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MinutesCommissioner Lane opened the public hearing. Reverend Jackson of the New Hope Baptist Church approached the Commission and stated that there are only a few members of the church at this time and they would like to continue worshipping in the existing building. He requested that the Commission give the church a chance to worship and grow at their existing location as they have for the past eight months. Reverend Jackson stated that they have finished with the interior improvements; however, they are still installing siding on the exterior. Commissioner Lane closed the public hearing. Commissioner Lightfoot moved to grant a conditional use permit request to New Hope Baptist Church at 1200 Carolina Street with staff recommendations. Commissioner Garner seconded the motion which passed unopposed (4 - 0). AGENDA ITEM NO. 3: Public hearing to consider a final plat of Shenandoah Phase One, Block B. (95-236) Assistant City Engineer Morgan presented the staff report and informed the Commission that the replat is subdividing an existing 1.20 acre reserve tract at the front entrance of the Shenandoah Subdivision into two lots for future development. The property is currently zoned C-N neighborhood commercial. A Presubmission Conference was held on October 4, 1995 at which time staff required the applicant to show the proposed shared access easement between lots 1 and 2 of block B and that the owner's signature block be signed prior to filing the plat. Staff recommended approval of the final plat with the conditions listed in the Presubmission Conference report. Commissioner Lane opened the public hearing. Seeing no one present to speak in favor of or in opposition to the request, he closed the public hearing. Commissioner Garner moved to recommend approval of the final plat of Shenandoah Phase One, block B with the recommendations listed in the Presubmission Conference Report. Commissioner Lightfoot seconded the motion which passed unopposed (4 - 0). AGENDA ITEM NO. 4: .Consideration of a final plat and revised preliminary plat of the Estates at River Run Phase II Subdivision located in the City's E.T.J. (95-237) j/' Graduate Civil Engineer Homeyer presented the staff report and stated that the revisions to the preliminary plat were made in order to reflect changes made by phase two of this development. The applicant is requesting a variance to the cul-de-sac lengths in phase two. Staff recommended approval of this variance request due to the low density of the area and the small number of homes that can be constructed on these cul-de-sacs. There is a conflict with Texas A&M University's effluent easement as shown on the final plat. The City's legal staff recommended that in order to share that easement with the University, the developer must obtain a letter of approval from the University or either shift the cul- de-sac configuration so that the overlap does not exist. Staff recommended approval of the final plat and revised preliminary plat with the comments identified in the Presubmission Conference Report. Commissioner Garner questioned staff about the drainage comment in the Presubmission report. Graduate Civil Engineer Homeyer stated that the legal department has determined that the City's drainage ordinance cannot be enforced in the City's extra territorial jurisdiction. Commissioner Lightfoot moved to recommend approval of the revised preliminary plat and final plat of Estates at River Run Phase II Subdivision with staff recommendations. Commissioner Smith seconded the motion which passed unopposed (4 - 0). P & Z Minutes October 19, 199J Page 2 of 3 PRESLJBMISSION CONFERENCE REPORT October 6, 1995 TO: Morris Hamilton, Jr., Hopes Creek Joint Venture 3131 Briarcrest Drive, Suite 111, Bryan, TX 77802 Larry Wells, Municipal Development Group 203 Holleman Drive East, College Station, TX 77840 PROM: Project Review Committee Sabine Kuenzel, Senior n er Kent Laza, City Enginee Winnie Garner, P&Z Rep esentative Others Attending Natalie Thomas, Planning Techni 'a Shirley Volk, Development Coordinator Tony Michalsky, Electrical Operations Coordinator Laverne Akin, G.T.E. Representative Ray Crow, Brazos County Engineer Representative Roy Galny, Brazos County 911 Representative SUBJECT: Final Plat -Estates at River Run Phase II; proposed subdivision located to the north of Phase One at the intersection of Paint Trail and Thoroughbred RIldge in the City's E.T.J. totaling 258.03 acres divided into 57 residential lots and two reserve tracts. (95-237) A Presubmission Conference meeting was held Wednesday, October 4, 1995 to discuss the above mentioned final plat. The following is a list of ordinance requirements identified lby the Presubmission Conference. This list does not relieve the applicant of total compliance with all current ordinance requirements. Ordinance Requirements: Clearly show the boundaries of the plat on all four pages: -- ,~hange the boundary of the plat to a solid line. how match lines from page to page. -On the key map, darken the boundary lines and designate sheets in a more definite manner. ~- The reserve tract A in the Stephen Jones League, Abstract no. 27 should be labeled as a common area and noted that it is not a buildable lot. PR~.4 RepOYI Estates at River Run II Case #95-237 Pale 2 0o f 2 Ordinance Requirements cont.): On lot 7, block 4, on sheet 1 of 4, and lot 7, block 5 on sheet 2 of 4, note the owner of the existing petroleum gathering line 20' easement and note the volume and page. ,r On sheet 1 of 4, reduce the line weight of the word "existing" on Paint Trail and put the word '°existing" in parenthesis. -~` ~ On lot 10, block 4, on sheet 1 of 4, note the 20' drainage easement as public or private. ~^~J ~~ ~ Clarify the general note concerning the "unlocatable 100' x 100' compressor site" noted on ~~~ ~ sheet 1 of 4 so that it is clear exactly what lots are affected by this blanket easement. ~~ J4 ~ ~~ <-- ~ ' a~'°°-' Clearly show the phasing of the development on the master preliminary plat. C L ~e _ Note whether each oil well site is active or abandoned. Comments/Concerns: Staff will recommend approval of the variance request to the cul-de-sac length requirements primarily because of the total density in the area and the fewer number of homes that will built along these cul-de-sacs than in other subdivisions. = City Engineer Laza expressed concern of the existing creek being included in a drainage easement and future maintenance of that easement determined with this final plat. Staff is exploring this possibility with the City's legal department to determine if this can be required in the E.T.J. The applicant informed staff that this development will be served by the Wellborn Water Supply district. Coordinate telephone service details with G.T.E. Representative Laverne Akin at (409) 821-4723. SUBMIT 13 COPIES OF THE REVISED FINAL PLAT BY FRIDAY, OCTOBER 13, 1995 TO BE INCLUDED IN THE PLANNING AND ZONING COMMISSION PACKETS FOR THE MEETING OF OCTOBER 19, 1995. THE CITY COUNCIL WILL CONSIDER THE FII0IAL PLAT ON THURSDAY, NOVEMBER 9, 1995. BOTH MEETINGS WILL BE HELD AT 7:00 P.M. IN THE COUNCII. ROOM OF THE COLLEGE STATION CITY HALL LOCATED AT 1101 TEXAS AVENUE SOUTH. ........ Regular Item Q Consent Item Statutory Item Item Submitted By: Steve Homeyer. Graduate Civil Engineer For Council Meeting Of: November 9 1995 Director Approval Executive Member Approval: Ends Statements /Strategic Issues: Civic Pride -Citizens benefit from well planned, attractive residential and commercial areas. o:\dev serv\cvsht\95-237sh.doc Item: Consideration of a final plat (E.T.J. plat) for 258.03 acres divided into 57 residential lots and two reserve tracts of Estates at River Run Phase II. (95- 237) Item Summary: The subject property is located to the north of Estates at River Run Phase I in the City's E.T.J. A Presubmission Conference was held on October 4, 1995 and Staff recommends approval with the comments identified at that meeting. The Planning and Zoning Commission heard this item at their October 19, 1995 meeting and recommended approval with the Presubmission Conference comments .and the following conditions. The first alternative would be for the developer to shift the cul-de-sac and utility easement so that the proposed easement did not encroach upon Texas ABM University's effluent easement. The second alternative would be for the developer to approach Texas A&M and receive a written agreement to share this easement. Staff feels this modification to the plat is necessary in order to protect the City's utility interests in the future, if and when this subdivision is annexed. Texas A&M, as the easement holder; has primary rights to this easement to maintain and operate their facility. If A&M feels this encroachment would impair their ability to maintain their utility line, then they could require the secondary utilities to be removed. Another scenario, would be that during the maintenance of A&M's utility, they damage the secondary utility, the owner of that utility would be responsible to make the necessary repairs. For these reasons, staff would recommend that approval be based upon these conditions. Financial Summary: N/A Staff Recommendation: Staff recommends approval with the Presubmission Conference comments and the condition that (a) the cul-de-sac and utility easement is modified so as not to encroach upon A&M's effluent easement or (b) A&M provide a written agreement in regard to a shared easement. City Attorney Recommendation: N/A Council Action Desired: Approval of plat. Supporting Materials: 1. Location Map 2. Staff Report 3. Application 4. P&Z Minutes 5. Copy of Plat o:ldev serv\cvsht\95-237sh.doc PRESUBMISSION CONFERENCE REPORT October 6, 1995 TO: Morris Hamilton, Jr., Hopes Creek Joint Venture 3131 Briarcrest Drive, Suite 111, Bryan, TX 77802 Larry Wells, Municipal Development Group 203 Holleman Drive East, College Station, TX 77840 FROM: Project Review Committee Sabine Kuenzel, Senior n er Kent Laza, City Enginee Winnie Garner, P&Z Rep esentative Others Attending / Natalie Thomas, Planning Techni 'a ~° Shirley Volk, Development Coordinator Tony Michalsky, Electrical Operations Coordinator Laverne Akin, G.T.E. Representative Ray Crow, Brazos County Engineer Representative Roy Galny, Brazos County 911 Representative SUBJECT: Final Plat -Estates at River Run Phase II; proposed subdivision located to the north of Phase One at the intersection of Paint Trail and Thoroughbred Ridge in the City's E.T.J. totaling 258.03 acres divided into 57 residential lots and two reserve tracts. (95-237) A Presubmission Conference meeting was held Wednesday, October 4, 1995 to discuss the above mentioned final plat. The following is a list of ordinance requirements identified by the Presubmission Conference. This list does not relieve the applicant of total compliance with all current ordinance requirements. Ordinance Requirements: _ Clearly show the boundaries of the plat on all four pages: -- Change the boundary of the plat to a solid line. -- Show match lines from page to page. -- On the key map, darken the boundary lines and designate sheets in a more definite manner. _ The reserve tract A in the Stephen Jones League, Abstract no. 27 should be labeled as a common area and noted that it is not a buildable lot. (; PR(:' Report Estates at River Run II Case #95-237 Page 2 of 2 Ordinance Requirements cont.l: _ On lot 7, block 4, on sheet 1 of 4, and lot 7, block 5 on sheet 2 of 4, note the owner of the existing petroleum gathering line 20' easement and note the volume and page. _ On sheet 1 of 4, reduce the line weight of the word "existing" on Paint Trail and put the word "existing" in parenthesis. On lot 10, block 4, on sheet 1 of 4, note the 20' drainage easement as public or private. Clarify the general note concerning the "unlocatable 100' x 100' compressor site" noted on sheet 1 of 4 so that it is clear exactly what lots are affected by this blanket easement. Clearly show the phasing of the development on the master preliminary plat. Note whether each oil well site is active or abandoned. Comments/Concerns: _ Staff will .recommend approval of the variance request to the cul-de-sac length requirements primarily because of the total density in the area and the fewer number of homes that will built along these cul-de-sacs than in other subdivisions. _ City Engineer Laza expressed concern of the existing creek being included in a drainage easement and future maintenance of that easement determined with this final plat. Staff is exploring this possibility with the City's legal department to determine if this can be required in the E.T.7. The applicant informed staff that this development will be served by the Wellborn Water Supply district. _ Coordinate telephone service details with G.T.E. Representative Laverne Akin at (409) 821-4723. SUBMIT 13 COPIES OF THE REVISED FINAL PLAT BY FRIDAY, OCTOBER 13, 1995 TO BE INCLUDED IN THE PLANNING. AND ZONING COMMISSION PACKETS FOR THE MEETING OF OCTOBER 19, 1995. THE CITY COUNCIL WILL CONSIDER THE FINAL PLAT ON THURSDAY, NOVEMBER 9, 1995. BOTH MEETINGS WILL BE HELD AT 7:00 P.M. IN THE COUNCIL ROOM OF THE COLLEGE STATION CITY HALL LOCATED AT 1101 TEXAS AVENUE SOUTH. STAFF PRC REPORT Estates at River Run Phase II Case #95-237 Ordinance RecJuirements: Clearly show the boundaries of the plat on all four pages: -- Change the boundary of the plat to a solid line. -- Show match lines from page to page. -- On the key map, darken the boundary lines and designate sheets in a more definite manner. On sheet 1 of 4, what is the reserve tract A in the Stephen Jones League, Abstract no. 27? _ On lot 7, block 4, on sheet 1 of 4, and lot 7, block 5 on sheet 2 of 4, note the owner of the existing petroleum gathering line 20' easement and note the volume and page. _ On sheet 1 of 4, reduce the line weight of the word "existing" on Paint Trail and put the word "existing" in parenthesis. On lot 10, block 4, on sheet 1 of 4, note the 20' drainage easement as public or private. Explain the "unlocatable 100' x 100' compressor site" noted on sheet 1 of 4 _ Clearly show the phasing of the development on the master preliminary plat. Note whether each oil well site is active or abandoned. Cor~~ments/Concerns: ~ r~,~ ~ y ®„ ~,lj~ /~®,.~, ~. L,~,~Q~e,- /~,~ 1~, _ None. SUBMIT 13 COPIES OF THE REVISED FINAL PLAT AND MASTER PRELIMINARY PLAT BY FRIDAY, OCTOBER 13, 1995 FOR P&Z ON OCTOBER 19, 1995 AND CITY COUNCIL ON NOVEMBER 9, 1995.