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Minutes 4$441 y s � � The E een tenter C � � exa r.: Staff Present: Steve Beachy, Director of Parks and Recreation; Peter Vanecek, Senior Park Planner; Peter Lamont, Recreation Superintendent; David Hudspeth, Recreation Supervisor; Geri Marsh, Recreation Supervisor; Kristin Lehde, Staff Assistant. Board Members Present: Glenn Schroeder; Larry Farnsworth; Jodi Warner, Glen Davis; Bill Davis. Board Members Absent: John Nichols, Chair; Don Allison. Visitors: Jason Fikes, 1309 Danville Court, College Station, Texas 77845 Christina Livingston, 1203 Baywood Court, College Station, Texas 77845 The Board was in consensus on having Larry Farnsworth serve as Acting Chairman. 1. Call to order: The meeting was called to order by Larry F. at 7:01 p.m. 2. Pardon — possible action concerning requests for absences of members from meeting: Bill Davis made a motion to accept the absences of John Nichols and Don Allison as excused. Glen Davis seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: Mr. Jason Fikes and Ms. Christine Livingston represent the Alexandria Neighborhood Subdivision. At the regular Board meeting of September 10, 2002, they had requested that the Parks and Recreation Advisory Board consider a request to install city playground equipment at the edge of the greenway space on the north end of Alexandria Drive (refer to the minutes of September 10, 2002; Item #3). Mr. Fikes stated that a petition had been circulated and signed with the names of approximately 334 residents in favor of the request. This request will be placed on the January 14, 2003, agenda for further discussion. 4. Discussion, consideration, and possible approval of minutes from the regular meeting of November 12, 2002: Glen D. made a motion to approve the minutes from November 12, 2002. Jodi Warner seconded the motion. All were in favor, and the motion passed unanimously. • Pete Vanecek stated that the proposed single-family, three-dwelling unit �� development is located at the end of Shady Drive, south of University Drive (refer J) to Park Land Dedication Checklist). The total land dedication requirement would be Parks and Recreation Advisory Board Regular Meeting Tuesday,December 10,2002 Page 1 of 4 .029 acres. The total cash dedication requirement would be $1,668. Staff recommends acceptance of the cash dedication in lieu of land. Bill D. asked if there was a way to effectively utilize the cash dedication, because of a current zero fund balance in Zone 2. Steve Beachy said that small-scale purchases, such as benches, could be made unless the City receives more cash dedications in that zone. Glenn S. stated that the City should also be receiving funds ($88,592) from the Magnolia Place Dormitories dedication that was presented to the Board in November 2002. Bill D. made a motion to accept the cash dedication in lieu of land. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. 6. Presentation, discussion, and possible action concerning leisure program evaluations for Athletic Programs: Recreation Superintendent Peter Lamont referred to a pie chart (included in the packets) that showed the total number of participants the Department had in 2002, based on the different user groups. Peter discussed the program evaluation for Outside User Groups (refer to program evaluation form), which include groups such as the College Station Soccer Club, College Station Little League, Brazos Valley Magic Soccer Club, Brazos Valley Instructional Baseball League, and the Bryan/College Station Soccer Club. Peter stated that in 2002, the Depaitment collected $22,460 from Outside User Groups. All fees generated from these groups go toward the Park Redevelopment Fund. Staff recommends continuation of these relationships, which allows for services to be provided without the Department incurring the additional costs of actually running the programs. Recreation Supervisor Geri Marsh discussed the program evaluation for Athletic Events (refer to program evaluation form). There is no direct revenue generated from athletic events. However, the economic impact to the community is estimated to be $2,022,297 for 2002 (based upon an economic impact study conducted by Dr. John Crompton in 1999). Staff recommends the continuation of hosting athletic events, and expanding events to include other sports such as flag football and soccer. Recreation Supervisor David Hudspeth discussed a formula that he developed for figuring the cost of athletic programs (refer to Formula for Estimating Cost and Revenue for Programs). David stated that he added a 40% overhead in administration and program expenses. There was some concern about how the overhead was determined, and how it would effect fees. David stated that the 40% was an estimate based on his past work experience. Steve B. said that the Department would work with the Fiscal Services Depaitinent to determine if that estimate is accurate. He added that the Department is in the process of trying to develop a fee methodology that is departmentally sound. After some discussion, Bill D. stated that it would be useful if the "cost of recovery" and the "cost of recovery without overhead" were split out on different lines on the estimate sheet to Parks and Recreation Advisory Board Regular Meeting Tuesday,December 10,2002 Page 2 of 4 better determine how the overhead is affecting the totals. David stated that he could incorporate the suggestion into the reporting process for 2003. David discussed the program evaluations for the following athletic programs (refer to program evaluation forms): • Adult Flag Football: Staff recommends considering moving the program to a little later in the season, and gradually increasing the fee to help recover more cost. There will also be a need to increase the officials pay soon. • Youth Flag Football: Staff does not recommend any changes to Youth Flag Football. • Girl's Softball: Staff recommends considering a possible fee adjustment or quality changes to reflect the current cost of recovery. • Adult Softball: Staff does not recommend any changes to the Adult Softball Program. • Youth Basketball: Staff recommends dropping the number of paid employees and trying to provide more volunteers. • Challenger Basketball: Challenger Bowling and Soccer program evaluations will be added in 2003 as part of the Challenger Series. Staff recommends continuing to seek the Children's Miracle Network as a sponsor, and preparing the budget accordingly to request funds to help cover costs. Staff also recommends adding more days to the program, and requesting the College Station Independent School District to provide facilities to assist with growth of the programs. • Youth Volleyball: David said that according to a survey that was conducted, the majority of Youth Volleyball participants indicated that they did not like joint programming with the City of Bryan, and preferred to participate in College Station. • Adult Volleyball: Staff does not recommend any changes to the Adult Volleyball Program. • Punt, Pass, and Kick: Staff does not recommend any changes to the Punt, Pass, and Kick Program. There was discussion on participant feedback concerning some problems with coaches and/or referees. The question was asked if the Department relays to the coaches and/or referees written criteria of what it expects from the athletic programs. David responded that there are written criteria. However, the Department has had problems with some coaches/referees who do not want to follow the criteria. After some discussion, Peter L. stated that the Department is doing what it can do to ensure that it provides a quality coaching staff Parks and Recreation Advisory Board Regular Meeting Tuesday,December 10,2002 Page 3 of 4 This item was a report only, and no motion was made. 7. Discussion, consideration, and possible action concerning a draft of the Department's five-year Strategic Plan: Steve B. stated that the Strategic Plan is still in draft format, and requested that discussion of this item be tabled to a future agenda. The Board was in consensus on postponing the item. 8. Report, discussion, and possible action concerning the future Capital Improvement Program: Steve B. stated that the City Council has scheduled appointment of the citizen committee at the December 19, 2002, Council meeting. This was a report only, and no motion was made. 9. Report, discussion, and possible action concerning the current Capital Improvement Program: Pete V. discussed the list of current capital improvement and park land dedication projects. There was some discussion pertaining to the items that were listed as "on hold." Steve B. stated that these items were listed that way due to time-sensitive scheduling. However, the Department anticipates completion of the projects on the list within the next twelve months. This item was a report only, and no motion was made. 10. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives, and City Council Strategies: Steve said that the Recreation, Park, and Open Space Master Plan is scheduled to be presented to the Board in January 2003. This item was a report only, and no motion was made. 11. Discussion of next meeting dates and possible agenda items: Crowley Tract Tour: The Board was in consensus on touring the tract on Tuesday, January 7th. Kristin Lehde will contact the Board members to verify the date and set up a meeting place and time. Regular Meeting: The next regular Parks and Recreation Advisory Board meeting will be held on Tuesday, January 14, 2002, at 7:00 p.m., at the EXIT Teen Center on Rock Prairie Road. 12. Adjourn: Bill D. made a motion to adjourn. Jodi W. seconded the motion. All were in favor, and the meeting adjourned at 9:10 p.m. Parks and Recreation Advisory Board Regular Meeting Tuesday,December 10,2002 Page 4 of 4 ., , , 0 -5 V MINUTES Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS CITY HALL COUNCIL CHAMBERS 1101 Texas Avenue April 3, 2003 7:00 P.M. COMMISSIONERS PRESENT: Commissioners Floyd, Williams, McMath, Shafer, White and Hall COMMISSIONERS ABSENT: Commissioner Trapani. COUNCIL MEMBERS PRESENT: Maloney. STAFF PRESENT: Assistant City Manager Brown, Development Services Director Templin, City Planner Kee, Development Manager Ruiz, Civil Engineers Thompson and Cotter, Staff Planners Reeves and Hitchcock, Transportation Planner Fogle, Assistant City Attorney Nemcik, Economic Development Director Foutz, Action Center Representative Kelly, and Staff Assistant Hazlett. Chairman Floyd called the meeting to order at 7:00 P.M. AGENDA ITEM NO. 1: Hear Citizens. None. AGENDA ITEM NO. 2: Public Comment for the Record. None. AGENDA ITEM NO. 3: Public Comment on the Unified Development Ordinance (UDO). None. AGENDA ITEM NO. 4: Consent Agenda. 4.1 Approved the Minutes for the Regular Meeting held on March 20, 2003. P&7 Minutes April 3,2003 Page 1 of 6 4.2 Removed from the agenda the consideration, discussion, and possible action on a Replat for Harvey Hillsides, Block 1, Lot 42, consisting of a 1.5 acre residential lot and a 3.86 acre commercial lot. (02-233) 4.3 Approved a Preliminary Plat for West University Addition consisting of four lots totaling 36.888 acres of land located on Raymond Stotzer Parkway in the City's ETJ. (03-63) Regular Agenda. AGENDA ITEM NO. 5: Consideration, discussion and possible action of request(s)for absence from meetings. Commissioner Williams motioned to approve the absence request. Commissioner White seconded the motion. The motion carried 6-0. FOR: Floyd, Hall, Shafer, White, Williams, and McMath. AGAINST: None AGENDA ITEM NO. 6: Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. None. AGENDA ITEM NO. 7: Public hearing, discussion, and possible action to consider a Land Use Plan Amendment for properties labeled Mixed-Use on the City's Land Use Plan. (03-23) City Planner Kee presented the Staff Report, reiterating the items discussed at the March 20, 2003 P&Z meeting. She explained that the Commission voted to accept the Mixed-Use Report and its concepts for College Station but delayed consideration at that time in order to ensure adequate time for citizen input. As Ms. Kee pointed out specifics regarding each area within the land use plan, Chairman Floyd opened the public hearing portion of the meeting to receive public input. No one spoke during any of those times. Chairman Floyd closed the public hearing. Commissioner White motioned to approve the Mixed-Use report and its concepts for College Station. Commissioner Williams seconded the motion. The motion carried 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 8: Public hearing, discussion, and possible action on a Rezoning from A-0 Agricultural Open to R-1 Single Family for approximately 38.5 acres for Estates at Spring Creek, located at 2201 Barron Road (03-53) P&Z Minutes April 3,2003 Page 2 of 6 Staff Planner Reeves presented the Staff Report. Ms. Reeves stated that Staff recommends approval of the rezoning. She added that the subject property is shown on both the Land Use Plan and on the recently approved Master Development Plan as Single Family Residential. The subject property will also be bound on all sides with thoroughfares. Ms. Reeves explained that the Parks Board accepted the three-acre parkland dedication in conjunction with the acreage in the Spring Creek drainage way with the condition that trails in the drainage way be part of the overall park development. Staff recommends that the proposed townhome area be developed in such a way as to not back lots up to the park and drainage way. In closing, Ms. Reeves stated that during the platting state the subject property would again come before the Commission allowing for other issues to be addressed at that time. Chairman Floyd opened public hearing. Chairman Floyd closed the public hearing. Commissioner McMath motioned to approve the rezoning. Commissioner Williams seconded the motion. The motion carried 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGEt DAA lT NO,9: Public hearing, discussion, and possible action on a Residential Replat for the CartersCartees-Grove, Second butidimentlftated at the north end of Shady Drive, and consideration, discussion and possible action on a request for a variance to Section 18 of the Subdivision Ordinance. (03-54). Graduate Civil Engineer Thompson presented the Staff Report, stating that Staff recommends approval of both the variance and the final plat. He explained that the applicant is seeking to subdivide the subject property, which consists of 12 acres and a single residence, into three parcels, combining one of the parcels with another existing lot and then constructing an additional home on the third lot. As a result, a variance is required due to the resulting lot widths being less than the block average in this area. Development Manager Ruiz pointed out the lots that were considered in defining the block average used to calculate the frontage requirement. She added that an extension or provision of any public infrastructure would not be required due to the usable connections to Shady Drive and Lincoln Avenue and the existing utility infrastructure. Chairman Floyd opened the public hearing. The following spoke in favor of the replat and variance request: • Mr. and Mrs. Clifford Fry, 100 Shady Drive. Mr. Fry stated that their objective is to preserve the rural nature of the tract and the integrity of the neighborhood. • Don House, 108 Shady Drive. Chairman Floyd closed the public hearing. P&Z Minutes April 3,2003 Page 3 of 6 Commissioner Williams motioned to approve the final plat and the variance request as stated by Staff. Commissioner White seconded the motion. Some discussion ensured regarding protecting the property from further development in the future. Chairman Floyd called the question. The motion to approve both the final plat and variance request carried 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 10: Public hearing, discussion, and possible action on a Rezoning for Lots 1 and 2, Block 3 of the Pooh's Park Subdivision from WPC Wolf Pen Creek Development Corridor to C-1 General Commercial. (03-60) Staff Planner Hitchcock presented the Staff Report stating that Staff recommends approval of the rezoning. Ms. Hitchcock explained that previous rezonings in the area have isolated this small area, requiring much stricter standards when making any changes to their sites. She added that the property owners of the subject property support the rezoning. In closing, Ms. Hitchcock reported that The Design Review Board recommended that the City pursue the rezoning at their March 6, 2003 meeting. On March 20, 2003, The Commission instructed Staff to begin the rezoning process. Chairman Floyd opened the public hearing. Chairman Floyd closed the public hearing. Commissioner Williams motioned to approve the rezoning and was seconded by Commissioner Shafer. The motion carried 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 11: Consideration, discussion and possible action on a Preliminary Plat for Crescent Pointe Tract One located at 3300 University Drive East consisting of 4 lots on 55.5 acres. (03-66) Graduate Civil Engineer Thompson presented the Staff Report, recommending approval of the Preliminary Plat with the condition that Staff Comments #2 be addressed. He stated that additional infrastructure requirements including sewer and water are being extended to the subject property at this time. There was some discussion regarding private streets and public access. Sidewalks are proposed for Copperfield Parkway and will be required on First American Blvd. Commissioner Williams motioned to approve the Preliminary Plat and was seconded by Commissioner Shafer. The motion carried 5-0-1. FOR: Floyd, White, Hall, Shafer and Williams. AGAINST: None. ABSTAINED:McMath P&Z Minutes April 3,2003 Page 4 of 6 AGENDA ITEM NO. 12: Consideration, discussion and possible action on a Master Development Plan for the Shenandoah Subdivision Phases 8-15, consisting of 146.7 acres and located south and west of existing Shenandoah subdivisions. (03-68) Staff Planner Hitchcock presented the Staff Report, recommending approval of the Master Development Plan with Staff Comments #2. She explained that the plan is a continuation of the Shenandoah Subdivision and is in compliance with the Thoroughfare Plan. Also, the proposal is for a predominantly single family development with parkland and greenbelt, a small area of office, and the extension of three minor collectors and one major collector. Ms. Hitchcock pointed out that the majority of the land is already zoned for the uses proposed. Finally, she reported that the Parks Board voted to support the parkland dedication at their February 11, 2003 meeting. There was some discussion regarding the street alignments and access. Mike McClure 9222 Brookwater Circle, engineer for the project, stated that the streets are stubbed-out and will be extended and then linked to and through the large area labeled as R-1. He added that a Master Preliminary Plat will be submitted that will show the different phases of the project and that access issues will be worked out with TxDot. In addition to that, Mr. McClure has met with the Parks Board, who is in favor of the plan and is continuing to meet with them in developing the details of the park. He hopes to build the park immediately and then develop the different phases of the project around the park. Commissioner McMath motioned to approve the Master Development Plan. Commissioner Shafer seconded the motion, which carried with a vote of 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. AGENDA ITEM NO. 13: Consideration, discussion and possible action on a Preliminary Plat for the Gateway Subdivision Phases 2-4, located at 1401 University Drive East. (03-69) Graduate Civil Engineer Thompson presented the Staff Report. Mr. Thompson stated that Staff recommends approval of the Preliminary Plat with the condition that Staff Review Comments #2 be addressed. The proposed plat consists of Phases 2-4, consisting of 3 lots and is in an overlay district. He explained that a 60-ft. private access easement on Phase 3 would extend access to Phases 2 and 4. However, the applicant wants to reduce the easement to 40-ft. According to traffic study required by TxDot, the pavement section can be reduced to a minor collector, which is 38-ft., to serve the multi- family area to the rear of the subject property. Mr. Thompson also reported that Staff is working with the applicant and all parties concerned to obtain a functional intersection design for the site. Additionally, a LOMR is being reviewed by FEMA at this time to establish the boundaries of the floodplain and floodway. Efforts are being coordinated with the engineering company with keeping in compliance with FEMA requirements. Further discussion regarding the 60 and 40-ft access private access easement ensued. P&Z Minutes April 3,2003 Page 5 of 6 Mr. Thompson stated that the site plan is proceeding. Also, he stated that a CLOMR was approved by FEMA to allow for a bridge structure crossing the creek to Phase 4 and channel improvements. He added that there are two entrances to Home Depot and that there is talk of a gated emergency entrance to Home Depot from the apartments. Development Manager Ruiz added that there is a Master Plan for the entire area and that the overlay district extends 500-feet into the entire strip. Because of the questionable access issues, the Commission discussed taking a closer look at the entire area and coming up with a plan that better fits the master plan. Commissioner White motioned to table the item until the April 17, 2003 Planning and Zoning Commission meeting, to allow for further development of a plan. Commissioner Shafer seconded the motion. The motion carried 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. Commissioners Shafer and Williams volunteered to work with Staff and the applicant on better developing this plan. A new plan will be brought before the Commission on April 17, 2003 for consideration. AGENDA ITEM NO. 14: Discussion of future agenda items. None. AGENDA ITEM NO. 15: Adjourn. Commissioner Williams motioned to adjourn the meeting which was seconded by Commissioner McMath. The motion carried 6-0. FOR: Floyd, White, Hall, Shafer, McMath, and Williams. AGAINST: None. The meeting adjourned at 8:17 P.M. APPROVED: Chairman, Rick Floyd ATTEST: Staff Assistant, Susan Hazlett P&Z Minutes April 3,2003 Page 6 of 6