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00070759MINUTES Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS February 21, 2002 7:00 P.M. COMMISSIONERS PRESENT: Commissioners Floyd, Happ, Hawthorne, Kaiser, McMath, Trapani, and Williams. COMMISSIONERS ABSENT: None. COUNCIL MEMBERS PRESENT: Council Member Garner. STAFF PRESENT: Assistant City Manager Brown, Economic Development Director Foutz, Staff Planner Hitchcock, Graduate Engineer Thompson, Transportation Planner Fogle, Assistant City Attorney Nemcik, City Planner Kee, Senior Planner Kuenzel, Neighborhood Services Senior Planner Battle, Development Review Manager Ruiz, Action Center Representative Steptoe, and Staff Assistant Hazlett. Chairman Floyd called the meeting to order at 7:16 p.m. AGENDA ITEM NO. 1: Hear visitors None. AGENDA ITEM NO. 2: Public Comment for the Record None. AGENDA ITEM NO. 3: Consent Agenda The following items were approved by common consent. 3.1 3.2 Approved the Final Plat - Replat for the L.O. Ball Subdivision located at 3525 Longmire, consisting of 1 lot on 12.55 acres. (02 -15). Approved the Final Plat for Holleman Village Addition Section 2, consisting of 18 lots on 4.53 acres on Holleman Drive West. (01 -253). P &Z Minutes February 21, 2002 Page I of 4 *,.$ • 3.3 Approved the Preliminary Plat for Graham Road Office Park located at 625 Graham Road and consisting of 1 lot on 2.58 acres. (02 -13) 3.4 Approved the six -month time extension for the Master Development Plan of the Crowley Tract, consisting of approximately 351 acres located on the northwest corner of the intersection of State Highway 6 and Greens Prairie Road. (01 -52) REGULAR AGENDA AGENDA ITEM NO. 4: Consider request(s) for absence from meetings. None. AGENDA ITEM NO. 5: Public hearing, discussion, and possible action on items removed from the Consent Agenda by Commission action. None. AGENDA ITEM NO. 6 : Update and discussion on the Source Net development in the College Station Business Center on Quality Circle. Economic Development Director Kim Foutz made the presentation. She stated that an informational meeting was held earlier in the month for adjacent property owners to address concerns expressed by the property owners. Ms. Foutz explained that the site plan is still under review and will have to be amended to meet parking and buffering ordinances. Also, the Staff requested revisions to the site plan, including relocation of a protected area and preservation of trees for additional buffering, lighting, and parking lot location. In addition, Ms. Foutz explained that the business park was master planned to be adjacent to the neighborhood, the park, and the elementary school as a "live, work, and play" environment and that the City originally exchanged property with Pebble Creek Development for the purpose of developing the Business Center. She reported that Staff is currently working with the architect to minimize the impact of the development on the adjacent properties. Chairman Floyd asked if there was a plan to report to the property owners the final results of the negotiations. Ms. Foutz said that they will do a follow -up with the property owners. Commissioner Floyd asked what responses have been received from the property owners regarding the recommendations she just reported. Ms. Foutz stated that some outstanding concerns haven't been addressed yet, i.e., the location of the service drive, the parking lot along the elementary school grounds, and the buffering requirements. AGENDA ITEM NO. 7: Presentation, discussion, and possible action re: The Land Use Plan in the Highway 30/60 area and appropriate zoning districts. Senior Planner Kuenzel presented the Commission with an amendment to the PD policy consisting of options for Staff to use in analyzing rezoning cases for the strip of land along the south side of Harvey Road abutting the Harvey Hillsides neighborhood in the 30/60 area. She explained that the 30/60 Plan recommendations for this area is not in line with the PD policy that was approved by the Commission P &Z Minutes February 21, 2002 Page 2 of 4 MINUTES Planning and Zoning Commission CITY OF COLLEGE STATION, TEXAS March 15, 2001 7:00 P.M. COMMISSIONERS PRESENT: Commissioners Mooney, Happ, Harris, Warren, and Floyd. COMMISSIONERS ABSENT: Commissioners Williams and Horlen. COUNCIL MEMBERS PRESENT: Winnie Garner. STAFF PRESENT: Economic Development Director Kim Foutz, Staff Planners Jimmerson, Assistant City Engineer Mayo, Graduate Engineer Vennochi, Assistant City Attorney Nemcik, Senior Planner Kuenzel, Development Services Secretary Macik, and Staff Assistant Grace. Chairman Mooney called the meeting to order at 7:01 p.m. AGENDA ITEM NO. 1: None. AGENDA ITEM NO. 2: None. Hear Visitors. Public Comment for the Record. AGENDA ITEM NO. 3: Consent Agenda. The following items were approved by common consent. 3.1 Approved Minutes from the Regular Meeting held on February 15, 2001. 3.2 Approved the Final Plat for the Pounders Subdivision, consisting of 1 lot located on Kemp Road in the ETJ on approximately 4.02 acres. (01 -49) 3.3 Moved the Preliminary Plat for Heritage Townhomes consisting of 54 PDD -H Planned Development District - Housing lots located at 3500 Harvey Road on approximately 6.629 acres. (01 -48) P &Z Minutes March 15, 2001 Page I of 6 AGENDA ITEM NO. 7: Consideration of a Master Development Plan for the Crowley Tract consisting of approximately 351.92 acres located near the northwest quadrant of the intersection of State Highway 6 and Greens Prairie Road. (01 -52) Planner Jimmerson opened by stating that she will present Agenda Item No. 7 and No. 8 simultaneously. However, because these are two separate items, two actions by the Commission will be required. Staff recommends approval of the master development plan and the rezoning with the condition of a buffer between Tract IA, proposed as C -1 and the existing property to the north which is currently A -O. The applicant reflects this condition on the master development plan. Ms. Jimmerson stated that the applicant is proposing to modify the master development plan that was approved by Council in 1998. She pointed out that the primary changes include showing the regional detention facility and removing the proposed creek crossing of the east -west collector. Removal of the crossing was discussed extensively by City staff, the developer, his design professionals and State conservation officials. She indicated that Staff supports the proposal. Additionally, Ms. Jimmerson stated that the property south of Greens Prairie Rd., which bounds the subject tract, is outside the City Limits. Also, there is some residential usage in this area. While west of the subject tract is the proposed SH40 and the recently approved Castlegate, the land to the north is mostly vacant, and SH6 is to the east of the subject tract. Ms. Jimmerson said that the proposed master development plan and rezoning are in compliance with the previously approved master plan, with the exceptions noted above. She indicated that the conditions in the area have not significantly changed since the previous master development plan was approved. This plan is in compliance with the City's Comprehensive Plan. She pointed out that this master development plan will set aside approximately 90 acres for parkland dedication, greenway areas and a conservation easement and that the conservation easement for the Navasota Lady's Tresses is approximately 38 acres out of the total. The subject property is currently zoned A -O and C -1 and Ms. Jimmerson added that most of this area was annexed in 1995. The developer began discussions with the City for the Master Development Plan soon after. The Plan was originally approved by Council in 1997 and then modified in 1998. Last year development began on the portion of the tract west of the proposed SH40, namely with the rezoning and subsequent platting of the Castlegate Subdivision. Ms. Jimmerson reports that the Parks Board reviewed the proposal on February 13 2001. They approved the plan in concept with four conditions. However, the plan may go back to the Parks Board during the master preliminary plat stage for final approval. Chairman Mooney asked Ms. Jimmerson about the traffic at Decatur and Baron Road and the proposed State Highway 40. She explained that according to TXDOT plans, the feeder /frontage roads would be built first and the highway construction to be completed several years later. Subdivision issues can be addressed at that time she said. Ms. Jimmerson added that Decatur is currently listed as a major collector. The applicant, Mr. Crowley, stated that TXDOT and the U.S. DEPT. of Fish & Wildlife have tweaked the conservation zone. He explained that the green- spaces have been moved slightly from the original master development plan based upon the approval of the Army Corp of Engineers dealing with the wetlands. Further, the detention areas were defined based upon the drainage needs of the entire 700 P &Z Minutes March 15, 2001 Page 5 of 6 acres. The open- space /green -space areas are slightly different in alignment and are also larger in space than the original plan. He indicated that the traffic patterns have been adjusted slightly as well, which were initiated at the request of the City's traffic department because they wanted a right turn on Decatur to create a better flow of traffic and also to preserve the greenbelts intact. Chairman Mooney opened the public hearing. Chairman Mooney closed the public hearing. Commissioner Happ motioned to approve the Master Development Plan. Commissioner Warren seconded the motion. The motion passed 5 -0. AGENDA ITEM NO. 8: Public hearing and consideration of a rezoning from C -1 General Commercial and A -O Agricultural Open to C -1 General Commercial, R -3 Townhouse, R4 apartment/Low Density, and RI -A Single Family Residential for approximately 355 acres in the Crowley Tract located northwest quadrant of Greens Prairie Road and State Highway 6. (01 -51) This item was heard simultaneously with Agenda Item No. 7. Commissioner Happ motioned to approve the rezoning request. Commission Harris seconded the motion. The motion passed 5 -0. AGENDA ITEM NO. 9: Discussion of future agenda items. None. AGENDA ITEM NO. 10: Adjourn. Commissioner Warren motioned to adjourn the meeting. Commissioner Harris seconded the motion. The motion passed 5 -0. The meeting adjourned. APPROVED: Chairman, Karl Mooney ATTEST: Staff Assistant, Susan Hazlett P &Z Minutes March 15, 2001 Page 6 of 6 s I Board Members Present: Chris Barzilla, Chair (arrived during discussion of item #2); John Nichols; Bill Davis; Glen Davis; Glenn Schroeder; Jon Turton; John Crompton, Alternate; Laura Wood, Alternate. Board Member Absent: George Dresser, Co- Chair. Guests: Charles Ellison, P.O. Box 10103, College Station, Texas 77840 Tim Crowley, 1301 McKinney, Suite 3500, Houston, Texas 77010 Jim Whendt, 2201 Timberloch, Spring, Texas 77380 Wallace Phillips, 5010 Augusta, College Station, Texas 77840 Steve Arden, 311 Celina Loop, College Station, Texas 77845 Mike McClure, 9262 Brookwater Circle, College Station, Texas 77845 Dr. Scott Shafer, 117 Pershing Ave., College Station, Texas 77840 Lauren Odell, 2402 Antelope, College Station, Texas 77845 Kelli Roberts, 1501 Stallings, #52, College Station, Texas 77840 Brett Weary, 105 B. Winter Park, College Station, Texas 77840 Gabrielle Hodges, 1802 Medina, College Station, Texas 77840 Jon Hallmark, 400 Nagle, #209, College Station, Texas 77840 Visistors: Karen Lott, 2701 Longmire Drive, #1201, College Station, Texas 77845 Rebekah Deaton, 701 A. Balcones, #17, College Station, Texas 77845 Cody Miller, 303 Redmond, College Station, Texas 77840 Amy Myers, 804 Kalanchoe, College Station, Texas 77840 Chris Elliott, 500 Southwest Parkway West, College Station, Texas 77840 Kris Kurtz, 601 Luther Street, #1422, College Station, Texas 77840 Luke Anderson, 2305 Colgate, College Station, Texas 77840 Larry Farnsworth, 4012 Hunter Creek, College Station, Texas 77845 Paul Martin, 601 Cross Street, #33, College Station, Texas 77840 Jason VanDinter, PO Box 5937, College Station, Texas 77844 Chris Price, PO Box 15213, College Station, Texas 77841 Juel Nece, 800 Marion Pugh, #607, College Station, Texas 77840 Jamie Rae Walker, 907 Balcones, #114, College Station, Texas 77845 Page I of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; Ross Albrecht, Forestry Superintendent; Pete Vanecek, Senior Park Planner; Ted Mayo, Assistant City Engineer; Judy Downs, Greenways Program Manager; Jessica Jimmerson, Staff Planner. 1. Call to order: The meeting was called to order at 7:05 p.m. 2. Hear visitors: No visitors spoke at this time. 3. Pardon — Consider requests for absences of members from meeting: Bill Davis made a motion to accept the absence of George Dresser as excused. Glen Davis seconded the motion. All were in favor, and the motion passed unanimously. 4. Approval of minutes from Regular Meeting of January 9, 2001 and Special Meeting /Public Hearing of January 30, 2001: John Crompton made a motion to approve the minutes from the regular meeting of January 9, 2001. Bill D. seconded the motion. All were in favor, and the motion passed unanimously. Glen Davis made a motion to approve the minutes from the special meeting /public hearing of January 30, 2001. Glenn Schroeder seconded the motion. All were in favor, and the motion passed unanimously. 5. teve stated that the proposed dedication is located in park zone 10, and is in the vicinity of Greens Prairie Road and Highway 6 South. Eric Ploeger took the floor. He referred the Board to the Park Land Dedication Ordinance Project Review Checklist included in the packets. He stated that some of the concerns of the Parks and Recreation Department staff are that • 74% of the proposed dedication is in the 100 -year floodplain; • there is very limited access to the area outside of the floodplain; and • the land is heavily wooded. Steve stated that the purpose of discussion was to prepare a recommendation from the Parks and Recreation Board that would go to the Planning and Zoning Commission and to the City Council. Tim Crowley took the floor and explained his concept for development of his land. He is proposing to dedicate 91 acres of green space to the City. He also plans to develop apartments and townhouses with play areas that could be connected by the green space. John Crompton inquired about the aesthetics of the 15 -acre detention pond that would be included as part of the dedication. Mr. Whendt explained that the pond is being graded and could possibly be drained and excavated, and a portion converted into wetland space. They are also proposing to put a 1,000 -meter jogging trail around the perimeter of the pond. There are also some opportunities for planting. He went on to say that when drained, it would also make a good recreational activity area. There was discussion over "tweaking" the plan to give more acreage for a neighborhood park that would be outside of the floodplain. Steve stated that the primary concern of the staff is the access to, and visibility of, the park, especially for safety reasons. Page 2 of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 Laura Wood asked Mr. Crowley what would happen to the detention pond if the City didn't accept it. Mr. Crowley responded that he wouldn't do much with it. She asked if the City is responsible for maintaining the detention pond after it is dedicated. Steve replied that the City would be responsible for some maintenance work, but is not required to maintain it to any type of park standard. John C. made a motion to approve the proposed dedication in principle, pending 1. satisfactory resolution on the issues of access; 2. visibility to ensure the safety of the users on the trails; 3. satisfactory landscaping of the detention pond; and 4. provision for continuous area out of the floodplain for a coherent neighborhood park (five to seven acres). Bill D. seconded the motion. All were in favor, and the motion passed unanimously. 6. Presentation, discussion, and possible action concerning park land dedication for the Bella Vista Subdivision: Steve stated that the proposed dedication is located in park zone 10, and is southwest of Victoria Drive (the street adjacent to the Edelweiss subdivision). Eric Ploeger took the floor. He referred the Board to the Park Land Dedication Ordinance Project Review Checklist included in the packets. He stated that the proposed site has two drainage ways and is out of the FEMA predevelopment floodplain. He went on to say that there is considerable street access, but one of the biggest concerns that Parks and Recreation Department staff has is the effect the floodplain would have on development of a neighborhood park. In other words, how much water storage would be needed to irrigate the park? Steve Arden took the floor. He handed out an updated map of the property, and stated that he is proposing to dedicate a combination of park land and a detention area that could help with irrigation. He went on to say that the proposed dedication fits in with the City's Comprehensive Plan, as well as with the Recreation, Park, and Open Space Master Plan. John Nichols asked Mr. Arden if there was a possibility of using the approximate 2.5 acres (out of the 7.74 being dedicated) outside of the floodplain to build a playground. Mr. Arden responded that in the worst flood situation, there would probably be about 2.5 acres outside of the floodplain. John C. asked if there were more City funds available, would there be any opportunity to purchase more land outside of the floodplain. Mr. Arden responded that they would be doing a phased -type development, but until they actually reach the end of the phase, there wouldn't be any opportunities. Glen D. noted that much of the land being dedicated is in the detention area and asked Mr. Arden if there was a possibility of recapturing some of the land outside of the floodplain. Mr. Arden responded that it is difficult to say until they get to the design phase. Page 3 of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 Steve B. related the proposed dedication concept to Merry Oaks and Oaks parks. He stated that both parks • are approximately the same size; • were built within floodplains; • have creeks running through them; • have good visibility; and • have developed facilities on them. He stated that the Recreation, Park, and Open Space Master Plan indicates that more park land is needed in this area. John C. made a motion to approve the proposed dedication in principle. John N. seconded the motion. All were in favor, and the motion passed unanimously. 7. Presentation, discussion, and possible action concerning intergenerational parks (City Council Vision Statement #4, Strategy #1): Steve stated that the City has an agreement with the Department of Recreation, Parks, and Tourism Sciences at Texas A &M University to work on the issue of intergenerational parks. Dr. Scott Shafer's RPTS 402 class has researched intergenerational park needs. Steve went on to say that the class would use the Board's feedback from the meeting to continue with their research and would ultimately take their recommendations to the City Council during their March 22, 2001 meeting. Dr. Shafer invited the Board to attend the class presentations that would be held on March 7, 2001, at Francis Hall, so they could offer their input before the issue goes to the City Council. He stated that the class has been working with Parks and Recreation Department staff, and surveys have gone out to senior citizens, young adults, college students, teens, and children in K -6 grades. The first step of the project was to determine what "intergenerational" means. To help define the concept, the class held three different focus groups (children in K -3 grades, teens, and senior citizens) that had actually gone out to the parks, surveyed them, and had looked at what currently exists in them. They looked at the physical characteristics of the parks and existing facilities, and at the traffic patterns around them. Each focus group was asked to look at various pictures of park benches, trails, and surrounding scenery. They were also asked to choose their favorite park in town and give feedback about the park. Student Lauren Odell presented her findings on children in K -3 grades. She stated that she had interviewed a group of approximately eleven children. Most of the children had talked about repairs that needed to be done at the parks. They mainly focused on Jack and Dorothy Miller Park because it is directly behind their elementary school. Lauren stated that children mentioned the difficulty in accessing some of the parks. Students Kelli Roberts and Brett Weary presented their findings on teens. Kelli said that a group of approximately seven teens were interviewed from 7th and 8` grades (there was no high school representation). She stated that most of the teens wanted more Page 4 of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 • trees and natural, scenic trails; • natural looking lights at the parks; • natural gazebos that are not in the middle of parks; and • natural looking signs at the parks. Kelli stated that most of the teens interviewed use Central Park because it "offers something for everyone ". She stated that most of the teens visit the parks by walking, and wanted more parks that they could walk to. Brett stated that most of the teens were concerned about the sidewalks being broken and cracked because some of them like to rollerblade and skateboard to and through the parks. Kelli said that the one park that the teens didn't feel safe at was Brothers Pond Park because they felt that the park does not have enough lighting. Kelli went on to say that the teens were excited when asked about a skate park. Gabrielle Hodges and Jon Hallmark presented their findings on senior citizens. Gabrielle stated that they had interviewed a group of ten seniors. She said that most interviewed liked the differentiated uses of the parks. They would, though, like more of a meditational area that they could visit, as opposed to large recreational facilities. Jon stated that the seniors were also concerned with the issues of accessibility, lighting, and safety at the parks. They would also like a place where they could sit down and play board games. Gabrielle added that the seniors also wanted more drinking fountains in the parks. Most felt that water is relaxing and had suggested more areas to sit down and watch the water and the ducks. John C. found it surprising that the groups had not mentioned flowers and ornamental plants at the parks. Gabrielle mentioned that a member of her focus group did comment about a crepe myrtle at Richard Carter Park. Dr. Shafer added that more details would be given once the reports were ready. Chris B. asked if the report could include which parks would be more advantageous to senior citizens. Dr. Shafer stated that that is the direction that they are headed towards. 8. Presentation, discussion, and possible action regarding proposed park maintenance standards (City Council Vision Statement #4, Strategy #5b): Steve stated that this item was placed on the agenda for Board input and would be taken to the City Council in March 2001. He added that once the standards are defined, the Department would need to determine what percentage of the standards should be met and the cost factor associated with them. Curtis Bingham and Ross Albrecht presented a PowerPoint presentation concerning the proposed park maintenance standards, as well as an urban forest management plan (see presentation). Steve asked the Board if the proposed standards were acceptable to them. Page S of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 After some discussion, John C. made a motion to endorse the proposed standards as a set of items that the Board would like to evaluate, and recommended that the Department should proceed to 1. identify the measurement level for the standards; 2. identify what level of measurement the standards will be based on; 3. determine how, and how frequently, the standards will be monitored; 4. determine who will monitor the standards; and 5. determine how the results will be incorporated into the budget process. Bill D. seconded the motion. All were in favor, and the motion passed unanimously. 9. Presentation, discussion, and possible action concerning a proposal for neighborhood park land dedication: During the January Board meeting, Parks and Recreation staff were asked to look into what the last five park land acquisitions were. This was due to the Board's concern regarding acquiring land for neighborhood parks prior to development. John C. had also created a draft memo to the City Council with the goal of trying to 1. develop a procedure for planning parks in advance of development; 2. establish criteria for defining park land; and 3. establish procedures to make parks the focal point for the City's future growth. Eric Ploeger took the floor and stated that the Department had pulled information regarding the last five park land dedications (Westfield, Bella Vista, Steeplechase, Shenandoah, Woodland Hills, and Edelweiss). He explained aspects of each dedication and explained that all five of the dedications had similarities, which include drainage areas, floodplains, detention areas, and limited open play areas. John N. asked Eric if the Department could put together a summary of the dedications. Eric said that the Department could, but added to bear in mind that some of the dedications took place before the revised Park Land Dedication Ordinance. John N. had a few suggestions for the memo to the City Council. John C. stated that he would amend the memo, as well as incorporate the dedication information into it. This was an informational item only, and no motion was made. 10. Discussion, consideration, and possible action regarding a possible skateboard or roller hockey facility: Steve asked the Board for direction and a recommendation on whether to build a roller hockey or skateboard park. He stated that the location and size of the park would have to be determined at a later time. Laura Wood made a motion to build a skate park and include the following: 1. the facility should be staffed and supervised with restricted hours, and have a fence around it to accommodate safety rules; 2. the facility should be large enough to accommodate all skill levels (beginners through advanced for both bikes and boards), and a site should be picked to make room for expansion; and Page 6 of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 3. a subcommittee of the Board should be established to include eight to ten members of the skateboard community (including parents). Jon T. seconded the motion. All were in favor, and the motion passed unanimously. 11. Discussion, consideration, and possible action regarding the College Station Recreation Sports Association: Steve stated that the Recreation Sports Association was created by the Board a number of years ago to help coordinate some of the various user groups and organizations that use the Department's facilities. Glen D., the Chairman of the Association, stated that the Association has gotten away from its original mission over the past several years and has become somewhat counterproductive. Steve said that the recommendation of the Department is to dissolve the Association and work with the user groups and organizations on a departmental basis. Steve also added that the Association is requiring staff resources to post for, attend, and take minutes for the meetings. He feels that it is still important for the Department to meet with the individual user groups according to need, but does not feel that all of the user groups should meet on a regular basis. John N. asked if the user groups knew about the Department's intentions and if they had been given the opportunity to give feedback. Bill D. made motion to table this item to the next agenda. Chris B. seconded the motion. All were in favor, and the motion passed unanimously. Steve B. will draft a memo to the Association seeking their input on the subject. 12. Consent items: Capital Improvement Projects Report: There was no discussion on this item. Discussion of next meeting date and agenda: The next Parks and Recreation Board meeting will be held on Tuesday, March 6, 2001. 13. Adjourn: The meeting adjourned at 10:35 p.m. Page 7 of 7 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 Call to order. 2. Hear visitors. 3. Pardon — Consider requests for absences of members from meeting. 4. Approval of minutes from Regular Meeting of January 9, 2001 and Special Meeting/Public Hearing of January 30, 2001. 5. Presentation, discussion, and possible action concerning park land dedication for the Crowley Tract. 6. Presentation, discussion, and possible action concerning park land dedication for the Bella Vista Subdivision. 7. Presentation, discussion, and possible action concerning intergenerational parks (City Council Vision Statement #4, Strategy #1). 8. Presentation, discussion, and possible action regarding proposed park maintenance standards (City Council Vision Statement #4, Strategy #5b). 9. Presentation, discussion, and possible action concerning a proposal for neighborhood park land dedication. 10. Discussion, consideration, and possible action regarding a possible skateboard or roller hockey facility. 11. Discussion, consideration, and possible action regarding the College Station Recreational Sports Association. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To take arrangements call (979) 764 -3517 or (TDD) 1- 800 - 735 -2989. Agendas posted on Internet Website http : / /www.ci.college - station.tx.us and Cable Access Channel 19. ** *Draft Minutes * ** City of College Station Parks and Recreation Advisory Board Regular Meeting Tuesday, February 13, 2001 College Station Conference Center 1300 George Bush Drive 7:00 p.m. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; Ross Albrecht, Forestry Superintendent; Pete Vanecek, Senior Park Planner; Ted Mayo, Assistant City Engineer; Judy Downs, Greenways Program Manager; Jessica Jimmerson, Staff Planner. Board Members Present: Chris Barzilla, Chair (arrived late); John Nichols; Bill Davis; Glen Davis; Glenn Schroeder; Jon Turton; John Crompton, Alternate; Laura Wood, Alternate. Board Member Absent: George Dresser, Co- Chair. Guests: Charles Ellison, P.O. Box 10103, College Station, Texas Tim Crowley, 1301 McKinney, Sute 3500, Houston, Texas 77010 Jim Whendt, 2201 Timberloch, Spring, Texas 77380 Wallace Phillips, 5010 Augusta, College Station, Texas 77840 Steve Arden, 311 Celina Loop, College Station, Texas 77845 Mike McClure, 9262 Brookwater Circle, College Station, Texas 77845 Visistors: Gabrielle Hodges, 1802 Medina, College Station, Texas 77840 Karen Lott, 2701 Longmire Drive, #1201, College Station, Texas 77845 Rebekah Deaton, 701 A. Balcones, #17, College Station, Texas 77845 Lauren Odell, 2402 Antelope, College Station, Texas 77845 Cody Miller, 303 Redmond, College Station, Texas 77840 Amy Myers, 804 Kalanchoe, College Station, Texas 77840 Chris Elliott, 500 Southwest Parkway West, College Station, Texas 77840 Kris Kurtz, 601 Luther Street, #1422, College Station, Texas 77840 Luke Anderson, 2305 Colgate, College Station, Texas 77840 Larry Farnsworth, 4012 Hunter Creek, College Station, Texas 77845 Paul Martin, 601 Cross Street, #33, College Station, Texas 77840 Jason VanDinter, PO Box 5937, College Station, Texas 77844 Chris Price, PO Box 15213, College Station, Texas 77841 Juel Nece, 800 Marion Pugh, #607, College Station, Texas 77840 Jamie Rae Walker, 907 Balcones, #114, College Station, Texas 77845 Kelli Roberts, 1501 Stallings, #52, College Station, Texas 77840 Brett Weary, 105 B. Winter Park, College Station, Texas 77840 Jon Hallmark, 400 Nagle, #209, College Station, Texas 77840 Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 1. Call to order: The meeting was called to order at 7:05 p.m. 5. Presentation, discussion, and possible action concerning park land dedication for the Crowley Tract: Steve stated that the proposed dedication is located in park zone 10, and is in the vicinity of Greens Prairie Road and Highway 6 South. Eric Ploeger took the floor. He referred the Board to the Park Land Dedication Ordinance Project Review Checklist that was included in the packets. He stated that some of the concerns of the Parks and Recreation Department staff are • That 74% of the proposed dedication is in the 100 -year floodplain; • There is very limited access to the area outside of the floodplain; and • The land is heavily wooded. Steve stated that the purpose of discussion is to prepare a recommendation from the Parks and Recreation Board that will go to the Planning and Zoning Commission and to the City Council. Tim Crowley took the floor and explained his concept for development of his land. He is proposing to dedicate 91 acres of green space to the City. He also plans to develop apartments and townhomes with play areas that could be connected by the green space. John Crompton inquired about the aesthetics of the 15 -acre detention pond that would be part of the dedication. Mr. Whendt explained that the pond is being graded and could possibly be drained, excavated, and a portion converted into wetland space. They are also proposing to put a 1,000 -meter jogging trail around the perimeter of the pond, and inside of it. There are also some opportunities for planting. He went on to say that when drained, it would make a good recreational activity area. There was discussion over "tweaking" the plan to give more acreage for a neighborhood park that would be outside of the floodplain. Steve stated that the primary concern of the staff is the access and visibility to the park, especially for safety reasons. Laura Wood asked Mr. Crowley, what would happen to the detention pond if the City didn't accept it. Mr. Crowley responded that he wouldn't do much with it. She asked if the City is responsible for maintaining the detention pond after it is dedicated. Steve replied that the City would be responsible for some maintenance work, but is not required to maintain it to any type of park standard. John C. made a motion to approve the proposed dedication in principle, pending: 1. Satisfactory resolution on the issues of access; 2. Visibility to insure the safety of the users on the trails; 3. Satisfactory landscaping of the detention pond; and 4. Provide for continuous area out of the floodplain for a coherent neighborhood park (5- 7 acres). Bill D. seconded the motion. All were in favor, and the motion passed unanimously. Parks and Recreation Board Regular Meeting Tuesday, February 13, 2001 Bridgette George - June 13, 2000.doc Page 1 City of College Station Parks & Recreation Board Regular Meeting Parks Conference Room June 13, 2000 7:00 p.m. Staff Present: Steve Beachy, Director of Parks and Recreation; Pete Vanecek, Senior Park Planner; David Gerling, Special Facilities Superintendent; Grace Calbert, Conference Center Supervisor; Lance Jackson, Lincoln Center Supervisor; Curtis Bingham, Parks Operations Superintendent; Shannon Waddell, Recreation Supervisor; Tony Scazzero, Recreation Supervisor; Marci Rodgers, Senior Services Coordinator; Kris Startzman, Board Secretary. Board Members Present: Chris Barzilla, Chair; George Dresser, Co- Chair; Glenn Schroeder; John Nichols; Bill Davis; Jon Turton; Laura Wood, Alternate. Board Members Absent: Glen Davis; John Crompton, Alternate. Guests: Steve Smith, 1003 Dexter Drive, College Station, Texas Jim Wendt, 2201 Timberloch Place, The Woodlands, Texas Wallace Phillips, 5010 Augusta Circle, College Station, Texas Charles Ellison, P.O. Box 10103, College Station, Texas Mollie Guin, 1605 N. Blue Bonnet Circle, College Station, Texas Carter Hall, 1702 Amber Ridge, College Station, Texas Visitors: Larry K. Farnsworth, 4012 Hunter Creek, College Station, Texas 1. Call to order: The meeting was called to order at 7:03 p.m. 2. Swearing in of new members: Jon Turton, John Nichols, Glenn Schroeder, and Laura Wood were sworn in to serve on the Parks and Recreation Board. 3. Hear visitors: No visitors spoke at this time. 4. Pardon — Consider requests for absences of members from meeting: John Nichols made a motion to accept the absences of Glen Davis and John Crompton as excused. Chris Barzilla seconded the motion. All were in favor, and the motion passed unanimously. Parks and Recreation Board Regular Meeting Tuesday, June 13, 1000 Page I of 7 Bridgette George - June 13, 2000.doc 5. Approval of minutes from Regular meeting of May 9, 2000: John moved to approve the minutes from Regular meeting of May 9, 2000, with a minor editorial change. Bill Davis seconded the motion. All were in favor, and the motion passed unanimously. 6. Discussion and possible consideration regarding alcohol usage at Central Park: Steve Smith took the floor. He said that the recent incident at Central Park at which a team player was beaten with a baseball bat prompted his letter of concern regarding alcohol usage at the park. He feels that drinking was probably a factor in the incident. Mr. Smith feels that the park doesn't have the same family atmosphere that first attracted him to it. He went on to say that he does not feel comfortable playing sports or bringing his family to a place where there is heavy drinking, flaring tempers, and swearing. Steve Beachy said that, to his knowledge, alcohol was not involved with the beating incident at Central Park. He said that rules at the parks are governed by a City ordinance, and at the present time, there is no prohibition on alcohol in the parks. To change this situation would require a modification of the ordinance. He went on to say that he doesn't know if it is feasible to ban alcohol in a particular park or area of a park, but he would consult the Legal Department and bring the answer back to a future Board meeting. Steve said that in the meantime, the Department would research the situation to see how extensive the problem is and report back to the Board. Glenn S. asked Steve if there is supervision during games at the park or if someone monitors the drinking problem. Steve responded that Parks employees are not at the park at all times during the games, but league officials usually are. He said that the Department would be able to express its concerns to the Leagues as well as try to come up with a solution to the problem. The Board agreed that they would like the Department to research this issue and report back at a future meeting. No motion was made on this item. 7. Discussion and possible consideration concerning Park Land dedication requirements for the Crowley Tract: Steve B. introduced Wallace Phillips (Developer), Jim Wendt (Planning Consultant), and Charles Ellison (Attorney). He said that the proposed development had been presented to the Parks and Recreation Board and to the Planning and Zoning Commission in years past. However, it has been a while since any development has occurred. He went on to say that it is the developer's contention that the previous Park Land Dedication Ordinance would still apply, wherein the requirement was one acre per 133 Parks and Recreation Board Regular Meeting Tuesday, June 13, 2000 Page 2 of 7 Page 2 Bridgette George - June 13, 2000.doc Page 3 dwelling units. It is the City staff's contention that since there hasn't been development since the Park Land Dedication Ordinance was revised, the new ordinance would apply. The proposed development is located on Highway 6 and Greens Prairie Road, and is bisected by the proposed State Highway 40. The area is in Park Zone 10 and 13. The proposal includes approximately 757 single - family dwelling lots. Over four acres are being proposed for the park, but additional land is also being proposed for greenbelts and walkways. The new Park Land Dedication Ordinance states that the park land dedicated should be a minimum of five acres. So the Department is recommending that if the developer establishes a neighborhood park, that it be at least five acres. Steve went on to say that there is not an existing neighborhood park in that area, so a neighborhood park is needed in the development. Steve said that the proposed dedication is in compliance with the City's Comprehensive Plan and with the Recreation, Park, and Open Space Master Plan. Charles Ellison discussed the proposal. He stated that a goal of the project is to incorporate a park system early in the development. John N. asked what the Board is being asked to act on. Steve said that the developer would like to know, before they incur additional expenses, if the park configuration and conceptual plan that they are proposing is agreeable to the Board. Jim Wendt discussed the proposed development. He said that proposed are three separate parks that are linked by a trail system. The amenities would be a couple of tennis courts, a basketball court, a picnic pavilion, a children's playground, a trail system that would link the three parks, and a pond with a fishing pier. He said that the three proposed parks would be equivalent to approximately 12 acres and the proposed trail system would be approximately seven acres (totaling around 19 acres). It is the developer's intention to convey all of the acreage to the City of College Station. Steve said that the developer is proposing to develop the park, which is allowable under the ordinance, but the Board would have the ability to approve the design specifications prior to construction. Bill D. moved that the Parks and Recreation Board accept the conceptual plan with the proposed acreage. George D. seconded the motion. All were in favor, and the motion passed unanimously. 8. Committee Reports: Steve said that this item had been placed on the agenda as a follow -up to the City Council's similar request to their Boards /Committees to report what accomplishments they have made over the past year. Parks and Recreation Board Regular Meeting Tuesday, June 13, 2000 Page 3 of 7 Bridgette George - June 13, 2000.doc Page 4 Conference Center: Mollie Guin, Chairperson for the College Station Conference Center Advisory Committee, said that the purpose of the Advisory Committee is to study concerns at hand, make recommendations, and advise the Conference Center Staff and the Parks and Recreation Board of areas of community interest. The Advisory Committee is especially useful when its members serve as facilitators of ideas and as messengers to the community. She talked about the Committee's accomplishments over the last twelve months: • Completion of the City of College Station Memory Lane Oral History Project – this was a five -year project involving approximately 400 citizens and 100 volunteers to preserve College Station History. • Review of the Mission/Vision Statements of the College Station City Council. • Revision of the College Station Conference Center's policies, rules, and regulations. • Revision and simplification of the wording on the Conference Center Fees Schedule. • Revision of letters from churches on renting facilities. • Revision of the monthly and comparison reports concerning the number of commercial and non -profit users. • Revision of the annual report over lost business. Lincoln Center Advisory Committee: Lance Jackson, the liaison for the Committee, said he feels that one of the biggest accomplishments is that the Committee is being heard. He went on to say that there has also been an increase in civic awareness. Some of the accomplishments of the Committee are as follows: • Drafted a mission statement similar to the City Council's Mission Statement. • Created Subcommittees — Public Relations and Education. • Implemented a Committee workshop that will be held twice a year. • Developed a customer service survey that will be implemented this next fiscal year. • Helped to implement a four -way stop at the intersection between Eleanor and Holleman. • Was instrumental in getting a lighted sign placed in front of the facility. Some of the accomplishments that they would like to achieve within the next twelve months are to • Become more active with city -wide activities. • Turn the Lincoln Center Facility into an alcohol -free facility. Parks and Recreation Board Regular Meeting Tuesday, June 13, 2000 Page 4 of 7 Bridgette George - June 13, 2000.doc Page 5 • Improve the facility for the future — the Committee would like to review the facility, how to maintain it, and look at possible future expansions. • Become more active with the youth. College Station Recreation and Sports Association: Glen Davis was absent from the meeting. He will give a report at a future meeting. Senior Advisory Committee: Steve said that the Senior Advisory Committee is not a formal committee at this time, but that they have been very active. Marci Rodgers is the liaison for the Committee. She passed out a list of the accomplishments of the Committee for the last year (see attachment). Marci said that the senior program is up and running. She talked about some of the Committee's accomplishments: • The Senior Advisory Committee was formed in January 1999 — there are 17 members on the Committee that meet monthly. • Computer classes were organized at the Lincoln Center in Spring 1999. • Xtra Education classes are now offered to seniors. • They have hosted special events and day trips. • They have met with the City Council to express goals and visions from the Senior Advisory Committee. Marci talked about what the Senior Advisory Committee would like to accomplish in the future: • Become a formal committee under the Parks and Recreation Board and adopt by- laws. • Conceptualize, request, and establish a place for seniors to meet and function as a cohesive and constructive group. • Structure programs for seniors, which permit them to be a viable part of the College Station community. • Organize senior potential to make College Station a progressive, culturally active, and safe place to live. i Teen Advisory Committee: Carter Hall, the outgoing President of the Teen Advisory Committee, said that the major accomplishment of the Committee was getting a teen center (The Exit) that they could call their own. Right now, they are trying to look at different avenues and goals. Some of the goals that they are looking at for next year are: • To meet with other youths on a statewide level to discuss youth - related issues. • To get involved with more community service activities. Parks and Recreation Board Regular Meeting Tuesday, June 13, 2000 Page 5 of 7 Bridgette George - June 13, 2000.doc 9. Discussion and possible consideration of developing an urban forestry plan for the City of College Station: (see item #10) 10. Discussion and possible consideration of conducting a feasibility study to build a skateboard park: John Nichols made a motion to table items 9 & 10 until the July 11" Parks and Recreation Board meeting. Glenn Schroeder seconded the motion. All were in favor, and the motion passed unanimously. 11. Discussion and possible consideration of City Council Strategic Issues: Steve said that the City Council and key City staff attended a retreat earlier in the month to come up with and discuss issues related to the City Council's eight vision statements. Steve went on to say that parks were one of the main topics that were discussed during the retreat. Some other items of concern for the City Council were: • Having developers plan parks up front before developing subdivisions. • Coming up with intergenerational park amenities to accommodate senior citizens and the youth. • Having more interaction with the Parks and Recreation Board and the Planning and Zoning Commission regarding neighborhood park development. • Having joint meetings with the City Council and the Parks and Recreation Board to discuss the Board's issues. Steve reminded the Board that even though some of the issues may not take up a lot of room on paper, they will in fact, take a lot of time and work to achieve. He went on to say that City Council and Management have indicated that these issues are top priority—other issues of concern that the Parks and Recreation Board may have will need to be weighed against these issues. Once the action plan is complete, it will be forwarded to the Parks and Recreation Board for their review. This was an informational item, and no motion was made. 12. Update, discussion, and possible consideration concerning a special venue tax for sports facilities: This item (whether the City should increase the hotel /motel tax rate by 2% to help fund Veterans Park and Athletic Complex) has been discussed during previous meetings. Steve said that he had asked Parks staff to prepare cost estimates for development of the softball facilities and to prepare estimates for the operation and maintenance of those facilities as well. Steve said that when the numbers were added up, it appeared that there would not be sufficient funds to fully support the development and operation of the softball complex through this taxing source. Note: In order to use the special venue tax, it has to be self - supporting without the aid of ad valorem taxes, although, sales taxes can be used. A meeting has been set up with Parks staff, the Finance Director, and the Assistant City Manager to revisit the issue and to see if there are other tax Parks and Recreation Board Regular Meeting Tuesday, June 13, 2000 Page 6 of 7 Page 6 Bridgette George - June 13, 2000.doc Page 7 resources available that could be used. This item will be brought back to the Parks and Recreation Board at the next meeting. This was an informational item, and no motion was made. 13. Consent Items: Capital Improvement Program Projects Report: John N. asked if there had been any new development with Madeley Park (the land donated to the City of College Station to be used for park purposes). Steve said that he had informally spoken with City of Bryan officials to see if they would be interested in doing a joint project with the City of College Station, but he has no new information to report. Chris B. asked about the progress of the interlocal agreement between the College Station Independent School District and the City of College Station for the construction of four tennis courts to be located on the Willow Branch campus. Steve said that the School District would have to rebid the project and act on the bids at their June 19`'' meeting. If approved by the School Board, it will go to the City Council for approval on June 22 " John N. asked at what stage Veterans Park and Athletic Complex was. Steve responded that it was in Phase I —the design phase. The Master Plan for the Park was approved by the City Council and now the Department needs to determine how much can be accomplished with the funds that are currently available. He went on to say that the grant for lights on some of the soccer fields was not approved. He said that the Department hopes to have the design of the park complete this year, have it under construction next year, and have the fields ready to play on the following year. The Department has requested $25,000 in the budget for the next fiscal year to hire consultants and lawyers to gain water rights to Carter Creek to irrigate the park (this would save around $40,000 per year versus using City water). Chris asked about the additional lights at A &M Consolidated tennis courts. Steve said that the Department has requested funds for them in the budget for the next fiscal year. Discussion of next meeting date and agenda: George D. would like a Wolf Pen Creek Project report. He also asked if a Board member could be present during the Planning and Zoning Commission's meeting regarding the Crowley Tract. Steve said that the Department would send the Board notification once the meeting has been set up. The next Parks and Recreation Board meeting will be held on July 11, 2000. 14. Adjourn: The meeting adjourned at 9:46 p.m. Parks and Recreation Board Regular Meeting Tuesday, June 13, 2000 Page 7 of 7