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MinutesMINUTES Regular Meeting Planning and Zoning Commission Thursday, August 19, at 7:00 p.m. College Station - Council Chambers, College Station City Hall Embracing the Past, Exploring the Future 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Shafer, Davis, Fedora, Hooton, Nichols, Reynolds, and White. COMMISSIONERS ABSENT: None. CITY COUNCIL MEMBERS PRESENT: Happ and Maloney. CITY STAFF PRESENT: Development Services Director Dunn, Economic Development Director Foutz, Assistant City Manager Brown, City Planner Kee, Development Manger Ruiz, Assistant Development Manager George, Assistant City Attorney Nemcik, Senior Planner Fletcher, Transportation Planner Fogle, Graduate Civil Engineers Cotter and Thompson, Public Works Director Smith, Staff Planners Prochazka, Hitchcock, Reeves, and Boyer, Planning Intern Perez, Action Center Representative Wolf, and Staff Assistant Hazlett. Chairman Shafer called the meeting to order at 7:05 p.m. 6. Public hearing, discussion, and possible action on a Rezoning of 12.49 acres, generally located near the southeast intersection of Harvey Mitchell Parkway and the future Dartmouth Street extension, from R-1 Single Family Residential to P -MUD Planned Mixed Use Development with the OV Overlay District. (04 -161) Staff Planner Prochazka presented the Staff Report, stating that approval of the rezoning is recommended. Staff is also supporting the application of the overlay district on the property because of the proximity to the City Center project. Ms. Prochazka pointed out the Land Use Plan designations on the subject property. She reported that approximately 4.5 acres at the south end of the proposed rezoning area is within the 100 -year floodplain and that the Greenways Program supports approval of the P -MUD, with the 100 -year floodplain reserved as designated greenway on the Concept Plan. A Concept Plan is required to be approved by the Design Review Board prior to development of this property. The Parks & Recreation Board, the Greenways Program Manager, and Development Services staff will review the Concept Plan and make a recommendation to the Design Review Board. She pointed out that if the Commission should approve the application of the OV Overlay District, they have determined that the subject property is located along a gateway or major corridor to the City. Chairman Shafer opened the public hearing. Veronica Morgan, Mitchell and Morgan Engineering, displayed a concept plan of the overall layout of the proposed project and pointed out various destination points within the project as well as the vegetated and floodplain areas. She stated that discussions are underway regarding the final designs and that flexibility for the creation of the design is a major component. She answered questions regarding the greenway and the reclamation of some areas as well as questions regarding the zoning. The applicant, Kenny Cotten, made a brief presentation regarding the aesthetics of the project, stating that with it being a pedestrian mall, it will prove to be a destination point for the city. Chairman Shafer closed the public hearing. Ms. Prochazka clarified the specifics regarding the RMUD zoning district, the OV Overlay District, and the process by which the project will go before the Design Review Board for approval. There was also a brief discussion regarding parking setbacks. Designation concerns regarding the floodplain will be addressed during the platting process. Commissioner Nichols motioned to approve the rezoning from R -1 Single Family Residential to P -MUD Planned Mixed Use Development and the application of the OV Overlay District, determining that the subject property is located along a gateway or major corridor to the City. Commissioner White seconded the motion, which carried by a unanimous vote of 7 -0. FOR: Shafer, Davis, Fedora, Hooton, Nichols, Reynolds, and White. AGAINST: None. ABSENT: None. 4 7 MINUTES Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS August 19, 2004 6. Public hearing, discussion, and possible action on a Rezoning of 12.49 acres, generally located near the southeast intersection of Harvey Mitchell Parkway and the future Dartmouth Street extension, from R -1 Single Family Residential to P -MUD Planned Mixed Use Development with the OV Overlay District. Staff Planner Prochazka presented the Staff Report, stating that approval of the rezoning is recommended. Staff is also supporting the application of the overlay district on the property because of the proximity to the City Center project. Ms. Prochazka pointed out the Land Use Plan designations on the subject property. She reported that approximately 4.5 acres at the south end of the proposed rezoning area is within the 100 - year floodplain and that the Greenways Program supports approval of the P -MUD, with the 100 -year floodplain reserved as designated greenway on the Concept Plan. A Concept Plan is required to be approved by the Design Review Board prior to development of this property. The Parks & Recreation Board, the Greenways Program Manager, and Development Services staff will review the Concept Plan and make a recommendation to the Design Review Board. She pointed out that if the Commission should approve the application of the OV Overlay District, they have determined that the subject property is located along a gateway or major corridor to the City. Chairman Shafer opened the public hearing. Veronica Morgan, Mitchell and Morgan Engineering, displayed a concept plan of the overall layout of the proposed project and pointed out various destination points within the project as well as the vegetated and floodplain areas. She stated that discussions are underway regarding the final designs and that flexibility for the creation of the design is a major component. She answered questions regarding the greenway and the reclamation of some areas as well as questions regarding the zoning. The applicant, Kenny Cotten, made a brief presentation regarding the aesthetics of the project, stating that with it being a pedestrian mall, it will prove to be a destination point for the city. Chairman Shafer closed the public hearing. Ms. Prochazka clarified the specifics regarding the P -MUD zoning district, the OV Overlay District, and the process by which the project will go before the Design Review Board for approval. There was also a brief discussion regarding parking setbacks. Designation concerns regarding the floodplain will be addressed during the platting process. Commissioner Nichols motioned to approve the rezoning from R- 1 Single Family Residential to P -MUD Planned Mixed Use Development and the application of the OV Overlay District, determining that the subject property is located along a gateway or major corridor to the City. Commissioner White seconded the motion, which carried by a unanimous vote of 7 -0. FOR: Shafer, Davis, Fedora, Hooton, Nichols, Reynolds, and White. AGAINST: None. ABSENT: None. Cotten P -MUD rezoning (04 -161) Good Evening, Jennifer Prochazka, Dev. Serv. Staff Planner SAM: • Staff is recommending approval of the requested rezoning to P -MUD, which is our Planned Mixed Use Development district. • We are also supporting the application of the Overlay District on this property, as we did with the previous Cotten rezoning to the north... because of its proximity to the proposed City Center project. City Center Slide: • to orient you to this property... point out City Center, Harvey Road, Dartmouth extension, and the previous Cotten Rezoning. LUP: • The Land Use Plan designates this property as Planned Development (shown in purple) and Flood plains /Streams (green). • Approximately 4 and a half of the 12 and a half acres at the south end of the property is located within the 100 -year floodplain. • Both Planning and the Greenways manager support approval of the P -MUD on the entire property. We will be recommending that the 100 -yr floodplain be reserved as designated greenway on the Concept Plan. • The Concept Plan will be required to be approved by the Design Review Board prior to development of this property... As a reminder, in order to approve the application of the Overlay District, your motion should include the determination that the subject property is located along a gateway or major corridor. Are there any questions? O: 1D eve_SerUenniferProchazkalCouncil preslCottens PMUD.DOC Created on 91812004 2:11 PM Comprehensive Plan Considerations: The Planned Development is shown on the plan where larger areas of land may develop with a mix, or collection, of uses. The Planned Development category emphasizes the need to consolidate properties and master plan the area to ensure appropriate placement of different uses. This would limit development in the floodplain to things such as hike and bike trails. The Overlay does have additional restrictions on signage, colors, and setbacks. INFRASTRUCTURE AND FACILITIES Water: The site has access to an existing 24 -in water main across Harvey Mitchell Pkwy. This line size should be sufficient to meet domestic and fire flow capacity for development under the requested zoning. Sewer: There is an existing 18 -in sewer main along the southeast property line. Depending on actual sewer flow line, building location and site grading, the existing sewer should serve the site adequately. Streets: The Thoroughfare Plan, a component of the Comprehensive Plan, classifies Harvey Mitchell Parkway as a Minor Arterial. The Thoroughfare Plan also shows Dartmouth to be extended across the western corner of the subject property. The City Subdivision Regulations require a property to be in compliance with the Comprehensive Plan as a condition of platting. In this case, Dartmouth will need to be addressed at the time of platting. Oversize Participation (OP) may be available. Off -site Easements: At this time it does not appear the site requires off - site easements. Drainage: Drainage is generally southeast across the property toward Bee Creek Tributary A. Flood Plain: The southeast portion of the property is within FEMA designated 100 -year floodplain. Oversize request: OP may be requested for the construction of Dartmouth. Impact Fees: No impact fees established for this area. NOTIFICATION: Legal Notice Publication(s): The Eagle: 8 -3 -04 and 8 -24 -04 Advertised Commission Hearing Dates(s): 8 -19 -04 Advertised Council Hearing Dates: 9 -9 -04 O:1Deve_SerWennifer ProchazkalCouncil preslCottens PMUD.DOC Created on 91812004 2:11 PM Number of Notices Mailed to Property Owners Within 200': 11 Response Received: None as of date of staff report WDeve SerUennifer ProchazkalCouncil preslCottens PMUD.DOC Created on 91812004 2.11 PM OY _/0 Mayor Ron Silvia Mayor Pro Tempore Dennis Maloney City Manager Thomas E. Brymer City Council James Massey John Happ Robert Wareing Susan Lancaster Nancy Berry Minutes City Council Workshop and Regular Meetings Thursday, September 9, 2004 at 2:00 p.m. and 7:00 p.m. City Hall Council Chambers, 1101 Texas Avenue College Station, Texas COUNCIL MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tern, Maloney, Massey, Happ, Wareing, Lancaster, Berry STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill Jr., City Secretary Hooks, Assistant City Secretary Casares, Transportation Planner Fogle Mayor Silvia called the meeting to order at 2:11 p.m. Commissioner Ben White called the Planning and Zoning Commission meeting to order at 2:12 p.m. Workshop Agenda Item No. 1 -- Discussion of consent agenda items listed for Regular Council Meeting. No items were removed for discussion. Workshop Agenda Item No. 2 -- Strategic Planning discussion, and possible action regarding street connectivity in College Station. The Planning and Zoning Commission members present were: John Fedora, John Nichols, Marilyn Hooten, Ben White and Ken Reynolds. Transportation Planner Ken Fogle remarked that connectivity is a measure of the ability to easily move vehicles bicycles and pedestrians within a community directly and efficiently. Street connectivity provides mobility, emergency responses, and public considerations. Mr. Fogle defined cut - through traffic as traffic traveling from a non - residential area to another through a residential area. He provided examples and citizen's perceptions of cut - through traffic. Mr. Fogle described high and low levels of connectivity and discussed specific advantages and disadvantages of each. He highlighted methods that connectivity could be increased while Providing Customer Service Excellence Office of the City Secretary College Station, Texas College Station, Traditional Values„ Progressive Thinking in the Research Valley City of College Station Council Meeting 9/9/04 Page 2 mobility, neighborhood integrity, and quality of life are maximized. He described the connectivity index. Street connectivity could be improved through the following: • Regulation — Internal Connectivity, External Connectivity • Incentives • Capital Improvements • Decision making Mr. Fogle noted that on the regular agenda there are two items related to street connectivity. Director of Public Works Mark Smith presented an update on Pebble Creek Parkway extension. The City Council and Planning and Zoning Commission discussed street connectivity at length. City Manager Tom Brymer suggested removing Regular Agenda Items 14.2 and 14.3 from the regular agenda until staff has more time to study the issues. After a brief discussion, the consensus of the City Council and the Planning and Zoning Commission was to delay Regular Agenda Items 14.2 and 14.3, on the regular agenda. Commissioner White adjourned the Planning and Zoning Commission meeting at 3:20 p.m. No formal action was taken. Council recessed for a short break at 3:20 p.m. and returned to the workshop meeting at 3:39 p.m. Workshop Agenda Item No. 3 -- Presentation, discussion and possible action on City Identification Program Director of Public Communications and Marketing Becky Nugent remarked that following a presentation to Council in February 2004, planning for a City Identification Program began and was based on the creation of an updated City logo that more accurately reflects the progressive, traditional, and values of the City of College Station. It had been approximately 20 years since the current logo was introduced and replacement of it has been under consideration for the past year. A visual identity works intrinsically to inspire trust, project confidence and communicate value. A strong, distinctive brand serves to enhance, elevate and support the City and its services to the citizens. Incorporating it in an identification program allows the City to market under a brand umbrella, not single efforts, by optimizing and coordinating its usage. Upon approval, the new logo would be implemented throughout the City on a gradual basis. Specific graphics and style guidelines regarding use of the logo would be developed and distributed to each city department to enhance the identity and professional image of our city government. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 3 Ms. Nugent introduced Mr. Stanton Ware, Graphics Designer. Mr. Ware described the steps used in designing the new city logo. Council member Lancaster moved to adopt the proposed City logo and the City Identity Program as proposed. Council member Wareing seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Maloney, Massey, Wareing, Lancaster, Berry AGAINST: None Workshop Agenda Item No. 4 -- Presentation, discussion and possible action concerning the annual review of the City's Comprehensive Plan and Unified Development Ordinance. City Planner Jane Kee remarked that the City's Unified Development Ordinance provides for an annual review of the City's Comprehensive Plan and Unified Development Ordinance. Ms. Kee described the amendment adoption process, comprehensive plan update, land use analysis and comprehensive plan amendments per year. Ms. Kee presented major categories of land uses showing the planned zones and whether their in compliance with the Comprehensive Plan and which was zoned or vacant, and available for development. Development Manager Natalie Ruiz remarked that over the last year staff has made six amendments to the Unified Development Ordinance. The proposed amendments are clerical in nature; however,' staff has identified four major changes to the Unified Development Ordinance as well. The four proposed changes to the Unified Development Ordinance are: Attached Sign Regulations • Allowing additional signage for buildings on corner lots including the endcaps of shopping centers if a public entrance is provided. • Establishing commercial banner provisions to allow one banner per commercial building, tenant lease space or multi - family development not to exceed 4' x 12'and maintenance is required. Also banners would be prohibited in the Wolf Pen Creek and Overlay Districts. Retail Sales and Service • A change to the specific use standards that will allow limited storage in C -1 and limited retail sales in C -2. Driving Ranges • Driving ranges are currently allowed in the existing code; however, the proposed standards will provide additional buffering, screening, lighting and parking requirements. Sexually- Oriented Business (SOB) The Unified Development Ordinance currently regulates sexually- oriented businesses. However, through the annual review, staff determined that alternative sites need to be made available to comply with federal case law. The Supreme Court has held that cities cannot totally ban Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 4 Sexually- Oriented Businesses; however, they can regulate the location, limiting to 5% of the City's geographic area. The overall concept is to allow Sexually- Oriented Businesses in commercial and industrial zoning districts with buffering of protected uses, residential zoning districts and portions of major roadways. In order to achieve this concept, the following modifications were recommended: • In addition to C -2 Commercial Industrial and M -2 Heavy Industrial zoning districts, SOB'S will be permitted uses in C -1 General Commercial, M -1 Light Industrial and R &D Research and Development zoning districts. Adding these additional zoning districts still did not provide for 5% of the City's area. • As a result, three additional areas or tracts of land were added to reach the 5% requirement. The following tracts were selected based on their proposed land use according to the City's Land Use Plan, access to major roadways and distance from existing residential areas. The Unified Development Ordinance includes an amendment what will allow SOB's as a permitted use on three specific tracts regardless of distance separation requirements. Ms. Ruiz displayed a map identifying the proposed permitted uses for SOB'S. • The protected uses from SOB'S has been modified to only include the following: • Elementary and Secondary schools • Public neighborhood Parks • Day Care Enters • Colleges and Universities Distance separation requirements from SOB'S and protected uses or residential districts have been modified to 400'. • Prohibited locations along major roadways have been modified to include a 400' setback from the rights -of -way of the following thoroughfares: • Texas Avenue — This includes the portion of Texas Avenue from the northern city limits line with the City of Bryan to the Harvey Mitchell Parkway intersection. • University Drive — This includes the portion of University Drive from Texas Avenue intersection to Earl Rudder Freeway. After a brief discussion, Mayor Pro Tern Maloney and Council member Massey expressed their desire to prohibit banners in College Station. No formal action was taken. Workshop Agenda Item No. 5 -- Presentation, discussion and possible action on the City of College Station 2004 -2005 proposed budget. Finance and Strategic Planning Director Jeff Kersten presented an overview of the Fiscal Year 2004 -2005 proposed Budget. Mr. Kersten described the key decision points in the FY 2004- 2005 budget. The key budget decision points were: 1. Tax Rate — The Council has provided direction to consider a tax rate not higher than 46.40 cents per $100 assessed valuation. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 5 Staff recommended to adopt the tax rate of 46.40 cents per $100 assessed valuation and reserve the additional $68,165 for public safety budget needs. 2. Utility Rates — The proposed budget includes utility rate increases in the Wastewater Fund and in the Sanitation Fund. The proposed rate increase in the Wastewater Fund is 3 %; and the proposed residential sanitation rate increase is 5 %. Staff recommended approval of the 3% wastewater rate increase in the Wastewater Fund and the 5% residential sanitation rate increase in the Sanitation Fund. 3. Outside Agency Funding — The City Council has received recommendations from the Joint Relief Funding Review Committee and the Arts Council of Brazos Valley regarding funding request for outside agencies and arts and cultural related organizations from the General Fund. Staff recommended that Council consider the recommendations received and determine what level of funding to provide to these groups. Mayor Pro Tern Maloney expressed opposition of funding the Alzheimer's Association; he suggested applying the funds to another agency. No formal action was taken. Workshop Agenda Item No. 6 — Presentation, discussion and possible action on televising the City of College Station workshops. City Manager Tom Brymer noted that on September 26, 2002 Council approved a contract to outsource televising of Council meetings which established that this vendor would broadcast twenty four (24) Council meetings yearly. This established the parameter at that time that only the Council's regular meetings would be broadcast. Since that time, Council, as a part of its strategic planning, moved to bring televising of Council meetings in -house through funding of equipment purchase and additional staff to run our own televising system. Included in this decision was Council's intent to expand the City's programming on its cable television channel. This system is now operational. For that reason, it is recommended that Council revisit the issue of whether they wish to televise the regular meetings, or televise the workshops and special meetings as well. Staff recommended that the workshop and special meeting be broadcast live only, not rebroadcast. Mayor Pro Tern Maloney moved to televise the workshop and special meetings with staff recommendations. Council member Berry seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Maloney, Massey, Wareing, Lancaster, Berry AGAINST: None Workshop Agenda Item No. 7 -- Discussion and possible action on future agenda items — A Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 6 Any deliberation shall be limited to a proposal to place the subiect on an agenda for a subsequent meeting. No items were submitted. Workshop Agenda Item No. 8 — Council Calendars Agenda Planning Calendar as of August 31, 2004 Sept. 15 Research Valley Partnership, 3:00 p.m. Sept. 20 Intergovernmental Committee Meeting, Noon Sept. 21 Chamber of Commerce Board Meeting, 8:00 a.m. Sept. 22 Exploring History Lunch Lecture, 11:30 a.m., CS Con£ Ctr. Sept. 23 City Council Workshop/Regular Meeting, 3:00 p.m. /7:00 p.m. Sept. 24 Joint Retreat - Bryan/College Station -G. Rollie White Conference Center Sept. 28 Neighborhood Special Workshop, 5:00 p.m. Chambers Workshop Agenda Item No. 9 — Executive Session At 5:20 p.m., Mayor Silvia announced in open session that the City Council would convene into executive session pursuant to Section 551.071 of the Open Meetings Act, to seek the advice of the city attorney with respect to pending and contemplated litigation. Cause No. 52,434 -361, Brazos County — College Station v. Wolf Pen Creek, Ltd.,et al. Case No. G -02 -108, U.S. District Court — Lester v. College Station and Piersall. TCEQ Docket No. 2002 - 1147 -UCR; Applications of Brushy Water Supply and College Station (Westside/Highway 60) TCEQ Docket No. 2003- 0544MWD; Application of Nantucket, Ltd. TXU Lone Star Gas Rate Request. Cause No. 03- 002098- CV -85, Brazos County — College Station v. Wellborn Special Utility District Cause No. 04- 000708 -CV -361, Brazos County — College Station v. Westfield Addition, Ltd., et al. Civil Action No. H -04 -1921, U.S. District Court (Houston) — Blue Dolphin, Inc. v. College Station Council returned from executive session at 6:15 p.m. Mayor Pro Tem Maloney made a motion to have staff present additional sites, specific approaches to the Sexually- Oriented Businesses for the September 23, 2004 City Council Meeting providing the City Council alternatives for consideration. Council member Happ seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Maloney, Massey, Happ, Wareing, Lancaster, Berry AGAINST: None Regular Meeting Mayor Silvia called the regular meeting to order at 7:00 p.m. with all council members present. He led the audience in the pledge of allegiance. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 7 Ms. Nugent introduced Mr. Stanton Ware, Graphics Designer. Mr. Ware described the steps in designing the new city logo. Mayor Silvia presented a proclamation for Constitution Week to Helen Cluck and Joan Teer. Mayor Silvia presented a proclamation for Save Our Streets to J.J. Ramirez. Mayor Silvia and City Manager Tom Brymer recognized the City of College Station Community Programs Division, for winning the 3CMA Savvy Award for Citizen Participation in their population category. This award was received for the program entitled "Destination Prosperville" coordinated between the City of College Station and the A &M Consolidated High School to promote student understanding of municipal government. Project Manager Mike Mullen, Peggy Calliham and Bobby Slovak accepted the award for the City of College Station and A &M Consolidated High School. Mayor Silvia and City Manager Tom Brymer recognized Olivia Burnside, Director of OTIS and Erich Hafenmaier, E- Government Coordinator for winning the 3CMA Award of Excellence for the City of College Station Web -site. Mayor Silvia and City Manager Tom Brymer recognized Becky Nugent, Public Communications and Marketing Manager and the Public Information Team for winning the 3CMA Award of Excellence for the City of College Station Annual Report. 11. Hear Visitors Davis Young, 5204 W Street, addressed the council regarding the removal of Regular Agenda Items 12.2 and 12.3 on the September 9, 2004 Regular Meeting. Carol Holtzapple, 1805 Southwood Drive, encouraged financial support for The Children's Museum. Consent Agenda 13.1 Approved by common consent minutes for City Council Workshop and Regular Meeting August 09, 2004. 13.2 Bid No. 04 -80, Contract No. 04 -179. Approved by common consent Resolution No. 9 -9- 2004 -13.02 approving a construction contract for the Bulk Material Handling Facility Project to JaCody, Inc. in the amount of $71,537.00. 13.3 Bid #04 -85. Approved by common consent an annual agreement for purchase of concrete and street light poles /fixtures maintained in inventory. 13.4 Bid #04 -87. Approved by common consent an annual price agreement for purchase of pre- stressed spun cast concrete poles maintained in inventory. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 8 13.5 Contract #03 -033. Approved by common consent additional expenditures for the purchase of diesel fuel and gasoline with Brenco Marketing. 13.6 Contract 04 -161. Approved by common consent Resolution No. 9 -9- 2004 -13.06 approving a professional services contract with JMP Land Services, LLC in the amount of $65,000.00 for right -of -way and real property acquisition agent to assist in the acquisition of property for Electric Capital Improvement Projects. 13.7 Contract 04 -146. Approved by common consent Resolution No. 9 -9- 2004 -13.07 approving a construction contract for the rehabilitation of Water Wells 4 & 5 to Weisinger Water Wells in the amount of $113,000.00. 13.8 Approved by common consent an agreement with College Station Independent School District to share fiber optic cable and space for the location of wireless communication equipment. 13.9 Approved by common consent renewal insurance premium for Excess Worker's Compensation and Liability policy renewal date 10 -01 -04 in the amount of $223,660.00. 13.10 Approved by common consent the renewal of a contract with Young Contractors for Type D hot mix asphalt. 13.11 Approved by common consent Resolution No. 9 -9- 2004 - 13.11 -a Resolution No. 9 -9- 2004- 13.11 -b and Resolution No. 9 -9- 2004 - 13.11 -c for consideration at Texas Municipal League Annual Conference. 13.12 Approved by common consent Ordinance No. 2744 adopting and approving the revised City of College Station Employee Handbook. 13.13 Approved by common consent Renewal Agreement for a Landscape Maintenance Contract for eighteen (18) municipal sites. 13.14 Approved by common consent Renewal Agreement for a Landscape Maintenance Contract for nine (9) municipal sites. 13.15 Approved by common consent Resolution No. 9 -9- 2004 -13.15 approving a contract to grant federal HOME Investment Partnership Program (HOME) set -aside funds to a local Community Housing Development Organization or CHDO (the Brazos Valley Community Action Agency — BVCAA) in the amount of $203,057, for construction of affordable housing, and $67,686 in CHDO operating Regular Agenda Item No. 14.1 -- Public hearinLy. discussion, and possible action on a rezoning ordinance of 12.49 acres, generally located near the southeast intersection of Harvey Mitchell Parkway and the future Dartmouth Street extension, from R -1 Single Familv Residential to P -MUD Planned Mixed Use Development with the OV Overlav District. (04 -161 Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 9 City Planner Jennifer Prochazka remarked that approval of the rezoning was recommended. Staff also supported the application of the overlay district on the property because of the proximity to the City Center project. Approximately 4.5 acres at the south end of the proposed rezoning area lies within the 100 -year floodplain and the Greenways Program endorsed approval of the P -MUD, with the 100 -year floodplain reserved as designated greenway on the Concept Plan. The Concept Plan is required to be approved by the Design Review Board prior to development of this property. The Parks and Recreation Board, the Greenways Program Manager, and Development Services staff will review the Concept Plan and make recommendations to the Design Review Board. She noted that if the City Council should approve the rezoning with the OV Overlay district, they have to determine that the subject property is located along a gateway or major corridor to the City. Mayor Silvia opened the public hearing. The following citizen addressed the council regarding the rezoning. Veronica Morgan, Mitchell and Morgan Engineering Mayor closed the public hearing Council member Happ moved to approve Ordinance No. 2745 rezoning 12.49 acres from R -1 Single Family Residential to P -MUD Planned Mixed Use Development with the OV Overlay District and determined that the subject property is located along a gateway or major corridor to the City. Council member Berry seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Maloney, Massey, Happ, Wareing, Lancaster, Berry AGAINST: None Regular Agenda Item No. 14.2 -- Public hearing, discussion, and possible action on an Ordinance amending the Comprehensive Plan by amending the Land Use Plan and the Thoroughfare Plan, for an area generally described as Pebble Creek Subdivision. Director of Development Services Joey Dunn requested that the City Council remove Items 14.2 and 14.3 from the Regular Agenda. Staff will reschedule item 14.2 for the September 28, 2004 Special Meeting. Regular Agenda Item No. 14.3 -- Public hearing, discussion, and possible action on an Ordinance amending the comprehensive plan by amending the land use plan and thoroughfare plan elements for a 1,282.09 acre tract and vicinity located east of State Highway 6, between the Pebble Creek subdivision and the College Station city limits. Director of Development Services Joey Dunn requested that the City Council remove Items 14.2 and 14.3 from the Regular Agenda. Staff will reschedule item 14.2 for the September 28, 2004 Special Meeting. Regular Agenda Item No. 14.4 -- Presentation, discussion and possible action on the City of College Station 2004 -2005 proposed strategic plan. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 10 Finance and Strategic Planning Director Jeff Kersten remarked that the Strategic Plan was designed to align the priorities and the resource of the organization. The Strategic Plan was developed in conjunction with the proposed budget. Many of the budget issues discussed for next year are included in the strategic plan. In August, the draft Strategic Plan was presented to Council, and the budget was prepared using the Strategic Plan as a framework. Council member Lancaster moved to adopt the 2004 -2005 Strategic Plan. Mayor Pro Tern Maloney seconded the motion, which carried unanimously 7 -0. FOR: Silvia, Maloney, Massey, Happ, Wareing, Lancaster, Berry AGAINST: None Regular Agenda Item No. 14.6 -- Presentation, discussion and possible action on an ordinance for the City of College Station 2004 -2005 proposed budget. Director of Fiscal Services and Strategic Planning Jeff Kersten remarked that the City Council received the proposed budget on August 9, 2004 and held three budget workshops meetings. The City Council held a public hearing on the proposed budget on August 26, 2004. The key goal of the proposed budget was to maintain and improve quality of life in College Station. The proposed FY 2004 -2005 annual budget totaled $177,315,603 for all funds. Of this amount, $132,914,750 was proposed for operations and maintenance expenditures and $44,440,853 was proposed for capital improvements projects. This represents an increase over the FY 2003 -2004 revised budget of 3.84 %. Council member Happ abstained from voting on a portion of the budget; Outside Agency Funding pertaining to the Easterwood Airport in the amount of $16,700. (Correction to the minutes for the insertion of this sentence was approved by Council, November 9, 2004). Council member Massey moved to add the Children's Museum funding in an amount of $30,000 to the FY 2004 -2005 budget. Mayor Pro Tern Maloney seconded the motion, which carried unanimously, 7 -0. Council member Lancaster moved to approve the budget as recommended by staff, the Arts Council request, and the Joint Funding Relief Committee to include the Children's Museum funding. Council member Wareing seconded the motion, which carried unanimously, 7 -0. FOR: Silvia, Maloney, Massey, Happ, Wareing, Lancaster, Berry AGAINST: None Regular Agenda Item No. 14.5 -- Public hearing, discussion and possible action on an ordinance for the City of College Station 2004 -2005 ad valorem tax rate. Director of Fiscal Services and Strategic Planning Jeff Kersten remarked that the proposed tax rate of $0.4640 per $100 valuation is estimated to generate approximately $15.3 million. The debt service portion of the tax rate is $0.2698 per $100 valuation and will generate approximately $8.8 million. This portion of the tax rate is used to fund the general debt service requirements of Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Page 11 the City. The operations and maintenance portion of the tax rate is proposed to be $0.1942 per $100 valuation and will generate approximately $6.3 million. This portion of the tax rate is used to fund a portion of the operations and maintenance costs in the General Fund. An additional $210,000 in tax revenue is generating for the tax increment finance districts the City has established. Mayor Silvia opened the public hearing. Charles Lamb, 3203 Salzburg Court, encouraged the City Council to adopt the proposed tax rate of $0.4640 per $100 valuation. Mayor closed the public hearing. Council member Wareing moved to reduce the FY 2004 -2005 ad valorem tax rate from $0.4653 per $100 valuation to $0.4640 per $100 valuation. Council member Lancaster seconded the motion which carried by a vote of 5 -2. FOR: Silvia, Massey, Happ, Wareing, Lancaster AGAINST: Maloney and Berry Regular Agenda Item No. 15 -- Discussion, review and possible action regarding the following meetings: Brazos County Health Department, Brazos Animal Shelter, Brazos Valley Council of Governments, Cemetery Committee, City Center, Facade Improvement Program Advisory Committee, Fraternal Partnership, Historic Preservation committee, Intergovernmental Committee and School District, Joint Relief Funding Review Committee, Library Committee, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Sister City Association, TAMU Student Senate, The Research Valley Partnership, Transportation Committee, Wolf Pen Creek Oversight Committee, Zoning Board of Adjustments Mayor Silvia presented highlights of the Brazos Animal Shelter and Brazos Valley Council of Governments meetings. City Manager Tom Brymer suggested moving the Committee Reports to the workshop agenda since the workshop meetings are going to be televised. The City Council concurred with the City Manager suggestion. Regular Agenda Item No. 16 -- The City Council may convene the executive session following the regular meeting to discuss matters posted on the executive session agenda for September 9, 2004. Council members completed the execution session prior to the regular meeting. Regular Agenda Item No. 17 -- Final action on executive session, if necessary. No action was taken. Providing Customer Service Excellence Office of the City Secretary College Station, Texas City of College Station Council Meeting 9/9/04 Regular Agenda Item No. 18 -- Adiourn. Page 12 Hearing no objections, the meeting adjourned at 8:30 p.m. on Thursday, September 9, 2004. PASSED and APPROVED on the 9 day of November, 2004. APPROVED: w Mayor on 511via Secretary Connie Hooks Providing Customer Service Excellence Office of the City Secretary College Station, Texas ATTEST: