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FY 2010-2011 -- Comprehensive Annual Financial ReportCITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2011 PREPARED BY THE CITY OF COLLEGE STATION FISCAL SERVICES DEPARTMENT JEFF KERSTEN, EXECUTIVE DIRECTOR BUSINESS SERVICES BUDGET & FINANCIAL REPORTING DIVISION CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2011 Table of Contents Page i INTRODUCTORY SECTION Letter of Transmittal ................................................................................................................................ 1 Organizational Chart ............................................................................................................................... 7 Principal City Officials ............................................................................................................................ 8 GFOA Certificate of Achievement for Excellence in Financial Reporting ............................................... 9 FINANCIAL SECTION Independent Auditors' Report ............................................................................................................... 10 Management’s Discussion and Analysis (Unaudited) ........................................................................... 12 Basic Financial Statements: Government-Wide Financial Statements: Statement of Net Assets .......................................................................................................... 29 Statement of Activities ............................................................................................................. 30 Fund Financial Statements: Balance Sheet – Governmental Funds ................................................................................... 32 Reconciliation of Governmental Funds Balance Sheet to the Statement of Net Assets ................................................................................................ 33 Statement of Revenues, Expenditures, and Changes in Fund Balances – Governmental Funds ............................................................................... 34 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities ............................... 35 Statement of Net Assets – Proprietary Funds ......................................................................... 36 Statement of Revenues, Expenses, and Changes in Net Assets – Proprietary Funds ........................................................................................... 37 Statement of Cash Flows – Proprietary Funds ....................................................................... 38 Notes to the Financial Statements ................................................................................................. 40 Required Supplementary Information: Schedule of Funding Progress – Texas Municipal Retirement System ........................................ 74 CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2011 Table of Contents - continued Page ii Schedule of Funding Progress – City of College Station Other Post Employment Benefits Plan........................................................................................... 75 Schedule of Revenues, Expenditures, and Changes in Fund Balances, Budget and Actual – General Fund(s) .......................................................................... 76 Supplementary Information: Combining and Individual Fund Statements and Schedules: Combining Balance Sheet – General Fund(s) ........................................................................ 78 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances – General Fund(s) ...................................................................................... 80 Schedules of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual: General Fund(s) General Fund .............................................................................................................. 82 Economic Development Fund .................................................................................... 83 Parks Xtra Education Fund ........................................................................................ 84 Efficiency Time Payment Fee Fund .......................................................................... 85 Chimney Hill Fund ...................................................................................................... 86 Business Park Fund ................................................................................................... 87 Combining Balance Sheet – Non-Major Governmental Funds ............................................... 90 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances – Non-Major Governmental Funds ............................................................. 92 Schedules of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual: Special Revenue Funds: Court Technology Fee Fund ....................................................................................... 94 Court Security Fee Fund ............................................................................................ 95 Juvenile Case Manager Fee Fund ............................................................................. 96 Police Seizure Fund ................................................................................................... 97 American Recovery and Reinvestment Act (ARRA) Fund ......................................... 98 Traffic Safety Fund ..................................................................................................... 99 CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2011 Table of Contents - continued Page iii Memorial Cemetery Fund ......................................................................................... 100 Memorial Cemetery Perpetual Care Fund ............................................................... 101 Cemetery Perpetual Care Fund ............................................................................... 102 Hotel Occupancy Tax Fund ...................................................................................... 103 Community Development Fund ................................................................................ 104 Wolf Pen Creek Tax Increment Financing District Fund .......................................... 105 Parks Escrow Fund .................................................................................................. 106 Drainage Projects Fund ............................................................................................ 107 Recreation Fund ....................................................................................................... 108 Capital Projects Funds: General Government Projects Fund ........................................................................ 109 Parks & Recreation Projects Fund ........................................................................... 110 Debt Service Fund .......................................................................................................... 111 Streets Projects Fund ..................................................................................................... 112 Non-Major Enterprise Funds: Combining Statement of Net Assets ............................................................................... 114 Combining Statement of Revenues, Expenses, and Changes in Net Assets ............................................................................................................ 115 Combining Statement of Cash Flows ............................................................................. 116 Internal Service Funds: Combining Statement of Net Assets ............................................................................... 118 Combining Statement of Revenues, Expenses, and Changes in Net Assets ............................................................................................................ 120 Combining Statement of Cash Flows ............................................................................. 122 STATISTICAL SECTION Net Assets by Component .................................................................................................................. 125 Changes in Net Assets ........................................................................................................................ 126 CITY OF COLLEGE STATION, TEXAS COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2011 Table of Contents - continued Page iv Program Revenues by Function/Program ........................................................................................... 128 Fund Balances, Governmental Funds ................................................................................................ 129 Changes in Fund Balances, Governmental Funds ............................................................................. 130 Tax Revenue by Source, Governmental Funds .................................................................................. 132 Assessed Value and Estimated Actual Value of Taxable Property .................................................... 133 Direct and Overlapping Property Tax Rates ....................................................................................... 134 Principal Property Taxpayers .............................................................................................................. 135 Property Tax Levies and Collections .................................................................................................. 136 Taxable Sales by Category ................................................................................................................. 137 Direct and Overlapping Sales Tax Rates ............................................................................................ 138 Sales Tax Revenue Payers by Industry .............................................................................................. 139 Ratios of Outstanding Debt by Type ................................................................................................... 140 Ratios of Net General Bonded Debt Outstanding ............................................................................... 141 Direct and Overlapping Governmental Activities Debt ........................................................................ 142 Legal Debt Margin Information ............................................................................................................ 143 Pledged-Revenue Coverage ............................................................................................................... 144 Demographic and Economic Statistics ............................................................................................... 145 Principal Area Employers .................................................................................................................... 146 Full-Time-Equivalent City Government Employees by Function/Program ......................................... 147 Operating Indicators by Function/Program ......................................................................................... 148 Capital Asset Statistics by Function/Program ..................................................................................... 150 1 Structure The City of College Station is a home rule city operating under the Council-Manager form of government. The City Council is composed of a mayor and six council members, elected at large, who enact local laws, determine policies and adopt the annual budget. The City Manager is appointed by the City Council and is responsible for the daily management of the City. The Basic Financial Statements of the City include all government activities, organizations and functions for which the City is financially responsible as defined by the Governmental Accounting Standards Board. Based on these criteria, no other governmental organizations are included in this report. For additional information on the reporting entity, refer to Note I-A in the basic financial statements . Services Provided The City provides its citizens those services that have proven to be necessary and meaningful and which the City can provide at the least cost. Major services provided under general government and enterprise functions are: police and fire protection, emergency ambulance service, electric services, water and wastewater services, sanitation services, parks and recreation facilities, library services, street improvements and general administrative services. Internal services of the City, accounted for on a cost reimbursement basis, are fleet services, equipment replacement, risk management, employee health and disability coverage . Accounting System and Budgetary Control The City's accounting records for general governmental operations are maintained on a modified accrual basis, with the revenues recorded when available and measurable, and expenditures recorded when the services or goods are received and the liabilities incurred . Accounting records for the City's utilities and other proprietary activities are maintained on a full accrual basis with revenues recorded when earned and expenses recorded as goods or services are provided to the user. In developing and maintaining the City's accounting system, consideration is given to the adequacy of the internal control structure. Internal accounting controls are designed to provide reasonable, but not absolute, assurance regarding: (1) the safeguarding of assets against loss from unauthorized use or disposition, and (2) the reliability of financial records for preparing financial statements and maintaining accountability for assets . The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the evaluation of costs and benefits requires estimates and judgments by management. All internal accounting control evaluations occur within the above framework . We believe that the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. The City charter provides that the City Council shall adopt the annual budget prepared by City Management as revised by the City Council. This budget is reviewed and revised by the City Council and is formally adopted by the passage of a budget ordinance . The City Manager is authorized to transfer budgeted amounts between line items and departments within all funds other than the General Fund . The City Council must authorize transfers between General Fund departments and all increases in total spending in any fund. Budgetary control over spending is at the department level within the City's General Fund and at the individual fund appropriation in all other funds. The City's departments have direct access to review budgets as often as necessary. Monthly closing reports are prepared and reviewed by management showing revenues, expenditures, and balance sheets . Summarized financial reports and budget reports are provided to the City Council on a quarterly basis . 2 FACTORS AFFECTING FINANCIAL CONDITION Economic Conditions College Station has felt the impacts of the slowing national and state economies, but has seen some signs of improvement recently as well. The downturn in the economy has resulted in lower revenues and the need to make budget reductions as a result of that lower revenue. Despite the slowdown, some growth has continued to occur locally . The concentration of relatively stable employment sectors such as government and higher education contribute to the steady growth College Station has experienced over the last several years . This growth provides some of the resources needed to limit reductions in service levels to the citizens and visitors of College Station . Challenges remain as traditionally strong revenue streams slowed significantly, and even declined. In 2009 sales tax collections in College Station fell for the first time in many years. In fiscal year 2010, sales tax revenue was down by 0.6 percent. In 2011 sales tax revenues increased by 5.1 %. Sales tax revenues are anticipated to grow modestly in the near future. College Station continues to see development. There were 466 new housing starts during 2011. There were also 552 apartments, duplexes, and other living units permitted in 2011. Total ad valorem assessed valuation increased by approximately $281 million or approximately 5.2 percent for fiscal year 2012 over fiscal year 2011. Commercial development continued to occur with new and redevelopment construction. The City of College Station's major asset is being the home of Texas A&M University (TAMU). TAMU is located on an approximately 5,200 acre campus within the City. TAMU has a significant economic impact on the City, contributing over a billion dollars annually to the local economy . TAMU has consistently ranked among the top 50 universities in the United States. Each year, TAMU's approximately 2,500 faculty members conduct an estimated $450 million worth of sponsored research projects. Student enrollment at T AMU was 49,861 as of September 2011 . TAMU employs more than 20,000 full-time and part-time staff. The impact of budget reductions from the State of Texas will be monitored to determine how they may impact the local economy, and the City of College Station . 2011 Major Accomplishments Below are highlight accomplishments for 2011. • Maintaining a Balanced Budget: Each department examined its organizational structure, programs, and practices in preparation for the budget. This resulted in the implementation of a reorganizational plan . It significantly improved efficiency by refocusing resources on core services and identified $1.5 million in cost savings. • Providing reliable utilities : The unprecedented drought and heat during 2011 placed a strain on utility systems. College Station Utilities hit an all-time summer load peak and did not have any significant system failures . Twin Oaks Landfill operated by Brazos Valley Solid Waste Management Agency Inc . was opened in June 2011 . This landfill is projected to serve College Station and the surrounding area for up to 100 years. • Reducing Crime and the Fear of Crime: College Station continues to be one of the safest communities of its size thanks to the diligent work of the Police Department. Burglary is down 32% in 2011, aggravated assaults have declined 10%, and alcohol­ related accidents have decreased 12%. The Police Department continues to establish connections with neighborhoods and individual residents through a number of new and expanded programs. In 2011, four bicycle officer positions were added. The City Watch Program, which utilizes city route drivers and work crews to help spot and report suspicious activity, was established . 3 • Economic and Community Development -As a part of the city-wide reorganization , the Economic Development Department was dissolved and its responsibilities were transferred to the City Manager 's Office . Placing economic development in this office has allowed for a more efficient and effective handling of the City's economic development. Major development opportunities being actively pursued are: o Inter-local agreements between the cities of College Station and Bryan for future development of the Research Valley Bio-Corridor, located on approximately 196 acres on the western edge of both cities . o 15 developer-friendly amendments to the Unified Development Ordinance were approved, including a mobile food vendor permit that allows 12 permitted food vendors to safely and successfully operate in the city. o The Home and CDBG programs provided assistance to more than 3,300 eligible residents while also providing over $150,000 to seven local public service agencies . • Improving Mobility o Growth in the southern portion of the city has placed a strain on State Highway 6 and Rock Prairie Road . In 2011 , the city worked with Bryan-College Station Metropolitan Planning Organization (MPO) and Texas Department of Transportation to secure nearly $5 million in funding to upgrade the Rock Prairie Road Bridge and intersection . o Public Works instituted a pilot project to evaluate an alternat ive to the traditional chip seal method when overlaying certain roadways . Approximately 85,000 square yards of asphalt streets were micro-surfaced to extend the life of the pavement. • Neighborhood Integrity -Subdivision regulations were updated and six new homeowners and neighborhood associations were developed. A new mobile technology tool (See-Click-Fix) was implemented . This tool allows citizens to report code enforcement violations or other non-emergency issues such as curb damage or missing signs via their smart phones. • Continuing Green College Station efforts -Parks and Recreation department was able to complete the installation of irrigation system upgrades and smart controllers as well as LED parking lot lighting and solar-powered trash compactors at Veteran's and Central Parks. Pilot programs were undertaken in an effort to reduce costs and promote conservation, including the use of nitrogen in vehicular tires, synthetic motor oil, retreaded tires on certain equipment and lighter weight copy paper city wide . Other initiatives include : o Purchased a new hybrid sanitation truck which is estimated to have payback of less than five years . o College Station Utilities performed 206 on-site energy audits and certified 35 Good Cents homes . o Public Works and Water Services partnered to make repairs on the city's irrigation systems by updating our sprinkler systems to realize water conservation and savings in utility costs . • Capital Projects Completed in 2011 o Royder Road Improvements o Aerial Mapping o 15 Computer System Enhancement o Server Consolidation o Radio System Replacement o Brothers Park Improvements o Wolf Pen Creek Playground Replacement o Southwood Valley Park Improvements o Sun Meadows Drainage Improvements 4 o W . King Cole Culvert Replacement o Merry Oaks Area Lights o Nantucket Gravity Sewer o Well #8 o Lick Creek Wastewater Treatment Plant Remote Security o Dowling Road SUbstation • Projects in Design, under Construction or to be Completed in 2012 -Many projects approved with the 2008 bond election began design during the past year and will commence or complete construction this coming year . These and other cap ital projects underway are listed below . o Jones Butler (Penberthy) Extension o Bird Pond Road Rehabilitation o Cooner Street and Utility Rehabilitation o Rock Prairie Road Widening -Design & ROW o Barron Road East/Lakeway o Health Science Center Parkway o University Drive Pedestrian Improvements o Traffic Signal at State Highway 30 and Copperfield o Lick Creek Hike and Bike Trail o Fire Station #6 o Beachy Central Park Improvements o Lick Creek Nature Center o Sandy Point Chemical System Replacement o Cooling Tower Expansion o Plantation Oaks Water Line o Water Redundant Commun ications o Water Rehabilitation -South KnolllThe Glade o Wastewater Rehabilitation -South KnolllThe Glade o East Side FM 158 Sewer Line o Bee Creek Parallel Trunk Line o FM 2154 Sewer Service o Northeast Trunk Line Rehabilitation o Lick Creek Centrifuge Replacement OTHER INFORMATION Independent Audit Section 37 of the City's Charter requires that not less than thirty (30) days prior to the end of each fiscal year, the City Council shall designate a qualified public accountant or accountants who, as of the end of the fiscal year, shall make an independent audit of accounts and other evidences of financial transactions of the city government and shall submit the report to the City Council. Such accountants shall have no personal interest , direct or indirect, in the fiscal affairs of the city government. They shall not maintain any account or record of the city business, but, within specifications approved by the City Council, shall post-audit the books and documents kept by the Department of Fiscal Serv ices and any separate or subordinate accounts kept by any other office, department or agency of the city government. The City of College Station has engaged Ingram, Wallis & Company , Certified Public Accountants, of Bryan , Texas to perform the audit, and their opinion has been included in this report. It should be noted that the auditors included all funds in their audit, performed their audit in accordance with U .S . generally accepted auditing standards, and concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of College Station's financial statements for the fiscal year ended September 30, 2011 are fairly presented in conformity with U.S . generally accepted accounting principles . The independent auditors' report is presented as the first component of the financial section of th is report. 5 Certificate of Achievement The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of College Station for its Comprehensive Annual Financial Report ("CAFR") for the Fiscal Year ended September 30,2010. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. In order to be awarded a Certificate of Achievement, a governmental unit must publish an easily readable and efficiently organized CAFR with contents that conform to program standards. Such reports must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. The City of College Station has received a Certificate of Achievement for twenty-seven out of the last twenty-eight years. We believe our current report continues to conform to the Certificate of Achievement Program requirements, and we are submitting it to the GFOA to determine its eligibility for another certificate. Responsibility for Financial Reporting The City's Senior Management, including the City Manager and the Executive Director Business Services, accept the responsibility for the accuracy, integrity, consistency, and reliability of the financial statements . They also acknowledge their responsibility for assuring the continuous monitoring of the City's system of internal controls for compliance in order to prevent misappropriation of assets and fraudulent financial reporting. Additionally, they confirm their commitment to fostering a strong ethical climate and communicating those standards to employees through personnel rules, administrative regulations, and City law. Acknowledgement The preparation of this report could not have been accomplished without the efforts and dedicated services of the entire staff of the Fiscal Services Department. Appreciation is also expressed to City employees throughout the organization, especially those employees who were instrumental in the successful completion of this report . Acknowledgement is also given to the representatives of Ingram , Wallis & Company for their assistance in producing the final product. Our appreciation is also extended to the Mayor and City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner . Respectfully submitted, OYA4r David Neeley Je ersten City Manager Executive Director Business Services 6 CCITYITYOORGANIZATIONRGANIZATIONCity ManagerExecutive Director BusinessServicesDeputyCity ManagerDeputyCity ManagerExecutive DirectorPlanningandBusiness Servicesy gy gPublic CommunicationsPlanning and Development ServicesFire / EOCPolicePublic WorksWater ServicesPlanning & DevelopmentCommunityFiscalServicesInformation TechnologyParks and RecreationHuman ResourcesElectric UtilityEconomic DevelopmentCommunity DevelopmentEngineeringTreasuryBudgetResourcesIntergovernmentalRelationsTexas A&M, Brazos DevelopmentLegislative AffairsCode EnforcementNeighborhood ServicesPurchasingAccountingCounty, Bryan ISD, College Station ISDNorthgate DistrictUtility Customer ServicesMunicipal Strategic PlanningCourt7 City of College Station, Texas Fiscal Year 2011 Principal City Officials Elected Officials   Mayor ....................................................................................................................................................................... Nancy Berry  City Council Place 1 ................................................................................................................................................ Blanche Brick  City Council Place 2 ..................................................................................................................................................... Jess Fields  City Council Place 3 ................................................................................................................................................. Karl Mooney   City Council Place 4 ........................................................................................................................................... Katy‐Marie Lyles  City Council Place 5 .................................................................................................................................................. Julie Schultz  City Council Place 6/Mayor Pro Tem ...................................................................................................................... Dave Ruesink  City Administration City Manager .......................................................................................................................................................... David Neeley  Deputy City Manager ............................................................................................................................................. Kathy Merrill  Deputy City Manager ........................................................................................................................................... Frank Simpson  Executive Director, Business Services ...................................................................................................................... Jeff Kersten  Executive Director, Planning and Development Services .................................................................................... Bob Cowell, Jr.  Director of Communications ......................................................................................................................................... Jay Socol  Director of Water Services Department ............................................................................................................. David Coleman  Director of Electric Utility ...................................................................................................................................... David Massey  Chief of Police ........................................................................................................................................................ Jeffrey Capps  Fire Chief ............................................................................................................................................................. Robert B. Alley  Director of Public Works ..................................................................................................................................... Charles Gilman  Director of Parks and Recreation .......................................................................................................................... David Schmitz  Director of Information Technology .......................................................................................................................... Ben Roper   Director of Human Resources .................................................................................................................................. Alison Pond  City Attorney ....................................................................................................................................................... Carla Robinson  City Secretary .................................................................................................................................................. Sherry Mashburn  Internal Auditor ............................................................................................................................................................. Ty Elliott  8 9 10 11 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas This section of the City of College Station's (the “City”) Comprehensive Annual Financial Report presents a narrative overview and analysis of the financial activities of the City for the fiscal year ended September 30, 2011. We encourage readers to consider the information presented here in conjunction with additional information that we have furnished in our letter of transmittal. FINANCIAL HIGHLIGHTS • The assets of the City exceeded its liabilities at the close of the most recent fiscal year by $410,669,001(net assets). Of this amount, $62,908,795(unrestricted net assets) may be used to meet the government's ongoing obligations to citizens and creditors. • The City's total net assets increased by $8,303,007 during the fiscal year. • At the close of the current fiscal year, the City's governmental funds reported combined ending fund balances of $70,720,131 a decrease of $8,517,529 when compared to the prior year. • Approximately 18.2 percent of the combined governmental funds ending fund balance, or $12,871,125 are available for spending at the City's discretion (unassigned fund balance). • During fiscal year 2011, the City's total debt decreased by $9,000,000. Key factors in this reduction include $16,965,000 in principal reductions and a present value savings of $1,930,000 in refunded bonds. The City also issued $1,960,000 in General Obligation Improvement Bonds and $7,935,000 in business-purpose and governmental Certificates of Obligation which off-set the reduction. OVERVIEW OF THE FINANCIAL STATEMENTS This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements are comprised of three components: (1) Government-wide financial statements (2) Fund financial statements (3) Notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. USA/ASA 16U Fast Pitch National Championships 12 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas The following diagram illustrates the relationship between the different components of this report: Relationship Between Comprehensive Annual Financial Report (CAFR) and Basic Financial Statements and Required Supplementary Information (RSI) General information on the government Introductory structure, services, and environment Section Pages 1-9 Management's Discussion and Analysis Pages 12-28 Government-Wide Financial Statements Basic Pages 29-31 Financial Governmental Fund Financial Statements Statements Pages 32-35 And Proprietary Fund Financial Statements Financial RSI Pages 36-38 Section Notes to the Financial Statements Pages 40-73 13 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas Additional Required Supplementary Information Pages 74-76 Information on individual funds and other supplementary information not required by GAAP Pages 78-123 Trend Data and Non-financial Data Pages 125-150 Statistical Section 14 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the City's finances, in a manner similar to a private-sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether or not the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods, such as revenues pertaining to uncollected taxes and expenses pertaining to earned but unused vacation. Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The governmental activities of the City include general government, fiscal services, police, information technology, planning and development, fire, municipal services, streets, drainage, traffic, parks and recreation, and citizen and neighborhood resources. The business-type activities of the City include electric, water, wastewater, sanitation, and the Northgate parking garage. The government-wide financial statements can be found on pages 29-31. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the City can be divided into governmental funds and proprietary funds. Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near- term inflows and outflows of spendable resources as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in determining what financial resources are available in the near future to finance the City's programs. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. 15 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas The City maintains several individual governmental funds organized according to their type (special revenue, debt service, and capital projects). Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General Fund, Debt Service Fund, and Streets Projects Fund, all of which are considered to be major funds. Data from the remaining governmental funds are combined into a single, aggregated presentation. Individual fund data for each of the non-major governmental funds is provided in the form of combining statements elsewhere in this report. The governmental fund financial statements can be found on pages 32- 35. The City adopts an annual appropriated budget for its General Fund, Debt Service Fund, Special Revenue Funds, and Capital Projects Funds. A budgetary comparison statement has been provided for the General Fund, Debt Service Fund, Special Revenue Funds, and Capital Projects Funds to demonstrate compliance with their budgets. Proprietary Funds Proprietary funds are generally used to account for services for which the City charges customers--either outside customers or internal units or departments of the City. Proprietary funds provide the same type of information as shown in the government-wide financial statements, only in more detail. The City maintains the following two types of proprietary funds: Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for the operations of the electric, water, wastewater, sanitation, and parking activities of the City. The Electric, Water, and Wastewater funds are considered to be major funds of the City, while the remaining funds (Sanitation and Northgate Parking Garage) are presented in aggregate as non-major enterprise funds. Individual fund data for the non-major enterprise funds can be found in the form of combining statements elsewhere in this report. Internal service funds are used to report activities that provide supplies and services for certain City programs and activities. The City uses internal service funds to account for communication, fleet maintenance and utility customer services. It also uses internal service funds to account for equipment replacement; employee benefits; and unemployment, workers' compensation, and property and casualty insurance. All of these services, with the exception of utility customer service, predominantly benefit governmental rather than business-type functions and have been included within governmental activities in the government-wide financial statements. The Utility Customer Service Fund has been included with the business-type activities in the government-wide financial statements. The internal service funds are combined into a single, aggregated presentation in the proprietary fund financial statements. Individual fund data for the internal service funds is provided in the form of combining statements elsewhere in this report. The proprietary fund financial statements can be found on pages 36-38. Notes to the Financial Statements The notes to the financial statements provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. 16 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas Required Supplementary Information In addition to the basic financial statements and accompanying notes, this report presents on pages 74-76, certain required supplementary information concerning the City's progress in funding its obligation to provide pension benefits and other postemployment benefits to its employees and the General Fund budget-to-actual comparison. Combining Statements The combining statements referred to earlier in connection with the non-major governmental funds, the non-major enterprise funds, and the internal service funds are presented on pages 78- 123 immediately following the required supplementary information. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier, net assets may serve as a useful indicator of a government's financial position. For the City, assets exceeded liabilities by $410,669,001 at the close of the most recent fiscal year. The largest portion of the City's net assets (78.1 percent) reflects its investment of $320,606,468 in capital assets (e.g., land, buildings, and equipment) less any related outstanding debt used to acquire those assets. The City uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be liquidated for these liabilities. Net Assets Governmental Activities Business-Type Activities Total 2011 2010 2011 2010 2011 2010 Assets Current and Other Assets 94,819,234$ 100,286,970$ 7 6 ,111,0 5 7$ 71,770,711$ 170,930,291$ 172,057,681$ Capital Assets 231,624,649 227,826,053 301,471,929 294,199,470 533,096,578 522,025,523 Total Assets 326,443,883 328,113,023 377,582,986 365,970,181 704,026,869 694,083,204 Liabilities Long-Term Liabilities Outstanding 107,943,840 111,218,394 133,149,710 133,775,803 241,093,550 244,994,197 Other Liabilities 19,692,719 15,935,399 32,571,599 30,421,967 52,264,318 46,357,366 Total Liabilities 127,636,559 127,153,793 165,721,309 164,197,770 293,357,868 291,351,563 Net Assets Invested in Capital Assets, Net of Related Debt 145,546,799 153,397,767 175,059,669 161,365,075 320,606,468 314,762,842 Restricted 25,565,107 10,201,722 1,588,631 1,588,631 27,153,738 11,790,353 Unrestricted 27,695,418 37,359,741 35,213,377 38,818,705 62,908,795 76,178,446 Total Net Assets 198,807,324$ 200,959,230$ 211,861,677$ 201,772,411$ 410,669,001$ 402,731,641$ An additional portion of the City's net assets, $27,153,738 (6.6 percent) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net assets, $62,908,795 (15.3 percent) may be used to meet the government's ongoing obligations to citizens and creditors. At the end of the current fiscal year, the City was able to report positive balances in all three categories of net assets, both for the government as a 17 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas whole, as well as for the business-type activities. The same situation held true for the prior fiscal year. The City's net assets increased by $8,303,007 as a result of fiscal year 2011 operations. The increase is primarily attributable to Increases in Charges for Services in FY 11 over FY 10. The following table provides a summary of the City's operations for the year ended September 30, 2011 and highlights key elements of the change in the City's net assets: Changes in Net Assets For the Fiscal Year Ended September 30, 2011: Governmental Activities Business-Type Activities Total Revenues 2011 2010 2011 2010 2011 2010 Program Revenues: Charges for Services 12,645,831$ 12,461,497$ 140,304,292$ 123,870,194$ 152,950,123$ 136,331,691$ Operating Grants and Contributions 1,875,849 1,694,228 3,746 - 1,879,595 1,694,228 Capital Grants and Contributions 3,964,442 19,587,921 3,857,585 11,703,035 7,822,027 31,290,956 General Revenues: Property Taxes 24,333,373 24,745,344 - - 24,333,373 24,745,344 Sales and M ixed Beverage Taxes 20,717,598 19,751,004 - - 20,717,598 19,751,004 Other Taxes 5,711,869 5,597,943 - - 5,711,869 5,597,943 Interest and Investment Income 368,868 265,424 341,698 420,236 710,566 685,660 Loss on Disposition of Capital Assets - (24,596) - - - (24,596) Total Revenues 69,617,830 84,078,765 144,507,321 135,993,465 214,125,151 220,072,230 Expenses General Government 9,455,960 11,534,705 - - 9,455,960 11,534,705 Fiscal Services 3,384,388 4,127,990 - - 3,384,388 4,127,990 Police 15,082,452 16,063,347 - - 15,082,452 16,063,347 Fire 11,749,054 13,301,029 - - 11,749,054 13,301,029 Planning and Development Services 3,364,877 2,952,177 - - 3,364,877 2,952,177 Public Works 20,629,662 17,026,827 - - 20,629,662 17,026,827 Capital Projects 648,589 256,177 - - 648,589 256,177 Parks and Recreation 10,146,043 11,202,863 - - 10,146,043 11,202,863 Library 1,130,433 1,103,864 - - 1,130,433 1,103,864 Information Technology 4,165,064 5,048,720 - - 4,165,064 5,048,720 Interest on Long Term Debt 4,079,379 4,111,523 - - 4,079,379 4,111,523 Unallocated Depreciation 1,130,283 1,047,906 - - 1,130,283 1,047,906 Electric Utility - - 93,277,853 88,685,699 93,277,853 88,685,699 Water Utility - - 9,960,837 10,190,159 9,960,837 10,190,159 Wastewater Utility - - 10,114,867 10,604,983 10,114,867 10,604,983 Sanitation Services - - 6,558,278 6,527,724 6,558,278 6,527,724 Parking Operations - - 944,125 1,019,393 944,125 1,019,393 Total Expenses 84,966,184 87,777,128 120,855,960 117,027,958 205,822,144 204,805,086 Excess or (Deficiency) of Revenues over (under) Expenditures (15,348,354) (3,698,363) 23,651,361 18,965,507 8,303,007 15,267,144 Transfers Net 13,562,095 15,337,330 (13,562,095) (15,337,330) - - Increase in Net Assets (1,786,259) 11,638,967 10,089,266 3,628,177 8,303,007 15,267,144 Net Assets at Beginning of Year 200,959,230 189,320,263 201,772,411 198,144,234 402,731,641 387,464,497 Prior Period Adjustment (365,647) - - - (365,647) - Net Assets at End of Year 198,807,324$ 200,959,230$ 211,861,677$ 201,772,411$ 410,669,001$ 402,731,641$ Governmental Activities: Governmental activities decreased the City of College Station's net assets by $1,786,259. Key elements of this net decrease are as follows: • Capital Grants and Contributions decreased by $15,623,479 as the result of FY 2010 reflecting past years developer contributions rather than a prior period adjustment. FY2011 only includes those developer contributions for FY 2011. 18 Man For t (Unau • The c T Busin assets • Sales Bev nagemen the Fiscal Y udited) Sales and modest re excluding c chart below illu his chart dep ness-type Ac s by $10,089 • Capital gr FY 2010   & Mixed  verages Tax 25% Other Taxe 7% Investmen 1% G - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 nt's Disc Year Ended mixed bever covery in the capital grants ustrates the C icts governme ctivities: Bus ,266. Key ele rants and con reflecting pas s t Income % Governm cussion a Septembe rage taxes inc e local econo s and contribu City's governm ental activity siness-type a ements of this ntributions dec st years deve Trans 16% mental R $83, and Anal er 30, 2011 creased $966 omy. All of the utions, increas mental revenu program reve ctivities incre increase are creased by $ eloper contrib Pro sfers % Revenue 179,925 ysis Cit 6,594 (4.9%) e other gove sed by $195,9 ues by source enues relative ased the City e as follows: 7,845,450 ov butions record Char Se 1 operty Tax 29% es By Sou 5 ty of College during the ye rnmental act 950 (.44%) e: e to program e y of College S ver last year a ded in capita rges for  rvices 15% G Co urce  Station, Texa ear reflecting ivity revenues expenses: Station's net as the result o l assets, whi Grants and  ontributions 7% as a s, of le Program Reve Program Expe enues enses 19 Man For t (Unau • Reven Anoth 20,000,0 40,000,0 60,000,0 80,000,0 100,000,0 120,000,0 nagemen the Fiscal Y udited) FY 2011 expenses primarily a • Charges f due to util nues for the C her chart depi C - 000 000 000 000 000 000 Elec nt's Disc Year Ended only includ saw an incre attributable to for services i lity rate increa City's busines cts business- Grants and Contributions 3% Bu ctric W Compar cussion a Septembe es those de ease of $4,59 o increased pu increased by ases and incr ss-type activit -type activity p Charge Servi 97% s usiness $14 Water W Bus rison of Prog and Anal er 30, 2011 eveloper con 92,154 or 5.2 urchased pow y $16,434,098 reases in utilit ies are prese program reve es for ices % s-type 44,507, Wastewater siness-type A gram Revenu ysis Cit tributions for 2 percent from wer expenses 8 or 13.3 per ties sold due ented in the fo enues relative Revenu ,321 Sanitation Activities ues to Progr Program Program ty of College r FY 2011. m fiscal year s. rcent from fis to weather co ollowing chart e to program e ues Northgate P am Expense m Revenues m Expenses Station, Texa Electric utilit 2010. This scal year 201 onditions. : expenses: Parking es as ty is 10 20 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas FINANCIAL ANALYSIS OF THE CITY'S FUNDS As noted previously, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental Funds The focus of the City's governmental funds is to provide information on near-term inflows, outflows, and balances of resources that are available for spending. Such information is useful in assessing the City's financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. The types of major governmental funds reported by the City include the General Fund, Debt Service Fund, and Streets Projects Fund. Other governmental funds of the City are reported as non-major funds. As of the end of the current fiscal year, the City's governmental funds reported combined ending fund balances of $70,720,131. Approximately 18.2 percent ($12,871,125) of this total amount constitutes unassigned fund balance and is available for spending at the City's discretion. The remainder of fund balance is reserved to indicate that it is not available for new spending because it has already been committed as follows: Nonspendable $ 7,948,685 Restricted $ 46,213,492 Committed $ 3,149,243 Assigned $ 537,586 Unassigned $ 12,871,125 A detailed breakdown of the fund balance can be found in Note IV. I. Components of Fund Balances. Overall, revenues for governmental functions totaled $66,746,645 in the fiscal year ended September 30, 2011, a decrease of 2.2 percent or $1,514,807 from the fiscal year ended September 30, 2010. Expenditures for governmental functions totaling $88,582,535 increased by approximately 2.4 percent ($2,106,188) from the fiscal year ended September 30, 2010. In fiscal year 2011, expenditures for governmental functions exceeded revenues by $8,151,882. This is primarily due to construction progress on street capital projects during the fiscal year. The General Fund is the chief operating fund of the City of College Station. At the end of the current fiscal year, the unassigned fund balance was $12,871,125 while the total fund balance was $14,393,057. The City's fiscal and budgetary policies require that the General Fund's fund balance be at least equal to 15 percent of budgeted expenditures, a percentage equal to 55 days of expenditures. The total fund balance is approximately 24.2 percent of fiscal year 2011 amended budgeted expenditures and exceeds the minimum requirement set by policy. As a measure of the fund's liquidity, it is useful to compare both unassigned and total fund balance to total fund actual expenditures. Unassigned fund balance represents 22.9 percent of total general fund expenditures, while total fund balance represents 25.6 percent of total general fund expenditures. The total fund balance for the general fund continues to meet and exceed the Fiscal and Budgetary Policy of having 15 percent of expenditures available in fund balance. 21 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas The General Fund’s fund balance increased by $577,176 during the current fiscal year. The key factors in this change follow: • The fiscal year 2011 original budget anticipated a minimal increase in fund balance as a result of budget reductions. • Sales tax revenues came in higher than anticipated in fiscal year 2011. • Overall expenditures were down by approximately 1.4 percent, due to reductions in the budget, and as a result of moving some activities out of the General Fund. The Debt Service Fund ended the fiscal year with a fund balance of $4,304,594. This entire amount is reserved for the payment of debt service. The net increase in fund balance during the current fiscal year was $184,628. Revenues received during the year were enough to cover principal retirements and interest payments. The Street Projects Fund ended the fiscal year with a balance of $13,578,973. This entire amount is either reserved for encumbrances related to current capital projects or reserved for future capital projects. The net decrease in fund balance during the current fiscal year was $8,307,574. This decrease was attributable to construction progress on street capital projects during the fiscal year. Proprietary Funds The City's proprietary funds provide the same type of information found in the government-wide financial statements but in more detail. At the end of the current fiscal year, the City's proprietary funds reported combined ending net assets of $209,470,085. 15.8 percent ($33,213,210) of this total amount constitutes unrestricted net assets. The remainder of net assets for the proprietary funds, $176,256,875, is reported as follows: • Invested in capital assets, net of related debt ($174,668,244), and • Restricted for debt service ($1,588,631). Operating revenues for proprietary activities totaled $138,823,363 for the fiscal year, an increase of 12.4 percent or $15,298,234 from the previous fiscal year. Operating expenses increased $6,571,208 or 5.9 percent for the same period. Operating income was $22,326,668 for the fiscal year. The proprietary funds reported net non-operating expenses of $3,096,374 at the end of fiscal year 2011 as compared to net non-operating expenses of $5,400,654 in the previous fiscal year. Proprietary net assets increased $9,525,784 in fiscal year 2011. Electric Fund At the end of the fiscal year, the unrestricted net assets for the Electric Fund totaled $2,113,380. The electric utility ended the fiscal year with working capital (current assets minus current liabilities) of $8,530,959, an increase of 99.2 percent from fiscal year 2010. The City’s policy with regard to its enterprise funds is to maintain at least 15 percent of annual operating expenses in working capital, a percentage equal to 55 days of expenses. At September 30, 2011, Electric Fund working capital equaled approximately 9.3 percent of annual operating expenses, as compared to 5.0 percent at September 30, 2010. 22 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas Electric Fund operating revenues increased by 10.5 percent ($9,578,989) during fiscal year 2011, while operating expenses increased 5.9 percent ($5,090,243) during the same period. This resulted in operating income of $9,108,582. The increase in operating income is attributable to an increase in power sales due to the hot weather conditions in fiscal year 2011. The above resulted in an increase in net assets of $1,221,184 in the Electric Fund during the fiscal year. Water Fund Unrestricted net assets for the Water Fund at September 30, 2011 were $9,169,243. Working capital in the Water Fund at the end of fiscal year 2011 was $6,662,956, an increase of approximately 19.8 percent from fiscal year 2010. Water Fund working capital was 82.1 percent of total operating expense. Water Fund operating revenues increased by 34.8 percent ($4,443,377) during fiscal year 2011. Operating expenses of $8,124,461 increased 5.1 percent ($395,901) over fiscal year 2010. This resulted in operating income of $9,064,089. The Water Fund's net assets increased $6,333,487 during the fiscal year. Wastewater Fund The Wastewater Fund's unrestricted net assets at the end of fiscal year 2011 were $7,507,258. The Wastewater Fund ended the fiscal year with a working capital balance of $5,934,570 which was 55.3 percent higher than fiscal year 2010. Fiscal year 2011 Wastewater Fund working capital was 65.1 percent of total operating expenses and is well above the minimum requirement for the fund. Operating revenues in the Wastewater Fund were $12,640,392, a $1,118,367 (9.7 percent) increase over the previous fiscal year. Operating expenses increased from $8,782,211 to $9,115,656 or 3.8 percent while operating income increased by 28.6 percent from $2,739,814 to $3,524,736. The Wastewater Fund net assets increased by $2,191,233 during the fiscal year. BUDGETARY HIGHLIGHTS The final amended budget for fiscal year 2011 totaled $245,953,101 for all funds. Of this amount $215,060,075 (87.4 percent) was budgeted for operations and maintenance expenditures, and $30,893,026 (12.6 percent) was budgeted for capital improvement projects. In the General Fund the final amended budget showed a decrease in fund balance of $3,463,023. The actual change in fund balance was an increase of $577,176. The following are some of the key factors in the change in fund balance: • Revenues were higher than the budget estimate due to modest increases in sales tax revenues. • Expenditures were overall lower due to reduced spending during the fiscal year. Strategic planning is a driving force in the preparation of the City's budget. The City Council has identified the following areas of strategic priority: • Financially sustainable city providing response to core services and infrastructure. 23 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas • Neighborhood integrity • Diverse growing economy • Improving multi modal transportation • Green sustainable city Budget resources were included in fiscal year 2011 to address these priorities. CAPITAL ASSETS The City of College Station's investment in capital assets for its governmental and business-type activities as of September 30, 2011 amounted to $533,096,578 (net of accumulated depreciation). This investment in capital assets includes land, utility systems, buildings and building improvements, improvements other than buildings, machinery and equipment, infrastructure, and construction in progress. Capital Assets at Year End Net of Accumulated Depreciation Governmental Business‐Type Activities Activities Total Land 43,050,894$      690,750$            43,741,644$       Utility Systems ‐                            224,218,794      224,218,794       Buildings and Building Improvements 25,748,808         4,934,781           30,683,589          Improvements Other than  Buildings 20,581,710          ‐                            20,581,710          Machinery and Equipment 12,897,531         1,621,244           14,518,775          Infrastructure 115,799,096       ‐                            115,799,096       Construction in Progress 13,546,610         70,006,360         83,552,970          231,624,649$    301,471,929$    533,096,578$     Major capital projects completed by the City during the 2011 fiscal year include the following: • Royder Road Improvements • Aerial Mapping • I5 Computer System Enhancement • Server Consolidation • Radio System Replacement • Brothers Park Improvements • Wolf Pen Creek Playground Replacement • Southwood Valley Park Improvements • Sun Meadows Drainage Improvements • W. King Cole Culvert Replacement • Merry Oaks Area Lights • Nantucket Gravity Sewer • Well #8 • Lick Creek Wastewater Treatment Plant Remote Security 24 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas Additional information on the City's capital assets can be found in Note IV-C to the financial statements on pages 54-55. DEBT ADMINISTRATION At the end of the 2011 fiscal year, the City of College Station had total debt outstanding of $242,240,000. Of this amount, $187,745,000 (77.5 percent) is comprised of debt backed by the full faith and credit of the City. Certain Certificate of Obligations fund business-type activities in the Electric, Water, Wastewater, and Northgate Parking Garage Funds. The remaining debt, $54,495,000 (22.5 percent), is revenue bonds secured by specified revenue sources. Year-End Outstanding Debt Payable Governmental Business-Type Activities Activities Total General Obligation Bonds 78,055,000$ 28,655,000$ 106,710,000$ Certificates of Obligation 26,085,000 54,950,000 81,035,000 Revenue Bonds - 54,495,000 54,495,000 104,140,000$ 138,100,000$ 242,240,000$ The City's total debt decreased by $9,000,000 (3.5 percent) during the current fiscal year. The change in total debt was a result of the following: • Issuance of $1,960,000 in general obligation improvement bonds and $7,935,000 in certificates of obligation, which funded governmental and business-type activities; • Retirement of $10,745,000 in general obligation bonds and certificates of obligation, and the retirement of $6,220,000 in utility revenue bonds; and • Refunding of $39,080,000 of general obligation bonds, certificates of obligation, and utility revenue bonds, and the corresponding issuance of $37,150,000 in general obligation refunding bonds. The City's General Obligation and Certificates of Obligation have an underlying rating of AA by Standard & Poor’s ("S&P") and Aa2 by Moody's Investors Service ("Moody's"). The underlying ratings for the City's revenue bonds are A+ by S&P and Aa2 by Moody's. Additional information on the City's long-term debt can be found in Note IV-H to the financial statements on pages 57-61 of this report. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES The economy over the last couple of years has struggled at all levels, but has seen some recovery locally. As the fiscal year 2012 budget was prepared College Station continued to feel the effects of the economic slowdown. The following are some key fiscal and economic indicators for College Station including: • Property tax values are up 5.2% or $280,921,622 for fiscal year 2012 over the previous year. Total values are $5,738,615,002. Of this increase, $147,680,330 is due to new value being added to the tax rolls. • Since 1995 taxable values have increased from approximately $1.5 billion to approximately $5.7 billion currently. 25 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas • A local economy that has maintained an annual unemployment rate of less than 5 percent since 1990 saw higher unemployment of 6.3% in 2011. • Sales and mixed drink beverage tax revenue, the largest revenue stream in the General Fund, saw a healthy increase of 4.9% in fiscal year 2011. Preparation of the fiscal year 2012 budget was especially challenging. The economic conditions that the City faced over the last several years resulted in slower revenue growth, which impacted the long term financial condition of the City. Adding to this challenge is the uncertainty in State funding for education at all levels in Texas; increasing demands for services in a growing community, including the operating costs for Fire Station #6; and policy changes to reduce the Return on Investment transfer from the Electric Fund to the General Fund. Economic Conditions Impact Budget Preparation The past year continued to be a difficult one for the economy at all levels, including locally. This year the State Legislature passed a budget that reduced funding for education at all levels in the State. It is still not known what the impact of these reductions will be to the local economy, but higher education jobs are the primary driver of the local job market. The uncertainty in the economy results in lower spending levels, which impacts key revenue streams such as sales tax. Reorganization Plan and Budget Reductions After completing a thorough assessment of the City’s organizational structure, taking into consideration the fiscal condition, as well as the fiscal year 2012 budget proposals from the departments, the City Manager’s Office implemented a reorganization plan. The reorganization has an impact on several departments that result in considerable recurring cost savings to the City, and significantly improve efficiency by refocusing resources on core services. These reductions include the reorganization of the Department of Economic and Community Development by eliminating the Economic Development Division. This was accomplished by moving the economic development responsibilities to the City Manager’s Office (CMO), and shifting some of the remaining resources to the CMO. The Community Development and Northgate divisions previously in the Economic and Community Development Department were moved to the Planning and Development Services Department. There was also a significant restructuring of the Parks and Recreation Department to better organize the management structure in the department. There were other restructurings and reductions throughout the organization as well. In total, these reductions will save $1,231,885 from the General Fund and $284,489 from other funds. These reductions eliminated 27.25 budgeted Full Time Equivalent positions throughout the organization; 11 of those positions were filled. The decisions that were made in regards to the reductions and eliminations were exceptionally difficult. However, these changes are necessary to meet the City’s current and anticipated fiscal challenges and opportunities, and will refocus the organization’s service levels and delivery more appropriately on core services until some sustained economic recovery is seen. Over the past several years, it has been necessary to reduce the budget due to lower than anticipated revenues. In fiscal year 2009, the General Fund budget was reduced by a total of $954,175. The fiscal year 2010 budget was reduced by a total of $3,393,098, and of this amount, $2,193,338 was reduced from the General Fund. The fiscal year 2011 budget included budget reductions of $1,175,096. The General Fund portion of the fiscal year 2011 budget reductions is $993,096. The fiscal year 2012 budget was reduced by $1,624,696; the General Fund portion was $1,333,207. Over the last four years, a total of $7,147,065 has been removed from the City of College Station operations and maintenance budget. This includes the elimination of 43.75 Full Time Equivalent 26 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas positions in fiscal year 2011 and fiscal year 2012. This includes the reorganization reductions outlined earlier in this letter. It also includes the elimination of two Director level positions (Capital Projects Director and Economic and Community Development Director), as well as middle management and entry level positions. During this same timeframe 35 public safety positions have been added to the budget. City staff continues to look for efficiencies in the way services are provided. Utility Transfer Policy Changes The approved budget was prepared with changes to the Return on Investment (ROI) transfer from the Electric Fund to the General Fund. The existing policy caps this transfer at 10.5% of electric operating revenues. The electric portion of this transfer was budgeted at approximately $8.81 million in fiscal year 2011, and has increased in recent years as revenues in the Electric Fund have increased due to increases in purchased power costs. This new plan changes the Return on Investment transfer from the Electric Utility Fund from a 2 part transfer including an “in lieu of franchise fee” and a “return on investment” to the General Fund, to an “in lieu of franchise fee” capped at 6% of electric revenues. In the future the transfer will be adjusted as electric sales increase based on KWH usage figures. The transfer was reduced in fiscal year 2012 by $2.0 million and will be reduced by an additional $1.0 million in fiscal year 2013, for a total reduction of $3.0 million over the 2 year period. This reduction in transfer is necessary to ensure the long term financial health of the Electric Utility, which has seen rate increases in recent years due to increases in purchased power costs. While a 4% rate increase in the Electric Fund was forecast in fiscal year 2012, no rate increase is included in the fiscal year 2012 budget. With the reductions in the ROI transfer, and other approved transfers into the Electric Fund, a rate increase was not recommended in fiscal year 2012, but is forecasted for fiscal year 2013. The following are some significant increases in service levels in the fiscal year 2012 budget. The approved Fire Department budget includes $1,853,555 for the addition of 18 positions for the staffing of the new Fire Station #6. The project has been designed and construction is underway. This is a significant increase in cost to get this new Fire Station operational. Funds in the amount of $350,000 are included in the Public Works budget for thoroughfare street overlay projects. It is important to be able to continue to put funds aside for street rehabilitation projects. Tax Rate The fiscal year 2012 budget was prepared using the effective tax rate of 43.7995 cents per $100 assessed valuation. This is a net decrease of 0.9548 cents from the fiscal year 2011 tax rate of 44.7543 cents. The fiscal year 2012 approved tax rate reduces the Debt Service portion of the tax rate by 1.8658, and increases the General Fund portion of the tax rate by 0.9110 cents. This reallocation of the tax rate will help fund additional Fire Department resources. Utility Rates The fiscal year 2012 budget includes a 5 percent increase in the Wastewater Fund. This rate increase is needed to meet the operating, non-operating, debt service and capital needs of the fund. The fiscal year 2012 budget does not include a rate increase in the Electric Fund, Water Fund, Sanitation Fund, or Drainage Utility Fund. The fiscal year 2012 budget for capital improvements totals $37,349,793. The City anticipates significant expenditures for infrastructure projects throughout the city. These projects include rehabilitation of utilities, drainage ways, and streets. In November 2008, voters authorized 27 Management's Discussion and Analysis For the Fiscal Year Ended September 30, 2011 (Unaudited) City of College Station, Texas $76,950,000 in future General Obligation Bonds for streets, traffic, fire station projects, the library expansion project, and parks and recreation projects. Some of the more significant upcoming capital projects are as follows: • Jones Butler (Penberthy) Extension • Bird Pond Road Rehabilitation • Cooner Street and Utility Rehabilitation • Rock Prairie Road Widening – Design & ROW • Barron Road East/Lakeway • Health Science Center Parkway • University Drive Pedestrian Improvements • Traffic Signal at State Highway 30 and Copperfield • Lick Creek Hike and Bike Trail • Fire Station #6 • Beachy Central Park Improvements • Lick Creek Nature Center • Sandy Point Chemical System Replacement • Cooling Tower Expansion • Plantation Oaks Water Line • Water Redundant Communications • Water Rehabilitation – South Knoll/The Glade • Wastewater Rehabilitation – South Knoll/The Glade • East Side FM 158 Sewer Line • Bee Creek Parallel Trunk Line • FM 2154 Sewer Service • Northeast Trunk Line Rehabilitation • Lick Creek Centrifuge Replacement The City plans to issue $8,045,000 in general obligation bonds from the 2003 and 2008 bond authorization for the following: $4,730,000 for street and transportation improvements, $600,000 for traffic signals, and $2,715,000 for parks and recreation projects. The City also plans to issue $100,000 in certificates of obligations for the fiber optic infrastructure project. The City also plans to issue $22,505,000 in long term debt for the following utility projects: $8,825,000 for electric capital projects, $6,100,000 for water capital projects, and $7,580,000 for wastewater capital projects. In addition, a total of $3,070,000 in cash from the utility funds is projected to be used for capital projects in fiscal year 2012. REQUESTS FOR INFORMATION This financial report is designed to provide a general overview of the City of College Station's financial position for all who have an interest in the City's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to: City of College Station Fiscal Services Department ATTN: Executive Director, Business Services P.O. Box 9960 College Station, Texas 77842-9960 Or visit our website at http://www.cstx.gov. 28 Governmental Activities Business-type Activities Total ASSETS Cash and cash equivalents 77,257,846$ 27,118,510$ 104,376,356$ Investments 5,727,862 2,023,627 7,751,489 Receivables (net of allowance for uncollectibles)5,644,888 18,787,273 24,432,161 Internal Balance (2,568,775) 2,568,775 - Inventories 7,537,806 1,827,407 9,365,213 Prepaids 13,226 - 13,226 Restricted assets: Cash and cash equivalents 213,789 4,808,872 5,022,661 Investments - 356,959 356,959 Accrued interest receivable - 1,041 1,041 Equity in Joint Venture - 12,944,238 12,944,238 Loan Receivable - 4,765,000 4,765,000 Deferred Issuance Costs, net 992,592 909,355 1,901,947 Capital assets (net of accumulated depreciation): Land and Construction in Progress 56,597,504 70,697,110 127,294,614 Other capital assets(net of accumulated depreciation) 175,027,145 230,774,819 405,801,964 TOTAL ASSETS 326,443,883 377,582,986 704,026,869 LIABILITIES Current liabilities: Accounts Payable 4,086,174 19,684,757 23,770,931 Retainage Payable 227,152 395,454 622,606 Refundable Deposits 124,335 - 124,335 Claims Payable 1,744,456 - 1,744,456 Accrued Liabilites 1,655,277 600,536 2,255,813 Customer Construction Advances 213,771 107,857 321,628 Unearned Revenues 2,891,380 97,490 2,988,870 Liabilities payable from restricted assets: Accrued interest payable 525,174 807,372 1,332,546 Accrued Liabilities - 17,455 17,455 Refundable Deposits - 1,950,670 1,950,670 Current portion of long-term obligations 8,225,000 8,910,008 17,135,008 Noncurrent liabilities: Bonds and Certificate of Obligation Payable 97,496,455 130,313,952 227,810,407 Compensated Absences 2,452,743 561,157 3,013,900 Other Post Employment Benefits(OPEB) 4,298,697 1,222,181 5,520,878 Net Pension Obligation 3,695,945 1,052,420 4,748,365 TOTAL LIABILITIES 127,636,559 165,721,309 293,357,868 NET ASSETS Invested in capital assets, net of related debt 145,546,799 175,059,669 320,606,468 Restricted for: Debt service 4,304,594 1,588,631 5,893,225 Public Safety 935,321 - 935,321 Community Development 884,400 - 884,400 Tourism 5,194,593 - 5,194,593 Capital Projects 5,263,515 - 5,263,515 Other Purposes 8,982,684 - 8,982,684 Unrestricted 27,695,418 35,213,377 62,908,795 TOTAL NET ASSETS 198,807,324$ 211,861,677$ 410,669,001$ The notes to the financial statements are an integral part of this statement. CITY OF COLLEGE STATION Statement of Net Assets September 30, 2011 29 CITY OF COLLEGE STATION, TEXAS Statement of Activities For the Year Ended September 30, 2011 Program Revenues Operating Charges for Grants and Functions/Programs Expenses Services Contributions Governmental activities: General Government 9,455,960$ 122,645$ 1,159,204$ Fiscal Services 3,384,388 155,449 60,177 Police 15,082,452 4,552,951 43,762 Fire 11,749,054 1,601,248 351,603 Planning and Development Services 3,364,877 1,296,213 - Public Works 20,629,662 2,910,293 - Capital Improvement Program 648,589 - - Parks and Recreation 10,146,043 2,007,032 261,103 Library 1,130,433 - - Information Technology 4,165,064 - - Interest on long-term debt 4,079,379 - - Unallocated Depreciation 1,130,283 - - Total governmental activities 84,966,184 12,645,831 1,875,849 Business-type activities: Electric 93,277,853 101,617,743 - Water 9,960,837 17,253,787 - Wastewater 10,114,867 13,099,783 - Sanitation 6,558,278 7,143,536 3,746 Northgate Parking 944,125 1,189,443 - Total business-type activities 120,855,960 140,304,292 3,746 Total primary government 205,822,144$ 152,950,123$ 1,879,595$ General Revenue: Property taxes Sales and Mixed Beverage taxes Franchise taxes Hotel occupancy taxes Unrestricted investment earnings Transfers Total general revenues and transfers Change in net assets Net assets - beginning Prior Period Adjustment Net assets - ending The notes to the financial statements are an integral part of this statement. 30 Net Revenue (Expense) and Capital Changes in Net Assets Grants and Governmental Business-type Contributions Activities Activities Total -$ (8,174,111)$ -$ (8,174,111)$ - (3,168,762) - (3,168,762) - (10,485,739) - (10,485,739) - (9,796,203) - (9,796,203) - (2,068,664) - (2,068,664) 2,886,091 (14,833,278) - (14,833,278) - (648,589) - (648,589) 1,062,851 (6,815,057) - (6,815,057) - (1,130,433) - (1,130,433) 15,500 (4,149,564) - (4,149,564) - (4,079,379) - (4,079,379) - (1,130,283) - (1,130,283) 3,964,442 (66,480,062) - (66,480,062) 898,509 - 9,238,399 9,238,399 1,456,848 - 8,749,798 8,749,798 1,484,774 - 4,469,690 4,469,690 - - 589,004 589,004 17,454 - 262,772 262,772 3,857,585 - 23,309,663 23,309,663 7,822,027$ (66,480,062) 23,309,663 (43,170,399) 24,333,373 24,333,373 20,717,598 20,717,598 2,153,827 2,153,827 3,558,042 3,558,042 368,868 341,698 710,566 13,562,095 (13,562,095) - 64,693,803 (13,220,397) 51,473,406 (1,786,259) 10,089,266 8,303,007 200,959,230 201,772,411 402,731,641 (365,647) - (365,647) 198,807,324$ 211,861,677$ 410,669,001$ 31 General Debt Service Street Projects Other Governmental Funds Total Governmental Funds Assets Equity in Cash and Cash Equivalents 14,037,641$ 4,007,146$ 14,170,151$ 28,604,570$ 60,819,508$ Equity in Investments 1,035,075 297,448 1,051,840 2,123,295 4,507,658 Receivables Grants 340 - - 125,349 125,689 Accounts 1,502,107 - 373,512 415,695 2,291,314 Taxes 2,272,693 394,473 - - 2,667,166 Other 23,474 - - 639,837 663,311 Less Allowance for Uncollectible Accounts (35,212) - - (106,222) (141,434) Due from Other Funds 259 - - - 259 Inventories 45,322 - - 7,403,979 7,449,301 Prepaid Costs 13,226 - - - 13,226 Restricted Assets Equity in Cash and Cash Equivalents 213,789 - - - 213,789 Total Assets 19,108,714$ 4,699,067$ 15,595,503$ 39,206,503$ 78,609,787$ Liabilities and Fund Balances Accounts Payable 842,796$ -$ 1,281,671$ 323,823$ 2,448,290$ Retainage Payable - - 216,202 10,950 227,152 Interfund Payables 360,000 - - 259 360,259 Refundable Deposits 114,545 - - 9,790 124,335 Accrued Liabilities 1,592,467 - - 32,002 1,624,469 Customer Construction Advances 68,626 - 145,145 - 213,771 Other Deferred Revenues 1,737,223 394,473 373,512 386,172 2,891,380 Total Liabilities 4,715,657 394,473 2,016,530 762,996 7,889,656 Fund Balances Nonspendable 58,548 - - 7,890,137 7,948,685 Restricted 925,798 4,304,594 13,578,973 27,404,127 46,213,492 Committed - - - 3,149,243 3,149,243 Assigned 537,586 - - - 537,586 Unassigned 12,871,125 - - - 12,871,125 Total Fund Balances 14,393,057 4,304,594 13,578,973 38,443,507 70,720,131 Total Liabilities and Fund Balances 19,108,714$ 4,699,067$ 15,595,503$ 39,206,503$ 78,609,787$ The notes to the financial statements are an integral part of this statement. CITY OF COLLEGE STATION, TEXAS Balance Sheet Governmental Funds September 30, 2011 32 CITY OF COLLEGE STATION, TEXAS Reconciliation of Governmental Funds Balance Sheet to the Statement of Net Assets September 30, 2011 Total Fund Balance per balance sheet: 70,720,131$ Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the governmental funds balance sheet. 231,624,649 Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the governmental funds balance sheet: Due within one year (8,225,000)$ Due in more than one year (107,943,840) Deferred charges 992,592 (115,176,248) Interest Payable on long-term debt does not require current financial resources and is not reported in the governmental funds balance sheet (525,174) Internal Service Funds are used by management to charge the costs of certain activities, such as insurance, fleet maintenance, and equipment replacement to individual funds. The assets and liabilities of the internal service funds are included in the government-wide statements of net assets (net of the amount allocated to business-type activities). Assets 17,915,575$ Liabilities (3,462,643) Net amount allocated to business-type activities (2,288,966) 12,163,966 Net Assets of governmental activities: 198,807,324$ The notes to the financial statements are an integral part of this statement. 33 General Debt Service Street Projects Other Governmental Funds Total Governmental Funds Revenues Taxes 35,236,521$ 11,968,277$ -$ 3,558,042$ 50,762,840$ Licenses and Permits 1,054,986 --36,997 1,091,983 Intergovernmental 589,326 --1,554,247 2,143,573 Charges for Services 2,539,881 --3,573,616 6,113,497 Fines, Forfeits, and Penalties 3,823,406 --296,671 4,120,077 Investment Income 92,017 54,139 85,657 137,055 368,868 Rents and Royalties 589,528 ---589,528 Contributions 33,995 --791,537 825,532 Other 75,339 2,939 562,490 89,979 730,747 Total Revenues 44,034,999 12,025,355 648,147 10,038,144 66,746,645 Expenditures Current General Government 5,021,221 --1,417,092 6,438,313 Fiscal Services 2,997,993 -2,410 352,984 3,353,387 Police 14,890,520 --40,692 14,931,212 Fire 11,444,702 --- 11,444,702 Planning and Development Services 3,298,725 --28,770 3,327,495 Public Works 6,602,097 -2,550 73,339 6,677,986 Capital Improvement Projects 648,589 ---648,589 Parks and Recreation 5,021,642 --4,367,123 9,388,765 Information Services 3,901,721 --361 3,902,082 Library 1,061,581 ---1,061,581 Contributions 736,192 --1,327,297 2,063,489 Other 546,650 --203,485 750,135 Capital Outlay --7,578,026 3,923,900 11,501,926 Debt Service Principal Retirement -8,085,412 --8,085,412 Interest Payments -3,698,324 --3,698,324 Fiscal Charges -379,174 5,022 -384,196 Intergovernmental --924,941 -924,941 Total Expenditures 56,171,633 12,162,910 8,512,949 11,735,043 88,582,535 Excess (Deficit) of Revenues Over Expenditures (12,136,634)(137,555) (7,864,802) (1,696,899) (21,835,890) Other Financing Sources (Uses) Issuance of Debt --713,973 1,263,161 1,977,134 Issuance of Refunding Debt - 11,250,000 -- 11,250,000 Premium on bonds issued -1,172,234 --1,172,234 Payment to refunded bond escrow agent - (12,322,570)-- (12,322,570) Sales of Capital Assets 8,690 ---8,690 Transfers In 16,065,942 222,519 -3,093,684 19,382,145 Transfer Out (3,360,822)- (1,156,745) (3,266,058) (7,783,625) Total Other Financing Sources (Uses)12,713,810 322,183 (442,772) 1,090,787 13,684,008 Net Change in Fund Balances 577,176 184,628 (8,307,574)(606,112) (8,151,882) Fund Balances, October 1 13,815,881 4,119,966 21,886,547 39,415,266 79,237,660 Prior Period Adjustment (365,647)(365,647) Fund Balances, September 30 14,393,057$ 4,304,594$ 13,578,973$ 38,443,507$ 70,720,131$ The notes to the financial statements are an integral part of this statement. CITY OF COLLEGE STATION, TEXAS Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental Funds For the Fiscal Year Ended September 30, 2011 34 Net change in fund balance - total governmental funds:(8,151,882)$ Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the government-wide statement of activities the cost of those assets are allocated over their estimated useful lives as depreciation expense. This is the amount of capital assets recorded in the current period.11,501,926 The effect of various miscellaneous transactions involving capital assets (e.g., sales, trade ins, and contributions) is to increase/decrease net assets. Capital contributions 2,871,186$ Asset retirements/disposals (4,597,340) (1,726,154) Depreciation expense on capital assets is reported in the government-wide statement of activities, but they do not require the use of current financial resources. Therefore, depreciation expense is not reported as expenditure in governmental funds.(12,082,133) Some property tax, intergovernmental and ambulance revenues will not be collected for several months after the the City's fiscal year end. These are not considered "available" revenues in the governmental funds until received. (819,613) The issuance of long-term debt (i.e., bonds, certificates of obligation) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net assets. Also, governmental funds report the effect of issuance costs, premiums, discounts, and similar items when debt is first issued, whereas the amounts are deferred and amoritized in the statement of activities. This amount is the net effect of these differences in the treatment of long-term debt and related items. Bonds issued (13,205,000)$ Certificates of Obligation issued (15,000) Bond principal retirement 10,170,000 Certificate of Obligation principal retirement 9,605,000 6,555,000 Bond premiums are recognized as an other financing source in the governmental funds, but are considered deferred assets on the Statement of Net Assets. Premiums are amortized over the life of the bonds. This is the amount by which bond premium issued, bond issuance costs and bond refunding losses exceeded amortization.(546,386) Payment of compensated absences is reported as an expenditure in the governmental funds when actually paid. However, on the government-wide statement of changes in net assets, compensated absences are expensed as they are accrued. Change in the compensated absences liability.101,077 Long-term estimated liabilities are recognized as expenses in the Statement of Activities as incurred, but are recognized when current financial resources are used in the governmental funds. Net pension obligation (1,230,113)$ Other post retirement benefits (973,113) (2,203,226) Accrued interest expense on long-term debt is reported in the government-wide statement of activities, but does not require the use of current financial resources; therefore, accrued interest expense is not reported as expenditures in the governmental funds. Change in accrued interest.3,142 Internal Service Funds are used by management to charge the costs of certain activities, such as insurance, fleet maintenance, and equipment replacement to individual funds. The net revenue of the internal service funds is reported with governmental activities net of the amount allocated to business-type activities and depreciation expense. Change in net assets 2,534,342$ Net amount allocated to business activities 1,279,613 Depreciation 1,768,035 5,581,990 Change in Net Assets of governmental activities:(1,786,259)$ The notes to the financial statements are an integral part of this statement. For the Fiscal Year Ended September 30, 2011 CITY OF COLLEGE STATION, TEXAS Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities 35 Governmental Activities Electric Water Wastewater Other Enterprise Funds Total Enterprise Funds Internal Service Funds Current Assets Equity in Cash and Cash Equivalents 13,367,833$ 6,243,004$ 5,969,768$ 1,439,990$ 27,020,595$ 16,536,250$ Equity in Investments 992,482 469,601 447,387 106,889 2,016,359 1,227,472 Restricted Assets Equity in Cash and Cash Equivalents 2,390,623 1,033,088 1,385,161 - 4,808,872 - Equity in Investments 177,454 76,685 102,820 - 356,959 - Accrued Interest Receivable - 1,813 - - 1,813 - Receivables Accrued Interest - - - 23,668 23,668 - Accounts 15,094,711 3,285,270 1,722,949 993,472 21,096,402 74,080 Other 1,089,393 - - - 1,089,393 13,944 Less: Allowance for Uncollectible Accounts (2,866,799) (174,424) (255,299) (150,946) (3,447,468) (24,676) Due from Other Funds 40,000 40,000 40,000 - 120,000 - Inventories 1,387,684 389,256 36,064 14,403 1,827,407 88,505 Total Current Assets 31,673,381 11,364,293 9,448,850 2,427,476 54,914,000 17,915,575 Noncurrent Assets Advance to Other Funds 80,000 80,000 80,000 - 240,000 - Equity in Joint Venture - - - 12,944,238 12,944,238 - Loans Receivable - - - 4,765,000 4,765,000 - Deferred Charges Bond Issuance Charges 462,336 404,823 389,908 53,607 1,310,674 - Accumulated Amortization (137,999) (90,162) (109,723) (9,828) (347,712) - Total Deferred Charges 324,337 314,661 280,185 43,779 962,962 - Property and Equipment Utility Plant 153,190,040 110,191,498 103,181,925 - 366,563,463 - Buildings - - - 5,743,755 5,743,755 786,525 Machinery and Equipment - - - 5,268,288 5,268,288 22,822,314 Accumulated Depreciation (68,172,924) (37,418,055) (36,753,688) (4,828,872) (147,173,539) (15,487,941) Construction in Progress 5,714,596 46,799,865 17,473,326 - 69,987,787 18,573 Land - - - 690,750 690,750 - Total Property and Equipment 90,731,712 119,573,308 83,901,563 6,873,921 301,080,504 8,139,471 Total Noncurrent Assets 91,136,049 119,967,969 84,261,748 24,626,938 319,992,704 8,139,471 Total Assets 122,809,430 131,332,262 93,710,598 27,054,414 374,906,704 26,055,046 Liabilities Current Liabilities Accounts Payable 18,031,227 961,072 349,632 319,455 19,661,386 1,661,255 Retainage Payable 19,475 244,256 131,723 - 395,454 - Accrued Liabilities 374,439 33,976 54,433 111,560 574,408 56,932 Customer Construction Advances 24,382 44,801 38,674 - 107,857 - Other Deferred Revenues - - - 97,490 97,490 - Claims Payable -----1,744,456 Payable from Restricted Assets - Accounts Payable 1,671 - - - 1,671 - Accrued Interest Payable 277,403 299,705 196,378 33,886 807,372 - Accrued Liablities 13,122 - 2,662 - 15,784 - Refundable Deposits 1,591,545 352,455 - 6,670 1,950,670 - General Obligation Bonds 75,000 760,000 730,000 380,000 1,945,000 - Certificates of Obligation 1,186,788 530,000 383,212 219,869 2,319,869 - Revenue Bonds 1,547,370 1,475,072 1,627,566 - 4,650,008 - Total Current Liablities 23,142,422 4,701,337 3,514,280 1,168,930 32,526,969 3,462,643 Noncurrent Liabilities General Obligation Bonds 2,760,000 11,410,000 9,850,000 2,690,000 26,710,000 - Certificates of Obligation 27,140,000 12,790,000 8,155,000 4,550,000 52,635,000 - Revenue Bonds 17,232,175 20,751,452 11,861,375 - 49,845,002 - Unamortized Premium/Discount on Certificates and Bonds (7,836) 532,230 612,601 40,562 1,177,557 - Accrued Vacation 210,499 76,704 133,944 80,733 501,880 108,172 Post Employment Benefits 484,238 165,933 259,352 186,875 1,096,398 229,363 Net Pension Obligation 415,993 142,717 223,498 161,605 943,813 198,538 Total Noncurrent Liabilites 48,235,069 45,869,036 31,095,770 7,709,775 132,909,650 536,073 Total Liabilities 71,377,491 50,570,373 34,610,050 8,878,705 165,436,619 3,998,716 Net Assets Invested in Capital Assets, net of related debt 48,879,493 71,024,850 51,011,521 3,752,380 174,668,244 8,139,471 Restricted for: Debt service 439,066 567,796 581,769 - 1,588,631 779,228 Unrestricted 2,113,380 9,169,243 7,507,258 14,423,329 33,213,210 13,137,631 Total Net Assets 51,431,939$ 80,761,889$ 59,100,548$ 18,175,709$ 209,470,085 22,056,330$ Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds: 2,391,592 Net assets of business -type activities 211,861,677$ The notes to the financial statements are an integral part of this statement. CITY OF COLLEGE STATION, TEXAS Statement of Net Assets Proprietary Funds September 30, 2011 Business-type Activities - Enterprise Funds 36 Governmental Activities Electric Water Wastewater Other Enterprise Funds Total Enterprise Funds Internal Service Funds Operating Revenues Charges for Services 98,737,655$ 16,842,980$ 12,405,200$ 8,235,326$ 136,221,161$ 6,933,291$ Premiums -----9,686,529 Other 2,004,224 345,570 235,192 17,216 2,602,202 219,617 Total Operating Revenues 100,741,879 17,188,550 12,640,392 8,252,542 138,823,363 16,839,437 Operating Expenses Electric Operations 86,423,973 - - - 86,423,973 - Salaries and Benefits - 1,816,086 2,894,008 2,304,814 7,014,908 2,671,369 Supplies - 581,659 700,241 474,631 1,756,531 835,762 Maintenance - 75,322 155,605 501,582 732,509 34,061 Purchased Professional Services - 189,824 214,047 717,001 1,120,872 134,339 Purchased Property Services - 1,481,355 956,814 1,591,407 4,029,576 63,377 Other Purchased Services - 227,553 356,766 914,498 1,498,817 787,346 Claims -----5,991,145 Administration Fees -----1,083,914 Contributions -----697,710 Premiums -----1,194,547 Depreciation 5,209,324 3,230,062 3,495,164 889,149 12,823,699 1,768,035 Other - 522,600 343,011 230,199 1,095,810 164,807 Total Operating Expenses 91,633,297 8,124,461 9,115,656 7,623,281 116,496,695 15,426,412 Operating Income 9,108,582 9,064,089 3,524,736 629,261 22,326,668 1,413,025 Nonoperating Revenues (Expenses) Investment Income 29,863 62,521 50,316 198,998 341,698 58,012 Gain (loss) on disposal of assets (15,823) 9,641 - 60,697 54,515 - Intergovernmental - - - 3,746 3,746 5,350 Earnings in Joint Venture - - - 47,364 47,364 - Interest Expense (1,933,649) (1,977,133) (1,227,670) (288,976) (5,427,428) - Debt Issuance Costs - - - (3,764) (3,764) - Other, Net 891,688 112,557 523,752 359,498 1,887,495 169,184 Total Nonoperating Revenues (Expenses) (1,027,921) (1,792,414) (653,602) 377,563 (3,096,374) 232,546 Income Before Capital Contributions and Transfers 8,080,661 7,271,675 2,871,134 1,006,824 19,230,294 1,645,571 Capital Contributions and Transfers Capital Contributions 898,509 1,456,848 1,484,774 17,454 3,857,585 - Transfers In 702,766 - - - 702,766 1,963,575 Transfers Out (8,460,752) (2,395,036) (2,164,675) (1,244,398) (14,264,861) - Total Capital Contributions and Transfers (6,859,477) (938,188) (679,901) (1,226,944) (9,704,510) 1,963,575 Change in Net Assets 1,221,184 6,333,487 2,191,233 (220,120) 9,525,784 3,609,146 Beginning Net Assets 50,210,755 74,428,402 56,909,315 18,395,829 18,447,184 Ending Net Assets 51,431,939$ 80,761,889$ 59,100,548$ 18,175,709$ 22,056,330$ Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds: 1,074,805 Change in net assets of business -type activities 10,600,589$ The notes to the financial statements are an integral part of this statement. CITY OF COLLEGE STATION, TEXAS Statement of Revenues, Expenses and Changes in Net Assets Proprietary Funds For the Fiscal Year Ended September 30, 2011 Business-type Activities - Enterprise Funds 37 Governmental Activities Other Total Internal Enterprise Enterprise Service Electric Water Wastewater Funds Funds Funds Cash Flows from Operating Activities: Cash Received from Customers 99,720,551$ 16,527,447$ 12,579,544$ 8,491,574$ 137,319,116$ 16,835,744$ Cash Payments to Suppliers for Goods and Services (79,685,641) (2,637,425) (2,634,634) (4,148,950) (89,106,650) (10,735,908) Cash Payments to Employees for Services (4,848,425) (1,712,978) (2,736,010) (2,181,335) (11,478,748) (2,128,958) Customer Deposits Received 37,293 36,228 - - 73,521 - Cash Paid for Miscellaneous Services - - - (48,678) (48,678) (29,237) Cash Received for Miscellaneous Revenues 891,687 112,557 523,752 21,923 1,549,919 203,771 Cash Received from Other Funds 40,000 40,000 40,000 - 120,000 - Net Cash Provided by Operating Activities 16,155,465 12,365,829 7,772,652 2,134,534 38,428,480 4,145,412 Cash Flows from Noncapital Financing Activities: Transfers Out to Other Funds (8,460,752) (2,395,036) (2,164,675) (1,244,398) (14,264,861) - Transfers In from Other Funds 702,766 - - - 702,766 1,963,575 Net Cash Used by Noncapital Financing Activities (7,757,986) (2,395,036) (2,164,675) (1,244,398) (13,562,095) 1,963,575 Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets (6,991,547) (7,737,409) (5,154,262) (411,687) (20,294,905) (2,607,607) Capital Contributions from Developers 898,509 1,456,848 1,484,774 17,454 3,857,585 - Proceeds from Sale of Assets (15,823) 9,641 - 60,697 54,515 - Principal Paid on Debt 2,336,336 (2,976,757) 281,465 (966,509) (1,325,465) - Interest Paid on Debt (1,943,931) (2,039,031) (1,274,832) (297,298) (5,555,092) - Net Cash Used by Capital and Related Financing Activities (5,716,456) (11,286,708) (4,662,855) (1,597,343) (23,263,362) (2,607,607) Cash Flows from Investing Activities: Purchase of Investments (3,912,374) (1,949,822) (1,851,241) (356,688) (8,070,126) (4,068,831) Proceeds from Sale and Maturities of Investment Securities 3,723,857 2,030,062 1,778,040 338,427 7,870,387 3,821,860 Investment Income 44,486 71,346 56,897 201,121 373,850 72,751 Net Cash Provided(Used) by Investing Activities (144,031) 151,586 (16,304) 182,860 174,111 (174,220) Net Increase (Decrease) in Cash and Cash Equivalents 2,536,992 (1,164,329) 928,818 (524,347) 1,777,134 3,327,160 Cash and Cash Equivalents, Oct. 1 13,221,464 8,440,421 6,426,111 1,964,337 30,052,333 13,209,090 Cash and Cash Equivalents, Sept. 30 15,758,456$ 7,276,092$ 7,354,929$ 1,439,990$ 31,829,467$ 16,536,250$ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income 9,108,582$ 9,064,089$ 3,524,736$ 629,261$ 22,326,668$ 1,413,025$ Adjustment to Reconcile Operating Income to Net Cash Provided (Used) by Operating Activities: Depreciation, Bad Debt Expense, Inventory Loss 5,209,324 3,230,062 3,495,164 889,149 12,823,699 1,768,035 Miscellaneous Nonoperating Revenues 891,687 112,557 523,752 21,923 1,549,919 203,772 Miscellaneous Nonoperating Expenses - - - (48,678) (48,678) (29,237) Changes in Assets and Liabilities: Change in Accounts Receivable (1,021,328) (661,103) (60,848) 234,745 (1,508,534) (3,697) Change in Inventory (114,997) (52,295) (2,171) 552 (168,911) (10,475) Change in Accounts Payable 1,637,104 466,841 55,654 239,009 2,398,608 504,179 Change in Due to Other Funds 40,000 40,000 40,000 - 120,000 - Change in Claims Payable - - - - - 113,833 Change in Accrued Liabilities 104,750 33,976 54,433 50,091 243,250 56,932 Change in Refundable Deposits 37,293 36,228 - - 73,521 Change in Deferred Revenue - - - 4,286 4,286 - Change in Accrued Vacation 9,787 7,962 3,295 11,868 32,912 2,634 Change in OPEB 111,861 38,652 61,232 45,197 256,942 55,833 Change in Net Pension Obligation 141,402 48,860 77,405 57,131 324,798 70,578 Total Adjustments 7,046,883 3,301,740 4,247,916 1,505,273 16,101,812 2,732,387 Net Cash Provided by Operating Activities 16,155,465$ 12,365,829$ 7,772,652$ 2,134,534$ 38,428,480$ 4,145,412$ The notes to the financial statements are an integral part of this statement. CITY OF COLLEGE STATION, TEXAS Statement of Cash Flows Proprietary Funds For the Fiscal Year Ended September 30, 2011 Business-type Activities - Enterprise Funds 38 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas I. Summary of Significant Accounting Policies A. Financial Reporting Entity The City of College Station, Texas ("City"), the financial reporting entity presented in these financial statements, was incorporated in 1938 and is a municipal corporation incorporated under the provisions of H.B. 901 of the Texas Legislature. The City operates under a Council- Manager form of government and provides such services as authorized by its charter to advance the welfare, health, comfort, safety and convenience of the City and its inhabitants. The accounting and reporting policies of the City relating to the funds included in the accompanying basic financial statements conform to accounting principles generally accepted in the United States of America (GAAP) applicable to state and local governments. Generally accepted accounting principles for local governments include those principles prescribed by the Governmental Accounting Standards Board (GASB), the American Institute of Certified Public Accountants in the publication entitled State and Local Governments – Audit and Accounting Guide and by the Financial Accounting Standards Board (when applicable). As allowed in Section P80 of GASB’s Codification of Governmental Accounting and Financial Reporting Standards, the City has elected not to apply Financial Accounting Standards Board Statements and Interpretations, Accounting Principles Board Opinions, and Accounting Research Bulletins of the Committee of Accounting Procedure issued after November 30, 1989. Governments also have the option of following subsequent private sector guidance for their business-type activities and enterprise funds, subject to this same limitation. The City has elected to not follow subsequent private sector guidance. The more significant accounting policies of the City are described below. The City’s basic financial statements include the accounts of all City operations. The criteria for including organizations as component units within the City’s reporting entity, as set forth in Section 2100 of GASB’s Codification of Governmental Accounting and Financial Reporting Standards, include whether:  the organization is legally separate (can sue and be sued in their own name)  the City holds the corporate powers of the organization  the City appoints a voting majority of the organization’s board  the City is able to impose its will on the organization  the organization has the potential to impose a financial benefit/burden on the City  there is a fiscal dependency by the organization on the City. Based on the aforementioned criteria, the City has no component units. B. Government-Wide and Fund Financial Statements The government-wide financial statements (e.g., the statement of net assets and the statement of activities) report information on all of the activities of the City. For the most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses for a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services or privileges provided by a given function or segment and (2) grants and contributions that are 40 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. C. Measurement Focus, Basis of Accounting and Financial Statement Presentation Measurement focus refers to what is being measured; basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements. Basis of accounting relates to the timing of the measurement made, regardless of the measurement focus applied. The government-wide financial statements and fund financial statements for proprietary funds are reported using the economic resources measurement focus and the accrual basis of accounting. The economic resources measurement focus means all assets and liabilities (whether current or noncurrent) are included on the statement of net assets and the operating statements present increases (revenues) and decreases (expenses) in net total assets. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized as soon as they are both measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. The City considers revenues to be available if they are collected within 30 days of the end of the current fiscal period. Expenditures are generally recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to vacation, claims, and judgments, are recorded only when payment is due. Property taxes, other local taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and, therefore, have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when the City receives cash. The City reports the following major governmental funds: The General Fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. All general tax revenues and other receipts that are not restricted by law or contractual agreement to some other fund are accounted for in this fund. General operating expenditures, fixed charges and capital improvement costs that are not paid through other funds are paid from the General Fund. The Debt Service Fund accounts for the financial resources that are restricted, committed, or assigned to expenditure for the payment of principal and interest on long-term debt paid 41 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas primarily from taxes levied by the City. Financial resources that are being accumulated for principal and interest in future years are also reported in the Debt Service Fund. The Street Projects Fund accounts for the costs of new street construction, street improvements, and traffic signalization made with funds provided primarily by proceeds from the sale of general obligation bonds and by investing those proceeds. The City reports the following major proprietary funds: The Electric Fund accounts for the activities necessary to provide electric services to the residents of the City. These activities include administration, distribution system operations and maintenance, transmission system operations and maintenance, new construction, and financing and related debt service. Billing and collection services are accounted for as an internal service fund. The Water Fund accounts for the activities necessary to provide water services to the residents of the City. These activities include administrative services, water production and distribution system operations and maintenance, new construction, financing and related debt service. Billing and collection services are accounted for as an internal service fund. The Wastewater Fund accounts for the activities necessary to provide sewer collection and treatment services to the residents of the City. These activities include administrative services, wastewater system operations and maintenance, new construction, financing and related debt service. Billing and collection services are accounted for as an internal service fund. Additionally, the City reports the following fund types: Internal Service Funds account for activities related to the operation and maintenance of the City's radio and telephone systems; administration of health insurance provided to City employees; the City's risk management activities, including general liability, unemployment, and workers' compensation claims and associated administrative expenses on a cost reimbursement basis; utility billing and collection activities related to the City's electric, water, and wastewater utilities and residential and commercial garbage collection; activities related to the management of the City's vehicles and heavy equipment, including preventative maintenance and vehicle repair; and activities related to the purchase and replacement of vehicles and large motorized equipment, telephone and radio systems, and technological infrastructure equipment not budgeted in other funds. In general, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this rule are payments-in-lieu of taxes, indirect costs and franchise fees, and other charges between the City's Electric, Water, and Wastewater Funds because elimination of these charges would distort the direct costs and program revenues reported in the Statement of Activities. Amounts reported as program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services in connection with the fund's principal ongoing operations. The principal operating revenues of the City's 42 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas enterprise funds are charges for customer services including electric, water, wastewater, and sanitation fees; while internal service funds revenues are for equipment purchase amounts and risk management charges. Operating expenses for enterprise funds and internal service funds include the cost of services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, and then unrestricted resources as they are needed. D. Assets, Liabilities, and Net Assets or Equity Cash and Cash Equivalents Cash and cash equivalents are short term highly liquid investments that are (a) readily convertible to known amounts of cash and (b) so near their maturity that they present insignificant risk of changes in value because of changes in interest rates. Therefore, for purposes of the statement of cash flows, cash and cash equivalents (including restricted assets) include demand accounts, investment pools, money market mutual funds, certificates of deposit, and agency securities notes with original maturities of three months or less when purchased. All cash, except for petty cash accounts, is deposited with the City's depository bank in interest bearing accounts or is invested. The City uses a pooling method to account for cash and cash equivalents. Equity in cash and cash equivalents and interest income from the cash pool is allocated to the participating funds on a monthly basis. The amount of the allocation is determined by calculating a ratio of each fund's equity in the pool to the total pool. Investments Investments are made in accordance with the City's Investment Policy which was adopted by the City Council in October 2010 for the fiscal year ending September 30, 2011. This policy is applicable to all City funds and permits investment in obligations of the U.S. Government or its agencies, repurchase agreements, commercial paper, certificates of deposit, public funds investment pools, and money market mutual funds. This policy states that the City’s Executive Director of Business Services shall designate the City’s Investment Officer with whom responsibility and authority for investment transactions reside. The investments purchased under the provisions of the Investment Policy are managed to maintain liquidity for meeting the City's needs for cash and to limit potential market risks in periods of rising interest rates which depress the market value of securities. As a guideline, maturity of securities should not exceed five years for cash management purposes, with an optimum weighted average maturity of less than two years. Investments in securities with a maturity of more than two years are considered prudent for funds maintained for capital construction and debt service funds, if necessary to meet projected disbursement schedules. As a general guideline, the City’s cash management portfolio is designed with the objective of meeting, over the course of full market cycles, the average return on three-month U.S. Treasury Bills, or the average rate of federal funds, whichever is higher. These indices are considered benchmarks for riskless investment transactions and therefore comprise a standard for the portfolio's rate of return. The investment program seeks to augment rates of return above this level. In a diversified portfolio, measured losses are inevitable and must be considered within 43 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas the context of the overall portfolio. The objective in investment of construction funds is at least to match inflation increases in construction costs. Active portfolio management includes the practice of selling securities prior to maturity and using the proceeds to purchase other securities. Such "swaps" are performed for a variety of valid reasons: to lengthen maturities as interest rates rise, to secure market profits and shorten maturities as interest rates fall, and to take advantage of the differences in relative yield between different types of securities and varying maturities. "Swap" analysis is the responsibility of the City's Investment Officer and the decision to execute the "swap" rests with her. To protect the portfolio from imprudent trading, no security may be sold until such time as the current market value of the security plus interest earned from date of purchase is at least equal to the purchase price of that security. State statutes authorize the City to invest in fully insured time deposits, direct debt securities of the United States or its agencies, and fully collateralized repurchase agreements. The repurchase agreements must be purchased pursuant to a master repurchase agreement which specifies that the transaction be held in a safekeeping account subject to the control and custody of the City. Investments in security repurchase agreements may be made only with the City's depository bank, with state or national banks domiciled in the state of Texas, or with securities dealers reporting to the Federal Reserve Bank of New York ("Primary Dealers"). All securities are purchased delivery versus payment and held in the City's name in a safekeeping account at The Bank of New York. Investments of all funds may consist of Agency securities, money market mutual funds, certificates of deposit and investments in public funds investment pool. Investments are stated at fair value in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools. In 2011, the City adopted GASB No. 59, Financial Instruments Omnibus. See note IV-A regarding 2a7-like pools. The City also uses a pooling method to account for investments. Equity in investments and interest income from the investment pool is allocated to the participating funds on a monthly basis and is determined by calculating a ratio of each fund's equity in the investment pool to the total pool. Inventories, Assets Held for Resale and Prepaid Costs Inventories are accounted for using the consumption method and are valued at year-end based on cost, with cost determined using an average cost method. Assets held for resale include redevelopment properties, properties purchased and constructed with the express intent of resale. These assets are reported at cost in the governmental funds. Cemetery plots are another example of assets held for resale in the governmental funds. City ordinance stipulates the percentage of the cemetery plot sales to be allocated to the operational fund. These assets held for resale in the non-major governmental Community Development and Cemetery funds are reported as inventory in the financial statements and accounted for using the purchases method. Payments made to vendors for services that will benefit periods beyond September 30, 2011, are recorded as prepaid costs with a reserve for prepaid items recognized in the governmental 44 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas funds in the fund level financial statements to indicate that a portion of fund balance is not available for other subsequent expenditures. Interfund Transactions and Receivables/Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to/from other funds" (i.e., the current portion of interfund loans) or "advances to/from other funds" (i.e., the non-current portion of interfund loans). All other outstanding balances between funds are reported as "due to/from other funds." Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as "internal balances." Transactions between Funds The City allocates an indirect cost percentage of administrative services paid through the General Fund along with other indirect costs deemed necessary for the operation of the proprietary funds, internal service funds and the other governmental funds. Restricted Assets In the Enterprise Funds, proceeds of utility revenue bonds and certificates of obligation, as well as resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. In addition, customer utility deposits are classified as restricted assets because the deposit remains the property of the customer and is not available for operations. In the General Fund, restricted assets are comprised of Municipal Court cash bonds. Investment in Joint Venture The Proprietary Funds' investment in joint venture is recorded using the equity method of accounting. Required disclosures concerning the joint venture are presented in Note V-C. Capital Assets Capital assets include property, plant, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items) and are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the City as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of three years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. Assets owned by the electric utility are capitalized in accordance with Federal Energy Regulatory Commission (FERC) guidelines. Furthermore, assets owned by either the Water or Wastewater utilities are capitalized in accordance with the National Association of Regulatory Utility Commissioners (NARUC) guidelines. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend the asset's useful life are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. In accordance with Financial Accounting Standards Board Statement No. 71, interest is not capitalized during construction of capital assets of business-type activities because interest is recovered currently in the City's established rate structure. 45 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Depreciation of all assets is recorded and calculated using the straight-line method over the following estimated useful lives: Electric System 1-50 Years Water System 2-50 Years Wastewater System 2-50 Years Infrastructure 10-50 Years Buildings and Building Improvements 5-50 Years Land Improvements 10-45 Years Machinery and Equipment 5-20 Years Motor Vehicles 3-12 Years Furniture, Fixtures and Office Equipment 5-20 Years Compensated Absences Employees are credited with vacation at rates of 10 to 20 days per year, depending upon length of service. Carryover of unused vacation time from one year to the next is allowed for a maximum of two years. Upon termination, the respective employees are paid for any accrued vacation not taken (up to the two year maximum). Accumulated vacation is accrued when earned in the government-wide and proprietary fund financial statements. No liability has been recorded in the governmental fund financial statements. Employees are credited with sick leave at the rate of one day per month. There is no maximum to the number of sick days that each employee can accumulate. Because the City does not pay employees for unused accumulated sick leave, no related liability has been recorded in the financial statements. Changes in compensated absences for the year ending September 30, 2011 were as follows: Beginning Balance Earned Paid Ending Balance Amount Due Within One Year Governmental Activities 2,548,467$ 28,653$ (124,377)$ 2,452,743$ 171,692$ Business Type Activities 526,095 51,385 (16,323) 561,157 28,058 Total Comp. Absences 3,074,562$ 80,038$ (140,700)$ 3,013,900$ 199,750$ Internal service funds predominantly serve the governmental funds. All internal service funds, except for the utility customer service fund, are included as part of the above totals for governmental activities. At year end $53,764 of internal service funds’ accrued vacation was included in governmental activities, and $54,408 of accrued vacation for the utility customer service fund was included in business type activities. For the governmental activities, accrued vacation is generally liquidated by the general fund. Long-Term Obligations In the government-wide financial statements and in the fund financial statements for the proprietary fund types, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund statement of net assets. Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the straight-line method. Bonds payable are reported net of the applicable bond premium or discount and deferred amounts on refunding. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. 46 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Fund Equity In the fund financial statements, governmental funds report fund balance classifications that comprise a hierarchy based primarily on the specific purposes for which amounts in those funds can be spent. In the fiscal year ended September 30, 2009, the City adopted the Governmental Accounting Standards Board Statement (GASBS) number 54, “Fund Balance Reporting and Governmental Fund Type Definitions.” GASBS 54 provides for and the City uses the following classifications: Nonspendable Fund Balance includes amounts that cannot be spent because they are not in spendable form. The “not in spendable form” criterion includes items that are not expected to be converted to cash, for example, inventories and prepaid amounts. It also includes the long- term amount of loans receivable as well as property acquired for resale. Restricted Fund Balance is reported when constraints placed on the use of resources are either (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation. Committed Fund Balance includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action of the government’s highest level of decision- making authority, the City Council. These committed amounts cannot be used for any other purpose unless the government removes or changes the specified use by taking the same type of action (for example, resolution or ordinance) it employed to previously commit these amounts. Assigned Fund Balance includes amounts that are constrained by the government’s intent to be used for specific purposes, but are neither restricted nor committed. Intent is expressed by the governing body itself or a body (a budget or finance committee, for example) or official to which the governing body has delegated the authority to assign amounts to be used for specific purposes. Assignments may not result in a deficit in Unassigned Fund Balance. Unassigned Fund Balance is the residual classification for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. In other governmental funds, if expenditures incurred for specific purposes exceeded the amounts restricted, committed, or assigned to those purposes, it may be necessary to report a negative unassigned fund balance. When fund balances are available for use and the usage requirements met, the City reduces the committed amounts first, followed by the assigned amounts and then the unassigned amount lastly. When both restricted and unrestricted resources are available for use, it is the City's policy to use restricted resources first, and then unrestricted resources as they are needed. 47 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas E. Budgetary Control The City follows these procedures in establishing budgetary data: 1. Prior to September 1, City Manager submits to City Council a proposed operating budget for the fiscal year beginning the following October 1. The operating budget includes proposed expenditures and the means for financing them. 2. All budget requests are compiled by the Office of Budget and Strategic Planning and then presented with comparative and supporting data to the Mayor and City Council for review. 3. Public hearings are properly advertised and conducted at City Hall for taxpayer comments. 4. Prior to September 27, the budget is legally enacted through passage of an ordinance. 5. The City Council must approve all transfers of budgeted amounts between departments within any fund and any revision that alters the total expenditures of any fund. An amount is also budgeted each year for contingencies which may arise. The Council has authorized the City Manager to make budget transfers for contingencies if the amount does not exceed $15,000. All other transfers must be approved by City Council. City Council may transfer amounts among individual budget line items within major expenditure categories during the year, but no such transfer may increase the overall total budget. Budgeted amounts as originally adopted were not significantly changed by such transfers during the year. 6. In accordance with the City Charter, the budget may be amended after the following conditions are met: (a) The City Manager certifies that there are available revenues in excess of those estimated in the budget. (b) The City Council holds a public hearing on the supplemental appropriation. (c) The City Council approves the supplemental appropriation. Management may not amend the budget without seeking the approval of the City Council. F. Budget Basis of Accounting The City prepares its annual budget on a basis (budget basis) which differs from a GAAP basis. The budget and all transactions are presented in accordance with the City’s method (budget basis) in the Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual - General Fund to provide a meaningful comparison of actual results with the budget. The differences between budget and GAAP basis in the General Fund are that reimbursements and transfers of indirect costs are shown as Reimbursed Administration and interfund loan transactions are treated as transfers for budget basis. Consistent with the purchases method, assets held for resale are treated as expenditures for budget purposes. II. Minimum Fund Balance/Operating Reserve Policies The unobligated (unassigned) fund balance in the General Fund should be at least 15% of the annual budgeted General Fund expenditures. This percentage is the equivalent of 55 days expenditure. An additional amount of 3.0% should be maintained for extraordinary items or contingencies. Cash and investments alone should be equivalent to 30 days operating expenditure. The working capital (current assets less current liabilities) in the enterprise funds should be maintained at 15% of total operating expenses or the equivalent of 55 days. Cash and Investments alone should be equivalent to 30 days of operations. 48 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas III. Stewardship, Compliance, and Accountability A. Budgetary Information The Council approved three budget amendments during fiscal year 2011. These three budget amendments included the following appropriations: Purchased Power and Wheeling Charges 2,216,128$ Bee Creek Parallel Trunk Line 2,000,000 Sanitary Sewer Lift 2,000,000 Weingarten Litigation Settlement 1,600,000 Encumbrance Roll 1,125,407 Lick Creek Centrifuge Replacement 1,000,000 Fire Vehicle Purchases 836,459 Electric Settlement Payment 500,945 FM 2154 Sewer Trunk Line 500,000 Energy Efficiency & Conservation Block Grant 208,795 State Homeland Security Grant Funding 163,286 Scott and White Economic Development Agreement 154,772 Lick Creek Hike and Bike Trail 100,000 Zone B Community Park Land 60,000 Replace Stolen John Deere Gator 12,000 Library Shelving 9,372 12,487,164$ 1. Budget appropriations are adopted at the fund level for all funds except the General Fund. In the General Fund, budget appropriations are adopted at the department level. Expenditures in excess of appropriations for each fund are prohibited by the City Charter. Appropriations lapse at the end of the budget year if they have not been expended or lawfully encumbered. 2. Formal budgetary integration is legally enacted and employed as a management control device during the year for all funds. 3. Encumbrance accounting is employed in governmental funds. Encumbrances (e.g., purchase orders, contracts) outstanding at year end are reported as assignments of fund balances and do not constitute expenditures or liabilities. 49 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas B. Excess of Expenditures over Appropriations The amounts of any excesses of expenditures over appropriations during fiscal year 2011 and the funds in which they occurred are as follows: Fund Amount General Fund, Police 154,799$ General Fund, Library 2,408 General Fund, Chimney Hill 63,939 General Fund, Court Security Fee 7,052 General Fund, Police Seizure 3,646 General Fund, Cemetery Perpetual Care 64 Recreation Fund 125,121 General Government Projects 1,553,353 Street Projects 4,146,451 IV. Detailed Notes on All Funds A. Cash and Investments Cash and investments are accounted for within the pooled cash fund of the City. The City records investments at fair value in accordance with GASB Statement No. 31, Accounting and Financial Reporting for Certain Investments and for External Investment Pools. Cash and cash equivalents, investment balances and interest income are allocated to the City’s participating funds on a monthly basis. The amount of the allocation is based on each fund's proportional equity to total pooled equity. Weighted Average Fair Value Maturity (days) Bank Demand Accounts 48,002,514$ 1 Money Market Account 20,237,078 1 Certificates of Deposits 15,126,667 166 Texas Local Government Investment Pool 34,141,206 1 117,507,465$ Portfolio Weighted Average Maturity 22 Interest rate risk: In accordance with the City's Investment Policy, interest rate risk is managed by limiting the weighted average maturity of the investment portfolio to two years (approximately 720 days) or less and by limiting the maximum maturity of any security purchased to five years or less. Credit risk: Investments authorized by the City’s policy are those approved by the revised State of Texas Public Funds Investment Act of 1997 and the Texas Public Collateral Act of 1989. These investments include the following: 1. Direct obligations of the United States government: U.S. Treasury Bills, U.S. Treasury Notes, and U.S. Treasury Bonds as well as Bonds or other interest bearing obligations for which the principal and interest are guaranteed by the full faith and credit of the 50 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas United States government and rated not less than A or its equivalent by at least one nationally recognized investment rating firm. 2. Federal Agencies and Instrumentalities including but not limited to, discount notes, callables and debentures of the Federal National Mortgage Association (FNMA), the Federal Home Loan Bank (FHLB), the Federal Farm Credit Bank (FFCB), and the Federal Home Loan Mortgage Corporation (FHLMC). 3. Time Certificates of Deposit, insured by the Federal Deposit Insurance Corporation (FDIC) or its successor, in state or national banks. Any deposits exceeding FDIC insurance limits shall be collateralized at 102% of the face amount of the Certificate of Deposit by securities listed in 1 - 2 above and held by the City's custodial bank or the custodial bank of the institution the CD’s are held. Bids for Certificates of Deposit may be solicited orally, in writing, electronically or using any combination of these methods. 4. Repurchase Agreements with a defined termination date of 90 days or less collateralized by a combination of cash and securities listed in 1 - 2 above. Collateral must have a minimum market value of 102% of the repurchase agreement, and must be held by the custodian bank or other independent third-party custodian contracted by the City. Bond proceeds may be invested in flexible repurchase agreements with maturity dates not exceeding the expected final project expenditure if a formal bidding process is followed and properly documented for IRS purposes. 5. Commercial Paper maturing within 180 days carrying a minimum rating not less than A- 1 or P-1 or equivalent by two nationally recognized rating agencies, or; rated not less than A-1 or P-1 equivalent by one nationally recognized rating agency plus secured by an irrevocable letter of credit issued by a domestic bank. 6. AAA rated Money Market Mutual Funds registered with the Securities and Exchange Commission that invest exclusively in investments described in this section. 7. AAA-rated Investment Pools organized under the Texas Interlocal Cooperation Act that follow the requirements in the Public Funds Investment Act and which have been specifically approved by the City. The City is a voluntary participant in two external investment pools, Texpool and TexSTAR. The pools are 2a7-like pools, which are not registered with the Securities and Exchange Commission (SEC) as an investment company, but have a policy that it will, and does, operate in a manner consistent with the SEC’s Rule 2a7 of the Investment Company Act of 1940. This type of pool uses amortized investment costs rather than market values to compute participant share values. Furthermore, the pools in which the City participates seek to maintain a stable $1 net asset value per share of unit. Accordingly, the fair value of the City’s position in these pools is substantially the same as the market value of the shares in each of the pools. As of September 30, 2011, the City’s investments in Texpool and TexSTAR were rated by Standard & Poor's as AAAm. Credit concentration: With the exception of U.S. Treasury securities and authorized pools, the City's Investment Policy limits the investment in a single security type or with a single financial institution to 30%. It also limits the overall investment in Federal Agency securities to 70% and Certificates of Deposit to 30%. As of September 30, 2011, the issuers whose securities represented more than 5% of the City's investment portfolio were as follows: American Momentum Bank (21 %) and Citibank (29 %). 51 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Custodian credit risk – deposits: In the case of deposits, this is the risk that in the event of a bank failure, the government's deposits may not be returned to it. The City of College Station's City Council has approved a depository services contract which governs its depository relationship. This contract requires that deposits not covered by depository insurance be collateralized at 105%. Custodian credit risk – investments: For an investment, this is the risk that, in the event of the failure of the counterparty, the government will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The City's investment portfolio requires that all security transactions be conducted on a Delivery-vs.- Payment basis and that all securities be held by a third party custodian and evidenced by safekeeping receipts. B. Receivables Receivables as of year-end for the City's individual major funds and non major and internal service funds in the aggregate, including the applicable allowances for uncollectible accounts, are as follows: Internal Governmental Activities: Debt Street Service Fund General Service Projects Nonmajor Allocation Total Taxes: Property 343,180$ 394,473$ -$ -$ -$ 737,653$ Beverage 79,351 - - - - 79,351 Sales 1,850,162 - - - - 1,850,162 Subtotal Taxes 2,272,693 394,473 - - - 2,667,166 Grants 340 - - 125,349 125,689 Accounts/Charges for Services 1,502,107 - 373,512 415,695 36,342 2,327,656 Loans - - - 639,837 639,837 Miscellaneous 23,474 - - - 2,500 25,974 Total Gross Governmental 3,798,614 394,473 373,512 1,180,881 38,842 5,786,322 Less Allowance for Uncollectible Accounts (35,212) - - (106,222) (141,434) Net Total Receivables 3,763,402$ 394,473$ 373,512$ 1,074,659$ 38,842$ 5,644,888$ Business-type Activities:Internal Service Fund Electric Water Wastewater Nonmajor Allocation Total Accrued Interest -$ 1,813$ -$ 23,668$ -$ 25,481$ Accounts/Charges for Services 15,094,711 3,285,270 1,722,949 993,472 37,738 21,134,140 Loans - - - 4,765,000 - 4,765,000 Miscellaneous 1,089,393 - - - 11,444 1,100,837 Total Gross Business-type 16,184,104 3,287,083 1,722,949 5,782,140 49,182 27,025,458 Less Allowance for Uncollectible Accounts (2,866,799) (174,424) (255,299) (150,946) (24,676) (3,472,144) Net Total Receivables 13,317,305$ 3,112,659$ 1,467,650$ 5,631,194$ 24,506$ 23,553,314$ Loans Receivable in the non-major governmental funds are made up of a $500,000, 40-year loan of HOME Investment Partnership (HOME) funds for Santour Court, an affordable, single- family residential development and $139,837 in HOME down-payment assistance loans for eligible HOME participants. The loans are made with Federal funds from the Department of Housing and Urban Development (HUD). 52 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Loans Receivable in the non major business-type funds represent BVSWMA, Inc.’s obligation to reimburse 2009 College Station Certificate of Obligation debt issued and used to construct the Twin Oaks Landfill. The annual principal and interest receivable amounts are as follows: Year Ended September 30, Principal Interest 2012 215,000$ 184,235$ 2013 220,000 177,710 2014 230,000 170,960 2015 240,000 163,910 2016-2020 1,150,000 705,089 2021-2025 1,365,000 462,767 2026-2030 1,345,000 125,573 4,765,000$ 1,990,244$ Due from Related Party Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received but not yet earned. As of fiscal year end, the various components of deferred revenue and unearned revenue reported in the governmental funds were as follows: Unavailable Unearned Total Property Tax 737,653$ -$ 737,653$ Hotel Occupancy Tax 17,235 - 17,235 Paving Assessments 373,512 - 373,512 Intergovernmental - 300,918 300,918 Fines and Penalties - 163,749 163,749 Emergency Services 1,159,911 - 1,159,911 Cemetery Plot Sales 65,619 - 65,619 Other - 72,783 72,783 2,353,930$ 537,450$ 2,891,380$ 53 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas C. Capital Assets Capital asset activity for the year ended September 30, 2011 was as follows: Beginning Ending Governmental Activities Balance Increases Decreases Adjustments Balance Capital Assets, Not Being Depreciated Land 42,699,556$ 351,338$ -$ -$ 43,050,894$ Construction in Progress 7,646,314 5,900,296 - - 13,546,610 Total Capital Assets, Not Being Depreciated 50,345,870 6,251,634 - - 56,597,504 Capital Assets, Being Depreciated Buildings and Building Improvements 35,131,127 529,691 - - 35,660,818 Improvements Other Than Buildings 33,970,310 742,901 - (210,187) 34,503,024 Machinery and Equipment 29,161,431 5,749,208 (1,118,207) - 33,792,432 Infrastructure 224,192,897 4,619,609 - (31,336) 228,781,170 Total Capital Assets, Being Depreciated 322,455,765 11,641,409 (1,118,207) (241,523) 332,737,444 Less Accumulated Depreciation for: Buildings and Building Improvements 8,625,005 1,287,005 - - 9,912,010 Improvements Other Than Buildings 12,230,124 1,691,190 - - 13,921,314 Machinery and Equipment 19,171,341 2,239,610 (517,173) 1,123 20,894,901 Infrastructure 104,949,112 8,032,962 - - 112,982,074 Total Accumulated Depreciation 144,975,582 13,250,767 (517,173) 1,123 157,710,299 Total Capital Assets Being Depreciated, Net 177,480,183 (1,609,358) (601,034) (242,646) 175,027,145 Governmental Type Activities Capital Assets, Net 227,826,053$ 4,642,276$ (601,034)$ (242,646)$ 231,624,649$ Beginning Ending Business-Type Activities Balance Increases Decreases Adjustments Balance Capital Assets, Not Being Depreciated Land 690,707$ -$ -$ 43$ 690,750$ Construction in Progress 69,448,456 15,582,984 (15,025,081) 1 70,006,360 Total Capital Assets, Not Being Depreciated 70,139,163 15,582,984 (15,025,081) 44 70,697,110 Capital Assets, Being Depreciated Electric System 142,507,782 16,621,180 (5,938,923) 1 153,190,040 Water System 105,672,038 5,514,577 (995,118) 1 110,191,498 Wastewater System 100,167,938 3,411,304 (397,317) - 103,181,925 Buildings and Building Improvements 6,431,720 - - (10,720) 6,421,000 Machinery and Equipment 5,627,132 362,797 (48,370) 48,845 5,990,404 Total Capital Assets, Being Depreciated 360,406,610 25,909,858 (7,379,728) 38,127 378,974,867 Less Accumulated Depreciation for: Electric System 63,621,550 5,350,895 (799,521) - 68,172,924 Water System 34,318,332 3,439,609 (339,886) - 37,418,055 Wastewater System 33,426,829 3,505,461 (178,602) - 36,753,688 Buildings and Building Improvements 1,282,756 203,892 - (429) 1,486,219 Machinery and Equipment 3,696,836 731,424 (59,090) (8) 4,369,162 Total Accumulated Depreciation 136,346,303 13,231,281 (1,377,099) (437) 148,200,048 Total Capital Assets Being Depreciated, Net 224,060,307 12,678,577 (6,002,629) 38,564 230,774,819 Business Type Activities Capital Assets, Net 294,199,470$ 28,261,561$ (21,027,710)$ 38,608$ 301,471,929$ 54 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Depreciation expense for fiscal year 2011 was charged as follows: D. Interfund Transactions Transfers between funds during the year were as follows: Governmental Business-type Transfers In Transfers Out Activities, net Activities, net Governmental Activities: General Fund 16,065,942$ (3,360,822)$ 12,705,120$ -$ Debt Service Fund 222,519 - 222,519 - Street Projects - (1,156,745) (1,156,745) - Other Nonmajor Governmental Funds 3,093,684 (3,266,058) (172,374) - Internal Service Funds 1,963,575 - 1,963,575 - Business-type Activities: Enterprise Funds: Electric 702,766 (8,460,752) - (7,757,986) Water - (2,395,036) - (2,395,036) Wastewater - (2,164,675) - (2,164,675) Other Nonmajor Enterprise Funds - (1,244,398) - (1,244,398) 22,048,486$ (22,048,486)$ 13,562,095$ (13,562,095)$ Transfers are used to (1) move revenues from the funds with collection authorization to the debt service fund as debt service principal and interest payments become due, (2) move revenues from enterprise funds to the general fund to record the return on the investment, (3) move revenues from enterprise funds to the general fund for economic development activity, (4) move unrestricted general fund revenues to finance various programs that the government must account for in other funds in accordance with budgetary authorizations. General Government 976,928$ Fiscal Services 624,215 Police 2,932,248 Fire 2,385,651 Planning and Development Services 704,283 Public Works 1,367,535 Parks and Recreation 1,692,942 Library 210,461 Non-departmental 1,187,870 Capital Assets held by Internal Service Fund 1,722,305 Governmental Activities Depreciation Expense 13,804,438$ Electric 5,209,324 Water 3,230,062 Wasterwater 3,495,164 Sanitation 650,703 Northgate Parking 238,446 Utility Customer Service 45,730 Business-Type Depreciation Expense 12,869,429$ 55 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas The composition of due to/due from balances as of September 30, 2011 is as follows: Business-type Governmental Activities:Activities: Due To Due From Amount Water Fund Economic Development 40,000$ Wastewater Economic Development 40,000 Electric Fund Economic Development 40,000 Advance From Advance To Amount Water Fund Economic Development 80,000$ Wastewater Economic Development 80,000 Electric Fund Economic Development 80,000 Internal loans (inter-fund advances) of $200,000 each from the Water, Wastewater and Electric Funds to the Economic Development Fund were recorded during the fiscal year ended September 30, 2008. The loans partially funded the purchase of real property related to an economic development project and are repayable in even installments over five years. E. Operating Lease as Lessor The city acquired property on University Drive known as the Chimney Hill Property in fiscal year 2009 with the intention to build a convention center on the property. Hotel tax funds were used to finance $7,000,000 of the purchase, with the remainder of the purchase price coming from Certificate of Obligation, Series 2009. The purchase price was allocated between the land, $6,555,190, and an existing building on the property, $3,084,795. As of September 30, 2011, the building carried a net value of $2,899,707 and $185,088 in accumulated depreciation. The building at Chimney Hill was partially leased to private businesses when the City acquired the property. At September 30, 2011, one space is being rented on a month-to-month basis to Western Beverage. Two other spaces have leases as follows: Year Ended September 30, Republic DaVita Total 2012 102,656$ 210,687$ 313,343$ 2013 105,736 105,736 2014 108,373 108,373 2015 112,176 112,176 2016 115,541 115,541 2017-2021 48,733 48,733 593,215$ 210,687$ 803,902$ Operating leases as Lessor 56 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas F. Deferred Charges See Note IV B. G. Prior Period Adjustment A prior period adjustment was made to the Cemetery Funds to reflect a correction of the reported revenue for fiscal year 2010. The revenue for the Memorial Cemetery Perpetual Care Fund and the Memorial Cemetery Fund was understated by $365,647 in 2010. The entry increased the beginning fund balances by $365,647. H. Long-Term Debt A summary of long-term debt transactions, including current portion, for the year ended September 30, 2011 follows: Amounts Beginning Incurred/ Matured/ Ending Due Within Balance Issued Retired Balance One Year Governmental Activities: General Obligation Bonds 75,020,000$ 13,205,000$ 10,170,000$ 78,055,000$ 6,235,000$ Certificates of Obligation 35,675,000 15,000 9,605,000 26,085,000 1,990,000 Governmental Activity Long Term Debt 110,695,000$ 13,220,000$ 19,775,000$ 104,140,000$ 8,225,000$ Business Type Activities: General Obligation Bonds 3,830,000$ 25,905,000$ 1,080,000$ 28,655,000$ 1,945,000$ Certificates of Obligation 48,970,000 7,920,000 1,940,000 54,950,000 2,315,000 Utility Revenue Bonds 87,745,000 - 33,250,000 54,495,000 4,650,008 Business Type Activity Long Term Debt 140,545,000$ 33,825,000$ 36,270,000$ 138,100,000$ 8,910,008$ Internal service funds predominantly serve the governmental funds. All internal service funds, except for the utility customer service fund, are included as part of the above totals for governmental activities. Long-term debt at September 30, 2011 includes the following individual issues (not including unamortized premiums or discounts): 57 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Interest Issue Maturity Original Net Rate (%) Date Date Issue Retirement Outstanding General Obligation Bonds - Governmental Activities: 2001 Issue 4.00-5.50 8/1/01 2/15/17 4,140,000$ 4,140,000$ -$ 2002 Issue 4.25-5.125 3/1/02 2/15/21 6,445,000 6,145,000 300,000 2003 Issue 3.00-4.50 7/1/03 2/15/23 4,790,000 1,375,000 3,415,000 2004 Issue 2.875-5.00 5/1/04 2/15/24 12,940,000 6,230,000 6,710,000 2005 Issue 4.00-6.00 5/1/05 2/15/25 5,710,000 1,475,000 4,235,000 2006 Issue 4.375-6.375 7/1/06 2/15/26 7,375,000 1,685,000 5,690,000 2006 Issue - Refunding 4.00-5.00 12/1/06 2/15/18 10,255,000 880,000 9,375,000 2007 Issue 4.25-6.25 9/1/07 2/15/27 3,930,000 1,425,000 2,505,000 2008 Issue 4.0 - 5.0 9/1/08 2/15/28 9,455,000 1,860,000 7,595,000 2009 Issue 3.5 - 4.0 7/15/09 2/15/21 3,335,000 200,000 3,135,000 2009 Issue - Refunding 2.00-4.00 11/15/09 2/15/20 4,265,000 845,000 3,420,000 2010 Issue 2.00-3.50 8/15/10 2/15/30 19,635,000 1,020,000 18,615,000 2010 Issue - Refunding .30-5.0 11/15/10 2/15/22 11,245,000 145,000 11,100,000 2011 Issue .25-1.6 9/22/11 2/15/18 1,960,000 - 1,960,000 105,480,000$ 27,425,000$ 78,055,000$ Certificates of Obligation - Governmental Activities: 2001 Issue 4.00-5.00 8/1/01 2/15/20 3,650,000$ 3,650,000$ -$ 2002 Issue 4.25-5.125 3/1/02 2/15/20 14,480,000 13,880,000 600,000 2003A Issue 2.90-4.20 7/1/03 2/15/23 780,000 225,000 555,000 2004B Issue 2.875-5.00 5/1/04 2/15/24 6,780,000 6,780,000 - 2005 Issue 3.00-4.50 5/1/05 2/15/25 7,595,000 4,660,000 2,935,000 2006 Issue 4.375-6.375 7/1/06 2/15/26 8,325,000 2,150,000 6,175,000 2007 Issue 4.25-6.25 9/1/07 2/15/27 3,960,000 1,435,000 2,525,000 2008 Issue 3.25 - 5.0 9/1/08 2/15/28 22,855,000 14,365,000 8,490,000 2009 Issue 3.00-5.00 7/15/09 2/15/29 6,480,000 2,145,000 4,335,000 2010 Issue 2.00-3.50 8/15/10 2/15/30 1,050,000 595,000 455,000 2011 Issue 2.00-3.60 9/22/11 2/15/31 15,000 - 15,000 75,970,000$ 49,885,000$ 26,085,000$ General Obligation Bonds - Business-type Activities: 2009 Issue - Refunding 2.00-4.00 11/15/09 2/15/20 3,830,000$ 760,000$ 3,070,000$ 2010 Issue - Refunding .30-5.0 11/15/10 2/15/22 25,905,000 320,000 25,585,000 29,735,000$ 1,080,000$ 28,655,000$ Certificates of Obligation - Business-type Activities: 2000A Issue 4.75-5.50 8/1/00 2/15/20 6,385,000$ 6,385,000$ -$ 2004 Issue 2.875-5.00 5/1/04 2/15/24 8,915,000 2,135,000 6,780,000 2008 Issue 3.25 - 5.0 9/1/08 2/15/28 15,925,000 1,560,000 14,365,000 2009 Issue 3.00-5.00 7/15/09 2/15/29 29,980,000 6,845,000 23,135,000 2010 Issue 2.00-3.50 8/15/10 2/15/30 2,850,000 100,000 2,750,000 2011 Issue 2.00-3.60 9/22/11 2/15/31 7,920,000 - 7,920,000 71,975,000$ 17,025,000$ 54,950,000$ Utility Revenue Bonds: 2000 Issue 5.00-5.25 4/1/00 2/1/12 10,500,000$ 10,500,000$ -$ 2001 Issue 4.50-5.50 8/1/01 2/1/21 23,500,000 23,500,000 - 2002 Issue 4.00-6.00 3/1/02 2/1/22 18,215,000 17,365,000 850,000 2003 Issue - Refunding 3.50-4.25 12/1/02 2/1/14 11,160,000 8,305,000 2,855,000 2003A Issue 2.50-4.25 7/1/03 2/1/23 4,850,000 1,405,000 3,445,000 2005 Issue 4.00-5.50 5/1/05 2/1/25 8,035,000 1,495,000 6,540,000 2005A Issue - Refunding 3.00-5.25 8/1/05 2/1/18 12,995,000 2,755,000 10,240,000 2006 Issue 4.375-6.375 7/1/06 2/1/26 16,950,000 2,670,000 14,280,000 2007 Issue 4.00-5.75 9/1/07 2/1/27 18,665,000 2,380,000 16,285,000 124,870,000$ 70,375,000$ 54,495,000$ 58 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas The annual requirements to amortize debt outstanding as of September 30, 2011 are as follows: General Obligation Certificates of Obligation Year Ended September 30,Principal Interest Principal Interest 2012 6,235,000$ 2,892,542$ 1,990,000$ 1,247,308$ 2013 6,000,000 2,676,977 1,445,000 1,174,918 2014 5,895,000 2,453,891 1,515,000 1,112,603 2015 5,930,000 2,231,584 1,585,000 1,045,891 2016 5,835,000 2,006,062 1,560,000 975,991 2017-2021 24,390,000 6,850,634 7,015,000 3,894,849 2022-2026 16,220,000 2,972,126 8,530,000 1,938,210 2027-2031 7,550,000 496,120 2,445,000 199,974 78,055,000$ 22,579,936$ 26,085,000$ 11,589,744$ General Obligation Certificates of Obligation Utility Revenue Year Ended September 30, Principal Interest Principal Interest Principal Interest 2012 1,945,000$ 1,144,925$ 2,315,000$ 1,881,008$ 4,650,000$ 2,378,824$ 2013 2,495,000 1,071,650 2,400,000 1,835,770 4,590,000 2,153,443 2014 2,600,000 976,612 2,510,000 1,765,371 4,490,000 1,935,909 2015 2,725,000 875,125 2,640,000 1,689,433 3,910,000 1,731,818 2016 2,850,000 755,625 2,770,000 1,603,970 4,100,000 1,543,424 2017-2021 15,005,000 1,761,363 14,415,000 6,603,944 15,790,000 5,429,490 2022-2026 1,035,000 20,700 16,910,000 3,686,490 15,500,000 2,067,226 2027-2031 - - 10,990,000 697,019 1,465,000 195,425 28,655,000$ 6,606,000$ 54,950,000$ 19,763,005$ 54,495,000$ 17,435,559$ Governmental Activities Business-Type Activities The City intends to retire all of its general long-term liabilities, plus interest, from ad valorem taxes with the exception of bonds issued in 2009 to purchase land for a convention center site. Repayment of this debt will be paid for by Hotel Occupancy Tax collected. Proprietary fund type long-term debt used for Electric, Water and Wastewater projects will be repaid, plus interest, from the operating revenues of the Electric, Water, and Wastewater funds. General Obligation Bonds and Certificates The City issues General Obligation Bonds and Certificates of Obligation to provide funds for the acquisition and construction of major capital facilities. These types of bonds have been issued by the City for both governmental activities as well as business-type activities. These bonds are reported in the proprietary funds if they are expected to be repaid from proprietary fund revenue. General Obligation Bonds are direct obligations, for which the City has pledged the full faith and credit of the City. These bonds generally are issued as 20-year serial bonds with varying amounts of principal maturing each year. The City is required by bond covenants to create from ad valorem tax revenues a sinking fund sufficient to pay the current interest and principal installments as they become due. In addition to the sinking fund, there are a number of limitations and restrictions contained in the various general obligation bonds and certificate indentures. The City is in compliance with the significant limitations and restrictions at September 30, 2011. On November 15, 2010 the City issued $37,150,000 General Obligation Refunding Bonds, Series 2010. The advanced refunding of General Obligation Improvement Bonds, Series 2001 and 2002; Certificates of Obligation 2001 and 2002; and Utility Revenue Bonds Series 2000, 59 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas 2001 and 2002 was undertaken to reduce total general obligation and utility revenue debt service payments over the next 12 years by $4,547,573 resulting in net present value savings of $3,911,310. The City issued $1,960,000 in General Obligation Bonds, dated September 15, 2011, with a true interest cost of 1.185792%. The proceeds from the sale of the bonds will be used to pay for (1) costs of construction, acquisition of and improvements to City streets; (2) parks and parks facilities improvements, (3) pay the costs incurred in connection with the issuance of the Bonds. The City issued $7,935,000 in Certificates of Obligation, dated September 15, 2011, with a true interest cost of 2.978799%. The proceeds from the sale of the Certificates will be used to pay for (1) construction of improvements to the City’s combined electric, waterworks and wastewater systems and (2) to pay costs incurred in connection with the issuance of the Certificates. In 2009, the City issued $5,145,000 in Certificates of Obligation to pay for a portion of the construction of a new municipal landfill. The City of College Station jointly owns Brazos Valley Solid Waste Management Agency Inc. (BVSWMA) with the City of Bryan. BVSWMA Inc. has pledged to repay the $5,145,000 plus interest to the City of College Station. As of September 30, 2011 BVSWMA Inc. owed the City $4,765,000. Revenue Bonds Utility system revenue bonds are secured by the net revenues of the Electric, Water, and Wastewater Funds as defined in the respective bond indentures. The City pledges income derived from the acquired or constructed assets to pay the debt service. In addition, the City is required to maintain debt service funds and bond reserve funds for all outstanding revenue bonds. Amounts in the reserve fund are to be used to pay principal and interest on outstanding bonds at any time sufficient funds are not available in the bond interest and redemption fund. The bond indentures require that the City accumulate reserves of an amount equal to the average annual principal and interest requirements of all outstanding bonds secured by the net revenues of the system. Arbitrage Compliance Arbitrage provisions of the Internal Revenue Tax Act of 1986 require the City to rebate to the federal government excess arbitrage earnings from bond proceeds. As of September 30, 2011, the City did not have an arbitrage rebate liability. Defeasance In prior years, the City issued refunding bonds to defease certain outstanding bonds for the purpose of consolidation and to achieve debt service savings. The City has placed the proceeds from the refunding issues in irrevocable escrow accounts with a trust agent to ensure payment of debt service on the refunded bonds. Accordingly, the trust account assets and liabilities for the defeased bonds are not included in the City’s financial statements. Although defeased, the refunded debt from these earlier issues will not be actually retired until the call dates have come due or until maturity if they are not callable issues. On September 30, 2011, the City’s escrow balance for bonds defeased on November 15, 2010 was $21,120,000. The defeased bonds are not callable until February 1, 2012 and February 15, 2012. 60 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas I. Components of Fund Balances Fund balances for governmental funds at September 30, 2011 are as follows: General Debt Service Street Projects Other Total Fund Balances: Nonspendable: Assets Held for Resale -$ -$ -$ 7,250,300$ 7,250,300$ Inventories 45,322 - - - 45,322 Long Term Loans Receivable - - - 639,837 639,837 Prepaids 13,226 - - - 13,226 Restricted for: Community and Neighborhood Parks - - - 2,305,807 2,305,807 Community Development - - - 884,400 884,400 Court Security Fee - - - 93,550 93,550 Court Technology Fee - - - 377,728 377,728 Debt Service - 4,304,594 - - 4,304,594 Doak Family (Library) Endowment 1,537 - - - 1,537 Drainage - - - 2,067,361 2,067,361 Educational / Governmental Access Fee 253,234 - - - 253,234 General Government Capital Projects 671,027 - 13,578,973 10,895,704 25,145,704 Hotel Occupancy Tax - - - 5,194,593 5,194,593 Juvenile Case Manager - - - 318,202 318,202 Parks and Recreation Capital Projects - - - 1,863,950 1,863,950 Police Seizure - - - 63,153 63,153 Traffic Safety - - - 82,688 82,688 Wolf Pen Creek TIF - - - 3,256,991 3,256,991 Committed to: College Station Cemetery Perpetual Care - - - 1,709,166 1,709,166 Memorial Cemetery - - - 1,032,576 1,032,576 Memorial Cemetery Perpetual Care - - - 407,501 407,501 Assigned: Encumbrances 537,586 - - - 537,586 Unassigned:12,871,125 - - - 12,871,125 14,393,057$ 4,304,594$ 13,578,973$ 38,443,507$ 70,720,131$ 61 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas V. Other Information A. Property Taxes Property tax is levied each October 1 on the assessed (appraised) value listed as of the prior January 1 for all real and business personal property located in the City. Taxable assessed value represents the appraisal value less applicable exemptions authorized by the City Council. Taxes are due October 1 and are delinquent after the following January 31. Tax liens are automatic and become enforceable as of January 1 of each year. Taxes become delinquent February 1 and are subject to interest and penalty charges. The tax rate to finance general governmental services including debt service was 44.75 cents per $100 of assessed valuation for the year ended September 30, 2011. Under current state statutes, the City's ability to increase the levy for property taxation is subject to a maximum rate of $2.50 per $100 valuation. The Brazos County Appraisal District ("Appraisal District") is responsible for the recording and appraisal of property for all taxing units in Brazos County. The Appraisal District is required to assess property at 100 percent of its appraised value. Real property must be reappraised at least every three years. The City may, at its own expense, require annual reviews by the Appraisal District through various appeals and, if necessary, legal action. Under this system, if the rate, excluding tax rates for bonds and other contractual obligations adjusted for new improvements, exceeds the rate for the previous year by more than eight (8) percent, qualified voters of the City may petition for an election to determine whether to limit the tax rate to no more than eight (8) percent above the tax rate of the previous year. Brazos County bills and collects the property taxes for the City. B. Risk Management A government entity, such as the City of College Station, is faced with many risks. These risks generally can be subdivided into four loss categories: direct property loss, indirect property loss, liability loss, and personnel losses. The City employs a combination of risk management strategies to provide acceptable levels of protection regarding these potential risks. The City is self-insured for health benefits, and the plan is administered by Blue Cross Blue Shield. This activity is accounted for in the Employee Benefits Fund, which is funded monthly by employee contributions and from City operating funds. These contributions are determined based on an analysis of prior year claims and administrative costs and a forecast of future claims and administrative costs. The City’s stop loss insurance policy limits its liability to $125,000 per individual per year with an aggregate attachment point for the last 12 months of $8,793,530. The liability for outstanding losses includes $821,596 for claims incurred but not reported as of September 30, 2011. In fiscal year 2011, City real and personal property and mobile equipment was insured by Affiliated FM, A.M. Best rated A+, financial category XV. Affiliated FM premiums were funded by calculated contributions from the City's operating funds. Affiliated FM provided claims handling for these coverage lines. The City carried a property insurance policy deductible between $100,000 and $250,000 per occurrence, depending on type of loss. Property insurance covered all direct losses and some indirect losses. 62 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas The City is self-insured on all liability coverage lines. The City carried excess liability coverage through Star National Insurance Company; A.M. Best rated A-, financial category IX. The self- insured retention ("SIR") is $250,000 per claim. Licensed adjusters in the City’s Risk Management office handle liability claims. The City also is self-insured for workers' compensation coverage. The City carried excess workers' compensation coverage through Star National Insurance Company with a $250,000 per claim SIR. Abercrombie, Simmons & Gillette, (AS&G), a Third Party Administrator (TPA) handles workers' compensation claims. In the event of a simultaneous liability and workers' compensation claim, only one SIR applies. Liabilities in the property and casualty fund and the workers’ compensation fund are reported when it is probable a loss has occurred and the loss amount can be reasonably estimated. Liabilities include an amount for claims incurred but not reported. Based on the most recent actuarial study, the City has recorded a potential liability of $611,625 in the property and casualty fund and a potential liability of $311,235 in the workers’ compensation fund. The results of the process to estimate the claims liability is not exact, as it depends on many complex factors, such as inflation, changes in legal doctrines, and damage awards. Accordingly, claims are reevaluated periodically to accommodate the effects of inflation, recent claim settlement trends (including frequency and amount of pay-outs), and other economic and social factors. The City uses its Unemployment Fund to pay for self-insurance activity involving claims filed under the Texas Unemployment Compensation Act. Monthly contributions to fund this activity are based on a percentage of payrolls determined annually during the budget process. Settlements have not exceeded self-insured retention in each of the past three fiscal years. The liabilities for insurance claims reported in each of the funds are based on Governmental Accounting Standards Board Statement No. 10, which requires a liability for claims to be reported if information prior to the issuance of the financial statements indicates that it is probable that a liability has been incurred at the date of the financial statements and if the amount of the loss can be reasonably estimated. These liabilities include an estimate for incurred but not reported claims. Changes in the balances of claims liabilities for the self- insurance funds that are accounted for as Internal Service Funds for fiscal years 2011 and 2010 are as follows: 2011 2010 Unpaid Claims, October 1 1,630,623$ 1,549,912$ Incurred Claims (including IBNR's) 6,664,986 7,139,389 Claims Paid (6,551,153) (7,058,678) Unpaid Claims, September 30 1,744,456$ 1,630,623$ C. Joint Venture In 1990 the Brazos Valley Solid Waste Management Agency (“BVSWMA”) was formed under a joint solid waste management agreement between the Cities of College Station and Bryan. College Station and Bryan agreed to cooperatively operate a joint facility for the proper disposal of solid waste for the two cities and outside customers. Each City reported 50% ownership in BVSWMA. The City of College Station served as landfill operator. This basic structure is how BVSWMA operated until 2010. In February 2010 the City Councils for the City of Bryan and the City of College Station approved Articles of Incorporation for BVSWMA, Inc. a Local Government Corporation under 63 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas the provisions of Subchapter D of Chapter 431, Texas Transportation Code; and Chapter 394, Texas Local Government Code. In March 2010, the City Councils of Bryan and College Station approved Bylaws for BVSWMA, Inc., which establishes the power to issue debt and to acquire land. The powers of BVSWMA, Inc. are vested in a 7 member Board of Directors, with each city Council appointing 3 members and the 7th member to be selected by an approval process set forth in the Articles of Incorporation and deemed to have been appointed by the Cities. On September 13, 2010, Bryan City Council, College Station City Council and the BVSWMA, Inc. Board of Directors formalized the creation of BVSWMA, Inc. and the dissolution of BVSWMA, effective October 1, 2010, with the approval and execution of a (n):  Borrowed Employee Agreement between the City of College Station and the Brazos Valley Solid Waste Management Agency Inc.;  Asset Transfer and Debt Reimbursement Agreement between BVSWMA Inc., the City of College Station and the City of Bryan;  Agreement between the City of College Station, the City of Bryan and the Brazos Valley Solid Waste Management Agency Inc. regarding the Assignment and Assumption of Contracts and Payables;  Final Settlement Agreement and Release related to the final settlement and dismissal of the certain lawsuit referred to as City of Bryan, Texas v. City of College Station, Texas, Cause No. 08-001626-CV-272 in the 272nd District Court of Brazos County, Texas, ("the Lawsuit"); consider the Agreed Motion to Dismiss; and, consider the Agreed Order of Dismissal. Subsequent to the end of the fiscal year ended September 30, 2010, BVSWMA transferred all of its assets to BVSWMA, Inc. College Station reports BVSWMA, Inc. as a joint venture with the City of Bryan and recognizes 50% ownership in BVSWMA, Inc. in the City’s financial statements. Per GASB 14, a Joint Venture (JV) is a legal entity or other organization that results from a contractual arrangement and that is owned, operated, or governed by two or more participants as a separate and specific activity subject to joint control, in which the participants retain (a) an ongoing financial interest OR (b) and ongoing financial responsibility. Joint control means that no single participant has the ability to unilaterally control the financial or operating policies of the Joint Venture. An ongoing financial interest includes an equity interest, as defined in paragraph 72, and any other arrangement that causes a participating government to have access to the Joint Venture’s resources. An equity interest in a Joint Venture is manifest in the ownership of shares of Joint Venture stock or by otherwise having an explicit, measurable right to the net resources of a Joint Venture that is usually based on an investment of financial or capital resources by a participating government. An equity interest is explicit and measurable if the Joint Venture agreement stipulates that the participants have a present or future claim to the net resources of the Joint Venture and sets forth the method to determine the participants’ shares of the Joint Venture’s net resources. Per the BVSWMA, Inc. By-laws, paragraph 8.05, Section 431.107 of the Texas Transportation Corporation Act entitles the Cities, at all times, to have the right to equally receive the income earned by the corporation. Also, per BVSWMA, Inc.’s By-laws, paragraph 4.03a, the corporation, with the approval of the Cities, is authorized to issue short- 64 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas term debt, however, the Cities shall be given the first opportunity to provide these funds before the Board incurs debt. This would result in the City of College Station providing an investment of financial resources to BVSWMA, Inc. An ongoing financial responsibility for a Joint Venture occurs if a participating government is obligated in some manner for the debts (see paragraph 33 of GASB 14) of the Joint Venture, or if the Joint Ventures continued existence depends on the continued funding by the government. Per paragraph 33 of GASB 14 – A primary government is obligated in some manner for the debt of an organization if it is legally obligated to assume all or part of the debt in the event of default. Per Article XIV, paragraph 14.03, of the Articles of Incorporation of BVSWMA, Inc., upon dissolution of the corporation: A. the assets of the Corporation shall be distributed equally between the Cities; and B. any remaining liabilities of the corporation shall be shared equally between the Cities. State and federal laws and regulations require BVSWMA, Inc. to place a final cover on its Rock Prairie landfill site when it stops accepting waste and to perform certain maintenance and monitoring functions at the site for thirty years after closure. The Rock Prairie Road landfill stopped accepting waste in July 2011, and the Twin Oaks Landfill in Grimes County began accepting waste. Although closure and post closure care costs will be paid only near or after the date that the landfill stopped accepting waste, BVSWMA, Inc. reports a portion of these closure and post closure care costs as an operating expense in each period based on landfill capacity used as of each balance sheet date. Actual cost may be higher due to inflation, changes in technology, or changes in regulations. The following is a summary of information from the unaudited financial statements of BVSWMA Inc. as of September 30, 2011: Assets: Current Assets 11,985,928$ Capital Assets 27,118,837 (Net of $1,920,204 Accumulated Depreciation ) Deferred Landfill Permits 3,094,808 (Net of $18,572 Accumulated Amortization) 42,199,573 Liabilities: Current Liabilities 1,363,010 Noncurrent Liabilities: Accrued Post Closure Maintenance Costs 5,603,086 Other Noncurrent Liabilities 9,345,000 Total Liabilities 16,311,096 Net Assets Invested In Capital Assets 17,353,837 Unrestricted 8,534,640 Total Net Assets 25,888,477$ Program Revenues 7,043,016$ Expenses 7,062,821 (19,805) General Revenues (145,656) Change in Net Assets (165,461)$ 65 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas The City’s share of BVSWMA Inc.’s net assets for fiscal year 2011 was $12,944,238. A copy of BVSWMA Inc’s financial statements may be obtained from the City’s Fiscal Services Department. D. Pension Plan Plan Description The City provides pension benefits for all of its full-time employees through a nontraditional, joint contributory, hybrid defined benefit plan in the state-wide Texas Municipal Retirement System ("TMRS"), an agent multiple-employer public employee retirement system. The plan provisions that have been adopted by the City are within the options available in the governing state statutes of TMRS. TMRS issues a publicly available comprehensive annual financial report that includes financial statements and required supplementary information (RSI) for TMRS; the report also provides detailed explanations of the contributions, benefits and actuarial methods and assumptions used by the System. The report may be obtained by writing to TMRS, Post Office Box 149153, Austin, Texas 78714-9153 or by calling 800-924-8677; in addition, the report is available on TMRS’ website at http://www.tmrs.org/ The plan provisions are adopted by the governing body of the City, within the options available in the state statutes governing TMRS. Plan provisions for the City were as follows: Plan Year 2009 Plan Year 2010 Plan Year 2011 Employee deposit rate 7.00% 7.00% 7.00% Matching ratio (City to Employee) 2 to 1 2 to 1 2 to 1 Years required for vesting 5 5 5 Service retirement eligibility 20 years at any age, 5 years at age 60 and above 20 years at any age, 5 years at age 60 and above 20 years at any age, 5 years at age 60 and above Updated Service Credit 100% Repeating, Transfers 100% Repeating, Transfers 100% Repeating, Transfers Annuity Increase (to retirees) 70% of CPI Repeating 70% of CPI Repeating 70% of CPI Repeating Contributions Under the state law governing TMRS, the contribution rate for each city is determined annually by the actuary, using the Projected Unit Credit actuarial cost method. This rate consists of the normal cost contribution rate and the prior service cost contribution rate, which is calculated to be a level percent of payroll from year to year. The normal cost contribution rate finances the portion of an active member’s projected benefit allocated annually; the prior service contribution rate amortizes the unfunded actuarial liability over the applicable period for that City. Both the 66 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas normal cost and the prior service contribution rates include recognition of the projected impact of annually repeated benefits, such as Updated Service Credits and Annuity Increases. The City contributed to the TMRS Plan at an actuarially determined rate. Both the employees and the City made contributions monthly. Since the City needs to know its contribution rate in advance for budgetary purposes, there is a one-year delay between the actuarial valuation that serves as the basis for the rate and the calendar year when the rate goes into effect. The annual pension cost and net pension obligation are as follows: 2009 2010 2011 Annual Required Contribution (ARC) $ 6,645,900 $ 7.582.944 $ 7,998,505 Interest on Net Pension Obligation - 98,251 234,216 Adjustment to the ARC - (80,230) (193,787) Annual Pension Cost 6,645,900 7,600,965 8,038,934 Contributions Made (5,313,678) (5,810,310) (6,413,446) Increase (decrease) in net pension obligation 1,332,222 1,790,655 1,625,488 Net Pension Obligation, beginning of year - 1,332,222 3,122,877 Net Pension Obligation, end of year $ 1,332,222 $ 3,122,877 $ 4,748,365 Accounting Year Ending Annual Pension Cost (APC) Actual Contribution Made Percentage of APC Contributed Net Pension Obligation 9/30/2009 6,645,900$ 5,313,678$ 79.95% 1,332,222$ 9/30/2010 7,600,965 5,810,310 76.44% 3,122,877 9/30/2011 8,038,934 6,413,446 79.78% 4,748,365 Three-Year Trend Information 67 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas The required contribution rates for fiscal year 2011 were determined as part of the December 31, 2008 and 2009 actuarial valuations. Additional information as of the latest actuarial valuation, December 31, 2010, also follows 12/31/2008 12/31/2009 12/31/2010- Prior to Restructuring 12/31/2010- Restructured Actuarial Cost Method: Projected Unit Credit Projected Unit Credit Projected Unit Credit Projected Unit Credit Amortization Method: Level Percent of Payroll Level Percent of Payroll Level Percent of Payroll Level Percent of Payroll GASB 25 Equivalent Single Amortization Period 29.0 Years-- Closed Period 28.1 Years-- Closed Period 27.1 Years-- Closed Period 27.1 Years-- Closed Period Amortization Period for new Gains/Losses 30 Years 30 Years 30 Years 30 Years Asset Valuation Method: Amortized Cost 10-year Smoothed Market 10-year Smoothed Market 10-year Smoothed Market Actuarial Assumptions: Investment Rate of Return* 7.5% 7.5% 7.5% 7.0% Projected Salary Increases* Varies by age and service Varies by age and service Varies by age and service Varies by age and service *Includes Inflation at: 3.00% 3.00% 3.00% 3.00% Cost-of-Living Adjustments: 2.1% 2.1% 2.1% 2.1% Funded Status and Funding Progress – In June 2011, SB 350 was enacted by the Texas Legislature resulting in a restructure of the TMRS funds. This legislation provided for the actuarial valuation to be completed, as if restructuring had occurred on December 31, 2010. In addition, the actuarial assumptions were updated for the new fund structure, based on an actuarial experience study that was adopted by the TMRS Board at their May 2011 meeting (the review compared actual to expected experience for the four-year period of January 1, 2006 through December 31, 2009). For a complete description of the combined impact of the legislation and new actuarial assumptions, including the effects on TMRS city rates and funding ratios, please see the December 31, 2010 TMRS Comprehensive Annual Financial Report (CAFR). The funded status as of December 31, 2010, the most recent actuarial valuation date, is as follows: 68 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Actuarial Valuation Date Actuarial Value of Assets Actuarial Accrued Liability (AAL) Funded Ratio Unfunded Actuarial Accrued Liability (UAAL) Annual Covered Payroll (Calendar Year) UAAL as a Percentage of Covered Payroll 12/31/2008 $ 90,243,677 $ 138,576,504 65.1% $ 48,332,827 $ 40,337,456 119.8% 12/31/2009 97,331,034 148,904,236 65.4% 51,573,202 41,515,345 124.2% 12/31/2010 145,688,745 190,548,951 76.5% 44,860,206 40,662,340 110.3% The schedule of funding progress, presented as Required Supplementary Information following the notes to the financial statements, presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability of benefits. E. Other Post Employment Benefits Program description: In addition to the pension benefits described in Note V.D., as required by state laws and defined by City policy, the City makes available postretirement medical, dental, vision, drug and life insurance benefits to all employees who meet TMRS retirement qualifications, retire from the City and who enroll themselves and their eligible dependent(s) on or before the effective date of their retirement through the City’s single-employer defined benefit other post-employment benefit (OPEB) plan. The life insurance plan provides a $10,000 fully insured death benefit coverage upon retirement which ceases upon attainment of age 65 for retirees. So long as monthly premium payments are made, the healthcare plan provides lifetime insurance to eligible retirees, their spouses and dependents through the City’s group health insurance plan, which covers both active and retired members. Benefit provisions as well as retiree premium contributions are established by management. The City determines the employer and participant contribution rates annually based on recommendations of City staff and the City’s consultant. During the fiscal year ended September 30, 2009, the City subsidized the retiree medical, dental, vision and drug premium so that the retiree premium is less than the full amount of premium for a full time employee. On September 30, 2009, the monthly retiree premium payment became the actual non-blended retiree rate, effective as of January 1, 2010 for new retirees and effective January 1, 2011 for existing retirees. The change in the monthly premium closed the plan and eliminated the OPEB liability for postretirement medical, dental, vision and drug insurance benefits. On or around September 30, 2010, OPEB was reinstated when policy changed to charge retirees the employee (subsidized) rate for medical, dental, vision and drug coverage. Given that the change made on September 30, 2009 eliminating postretirement medical, dental, vision and drug liability to the City was reversed on September 30, 2010, the City treats its OPEB obligation as if the changes never happened and the City’s OPEB obligation carried forward from October 1, 2008 without changes. All medical, dental, vision and drug care benefits are provided through the City’s self-insured health plan. The benefit levels are the same as those afforded to active employees. Life insurance for eligible retirees is paid entirely by the City. 69 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas During fiscal year 2011, thirty-one former employees were covered under this arrangement, with claims totaling $513,998. Prior to the passage of this resolution, employees who reached retirement while working for the City were eligible to remain on the City’s self-insured health plan and have their monthly premiums paid for by the City. Annual OPEB Cost and Net OPEB Obligation The City’s annual OPEB cost is based on the annual required contribution (ARC) of the City, an amount actuarially determined in accordance with the parameters of GASB Statement 45. Despite the apparent implications of the term ARC, the City is not required to contribute the ARC to the plan each year, Instead, the ARC provides a basis for evaluating whether the City’s contributions for OPEB are adequate to fund the benefits during the working lifetime of current employees (i.e., the normal cost) and to amortize existing unfunded obligations (i.e., the obligations for current retirees plus that portion of the current employees’ obligations that are attributed to past service) in a systematic manner over the amortization period prescribed by GASB. The annual OPEB cost is the annual accounting expense recorded on the City’s Statement of Revenues, Expenses and Changes in Net Assets and on the City’s Statement of Activities. The annual OPEB cost is equal to (1) the ARC for the current fiscal year, plus (2) interest on the Net OPEB Obligation at the beginning of the year, reduced by (3) an adjustment to the ARC which is equal to an amortization of the beginning of the year Net OPEB Obligation. Generally, the Net OPEB Obligation is the cumulative difference since the effective date of GASB 45 between the annual OPEB cost and the employer’s contributions to the plan including 2009 2010 2011 Annual Required Contribution (ARC) $ 2,241,140 $ 2,438,554 $ 1,850,510 Interest on Net OPEB Obligation - 131,799 211,750 Adjustment to the ARC - (150,551) (262,374) Annual OPEB Cost 2,241,140 2,419,802 1,799,886 Contributions Made (44,493) (381,459) (513,998) Increase in Net OPEB obligation 2,196,647 2,038,343 1,285,888 Net OPEB Obligation, beginning of year - 2,196,647 4,234,990 Net OPEB Obligation, end of year $ 2,196,647 $ 4,234,990 $ 5,520,878 Accounting Year Ending Annual OPEB Cost Actual Contribution Made Percentage of Annual OPEB Cost Contributed Net OPEB Obligation 9/30/2009 2,241,140$ 44,493$ 1.99%2,196,647$ 9/30/2010 2,419,802 381,459 15.76%4,234,990 9/30/2011 1,799,886 513,998 28.56%5,520,878 70 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas the OPEB liability/(asset) at transition, if any. Because the City did not have an OPEB liability/ (asset) at transition, the Net OPEB Obligation as of October 1, 2008 is zero. Whenever the City contributes an amount less than the annual OPEB cost, this shortfall will increase the City’s Net OPEB Obligation. Actuarial Methods and Assumptions Actuarial valuations involve estimates of the value of reported amounts and assumptions about the probability of events far into the future. Actuarially determined amounts are subject to continual revision as actual results are compared to past expectations and new estimates are made about the future. The required schedule of funding progress immediately following the notes to the financial statements presents multi-year trend information about whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liability for benefits. GASB No. 45 calculations are based on the types of benefits provided under the terms of the substantive plan at the time of each valuation and on the pattern of sharing of costs between the employer and plan participants to that point. In addition, the projection of benefits for financial reporting purposes does not explicitly incorporate the potential effects of legal or contractual funding limitations on the pattern of cost sharing between the employer and plan participants in the future. Actuarial calculations reflect a long-term perspective. In addition, consistent with that perspective, actuarial methods and assumptions used in developing the amounts in this report include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities. The required contribution rates were determined as part of the October 1, 2010 actuarial valuation. Significant methods and assumptions follow: Funding Status and Funding Progress The Schedule of Funding Progress presents information as of the current valuation date and the two preceding valuation dates. As of the date of this financial statement, the City has had two valuations, that for the fiscal year beginning October 1, 2008, and one for the fiscal year beginning October 1, 2010. Actuarial valuation date 10/1/2010 Actuarial Cost Method:Projected Unit Credit Amortization Method:Level dollar Remaining Amortization Period:30 year open period Amortization Period for new Gains/Losses 30 Years Asset Valuation Method:Market Actuarial Assumptions: Investment Rate of Return*5.0% *Includes Inflation at:4.00% Projected Salary Increases N/A Annual Healthcare Trend Rates:8.50% in FYE 2011 declining to 5.00% in FYE 2018 71 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Actuarial Valuation Date Actuarial Value of Assets Actuarial Accrued Liability (AAL) Funded Ratio Unfunded Actuarial Accrued Liability (UAAL) Annual Covered Payroll (Fiscal Year) UAAL as a Percentage of Covered Payroll 10/1/2008 $ - $15,244,888 0.0% $15,244,888 $41,019,952 37.16% 10/1/2010 $ - $13,868,768 0.0% $13,868,768 $43,000,000 32.25% There are factors that affect the ability to compare amounts reported from one actuarial valuation date to the next. The assumptions that have been changed since the previous valuation are: - the Discount Rate has been updated to reflect changes in the allocation of assets of the employer and the expected return on such assets; - the Assumed Per Capita Health Benefit Costs and Assumed Expenses for retirees and dependents have been updated to reflect changes in claims and expense expectations; and - the Health Benefit Cost Trend and Expense Trend have been updated to reflect changes in short-term expectations of the annual rate of increase of the Assumed Per Capita Health Benefit Costs. F. Deferred Compensation Plan The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code ("IRC") 457. The plan, as amended, is available to all employees and permits them to defer a portion of their salary until future years. The plan funds are not available to employees until termination, retirement, death, or emergency. All amounts of compensation deferred under the plan (until paid or made available to the employee or other beneficiary) were placed in trust for the exclusive benefit of the participants and the beneficiaries. This action is in accordance with changes made to IRC Section 457. The City is not the 457 Plan Administrator or trustee and the assets of the plan are not reportable in the City's basic financial statements. G. Commitments and Contingencies Construction Commitments The City has contractual commitments of $10,623,878 in the Capital Projects Funds, $1,791,102 in the Water Fund, $2,756,474 in the Wastewater Fund and $381,800 in the Electric Fund. These commitments are for construction of various projects and will be funded primarily from long term debt. Contingencies The City participates in a number of federal and state assisted grant programs. These programs are subject to program compliance audits by the grantors or their representatives. Any liability for reimbursement which may arise as the result of these audits is not believed to be material. 72 Notes to the Financial Statements For the Fiscal Year Ended September 30, 2011 City of College Station, Texas Litigation The City is a party to legal proceedings, many of which occur in the normal course of operations. It is not possible at the present time to estimate the ultimate outcome or liability, if any, of the city with respect to the various proceedings. H. Bonds Available for Sale Authorized general obligation bonds available for future issue are as follows: Year Unissued Authorized Amount Public Buildings 1984 700,000$ Street Improvements 1984 500,000 Street Improvements 2003 440,000 Municipal Complex Improvements 2003 3,655,000 Library Expansion 2008 8,385,000 Parks and Recreation 2008 9,125,000 Street & Transportation Improvements 2008 36,245,000 Total 59,050,000$ I. Revenue Bond Coverage All the net revenues of the Electric, Water, and Wastewater Funds are pledged for the payment of debt service of the revenue bonds and other indebtedness payable from those revenues. Net revenues, as defined by the revenue bond resolutions, include substantially all of the revenues and expenses of the above named funds other than certain interest income and expense, and depreciation and amortization. These bond resolutions further require that the net revenues, as defined, equal at least 1.40 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues and 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payable from those revenues. The maximum annual debt service is defined as the maximum principal and interest payments to be paid in any one year remaining in the life of the bonds, and the average annual debt service is defined as the sum of all principal and interest payments due over the remaining life of the bonds divided by the remaining life of the bonds. The City is in compliance with these requirements. J. Subsequent Events Defeasance In 2009 the City issued $31.315 million in Certificates of Obligation. $2.6 million of the proceeds was used to purchase land for a convention center site. Council no longer intends to build a convention center, therefore, causing a change in use to the property. In order to maintain the tax exempt status of the 2009 Certificates of Obligation, Council approved to defease the convention center bonds on November 21, 2011. On December 1, 2011 the bonds were defeased. $2.728 million was placed in an escrow account with Bank of New York to cover the principal and interest amount of the bonds until their call date of February 15, 2019. 73 CITY OF COLLEGE STATION, TEXAS Required Supplementary Information Texas Municipal Retirement System Schedule of Funding Progress Last Ten Fiscal Years (unaudited) UAAL as a Actuarial Actuarial Covered Percentage Actuarial Value of Accrued Unfunded Funded Payroll of Covered Valuation Assets ** Liability (AAL) AAL (UAAL) Ratio (Calendar Year) Payroll Date* (a) (b) (b-a) (a/b) (c) [(b-a)/c] 12/31/2001 52,927,528$ 61,856,550$ 8,929,022$ 85.6% 25,422,558$ 35.1% 12/31/2002 57,742,291 68,424,249 10,681,958 84.4% 27,784,120 38.4% 12/31/2003 63,223,606 80,476,343 17,252,737 78.6% 28,537,016 60.5% 12/31/2004 70,336,601 87,906,815 17,570,214 80.0% 30,978,906 56.7% 12/31/2005 75,655,678 94,605,300 18,949,622 80.0% 31,987,028 59.2% 12/31/2006 80,758,249 102,166,047 21,407,798 79.0% 34,143,239 62.7% 12/31/2007 87,193,697 130,310,054 43,116,357 66.9% 36,703,161 117.5% 12/31/2008 90,243,677 138,576,504 48,332,827 65.1% 40,337,456 119.8% 12/31/2009 97,331,034 148,904,236 51,573,202 65.4% 41,515,345 124.2% 12/31/2010 145,688,745 190,548,951 44,860,206 76.5% 40,662,340 110.3% *Assets are stated as of December 31 of the preceding year, the date of the actuarial valuation. ** Information is from appropriate year supplements to TMRS annual reports. In June 2011, SB 350 was enacted by the Texas Legislature resulting in a restructure of the TMRS funds. This legislation provided for the actuarial valuation to be completed as if restructuring had occurred on December 31, 2010, In addition, the actuarial assumptions were updated for the new fund structure, based on an actuarial experience study that was adopted by the TMRS Board at their May 2011 meeting (the review compared actual to expected experience for the four year period of January 1, 2006 through December 31, 2009). For a complete description of the combined impact of the legislation and new actuarial assumptions, including the effects on TMRS city rates and funding ratios, please see the December 31, 2010 TMRS Comprehensive Annual Financial Report (CAFR). The Actuarial Accrued Liability (AAL), the Unfunded AAL (UAAL) and the covered calendar year payroll figures reported above represent the entire City of College Station workforce. 74 CITY OF COLLEGE STATION, TEXAS Required Supplementary Information City of College Station Employees Other Post Employment Benefits Plan Schedule of Funding Progress Last Two Fiscal Years (unaudited) UAAL as a Actuarial Actuarial Actuarial Covered Percentage Valuation Value of Accrued Unfunded Funded Payroll of Covered Date Assets Liability (AAL) AAL (UAAL) Ratio (Fiscal Year) Payroll 10/1/2008 -$ 15,244,888$ 15,244,888$ 0.0% 41,019,952$ 37.16% 10/1/2010 - 13,868,768 13,868,768 0.0% 43,000,000 32.25% The Actuarial Accrued Liability (AAL), the Unfunded AAL (UAAL) and the covered fiscal payroll figures reported above represent the entire City of College Station workforce. As of the date of this financial statement, the City has had two valuations, that for the fiscal year beginning October1, 2008, and one for the fiscal year beginning October 1, 2010. 75 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Ad Valorem Tax 12,453,704$ 12,453,704$ 12,365,096$ -$ 12,365,096$ (88,608)$ Sales Tax 19,077,164 19,077,164 20,292,871 (905) 20,291,966 1,214,802 Mixed Drink and Franchise 2,520,000 2,520,000 2,578,554 96,654 2,675,208 155,208 Licenses and Permits 843,285 843,285 1,054,986 -1,054,986 211,701 Intergovernmental 197,515 197,515 589,326 (15,615)573,711 376,196 Parks and Recreation Charges for Services 656,734 86,500 111,921 10 111,931 25,431 Other Charges for Services 2,051,092 2,051,092 2,427,960 212,515 2,640,475 589,383 Fines, Forfeits, and Penalties 3,799,260 3,799,260 3,823,406 (341,067) 3,482,339 (316,921) Investment Income 165,363 164,963 92,017 16,347 108,364 (56,599) Rents and Royalties 706,748 531,006 589,528 211,401 800,929 269,923 Contributions 13,893 13,893 33,995 -33,995 20,102 Other 77,669 77,669 75,339 -75,339 (2,330) Total Revenues 42,562,427 41,816,051 44,034,999 179,340 44,214,339 2,398,288 Expenditures Current General Government 4,873,029 5,277,491 5,021,221 (491,992) 4,529,229 (748,262) Fiscal Services 3,113,654 3,113,654 2,997,993 (1,070) 2,996,923 (116,731) Police 14,626,374 14,742,851 14,890,520 7,130 14,897,650 154,799 Fire 11,899,890 12,043,131 11,444,702 (4,803) 11,439,899 (603,232) Planning and Development Services 3,513,042 3,513,042 3,298,725 (1,337) 3,297,388 (215,654) Public Works 6,821,413 6,913,690 6,602,097 (2,344) 6,599,753 (313,937) Capital Improvement Projects 911,632 911,632 648,589 146,623 795,212 (116,420) Parks and Recreation 8,444,582 5,350,883 5,021,642 (46,757) 4,974,885 (375,998) Information Technology 3,946,682 4,012,060 3,901,721 (902) 3,900,819 (111,241) Library 1,049,801 1,059,173 1,061,581 -1,061,581 2,408 Claims -1,600,000 --- (1,600,000) Contributions 742,442 742,442 736,192 -736,192 (6,250) Other 203,333 216,512 546,650 (344,205)202,445 (14,067) Pay Plan Contingency 121,136 103,675 ---(103,675) Total Expenditures 60,267,010 59,600,236 56,171,633 (739,657) 55,431,976 (4,168,260) Excess (Deficit) of Revenues Over (Under) Expenditures (17,704,583) (17,784,185) (12,136,634)918,997 (11,217,637) (6,566,548) Other Financing Sources (Uses) Sales of Capital Assets 2,767 2,767 8,690 (8,690)-(2,767) Transfers In 18,544,787 18,558,573 16,065,942 304,137 16,370,079 (2,188,494) Transfers Out (1,269,091) (3,911,674) (3,360,822) (1,321,152) (4,681,974)(770,300) Contingency (300,000)(328,504)---328,504 Total Other Financing Sources (Uses)16,978,463 14,321,162 12,713,810 (1,025,705) 11,688,105 (2,633,057) Net Change in Fund Balances (726,120) (3,463,023)577,176 (106,708)$ 470,468 (3,933,491)$ Fund Balances, October 1 13,815,881 13,815,881 13,815,881 13,815,881 Fund Balances, September 30 13,089,761$ 10,352,858$ 14,393,057$ 14,286,349$ Note: The City prepares its annual budget on a budget basis which differs from a GAAP basis. The budget and all transactions are presented in accordance with the budget basis in the Schedule of Revenues, Expenditures, and Changes in Fund Balance-Budget and Actual- General Fund to provide a relevant comparison of actual results with the budget. See notes III. A and B for further explanation of budget information. CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual General Fund(s) For the Fiscal Year Ended September 30, 2011 76 COMBINING FINANCIAL STATEMENTS General Fund(s) The General Fund is the City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. All general tax revenues and other receipts that are not restricted by law or contractual agreement to some other fund are accounted for in this fund. General operating expenditures, fixed charges and capital improvement costs that are not paid through other funds are paid from the General Fund. The General Fund Type has historically incorporated several funds, which have been reported collectively as the General Fund in the City’s Comprehensive Annual Financial Report. For the fiscal year ending September 30, 2011, the General Fund includes: General Fund Economic Development Fund – accounts for funds used for business attraction and retention. Monies for this purpose are transferred to the Economic Development Fund from the General Fund, the Business Park Fund, and the Electric, Water, Wastewater and Sanitation Funds. Parks Xtra Education Fund – accounts for funds used for community-based education programs jointly offered by the City of College Station and the College Station Independent School District. Registration fees primarily fund this fund. Unclaimed Property Fund – accounts for checks issued but not cashed. After the abandonment period of 1 year for payroll checks over $100 and 3 years for accounts payable checks over $100, these funds are sent to the State Comptroller. Refundable Deposits Fund – activated to account for a refundable deposit. Efficiency Time Payment Fee Fund – accounts for unrestricted revenue collected by the Municipal Court pursuant to Texas Local Government Code, Section 133.103. Chimney Hill Fund - account for the receipt and expenditure of funds by the City from the lease of retail property at the Chimney Hill Center. Business Park Fund – originally used to account for the cost of street, water, and sewer improvements at the College Station Business Park, this fund transfers resources to the Economic Development Fund for business attraction and retention. 77 General Fund Economic Development Parks Xtra Education Unclaimed Property Assets Equity in Cash and Cash Equivalents 10,591,492$ 1,445,149$ -$ 99,608$ Equity in Investments 766,649 116,178 - 7,394 Receivables Grants 340 - - - Accounts 1,474,180 --- Taxes 2,272,693 --- Other 26,383 --- Less Allowance for Uncollectible Accounts (26,212)--- Due from Other Funds 259 --- Inventories 45,322 --- Prepaid Costs 13,226 --- Restricted Assets Equity in Cash and Cash Equivalents 163,749 --- Total Assets 15,328,081$ 1,561,327$ -$ 107,002$ Liabilities and Fund Balances Accounts Payable 701,373$ 73,661$ -$ -$ Interfund Payables -360,000 -- Refundable Deposits 60,790 --- Accrued Liabilities 1,485,465 --107,002 Customer Construction Advances 68,626 --- Other Deferred Revenues 1,691,840 --- Total Liabilities 4,008,094 433,661 -107,002 Fund Balances Nonspendable 58,548 --- Restricted 254,771 --- Assigned 528,116 --- Unassigned 10,478,552 1,127,666 -- Total Fund Balances 11,319,987 1,127,666 -- Total Liabilities and Fund Balances 15,328,081$ 1,561,327$ -$ 107,002$ CITY OF COLLEGE STATION, TEXAS General Fund(s) September 30, 2011 Combining Balance Sheet 78 Efficiency Time Payment Chimney Hill Business Park Total General Fund 38,339$ 1,759,940$ 103,113$ 14,037,641$ 2,846 134,354 7,654 1,035,075 ---340 -27,927 -1,502,107 ---2,272,693 -(2,909)-23,474 -(9,000)-(35,212) ---259 ---45,322 ---13,226 -50,040 -213,789 41,185$ 1,960,352$ 110,767$ 19,108,714$ -$ 67,762$ -$ 842,796$ ---360,000 -53,755 -114,545 ---1,592,467 ---68,626 -45,383 -1,737,223 -166,900 -4,715,657 ---58,548 -600,000 71,027 925,798 -9,470 -537,586 41,185 1,183,982 39,740 12,871,125 41,185 1,793,452 110,767 14,393,057 41,185$ 1,960,352$ 110,767$ 19,108,714$ 79 General Economic Development Parks Xtra Education Unclaimed Property Revenues Taxes 35,236,521$ -$ -$ -$ Licenses and Permits 1,054,986 - - - Intergovernmental 589,326 - - - Charges for Services 2,539,891 - (10) - Fines, Forfeits, and Penalties 3,815,512 - - - Investment Income 75,367 8,008 - - Rents and Royalties 159,867 - - - Contributions 33,995 - - - Other 75,339 - - - Total Revenues 43,580,804 8,008 (10) - Expenditures Current General Government 4,018,847 1,002,374 - - Fiscal Services 2,997,993 - - - Police 14,890,520 - - - Fire 11,444,702 - - - Planning and Development Services 3,298,725 - - - Public Works 6,602,097 - - - Capital Improvement Projects 648,589 - - - Parks and Recreation 4,967,595 - 54,047 - Information Services 3,901,721 - - - Library 1,061,581 - - - Contributions 736,192 - - - Other 339,739 - - - Total Expenditures 54,908,301 1,002,374 54,047 - Excess (Deficit) of Revenues Over Expenditures (11,327,497) (994,366) (54,057) - Other Financing Sources (Uses) Sales of Capital Assets 8,690 - - - Transfers In 15,570,942 495,000 - - Transfers Out (2,983,436) (127,386) - - Total Other Financing Sources (Uses) 12,596,196 367,614 - - Net Change in Fund Balances 1,268,699 (626,752) (54,057) - Fund Balances, October 1 10,051,288 1,754,418 54,057 - Fund Balances, September 30 11,319,987$ 1,127,666$ -$ -$ Combining Statement of Revenues, Expenditures, and Changes in Fund Balances General Fund(s) For the Fiscal Year Ended September 30, 2011 CITY OF COLLEGE STATION, TEXAS 80 Efficiency Time Payment Chimney Hill Business Park Total General Fund -$ -$ -$ 35,236,521$ - - - 1,054,986 - - - 589,326 - - - 2,539,881 7,894 - - 3,823,406 155 7,370 1,117 92,017 - 429,661 - 589,528 - - - 33,995 - - - 75,339 8,049 437,031 1,117 44,034,999 - - - 5,021,221 - - - 2,997,993 - - - 14,890,520 - - - 11,444,702 - - - 3,298,725 - - - 6,602,097 - - - 648,589 - - - 5,021,642 - - - 3,901,721 - - - 1,061,581 - - - 736,192 - 206,911 - 546,650 - 206,911 - 56,171,633 8,049 230,120 1,117 (12,136,634) - - - 8,690 - - - 16,065,942 - - (250,000) (3,360,822) - - (250,000) 12,713,810 8,049 230,120 (248,883) 577,176 33,136 1,563,332 359,650 13,815,881 41,185$ 1,793,452$ 110,767$ 14,393,057$ 81 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Ad Valorem Tax 12,453,704$ 12,453,704$ 12,365,096$ -$ 12,365,096$ (88,608)$ Sales Tax 19,077,164 19,077,164 20,292,871 (905) 20,291,966 1,214,802 Mixed Drink and Franchise 2,520,000 2,520,000 2,578,554 96,654 2,675,208 155,208 Licenses and Permits 843,285 843,285 1,054,986 -1,054,986 211,701 Intergovernmental 197,515 197,515 589,326 (15,615)573,711 376,196 Parks and Recreation Charges for Services 561,975 86,500 111,931 -111,931 25,431 Other Charges for Services 2,051,092 2,051,092 2,427,960 212,515 2,640,475 589,383 Fines, Forfeits, and Penalties 3,791,260 3,791,260 3,815,512 (341,067) 3,474,445 (316,815) Investment Income 115,000 115,000 75,367 12,281 87,648 (27,352) Rents and Royalties 306,748 131,006 159,867 211,401 371,268 240,262 Contributions 13,893 13,893 33,995 -33,995 20,102 Other 77,669 77,669 75,339 -75,339 (2,330) Total Revenues 42,009,305 41,358,088 43,580,804 175,264 43,756,068 2,397,980 Expenditures Current General Government 4,264,204 4,422,812 4,018,847 8,008 4,026,855 (395,957) Fiscal Services 3,113,654 3,113,654 2,997,993 (1,070) 2,996,923 (116,731) Police 14,626,374 14,742,851 14,890,520 7,130 14,897,650 154,799 Fire 11,899,890 12,043,131 11,444,702 (4,803) 11,439,899 (603,232) Planning and Development Services 3,513,042 3,513,042 3,298,725 (1,337) 3,297,388 (215,654) Public Works 6,821,413 6,913,690 6,602,097 (2,344) 6,599,753 (313,937) Capital Improvement Projects 911,632 911,632 648,589 146,623 795,212 (116,420) Parks and Recreation 8,349,027 5,350,883 4,967,595 7,290 4,974,885 (375,998) Information Technology 3,946,682 4,012,060 3,901,721 (902) 3,900,819 (111,241) Library 1,049,801 1,059,173 1,061,581 -1,061,581 2,408 Claims -1,600,000 --- (1,600,000) Contributions 742,442 742,442 736,192 -736,192 (6,250) Other 78,333 78,333 339,739 (339,413)326 (78,007) Pay Plan Contingency 121,136 122,889 --(122,889) Total Expenditures 59,437,630 58,626,592 54,908,301 (180,818) 54,727,483 (3,899,109) Excess (Deficit) of Revenues Over Expenditures (17,428,325) (17,268,504) (11,327,497)356,082 (10,971,415) 6,297,089 Other Financing Sources (Uses) Sales of Capital Assets 2,767 2,767 8,690 (8,690)-(2,767) Reimbursed Administration Transfers --- Transfers In 18,049,787 18,063,573 15,570,942 304,137 15,875,079 (2,188,494) Transfers Out (949,877) (3,015,389) (2,983,436)(821,152) (3,804,588)(789,199) Contingency (300,000)(328,504)---328,504 Total Other Financing Sources (Uses)16,802,677 14,722,447 12,596,196 (525,705) 12,070,491 (2,651,956) Net Change in Fund Balances (625,648) (2,546,057) 1,268,699 (169,623)$ 1,099,076 (3,645,133)$ Fund Balances, October 1 10,051,288 10,051,288 10,051,288 10,051,288 Fund Balances, September 30 9,425,640$ 7,505,231$ 11,319,987$ 11,150,364$ CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual General Fund (reported as part of the General Fund) For the Fiscal Year Ended September 30, 2011 82 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Economic Development Fund (reported as part of the General Fund) For the Fiscal Year Ended September 30, 2011 Budget and Actual Revenues Investment Income 20,000$ 20,000$ 8,008$ 1,836$ 9,844$ (10,156)$ Other ------ Total Revenues 20,000 20,000 8,008 1,836 9,844 (10,156) Expenditures Current General Government 608,825 854,679 1,002,374 (500,000)502,374 (352,305) Total Expenditures 608,825 854,679 1,002,374 (500,000)502,374 (352,305) Excess (Deficit) of Revenues Over Expenditures (588,825)(834,679)(994,366)501,836 (492,530)(342,149) Other Financing Sources (Uses) Transfers In 495,000 495,000 495,000 -495,000 - Transfers Out (50,000)(627,071)(127,386)(500,000)(627,386)315 Total Other Financing Sources (Uses)445,000 (132,071)367,614 (500,000)(132,386)315 Net Change in Fund Balances (143,825)(966,750)(626,752)1,836$ (624,916)(341,834)$ Fund Balances, October 1 1,754,418 1,754,418 1,754,418 1,754,418 Fund Balances, September 30 1,610,593$ 787,668$ 1,127,666$ 1,129,502$ 83 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Parks and Recreation Charges for Services 94,759$ -$ (10)$ 10$ -$ -$ Investment Income 400 ----- Total Revenues 95,159 -(10)10 -- Expenditures Current Parks and Recreation 95,555 -54,047 (54,047)-- Pay Plan Contingency ------ Total Expenditures 95,555 -54,047 (54,047)-- Excess (Deficit) of Revenues Over Expenditures (396)-(54,057)54,057 -- Other Financing Sources (Uses) Reimbursed Administration Transfers (19,214)----- Total Other Financing Sources (Uses)(19,214)----- Net Change in Fund Balances (19,610)-(54,057)54,057$ --$ Fund Balances, October 1 54,057 54,057 54,057 54,057 Fund Balances, September 30 34,447$ 54,057$ -$ 54,057$ CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Parks Xtra Education Fund (reported as part of the General Fund) For the Fiscal Year Ended September 30, 2011 84 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Fines, Forfeits, and Penalties 8,000$ 8,000$ 7,894$ -$ 7,894$ (106)$ Investment Income 363 363 155 45 200 (163) Total Revenues 8,363 8,363 8,049 45 8,094 (269) Expenditures Current ------ Total Expenditures ------ Excess (Deficit) of Revenues Over Expenditures 8,363 8,363 8,049 45 8,094 (269) Other Financing Sources (Uses) Reimbursed Administration Transfers ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances 8,363 8,363 8,049 45$ 8,094 (269)$ Fund Balances, October 1 33,136 33,136 33,136 33,136 Fund Balances, September 30 41,499$ 41,499$ 41,185$ 41,230$ CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Efficiency Time Payment Fee Fund (reported as part of the General Fund) For the Fiscal Year Ended September 30, 2011 85 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Investment Income 24,600$ 24,600$ 7,370$ 2,064$ 9,434$ (15,166)$ Rents and Royalties 400,000 400,000 429,661 -429,661 29,661 Total Revenues 424,600 424,600 437,031 2,064 439,095 14,495 Expenditures Current Other 125,000 138,179 206,911 (4,792)202,119 63,940 Total Expenditures 125,000 138,179 206,911 (4,792)202,119 63,940 Excess (Deficit) of Revenues Over Expenditures 299,600 286,421 230,120 6,856 236,976 (49,445) Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances 299,600 286,421 230,120 6,856$ 236,976 (49,445)$ Fund Balances, October 1 1,563,332 1,563,332 1,563,332 1,563,332 Fund Balances, September 30 1,862,932$ 1,849,753$ 1,793,452$ 1,800,308$ CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Chimney Hill Fund (reported as part of the General Fund) For the Fiscal Year Ended September 30, 2011 86 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Business Park Fund (reported as part of the General Fund) For the Fiscal Year Ended September 30, 2011 Revenues Investment Income 5,000$ 5,000$ 1,117$ 121$ 1,238$ (3,762)$ Total Revenues 5,000 5,000 1,117 121 1,238 (3,762) Expenditures Current Total Expenditures ------ Excess (Deficit) of Revenues Over Expenditures 5,000 5,000 1,117 121 1,238 (3,762) Other Financing Sources (Uses) Transfers Out (250,000) (250,000) (250,000) - (250,000) - Total Other Financing Sources (Uses)(250,000)(250,000)(250,000)-(250,000)- Net Change in Fund Balances (245,000) (245,000) (248,883) 121$ (248,762) 3,762$ Fund Balances, October 1 359,650 359,650 359,650 359,650 Fund Balances, September 30 114,650$ 114,650$ 110,767$ 110,888$ 87 88 COMBINING FINANCIAL STATEMENTS NONMAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special revenue funds are used to account for specific revenues that are legally restricted or committed to expenditures for particular purposes other than debt service or capital projects. Court Technology Fee Fund – account for funds collected by municipal court to be used to finance the purchase of or to maintain technological enhancements for a municipal court. Court Security Fee Fund - account for funds collected by municipal court used to finance security personnel for a municipal court or to finance items when used for the purpose of providing security services. Juvenile Case Manager Fund – account for funds collected by municipal court used to finance the salary and benefits of a juvenile case manager. Police Seizure Fund – account for funds obtained through forfeiture provisions under federal laws; seized money from delivery of controlled substance in accordance with Public Health Laws. These monies are to be used for training and other law enforcement activities. American Recovery and Reinvestment Act (ARRA) Fund – account for funds granted to the City under the ARRA. Traffic Safety Fund – account for the receipt and expenditure of funds from the operation of red light cameras. Memorial Cemetery Fund – account for sales of plots (and options of plots) in the Aggie Field of Honor & Municipal Cemetery. Memorial Cemetery Perpetual Care Fund – account for principal trust amounts received and related interest income for the College Station Memorial Cemetery. Cemetery Perpetual Care Fund – to account for principal trust amounts received and related interest income for the College Station Cemetery. Hotel Occupancy Tax Fund – account for the receipt and expenditure of funds received by the City from the assessment of hotel and motel occupancy tax. Usage of funds is restricted to the construction and maintenance of convention and civic facilities and to the promotion of tourism and arts within the City. Community Development Fund – account for funds granted to the City by the Federal Department of Housing and Urban Development for use on various community improvement projects. Wolf Pen Creek Tax Increment Financing District Fund – account for the receipt and expenditure of funds received by the City from the creation of a tax increment financing district for the Wolf Pen Creek area. Parks Escrow Fund – account for the receipt and expenditure of funds received by the City from residential land developers, who dedicate land, or money in lieu of land, for use in the development of community and neighborhood parks in residential areas. Sidewalk Zones- account for the receipt and expenditure of funds received by the City from residential land developers, who dedicate land, or money in lieu of land, for use in the development of community and neighborhood sidewalks. Drainage Projects Fund – to account for the cost of drainage maintenance and drainage improvements made with funds provided by a drainage utility fee and proceeds from the sale of general obligation bonds. Recreation Fund- is designed to help the city identify costs and revenues associated with sports, concessions, Senior/Teen Centers, and instruction programs. Ultimately, the fund will help identify how much the General Fund is subsidizing adult and youth programs. CAPITAL PROJECTS FUNDS Capital Projects Funds are used to account for the acquisition and construction of major capital improvements other than those financed by proprietary funds and trust funds. General Government Projects Fund – to account for the cost of new building construction and building improvements made with funds provided by proceeds from the sale of general obligation bonds, certificates of obligation and by investing those proceeds. Parks & Recreation Projects Fund – to account for the costs of new parks and improvements to existing parks made with funds provided from the sale of general obligation bonds, certificates of obligation and by investing those proceeds. 89 Court Technology Fee Court Security Fee Juvenile Case Manager Police Seizure American Recovery and Reinvestment Act (ARRA) Traffic Safety Memorial Cemetery Memorial Cemetery Perpetual Care Assets Equity in Cash and Cash Equivalents 351,628$ 89,414$ 297,120$ 58,790$ 218,054$ 114,620$ 963,459$ 379,343$ Equity in Investment 26,101 6,637 22,055 4,364 16,186 8,508 71,517 28,158 Receivables Grants -------- Accounts -----50043,568 21,459 Other -------- Less Allowance for Uncollectible Accounts -------- Inventories ------4,858,691 2,391,609 Total Assets 377,729$ 96,051$ 319,175$ 63,154$ 234,240$ 123,628$ 5,937,235$ 2,820,569$ Liabilities and Fund Balances Accounts Payable -$ 2,499$ 972$ -$ 1,285$ 40,940$ -$ -$ Retainage Payable -------- Interfund Payables -------- Refundable Deposits -------- Accrued Liabilities -------- Other Deferred Revenues ----232,955 - 45,968 21,459 Total Liabilities - 2,499 972 - 234,240 40,940 45,968 21,459 Fund Balances Nonspendable ------4,858,691 2,391,609 Restricted 377,729 93,552 318,203 63,154 - 82,688 - - Committed ------1,032,576 407,501 Assigned Unassigned -------- Total Fund Balances 377,729 93,552 318,203 63,154 - 82,688 5,891,267 2,799,110 Total Liabilities and Fund Balances 377,729$ 96,051$ 319,175$ 63,154$ 234,240$ 123,628$ 5,937,235$ 2,820,569$ CITY OF COLLEGE STATION, TEXAS Combining Balance Sheet Non-Major Governmental Funds September 30, 2011 Special Revenue 90 Cemetery Perpetual Care Hotel Occupancy Tax Community Development Wolf Pen Creek Tax Incremental Financing District Parks Escrow Sidewalk Zones Drainage Projects Recreation General Government Projects Parks & Recreation Projects Total Other Governmental Funds 1,590,140$ 4,839,718$ 676,074$ 3,031,933$ 2,101,365$ 45,350$ 2,503,475$ 64,506$ 9,504,946$ 1,774,635$ 28,604,570$ 118,035 359,249 50,185 225,058 155,982 3,366 185,831 4,788 705,545 131,730 2,123,295 - - 122,459 ----2,890 - - 125,349 7,194 74,528 ----251,171 10,375 6,900 - 415,695 - - 639,837 -------639,837 (5,939) (57,293)----(42,990) - - - (106,222) 288 - 153,391 -------7,403,979 1,709,718$ 5,216,202$ 1,641,946$ 3,256,991$ 2,257,347$ 48,716$ 2,897,487$ 82,559$ 10,217,391$ 1,906,365$ 39,206,503$ (40)$ 4,374$ 46,030$ -$ -$ -$ 14,367$ 44,483$ 130,847$ 38,066$ 323,823$ ------2,670 - 3,930 4,350 10,950 ----259-----259 -------9,790 - - 9,790 - - 3,716 ----28,286 - - 32,002 592 17,235 67,963 -------386,172 552 21,609 117,709 - 259 - 17,037 82,559 134,777 42,416 762,996 - - 639,837 -------7,890,137 - 5,194,593 884,400 3,256,991 2,257,088 48,716 2,880,450 - 10,082,614 1,863,949 27,404,127 1,709,166 ---------3,149,243 - ----------- 1,709,166 5,194,593 1,524,237 3,256,991 2,257,088 48,716 2,880,450 - 10,082,614 1,863,949 38,443,507 1,709,718$ 5,216,202$ 1,641,946$ 3,256,991$ 2,257,347$ 48,716$ 2,897,487$ 82,559$ 10,217,391$ 1,906,365$ 39,206,503$ Capital Projects 91 Court Technology Fee Court Security Fee Juvenile Case Manager Police Seizure American Recovery and Reinvestment Act (ARRA) Traffic Safety Memorial Cemetery Memorial Cemetery Perpetual Care Revenues Taxes -$ -$ -$ -$ -$ -$ -$ -$ Licenses and Permits - - - - - - - - Intergovernmental - - - - 368,885 - - - Charges for Services - - - - - - 229,501 113,732 Fines, Forfeits, and Penalties 97,766 61,714 112,035 24,431 - 725 - - Investment Income 1,393 577 1,299 269 (28) 490 3,827 1,439 Rents and Royalties - - - - - - - - Contributions - - - - - - - - Other - - - - 1,231 - - - Total Revenues 99,159 62,291 113,334 24,700 370,088 1,215 233,328 115,171 Expenditures Current General Government - - - - 65,546 - - - Fiscal Services 53,863 123,517 84,626 - - - - - Police - - - 23,646 17,046 - - - Planning and Development Services - - - - 28,770 - - - Public Works - - - - 4,990 68,291 - - Parks and Recreation - - - - 254,965 - - 72 Information Services - - - - - - - - Contributions - - - - - - - - Other - 1,833 1,305 - - - - 3,394 Capital Outlay - - - - - - - - Total Expenditures 53,863 125,350 85,931 23,646 371,317 68,291 - 3,466 Excess (Deficit) of Revenues Over Expenditures 45,296 (63,059) 27,403 1,054 (1,229) (67,076) 233,328 111,705 Other Financing Sources (Uses) Issuance of Debt - - - - - - - - Transfers In - - - - - - - - Transfers Out - - - - - - (2,764) - Total Other Financing Sources (Uses) - - - - - - (2,764) - Net Change in Fund Balances 45,296 (63,059) 27,403 1,054 (1,229) (67,076) 230,564 111,705 Fund Balances, October 1 332,433 156,611 290,800 62,100 1,229 149,764 5,901,825 2,811,930 Prior Period Adjustment - - - - - - (241,122) (124,525) Fund Balances, September 30 377,729$ 93,552$ 318,203$ 63,154$ -$ 82,688$ 5,891,267$ 2,799,110$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Revenues, Expenditures, and Changes in Fund Balances Non-Major Governmental Funds For the Fiscal Year Ended September 30, 2011 Special Revenue 92 Cemetery Perpetual Care Hotel Occupancy Tax Community Development Wolf Pen Creek Tax Incremental Financing District Parks Escrow Sidewalk Zones Drainage Projects Recreation General Government Projects Parks & Recreation Projects Total Other Governmental Funds -$ 3,558,042$ -$ -$ -$ -$ -$ -$ -$ -$ 3,558,042$ - - - - - 36,997 - - - - 36,997 - 249,243 936,119 - - - - - - - 1,554,247 18,196 - - - - - 1,918,142 1,220,725 - 73,320 3,573,616 - - - - - - - - - - 296,671 7,246 17,801 - 14,154 7,768 11,719 11,218 - 53,145 4,738 137,055 -- ------ -- - - - - - 791,537 - - - - - 791,537 792 - (3,101) - - - - 80,779 10,278 - 89,979 26,234 3,825,086 933,018 14,154 799,305 48,716 1,929,360 1,301,504 63,423 78,058 10,038,144 - 10,440 1,341,106 - - - - - - - 1,417,092 - 17,175 - - - - 71,308 - 396 2,099 352,984 - - - - - - - - - - 40,692 - - - - - - - - - - 28,770 - - - - - - 58 - - - 73,339 64 45,113 - 91 - - - 4,066,818 - - 4,367,123 -- ------361-361 - 1,327,297 - - - - - - - - 1,327,297 26 3,000 169,442 - - - 14,605 - 9,880 - 203,485 - - 102,794 13,555 191,890 - 170,818 - 1,992,191 1,452,652 3,923,900 90 1,403,025 1,613,342 13,646 191,890 - 256,789 4,066,818 2,002,828 1,454,751 11,735,043 26,144 2,422,061 (680,324) 508 607,415 48,716 1,672,571 (2,765,314) (1,939,405) (1,376,693) (1,696,899) - - - (285) - - (190) - 2,684 1,260,952 1,263,161 - - - - - - - 2,765,314 92,460 235,910 3,093,684 - (469,047) - - (19,513) - (1,297,201) - (1,424,774) (52,759) (3,266,058) - (469,047) - (285) (19,513) - (1,297,391) 2,765,314 (1,329,630) 1,444,103 1,090,787 26,144 1,953,014 (680,324) 223 587,902 48,716 375,180 - (3,269,035) 67,410 (606,112) 1,683,022 3,241,579 2,204,561 3,256,768 1,669,186 - 2,505,270 - 13,351,649 1,796,539 39,415,266 - - - - - - - - - - (365,647) 1,709,166$ 5,194,593$ 1,524,237$ 3,256,991$ 2,257,088$ 48,716$ 2,880,450$ -$ 10,082,614$ 1,863,949$ 38,443,507$ Capital Projects 93 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Court Technology Fee Fund For the Fiscal Year Ended September 30, 2011 Budget and Actual Revenues Fines, Forfeits, and Penalties 82,000$ 82,000$ 97,766$ -$ 97,766$ 15,766$ Investment Income 3,220 3,220 1,393 411 1,804 (1,416) Total Revenues 85,220 85,220 99,159 411 99,570 14,350 Expenditures Current Fiscal Services 101,980 101,980 53,863 -53,863 (48,117) Total Expenditures 101 980 101 980 53 863 53 863 (48 117)Total Expenditures 101,980 101,980 53,863 -53,863 (48,117) Excess (Deficit) of Revenues Over Expenditures (16,760) (16,760) 45,296 411 45,707 (62,467) Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances (16 760)(16 760)45 296 411$45 707 (62 467)$Net Change in Fund Balances (16,760)(16,760)45,296 411$ 45,707 (62,467)$ Fund Balances, October 1 332,433 332,433 332,433 332,433 Fund Balances, September 30 315,673$ 315,673$ 377,729$ 378,140$ 94 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Court Security Fee Fund For the Fiscal Year Ended September 30, 2011 Budget and Actual Revenues Fines, Forfeits, and Penalties 64,640$ 64,640$ 61,714$ -$ 61,714$ (2,926)$ Investment Income 2,368 2,368 577 105 682 (1,686) Total Revenues 67,008 67,008 62,291 105 62,396 (4,612) Expenditures Current Fiscal Services 118,298 118,298 123,517 -123,517 5,219 Oth 1 833 1 833 1 833 Other --1,833 -1,833 1,833 Total Expenditures 118,298 118,298 125,350 -125,350 7,052 Excess (Deficit) of Revenues Over Expenditures (51,290)(51,290)(63,059)105 (62,954)11,664 Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances (51,290)(51,290)(63,059)105$ (62,954)11,664$ Fund Balances, October 1 156,611 156,611 156,611 156,611 Fund Balances, September 30 105,321$ 105,321$ 93,552$ 93,657$ 95 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Fines, Forfeits, and Penalties 128,000$ 128,000$ 112,035$ -$ 112,035$ (15,965)$ Investment Income 2,776 2,776 1,299 348 1,647 (1,129) Total Revenues 130,776 130,776 113,334 348 113,682 (17,094) Expenditures Current Fiscal Services 90,148 90,148 84,626 - 84,626 (5,522) Other - - 1,305 - 1,305 1,305 Total Expenditures 90,148 90,148 85,931 - 85,931 (4,217) Excess (Deficit) of Revenues Over Expenditures 40,628 40,628 27,403 348 27,751 (12,877) Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances 40,628 40,628 27,403 348$ 27,751 (12,877)$ Fund Balances, October 1 290,800 290,800 290,800 290,800 Fund Balances, September 30 331,428$ 331,428$ 318,203$ 318,551$ CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Juvenile Case Manager Fund For the Fiscal Year Ended September 30, 2011 96 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues Fines, Forfeits, and Penalties 20,000$ 20,000$ 24,431$ -$ 24,431$ 4,431$ Investment Income 735 735 269 69 338 (397) Total Revenues 20,735 20,735 24,700 69 24,769 4,034 Expenditures Current Police 20,000 20,000 23,646 -23,646 3,646 Total Expenditures 20,000 20,000 23,646 -23,646 3,646 Excess (Deficit) of Revenues Over Expenditures 735 735 1,054 69 1,123 388 Other Financing Sources (Uses) Transfers In ------ Transfers Out (847)(847)---847 Total Other Financing Sources (Uses)(847)(847)---847 Net Change in Fund Balances (112)(112)1,054 69$ 1,123 1,235$ Fund Balances, October 1 62,100 62,100 62,100 62,100 Fund Balances, September 30 61,988$ 61,988$ 63,154$ 63,223$ CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Police Seizure Fund For the Fiscal Year Ended September 30, 2011 97 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual American Recovery and Reinvestment Act (ARRA) Fund For the Fiscal Year Ended September 30, 2011 Revenues Intergovernmental 65,000$ 238,249$ 368,885$ -$ 368,885$ 130,636$ Investment Income 520 520 (28)256 228 (292) Other --1,231 (1,231)-- Total Revenues 65,520 238,769 370,088 (975)369,113 130,344 Expenditures Current GlG t 65 000 65 000 65 546 65 546 546 General Government 65,000 65,000 65,546 -65,546 546 Police -41,591 17,046 -17,046 (24,545) Planning and Development Services --28,770 -28,770 28,770 Public Works --4,990 -4,990 4,990 Parks and Recreation -336,897 254,965 18,855 273,820 (63,077) Total Expenditures 65,000 443,488 371,317 18,855 390,172 (53,316) Excess (Deficit) of Revenues Over Expenditures 520 (204,719)(1,229)(19,830)(21,059)183,660 Other Financing Sources (Uses) Transfers In -(17,773)-18,855 18,855 36,628 Transfers Out ------ Total Other Financing Sources (Uses)-(17,773)-18,855 18,855 36,628 Net Change in Fund Balances 520 (222,492)(1,229)(975)$ (2,204)220,288$ Fund Balances, October 1 1,229 1,229 1,229 1,229Fund Balances, October 1 1,229 1,229 1,229 1,229 Fund Balances, September 30 1,749$ (221,263)$ -$ (975)$ 98 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Traffic Safety Fund For the Fiscal Year Ended September 30, 2011 Revenues Fines, Forfeits, and Penalties -$ -$ 725$ (725)$ -$ -$ Investment Income 1,603 1,603 490 134 624 (979) Total Revenues 1,603 1,603 1,215 (591)624 (979) Expenditures Current Public Works 60,000 80,540 68,291 -68,291 (12,249) Total Expenditures 60,000 80,540 68,291 -68,291 (12,249) Excess (Deficit) of Revenues Over Expenditures (58,397)(78,937)(67,076)(591)(67,667)11,270 Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances (58,397)(78,937)(67,076)(591)$ (67,667)11,270$ Fund Balances, October 1 149,764 149,764 149,764 149,764 Fund Balances, September 30 91,367$ 70,827$ 82,688$ 82,097$ 99 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Memorial Cemetery Fund For the Fiscal Year Ended September 30, 2011 Revenues Lot Sales 250,547$ 250,547$ 229,501$ -$ 229,501$ (21,046)$ Investment Income 15,700 15,700 3,827 1,130 4,957 (10,743) Total Revenues 266,247 266,247 233,328 1,130 234,458 (31,789) Expenditures Current ------ Total ExpendituresTotal Expenditures ------ Excess (Deficit) of Revenues Over Expenditures 266,247 266,247 233,328 1,130 234,458 (31,789) Other Financing Sources (Uses) Transfers Out (2,764)(2,764)(2,764)-(2,764)- Total Other Financing Sources (Uses)(2,764)(2,764)(2,764)-(2,764)- Net Change in Fund Balances 263,483 263,483 230,564 1,130$ 231,694 (31,789)$ Fund Balances, October 1 5,901,825 5,901,825 5,901,825 5,901,825 Prior Period Adjustment (241,122)(241,122)(241,122)(241,122) Fund Balances, September 30 5,924,186$ 5,924,186$ 5,891,267$ 5,892,397$ 100 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Memorial Cemetery Perpetual Care Fund For the Fiscal Year Ended September 30, 2011 Revenues Lot Sales 123,404$ 123,404$ 113,732$ -$ 113,732$ (9,672)$ Investment Income 5,400 5,400 1,439 445 1,884 (3,516) Total Revenues 128,804 128,804 115,171 445 115,616 (13,188) Expenditures Current Parks and Recreation --72 -72 72 Other 10 000 13 395 3 394 3 394 (10 001) Other 10,000 13,395 3,394 -3,394 (10,001) Total Expenditures 10,000 13,395 3,466 -3,466 (9,929) Excess (Deficit) of Revenues Over Expenditures 118,804 115,409 111,705 445 112,150 (3,259) Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ T t l Oth Fi i S (U )Total Other Financing Sources (Uses)------ Net Change in Fund Balances 118,804 115,409 111,705 445$ 112,150 (3,259)$ Fund Balances, October 1 2,811,930 2,811,930 2,811,930 2,811,930 Prior Period Adjustment (124,525)(124,525)(124,525)(124,525) Fund Balances, September 30 2,806,209$ 2,802,814$ 2,799,110$ 2,799,555$ 101 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Cemetery Perpetual Care Fund For the Fiscal Year Ended September 30, 2011 Revenues Lot Sales 15,000$ 15,000$ 18,196$ -$ 18,196$ 3,196$ Investment Income 20,000 20,000 7,246 1,865 9,111 (10,889) Other --792 (792)-- Total Revenues 35,000 35,000 26,234 1,073 27,307 (7,693) Expenditures Parks and Recreation --64 (1)63 63 Other 26 (26) Other --26 (26)-- Total Expenditures - - 90 (27) 63 63 . Excess (Deficit) of Revenues Over Expenditures 35,000 35,000 26,144 1,100 27,244 (7,756) Other Financing Sources (Uses) Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances 35,000 35,000 26,144 1,100$ 27,244 (7,756)$ Fund Balances, October 1 1,683,022 1,683,022 1,683,022 1,683,022 Fund Balances, September 30 1,718,022$ 1,718,022$ 1,709,166$ 1,710,266$ 102 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Hotel Occupancy Tax Fund For the Fiscal Year Ended September 30, 2011 Revenues Hotel Occupancy Tax 3,394,000$ 3,394,000$ 3,558,042$ -$ 3,558,042$ 164,042$ Intergovernmental --249,243 -249,243 249,243 Investment Income 28,000 28,000 17,801 5,676 23,477 (4,523) Total Revenues 3,422,000 3,422,000 3,825,086 5,676 3,830,762 408,762 Expenditures Current General Government 10 000 10 000 10 440 10 440 440 General Government 10,000 10,000 10,440 -10,440 440 Fiscal Services 24,000 24,000 17,175 -17,175 (6,825) Parks and Recreation 200,000 200,000 45,113 -45,113 (154,887) Contributions 1,346,000 1,346,000 1,327,297 -1,327,297 (18,703) Other --3,000 -3,000 3,000 Total Expenditures 1,580,000 1,580,000 1,403,025 -1,403,025 (176,975) Excess (Deficit) of Revenues Over Expenditures 1,842,000 1,842,000 2,422,061 5,676 2,427,737 585,737 Other Financing Sources (Uses) Reimbursed Administration Transfers (347,816)(347,816)(246,528)-(246,528)101,288 Transfers In ------ Transfers Out (222,519)(222,519)(222,519)-(222,519)- Contingency (50,000)(50,000)---50,000 Total Other Financing Sources (Uses)(620,335)(620,335)(469,047)-(469,047)151,288 Net Change in Fund Balances 1,221,665 1,221,665 1,953,014 5,676$ 1,958,690 737,025$ Fund Balances, October 1 3,241,579 3,241,579 3,241,579 3,241,579 Fund Balances, September 30 4,463,244$ 4,463,244$ 5,194,593$ 5,200,269$ 103 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Community Development Fund For the Fiscal Year Ended September 30, 2011 Revenues Intergovernmental 3,470,460$ 3,470,460$ 936,119$ -$ 936,119$ (2,534,341)$ Other 650,000 650,000 (3,101)-(3,101)(653,101) Total Revenues 4,120,460 4,120,460 933,018 -933,018 (3,187,442) Expenditures Current General Government 3,558,960 3,558,960 1,341,106 (338,358) 1,002,748 (2,556,212) Other 169 442 (169 442) Other --169,442 (169,442)-- Capital Outlay 561,500 561,500 102,794 -102,794 (458,706) Total Expenditures 4,120,460 4,120,460 1,613,342 (507,800) 1,105,542 (3,014,918) Excess (Deficit) of Revenues Over Expenditures --(680,324)507,800 (172,524)(172,524) Other Financing Sources (Uses) Reimbursed Administration Transfers ------ TfI Transfers In ------ Transfers Out ------ Total Other Financing Sources (Uses)------ Net Change in Fund Balances --(680,324)507,800$ (172,524)(172,524)$ Fund Balances, October 1 2,204,561 2,204,561 2,204,561 2,204,561 Fund Balances, September 30 2,204,561$ 2,204,561$ 1,524,237$ 2,032,037$ 104 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Wolf Pen Creek Tax Increment Financing District Fund For the Fiscal Year Ended September 30, 2011 Revenues Investment Income 15,000$ 15,000$ 14,154$ 3,556$ 17,710$ 2,710$ Total Revenues 15,000 15,000 14,154 3,556 17,710 2,710 Expenditures Current Parks and Recreation --90 -90 90 Capital Outlay 3,033,313 3,033,313 13,556 -13,556 (3,019,757) Total Expenditures 3,033,313 3,033,313 13,646 -13,646 (3,019,667) Excess (Deficit) of Revenues Over Expenditures (3,018,313) (3,018,313)508 3,556 4,064 3,022,377 Other Financing Sources (Uses) Issuance of Debt --(285)-(285)(285) Transfers In ------ Transfers Out ------ T t l Oth Fi i S (U )(285)(285)(285)Total Other Financing Sources (Uses)--(285)-(285)(285) Net Change in Fund Balances (3,018,313) (3,018,313)223 3,556$ 3,779 3,022,092$ Fund Balances, October 1 3,256,768 3,256,768 3,256,768 3,256,768 Fund Balances, September 30 238,455$ 238,455$ 3,256,991$ 3,260,547$ 105 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Parks Escrow Fund For the Fiscal Year Ended September 30, 2011 Revenues Investment Income 16,000$ 16,000$ 7,768$ 2,465$ 10,233$ (5,767)$ Contributions 300,000 300,000 791,533 -791,533 491,533 Total Revenues 316,000 316,000 799,301 2,465 801,766 485,766 Expenditures Capital Outlay 966,500 1,026,500 191,886 12,207 204,093 (822,407) Total Expenditures 966 500 1 026 500 191 886 12 207 204 093 (822 407)Total Expenditures 966,500 1,026,500 191,886 12,207 204,093 (822,407) Excess (Deficit) of Revenues Over Expenditures (650,500) (710,500) 607,415 (9,742) 597,673 1,308,173 Other Financing Sources (Uses) Transfers In ------ Transfers Out (19,513) (19,513) (19,513) - (19,513) - Total Other Financing Sources (Uses)(19,513)(19,513)(19,513)-(19,513)- Net Change in Fund Balances (670 013)(730 013)587 902 (9 742)$578 160 1 308 173$Net Change in Fund Balances (670,013)(730,013)587,902 (9,742)$ 578,160 1,308,173$ Fund Balances, October 1 1,669,186 1,669,186 1,669,186 1,669,186 Fund Balances, September 30 999,173$ 939,173$ 2,257,088$ 2,247,346$ 106 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Drainage Projects Fund For the Fiscal Year Ended September 30, 2011 Revenues Other Charges for Services 1,886,800$ 1,886,800$ 1,918,142$ -$ 1,918,142$ 31,342$ Investment Income 29,900 29,900 11,218 2,937 14,155 (15,745) Total Revenues 1,916,700 1,916,700 1,929,360 2,937 1,932,297 15,597 Expenditures Current Fiscal Services 71,306 71,306 71,306 -71,306 - Public Works 20 200 35 200 58 58 (35 142) Public Works 20,200 35,200 58 -58 (35,142) Other --14,604 -14,604 14,604 Capital Outlay 281,500 266,500 170,821 304 171,125 (95,375) Total Expenditures 373,006 373,006 256,789 304 257,093 (115,913) Excess (Deficit) of Revenues Over Expenditures 1,543,694 1,543,694 1,672,571 2,633 1,675,204 131,510 Other Financing Sources (Uses) IfDbt (190)(190)(190) Issuance of Debt --(190)-(190)(190) Transfers In 14,000 14,000 ---(14,000) Transfers Out (1,391,598) (1,391,598) (1,297,201)- (1,297,201)94,397 Total Other Financing Sources (Uses)(1,377,598) (1,377,598) (1,297,391)- (1,297,391)80,207 Net Change in Fund Balances 166,096 166,096 375,180 2,633$ 377,813 211,717$ Fund Balances, October 1 2,505,270 2,505,270 2,505,270 2,505,270 Fund Balances, September 30 2,671,366$ 2,671,366$ 2,880,450$ 2,883,083$ 107 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Recreation Fund For the Fiscal Year Ended September 30, 2011 Revenues Charges for Services 407,335$ 1,153,311$ 1,220,725$ -$ 1,220,725$ 67,414$ Investment Income - 400 - 420 420 20 Other - - 80,779 - 80,779 80,779 Total Revenues 407,335 1,153,711 1,301,504 420 1,301,924 148,213 Expenditures Current Parks and Recreation 935 459 3 935 961 4 066 818 (5 736)4 061 082 125 121 Parks and Recreation 935,459 3,935,961 4,066,818 (5,736)4,061,082 125,121 Total Expenditures 935,459 3,935,961 4,066,818 (5,736) 4,061,082 125,121 Excess (Deficit) of Revenues Over Expenditures (528,124) (2,782,250) (2,765,314) 6,156 (2,759,158) 23,092 Other Financing Sources (Uses) Transfers In 528,124 2,782,250 2,765,314 (6,156) 2,759,158 (23,092) Transfers Out ------ T t l Oth Fi i S (U )528 124 2 782 250 2 765 314 (6 156)2 759 158 (23 092)Total Other Financing Sources (Uses) 528,124 2,782,250 2,765,314 (6,156) 2,759,158 (23,092) Net Change in Fund Balances - - - -$ - -$ Fund Balances, October 1 - - - - Fund Balances, September 30 -$ -$ -$ -$ 108 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual General Government Projects Fund For the Fiscal Year Ended September 30, 2011 Revenues Investment Income 133,000$ 133,000$ 53,145$ 11,147$ 64,292$ (68,708)$ Other --10,278 (3,378)6,900 6,900 Total Revenues 133,000 133,000 63,423 7,769 71,192 (61,808) Expenditures Current Fiscal Services --396 -396 396 Information Technology 361 361 361 Information Technology --361 -361 361 Other --9,880 (5,000)4,880 4,880 Capital Outlay 456,574 456,574 1,992,191 12,100 2,004,291 1,547,717 Debt Service Fiscal Charges 5,000 5,000 -5,000 5,000 - Total Expenditures 461,574 461,574 2,002,828 12,100 2,014,928 1,553,354 Excess (Deficit) of Revenues Over Expenditures (328,574)(328,574) (1,939,405)(4,331) (1,943,736) (1,615,162) Other Financing Sources (Uses) Issuance of Debt 880,000 880,000 2,684 -2,684 (877,316) Transfers In 231,040 231,040 92,460 3,378 95,838 (135,202) Transfers Out (828,852) (1,424,774) (1,424,774)- (1,424,774)- Total Other Financing Sources (Uses)282,188 (313,734) (1,329,630)3,378 (1,326,252) (1,012,518) Net Change in Fund Balances (46,386)(642,308) (3,269,035)(953)$ (3,269,988) (2,627,680)$ Fund Balances, October 1 13,351,649 13,351,649 13,351,649 13,351,649 Fund Balances, September 30 13,305,263$ 12,709,341$ 10,082,614$ 10,081,661$ 109 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Parks & Recreation Projects Fund For the Fiscal Year Ended September 30, 2011 Budget and Actual Revenues Charges for Services 81,600$ 81,600$ 73,320$ -$ 73,320$ (8,280)$ Investment Income 7,000 7,000 4,738 2,081 6,819 (181) Total Revenues 88,600 88,600 78,058 2,081 80,139 (8,461) Expenditures Current Fiscal Services - - 2,099 (2,099) - - Capital Outlay 2 835 000 2 835 000 1 452 652 (514)1 452 138 (1 382 862) Capital Outlay 2,835,000 2,835,000 1,452,652 (514)1,452,138 (1,382,862) Debt Service - Fiscal Charges 10,000 10,000 - - - (10,000) Total Expenditures 2,845,000 2,845,000 1,454,751 (2,613) 1,452,138 (1,392,862) Excess (Deficit) of Revenues Over Expenditures (2,756,400) (2,756,400) (1,376,693) 4,694 (1,371,999) 1,384,401 Other Financing Sources (Uses) Issuance of Debt 2,180,000 2,180,000 1,260,952 9,048 1,270,000 (910,000) TfI 235 910 235 910 235 910 235 910 Transfers In 235,910 235,910 235,910 - 235,910 - Transfers Out (52,759) (52,759) (52,759) - (52,759) - Total Other Financing Sources (Uses) 2,363,151 2,363,151 1,444,103 9,048 1,453,151 (910,000) Net Change in Fund Balances (393,249) (393,249) 67,410 13,742$ 81,152 474,401$ Fund Balances, October 1 1,796,539 1,796,539 1,796,539 1,796,539 Fund Balances, September 30 1,403,290$ 1,403,290$ 1,863,949$ 1,877,691$ 110 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Budget and Actual Debt Service Fund For the Fiscal Year Ended September 30, 2011 Revenues Ad Valorem Tax 12,058,136$ 12,058,136$ 11,968,277$ -$ 11,968,277$ (89,859)$ Investment Income 100,000 100,000 54,139 4,700 58,839 (41,161) Other --2,939 -2,939 2,939 Total Revenues 12,158,136 12,158,136 12,025,355 4,700 12,030,055 (128,081) Expenditures Debt Service Principal Retirement 7 785 000 8 290 413 8 085 412 8 085 412 (205 001) Principal Retirement 7,785,000 8,290,413 8,085,412 8,085,412 (205,001) Interest Payments 4,771,058 3,888,853 3,698,324 -3,698,324 (190,529) Fiscal Charges 25,900 25,900 379,174 -379,174 353,274 Total Expenditures 12,581,958 12,205,166 12,162,910 - 12,162,910 (42,256) Excess (Deficit) of Revenues Over Expenditures (423,822)(47,030)(137,555)4,700 (132,855)(85,825) Other Financing Sources (Uses) I fRf di Dbt 11 250 000 11 250 000 11 250 000 Issuance of Refunding Debt -- 11,250,000 - 11,250,000 11,250,000 Premium on bonds issued --1,172,234 -1,172,234 1,172,234 Payment to refunded bond escrow agent -(376,792) (12,322,570)- (12,322,570) (11,945,778) Transfers In 617,938 617,938 222,519 -222,519 (395,419) Transfers Out ------ Total Other Financing Sources (Uses)617,938 241,146 322,183 -322,183 81,037 Net Change in Fund Balances 194,116 194,116 184,628 4,700$ 189,328 (4,788)$ Fund Balances, October 1 4,119,966 4,119,966 4,119,966 4,119,966 Fund Balances, September 30 4,314,082$ 4,314,082$ 4,304,594$ 4,309,294$ 111 Original Budget Final Budget Actual GAAP Basis Adjustments Budget Basis Actual Budget Basis Variance with Final Budget Over (Under) Revenues CITY OF COLLEGE STATION, TEXAS Schedule of Revenues, Expenditures, and Changes in Fund Balances Streets Projects Fund For the Fiscal Year Ended September 30, 2011 Budget and Actual Revenues Investment Income 160,000$ 160,000$ 85,657$ -$ 85,657$ (74,343)$ Other - - 562,490 - 562,490 562,490 Total Revenues 160,000 160,000 648,147 - 648,147 488,147 Expenditures Current Fiscal Services - - 2,410 (2,410) - - Public Works 2 550 (2 550) Public Works--2,550 (2,550)-- Capital Outlay 4,141,746 3,314,676 7,578,026 (107,792) 7,470,234 4,155,558 Debt Service - Fiscal Charges 12,000 12,000 5,022 - 5,022 (6,978) Intergovernmental - 927,070 924,941 - 924,941 (2,129) Total Expenditures 4,153,746 4,253,746 8,512,949 (112,752) 8,400,197 4,146,451 Excess (Deficit) of Revenues Over Expenditures (3,993,746) (4,093,746) (7,864,802) 112,752 (7,752,050) (3,658,304) Other Financing Sources (Uses) Issuance of Debt 3,400,000 3,400,000 713,973 - 713,973 (2,686,027) Transfers In ------ Transfers Out (916,208) (1,156,745) (1,156,745) - (1,156,745) - Total Other Financing Sources (Uses) 2,483,792 2,243,255 (442,772) - (442,772) (2,686,027) Net Change in Fund Balances (1,509,954) (1,850,491) (8,307,574) 112,752$ (8,194,822) (6,344,331)$ Fund Balances, October 1 21,886,547 21,886,547 21,886,547 21,886,547 Fund Balances, September 30 20,376,593$ 20,036,056$ 13,578,973$ 13,691,725$ 112 COMBINING FINANCIAL STATEMENTS NONMAJOR ENTERPRISE FUNDS Sanitation Fund - account for all sanitation collection and disposal activities by the City for both residential and commercial customers. Northgate Parking Garage Fund - account for revenues and expenses related to the operation and maintenance of the Northgate parking garage and parking lot. 113 Sanitation Northgate Parking Garage Total Enterprise Funds Current Assets Equity in Cash and Cash Equivalents 942,430$ 497,560$ 1,439,990$ Equity in Investments 69,956 36,933 106,889 Receivables Accrued Interest 23,668 -23,668 Accounts 985,485 7,987 993,472 Less: Allowance for Uncollectible Accounts (150,696)(250)(150,946) Inventories 14,403 -14,403 Total Current Assets 1,885,246 542,230 2,427,476 Noncurrent Assets Equity in BVSWMA 12,944,238 - 12,944,238 Loan Receivable 4,765,000 -4,765,000 Deferred Charges Bond Issuance Charges -53,607 53,607 Accumulated Amortization -(9,828)(9,828) Total Deferred Charges -43,779 43,779 Property and Equipment Buildings -5,743,755 5,743,755 Machinery and Equipment 4,584,818 683,470 5,268,288 Accumulated Depreciation (3,126,329) (1,702,543) (4,828,872) Land -690,750 690,750 Total Property and Equipment 1,458,489 5,415,432 6,873,921 Total Noncurrent Assets 19,167,727 5,459,211 24,626,938 Total Assets 21,052,973$ 6,001,441$ 27,054,414$ Liabilities Current Liabilities Accounts Payable 311,753$ 7,702$ 319,455$ Accrued Liabilities 95,384 16,176 111,560 Other Deferred Revenues -97,490 97,490 Payable from Restricted Assets Accrued Interest Payable 22,906 10,980 33,886 Refundable Deposits -6,670 6,670 Certificates of Obligation 215,000 4,869 219,869 General Obligation Bonds -380,000 380,000 Total Current Liablities 645,043 523,887 1,168,930 Noncurrent Liabilities Certificates of Obligation 4,550,000 -4,550,000 General Obligation Bonds -2,690,000 2,690,000 Unamortized Premium/Discount on Certificates and Bonds -40,562 40,562 Accrued Vacation 80,733 -80,733 Post Employment Benefits 170,532 16,343 186,875 Net Pension Obligation 147,685 13,920 161,605 Total Noncurrent Liabilites 4,948,950 2,760,825 7,709,775 Total Liabilities 5,593,993 3,284,712 8,878,705 Net Assets Invested in Capital Assets, net of related debt 1,458,489 2,293,891 3,752,380 Restricted for: Debt service --- Unrestricted 14,000,491 422,838 14,423,329 Total Net Assets 15,458,980$ 2,716,729$ 18,175,709$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Net Assets Nonmajor Enterprise Funds September 30, 2011 114 Sanitation Northgate Parking Garage Total Enterprise Funds Operating Revenues Charges for Services 7,112,908$ 1,122,418$ 8,235,326$ Other 17,216 - 17,216 Total Operating Revenues 7,130,124 1,122,418 8,252,542 Operating Expenses Salaries and Benefits 2,026,894 277,920 2,304,814 Supplies 450,050 24,581 474,631 Maintenance 458,751 42,831 501,582 Purchased Professional Services 596,003 120,998 717,001 Purchased Property Services 1,524,304 67,103 1,591,407 Other Purchased Services 839,199 75,299 914,498 Depreciation 650,703 238,446 889,149 Other 225,753 4,446 230,199 Total Operating Expenses 6,771,657 851,624 7,623,281 Operating Income 358,467 270,794 629,261 Nonoperating Revenues (Expenses) Investment Income 195,371 3,627 198,998 Gain (loss) on disposal of assets 11,850 48,847 60,697 Earnings in Joint Venture 47,364 - 47,364 Intergovernmental 3,746 - 3,746 Interest Expense (189,773) (99,203) (288,976) Debt Issuance Costs - (3,764) (3,764) Other, Net (48,678) 408,176 359,498 Total Nonoperating Revenues (Expenses) 19,880 357,683 377,563 Income Before Capital Contributions and Transfers 378,347 628,477 1,006,824 Capital Contributions and Transfers Capital Contributions - 17,454 17,454 Transfers Out (1,145,662) (98,736) (1,244,398) Total Capital Contributions and Transfers (1,145,662) (81,282) (1,226,944) Change in Net Assets (767,315) 547,195 (220,120) Beginning Net Assets 16,226,295 2,169,534 18,395,829 Ending Net Assets 15,458,980$ 2,716,729$ 18,175,709$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Revenues, Expenses and Changes in Net Assets Nonmajor Enterprise Funds For the Fiscal Year Ended September 30, 2011 115 Northgate Parking Sanitation Garage Total Cash Flows from Operating Activities: Cash Received from Customers 7,346,187$ 1,145,387$ 8,491,574$ Cash Payments to Suppliers for Goods and Services (3,818,724) (330,226) (4,148,950) Cash Payments to Employees for Services (1,907,335) (274,000) (2,181,335) Cash Paid for Miscellaneous Services (48,678) - (48,678) Cash Received for Miscellaneous Revenues 3,746 18,177 21,923 Net Cash Provided by Operating Activities 1,575,196 559,338 2,134,534 Cash Flows from Noncapital Financing Activities: Transfers Out to Other Funds (1,145,662) (98,736) (1,244,398) Net Cash Used by Noncapital Financing Activities (1,145,662) (98,736) (1,244,398) Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets - (411,687) (411,687) Capital Contributions from Developers - 17,454 17,454 Proceeds from Sale of Assets 11,850 48,847 60,697 Principal Paid on Certificates of Obligation and General Obligation Bonds (205,000) (761,509) (966,509) Interest Paid on Certificates of Obligation and General Obligation Bonds (190,535) (106,763) (297,298) Net Cash Used by Capital and Related Financing Activities (383,685) (1,213,658) (1,597,343) Cash Flows from Investing Activities: Purchase of Investments (191,045) (165,643) (356,688) Proceeds from Sale and Maturities of Investment Securities 121,089 217,338 338,427 Investment Income 196,172 4,949 201,121 Net Cash Provided by Investing Activities 126,216 56,644 182,860 Net Increase (Decrease) in Cash and Cash Equivalents 172,065 (696,412) (524,347) Cash and Cash Equivalents, Oct. 1 770,365 1,193,972 1,964,337 Cash and Cash Equivalents, Sept. 30 942,430$ 497,560$ 1,439,990$ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income 358,467$ 270,794$ 629,261$ Adjustment to Reconcile Operating Income to Net Cash Provided (Used) by Operating Activities: Depreciation, Bad Debt Expense, Inventory Loss 650,703 238,446 889,149 Miscellaneous Nonoperating Revenues 3,746 18,177 21,923 Miscellaneous Nonoperating Expenses (48,678) - (48,678) Changes in Assets and Liabilities: Change in Accounts Receivable 216,062 18,683 234,745 Change in Inventory 552 - 552 Change in Accounts Payable 239,208 (199) 239,009 Change in Accrued Liabilities 44,308 5,783 50,091 Change in Deferred Revenue - 4,286 4,286 Change in Accrued Vacation 16,535 (4,667) 11,868 Change in OPEB 41,648 3,549 45,197 Change in Net Pension Obligation 52,645 4,486 57,131 Total Adjustments 1,216,729 288,544 1,505,273 Net Cash Provided by Operating Activities 1,575,196$ 559,338$ 2,134,534$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Cash Flows Nonmajor Enterprise Funds For the Fiscal Year Ended September 30, 2011 116 COMBINING FINANCIAL STATEMENTS INTERNAL SERVICE FUNDS Employee Benefits Fund - to account for self-insurance activity related to administration of the City's health benefits plan. Equipment Replacement Fund - to account for the purchase of City equipment such as vehicles and large motorized equipment, telephone and radio systems, and replacement assets for existing technological infrastructure equipment not budgeted in other funds. Fleet Maintenance Fund - to account for all activities related to the management of the City’s vehicles and heavy equipment, including preventive maintenance and vehicle repair activities. Property and Casualty Fund - to account for insurance activity relating to all claims filed for liability cases (both injury and property) and property losses incurred for City property. Unemployment Fund - to account for self-insurance activity on claims filed under unemployment compensation laws. Utility Customer Service Fund - to account for the billing and collection activities relating to the City’s electric, water, and sewer utilities and residential and commercial garbage collection. Workers' Compensation Fund - to account for self-insurance activity relating to administration of the City's workers' compensation plan. 117 Employee Benefits Equipment Replacement Fleet Maintenance Current Assets Equity in Cash and Cash Equivalents 4,872,225$ 8,172,937$ 398,429$ Equity in Investment 361,661 606,671 29,575 Receivables Accounts 9,787 - - Other - - - Less Allowance for Uncollectible Accounts - - - Inventories - - 88,505 Total Current Assets 5,243,673 8,779,608 516,509 Property and Equipment Buildings - - 786,525 Machinery and Equipment - 21,142,178 280,773 Accumulated Depreciation - (13,874,794) (586,636) Construction in Progress - - - Total Property and Equipment - 7,267,384 480,662 Total Assets 5,243,673$ 16,046,992$ 997,171$ Liabilities and Fund Equity Current Liabilities Accounts Payable 330,435$ 1,117,910$ 95,100$ Claims Payable 821,596 - - Accrued Liabilities 1,454 - 16,568 Total Current Liabilities 1,153,485 1,117,910 111,668 Noncurrent Liabilities Accrued Vacation - - 53,764 Post Employment Benefits 7,240 - 76,751 Net Pension Obligation 6,245 - 66,278 Total Noncurrent Liabilities 13,485 - 196,793 Total Liabilities 1,166,970 1,117,910 308,461 Net Assets Invested in Capital Assets, net of related debt - 7,267,384 480,662 Restricted Bond Proceeds - 779,228 - Unrestricted 4,076,703 6,882,470 208,048 Total Net Assets 4,076,703$ 14,929,082$ 688,710$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Net Assets Internal Service Funds September 30, 2011 118 Property and Casualty Unemployment Utility Customer Service Workers' Compensation Total 812,979$ 201,987$ 97,912$ 1,979,781$ 16,536,250$ 60,347 14,993 7,268 146,957 1,227,472 26,555 - 37,738 - 74,080 - - 11,444 2,500 13,944 - - (24,676) - (24,676) - - - - 88,505 899,881 216,980 129,686 2,129,238 17,915,575 - - - - 786,525 - - 1,399,363 - 22,822,314 - - (1,026,511) - (15,487,941) - - 18,573 - 18,573 - - 391,425 - 8,139,471 899,881$ 216,980$ 521,111$ 2,129,238$ 26,055,046$ 91,309$ 3,020$ 23,371$ 110$ 1,661,255$ 611,625 - - 311,235 1,744,456 6,393 - 26,124 6,393 56,932 709,327 3,020 49,495 317,738 3,462,643 - - 54,408 - 108,172 9,794 - 125,784 9,794 229,363 8,704 - 108,607 8,704 198,538 18,498 - 288,799 18,498 536,073 727,825 3,020 338,294 336,236 3,998,716 - - 391,425 - 8,139,471 - - - - 779,228 172,056 213,960 (208,608) 1,793,002 13,137,631 172,056$ 213,960$ 182,817$ 1,793,002$ 22,056,330$ 119 Employee Benefits Equipment Replacement Fleet Maintenance Operating Revenues Charges for Services -$ 3,215,726$ 1,679,676$ Premiums 7,530,803 - - Other 33,552 - - Total Operating Revenues 7,564,355 3,215,726 1,679,676 Operating Expenses Salaries and Benefits 77,982 - 880,034 Supplies - - 756,108 Maintenance - - 12,538 Purchased Professional Services 66,377 - 2,032 Purchased Property Services - - 20,189 Other Purchased Services - - 85,229 Claims 5,286,747 - - Administration Fees 502,979 - - Contributions - 697,710 - Premiums 845,233 - - Depreciation - 1,691,096 31,209 Other 45,844 6,807 33,322 Total Operating Expenses 6,825,162 2,395,613 1,820,661 Operating Income 739,193 820,113 (140,985) Nonoperating Revenues (Expenses) Investment Income 18,198 25,655 1,813 Intergovernmental 5,350 - - Other, Net (29,237) 91,372 20,889 Total Nonoperating Revenues (Expenses) (5,689) 117,027 22,702 Income Before Operating Transfers 733,504 937,140 (118,283) Transfers Transfers In - 1,963,575 - Transfers Out - - - Total Operating Transfers - 1,963,575 - Change in Net Assets 733,504 2,900,715 (118,283) Beginning Net Assets 3,343,199 12,028,367 806,993 Ending Net Assets 4,076,703$ 14,929,082$ 688,710$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Revenues, Expenses and Changes in Net Assets Internal Service Funds For the Fiscal Year Ended September 30, 2011 120 Property and Casualty Unemployment Utility Customer Service Workers' Compensation Total -$ -$ 2,037,889$ -$ 6,933,291$ 1,721,218 35,914 - 398,594 9,686,529 529 - 183,956 1,580 219,617 1,721,747 35,914 2,221,845 400,174 16,839,437 127,827 - 1,457,703 127,823 2,671,369 - - 53,696 25,958 835,762 - - 21,523 - 34,061 10,500 -44,930 10,500 134,339 --43,188 -63,377 -- 702,117 -787,346 433,202 56,957 -214,239 5,991,145 557,102 --23,833 1,083,914 ----697,710 236,282 --113,032 1,194,547 --45,730 -1,768,035 14,423 -62,117 2,294 164,807 1,379,336 56,957 2,431,004 517,679 15,426,412 342,411 (21,043) (209,159)(117,505) 1,413,025 1,574 983 773 9,016 58,012 ----5,350 64,614 -3,575 17,971 169,184 66,188 983 4,348 26,987 232,546 408,599 (20,060) (204,811)(90,518) 1,645,571 ----1,963,575 ----- ----1,963,575 408,599 (20,060) (204,811)(90,518) 3,609,146 (236,543)234,020 387,628 1,883,520 18,447,184 172,056$ 213,960$ 182,817$ 1,793,002$ 22,056,330$ 121 Employee Equipment Fleet Property and Benefits Replacement Maintenance Casualty Cash Flows from Operating Activities: Cash Received from Customers 7,561,692$ 3,215,726$ 1,679,677$ 1,720,193$ Cash Payments to Suppliers for Goods and Services (7,139,656) 138,497 (1,007,172) (1,128,382) Cash Payments to Employees for Services (73,744) - (679,180) (102,696) Cash Paid for Miscellaneous Services (29,237) - - - Cash Received for Miscellaneous Revenues 5,350 91,372 20,889 64,614 Net Cash Provided (Used) by Operating Activities 324,405 3,445,595 14,214 553,729 Cash Flows from Noncapital Financing Activities: Transfers In from Other Funds - 1,963,575 - - Net Cash Provided by Noncapital Financing Activities - 1,963,575 - - Cash Flows from Capital and Related Financing Activities: Acquisition and Construction of Capital Assets - (2,568,147) (20,888) - Net Cash Used by Capital and Related Financing Activities - (2,568,147) (20,888) - Cash Flows from Investing Activities: Purchase of Investments (1,234,464) (1,955,118) (102,608) (180,850) Proceeds from Sale and Maturities of Investment Securities 1,210,440 1,756,606 102,913 142,456 Investment Income 23,275 31,794 2,261 1,904 Net Cash Provided (Used) by Investing Activities (749) (166,718) 2,566 (36,490) Net Increase (Decrease) in Cash and Cash Equivalents 323,656 2,674,305 (4,108) 517,239 Cash and Cash Equivalents, Oct. 1 4,548,569 5,498,632 402,537 295,740 Cash and Cash Equivalents, Sept. 30 4,872,225$ 8,172,937$ 398,429$ 812,979$ Reconciliation of Operating Income to Net Cash Provided by Operating Activities: Operating Income 739,193$ 820,113$ (140,985)$ 342,411$ Adjustment to Reconcile Operating Income to Net Cash Provided (Used) by Operating Activities: Depreciation, Bad Debt Expense, Inventory Loss - 1,691,096 31,209 - Miscellaneous Nonoperating Revenues 5,350 91,372 20,889 64,615 Miscellaneous Nonoperating Expenses (29,237) - - - Changes in Assets and Liabilities: Change in Accounts Receivable (2,663) - - (1,556) Change in Inventory - - (10,475) - Change in Accounts Payable (316,329) 843,014 50,034 (85,128) Change in Claims Payable (77,258) - - 220,621 Change in Accrued Liabilities 1,454 - 16,568 6,393 Change in Accrued Vacation - - 5,354 - Change in OPEB 1,720 - 18,383 2,815 Change in Net Pension Obligation 2,175 - 23,237 3,558 Total Adjustments (414,788) 2,625,482 155,199 211,318 Net Cash Provided (Used) by Operating Activities 324,405$ 3,445,595$ 14,214$ 553,729$ CITY OF COLLEGE STATION, TEXAS Combining Statement of Cash Flows Internal Service Funds For the Fiscal Year Ended September 30, 2011 122 Utility Customer Workers' Unemployment Services Compensation Total 35,915$ 2,222,367$ 400,174$ 16,835,744$ (53,938) (1,120,537) (424,720) (10,735,908) - (1,163,725) (109,613) (2,128,958) - - - (29,237) - 3,575 17,971 203,771 (18,023) (58,320) (116,188) 4,145,412 - - - 1,963,575 - - - 1,963,575 - (18,572) - (2,607,607) - (18,572) - (2,607,607) (52,752) (28,996) (514,043) (4,068,831) 53,913 34,243 521,289 3,821,860 1,226 956 11,335 72,751 2,387 6,203 18,581 (174,220) (15,636) (70,689) (97,607) 3,327,160 217,623 168,601 2,077,388 13,209,090 201,987$ 97,912$ 1,979,781$ 16,536,250$ (21,043)$ (209,159)$ (117,505)$ 1,413,025$ - 45,730 - 1,768,035 - 3,575 17,971 203,772 - - - (29,237) - 522 - (3,697) - - - (10,475) 3,020 9,455 110 504,176 - - (29,530) 113,833 - 26,127 6,393 56,935 - (2,720) - 2,634 - 30,100 2,815 55,833 - 38,050 3,558 70,578 3,020 150,839 1,317 2,732,387 (18,023)$ (58,320)$ (116,188)$ 4,145,412$ 123 STATISTICAL SECTION - UNAUDITED This section of the City of College Station’s comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City’s overall financial condition. Contents Financial Trends These schedules contain trend information to help the reader understand how the City’s financial performance and well-being have changed over time. (Pages 125-131) Revenue Capacity These schedules contain information to help the reader assess the factors affecting the City’s ability to generate its property and sales taxes. (Pages 132-139) Debt Capacity These schedules present information to help the reader assess the affordability of the City’s current levels of outstanding debt and the City’s ability to issue additional debt in the future. (Pages 140-144) Demographic and Economic Information These schedules offer demographic and economic indicators to help the reader understand the environment within which the City’s financial activities take place and to help make comparisons over time and with other governments. (Pages 145-147) Operating Information These schedules contain information about the City’s operations and resources to help the reader understand how the City’s financial information relates to the services the City provides and the activities it performs. (Pages 148-150) Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant year. The City implemented GASB Statement 34 in 2003; schedules presenting government-wide information include information beginning in that year. The City implemented GASB Statement 54 in 2009; schedules presenting governmental fund balance reclassifications begin in that year. 124 2005 2006 2007 2008 2009 2010 2011 Governmental activities Invested in capital assets, net of related debt 106,460,949$ 108,287,795$ 113,750,039$ 114,935,845$ 143,530,290$ 153,397,767$ 145,546,799$ Restricted 4,289,531 4,564,184 5,089,422 6,357,013 8,077,876 10,201,722 25,565,107 Unrestricted 27,897,090 39,602,065 45,967,901 59,703,654 37,712,097 37,359,741 27,695,418 Total governmental activities net assets 138,647,570$ 152,454,044$ 164,807,362$ 180,996,512$ 189,320,263$ 200,959,230$ 198,807,324$ Business-type activities Invested in capital assets, net of related debt 132,001,489$ 142,778,246$ 147,043,092$ 145,066,758$ 147,627,129$ 161,365,075$ 175,059,669$ Restricted 2,797,735 2,920,980 3,056,356 1,590,977 3,119,691 1,588,631 1,588,631 Unrestricted 30,830,640 32,980,043 37,474,945 43,957,844 47,397,414 38,818,705 35,213,377 Total business-type activities net assets 165,629,864$ 178,679,269$ 187,574,393$ 190,615,579$ 198,144,234$ 201,772,411$ 211,861,677$ Primary government Invested in capital assets, net of related debt 238,462,438$ 251,066,041$ 260,793,131$ 260,002,603$ 291,157,419$ 314,762,842$ 320,606,468$ Restricted 7,087,266 7,485,164 8,145,778 7,947,990 11,197,567 11,790,353 27,153,738 Unrestricted 58,727,730 72,582,108 83,442,846 103,661,498 85,109,511 76,178,446 62,908,795 Total primary government net assets 304,277,434$ 331,133,313$ 352,381,755$ 371,612,091$ 387,464,497$ 402,731,641$ 410,669,001$ Source: City of College Station CITY OF COLLEGE STATION, TEXAS NET ASSETS BY COMPONENT LAST SEVEN FISCAL YEARS (accrual basis of accounting) 125 2005 2006 2007 2008 2009 2010 2011 Expenses Governmental activities: General government 6,457,556$ 7,755,725$ 7,654,393$ 8,551,304$ 8,631,908$ 11,534,705$ 9,455,960$ Fiscal services 2,467,187 2,452,442 2,442,439 2,977,362 3,821,996 4,127,990 3,384,388 Police 10,666,318 11,214,413 12,299,698 13,395,874 13,945,079 16,063,347 15,082,452 Fire 7,853,876 8,280,257 9,472,331 11,359,260 11,778,585 13,301,029 11,749,054 Planning and development services 1,580,317 1,449,327 1,603,963 1,910,359 2,823,296 2,952,177 3,364,877 Public works 5,401,568 6,227,707 6,620,846 9,467,081 16,804,436 17,026,827 20,629,662 Capital projects - - - 719,391 476,462 256,177 648,589 Parks and recreation 6,549,466 7,353,984 8,235,984 9,391,993 10,136,521 11,202,863 10,146,043 Library 694,445 870,203 912,527 993,102 1,052,838 1,103,864 1,130,433 Information services 2,187,418 2,280,393 2,689,720 2,749,327 3,471,714 5,048,720 4,165,064 Interest on long-term debt 3,895,520 4,116,871 4,291,022 3,860,801 4,135,146 4,111,523 4,079,379 Unallocated depreciation 5,430,745 5,759,049 6,026,372 667,890 789,074 1,047,906 1,130,283 Total governmental activities expense 53,184,416 57,760,371 62,249,295 66,043,744 77,867,055 87,777,128 84,966,184 Business-type activities: Electric 47,815,339 51,250,110 60,242,408 70,485,984 77,441,351 88,685,699 93,277,853 Water 7,908,695 7,770,081 8,302,863 8,706,415 9,287,343 10,190,159 9,960,837 Sewer 7,262,208 7,973,677 8,179,813 9,159,176 9,829,813 10,604,983 10,114,867 Sanitation 4,931,079 5,421,624 5,916,431 6,244,639 5,776,002 6,527,724 6,558,278 Northgate parking 591,944 621,593 591,980 668,237 909,167 1,019,393 944,125 Total business-type activities expense 68,509,265 73,037,085 83,233,495 95,264,451 103,243,676 117,027,958 120,855,960 Total primary government expense 121,693,681$ 130,797,456$ 145,482,790$ 161,308,195$ 181,110,731$ 204,805,086$ 205,822,144$ Program Revenues Governmental activities: Charges for services: Fines, forfeits and penalties 4,008,637$ 3,798,807$ 3,618,236$ 3,798,313$ 4,491,960$ 4,500,447$ 4,120,077$ Licenses and permits 1,043,672 1,091,848 1,306,690 1,154,902 1,007,151 964,344 1,091,983 Public works 1,110,686 1,290,935 1,199,565 1,255,525 1,793,174 1,895,263 2,910,293 Parks and recreation 1,044,134 1,244,476 1,420,284 1,911,789 1,838,810 1,722,840 2,007,032 Other activities 2,002,338 2,656,136 3,210,563 3,548,309 4,494,627 3,378,603 2,516,446 Operating grants and contributions 2,629,494 3,144,254 2,038,535 1,735,170 1,896,623 1,694,228 1,875,849 Capital grants and contributions 4,489,883 7,477,874 5,271,090 3,055,501 2,644,629 19,587,921 3,964,442 Total governmental activities program revenues 16,328,844 20,704,330 18,064,963 16,459,509 18,166,974 33,743,646 18,486,122 Business-type activities: Charges for services: Electric sales 51,467,169 60,217,421 67,462,075 76,787,412 82,904,777 91,162,890 101,617,743 Water sales 9,519,714 10,852,660 10,060,398 12,025,086 17,312,431 12,745,173 17,253,787 Sewer service 9,697,314 10,363,603 10,590,688 11,184,565 11,655,528 11,522,025 13,099,783 Garbage collection fees 5,151,204 6,419,446 7,512,194 9,628,798 7,988,795 7,299,273 7,143,536 Parking garage fees 480,627 576,892 620,124 673,818 990,735 1,140,833 1,189,443 Operating grants and contributions - - - - 17,792 - 3,746 Capital grants and contributions 1,937,320 4,677,465 4,041,105 5,349,125 6,846,033 11,703,035 3,857,585 Total business-type activities program revenues 78,253,348 93,107,487 100,286,584 115,648,804 127,716,091 135,573,229 144,165,623 Total primary government program revenues 94,582,192$ 113,811,817$ 118,351,547$ 132,108,313$ 145,883,065$ 169,316,875$ 162,651,745$ CITY OF COLLEGE STATION, TEXAS CHANGES IN NET ASSETS (accrual basis of accounting) LAST SEVEN FISCAL YEARS 126 2005 2006 2007 2008 2009 2010 2011 Net (Expense)/Revenue Governmental activities (36,855,572)$ (37,056,041)$ (44,184,332)$ (49,584,235)$ (59,700,081)$ (54,033,482)$ (66,480,062)$ Business-type activities 9,744,083 20,070,402 17,053,089 20,384,355 24,472,415 18,545,271 23,309,663 Total primary government net expense (27,111,489)$ (16,985,639)$ (27,131,243)$ (29,199,880)$ (35,227,666)$ (35,488,211)$ (43,170,399)$ General Revenues and Other Changes in Net Assets Governmental activities: Taxes Property taxes 15,888,475$ 16,646,519$ 18,573,309$ 20,670,112$ 22,769,699$ 24,745,344$ 24,333,373$ Sales and mixed beverage taxes 15,705,090 17,082,936 18,449,731 20,241,973 19,873,213 19,751,004 20,717,598 Franchise taxes 1,718,491 2,132,341 1,931,196 2,090,779 2,217,618 2,210,902 2,153,827 Hotel taxes 2,306,928 2,671,417 2,980,250 3,585,512 3,574,649 3,387,041 3,558,042 Unrestricted investment earnings 1,487,926 3,415,849 4,512,575 3,385,844 1,413,431 265,424 368,868 Gain (Loss) on sale of capital assets (111,916) - - - - (24,596) - Adjustment to claims payable - - - - - - - Transfers 8,188,725 8,850,453 10,090,589 7,559,165 12,778,642 15,337,330 13,562,095 Total governmental activities 45,183,719 50,799,515 56,537,650 57,533,385 62,627,252 65,672,449 64,693,803 Business-type activities: Unrestricted investment earnings 947,477 1,829,456 1,932,624 1,330,785 654,882 420,236 341,698 Transfers (8,188,725) (8,850,453) (10,090,589) (10,433,954) (12,778,642) (15,337,330) (13,562,095) Total business-type activities (7,241,248) (7,020,997) (8,157,965) (9,103,169) (12,123,760) (14,917,094) (13,220,397) Total primary government 37,942,471$ 43,778,518$ 48,379,685$ 48,430,216$ 50,503,492$ 50,755,355$ 51,473,406$ Change in net assets Governmental activities 8,328,147$ 13,743,474$ 12,353,318$ 7,949,150$ 2,927,171$ 11,638,967$ (1,786,259)$ Business-type activities 2,502,835 13,049,405 8,895,124 11,281,186 12,348,655 3,628,177 10,089,266 Total primary government 10,830,982$ 26,792,879$ 21,248,442$ 19,230,336$ 15,275,826$ 15,267,144$ 8,303,007$ Source: City of College Station CITY OF COLLEGE STATION, TEXAS CHANGES IN NET ASSETS - Continued LAST SEVEN FISCAL YEARS (accrual basis of accounting) 127 2005200620072008200920102011Function/ProgramGovernmental activities: General government 3,121,430$ 4,357,597$ 3,343,904$ 2,501,778$ 1,957,500$ 5,124,710$ 1,281,849$ Fiscal services 508,810 547,790 409,100 684,666 38,377 100,495 215,626 Police 4,093,425 3,875,900 3,713,866 4,533,697 5,004,712 5,161,486 4,596,713 Fire 916,804 817,910 1,400,464 1,137,759 3,551,620 2,199,375 1,952,851 Planning and development services 1,043,672 1,091,848 1,306,690 1,357,037 1,051,943 1,075,342 1,296,213 Public works 5,600,569 8,768,809 6,470,655 4,312,571 4,445,595 15,313,779 5,796,384 Capital Improvement Program951,686 - Information Technology- 15,500 Parks and recreation 1,044,134 1,244,476 1,420,284 1,932,001 2,117,227 3,816,773 3,330,986 Subtotal governmental activities 16,328,844 20,704,330 18,064,963 16,459,509 18,166,974 33,743,646 18,486,122 Business-type activities: Electric 52,780,914 62,284,935 69,033,816 77,419,441 84,552,573 92,530,434 102,516,252 Water 9,826,360 12,409,728 11,314,888 14,115,391 19,065,662 17,118,922 18,710,635 Sewer 10,014,243 11,416,486 11,805,562 13,811,356 15,100,534 15,208,551 14,584,557 Sanitation 5,151,204 6,419,446 7,512,194 9,628,798 8,006,587 9,574,489 7,147,282 Northgate parking480,627 576,892 620,124 673,818 990,735 1,140,833 1,206,897 Subtotal business-type activities78,253,348 93,107,487 100,286,584 115,648,804 127,716,091 135,573,229 144,165,623 Total primary government94,582,192$ 113,811,817$ 118,351,547$ 132,108,313$ 145,883,065$ 169,316,875$ 162,651,745$ Source: City of College StationCITY OF COLLEGE STATION, TEXASPROGRAM REVENUES BY FUNCTION/PROGRAMLAST SEVEN FISCAL YEARS(accrual basis of accounting)128 2002200320042005200620072008200920102011General Fund Nonspendable62,390$ 70,516$ 58,548$ Restricted95,220 849,622 925,798 Assigned1,663,400 1,794,416 537,586 Unassigned7,557,419 11,101,327 12,871,125 Reserved 989,028$ 1,728,294$ 1,089,510$ 1,132,180$ 1,523,619$ 1,108,449$ 2,305,476$ - - - Unreserved 9,122,197 9,522,041 9,613,442 9,038,345 9,448,389 11,824,140 9,679,913 - - - Total general fund 10,111,225$ 11,250,335$ 10,702,952$ 10,170,525$ 10,972,008$ 12,932,589$ 11,985,389$ 9,378,429$ 13,815,881$ 14,393,057$ All Other Governmental Funds Nonspendable859,654$ 8,235,642$ 7,890,137$ Restricted39,375,368 54,421,910 27,404,127 Commited 2,627,403 2,764,227 3,149,243 Assigned609,113 - - Unassigned545,024 - - Reserved 10,685,338$ 41,119,894$ 42,522,379$ 42,999,111$ 49,111,974$ 46,372,274$ 48,819,538$ - - - Unreserved, reported in: Special revenue funds 12,460,155 10,851,935 6,085,255 6,244,225 7,462,140 10,148,840 11,526,009 - - - Fiscal YearCITY OF COLLEGE STATION, TEXASFUND BALANCES, GOVERNMENTAL FUNDSLAST TEN FISCAL YEARS(modified accrual basis of accounting) Capital projects funds33,275,222 - - - - - - - Total all other governmental funds 56,420,715$ 51,971,829$ 48,607,634$ 49,243,336$ 56,574,114$ 56,521,114$ 60,345,547$ 44,016,562$ 65,421,779$ 38,443,507$ Source: City of College StationNote: Fiscal year 2002 has been restated to include trust funds.The City implemented GASB Statement 54 in 2009; schedules presenting governmental fund balance reclassifications begin in that year129 2002200320042005200620072008200920102011RevenuesTaxes 29,499,644$ 31,277,451$ 34,073,652$ 35,618,984$ 38,533,213$ 41,934,486$ 46,588,376$ 48,435,179$ 49,901,803$ 50,762,840$ Licenses and permits 870,636 1,012,960 1,112,766 1,025,013 945,593 1,191,105 1,154,902 1,007,151 964,344 1,091,983 Intergovernmental 2,572,428 1,950,883 3,208,957 2,592,312 3,144,254 2,038,535 1,707,957 1,896,623 5,022,822 2,143,573 Charges for services 2,251,297 2,610,056 2,538,583 2,634,683 2,925,281 3,339,352 3,790,147 3,543,064 6,042,105 6,113,497 Fines, forfeits and penalties 2,225,354 2,657,643 2,966,278 3,518,940 3,285,907 3,256,488 3,798,313 4,491,960 4,500,447 4,120,077 Special assessments 982,760 1,035,023 1,062,179 1,110,686 1,290,935 1,199,565 1,255,525 1,793,174 - - Investment income 2,615,798 1,543,026 1,062,069 1,269,201 3,066,642 3,864,797 2,886,636 1,125,382 206,648 368,868 Rents and royalties 228,392 233,026 256,023 243,831 244,864 261,225 279,004 769,150 749,635 589,528 Loan repayments 9,626 11,322 5,418 2,541 - - - - - - Contributions 356,369 475,913 784,402 37,182 12,281 31,605 27,213 26,997 605,953 825,532 Reimbursed expenditures32,803 7,258 28,393 - 145,749 479,675 46,038 413,751 - - Other revenues437,359 335,405 679,349 631,192 447,432 738,415 1,046,431 403,548 267,695 730,747 Total revenues42,082,466 43,149,966 47,778,069 48,684,565 54,042,151 58,335,248 62,580,542 63,905,979 68,261,452 66,746,645 ExpendituresGeneral government3,801,250 3,765,079 4,187,972 4,480,075 4,216,582 4,699,159 7,319,662 5,435,355 7,401,157 6,438,313 Fiscal services2 112 9362 319 0082 479 0823 038 1453 050 5333 013 5483 573 6863 836 7863 635 0093 353 387CITY OF COLLEGE STATION, TEXASCHANGES IN FUND BALANCES, GOVERNMENTAL FUNDSLAST TEN FISCAL YEARS(modified accrual basis of accounting)Fiscal YearFiscal services2,112,936 2,319,008 2,479,082 3,038,145 3,050,533 3,013,548 3,573,686 3,836,786 3,635,009 3,353,387 Police 8,829,060 9,143,331 9,803,577 10,829,081 11,559,669 12,556,678 13,219,117 14,107,740 13,816,620 14,931,212 Fire 6,340,775 6,989,125 7,275,289 7,964,785 8,493,228 9,622,195 11,251,400 11,754,088 11,418,948 11,444,702 Planning and development services 1,883,224 1,935,277 1,964,001 1,962,603 1,877,732 2,008,901 2,281,747 2,871,341 2,568,464 3,327,495 Public works 5,207,101 5,292,243 5,534,404 6,117,241 7,116,329 7,440,854 7,182,443 7,920,003 7,123,885 6,677,986 Capital improvement projects - - - - - - 715,707 476,462 132,880 648,589 Economic and community development 122,074 6,369 16,886 11,281 - - - - - - Parks and recreation 5,862,938 6,279,342 6,388,099 6,778,196 7,520,189 8,167,857 9,071,198 9,355,301 8,930,388 9,388,765 Information systems 2,243,844 2,320,950 2,346,534 2,500,518 2,596,591 3,070,524 3,366,764 3,299,105 3,887,102 3,902,082 Library 670,818 681,350 665,291 694,445 870,203 912,527 993,102 1,119,771 1,080,030 1,061,581 Reimbursed administrative (3,559,556) (3,703,529) (3,328,431) (3,485,807) (3,335,264) (3,305,040) (3,772,362) - - - Claims1,600,000 - Contributions1,348,885 1,573,651 2,504,589 1,895,742 1,995,564 1,855,961 2,151,592 2,489,562 2,266,558 2,063,489 Community development block grant538,901 222,169 201,099 275,775 340,399 215,707 - - - - Home grant626,848 408,779 304,580 439,243 840,211 323,811 - - - - Community development grant- - - - - - - - - - Other expenditures183,450 624,837 253,270 296,344 108,527 147,860 204,338 487,163 438,757 750,135 Capital outlay13,702,819 11,286,448 12,775,413 15,435,376 11,610,189 14,213,574 19,538,322 31,931,401 9,765,151 11,501,926 130 2002200320042005200620072008200920102011Debt service Principal 5,950,000 5,820,000 10,110,000 6,190,000 7,285,000 7,820,000 8,530,000 7,935,000 8,050,000 8,085,412 Interest 3,425,390 3,647,529 3,376,538 3,885,075 4,078,635 4,212,245 3,892,490 4,114,356 4,133,633 3,698,324 Issuance costs 115,500 118,335 352,114 118,261 - - - - - - Fiscal charges 8,752 12,500 15,332 13,871 152,729 527,806 70,796 46,551 227,765 384,196 Intergovernmental - 223,608 221,902 97,621 743,117 342,630 881,604 745,908 - 924,941 Total expenditures 59,415,009 58,966,401 67,447,541 69,537,871 71,120,163 77,846,797 90,471,606 107,925,893 86,476,347 88,582,535 Deficiency of revenues under expenditures(17,332,543) (15,816,435) (19,669,472) (20,853,306) (17,078,012) (19,511,549) (27,891,064) (44,019,914) (18,214,895) (21,835,890) Other Financing Sources (Uses)Proceeds from long-term debt 20,056,200 6,570,000 16,375,000 13,347,581 15,700,000 7,890,000 19,970,000 9,815,000 20,685,000 1,977,134 Proceeds from refunding bonds - - 5,980,000 - - 10,255,000 - - 4,265,000 11,250,000 Payment to bond escrow agent- - (6,260,371) - - (10,451,378) - - (4,283,647) (12,322,570) Premium on bonds issued- - 280,371 - - 373,648 - - 75,183 1,172,234 Fiscal YearCITY OF COLLEGE STATION, TEXASCHANGES IN FUND BALANCES, GOVERNMENTAL FUNDS - ContinuedLAST TEN FISCAL YEARS(modified accrual basis of accounting)Sale of capital assets30,106 19,563 4,386 12,182 17,500 318,103 10,981 505,606 5,615 8,690 Transfers in8,764,250 7,910,690 10,945,210 11,476,019 11,864,435 15,054,935 13,828,414 22,680,922 16,054,544 19,382,145 Transfers out(2,007,066) (1,993,594) (11,566,702) (3,879,201) (2,371,662) (2,021,178) (3,041,098) (8,494,139) (673,081) (7,783,625) Total other financing sources26,843,490 12,506,659 15,757,894 20,956,581 25,210,273 21,419,130 30,768,297 24,507,389 36,128,614 13,684,008 Net change in fund balances9,510,947$ (3,309,776)$ (3,911,578)$ 103,275$ 8,132,261$ 1,907,581$ 2,877,233$ (19,512,525)$ 17,913,719$ (8,151,882)$ Debt services as a percentage of noncapital expenditures20.8%20.1%25.3%18.9%19.4%19.7%17.6%15.9%16.2%15.8%Source: City of College StationNotes: Direct capital expenditures have been removed from departmental expenditure lines and included in the capital outlay line item.Fiscal year 2002 has been restated to include trust funds.131 Fiscal Year Property Sales Hotel Franchise Mixed Drink Total2002 12,224,416$ 13,400,054$ 1,926,009$ 1,714,241$ 234,924$ 29,499,644$ 2003 13,441,000 13,780,639 2,120,015 1,688,947 246,850 31,277,451 2004 14,668,641 14,957,697 2,191,429 1,974,587 281,298 34,073,652 2005 15,888,475 15,445,404 2,306,928 1,718,491 259,686 35,618,984 2006 16,646,519 16,752,174 2,671,417 2,132,341 330,762 38,533,213 2007 18,573,309 18,077,973 2,980,250 1,931,196 371,758 41,934,486 2008 20,670,112 19,822,906 3,585,512 2,090,778 419,067 46,588,375 2009 22,769,698 19,438,179 3,574,649 2,217,619 435,034 48,435,179 2010 24,523,184 19,328,578 3,416,713 2,210,902 422,426 49,901,803 2011 24,333,373 20,292,871 3,558,042 2,153,827 424,727 50,762,840 Change2002-201199.1%51.4% 84.7% 25.7% 80.8%72.1%Source: City of College StationNote: Property taxes include general fund, debt service fund, Melrose Apartment TIF (2002), Northgate TIF(2008-2009) and Wolf Pen Creek TIF (1996 - 2010).CITY OF COLLEGE STATION, TEXASTAX REVENUE BY SOURCE, GOVERNMENTAL FUNDSLAST TEN FISCAL YEARS(modified accrual basis of accounting)132 Taxable AssessedCommercial Personal, InventoryValue as a Residential and Industrial and Other Less Exemptions Less TIF (1) Total Taxable Total Direct Estimated Actual Percentage ofFiscal Year Property Property Property and Abatements Captured Value Assessed Value Tax Rate Taxable Value Actual Taxable Value2002 1,721,906,078$ 596,567,968$ 552,036,938$ 380,950,901$ 39,379,860$ 2,450,180,223$ 0.477700 2,450,180,223$ 100.00%2003 1,910,284,688 634,030,921 607,645,557 428,395,713 30,625,663 2,692,939,790 0.477700 2,674,807,515 100.68%2004 2,144,406,477 723,887,327 653,978,324 493,364,734 39,971,363 2,988,936,031 0.465300 2,988,936,031 100.00%2005 2,339,284,129 770,194,254 738,376,045 556,722,986 45,182,585 3,245,948,857 0.464000 3,250,329,407 99.87%2006 2,530,659,165 931,255,843 798,179,118 614,609,545 45,750,172 3,599,734,409 0.439400 3,599,734,409 100.00%2007 2,849,558,106 1,020,242,352 828,757,366 643,387,278 50,131,743 4,005,038,803 0.439400 4,005,038,803 100.00%2008 3,200,809,497 1,141,458,255 881,095,548 677,645,852 68,644,309 4,477,073,139 0.439400 4,477,073,139 100.00%2009 3,606,901,737 1,191,974,529 927,276,877 701,998,930 78,082,864 4,946,071,349 0.439400 4,946,071,349 100.00%2010 3,941,112,015 1,236,193,238 1,069,742,963 856,257,215 69,373,412 5,321,417,589 0.439400 5,321,417,589 100.00%2011 4,087,540,319 1,209,126,533 1,029,151,665 870,386,056 - 5,455,432,461 0.447543 5,455,432,461 100.00%Source: Brazos County Appraisal DistrictNotes: Assessed value is 100% of the estimated actual value.CITY OF COLLEGE STATION, TEXASASSESSED VALUE AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTYLAST TEN FISCAL YEARS(1) Tax increment financing district (TIF).133 General Total College Fiscal Basic Obligation Direct Station Brazos Year Rate Debt Service Rate ISD County 2002 0.184600 0.293100 0.477700 1.790000 0.420000 2003 0.194600 0.283100 0.477700 1.790000 0.414600 2004 0.192100 0.273200 0.465300 1.770000 0.435000 2005 0.194200 0.269800 0.464000 1.770000 0.472600 2006 0.189600 0.249800 0.439400 1.675000 0.465000 2007 0.191000 0.248400 0.439400 1.480000 0.455000 2008 0.191000 0.248400 0.439400 1.241050 0.465000 2009 0.193352 0.246048 0.439400 1.221100 0.480000 2010 0.209967 0.229433 0.439400 1.253413 0.480000 2011 0.227349 0.220194 0.447543 1.309933 0.485600 City Direct Rates Overlapping Rates CITY OF COLLEGE STATION, TEXAS DIRECT AND OVERLAPPING PROPERTY TAX RATES LAST TEN FISCAL YEARS (rate per $100 of assessed value) Source: Brazos County Appraisal District Notes: (1) Tax rates are established by each taxing jurisdiction on an annual basis for revenues to be collected in the following fiscal year. The City must publish its effective and rollback tax rates before adopting an actual tax rate. If the City adopts a rate that exceeds the rollback rate, voters may petition for an election to limit the rate to the rollback rate. If the City adopts a rate that exceeds its effective rate, additional public hearings and notices are required. Rates for debt service are set based on each year's requirements. (2) The date that taxes are due for all jurisdictions is October 1. Taxes for all jurisdictions become delinquent on February 1. The penalty is set by state law at 6% in February, and an additional 1% per month up to 12%. The interest is accrued at 1% per month. (3) The upper limit of the tax rate is set at $2.50/$100 of assessed value for each jurisdiction by State Statute. This limit is for both operations and debt service combined. 134 Percent of Percent of of Total Cityof Total CityTaxableTaxableTaxableTaxable2010 AssessedAssessed2001 AssessedAssessedTaxpayerValueRankValueValueRankValueC.B.L. & Associates (Post Oak Mall)54,171,420$ 10.99%48,629,050$ 11.98%College Station Hospital LP53,751,240 20.99%25,402,560 61.04%SHP-The Callaway House LP46,070,090 30.84%Woodland of College Station LP40,782,010 40.75%Jamespoint Management40,167,320 50.74%Jefferson Enclave LP38,075,900 60.70%SW Meadows Point LP36,174,160 70.66%Weinberg, Israel & David Alkosser36,025,730 80.66%30,961,300 51.26%BVP 2818 Place, LP35,952,255 90.66%Walmart/Sam's32,566,240 100.60%21,412,710 80.87%W9/JP-M Real Estate Ltd39,372,000 21.61%Verizon Communications, Inc.35,913,250 31.47%Melrose Apartments21,799,500 70.89%Universal Computer Services31,665,535 41.29%College Station Exchange, LP18,800,000 90.77%301 Church Avenue, LP17,000,000 100.69%Source: Brazos County Appraisal DistrictCITY OF COLLEGE STATION, TEXASPRINCIPAL PROPERTY TAXPAYERSCURRENT YEAR AND NINE YEARS AGO2011 2002 135 Fiscal Year Taxes LeviedCollectionsEnded for thePercentage in SubsequentPercentageSept 30 Fiscal Year Amount of Levy YearsAmountof Levy2002 11,892,629$ 11,735,174$ 98.68% 150,603$ 11,885,777$ 99.94%2003 13,010,508 12,740,869 97.93% 260,655 13,001,524 99.93%2004 14,092,814 13,974,666 99.16% 106,972 14,081,638 99.92%2005 15,270,852 15,160,102 99.27% 102,179 15,262,281 99.94%2006 16,162,073 15,938,981 98.62% 145,062 16,084,043 99.52%2007 17,818,419 17,697,220 99.32% 39,383 17,736,603 99.54%2008 19,973,882 19,773,036 98.99% 109,866 19,882,902 99.54%2009 22,076,134 21,795,748 98.73% 176,189 21,971,937 99.53%Fiscal Year of the LevyCITY OF COLLEGE STATION, TEXASLAST TEN FISCAL YEARSPROPERTY TAX LEVIES AND COLLECTIONSCollected within theTotal Collections to Date,,,,,,,2010 23,623,086 23,435,105 99.20% 42,571 23,477,676 99.38%2011 24,323,279 24,136,088 99.23%- 24,136,088 99.23%Sources: City Of College Station and Brazos County Tax Office136 2001200220032004200520062007200820092010Utilities 13,645$ 15,169$ 14,929$ 14,943$ 16,684$ 19,336$ 22,403$ 25,483$ 26,442$ 27,724$ Construction5,805 6,240 5,500 6,477 12,076 13,918 15,818 15,768 10,617 10,070 Manufacturing6,656 7,950 7,921 9,323 12,926 13,066 13,200 16,391 12,221 9,620 Wholesale Trade7,069 18,918 12,332 24,173 25,939 17,482 8,759 13,761 9,856 10,770 Retail Trade482,859 489,059 513,638 529,284 563,662 608,940 686,271 693,673 653,561 678,041 Information2,330 10,755 15,312 16,092 14,409 14,082 12,148 15,427 15,654 16,907 Finance and Insurance67 60 55 119 130 216 541 752 706 840 Real Estate and Rental/Leasing- 10,462 11,032 12,258 12,024 15,679 16,249 18,326 9,288 9,456 Professional, Scientific and Tech Services- 7,627 7,660 8,618 8,692 9,530 11,074 26,234 25,694 13,142 Administrative, Support, Waste Mgmt, Remediation- 12,866 14,703 14,655 15,133 16,462 15,054 18,362 17,610 16,831 Educational Services- 98 93 22,981 26,252 29,592 32,502 27,645 35,351 34,952 Health Care and Social Assistance- 986 1,721 1,951 2,547 2,873 4,051 2,888 2,301 2,049 Arts, Entertainment and Recreation3,588 5,382 5,480 6,173 6,781 6,949 7,399 9,168 8,671 8,470 Accommodation and Food Services116,051 129,054 137,440 147,277 158,267 169,900 185,723 205,967 204,731 208,597 Other Services90,845 37,802 36,954 34,563 38,894 17,069 14,539 15,782 15,338 15,890 Total728,915$ 752,428$ 784,770$ 848,887$ 914,416$ 955,094$ 1,045,731$ 1,105,627$ 1,048,041$ 1,063,359$ City direct sales tax rate1.50%1.50%1.50%1.50%1.50%1.50%1.50%1.50% 1.50% 1.50%Source: Texas State Comptroller of Public AccountsCITY OF COLLEGE STATION, TEXASTAXABLE SALES BY CATEGORYLAST TEN CALENDAR YEARS(in thousands of dollars)Notes: Taxable sales information is not available on a fiscal-year basis. The state converted from reporting SICS classification of industries to NAICS classification of industries effective with the reporting year 2002.Data reported for the year 2001 is classified under the old SICS codes and every effort was made to compare like industries. The categories listed with no sales for 2001 are includedin Other Services for those years. This report includes data only from holders of sales tax permits. If fewer than four outlets reported in a quarter, the data is omitted as required by state disclosure laws.137 City Brazos State of Fiscal Year Direct Rate County Texas2002 1.50% 0.50% 6.25%2003 1.50% 0.50% 6.25%2004 1.50% 0.50% 6.25%2005 1.50% 0.50% 6.25%2006 1.50% 0.50% 6.25%2007 1.50% 0.50% 6.25%2008 1.50% 0.50% 6.25%2009 1.50% 0.50% 6.25%2010 1.50% 0.50% 6.25%2011 1.50% 0.50% 6.25%Source: Texas State Comptroller of Public AccountsCITY OF COLLEGE STATION, TEXASDIRECT AND OVERLAPPING SALES TAX RATESLAST TEN FISCAL YEARS138 Number PercentageTaxPercentageNumber PercentageTaxPercentageof Outlets of TotalLiabilityof Totalof Outlets of TotalLiabilityof TotalRetail trade932 60.72%8,984$ 82.20%1,224 54.02%13,300$ 83.38%Services399 25.99%930 8.51%475 20.96%1,206 7.56%Wholesale trade46 3.00%533 4.88%60 2.65%162 1.01%Utilities, transportation, communications20 1.30%240 2.20%17 0.75%418 2.62%Manufacturing33 2.15%100 0.91%83 3.66%144 0.90%Construction54 3.52%87 0.80%109 4.81%151 0.95%Agriculture, forestry, and fishing32 2.08%54 0.49%49 2.16%127 0.80%Finance, insurance, real estate12 0.78%1 0.01%59 2.60%154 0.97%All other outlets7 0.46%- 0.00%190 8.39%289 1.81%Total1,535 100.00%10,929$ 100.00%2,266 100.00%15,951$ 100.00%Source: Texas State Comptroller of Public AccountsTax liability information is not available on a fiscal-year basis.Notes: Due to confidentiality issues, the names of the ten largest revenue payers are not available. The categories presented are intended to provide alternative information regarding the sources of the City's revenue.The category labeled "All other outlets" is higher than normal in 2010 due to the State Comptroller's conversion from SIC classification codes to NAICS classification codes. The State reports in SIC classifications andCalendar Year 2001Calendar Year 2010CITY OF COLLEGE STATION, TEXASSALES TAX REVENUE PAYERS BY INDUSTRYCALENDAR YEARS 2001 AND 2010(dollars are in thousands)new outlets added since the conversion began are labeled within the SIC classification of "other". gyg139 Public PropertyGeneral Finance UtilityUtility Revenue Utility Revenue Total PercentageFiscal Obligation Certificates of Contractual Revenue Capital Certificates General Certificates General Primary of Personal PerYear Bonds Obligation Obligations Bonds Leases of Obligation Obligation Bonds of Obligation Obligation Bonds Government Income Capita2002 41,665,000$ 33,280,000$ -$ 78,235,000$ -$ -$ -$ -$ -$ 153,180,000$ 2,022$ 2003 43,170,000 32,525,000 - 79,680,000 - - - - - 155,375,000 1,984 2004 47,085,000 34,705,000 - 75,655,000 - - - - - 157,445,000 1,963 2005 49,800,000 30,195,000 - 79,215,000 - - - 8,910,000 - 168,120,000 2,052 2006 53,835,000 34,905,000 - 91,460,000 - - - 8,580,000 - 188,780,000 15.39% 2,244 2007 55,720,000 33,500,000 - 105,215,000 - - - 8,240,000 - 202,675,000 15.49% 2,330 2008 60,695,000 39,965,000 - 99,560,000 - - - 23,820,000 - 224,040,000 12.90% 2,465 2009 59,145,000 38,575,000 - 93,755,000 - 4,530,000 - 47,755,000 - 243,760,000 14.34%2,608 201075,020,000 35,675,000 - 87,745,000 - 4,970,000 3,830,000 48,970,000 - 256,210,000 16.07%2,707 201178,055,000 26,085,000 54,495,000 4,765,000 3,070,000 50,185,000 25,585,000 242,240,000 12.81%2,499 Sources: City of College Station (outstanding debt, per capita) and the U.S. Census Bureau, American Community Survey (personal income)Notes: Details regarding the city's outstanding debt can be found in the notes to the financial statements.Personal income information for the City of College Station is only available for calendar years 2005 - 2011.In 2009 the Parking Garage Fund began paying for the Parking Garage debt. In 2010 the Parking Garage Certificates of Obligation were refunded and became General Obligation Debt.Governmental ActivitiesCITY OF COLLEGE STATION, TEXASRATIOS OF OUTSTANDING DEBT BY TYPELAST TEN FISCAL YEARSBusiness-Type Activities140 General Percentage ofObligation Less Debt Service Net Actual TaxableFiscal Year Bonds Cash Funds Bonded Debt Value of Property Per Capita2002 41,665,000$ 1,287,038$ 40,377,962$ 1.65% 533$ 2003 43,170,000 659,180 42,510,820 1.59% 543 2004 47,085,000 585,336 46,499,664 1.56% 580 2005 49,800,000 912,353 48,887,647 1.50% 597 2006 53,835,000 1,645,563 52,189,437 1.45% 620 2007 55,720,000 2,060,709 53,659,291 1.34% 617 CITY OF COLLEGE STATION, TEXASRATIOS OF NET GENERAL BONDED DEBT OUTSTANDINGLAST TEN FISCAL YEARS,,,,,,2008 60,695,000 2,573,421 58,121,579 1.30% 644 2009 59,145,000 3,125,126 56,019,874 1.13% 599 2010 75,020,000 4,115,689 70,904,311 1.33% 751 2011 78,055,000 4,007,146 74,047,854 1.36% 764 Source: City of College StationNotes: Details regarding the City's outstanding debt can be found in the notes to the financial statements.141 Estimated Estimated Share Debt Percentage of Direct and Governmental Unit Outstanding Applicablea Overlapping Debt Debt repaid with property taxes College Station I.S.D.189,245,000$ 87.91% 166,365,280$ Brazos County 96,460,000 49.09% 47,352,214 Bryan I.S.D.156,825,000 2.08% 3,261,960 Other debt College Station I.S.D.- 0.00%- Brazos County - 0.00%- Bryan I.S.D. Capital Lease - 0.00%- Subtotal, overlapping debt 216,979,454 City direct debt 104,140,000 Total direct and overlapping debt 321,119,454$ Sources: Debt outstanding data provided by each governmental unit. Assessed value data used to estimate applicable percentages provided by the Brazos County Appraisal District. Notes: Overlapping governments are those that coincide, at least in part, with the geographical boundaries of the City. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of College Station. This process recognizes that, when considering the City's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. However, this does not imply that every taxpayer is a resident and therefore responsible for repaying the debt of each overlapping government. a For debt repaid with property taxes, the percentage of overlapping debt is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the City's boundaries and dividing it by each unit's total assessed value. CITY OF COLLEGE STATION, TEXAS DIRECT AND OVERLAPPING GOVERNMENTAL ACTIVITIES DEBT AS OF SEPTEMBER 30, 2011 142 The City has no general obligation legal debt limit other than a ceiling on the ad valorem tax rate as specified by the State of Texas. The prescribed maximum is $2.50 per $100 at 100% valuation. CITY OF COLLEGE STATION, TEXAS LEGAL DEBT MARGIN INFORMATION SEPTEMBER 30, 2011 143 Utility Less: Net Average MaximumService Operating Available Debt Service Annual Debt Service AnnualFiscal Year Charges Expenses Revenue Total Coverage Total Coverage2002 62,141,066$ 46,274,555$ 15,866,511$ 5,825,064$ 2.72 8,048,707$ 1.97 2003 64,046,246 47,785,550 16,260,696 5,773,582 2.82 8,084,285 2.01 2004 64,785,122 44,719,241 20,065,881 5,651,966 3.55 7,998,465 2.51 2005 70,636,853 51,125,745 19,511,108 5,522,447 3.53 8,364,747 2.332006 80,787,029 54,432,847 26,354,182 6,423,582 4.10 9,163,574 2.882007 87,911,120 63,514,543 24,396,577 7,389,770 3.30 10,408,958 2.34 2008 99,610,432 73,195,783 26,414,649 8,620,759 3.06 12,245,949 2.16 2009 108,367,552 80,848,570 27,518,982 9,834,136 2.80 13,870,272 1.98 2010 115,430,088 91,551,103 23,878,985 8,976,012 2.66 13,669,444 1.75 2011 127,985,835 96,938,864 31,046,971 8,675,457 3.58 13,635,526 2.28 Source: City of College StationNotes: Details regarding the City's outstanding debt can be found in the notes to the financial statements. Operating expenses do not include interest, depreciation, or amortization expense.Maximum Debt Service Total includes Utility Revenue Bonds , Certificates of Obligation and GO Refunding Bonds that have been issued for Utility projects. The coverage ratios presented in this schedule are formulas required by bond resolutions. The bond resolutions require that net revenues equal at least 1.4 times the average annual debt service on all revenue bonds and other indebtedness payable from those revenues. The bond resolutionsalso require that net revenues equal at least 1.25 times the maximum annual debt service on all revenue bonds and other indebtedness payablefrom those revenues.Utility Revenue Bonds, Certificates of Obligation, and General Obligation Refunding BondsPLEDGED-REVENUE COVERAGECITY OF COLLEGE STATION, TEXASLAST TEN FISCAL YEARS144 Personal Income Calendar (thousands Per Capita Unemployment Year Population of dollars)Personal Income Rate % 2001 72,020 -$ -$ 1.7 2002 75,752 - - 2.0 2003 78,309 - - 2.4 2004 80,214 - - 2.0 2005 81,930 1,226,974 14,976 3.7 2006 84,116 1,308,384 15,555 3.9 2007 86,982 1,736,221 19,961 3.8 2008 90,897 1,699,361 18,695 4.1 2009 93,450 1,594,056 17,058 5.3 2010 94,642 1,891,621 19,987 5.9 Sources: City of College Station Planning Division (population) U. S. Census Bureau, American Community Survey (personal income) Texas Workforce Commission (unemployment rate) CITY OF COLLEGE STATION, TEXAS DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN CALENDAR YEARS Notes: In 2005, the Bureau of Labor Statistics introduced a new methodology for calculating unemployment rates. Along with the new calculation method, Robertson and Grimes county were added to the Bryan/College Station MSA. The net result is an increase in the area's unemployment rate. Personal income information for the City of College Station is only available for calendar years 2005-2010. 145 2011 2001 Employer Employer Brazos County Brazos County Bryan ISD Bryan ISD City of Bryan City of Bryan City of College Station College Station ISD College Station ISD Hamilton State School Reynolds & Reynolds (1)Reliant Building Products Inc Sanderson Farms Inc Sanderson Farms Inc St Joseph Hospital St Joseph Hospital Texas A&M University Texas A&M University Wal-Mart Associates Inc Wal-Mart Associates Inc Source: Texas Workforce Commission, Labor Market/Career Information Department, Research Valley Partnership (1) Name change from Universal Computer Systems Notes: Data includes principal employers in Brazos County. Employers are listed in alphabetical order and do not reflect any ranking. The TWC ranking and number of employees data is confidential. PRINCIPAL AREA EMPLOYERS CURRENT YEAR AND TEN YEARS AGO CITY OF COLLEGE STATION, TEXAS 146 20022003 2004 2005 2006 2007 2008 2009 2010 2011Function/ProgramGeneral Government39.7 36.8 38.541.9 37.8 58.5 71.0 79.575.0 61.5Police140.3 143.4 146.0 144.4 155.1 163.5 168.5 176.0 169.0 180.5Fire103.9 105.9 108.5 111.4 110.6 119.0 125.0 121.0 118.0 120.5Public Works104.4 104.5 106.8 112.2 112.6 114.5 106.5 113.094.0 96.0Parks and Recreation115.4 120.1 116.2 120.0 119.8 123.5 131.0 133.0 133.0 119.0Planning and Development Services29.0 28.3 28.525.8 27.1 24.5 34.0 37.041.0 54.0Information Services39.1 40.0 40.337.5 36.6 28.5 33.0 32.030.5 30.0Fiscal Services53.1 61.1 59.864.2 70.1 71.0 72.5 70.570.0 66.5Electric57.5 56.9 53.456.6 56.0 56.5 58.0 65.064.0 63.5Water / Sewer Services66.2 66.0 64.069.1 71.8 71.0 67.5 76.570.5 74.0BVSWMA28.8 28.3 27.324.4 24.0 22.0 25.5 25.023.5 22.0Captial Projectn/an/an/an/an/an/a 10.0 10.09.09.0Total777.4 791.3 789.3 807.5 821.5 852.5 902.5 938.5 897.5 896.5Full-Time-Equivalent Employees as of Sept 30CITY OF COLLEGE STATION, TEXASFULL-TIME-EQUIVALENT CITY GOVERNMENT EMPLOYEES BY FUNCTION/PROGRAMLAST TEN FISCAL YEARSSource: City of College StationNotes: Full-time-equivalent employees include full time, part time, and seasonal/temporary employees on staff as of September 30.Capital Projects added in FY 2008.147 2002200320042005200620072008200920102011Function/ProgramGeneral Government Open records requests 147 62 103 72 199 199 155 164 123 240 Economic development prospects 15 29 17 20 31 19 18 23 55 31 Code enforcement cases processed 4,525 6,280 9,341 2,848 5,984 4,838 5,148 6,248 5,268 4,701 Non-profit agencies/contracts monitored 12 11 10 9 13 7 10 9 10 8 Applicants receiving homebuyers assistance 25 14 16 2 9 6 3 4 6 3 Police DUI/DWI arrests 311 341 418 387 414 493 458 430 449 571 Citations processed 36,945 43,407 42,957 39,416 34,134 38,046 10,384 17,275 22,224 42,690 Uniform patrol calls handled 56,388 61,821 60,405 57,605 60,159 58,303 57,661 48,297 58,656 61,283 Average response time on high priority calls 6:01 mins 6:28 mins 5:58 mins 6:09 mins 6:15 mins 6:17 mins 6.06 mins 6:18 mins 6:52 mins 6:41 mins Criminal investigation new cases assigned 1,970 2,292 2,259 2,300 2,368 2,256 2,635 2,590 2,098 2,582 Note: In FY08 an e-citation program was implemented thus reducing the number of paper citations processed.Fire Fire incidents (fire, rescue, and haz mat) 1,653 1,455 1,554 1,792 1,743 1,832 1,992 2,008 2,301 1,813 Business safety inspections 900 1,014 1,410 1,138 828 1,018 947 760 1,364 1,151 EMS incidents2,554 2,754 2,800 3,241 3,048 3,773 4,7185,367 5,414 5,407 EMS unit responses4,568 4,687 4,900 4,930 5,276 5,476 5,3695,051 5,646 6,090 Public Works Street overlay lane miles1 20 18 19 19 19 1592 11 Potholes repaired ***24,696 24,778 21,506 20,54618,000 68,548 67,448 Curb miles swept***6,338 7,235 6,040 6,9555,620 5,595 6,244 CITY OF COLLEGE STATION, TEXASOPERATING INDICATORS BY FUNCTION/PROGRAMLAST TEN FISCAL YEARS Sign, marking, signal work orders2,709 3,472 3,270 2,898 2,557 2,617 2,8802,310 2,571 3,395 Note: In FY10 # of potholes repaired went to # of square feet repaired.Parks and Recreation Pavilion rentals353 342 314 221 399 338 395858 1,431 1,418 Adult participants in City leagues10,642 8,529 8,307 10,774 822 611 786786571 551 Youth participants in City leagues2,684 1,977 2,690 2,520 2,842 2,946 4,1834,249 4,096 4,111 Special event participants123,743 188,980 188,429 201,256 197,805 185,002 170,193184,575 199,091 181,571 Instructional participants3,546 3,447 3,581 3,579 3,075 3,432 3,5383,077 3,112 2,765 Pool customers130,113 142,154 145,879 132,549 146,805 128,206 142,605138,785 93,302 114,458 Conference center customers74,320 70,728 81,289 85,720 70,494 66,950 79,36090,089 90,540 73,105 Lincoln center participants68,919 72,794 81,629 82,624 98,869 100,952 93,50182,862 79,077 83,471 Teen center participants12,465 13,446 14,582 17,500 9,958 15,798 15,25917,212 15,669 5,217 Notes: Special event participants do not include Christmas at the Creek counts. Adult participants in City leagues was changed in FY06 to adult teams participating in City leagues. FY05 pavilion rentals had the following changes: Thomas Park pavilion rentals were removed (no longer charging a fee) and W.A. Tarrow basketball pavilion was added. In FY06 Crompton Park pavilion was added to rentals. FY09 Pavilion rentals now includes athletic field rentals. FY10 Pools closed one day a week and a new recording system for attendance was implemented. FY11 Teen Center - Program changes made which resulted in decline of participants.148 2002200320042005200620072008200920102011Function/ProgramPlanning and Development Services Permits processed 6,728 6,604 6,685 6,500 6,575 7,583 6,647 5,819 5,972 6,026 Building inspections performed 14,671 13,364 13,435 13,297 13,069 13,398 13,814 12,938 12,379 11,583 Parking citations issued 18,500 18,034 16,587 11,900 8,452 7,238 9,460 9,686 6,763 4,488 Community enhancement cases 12,550 11,637 15,086 7,016 7,384 8,631 11,885 11,622 11,408 8,632 Note: FY09 Code Enforcement moved from Fire to Planning and Development ServicesElectric Number of connections 33,386 35,421 35,307 36,284 37,590 38,519 37,777 37,818 38,255 37,829 Residential job orders 1,942 2,505 2,134 1,904 1,422 1,714 2,342 1,242 1,627 1,137 Customer service job orders 2,144 2,078 2,496 1,561 1,678 1,717 1,928 1,774 1,428 1,181 Average monthly consumption (KWH) 52,466,218 54,820,470 55,673,526 60,413,524 61,910,063 60,766,805 64,724,128 64,065,679 65,049,732 68,191,018 Avg number of outages per customer 1.00 1.33 0.72 0.92 0.31 0.12 0.27 0.72 0.04 0.17 Water Number of connections 23,210 29,358 31,038 32,266 33,491 34,763 37,075 37,344 37,596 37,565 New services completed 1,440 1,560 1,217 773 931 1,027 1,235408 396 325 Average monthly consumption (MGW)262,541 253,259 236,355 283,429 317,438 293,246 324,012 345,170 301,399 408,327 Water meters tested950 1,025 768 732 1,254 1,174 732834 2,009 122 Avg number of outages per customer0.190 0.003 0.160 0.016 0.039 0.013 0.0070.0067 0.0019 0.0090 Sewer Number of connections28,399 27,977 28,594 29,694 31,051 32,034 34,74334,743 35,853 35,510 Average daily sewage treatment6,669 6,807 6,808 6,220 5,911 6,502 6,6266,625 6,700 6,242 (thousands of gallons)CITY OF COLLEGE STATION, TEXASOPERATING INDICATORS BY FUNCTION/PROGRAM - ContinuedLAST TEN FISCAL YEARS New services completed1,400 1,540 890 571 646 521 781604 377 301 Avg number of stoppages per customer0.015 0.0001 0.003 0.003 0.003 0.003 0.002 0.0007 0.00029 0.00027 Sanitation Number of users (units)23,947 28,215 28,594 28,399 27,181 28,112 29,53330,750 30,779 30,455 Residential tons collected17,710 18,057 20,353 23,535 24,964 27,556 22,19121,406 28,451 22,775 Residential tons recycled941 826 1,082 923 983 1,060 1,1991,064 1,053 1,173 Commercial tons collected32,364 33,402 35,355 35,114 35,122 38,402 38,70936,245 36,558 35,133 Parking garage Active contract customers***449 432 472 464333 524 482 Hourly cash customers65,612 106,935 97,904 127,608 108,893 109,028 107,584 104,342 85,210 83,048 Note: Parking garage opened to customers in February 2002.Utility Customer Service Payments processed388,579 404,742 408,348 401,891 413,088 423,299 443,766 461,557 467,262 436,936 Incoming calls79,514 82,018 82,536 82,234 85,728 85,842 97,12196,876 85,212 84,861 Meters read525,412 552,949 577,773 598,660 618,676 640,554 670,913 694,270 708,672 719,749 Source: City of College Station various departments* Data not measured for fiscal year indicated.149 2002200320042005200620072008200920102011Function/ProgramPolice Patrol units 25 25 25 26 26 29 29 29 27 33 Jail capacity 17 17 17 17 17 17 17 17 17 17 Fire stations 4 4 4 4 4 4 4 4 4 4 Note: The Fire Department operates an additional fire station located at the airport.Public Works Streets (linear miles) 711 733 353 385 395 429 438 428 453 474 Sidewalks (miles) 89 89 89 97 100 100 100 119 130 138 Traffic signals 57 60 62 62 62 65 66 66 69 70 Storm sewers (miles) * * * * 72 72 72 80 83 83 Notes: Street measurement changed from lane miles to linear miles in FY04. Storm sewer mileage includes both underground pipes and valley gutters.Parks and Recreation Acreage 1,134 1,214 1,217 1,248 1,274 1,289 1,306 1,306 1,327 1,327 Playunits 35 35 35 35 46 48 47 54 56 57 Softball/baseball fields 19 19 19 25 32 32 35 35 36 36 Soccer fields 19 19 19 26 31 31 29 29 30 30 Jogging/walking trails20 22 22 26 27 28 29 33 34 34 Community centers3 3 3 3 3 3 3 3 3 3 Pools3 3 3 3 3 3 3 3 3 3 Pavilions (rentable)5 5 5 6 6 7 7 6 6 7 Notes: Some parks have multiple playunits. Softball/baseball fields include practice fields.ElectricCITY OF COLLEGE STATION, TEXASCAPITAL ASSET STATISTICS BY FUNCTION/PROGRAMLAST TEN FISCAL YEARS Maximum capacity (megawatts)255 255 255 280 260 355 355 355 305 305 Number of substations4 4 4 4 5 5 5 5 6 6 Distribution lines (miles)400 414 414 450 394 411 411 432 440 444 Water Water mains (miles)294 311 317 341 365 367 381 385 396 402 Fire hydrants**2,070 2,165 2,232 2,380 2,453 2,494 2,562 2,614 Number of wells6 6 6 6 8 8 8 8 9 9 Wells production capacity 19,000 26,000 26,000 28,000 23,000 23,000 23,000 26,000 32,000 27,000 (thousands of gallons per day)Sewer Sanitary sewer lines (miles)252 262 264 271 279 285 301 305 313 319 Treatment capacity 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 11,500 (thousands of gallons per day)Sanitation Collection trucks22 23 24 24 24 25 25 25 25 25 Residential collection containers*14,413 15,207 15,958 16,647 18,135 19,549 20,275 20,671 20,550 Commercial collection containers1,383 1,407 1,511 1,545 1,569 1,594 1,619 1,644 1,669 1,694 Fleet number of vehicles*585 600 613 627 651 643 647 662 662 Source: City of College Station* Data not measured for fiscal year indicated.150