide for all future debt service on the refunded bonds. Accordingly, the trust account assets and the liability for the defeased bonds are not included in the City's general purpose financial statements. At September 30, 2000, the outstanding principal balance of these defeased revenue refunding bonds was $3,505,000. At September 30, 2000, the outstanding principal balance of the defeased general obligation bonds and certificates of obligation was $8,750,000. K. BONDS AVAILABLE FOR SALE Authorized general obligation bonds available for future issue are as follows: Year Authorized Public Buildings 1984 Street Improvements 1984 Street Improvements 1998 Traffic Management 1998 Fire Station Improvements 1998 City Facilities 1998 Park Improvements 1998 Drainage Improvements 1998 TOTAL -71 - Un issued Amount $ 700,000 500,000 5,534,000 2,160,000 1,567,000 1,560,000 2,269,000 3,140,000 $ 17,430,000 -72- GENERAL FUND The General Fund is used to account for resources traditionally associated with government which are not required legally or by sound financial management to be accounted for in another fund. -73- - 74 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Taxes Current Property $ 3,393,548 $ 3,393,548 $ 3,381,936 $ (11,612) Delinquent Property 22,000 22,000 18,528 (3,472) Tax Penalty and Interest 16,000 16,000 20,256 4,256 General Sales 11,849,500 11,849,500 12,573,564 724,064 Mixed Drinks 160,100 160,100 186,027 25,927 Franchise 1,556,900 1,556,900 1,577,815 20,915 Total Taxes 16,998,048 16,998,048 17,758,126 760,078 Licenses and Permits: Mixed Drinks 15,000 15,000 14,710 (290) Game Machines 2,500 2,500 863 (1,637) Professional/Occupational 49,200 49,200 30,774 (18,426) Oil and Gas 2,000 2,000 0 (2,000) Builders Permits 360,500 360,500 441,587 81,087 Electrical Permits 30,900 30,900 38,451 7,551 Plumbing Permits 41,200 41,200 53,902 12,702 Mechanical Permits 8,700 8,700 28,307 19,607 Other 66,000 66,000 72,182 6,182 Total Licenses and Permits 576,000 576,000 680,776 104,776 Intergovernmental 282,814 282,814 361,173 78,359 Charges for Services: Parks Concessions 21,800 21,800 14,261 (7,539) Pool Admissions 210,340 210,340 239,015 28,675 Sports Instruction 96,110 96,110 107,701 11,591 Sports Programs 208,200 208,200 189,967 (18,233) Special Events 200 200 364 164 Teen Center 4,300 4,300 10,424 6,124 Other Parks 12,750 12,750 24,473 11,723 Finger Printing 4,800 4,800 3,000 (1,800) Police Reports and Records Checks 10,700 10,700 13,778 3,078 Arrest Fees 141,200 141,200 106,186 (35,014) Warrant Service Fees 0 0 40,175 40,175 Police Escort Services 15,600 15,600 20,869 5,269 False Alarms 27,500 27,500 22,650 (4,850) Other Police 153,500 153,500 81,944 (71,556) EMS Transport and Standbys 315,200 315,200 354,004 38,804 Fire Inspections 7,680 7,680 7,710 30 Code Enforcement Fees 6,200 6,200 19,586 13,386 Other Fire 350 350 448 98 (Continued) -75- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire Hazardous Material Response $ 5,000 $ 5,000 $ 2,251 $ (2,749) Street Sweeps and Repairs 3,500 3,500 1,250 (2,250) Municipal Court Fees 150,081 150,081 85,913 (64,168) Building Inspection Fees 9,000 9,000 12,775 3,775 Planning Fees 44,300 44,300 53,704 9,404 Engineering Fees 17,000 17,000 70,791 53,791 Other Development Service Fees 0 0 20 20 Certificate Searches 12,000 12,000 13,179 1,179 Other 500 500 1,632 1,132 Total Charges for Services 1,477,811 1,477,811 1,498,070 20,259 Fines, Forfeits and Penalties Municipal Court Finds 1,363,700 1,363,700 1,392,422 28,722 Other Fines and Penalties 1,300 1,300 1,083 (217) Total Fines, Forfeits and Penalties 1,365,000 1,365,000 1,393,505 28,505 Special Assessments 5,000 5,000 1,296 (3,704) Use of Money and Property: Investment Income 400,000 400,000 385,051 (14,949) Rents and Royalties 70,500 70,500 57,496 (13,004) Total Use of Money and Property 470,500 470,500 442,547 (27,953) Miscellaneous: Contributions 550 550 70,760 70,210 Reimbursed Expenditures 10,650 10,650 5,910 (4,740) Collection Service Fees 61,800 61,800 99,618 37,818 Other 30,800 30,800 31,584 784 Total Miscellaneous 103,800 103,800 207,872 104,072 Total Revenues 21,278,973 21,278,973 22,343,365 1,064,392 Other Financing Sources: Operating Transfers In 5,673,885 5,673,885 5,673,885 0 Sale of General Fixed Assets 25,000 25,000 55,403 30,403 Total Other Financing Sources 5,698,885 5,698,885 5,729,288 30,403 Total General Fund Revenues and Other Financing Sources 26,977,858 26,977,858 28,072,653 1,094,795 (Continued) -76- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF REVENUES AND OTHER FINANCING SOURCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Economic Development Fund: Investment Income $ 30,400 $ 30,400 $ 31,151 $ 751 Operating Transfers In 250,000 250,000 249,900 (100) Total Economic Development Fund 280,400 280,400 281,051 651 Parks Xtra Education Fund: Charges for Services 75,000 75,000 53,886 (21,114) Investment Income 4,011 4,011 4,158 147 Other 0 0 2,045 2,045 Total Parks Xtra Education Fund 79,011 79,011 60,089 (18,922) Police Seizure Fund: Intergovernmental Revenue 0 0 3,788 3,788 Investment Income 0 0 805 805 Miscellaneous Revenue 0 0 2,461 2,461 Total Police Seizure Fund 0 0 7,054 7,054 Court Technology Fee Fund: Charges for Services 0 0 59,547 59,547 Investment Income 0 0 1,883 1,883 Total Court Technology Fee Fund 0 0 61,430 61,430 Court Security Fee Fund: Charges for Services 0 0 44,476 44,476 Investment Income 0 0 1,226 1,226 Total Court Security Fee Fund 0 0 45,702 45,702 Court Efficiency Time Payment Fee Fund: Charges for Services 0 0 3,177 3,177 Investment Income 0 0 1 1 Total Court Efficiency Time Payment Fee Fund 0 0 3,178 3,178 Community Improvement Fund: Investment Income 0 0 30 30 Total Community Improvement Fund 0 0 30 30 Thoroughfare Rehabilitation Fund: Investment Income 2,900 2,900 50,920 48,020 Total Thoroughfare Rehabilitation Fund 2,900 2,900 50,920 48,020 Total All General Fund Revenues and Other Financing Sources $ 27,340,169 $ 27,340,169 $ 28,582,107 $ 1,241,938 -77- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) General Government: Mayor and Council: Supplies $ 14,131 $ 14,131 $ 18,266 $ (4,135) Purchased Property Services 201 201 661 (460) Other Purchased Services 56,610 56,610 48,388 8,222 Capital Outla y 0 7,294 9,000 (1,706) Total Mayor and Council 70,942 78,236 76,315 1,921 City Secretary: Salaries and Benefits 142,198 146, 120 146,584 (464) Supplies 5,872 5,872 5,272 600 Maintenance 2,975 2,975 2,590 385 Purchased Professional Services 18,918 18,918 14,581 4,337 Purchased Property Services 3,524 3,524 3,245 279 Other Purchased Services 21,252 21,252 22,339 (1,087) Total City Secretary 194,739 198,661 194,611 4,050 City Manager: Salaries and Benefits 410,539 412,372 367,796 44,576 Supplies 16,134 16,134 16,782 (648) Maintenance 4,540 4,540 4,540 0 Purchased Professional Services 0 0 1,042 (1,042) Purchased Property Services 3,674 3,674 2,521 1,153 Other Purchased Services 39,214 44,214 47,399 (3,185) Capital Outlay 4,400 11,800 10,672 1,128 Total Cit y Manager 478,501 492,734 450,752 41,982 Legal: Salaries and Benefits 430,269 450,613 434,086 16,527 Supplies 29,181 29,181 49,362 (20, 181) Maintenance 3,990 3,990 3,967 23 Purchased Professional Services 7,108 7,108 1,488 5,620 Purchased Property Services 2,658 2,658 2,814 (156) Other Purchased Services 30,101 30,101 24,959 5,142 Capital Outlay 0 1,813 0 1,813 Total Legal 503,307 525,464 516,676 8,788 (Continued) -78- Public Relations: Salaries and Benefits Supplies Maintenance CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Original Revised Budget Budget $ 96,606 $ 99,628 $ 3,190 3,190 2,548 2,548 Purchased Professional Services 4,400 11, 100 Purchased Property Services 620 620 Other Purchased Services 39,526 39,526 Total Public Relations 146,890 156,612 Human Resources: Salaries and Benefits 245,365 253,109 Supplies 29,582 29,582 Maintenance 3,650 3,650 Purchased Professional Services 50,954 54,028 Purchased Property Services 3,080 3,080 Other Purchased Services 45,781 50,781 Total Human Resources 378,412 394,230 Total General Government 1,772,791 1,845,937 (Continued) -79- Variance Favorable Actual (Unfavorable) 101,855 $ (2,227) 3,564 (374) 1,367 1, 181 6,510 4,590 612 8 44,617 (5,091) 158,525 (1,913) 242,035 11,074 32,691 (3,109) 3,650 0 53,214 814 3,818 (738) 41,816 8,965 377,224 17,006 1,774,103 71,834 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Fiscal Services: Financial Administration: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Other Total Financial Adminstration Accounting: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Accounting Purchasing: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Total Purchasing Budget and Evaluation: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Budget and Evaluation $ Original Budget 140,617 6,130 1,290 95,069 818 14,784 0 0 258,708 400,705 15,925 4,480 91,420 2,384 71,537 0 586,451 186,611 1, 150 1,930 7,500 1,330 21,355 219,876 193,837 2,400 1,610 20,500 810 18,150 0 237,307 (Continued) -80- $ Revised Budget 141,839 6,130 1,290 101,069 818 14,784 6,613 0 272,543 413,926 15,925 4,480 91,420 2,384 71,537 0 599,672 190,895 1,150 1,930 7,500 1,330 21,355 224,160 196,270 2,400 1,610 35,450 810 18,150 0 254,690 $ Actual 141,950 6,683 1,290 105,255 806 16,821 5,057 100 277,962 414,585 18,434 4,180 79,206 3,582 76,039 5,460 601,486 190,349 396 1,930 14,764 1,823 18,100 227,362 156,267 3,004 1,610 22,037 696 23,929 1,080 208,623 $ Variance Favorable (Unfavorable) (111) (553) 0 (4,186) 12 (2,037) 1,556 (100) (5,419) (659) (2,509) 300 12,214 (1,198) (4,502) (5,460) (1,814) 546 754 0 (7,264) (493) 3,255 (3,202) 40,003 (604) 0 13,413 114 (5,779) (1,080) 46,067 CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Municipal Court: Salaries and Benefits $ 414,947 $ 419,980 $ 397,737 $ 22,243 Supplies 12,779 12,779 21,525 (8,746) Maintenance 4,930 4,930 5,220 (290) Purchased Professional Services 69,133 69,133 22,276 46,857 Purchased Property Services 4,767 4,767 2,414 2,353 Other Purchased Services 55,335 55,335 56,932 (1,597) Capital Outlay 9,900 10,488 8,689 1,799 Total Municipal Court 571,791 577,412 514,793 62,619 Risk Management: Salaries and Benefits 106,543 109,314 113,891 (4,577) Supplies 2,800 2,800 2,628 172 Maintenance 1,200 1,200 1,200 0 Purchased Professional Services 5,250 5,250 70 5,180 Purchased Property Services 440 440 1,087 (647) Other Purchased Services 8,165 8,165 12,206 (4,041) Capital Outlay 0 294 0 294 Total Risk Management 124,398 127,463 131,082 (3,619) Total Fiscal Services 1,998,531 2,055,940 1,961,308 94,632 Police Police Administration: Salaries and Benefits 352,969 356,635 358,184 (1,549) Supplies 6,600 6,600 7,436 (836) Maintenance 1,820 1,820 1,820 0 Purchased Professional Services 300 300 809 (509) Other Purchased Services 22,835 22,835 24,271 (1,436) Total Police Administration 384,524 388,190 392,520 (4,330) (Continued) -81 - CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Uniform Patrol: Salaries and Benefits $ 3,148,911 $ 3,272,516 $ 3,094,330 $ 178,186 Supplies 22,212 22,212 20,566 1,646 Maintenance 45,539 45,539 47,788 (2,249) Purchased Professional Services 34,460 34,460 30,337 4,123 Purchased Property Services 150 150 0 150 Other Purchased Services 181,356 184,434 188, 163 (3,729) Capital Outlay 37,802 62,856 54,231 8,625 Total Uniform Patrol 3,470,430 3,622,167 3,435,415 186,752 Criminal Investigation: Salaries and Benefits 836,131 885,907 840,464 45,443 Supplies 12,607 12,607 15,883 (3,276) Maintenance 9,200 9,200 9,100 100 Purchased Professional Services 18,715 18,715 23,226 (4,511) Purchased Property Services 572 572 0 572 Other Purchased Services 41, 187 41, 187 36,947 4,240 Total Criminal Investigation 918,412 968,188 925,620 42,568 Personnel Services: Salaries and Benefits 167,339 172,635 184,545 (11,910) Supplies 24,427 24,427 17,115 7,312 Maintenance 2,050 2,050 1,750 300 Purchased Professional Services 20,862 20,862 21,499 (637) Other Purchased Services 15,455 15,455 17,532 (2,077) Capital Outlay 950 950 0 950 Total Personnel Services 231,083 236,379 242,441 (6,062) Quar termaster: Salaries and Benefits 24,064 27,064 22,381 4,683 Supplies 143,701 143,701 169, 149 (25,448) Maintenance 214,210 214,210 221,731 (7,521) Purchased Professional Services 12,397 12,397 11,350 1,047 Purchased Property Services 74,085 74,085 74,289 (204) Other Purchased Services 319,261 319,261 323,719 (4,458) Total Quartermaster 787,718 790,718 822,619 (31,901) (Continued) -82- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Communications/Jail: Salaries and Benefits $ 888,043 $ 909,041 $ 849,735 $ 59,306 Supplies 10,600 10,600 9,864 736 Maintenance 36,375 36,375 6,255 30,120 Purchased Professional Services 5,000 5,000 5,349 (349) Other Purchased Services 38,516 38,516 34,775 3,741 Total Communications/Jail 978,534 999,532 905,978 93,554 Special Services: Salaries and Benefits 418,051 432,328 385,721 46,607 Supplies 15,075 15,075 14,226 849 Maintenance 5,580 5,580 5,080 500 Purchased Professional Services 48,955 48,955 44,661 4,294 Purchased Property Services 423 423 325 98 Other Purchased Services 28,739 28,739 26,338 2,401 Capital Outlay 20,600 20,600 3,686 16,914 Total Special Services 537,423 551,700 480,037 71,663 Technical Services: Salaries and Benefits 276,090 285,672 295,096 (9,424) Supplies 3,100 3,100 3,192 (92) Maintenance 790 790 790 0 Purchased Professional Services 100 100 3 97 Other Purchased Services 9,590 9,590 7,890 1,700 Capital Outlay 0 0 2,452 (2,452) Total Technical Services 289,670 299,252 309,423 (10,171) Total Police 7,597,794 7,856,126 7,514,053 342,073 Fire: Fire Administration: Salaries and Benefits 197,573 210,727 212,681 (1,954) Supplies 10,950 10,950 8,471 2,479 Maintenance 15,440 15,440 12,570 2,870 Purchased Professional Services 9,150 9,150 9,693 (543) Purchased Property Services 26,171 26,171 26,255 (84) Other Purchased Services 30,018 30,018 30,559 (541) Capital Outlay 5,010 5,010 2,919 2,091 Total Fire Administration 294,312 307,466 303,148 4,318 (Continued) -83- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Fire Suppression: Salaries and Benefits $ 2,354,900 $ 2,441,398 $ 2,385,136 $ 56,262 Supplies 109,137 109,137 113,538 (4,401) Maintenance 88,870 88,870 92,137 (3,267) Purchased Professional Services 36,130 36,130 248 35,882 Purchased Property Services 33,380 33,380 44,444 (11,064) Other Purchased Services 191,540 191,540 186,215 5,325 Capital Outlay 0 17,695 17,079 616 Total Fire Suppression 2,813,957 2,918,150 2,838,797 79,353 Fire Prevention: Salaries and Benefits 409,109 411,225 379,716 31,509 Supplies 21,467 21,467 17,645 3,822 Maintenance 14,880 14,880 14,640 240 Purchased Professional Services 8,400 8,400 6,903 1,497 Purchased Property Services 2,570 2,570 974 1,596 Other Purchased Services 39,377 39,377 40,662 (1,285) Capital Outlay 23,300 23,300 2,752 20,548 Total Fire Prevention 519,103 521,219 463,292 57,927 Emergency Medical Services: Salaries and Benefits 1,280,955 1,329,460 1,295,980 33,480 Supplies 77,674 87,674 85,487 2,187 Maintenance 44,180 44,180 43,974 206 Purchased Professional Services 7,370 7,370 811 6,559 Purchased Property Services 11,930 11,930 5,410 6,520 Other Purchased Services 95,521 95,521 92,411 3,110 Total Emergency Medical Services 1,517,630 1,576,135 1,524,073 52,062 Total Fire 5,145,002 5,322,970 5,129,310 193,660 Development Services: Develoment Services Administration: Salaries and Benefits 226,910 229,965 216,001 13,964 Supplies 6,129 6,129 8,162 (2,033) Maintenance 4,201 4,201 3,045 1,156 Purchased Professional Services 2,777 2,777 118 2,659 Purchased Property Services 1,015 1,015 793 222 Other Purchased Services 13,406 13,406 14,155 (749) Total Development Services Administration 254,438 257,493 242,274 15,219 (Continued) -84- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Engineering: Salaries and Benefits $ 152,882 $ 153,493 $ 136,702 $ 16,791 Supplies 7,050 7,050 7,188 (138) Maintenance 2,280 2,280 730 1,550 Purchased Professional Services 10,000 22,594 6,750 15,844 Purchased Property Services 1,880 1,880 930 950 Other Purchased Services 10,008 10,008 6,078 3,930 Capital Outlay 7,000 7,000 7,450 (450) Total Engineering 191,100 204,305 165,828 38,477 Planning: Salaries and Benefits 933,522 951,215 920,335 30,880 Supplies 39,689 39,689 46,130 (6,441) Maintenance 25,000 25,000 21,468 3,532 Purchased Professional Services 8,889 120,889 18,751 102,138 Purchased Property Services 6,141 6,141 5,439 702 Other Purchased Services 110,203 110,203 101,343 8,860 Capital Outlay 27,310 27,310 4,924 22,386 Total Planning 1,150,754 1,280,447 1,118,390 162,057 Total Development Services 1,596,292 1,742,245 1,526,492 215,753 Public Works: Public Works Administration: Salaries and Benefits 286,327 290,882 285,483 5,399 Supplies 7,190 7,190 7,668 (478) Maintenance 5,230 5,230 4,745 485 Purchased Professional Services 9,910 9,910 12,027 (2, 117) Other Purchased Services 17,651 17,651 17,674 (23) Capital Outlay 5,370 5,370 1,564 3,806 Total Public Works Administration 331,678 336,233 329, 161 7,072 Facilities Maintenance: Salaries and Benefits 247,572 250,627 255,899 (5,272) Supplies 18,780 18,780 22,473 (3,693) Maintenance 405,240 405,240 331,476 73,764 Purchased Professional Services 153,857 153,857 165,582 (11,725) Purchased Property Services 69,270 69,270 53,302 15,968 Other Purchased Services 26,205 26,205 22,992 3,213 Capital Outlay 0 0 5,134 (5,134) Total Facilities Maintenance 920,924 923,979 856,858 67,121 (Continued) -85- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Streets Maintenance: Salaries and Benefits $ 644,454 $ 655,452 $ 655,939 $ (487) Supplies 30,380 30,380 49,653 (19,273) Maintenance 972,570 972,570 713,770 258,800 Purchased Professional Services 17,150 17,150 4,481 12,669 Purchased Property Services 20,960 20,960 19,235 1,725 Other Purchased Services 204,210 204,210 198,676 5,534 Capital Ou tlay 0 1,884 9,088 (7,204) Total Streets Maintenance 1,889,724 1,902,606 1,650,842 251,764 Drainage Maintenance: Salaries and Benefits 160,594 163,038 126,771 36,267 Supplies 2,320 2,320 7,174 (4,854) Maintenance 102,120 102,120 88,606 13,514 Purchased Professional Services 0 0 620 (620) Purchased Property Services 3,700 3,700 6,894 (3,194) Other Purchased Services 51,650 51,650 51,651 (1) Total Drainage Maintenance 320,384 322,828 281,716 41,112 Traffic Signs/Markings: Salaries and Benefits 65,368 66,590 101,903 (35,313) Supplies 98,287 98,287 86,834 11,453 Maintenance 15,406 15,406 3,382 12,024 Purchased Property Services 968 968 532 436 Other Purchased Services 6,979 6,979 5,363 1,616 Total Traffic Signs/Markings 187,008 188,230 198,014 (9,784) Traffic Signals: Salaries and Benefits 233,902 236,346 246,924 (10,578) Supplies 8,271 8,271 8,285 (14) Maintenance 59,027 59,027 56,376 2,651 Purchased Professional Services 1,800 1,800 1,339 461 Purchased Property Services 68,503 68,503 71,504 (3,001) Other Purchased Services 29,169 29,169 27,999 1,170 Total Traffic Signals 400,672 403, 116 412,427 (9,311) (Continued) -86- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Engineering: Salaries and Benefits $ 494,126 $ 497,792 $ 443,389 $ 54,403 Supplies 9,963 9,963 12,846 (2,883) Maintenance 15,860 15,860 7,916 7,944 Purchased Professional Services 80,930 80,930 58,178 22,752 Purchased Property Services 8,760 8,760 6,063 2,697 Other Purchased Services 45,360 45,360 45,420 (60) Capital Outlay 9,100 9,394 16,555 (7,161) Total Engineering 664,099 668,059 590,367 77,692 Total Public Works 4,714,489 4,745,051 4,319,385 425,666 Economic and Community Development: Economic Development: Salaries and Benefits 126,424 129,235 132,678 (3,443) Supplies 5,482 5,482 2,868 2,614 Maintenance 650 650 650 0 Purchased Professional Services 92,500 97,675 78,475 19,200 Purchased Property Services 1,460 1,460 1,407 53 Other Purchased Services 21,970 21,970 10,641 11,329 Capital Outlay 0 278 0 278 Total Economic Development 248,486 256,750 226,719 30,031 Community Development: Salaries and Benefits 404,142 416,930 351,941 64,989 Supplies 11,450 11,450 8,647 2,803 Maintenance 13,360 13,360 11,795 1,565 Purchased Professional Services 8,710 8,710 50,220 (41,510) Purchased Property Services 32,980 32,980 46,516 (13,536) Other Purchased Services 27,340 27,340 36,752 (9,412) Capital Outlay 21,000 21,000 0 21,000 Total Community Development 518,982 531,770 505,871 25,899 Total Economic and Community Development 767,468 788,520 732,590 55,930 (Continued) -87- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Parks and Recreation: Parks Administration: Salaries and Benefits $ 428,972 $ 442,407 $ 451,959 $ (9,552) Supplies 13,887 13,887 16,741 (2,854) Maintenance 18,448 18,448 16,830 1,618 Purchased Professional Services 18 18 252 (234) Purchased Property Services 7,579 7,579 4,454 3,125 Other Purchased Services 54,834 54,834 52,672 2,162 Capital Outlay 7,472 7,472 1,882 5,590 Total Parks Administration 531,210 544,645 544,790 (145) Recreation: Salaries and Benefits 667,102 689,716 714,721 (25,005) Supplies 230,281 230,281 203,816 26,465 Maintenance 19,810 19,810 19,824 (14) Purchased Professional Services 131,376 131,376 115,511 15,865 Purchased Property Services 93,492 93,492 100,790 (7 ,298) Other Purchased Services 158,689 158,689 164,349 (5,660) Capital Outlay 2,750 5,032 4,177 855 Other 20,740 20,740 21,388 (648) Total Recreation 1,324,240 1,349,136 1,344,576 4,560 Special Facilities: Salaries and Benefits 747,110 759,220 786,674 (27,454) Supplies 104,499 104,499 99,691 4,808 Maintenance 66,010 66,010 70,038 (4,028) Purchased Professional Services 23,230 42,003 38,175 3,828 Purchased Property Services 109,960 109,960 94,128 15,832 Other Purchased Services 91,362 91,362 77,112 14,250 Capital Outlay 4,000 4,000 0 4,000 Total Special Facilities 1, 146, 171 1,177,054 1,165,818 11,236 Parks Maintenance Salaries and Benefits 874,876 888,523 903,934 (15,411) Supplies 122,584 145,648 91,240 54,408 Maintenance 138,715 138,715 118,175 20,540 Purchased Professional Services 1,085 1,085 1,474 (389) Purchased Property Services 159,240 159,240 146,860 12,380 Other Purchased Services 104,163 104,163 101,950 2,213 Capital Outlay 0 1,590 13,695 (12,105) Total Parks Maintenance 1,400,663 1,438,964 1,377,328 61,636 (Continued) -88- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) . Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Forestry: Salaries and Benefits 389,111 397,154 417,904 (20,750) Supplies 22,617 22,617 13,726 8,891 Maintenance 64,925 64,925 50,546 14,379 Purchased Professional Services 111,769 111,769 105,986 5,783 Purchased Property Services 34,180 34,180 31, 111 3,069 Other Purchased Services 51,795 51,795 52,977 (1,182) Total Forestry 674,397 682,440 672,250 10,190 Total Parks and Recreation 5,076,681 5,192,239 5,104,762 87,477 Office of Technology and Information Services: Administration: Salaries and Benefits 284,071 287,126 303,851 (16,725) Supplies 5,000 5,000 6,543 (1,543) Maintenance 3,650 3,650 3,650 0 Purchased Professional Services 5,000 5,000 645 4,355 Purchased Property Services 8,080 8,080 24,679 (16,599) Other Purchased Services 13,481 13,481 12,535 946 Capital Outlay 0 0 8,493 (8,493) Total Administration 319,282 322,337 360,396 (38,059) Geographic Information Systems: Salaries and Benefits 106,474 107,696 96,876 10,820 Supplies 2,621 2,621 15,631 (13,010) Maintenance 1,541 1,541 650 891 Purchased Professional Services 77,500 78,630 43,455 35,175 Purchased Property Services 389 389 325 64 Other Purchased Services 8,174 8,174 12,321 (4, 147) Capital Outlay 0 1,376 20,488 (19,112) Total Geographic Information Systems 196,699 200,427 189,746 10,681 Management Information Services: Salaries and Benefits 753,421 765,653 724,612 41,041 Supplies 100,666 100,666 114,851 (14, 185) Maintenance 332,944 332,944 317,625 15,319 Purchased Professional Services 10,000 10,000 10,868 (868) Purchased Property Services 13,423 13,423 13,351 72 Other Purchased Services 43,880 43,880 41,763 2,117 Capital Outlay 212,478 239,927 181,558 58,369 Total Management Information Services 1,466,812 1,506,493 1,404,628 101,865 Total Office of Technology and Information Services 1,982,793 2,029,257 1,954,770 74,487 (Continued) -89- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Library Services: Supplies $ 302 $ 302 $ 40,576 $ (40,274) Maintenance 5,013 5,013 4,894 119 Purchased Professional Services 615,942 615,942 521,790 94,152 Purchased Property Services 31,780 31,780 25,797 5,983 Other Purchased Services 5,765 5,765 7,721 (1,956) Capital Outlay 40,000 40,000 0 40,000 698,802 698,802 600,778 98,024 Total Library Services Nondepartmental: Operating Transfers Out 76,784 76,784 76,773 11 Contributions 192,575 312,575 273, 110 39,465 Other 0 0 14,779 (14,779) Contingency 409,990 169,888 0 169,888 Total Nondepartmental 679,349 559,247 364,662 194,585 Subtotal 32,029,992 32,836,334 30,982,213 1,854,121 Less Reimbursed Administrative (4,819,422) (4,819,422) (4,717,533) (101,889) General Fund Expenditures and Other Financing Uses 27,210,570 28,016,912 26,264,680 1,752,232 Economic Development Fund: Supplies 0 0 226 (226) Purchased Professional Services 0 0 8,468 (8,468) Capital Outlay 0 0 1,056 (1,056) Contributions 888,245 888,245 246,602 641,643 Other 0 0 24,086 (24,086) Total Economic Development Fund 888,245 888,245 280,438 607,807 Parks Xtra Education Fund: Supplies 10,500 10,500 9,751 749 Purchased Professional Services 40,000 40,000 24,292 15,708 Purchased Property Services 3,000 3,000 1,340 1,660 Other Purchased Services 21,500 21,500 11,891 9,609 Reimbursed Administrative 22,400 22,400 22,400 0 Total Parks Xtra Education Fund 97,400 97,400 69,674 27,726 Police Seizure Fund: Supplies 0 0 3,895 (3,895) Total Police Seizure Fund 0 0 3,895 (3,895) (Continued) -90- CITY OF COLLEGE STATION, TEXAS GENERAL FUND SCHEDULE OF EXPENDITURES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Original Revised Budget Budget Court Technology Fee Fund: Supplies 0 10,000 Total Court Technology Fee Fund 0 10,000 Court Security Fee Fund: Reimbursed Administrative 0 10,000 Total Court Security Fee Fund 0 10,000 Court Efficiency Time Payment Fee Fund: Purchased Professional Services 0 0 Total Court Efficiency Time Payment Fee Fund 0 0 Throroughfare Rehab Fund: Maintenance 0 0 Capital Outlay 50,000 50,000 Total Throroughfare Rehab Fund 50,000 50,000 Total General Fund Expenditures and Other Financing Uses $ 28,246,215 $ 29,072,557 $ -91- Variance Favorable Actual (Unfavorable) 0 10,000 0 10,000 6,784 3,216 6,784 3,216 500 (500) 500 (500) 184,782 (184,782) 0 50,000 184,782 (134,782) 26,810,753 $ 2,261,804 -92- SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes. Community Development -to account for funds granted to the City by the Federal Department of Housing and Urban Development for use on various community improvement projects. Convention Center -to account for the receipt and expenditure of funds received by the City in the operation and maintenance of a convention center located in the Wolf Pen Creek Tax Increment Financing District (WPC TIF). Revenues associated with this fund are derived from the WPCTIF hotel and motel occupancy tax generated by hotels located in the WPC TIF district, and convention center rentals. Hotel/Motel Tax -to account for the receipt and expenditure of funds received by the City from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction and maintenance of convention and civic facilities and to the promotion of tourism and arts within the City. Melrose Apartment Tax Increment Financing District -to account for the receipt and expenditure of funds received by the City from the creation of a tax increment financing district for the Melrose Apartments. Parks Escrow -to account for the receipt and expenditure of funds received by the City from residential land developers, who dedicate land, or money in lieu of land, for use in the development of neighborhood parks in residential areas. Wolf Pen Creek Tax Increment Financing District -to account for the receipt and expenditure of funds received by the City from the creation of a tax increment financing district for the Wolf Pen Creek area. -93- CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING BALANCE SHEET SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Melrose Apartment Tax Increment Community Convention Hotel/Motel Financing Development Center Tax District Assets Equity in Cash and Cash Equivalents $ 157,605 $ 2,162,555 $ 497,231 $ 19,490 Equity in Investments 246,719 3,385,304 778,374 30,510 Receivables: Accrued Interest 0 78,141 18,917 0 Grants 40,972 0 0 0 Letter of Credit 0 0 0 0 Accounts 1,081 0 11,650 0 Delinquent Property Taxes 0 0 0 154,419 Loans 59,642 0 0 0 Less Allowance for Uncollectible Accounts (729) 0 (977) 0 Total Assets $ 505,290 $ 5,626,000 $ 1,305,195 $ 204,419 Liabilities and Fund Balances Liabilities: Accounts Payable $ 3,330 $ 0 $ 90,476 $ 0 Retainage Payable 0 0 0 0 lnterfund Payable 0 0 0 0 Refundable Deposits 0 0 22,073 0 Accrued Liabilities 227 0 674 0 Other Deferred Revenues 59,628 0 0 154,419 Total Liabilities 63,185 0 113,223 154,419 Fund Balances: Reserved: Reserved for Encumbrances 63,477 334,105 566 0 Reserved for Subsequent Years' Expenditures 0 0 0 50,000 Unreserved: Designated for Subsequent Years' Expenditures 0 5,291,895 18,958 0 Undesignated 378,628 0 1,172,448 0 Total Fund Balances 442,105 5,626,000 1,191,972 50,000 Total Liabilities and Fund Balances $ 505,290 $ 5,626,000 $ 1,305,195 $ 204,419 -94- ,, Totals Wolf Pen Creek Tax Increment Parks Financing Escrow District 2000 1999 $ 353,038 $ 267,164 $ 3,457,083 $ 1,284,712 552,651 418,223 5,411,781 6,841,741 12,765 9,655 119,478 92,958 0 0 40,972 226,972 0 0 0 25,425 0 0 12,731 25,635 0 190,112 344,531 140,986 0 0 59,642 66,507 0 0 (1,706) (792) $ 918,454 $ 885,154 $ 9,444,512 $ 8,704,144 $ 0 $ 202 $ 94,008 $ 75,565 0 0 0 12,652 0 0 0 56,706 0 0 22,073 18,069 0 0 901 8,001 0 190,112 404,159 250,143 0 190,314 521, 141 421, 136 125,000 93,290 616,438 535,580 0 601,550 651,550 391,154 793,454 0 6,104,307 6,060,982 0 0 1,551,076 1,295,292 918,454 694,840 8,923,371 8,283,008 $ 918,454 $ 885,154 $ 9,444,512 $ 8,704,144 -95- CITY OF COLLEGE STATION, TEXAS SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Melrose Apartment Tax Increment Community Convention Hotel/Motel Financing Development Center Tax District Revenues: Taxes $ 0 $ 0 $ 1,796,813 $ 50,000 Intergovernmental 1,224,014 0 0 0 Charges for Services 0 0 19,362 0 Fines, Forfeits and Penalties 0 0 61 0 Investment Income 3,587 289,433 68,568 0 Rents and Royalties 0 0 110,431 0 Loan Repayments 6,879 0 0 0 Contributions 0 0 0 0 Other 269,792 0 18,088 0 Total Revenues 1,504,272 289,433 2,013,323 50,000 Expenditures: Current: Development Services 0 21,895 0 0 Parks and Recreation 0 0 0 0 Housing Rehabilitation 14,384 0 0 0 Optional Relocation 27,688 0 0 0 Clearance and Demolition 178,935 0 0 0 Acquisitions 0 0 0 0 Interim Assistance 2,144 0 0 0 Homebuyer's Assistance 129,638 0 0 0 Commercial Rehabilitation 24,345 0 0 0 Community Development Housing Organization 68,903 0 0 0 New Construction 7,627 0 0 0 External Public Facilities 27,201 0 0 0 Reimbursed Administrative 536,623 54,700 609,678 0 Contributions 184,449 0 1,124,964 0 Other 729 0 27,466 0 Capital Outlay 52,060 14,510 0 0 Debt Service: Interest Payments 0 0 2,569 0 Total Expenditures 1,254,726 91, 105 1,764,677 0 Excess (Deficiency) of Revenues Over Expenditures 249,546 198,328 248,646 50,000 Other Financing Sources (Uses): Sale of General Fixed Assets 0 0 0 0 Operating Transfers In 0 0 0 0 Operating Transfers Out 0 0 (380,000) 0 Total Other Financing Sources (Uses) 0 0 (380,000) 0 Excess (Deficiency) of Revenues and Other Financial Sources Over (Under) Expenditures and Other Financing Uses 249,546 198,328 (131,354) 50,000 Fund Balances, October 1 192,559 5,427,672 1,323,326 0 Fund Balances, September 30 $ 442,105 $ 5,626,000 $ 1, 191,972 $ 50,000 -96- $ $ Parks Escrow 0 0 0 0 45,370 0 0 74,989 133 120,492 0 85 0 0 0 0 0 0 0 0 0 0 13,100 0 24,186 104,871 0 142,242 (21,750) 0 0 0 0 (21,750) 940,204 $ 918,454 $ Wolf Pen Creek Tax Increment Financing District 277,381 0 0 0 35,629 0 0 0 0 313,010 0 15,504 0 0 0 0 0 0 0 0 0 0 0 0 0 1,913 0 17,417 295,593 0 0 0 0 295,593 399,247 $ 694,840 $ Totals 2000 1999 2,124,194 $ 2,006,479 1,224,014 1,717,737 19,362 25,176 61 0 442,587 330,919 110,431 111,131 6,879 26,990 74,989 173,553 288,013 85,963 4,290,530 4,477,948 21,895 12,380 15,589 0 14,384 34,277 27,688 106,122 178,935 10,952 0 2,268 2,144 4,846 129,638 37,377 24,345 189,018 68,903 45,000 7,627 400,216 27,201 280,534 1,214,101 953,299 1,309,413 1, 193,683 52,381 10,529 173,354 262,531 2,569 5,784 3,270,167 3,548,816 1,020,363 929,132 0 55,185 0 8,000 (380,000) (272,569) (380,000) (209,384) 640,363 719,748 8,283,008 7,563,260 8,923,371 $ 8,283,008 ======== -97- CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPM ENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Intergovernmental: Community Development Block Grant $ 2,427,462 $ $2,427,462 $ 926,753 $ (1,500, 709) HOME Grant 1,413,482 1,413,482 297,261 (1,116,221) Loan Repayments 0 0 6,879 6,879 Interest on Loans 0 0 3,587 3,587 Other 120,000 120,000 269,791 149,791 Total Revenues 3,960,944 3,960,944 1,504,271 (2,456,673) Expenditures: Community Development Block Grant Current: Housing Assistance and Rehabilitation 40,500 40,500 13,490 27,010 Optional Relocation 99,900 99,900 23,775 76,125 Clearance and Demolitions 186,512 186,512 178,935 7,577 Acquisitions 1,500 1,500 0 1,500 Interim Acquisitions 5,000 5,000 2,144 2,856 Commercial Rehabilitation 276,374 276,374 24,345 252,029 Rental Rehab 40,000 40,000 0 40,000 External Public Facility 0 0 27,201 (27,201) Reimbursed Administrative 302,200 302,200 365,931 (63,731) Public Services Contributions 177,900 177,900 184,338 (6,438) Capital Outlay 1,317,576 1,317,576 45,925 1,271,651 Total Community Development Block Grant Expenditures 2,447,462 2,447,462 866,084 1,581,378 HOME Grant: Current: Housing Assisantce and Rehab 137,400 137,400 894 136,506 Optional Relocation 290,385 290,385 3,912 286,473 Community Housing Development Organizations 355,650 355,650 68,903 286,747 Community Housing Development Organization Operating Expense 25,000 25,000 0 25,000 New Construction 502,949 502,949 7,627 495,322 Homebuyer's Assistance 147,423 147,423 129,638 17,785 Tenant Based Rental Assistance 26,800 26,800 0 26,800 Reimbursed Administrative 227,875 227,875 170,691 57,184 Capital Outlay 0 0 6,135 (6, 135) Total HOME Grant Expenditures 1,713,482 1,713,482 387,800 1,325,682 (Continued) -98- CITY OF COLLEGE STATION, TEXAS COMMUNITY DEVELOPMENT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Other: Affordable Housing $ 184,760 $ 184,760 $ 0 $ 184,760 Total Other 184,760 184,760 0 184,760 Total Expenditures, All Grants 4,345,704 4,345,704 1,253,884 3,091,820 Excess (Deficiency) of Revenues Over (Under) Expenditures (384,760) (384,760) 250,387 635,147 Other Financing Sources: Operating Transfers In 184,760 184,760 0 (184,760) Total Other Financing Sources 184,760 184,760 0 (184,760) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (200,000) (200,000) 250,387 450,387 Fund Balances (Deficits), October 1 (53,303) (53,303) 192,559 245,862 Fund Balances (Deficits), September 30 $ (253,303) $ (253,303) $ 442,946 $ 696,249 -99- CITY OF COLLEGE STATION, TEXAS CONVENTION CENTER FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 251,900 $ 251,900 $ 278,873 $ 26,973 Total Revenues 251,900 251,900 278,873 26,973 Expenditures: Current: Reimbursed Adminstrative 54,700 54,700 54,700 0 Other 0 0 21,896 (21,896) Capital Outlay 3,011,000 3,011,000 14,510 2,996,490 Total Expenditures 3,065,700 3,065,700 91, 106 2,974,594 Excess (Deficiency) of Revenues Over (Under) Expenditures (2,813,800} (2,813,800) 187,767 3,001,567 Fund Balances, October 1 5,038,566 5,038,566 5,427,672 389,106 Fund Balances, September 30 $ 2,224,766 $ 2,224,766 $ 5,615,439 $ 3,390,673 -100- CITY OF COLLEGE STATION, TEXAS HOTEL/MOTEL TAX FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Taxes $ 1,854,000 $ 1,854,000 $ 1,796,813 $ (57,187) Charges for Services 34,500 34,500 19,362 (15, 138) Fines, Forfeits and Penalties 0 0 61 61 Investment Income 60,000 60,000 66,012 6,012 Rents and Royalties 103,600 103,600 110,431 6,831 Other 15,900 15,900 18,088 2,188 Total Revenues 2,068,000 2,068,000 2,010,767 (57,233) Expenditures: Current: Reimbursed Adminstrative 673,052 673,052 609,678 63,374 Contributions 1, 116,060 1,116,060 1,124,964 (8,904) Other 53,200 53,200 26,925 26,275 Debt Service Principal Retirement 49,798 49,798 56,706 (6,908) Interest Payments 8,817 8,817 2,569 6,248 Contingency 40,000 40,000 0 40,000 Total Expenditures 1,940,927 1,940,927 1,820,842 120,085 Excess of Revenues Over Expenditures 127,073 127,073 189,925 62,852 Other Financing Uses: Operating Transfers Out (380,000) (380,000) (380,000) 0 Total Other Financing Uses (380,000) (380,000) (380,000) 0 Excess of Revenues Over Expenditures and Other Financing Uses (252,927) (252,927) (190,075) 62,852 Fund Balances, October 1 1,207,665 1,207,665 1,323,326 115,661 Fund Balances, September 30 $ 954,738 $ 954,738 $ 1,133,251 $ 178,513 -101- Revenues: Taxes Total Revenues CITY OF COLLEGE STATION, TEXAS MELROSE APARTMENT TAX INCREMENT FINANCING DISTRICT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Original Revised Budget Budget Actual $ 0 $ 0 $ 50,000 0 0 50,000 Fund Balances, October 1 0 0 0 Fund Balances, September 30 $ 0 $ 0 $ 50,000 -102- Variance Favorable (Unfavorable) $ 50,000 50,000 0 $ 50,000 CITY OF COLLEGE STATION, TEXAS PARKS ESCROW FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Fav orable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 45,000 $ 45,000 $ 43,645 $ (1,355) Contributions 0 0 74,989 74,989 Other 0 0 133 133 Total Revenues 45,000 45,000 118,767 73,767 Expenditures: Current: Reimbursed Adminstrative 13,100 13,100 13,100 0 Other 0 0 24,271 (24,271) Capital Outlay 811,304 811,304 104,254 707,050 Total Expenditures 824,404 824,404 141,625 682,779 Excess (Deficiency) of Revenues Over (Under) Expenditures (779,404) (779,404) (22,858) 756,546 Fund Balances, October 1 828,581 828,581 940,204 111,623 Fund Balances, September 30 $ 49,177 $ 49,177 $ 917,346 $ 868,169 -103- CITY OF COLLEGE STATION, TEXAS WOLF PEN CREEK TAX INCREMENT FINANCING DISTRICT FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Taxes $ 238,200 $ 238,200 $ 277,381 $ 39,181 Investment Income 5,000 5,000 34,324 29,324 Total Revenues 243,200 243,200 311,705 68,505 Expenditures: Current: Parks and Recreation 0 0 15,504 (15,504) Capital Outlay 672,925 672,925 1,780 671, 145 Total Expenditures 672,925 672,925 17,284 655,641 Excess (Deficiency) of Revenues Over (Under) Expenditures (429,725) (429,725) 294,421 724,146 Fund Balances, October 1 430,725 430,725 399,247 (31,478) Fund Balances, September 30 $ 1,000 $ 1,000 $ 693,668 $ 692,668 -104- DEBT SERVICE FUND The Debt Service Fund is used to account for the accumulation of resources and payment of general obligation bond principal and interest from governmental resources and special assessment bond principal and interest from special assessment levies when the government is obligated in some manner for the payment. -105- CITY OF COLLEGE STATION, TEXAS DEBT SERVICE FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Taxes $ 5,587,875 $ 5,587,875 $ 5,546,863 $ (41,012) Investment Income 249,327 249,327 260,667 11,340 Accrued Bond Interest 17,492 17,492 136,495 119,003 Loan Repayments 100,214 100,214 0 (100,214) Other 469,978 0 0 0 Total Revenues 6,424,886 5,954,908 5,944,025 (10,883) Expenditures: Current: Debt Service Principal Retirement 3,460,000 3,460,000 3,460,000 0 Interest Payments 2, 114,911 2,114,911 2, 114,911 0 Fiscal Charges 50,000 50,000 8,016 41,984 Total Expenditures 5,624,911 5,624,911 5,582,927 41,984 Excess of Revenues Over Expenditures 799,975 329,997 361,098 31,101 Other Financing Sources: Operating Transfers In 0 469,978 380,000 (89,978) Total Other Financing Sources 0 469,978 380,000 (89,978) Excess of Revenues and Other Financing Sources Over Expenditures 799,975 799,975 741,098 (58,877) Fund Balances, October 1 3,476,221 3,476,221 3,478,862 2,641 Fund Balances (Deficits), September 30 $ 4,276,196 $ 4,276,196 $ 4,219,960 $ (56,236) -106- CAPITAL PROJECTS FUNDS Capital projects funds are used to account for the acquisition and construction of major capital improvements other than those financed by proprietary funds and trust funds. Business Park -to account for the cost of street, water, and sewer improvements at the College Station Business Park. Drainage Projects -to account for the cost of drainage improvements made with funds provided by a drainage utility fee and proceeds from the sale of general obligation funds. General Government Projects -to account for the cost of new building construction and building improvements made with funds provided by proceeds from the sale of general obligation bonds. Parks Projects -to account for the costs of new parks and improvements to existing parks made with funds provided from the sale of general obligation bonds. Streets Projects -to account for the costs of new street construction, street improvements, and traffic signalization made with funds provided by proceeds from the sale of general obligation bonds. -107- CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING BALANCE SHEET SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) General Business Drainage Government Parks Park Projects Projects Projects Assets: Equity in Cash and Cash Equivalents $ 207,711 $ 1,812,340 $ 834,924 $ 693,488 Equity in Investments 325,155 2,837,069 1,307,005 1,085,599 Receivables: Accrued Interest 6,576 65,498 29,732 25,032 Grants 0 0 0 0 Accounts 0 106,641 0 0 Less Allowance for Uncollectible Accounts 0 (6,898) 0 0 Total Assets $ 539,442 $ 4,814,650 $ 2,171,661 $ 1,804, 119 Liabilities and Fund Balances Liabilities: Accounts Payable $ 92,475 $ 39,118 $ 90,045 $ 72,998 Retainage Payable 28,279 0 14,941 7,180 Accrued Liabilities 0 0 0 244 Customer Construction Advances 0 0 0 0 Total Liabilities 120,754 39,118 104,986 80,422 Fund Balances: Reserved: Reserved for Encumbrances 54,946 564,514 531, 111 545,626 Reserved for Capital Projects 363,742 4,211,018 1,535,564 1,178,071 Total Fund Balances 418,688 4,775,532 2,066,675 1,723,697 Total Liabilities and Fund Balances $ 539,442 $ 4,814,650 $ 2,171,661 $ 1,804, 119 -108- $ $ $ Streets Projects 5,363,440 8,396,026 195,100 11,571 0 0 13,966, 137 148,007 38,942 0 69,496 256,445 1,594,034 12, 115,658 13,709,692 $ 13,966,137 Totals $ $ $ 2000 8,911,903 13,950,854 321,938 11,571 106,641 (6,898) 23,296,009 442,643 89,342 244 69,496 601,725 3,290,231 19,404,053 22,694,284 $ 23,296,009 -109- $ $ $ 1999 2,251,240 12,107,803 163, 123 633 137,253 (3,660) 14,656,392 718,701 172, 168 244 25,000 916,113 3,495,874 10,244,405 13,740,279 $ 14,656,392 CITY OF COLLEGE STATION, TEXAS CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Revenues: Charges for Services Intergovernmental Special Assessments Investment Income Contributions Other Total Revenues Expenditures: Current: Claims Reimbursed Administrative Other Capital Outlay Debt Service: Principal Retirement Interest Payments Issuance Costs Intergovernmental Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance Sale of General Fixed Assets Operating Transfers In Operating Transfers Out Total Other Financing Sources (Uses) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures and Other Financing Uses Fund Balances, October 1 Fund Balances, September 30 $ $ Business Park 0 0 0 15,737 0 213 15,950 0 0 0 4,551,686 3,614 0 0 0 4,555,300 (4,539,350) 260,640 0 4,000,000 0 4,260,640 (278,710) 697,398 418,688 -110- Drainage Projects $ 0 0 910,119 292,587 0 2,884 1,205,590 0 221,392 14,298 105,325 0 0 0 0 341,015 864,575 0 0 0 0 0 864,575 3,910,957 $ 4,775,532 $ General Government Projects 0 0 0 107,610 250 858 108,718 0 19,300 125,949 2,205,294 0 0 24,372 0 2,374,915 (2,266, 197) 2,976,320 0 412,500 (10,000) 3,378,820 1, 112,623 954,052 $ 2,066,675 Parks Streets Projects Projects $ 45,880 $ 0 0 18,180 0 0 103,696 758,709 0 0 0 24,116 149,576 801,005 0 0 62,420 250,356 368 49,026 1,252,386 3,093,228. 0 0 0 0 18,041 64,644 0 405,660 1,333,215 3,862,914 (1,183,639) (3,061,909) 2,309,680 8,566,360 0 0 0 1,008,025 0 (383,000� 2,309,680 9,191,385 1,126,041 6,129,476 597,656 7,580,216 $ 1,723,697 $ 13, 709,692 Total 2000 $ 45,880 18,180 910,119 1,278,339 250 28,071 2,280,839 0 553,468 189,641 11,207,919 3,614 0 107,057 405,660 12,467,359 (10, 186,520) 14,113,000 0 5,420,525 (393,000) 19,140,525 8,954,005 13,740,279 $ 22,694,284 -111- 1999 $ 0 12,348 874,850 593,688 53,047 0 1,533,933 270,000 311,300 71,094 4,529,642 0 7,536 73,488 70,000 5,333,060 (3,799,127) 7,080,000 230,000 1,051,665 (295,381) 8,066,284 4,267,157 9,473,122 $ 13,740,279 CITY OF COLLEGE STATION, TEXAS BUSINESS PARK FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 0 $ 0 $ 14,848 $ 14,848 other 0 0 213 213 Total Revenues 0 0 15,061 15,061 Expenditures: Current: Other 7,400 7,400 0 7,400 Capital Outlay 250,000 4,250,000 4,536,167 (286,167) Debt Issuance Costs 0 0 3,614 (3,614) Total Expenditures 257,400 4,257,400 4,539,781 (282,381) Excess (Deficiency) of Revenues Over (Under) Expenditures (257,400) (4,257,400) (4,524,720) (267,320) Other Financing Sources: Proceeds from Long Term Debt Issuance 450,000 450,000 260,640 (189,360) Operating Transfers In 0 0 4,000,000 4,000,000 Total Other Financing Sources 450,000 450,000 4,260,640 3,810,640 Excess (Deficiency) of Revenues Over Expenditures and Other Financing Sources 192,600 (3,807,400) (264,080) 3,543,320 Fund Balances (Deficits), October 1 (148,680) (148,680) 697,398 846,078 Fund Balances (Deficits), September 30 $ 43,920 $ (3,956,080) $ 433,318 $ 4,389,398 -112- CITY OF COLLEGE STATION, TEXAS DRAINAGE PROJECTS FUND SCHEDULE OF REVENUES, EXPENDIT URES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Special Assessment $ 863,000 $ 863,000 $ 926,641 $ 63,641 Investment Income 211,900 211,900 283,736 71,836 Total Revenues 1,074,900 1,074,900 1,210,377 135,477 Expenditures: Current: Reimbursed Adminstrative 221,392 221,392 221,392 0 Contributions 0 0 9,500 (9,500) Other 0 0 368 (368) Capital Outlay 4,780,000 4,780,000 86,968 4,693,032 Total Expenditures 5,001,392 5,001,392 318,228 4,683,164 Excess (Deficiency) of Revenues Over (Under) Expenditures (3,926,492) (3,926,492) 892,149 4,818,641 Other Financing Sources: Proceeds from Long Term Debt Issuance 785,000 785,000 0 (785,000) Total Other Financing Sources 785,000 785,000 0 (785,000) Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Sources (3, 141,492) (3, 141,492) 892,149 4,033,641 Fund Balances, October 1 3,852,727 3,852,727 3,910,957 58,230 Fund Balances, September 30 $ 711,235 $ 711,235 $ 4,803,106 $ 4,091,871 -113- CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENT PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Investment Income $ 25,400 $ 25,400 $ 103,592 $ 78,192 Contributions 43,208 43,208 250 (42,958) Other 213,000 213,000 858 (212, 142) Total Revenues 281,608 281,608 104,700 (176,908) Expenditures: Current: Fiscal Services 0 0 108,949 (108,949) Reimbursed Adminstrative 19,300 19,300 19,300 0 Other 191,348 191,348 16,999 174,349 Capital Outlay 1,558,093 3,158,093 2,182,658 975,435 Debt Service: Issuance Costs 10,500 10,500 24,372 (13,872) Total Expenditures 1,779,241 3,379,241 2,352,278 1,026,963 Excess (Deficiency) of Revenues Over (Under) Expenditures (1,497,633) (3,097,633) (2,247,578) 850,055 Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 1,158,093 1,158,093 2,976,320 1,818,227 Operating Transfers In 0 0 412,500 412,500 Operating Transfers Out 0 0 (10,000) (10,000) Total Other Financing Sources (Uses) 1,158,093 1,158,093 3,378,820 2,220,727 Excess (Deficiency) of Revenues Over (Under) Expenditures and Other Financing Sources (339,540) (1,939,540) 1,131,242 3,070,782 Fund Balances, October 1 507,915 507,915 954,052 446,137 Fund Balances (Deficits), September 30 $ 168,375 $ (1,431,625) $ 2,085,294 $ 3,516,919 -114- CITY OF COLLEGE STATION, TEXAS PARKS PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Charges for Services $ 0 $ 0 $ 45,880 $ 45,880 Investment Income 16,000 16,000 100,313 84,313 Total Revenues 16,000 16,000 146,193 130,193 Expenditures: Current: Reimbursed Adminstrative 42,900 42,900 62,420 (19,520) Other 0 0 368 (368) Capital Outlay 2,665,000 2,665,000 1,241,938 1,423,062 Debt Service: Issuance Costs 20,400 20,400 18,041 2,359 Total Expenditures 2,728,300 2,728,300 1,322,767 1,405,533 Excess (Deficiency) of Revenues Over (Under) Expenditures (2,712,300) (2,712,300) (1,176,574) 1,535,726 Other Financing Sources: Proceeds from Long Term Debt Issuance 2,458,000 2,458,000 2,309,680 (148,320) Operating Transfers In 24,000 24,000 0 (24,000) Total Other Financing Sources 2,482,000 2,482,000 2,309,680 (172,320) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (230,300) (230,300) 1, 133, 106 1,363,406 Fund Balances, October 1 287,572 287,572 597,656 310,084 Fund Balances, September 30 $ 57,272 $ 57,272 $ 1,730,762 $ 1,673,490 -115- CITY OF COLLEGE STATION, TEXAS STREETS PROJECTS FUND SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenues: Intergovernmental $ 0 $ 0 $ 18,180 $ 18,180 Investment Income 206,000 206,000 734,238 528,238 Other 900,000 900,000 21,816 (878,184) Total Revenues 1,106,000 1,106,000 774,234 (331,766) Expenditures: Current: Reimbursed Adminstrative 200,000 200,000 250,356 (50,356) Other 213,000 213,000 49,026 163,974 Capital Outlay 12, 115,000 12,115,000 3,181,235 8,933,765 Debt Service Issuance Costs 79,000 79,000 64,644 14,356 Intergovernmental 0 0 241, 160 (241, 160) Total Expenditures 12,607,000 12,607,000 3,786,421 8,820,579 Excess (Deficiency) of Revenues Over (Under) Expenditures (11,501,000) (11,501,000) (3,012, 187) 8,488,813 Other Financing Sources (Uses): Proceeds from Long Term Debt Issuance 8,520,000 8,520,000 8,566,360 46,360 Operating Transfers Out 0 0 (383,000) (383,000) Total Other Financing Sources (Uses) 8,520,000 8,520,000 8,183,360 (336,640) Excess (Deficiency) of Revenues and Other Financing Sources Over (Under) Expenditures (2,981,000) (2,981,000) 5,171,173 8,152,173 Fund Balances, October 1 3,742,273 3,742,273 7,580,216 3,837,943 Fund Balances, September 30 $ 761,273 $ 761,273 $ 12,751,389 $ 11,990,116 -116- ENTERPRISE FUNDS Enterprise funds are used to account for operations that are financed and operated in a manner similar to private business enterprises. In these funds, the intent of the government's council is that costs of providing goods or services to the general public on a continuing basis will be financed or recovered primarily through user charges, or where the government's council has decided that periodic determination of net income is appropriate for accountability purposes. Electric -to account for revenues and expenses related to the operation and maintenance of the electric systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, utility billing and collections, meter reading, and financing and related debt service. Water -to account for revenues and expenses related to the operation and maintenance of the water systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Sewer -to account for revenues and expenses related to the operation and maintenance of the sewer systems of the City. All activities necessary to provide such services are accounted for in this fund and include, but are not limited to, administration, operations, maintenance, and financing and related debt service. Solid Waste Collection -to account for all sanitation collection and disposal activities by the City for both residential and commercial residents. Cedar Creek Condominiums -to account for revenues and expenses related to the operation and maintenance of the Cedar Creek Condominiums. Northgate Parking Garage -to account for revenues and expenses related to the operation and maintenance of the Northgate parking garage and parking lot. -117- CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Electric Water Sewer Current Assets: Equity in Cash and Cash Equivalents $ 7,380,010 $ 3,009,370 $ 877,640 Equity in Investments 11,551,800 5,180,548 1,373,875 Receivables: Accrued Interest 292,987 120,607 32,372 Accounts 5,581,590 1,343,301 832,249 Escrow 0 0 0 Other 1,139,549 0 0 Less Allowance for Uncollectible Accounts (1,345,411) (38,167) (46,583) Due from Other Funds 0 0 0 lnterfund Receivables 0 0 0 Inventories 1,407,233 322,395 14,694 Total Current Assets 26,007,758 9,938,054 3,084,247 Restricted Assets: Equity in Cash and Cash Equivalents 947,291 2,566,496 2,619,820 Equity in Investments 1,482,903 4,017,641 4,102,652 Receivables: Accrued Interest 12,015 77,775 87,757 Accounts 7,686 0 0 Special Assessments 0 1,813 3,984 Less Allowance for Uncollectible Accounts 0 0 0 Total Restricted Assets 2,449,895 6,663,725 6,814,213 Note Receivable from Joint Venture 0 0 0 Equity in Joint Venture 0 0 0 Deferred Charges: Water Well 0 1,167,075 0 Bond Issuance Costs 215,352 168,058 354,808 Accumulated Amortization (67,683) (1,088,258) (107,589) Total Deferred Charges 147,669 246,875 247,219 Property and Equipment: Utility Plant 42,147,439 42,742,779 44,701,494 Buildings 0 898,760 822,954 Machinery and Equipment 219,513 966,375 1,388,359 Accumulated Depreciation (15,496,021) (15,161,584) (11,500,594) Construction in Progress 13,772,081 1,920,755 4,309,786 Land 0 537,385 474,210 Total Property and Equipment, Net 40,643,012 31,904,470 40,196,209 Total Assets $ 69,248,334 $ 48,753,124 $ 50,341,888 -118- Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 2000 1999 $ 766,136 $ 95,793 $ 2,088,028 $ 14,216,977 $ 5,127,881 1,199,324 149,957 3,268,637 22,724,141 27,554,596 40,441 0 72,321 558,728 411,407 464,385 0 0 8,221,525 8,271,061 0 192,790 0 192,790 177,748 0 0 0 1,139,549 1, 158,377 (30,255) 0 0 (1,460,416) (1,381,423) 0 0 0 0 722, 161 0 0 0 0 245,959 1,525 0 0 1,745,847 1,378, 164 2,441,556 438,540 5,428,986 47,339,141 43,665,931 0 0 0 6,133,607 1,329,228 0 0 0 9,603,196 7,142,592 0 0 0 177,547 74,558 0 0 0 7,686 18,974 0 0 0 5,797 5,797 0 0 0 0 (19,763) 0 0 0 15,927,833 8,551,386 0 0 0 0 135,452 5,033,932 0 0 5,033,932 4,117,722 0 0 0 1,167,075 1, 167,075 0 0 52,000 790,218 662,873 0 0 (168) (1,263,698) (1,223,021) 0 0 51,832 693,595 606,927 0 0 0 129,591,712 125,291,975 0 0 0 1,721,714 1,721,714 1,292,542 0 26,785 3,893,574 3,980,110 (1,242,230) 0 (1,487) (43,401,916) (40,094,471) 0 0 791,567 20,794,189 12,243,752 0 0 672,811 1,684,406 1,684,406 50,312 0 1,489,676 114,283,679 104,827,486 $ 7,525,800 $ 438,540 $ 6,970,494 $ 183,278, 180 $ 161,904,904 (Continued) -119- CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING BALANCE SHEET SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) (Continued) Electric Water Sewer Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 4,187,284 $ 235, 171 $ 34,935 Due to Other Funds 0 0 0 Accrued Interest Payable 0 0 0 Retainage Payable 0 16,817 0 lnterfund Payable 0 0 0 Accrued Liabilities 352,950 20,013 23,972 Customer Construction Advances 24,382 55,290 12,130 Other Deferred Revenues 822 350 0 Certificates of Obligation 0 0 0 Total Current Liabilities 4,565,438 327,641 71,037 Current Liabilities Payable from Restricted Assets: Accounts Payable 134,003 298,904 670,914 Accrued Interest Payable 99,513 151,927 313,341 Retainage Payable 0 19,532 33,861 Accrued Liabilities 13,174 0 0 Refundable Deposits 1,654,754 156,388 0 Revenue Bonds 999,850 856,150 1,329,000 Total Current Liabilities Payable from Restricted Assets 2,901,294 1,482,901 2,347,116 Noncurrent Liabilities: Revenue Bonds 10,868,750 9,357,450 19,458,800 Unamortized Premium on Bonds (55,628) (42,500) (54,736) Certificates of Obligation 0 0 0 Accrued Vacation 89,556 41,886 56,598 Total Noncurrent Liabilities 10,902,678 9,356,836 19,460,662 Total Liabilities 18,369,410 11, i67,378 21,878,815 Fund Equity: Contributed Capital 3,656,581 12,231,084 11, 165,298 Retained Earnings: Reserved for Debt Service 685,161 616,628 1,305,091 Reserved for Capital Projects 285,696 5,747,759 4,638,758 Appropriated 14,669,953 0 0 Unappropriated 31,581,533 18,990,275 11,353,926 Total Fund Equity 50,878,924 37,585,746 28,463,073 Total Liabilities and Fund Equity $ 69,248,334 $ 48,753,124 $ 50,341,888 -120- Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 2000 1999 $ 48,175 $ 142,981 $ 248,395 $ 4,896,941 $ 3,015,285 0 0 0 0 722,161 0 0 26,509 26,509 5,704 0 0 19,250 36,067 21,610 0 0 0 0 189,253 55,679 0 798 453,412 638,969 0 0 0 91,802 91,802 0 0 0 1,172 1,172 0 0 232,000 232,000 0 103,854 142,981 526,952 5,737,903 4,685,956 0 0 0 1, 103,821 674,444 0 0 0 564,781 333,232 0 0 0 53,393 200,807 0 0 0 13,174 13,174 0 0 0 1,811,142 1,633,516 0 0 0 3,185,000 3,595,000 0 0 0 6,731,311 6,450,173 0 0 0 39,685,000 32,370,000 0 0 0 (152,864) (174,059) 0 0 6,265,000 6,265,000 0 20,540 0 61 208,641 190,371 20,540 0 6,265,061 46,005,777 32,386,312 124,394 142,981 6,792,013 58,474,991 43,522,441 54,901 0 0 27,107,864 24,399,326 0 0 0 2,606,880 2,446,530 0 0 0 10,672,213 4,076,282 0 0 0 14,669,953 0 7,346,505 295,559 178,481 69,746,279 87,460,325 7,401,406 295,559 178,481 124,803,189 118,382,463 $ 7,525,800 $ 438,540 $ 6,970,494 $ 183,278,180 $ 161,904,904 -121 - CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Electric Water Sewer Operating Revenues: Electric Sales $ 35,295,718 $ 0 $ 0 Water Sales 0 8,703,923 0 Sewer Service 0 0 6,992,172 Garbage Collection Fees 0 0 0 Charges for Services 0 0 0 Other 1,394,271 360,525 185,975 Total Operating Revenues 36,689,989 9,064,448 7,178,147 Operating Expenses: Purchased Power 23,602,115 0 0 Salaries and Benefits 2,108,988 1,267,828 1,351,118 Supplies 163,251 111,386 246,264 Maintenance 477,143 722,126 443,239 Purchased Professional Services 702,685 133,067 124,367 Purchased Property Services 67,990 940,474 314,310 Other Purchased Services 416,392 160,860 350,575 Reimbursed Administrative 1,361,587 954,399 878,995 Depreciation 1,410,330 1,131,933 1,107,250 Other 124,909 89,599 35,562 Total Operating Expenses 30,435,390 5,511,672 4,851,680 Operating Income 6,254,599 3,552,776 2,326,467 Nonoperating Revenues (Expenses): Investment Income 1,291,492 755,835 420,578 Reimbursed Expenses 44,889 21,325 0 Grants 0 0 0 Earnings in Joint Venture 0 0 0 Interest Expense (697,798) (433,667) (1,026,589) Other, Net (132,272) 17,211 23,543 Total Nonoperating Revenues (Expenses) 506,311 360,704 (582,468) Income Before Operating Transfers 6,760,910 3,913,480 1,743,999 Operating Transfers: Operating Transfers Out (6,767,685) (2, 178, 700) (702,600) Total Operating Transfers (6,767,685) (2, 178, 700) (702,600) Net Income (Loss) (6,775) 1,734,780 1,041,399 Retained Earnings, October 1 47,229,118 23,619,882 16,256,376 Retained Earnings, September 30 $ 47,222,343 $ 25,354,662 $ 17,297,775 -122- Totals Solid Waste Cedar Creek Northgate Collection Condominiums Parking Garage 2000 1999 $ 0 $ 0 $ 0 $ 35,295,718 $ 32,561,234 0 0 0 8,703,923 7,564,496 0 0 0 6,992,172 6,712,037 3,764,215 0 0 3,764,215 3,580,359 0 0 141,994 141,994 156,324 45,925 0 0 1,986,696 2,306,220 3,810,140 0 141,994 56,884,718 52,880,670 0 0 0 23,602,115 18,304,751 1,019,517 0 54,891 5,802,342 4,840,624 158,168 0 3,919 682,988 620,853 332,714 0 1,532 1,976,754 1,608,505 243,043 0 25,680 1,228,842 1,012,328 1,042,789 0 517 2,366,080 2,014,279 560,062 0 1,447 1,489,336 1,282,475 374,168 0 0 3,569,149 3,829,049 20,285 0 1,464 3,671,262 3,573,060 24,344 0 4,910 279,324 125,887 3,775,090 0 94,360 44,668,192 37,211,811 35,050 0 47,634 12,216,526 15,668,859 112,653 15,041 69,216 2,664,815 1,683,514 0 0 0 66,214 61,707 0 0 0 0 27,350 916,210 0 0 916,210 1,336,278 (3,940) 0 (29,830) (2,191,824) (2, 133,589) (19,410) 0 (1,813) (112,741) (136,433) 1,005,513 15,041 37,573 1,342,674 838,827 1,040,563 15,041 85,207 13,559,200 16,507,686 (274,800) 0 76,773 (9,847,012) (5,400, 175) (274,800) 0 76,773 (9,847,012) (5,400, 175) 765,763 15,041 161,980 3,712, 188 11,107,511 6,580,742 280,518 16,501 93,983,137 82,875,626 $ 7,346,505 $ 295,559 $ 178,481 $ 97,695,325 $ 93,983,137 -123- CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Electric Water Cash Flows from Operating Activities Cash Rec.eived from Customers $ 36,778,895 $ 9,061,476 Cash Payments to Suppliers for Goods and Servic.es (25,629,660) (3,088,644) Cash Payments to Employees for services (2,132,504) (1,295,820) Customer Deposits Rec.eived 924,920 84,267 Customer Deposits Returned (756,873) (64,334) Cash Rec.eived for Reimbursed Expenses 44,889 21,325 Cash Rec.eived from Sale of Scrap 9,289 0 Cash Rec.eived from Collection Fees 6,047 0 Cash Rec.eived from Leases 353 0 Cash Rec.eived from Grants 0 0 Cash Rec.eived for Misc.ellaneous Revenues 1,503 17,369 Cash Paid for Misc.ellaneous Expenses (13,919) (5,233) Net Cash Provided by Operating Activities 9,232,940 4,730,406 Cash Flows from Noncapital Financing Activities: Principal Rec.eived on Note 0 0 Interest Received on Note 0 0 Principal Rec.eived on Advanc.e to Other Funds 245,959 0 Interest Received on Advance to Other Funds 5,891 0 Operating Transfers In from Other Funds 0 0 Operating Transfers Out to Other Funds (6,767,685) (2, 178, 700) Principal Paid on Advance from Other Funds 0 0 Interest Paid on Advance from Other Funds 0 0 Cash Rec.eived form Other Funds 722,161 0 Cash Paid to Other Funds 0 0 Cash Paid to Public Agencies (284,494) 0 Cash Received from Advance form Other Fund 0 0 Net Cash Provided (Used) by Noncapital Financing Activities (6,078, 168) (2, 178,700) Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (5,281,430) (1,938,870) Proc.eeds from Sale of Assets 40,645 13,714 Capital Contributed by Developers 50,949 0 Principal Paid on Revenue Bonds (1,071,550) (659,400) Principal Paid on Certificates of Obligation 0 0 Interest Paid on Revenue Bonds (691,680) (326,491) Interest Paid on Certificates of Obligation 0 0 Interest Paid to Other Funds 0 0 Fees Paid to Fiscal Agent (2,536) (2,720) Proceeds from Revneue Bonds 0 4,500,000 lssuanc.e Costs Paid on Revenue Bonds 0 (32,398) Cash Received from Other Funds 0 0 Cash Paid to Other Funds 0 0 Net Cash Provided (Used) by Capital and Related Financing Activities: (6,955,602) 1,553,835 -124- Se I/Ver $ 7,167,551 (2,368,552) (1,368,033) 0 0 0 0 0 0 0 8,488 (1,696) 3,437,758 0 0 0 0 0 (702,600) 0 0 0 0 0 0 (702,600) (2,262,911) 37,021 0 (1,864,050) 0 (887,137) 0 0 (3,644) 6,000,000 (42,323) 0 0 976,956 Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 2000 1999 $ 3,802,166 $ 0 $ 142,994 $ 56,953,082 $ 51,630,205 (2, 718,463) 0 206,075 (33,599,244) (29,440,322) (1,040,225) 0 (57,002) (5,893,584) (4,785,203) 0 0 0 1,009, 187 771,234 0 0 0 (821,207) (1, 132, 166) 0 0 0 66,214 61,707 0 0 0 9,289 5,896 1,470 0 0 7,517 23,934 0 0 0 353 878 0 0 0 0 27,350 0 0 0 27,360 43,394 (12, 190) 0 (8,773) (41,811) (42,536) 32,758 0 283,294 17,717,156 17, 164,371 135,452 0 0 135,452 125,232 8,180 0 0 8,180 18,399 0 0 0 245,959 234,455 0 0 0 5,891 24,486 0 0 76,733 76,733 0 (274,800) 0 0 (9,923,785) (5,400, 175) (115,801) 0 0 (115,801) (112,376) (3,940) 0 0 (3,940) (11,578) 0 0 0 722,161 128,302 0 0 (73,452) (73,452) (722,161) (37,000) 0 0 (321,494) (211,250) 0 0 0 0 73,452 (287,909) 0 3,281 (9,244,096) (5,853,214) (15,709) 0 (647,787) (10,146,707) (8, 173,597) 16,260 0 0 107,640 35,810 0 0 0 50,949 155,530 0 0 0 (3,595,000) (3,565,000) 0 0 0 0 (26,200) 0 0 0 (1,905,308) (2, 170,664) 0 0 0 0 (3,144) 0 0 (9,025) (9,025) (4,087) 0 0 (51,832) (60,732) (7,316) 0 0 6,497,000 16,997,000 0 0 0 0 (74,721) 0 0 0 0 0 722, 161 0 0 (722, 161) (722, 161) (128,302) 551 0 5,066,195 641,935 (13,164,809) (Continued) -125- CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) (Continued) Electric Water Sewer Cash Flows from Investing Activities: Purchase of Investments $ (2,833,635) $ (2,763,325) $ (1,649,090) Proceeds from Sale and Maturities of Investment Securities 9,986,568 2,027,440 310,715 Investment Income 1,225,880 636,565 356,636 Net Cash Provided (Used) by Investing Activities: 8,378,813 (99,320) (981,739) Net Increase in Cash and Cash Equivalents 4,577,983 4,006,221 2,730,375 Cash and Cash Equivalents, Oct. 1 3,749,318 1,569,645 767,085 Cash and Cash Equivalents, Sept. 30 8,327,301 5,575,866 3,497,460 Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities: Operating Income 6,254,599 3,552,776 2,326,467 Adjustment to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 1,410,330 1,131,933 1, 107,250 Provision for Uncollectible Accounts 81,405 25,881 30,848 Operating Grants 0 0 0 Miscellaneous Nonoperating Revenues 222,944 38,694 8,488 Miscellaneous Nonoperating Expenses (13,919) (5,233) (1,696) Change in Assets and Liabilities: Change in Accounts Receivable 70,078 (2,972) (10,596) Change in Other Receivables 18,828 0 0 Change in Inventory (374, 167) 4,060 (2,049) Change in Accounts Payable 1,609,522 5,986 9,267 Change in Accrued Liabilities (68,541) (39,562) (35,694) Change in Deferred Revenue 0 0 0 Change in Refundable Deposits 7,184 19,933 0 Change in Accrued Vacation 14,677 (1,090) 5,473 Total Adjustments 2,978,341 1,177,630 1, 111,291 Net Cash Provided by Operating Activities $ 9,232,940 $ 4,730,406. $ 3,437,758 -126- Totals Solid Waste Cedar Creek Northgate Collection Condominium Parking Garage 2000 1999 $ (260,722) $ (32,595) $ (3,972,217) $ (11,511,584) $ (23,833,883) 851,873 89,830 720,354 13,986,780 25,375,881 97,082 0 (12,879) 2,303,284 2,265,420 688,233 57,235 (3,264,742) 4,778,480 3,807,418 433,633 57,235 2,088,028 13,893,475 1,953,766 332,503 38,558 0 6,457,109 4,503,343 766,136 95,793 2,088,028 20,350,584 6,457, 109 35,050 0 47,634 12,216,526 15,668,859 20,285 0 1,464 3,671,262 3,573,060 19, 182 0 0 157,316 150, 179 0 0 0 0 27,350 1,470 0 0 271,596 135,809 (12,090) 0 (8,773) (41,711) (42,536) (7,974) 0 1,000 49,536 (1,217,805) 0 0 0 18,828 (32,660) 4,473 0 0 (367,683) (268,865) 12,593 0 244,287 1,881,655 (741,343) (39,381) 0 (2,379) (185,557) 251,794 0 0 0 0 0 0 0 0 27, 117 (360,932) (850) 0 61 18,271 21,461 (2,292) 0 235,660 5,500,630 1,495,512 $ 32,758 $ 0 $ 283,294 $ 17,717,156 $ 17,164,371 -127- CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Electric Sales $ 37,714,998 $ 37,714,998 $ 36,101,940 $ (1,613,058) Forfeits, Discounts and Penalties 430,000 430,000 760,367 330,367 Electric Property Rentals 52,000 52,000 51,533 (467) Connect Fees 200,000 200,000 198,105 (1,895) Miscellaneous 1,000,000 1,000,000 378,009 (621,991) Total Operating Revenues 39,396,998 39,396,998 37,489,954 (1,907 ,044) Nonoperating Revenues: Investment Income 918,600 918,600 1,218,202 299,602 Reimbursed Expenses 10,150 10,150 44,889 34,739 Other 102,500 102,500 65,232 (37,268) Total Nonoperating Revenues 1,031,250 1,031,250 1,328,323 297,073 Energy Project Fund: Investment Income 0 0 10,574 10,574 Total Energy Project Fund 0 0 10,574 10,574 Revenue Bond l&S Fund: Investment Income 0 0 27,364 27,364 Operating Transfers In 1,771,712 1,771,712 1,771,712 0 Total Revenue Bond l&S Fund 1,771,712 1,771,712 1,799,076 27,364 Electric Revenue Bond Funds: Investment Income 25,000 25,000 (1,436) (26,436) Contributions 0 0 39,661 39,661 Other 0 0 7,458 7,458 Operating Transfers In 4,060,000 4,060,000 4,320,279 260,279 Total Electric Revenue Bond Funds 4,085,000 4,085,000 4,365,962 280,962 Total Electric Fund Revenues $ 46,284,960 $ 46,284,960 $ 44,993,889 $ (1,291,071) See reconciliation to GAAP basis on page 141. -128- CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Administration: Salaries and Benefits $ 309,524 $ 312,579 $ 289,995 $ 22,584 Supplies 55,780 55,780 48,445 7,335 Maintenance 34,610 34,610 30,042 4,568 Purchased Professional Services 75,000 85,510 17,708 67,802 Purchased Property Services 47,110 47,110 42,937 4,173 Other Purchased Services 32,649 34,436 41,955 (7,519) Capital Outlay 20,400 20,694 6,706 13,988 Total Administration 575,073 590,719 477,788 112,931 Warehouse: Salaries and Benefits 102,330 102,798 107,004 (4,206) Supplies 2,900 2,900 3,761 (861) Maintenance 9,260 9,260 9,064 196 Purchased Professional Services 75 75 46 29 Purchased Property Services 530 530 384 146 Capital Outlay 13,134 13, 134 13,575 (441) Total Warehouse 128,229 128,697 133,834 (5,137) Electrical Administration: Salaries and Benefits 1,139,841 1,177,308 1,169,358 7,950 Supplies 74,740 74,740 86,245 (11,505) Maintenance 492,331 492,331 351,128 141,203 Purchased Professional Services 939,733 939,733 670,936 268,797 Purchased Property Services 16,010 16,010 15,021 989 Other Purchased Services 268,700 268,700 270,683 (1,983) Capital Outlay 12,000 53,148 79,458 (26,310) Total Electrical Administration 2,943,355 3,021,970 2,642,829 379,141 Metering: Salaries and Benefits 414,843 419,731 448,764 (29,033) Supplies 23,110 23,110 18,383 4,727 Maintenance 135,720 135,720 67,865 67,855 Purchased Professional Services 1,000 1,000 2,058 (1,058) Purchased Property Services 6,850 6,850 4,051 2,799 Other Purchased Services 58,604 58,604 46,086 12,518 Capital Outlay 80,000 80,000 87,372 (7,372) Total Metering 720,127 725,015 674,579 50,436 (Continued) -129- CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Original Revised Budget Budget Utility Dispatch Operations: Salaries and Benefits $ 314,517 $ 318,794 $ Supplies 1,800 1,800 Maintenance 17,130 17,130 Purchased Professional Services 0 0 Purchased Property Services 3,930 3,930 Other Purchased Services 17,438 17,438 Total Utility Dispatch Operations 354,815 359,092 Energy Conservation: Salaries and Benefits 39,365 39,976 Supplies 6,532 6,532 Maintenance 1,832 1,832 Purchased Professional Services 40,826 40,826 Purchased Property Services 1,055 1,055 Other Purchased Services 32,395 32,395 Capital Outlay 0 0 Other 100,475 100,475 Total Energy Conservation 222,480 223,091 Purchased Power: Purchased Property Services 24,883,646 24,883,646 Other Purchased Services 0 0 Total Purchased Power 24,883,646 24,883,646 Nondepartmental: Reimbursed Administrative 1,259,087 1,259,087 Other Operating Expenses 0 0 Public Agency Funding 189,494 189,494 Return on Investment 3,952,785 3,952,785 Operating Transfers Out 6,146,612 6,549,712 Capital Outlay 300,000 300,000 Contingency 160,471 148,174 Total Nondepartmental 12,008,449 12,399,252 (Continued) -130- Variance Favorable Actual (Unfavorable) 404,816 $ (86,022) 2,824 (1,024) 17,513 (383) 62 (62) 5,264 (1,334) 18,812 (1,374) 449,291 (90,199) 42,129 (2,153) 3,593 2,939 1,530 302 11,875 28,951 333 722 25,262 7,133 1,280 (1,280) 125,383 (24,908) 211,385 11,706 23,576,780 1,306,866 18 (18) 23,576,798 1,306,848 1,259,087 0 (81,687) 81,687 284,494 (95,000) 3,952,785 0 8,906,891 (2,357,179) 344,038 (44,038) 0 148,174 14,665,608 (2,266,356) CITY OF COLLEGE STATION, TEXAS ELECTRIC FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenue Bond l&S Fund: Other Purchased Services $ 0 $ 0 $ 820 $ (820) Prinicipal Payments 1,074,250 1,074,250 1,071,550 2,700 Interest Expense 697,462 697,462 692,688 4,774 Fiscal Agent's Fees 0 0 2,536 (2,536) Total Revenue Bond l&S Fund 1,771,712 1,771,712 1,767,594 4,118 Electric Revenue Bond Fund: Purchased Professional Services 0 0 368 (368) Reimbursed Administrative 102,500 102,500 102,500 0 Capital Outlay 3,977,400 3,977,400 4,067,295 (89,895) Total Electric Revenue Bond Fund 4,079,900 4,079,900 4,170,163 (90,263) Total Electric Fund Expenses $ 47,687,786 $ 48,183,094 $ 48,769,869 $ (586,775) See reconciliation to GAAP basis on page 141. -131 - CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Water Sales $ 7,289,000 $ 7,289,000 $ 8,975,806 $ 1,686,806 Forfeits, Discounts and Penalties 87,000 87,000 0 (87,000) Water Taps 249,000 249,000 310,850 61,850 Connect Fees 36,500 36,500 46,865 10,365 Miscellaneous Operating Revenues 350 350 433 83 Total Operating Revenues 7,661,850 7,661,850 9,333,954 1,672,104 Nonoperating Revenues: Investment Income 450,000 450,000 440,877 (9,123) Reimbursed Expenses 0 0 21,325 21,325 Other 1,050 1,050 13,617 12,567 Total Nonoperating Revenues 451,050 451,050 475,819 24,769 Revenue Bond l&S Fund: Investment Income 0 0 53,728 53,728 Operating Transfers In 979,321 979,321 979,321 0 Total Water Revenue l&S Fund 979,321 979,321 1,033,049 53,728 Water Revenue Bond Funds: Investment Income 170,000 170,000 233,396 63,396 Operating Transfers In 3,378,000 3,378,000 378,000 (3,000,000) Proceeds from Long-Term Debt 7,300,000 7,300,000 4,500,000 (2,800,000) Total Water Revenue Bond Funds 10,848,000 10,848,000 5,111,396 (5,736,604) Total Water Fund Revenues $ 19,940,221 $ 19,940,221 $ 15,954,218 $ (3,986,003) See reconciliation to GAAP basis on page 141. -132- Water Production: CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Original Budget Revised Budget Actual Salaries and Benefits Supplies Maintenance $ 210,801 $ 213,534 $ 203,052 Purchased Professional Services Purchased Property Services Other Purchased Services Other Total Water Production Water Distribution: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Water Distribution Engineering: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Engineering Nondepartmental: Reimbursed Administrative Other Operating Expenses Interest Expense Other Nonoperating Expenses Operating Transfers Out Contingency Total Nondepartmental 47,100 121,848 88,800 695,660 45,792 0 1,210,001 570,401 26,855 192,461 20,815 12,484 106,651 74,460 1,004,127 443,584 27,650 13,050 25,710 4,228 27,953 25,000 567,175 812,875 0 766,200 0 4,369,821 66,145 6,015,041 (Continued) -133- 47,100 403,848 159,247 695,660 45,792 59,100 1,624,281 628,983 26,855 266,461 20,815 12,484 106,651 97,460 1,159,709 452,694 27,650 13,050 25,710 4,228 27,953 25,000 576,285 812,875 0 766,200 0 4,369,821 63,645 6,012,541 46,209 380,546 120,699 885,836 46,013 59,092 1,741,447 638,092 40,476 331,232 12,092 9,832 82,887 116,943 1,231,554 420,398 24,701 10,348 276 4,148 31,959 61,465 553,295 812,875 1,757 766,200 742 2,769,821 0 4,351,395 $ Variance Favorable (Unfavorable) 10,482 891 23,302 38,548 (190, 176) (221) 8 (117, 166) (9,109) (13,621) (64,771) 8,723 2,652 23,764 (19,483) (71,845) 32,296 2,949 2,702 25,434 80 (4,006) (36,465) 22,990 0 (1,757) 0 (742) 1,600,000 63,645 1,661,146 CITY OF COLLEGE STATION, TEXAS WATER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Revenue Bond l&S Fund: Prinicipal Payments $ 656,700 $ 656,700 $ 659,400 $ (2,700) Interest Expense 322,621 322,621 327,395 (4,774) Fiscal Agent's Fees 0 0 2,301 (2,301) Total Revenue Bond l&S Fund 979,321 979,321 989,096 (9,775) Water Revenue Bond Fund: Purchased Professional Services 0 0 368 (368) Reimbursed Administrative 118,600 118,600 147,375 (28,775) Capital Outlay 6,850,205 6,850,205 1,898, 119 4,952,086 Debt Issuance Costs 150,000 150,000 0 150,000 Total Water Revenue Bond Fund 7,118,805 7,118,805 2,045,862 5,072,943 Total Water Fund Expenses $ 16,894,470 $ 17,470,942 $ 10,912,649 $ 6,558,293 See reconciliation to GAAP basis on page 141. -134- CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Sewer Service $ 6,710,000 $ 6,710,000 $ 7,142,070 $ 432,070 Forfeits, Discounts and Penalties 75,400 75,400 0 (75,400) Sewer Taps 140,000 140,000 179,700 39,700 Other 600 600 0 (600) Total Operating Revenues 6,926,000 6,926,000 7,321,770 395,770 Nonoperating Revenues: Investment Income 127,000 127,000 117,759 (9,241) Other 0 0 37,021 37,021 Total Nonoperating Revenues 127,000 127,000 154,780 27,780 Revenue Bond l&S Fund: Investment Income 0 0 88,824 88,824 Operating Transfers In 2,751,350 2,751,350 2,751,350 0 Total Sewer Revenue l&S Fund 2,751,350 2,751,350 2,840,174 88,824 Sewer Revenue Bond Funds: Investment Income 175,000 175,000 197,760 22,760 Other 0 0 785 785 Proceeds from Long-Term Debt 9,650,000 9,650,000 6,000,000 (3,650,000) Operating Transfers In 0 0 133,645 133,645 Total Sewer Revenue Bond Funds 9,825,000 9,825,000 6,332,190 (3, 492, 81 0) Total Sewer Fund Revenues $ 19,629,350 $ 19,629,350 $ 16,648,914 $ (2,980,436) See reconciliation to GAAP basis on page 141. -135- CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Original Budget Revised Budget Actual Sewer Treatment Salaries and Benefits Supplies Maintenance $ 706,561 $ 717,107 $ 760,062 Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Sewer Treatment Sewer Collection: Salaries and Benefits Supplies Maintenance Purchased Professional Services Purchased Property Services Other Purchased Services Capital Outlay Total Sewer Collection Nondepartmental: Reimbursed Administrative Other Operating Expenses Return on Investment Other Nonoperating Expenses Other Operating Transfers Out Contingency Total Nondepartmental Revenue Bond l&S Fund: Other Purchased Services Prinicipal Payments Interest Expense Fiscal Agent's Fees Total Revenue Bond l&S Fund 199,525 265,258 96,825 310,910 219,339 28,200 1,826,618 478,376 43,569 140,190 31,219 24,669 128,592 0 846,615 641,725 0 692,600 0 2,761,350 60,000 4,155,675 0 1,864,050 887,300 0 2,751,350 (Continued) -136- 199,525 265,258 99,325 310,910 219,339 28,200 1,839,664 490,716 43,569 140,190 31,219 24,669 128,592 0 858,955 641,725 0 692,600 0 2,761,350 57,500 4,153,175 0 1,864,050 887,300 0 2,751,350 177,616 296,191 117,724 291,452 217, 186 27,611 1,887,842 588,092 68,648 145,256 6,643 22,858 133,389 3,500 968,386 641,725 199 692,600 428 2,761,350 0 4,096,302 820 1,864,050 887,300 3,088 2,755,258 $ Variance Favorable (Unfavorable) (42,955) 21,909 (30,933) (18,399) 19,458 2,153 589 (48,178) (97,376) (25,079) (5,066) 24,576 1,811 (4,797) (3,500) (109,431) 0 (199) 0 (428) 0 57,500 56,873 (820) 0 0 (3,088) (3,908) Sewer Revenue Bond Fund: CITY OF COLLEGE STATION, TEXAS SEWER FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 (Continued) Original Revised Budget Budget Purchased Professional Services $ 0 $ 0 $ Reimbursed Administrative 230,200 230,200 Capital Outlay 9,033,000 9,033,000 Operating Transfers Out 0 0 Debt Issuance Costs 125,500 125,500 Total Sewer Revenue Bond Fund 9,388,700 9,388,700 Total Sewer Fund Expenses $ 18,968,958 $ 18,991,844 $ See reconciliation to GMP basis on page 141. -137- Variance Favorable Actual (Unfavorable) 369 $ (369) 273,363 (43,16 3) 2,561,677 6,471,323 133,645 (133,645) 0 125,500 2,969,054 6,419,646 12,676,842 $ 6,315,002 CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF REVENUES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Residential Collection $ 2,268,100 $ 2,268,100 $ 2,394,637 $ 126,537 Commercial Collection 1,388,460 1,388,460 1,416,551 28,091 Other Charges for Services 5,250 5,250 19,850 14,600 Forfeits, Discounts and Penalties 57,530 57,530 0 (57,530) Recycling 25,000 25,000 27,854 2,854 Other 3,020 3,020 2,540 (480) Total Operating Revenues 3,747,360 3,747,360 3,861,432 114,072 Nonoperating Revenues: Investment Income 139,640 139,640 108,880 (30,760) Contributions 5,100 5,100 0 (5, 100) Other 20,710 20,710 17,589 (3, 121) Total Nonoperating Revenues 165,450 165,450 126,469 (38,981) Total Solid Waste Collection Fund Revenues $ 3,912,810 $ 3,912,810 $ 3,987,901 $ 75,091 See reconciliation to GAAP basis on page 141. -138- CITY OF COLLEGE STATION, TEXAS SOLID WASTE COLLECTION FUND SCHEDULE OF EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Residential Collection: Salaries and Benefits $ 704,612 $ 720,117 $ 677,095 $ 43,022 Supplies 88,741 88,741 84,993 3,748 Maintenance 185,670 185,670 180,498 5,172 Purchased Professional Services 321,240 323,740 242,758 80,982 Purchased Property Services 269,462 309,462 305,562 3,900 Other Purchased Services 232,720 230,020 236,946 (6,926) Capital Outlay 7,500 7,559 14, 119 (6,560) Total Residential Collection 1,809,945 1,865,309 1,741,971 123,338 Commercial Collection: Salaries and Benefits 336,962 346,154 326,986 19,168 Supplies 68,840 71,540 73,175 (1,635) Maintenance 168,540 168,540 152,216 16,324 Purchased Professional Services 0 0 285 (285) Purchased Property Services 594,340 664,340 737,227 (72,887) Other Purchased Services 332,110 332,110 323, 116 8,994 Capital Outlay 0 0 1,590 (1,590) Total Commercial Collection 1,500,792 1,582,684 1,614,595 (31,911) Nondepartmental: Reimbursed Administrative 374,168 374,168 374,168 0 Principal Payments 116,413 116,413 115,801 612 Interest Expense 3,601 3,601 3,940 (339) Public Agency Funding 37,000 37,000 37,000 0 Return on Investment 262,300 262,300 262,300 0 Operating Transfers Out 12,500 12,500 12,500 0 Contingency 50,000 47,500 0 47,500 Total Nondepartmental 855,982 853,482 805,709 47,773 Total Solid Waste Collection Fund Expenses $ 4,166,719 $ 4,301,475 $ 4,162,275 $ 139,200 See reconciliation to GAAP basis on page 141. -139- CITY OF COLLEGE STATION, TEXAS NORTHGATE PARKING GARAGE FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Services $ 170,000 $ 170,000 $ 141,994 $ (28,006) Total Operating Revenues 170,000 170,000 141,994 (28,006) Operating Expenses: Salaries and Benefits 58,160 59,060 54,032 5,028 Supplies 6,955 6,955 3,919 3,036 Maintenance 2,945 2,945 1,532 1,413 Purchased Professional Services 0 20,400 25,680 (5,280) Purchased Property Services 0 0 517 (517) Other Services 714 714 1,447 (733) Capital Outlay 3,176,622 3,210,622 666,334 2,544,288 Other 0 0 4,910 (4,910) Total Operating Expenses 3,245,396 3,300,696 758,371 2,542,325 Net Operating Income (Loss) (3,075,396) (3, 130,696) (616,377) 2,514,319 Nonoperating Revenues (Expenses): Proceeds from Long-Term Debt 7,025,000 7,025,000 6,497,000 (528,000) Investment Income 66,660 66,660 59,442 (7,218) Principal Payments 0 0 (73,452) (73,452) Interest Expense 0 0 (3,321) (3,321) Debt Issuance Costs (91,300) (91,300) 0 91,300 Other, Net 0 0 (1,645) (1,645) Total Nonoperating Revenues (Expenses) 7,000,360 7,000,360 6,478,024 (522,336) Net Income Before Operating Transfers 3,924,964 3,869,664 5,861,647 1,991,983 Operating Transfers In 0 0 76,773 76,773 Net Income $ 3,924,964 $ 3,869,664 $ 5,938,420 $ 2,068,756 See reconciliation to GAAP basis on page 141. -140- CITY OF COLLEGE STATION, TEXAS ENTERPRISE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 2000 SolidWast.e Northgate Electric Water Seli\er Collection Parking Garage Total Revenues Per Budget-Actual $ 44,993,889 $ 15,954,218 $ 16,648,914 $ 3,987,901 $ 6,696,791 Less Total Expense Per Budget -Actual 48,769,869 10,912,649 12,676,842 4,162,275 758,371 Net lncorre (Loss) Mjustrrent Basis (3,775,980) 5,041,569 3,972,072 (174,374) 5,938,420 .Add (Subtract)-Expenses (Rilvenues) Related to Balance Sheet: Reclass Principal Payrrent 1,071,550 659,400 1,864,050 115,801 0 Reverse Capital Qitlay 4,259,914 2,090,006 2,633,426 15,709 666,334 Reclass Contributed Capital (39,661) 0 0 0 0 Reclass Salaries and Benefits to Const.ruction in Progress 752,190 5,990 18,853 0 0 .Adjust Accrued Vacation (14,677) 1,089 (5,472) 850 (61) Adjust Accounts Payable 560 0 0 0 0 Md (Subtract) -Unbudgeted Revenue (Expenses) Mjustrrents FY 00 D;ipreciation (1,410,330) (1,131,933) (1, 107,250) (20,285) (1,464) Current Year Revenue Accrual 1,425,541 327,085 278,158 139,230 0 Mjust Accrued Interest Payable 818 (102,257) (130, 111) 0 (26,509) FY 00 Bond Am:>rtization Issuance Costs (13,919) (10,829) (9,341) 0 (168) Prior Year Rilvenue Awual (2,231,763) (598,967) (427,456) (200,001) 0 FY 00 Bad Debt Expense (81,405) (25,881) (30,849) (19, 182) 0 Inventory Mjustrrent 5,367 (2,501) (4,701) (5,162) 0 Earnings in Joint Venture 0 0 0 916,210 0 Reclass Proceeds From Long Term Debt 0 (4,500,000) (6,000,000) 0 (6,497,000) lnvestrrent Fair Value Mjustrrent 40,728 27,834 16,235 3,m 9,774 Awue FY 00 Expense (25,335) (40,658) 0 0 0 FY 00 Am:>rtization of Deferred Am:>unts (6,935) (4,920) (18,338) 0 0 Allocate Fleet Inventory Differenre 6,257 2,377 6,275 15,481 0 Reclass Principal Payrrent 0 0 0 0 73,452 Retainage Payable Wite-Off 70,771 17,425 9,180 0 0 FY 00 Payroll Accrual (40,405) (20,013) (23,972) (16,286) (798) a11er, Net (61) (36) 640 (1) 0 Net lncorre (Loss), GAPP Basis $ (6,775) $ 1,734,780 $ 1,041,399 $ 765,763 $ 161,980 -141 - -142 - INTERNAL SERVICE FUNDS Internal service funds are used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the government and to other government units, on a cost reimbursement basis. Communication Services -to account for the activities related to the operation and maintenance of the City's radio and telephone systems. Employee Benefits -to account for self-insurance activity related to administration of the City's health benefits plan. Equipment Replacement -to account for the purchase of City equipment such as vehicles and large motorized equipment, the telephone and radio systems, and replacement assets for existing technological infrastructure equipment not budgeted in other funds. Fleet Maintenance -to account for all activities related to the management of the City's vehicles and heavy equipment, including preventive maintenance and vehicle repair activities. Print/Mail Services -to account for the activities related to the City's printing and mailing operations. Property and Casualty -to account for insurance activity relating to all claims filed for liability cases (both injury and property) and property losses incurred for City property. Unemployment -to account for self-insurance activity on claims filed under unemployment compensation laws. Utility Billing -to account for the billing and collection activities relating to the City's electric, water, and sewer utilities and residential and commercial garbage collection. Workers' Compensation -to account for self-insurance activity relating to administration of the City's workers' compensation plan. -143- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING BALANCE SHEET SEPTEMBER 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Communication Employee Equipment Fleet SeNices Benefits Replacement Maintenance Assets Current Assets: Equity in Cash and Cash Equivalents $ 3,807 $ 185,692 $ 1,328,410 $ 0 Equity in Investments 5,959 290,686 2,179,659 0 Receivables: Accrued Interest 0 8,037 50,276 0 Accounts 0 29,073 0 3,870 Less Allowance for Uncollectible Accounts 0 0 0 0 Due From Other Funds 0 0 63,972 0 Inventories 0 0 0 188,711 Prepaid Costs 0 0 0 0 Total Current Assets 9,766 513,488 3,622,317 192,581 Property and Equipment: Buildings & Building Improvements 0 0 0 746,575 Machinery and Equipment 1,199,067 0 9,765,995 198,231 Less Accumulated Depreciation (671,148) 0 (5,325,876) (307,100) Construction in Progress 0 0 3,340,239 0 Total Property and Equipment 527,919 0 7,780,358 637,706 Total Assets $ 537,685 $ 513,488 $ 11,402,675 $ 830,287 Liabilities and Fund Equity Current Liabilities: Accounts Payable $ 3,449 $ 30,912 $ 4,800 $ 83,569 Due to Other Funds 0 0 0 63,972 Claims Payable 0 536,238 0 0 Accrued Liabilities 4,180 0 0 8,625 Total Current Liabilities 7,629 567,150 4,800 156,166 Noncurrent Liabilities: Accrued Vacation 13, 105 0 0 24,598 Total Noncurrent Liabilities 13, 105 0 0 24,598 Total Liabilities 20,734 567,150 4,800 180,764 Fund Equity: Contributed Capital 860,672 0 1,279,100 728,268 UnreseNed Retained Earnings (Deficits) (343,721) (53,662) 10,118,775 (78,745) Total Fund Equity 516,951 (53,662) 11,397,875 649,523 Total Liabilities and Fund Equity $ 537,685 $ 513,488 $ 11,402,675 $ 830,287 -144- Totals Print/Mail Property and Workers' Services Casualty Unemployment Utility Billing Compensation 2000 1999 $ 6,522 $ 141,203 $ 55,224 $ 44,929 $ 228,154 $ 1,993,941 $ 795,858 10,209 221,043 86,448 70,332 357,156 3,221,492 4,276,541 0 5,015 1,996 1,631 8,377 75,332 58,666 0 137,429 0 20,150 0 190,522 189,659 0 (75) 0 (8,751) 0 (8,826) (5,241) 0 0 0 0 0 63,972 58,498 19,455 0 0 0 0 208,166 213,166 17,587 0 0 0 22,000 39,587 55,805 53,773 504,615 143,668 128,291 615,687 5,784,186 5,642,952 0 0 0 0 0 746,575 746,575 111,706 0 0 771,545 0 12,046,544 10,319,622 (91,545) 0 0 (633,228) 0 (7,028,897) (5,664,236) 0 0 0 680,514 0 4,020,753 3,969,909 20, 161 0 0 818,831 0 9,784,975 9,371,870 $ 73,934 $ 504,615 $ 143,668 $ 947,122 $ 615,687 $ 15,569,161 $ 15,014,822 $ 12,605 $ 8,206 $ 0 $ 3,959 $ 45,662 $ 193, 162 193,611 0 0 0 0 0 63,972 58,498 0 47,554 0 0 117,261 701,053 678,426 2,474 0 0 16,446 0 31,725 87,940 15,079 55,760 0 20,405 162,923 989,912 1,018,475 3,790 0 0 49,135 0 90,628 87,541 3,790 0 0 49,135 0 90,628 87,541 18,869 55,760 0 69,540 162,923 1,080,540 1,106,016 46,475 0 0 381, 137 0 3,295,652 3,292,953 8,590 448,855 143,668 496,445 452,764 11, 192,969 10,615,853 55,065 448,855 143,668 877,582 452,764 14,488,621 13,908,806 $ 73,934 $ 504,615 $ 143,668 $ 947,122 $ 615,687 $ 15,569,161 $ 15,014,822 -145- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS (DEFICITS) For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Communication Employee Equipment Fleet Services Benefits Replacement Maintenance Operating Revenues: Charges for Services $ 444,981 $ 0 $ 2,266,265 $ 1,247,815 Premiums 0 2,487,079 0 0 Other 238 0 0 2,803 Total Operating Revenues 445,219 2,487,079 2,266,265 1,250,618 Operating Expenses: Salaries and Benefits 266,814 0 0 526,439 Supplies 135,407 0 655 421,346 Maintenance 24,874 0 0 25,287 Purchased Professional Services 10,883 0 0 2,480 Purchased Property Services 5,366 0 0 17,855 Other Purchased Services 35,855 0 0 35,696 Claims 0 2,471,236 0 0 Administration Fees 0 132,079 0 0 Premiums 0 310,031 0 0 Reimbursed Administrative 71,000 0 0 131,800 Depreciation 105,758 0 1,396,601 34,444 Other 0 0 0 22,615 Total Operating Expenses 655,957 2,913,346 1,397,256 1,217,962 Operating Income (Loss) (210,738) (426,267) 869,009 32,656 Nonoperating Revenues (Expenses): Investment Income 129 32,628 191,634 0 Reimbursed Expenses 0 0 0 0 Interest Expense 0 0 0 (3, 181) Other, Net 0 (1,191) 12,800 10 Total Nonoperating Revenues (Expenses) 129 31,437 204,434 (3, 171) Income (Loss) Before Operating Transfers (210,609) (394,830) 1,073,443 29,485 Operating Transfers: Operating Transfers In 10,000 100,000 0 0 Operating Transfers Out 0 0 0 0 Total Operating Transfers 10,000 100,000 0 0 Net Income (Loss) (200,609) (294,830) 1,073,443 29,485 Retained Earnings (Deficits), October 1 (143, 112) 241,168 9,045,332 (108,230) Retained Earnings (Deficits), September 30 $ (343,721) $ (53,662) $ 10,118,775 $ (78,745) -146- Totals PrinUMail Property and Workers' Services Casualty Unemployment Utility Billing Compensation 2000 1999 $ 323,864 $ 0 $ 0 $ 1,935,367 $ 0 $ 6,218,292 $ 6,264,015 0 469,430 0 0 276,234 3,232,743 2,981,143 23 561 0 142,208 0 145,833 82,292 323,887 469,991 0 2,077,575 276,234 9,596,868 9,327,450 159,815 0 0 1,027,950 0 1,981,018 1,853,494 81,236 0 0 55,079 0 693,723 560,097 7,356 0 0 22,257 0 79,774 89,708 39 0 0 3,478 0 16,880 21,261 36,448 0 0 21,369 0 81,038 81,929 9,930 0 0 180,733 0 262,214 232,355 0 55,307 8,545 0 283,709 2,818,797 2,222,201 0 10,166 0 0 44,062 186,307 160,241 0 190,854 0 0 0 500,885 433,285 44,300 62,270 0 753,980 57,270 1,120,620 989,438 5,548 0 0 46,488 0 1,588,839 1,303,958 0 0 0 7,094 0 29,709 30, 116 344,672 318,597 8,545 2, 118,428 385,041 9,359,804 7,978,083 (20,785) 151,394 (8,545) (40,853) (108,807) 237,064 1,349,367 0 13,069 7,405 4,939 34,070 283,874 212,072 0 35,548 0 0 0 35,548 41,716 (62) 0 0 0 0 (3,243) (10,223) 0 0 0 2,254 0 13,873 54,005 (62) 48,617 7,405 7,193 34,070 330,052 297,570 (20,847) 200,011 (1, 140) (33,660) (74,737) 567, 116 1,646,937 0 0 0 0 0 110,000 200,000 0 0 0 0 (100,000) (100,000) (200,000) 0 0 0 0 (100,000) 10,000 0 (20,847) 200,011 (1,140) (33,660) (174,737) 577, 116 1,646,937 29,437 248,844 144,808 530,105 627,501 10,615,853 8,968,916 $ 8,590 $ 448,855 $ 143,668 $ 496,445 $ 452,764 $ 11,192,969 $ 10,615,853 -147- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS COMBINING STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 2000 (With comparative totals for the fiscal year ended September 30, 1999) Communication Employee Equipment Fleet Services Benefits Replacement Maintenance Cash Flo\NS from Operating Activities Cash Received from Customers $ 444,981 $ 2,499,315 $ 2,266,265 $ 1,247,667 Cash Payments to Suppliers for Goods and Services (286,372) (2,824,337) (655) (718,477) Cash Payments to Employees for Services (273,477) 0 0 (530,781) ,. Cash Received for Reimbursed Expenses 0 0 0 0 Cash Received for Miscellaneous Revenues 238 0 0 2,813 Cash Received from Other Funds 0 0 0 5,474 Interest Paid on lnterfund Loans 0 0 0 (3, 181) Cash Paid to Other Funds 0 0 (5,474) 0 Cash Paid for Miscellaneous Expenses 0 (1,281) 0 0 Net Cash Provided (Used) by Operating Activities (114,630) (326,303) 2,260,136 3,515 Cash Flo\NS from Noncapital Financing Activities: Operating Transfers In from Other Funds 10,000 100,000 0 0 Operating Transfers Out to Other Funds 0 0 0 0 Net Cash Provided (Used) by Noncapital Financing Activities 10,000 100,000 0 0 Cash Flo\NS from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (5,647) 0 (2,015,698) (3,515) Proceeds from Sale of Assets 0 0 49,950 0 Net Cash Used by Capital and Related Financing Activities (5,647) 0 (1,965,748) (3,515) Cash Flo\NS from Investing Activities: Purchase of Investments (1,425) (69,090) (518,340) 0 Proceeds from Sale and Maturities of Investment Securities 95,468 343,630 899,000 0 Investment Income 1,431 32,284 176,890 0 Net Cash Provided (Used) by Investing Activities 95,474 306,824 557,550 0 Net Increase (Decrease) in Cash and Cash Equivalents (14,803) 80,521 851,938 0 Cash and Cash Equivalents, October 1 18,610 105, 171 476,472 0 Cash and Cash Equivalents, September 30 $ 3,807 $ 185,692 $ 1,328,410 $ 0 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating Income (Loss) $ (210,738) $ (426,267) $ 869,009 $ 32,656 Adjustment to Reconcile Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Depreciation 105,758 0 1,396,601 34,444 Provision for Uncollectible Accounts 0 0 0 (2,367) Miscellaneous Nonoperating Revenues 0 0 0 10 Miscellaneous Nonoperating Expenses 0 (1,281) 0 (3,329) Change in Assets and Liabilities: Change in Accounts Receivable 0 12,236 0 0 Change in Due from Other Funds 0 0 (5,474) 0 Change in Inventory 0 0 0 (7,363) Change in Prepaid Costs 0 0 0 0 Change in Accounts Payable (2,987) 30,692 0 (47,369) Change in Due to Other Funds 0 0 0 5,474 Change in Claims Payable 0 58,317 0 0 Change in Accrued Liabilities (7,939) 0 0 (14,366) Change in Accrued Vacation 1,276 0 0 5,725 Total Adjustments 96,108 99,964 1,391, 127 (29, 141) Net Cash Provided (Used) by Operating Activities $ (114,630) $ (326,303) $ 2,260,136 $ 3,515 -148- Totals Print/Mail Property and Utility Workers' Services Casualty Unemployment Billing Compensation 2000 1999 $ 323,864 $ 469,365 $ 0 $ 1,922,481 $ 276,234 $ 9,450,172 $ 9,150,672 (144,881) (375,892) (8,545) (1,048,894) (322,623) (5,730,676) (4,862,074) (162,365) 0 0 (1,051,570) 0 (2,018,193) (1,843,501) 0 35,548 0 0 0 35,548 34,861 98 0 0 144,462 0 147,611 60 0 0 0 0 0 5,474 0 0 0 0 0 0 (3, 181) (10,297) 0 0 0 0 0 (5,474) (130,408) (62) (93) 0 0 0 (1,436) (3,762) 16,654 128,928 (8,545) (33,521) (46,389) 1,879,845 2,335,551 0 0 0 0 0 110,000 200,000 0 0 0 0 (100,000) (100,000) (258,498) 0 0 0 0 (100,000) 10,000 (58,498) (8,891) 0 0 (30,235) 0 (2,063,986) (2,375,257) 0 0 0 0 0 49,950 71,697 (8,891) 0 0 (30,235) 0 (2,014,036) (2,303,560) (2,648) (52,575) (20,565) (16,725) (84,930) (766,298) (3,400,878) 0 19,297 54,819 92,969 316,254 1,821,437 3,418,076 0 10,610 7,052 5,164 33,704 267,135 271,377 (2,648) (22,668) 41,306 81,408 265,028 1,322,274 288,575 5,115 106,260 32,761 17,652 118,639 1,198,083 262,068 1,407 34,943 22,463 27,277 109,515 795,858 533,790 $ 6,522 $ 141,203 $ 55,224 $ 44,929 $ 228,154 $ 1,993,941 $ 795,858 $ (20,785) $ 151,394 $ (8,545) $ (40,853) $ (108,807) $ 237,064 $ 1,349,367 5,548 0 0 46,488 0 1,588,839 1,303,958 0 (654) 0 6,606 0 3,585 5,985 75 35,548 0 2,254 0 37,887 34,921 (62) 0 0 0 0 (4,672) (14,059) 0 (65) 0 (12,886) 0 (715) (176,778) 0 0 0 0 0 (5,474) 0 12,363 0 0 0 0 5,000 12,407 16,218 0 0 0 0 16,218 (9,946) 7,346 (4,849) 0 (1,355) 45,662 27,140 (82,546) 0 0 0 0 0 5,474 (130,408) 0 (52,446) 0 0 16,756 22,627 12,116 (4,202) 0 0 (29,708) 0 (56,215) 24,371 153 0 0 (4,067) 0 3,087 6,163 37,439 (22,466) 0 7,332 62,418 1,642,781 986,184 $ 16,654 $ 128,928 $ (8,545) $ (33,521) $ (46,389) $ 1,879,845 $ 2,335,551 -149- CITY OF COLLEGE STATION, TEXAS COMMUNICATION SERVICES FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Services $ 455,020 $ 455,020 $ 444,981 $ (10,039) Total Operating Revenues 455,020 455,020 444,981 (10,039) Operating Expenses: Salaries and Benefits 255,660 266,385 279, 161 (12,776) Supplies 71,383 71,383 135,407 (64,024) Maintenance 62,344 62,344 24,874 37,470 Purchased Professional Services 18,300 18,300 10,883 7,417 Purchased Property Services 6,690 6,690 5,366 1,324 Other Services 40,958 40,958 35,855 5,103 Reimbursed Administrative 71,000 71,000 71,000 0 Capital Outlay 0 2,294 5,647 (3,353) Total Operating Expenses 526,335 539,354 568,193 (28,839) Operating Income (Loss): (71,315) (84,334) (123,212) (38,878) Nonoperating Revenues: Investment Income 5,400 5,400 167 (5,233) Total Nonoperating Revenues 5,400 5,400 167 (5,233) Loss Before Operating Transfers (65,915) (78,934) (123,045) (44,111) Operating Transfers In 0 0 10,000 10,000 Net Loss $ (65,915) $ (78,934) $ (113,045) $ (34, 111) See reconciliation to GMP basis on page 160. -150- CITY OF COLLEGE STATION, TEXAS EMPLOYEE BENEFITS FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 2,172,732 $ 2,172,732 $ 2,487,079 $ 314,347 Total Operating Revenues 2,172,732 2,172,732 2,487,079 314,347 Operating Expenses: Claims 2,010,000 2,010,000 2,400,684 (390,684) Administrative Fees 98,500 98,500 132,079 (33,579) Premiums 275,000 275,000 310,031 (35,031) Other 10,000 10,000 0 10,000 Total Operating Expenses 2,393,500 2,393,500 2,842,794 (449,294) Operating Loss: (220,768) (220,768) (355,715) (134,947) Nonoperating Revenues (Expenses): Investment Income · 16,014 16,014 31,542 15,528 Other.Net (10,000) (10,000) (1,191) 8,809 Total Nonoperating Revenues (Expenses) 6,014 6,014 30,351 24,337 Loss Before Operating Transfers (214,754) (214,754) (325,364) (110,610) Operating Transfers In 100,000 100,000 100,000 0 Net Income (loss) $ (114,754) $ (114,754) $ (225,364) $ 110,610 See reconciliation to GAAP basis on page 160. -151- CITY OF COLLEGE STATION, TEXAS EQUIPMENT REPLACEMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Goods and Services $ 2,266,264 $ 2,266,264 $ 2,266,265 $ Total Operating Revenues 2,266,264 2,266,264 2,266,265 Operating Expenses: Capital Outlay 2,013,067 2,626,071 1,988,764 637,307 Total Operating Expenses 2,013,067 2,626,071 1,988,764 637,307 Operating Income (Loss): 253,197 (359,807) 277,501 637,308 Nonoperating Revenues: Investment Income 120,000 120,000 184,840 64,840 Other, Net 0 0 12,801 12,801 Total Nonoperating Revenues 120,000 120,000 197,641 77,641 Net Income (Loss) $ 373,197 $ (239,807) $ 475,142 $ 714,949 See reconciliation to GAAP basis on page 160. -152- CITY OF COLLEGE STATION, TEXAS FLEET MAINTENANCE FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Goods and Services $ 1,204,500 $ 1,204,500 $ 1,247,815 $ 43,315 Total Operating Revenues 1,204,500 1,204,500 1,247,815 43,315 Operating Expenses: Salaries and Benefits 516,949 531,692 512,089 19,603 Supplies 408,266 408,266 421,346 (13,080) Maintenance 25,570 25,570 25,287 283 Purchased Professional Services 2,100 2,100 2,480 (380) Purchased Property Services 16,750 16,750 17,855 (1, 105) Other Services 41,717 41,717 35,696 6,021 Reimbursed Administrative 131,800 131,800 131,800 0 Capital Outlay 0 0 3,515 (3,515) Other 0 0 22,615 (22,615) Contingency 16,500 16,500 0 16,500 Total Operating Expenses 1,159,652 1, 174,395 1,172,683 1,712 Operating Income: 44,848 30,105 75,132 45,027 Nonoperating Revenues: Investment Income 1,000 1,000 (3, 112) (4,112) Other, Net 0 0 10 10 Total Nonoperating Revenues 1,000 1,000 (3, 102) (4,102) Net Income $ 45,848 $ 31,105 $ 72,030 $ 40,925 See reconciliation to GAAP basis on page 160. -153- CITY OF COLLEGE STATION, TEXAS PRINT/MAIL SERVICES FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Goods and Services $ 308,370 $ 308,370 $ 323,864 $ 15,494 Total Operating Revenues 308,370 308,370 323,864 15,494 Operating Expenses: Salaries and Benefits 132,364 154,397 157,188 (2,791) Supplies 45,850 65,590 81,236 (15,646) Maintenance 7,820 7,820 7,356 464 Purchased Professional Services 0 0 39 (39) Purchased Property Services 48,106 48,106 36,448 11,658 Other Services 13,312 13,312 9,930 3,382 Reimbursed Administrative 44,300 44,300 44,300 0 Capital Outlay 0 9,322 8,891 431 Total Operating Expenses 291,752 342,847 345,388 (2,541) Operating Income (Loss): 16,618 (34,477) (21,524) 12,953 Nonoperating Revenues (Expenses): Investment Income 1,800 1,800 (60) (1,860) Total Nonoperating Revenues (Expenses) 1,800 1,800 (60) (1,860) Net Income (Loss) $ 18,418 $ (32,677) $ (21,584) $ 11,093 See reconciliation to GMP basis on page 160. -154- CITY OF COLLEGE STATION, TEXAS PROPERTY AND CASUAL TY FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 469,430 $ 469,430 $ 469,430 $ 0 Total Operating Revenues 469,430 469,430 469,430 0 Operating Expenses: Claims 160,000 160,000 107,753 52,247 Administrative Fees 9,450 9,450 10,166 (716) Premiums 206,000 206,000 190,854 15,146 Reimbursed Administrative 62,270 62,270 62,270 0 Contingency 12,000 12,000 0 12,000 Total Operating Expenses 449,720 449,720 371,043 78,677 Operating Income: 19,710 19,710 98,387 78,677 Nonoperating Revenues (Expenses): Investment Income 0 0 12,391 12,391 Reimbursed Expenses 10,000 10,000 35,548 25,548 Other, Net (4,000) (4,000) 0 4,000 Total Nonoperating Revenues (Expenses) 6,000 6,000 47,939 41,939 Net Income $ 25,710 $ 25,710 $ 146,326 $ 120,616 See reconciliation to GMP basis on page 160. -155- CITY OF COLLEGE STATION, TEXAS UNEMPLOYMENT FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Premiums $ 0 $ 0 $ 0 $ 0 Total Operating Revenues 0 0 0 0 Operating Expenses: Claims 26,000 26,000 8,545 17,455 Total Operating Expenses 26,000 26,000 8,545 17,455 Operating Income (Loss): (26,000) (26,000) (8,545) 17,455 Nonoperating Revenues: Investment Income 6,629 6,629 7,135 506 Total Nonoperating Revenues 6,629 6,629 7,135 506 Net Income (Loss) $ (19,371) $ (19,371) $ (1,410) $ 17,961 See reconciliation to GAAP basis on page 160. -156- CITY OF COLLEGE STATION, TEXAS UTILITY BILLING FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Actual (Unfavorable) Operating Revenues: Charges for Goods and Services $ 1,935,367 $ 1,935,367 $ 1,935,367 $ 0 Miscellaneous 0 0 141,401 141,401 Total Operating Revenues 1,935,367 1,935,367 2,076,768 141,401 Operating Expenses: Salaries and Benefits 988,492 1,032,289 1,015,571 16,718 Supplies 52,800 52,800 55,079 (2,279) Maintenance 30,790 30,790 22,257 8,533 Purchased Professional Services 5,220 5,220 3,478 1,742 Purchased Property Services 22,290 22,290 21,369 921 Other Services 169,380 169,380 180,733 (11,353) Reimbursed Administrative 753,980 753,980 753,980 0 Capital Outlay 0 92,753 30,235 62,518 Contingency 30,000 22,000 0 22,000 Total Operating Expenses 2,052,952 2,181,502 2,082,702 98,800 Operating Income (Loss): (117,585) (246, 135) (5,934) 240,201 Nonoperating Revenues (Expenses): Investment Income 6,300 6,300 4,719 (1,581) Other, Net 0 0 1,679 1,679 Total Nonoperating Revenues (Expenses) 6,300 6,300 6,398 98 Net Income (Loss) $ (111,285) $ (239,835) $ 464 $ 240,299 See reconciliation to GAAP basis on page 160. -157- CITY OF COLLEGE STATION, TEXAS WORKERS' COMPENSATION FUND SCHEDULE OF REVENUES AND EXPENSES BUDGET AND ACTUAL (BUDGETARY BASIS) For the Fiscal Year Ended September 30, 2000 Variance Original Revised Favorable Budget Budget Ac tual (Unfavorable) Operating Revenues: Premiums $ 251,821 $ 251,821 $ 276,234 $ 24,413 Total Operating Revenues 251,821 251,821 276,234 24,413 Operating Expenses: Administrative Fees 46,400 46,400 44,062 2,338 Claims 175,000 175,000 266,952 (91,952) Reimbursed Administrative 57,270 57,270 57,270 0 Contingency 10,000 10,000 0 10,000 Total Operating Expenses 288,670 288,670 368,284 (79,614) Operating Loss: (36,849) (36,849) (92,050) (55,201) Nonoperating Revenues (Expenses):· Investment Income 31,457 31,457 32,938 1,481 Other, Net (16,000) (16,000) 0 16,000 Total Nonoperating Revenues (Expenses) 15,457 15,457 32,938 17,481 Net Loss Before Operating Transfers (21,392) (21,392) (59, 112) (37,720) Operating Transfers Out (100,000) (100,000) (100,000) 0 Net Loss $ (121,392) $ (121,392) $ (159,112) $ (37,720) See reconciliation to GAAP basis on page 160. -158- -159- CITY OF COLLEGE STATION, TEXAS INTERNAL SERVICE FUNDS SCHEDULE FOR RECONCILIATION OF REVENUES AND EXPENSES (BUDGETARY BASIS) TO GAAP BASIS STATEMENT OF INCOME For the Fiscal Year Ended September 30, 2000 Communication Employee Equipment Fleet Services Benefits Replacement Maintenance Total Revenues and Operating Transfers Per Budget -Actual $ 455,148 $ 2,618,621 $ 2,463,906 $ 1,247,825 Less Total Expenses Per Budget -Actual 568,193 2,843,985 1,988,764 1,175,795 Net Income (Loss) Budgetary Basis (113,045) (225,364) 475,142 72,030 Add (Deduct) Revenues (Expenses) Related to Balance Sheet: Reverse Capital Outlay 5,647 0 1,988,764 3,515 Vacation Payable Accrual (1,276) 0 0 (5,725) Record Asset Retirements 0 0 0 0 Transfer Project from CIP to Expense 0 0 0 0 Reclass Salaries and Benefits to Construction in Progress 17,802 0 0 0 Inventory Adjustment 0 0 0 439 Add (Deduct) -Unbudgeted Revenue (Expense) Adjustments: Adjust Claims Payable 0 (70,552) 0 0 Bad Debt Adjustment 0 0 0 0 FYOO Depreciation Expense (105,758) 0 (1,396,601) (34,444) Adjust Stop/Loss Receivable 0 0 0 0 Investment Fair Value Adjustments (38) 1,086 6,794 (69) Accounts Payable Adjustments 0 0 (656) 0 Accrue FYOO Revenue (Expense) 238 0 0 2,364 FYOO Utility Revenue Accrual 0 0 0 0 FYOO Payroll Accrual (4,179) 0 0 (8,625) Net Income (Loss), GAAP Basis $ (200,609) $ (294,830) $ 1,073,443 $ 29,485 -160- Print/Mail Property and Workers' Services Casualty Unemployment Utility Billing Compensation $ 323,864 $ 517,369 $ 7,135 $ 2,083,166 $ 309,172 345,448 371,043 8,545 2,082,702 468,284 (21,584) 146,326 (1,410) 464 (159,112) 8,891 0 0 30,235 0 (153) 0 0 4,067 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 52,446 0 1,555 (16,757) 0 0 0 (7,094) 0 (5,548) 0 0 (46,488) 0 0 0 0 0 0 (2) 678 270 220 1,132 0 0 0 0 0 23 561 0 336 0 0 0 0 (509) 0 (2,474) 0 0 (16,446) 0 $ (20,847) $ 200,011 $ (1, 140) $ (33,660) $ (174,737) -161- -162- TRUST FUNDS Trust Funds are used to account for assets held by the City in a trustee capacity. Cemetery Perpetual Care Non-Expendable Trust Fund -to account for principal trust amounts received and related interest income for the College Station cemetery. Fireman's Relief and Retirement Fund -to account for the accumulation of resources for pension benefit payments to qualified public safety employees. -163- CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND BALANCE SHEET SEPTEMBER 30, 2000 Assets Equity in Cash and Cash Equivalents Equity in Investments Receivables: Accrued Interest Accounts Less Allowance for Uncollectible Accounts Inventories Total Assets Liabilities and Fund Balances Liabilities: Accounts Payable Total Liabilities Fund Balances: Reserved: Reserved for Perpetual Care Total Fund Balances Total Liabilities and Fund Balances $ 187,948 294,217 6,791 12,862 (543) 2,127 $ 503,402 $ 1,982 1,982 501,420 501,420 $ 503,402 -164- Operating Revenues: Sale of Cemetery Lots Investment Income Contributions Total Operating Revenues Operating Expenses: Maintenance Other Total Operating Expenses CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCES SEPTEMBER 30, 2000 $ 71,950 23,799 19,898 115,647 380 1,192 1,572 Income (Loss) Before Operating Transfers 114,075 Operating Transfers In 0 Net Income (Loss) 114,075 Fund Balances, October 1 387,345 Fund Balances, September 30 $ 501,420 -165- CITY OF COLLEGE STATION, TEXAS CEMETERY PERPETUAL CARE FUND STATEMENT OF CASH FLOWS For the Fiscal Year Ended September 30, 2000 Cash Flows from Operating Activities Cash Received from Customers Cash Payments to Suppliers for Goods and Services Cash Received from Contributions Cash Received from Miscellaneous Revenues Net Cash Provided by Operating Activities Cash Flows from Investing Activities Purchase of Investments Proceeds from Sale and Maturities of Investments Interest on Investments Net Cash Provided by Investing Activities Net Increase in Cash and Cash Equivalents Cash and Cash Equivalents, October 1 Cash and Cash Equivalents, September 30 Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Provision for Uncollectible Accounts Investment Income Reported as Operating Income Change in Assets and Liabilities: Change in Accounts Receivable Change in Inventory Change in Accounts Payable Total Adjustments Net Cash Provided by Operating Activities Noncash Operating Activities: $ $ $ $ An adjustment of ($917) to record investments at fair value was made at 9/30/00. -166- 69,520 19,898 781 90,199 (69,960) 88,283 21,263 39,586 129,785 58,163 187,948 114,075 543 (23,799) (2,430) 649 1,161 (23,876) 90,199 CITY OF COLLEGE STATION, TEXAS FIREMAN'S RELIEF AND RETIREMENT FUND STATEMENT OF CHANGES IN PLAN NET ASSETS For the Fiscal Year Ended September 30, 2000 Additions Contributions Employer $ 1,078 Total Additions 1,078 Deductions Benefits (2,229) Total Deductions (2,229) Decrease in Net Assets (1,151) Net Assets at October 1 1, 151 Net Assets at September 1 $ 0 -167- -168- GENERAL FIXED ASSETS ACCOUNT GROUP To account for fixed assets not used in proprietary fund operations. -169- -170 - CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE September 30, 2000 General Fixed Assets: Building and Building Improvements Improvements Machinery and Equipment Parks System Construction In Progress Land Total General Fixed Assets Investment in General Fixed Assets from: Capital Projects General Fund Revenues Special Revenue Funds Contributions Acquisitions Prior to July 1, 1979 -Source Undetermined Total Investment in General Fixed Assets -171- $ 18,252,095 42,448,752 10,943,320 12,748,534 12,774,881 10,570,680 $ 107,738,262 $ 77,525,707 7,842,911 5,459,553 9,988,056 6,922,035 $ 107,738,262 CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF GENERAL FIXED ASSETS BY SOURCE BY FUNCTION AND ACTIVITY September 30, 2000 Building and Building Total Land Improvements General Fund: General Government $ 570,124 $ 0 $ 59,444 Fiscal Services 430,704 0 10,654 Public Services 848,683 1,500 45,028 Police 622,565 0 18,571 Fire 951,813 0 3,869 Development Services 414,256 0 11, 140 Parks 1,261,719 0 283,803 Management Services 1,138,956 0 9,223 Other 1,404,091 1,404,091 0 Library 200,000 40,000 0 Total General Fund 7,842,911 1,445,591 441,732 Special Revenue Funds: Parks Escrow 323,341 39,667 0 Federal Grants 3,835,233 335,323 466,020 Hotel/Motel 115,359 115,359 0 Other 1,185,620 33,413 1,099,646 Total Special Revenue Funds 5,459,553 523,762 1,565,666 Capital Projects Funds: Certficate of Obligation 1,732,352 637,168 400,000 Drainage Fund 88,354 0 0 Capital Equipment 3,292,601 0 274,985 Southwest Parkway 642,231 0 0 1971 Bond Funds 172,838 0 0 1976 Bo'nd Funds 126,377 0 1,495 1978 Bond Funds 533,706 0 25,141 1978 II Bond Funds 2,803,997 485,325 579,005 1981 Bond Funds 1,904,043 224,979 1,114,176 1982 Bond Funds 3,898,839 372,834 1,237,290 1982 II Bond Funds 10,458,784 1,734,849 1,488,468 1984 Bond Funds 9,656,153 799, 115 4,136,771 1989 Bond Funds 2,506,805 91, 112 583,492 1991 Bond Funds 6,236,990 13,795 0 1995 Bond Funds 5,420,628 776,854 2,353,745 General Government Projects 986,544 0 943,194 Parks Project Fund 3,522,659 1,503,117 0 Streets Project Fund 6,033,732 246,150 0 College Station Business Park Fund 3,518,742 1,570 1,028,142 Northgate Revitalization Fund 1,214,451 257,854 126,936 Total Capital Projects Funds 64,750,826 7,144,722 14,292,840 Contributions/Donations 9,988,056 0 0 Aquisitions Prior to July 1, 1979 -Source Undetermined 6,922,035 1,456,605 1,951,857 Total General Fixed Assets Allocated to Functions 94,963,381 10,570,680 18,252,095 Construction in Progress 12,774,881 0 2,746,443 Total General Fixed Assets $ 107,738,262 $ 10,570,680 $ 20,998,538 -172- Machinery Tools and Parks Equipment System Improvements $ 510,680 $ 0 $ 0 420,050 0 0 748,610 53,545 0 603,994 0 0 947,944 0 0 402,620 0 496 598,039 379,877 0 1,129,733 0 0 0 0 0 160,000 0 0 5,521,670 433,422 496 1,300 282,374 0 57,601 373,866 2,602,423 0 0 0 32,509 0 20,052 91,410 656,240 2,622,475 695,184 0 0 0 0 88,354 2,918,104 89,835 9,677 0 0 642,231 0 0 172,838 0 13,249 111,633 0 162,399 346,166 13,967 1,070,353 655,347 930 22,568 541,390 284,443 423,381 1,580,891 694,379 4,633,604 1,907,484 170,717 589,712 3,959,838 14,560 5,575 1,812,066 0 1,591,369 4,631,826 0 225,076 2,064,953 0 0 43,350 0 2,019,542 0 0 0 5,787,582 0 0 2,489,030 0 0 829,661 4,792,284 10,846,663 27,674,317 0 0 9,988,056 537,956 812,209 2, 163,408 10,943,320 12,748,534 42,448,752 611,362 1,241,366 8,175,710 $ 11,554,682 $ 13,989,900 $ 50,624,462 -173- CITY OF COLLEGE STATION, TEXAS GENERAL FIXED ASSETS ACCOUNT GROUP SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS BY FUNCTION AND ACTIVITY September 30, 2000 General Fixed General Fixed Assets Transfers/ Assets 9/30/99 A:lditions Retirerrents a her 9/30/00 Function and Activity General Fund: General Govemrrent $ 594,100 $ 1,272 $ (25,338) 0 $ 570,124 Fiscal Services 449,979 20,286 (39,561) 0 430,704 Public Services 831,782 27,207 (10,300) 0 848,683 Police 605,562 60,369 (43,366) 0 622,565 Fire 995,749 22,751 (66,687) 0 951,813 Development Services 451,771 7,036 (44,551) 0 414,256 Parks 1,317,103 7,650 (63,034) 0 1,261,719 Managerrent Services 979,071 210,407 (50,522) 0 1,138,956 aher 1,404,091 0 0 0 1,404,091 Library 200,000 0 0 0 200,000 Total General Fund 7,829,298 356,978 (343,365) 0 7,842,911 Special Revenue Funds: Federal Grants 3,699,705 135,528 0 0 3,835,233 Parks Escrcm 267,741 55,600 0 0 323,341 aher 1,301,200 0 (221) 0 1,300,979 Total Special Revenue Funds 5,268,646 191, 128 (221) 0 5,459,553 Capital Projects Funds: Certficate of ())ligation 1,732,352 0 0 0 1,732,352 South\i\eS! Parkway 642,231 0 0 0 642,231 1971 Bond Funds 172,838 0 0 0 172,838 1976 Bond Funds 126,377 0 0 0 126,377 1978 Bond Funds 533,700 0 0 0 533,706 197811 Bond Funds 2,803,997 0 0 0 2,803,997 1981 Bond Funds 1,904,043 0 0 0 1,904,043 1982 Bond Funds 3,898,839 0 0 0 3,898,839 198211 Bond Funds 10,458,784 0 0 0 10,458,784 1984 Bond Funds 9,656,153 0 0 0 9,656,153 1989 Bond Funds 2,500,805 0 0 0 2,500,805 1991 Bond Funds 6,236,990 0 0 0 6,236,990 1995 Bond Funds 5,420,628 0 0 0 5,420,628 General Govemrrent Projects 943,194 43,350 0 0 986,544 Parks Project Fund 2,838,552 684,107 0 0 3,522,659 Streets Project Fund 3,031,121 3,002,611 0 0 6,033,732 College Station Business Park Fund 2,198,655 1,320,087 0 0 3,518,742 Northgate Revitalization Fund 1,214,451 0 0 0 1,214,451 Drainage Fund 88,354 0 0 0 88,354 Capital Equiprrent Fund 3,292,601 0 0 0 3,292,601 Total Capital Projects Funds 59,700,671 5,050,155 0 0 64,750,826 Contributions/Donations 7,085,091 2,002,965 0 0 9,988,056 f\£luisitions Prior to July 1, 1979 -Source Undetemined 6,922,035 0 0 0 6,922,035 Construction in Progress 6,465,142 11,553,009 (5,243,270) 0 12,774,881 Total General Fixed A<>sets $ 93,270,883 $ 20,054,235 $ (5,586,856) $ 0 $ 107,738,262 -174- STATISTICAL SECTION -175- I J ··I l ,·1 I I CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL REVENUES AND OTHER FINANCING SOURCES (1) LAST TEN FISCAL YEARS Fiscal General Property Franchise Fees Sales & Mixed Year Tax Drink Tax 1991 $1,482,577 $328,524 $6,523,709 1992 1,376,970 358,949 7,209,497 1993 1,627,228 407, 168 7,995,877 1994 2,086,274 358,392 8,776,093 1995 2,365,740 485,368 9,008,363 1996 2,632,408 1,876,572 (2) 9,605,208 1997 2,733,016 1,088,349 9,929, 157 1998 2,753,863 1,415,464 11, 107,446 1999 3, 139,361 1,523,736 11,662,546 2000 3,420,720 1,577,815 12, 759,591 (1) Revenues presented include the General and Debt Service Funds. Licenses & Fines, Forfeits Permits & Penalties $116,574 $518,357 216,886 684,098 445,585 893,649 557,440 915,126 523,725 1,003,547 513,624 1,342,865 487,300 1, 177,057 577,032 1,233,604 643,968 1,208,499 680,776 1,393,505 (2) Increase due to a one-time recovery of back franchise fees in the amount of $1.2 million. Source: City of College Station Total General Governmental Revenues & Other Financing Sources (for the last ten fiscal years) 35.0 ,-., V> -30.0 � 25.0 ], 20.0 � -15.0 � ���+-��+-��+--��1--�---1��--+��-+��-t-��-+lO.O Q '91 '92 '93 '94 '95 '96 '97 '98 '99 '00 Fiscal Year -176- Charges for Operating Other Financing Debt Service Services Transfers All Other Sources Property Tax Total $540,096 $3,772,060 $553,079 $121,895 $3,037,368 $16,994,239 720,068 3,889,872 577,129 1,241,463 3, 125,805 19,400,737 904,004 4,266,504 800,690 68,213 3,351,369 20,760,287 1,066,268 4,407,529 760,676 2,731,232 3,634,353 25,293,383 1,181,703 4,915,000 1,009,282 3,478,224 4,124,236 28,095,188 1,249,491 5,523,091 962,608 199,300 4,583,665 28,488,832 1,250,952 5,387,075 1,304,713 6,828, 120 4,801,894 34,987,633 1,368,883 5,396,700 1,324,899 32,375 5,024,027 30,234,293 1,463,432 5,664,744 1,414, 194 22,082 5, 133, 118 31,875,680 1,681,877 6,303,785 1,622,967 55,403 5,546,863 35,043,302 -177- ·' ·1 -I I I -I CITY OF COLLEGE STATION, TEXAS GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION (1) LAST TEN FISCAL YEARS Fiscal General Public Parks and Year Government Police Fire Works Recreation 1991 $4,723,549 $3,491,656 $2,833,455 $1,940,697 $2,269,977 1992 4,934,782 3,862,849 3,034,046 2,108,406 2,576,106 1993 5,289,911 4,054,244 3,331,309 2,266,145 2,838,541 1994 5,923,568 4,715,064 3,454,391 2,533,983 3,083,389 1995 6,832,606 5,041,596 3,827,835 2,428,727 3,629,244 1996 6,669,982 5,357,437 3,887,596 3,554,664 3,820,477 1997 7,005,557 5,860,586 3,898,305 3,142,284 4,146,567 1998 6,264,446 6,289,005 4,195,334 3,821,635 4,263,428 1999 7,045,038 6,903,838 4,841,832 3,923,009 4,592,990 2000 7,812,664 7,567,620 5,179,104 4,353,073 5, 168,231 (1) Expenditures presented include the General and Debt Service Funds. (2 ) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Total General Governmental Expenditures and Other Uses (for the last ten fiscal years) 37.5 � ell 32.5 i:: ;5 27.5 § 22.5 <IJ ""' 1:11 -17.5 0 i::i 12.5 '9 1 '92 '93 '94 '95 '96 '97 '98 '99 '00 Fiscal Year -178- Operating Library Capital Reimbursed All Debt Transfers Services Outlay Administrative Other Service Out Total $0 $602,976 $(2,415,356) $0 $3,671,439 $720,546 $17,838,939 0 329,269 (2,591,911) 572,578 4,843,605 0 19,669,730 283,478 412,314 (2,843,580) 398,100 3,508,905 0 19,539,367 282,255 1,120,536 (2,886,557) 251,454 3,320,922 445,000 22,244,005 327,393 480,470 (2,966,008) 298,041 7,364,085 (2) 2,438,668 29,702,657 326,310 593,796 (3,371, 737) 314,767 5,601,567 80,500 26,835,359 367,545 365,591 (3,240,805) 336,410 4,517,030 6,761,040 33,160,110 546,437 641,779 (3,683,731) 448,263 4,607,064 2,478, 117 29,871,777 571,742 659,861 (4,034,541) 344,589 4,997,131 757,030 30,602,519 600,778 397,312 (4,645,701) 544,170 5,582,927 1, 115,376 33,675,554 -179- -1 -I CITY OF COLLEGE STATION, TEXAS PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Percent Fiscal Total Tax of Levy Year Tax Levy Collections Collected 1991 $4,429, 176 $4,308,690 97.28% 1992 4,506,448 4,373,907 97.06 1993 4,902,798 4,816,407 98.24 1994 5,681,754 5,591,040 98.40 1995 6,471,493 6,403,250 98.95 1996 7, 171,715 7,086,990 98.82 1997 7,506,754 7,433,046 99.02 1998 7,758,131 7,688,127 99.10 1999 8,292,212 8,164,162 98.46 2000 9,068,352 8,866,966 97.78 Source: City of College Station '91 '92 '93 Total Tax Collections (for the last ten fiscal years) '94 '95 '9 6 Fiscal Year -180- '97 '98 Delinquent Tax Collections $136,233 77,220 107,407 129,587 86,727 74,982 60,133 50,005 59,095 47,940 9.5 9.0 ,-.. 8.5 "' (::: 8.0 � 7.5 � 7.0 6.5 6.0 "' � 5.5 � 5.0 0 4.5 0 4.0 3.5 '99 '00 Outstanding Total Collections as Outstanding Delinquent Taxes as Total Tax a Percent of Current Delinquent a Percent of Current Collections Levy Taxes Levy $4,444,923 100.36% $327,854 7.40% 4,451,127 98.77 363,933 8.08 4,923,814 100.43 324,685 6.62 5,720,627 100.68 282, 137 4.97 6,489,977 100.29 249,879 3.86 7,161,972 99.86 233,927 3.26 7,493,179 99.82 215,100 2.87 7,738,132 99.74 233,548 3.01 8,223,257 99.17 200,077 2.41 8,914,906 98.31 134,418 1.48 -181- -182- . , I CITY OF COLLEGE STATION, TEXAS ASSESSED VALUE OF TAXABLE PROPERTIES (1) LAST TEN FISCAL YEARS Fiscal Land and Personal Property Less Exemptions Less TIF (2 ) Year Improvements and Minerals and Abatements 1991 $ 983,973,909 $ 156, 164,603 $ 38,658,990 1992 1,013,892,433 150,886,397 38,166,827 1993 1, 184, 7 48,445 168,378,927 164,570,381 1994 1,145,143,509 172,473,765 41,945,080 1995 1,315,229,397 183,852,688 44,813,941 1996 1,500,298,696 158,694, 184 47,371,511 1997 1,699,990,449 235,332,211 234, 121,234 1998 1 ,813, 136,426 251,996,841 245,085,209 1999 1,946,701,852 261,317,181 276,453,209 2000 2, 134,828, 786 285,990, 138 308,471,247 (1) Assessed Value is 100% of the estimated actual value . (2) Tax Increment Financing District (TIF) Sources: Brazos County Appraisal District 1999 Certified Appraisal Roll Captured Value $ 0 $ 0 0 0 0 0 5,526,343 12,889,738 18,504,453 37,318,353 Assessed Value of Taxable Properties (for the last ten fiscal years) '91 '92 '93 '94 '95 '96 '97 '98 '99 Fiscal Year -183- Total 1, 101,479,522 1, 126,612,003 1, 188,556,991 1,275,672, 194 1,454,268, 144 1,611,621,369 1,695,675,083 1,807, 158,320 1,913,061,371 2,075,029,324 2.20 ,.-.._ 2.00 en i:: 1.80 a 1.60 :.0 .._, "' 1.40 i.. ell - - 1.20 0 Q 1.00 '00 Fiscal CITY OF COLLEGE STATION, TEXAS PROPERTY TAX RATES, RATIOS AND LEVIES ALL DIRECT AND OVERLAPPING GOVERNMENTS LAST TEN FISCAL YEARS Tax Rates (2) (Per $100 of Assessed Value) Year(1) City School County Total (3) 1991 $.4000 $1.440 $.410 $2.2500 1992 .4000 1.680 .439 2.5190 1993 .4125 1.680 .439 2.5315 1994 .4450 1.630 .434 2.5090 1995 .4450 1.610 .418 2.4730 1996 .4450 1.610 .410 2.4650 1997 .4427 1.690 .418 2.5507 1998 .4293 1.740 .417 2.5863 1999 .4293 1.750 .417 2.5967 2000 .4293 1.750 .417 2.5967 (1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be collected in the following fiscal year. (2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions become delinquent on February 1. The penalty is set by state law at 6% in February, and an additional 1 % per month up to 12%. The interest is accrued at 1 % per month. (3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. Source: Brazos County Appraisal District -184- Tax Ratios Original Tax Levies City School County City School County 100% 100% 100% $4,999,328 $17,388,938 $11,438,852 100 100 100 5,130,768 18,612,589 12, 184,729 100 100 100 4,902,806 21,608,259 12,789,846 100 100 100 5,681,754 23,390,262 13,374,336 100 100 100 6,471,498 26,261,015 14,211,900 100 100 100 7,171,715 28,663,937 15,071,727 100 100 100 7,506,754 31,524,892 15,968,203 100 100 100 7,758,131 33,969,261 17,043,370 100 100 100 8,292,212 36,786,152 17,749,813 100 100 100 9,068,352 39,822,571 18,917,599 ·1 Property Tax Rates I ffnr fhP. /;isl f P.n fisr:;if VP.Ars) I I 2.s-I " 2.0- � J Cl'.J � "" � !: � - <( 0 � Q � "' t e '91 '92 '93 '94 '95 '96 '97 '98 '99 '00 Fiscal Year -185- Fiscal Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 CITY OF COLLEGE STATION, TEXAS PAVING ASSESSMENT COLLECTIONS LAST TEN FISCAL YEARS Percentage of Current Assessments Assessments Assessment Collected Collected(%) $0 $31,016 13.07% 0 4,682 2.27 0 58,358 28.95 0 4,779 3.34 0 59, 141 42.71 0 17,2"17 21.70 0 2,152 3.46 0 36,367 60.65 0 503 2.13 0 1,296 5.61 Source: City of College Station Fiscal Services Department -186- Total Outstanding Assessments $206,290 201,608 143,250 138,471 79,330 62, 113 59,962 23,595 23,092 21,796 CITY OF COLLEGE STATION, TEXAS COMPUTATION OF LEGAL DEBT MARGIN SEPTEMBER 30, 2000 The City has no general obligation legal debt limit other than a ceiling on the tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. -187- CITY OF COLLEGE STATION, TEXAS RA TIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA LAST TEN FISCAL YEARS Fiscal Estimated Assessed Gross Year Population Value Bonded Debt 1991 52,456 (2) $1, 101,479,522 $18,577 ,355 1992 53,686 (1) 1, 126,612,003 21, 103,590 1993 54,449 (1) 1, 188,556,991 19,014,385 1994 56,374 (1) 1,275,672, 194 17,028,340 1995 58,627 (1) 1,454,268, 144 25,722,210 1996 60,040 (1) 1,611,621,369 22,263,475 1997 61,525(1) 1,701,201,476 25,388,915 1998 63,130 (1) 1,807, 158,320 28,960,000 1999 66,200 (1) 1,913,061,371 32,750,000 2000 68,038 (1) 2,075,029,324 38,700,000 (1) Source: Metropolitan Planning Organization & City of College Station Planning Division (2) Source: U.S. Government Preliminary Census -188- Less Debt Service Cash Funds 1, 146,493 856,151 870,035 1,364,212 1,845,774 1,189,570 1,947,403 2,826,148 3,472,280 4,202,042 '91 '92 '93 Ratio of Net Bonded Debt Net Bonded Debt To Assessed Valuation 17,430,862 1.58 20,247,439 1.80 18,144,350 1.53 15,664,128 1.23 23,876,436 1.64 21,073,905 1.31 23,441,512 1.38 26,133,852 1.45 29,277,720 1.53 34,497,958 1.66 Net Bonded Debt per Capita (for the last ten fiscal years) '94 '95 '96 '97 Fiscal Year -189- '98 Net Bonded Debt Per Capita 332 377 333 278 407 351 381 414 442 507 525 475 "' 425 l-< � - - 375 0 � 325 275 '99 '00 CITY OF COLLEGE STATION, TEXAS SCHEDULE OF DIRECT AND ESTIMATED OVERLAPPING DEBT SEPTEMBER 30, 2000 Net Debt City's Share Taxing Body Amount As Of Percent Amount ESTIMATED OVERLAPPING DEBT College Station l.S.D. (1) $ 70,895,000 8/31/00 83.48% $ 59,183,146 Brazos County (2) 0 9/30/00 40.98 0 Bryan l.S.D. (3) 69,054,992 8/31/00 5.17 3,570,143 62,753,289 NET BONDED DEBT City of College Station(4) 34,497,958 9/30/00 100.00 34,497,958 NET BONDED AND ESTIMATED OVERLAPPING DEBT $ 97,251,247 * Population: 68,038 (1) Source: College Station Independent School District (2) Source: Brazos County Auditor (3) Source: Bryan Independent School District (4) Source: City of College Station Finance Department -190- Per Capita* $870 0 52 982 507 $ 1,429 ·1 CITY OF COLLEGE STATION, TEXAS RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL GOVERNMENTAL EXPENDITURES AND. OTHER USES LAST TEN FISCAL YEARS Total General Interest, Fiscal Governmental Fiscal and Other Total Debt Expenditures Year Principal Charges Service and Other Uses Ratio 1991 2,206,493 1,464,946 3,671,439 17,838,939 20.58 1992 3,332,876 1,510,729 4,843,605 19,669,730 24.62 1993 2,111,906 1,396,999 3,508,905 19,539,367 17.96 1994 2,066,045 1,254,877 3,320,922 22,244,005 14.93 1995 5,796,130 (1) 1,519,907 7,316,037 29,702,657 24.63 1996 3,938,735 1,660,441 5,599,176 26,835,359 20.86 1997 2,694,075 1,738,745 4,432,820 33,160,109 13.37 1998 3, 113,915 1,483,793 4,597,708 29,871,777 15.39 1999 2,845,000 2,141,792 4,986,792 30,602,519 16.30 2000 3,460,000 2,122,927 5,582,927 33,675,552 16.58 (1) Includes refunding of $3,460,000 of short term debt. Source: City of College Station Ratio of Annual Debt Service Expenditures for General Obligation Debt to Total General Governmental Expenditures and Other Uses (for the last ten fiscal years) Debt Service Expense D General & Other 40.0 [IJ ,....... 30.0 <P. ""' c: � 0 20.0 -- 0 E Q '-' 10.0 0.0 '91 '92 '93 '94 '95 '96 '97 '98 '99 '00 Fiscal Year -191- CITY OF COLLEGE STATION, TEXAS UTILITY FUNDS SCHEDULE OF REVENUE BOND COVERAGE LAST TEN FISCAL YEARS Operating Expenses Fiscal Operating (Excluding Net Average Annual Maximum Year Revenues Depreciation) Revenues Total Coverage Total 1991 35,558,916 27,042,224 8,516,692 2,337,186 3.64 4,447,976 1992 37,524,486 27,463,001 10,061,485 2,186,415 4.60 4,144,820 1993 39,637,874 28,912,833 10,725,041 1,683,197 6.37 4,176,525 1994 (1) 48,291,091 36,190,720 12, 100,371 1,553,305 7.79 4,176,525 1995 (1 ) 47,365,953 34,682,369 12,683,584 2,819,408 4.50 6,099,551 1996 (2) 45,380,036 32,395,644 12,984,392 2,655,401 4.89 6,089,271 1997 48,615,366 29,608,260 19,007,106 2,968, 110 6.40 6,388,449 1998 49,966,216 27,885,854 22,080,362 3,014,943 7.32 5,906,739 1999 49, 101, 104 30,080,145 19,020,959 2,844,899 6.69 5,502,384 2000 52,932,584 37,149,229 15,783,355 3,472,421 4.55 5,687,161 (1) In Fiscal Year 1994, the Utility Billing Fund was combined with the Electric Fund for reporting purposes. (2 ) In Fiscal Year 1996, the Utility Billing Fund was reported separately as an Internal Service Fund. Source: City of College Station -192- Annual Coverage 1.91 2.43 2.57 2.90 2.08 2.13 2.98 3.74 3.46 2.78 Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 CITY OF COLLEGE STATION, TEXAS CONSTRUCTION PERMITS LAST TEN CALENDAR YEARS Residential Commercial Number Number Number of Permits of Permits of Permits Value Value 354 18,933,748 96 17,319,566 450 511 31,503,185 162 11,648,580 673 576 38, 141,976 203 27,288,295 779 583 64,673,810 225 20,505,039 808 634 28,514,709 102 38,130,694 736 656 48,953,298 131 14,432,979 787 590 53,435,022 212 47,682,555 802 655 69,831,880 150 57,439,865 805 1,020 87,917,466 138 26,665,024 1,158 639 85,278,855 162 46,094,230 801 Source: City of College Station Building Division 1300 1100 "O Q.I 900 :I "' "' - "" 700 Q.I ,.Q s :I 500 z 300 100 '91 '92 Construction Permits (for the last ten fiscaifears) Residential D Commercial '93 '94 '95 '96 '97 Fiscal Year -193- '98 '99 Total Value 36,253,314 43, 151,765 65,430,271 85,178,849 66,645,403 63,386,277 101,117,577 127,271,745 114,582,490 131,373,085 '00 CITY OF COLLEGE STATION, TEXAS PRINCIPAL TAXPAYERS SEPTEMBER 30, 2000 1999 Assessed Taxpayer Type of Business Valuation C.B.L. and Associates Retail Mall $ 50,068,184 W9/JP-M Real Estate Ltd Housing 36,811,270 GTE Southwest Utility 34,435,310 Alkosser/Weinberg et al Housing 29,115,550 Scott & White Hospital/Clinic Medical 22,967,250 Melrose Apartments Housing 20,596,000 Walmart/Sam's Retail 18,763,740 College Station Hospital, L.P. Medical '17,378,000 University Commons-Phases 1 &2 Housing 17,316,075 Lane College Station Ltd Hotel 13,200,000 TOTAL $ 260,651,379 Source: Brazos County Appraisal District -194- Percent of Total Assessed Valuation 2.41% 1.77 1.66 i .40 1.11 0.99 0.90 0.84 0.83 0.64 12.55% CITY OF COLLEGE STATION, TEXAS PRINCIPAL UTILITY CUSTOMERS SEPTEMBER 30, 2000 Utility Customer College Station Independent School District CBL & Associates City of College Station Wal-Mart Stores Inc. Albertsons State Headquarters Building/ Texas A&M University College Station Hospital, L.P. Lane C/S Ltd PSP U.S. Department of Agriculture Briarwood Apartments TOTAL Type of Business Schools Retail Mall Municipality Retail Retail Grocery University Medical Hotel Government Housing FY 2000 KWH Consumption 17,442,736 15,429,699 15,077,658 7,987,360 7,931,857 7,919,092 6,643,841 5,081,700 4,689,760 4,605,600 92,809,303 Total Percent of KWH Consumed 2.82% 2.49 2.43 1.29 1.19 1.28 1.07 0.82 0.76 0.74 14.89% Total KWH Consumption for the period October 1, 1999 to September 30, 2000 was 619,250,757. Source: City of College Station Utility Billing Division -195- Insurance Company Texas Municipal League CITY OF COLLEGE STATION, TEXAS SUMMARY OF INSURANCE COVERAGE SEPTEMBER 30, 2000 Self Insured Coverage Retention Worker $100,000 Compensation per claim United National Insurance General Liability $25,000 Co. Auto Liability per claim Law Enforcement Public Officials Liability Property Reliance Insurance Excess Property N/A Hartford Steam Boiler Boiler and Machinery $5,000 per occurrence American Motorists Crime $5,000 per occurrence Associated Aviation Non-Owned Aircraft $0.00 Underwriters -196- Limits Statutory $1,000,000 each occurence $79,877' 123 $3,000,000 $1,000,000 $1,000,000 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 2000 Date incorporated Date first charter adopted Date present charter amended Form of government Area in square miles: Fire Protection: Police Protection: Year 1938 1948 1958 1968 1978 1982 1986 1988 1992 1994 1996 1998 Miles of streets Miles of sidewalks Number of stations Square Miles 1.5 4.2 7.3 17.3 22.6 23.8 26.7 27.7 28.1 30.0 38.2 40.8 Number of full-time employees Number of employees (sworn) Number of employees (civilian) Number of patrol units Paved Unpaved One jail facility with a capacity of 37 Recreation: Number of playgrounds Number of basketball courts Number of swimming pools Number of soccer fields Number of softball/baseball fields Number of tennis courts Number of picnic shelters Number of gyms Number of volleyball courts Number of nature trails Number of open play areas Number of picnic pavilions Number of jogging/walking (Continued) -197- October 1938 October 1938 May 1992 Council-Manager 711 Miles 2.8 Miles 91.2 Miles 4 94 97 45 25 35 21 3 13 16 12 17 3 8 4 25 9 19 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 2000 (Continued) Parks: Facility Acres Anderson Park 8.9 Arboretum 17.0 Bee Creek Park 26.5 Bill Madeley Park 5.1 Brison Park 9.2 Brother's Pond Park 16.1 College Station Central Park 47.2 Conference Center 2.3 Cy Miller Park 2.5 Eastgate 1.8 Edelweiss 12.3 Emerald Forest Park 4.6 Gabbard Park 10.7 Georgia K. Fitch 11.3 Hensel Park - T AMU 29.7 Jack and Dorothy Miller 10.0 Lemon Tree Park 15.4 Lick Creek Park 515.5 Lincoln Center 8.0 Lion's Park 1.5 Longmire Park 4.2 Luther Jones 1.8 Utility Funds: Electric Customers (Connections) Average Electrical Consumption: Water Customers (Connections) Average Water Consumption: Number of Employees: Electric Water Sewer Water Capacity: Number of Wells Combined Capacity of Wells Number of Ground Storage Tanks, 2 Number of Elevated Storage Tanks, 2 Miles of Water Lines Facility Merry Oaks Oaks Park Parkway Pebble Creek Park Pebble Hills Raintree Richard Carter Park Sandstone Shenandoah Southwest Park Site Southwood Complex Steeplechase Park Site Thomas Park University Park Site Veterans Athletic Park W.A. Tarrow Park Westfield Windwood Wolfpen Creek Park Woodcreek Park Woodway Park Site TOTAL ACREAGE 26, 169 51,604,230 KWH/Month 21,017 292,000 MGW /Month 49 28 36 5 19,500,000 GAL/day Total capacity 8,000,000 GALS Total capacity 3,000,000 GALS 262 Miles (Continued) -198- Acres 4.6 7.5 1.9 10.2 3.2 13.0 7.1 15.2 8.1 4.8 44.7 8.9 16.1 10.2 150.0 21.3 1.4 1.4 19.9 6.6 9.3 1, 127.0 CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DATA SEPTEMBER 30, 2000 (Continued) Electric Capacity: Maximum Capacity Number of Switching Stations Number of Substations Miles of Distribution Lines Miles of Sewer Lines Solid Waste Collection Fund: Number of Users (Units) Methodology Education: Attendance centers Number of classrooms Number of teachers Number of students Elections: Number of registered voters: Last general election (Brazos County) Last municipal election Number of votes cast in: Last general election (Brazos County) Last municipal election Percentage of registered voters voting in: Last general election (Brazos County) Last municipal election Population: Estimate Census Count Source: City of College Station 250 megawatts 1 4 290 Miles 232 Miles 24 ,360 Curbside pickup using automated containers 20 00 1990 1980 1970 1960 1950 11 503 484 7,295 84,945 37,043 47,606 3,780 56.04% 10.20 % 68,038 52,456 37,296 17,676 11,396 7,925 (Continued) -199- CITY OF COLLEGE STATION, TEXAS MISCELLANEOUS STATISTICAL AND DEMOGRAPHIC DAT A SEPTEMBER 30, 2000 (Continued) ACTUAL TEXAS A&M UNIVERSITY ENROLLMENT BY FALL SEMESTERS Year University: Enrollment 1991 40,997 1992 41,092 1993 42,524 1994 42,018 1995 41,790 1996 41,892 1997 41,46 1 1998 43,389 1999 43,442 2000 44,026 Source: T AMU Planning & Institutional Analysis, October 2000 PRIMARY LABOR FORCE FOR COLLEGE STATION Total Labor force Number Employed Number Percent Year 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 24,824 25,561 26,490 27,312 27,430 26,691 28,453 28,889 30,793 31,273 23,944 24,777 25,745 26,546 26,561 25,973 27,862 28,377 30,246 30,802 Unemployed 880 784 745 766 869 718 591 512 547 471 Source: Texas Workforce Commission (Austin, Texas) -200- Unemployed 3.5 3.1 2.8 2.8 3.2 2.7 2.1 1.8 1.8 1.5