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07/22/2021 - Regular Agenda Packet - City CouncilCollege Station, TX Meeting Agenda City Council ­­ Amended 1101 Texas Ave, College Station, TX 77840 Internet: https://zoom.us/s/96357645375 Phone: 888 475 4499 and Meeting ID: 963 5764 5375 July 22, 2021 4:00 PM City Hall Council Chambers College Station, TX Page 1 This  meeting  will  offer  both  in­person  and  remote  participation  following  both  the  City’s  Guidelines for in­person, virtual attendance, and the speaker protocol in the agenda. The city  uses a third­party vendor to help host the meeting and if the call­in number is not functioning  access will be through the internet link only. 1.Call to Order. 2.Executive  Session  is  Closed  to  the  Public  and  Will  Be  Held  in  the  Administrative Conference Room. The Open Meeting Will Resume No Earlier Than 5:00 PM. Consultation with Attorney {Gov’t Code Section 551.071};  Possible  action.  The  City  Council  may  seek  advice  from  its  attorney  regarding  a  pending  or  contemplated litigation subject or settlement offer or attorney­client privileged information. Litigation  is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which  needs to be discussed with the City Council. Upon occasion the City Council may need information  from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or  attorney­client  privileged  information.  After  executive  session  discussion,  any  final  action  or  vote  taken will be in public. The following subject(s) may be discussed.  Litigation  a. Kathryn A. Stever­Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977­PC in the County Court No. 1, Brazos County, Texas  b. McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17­ 000914­CV­361; In the 361st District Court, Brazos County, Texas c. City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan  M.  Wood,  Deceased;  Cause  No.  17­002742­CV­361;  In  the  361st  District  Court,  Brazos  County, Texas Legal Advice  a. Legal Advice regarding regulation of subdivisions in the extraterritorial jurisdiction. Real Estate {Gov't Code Section 551.072};  Possible action. The City Council may deliberate the purchase, exchange, lease or value of real  property if deliberation in an open meeting would have a detrimental effect on the position of the City  in negotiations with a third person. After executive session discussion, any final action or vote taken  will be in public. The following subject(s) may be discussed:  a. Property located generally at the intersection of State Highway 6 and Harvey Road in College Station. Page 1 of 237 City Council ­­ Amended Page 2 July 22, 2021 Personnel {Gov’t Code Section 551.074};  Possible  action.  The  City  Council  may  deliberate  the  appointment,  employment,  evaluation,  reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion,  any final action or vote taken will be in public. The following public officer(s) may be discussed:  a.Council Self Evaluation b.City Manager 3.Reconvene from Executive Session and Take Action, if Any. 4.Pledge of Allegiance, Invocation, and Consider Absence Request. Speaker Protocol  An individual who wishes to address the City Council regarding any item on the agenda other than  those items posted for Executive Session shall register with the City Secretary two (2) hours prior to  the meeting being called to order. Individuals must register to speak or provide written comments at  https://forms.cstx.gov/Forms/CSCouncil or provide a name and phone number by calling 979­764­ 3500. Upon being called to speak an individual must state their name and city of residence, including  the state of residence if the city is located out of state. Speakers are encouraged to identify their  College Station neighborhood or geographic location. Each speaker’s remarks are limited to three (3)  minutes. Any speaker addressing the Council through the use of a translator may speak for six (6)  minutes. At the (3) minute mark the City Secretary will announce that the speaker must conclude  their remarks.  5.Presentation ­ Proclamations, Awards, and Recognitions. 5.1.Presentation of Historic Marker 107 by the Historic Preservation Committee to the Mirza family  for their residence at 610 Welsh. Sponsors:HPC Chairperson Gerald Burgner Attachments:None 6.Hear Visitors. During Hear Visitors an individual may address the City Council on any item which does not appear  on the posted agenda. The City Council will listen and receive the information presented by the  speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational  concern shall be directed to the City Manager.  7.Workshop Items. 7.1.Presentation, discussion, and possible action regarding whether citizens appointed to serve on  City boards, commissions, and committees are subject to a code of ethics. Sponsors:Carla Robinson Attachments:None 7.2.Presentation, discussion, and possible action relating to a legislative update and review of the  87th Texas State Legislature. Sponsors:Brian Piscacek Attachments:None Page 2 of 237  City Council ­­ Amended Page 3 July 22, 2021 7.3.Presentation, discussion, and possible action regarding the implementation of a remote pay  system parking for on­street parking and in City­owned parking lots and facilities.  Sponsors:Amy Albright, Eric Chapman  Attachments:None    8.Consent Items.     Presentation, discussion, and possible action on consent items which consist of ministerial or  "housekeeping" items as allowed by law. A Councilmember may request additional information at  this time. Any Councilmember may remove an item from Consent for discussion or a separate vote.  8.1.Presentation, discussion, and possible action of minutes for: • July 8, 2021 Council Meeting  Sponsors:Tanya Smith  Attachments:1.CCM070821 DRAFT Minutes 8.2.Presentation, discussion, and possible action regarding adoption of a resolution approving the  proposed FY 2022 (PY 2021) Annual Action Plan and Community Development Budget.  Sponsors:Debbie Eller   Attachments:1.Attachment 1 ­ Resolution 2.Attachment 2 ­ FY 2022 Proposed Community Development Budget  3.Attachment 3 ­ FY 2022 Plan Development Process Summary 4.Attachment 4 ­ FY 2022 CDBG Public Service Funding 5.Attachment 5 ­ 2020­2024 Community Development Goals 6.Attachment 6 ­ 2021 Income Limits 7.Attachment 7 ­ Map of LMI Income Areas  8.Attachment 8 ­ Community Development Project Descriptions 8.3.Presentation, discussion, and possible action on an ordinance amending Chapter 38, “Traffic  and Vehicles,” Article VI “Traffic Schedules,” Section 38­1012 “Traffic Schedule XII, Speed  Limits,” amending the Harvey Road speed limit.    Sponsors:Troy Rother  Attachments:1.SH 30 Harvey RD Speed Limit Ord 2.Area Map 8.4.Presentation, discussion, and possible action on the first reading of a franchise agreement  ordinance with CTTV, LLC dba Team 3 Rentals for the collection of recyclables from  commercial businesses and multi­family locations.   Sponsors:Pete Caler  Attachments:1.21300580 CTTV LLC dba Team 3 Rentals and Service 6­21­21 Page 3 of 237 City Council ­­ Amended Page 4 July 22, 2021 8.5.Presentation, discussion, and possible action regarding approval of a contract with National  Field Services, Inc., for Annual Electric Substation Maintenance. This contract is for one year in  the amount of $133,333 with two possible one­year renewals, for a total contract amount not to  exceed $400,000.  This contract covers all planned work and miscellaneous repairs that may  be needed in the eight substations during the term of the contract. Sponsors:Timothy Crabb Attachments:1.RFP 21­043A Bid Tab & Eval Summary 2.Contract is available for review in the City Secretary's Office 8.6.Presentation,  discussion,  and  possible  action  regarding  a  construction  contract  with  Elliott  Construction in the amount of $1,613,354 for the State Highway 6 Waterline Phase 3 project. Sponsors:Emily Fisher Attachments:1.21­044 Tabulation (corrected) v2 2.Location Map 8.7.Presentation, discussion, and possible action on an ordinance amending Chapter 38 “Traffic  and  Vehicles”,  by  temporarily  prohibiting  bike  ways  and  allow  parking  along  both  sides  of  Sebesta Road from 250 feet east of State Highway 6 South Frontage Road to Pavilion Avenue. Sponsors:Emily Fisher Attachments:1.Proposed Parking Zones ­ rev 2.CH 38 Parking Allowed Ord ­ Sebesta Road 8.8.Presentation, discussion, and possible action regarding a professional services contract with  Kimley  Horn  &  Associates  in  the  amount  of  $604,200  for  the  State  Highway  40  Waterline  project. Sponsors:Emily Fisher Attachments:1.Location Map 2.20210514 ­ Scope of Work_SH 40 WL 3.20210603 Fee Summary­SH 40 Water Line 8.9.Presentation,  discussion,  and  possible  action  regarding  a  HOME  Investment  Partnership  Program Community Housing Development Organization funding agreement in the amount of  $229,000 with Elder Aid to provide funds to acquire and rehabilitation a duplex location at 1522  Pine Ridge. Sponsors:Debbie Eller Attachments:1.HOME CHDO Agreement ­ Elder Aid 2.Location Map ­ 1522 Pine Ridge 8.10.Presentation,  discussion,  and  possible  action  on  an  interlocal  government  agreement  with  Brazos County for the conduct and management of the City of College Station General and  Special Election a that will be held on Tuesday, November 2, 2021.(Presentación,  discusión, y  posible acción acerca de una resolución que apruebe un acuerdo interlocal de gobierno con el  Condado de Brazos para llevar a cabo y administrar las Elecciones Generales y Especiales de  la  Ciudad  de  College  Station  y  para  aprobar  la  Notificación  de  Elecciones  Generales  y  Especiales que se celebrarán el martes 2 de noviembre de 2021.) Sponsors:Tanya Smith Attachments:1.ILA Election Agr 2021 signed 2.ILA Election Agr 2021 Spanish signed Page 4 of 237  City Council ­­ Amended Page 5 July 22, 2021 8.11.Presentation, discussion, and possible action on approving annual water meter purchases from  Badger Meter, Inc. Based on the current unit pricing, the estimated annual expenditure for  water meters is $125,000.  Sponsors:Gary Mechler  Attachments:1.Sole Source Letter 2.Badger Meter Quote 8.1.2021 to 7.31.2022 8.12.Presentation, discussion, and possible action regarding approval of an Interlocal Agreement  between Brazos County, the City of Bryan, and the city of College Station for the 2021 Byrne  Justice Assistance Grant (JAG) Program in which the City of College Station has been  allocated $15,685.90 for the purpose of supporting law enforcement programs.  Sponsors:Rodney Sigler  Attachments:1.2021 JAG Interlocal Agreement 8.13.Presentation, discussion, and possible action on resolutions authorizing the Chief of Police as  the authorized official to execute documents necessary for the release of grant funds from the  Office of the Governor Homeland Security Division for SWAT team night vision equipment.   Sponsors:Rodney Sigler  Attachments:1.Grant 4283801 SWAT night vision resolution 8.14.Presentation, discussion, and possible action regarding an amendment to the Interlocal  Agreement with the City of Bryan for the Management of the Larry J. Ringer Library, related to  Information Technology Services.  Sponsors:Sam Rivera  Attachments:1.2021 Amended ILA BCS Library System 2.2021 Amended redline version ILA BCS Library System 8.15.Presentation, discussion, and possible action regarding an amendment to Chapter 38, “Traffic  and Vehicles,” Article II “Stopping, Standing, and Parking” by adding Division IV “Remote Pay  System Parking”.  Sponsors:Debbie Eller  Attachments:1.CH 38 Art 2 Div 4 Remote Park Pay Ord 8.16.Presentation, discussion, and possible action regarding an ordinance amending Chapter 38,  “Traffic and Vehicles,” Article II “Stopping, Standing, and Parking,” by amending and adding  certain sections allowing remote pay system parking.  Sponsors:Debbie Eller  Attachments:1.CH 38 Art 2 Ord Amend    9.Regular Items.     9.1.Presentation, discussion, and possible action on the Fiscal Year 2022 BVSWMA, Inc. Budget.  Sponsors:Pete Caler  Attachments:1.Proposed FYE2022 Budget Page 5 of 237  City Council ­­ Amended Page 6 July 22, 2021 9.2.Public Hearing, presentation, discussion, and possible action regarding an ordinance amending  Appendix A, “Unified Development Ordinance, “Article 4, Zoning Districts,” Section 4.2 “Official  Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the  zoning district boundaries from D Duplex to MF Multi­Family for approximately 0.3 acres located  at 1531 Pine Ridge Drive.  Sponsors:Derrick Williams   Attachments:1.Ordinance 2.Background Information 3.Vicinity Aerial and Small Area Maps 4.Future Land Use Map 5.Rezoning Map 6.Rezoning Exibit 7.Applicant Supporting Information 9.3.Presentation, discussion, and possible action on an ordinance ordering a General and Special  Election to be held on November 2, 2021 for the purpose of electing a City Council Member,  Place 4, a City Council Member, Place 6, and to submit proposed amendments to the City  Charter to the voters; establishing early voting locations and polling places for this election; and  making provisions for conducting the election. (Presentación,  discusión, y posible acción  acerca de una ordenanza que ordene Elecciones Generales y Especiales a celebrarse el 2 de  noviembre de 2021 con el propósito de elegir un Miembro del Consejo de la Ciudad, Puesto  Número 4, un Miembro del Consejo de la Ciudad, Puesto Número 6, y para presentarles a los  votantes las enmiendas propuestas a los Estatutos de la Ciudad; estableciendo los sitios de  votaciones anticipadas y los centros de votaciones para estas elecciones; y elaborando las  provisiones para llevar a cabo las elecciones.)  Sponsors:Tanya Smith, Carla Robinson   Attachments:1.Charter Amendment ORD Ordering November 2021 General and  Special Election CAR Draft 070821 TS CAR 2.Spanish ­ Charter Amendment ORD Ordering November 2021 General  and Special Election CAR Draft 070821 TS CAR    10.Council Calendar ­ Council May Discuss Upcoming Events.        11.Items of Community Interest.     The Council may receive reports from a Council Member or City Staff about items of community  interest for which notice has not been given, including: expressions of thanks, congratulations or  condolence; information regarding holiday schedules; honorary or salutary recognitions of a public  official, public employee, or other citizen; reminders of upcoming events organized or sponsored by  the City of College Station; information about a social, ceremonial or community event organized or  sponsored by an entity other than the City of College Station that is scheduled to be attended by a  Council Member, another city official or staff of the City of College Station; and announcements  involving an imminent threat to the public health and safety of people in the City of College Station  that has arisen after the posting of the agenda.     12.Council Reports on Committees, Boards, and Commissions.     Page 6 of 237 City Council ­­ Amended Page 7 July 22, 2021 12.1.A  Council  Member  may  make  a  report  regarding  meetings  of  City  Council  boards  and  commissions or meetings of boards and committees on which a Council Member serves as a  representative that have met since the last council meeting. (Committees listed in Coversheet) Sponsors:City Council Attachments:None 13.Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items. A Council Member may make a request to City Council to place an item for which no notice has been  given on a future agenda or may inquire about the status of an item on the standing list of council  generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry  will be limited to a statement of specific factual information related to the request or inquiry or the  recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about  the  subject  of  a  request  will  be  limited  to  a  proposal  to  place  the  subject  on  the  agenda  for  a  subsequent meeting.  14.Adjourn. The City council may adjourn into Executive Session to consider any item listed on the agenda if a  matter is raised that is appropriate for Executive Session discussion.  I certify that the above Notice of Meeting was posted on the website and at College Station City Hall,  1101 Texas Avenue, College Station, Texas, on July 19, 2021 at 1:00 p.m. This  building  is  wheelchair  accessible.  Persons  with  disabilities  who  plan  to  attend  this meeting    and    who    may    need    accommodations,    auxiliary    aids,    or    services    such    as interpreters,   readers,  or  large  print  are  asked  to  contact  the  City  Secretary’s  Office  at  (979) 764­3541,  TDD   at  1­800­735­2989,  or  email  adaassistance@cstx.gov  at  least  two  business days  prior  to  the   meeting   so   that   appropriate   arrangements   can   be   made.   If   the   City   does  not   receive   notification  at  least  two  business  days  prior  to  the  meeting,  the  City  will  make  a reasonable  attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant  to  Section  30.07,  Penal  Code  (Trespass  by  License  Holder  with  an  Openly  Carried     Handgun)     A     Person     Licensed     under     Subchapter     H,     Chapter     411,  Government   Code   (Handgun   Licensing   Law),   may   not   enter   this   Property   with   a  Handgun that is Carried Openly."  Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme  a  la  Seccion  30.07 del  codigo  penal  (traspasar  portando  armas  de  mano al    aire   libre   con   licencia),   personas   con   licencia   bajo   del   Sub­Capitulo   H,   Capitulo   City Secretary Page 7 of 237  City Council ­­ Amended Page 8 July 22, 2021 411,  Codigo  de  Gobierno  (Ley  de  licencias  de  arma  de  mano),  no  deben  entrar  a  esta  propiedad portando arma de mano al aire libre.” Page 8 of 237 July 22, 2021 Item No. 5.1. Historic Marker 107 to 610 Welsh Sponsor:HPC Chairperson Gerald Burgner Reviewed By CBC:Historic Preservation Committee Agenda Caption:Presentation of Historic Marker 107 by the Historic Preservation Committee to the Mirza family for their residence at 610 Welsh. Relationship to Strategic Goals: Good Governance Recommendation(s): Council should receive this presentation. Summary: Requested by HPC Chairperson Gerald Burgner. Budget & Financial Summary: None. Attachments: None Page 9 of 237 July 22, 2021 Item No. 7.1. Ethics report for City Boards, Commissions, and Committees Sponsor:Carla Robinson, City Attorney Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding whether citizens appointed to serve on City boards, commissions, and committees are subject to a code of ethics. Relationship to Strategic Goals: Good Governance Recommendation(s): Receive the information. Summary: During the past few months the City Council has focused discussions on ethical requirements for City Council members. In the ‘Future Agenda Item’ portion of the July 8, 2021, council meeting, the City Council directed the City Attorney to provide information regarding whether citizens appointed by the City Council to serve on a city board, commission, or committee are subject to a code of ethics they are required to follow. Upon review of state law and city requirements, the City Attorney determined that, similar to the City Council, appointees to College Station boards, commissions, and committees are subject to certain ethical restrictions, though no code of ethics has been adopted. Budget & Financial Summary: None. Attachments: None Page 10 of 237 July 22, 2021 Item No. 7.2. Review of 87th Texas State Legislature Sponsor:Brian Piscacek, Assistant to the City Manager Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action relating to a legislative update and review of the 87th Texas State Legislature. Relationship to Strategic Goals: Good Governance Recommendation(s): Staff recommend that Council receive the presentation. Summary: Legislative consultant Jennifer Rodriguez will provide a review of the 2021 Texas legislative session, including legislation impacting City operations and management. Budget & Financial Summary: N/A Attachments: None Page 11 of 237 July 22, 2021 Item No. 7.3. Remote Pay System Parking Program Sponsor:Amy Albright, Eric Chapman Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding the implementation of a remote pay system parking for on-street parking and in City-owned parking lots and facilities. Relationship to Strategic Goals: Financial Sustainability, Core Services & Infrastructure, Neighborhood Integrity, Diverse & Growing Economy Recommendation(s): Staff recommends City Council receive a presentation and provide feedback. Summary: In an effort to address on-street parking congestion in residential neighborhoods during certain events, such as football games, City staff have explored the implementation of a paid parking system for on-street parking in certain neighborhoods and in City-owned parking lots during these events. Staff will present the following proposed program structure: · The program would be managed through a remote parking fee payment system (Parkmobile), similar to the system on campus. · The system will allow for patrons to pay remotely for a specified time and be notified by phone, text, or email when the time is expiring so that they can make another payment, if necessary. · The remote parking fee payment system will allow for residents in the neighborhood to register a specified number of vehicles that can be parked on the street and be exempt from paying a parking fee. · Signage posted in the area would direct people parking on the streets when paid parking is required and provide options for payments using a QR code, a parking application, a 1-800 number, or visiting a website. · Unpaid parking and illegal parking would be enforced. · Paid parking would begin with gamedays only then potentially expand to other special events or daily parking. Areas for program (see attached maps): · An approximate 1.5-mile radius from Kyle Field Page 12 of 237 · Approximately 6,000 parking spaces are located within this area · City-owned parking lots (City Hall site) Implementation Timeline: · 30 - 60 days for remote payment system · Parkmobile is the vendor used on campus and in many other communities. There are a total of 21 million users in the United States. Signage: · Initially provided by vendor at no cost · Utilize existing signposts or temporary signposts, as much as possible Proposed fee: · $3.50 per hour with no maximum time Cost: · Convenience fee of $0.35 is charged to patron · City would be responsible for a 3% processing fee and $0.15 transaction fee · Contract with Parkmobile will include a not to exceed amount of $75,000 for three years · Replacement signage cost will be borne by the City Future Steps: · Implement License Plate Reader (LPR) technology for enforcement (4- to 5-month implementation period) · Cost of approximately $30,000 for one system Staffing: · In previous years, Code Enforcement, Northgate District Staff, and CSPD staff are scheduled to work on gamedays for parking enforcement · The LPR technology will allow for efficiencies and reduce the number of required staff Revenue: Page 13 of 237 · Revenue from the program would be used to manage the program, as well as to fund neighborhood enhancement programs · Neighborhood enhancement programs would be further evaluated and brought back to City Council for consideration An ordinance is included on the City Council agenda, as well as the contract with Parkmobile. Budget & Financial Summary: Proposed revenue and expenses to be included in FY2022 budget. Attachments: None Page 14 of 237 July 22, 2021 Item No. 8.1. Council Minutes Sponsor:Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action of minutes for: • July 8, 2021 Council Meeting Relationship to Strategic Goals: Good Governance Recommendation(s): Approval Summary: N/A Budget & Financial Summary: None Attachments: 1.CCM070821 DRAFT Minutes Page 15 of 237 CCM070821 Minutes Page 1 MINUTES OF THE CITY COUNCIL MEETING VIA TELECONFERENCE CITY OF COLLEGE STATION JULY 8, 2021 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Bryan Woods, City Manager Jeff Capps, Deputy City Manager Carla Robinson, City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1.Call to Order and Announce a Quorum is Present. With a quorum present, the Meeting of the College Station City Council was called to order by Mayor Mooney via In-Person and Teleconference at 4:02 p.m. on Thursday, July 8, 2021, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel the College Station City Council convened into Executive Session at 4:02 p.m. on July 8, 2021, to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit: Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas. Page 16 of 237 CCM070821 Minutes Page 2 City of College Station v. Brazos Re Investors Group, LLC. Cause No.612CC; In the County Court at Law No. 1 of Brazos County, Texas. B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: City Manager Council Self-Evaluation Executive Session recessed at 5:51 p.m. 3. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. 4. Pledge of Allegiance, Invocation, consider absence request. 5.Hear Visitors Comments Terri Sabella, Executive Director at HealthPoint, College Station, presented a brief update on the services HealthPoint offers. These include primary medical care, preventative dental care, and behavioral services to all residents of the greater Brazos Valley. 6.Workshop Items 6.1 Presentation, discussion, and possible action regarding design standards in College Station. Molly Hitchcock, Planning and Development Assistant Director, provided a summary of the non- residential architectural standards. There are variations to a few of the standards and additional mass and design standards specific to SC Suburban Commercial, MU Mixed Use, and WC Wellborn Commercial zoning districts to help provide an aesthetic and scale more appropriate for the respective areas. However, the GC General Commercial is the most common commercial zoning district in College Station and a summary of its UDO requirements are stated below: Horizontal Façade Articulation (wall plane projections or recessions) Building Entry Design Architectural Relief (Canopies, awnings, wall plane projections, columns, pilasters, cornices, recessed entries, balconies, etc.) Roof and Roofline Design Building Materials (Texas Legislature passed H.B. 2439 in 2019, the City may no longer regulate building materials allowed by the International Building Code.) Mrs. Hitchcock explained that the Wolf Pen Creek and Northgate zoning districts are considered College Station’s “design” districts. These are areas with unique assets and challenges that warrant their own zoning regulations to support their establishment and growth as special places. As design districts, architectural guidelines and/or standards are applied to mixed use and residential buildings in addition to non-residential buildings. These districts were established over 30 years ago and the requirements have been amended over time. Staff performs reviews and approves designs and the Design Review Board considers specific exceptions to the ordinance. Wolf Pen Creek standards are designed to encourage the public and private use of Wolf Pen Creek and the corridor as an active and Page 17 of 237 CCM070821 Minutes Page 3 passive recreational area. Northgate standards exist to facilitate a pedestrian-friendly, urban environment where people can eat, work, live, and recreate in an area within proximity to the university. 6.2. Presentation, discussion, and possible action on the FY 2021-2022 Proposed Budget. Mary Ellen Leonard, Director of Finance, presented the proposed FY 2021-2022 budget and noted that budget workshop meetings are scheduled for July 19th, 20th, and 21st to review the proposed budget of $353,737,474 and discussed key budget decision points. A public hearing is to be scheduled for July 27th, adoption of the budget scheduled for August 12th, and according to the charter, final action on the proposed budget must take place on or before September 27th. 7.CONSENT ITEMS 7.1 Presentation, discussion, and possible action on consent items which consist of ministerial or "housekeeping" items as allowed by law: A Councilmember may request additional information at this time. Any Councilmember may remove an item from the Consent Agenda for a separate vote. 7.1. Presentation, possible action, and discussion of minutes for: June 24, 2021 Council Meeting 7.2. Presentation, discussion, and possible action regarding approval of Change Order 1 to contract 18300472 with Schweitzer Engineering Laboratories (SEL) for an increase of $95,000, for a new total not to exceed amount of $495,000 and an extension of the term through May 31, 2022. 7.3. Presentation, discussion, and possible action regarding the rejection of received proposals and cancelation of RFP 21-051 for the Northgate Underground Conduit & Manhole Construction. 7.4. Presentation, discussion, and possible action regarding approval of Change Order 1 for the City’s annual price agreement with Techline Inc., for electric warehouse inventory of distribution conductor in the amount of $77,130 for an increase not to exceed total amount of $1,341,405. 7.5. Presentation, discussion, and possible action regarding approval of Amendment No. 1 to the Construction Manager at Risk (CMAR) contract with JaCody Construction, LP accepting the Guaranteed Maximum Price (GMP) of $1,799,989 for the new Facilities Maintenance building project. 7.6. Presentation, discussion, and possible action on calling a public hearing on the City of College Station FY 2021-2022 Proposed Budget for Tuesday July 27, 2021, at 6:00 PM in the City Hall Council Chambers. Page 18 of 237 CCM070821 Minutes Page 4 MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items. The motion carried unanimously. 8. REGULAR ITEMS 8.1 Public Hearing, presentation, discussion, and possible action on Ordinance No. 2021-4273 for Budget Amendment 3 amending Ordinance No. 2020-4206 which will amend the budget for the 2020-2021 Fiscal Year in the amount of $55,027,286. Mary Ellen Leonard, Director of Finance, stated that the proposed budget amendment is to increase the FY21 budget appropriations by $55,027,286 primarily as a result of $48,333,000 for payment of electricity costs related to Winter Storm Uri, $2,882,568 related to the release of the COVID-19 hiring freeze as a result of additional sales tax received, $1,383,132 for the payment of grant funds received under the CARES Act to local hospitals for COVID-19 Relief, and $1,503,000 for the advance purchase of FY22 replacement items to minimize supply chain waiting times and purchasing spikes as a result of COVID-19. This amendment also includes five Interfund transfers totaling $8,382,176 that have no overall budget impact. If approved, the net revised budget appropriations will be $372,012,045. At approximately 6:44 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 6:44 p.m. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021-4273 for Budget Amendment 3 amending Ordinance No. 2020-4206 which will amend the budget for the 2020-2021 Fiscal Year in the amount of $55,027,286. The motion carried unanimously. 8.2. Public Hearing, presentation, discussion, and possible action regarding Resolution No. 07- 08-21-8.2 adopting Substantial Amendment 1 to the 2020 Annual Action Plan adding Public Facility as a Project and Goal; and moving $22,000 from Community Development Block Grant Administrative Funding to Public Facility for the design of a playground equipment replacement project at the Lincoln Recreation Center. Raney Whitwell, Community Development Analyst, stated that the normal life span of a playground and surfacing is fifteen years and the playground, swing, and surfacing at the Lincoln Recreation Center playground is past that date and needs to be replaced. The replacement project will include the removal of existing play equipment, surfacing, and swing and the installation of like equipment, swing, and surfacing. The project will also include the addition of seating and trash cans. Mrs. Whitwell explained that funding for the design of this project has been identified in the current year Community Development Budget, specifically Community Development Block Grant (CDBG) Administrative funds. CDBG allows for Public Facility activities to be carried out, but Public Facility was not a goal identified in the current year's Annual Action Plan. Substantial Amendment 1 to the Program Year 2020 Annual Action Plan adds the goal of Public Facility and moves $22,000 from CDBG Administration to Public Facility for the design of the Lincoln Recreation Center Playground Replacement project. The estimated construction cost is $235,925, and this amount will be included Page 19 of 237 CCM070821 Minutes Page 5 in the proposed Program Year 2021 Annual Action Plan and FY2022 Community Development Budget. At approximately 6:50 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 6:50 p.m. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Cunha, the City Council voted seven (7) for and none (0) opposed, to approve Resolution No. 07-08- 21-8.2, adopting Substantial Amendment 1 to the 2020 Annual Action Plan adding Public Facility as a Project and Goal; and moving $22,000 from Community Development Block Grant Administrative Funding to Public Facility for the design of a playground equipment replacement project at the Lincoln Recreation Center. The motion carried unanimously. 8.3. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2021-4274 adopting the standards of care for the City's Parks and Recreation Department's elementary age (5-13) Youth Recreational Program. Kelly Kelbly, Parks and Recreation Assistant Director, stated that according to Section 42.041 of the Human Resources Code, the City Parks and Recreation Department shall adopt a Standard of Care Ordinance for the City's elementary age (5-13) Youth Recreational Program. This Ordinance must be adopted on an annual basis. In conjunction with the Legal Department, Parks & Recreation staff has drafted the ordinance for adoption. At approximately 6:54 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 6:54 p.m. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021- 4274, adopting the standards of care for the City's Parks and Recreation Department's elementary age (5-13) Youth Recreational Program. The motion carried unanimously. 8.4. Presentation, discussion, and possible action regarding a proposed amendment to the College Station City Charter to hold general elections in November of odd-numbered years rather than in November of even-numbered years. Carla Robinson, City Attorney, stated that prior to 2018, College Station’s general election was held annually each November. In 2018, the City Charter was amended to hold the general election in November of each even-numbered year. During the June 24, 2021, meeting, the Council discussed asking the voters to consider moving the City’s general election to November of each odd-numbered year as part of the charter amendment election planned for November 2, 2021. The Council directed the City Attorney to provide the Council with information and proposed proposition language at today’s meeting. At approximately 7:08 p.m., Mayor Mooney opened for Citizens Comments. Page 20 of 237 CCM070821 Minutes Page 6 Don Moore, College Station, came to state is opposed to this item and surprised to see the council considering an item to lower voter turnout in City elections. He stated that on the odd years some members of the community may not be aware of a local election. Bobbi Rodriguez, College Station, came before council to oppose this item. She believes that the voters have already voted to have elections in even numbered years just 3 years ago. To her this is effectively an act of voter suppression and places the power of the vote in a small number of voters. Elianor Vessali, College Station, opposes this item and has concerns about some statements that this item will concentrate the vote in the hands of “educated voters.” She takes issue with the idea of educated voters being of more value as voters and is concerned about other potential ways that only educated voters would be selected. There being no comments, the Citizens Comments was closed at 7:20 p.m. MOTION: Upon a motion made by Councilmember Crompton and a second by Councilmember Brick, the City Council voted four (4) for and three (3) opposed, with Mayor Mooney and Councilmembers Nichols and Cunha voted against, to approve a proposed amendment to the Station City Charter to hold general elections in November of odd-numbered years rather than in November of even-numbered years. The motion carried. 8.5 Presentation, discussion, and possible action regarding Ordinance No. 2021-4275 consenting to and extending the Mayor's renewal of a disaster declaration due to public health emergency. Bryan Woods, City Manager, stated that on July 2, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, March 8, 2021, April 6, 2021, May 7, 2021, and June 7, 2021. The conditions necessitating the declaration of a state of disaster and mayoral orders continue to exist. The Council needs to consent to and approve the Mayor's Disaster Declaration renewal. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2021- 4275, consenting to and extending the Mayor's renewal of a disaster declaration due to public health emergency. The motion carried unanimously. 9. Council Calendar Council reviewed the calendar. 10. Items of Community Interest: The Council may receive reports from a Council Member or City Staff about items of community interest for which notice has not been given, including: expressions of thanks, congratulations or condolence; information regarding holiday schedules; honorary or salutary recognitions of a public official, public employee, or other citizen; reminders of upcoming events organized or sponsored by the City of College Station; information about a social, ceremonial or community event organized or sponsored by an entity other than the City of College Station that is scheduled to be attended by a Council Member, another city official or staff of the City of College Station; and announcements involving an Page 21 of 237 CCM070821 Minutes Page 7 imminent threat to the public health and safety of people in the City of College Station that has arisen after the posting of the agenda. Councilmember Brick reported on the opening of Phase II of the Fun for All on July 27, 2021. Councilmember Cunha congratulated Tanya Smith, City Secretary for being selected as the Texas Municipal Clerk of the Year by the Texas Capital Chapter and Ian Whittenton, Deputy City Secretary for being nominated for TMCA Capital Chapter Clerk of the Year. 11. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Nothing to report. 12.Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to City Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent meeting. Councilmember Harvell requested an item on ethics or policy on Committee members appointed by Council to a City Committee. Councilmember Crompton requested an item on possible paths to completing Texas Avenue, and ways to convert other roadways into boulevards. 13.Adjournment. There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 7:58p.m. on Thursday, July 8, 2021. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary Page 22 of 237 July 22, 2021 Item No. 8.2. FY2022 (PY2021) Annual Action Plan and Community Development Budget Sponsor:Debbie Eller, Director of Community Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding adoption of a resolution approving the proposed FY 2022 (PY 2021) Annual Action Plan and Community Development Budget. Relationship to Strategic Goals: Core Serivces & Infrastructure, Neighborhood Integrity, Diverse & Growing Economy Recommendation(s): Staff recommends Council approve the resolution regarding the proposed FY 2022 (PY 2021) Annual Action Plan and Community Development Budget. Summary: Community development programming for the City of College Station is currently directed by the 2020 - 2024 Consolidated Plan. The U. S. Department of Housing and Urban Development requires each grantee develop a Consolidated plan that includes a community needs assessment, housing market analysis, housing conditions analysis, and specific goals and objectives to establish a unified vision for actions that will be carried out for the five years. The City is required to submit to a one-year Annual Action Plan describing projects, activities, and budget to be funded with the community development grants received. Annual Action Plan activities must correspond to the 5-Year Consolidated Plan. The total grant funds available next year is $1,448,329 in Community Development Block Grant (CDBG) funds and $595,662 in HOME Investment Partnership Program Grant (HOME) funds. These amounts include carry-over funds from previous years and new year allocation amounts of $1,219,430 in CDBG and $480,625 in HOME funding. Program Year 2021 funding will be available on October 1, 2021. CDBG and HOME funds may only be used to: (1) benefit low- and moderate-income persons; (2) aid in the elimination of slum and blighting influences; and/or (3) meet an urgent community need. Further, CDBG funds may be used to meet local needs through a wide range of community development activities, while HOME funds may only be used for affordable housing activities. The Annual Action Plan and budget must be delivered to HUD no later than August 16, 2021. Therefore, this information is presented prior to Council's consideration of the overall City budget. Adoption of the Plan by resolution also establishes a Community Development Program as defined by the Texas Local Government Code and provides authority for the City Manager to sign all required applications, certifications, evaluations, and other forms required by U. S. Department of Housing and Urban Development for all Community Planning and Development Grant Programs for the Program Year 2021 on behalf of the City of College Station. Page 23 of 237 A Public Hearing was held on March 23rd to obtain citizen input concerning goals and objectives, community needs, and fair housing to allow staff to develop the plan. Staff presented the proposed plan and budget to City Council and held a Public Hearing at the June 24th meeting. Staff also held a Public Hearing at the Lincoln Recreation Center on Tuesday, July 6th. A public notice was included in The Eagle and La Voz advertising the meetings, opportunity to review, and ability comment on the plan and budget. The plan was available for review electronically on the Community Development web page and copies of the plan were located at the Community Services office, City Secretary's office, the Larry J. Ringer Public Library, and at the Lincoln Recreation Center. A 30-day public comment period was held from June 16th through July 15th. Historically, the City has utilized these funds for a variety of programs and activities, including: affordable housing assistance programs (homebuyer assistance, security deposit assistance, rehabilitation, new construction, and minor repair); funding for direct services to low-income families through non-profit programs; demolition; economic development, infrastructure improvements to parks, streets, grant administration, and public facilities in areas within the city that are primarily low- to-moderate-income areas of the city. To better address Economic Development needs identified, staff proposes the development of a Façade Improvement Program to assist College Station businesses. If adopted as part of the Annual Action Plan goals, staff will work to develop guidelines for Council consideration at a later date. Budget & Financial Summary: FY2022 Community Development Budget: CDBG: $1,448,329 HOME: $595,662 Attachments: 1.Attachment 1 - Resolution 2.Attachment 2 - FY 2022 Proposed Community Development Budget 3.Attachment 3 - FY 2022 Plan Development Process Summary 4.Attachment 4 - FY 2022 CDBG Public Service Funding 5.Attachment 5 - 2020-2024 Community Development Goals 6.Attachment 6 - 2021 Income Limits 7.Attachment 7 - Map of LMI Income Areas 8.Attachment 8 - Community Development Project Descriptions Page 24 of 237 RESOLUTION NO. A RESOLUTION OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING THE PROGRAM YEAR 2021 (FY 2022) ACTION PLAN AND BUDGET ALLOCATING COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP (HOME) PROGRAM FUNDS. WHEREAS, the City of College Station is entitled to receive $1,448,329 in Community Development Block Grant (CDBG) funds and $595,662 in Home Investment Partnership Program (HOME) funds from the United States Department of Housing and Urban Development (HUD) in Program Year 2021 and has prepared a Program Year 2021 (FY 2022) Action Plan and Community Development Budget as required to secure these funds; and WHEREAS, the City of College Station, Texas, has a Five-Year Consolidated Plan that has been approved by both HUD and the City that guides the development of each year’s Action Plan and Budget; and WHEREAS, the City of College Station, Texas, has an established Community Development Program under Chapter 373 of the Texas Local Government Code that (1) identifies areas of the City with concentrations of low and moderate income persons; (2) establishes areas in which program activities are proposed; (3) provides a plan under which citizens may publicly comment on activities; and (4) requires public hearings on program activities; and WHEREAS, the City of College Station has provided adequate information to the citizens and an opportunity to participate in the development of the City’s Program Year 2021 (FY 2022) Action Plan and Community Development Budget; and WHEREAS, the City Council acknowledges that the adoption of the Program Year 2021 (FY 2022) Action Plan and Community Development Budget is in the best interest of the City and is for the purpose of securing additional community development resources for the primary benefit of low and moderate income citizens; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby approves the Program Year 2021 (FY 2022) Action Plan and Community Development Budget which serves as the City’s application to HUD for CDBG and HOME funds; PART 2: That the City Council hereby authorizes and designates the City Manager or his designee to sign all required applications, certifications, evaluations, and other forms required by HUD for all Community Planning and Development Grant Programs for the Program Year 2021 (FY 2022) on behalf of the City of College Station. Page 25 of 237 PART 3:That this resolution shall take effect immediately from and after its passage. ADOPTED this __ day of July 2021. ATTEST:APPROVED: City Secretary Mayor APPROVED: City Attorney Page 26 of 237 Attachment 1: FY 2022 Proposed Community Development Budget PROJECT CDBG & HOME CARRY-OVER CDBG & HOME NEW ALLOCATIONS CDBG & HOME TOTAL PROPOSED Owner-Occupied Rehabilitation (Minor Repair & Owner- Occupied Rehab)$0 $75,000 $75,000 Rehabilitation Administration $1,333 $45,000 $46,333 Demolition $10,000 $30,000 $40,000 Acquisition/Rehabilitation $40,150 $70,000 $110,150 Acquisition/New Construction (Habitat for Humanity)$32,089 $0 $32,089 Rental Rehabilitation (LULAC Oak Hill)$0 $50,000 $50,000 Homebuyer Assistance $19,078 $350,469 $33,710**$403,257 CHDO (Elder Aid $0 $72,094 $72,094 Tenant Based Rental Assistance – Deposits $12,625 $10,000 $22,625 Public Service Agency (See Attachment 3)$134,053*$169,600 $303,653 Public Facility $0 $322,630 $322,630 Economic Development $11,274 $213,314 $224,588 Grant Administration $49,624 $291,948 $341,572 Recaptured Funds/ Program Income CDBG HOME $0 $33,710** Total Community Development Budget $2,043,991 *Carry-over funds represent 4th quarter Public Services Agency payments for FY 2021 **FY2021 payments from Reconstruction loan and Homebuyer Recaptured Funds to be utilized for Homebuyer Assistance Page 27 of 237 Attachment 2: Annual Action Plan and Budget Development Process Summary, FY 2022 Event Date Community Needs Survey Feb. & Mar. Pre-proposal workshop for agencies Feb. 11, 2021 JRFRC proposals due Mar. 10, 2021 Virtual Public hearing on Annual Action Plan and Budget Mar. 23, 2021 JRFRC Meetings through Zoom Apr. 01, 2021 Apr. 08, 2021 Apr. 15, 2021 Apr. 22, 2021 Apr. 29, 2021 May 20, 2021 JRFRC Vendor Selection May 21, 2021 Public Notice June 10, 2021 30-Day Public Comment Period begins June 16, 2021 First presentation of Consolidated Plan and Budget to City Council June 24, 2021 Public hearing regarding Proposed PY2021 (FY2022) Annual Action Plan, and July 06, 2021 Community Development Budget at the Lincoln Recreation Center Page 28 of 237 30-Day Public Comment Period ends July 15, 2021 Request council approval by consent agenda of July 22, 2021 PY2021 (FY2022) Annual Action Plan, and FY2022 Community Development Budget Due to HUD no later than Aug. 16, 2021 Page 29 of 237 Attachment 3: FY 2022 CDBG Public Service Funding Summary & Recommendations Agency Program Requeste d Recommend ed Funding Funded Items Client #’s /Cost per Client Fundin g City A Home Base for Transitioning Foster Youth dba Unlimited Potential, Inc. Unlimited Potential $35,000 $35,000 Salary for Youth Self- Sufficiency Specialist 35 $1,000 CS Brazos Maternal & Child Health Clinic, Inc. The Prenatal Clinic $35,000 $35,000 Medical Items & Testing Nurse Practitioner Salary 500 $70.00 CS Big Brothers Big Sisters of the Brazos Valley Workplace Mentoring Program $35,000 $35,000 ¾ Staff Position Program Coordinator 205 $170.73 CS Mental Health Mental Retardation Authority of Brazos Valley Mary Lake Peer Support Center $35,000 $35,000 Therapist Tech Salary, Utilities, Cell Phone, Auto Maintenance 63 $555.55 CS Family Promise of Bryan-College Station Counseling and Case Management $35,000 $35,000 Case Manager Salary 155 $225.81 CS – $10,97 5 Bryan - $24,02 5 Catholic Charities of Central Texas BV Financial Stability Program $35,000 $35,000 Direct Client Assistance 336 $104.16 Bryan Unity Partners dba Project Unity Poverty Reduction Initiative $35,000 $35,000 Family Support Facilitator 450 $77.77 Bryan City of College Station Lincoln Recreation Center Summer Program $18,625 $18,625 Staff & program expenses 140 $133.04 CS Additional Funding: College Station Police Department Back to School Rally at the Lincoln Recreation Center $5,000 CDBG Admin Funds $5,000 Supplies for rally City- wide CS Twin City Mission, Inc. Case Manager/Client Assistance Program Withdrew Application $0 Case Manager, Client Assistance CS Total College Station: $169,600 + $5,000 in Admin Funds Bryan: $94,025 Page 30 of 237 Page 31 of 237 Attachment 4: PY 2020-2024 Community Development Goals Goals Summary Information Sort Ord er Goal Name Star t Yea r End Yea r Category Geograp hic Area Needs Addressed Funding Goal Outcome Indicator 1 Rental Housing - Rehabilitation 202 0 202 4 Affordable Housing City- wide Rental Housing Special Needs CDBG: $1,000,000 HOME: $575,000 Rental units Acquired and Rehabilitated: 20 Household Housing Unit 2 Rental Housing - Construction 202 0 202 4 Affordable Housing City- wide Rental Housing Special Needs HOME: $500,000 Rental units constructed: 10 Household Housing Unit 3 Owner Housing - Rehabilitation/Reconstructio n 202 0 202 4 Affordable Housing City- wide Owner- Occupied Housing CDBG: $500,000 HOME: $250,000 Homeowner Housing Rehabilitated: 15 Household Housing Unit 4 Owner Housing - Demolition 202 0 202 4 Affordable Housing Non-Housing Community Development City- wide Owner- Occupied Housing Public Facilities & Infrastructure CDBG: $125,000 Buildings Demolished: 4 Buildings 5 Homeownership - Down Payment Assistance 202 0 202 4 Affordable Housing City- wide Homeownershi p HOME: $1,000,000 Direct Financial Assistance to Homebuyers: 25 Households Assisted 6 Homeownership - Financial Literacy 202 0 202 4 Affordable Housing City- wide Homeownershi p Other: 375 Other Page 32 of 237 Sort Ord er Goal Name Star t Yea r End Yea r Category Geograp hic Area Needs Addressed Funding Goal Outcome Indicator 7 Homeownership - Construction 202 0 202 4 Affordable Housing City- wide Owner- Occupied Housing Homeownershi p CDBG: $500,000 Homeowner Housing Added: 4 Household Housing Unit 8 Homelessness - TBRA Security Deposits 202 0 202 4 Homeless City- wide Rental Housing Homelessness Special Needs HOME: $175,000 Tenant-based rental assistance / Rapid Rehousing: 375 Households Assisted 9 Homelessness - Outreach and Assessment 202 0 202 4 Homeless Non-Homeless Special Needs Non-Housing Community Development City- wide Homelessness Special Needs Public Services CDBG: $50,000 Other: 20 Other 10 Homelessness - Services 202 0 202 4 Homeless City- wide Homelessness Public Services CDBG: $100,000 Public service activities other than Low/Moderate Income Housing Benefit: 1200 Persons Assisted 11 Special Needs - Services 202 0 202 4 Non-Homeless Special Needs City- wide Special Needs Public Services CDBG: $100,000 Public service activities other than Low/Moderate Income Housing Benefit: 1100 Persons Assisted 12 Public Services 202 0 202 4 Non-Housing Community Development City- wide Public Services CDBG: $625,000 Public service activities other than Low/Moderate Income Housing Benefit: 10,000 Persons Assisted Page 33 of 237 Sort Ord er Goal Name Star t Yea r End Yea r Category Geograp hic Area Needs Addressed Funding Goal Outcome Indicator 13 Public Facilities 202 0 202 4 Non-Housing Community Development City- wide Public Facilities & Infrastructure CDBG: $1,500,000 Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit: 10,000 Persons Assisted 14 Economic Development – Business & Job Development 202 0 202 4 Non-Housing Community Development City- wide Economic Development CDBG: $500,000 Jobs created/retained: 25 Jobs 15 Disaster Response 202 0 202 4 Rental Housing Special Needs Public Services Economic Development Program Administration and Compliance Homelessness City-wide Homelessness Special Needs Public Services $500,000 Public service activities other than Low/Moderate Income Housing Benefit: 600 Persons Assisted Goal Descriptions Goal Name Rental Housing - Rehabilitation1 Goal Descriptio n Encourage and facilitate the rehabilitation of rental units. Page 34 of 237 Goal Name Rental Housing - Construction2 Goal Descriptio n Encourage and facilitate the construction of new affordable rental units through nonprofit or for-profit partners. Additional sources of funds include tax credits through the State of Texas and private funds. Goal Name Owner Housing - Rehabilitation/Reconstruction3 Goal Descriptio n Encourage and facilitate maintenance of residential units by low- and moderate-income homeowners through minor repair grants (CDBG) and residential rehabilitation or reconstruction loans (HOME). Goal Name Owner Housing - Demolition4 Goal Descriptio n Encourage and facilitate the removal of dilapidated residential structures and/or address community emergencies. Goal Name Homeownership - Down Payment Assistance5 Goal Descriptio n Encourage and support programs and projects that provide financial assistance to low- and moderate-income households purchasing existing or new affordable homes. Goal Name Homeownership - Financial Literacy6 Goal Descriptio n Encourage and support programs and projects that provide education and counseling to lower-income homeowners and prospective homebuyers. Page 35 of 237 Goal Name Homeownership - Construction7 Goal Descriptio n Encourage and support programs and projects that construct new housing units for low-and moderate-income homebuyers. Goal Name Homelessness - TBRA Security Deposits8 Goal Descriptio n Preventing homelessness through the provision of assistance for low-income households to secure and sustain safe, decent affordable housing. This is a coordinated effort among affordable housing providers and the City to provide security deposit assistance to eligible households. Goal Name Homelessness - Outreach and Assessment9 Goal Descriptio n Fostering coordination, collaboration, and increased resources to assess community needs, available services, and service gaps. This information may be used to target and improve service provision. Goal Name Homelessness - Services1 0 Goal Descriptio n Assist homeless persons in meeting health and human service needs; provide training and counseling opportunities to help with the transition to self-sufficiency. This goal will be met through public service provision. Goal Name Special Needs - Services1 1 Goal Descriptio n Encourage and facilitate organizations that provide social and/or housing services to special needs populations. Page 36 of 237 Goal Name Public Services1 2 Goal Descriptio n Encourage and support nonprofit providers of homeless/AIDS patient programs, senior services, services for persons with disabilities, legal services, youth services, transportation services, substance abuse services, services for victims of domestic violence, employment training, crime awareness, fair housing, tenant/landlord counseling, child care services, health services, abused and neglected children services, mental health services, screening for lead based paint/lead hazards, subsistence payments, homebuyer downpayment assistance, rental housing subsidies, security deposits, housing counseling, neighborhood clean-ups, food banks, housing information and referral, housing counseling to support homebuyer downpayment assistance, or other public services to deliver programs to low- and moderate-income families and individuals. Goal Name Public Facilities 1 3 Goal Descriptio n Rehabilitation and expansion of street infrastructure, sidewalks, other infrastructure, including water and sewer lines and flood drain improvements, or park facilities including green space, neighborhood parks, and recreation facilities in primarily low- to moderate-income areas. Goal Name Economic Development – Business & Job Development1 4 Goal Descriptio n Rehabilitate and/or develop new spaces for businesses to better realize job creation or support and expand community-wide training and employment activities targeting low-and moderate-income households. Goal Name Disaster Response1 5 Addressing the needs of families and individuals affected by the response or effect of a local, state, or federal disaster declaration, such as a pandemic or natural disaster. Page 37 of 237 Attachment 5: 2021 Median Income Limits 2021 MEDIAN INCOME LIMITS City of College Station Community Development This list supersedes all other lists of prior dates. Household 60% 80% 1 $28,920 $38,550 2 $33,060 $44,050 3 $37,200 $49,550 4 $41,280 $55,050 5 $44,640 $59,500 6 $47,940 $63,900 7 $51,240 $68,300 8 $54,540 $72,700 The left column (Household) refers to the number of people in the home. The two columns on the right refer to the maximum combined income allowed per year by HUD guidelines in order to qualify for a Community Development program at 60% and 80% of the Area Median Income (AMI). Effective 6/1/2021 Source: Income Limits | HUD USER Page 38 of 237 0 1 20.5 Miles Legend LMISD 0-51% 51-100% City Lim it ¯City of College StationLow-Income Areas - 2019 Page 39 of 237 Attachment 8: Community Development Project Descriptions Owner-Occupied Housing Assistance HOME and CDBG funds will be used for housing rehabilitation, minor repairs, weatherization, home security, and reconstruction for low-moderate income homeowners; the removal of architectural barriers; and the inspection, testing and abatement of lead hazards. Funds will also be used for program delivery costs including staff salaries and benefits. Acquisition/Rehabilitation: CDBG and HOME funds may be used to support the acquisition of property for the development of affordable housing units for sale or rent by income-eligible and otherwise qualified households. This can include vacant land for new construction, or existing housing units, often combined with rehabilitation. Demolition: CDBG funds will be used for clearance, demolition, and removal of dilapidated structures that have been deemed uninhabitable in accordance with City codes, including the movement of structure to other sites. Funds will also be used for program delivery costs including staff salaries and benefits. Homebuyer Assistance: Down payment and closing cost assistance provided to eligible, qualified homebuyers through deferred no interest loans, which include a shared equity component, with HOME funds. Community Housing Development Organization: HOME funds will be made available to an eligible CHDO for the acquisition, development and construction of affordable housing units or the rehabilitation of existing housing units. New Construction: Leveraged Development and Non-Profit Partners: HOME funds will be used to facilitate the development of new affordable housing or the renovation of existing housing for low-income residents. Activities may include the acquisition of land, soft costs, or construction of single-family or multi-family units. Rental Rehabilitation: HOME funds will be matched with private funds to rehabilitate rental properties that will maintain affordable rents for low-income households for a specified period of time following the completion of the project. Projects will be selected based on the following priorities: bringing the unit up to City Codes and HUD standards, upgrade systems, energy conservation upgrades, exterior repairs, and other upgrades that increase marketability. Tenant Based Rental Assistance: Page 40 of 237 Using HOME funds, CD staff will administer a security deposit assistance program for low income individuals and families who will reside in housing units located in a HTC property located in College Station. Current properties include The Haven Apartments, The Heritage at Dartmouth, and Santour Court. Other eligible properties include Terrace Pines Apartments and Villas of Rock Prairie. CD staff will work with the Housing Choice Voucher Program to provide security deposit assistance to qualified voucher holders securing housing in College Station. CD Staff will also work with BVCAP, Twin City Mission, and Family Promise, which offers affordable rental units to lower-income households in College Station or assists homeless individual and families to secure housing. Public Services: 15% of the City’s CDBG fund allocation will be used in partnership with CDBG funds from the City of Bryan to fund non-profit social service agencies in the community. The Joint Relief Funding Review Committee, a Citizen Committee comprised of three members from the City of College Station and three from the City of Bryan, review program proposals from area nonprofits and recommend funding amounts based on their review. Funds are awarded to nonprofit programs who serve primarily low and moderate income residents of College Station and Bryan. Public Facility: Funds will be used to design, engineer, construct, or rehabilitate streets, sidewalks, parks, water and wastewater utilities, or other infrastructure improvements in College Station. Economic Development – Business & Job Development: Funds will be utilized in the establishment of a loan program to spur economic development and create or retain jobs for qualified low- and moderate-income persons. Program Administration: HOME and CDBG funds will be used for management, planning and administration of the City’s PY 2021 CDBG, HOME and other eligible grant programs for LMI citizens. Staff will provide capacity building and technical assistance as needed to citizens, builders, developers, and service providers. Funds from the administrative budget are made available to Project Unity to provide planning and reporting support to CD staff and coordinate a variety of community meetings to address the needs of low- and moderate- income residents, available services, and resources among local service providers. The City will utilize administrative funds to provide education to the community regarding Federal Fair Housing laws and affirmatively further fair housing in College Station. Page 41 of 237 July 22, 2021 Item No. 8.3. Harvey Road (SH 30) Speed Limit Sponsor:Troy Rother, Senior Engineer Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on an ordinance amending Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1012 “Traffic Schedule XII, Speed Limits,” amending the Harvey Road speed limit. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: This ordinance would alter the speed limit on Harvey Road (SH 30) in the area between Texas Avenue and the College Station East City Limit. The Texas Department of Transportation (TxDOT) conducted an engineering study of this area and concluded that modifications to the speed limit are warranted. The Texas Transportation Commission prefers that the local entities execute the changes within their jurisdiction in cooperation with TxDOT. Budget & Financial Summary: The signage that will be used in accordance with the new speed limits will be paid for entirely by TxDOT with no expenses to the City’s budget. Attachments: 1.SH 30 Harvey RD Speed Limit Ord 2.Area Map Page 42 of 237 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1012 “TRAFFIC SCHEDULE XII, SPEED LIMITS,” AT HARVEY ROAD OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1012 “Traffic Schedule XII, Speed Limits,” of The Code of Ordinances of The City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 43 of 237 ORDIANCE NO.____________Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 44 of 237 ORDIANCE NO.____________Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules,” Section 38-1012 “Traffic Schedule XII, Speed Limits,” is hereby amended by adding and is to read as follows: State Highway 30 (SH 30) For eastbound traffic: 1.SH 30, for traffic moving in an easterly direction for the first 0.250 miles, from the intersection with BS 6 (Texas Ave), the speed limit shall be thirty-five (35) miles per hour. 2.For the next 1.490 miles, the speed limit shall be forty (40) miles per hour. 3.For the next 0.200 miles, the speed limit shall be fifty (50) miles per hour. 4.For the next 1.825 miles, to the College Station east city limit, the speed limit shall be fifty- five (55) miles per hour. For westbound traffic: 1.SH 30, for traffic moving in a westerly direction for the first 1.825 miles, from the College Station east city limit, the speed limit shall be fifty-five (55) miles per hour. 2.For the next 0.200 miles, the speed limit shall be fifty (50) miles per hour. 3.For the next 1.490 miles, the speed limit shall be forty (40) miles per hour. 4.For the next 0.250 miles, to the intersection with BS 6 (Texas Ave), the speed limit shall be thirty-five (35) miles per hour. Page 45 of 237 Harvey RoadUniversity DriveLegend:Proposed 35 MPHProposed 40 MPHProposed 50 MPHProposed 55 MPHCollege Station City Limit Harvey Road Speed Limit Changes Aerial Map Page 46 of 237 July 22, 2021 Item No. 8.4. CTTV, LLC dba Team 3 Rentals Franchise Agreement Ordinance Sponsor:Pete Caler, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on the first reading of a franchise agreement ordinance with CTTV, LLC dba Team 3 Rentals for the collection of recyclables from commercial businesses and multi-family locations. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of this franchise agreement ordinance. Summary: The proposed agreement would allow CTTV, LLC dba Team 3 Rentals to collect recyclables from commercial businesses and multi-family locations within the City of College Station. The company will be responsible for developing on-site collection of recyclables so as not to interfere with the collection of municipal solid waste (MSW). Budget & Financial Summary: N/A Attachments: 1.21300580 CTTV LLC dba Team 3 Rentals and Service 6-21-21 Page 47 of 237 CONTRACT & AGREEMENT ROUTING FORM __Original(s) sent to CSO on _____ Scanned into Laserfiche on _________ ____Original(s) sent to Fiscal on ________ CONTRACT#: _______ PROJECT#: _________ BID/RFP/RFQ#: _______ Project Name / Contract Description: _____________________________________________________ ____________________________________________________________ Name of Contractor: ____________________________________________________________ CONTRACT TOTAL VALUE: $ _________________ Grant Funded Yes No If yes, what is the grant number: Debarment Check Yes No N/A Davis Bacon Wages Used Yes No N/A Section 3 Plan Incl. Yes No N/A Buy America Required Yes No N/A Transparency Report Yes No N/A NEW CONTRACT RENEWAL # _____ CHANGE ORDER # _____ OTHER ______________ BUDGETARY AND FINANCIAL INFORMATION (Include number of bids solicited, number of bids received, funding source, budget vs. actual cost, summary tabulation) ___________________________________________________________________________________________ ___________________________________________________________________________________________ (If required)* CRC Approval Date*: __________ Council Approval Date*: ____________ Agenda Item No*: ______ --Section to be completed by Risk, Purchasing or City Secretary’s Office Only— Insurance Certificates: ______ Performance Bond: ________ Payment Bond: ________ Info Tech: _______ SIGNATURES RECOMMENDING APPROVAL __________________________________________ _________________________________ DEPARTMENT DIRECTOR/ADMINISTERING CONTRACT DATE __________________________________________ _________________________________ LEGAL DEPARTMENT DATE __________________________________________ _________________________________ ASST CITY MGR – CFO DATE APPROVED & EXECUTED __________________________________________ _________________________________ CITY MANAGER DATE __________________________________________ _________________________________ MAYOR (if applicable) DATE __________________________________________ _________________________________ CITY SECRETARY (if applicable) DATE Page 48 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 1 of 16 ORDINANCE NO. RECYCLABLES COLLECTION FRANCHISE AGREEMENT AN ORDINANCE GRANTING CONTRACTOR, CTTV, LLC DBA TEAM 3 RENTALS AND SERVICE, ITS SUCCESSORS AND ASSIGNS, A NON-EXCLUSIVE FRANCHISE FOR THE PRIVILEGE AND USE OF PUBLIC STREETS, ALLEYS, AND PUBLIC RIGHTS OF WAY WITHIN THE CORPORATE LIMITS OF THE CITY OF COLLEGE STATION (“CITY”) FOR THE PURPOSE OF PROVIDING COLLECTION OF DEMOLITION AND CONSTRUCTION DEBRIS, RECYCABLES, AND ORGANIC WASTE FROM COMMERCIAL, INDUSTRIAL, AND MULTI-FAMILY SITES; PRESCRIBING THE TERMS, CONDITIONS, OBLIGATIONS, AND LIMITATIONS UNDER WHICH SAID FRANCHISE SHALL BE EXERCISED; PROVIDING FOR THE CONSIDERATION; FOR THE PERIOD OF THE GRANT; FOR ASSIGNMENT; FOR THE METHOD OF ACCEPTANCE; FOR REPEAL OF CONFLICTING ORDINANCES; FOR PARTIAL INVALIDITY. WHEREAS, the City, by ordinance, exclusively provides all solid waste collection and disposal services for solid waste aggregated from within the City limits including, but not limited to Recyclables; and WHEREAS, the City pursuant to City Charter Article XI, may grant franchises to entities for use of public streets, alleys, and highways for collection of Solid Waste and Recyclables generated within the City limits; and WHEREAS, the City of College Station desires to exercise the Charter’s authority and grant a non-exclusive franchise to Contractor for collection of demolition and construction debris and other waste for disposal using roll off containers, and recyclable materials, and organic waste from multifamily and commercial locations for the purpose of recycling. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, Page 49 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 2 of 16 Table of Contents Article I. Definitions ...................................................................................................................... 3 Article II. Grant of Authority and Acceptance .............................................................................. 4 Article III. Payment and Term ....................................................................................................... 4 Article IV. Access to Records & Reporting ................................................................................... 6 Article V. Rates to be Charged by Contractor ............................................................................... 6 Article VI. Appearance of Personnel and Equipment .................................................................... 6 Article VII. Collection and Transport of Recyclables ................................................................... 7 Article VIII. Placement of Receptacles ......................................................................................... 7 Article IX. Service Complaints ...................................................................................................... 7 Article X. Disposal and Processing ............................................................................................... 8 Article XI. Violation and Penalty .................................................................................................. 8 Article XII. Insurance .................................................................................................................... 8 Article XIII. Indemnification and Release ..................................................................................... 9 Article XIV. Disputes and Mediation ............................................................................................ 9 Article XV. General Terms .......................................................................................................... 10 Exhibit A. Schedule of Rates ....................................................................................................... 13 Exhibit B. Insurance Requirements ............................................................................................. 14 I) Standard Insurance Policies Required: .............................................................................. 14 II) General Requirements Applicable to All Policies: ............................................................ 14 III) Commercial General Liability ........................................................................................ 14 IV) Business Automobile Liability ....................................................................................... 15 V) Workers’ Compensation Insurance ................................................................................ 15 Exhibit C. Certificates of Insurance ............................................................................................. 16 Page 50 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 3 of 16 ARTICLE I. DEFINITIONS 1.1 Agreement means this Franchise Agreement adopted by City Ordinance between City and Contractor for the collection of Recyclables within the City limits. 1.2 Approved Customers means those designated premises located within the City that generate Recyclables. 1.3 Brazos Valley Solid Waste Management Agency, Inc. (BVSWMA, Inc.) means the permitted municipal solid waste landfill and compost facility owned and operated by a Texas local government corporation. 1.4 City Council or Council means the governing body of the City of College Station, Texas. 1.5 City means the City of College Station, a Texas Home Rule Municipal Corporation. 1.6 City's Representative means the Recycling & Environmental Compliance Manager or the Manager’s designated appointee. 1.7 Collection means the scheduled aggregation of Recyclables by Contractor. 1.8 Construction and Demolition Debris means buildings material waste resulting from demolition, remodeling, repairs, or construction, as well as materials discarded during periodic temporary facility clean-up generated within the City. 1.9 Contaminated means Recyclables mixed with solid waste or altered in a way that results in materials being unrecyclable or un-compostable. 1.10 Contractor means the Contractor franchised for the collection of Recyclables. 1.11 Customers means the locations designated by the City as a Commercial Business or Multifamily Residence. 1.12 Organic Waste means waste of biological origin recovered from the solid waste stream for the purposes of reuse, reclamation, or compost. Organic Waste is not solid waste, unless it is abandoned or disposed of, rather than reprocessed into another product. 1.13 Receptacle means a weatherproof container easily identifiable and designated for recycling or organic waste collection and shall not be made of any temporary materials. 1.14 Recyclables or Recyclable Materials mean materials, including construction and demolition debris recovered from the solid waste stream for the purpose of reuse or reclamation, a substantial portion of which are consistently used in the manufacture of products that may otherwise be produced using raw or virgin materials. Recyclable materials are not solid waste unless they are abandoned or disposed of as garbage rather than reprocessed into another product. Page 51 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 4 of 16 1.15 Residue means the materials regularly associated with and attached to Recyclables, as a part of the original packaging or usage of that material that is not recyclable or compostable. 1.16 Roll-Off / Compactor means a container of varying capacity used for Recyclables collection. 1.17 TAC means the Texas Administrative Code now and as amended. 1.18 TCEQ means the Texas Commission on Environmental Quality. ARTICLE II. GRANT OF AUTHORITY AND ACCEPTANCE 2.1 Non-Exclusive. City grants Contractor a non-exclusive franchise to operate and establish Recyclables collection from designated Customers. Nothing in this Agreement shall be construed as granting an exclusive franchise or right. City grants Contractor passage and rights-of-way on, along, and across City streets, highways, alleys, public places and all other real property for collecting demolition and construction debris, recyclables and organic waste from commercial, industrial, multifamily and residential construction sites for the purpose of disposal and/or recycling within the jurisdictional limits of the City. Contractor is expressly prohibited from collecting any recyclables from completed residences that are covered by the City’s residential single stream recycling contract and program. All collection, work, activity, and undertakings by Contractor are subject to this Agreement and City’s governmental and police powers. 2.2 Acceptance. By accepting this Agreement, Contractor represents it has, by careful examination, satisfied itself as to the nature and location of the services, character, quality, and quantity of services to be performed, the character of the equipment and facilities necessary to fulfill obligations under this Agreement, as well as the general and local conditions and all other matters affecting services performed under this Agreement. 2.3 Option to Market Materials. If City develops services or programs resulting in materials that may be recycled or composted, including but not limited to residential construction sites, multifamily, or commercial recycling or composting, the City shall have the option to market those to any contractor. 2.4 Contract with City. If City and Contractor contract for the collection and recycling or composting of materials, those terms will be incorporated into this Agreement by amendment. ARTICLE III. PAYMENT AND TERM 3.1 Franchise Fee. For and in consideration of the grant of the franchise herein, Contractor agrees and will pay a Franchise Fee during the term of this Agreement, a sum based on the following graduated fee schedule depending on the percentage of aggregate recycling or composting accomplished: Page 52 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 5 of 16 a. A fee is required, equivalent to five percent (5%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor's provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting of at least sixty percent (60%) of Recyclables collected. b. A fee is required, equivalent to six and one half percent (6.5%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor’s provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting of at least fifty-five percent (55%) but less than sixty percent (60%) of Recyclables collected. c. A fee is required, equivalent to eight percent (8%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor’s provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting less than fifty-five percent (55%) of Recyclables collected. 3.2 Payments. Revenue received by Contractor from this Agreement is subject to the Franchise Fee and shall be computed into Contractor's monthly gross revenues, delivery revenues, hauling revenues, and rates, as described in Exhibit A. Payment will be paid quarterly to the City, and shall be due by the twentieth (20th) day of the month following the end of the previous calendar quarter. Payment after that date shall incur a ten percent (10%) late fee on the outstanding account balance under Article V. 3.3 Failure to Pay. Failure by Contractor to pay any amount due under this franchise constitutes a Failure to Perform under this contract and is subject to the provisions of Article XV. General Terms of this Agreement (Termination for Cause). 3.4 Franchise Fee Requirements. Payments must state on a form approved by the City: a. The number and type of Customers collected from, for the previous quarter, for Customers included in this Agreement. b. The total tons landfilled, recycled or composted, within the jurisdictional limits of the City, for the previous quarter. c. The total gross revenues for the previous calendar quarter, for revenues generated under this agreement. d. The total payment amount. 3.5 Term. The term of this Agreement shall be for a period of five (5) years, beginning on the date of acceptance and approval by City Council. Page 53 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 6 of 16 ARTICLE IV. ACCESS TO RECORDS & REPORTING 4.1 Facilities. The City shall have the right to inspect the Contractor’s facilities, equipment, personnel, and operations to ensure compliance with this Agreement. 4.2 Records. The City shall have the right to inspect Contractor’s records, receipts, and all documentation relating to the performance of this Agreement. Those records include, but are not limited to, information concerning the quality and quantity of Recyclables collected, processed, and sold; number of Customers served, gross amounts paid to and paid by Contractor from the sale/processing of Recyclables. The City agrees to notify the Contractor at least twenty-four (24) hours prior to such inspection of operations and/or records. 4.3 Records Retention. Contractor shall retain all records associated with this Agreement for a period of four (4) years. City shall have access to information regarding Contractor’s markets and prices paid for each type of material’s return/cost; all information obtained by City marked confidential or proprietary shall remain confidential or proprietary pursuant to the Texas Open Records Act. 4.4 Activity Report. Contractor shall provide a Monthly Recycling Activity Report, on a form approved by the City, summarizing the previous month’s collection. This report is due to the City’s Representative no later than the twentieth (20th) calendar day of each month. Contractor’s report shall include the following information: a. The Customer collection count, itemized by customer type. b. Total tonnage of materials collected, recycled, composted and/or landfilled, itemized by type of material, within the jurisdictional limits of the City. c. Any other information concerning the collections as required by the City’s Representative. ARTICLE V. RATES TO BE CHARGED BY CONTRACTOR 5.1 The Contractor shall follow the Schedule of Rates attached hereto as Exhibit A for the services described herein. The rates provided shall be kept current and made available to the City’s Representative within thirty (30) days of an adopted rate change. The Contractor agrees to use due diligence to keep costs from increasing. ARTICLE VI. APPEARANCE OF PERSONNEL AND EQUIPMENT 6.1 Equipment. Contractor shall ensure all collection equipment and vehicles are attractively painted, well maintained and are in good working condition. Equipment must be washed at least one time per week. Equipment and vehicles must have sufficient carrying capacity for safe and efficient collection. The City shall have the right to inspect and approve the appearance of collection equipment. A standby vehicle shall be available at all times for collection. Page 54 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 7 of 16 6.2 Signage. Contractor’s vehicles shall at all times be clearly labeled with Contractor’s name and phone number in visible letters and numbers not less than three (3) inches in height. Signage must be on both sides of the vehicle and placed in a conspicuous place. Only labeled vehicles shall perform collection activities under this Agreement. Contractor’s roll-offs, compactors, and receptacles must be clearly marked as used for collection in letters at least twelve inches (12”) in height on each side of the container. 6.3 Personnel. All collection personnel shall wear a City-approved uniform to include, at minimum, matching labeled shirts with denim jeans or other standard work attire. ARTICLE VII. COLLECTION AND TRANSPORT 7.1 Transport. The Contractor shall only transport collected materials for storage, processing, disposal, or other necessary handling to locations in a manner permitted by the terms of this Agreement as well as federal, state, and local law. This Agreement does not authorize Contractor to utilize the streets, alleys, and public ways to dispose of municipal solid waste or any other type of waste intended for disposal from any other project. 7.2 Cover. During transport of materials all vehicles shall be covered to prevent release of litter. ARTICLE VIII. PLACEMENT OF RECEPTACLES 8.1 Placement. All roll-offs, compactors, and receptacles placed in service shall be located in such a manner so as not to be a safety or traffic hazard. Under no circumstances shall Contractor place roll-offs, compactors, or receptacles on public streets, alleys, or thoroughfares without prior approval of the City’s Representative. City reserves the right to designate the exact location of any or all roll-offs, compactors, or containers placed in service in the City. 8.2 City Collection. Collections shall not interfere with the City’s collection of municipal solid waste. Under no circumstances shall contractor place roll-offs, compactors, or receptacles in existing enclosures designated for City roll-offs, compactors, and receptacles. ARTICLE IX. SERVICE COMPLAINTS 9.1 Nature of Complaint. Contractor shall handle directly any complaints pertaining to customer service, property damage, or personal injury from their commercial business and multifamily Recyclables collection service. 9.2 Intake. Contractor shall develop written practices and procedures for receiving and resolving Customer complaints and collection issues. Any complaint received by the City shall be forwarded to the Contractor within one (1) business day of receipt. Page 55 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 8 of 16 9.3 Response. Contractor shall respond to all complaints within one (1) business day of receiving a complaint from a Customer or notice of complaint from the City. Regardless of the nature of the complaint, Contractor shall report the action taken to the City in accordance with Article IV. Access to Records & Reporting. 9.4 Complaint Charges. Upon receipt of ten (10) Customer complaints within a forty-five (45) day period, Contractor shall be assessed a charge of Three Hundred Dollars ($300.00). Complaints are to be verified by the Contractor and the City’s Representative. The City shall invoice the Contractor such charges. ARTICLE X. DISPOSAL AND PROCESSING 10.1 Disposal Site. Unless approved otherwise in writing by the City, Contractor shall utilize BVSWMA, Inc. Landfill for the disposal of all non-recyclable waste material collected by Contractor within the corporate limits of the City. 10.2 Processing Facility. Contractor shall only use a City-approved recycling or composting facility for processing of all Recyclables collected by Contractor within the corporate limits of the City under this Agreement. ARTICLE XI. VIOLATION AND PENALTY 11.1 Fine. It shall be unlawful for any person, firm or corporation to violate any provision or term of this Agreement and they shall receive a citation and fine not to exceed $2,000.00 per offense per day. Each and every day a violation continues constitutes a separate offense. 11.2 Remedies. In addition to any rights set out elsewhere in this Agreement, or other rights the City may possess at law or equity, the City reserves the right to apply any remedies, alone or in combination, in the event Contractor violates any provision of this Agreement. The remedies provided for in this Agreement are cumulative and not exclusive; the exercise of one remedy shall not prevent the exercise of another, or any rights of the City at law or equity. ARTICLE XII. INSURANCE 12.1 The Contractor shall procure and maintain, at its sole cost and expense for the term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services performed by the Contractor, its agents, representatives, volunteers, employees, or subcontractors. 12.2 The Contractor's insurance shall list the City of College Station, its employees, agents, volunteers, and officials as additional insureds. Insurance requirements are attached in Exhibit B. Certificates of insurance evidencing the required insurance coverages are attached in Exhibit C. Page 56 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 9 of 16 ARTICLE XIII. INDEMNIFICATION AND RELEASE 13.1 Indemnification. Contractor shall indemnify, hold harmless, and defend the City, its officers, agents, volunteers, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or for damage to any property arising out of or in connection with the work and services done by the Contractor under this Agreement. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole or in part from the negligence of the City, any other party indemnified hereunder, the Contractor, or any third party. 13.2 Release. The Contractor assumes full responsibility for the work to be performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents, volunteers, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property caused by, alleged to be caused by, arising out of, or in connection with the Contractor's work and services to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance and regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City, any other party released hereunder, the Contractor, or any third party. ARTICLE XIV. DISPUTES AND MEDIATION 14.1 Disputes. If a dispute arises between City and Contractor during this Agreement, the dispute shall first be referred to the operational officers or representatives designated by the parties having oversight of the Agreement’s administration. The officers or representatives shall meet within thirty (30) days of either party’s request for a meeting, whichever request is first, and the parties shall make a good faith effort to achieve a resolution of the dispute. 14.2 Mediation. If the parties are not able to resolve the dispute under the procedure in this article, then the parties agree the matter shall be referred to non-binding mediation. The parties shall mutually agree upon a mediator to assist in resolving their differences. If the parties cannot agree upon a mediator, the parties shall jointly obtain a list of three (3) mediators from a reputable dispute resolution organization and alternate striking mediators on that list until one remains. A coin toss shall determine who may strike the first name. If a party fails to notify the other party of which mediator it has stricken within two (2) business days, the other party shall select the mediator from those mediators remaining on the list. The parties shall pay their own expenses of any mediation and will share the cost of the mediator’s services. 14.3 Other Remedies. If the parties fail to achieve a resolution of the dispute through mediation, either party may then pursue any available judicial remedies. Page 57 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 10 of 16 ARTICLE XV. GENERAL TERMS 15.1 Performance. Contractor, its employees, associates, or subcontractors shall perform all the services in a professional manner and be fully qualified and competent to perform those services. 15.2 Termination. a. For Convenience. At any time, the City or Contractor may terminate this Agreement for convenience, in writing with thirty (30) days’ written notice. City shall be compensated for outstanding Franchise Fees. b. For Cause. City may terminate this Agreement if Contractor materially breaches or otherwise fails to perform, comply with or otherwise observe any of the terms and conditions of this Agreement, or fails to maintain all required licenses and approvals from federal, state, and local jurisdictions, and fails to cure such breach or default within thirty (30) days of City providing Contractor written notice, or, if not reasonably capable of being cured within thirty (30) calendar days, within such other reasonable period of time upon which the parties may agree. c. Hearing. This Agreement shall not be terminated except upon a majority vote of the City Council, after giving reasonable notice to Contractor. The Contractor will have an opportunity to be heard, provided if exigent circumstances necessitate immediate termination, the hearing may be held as soon as possible after the termination. 15.3 Venue. This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 15.4 Amendment. This Agreement may only be amended by written instrument approved and executed by the parties. 15.5 Taxes. The City is tax exempt and is not responsible for the payment of any taxes. 15.6 Compliance with Laws. The Contractor will comply with all applicable federal, state, and local statutes, regulations, ordinances, and other laws, including but not limited to the Immigration Reform and Control (IRCA). The Contractor may not knowingly obtain the labor or services of an undocumented worker. The Contractor, not the City, must verify eligibility for employment as required by IRCA. 15.7 Waiver of Terms. No waiver or deferral by either party of any term or condition of this Contract shall be deemed or construed to be a waiver of deferral of any other term or condition or subsequent waiver or deferral of the same term or condition. Page 58 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 11 of 16 15.8 Assignment. This Agreement and the rights and obligations contained herein may not be assigned by the Contractor without the prior written approval of City. 15.9 Invalid Provisions. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Agreement is invalid or unenforceable, and if by limiting that provision, the Agreement may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 15.10 Entire Agreement. This Agreement represents the entire agreement between the City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. 15.11 Agree to Terms. The parties’ state they have read the terms and conditions of this Agreement and agree to the terms and conditions. Contractor shall evidence its unconditional written acceptance of all the terms and conditions of this Agreement by the execution of this Agreement. 15.12 Effective Date. According to City Charter, Section 105, after passage, approval and legal publication of this Agreement as provided by law, and provided it has been duly accepted by Contractor as herein above provided, this Agreement shall not take effect until sixty (60) days after its adoption on its second and final reading. 15.13 Notice. Any official notice under this Agreement will be sent to the following addresses: City of College Station CTTV, LLC dba Team 3 Rentals and Service Attn: Michael Lucas, Fiscal Services Attn: Caryn Thompson PO BOX 9960 PO Box 1100 College Station, TX 77842 Hilltop Lakes, TX 77871 mlucas@cstx.gov caryn.thompson@team3rentals.com 15.14 List of Exhibits. All exhibits to this Agreement are incorporated and made part of this Agreement for all purposes. A. Schedule of Rates B. Insurance Requirements C. Certificates of Insurance 15.15 Public Meetings and Readings. This Agreement was passed, adopted and approved according to Texas Government Code Chapter 551. a. First Consideration & Approval on the day of , 2021. b. Second Consideration & Approval on the day of , 2021. Page 59 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 12 of 16 CTTV, LLC DBA TEAM 3 RENTALS CITY OF COLLEGE STATION AND SERVICE By: By: Mayor Printed Name: Caryn Thompson Date: ________________ Title: LLC Member Date: ATTEST: City Secretary Date: _____________ APPROVED: City Manager Date: _____________ City Attorney Date: _____________ Assistant City Manager/CFO Date: _____________ Page 60 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 13 of 16 EXHIBIT A. SCHEDULE OF RATES I. Contractor’s base rates are set forth below, and may increase, depending on a variety of conditions, including but not limited to: a. Location of Customer b. Impact on Existing Routes c. Ingress and Egress Capabilities d. Special Requests by Customers e. Frequency of Collections f. Volume of Materials g. Type of Materials h. External Contributing Conditions of Market Costs II. Roll-Off Dumpster Rental Per Day Per Week Per Month $50.00 $315.00 $1,120.00 Delivery and Pickup $400.00 each Dumpster dump $350.00 III. Trash Trailer Rental Per Day Per Week Per month $25.00 $140.00 $420.00 Delivery and Pickup $150.00 each Trash dump $250.00 Dump trailer service is not regulated under this Franchise Agreement; however, this service will remain listed herein solely as a reference for the possible combination service of both roll-off and dump trailer selection. IV. Combo Unit Rental Per Day Per Week Per Month $45.00 $280.00 $980.00 Delivery and Pickup $150.00 each Dump Fee $250.00 Page 61 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 14 of 16 EXHIBIT B. INSURANCE REQUIREMENTS Throughout the term of this Agreement the Contractor must comply with the following: I. Standard Insurance Policies Required: a. Commercial General Liability b. Business Automobile Liability c. Workers' Compensation II. General Requirements Applicable to All Policies: a. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent. b. Certificates of Insurance and endorsements shall be furnished on the most current State of Texas Department of Insurance-approved forms to the City's Representative at the time of execution of this Agreement; shall be attached to this Agreement as Exhibit C; and shall be approved by the City before work begins. c. Contractor shall be responsible for all deductibles on any policies obtained in compliance with this Agreement. Deductibles shall be listed on the Certificate of Insurance and are acceptable on a per-occurrence basis only. d. The City will accept only licensed Insurance Carriers authorized to do business in the State of Texas. e. The City will not accept "claims made" policies. f. Coverage shall not be suspended, canceled, non-renewed or reduced in limits of liability before thirty (30) days written notice has been given to the City. III. Commercial General Liability a. General Liability insurance shall be written by a carrier rated "A: VIII" or better under the current A. M. Best Key Rating Guide. b. Policies shall contain an endorsement listing the City as Additional Insured and further providing "primary and non-contributory" language with regard to self- insurance or any insurance the City may have or obtain. c. Limits of liability must be equal to or greater than $500,000 per occurrence for bodily injury and property damage, with an annual aggregate limit of $1,000,000. Limits shall be endorsed to be per project. d. No coverage shall be excluded from the standard policy without notification of individual exclusions being submitted for the City's review and acceptance e. The coverage shall include, but not be limited to the following: premises/operations with separate aggregate; independent contracts; products/completed operations; contractual liability (insuring the indemnity provided herein) Host Liquor Liability, and Personal & Advertising Liability. Page 62 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 15 of 16 IV. Business Automobile Liability a. Business Automobile Liability insurance shall be written by a carrier rated "A: VIII" or better under the current A. M. Best Key Rating Guide. b. Policies shall contain an endorsement listing the City as Additional Insured and further providing "primary and non-contributory" language with regard to self- insurance or any insurance the City may have or obtain c. Combined Single Limit of Liability not less than $1,000,000 per occurrence for bodily injury and property damage. d. The Business Auto Policy must show Symbol 1 in the Covered Autos Portion of the liability section in Item 2 of the declarations page e. The coverage shall include any autos, owned autos, leased or rented autos, non-owned autos, and hired autos. V. Workers’ Compensation Insurance a. Workers compensation insurance shall include the following terms: i. Employer's Liability minimum limits of liability not less than $500,000 for each accident/each disease/each employee are required ii. "Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04" shall be included in this policy iii. TEXAS must appear in Item 3A of the Workers' Compensation coverage or Item 3C must contain the following: "All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY" Page 63 of 237 Contract No. 21300580 Recyclable Collection Franchise Ordinance Page 16 of 16 EXHIBIT C. CERTIFICATES OF INSURANCE Page 64 of 237 The ACORD name and logo are registered marks of ACORD CERTIFICATE HOLDER © 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) AUTHORIZED REPRESENTATIVE CANCELLATION DATE (MM/DD/YYYY)CERTIFICATE OF LIABILITY INSURANCE LOCJECTPRO-POLICY GEN'L AGGREGATE LIMIT APPLIES PER: OCCURCLAIMS-MADE COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence)$DAMAGE TO RENTED EACH OCCURRENCE $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ PRODUCTS - COMP/OP AGG $ $RETENTIONDED CLAIMS-MADE OCCUR $ AGGREGATE $ EACH OCCURRENCE $ UMBRELLA LIAB EXCESS LIAB DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) INSRLTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)LIMITS PERSTATUTE OTH-ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ ANY PROPRIETOR/PARTNER/EXECUTIVE If yes, describe under DESCRIPTION OF OPERATIONS below (Mandatory in NH) OFFICER/MEMBER EXCLUDED? WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED HIRED AUTOS NON-OWNEDAUTOSAUTOS AUTOS COMBINED SINGLE LIMIT BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE $ $ $ $ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSD ADDL WVD SUBR N / A $ $ (Ea accident) (Per accident) OTHER: THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: INSURED PHONE(A/C, No, Ext): PRODUCER ADDRESS:E-MAIL FAX(A/C, No): CONTACTNAME: NAIC # INSURER A : INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : INSURER(S) AFFORDING COVERAGE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 6/11/2021 McAnally Wilkins Inc. PO Box 60810 Midland TX 79711 Misty Taylor 432-685-9300 Misty@mcanallywilkins.com License#:15714884 Texas Mutual Insurance Company 22945 CTTVLLC-01 Berkley National Insurance Co 38911CTTV,LLC dba Team 3 Rentals and Service PO Box 1100 Hilltop Lakes TX 77871 Berkley Regional Insurance Co 29580 Continental Casualty Company 20443 1218651269 B X 1,000,000 X 100,000 5,000 1,000,000 2,000,000 X EGL004317410 2/28/2021 2/28/2022 2,000,000 C 1,000,000 X XX ECA 3160447-10 2/28/2021 2/28/2022 B X X 5,000,000 10,000 EUL004317510 X 5,000,000 2/28/2021 2/28/2022 A 0001267863 4/11/2021 4/11/2022 X 1,000,000 1,000,000 1,000,000 D D Motor Truck Cargo Leased/Rented Equipment 7014648052 7014648052 2/28/2021 2/28/2021 2/28/2022 2/28/2022 Single Conveyance Per Item Limit 300,000 200,000 750,000 All policies except Workers'Compensation include a blanket automatic additional insured endorsement that provides additional insured status to the certificate holder only when there is a written contract between the named insured and the certificate holder that requires such status.All policies include a blanket automatic waiver of subrogation endorsement that provides this feature only when there is a written contract between the named insured and the certificate holder that requires it.Policies certified contain 30-day notice of cancellation.The General Liability policy and the Auto Liability policy includes a special endorsement that contains “primary &non-contributory”wording.The Workers’Compensation includes an alternate employer endorsement that provides this feature only when there is a written contract between the named insured and the certificate holder that requires it. City of College Station aTTN:rISK mANAGEMENT PO Box 9960 College Station TX 77842 Page 65 of 237 July 22, 2021 Item No. 8.5. Annual Substation Maintenance Contract RFP No. 21-043A, Contract 21300581 Sponsor:Timothy Crabb, Director of Electric Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding approval of a contract with National Field Services, Inc., for Annual Electric Substation Maintenance. This contract is for one year in the amount of $133,333 with two possible one-year renewals, for a total contract amount not to exceed $400,000. This contract covers all planned work and miscellaneous repairs that may be needed in the eight substations during the term of the contract. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of the contract. Summary: The Annual Substation Maintenance Contract is a one year contract with two possible renewals for supplemental labor and equipment to perform the North American Electric Reliability Corporation (NERC) mandated maintenance, testing, and associated documentation of critical electric substation devices and equipment. On June 2, 2021, six (6) sealed proposals were received in response to Request for Proposal No. 21-043A for the City of College Station’s Annual Substation Maintenance Contract. Based on the evaluation of the six proposals, National Field Services, Inc. was not only the lowest bid but also scored the highest on the overall evaluation factors. The annual contract amount is $133,333, with a total three-year amount not to exceed $400,000. Budget & Financial Summary: Funds for this item are budgeted in the Electric capital improvement projects and maintenance funds. Attachments: 1.RFP 21-043A Bid Tab & Eval Summary 2.Contract is available for review in the City Secretary's Office Page 66 of 237 Event Number 21-043A Event Title ANNUAL SUBSTATION MAINTENANCE Event Description Annual Substation Maintenance for CSU Electrical Event Type CSRFP Issue Date 5/28/2021 04:30:52 PM (CT) Close Date 6/2/2021 02:00:00 PM (CT) Vendor Primoris TD Ft. Worth, TX Task Task Description Price per Task A.1 Circuit SW - Replace Single Ph $25,296.06 A.2 Circuit SW - Replace (3) Ph $30,940.81 A.3 Air SW - Replace Switch $20,155.37 A.4 Air SW - Replace Motor Op $20,952.54 A.5 Air SW Maintenance $6,684.35 A.6 Batt Charger Replacement $5,461.48 A.7 Battery Charger - Test & Trouble Shoot $3,931.98 A.8 Batt. Bank Capacity Test $4,880.88 A.9 Replace Batt. Cells $4,334.48 A.10 Replace Gen. ATS SW $12,644.20 A.11 Gen. ATS SW Maintenance $4,732.32 B.1 25 MVA Xfmr Gasket Replace $43,067.61 B.2 15MVA Xfmr Gasket Replace $43,067.61 B.3 Xfmr Maintenance Testing $24,586.14 C.1 Replace 15KV Bkr - Commission $33,338.63 C.2 15KV Breaker Maintenance $15,865.08 D.1 138KV SF6 Breaker Maintenance $17,761.65 D.2 SF6 Circuit SW Gas Test $6,718.37 D.3 SF6 Circuit SW Gas Recondition $14,764.48 D.4 SF6 Circuit Breaker Gas Test $4,567.87 D.5 SF6 Breaker SW Gas Recondition $12,843.98 E.1 Electro Mechanical Relays Maint.$3,192.08 E.2 MicroProcesser Relays Maint.$5,082.28 F.1 CT Circuits, End to End, Trip Test $6,496.67 3 Year Total Proposed Bid Amount $2,755,853.05 Page 67 of 237 Cost 60%12.80 Experience,Certifications 15%9.67 Projects 15%8.00 Safety Record 5%3.67 References 5%3.00 Points 37.13 Total Ranking By their pricing, it looks like they are new in the maintenance industry. Page 68 of 237 Organization Workgroup Event Owner Email Phone Fax NFS CE Power Expanse Electrical Saber Lewisville, TX Cincinnati, OH Houston, TX Rosharon, TX $3,076.00 $6,720.00 $19,930.00 $10,010.00 $9,228.00 $9,240.00 $22,492.50 $12,240.00 $6,152.00 $18,620.00 $22,492.50 $7,585.00 $6,152.00 $8,190.00 $16,483.00 $5,165.00 $720.00 $4,970.00 $12,094.00 $900.00 $1,440.00 $2,744.00 $5,749.50 $2,875.00 $720.00 $1,120.00 $1,529.50 $235.00 $1,440.00 $2,310.00 $1,529.50 $2,340.00 $360.00 $1,400.00 $1,279.50 $500.00 $2,880.00 $2,590.00 $5,749.50 $5,105.00 $1,440.00 $680.00 $1,217.00 $2,850.00 $67,056.00 $20,201.00 $28,907.00 $55,000.00 $67,056.00 $20,201.00 $28,907.00 $51,745.00 $3,170.00 $3,600.00 $5,629.50 $3,610.00 $5,236.00 $4,200.00 $28,215.00 $10,915.00 $1,440.00 $2,590.00 $1,342.00 $370.00 $1,980.00 $3,710.00 $1,779.50 $1,100.00 $180.00 $3,850.00 $1,154.50 $290.00 $1,440.00 $0.00 $1,529.50 $6,870.00 $180.00 $1,190.00 $1,123.25 $122.50 $1,550.00 $6,160.00 $2,029.50 $6,620.00 $67.50 $875.00 $1,098.25 $71.92 $180.00 $875.00 $1,529.50 $390.00 $2,160.00 $14,350.00 $1,654.50 $1,052.50 $ 587,844.00 $1,493,835.00 $1,043,819.35 $627,804.32 ANNUAL SUBSTATION MAINTENANCE Annual Substation Maintenance for CSU Electrical 5/28/2021 04:30:52 PM (CT) 6/2/2021 02:00:00 PM (CT) Price per Task Page 69 of 237 60.00 23.61 33.79 56.18 14.33 14.33 11.00 11.33 13.00 14.00 12.00 10.67 4.67 4.67 4.67 4.67 4.33 5.00 4.33 5.00 96.33 61.61 65.79 87.85 1 2 Their current work examples hardly include substation work, but they are a NETA Accredited Company. A lot of price adders than what the individual task unit shows. (For crew and equipment mobilization) Looks like they mainly do Oilfield work. State they are using Subcontractors for replacement work (which is a lot of what would be done) No Personnel listed on their response. By their pricing, it looks like they are new in the maintenance industry. Page 70 of 237 Brazos Valley e-Marketplace City of College Station Robyn Forsyth rforsyth@cstx.gov (979) 764-3437 Trans Fluid Houston, TX Average $2,720.00 $11,292.01 $2,720.00 $14,476.88 $2,720.00 $12,954.15 $1,360.00 $9,717.09 $1,360.00 $4,454.73 $2,720.00 $3,498.33 $2,720.00 $1,709.41 $1,795.00 $2,382.56 $1,795.00 $1,611.50 $2,720.00 $5,281.45 $2,720.00 $2,273.22 $52,840.00 $44,511.94 $52,840.00 $43,969.44 $2,720.00 $7,219.27 $1,795.00 $13,949.94 $1,795.00 $3,900.35 $1,795.00 $4,687.69 $455.00 $2,107.98 $9,700.00 $5,717.33 $455.00 $1,273.10 $9,700.00 $6,483.91 $1,785.00 $1,181.62 $1,785.00 $1,640.30 $1,360.00 $4,512.28 $848,655.00 Price per Task Page 71 of 237 41.56 13.33 12.33 5.00 5.00 77.23 3 A lot of price adders than what the individual task unit shows. (For crew and equipment mobilization) No Personnel listed on their response. Page 72 of 237 Contract 21300581 is available for review in the City Secretary’s office. Page 73 of 237 July 22, 2021 Item No. 8.6. SH 6 Waterline construction Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a construction contract with Elliott Construction in the amount of $1,613,354 for the State Highway 6 Waterline Phase 3 project. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: This project consists of the design of a new waterline along the State Highway 6 northbound feeder; an 18-inch waterline between Woodcreek Dr. and Sebesta road, a 20-inch waterline between Harvey Mitchell Parkway, and a 12-inch waterline between Emerald Parkway and North Forest Parkway. These water lines are included in the 2015 Water Master Plan and are needed to serve future development south of William D. Fitch Parkway. These water lines will connect to existing water lines and staff recommends that a large diameter line be installed to allow better overall hydraulic operation. RFP 21-044 was issued and competitive sealed proposals were received from five contractors. Elliott Construction submitted the lowest bid. A staff committee reviewed each proposal and Elliott Construction was determined to be the most qualified contractor. The city is proceeding with the base bid only, which is for ductile iron pipe. An alternate bid of PVC pipe was included in the proposal for cost comparison. Budget & Financial Summary: A budget of $2,820,000 is included for this project in the Water Capital Improvement Projects Fund. A total of $896,278 has been expended or committed to date, leaving a balance of $1,923,722 for this contract and construction costs. Attachments: 1.21-044 Tabulation (corrected) v2 2.Location Map Page 74 of 237 City of College Station - Purchasing DivisionBid Tabulation for #21-048" State Highway 6 Waterline Phase III"Open Date: Thrusday,May 20, 2021 @ 2:00 p.m.Item No. Quantity Unit Item Description  Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total 11LSMobilization and General Overhead for all Work including Bonds, Insurance, and Related Items $                                     170,000.50  $                                     170,000.50  $                                     112,870.40  $                                     112,870.40   $                                        51,000.00  $                                        51,000.00  $                                        90,000.00  $                                        90,000.00  $                                     105,000.00   $                                     105,000.00 21LSClear, Grub and Dispose of Vegetation/Debris $                                        12,000.00  $                                        12,000.00  $                                     133,000.00  $                                     133,000.00   $                                        12,500.00   $                                        12,500.00  $                                        25,000.00  $                                        25,000.00  $                                        27,130.00  $                                        27,130.00 31LSHand Clearing of Herbaceous and Forested Wetland Areas $                                        18,000.00  $                                        18,000.00  $                                        17,000.00  $                                        17,000.00  $                                        10,500.00   $                                        10,500.00   $                                        50,000.00  $                                        50,000.00  $                                        28,440.00  $                                        28,440.00 41LSErosion and Sedimentation Control as needed to fully comply with TPDES, Including Silt Fencing, Inlet Protection, Stabilized Construction Entrances, and Post‐Construction Hydromulch Seeding and Stabilization of All Disturbed Areas. $                                        35,000.00  $                                        35,000.00  $                                        44,160.00  $                                        44,160.00  $                                          8,000.00  $                                          8,000.00   $                                        50,000.00  $                                        50,000.00  $                                        18,865.00  $                                        18,865.00 51LSFurnish, Install, and Maintain Traffic Control Devices and Appurtenances for Duration of Construction Project in Accordance with the Texas Manual on Uniform Traffic Control Devices (Latest Edition), Including Flagmen, Temporary Modifications to (and Restoration of) Traffic Signs, and Placement and Removal of Temporary Striping as Necessary. $                                        14,000.00  $                                        14,000.00  $                                        25,000.00  $                                        25,000.00  $                                          5,500.00  $                                          5,500.00   $                                        15,000.00  $                                        15,000.00  $                                        13,100.00  $                                        13,100.00 6 1,316 LF20" DI Water Line:  ANSI/AWWA C151/A21.5 Class 250 Ductile Iron with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Poly Wrap, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             153.00  $                                     201,348.00  $                                             158.00  $                                     207,928.00  $                                             115.00   $                                     151,340.00   $                                             120.00  $                                     157,920.00  $                                             145.00  $                                     190,820.00 765LF20" DI Water Line, Structural:  ANSI/AWWA C151/A21.5 Class 250 Ductile Iron with Bank Sand Bedding & Haunching, Structural Backfill, Poly Wrap, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             208.00  $                                        13,520.00  $                                             175.00  $                                        11,375.00  $                                             185.00   $                                        12,025.00   $                                             150.00  $                                          9,750.00  $                                             312.00  $                                        20,280.00 8 228 LF20" DI Water Line Restrained:  ANSI/AWWA C151/A21.5 Class 250 Restrained Joint Ductile Iron with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Poly Wrap, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             212.00  $                                        48,336.00  $                                             201.00  $                                        45,828.00  $                                             155.00   $                                        35,340.00   $                                             157.00  $                                        35,796.00  $                                             195.00  $                                        44,460.00 9 311 LF20" DI Water Line Restrained, Structural:  ANSI/AWWA C151/A21.5 Class 250 Restrained Joint Ductile Iron with Bank Sand Bedding & Haunching, Structural Backfill, Poly Wrap, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             244.00  $                                        75,884.00  $                                             226.00  $                                        70,286.00  $                                             208.00   $                                        64,688.00   $                                             187.00  $                                        58,157.00  $                                             359.00  $                                     111,649.00 10 30 LF20" DI Water Line Restrained, Trenchless:  ANSI/AWWA C151/A21.5 Class 250 Restrained Joint Ductile Iron with Poly Wrap, and Tracer Wire, by Trenchless Construction $                                             630.00  $                                        18,900.00  $                                             481.00  $                                        14,430.00  $                                             285.00   $                                          8,550.00   $                                             300.00   $                                          9,000.00  $                                          1,225.00  $                                        36,750.00 11 20 LF20" DI Water Line in 36" Casing:  36" x 1/2" Steel Casing with 20" Restrained Joint Ductile Iron Water Line with SS Casing Spacers & End Seals, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             450.00  $                                          9,000.00  $                                             360.00  $                                          7,200.00  $                                             380.00   $                                          7,600.00   $                                             475.00   $                                          9,500.00  $                                             550.00  $                                        11,000.00 12 210 LF20" DI Water Line in 36" Casing, Structural:  36" x 1/2" Steel Casing with 20" Restrained Joint Ductile Iron Water Line with SS Casing Spacers & End Seals, Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             432.00  $                                        90,720.00  $                                             400.00  $                                        84,000.00  $                                             450.00   $                                        94,500.00   $                                             500.00  $                                     105,000.00  $                                             600.00  $                                     126,000.00 13 120 LF20" DI Water Line in 36" Casing, Trenchless:  36" x 1/2" Steel Casing with 20" Restrained Joint Ductile Iron Water Line with SS Casing Spacers & End Seals, Tracer Wire, by Trenchless Construction $                                             615.00  $                                        73,800.00  $                                             835.00  $                                     100,200.00  $                                             740.00   $                                        88,800.00   $                                             760.00  $                                        91,200.00  $                                          1,000.00  $                                     120,000.00 14 1,270 LF18" DI Water Line:  ANSI/AWWA C151/A21.5 Class 250 Ductile Iron with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Poly Wrap, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             127.00  $                                     161,290.00  $                                             147.00  $                                     186,690.00  $                                             108.00   $                                     137,160.00   $                                             120.00  $                                     152,400.00  $                                             130.00  $                                     165,100.00 15 27 LF18" DI Water Line  Restrained: ANSI/AWWA C151/A21.5 Class 250 Restrained Joint Ductile Iron Water Line with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Poly Wrap, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             197.00  $                                          5,319.00  $                                             192.00  $                                          5,184.00  $                                             150.00   $                                          4,050.00   $                                             160.00   $                                          4,320.00  $                                             185.00  $                                          4,995.00 16 996 LF12" PVC Water Line:  AWWA C900, DR 18 PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             100.00  $                                        99,600.00  $                                                87.00   $                                        86,652.00  $                                                85.00   $                                        84,660.00   $                                                80.00  $                                        79,680.00  $                                                81.00   $                                        80,676.00 17* (see note below)116 LF12" PVC Water Line, Restrained, Trenchless: AWWA C900, DR 18 PVC with Restrained Joints and Tracer Wire, by Trenchless Construction                                $                                             225.00  $                                        26,100.00  $                                             170.00  $                                        19,720.00  $                                             155.00   $                                        17,980.00   $                                             150.00  $                                        17,400.00  $                                             758.00  $                                        87,928.00 18 500 LF12" PVC Water Line in 20" Casing:  20" x 3/8" Steel Casing with 12" Restrained Joint PVC Water Line with SS Casing Spacers & End Seals, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             245.00  $                                     122,500.00  $                                             279.00  $                                     139,500.00  $                                             288.00   $                                     144,000.00   $                                             285.00  $                                     142,500.00  $                                             298.00  $                                     149,000.00 19 27 LF8" PVC Water Line: AWWA C900, DR18 PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             110.00  $                                          2,970.00  $                                                34.00   $                                             918.00  $                                                50.00   $                                          1,350.00   $                                                50.00   $                                          1,350.00  $                                                90.00   $                                          2,430.00 20 10 LF6" PVC Water Line: AWWA C900, DR18 PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut $                                             100.00  $                                          1,000.00  $                                                26.00   $                                             260.00  $                                                50.00   $                                             500.00  $                                                50.00   $                                             500.00   $                                                82.00   $                                             820.00 21 1,546 LF4" Fiber Conduit: 4‐inch Schedule 40 PVC or SDR 11 PE Fiber Optic Conduit with 4 ‐ 1" SDR 11 HDPE innerducts each with 1800 PSI Tensile Strength Pull Tape and one with 18 AWG Tracer Wire, by Open Cut. $                                                88.00   $                                     136,048.00  $                                                25.00   $                                        38,650.00  $                                                35.00   $                                        54,110.00   $                                                40.00  $                                        61,840.00  $                                                19.50   $                                        30,147.00 22 379 LF4" Fiber Conduit, Trenchless: 4‐inch Schedule 40 PVC or SDR 11 PE Fiber Optic Conduit with 4 ‐ 1" SDR 11 HDPE innerducts each with 1800 PSI Tensile Strength Pull Tape and one with 18 AWG Tracer Wire, by Trenchless Construction $                                             165.00  $                                        62,535.00  $                                                68.00   $                                        25,772.00  $                                                54.00   $                                        20,466.00   $                                                50.00  $                                        18,950.00  $                                                50.00   $                                        18,950.00 Kieschnick General Contractors, Inc.Elliot ConstructionWestern Municipal Construction of Texas, LLC. $                                                                                                     192,535.00  $                                                                                                     230,000.00  $                                                                                                        87,500.00 GENERAL $                                                                                                     249,000.50 Subtotal ‐ General ItemsWATER $                                                                                                     332,030.40 Blackrock Construction Burnside Services, Inc.Page 75 of 237 City of College Station - Purchasing DivisionBid Tabulation for #21-048" State Highway 6 Waterline Phase III"Open Date: Thrusday,May 20, 2021 @ 2:00 p.m.Item No. Quantity Unit Item Description  Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total Kieschnick General Contractors, Inc.Elliot ConstructionWestern Municipal Construction of Texas, LLC.Blackrock Construction Burnside Services, Inc.23 7 EAFiber Pull Box,  30" x 48" Polymer Concrete Traffic‐Rated Including Snakepit and FRP Marker $                                          5,960.00  $                                        41,720.00  $                                          7,800.00  $                                        54,600.00  $                                          2,530.00   $                                        17,710.00  $                                          1,700.00  $                                        11,900.00  $                                          2,545.00  $                                        17,815.00 24 2 EA20" Wet Connection $                                          4,565.00  $                                          9,130.00  $                                          2,680.00  $                                          5,360.00  $                                          3,500.00   $                                          7,000.00   $                                          2,500.00  $                                          5,000.00  $                                          6,495.00  $                                        12,990.00 25 3 EA18" Wet Connection $                                          3,715.00  $                                        11,145.00  $                                          2,245.00  $                                          6,735.00  $                                          3,100.00   $                                          9,300.00   $                                          2,000.00  $                                          6,000.00  $                                          6,145.00  $                                        18,435.00 26 2 EA12" Wet Connection $                                          2,920.00  $                                          5,840.00  $                                             950.00  $                                          1,900.00  $                                          1,600.00   $                                          3,200.00   $                                          1,500.00  $                                          3,000.00  $                                          3,745.00  $                                          7,490.00 27 2 EA8" Wet Connection $                                          2,300.00  $                                          4,600.00  $                                             564.00  $                                          1,128.00  $                                          1,300.00   $                                          2,600.00   $                                          1,000.00  $                                          2,000.00  $                                          3,480.00  $                                          6,960.00 28 1 EA6" Wet Connection $                                          1,685.00  $                                          1,685.00  $                                             386.00  $                                             386.00  $                                          1,000.00   $                                          1,000.00   $                                          1,000.00   $                                          1,000.00  $                                          3,370.00  $                                          3,370.00 29 1 EA20" x 18" DI MJ Reducer $                                          2,250.00  $                                          2,250.00  $                                          2,600.00  $                                          2,600.00  $                                          2,050.00   $                                          2,050.00   $                                          1,300.00  $                                          1,300.00  $                                          3,650.00  $                                          3,650.00 30 1 EA20" x 12" DI MJ Reducer $                                          1,920.00  $                                          1,920.00  $                                          2,040.00  $                                          2,040.00  $                                          1,510.00   $                                          1,510.00   $                                          1,150.00  $                                          1,150.00  $                                          3,270.00  $                                          3,270.00 31 2 EA20" x 18" DI MJ Tee $                                          4,060.00  $                                          8,120.00  $                                          4,890.00  $                                          9,780.00  $                                          3,655.00   $                                          7,310.00   $                                          3,100.00  $                                          6,200.00  $                                          5,655.00  $                                        11,310.00 32 1 EA20" x 12" DI MJ Tee $                                          3,165.00  $                                          3,165.00  $                                          4,100.00  $                                          4,100.00  $                                          2,715.00   $                                          2,715.00   $                                          2,360.00  $                                          2,360.00  $                                          4,635.00  $                                          4,635.00 33 2 EA20" x 8" DI MJ Tee $                                          2,840.00  $                                          5,680.00  $                                          3,605.00  $                                          7,210.00  $                                          2,380.00   $                                          4,760.00   $                                          1,900.00  $                                          3,800.00  $                                          4,260.00  $                                          8,520.00 34 4 EA20" x 6" DI MJ Tee $                                          2,805.00  $                                        11,220.00  $                                          3,417.00  $                                        13,668.00  $                                          2,350.00   $                                          9,400.00   $                                          1,900.00  $                                          7,600.00  $                                          4,200.00  $                                        16,800.00 35 1 EA18" DI MJ Tee $                                          3,440.00  $                                          3,440.00  $                                          4,425.00  $                                          4,425.00  $                                          3,100.00   $                                          3,100.00   $                                          2,200.00  $                                          2,200.00  $                                          4,950.00  $                                          4,950.00 36 16 EA20" DI MJ Bend $                                          4,600.00  $                                        73,600.00  $                                          6,320.00  $                                     101,120.00  $                                          2,125.00  $                                        34,000.00   $                                          1,700.00  $                                        27,200.00  $                                          3,850.00  $                                        61,600.00 37 2 EA18" DI MJ Bend $                                          2,070.00  $                                          4,140.00  $                                          2,220.00  $                                          4,440.00  $                                          1,910.00   $                                          3,820.00   $                                          1,500.00  $                                          3,000.00  $                                          3,630.00  $                                          7,260.00 38 13 EA12" DI MJ Bend $                                          1,095.00  $                                        14,235.00  $                                          1,010.00  $                                        13,130.00  $                                             680.00   $                                          8,840.00   $                                             600.00  $                                          7,800.00  $                                          1,720.00  $                                        22,360.00 39 1 EA8" DI MJ Bend $                                             667.00  $                                             667.00  $                                             512.00  $                                             512.00  $                                             415.00  $                                             415.00   $                                             450.00  $                                             450.00  $                                          1,335.00  $                                          1,335.00 40 2 EA12" DI MJ Plug $                                             650.00  $                                          1,300.00  $                                             480.00  $                                             960.00  $                                             380.00  $                                             760.00   $                                             300.00   $                                             600.00  $                                          1,100.00  $                                          2,200.00 41 8 EA20" MJ Gate Valve & Box $                                        15,050.00  $                                     120,400.00  $                                        16,160.00  $                                     129,280.00   $                                        15,200.00   $                                     121,600.00  $                                        14,500.00  $                                     116,000.00  $                                        20,200.00   $                                     161,600.00 42 5 EA18" MJ Gate Valve & Box $                                        12,300.00  $                                        61,500.00  $                                        14,042.00  $                                        70,210.00  $                                        12,800.00   $                                        64,000.00   $                                        11,500.00  $                                        57,500.00  $                                        17,500.00  $                                        87,500.00 43 4 EA12" MJ Gate Valve & Box $                                          3,085.00  $                                        12,340.00  $                                          4,120.00  $                                        16,480.00  $                                          2,400.00   $                                          9,600.00   $                                          2,300.00  $                                          9,200.00  $                                          4,600.00  $                                        18,400.00 44 1 EA8" MJ Gate Valve & Box $                                          1,850.00  $                                          1,850.00  $                                          2,210.00  $                                          2,210.00  $                                          1,450.00   $                                          1,450.00   $                                          1,200.00  $                                          1,200.00  $                                          2,830.00  $                                          2,830.00 45 1 EA6" MJ Gate Valve & Box $                                          1,375.00  $                                          1,375.00  $                                          1,620.00  $                                          1,620.00  $                                          1,100.00   $                                          1,100.00   $                                             950.00  $                                             950.00  $                                          2,350.00  $                                          2,350.00 46 3 EAFire Hydrant Assembly per BCS Detail W1‐02 $                                          6,500.00  $                                        19,500.00  $                                          5,800.00  $                                        17,400.00  $                                          4,380.00   $                                        13,140.00  $                                          6,150.00  $                                        18,450.00  $                                          6,890.00  $                                        20,670.00 47 1 EA3" Short Single Service & Meter Box, by Open Cut $                                        15,200.00  $                                        15,200.00  $                                        13,840.00  $                                        13,840.00  $                                          7,360.00  $                                          7,360.00   $                                          2,000.00  $                                          2,000.00  $                                          4,250.00  $                                          4,250.00 48 1 EA2" Long Single Service & Meter Box, by Trenchless Construction $                                        10,250.00  $                                        10,250.00  $                                          4,480.00  $                                          4,480.00  $                                          6,100.00   $                                          6,100.00   $                                          5,300.00  $                                          5,300.00  $                                        11,850.00  $                                        11,850.00 49 1 EA1‐1/2" Short Single Service & Meter Box, by Trenchless Construction $                                          8,500.00  $                                          8,500.00  $                                          3,740.00  $                                          3,740.00  $                                          2,380.00   $                                          2,380.00   $                                          2,000.00  $                                          2,000.00  $                                          4,450.00  $                                          4,450.00 50 1 EA1" Short Double Service & Meter Box, by Open Cut $                                          3,490.00  $                                          3,490.00  $                                          3,920.00  $                                          3,920.00  $                                          1,285.00   $                                          1,285.00   $                                          1,100.00  $                                          1,100.00  $                                          3,450.00  $                                          3,450.00 51 2 EA3/4" Short Single Service & Meter Box, by Open Cut $                                          2,495.00  $                                          4,990.00  $                                          2,350.00  $                                          4,700.00  $                                          1,250.00   $                                          2,500.00   $                                             900.00  $                                          1,800.00  $                                          2,440.00  $                                          4,880.00 52 1 EA2" Air Release Valve $                                          6,785.00  $                                          6,785.00  $                                          3,410.00  $                                          3,410.00  $                                          4,850.00   $                                          4,850.00   $                                          2,900.00  $                                          2,900.00  $                                          4,420.00  $                                          4,420.00 53 3 EA1" Air Release Valve $                                          5,550.00  $                                        16,650.00  $                                          2,340.00  $                                          7,020.00  $                                          3,815.00   $                                        11,445.00   $                                          2,100.00  $                                          6,300.00  $                                          2,990.00  $                                          8,970.00 54 2,297 LFGrout Fill & Abandon Existing 12" Waterline $                                                10.00   $                                        22,970.00  $                                                10.60   $                                        24,348.20  $                                                12.00   $                                        27,564.00   $                                                12.00   $                                        27,564.00  $                                                  7.30   $                                        16,768.10 55 23 LFGrout Fill & Abandon Existing 8" Waterline $                                                  8.00   $                                             184.00  $                                                  8.50   $                                             195.50  $                                                12.00   $                                             276.00  $                                                10.00   $                                             230.00   $                                                49.00   $                                          1,127.00 Page 76 of 237 City of College Station - Purchasing DivisionBid Tabulation for #21-048" State Highway 6 Waterline Phase III"Open Date: Thrusday,May 20, 2021 @ 2:00 p.m.Item No. Quantity Unit Item Description  Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total Kieschnick General Contractors, Inc.Elliot ConstructionWestern Municipal Construction of Texas, LLC.Blackrock Construction Burnside Services, Inc.56 48 LFGrout Fill & Abandon Existing 6" Waterline $                                                  8.00   $                                             384.00  $                                                  7.85   $                                             376.80  $                                                12.00   $                                             576.00  $                                                10.00   $                                             480.00   $                                                24.00   $                                          1,152.00 57 33 LFRemove and Dispose of Existing 18" Waterline $                                                15.00   $                                             495.00  $                                                25.00   $                                             825.00  $                                                28.00   $                                             924.00  $                                                20.00   $                                             660.00   $                                                19.00   $                                             627.00 58 297 SYConcrete Pavement Repair: Saw Cut and Replace Concrete Pavement per BCS Detail ST4‐02 $                                             120.00  $                                        35,640.00  $                                             225.00  $                                        66,825.00  $                                                90.00   $                                        26,730.00   $                                             100.00   $                                        29,700.00  $                                                65.50   $                                        19,453.50 59 39 SYAsphalt Pavement Repair: Saw Cut and Replace Asphalt Pavement per BCS Detail ST4‐01 $                                                90.00   $                                          3,510.00  $                                             155.00  $                                          6,045.00  $                                                60.00   $                                          2,340.00  $                                             100.00   $                                          3,900.00  $                                                59.00   $                                          2,301.00 60 25 SYConcrete Sidewalk Repair: Saw Cut and Replace 4" Concrete Pavement per BCS Detail SW1‐02 $                                             110.00  $                                          2,750.00  $                                             170.00  $                                          4,250.00  $                                                20.00   $                                             500.00   $                                             100.00  $                                          2,500.00  $                                                46.00   $                                          1,150.00 61 207 LFConcrete Curb Repair: Saw Cut and Replace 6" Concrete Curb and Gutter per BCS Detail ST1‐01 $                                                50.00   $                                        10,350.00  $                                                58.00   $                                        12,006.00  $                                                30.00   $                                          6,210.00  $                                                50.00   $                                        10,350.00  $                                                33.00   $                                          6,831.00 62 12 SYConcrete Flume Repair: Saw Cut and Replace 6" Concrete Pavement per BCS Detail D2‐04 $                                             125.00  $                                          1,500.00  $                                             210.00  $                                          2,520.00  $                                                30.00   $                                             360.00   $                                                75.00   $                                             900.00  $                                                52.00   $                                             624.00 63 11 SYCrushed Rock Pavement Repair: Open Cut and Replace 6" Thick Base per BCS Detail ST4‐00 $                                                70.00   $                                             770.00  $                                                58.00   $                                             638.00  $                                                35.00   $                                             385.00  $                                                25.00   $                                             275.00   $                                                56.50   $                                             621.50 64 96 LF4" Wide White Paint Striping $                                                20.00   $                                          1,920.00  $                                                12.00   $                                          1,152.00  $                                                15.00   $                                          1,440.00  $                                                  5.00  $                                             480.00   $                                                  1.30   $                                             124.80 65 8 LF4" Wide Double Yellow Thermoplastic Striping $                                                35.00   $                                             280.00  $                                                50.00   $                                             400.00  $                                                30.00   $                                             240.00  $                                                25.00   $                                             200.00   $                                                  2.60   $                                                20.80 66 754 SY20' Wide Rock Rip Rap Channel Lining with 100 lb Minimum Pieces $                                                77.50   $                                        58,435.00  $                                                89.00   $                                        67,106.00  $                                                85.00   $                                        64,090.00   $                                                90.00   $                                        67,860.00  $                                                23.50   $                                        17,719.00 67 3,134 SFSod Disturbed Areas $                                                  2.00   $                                          6,268.00  $                                                  1.25   $                                          3,917.50  $                                                  0.50   $                                          1,567.00  $                                                  1.00   $                                          3,134.00   $                                                  1.30   $                                          4,074.20 68 5,005 LFTrench Safety System for All Waterline, All Sizes, All Depths $                                                  1.50   $                                          7,507.50  $                                                  1.20   $                                          6,006.00  $                                                  2.00   $                                        10,010.00  $                                                  4.00   $                                        20,020.00   $                                                  1.00   $                                          5,005.00 69 3,597 LFCorrosion Monitoring System Joint Bonding $                                                20.00   $                                        71,940.00  $                                                20.00   $                                        71,940.00  $                                                  9.00   $                                        32,373.00  $                                                  8.00   $                                        28,776.00  $                                                  2.60   $                                          9,352.20 70 13 EACorrosion Monitoring Test Station $                                          2,200.00  $                                        28,600.00  $                                          2,900.00  $                                        37,700.00  $                                          1,850.00   $                                        24,050.00  $                                          3,000.00  $                                        39,000.00  $                                             500.00  $                                          6,500.00 71 1 LSSite Restoration to Original or Better Condition, Including Regrading and Stabilization of Side Slopes, Replacement of All Damaged Fences, Culverts, Irrigation System, Signs, and Other Existing Utilities or Facilities Not Explicitly Outlined in Other Bid Items, Cleaning of Pavement Areas, and Removal of All Equipment and Unused or Removed Materials from the Site. $                                        22,500.00  $                                        22,500.00  $                                     153,000.00  $                                     153,000.00   $                                        20,000.00   $                                        20,000.00  $                                        50,000.00  $                                        50,000.00  $                                        65,000.00  $                                        65,000.00 72 1 LSRemove and Replace Landscape Area Including 7 ‐ 30 gallon Crepe Myrtle Trees, Rock Border & Mulch in Entire Bed, Sta 33+00 $                                          9,735.00  $                                          9,735.00  $                                        18,500.00  $                                        18,500.00  $                                          7,800.00   $                                          7,800.00   $                                          7,500.00  $                                          7,500.00  $                                        10,200.00  $                                        10,200.00 73 100 TONCrushed Rock Bedding For Trench Dewatering System (ONLY to be used as Authorized by Engineer on an As‐Needed Basis) $                                                35.00   $                                          3,500.00  $                                                35.00   $                                          3,500.00  $                                                50.00   $                                          5,000.00  $                                                70.00   $                                          7,000.00   $                                                40.00   $                                          4,000.00 List Name of Manfacture that is being bid  $                                                                                                  1,924,226.10  $                                                                                  2,116,761.10 North American Pipe Co.  North American Pipe $                                                                                                  1,573,052.00  $                                                                                  1,803,052.00  $                                                                                                  1,525,854.00  $                                                                                  1,613,354.00 Certalock Certalok $                                                                                                  2,038,248.00  $                                                                                  2,370,278.40 Total Base BidSubtotal ‐ Water Items  $                                                                                                  1,924,795.50  $                                                                                  2,173,796.00 North American Pipe CorporationPage 77 of 237 City of College Station - Purchasing DivisionBid Tabulation for #21-048" State Highway 6 Waterline Phase III"Open Date: Thrusday,May 20, 2021 @ 2:00 p.m.Item No. Quantity Unit Item Description  Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total   Unit Price   Total Kieschnick General Contractors, Inc.Elliot ConstructionWestern Municipal Construction of Texas, LLC.Blackrock Construction Burnside Services, Inc.A1 1,316            LF20" PVC Water Line:  AWWA C900, DR 18 PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 6) $                                             207.00  $                                     272,412.00  $                                             158.00  $                                     207,928.00  $                                             135.00   $                                     177,660.00   $                                             145.00  $                                     190,820.00  $                                             161.00  $                                     211,876.00 A2 65                  LF20" PVC Water Line Structural:  AWWA C900, DR 18 PVC with Bank Sand Bedding & Haunching, Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 7) $                                             235.00  $                                        15,275.00  $                                             175.00  $                                        11,375.00  $                                             205.00   $                                        13,325.00   $                                             175.00  $                                        11,375.00  $                                             322.00  $                                        20,930.00 A3 228                LF20" PVC Water Line Restrained:  AWWA C900, DR 18 Restrained Joint PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 8) $                                             275.00  $                                        62,700.00  $                                             201.00  $                                        45,828.00  $                                             175.00   $                                        39,900.00   $                                             180.00  $                                        41,040.00  $                                             239.00  $                                        54,492.00 A4 311                LF20" PVC Water Line Restrained, Structural:  AWWA C900, DR 18 Restrained Joint PVC with Bank Sand Bedding & Haunching, Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 9) $                                             330.00  $                                     102,630.00  $                                             226.00  $                                        70,286.00  $                                             228.00   $                                        70,908.00   $                                             210.00  $                                        65,310.00  $                                             420.00  $                                     130,620.00 A5 30                  LF20" PVC Water Line, Restrained Joint, Trenchless:  AWWA C900, DR 18 Restrained Joint PVC with Tracer Wire, by Trenchless Construction (In Lieu of Item 10) $                                             698.00  $                                        20,940.00  $                                             491.00  $                                        14,730.00  $                                             305.00   $                                          9,150.00   $                                             325.00   $                                          9,750.00  $                                          1,271.00  $                                        38,130.00 A6 20                  LF20" PVC Water Line in 36" Casing:  36" x 1/2" Steel Casing with 20" Restrained Joint PVC Water Line with SS Casing Spacers & End Seals, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 11) $                                             280.00  $                                          5,600.00  $                                             360.00  $                                          7,200.00  $                                             400.00   $                                          8,000.00   $                                             475.00   $                                          9,500.00  $                                             573.00  $                                        11,460.00 A6 210                LF20" PVC Water Line in 36" Casing, Structural:  36" x 1/2" Steel Casing with 20" Restrained Joint PVC Water Line with SS Casing Spacers & End Seals, Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 12) $                                             344.00  $                                        72,240.00  $                                             400.00  $                                        84,000.00  $                                             470.00   $                                        98,700.00   $                                             525.00  $                                     110,250.00  $                                             646.00  $                                     135,660.00 A7 120                LF20" PVC Water Line in 36" Casing, By Bore  36" x 1/2" Steel Casing with 20" Restrained Joint PVC Water Line with SS Casing Spacers & End Seals, Tracer Wire, 3M Electronic Caution Tape, by Bore (In Lieu of Item 13) $                                             525.00  $                                        63,000.00  $                                             835.00  $                                     100,200.00  $                                             760.00   $                                        91,200.00   $                                             785.00  $                                        94,200.00  $                                          1,046.00  $                                     125,520.00 A8 1,270            LF18" PVC Water Line:  AWWA C900, DR 18 PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 14) $                                             185.00  $                                     234,950.00  $                                             147.00  $                                     186,690.00  $                                             126.00   $                                     160,020.00   $                                             145.00  $                                     184,150.00  $                                             145.00  $                                     184,150.00 A9 27                  LF18" PVC Water Line Restrained:  AWWA C900, DR 18 Restrained Joint PVC with Bank Sand Bedding & Haunching, Non‐Structural Backfill, Tracer Wire, 3M Electronic Caution Tape, by Open Cut (In Lieu of Item 15) $                                             180.00  $                                          4,860.00  $                                             192.00  $                                          5,184.00  $                                             168.00   $                                          4,536.00   $                                             185.00   $                                          4,995.00  $                                             210.00  $                                          5,670.00 ALTERNATE BIDYYYYTotal Alternate Bid(Base Bid) ‐ (Items 6‐15) + (Items A1‐A9)1,475,679.00$                                                                                   1,637,157.40$                                                                                   1,009,301.00$                                                                                   1,170,009.00$                                                                                   1,285,707.10$                                                                                  Bid CertificationBid BondAddenda AcknoledgedYYYY1,803,052.00$                                                                                  Y918,508.00$                                                                                                     2,116,761.10$                                                                                  Y(633,043.00)$                                                                                     (831,054.00)$                                                                                    721,390$                                                                                                           673,399$                                                                                                           1,613,354.00$                                                                                  Y(733,121.00)$                                                                                     (604,053.00)$                                                                                    733,421$                                                                                                           2,370,278.40$                                                                                  YSubtotal ‐ Alternate Bid Items 854,607$                                                                                                           Total Base  Bid ( Items 1‐73) 2,173,796.00$                                                                                  (Items  6‐15) (698,117.00)$                                                                                    Page 78 of 237 . Page 79 of 237 July 22, 2021 Item No. 8.7. Temporary parking on Sebesta Rd Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on an ordinance amending Chapter 38 “Traffic and Vehicles”, by temporarily prohibiting bike ways and allow parking along both sides of Sebesta Road from 250 feet east of State Highway 6 South Frontage Road to Pavilion Avenue. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: The current ordinance designates bikeways along Sebesta Road, from the SH-6 South Frontage Road to Sandstone Drive. Parking along the roadway is prohibited due to the bikeways. The requested change to the ordinance will prohibit bikeways and allow parking along Sebesta Road, from 250’ east of the State Highway 6 South Frontage Road to Pavilion Avenue. The change is needed due to planned construction of the SH-6 Waterline Project, Phase 3. The city will be acquiring easements across two properties near the corner of SH-6 and Sebesta Road and on-site parking will be impacted during construction. In addition to normal parking, one of the businesses is an engineering company that provides on-site training from time-to-time and will need additional parking along the street during the project. The best alternative will be street parking along Sebesta Road. College Station Traffic Engineering received a request from the Land Agent to allow parking along the street. This request was made to alleviate the temporary loss of parking during the construction of the SH-6 Waterline Project, Phase 3. City of College Station Traffic Management Team recommends approving this ordinance. Again, this is only temporarily allowing parking on Sebesta during the construction of the SH 6 Water line phase 3 project. Budget & Financial Summary: n/a Attachments: 1.Proposed Parking Zones - rev 2.CH 38 Parking Allowed Ord - Sebesta Road Page 80 of 237 Temporary prohibition ofbikeways along yellow lines.Parking is allowed. No parking 250' from frontage rd. PAVILION AV SEBESTA RDEARLRUDDERFWSSH6FRONTAGERDON RAMP EARL RUDDER FW S0 17587.5 Feet ´ Notice: The accuracy of this data is limited to the validity and accuracy of available data, and therefore the City makes no representation or warranties as to the accuracy of the data. Any party using the data does so at their own risk. This data isproduced pursuant to the Texas Public Information Act.Map created on 07/08/2020. Sebesta RoadTemporary Parking Zones Page 81 of 237 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1006 “TRAFFIC SCHEDULE VI, BIKEWAYS AND BIKE PROHIBITION,” BY TEMPORARILY PROHIBITING BIKEWAYS ON SEBESTA ROAD FROM 250 FEET EAST OF THE STATE HIGHWAY 6 SOUTH FRONTAGE ROAD TO PAVILLION AVENUE, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1006 “Traffic Schedule VI Bikeways and Bike Prohibitions,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 82 of 237 ORDINANCE NO. _______Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 83 of 237 ORDINANCE NO. _______Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1006 “Traffic Schedule VI Bike and Bike Prohibitions,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended to include: Bikeways shall be prohibited along Sebesta Road, from 250’ east of the SH-6 South Frontage Road to Pavilion Avenue during the construction of the SH-6 Waterline, Phase 3 project. Page 84 of 237 July 22, 2021 Item No. 8.8. SH 40 Waterline Extension Design Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a professional services contract with Kimley Horn & Associates in the amount of $604,200 for the State Highway 40 Waterline project. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: This project will extend a 24-inch water line from Graham Rd south along FM 2154 to State Highway (SH) 40 and then east to Barron Rd. The project also extends a 24-inch water line from Victoria Ave west along SH 40 to the Sonoma Park subdivision. This project will complete a section of 24-inch water line that will assist in proper operation of the distribution system by increasing connectivity between Dowling Road Pump Station and the Greens Prairie Elevated Storage Tank. Request for Qualifications 21-026 was issued and six responses were received. Kimley Horn & Associates was chosen by a staff committee as the most highly qualified engineering firm for the project. Budget & Financial Summary: A combined budget of $1,950,000 is currently appropriated for these projects in the Water Capital Improvement Projects Fund. A combined total of $1,944 has been expended of committed to date, leaving a balance of $1,948,056 for this contract and future expenses. Attachments: 1.Location Map 2.20210514 - Scope of Work_SH 40 WL 3.20210603 Fee Summary-SH 40 Water Line Page 85 of 237 . Page 86 of 237 Kimley-Horn and Associates, Inc.Page 1 of 12 5/14/2021 STATE HIGHWAY 40 WATER LINE EXTENSION PROJECT CITY OF COLLEGE STATION Kimley-Horn and Associates, Inc. (“KHA” or the “Consultant”) is pleased to submit this letter agreement (the “Agreement”) to the City of College Station (the “City”) to provide professional services for the above referenced project. Our project understanding, scope of services, schedule and fee are below. PROJECT UNDERSTANDING The State Highway 40 (SH 40) Water Line Extension Project involves the design of approximately 8,500 linear feet of 24-inch water line, in TxDOT right-of-way (ROW) and within easements on private property. The extents of the project include a portion from the intersection of Graham Road North, and Old Wellborn Road to the intersection of Barron Road and SH 40, and a portion from the French Door Salon and Spa to the intersection of Victoria Avenue and SH 40. The project will include a preliminary design alignment study, design, and preparation of construction documents as well as bidding and construction phase services. The purpose of this extension is to complete the 24-inch system connection and increase capacity from the Dowling Road Pump Station to the Greens Prairie Elevated Storage Tank. It is Consultant’s understanding that the City has already prepared a Water Master Plan with a hydraulic model and the peak design flows have been determined for the project. SCOPE OF SERVICES KHA offers the following Scope of Services based upon what we currently anticipate may be required. Design tasks are defined below for the type of work that is anticipated. TASK SUMMARY 1. Project Management 1.1. Plan and participate in a Project Kickoff Meeting with City staff to confirm project scope, personnel, lines of communication, and schedule 1.2. Project Status Meetings 1.2.1 Conduct up to twelve (12) project status meetings with the City and other stakeholders to monitor the development of the project and conduct project coordination 1.2.2 Prepare Agendas & Attendance Log for meetings; minutes, including discussion and action items for review and distribution within two (2) business days 1.3. Document design criteria chart (coordinate with City staff) 1.4. Project Administration 1.4.1 Prepare project correspondence 1.4.2 Prepare invoicing documents 1.4.3 Maintain and update project schedule 1.5. Quality Assurance/Quality Control (QA/QC) 1.5.1 Establish quality control procedures for the project 1.5.2 Assign QA/QC Manager and Peer Review Roles 1.5.3 Perform quality control reviews for the following submittals: · Preliminary Design Report · Design Survey · Preliminary Water Line Design (50%) · Final Water Line Design (90%) · Easement Legal Description and Exhibits 2. Preliminary Investigation 2.1. Data Collection and Record Research Page 87 of 237 Kimley-Horn and Associates, Inc.Page 2 of 12 5/14/2021 KHA shall request all available record information along the proposed project corridor from the City of College Station, TxDOT, franchise utilities and other agencies with facilities within the project corridor. 2.1.1 Gather existing survey and topographic data 2.1.2 Gather existing aerial photographs 2.1.3 Gather existing water, sanitary sewer and storm sewer record drawings 2.1.4 Gather existing and proposed paving and utility plans from City and TxDOT 2.1.5 Gather existing development plans 2.1.6 Gather existing plat information 2.1.7 Collect property owner and record information 2.1.8 Gather existing and proposed right-of-way and easement information 2.1.9 Gather existing franchise utility record information 2.1.10 Obtain the City of College Station Water Model from the City 2.1.11 Organize record information into project database 2.2. Site Investigation 2.2.1 Walk alignment corridors 2.2.2 Document alignment corridors with photographs 2.2.3 Identify potential alignments, conflicts and issues 2.3. Data Review with City 2.3.1 Coordinate with City to review accuracy of record information 3. Preliminary Design Report 3.1. Review Water Master Plan Information 3.1.1 Review Water Master Plan Report 3.1.2 Review Water Master Plan Model 3.1.3 Verify design criteria for project extents 3.2. SH 40/FM 2154 Grade Separation 3.2.1 KH will review and incorporate the schematic plan for the proposed grade separation at SH 40/FM 2154. City shall provide schematic design in CAD format to KH. 3.3. Prepare overall project map with existing utilities 3.4. Identify alternate water line alignments within the project extents (up to 3 alternatives) 3.5. Identify conflicts and issues related to each alternative 3.6. Provide a qualitative desktop assessment to evaluate the presence of U.S. Army Corps of Engineers’ (USACE) criteria for jurisdictional open waters (including streams) and wetlands that are likely to be subject to Corps and the Environmental Protection Agency (EPA) Section 404/401 permit requirements on the property. 3.6.1 Review readily available aerial photography and published data for the property, and visit the site once to perform field reconnaissance of the study area in an effort to determine the approximate extent of potentially jurisdictional wetlands and other waters of the U.S. 3.6.2 This scope does not include flagging or surveying jurisdictional areas. 3.6.3 KH will prepare a memorandum describing our findings and a summary of possible permitting and mitigation strategies. 3.6.4 This scope does not include effort to complete USACE permitting. 3.7. Prepare alignment alternative exhibits 3.8. Prepare typical cross sections 3.9. Prepare overall profile exhibit utilizing available GIS and on the ground survey information. 3.10. Prepare preliminary opinion of probable construction costs for each alternative 3.11. Compare and Evaluate Alternatives 3.11.1 Prepare summary for each alternative including the following: ·Length ·Properties affected ·Easement required ·ROW impacts ·Obstructions Page 88 of 237 Kimley-Horn and Associates, Inc.Page 3 of 12 5/14/2021 ·Potential utility crossing conflicts, based on available information, and conflict resolution alternatives ·Parallel Utilities ·Environmental concerns ·Permits required ·Traffic concerns ·Constructability ·Preliminary option of probable construction cost 3.12. Alternatives workshop with City 3.12.1 Meet with City staff to present and discuss alternatives 3.12.2 Identify additional modifications of the defined alternatives 3.13. Submit Preliminary Design Report, reflecting and discussing the alternatives and identifying a recommended alternative with preliminary option of probable construction cost. 3.14. Meet with City to review comments and questions on the Preliminary Design Reports. 3.15. Incorporate City comments and prepare and submit final Design Report. 4. Design Survey 4.1. Utility and Property Owner Coordination 4.1.1 Coordinate with DIG TESS to locate and mark existing franchise and public utilities prior to performing the field survey 4.1.2 Coordinate with City and property owners for access to perform on site surveys 4.1.3 Send right-of-entry letters to property owners and follow up with up to two telephone calls and/or letters each to obtain permission. 4.2. Topographic Survey 4.2.1 The limits of the survey shall be approximately: ·3,500 linear feet from the intersection of Graham Rd N and the Union Pacific Railroad (UPRR), to corner of Barron Road and SH 40, along the H&H Operations, LLC property along northern or southern SH 40 ROW, which will be determined in Task 3. ·4,000 linear feet from the intersection of UPRR and the east ROW of FM 2154 to Barron Road and the ROW of SH 40, along the northern or southern SH 40 ROW, which will be determined in Task 3. ·1,500 linear feet on the southern boundary of the Duke Ann et. al. property. ·(See Attachment A). 4.2.2 Set control points (X,Y&Z) on the ground at approximately 1,000 foot intervals based on City of College Station Coordinate System 4.2.3 Prepare topographic design survey showing existing visible elements and 100 foot cross-sections extending 25 feet on either side of the pipeline alignment including, but not limited to the following: ·Existing pavement, curbs, sidewalks, barrier free ramps, etc. ·Property Corners and Driveways ·Existing inlets, manholes, junction boxes, outfalls, fire hydrants, valve boxes and erosion control ·Culverts and bridges ·Utility manholes, vaults, water valves, water meters, sprinkler heads, telephone poles, power poles, utility markers, other public utilities, and franchise utilities ·Traffic signal poles, cabinets, and other signal equipment ·Signs (excluding temporary signs) ·Trees, landscaping and hardscaping ·Buildings ·Retaining walls ·Fence limits and material types ·Other applicable physical features that could impact design 4.2.4 Prepare a final topographic drawing in digital format (including one foot contours and breaklines) showing the features located in the field as well as right-of-way strip map Page 89 of 237 Kimley-Horn and Associates, Inc.Page 4 of 12 5/14/2021 information in accordance with the City of College Station Mapping Requirements dated June 2012, an ASCII coordinate file of the points located in the field, and a hard copy of the coordinates and feature descriptions 5. Easement Documents 5.1. Complete survey and prepare plat and field notes for up to 4 properties 5.1.1 Prepare easement instruments (Metes and Bounds and graphic exhibits of easements) required for proposed water lines for the City selected alignment in accordance with City ROW mapping requirements. 5.1.2 Individual parcel exhibit shall be 8 ½”x11” paper, shall be sealed, dated, and signed by a Registered Professional Land Surveyor (three (3) originals of each to contain: ·Parcel number ·Area required ·Area remaining ·Legal description ·Current owner ·Any existing platted easements or easements filed by separate instrument including easements provided by utility companies. ·Physical features ·Metes and bounds description of parcel to be acquired. The description shall be provided on a separate sheet from the exhibit. Each type of easement shall be described separately. 5.1.3 City shall provide all necessary title work and easement dedication language. 5.2. Submit easement instruments for review and approval by City Land Agent. 5.3. Address two (2) rounds of reasonable City and Property Owner comments. 5.4. City staff will be responsible for all property owner negotiations. 6. Subsurface Utility Engineering 6.1. Level B – Complete Level B SUE, Designating along the City selected alignment route from FM 2154 to Barron Road (approximately 4,000 linear feet within TxDOT ROW). 6.2. Level A – Vacuum excavation of existing utility lines up to four (4) up to 10 feet below existing grade. 6.2.1 Identify utility type, size, material and depth 6.2.2 Provide sketch of utility information collected 6.2.3 Set survey stake with identification number and depth 6.2.4 Restore surface to existing condition 6.2.5 Survey pothole locations and provide coordinates and elevations (x,y,z) 7. Geotechnical Investigation 7.1. Coordinate access with DIG TESS to locate and mark existing franchise and public utilities prior to perform work. 7.2. Contact property owners for site access. 7.3. Coordinate and acquire required permits with Texas Department of Transportation for R.O.W. access prior to perform work. 7.4. Perform traffic control, when necessary, and it shall conform to, at a minimum, the Texas Manual of Uniform Traffic Control Devices (TMUTCD). 7.5. Perform a geotechnical analysis of the site utilizing a qualified geotechnical laboratory to determine and characterize subsurface conditions and make recommendations regarding backfill, embedment, compaction and conditions related to construction by boring, jacking and tunneling. The geotechnical analysis shall include the following: 7.5.1 Six (6) sample bores at approximately fifteen (15) feet deep, 7.5.2 Four (4) sample bores at approximately twenty (20) feet deep with continuous sampling at approximate depths of 5-15 feet throughout the potential tunnel zone. Page 90 of 237 Kimley-Horn and Associates, Inc.Page 5 of 12 5/14/2021 7.5.3 Laboratory tests for classification purposes and strength characteristics could include moisture contents, unit dry weights, Atterberg limits, compression strength tests and grain-size analyses. 7.5.4 Engineering services that address soil and groundwater conditions as well as recommendations for site and subgrade preparation, groundwater control, water construction considerations (open excavation and trenchless). 7.6. A geotechnical report will be furnished by the geotechnical engineer to present the results of the field and laboratory data as well as analyses and recommendations. Two (2) hard copies and one electronic copy of the report will be provided by the geotechnical engineer. The data contained in the geotechnical report will be made available to contractors during the bidding process for information purposes. 8. Preliminary Water Line Design (50%) 8.1. Field verification of survey and base map 8.2. Preliminary water line layout approval 8.2.1 Prepare horizontal layout of water line on survey base map 8.2.2 Prepare cross sections at key locations for clarity based on survey data 8.2.3 Identify horizontal and vertical clearances and conflicts 8.2.4 Identify locations for subsurface utility investigations 8.2.5 Identify permitting requirements 8.2.6 Meet with City staff for review and consensus on the preliminary horizontal layout 8.3. Preliminary Water Line Plan/Profile Preparation 8.3.1 Prepare (22”x34”) Plan/Profile sheets at 1”=40’ horizontal and 1”=4’ vertical scale (approximately 11 sheets anticipated). 8.3.2 Plan view of the base map shall have all above ground features shown and clearly labeled along the existing property lines, easements and utilities based on field ties and record information. 8.3.3 Plan view shall include design notes for stationing, size, fittings, valves, and horizontal changes in direction. 8.3.4 Profile shall include design notes for stationing, size, slope, flow lines, pipe material, embedment, length, and construction method. 8.3.5 Prepare preliminary water design details. 8.3.6 Site verification of preliminary design 8.3.7 Prepare general notes and details 8.3.8 Prepare preliminary technical design specifications including and special technical specifications identified during preliminary design. 8.4. Franchise Utility Coordination 8.4.1 Contact franchise utilities to discuss existing lines along the project corridor 8.4.2 Send one set of preliminary water line plans to each franchise utility for their review. Request each franchise utility to verify the size, type, and location of their utilities 8.4.3 Coordinate with the franchise utilities if relocations are required. Notify the City if any relocations will be required (franchise utility relocation design is not included in the KHA scope of services) 8.5. Preliminary Trenchless Design 8.5.1 Review preliminary project geotechnical borings and laboratory data. 8.5.2 Prepare conceptual trenchless alignments for the proposed water crossing of SH 40 and UPRR for up to three different trenchless alternatives (possibly including guided auger bore, micro tunneling, open-shield pipejacking, horizontal directional drilling, and hand tunneling with liner plate). Alternative alignments will be developed with jacking/reception shaft locations based on typical equipment layout/work area and identified site constraints. 8.6. Compile and prepare an updated opinion of probable construction cost for the entire project using recent average unit bid prices which are representative of similar types of construction in the local area 8.7. Preliminary design submittal (50%) 8.7.1 Submit electronic copy to the City for review and comment Page 91 of 237 Kimley-Horn and Associates, Inc.Page 6 of 12 5/14/2021 8.7.2 Submittal shall include the following: ·Preliminary design plans ·Preliminary special and City standard technical specifications (for inclusion into the contract documents prepared by the City) ·Opinion of probable construction cost 8.8. Review Meeting 8.8.1 Attend one (1) meeting with City staff to present and review the preliminary water line design 9. Jurisdictional Coordination 9.1. TxDOT 9.1.1 Consultant will prepare and attend up to four (4) virtual meetings with City staff and TxDOT representatives for coordination of proposed work within TxDOT ROW. 9.1.2 Consultant will prepare and distribute meeting minutes to attendees. 9.1.3 Consultant will assist City in preparing an exhibit including proposed water alignment and identifying proposed surface appurtenances for coordination with TxDOT. 9.1.4 Consultant will assist City to complete the UIR application for the following crossings and parallel water line installations in TxDOT ROW: ·FM 2154 ·SH 40 ROW installation 9.2. Union Pacific 9.2.1 Consultant will prepare and attend up to two (2) virtual meetings with City staff and UPRR representatives for coordination of proposed work within UP ROW. 9.2.2 Consultant will prepare and distribute meeting minutes to attendees. 9.2.3 Consultant will assist City in preparing an exhibit including proposed water alignment and identifying proposed surface appurtenances for coordination with UP. 9.2.4 Consultant will assist City to complete UP crossing permit for UP engineering review following UP application process. 9.3. All fees shall be paid directly by City 9.4. Consultant can make no guaranty as to securing permits. 10. Final Water Line Design 10.1. Incorporate and/or respond to the City of College Station’s preliminary design submittal review comments (one (1) round of comments anticipated in proposed effort) 10.2. Incorporate and/or respond to the franchise utilities’ preliminary design submittal review comments (one (1) round of comments anticipated in proposed effort) 10.3. Incorporate and/or respond to the property owners’ preliminary design submittal review comments (one (1) round of comments anticipated in proposed effort) 10.4. Update alignment and jacking/reception shaft locations based on final geotechnical information, utility locations, and site constraints. Provide temporary construction easement details for each entry/exit/shaft location and trenchless construction details. Incorporate and/or respond to the City’s preliminary design submittal review comments (one (1) round of comments anticipated in proposed effort). 10.5. Prepare draft general notes and details 10.6. Prepare draft special technical specifications 10.6.1 Include technical specifications for trenchless installation method (guided auger bore, micro tunneling, hand tunneling with liner plate, or open-shield pipejacking), shaft construction, casing pipe/liner plate, installation of carrier pipe in casing, settlement monitoring, contact grouting, portal stabilization, and dewatering (if necessary). 10.7. Prepare updated opinion of probable construction cost 10.8. Incorporate subsurface utility engineering investigations information 10.9. Draft design submittal (90%) 10.9.1 Submit electronic copy to the City for review and comment 10.9.2 Submittal shall include the following: ·Draft design plans Page 92 of 237 Kimley-Horn and Associates, Inc.Page 7 of 12 5/14/2021 ·Technical specifications (for inclusion into the contract documents prepared by the City) ·Opinion of probable construction cost 10.9.3 Submit summary transmittal letter to the following regulatory agency for review: Texas Commission on Environmental Quality (TCEQ) 10.10. Review Meeting 10.10.1 Attend one (1) meeting with City staff to present and review the final water line design 10.11. Incorporate the Draft design (90%) submittal review comments (one (1) round of comments anticipated in proposed effort) 10.12. Final design submittal 10.12.1 Submit the following signed, sealed and dated final construction drawings, special provisions, bid form (in excel format) and specifications: 10.12.2 Submittal shall include: ·Two (2) full size hard copies (22”x34”) ·Electronic PDF version 11. Erosion Control Plan 11.1. Prepare plan showing the location of proposed temporary and/or permanent erosion control devices 11.2. Compile applicable City standard details. Modify standard details as needed. 11.3. The implementation of the SWPPP shall be the responsibility of the Contractor and shall incorporate the erosion control plan. 12. Bidding Phase Services 12.1. Provide assistance to the City during bidding by preparation and delivery of addenda for plan holders and responses to questions submitted by plan holders. 12.2. Attend a scheduled pre-bid conference 12.3. Attend bid opening 13. Control Staking 13.1. Using information provided with the design surveys, provide the selected contractor with the necessary onsite survey control data in electronic format to facilitate the Contractor’s efforts to provide construction staking for the project 14. Construction Phase Services 14.1. Issue conformed drawings and specifications, if necessary. 14.2. Pre-Construction Conference 14.2.1 Consultant will attend a Pre-Construction Conference prior to commencement of Work at the Site. 14.3. Visits to Site and Observation of Construction (maximum of 12 site visits) 14.3.1 Consultant will provide on-site construction observation services during the construction phase. Consultant will make visits at intervals as directed by Client in order to observe the progress of the Work. Such visits and observations by Consultant are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the Work based on Consultant’s exercise of professional judgment. Based on information obtained during such visits and such observations, Consultant will evaluate whether Contractor's work is generally proceeding in accordance with the Contract Documents, and Consultant will keep Client informed of the general progress of the Work. 14.3.2 The purpose of Consultant’s site visits will be to enable Consultant to better carry out the duties and responsibilities specifically assigned in this Agreement to Consultant, and to provide Client a greater degree of confidence that the completed Work will conform in general to the Contract Documents. Consultant shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall KHA have authority over or Page 93 of 237 Kimley-Horn and Associates, Inc.Page 8 of 12 5/14/2021 responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work. Accordingly, Consultant neither guarantees the performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. 14.4. Recommendations with Respect to Defective Work 14.4.1 Consultant will recommend to Client that Contractor's work be disapproved and rejected while it is in progress if, on the basis of such observations, Consultant believes that such work will not produce a completed Project that conforms generally to Contract Documents. 14.5. Clarifications and Interpretation 14.5.1 Consultant will respond to reasonable and appropriate Contractor requests for information and issue necessary clarifications and interpretations of the Contract Documents to Client as appropriate to the orderly completion of Contractor's work. Any orders authorizing variations from the Contract Documents will be made by Client. 14.6. Change Orders 14.6.1 Consultant may recommend Change Orders to Client, and will review and make recommendations related to Change Orders submitted or proposed by the Contractor. 14.7. Shop Drawings and Samples 14.7.1 Consultant will review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which Contractor is required to submit, but only for conformance with the information given in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. 14.8. Substitutes and "or-equal" 14.8.1 Evaluate and determine the acceptability of substitute or "or-equal" materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. 14.9. Inspections and Tests 14.9.1 Consultant may require special inspections or tests of Contractor's work as Consultant deems appropriate, and may receive and review certificates of inspections within Consultant’s area of responsibility or of tests and approvals required by laws and regulations or the Contract Documents. Consultant’s review of such certificates will be for the purpose of determining that the results certified indicate compliance with the Contract Documents and will not constitute an independent evaluation that the content or procedures of such inspections, tests, or approvals comply with the requirements of the Contract Documents. Consultant shall be entitled to rely on the results of such tests and the facts being certified. 14.10. Disagreements between Client and Contractor 14.10.1 Consultant will, if requested by Client, render written decision on all claims of Client and Contractor relating to the acceptability of Contractor's work or the interpretation of the requirements of the Contract Documents pertaining to the progress of Contractor's work. In rendering such decisions, Consultant shall be fair and not show partiality to Client or Contractor and shall not be liable in connection with any decision rendered in good faith in such capacity. 14.11. Applications for Payment 14.11.1 Based on its observations and on review of applications for payment and accompanying supporting documentation, Consultant will determine the amounts that Consultant recommends Contractor be paid. Such recommendations of payment will be in writing and will constitute Consultant’s representation to Client, based on such observations and review, that, to the best of Consultant’s knowledge, information and belief, Contractor’s work has progressed to the point indicated and that such work-in- progress is generally in accordance with the Contract Documents subject to any Page 94 of 237 Kimley-Horn and Associates, Inc.Page 9 of 12 5/14/2021 qualifications stated in the recommendation. In the case of unit price work, Consultant’s recommendations of payment will include determinations of quantities and classifications of Contractor's work, based on observations and measurements of quantities provided with pay requests. 14.11.2 By recommending any payment, Consultant shall not thereby be deemed to have represented that its observations to check Contractor's work have been exhaustive, extended to every aspect of Contractor's work in progress, or involved detailed inspections of the Work beyond the responsibilities specifically assigned to Consultant in this Agreement. It will also not impose responsibility on Consultant to make any examination to ascertain how or for what purposes Contractor has used the moneys paid on account of the Contract Price, nor to determine that title to any portion of the work in progress, materials, or equipment has passed to Client free and clear of any liens, claims, security interests, or encumbrances, nor that there may not be other matters at issue between Client and Contractor that might affect the amount that should be paid. 14.12. Substantial Completion 14.12.1 Consultant will, promptly after notice from Contractor that it considers the entire Work ready for its intended use; in company with Client and Contractor, conduct a site visit, and prepare a punch list of items to be completed prior to final acceptance, to determine if the Work is substantially complete. Work will be considered substantially complete following satisfactory completion of all items with the exception of those identified on the final punch list. If after considering any objections of Client, Consultant considers the Work substantially complete, Consultant will notify Client and Contractor. 14.13. Final Notice of Acceptability of the Work 14.13.1 Consultant will conduct a final site visit to determine if the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that Consultant may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, Consultant shall also provide a notice that the Work is generally in accordance with the Contract Documents to the best of Consultant’s knowledge, information, and belief based on the extent of its services and based upon information provided to Consultant upon which it is entitled to rely. 14.14. Limitation of Responsibilities 14.14.1 Consultant shall not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing the Work. Consultant shall not have the authority or responsibility to stop the work of any Contractor. 15. Construction Material Testing Services 15.1. KHA will engage a sub consultant to provide construction material testing services for the project during construction. Testing services will be done in accordance with the minimum requirements defined in the current B/CS Unified Specifications. KHA and their sub consultant will only respond to test requests made by the City. A minimum of 24 hours notice is required to properly schedule our services. KHA shall not be held responsible for tests not performed as a result of a failure to schedule our services or any subsequent damage caused as a result of a lack of testing. Additional testing beyond the minimum requirements shall be an additional service. Re-tests due to deficient work shall be performed at the contractor’s expense per the B/CS Unified Specifications. Changes to the project limits or scope of construction, either during design or construction may necessitate a change in testing services and may constitute additional services. The effort for this task was based on services being performed between the hours of 7:00 a.m. to 6:00 p.m. Monday through Friday. If services are requested by the City or City’s contractor on weekends or holidays, this effort will be approved by City and billed on an hourly basis in addition to the fee established for this task. 15.2. KHA or their sub consultant shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor Page 95 of 237 Kimley-Horn and Associates, Inc.Page 10 of 12 5/14/2021 shall KHA have authority over or responsibility for the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, nor for any failure of Contractor to comply with laws and regulations applicable to Contractor's furnishing and performing the Work. 15.3. The following field services are included in this task: 15.3.1 Earthwork ·Sample materials proposed for use as crushed stone base material, subgrade, general site fill, and utility structural backfill materials. Prepare and test the samples to determine classification by the Atterberg Limits and Moisture Density Relationship (ASTM D-698 or Tex-113-E). ·Proof roll exposed subgrade prior to placement of fill materials ·Perform field density tests using the nuclear method to determine the moisture content and percent compaction of the soil materials. ·Perform depth checks, Atterberg Limits tests, pH tests, and field density tests every 200 linear feet to determine depth, Plasticity Index, moisture content, and percent compaction of structural fill materials. ·Perform depth checks and field density tests every 200 linear feet to determine depth, moisture content, and percent compaction of the pavement base materials. 15.3.2 Cast-in-Place Concrete ·Provide engineering technician to sample the fresh concrete for each mix, perform required tests, including slump, air content, concrete temperature, unit weight and cast test specimens during placements at the following frequencies: 1 set of (5) 4”x8” per 50 cubic yards or fraction thereof for each day’s placement, whichever is greater, for pavement and sidewalks. ·Perform compressive strength tests of concrete test cylinders cast in the field. One specimen will be tested at 7 days, three specimens will be tested at 28 days, and one “hold” cylinder. 15.3.3 Hot Mix Asphalt Concrete Pavement Monitoring and Testing ·Obtain sample from field and perform laboratory classifications tests including lab molded specimen density, Hveem stability, maximum theoretical density, asphalt content, and gradations. Test will be performed in accordance to the Job Mix Formula (JMF) of the HMAC. ·After completion of the asphalt paving operations, obtain four asphalt pavement cores from the field for each day’s placement. For each core, measure the thickness and calculate the bulk density with respect to the maximum theoretical density. 16. Record Drawings 16.1. Obtain and review comments and field changes on the “as-built” redline construction plans from City and/or Contractor. 16.2. Prepare record drawings based on comments and field changes. Since Kimley-Horn will not be providing resident engineering services and not observing on a full time basis, we will not seal the record drawings. The record drawings will be provided in the following format: ·AutoCAD File (1) copy ·PDF (1) copy ·22”x34” Mylar Hardcopy (1) copy (4 mil double matte) Additional Services City and Consultant agree that the following services are beyond the Scope of Services described in the tasks above. However, Consultant can provide these services, if needed, upon the City’s written request. Any additional amounts paid to the Consultant as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These Additional Services include, but are not limited to, the following: Page 96 of 237 Kimley-Horn and Associates, Inc.Page 11 of 12 5/14/2021 ·Roadway design ·Storm sewer design ·Sanitary sewer line design ·Hike and Bike trail and/or sidewalk design ·Design of any offsite drainage improvements ·USACE Permitting ·Furnish additional copies of review documents and/or bid documents in excess of the number of the same identified above ·Assist the City as an expert witness in litigation in connection with the project or in hearings before approving and regulatory agencies ·Redesign to reflect project scope changes requested by the City, required to address changed conditions or change in direction previously approved by the City, mandated by changing governmental laws, or necessitated by the City’s acceptance of substitutions proposed by the contractor ·Submittal to Texas Department of Licensing and Registration (TDLR) for ADA requirements ·Construction staking ·Landscape / Irrigation Design ·Retaining wall design ·“Value engineering’” after bidding ·Traffic studies or reports ·SWPPP inspections / coordination ·Any services not listed in the Scope of Services - End of Scope of Services - Page 97 of 237 Kimley-Horn and Associates, Inc.Page 12 of 12 5/14/2021 SCHEDULE The Consultant shall provide the professional services as expeditiously as practicable to meet the mutually agreed upon schedule. The times for performance shall be extended for delays or suspensions due to circumstances that the Consultant does not control. Project Deliverable Time for Completion Draft Preliminary Engineering Report 8 weeks from NTP Survey for Design 10 weeks from NTP Final Preliminary Engineering Report 3 weeks after draft comments received Preliminary Water Line Design (50%)18 weeks after City alignment selection Final Water Line Design (90%)6 weeks after 50% comments received Final Water Line Design 4 weeks after 90% comments received Page 98 of 237 1 Project Management 137 $27,200 $2,300 $29,500 $23,600 $5,900 2 Preliminary Investigation 108 $18,000 $1,400 $19,400 $15,500 $3,900 3 Preliminary Design Report 399 $62,300 $4,000 $66,300 $53,000 $13,300 4 Design Survey 55 $7,400 $53,700 $61,100 $56,000 $5,100 5 Easement Documents 6 $1,000 $15,800 $16,800 $11,000 $5,800 6 Subsurface Utility Engineering 10 $1,600 $24,500 $26,100 $24,000 $2,100 7 Geotechnical Investigation 10 $1,600 $29,200 $30,800 $24,600 $6,200 8 Preliminary Water Line Design 522 $78,200 $31,000 $109,200 $87,300 $21,900 9 Jusridictional Coordination 66 $10,200 $500 $10,700 $10,700 $0 10 Final Water Line Design 525 $79,300 $41,700 $121,000 $96,800 $24,200 11 Erosion Control Plan 88 $12,600 $900 $13,500 $10,800 $2,700 12 Bidding Phase Services 76 $12,500 $4,400 $16,900 $13,500 $3,400 13 Control Staking 10 $1,400 $100 $1,500 $1,200 $300 14 Construction Phase Services 219 $38,600 $27,000 $65,600 $52,400 $13,200 15 Record Drawings 112 $14,500 $1,300 $15,800 $12,500 $3,300 2,343 $366,400 $237,800 $604,200 $492,900 $111,300 Graham to Barron Victoria City of College Station State Highway 40 Water Line Extention Fee Summary Approximately 8,500 LF of 24" Water Line Contract Totals = Task Labor Hours Labor Costs ODC's and Subs Subtotal Kimley-Horn and Associates, Inc.6/3/2021 Page 99 of 237 July 22, 2021 Item No. 8.9. Elder Aid CHDO Contract to acquire 1522 Pine Ridge Sponsor:Debbie Eller, Director of Community Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a HOME Investment Partnership Program Community Housing Development Organization funding agreement in the amount of $229,000 with Elder Aid to provide funds to acquire and rehabilitation a duplex location at 1522 Pine Ridge. Relationship to Strategic Goals: Core Services and Infrastructure Neighborhood Integrity Recommendation(s): Staff recommends approval of the HOME CHDO funding agreement with Elder Aid in the amount of $229,000 for the acquisition and rehabilitation of 1522 Pine Ridge. Summary: Elder Aid works to minimize the stress the elderly encounter as they cope with affordable housing, health and wellness, inadequate funding for basic needs, loneliness, disabilities, and the loss of loved ones. Their mission is to ensure that the elderly in the Brazos Valley remain independent and in the community for as long as possible. Elder Aid has been a certified Community Housing Development Organization (CHDO) with the City of College Station since 2015. The HOME Investment Partnership Program grant that the City receives from the U. S. Department of Housing and Urban Development requires that 15% of the annual grant allocation be awarded to a non-profit that meets the CHDO requirements. These requirements include the mission to expand affordable housing opportunities, low-income representation on their Board, sounds financial management, and experienced staff. Since becoming a certified CHDO with the City, Elder Aid has received $1,706,624 to purchase 8 duplexes in College Station that created 16 affordable rental units for low-income elderly households. The funding provided included acquisition and rehabilitation expenses. This funding agreement will allow Elder Aid to purchase an additional duplex at 1522 Pine Ridge, complete a full rehabilitation, and create 2 additional affordable rental units for low-income elderly households. Due to the current home sales environment, staff recommends HOME funds in the amount of $143,500 be moved from Homebuyer Assistance to CHDO as it will be difficult for eligible homebuyers to access the sales market. Page 100 of 237 The Housing Choice Voucher Program does not anticipate issuing new vouchers for housing assistance for a few months due to the implementation of new software. Therefore, staff recommends moving $13,406 from TBRA Security Deposit Assistance to CHDO. These Community Development budget and action plan amendments, along with funding from the proposed FY22 Community Development will provide the full amount needed for acquistion and rehabilitation of 1522 Pine Ridge. Budget & Financial Summary: Funds included in the FY21 and proposed FY22 Community Development Budget. Attachments: 1.HOME CHDO Agreement - Elder Aid 2.Location Map - 1522 Pine Ridge Page 101 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 1 CITY OF COLLEGE STATION HOME INVESTMENT PARTNERSHIP FUNDING AGREEMENT ARTICLE I PARTIES 1.01 This HOME CHDO Allocation of Funding (Federal Award Identification CFDA 14-239 and Federal Award Date 10/1/2020 and 10/1/2021) Agreement (the “Agreement”) is between the City of College Station (“City”), a Texas Home Rule Municipal Corporation, and Elder-Aid, Inc. (“Recipient”), a Texas Non-Profit Corporation (collectively referred to as the “Parties”). ARTICLE II AGREEMENT PERIOD 2.01 This Agreement will terminate on August 30, 2022, unless extended by a written agreement. This Agreement will remain valid throughout the “Period of Affordability” as defined in 22.02. ARTICLE III RECIPIENT PERFORMANCE 3.01 Recipient may administer at least one Project for acquisition and rehabilitation of suitable property of two units of affordable rental housing (Projects) in the City of College Station in accordance with the HOME INVESTMENT PARTNERSHIPS ACT, 42 U.S.C. § 12701 (THE ACT) and the implementing regulations, 24 C.F.R. PART 92, and the HOME INVESTMENT PARTNERSHIPS PROGRAM RULES. 3.02 Recipient shall perform all activities in accordance with the terms of the Performance Statement, (“Exhibit A”); the Budget, (“Exhibit B”); the Project Implementation Schedule, (“Exhibit C”); the Applicable Laws and Regulations, (“Exhibit D”); the Certifications, (“Exhibit E”); the Insurance Requirements and Certificates of Insurance “(Exhibit F)”, the assurances, covenants, warranties, certifications, and all other statements made by Recipient in its application for the project funded under this Agreement; and with all other terms, provisions, and requirements set forth in this Agreement. 3.03 In the event the affordability requirements of 24 C.F.R. § 92.254 are not satisfied by Recipient hereunder, Recipient shall bear ultimate responsibility for repayment of HOME funds to the City. 3.04 In the event that there is program income, repayments, or recaptured funds, the funds must be used in accordance with the requirements of 24 C.F.R. § 92.503, as outlined in the Performance Statement, “Exhibit A”. ARTICLE IV Page 102 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 2 PAYMENT AND CITY OBLIGATIONS 4.01 Measure of Liability. In consideration of full and satisfactory performance of the activities referred to in Article V of this Agreement, City may pay for actual and reasonable costs up to the amount of One Hundred Fifty Six Thousand Nine Hundred Six and 00/100 Dollars ($156,906.00) that will be paid from the Fiscal Year 2021 Community Development Budget (HUD Grant Year 2020) and Seventy Two Thousand and Ninety Four and 00/100 Dollars ($72,094.00) that will be paid from the Fiscal Year 2022 Community Development Budget (HUD) Grant Year 2021 for a total of Two Hundred Twenty Nine Thousand and 00/100 Dollars ($229,000.00). These costs incurred by Recipient during the agreement period for performances rendered under this Agreement by Recipient are subject to the limitations set forth in this Article IV. (a)The Parties agree that City's obligations to meet City's liabilities under Article IV of this Agreement are contingent upon the actual receipt of adequate local or federal funds. If adequate funds are not available to make payments under this Agreement, the City shall notify Recipient in writing within a reasonable time after it is determined funds are not available. The City shall then terminate this Agreement and will not be liable for failure to make payments to Recipient under this Agreement. (b)City shall not be liable to Recipient for any costs incurred by Recipient, or any portion thereof, which have been paid to Recipient or which are subject to payment to Recipient, or which have been reimbursed to Recipient, or are subject to reimbursement to Recipient, by any source other than City or Recipient. (c)City shall not be liable to Recipient for any costs incurred by Recipient which are not eligible project costs, as set forth in 24 C.F.R. § 92.206(A) and Article VI of this Agreement. Funds provided under this Agreement shall not be used nor shall City be liable for payment of costs associated directly or indirectly incurred because of prohibited activities as defined in 24 C.F.R. § 92.214. (d)City shall not be liable to Recipient for any costs incurred by Recipient or for any performances rendered by Recipient which are not strictly in accordance with the terms of this Agreement, including the terms of the Exhibits of this Agreement. (e)City shall not be liable for costs incurred or performance rendered by Recipient before commencement or after termination of this Agreement. 4.02 Limit of Liability Notwithstanding any other provision of this Agreement, the total of all payments and other obligations incurred by City under this Agreement shall under no circumstances exceed Two Hundred Twenty-Nine Thousand and 00/100 Dollars ($229,000.00) from the HUD Grant Years 2020 and 2021 Budget. Article V Page 103 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 3 DISBURSEMENT OF FUNDS 5.01 City shall pay costs incurred which it determines are eligible and which are properly submitted under this Agreement in accordance with the requirements of 24 C.F.R. § 92.502. Recipient may not request disbursement of funds under this Agreement until the funds are needed for payment of eligible costs. The amount of each request must be limited to the amount of money needed to pay eligible costs actually incurred and may not include amounts for prospective or future needs. 5.02 Any and all Program Income as defined by 24 C.F.R. § 84.2 must be disbursed by Recipient prior to requesting a disbursement of funds from the City. 5.03 The Parties agree that City’s obligations to make payments under this Agreement are contingent upon Recipient’s full and satisfactory performance of its obligations under this Agreement. City reserves the right to recover, recapture or offset funds paid under this Agreement in the event City determines Recipient will be unable to commit or expend funds within the prescribed time, as determined by the City. Recipient agrees to refund to the City all funds that the City in its sole discretion determines to have been used for ineligible or unapproved purposes. Such refunds will be made within thirty (30) days of notification by the City of the ineligible expenditure. ARTICLE VI UNIFORM ADMINISTRATIVE REQUIREMENTS, COSTS PRINCIPLES AND PROGRAM INCOME FOR GOVERNMENT ENTITIES AND NON-PROFITS 6.01 Recipient shall comply, as related to HOME provisions, with the requirements and standards of revised OMB Circular Title 2, Uniform Administrative Requirements, Cost Principles for Nonprofit Organizations, and Audit Requirements for Federal Awards, which supersedes and combines the requirements of eight existing OMB Circulars (A-21, A-50, A-87, A-89, A-102, A- 110, A-122 and A-133). ARTILCE VII RETENTION AND ACCESSIBILITY OF RECORDS 7.01 Recipient must establish and maintain sufficient records, including those listed under 24 C.F.R. § 92.508. The sufficiency of the records will be determined by City. 7.02 All records pertinent to this Agreement shall be retained by Recipient for five calendar years after the Period of Affordability, specified in Section 22.02, has expired with the following are exceptions: (a)If any litigation, claim or audit is started before the expiration of the five-year period and extends beyond the five-year period, the records will be maintained until all litigation, claims or audit findings involving the records have been finally resolved, including all legal and administrative appeals. Page 104 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 4 (b)Records covering displacement and acquisitions must be retained for at least five years after the date by which all persons displaced from the property and all persons whose property is acquired for the project have received the final payment to which they are entitled in accordance with 24 C.F.R. § 92.353. 7.03 Recipient shall give HUD, the Comptroller General of the United States, the City of College Station, or any of their duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, and other papers, things, or property belonging to or in use by Recipient pertaining to this Agreement. Such rights to access shall continue as long as the records are retained by Recipient. Recipient agrees to maintain such records in a location accessible to the above-named persons and entities. 7.04 Recipient shall require the substance of this Article VII to be included in all subcontracts for the use of funds under this Agreement. 7.05 Recipient must provide citizens, public agencies, and other interested parties with reasonable access to records consistent with the TEXAS PUBLIC INFORMATION ACT. ARTICLE VIII REPORTING REQUIREMENTS 8.01 Recipient shall submit to City such reports on the operation and performance of this Agreement as may be required by City including, but not limited to the reports specified in this Article VIII. 8.02 Recipient shall provide City with all reports necessary for City’s compliance with 24 C.F.R. §§ 92.508, 92.509 and 24 C.F.R. SUBPART K or any other applicable statute, law or regulation. Recipient agrees to furnish the City with information on program participants, including: income verifications, race, ethnicity, age, sex, family status, disability status and head- of-household status. 8.03 Recipient will report any project or program delays or modifications and await City approval before proceeding. 8.04 Recipient will also report any instances of client fraud or program abuse to the City. Recipient agrees to meet with the City to discuss progress or concerns as the need arises and at the City’s request. 8.05 Recipient agrees to report on a semi-annual basis to the City on program or project status. This must be a written report of the status on recently completed, ongoing, and pre-approved programs or projects and must include information for the reporting period to include the status on: applicant approvals/denials; projects/programs approved; fund disbursements; project bidding information; property sales; contractor/subcontractors utilization to include: race, sex, ethnicity, addresses, social security numbers and amounts billed and paid; use of program income, Page 105 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 5 repayments, and recaptured funds; and other information as specified by the City. 8.06 In addition to the limitations on liability otherwise specified in this Agreement, it is expressly understood and agreed by the Parties hereto that if Recipient fails to submit to City in a timely and satisfactory manner any report required by this Agreement, City may, at its sole option and in its sole discretion, withhold any or all payments otherwise due or requested by Recipient hereunder. If City withholds such payments, it shall notify Recipient in writing of its decision and the reasons therefore. Payments withheld pursuant to this paragraph may be held by City until such time as Recipient fully cures or performs any and all delinquent obligations identified as the reason funds are withheld. ARTICLE IX MONITORING 9.01 The City reserves the right to carry out regular and periodic field inspections to ensure compliance with the requirements of this Agreement. After each monitoring visit, City shall provide Recipient with a written report of the monitor’s findings. If the monitoring reports note deficiencies in Recipient’s performances under the terms of this Agreement, the monitoring report shall include requirements for the timely correction of such deficiencies by Recipient. Failure by Recipient to take action specified in the monitoring report may be cause for suspension or termination of this Agreement, as provided in Article XVIII and XIX of this Agreement. ARTICLE X INDEPENDENT CONTRACTOR 10.01 In all activities or services performed hereunder, the Recipient is an independent contractor and not an agent or employee of the City. The Recipient, as an independent contractor, shall be responsible for the final product contemplated under this Agreement. The Recipient shall supply all materials, equipment and labor required for the execution of the work on the Project. The Recipient shall have ultimate control over the execution of the work under this Agreement. The Recipient shall have the sole obligation to employ, direct, control, supervise, manage, discharge, and compensate all of its employees, volunteers and subcontractors, and the City shall have no control of or supervision over the employees or volunteers of the Recipient or any of the Recipient’s subcontractors except to the limited extent provided for in this Agreement. 10.02 The Recipient shall retain personal control and shall give its personal attention to the faithful prosecution and completion of the work and fulfillment of this Agreement. The subletting of any portion or feature of the work or materials required in the performance of this Agreement shall not relieve the Recipient from its obligations to the City under this Agreement. The Recipient shall appoint and keep on the Project during the progress of the work a competent Project Manager and any necessary assistants, all satisfactory to the City, to act as the Recipient’s representative and to supervise its employees and subcontractors. Adequate supervision by competent and reasonable representatives of the Recipient is essential to the proper performance of the work, and lack of such supervision shall be grounds for suspending the operations of the Recipient and is a breach of this Agreement. Page 106 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 6 10.03 Unless otherwise stipulated, the Recipient shall provide and pay for all labor, materials, tools, equipment, transportation, facilities, and drawings, including engineering, and any other services necessary or reasonably incidental to the performance of the work by the Recipient. It shall be the responsibility of the Recipient to furnish a completed work product that meets the requirements of the City. 10.04 Any injury or damage to the Recipient or the Project caused by an act of God, natural cause, a party or entity not privy to this Agreement, or other force majeure shall be assumed and borne by the Recipient. 10.05 By entering into this Agreement, City and Recipient do not intend to create a joint enterprise. ARTICLE XI INDEMNIFICATION AND RELEASE 11.01 RECIPIENT SHALL PROTECT, DEFEND, HOLD HARMLESS AND INDEMNIFY THE CITY FROM ANY AND ALL CLAIMS, DEMANDS, EXPENSES, LIABILITY OR CAUSES OF ACTION FOR INJURY TO ANY PERSON, INCLUDING DEATH, AND FOR DAMAGE TO ANY PROPERTY, TANGIBLE OR INTANGIBLE, OR FOR ANY BREACH OF CONTRACT ARISING OUT OF OR IN ANY MANNER CONNECTED WITH THE WORK DONE BY ANY PERSON UNDER THIS AGREEMENT. IT IS THE INTENT OF THE PARTIES THAT THIS PROVISION SHALL EXTEND TO, AND INCLUDE, ANY AND ALL CLAIMS, CAUSES OF ACTION OR LIABILITY CAUSED BY THE CONCURRENT, JOINT AND/OR CONTRIBUTORY NEGLIGENCE OF THE CITY, AN ALLEGED BREACH OF AN EXPRESS OR IMPLIED WARRANTY BY THE CITY OR WHICH ARISES OUT OF ANY THEORY OF STRICT OR PRODUCTS LIABILITY. 11.02 The indemnifications contained in section 11.01 shall include, but not be limited to the following specific instances: (a)In the event the City is damaged due to the act, omission, mistake, fault or default of the Recipient, then the Recipient shall indemnify and hold harmless and defend the City for such damage. (b)The Recipient shall indemnify and hold harmless and defend the City from any claims for payment for goods or services brought by any material suppliers, mechanics, laborers, or other subcontractors. (c)The Recipient shall indemnify and hold harmless and defend the City from any and all injuries to or claims of adjacent property owners caused by the Recipient, its agents, employees, and representatives. (d)The Recipient shall be responsible for any damage to the building caused by the Recipient’s personnel or equipment during installation. Page 107 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 7 (e)The Recipient shall be responsible for the removal of all related debris. (f)The Recipient shall be responsible for subcontractors hired by it. (g)The Recipient shall indemnify, hold harmless, and defend the City from any liability caused by the Recipient’s failure to comply with applicable federal, state, or local regulations, that touch upon or concern the maintenance of a safe and protected working environment and the safe use and operation of machinery and equipment in that working environment, no matter where fault or responsibility lies. 11.03 The indemnification obligations of the Recipient under this section shall not extend to include the liability of any professional engineer, the architect, their consultants, and agents or employees of any of them arising out of (1) the preparation or approval of maps, drawings, opinions, reports, surveys, Change Orders, designs or specifications, or (2) the giving of or the failure to give directions or instructions by the professional engineer, the architect, their consultants, and agents and employees of any of them, provided such giving or failure to give is the primary cause of the injury or damage. 11.04 It is agreed with respect to any legal limitations now or hereafter in effect and affecting the validity or enforceability of the indemnification obligation under Section 11.01, such legal limitations are made a part of the indemnification obligation and shall operate to amend the indemnification obligation to the minimum extent necessary to bring the provision into conformity with the requirements of such limitations, and as so modified, the indemnification obligation shall continue in full force and effect. There shall be no additional indemnification other than as set forth in this section. All other provisions regarding the same subject matter shall be declared void and of no effect. 11.05 RELEASE. The Recipient assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the City, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether employees of either party or other third parties) and any loss of or damage to any property (whether property of either of the parties hereto, their employees, or of third parties) that is caused by or alleged to be caused by, arising out of, or in connection with the Recipient’s work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance, and in the event of injury, death, property damage, or loss suffered by the Recipient, any subcontractor, or any person or organization directly or indirectly employed by any of them to perform or furnish work on the Project, this release shall apply regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City. There shall be no additional release or hold harmless provision other than as set forth in this section. All other provisions regarding the same subject matter shall be declared void and of no effect. 11.06 BY ENTERING INTO THIS AGREEMENT THE CITY DOES NOT WAIVE ITS GOVERNMENTAL IMMUNITY OR THE LIMITATIONS AS TO DAMAGES Page 108 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 8 CONTAINED IN THE TEXAS TORT CLAIMS ACT OR CONSENT TO SUIT. ARTICLE XII INSURANCE 12.01 INSURANCE The Recipient shall procure and maintain at its sole cost and expense for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Recipient, its agents, representatives, volunteers, employees or subcontractors. The policies, coverages, limits and endorsements required are as set forth below. All Certificates of Insurance and endorsements shall be furnished to the City’s Representative at the time of execution of this Agreement, attached as Exhibit F. During the term of this Agreement Contractor’s (Recipient) insurance policies shall meet the minimum requirements of this section: 12.02 Types. Recipient shall have the following types of insurance: (a)Commercial General Liability; (b)Business Automobile Liability; and (c)Workers' Compensation/Employer’s Liability. 12.03 General Requirements Applicable to All Policies. The following General requirements applicable to all policies shall apply: (a)Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent. (b)Certificates of Insurance and endorsements shall be furnished on the most current State of Texas Department of Insurance-approved forms to the City’s Representative at the time of execution of this Agreement; shall be attached to this Agreement as Exhibit F; and shall be approved by the City before work begins. (c)Contractor shall be responsible for all deductibles on any policies obtained in compliance with this Agreement. Deductibles shall be named on the Certificate of Insurance and are acceptable on a per-occurrence basis only. (d)The City will accept only Insurance Carriers licensed and authorized to do business in the State of Texas. (e)The City will not accept “claims made” policies. (f)Coverage shall not be suspended, canceled, non-renewed or reduced in limits of liability before thirty (30) days written notice has been given to the City. 12.04 Commercial General Liability. The following Commercial General Liability requirements shall apply: (a)General Liability insurance shall be written by a carrier rated “A:VIII” or better under the current A. M. Best Key Rating Guide. (b)Policies shall contain an endorsement naming the City as Additional Insured and Page 109 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 9 further providing “primary and non-contributory” language with regard to self- insurance or any insurance the City may have or obtain (c)Limits of liability must be equal to or greater than $500,000 per occurrence for bodily injury and property damage, with an annual aggregate limit of $1,000,000.00. Limits shall be endorsed to be per project. (d)No coverage shall be excluded from the standard policy without notification of individual exclusions being submitted for the City’s review and acceptance (e)The coverage shall include, but not be limited to the following: premises/operations with separate aggregate; independent contracts; products/completed operations; contractual liability (insuring the indemnity provided herein) Host Liquor Liability, and Personal & Advertising Liability. 12.05 Business Automobile Liability. The following Business Automobile Liability requirements shall apply: (a)Business Automobile Liability insurance shall be written by a carrier rated “A:VIII” or better rating under the current A. M. Best Key Rating Guide. (b)Policies shall contain an endorsement naming the City as Additional Insured and further providing “primary and non-contributory” language with regard to self- insurance or any insurance the City may have or obtain. (c)Combined Single Limit of Liability not less than $1,000,000 per occurrence for bodily injury and property damage. (d)The Business Auto Policy must show Symbol 1 in the Covered Autos Portion of the liability section in Item 2 of the declarations page. (e)The coverage shall include any autos, owned autos, leased or rented autos, non- owned autos, and hired autos. 12.06 Workers’ Compensation/Employer’s Liability Insurance. Workers Compensation/Employer’s Liability insurance shall include the following terms: (a)Employer’s Liability minimum limits of liability not less than $500,000 for each accident/each disease/each employee are required. (b)“Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04” shall be included in this policy. (c)TEXAS must appear in Item 3A of the Workers’ Compensation coverage or Item 3C must contain the following: “All States except those named in Item 3A and the States of NV, ND, OH, WA, WV, and WY”. ARTILCE XIII SUBCONTRACTS Page 110 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 10 13.01 Except for subcontracts to which the federal labor standards requirements apply, Recipient may not subcontract for performances of any obligation required or described in this Agreement without obtaining City’s prior written approval. Recipient shall only subcontract for performance obligations required or described in this Agreement to which the federal labor standards requirements apply after Recipient has submitted a Subcontractor utilization form, as specified by City, for each such proposed subcontract and Recipient has obtained City’s prior written approval, based on the information submitted, of Recipient’s intent to enter into such proposed subcontract. Recipient, in subcontracting for the performance of any obligation required as described in this Agreement, expressly understands that in entering into such subcontracts, City is in no way liable to Recipient’s subcontractor(s). 13.02 In no event shall any provision of this Article XII, specifically the requirement that Recipient obtain City’s prior written approval of a subcontractor’s eligibility, be construed as relieving Recipient of the responsibility for ensuring that the performances rendered under all subcontracts are rendered so as to comply with all of the terms of this Agreement, as if such performances rendered were rendered by Recipient. City’s approval under Article XII does not constitute adoption, ratification, or acceptance of Recipient’s or subcontractor’s performance hereunder. City maintains the right to insist upon Recipient’s full compliance with the terms of this Agreement, and by the act of approval under Article XII, City does not waive any rights or remedies which, may exist or which may subsequently accrue to City under this Agreement. 13.03 Recipient shall comply with all applicable federal, state, and local laws, regulations, and ordinances for making procurement under this Agreement. 13.04 Recipient shall submit a subcontractor utilization report prior to beginning work and prior to hiring any additional subcontractors. ARTILCE XIV CONFLICT OF INTEREST 14.01 No person who (a) is an employee, agent, consultant, officer or elected or appointed official of City or of any applicant that receives funds and who exercises or has exercised any functions or responsibilities with respect to activities assisted with funds provided under this Agreement or (b) who is in a position to participate in a decision-making process or gain inside information with regard to such activities may obtain a personal or financial interest or benefit from a HOME assisted activity, or have an interest in any Agreement, subcontract or Agreement (or the proceeds thereof) with respect to a HOME assisted activity either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. Recipient shall ensure compliance with applicable provisions under 24 C.F.R. §§ 84.40 - 84.48 and OMB Circular Title 2, Uniform Administrative Requirement, Cost Principals for Nonprofit Organization, and Audit Requirements for Federal Awards, which supersedes and combines the requirements of eight existing OMB Circulars (A-21, A-50, A-87, A-89, A-102, A-110, A-122, and A-133). ARTILCE XV NONDESCRIMINATION AND SECTARIAN ACTIVITY Page 111 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 11 15.01 Equal Opportunity. Recipient shall ensure that no person shall on the grounds of race, color, religion, sex, handicap, family status, age, or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds provided under this Agreement. In addition, funds provided under this Agreement must be made available in accordance with the requirements of Section 3 of the HOUSING AND URBAN DEVELOPMENT ACT OF 1968 (12 USC 1701(u)) that: (a)To the greatest extent feasible, opportunities for training and employment arising in connection with the planning and carrying out of any project assisted with HOME funds provided under this Agreement be given to low-income persons residing within the general local government area in which the project is located; and (b)To the greatest extent feasible, Agreements for work to be performed in connection with any such project be awarded to business concerns, including, but not limited to, individuals or firms doing business in the field of planning, consulting, design, architecture, building construction, rehabilitation, maintenance, or repair, which are located in or owned in substantial part by persons residing in the same metropolitan area or non-metropolitan area as the project. 15.02 Faith-based activities. Organization that are religious or faith-based are eligible, on the same basis as any other organization, to participate in HOME program in accordance with the requirement of 24 C.F.R. § 92.257. ARTILCE XVI LEGAL AUTHORITY 16.01 Recipient assures and guarantees that Recipient possesses the legal authority to enter into this Agreement, to receive funds authorized by this Agreement, and to perform the services Recipient has obligated itself to perform hereunder. 16.02 The person or persons signing and executing this Agreement on behalf of Recipient, or representing themselves as signing and executing this Agreement on behalf of Recipient, do hereby warrant and guarantee that he, she or they have been duly authorized by Recipient to execute this Agreement on behalf of Recipient and to validly and legally bind Recipient to all terms, performances, and provisions herein set forth. 16.03 Recipient shall not employ, award Agreement to, or fund any person that has been debarred, suspended, proposed for debarment, or placed on ineligibility status by U.S. Department of Housing and Urban Development. In addition, City shall have the right to suspend or terminate this Agreement if Recipient is debarred, suspended, proposed for debarment, or ineligible to participate in the HOME Program. ARTICLE XVII LITIGATION AND CLAIMS Page 112 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 12 17.01 Recipient shall give City immediate notice in writing of a) any action, including any proceeding before an administrative agency, brought or filed against Recipient in connection with this Agreement; and b) any claim against Recipient. Except as otherwise directed by City, Recipient shall furnish immediately to City copies of all documents received by Recipient with respect to such action, proceeding, or claim. ARTILCE XVIII CHANGES AND AMENDMENTS 18.01 Except as specifically provided otherwise in this Agreement, any alterations, additions, or deletions to the terms of this Agreement shall be by amendment hereto in writing and executed by both the Parties to this Agreement. 18.02 It is understood and agreed by the Parties hereto that any performance under this Agreement must be rendered in accordance with the Act, the regulations promulgated under the Act, the assurances and certifications made to City by Recipient, and the assurances and certifications made to the United States Department of Housing and Urban Development by the City with regard to the operation of the HOME Program. 18.03 Any alterations, additions, or deletions to the terms of this Agreement which are required by changes in Federal or state law or regulations are automatically incorporated into this Agreement without written amendment hereto, and shall become effective on the date designated by such law or regulations. All other amendments to the Agreement must be in writing and signed by both Parties, except as provided in paragraphs 17.02 and 17.03. ARTICLE XIX SUSPENSION 19.01 In the event Recipient fails to comply with any term of this Agreement, City may, upon written notification to Recipient, suspend this Agreement in whole or in part and withhold further payments to Recipient, and prohibit Recipient from incurring additional obligations of funds under this Agreement. ARTILCE XX TERMINATION 20.01 The City may terminate this Agreement in whole or in part, in accordance with 24 C.F.R. § 85.43 and this Article or as provided in this Agreement. In the event Recipient materially fails as determined by City, to comply with any term of this Agreement, whether stated in a Federal statute or regulation, an assurance, in a City plan or application, a notice of award, or elsewhere, City may take one or more of the following actions: (a)Temporarily withhold cash payments pending correction of the deficiency or default by the Recipient. Page 113 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 13 (b)Disallow all or part of the cost of the activity or action not in compliance; and require immediate repayment of such disallowed costs. (c)Withhold further HOME awards from Recipient. (d)Exercise other rights and remedies that may be legally available as determined by the City to comply with the terms of this Agreement. (e)City may terminate this Agreement for convenience in accordance with 24 C.F.R. §85.44. ARTICLE XXI AUDIT 21.01 Unless otherwise directed by City, Recipient shall arrange for the performance of an annual financial and compliance audit of funds received and performances rendered under this Agreement, subject to the following conditions and limitations: (a)Recipient shall have an audit made in accordance with 24 C.F.R. § 92.506, THE SINGLE AUDIT ACT OF 1984, 31 U.S.C. 7501, and OMB Circular Title 2 Part 200, Uniform Administrative Requirements, Cost Principals and Audit Requirements for Federal Awards, which supersedes and combines the requirements of eight existing OMB Circulars (A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A- 133). Nonprofit agencies that receive at least seven hundred fifty thousand dollars ($750,000) a year in Federal Awards shall have an audit made in accordance with the requirements set forth in OMB Circular Title 2 Part 200 (Audits of States, Local Governments, and Non-Profit Organizations). In order to meet those requirements any subrecipient receiving over $750,000 will provide a financial audit within three (3) months of the ending of their fiscal year covered by this Agreement., for any of its fiscal years included within the agreement Period, in which Recipient receives more than $300,000.00 in federal financial assistance provided by a federal agency in the form of grants, agreements, loans, loan guarantees, property, cooperative agreements, interest subsidies, insurance or direct appropriations, but does not include direct federal cash assistance to individuals. The term includes awards of federal financial assistance received directly from federal agencies, or indirectly through other units of State and local government; (b)At the option of Recipient, each audit required by this Article may cover either Recipient's entire operations or each department, agency, or establishment of Recipient which received, expended, or otherwise administered federal funds; (c)Notwithstanding paragraphs 4.01(c) and (d), Recipient shall utilize operating expense funds budgeted under this Agreement to pay for that portion of the cost of such audit services properly allocable to the activities funded by City under this Agreement, provided however that City shall not make payment for the cost of such audit services until City has received the complete and final audit report from Recipient; Page 114 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 14 (d)Unless otherwise specifically authorized by City in writing, Recipient shall submit the complete and final report of such audit to City within thirty (30) days after completion of the audit, but no later than one (1) year after the end of each fiscal period included within the period of this Agreement. Audits performed under Subsection A of this Article XXI are subject to review and resolution by City or its authorized representative. (e)As part of its audit, Recipient shall verify expenditures according to the Budget attached as Exhibit B. 21.02 Notwithstanding 20.01 City reserves the right to conduct an annual financial and compliance audit of funds received and performances rendered under this Agreement. Recipient agrees to permit City or its authorized representative to audit Recipient's records and to obtain any documents, materials, or information necessary to facilitate such audit. 21.03 Recipient understands and agrees that it shall be liable to City for any costs disallowed pursuant to financial and compliance audit(s) of funds received under this Agreement. Recipient further understands and agrees that reimbursement to City of such disallowed costs shall be paid by Recipient from funds which were not provided or otherwise made available to Recipient under this Agreement. 21.04 Recipient shall take all necessary actions to facilitate the performance of such audit or audits conducted pursuant to this Article XXI as City may require of Recipient 21.05 All approved HOME audit reports shall be made available for public inspection within 30 days after completion of the audit. ARTICLE XXII ENVIRONMENTAL CLEARANCE REQUIREMENTS 22.01 Recipient understands and agrees that by the execution of this Agreement, City shall assume the responsibilities for environmental review, decision making, and other action which would otherwise apply to City in accordance with and to the extent specified in 24 C.F.R., PARTS 50 AND 58. In accordance with 24 C.F.R. § 58.77(b), Recipient further understands and agrees that City shall handle inquiries and complaints from persons and agencies seeking redress in relation to environmental reviews covered by approved certifications. 22.02 Funds provided under this Agreement may not be obligated and expended before the actions specified in this Article occur. Any Real Estate Purchase Option Agreement must include the following language: “This option is contingent upon satisfactory completion of an environmental review under 24 C.F.R. Part 58. The parties agree that the provision of any funds to the project is conditioned on the City’s determination to proceed with, modify, or cancel the project based on the results of the environmental review.” 22.03 City shall prepare and maintain a written Environmental Review Record for this project in Page 115 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 15 accordance with 24 C.F.R. PART 58 to ensure compliance with the NATIONAL ENVIRONMENTAL POLICY ACT (NEPA). Recipient must also maintain a copy of the Environmental Review Record in Recipient's project file. City must comply with all other applicable environmental requirements as specified in Exhibit D of this Agreement. City shall document its compliance with such other requirements in its environmental review file. ARTICLE XXIII SPECIAL CONDITIONS 23.01 Certification. City shall not release any funds for any costs incurred by Recipient under this Agreement until City has received certification from Recipient that its fiscal control and fund accounting procedures are adequate to assure the proper disbursal of and accounting for funds provided under this Agreement. City shall specify the content and form of such certification. 23.02 Affordability. Funds provided under this Agreement must meet the affordability requirement of 24 C.F.R. § 92.254 and the HOME rules as applicable. The period of affordability is based upon the total amount of HOME funds subject to recapture described in 24 C.F.R. § 92.254 (a) (5) (ii) (A) (5). Home Funds Subject to Recapture Affordability Period < $15,000 5 years $15,000 - $40,000 10 years > $40,000 15 years 23.03 Recapture. The HOME investment that is subject to recapture is based on the amount of HOME assistance. This includes any HOME assistance that reduced the purchase price from fair market value to an affordable price. The cost of construction is not considered in this calculation. Recipient agrees that Recipient’s recaptured funds, including all interest and any other return on the investment of HOME funds, will be made to City pro-rata. The formula for Recipient’s recaptured funds is the funds received which are subject to recapture divided by the number of months in the period of affordability multiplied by the number of months that a home is not operated in accordance with the affordability requirement. 23.04 Property Standards. Recipient shall ensure that all housing assisted with funds provided under this Agreement shall meet the requirements of 24 C.F.R. § 92.251 for the duration of this Agreement. 23.05 Affirmative Marketing. Should funds from this Agreement be used in the creating of five (5) or more affordable rental units, Recipient shall adopt Affirmative Marketing procedures and requirements. The Affirmative Marketing procedures and requirements shall include, but need not be limited to, those specified in 24 C.F.R. § 92.351. City will assess the efforts of the Recipient during the marketing of the units by use of compliance certification. Where a Recipient fails to follow the Affirmative Marketing procedures and requirements, corrective actions shall include extensive outreach efforts to appropriate contacts to achieve the occupancy goals or other sanctions the City may deem necessary. Recipient must provide City with an annual assessment of the Page 116 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 16 Affirmative Marketing program of the development, if an Affirmative Marketing program is required under this section. The assessment must include: (a)Method used to inform the public and potential residents about Federal Fair Housing laws and Affirmative Marketing policy. Recipient's advertising of housing must include the Equal Housing Opportunity logo or statement. Advertising media may include newspaper, radio, television, brochures, leaflets, or signage. Recipient may wish to use community organizations, places of worship, employment centers, fair housing groups, housing counseling agencies, social service centers or medical service centers as resources for this outreach. (b)Records describing actions taken by the Recipient to affirmatively market housing and records to assess the results of these actions. Recipient must maintain a file containing all marketing efforts (i.e. copies of newspapers ad, memos of phone calls, copies of letters) to be available for inspection at least annually by City. (c)Recipient shall solicit applications for housing from persons in the housing market who are least likely to apply for housing without benefit of special outreach efforts. In general, persons who are not of the race/ethnicity of the residents of the neighborhood in which the housing is located shall be considered those least likely to apply. (d)Recipient shall maintain a listing of all residents residing in each home through the end of the compliance period. (e)The Recipient will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible. Affirmative steps shall include: Placing qualified small and minority businesses and women's business enterprises on solicitation lists; Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises; Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; Using the services and assistance of the Small Business Administration, and the Minority Business Development Agency of the Department of Commerce; and requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in the preceding paragraph. 23.06 Enforcement of Affordability. Recipient and City shall provide legally enforceable agreements consisting of a Land Use Restriction Agreement, containing remedies adequate to enforce the affordability requirements of 24 C.F.R. § 92.254, as applicable, for each activity assisted under this Agreement, to be recorded in the real property records of Brazos County. Funds recaptured because housing no longer meets the affordability requirements under 24 C.F.R. § 92.254(a)(5) are subject to the requirements of 24 C.F.R. § 92.503. Recipient must provide along with the other legal instruments an Agreement of Affordability. Page 117 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 17 23.07 Reversion of Assets. Upon termination of this Agreement, all funds remaining on hand on the date of termination and all accounts receivable attributable to the use of funds received under this Agreement shall revert to City. Recipient shall return these assets to City within seven (7) days after the date of termination. 23.08 Flood Hazards. Funds provided under this Agreement may not be used in connection with acquisition, rehabilitation, or construction of a development located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards. 23.09 Fair Housing. Recipient participating in the HOME program shall use affirmative fair housing marketing practices in determining eligibility and concluding all transactions. These requirements apply to all projects of five (5) or more units. Each participating entity must affirmatively further fair housing in accordance with 24 C.F.R. § Part 100. 23.10 Displacement, Relocation, and Acquisition. Recipient must ensure that it has taken all reasonable steps to minimize the displacement of persons (families, business and nonprofit organizations) as a result of a project assisted with funds provided under this Agreement. Recipient must comply with the applicable provisions of 24 C.F.R. 92.353, 49 C.F.R. Part 24, and the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42 U.S.C. 4601-4655). 23.11 Property Standards. Recipient shall ensure that all housing assisted with funds provided under this Agreement (1) shall meet the lead-based paint requirements in 24 C.F.R. § 92.355 upon project completion and (2) shall meet the requirements of 24 C.F.R. § 92.355 for the duration of this Agreement. 23.12 All documents necessary for the encumbrance of real property, pursuant to the agreement, must be approved, prior to execution, by the City. (i.e. deeds, notes, Deed of Trust, etc.) 23.13 Funding under this Agreement is contingent upon Recipient meeting all terms, conditions of this Agreement. 23.14 This Agreement and the performance hereunder may not be assigned without the express written consent of City. 23.15 This Agreement is binding on Recipient’s assigns and successors-in-interest. ARTICLE XXIV ORAL AND WRITTEN AGREEMENTS 24.01 All oral and written agreements between the Parties relating to the subject matter of this Agreement that were made prior to the execution of this Agreement have been reduced to writing and are contained in this Agreement. Page 118 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 18 24.02 The attachments enumerated and denominated below are hereby made a part of this Agreement, and constitute promised performances by Recipient in accordance with Article III of this Agreement. ARTICLE XXV VENUE 25.01 For purposes of litigation pursuant to this Agreement, venue shall lie in Brazos County, Texas ARTICLE XXVI COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS 26.01 Recipient shall comply with all federal, state and local laws, statutes, ordinances, rules, regulations, orders and decrees of any court or administrative body or tribunal related to the activities and performances of Recipient under this Agreement. Upon request by City, Recipient shall furnish satisfactory proof of its compliance herein. 26.02 Verification No Boycott Israel. To the extent this Agreement is considered an Agreement for goods or services subject to § 2270.002 Texas Government Code, Recipient verifies that it i) does not boycott Israel; and ii) will not boycott Israel during the term of this Agreement. Page 119 of 237 Contract No. 21300603 HOME Funding Agreement Elder-Aid, Inc. 19 List of Exhibits A.Performance Statement B.Budget C.Project Implementation Schedule D.Applicable Laws and Regulations E.Certifications F.Insurance Certificates CITY OF COLLEGE STATION By:By: City Manager Printed Name:Date: Title:APPROVED: Date: City Attorney Date: Assistant City Manager/CFO Date: Page 120 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT A PERFORMANCE STATEMENT 1.Recipient is awarded up to $229,000.00 from the City of College Station FY 2021/2022 (HUD Grant Year 2020/2021) HOME Investment Partnerships Program. These funds must be used for the acquisition and rehabilitation of two units of affordable rental housing. Units must be rented to low- and moderate- income families according to HOME regulations. 2.Elder Aid, Inc. is proposing to purchase approximately 2 housing units for the purpose of providing affordable rental units for income eligible and elderly tenants. Elder-Aid intends to target all applicants at or below 60% of the area median income (AMI) and those applicants that are elderly. 3.Elder-Aid will also provide numerous in-house referrals for case management, utility assistance, medical referrals, and other assistance deemed necessary. It is Elder-Aid’s intent to purchase the following properties for the Affordable Rental Program. These properties will be located in College Station and available for rent soon after purchase. Elder-Aid will focus more on 2- bedroom units due to the demand by elderly. Properties for proposed purchase are as follows: Duplexes located at: 1522 Pine Ridge, College Station. These Properties will be made available for lease to income-eligible households at or below 60% of the Area Median Income. 4.A detailed Project Budget and cost breakdown shall be submitted by the Recipient to the City for review of each project for a cost or price analysis prior to the start of the project. 5.A final budget shall be submitted with HOME close-out information at the end of each project showing total costs and funding sources. 6.All work must be in compliance with current City of College Station Building Codes. Recipient shall dedicate all easements required by City including blanket easements which shall be substituted with as- built easements for all City utilities. All Projects must be substantially completed within two (2) years of the date of this Agreement. 7.All required permits must be obtained prior to any work commencing. All required inspections must be performed by the City of College Station Building Inspectors. 8.Recipient must provide written notification of all subcontractors to City. 9.Upon completion of such construction Recipient must submit a copy of all receipts paid. At that point, the City will have 30 days to make payment on said receipts, not to exceed maximums established in Page 121 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 Exhibit B, Budgets. 10.Within six (6) months from issuance of the Certificate of Occupancy, said HOME unit must be occupied by an eligible resident. Recipient is not prohibited from conducting a background check on credit history or criminal history. 11.Any program income, recaptured funds, or repayment of any funds must be immediately returned to the City of College Station. In the event that there is program income, repayments, and/or recaptured funds, the funds must be used in accordance with the requirements of 24 C.F.R. § 92.503. Recaptured funds will be subject to 24 C.F.R. § 92.254 (a)(5)(ii)(A)(2) reduced during affordability period, prorated monthly. Page 122 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT B BUDGET SOURCES OF FUNDS: Maximum Proceeds of grant under the agreement $229,000.00 USES OF FUNDS: Acquisition* $155,000.00 Construction/Rehabilitation Costs $ 46,000.00 Other Soft Costs $ 4,000.00 Financing Costs $ 4,000.00 Developer Fees/Relocation Cost $ 20,000.00 *At least 2 units at 1522 Pine Ridge Page 123 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT C PROJECT IMPLEMENTATION SCHEDULE AGREEMENT START DATE:July 23, 2021 AGREEMENT END DATE:August 30,2022 Construction Phase – Construction for this project is scheduled to begin within one year of property acquisition with completion and certificate of occupancy date for all projects no later than August 30, 2022. The issuance of a building permit will constitute start of construction. Page 124 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT D THE APPLICABLE LAWS AND REGULATIONS Recipient shall comply with all federal, state, and local laws and regulations applicable to the activities and performances rendered by Recipient under this Agreement including but not limited to the laws, and the regulations specified in Section I through VI of this Exhibit D. I.CIVIL RIGHTS THE FAIR HOUSING ACT (42 U.S.C. 3601-20) AND IMPLEMENTING REGULATIONS AT 24 C.F.R. PART 100; EXECUTIVE ORDER 11063, AS AMENDED BY EXECUTIVE ORDER 12259 (3 C.F.R., 1958-1963 COMP., P. 652 AND 3 C.F.R., 1980 COMP., P. 307) (EQUAL OPPORTUNITY IN HOUSING) AND IMPLEMENTING REGULATIONS AT 24 C.F.R., PART 107; AND TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 (42 U.S.C. 2000D) (NONDISCRIMINATION IN FEDERALLY ASSISTED PROGRAMS) AND IMPLEMENTING REGULATIONS ISSUED AT 24 C.F.R., PART 1; EXECUTIVE ORDER 11063, AS AMENDED BY EXECUTIVE ORDER 12259, AND 24 C.F.R. PART 107, "NONDISCRIMINATION AND EQUAL OPPORTUNITY IN HOUSING UNDER EXECUTIVE ORDER 11063". THE FAILURE OR REFUSAL OF RECIPIENT TO COMPLY WITH THE REQUIREMENTS OF EXECUTIVE ORDER 11063 OR 24 C.F.R., PART 107 SHALL BE A PROPER BASIS FOR THE IMPOSITION OF SANCTIONS SPECIFIED IN 24 C.F.R. 107.60; THE PROHIBITION AGAINST DISCRIMINATION ON THE BASIS OF AGE UNDER THE AGE DISCRIMINATION ACT OF 1975 (42 U.S.C. 6101-07) AND IMPLEMENTING REGULATIONS AT 24 C.F.R., PART 146, AND THE PROHIBITIONS AGAINST DISCRIMINATION AGAINST HANDICAPPED INDIVIDUALS UNDER SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C. 794) AND IMPLEMENTING REGULATIONS AT 24 C.F.R., PART 8; THE REQUIREMENTS OF EXECUTIVE ORDER 11246 (3 C.F.R. 1964-65, COMP., P. 339) (EQUAL EMPLOYMENT OPPORTUNITY) AND THE IMPLEMENTING REGULATIONS ISSUED AT 41 C.F.R., CHAPTER 60. THE REQUIREMENTS OF 24 C.F.R. 92.351 (MINORITY OUTREACH), EXECUTIVE ORDERS 11625 AND 12432 (CONCERNING MINORITY BUSINESS ENTERPRISE), AND 12138 (CONCERNING WOMEN'S BUSINESS ENTERPRISE). CONSISTENT WITH HUD'S RESPONSIBILITIES UNDER THESE ORDERS, RECIPIENT MUST MAKE EFFORTS TO ENCOURAGE THE USE OF MINORITY AND WOMEN'S BUSINESS ENTERPRISES IN CONNECTION WITH HOME FUNDED ACTIVITIES. RECIPIENT MUST PRESCRIBE PROCEDURES ACCEPTABLE TO THE CITY TO ESTABLISH ACTIVITIES TO ENSURE THE INCLUSION, TO THE MAXIMUM EXTENT POSSIBLE, OF MINORITIES AND WOMEN, AND ENTITIES OWNED BY MINORITIES AND WOMEN. THE AGREEMENTOR / SUBCONTRACTOR WILL BE REQUIRED TO IDENTIFY AGREEMENTS WHICH HAVE BEEN BID BY MINORITY OWNED, WOMEN OWNED, AND/OR SMALL DISADVANTAGED BUSINESSES. THE AGE DISCRIMINATION ACT OF 1975 (42 U.S.C., SECTION 6101 ET SEQ.); SECTION 504 OF THE REHABILITATION ACT OF 1973 (29 U.S.C., SECTION 794) AND "NONDISCRIMINATION BASED ON HANDICAP IN FEDERALLY-ASSISTED PROGRAMS AND ACTIVITIES OF THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT", 24 C.F.R., PART 8. BY SIGNING THIS Page 125 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 AGREEMENT, RECIPIENT UNDERSTANDS AND AGREES THAT THE ACTIVITIES FUNDED HEREIN SHALL BE OPERATED IN ACCORDANCE WITH 24 C.F.R., PART 8; AND THE ARCHITECTURAL BARRIERS ACT OF 1968 (42 U.S.C., SECTION 4151 ET. SEQ.) INCLUDING THE USE OF A TELECOMMUNICATIONS DEVICE FOR DEAF PERSONS (TDDS) OR EQUALLY EFFECTIVE COMMUNICATION SYSTEM. II.LEAD-BASED PAINT TITLE IV OF THE LEAD-BASED PAINT POISONING PREVENTION ACT (42 U.S.C. SEC. 4831). III.ENVIRONMENTAL STANDARDS NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 (42 U.S.C. SEC. 4321 ET. SEQ.) AND 40 C.F.R. PARTS 1500-1508; THE NATIONAL HISTORIC PRESERVATION ACT OF 1966 (16 U.S.C. SEC. 470 ET. SEQ.) AS AMENDED; PARTICULARLY SECTION 106 (16 U.S.C. SEC. 470F); EXECUTIVE ORDER 11593, PROTECTION AND ENHANCEMENT OF THE CULTURAL ENVIRONMENT, MAY 13, 1971 (36 FED. REG. 8921), PARTICULARLY SECTION 2(C); THE RESERVOIR SALVAGE ACT OF 1960 (16 U.S.C. SEC. 469 ET SEQ.). PARTICULARLY SECTION 3 (16 U.S.C. SEC. 469A-1), AS AMENDED BY THE ARCHEOLOGICAL AND HISTORIC PRESERVATION ACT OF 1974; FLOOD DISASTER PROTECTION ACT OF 1973, (42 U.S.C. SEC. 4001 ET. SEQ.) AS AMENDED, PARTICULARLY SECTIONS 102(A) AND 202(A) (42 U.S.C. SEC. 4012A (A) AND SEC. 4106(A); EXECUTIVE ORDER 11988, FLOODPLAIN MANAGEMENT, MAY 24, 1977 (42 FED. REG. 26951), PARTICULARLY SECTION 2(A). EXECUTIVE ORDER 11990 PROTECTION OF WETLANDS, MAY 24, 1977 (42 FED. REG. 26961), PARTICULARLY SECTIONS 2 AND 5. THE SAFE DRINKING WATER ACT OF 1974, (42 U.S.C. SEC. 201, 300(F) ET SEQ.) AND (21 U.S.C. SEC. 349) AS AMENDED, PARTICULARLY SECTION 1424(E) (42 U.S.C. SEC. 300H-303(E); THE ENDANGERED SPECIES ACT OF 1973, (16 U.S.C. SEC. 1531 ET. SQ.) AS AMENDED, PARTICULARLY SECTION 7 (16 U.S.C. SEC. 1536); THE WILD AND SCENIC RIVERS ACT OF 1968, (16 U.S.C. SEC. 1271 ET SEQ.) AS AMENDED, PARTICULARLY SECTION 7(B) AND (C)(16 U.S.C. SEC. 1278(B) AND (C); THE CLEAN AIR ACT (41 U.S.C. SEC. 7401 ET SEQ.) AS AMENDED, PARTICULARLY SECTION 176(C) AND (D) (42 U.S.C. SEC. 7506(C) AND (D); FARMLANDS PROTECTION AND POLICY ACT OF 1981, (7 U.S.C. SEC. 4201 ET SEQ.) 24 C.F.R. PART 51, ENVIRONMENTAL CRITERIA AND STANDARDS. Page 126 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 IV.ACQUISITION/RELOCATION THE UNIFORM RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICIES ACT OF 1970 (42 U.S.C., SEC. 4601 ET. SEQ.), 49 C.F.R. PART 24, AND 24 C.F.R. SECTION 570.496A (55 FED. REG. 29309 (JULY 18, 1990) V.LABOR REQUIREMENTS AGREEMENT WORK HOURS AND SAFETY STANDARDS ACT, AS AMENDED (40 USC 327-333) COPELAND (ANTI-KICKBACK) ACT (40 USC 276C) FAIR LABOR STANDARDS ACT OF 1938, AS AMENDED (29 USC 201, ET. SEQ.) Page 127 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT E CERTIFICATION REGARDING LOBBYING FOR AGREEMENTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of its knowledge and belief, that: 1.No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal agreement, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement or modification of any federal agreement, grant, loan, or cooperative agreement. 2.If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this federal agreement, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard form LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and agreements under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C.A. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. By: Printed Name: Title: Date: Page 128 of 237 Contract No. 21300256 HOME Funding Agreement Elder-Aid, Inc. CRC 12-30-2020 EXHIBIT F CERTIFICATES OF INSURANCE Page 129 of 237 BRIGHT BRENTWOODBARTHELOW MOSSGLENNANDERSONALPINE CEDAR RUNOAKDALELEMON TREEARCTICHOLIKPINE R I D G E 1522 PI NERIDGE 20 0 20 40 60 8010012014010 Feet. Page 130 of 237 July 22, 2021 Item No. 8.10. ILA with Brazos County for Election Services (Acuerdo Interlocal con el Condado de Brazos para los Servicios de Elecciones) Sponsor:Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on an interlocal government agreement with Brazos County for the conduct and management of the City of College Station General and Special Election a that will be held on Tuesday, November 2, 2021. (Presentación, discusión, y posible acción acerca de una resolución que apruebe un acuerdo interlocal de gobierno con el Condado de Brazos para llevar a cabo y administrar las Elecciones Generales y Especiales de la Ciudad de College Station y para aprobar la Notificación de Elecciones Generales y Especiales que se celebrarán el martes 2 de noviembre de 2021.) Relationship to Strategic Goals: Good Governance (buen gobierno) Recommendation(s): (Recomendación): Approve as presented to the City Council. (Aprobar en cuanto sea presentado ante el Consejo de la Ciudad.) Summary: (Resumen): A General and Special Election will be held on November 2, 2021 for the purpose of electing a City Council Member Place 4, a City Council Member Place 6, and submitting proposed amendments to the City Charter. (Se celebrarán Elecciones Generales y Especiales el 2 de noviembre de 2021 para el propósito de elegir a un Miembro del Consejo para el Puesto No. 4, a un Miembro del Consejo para el Puesto No. 6, y presentar propuestas de enmienda a los Estatutos de la Ciudad.) Budget & Financial Summary: (Presupuesto y Resumen Financiero): The Election Administrator provided a conservative estimate of $90,000 for this year’s election. The cost will be split among the entities on the ballot. This does not include the cost to publish the Notice of Election. The Notice must be published in English and Spanish and must appear in The Eagle and La Voz. (El Administrador Electoral proporcionó una estimación conservadora de $90,000 para las elecciones de este año. El costo se dividirá entre las entidades indicadas en la boleta de votación. Este cálculo no incluye el costo de publicar la Notificación de las Elecciones. La Notificación deberá ser publicada en inglés y en español y deberá aparecer en los periódicos The Eagle y La Voz.) Attachments: 1.ILA Election Agr 2021 signed 2.ILA Election Agr 2021 Spanish signed Page 131 of 237 INTERLOCAL GOVERNMENT AGREEMENT Joint Election This agreement is made this 22nd day of July, 2021, by and between Brazos County (“the County”) and the City of College Station (“the City”). WHEREAS, Brazos County will conduct general and special elections on Tuesday, November 2, 2021; and WHEREAS, the City of College Station will call for the general and special municipal elections to be held within the city limits of College Station, Texas, on November 2, 2021; and WHEREAS, Brazos County, the City of College Station, and others will hold elections on the same day; and WHEREAS, the parties to this agreement desire that a joint election be held that is cost effective and convenient for the voters of the entities; NOW, THEREFORE, IT IS AGREED that a joint election will be held by the County and the City under the following terms and conditions, and the parties hereto agree with said conditions: 1. That there shall be one ballot that contains all appropriate races and propositions available for qualified voters of the two entities. 2. That there shall be one set of voting equipment to be used at the common polling places. 3. That election forms be used and records be maintained in a manner convenient and adequate to record and report the results of the election for the County and the City. 4. That the joint tabulation of the precinct results shall be in a manner to facilitate the independent canvass of returns by the two entities. 5. That each entity shall be responsible for the preparation, publication and Spanish translations of its own Notice of Election and Order of Election. 6. That the implementation, conduct and management of said election shall be by the Brazos County Elections Administrator. The Brazos County Elections Administrator is hereby designated as the Chief Election Official and Early Voting Clerk for the four entities for the elections to be held on November 2, 2021. The implementation, conduct and management of the election shall include, but not be limited to: A. The securing of qualified individuals to serve as election judges for each polling place. B. The securing of locations and facilities where the election is to be conducted. 21300606 ILA Joint Election 1 Page 132 of 237 C. The securing of the election materials and supplies requisite to the proper administration of the election, and the programming and preparation of DRE voting equipment to be used in the election. D. The securing of a contract with an independent, qualified contractor for election services and supplies. E. The Brazos County Elections Administrator will be responsible for the conduct of joint early voting by personal appearance and by mail, with the City Secretary serving as Joint Early Voting Clerk. 7. The amount to be paid by the City to the County for services rendered by the County in the November 2, 2021, election is: A. Brazos County will first fund all costs in full, other than the publication of each entity’s Notice of Election. B. The City of College Station will reimburse the County for certain costs as follows: 1. One-fourth (1/4) the cost for payment of the early voting election workers. 2. One-fourth (1/4) the cost paid to an independent, qualified contractor for election services and supplies. 3. Each entity shall fund one-fourth (1/4) the expenses of the election day polling places at vote centers as approved by the Secretary of State’s Office. 4. One-fourth (1/4) of the cost of publication for all jointly required notices. 5. The cost of rental of two (2) DRE voting equipment used in the precinct in which the City has items appearing on the ballot for that precinct. 6. One-fourth (1/4) the cost of the Early Ballot Board, Central Counting Station, the tabulation supervisor, and data processing manager. 7. Administrative fee of 10% for the City’s portion of expenses as allowed in the Texas Election Code. 8. Should any of the four governmental entities that hold elections on the uniform election date (Brazos County, City of College Station, Bryan ISD, College Station ISD) cancel all or part of their elections, then the distribution of expenses above shall be prorated accordingly. 9. The financial obligations of the parties under this agreement are payable from current revenues of the respective parties. 10. That the undersigned are the duly authorized representatives of the parties’ governing bodies, and their signatures represent adoption and acceptance of the terms and conditions of this agreement. 21300606 ILA Joint Election 2 Page 133 of 237 APPROVED AND AGREED this 22nd day of July, 2021. BRAZOS COUNTY _________________________________________ Trudy Hancock, Elections Administrator CITY OF COLLEGE STATION ______________________________________ ______________________________________ Mayor City Attorney Attest: ______________________________________ City Secretary 21300606 ILA Joint Election 3 Page 134 of 237 ACUERDO DE GOBIERNO INTERLOCAL Elecciones Conjuntas El presente acuerdo se realiza el vigésimo segundo (22) día de julio de 2021, por y entre el Condado de Brazos (“el Condado”) y la Ciudad de College Station (“la Ciudad”). CONSIDERANDO que el Condado de Brazos convocará elecciones generales y especiales de el martes 2 de noviembre de 2021; y CONSIDERANDO que la Ciudad de College Station convocará elecciones municipales generales y especiales que se celebrarán dentro de los límites de la ciudad de College Station, Texas, el 2 de noviembre de 2021; y CONSIDERANDO que el Condado de Brazos, la Ciudad de College Station y otros celebrarán elecciones el mismo día, y CONSIDERANDO que las partes de este acuerdo desean que se celebren elecciones conjuntas que sean costo-efectivas y convenientes para los votantes de estas entidades; AHORA, POR LO TANTO, SE ACUERDA que se celebrarán elecciones conjuntas por el Condado y la Ciudad bajo los siguientes términos y condiciones y que las partes aquí presentes están de acuerdo con dichas condiciones: 1. Que habrá una boleta que contenga todas las nominaciones apropiadas y las propuestas disponibles para los votantes calificados de las dos entidades. 2. Que habrá un juego de equipo de votaciones para ser utilizado en los sitios de votaciones comunes. 3. Que los formularios utilizados y los registros se mantengan de manera conveniente y adecuada para anotar y reportar los resultados de las elecciones para el Condado y para la Ciudad. 4. Que la tabulación conjunta de los resultados del distrito electoral se hará de manera que facilite el escrutinio independiente de los votos emitidos para las dos entidades. 5. Que cada entidad será responsable de la preparación, publicación y traducción al idioma español de sus propios documentos denominados Notificación de Elecciones y Orden de Elecciones. 6. Que la implementación, realización y manejo de dichas elecciones será dirigida por el Administrador de Elecciones del Condado de Brazos. El Administrador de Elecciones del Condado de Brazos es nombrado, por el presente acuerdo, como el Oficial Encargado de las Elecciones y el Oficial de las Elecciones Tempranas para las cuatro entidades, para las elecciones a celebrarse el 2 de noviembre de 2021. La implementación, realización y manejo de las elecciones incluirá, pero no se limitará a lo siguiente: A. Conseguir individuos calificados para servir como jueces de las elecciones para cada centro de votaciones. 21300606 Elecciones Conjuntas 1 Page 135 of 237 B. Conseguir los lugares y las instalaciones donde se realizarán las elecciones. C. Conseguir los materiales para las elecciones y demás materiales requeridos para administrar apropiadamente las elecciones; y la programación y preparación del equipo de votaciones DRE a ser utilizado en las elecciones. D. Conseguir un contrato con un contratista independiente y calificado para los servicios y materiales necesarios para las elecciones. E. El Administrador de Elecciones del Condado de Brazos será el responsable de dirigir las votaciones tempranas en persona y por correo, en donde la Secretaria de la Ciudad servirá como Funcionaria de Votaciones Tempranas Conjuntas. 7. La cantidad que la Ciudad le deberá pagar al Condado por servicios ofrecidos por el Condado en las elecciones del 2 de noviembre de 2021 se menciona a continuación: A. El Condado de Brazos primero pondrá todos los fondos para cubrir los gastos menos la publicación de la Notificación de Elecciones que deberá hacer cada entidad. B. La Ciudad de College Station le reembolsará al Condado ciertos costos como se detallan a continuación:Secre 1. Un cuarto (1/4) del costo del pago a los empleados de las elecciones tempranas. 2. Un cuarto (1/4) del costo pagado al contratista independiente y calificado por materiales y servicios prestados para las elecciones. 3. Cada entidad proporcionará un cuarto (1/4) de los fondos para los gastos de los centros de votaciones el día de las elecciones, aprobado previamente por la Oficina de la Secretaría de Estado. 4. Un cuarto (1/4) del costo de publicación de todas las notificaciones conjuntas necesarias. 5. El costo de alquiler de dos (2) equipos para votaciones DRE utilizados en los distritos electorales en donde la Ciudad tiene secciones que aparecen en la boleta para ese distrito. 6. Un cuarto (1/4) del costo del pago remunerado de la Junta de Boleta de Elecciones Tempranas, de la Estación Central de Conteo, del supervisor de tabulación y del gerente de procesamiento de datos. 7. La cuota administrativa del 10% de los gastos pertenecientes a la porción de la Ciudad, como lo permite el Código de Elecciones de Texas. 8. Si alguna de las cuatro entidades gubernamentales que celebra elecciones en la fecha de elecciones uniforme (Condado de Brazos, Ciudad de Bryan, Ciudad de College Station, Distrito Escolar Independiente de Bryan, Distrito Escolar Independiente de College Station, ESD#1 o ESD#2) cancela todas o partes de sus elecciones, entonces la distribución de los gastos mencionados anteriormente se prorrateará como corresponde. 21300606 Elecciones Conjuntas 2 Page 136 of 237 9. Las obligaciones financieras de las partes bajo este acuerdo se pagarán de los ingresos actuales de las partes respectivas. 10. Que los individuos que suscriben a continuación son representantes debidamente autorizados de los consejos administrativos correspondientes, y que sus firmas representan la adopción y aceptación de los términos y condiciones de este acuerdo. APROBADO Y ACORDADO este vigésimo segundo (22) día del mes de julio de 2021. CONDADO DE BRAZOS _________________________________________ Trudy Hancock, Administradora de las Elecciones CIUDAD DE COLLEGE STATION ______________________________________ ______________________________________ Alcalde Abogado de la Ciudad Doy fe: ______________________________________ Secretaria de la Ciudad 21300606 Elecciones Conjuntas 3 Page 137 of 237 July 22, 2021 Item No. 8.11. Annual Water Meter Contract Sponsor:Gary Mechler, Director of Water Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on approving annual water meter purchases from Badger Meter, Inc. Based on the current unit pricing, the estimated annual expenditure for water meters is $125,000. Relationship to Strategic Goals: 1. Financially Sustainable City 2. Core Services and Infrastructure Recommendation(s): Staff recommends approval to purchase water meters from Badger Meter, Inc. Summary: Water meters will be purchased, stocked in the Water/Wastewater inventory, and expensed as necessary as needed. Badger Meter, Inc. is the sole manufacturer of Badger Meters. This is a sole source purchase and is exempt from competitive bidding as more fully described in Texas Local Government Code, Chapter 252.022,(7)(0). See the attached sole source justification documentation for additional information. Budget & Financial Summary: Funds are budgeted and available in the Water Fund. Various projects may be expensed as supplies are pulled from inventory and issued. Attachments: 1.Sole Source Letter 2.Badger Meter Quote 8.1.2021 to 7.31.2022 Page 138 of 237 June 8, 2020 Ms. Brandi Whittenton, Buyer City of College Station PO BOX 9960 College, Station TX 77845 RE: Sole Source Letter Dear Ms. Whittenton: This correspondence confirms that Badger Meter is the sole authorized manufacturer of Badger Meter products. In the event you have any questions regarding this correspondence, we can be reached by telephone at 800-876-3837 ext. 17290 or via email at bids@badgermeter.com. Sincerely, BADGER METER, INC. Christopher D. Washington Assistant Secretary Page 139 of 237 Domestic Quotation Quotation No. 3251927     4545 W Brown Deer Road Milwaukee WI 53223 PO Box 245036 Milwaukee WI 53224-9536 Phone: 800-876-3837 Fax: 888-371-5982 To CITY OF COLLEGE STATION P O BOX 9960 COLLEGE STATION Texas 778420960 Created Date 06-03-2021 Customer ID 00002115 Effective Dates 08-01-2021 - 07-31-2022 Salesperson Proposal Subject Shipping Terms / INCO Terms Payment Terms 005773 Proposal_3251927_06-07-2021 FCA FACTORY ** Line # Description Qty Unit Net Price USD 1 BMI Part No.: 102-3162 1000 57.00 Cat String: DS-BAB-PB1P-XXD3-Y2-L1XX-2B1X1-L1E-NN-XX-XX-XX-  B0A  Description: Disc, M25 5/8"(3/4x7-1/2), Brz Btm 430SS-1, PL, SN Yr 9D & PBB,Local, PL Lid/Shrd-GRY, Trx Scrw, Sidewalk read, Gal, SN YR 9D in & out, BMI  STD,    2 BMI Part No.: 102-4809 50 142.00 Cat String: DS-KCC-PB2P-XXD3-Y2-L1XX-2B1X1-L1E-NN-XX-XX-XX- B0A Description: Disc, 70 1"(10-3/4), Brz Btm 430SS-all, PL, SN Yr 9D & PBB, Local, PL Lid/Shrd-GRY, Trx Scrw, Sidewalk read, Gal, SN YR 9D in & out, BMI STD, Notes and Assumptions If applicable, sales tax and freight, if included on the proposal, is an estimate and will be recalculated based on rates and tax status in effect at the time of invoicing. Actual lead time to be provided at time of order. To aid in processing your order, please include the Quote number on the PO that is submitted for this proposal. Badger Meter provides certification files to help manage meter and endpoint inventory and to maintain meter accuracy data. The standard method of delivery for this format is via electronic mail. Any deviations from our standard format, or any custom file formats, will be considered on a time and material basis. Due to continuous improvements and redesign of Badger Meter products and technology solutions, Badger Meter reserves the right to provide our newest product solutions as an alternative to the proposed products provided, they are in conformance with the requirements of the specifications and do not exceed the prices quoted. If you would like to place an order, please contact us at Utilityorders2@badgermeter.com or by calling 1-800-876-3837. Page 140 of 237 June 8, 2020 Ms. Brandi Whittenton, Buyer City of College Station PO BOX 9960 College, Station TX 77845 RE: Sole Source Letter Dear Ms. Whittenton: This correspondence confirms that Badger Meter is the sole authorized manufacturer of Badger Meter products. In the event you have any questions regarding this correspondence, we can be reached by telephone at 800-876-3837 ext. 17290 or via email at bids@badgermeter.com. Sincerely, BADGER METER, INC. Christopher D. Washington Assistant Secretary Page 141 of 237 July 22, 2021 Item No. 8.12. Justice Assistance Grant (JAG) Program Interlocal Agreement Sponsor:Rodney Sigler Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding approval of an Interlocal Agreement between Brazos County, the City of Bryan, and the city of College Station for the 2021 Byrne Justice Assistance Grant (JAG) Program in which the City of College Station has been allocated $15,685.90 for the purpose of supporting law enforcement programs. Relationship to Strategic Goals: Financial Sustainability Recommendation(s): Staff recommends council approve this item to receive the grant. Summary: Each year the Byrne Justice Assistance Grant Program allocates funding to eligible law enforcement jurisdictions. The City of College Station, the City of Bryan, and Brazos County are all eligible to receive funding from the JAG Program. Funding is provided to one of the three agencies as the grantee and while the other two agencies are considered sub-grantees. This year the City of Bryan is the grantee while the City of College Station and Brazos County are the sub-grantees. The City of College Station has been allocated funding in the amount of $15.685.90 which can be used for a wide range of law enforcement programs. Budget & Financial Summary: The City of College Station has been allocated $15,685.90 in the Byrne Justice Assistance Grant (JAG) Program to be used for law enforcement programs. Attachments: 1.2021 JAG Interlocal Agreement Page 142 of 237 2021 JAG ILA Page 1 of 7 INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY, THE CITY OF COLLEGE STATION, AND THE CITY OF BRYAN FOR THE 2021 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into by and between Brazos County, Texas (hereinafter referred to as the “County”), acting through its Commissioners’ Court, the City of College Station (hereinafter referred to as “College Station”), a Texas Home Rule Municipal Corporation, acting through its City Council; and the City of Bryan, Texas (hereinafter referred to as “Bryan”), a Texas Home Rule Municipal Corporation, acting through its City Council. WHEREAS, the County, College Station, and Bryan wish to submit a joint application for grant funds under the U.S. Department of Justice’s 2021 Edward Byrne Memorial Justice Assistance Grant (JAG) Program; and WHEREAS, as a condition precedent to receiving a JAG award, the County, College Station, and Bryan are required to enter into an inter-local agreement designating one joint applicant to serve as the applicant/fiscal agent for the joint funds; and WHEREAS, Bryan will serve as the applicant/fiscal agent; and WHEREAS, Chapter 791 of the Texas Government Code, also known as the Interlocal Cooperation Act, authorizes all local governments to contract with each other to perform governmental functions or services; and WHEREAS, the parties represent that each is independently authorized to perform the functions or services contemplated by this Agreement; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this Agreement; and WHEREAS, Bryan agrees to provide the County $6,902.85 from the JAG award for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs; and WHEREAS, Bryan agrees to provide College Station $15,685.90 from the JAG award for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs; and WHEREAS, Bryan shall use their $23,430.25 from the JAG award for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs; and Page 143 of 237 2021 JAG ILA Page 2 of 7 WHEREAS, Bryan, College Station and the County believe it to be in their best interest to reallocate the JAG funds as described above, NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein, promise and agree as follows: 1.Bryan agrees to pay the County a total of $6,902.85 of JAG funds. 2.The County agrees to use the $6,902.85 for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs. 3.Bryan agrees to pay College Station a total of $15,685.90 of JAG funds. 4.College Station agrees to use $15,685.90 for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs. 5.Bryan agrees to retain a total of $23,430.25 of the JAG funds. 6.Bryan agrees to use $23,430.25 for the purpose of supporting local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, information technology, research and evaluation activities that will improve or enhance law enforcement programs. 7.The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. 8.By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. 9.No party shall have the right to direct or control the conduct of the other parties with respect to the duties and obligations of each party under the terms of this Agreement. 10.Each entity shall ensure that all applicable laws and ordinances have been satisfied. 11.Effective Date and Term. This Agreement shall be effective when signed by the last party who’s signing makes the Agreement fully executed and will remain in full force and effect until September 30, 2023. 12.Indemnification Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and without waiving its governmental immunity, each party to this Agreement agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss, damages, claims or causes of action caused, or asserted to be caused, directly or indirectly by any other party to this Agreement, or any of its officers, agents or employees as a result of its performance under this Agreement. 13.Consent to Suit. Nothing in this Agreement will be construed as a waiver or relinquishment by any party of its right to claim such exemptions, privileges and immunities as may be provided by law. Page 144 of 237 2021 JAG ILA Page 3 of 7 14.Invalidity: If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 15.Written Notice. Unless otherwise specified, written notice shall be deemed to have been duly served if delivered in person or sent by certified mail to the business address as listed herein. CITY OF BRYAN: CITY OF COLLEGE STATION: BRAZOS COUNTY: City Manager City Manager County Judge City of Bryan City of College Station Brazos County 300 South Texas Ave. P. O. Box 9960 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 College Station, Texas 77842 Bryan, Texas 77803 16.Entire Agreement. It is understood that this Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements, or understandings between the parties relating to the subject matter. Nor oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent, or employee of any party before or after the execution of this Agreement shall affect or modify any of the terms or obligations hereunder. 17.Amendment. No Amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of both parties. 18.Texas Law. This Agreement has been made under and shall be governed by the laws of the State of Texas. 19.Place of Performance. Performance and all matters related thereto shall be in Brazos County, Texas, United States of America. 20.Authority to Enter Contract. Each party has the full power and authority to enter into and perform this Agreement and the person signing this Agreement on behalf of each party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective corporations. 21.Waiver. Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provision, nor in anyway affect the validity of this Agreement, any part hereof, or the right of either party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse any other different or subsequent breach. 22.Agreement Read. The parties acknowledge that they have read, understand and intend to be bound by the terms and conditions of this Agreement. Page 145 of 237 2021 JAG ILA Page 4 of 7 23.Assignment. This Agreement and the rights and obligations contained herein may not be assigned by any party without the prior written approval of the other parties to this Agreement. 24.Multiple Originals. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. Page 146 of 237 2021 JAG ILA Page 5 of 7 EXECUTED this the _________ day of _______________, 2021 by CITY OF BRYAN. CITY OF BRYAN By:_____________________ Mayor ATTEST:APPROVED AS TO FORM: ____________________________________________ City Secretary City Attorney Page 147 of 237 2021 JAG ILA Page 6 of 7 EXECUTED this the ______ day of __________________, 2021 by CITY OF COLLEGE STATION. CITY OF COLLEGE STATION By:________________________________ Mayor ATTEST:APPROVED AS TO FORM: _____________________________________________________________________________ City Secretary City Manager ______________________________________ City Attorney ______________________________________ Assistant City Attorney/CFO Page 148 of 237 2021 JAG ILA Page 7 of 7 EXECUTED this the __________ day of _________________, 2021 by BRAZOS COUNTY. COUNTY OF BRAZOS By:_______________________________________ County Judge ATTEST:APPROVED AS TO FORM: ____________________________________________________________________________ County Clerk Counsel for Brazos County Page 149 of 237 July 22, 2021 Item No. 8.13. Police Department Grant resolutions. Sponsor:Rodney Sigler Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on resolutions authorizing the Chief of Police as the authorized official to execute documents necessary for the release of grant funds from the Office of the Governor Homeland Security Division for SWAT team night vision equipment. Relationship to Strategic Goals: Good governance Financial sustainability Recommendation(s): Staff recommends approval. Summary: This grant will provide 100% funding for the purchase of one set of night vision for the police SWAT team. This gives the SWAT team a new enhanced capability of quality night vision in low light situations. Budget & Financial Summary: The cost of one night vision unit is $12,320.75. Accessories included in the grant are 1 counterweight at a cost of $69 and 11 multi function markers at a cost of $2,035. Shipping is $35 for a total cost of $14,459.75. Attachments: 1.Grant 4283801 SWAT night vision resolution Page 150 of 237 RESOLUTION NO._______________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION AUTHORIZING THE CHIEF OF POLICE OR DESIGNEE TO EXECUTE APPLICATION NECESSARY DOCUMENTS TO SUBMIT THE OFFICE OF THE GOVERNOR HOMELAND SECURITY GRANTS DIVISION FOR GRANT FUNDS FOR THE PURCHASE OF SWAT NIGHT VISION ON BEHALF OF THE CITY AND TO ACT ON ITS BEHALF WITH RESPECT TO GRANT ADMINISTRATION. WHEREAS, the City Council of College Station finds it in the best interest of the citizens of College Station that the College Station Police Department operate a SWAT team for 2021; and WHEREAS, the City of College Station Police Department agrees to provide applicable matching funds for the SWAT night vision grant application as required by the Office of the Governor Homeland Security grant application; and WHEREAS, the City of College Station agrees that in the event of loss or misuse of the Office of the Governor funds, the City of College Station assures that the funds will be returned to the Office of the Governor in full; and WHEREAS, the City of College Station designates the Chief of Police as the grantee’s authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the City of College Station. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of College Station hereby approves the submission of the SWAT night vision grant application to the Office of the Governor, Homeland Security Grants Division. PART 1:That the City Council hereby authorizes the Chief of Police as the authorized official to execute documents necessary for the submission of the SWAT night vision application, with Application Number 4283801, for Homeland Security Grant Division-LEPTA funds to the Office of the Governor on behalf of the City of College Station and to act on its behalf with respect to grant administration. PART 2:That the Chief of Police as the authorized official is given the power to apply for, accept, reject, alter or terminate the SWAT night vision grant application on behalf of the City of College Station. PART 3:That the City of College Station agrees in the event of loss or misuse of the funds, the City of College Station assures the funds will be returned in full. PART 4:That this resolution shall take effect immediately from and after its passage. Page 151 of 237 Resolution No:2 ADOPTED this _____day of_______________________, 2021. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 152 of 237 July 22, 2021 Item No. 8.14. Amendment to the Interlocal Agreement with the City of Bryan for the Management of the Larry J. Ringer Library, related to Information Technology Services. Sponsor:Sam Rivera Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding an amendment to the Interlocal Agreement with the City of Bryan for the Management of the Larry J. Ringer Library, related to Information Technology Services. Relationship to Strategic Goals: • Good Governance • Core Services and Infrastructure Recommendation(s): Staff recommends approval. The Bryan City Council considered this amendment at their July 13, 2021 meeting. Summary: The current Interlocal Agreement (ILA) between the cities of College Station and Bryan was approved on July 23, 2020 and authorizes the City of Bryan to manage and operate College Station’s Larry J. Ringer Library as a part of the combined Bryan + College Station Public Library System. The amended ILA includes changes related to management of Information Technology, authorizing the City of Bryan to manage and operate the IT infrastructure at Larry J. Ringer Library. This amendment allows IT infrastructure and support to be consistent throughout the Library System. The term dates of the agreement remain unchanged, expiring on October 1, 2022. Budget & Financial Summary: Attachments: 1.2021 Amended ILA BCS Library System 2.2021 Amended redline version ILA BCS Library System Page 153 of 237 1 INTERGOVERNMENTAL CONTRACT BETWEEN BRYAN AND COLLEGE STATION This Agreement is entered into by and between the City of College Station (hereinafter referred to as “COLLEGE STATION”) and the City of Bryan (hereinafter referred to as “BRYAN”) and shall be effective on the 1st day of October 2021. RECITALS WHEREAS, BRYAN and COLLEGE STATION are home rule municipalities as defined by the Texas Local Government Code; and WHEREAS, home rule cities are authorized to enter into agreements with one another for the performance of any governmental service, activity or undertaking; and WHEREAS, by voter approval of a referendum on the 25th day of March, 1995, COLLEGE STATION expanded library services and constructed its own library facility, hereinafter referred to as the Larry J. Ringer Library, within its city limits; and WHEREAS, BRYAN has operated a community library since 1903 and has received accreditation by the Texas State Library; and WHEREAS BRYAN has the expertise to manage a library system that is accredited by the Texas State Library; and WHEREAS, BRYAN and COLLEGE STATION previously partnered together by mutual agreement for a combined Library System which has included libraries located in both municipalities; and WHEREAS, in 2021, the Parties agreed to transfer responsibility for management of the information and technology required for library services from COLLEGE STATION to BRYAN and this Agreement is amended to effect that; and WHEREAS, BRYAN shall manage information and Technology resources at the Larry J. Ringer Library to extend, expand, and enhance library services while reducing barriers and ensuring that all users have equitable access to information while also providing training to staff regarding network security, protection of privacy, and best practices for equipment and system management; and WHEREAS, BRYAN and COLLEGE STATION desire to continue such a shared program, as being in the best interests of providing a cost effective service to their shared communities. NOW, THEREFORE, in consideration of the promises and mutual agreements contained herein, the entities agree as follows: ARTICLE I. PREMISES 1.01. COLLEGE STATION shall lease, own or otherwise provide premises to BRYAN suitable for use as a library. Currently these premises are located at 1818 Harvey Mitchell Pkwy. S., College Station, TX 77845 and shall sometimes herein be referred to as the Premises or the Larry J. Ringer Library. The Premises shall, at a minimum, include 26,355 square feet of heated/air Page 154 of 237 2 conditioned floor space. Said Premises shall be located within the city limits of COLLEGE STATION as provided by the terms of this Agreement. 1.02. In the event that COLLEGE STATION requires the relocation or expansion of the Premises, COLLEGE STATION shall pay the cost of same. 1.03. Except as may be expressly set forth herein, COLLEGE STATION shall be responsible for maintenance, repairs, and expansion of the grounds and the structures on the Premises. COLLEGE STATION shall maintain a network connection to Larry J. Ringer Library to monitor the HVAC system. 1.04. BRYAN shall be responsible for the routine janitorial service of the interior of the Larry J. Ringer Library building and any other buildings over which it has control. 1.05. BRYAN shall promptly notify COLLEGE STATION in the event any grounds or structural defect or flaw is discovered on the premises. ARTICLE II. MANAGEMENT AND STAFFING 2.01. BRYAN shall be responsible for providing College Station Library Services. COLLEGE STATION shall pay for these services as set forth in this Agreement, including Exhibits “A” and “B”, which are attached hereto and incorporated by reference herein. 2.02. A Library System Director shall be engaged by BRYAN whose responsibilities include overseeing the provision of College Station Library Services. All employees, contractors, agents, and volunteers engaged in providing College Station Library Services on the Premises or elsewhere shall be considered those of BRYAN, and such people shall provide services under the supervision and direction of the Library System Director. 2.03. Upon termination of this Agreement, BRYAN’s employees in good standing located at the Larry J. Ringer Library may elect to apply for employment with BRYAN, if positions are available. In any event, the said employees may apply for employment as library employees with COLLEGE STATION. Upon transfer of employment to COLLEGE STATION, COLLEGE STATION shall provide to its library employees the same benefits as provided to other COLLEGE STATION employees. COLLEGE STATION shall waive any waiting period for any and all benefits, unless otherwise required by law. ARTICLE III. BOOKS, AND OTHER MATERIALS 3.01. BRYAN shall be responsible for the purchase of materials for the Larry J. Ringer Library after conferring with the COLLEGE STATION City Manager or his designee. The COLLEGE STATION Parks Director shall review and approve the Library System Director’s recommended selection of Larry J. Ringer library materials. The Library System Director may be given access to one or more College Station library funds as COLLEGE STATION may authorize to enable BRYAN to carry out its obligations hereunder. 3.02. All books and other materials related to providing College Station Library Services, including but not restricted to DVDs, audio books and periodicals and any other physical and electronic assets purchased with the Larry J. Ringer Library budgeted funds shall belong to and remain the property of COLLEGE STATION. BRYAN shall account for all materials that are the property Page 155 of 237 3 of COLLEGE STATION. For purposes of this Agreement, “materials” means books and other materials recited above as well as any and all online subscriptions and electronically available data bases, the Internet, intranet and similar services made available to patrons of the Larry J. Ringer Library. 3.03. BRYAN shall exercise the same degree of care in the keeping, preservation, and maintenance of materials and other physical assets on the Premises as it exercises in the keeping, maintenance, and preservation of its own public library property. 3.04. BRYAN shall ensure that The Larry J. Ringer Library will maintain a materials collection that is typical for a library of its size serving a family and college-oriented community like COLLEGE STATION for use by the general public. ARTICLE IV. PROGRAMS AND OTHER SERVICES 4.01. BRYAN agrees to provide College Station Library Services as set forth in this Agreement. This includes providing, managing and paying personnel necessary to operate the Larry J. Ringer Library; maintaining regular hours of business; purchasing materials and electronic subscriptions or rights of access to various data bases for the library, managing the borrowing or accessing of materials; tracking when materials are accessed. checked out, returned, paid for, fines paid and revenue received; operational budgeting; paying invoices associated with library activity; maintaining software related to the provision of library functions; and any and all other library services typical to the overall functioning of the Premises as a public library unless expressly provided for otherwise pursuant to the terms of this Agreement. The term College Station Library Services shall also include a portion of the salaries and benefits for the Library System Director as well as a pro rata share of indirect costs as set forth in Exhibit “B” attached hereto and incorporated herein by reference. 4.02. BRYAN operates one or more libraries outside of the city limits of COLLEGE STATION. Collectively the libraries operated by BRYAN on the Premises and elsewhere throughout the community at large shall be referred to as the Bryan + College Station Public Library System (the “System”). This includes operation of the Twin City Inter-Library Loan Program under the direction of Library System Director. The Twin City Inter-Library Loan Program is the van delivery service that transfers library materials between the Larry J. Ringer Library and other libraries within the System. This loan program is included in the College Station Library Services to be provided by BRYAN to the Premises and the program costs are shared equally (50/50) among the parties. Program costs shall include vehicle replacement, maintenance, fuel, and staff time and will be reconciled at the end of each fiscal year, as provided in paragraph 7.02 and Exhibit “A”. All City of Bryan employees who drive vehicles for the Twin City Inter-Library Loan Program shall be in compliance with the City of Bryan’s driver safety program as outlined in the City of Bryan Employee Handbook. 4.03. College Station Library Services to be performed by BRYAN includes providing Information Technology Services, which means the services necessary for library operations, including the necessary hardware and software, telephones, computers, and network communications equipment related to same. BRYAN will provide the housing, operation, upgrade and maintenance of the main computer system used by the Bryan + College Station Public Library System to check in and out items, track book collections, and other collections, etc. BRYAN will perform system back-ups, generate overdue notices and other reports as necessary. Significant upgrades and replacement of the main computer system and any other shared information technology may occur Page 156 of 237 4 only with mutual agreement of both Cities. 4.04. Except as otherwise provided in this Agreement, BRYAN shall purchase and maintain all hardware and software required for the workstations in use at the Larry J. Ringer Library. During the term of this Agreement, Technology equipment, including but not limited to, the workstations, the hardware, and software purchased by Bryan for use at the Larry J. Ringer Library shall become the property of BRYAN, unless the Parties agree otherwise in writing. Upon termination of this Agreement, ownership of any technology equipment at the Larry J. Ringer Library that was not purchased by BRYAN pursuant to this Agreement shall be returned to COLLEGE STATION. Additional and replacement technology equipment necessary for full library operations shall be purchased by BRYAN and will remain the property of BRYAN upon termination of this agreement, unless the Parties agree otherwise in writing. 4.05. BRYAN agrees to maintain a secure network tunnel related to the Premises use as a public library between the two entities for the purpose of maintaining interoperability and carrying out the obligations of each party as set forth in this Agreement. 4.06. COLLEGE STATION agrees to maintain a secure network tunnel to the Premises, as a city building, for the purposes of maintaining electronic access to the heating, ventilation, and air conditioning (“HVAC”) equipment ARTICLE V. HOURS OF OPERATION 5.01. The Bryan + College Station Public Library System shall maintain operating hours as the parties shall mutually agree upon on an annual basis, subject to annual budget appropriations. ARTICLE VI. INSURANCE AND LIABILITY 6.01. COLLEGE STATION shall maintain insurance on the Premises for the Larry J. Ringer Library, including the structures, as well as insurance for personal injury or property damage as it requires for other municipal property. COLLEGE STATION will maintain liability insurance on all vehicles owned by it used to fulfill its obligations hereunder, including property damage and bodily injury. 6.02. BRYAN shall maintain workers compensation coverage for its employees on the Premises and shall carry such other liability insurance coverage for its employees, contractors, volunteers and agents engaged in providing services pursuant to this Agreement as it would for its other libraries within the System. 6.03. The parties agree to hold each other harmless from and against any and all claims, losses, damages, causes of action, suits and liabilities of every kind, including all expenses of litigation, court costs and attorney’s fees, for injury or death of any person, for damage to any property, or for any breach of contract, arising out of or in connection with the terms of this Agreement, as permitted by law. 6.04. The insurance benefits provided by BRYAN to the employees retained under the terms of this Agreement shall be the same as provided to all other BRYAN employees. 6.05. BRYAN shall, to the extent permitted by law, indemnify, and hold COLLEGE STATION Page 157 of 237 5 harmless from any liability incurred from the hiring, employment or termination of any employee under this Agreement, and its use of any contractor, agent or volunteer in providing College Station Library Services. ARTICLE VII. FINANCIAL 7.01. COLLEGE STATION and BRYAN agree to abide by and share in the development and implementation of a budget for the Premises as set forth herein. The budget shall include at a minimum the cost of College Station Library Services to be performed by BRYAN, the cost of janitorial services, the cost of maintaining and purchasing library materials, building and premises maintenance and operation, and any and all other miscellaneous costs as may be required or desired by COLLEGE STATION related to the upkeep and improvement of the Premises. Said costs shall collectively be referred to as the College Station Library Costs. COLLEGE STATION is responsible for paying the College Station Library Costs as set forth herein. 7.02. By May 31st of each year, BRYAN shall submit to COLLEGE STATION its projected costs in providing College Station Library Services and janitorial services. The projected costs in providing such services shall be provided by BRYAN to COLLEGE STATION in such reasonable detail as COLLEGE STATION may require. COLLEGE STATION shall prepare a complete budget for the College Station Library Costs which shall include the projected costs of College Station Library Services and janitorial services to be provided by BRYAN. Such budget shall be a part of the COLLEGE STATION general budget and shall include all costs necessary to operate the Premises in a professional manner, including those expenditures associated with operating the library. 7.03. Both parties agree that the proposed budget for College Station Library Services shall be duly approved by the governing body for each. Both parties will advise the other as to the approved annual budget as promptly as possible. It is understood by the parties that the approval of the budget is a legislative function. 7.04. Total Bryan + College Station Library System revenues will be allocated to each City respectively based upon the ratio of the present number of each City’s materials to the total number of materials in the Bryan + College Station Public Library System. Restricted gift revenue, endowments and other financial resources not generated as revenue from the provision of library services will be excluded from this calculation. At the end of each budget cycle actual expenditures shall be offset by credits pursuant to the formula as set forth in Exhibit “A.” 7.05. At the time the proposed costs for College Station Library Services and janitorial services is submitted by BRYAN as described in this article, the BRYAN City Manager or his representative shall include a cover letter indicating what amounts, if any, remain unspent or unencumbered or how much is still owed for which there is an insufficient budgeted amount from the College Station Library Services and janitorial services line items that were adopted as part of the budget for the College Station Library Costs for the most recently closed fiscal year. Said funds shall be applied as an adjustment to or against the next fiscal year’s College Station Library Services, as the case may be. 7.06. In the event this Agreement is terminated, all unspent or unencumbered funds and all remaining revenue allocations shall be promptly remitted to COLLEGE STATION. Page 158 of 237 6 7.07. The computation of the actual amount to be paid by COLLEGE STATION to BRYAN each fiscal year shall be as described in Exhibit “A”. 7.08. No budgetary transfer of funds involving capital accounts shall be made without the approval of the COLLEGE STATION City Manager or his representative. 7.09. Each Party paying for the performance of governmental functions or services must make those payments from current revenue available to the paying Party. ARTICLE VIII. MANNER OF PAYMENT 8.01. COLLEGE STATION agrees to pay BRYAN as set forth herein. COLLEGE STATION shall pay BRYAN the amount it owes for the current fiscal year pursuant to the terms of this Agreement, including Exhibit “A” and Exhibit “B” for services to be performed by BRYAN in twelve (12) equal monthly installments due on the first day of each month. 8.02. In addition to the consideration paid herein, COLLEGE STATION shall make available to BRYAN a monetary amount to be determined annually by COLLEGE STATION through the budget appropriation process in consultation with the Library System Director, to be used by BRYAN for the purchase of Larry J. Ringer Library materials. ARTICLE IX. REPORTING AND ACCOUNTING 9.01. Within twenty (20) calendar days of the end of the previous month, BRYAN shall send to the COLLEGE STATION City Manager or his representative a monthly expense budget report and account activity report. 9.02. BRYAN shall promptly submit all invoices relating to expenditures from any COLLEGE STATION purchase orders provided by COLLEGE STATION to BRYAN for the purchase of library materials. 9.03. Promptly after the close of the BRYAN fiscal year, BRYAN shall furnish to COLLEGE STATION, in such reasonable detail as COLLEGE STATION may require, an accounting of the expenditures made and revenues generated hereunder as well as any credits remaining. 9.04. The COLLEGE STATION City Manager or his representative shall conduct an annual review of the Larry J. Ringer Library with the Library System Director in February of each year this Agreement is in effect. The annual review shall include, but is not limited to, library performance measures, library goals, library operation changes, and renewal of this Agreement. Performance measures will be reported quarterly to the COLLEGE STATION City Manager or his representative. ARTICLE X. ADVISORY BOARD 10.01. A Bryan + College Station Public Library System Advisory Board was established January 1, 1998. The Advisory Board is comprised of eight (8) members serving two year terms with each respective City appointing four (4) members. To provide for continuity within the Advisory Board, the term of two (2) Board members appointed by each City shall expire annually. 10.02. The duties of the Bryan + College Station Public Library System Advisory Board will be to Page 159 of 237 7 encourage the development of the Bryan + College Station Public Library System; recommend to the City Councils of the parties policies and programs for the advancement of the Bryan + College Station Public Library System; cooperate with all other public and private groups in advancing the best interest of the Bryan + College Station Library System; and render to the City Councils all recommendations it considers advisable regarding the Bryan + College Station Public Library System. 10.03. Any questions regarding permissible COLLEGE STATION facility or property use by third parties which is unrelated to library usage will be directed to the COLLEGE STATION Legal Department. ARTICLE XI. TERM 11.01. The term of this Amended Agreement shall be for one (1) year, shall automatically renew annually for up to one (1) additional year term, and shall be effective from October 1st of each year until September 30th of the following year (annual fiscal year). The Amended Agreement will expire October 1, 2022, unless otherwise renewed. The obligations of the parties to this Agreement are subject to the annual budget appropriation for each City. 11.02. Either party may terminate this Agreement by written notice sent not less than six (6) months prior to the annual expiration date. 11.03. This Agreement is the entire Agreement of the parties and may be changed or amended only by written agreement of both parties. 11.04. In the event of termination of this Agreement, COLLEGE STATION and BRYAN shall return to the other entity any of the other’s personal property, and BRYAN shall reimburse COLLEGE STATION it’s pro rata share of any prepaid subscriptions or services. Notwithstanding the foregoing, all library materials purchased for the Premises pursuant to this Agreement shall be the property of COLLEGE STATION. ARTICLE XII. MISCELLANEOUS PROVISIONS 12.01. It is understood that this Agreement contains the entire agreement between the Parties and supersedes any and all prior agreements, arrangements, or understandings between the Parties relating to the subject matter. No oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. 12.02. The terms and conditions of this Agreement may be amended upon the mutual written consent of both parties. Mutual consent will be demonstrated approval of the governing body of each party hereto. No modification to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of both parties. 12.03. This Agreement is governed in accordance with the laws of the State of Texas. Venue shall be in Brazos County, Texas. 12.04. Except as otherwise provided below, this Agreement may not be assigned by either party hereto without the prior written consent of the non-assigning party. Page 160 of 237 8 12.05. Notice which shall or may be given in accordance with the terms of this Agreement, shall be in writing and shall be hand delivered by expedited delivery service with proof of delivery, sent by United States mail, registered or certified, adequate postage prepaid, return receipt requested, or by email, addressed to the following Parties: City of College Station: City of College Station City Manager’s Office P.O. Box 9960 110 Texas Avenue South College Station, TX 77842-9960 Telephone: (979) 764-3510 Email: cmo@cstx.gov City of Bryan: City of Bryan City Manager’s Office 300 South Texas Avenue Bryan, Texas 77805 Telephone: (979) 209-5106 Email: executiveservicesweb@bryantx.gov (The remainder of this page intentionally left blank.) Page 161 of 237 9 CITY OF COLLEGE STATION _____________________________ _____________ Mayor Date ATTEST: ______________________________ ______________ City Secretary Date APPROVED: _______________________________ ______________ City Manager Date _______________________________ ______________ City Attorney Date ________________________________ ______________ Mary Ellen Leonard, Chief Financial Officer Date CITY OF BRYAN _______________________________ ______________ Mayor Date ATTEST: _______________________________ _______________ City Secretary Date APPROVED AS TO FORM _______________________________ _______________ City Attorney Date Page 162 of 237 10 Exhibit “A” Payment Formula: P = CB+I+BV-R-IL P = Total amount COLLEGE STATION will pay BRYAN in upcoming fiscal year. CB = Current fiscal year COLLEGE STATION Library Services and janitorial services for Larry J. Ringer Library to be provided for by BRYAN. I = Estimated BRYAN Indirect Costs for Larry J. Ringer Library in upcoming fiscal year as calculated per Exhibit “B”. BV = Prior fiscal year COLLEGE STATION Library Services variance for Larry J. Ringer Library. R = Prior year Larry J. Ringer Library revenue. IL = Payment due from BRYAN to COLLEGE STATION for 50% of costs associated with the O&M costs for Twin City Inter-Library Loan Program. Page 163 of 237 11 Exhibit “B” INDIRECT COSTS 1. Executive Services 2. Communications & Marketing 3. Internal Audit 4. Finance 5. Budget 6. Purchasing 7. Information Technology 8. Human Resources *COLLEGE STATION’s share of the above indirect costs are based on a study conducted regularly from an independent firm. Page 164 of 237 1 INTERGOVERNMENTAL CONTRACT BETWEEN BRYAN AND COLLEGE STATION This Agreement is entered into by and between the City of College Station (hereinafter referred to as “COLLEGE STATION”) and the City of Bryan (hereinafter referred to as “BRYAN”) and shall be effective on the 1st day of October 2020 2021. RECITALS WHEREAS, BRYAN and COLLEGE STATION are home rule municipalities as defined by the Texas Local Government Code; and WHEREAS, home rule cities are authorized to enter into agreements with one another for the performance of any governmental service, activity or undertaking; and WHEREAS, by voter approval of a referendum on the 25th day of March, 1995, COLLEGE STATION expanded library services and constructed its own library facility, hereinafter referred to as the Larry J. Ringer Library, within its city limits; and WHEREAS, BRYAN has operated a community library since 1903 and has received accreditation by the Texas State Library; and WHEREAS BRYAN has the expertise to manage a library system that is accredited by the Texas State Library; and WHEREAS, BRYAN and COLLEGE STATION previously partnered together by mutual agreement for a combined Library System which has included libraries located in both municipalities; and WHEREAS, in 2021, the Parties agreed to transfer responsibility for management of the information and technology required for library services from COLLEGE STATION to BRYAN and this Agreement is amended to effect that; and WHEREAS, BRYAN shall manage information and Technology resources at the Larry J. Ringer Library to extend, expand, and enhance library services while reducing barriers and ensuring that all users have equitable access to information while also providing training to staff regarding network security, protection of privacy, and best practices for equipment and system management; and WHEREAS, BRYAN and COLLEGE STATION desire to continue such a shared program, as being in the best interests of providing a cost effective service to their shared communities. NOW, THEREFORE, in consideration of the promises and mutual agreements contained herein, the entities agree as follows: ARTICLE I. PREMISES 1.01. COLLEGE STATION shall lease, own or otherwise provide premises to BRYAN suitable for use as a library. Currently these premises are located at 1818 Harvey Mitchell Pkwy. S., College Station, TX 77845 and shall sometimes herein be referred to as the Premises or the Larry J. Ringer Library. The Premises shall, at a minimum, include 26,355 square feet of heated/air Page 165 of 237 2 conditioned floor space. Said Premises shall be located within the city limits of COLLEGE STATION as provided by the terms of this Agreement. 1.02. In the event that COLLEGE STATION requires the relocation or expansion of the Premises, COLLEGE STATION shall pay the cost of same. 1.03. Except as may be expressly set forth herein, COLLEGE STATION shall be responsible for maintenance, repairs, and expansion of the grounds and the structures on the Premises. COLLEGE STATION shall maintain a network connection to Larry J. Ringer Library to monitor the HVAC system. 1.04. BRYAN shall be responsible for the routine janitorial service of the interior of the Larry J. Ringer Library building and any other buildings over which it has control. 1.05. BRYAN shall promptly notify COLLEGE STATION in the event any grounds or structural defect or flaw is discovered on the premises. ARTICLE II. MANAGEMENT AND STAFFING 2.01. BRYAN shall be responsible for providing College Station Library Services. COLLEGE STATION shall pay for these services as set forth in this Agreement, including Exhibits “A” and “B”, which are attached hereto and incorporated by reference herein. 2.02. A Library System Director shall be engaged by BRYAN whose responsibilities include overseeing the provision of College Station Library Services. All employees, contractors, agents, and volunteers engaged in providing College Station Library Services on the Premises or elsewhere shall be considered those of BRYAN, and such people shall provide services under the supervision and direction of the Library System Director. 2.03. Upon termination of this Agreement, BRYAN’s employees in good standing located at the Larry J. Ringer Library may elect to apply for employment with BRYAN, if positions are available. In any event, the said employees may apply for employment as library employees with COLLEGE STATION. Upon transfer of employment to COLLEGE STATION, COLLEGE STATION shall provide to its library employees the same benefits as provided to other COLLEGE STATION employees. COLLEGE STATION shall waive any waiting period for any and all benefits, unless otherwise required by law. ARTICLE III. BOOKS, AND OTHER MATERIALS 3.01. BRYAN shall be responsible for the purchase of materials for the Larry J. Ringer Library after conferring with the COLLEGE STATION City Manager or his designee. The COLLEGE STATION Parks Director shall review and approve the Library System Director’s recommended selection of Larry J. Ringer library materials. The Library System Director may be given access to one or more College Station library funds as COLLEGE STATION may authorize to enable BRYAN to carry out its obligations hereunder. 3.02. All books and other materials related to providing College Station Library Services, including but not restricted to DVDs, audio books and periodicals and any other physical and electronic assets purchased with the Larry J. Ringer Library budgeted funds shall belong to and remain the property of COLLEGE STATION. BRYAN shall account for all materials that are the property Page 166 of 237 3 of COLLEGE STATION. For purposes of this Agreement, “materials” means books and other materials recited above as well as any and all online subscriptions and electronically available data bases, the Internet, intranet and similar services made available to patrons of the Larry J. Ringer Library. 3.03. BRYAN shall exercise the same degree of care in the keeping, preservation, and maintenance of materials and other physical assets on the Premises as it exercises in the keeping, maintenance, and preservation of its own public library property. 3.04. BRYAN shall ensure that The Larry J. Ringer Library will maintain a materials collection that is typical for a library of its size serving a family and college-oriented community like COLLEGE STATION for use by the general public. ARTICLE IV. PROGRAMS AND OTHER SERVICES 4.01. BRYAN agrees to provide College Station Library Services as set forth in this Agreement. This includes providing, managing and paying personnel necessary to operate the Larry J. Ringer Library; maintaining regular hours of business; purchasing materials and electronic subscriptions or rights of access to various data bases for the library, managing the borrowing or accessing of materials; tracking when materials are accessed. checked out, returned, paid for, fines paid and revenue received; operational budgeting; paying invoices associated with library activity; maintaining software related to the provision of library functions; and any and all other library services typical to the overall functioning of the Premises as a public library unless expressly provided for otherwise pursuant to the terms of this Agreement. The term College Station Library Services shall also include a portion of the salaries and benefits for the Library System Director as well as a pro rata share of indirect costs as set forth in Exhibit “B” attached hereto and incorporated herein by reference. 4.02. BRYAN operates one or more libraries outside of the city limits of COLLEGE STATION. Collectively the libraries operated by BRYAN on the Premises and elsewhere throughout the community at large shall be referred to as the Bryan + College Station Public Library System (the “System”). This includes operation of the Twin City Inter-Library Loan Program under the direction of Library System Director. The Twin City Inter-Library Loan Program is the van delivery service that transfers library materials between the Larry J. Ringer Library and other libraries within the System. This loan program is included in the College Station Library Services to be provided by BRYAN to the Premises and the program costs are shared equally (50/50) among the parties. Program costs shall include vehicle replacement, maintenance, fuel, and staff time and will be reconciled at the end of each fiscal year, as provided in paragraph 7.02 and Exhibit “A”. All City of Bryan employees who drive vehicles for the Twin City Inter-Library Loan Program shall be in compliance with the City of Bryan’s driver safety program as outlined in the City of Bryan Employee Handbook. 4.03. College Station Library Services to be performed by BRYAN includes providing Information Technology Services, which means the services necessary for library operations, including the necessary hardware and software, telephones, computers, and network communications equipment related to same. BRYAN will provide the housing, operation, upgrade and maintenance of the main computer system used by the Bryan + College Station Public Library System to check in and out items, track book collections, and other collections, etc. BRYAN will perform system back-ups, generate overdue notices and other reports as necessary. Significant upgrades and replacement of the main computer system and any other shared information technology may occur Page 167 of 237 4 only with mutual agreement of both Cities. 4.04. Except as provided above, COLLEGE STATION shall maintain all hardware and software for the work stations that are in use at the Larry J. Ringer Library; and, notwithstanding any provision in this Agreement to the contrary, those workstations and the hardware and software related thereto remain the property of COLLEGE STATION. Except as otherwise provided in this Agreement, BRYAN shall purchase and maintain all hardware and software required for the workstations in use at the Larry J. Ringer Library. During the term of this Agreement, Technology equipment, including but not limited to, the workstations, the hardware, and software purchased by Bryan for use at the Larry J. Ringer Library shall become the property of BRYAN, unless the Parties agree otherwise in writing. Upon termination of this Agreement, ownership of any technology equipment at the Larry J. Ringer Library that was not purchased by BRYAN pursuant to this Agreement shall be returned to COLLEGE STATION. Additional and replacement technology equipment necessary for full library operations shall be purchased by BRYAN and will remain the property of BRYAN upon termination of this agreement, unless the Parties agree otherwise in writing. 4.05. BRYAN and COLLEGE STATION agrees to maintain a secure network tunnel related to the Premises use as a public library and provision of College Station Library Services between the two entities for the purpose of maintaining interoperability and carrying out the obligations of each party as set forth in this Agreement. 4.06. COLLEGE STATION agrees to maintain a secure network tunnel to the Premises, as a city building, for the purposes of maintaining electronic access to the heating, ventilation, and air conditioning (“HVAC”) equipment ARTICLE V. HOURS OF OPERATION 5.01. The Bryan + College Station Public Library System shall maintain operating hours as the parties shall mutually agree upon on an annual basis, subject to annual budget appropriations. ARTICLE VI. INSURANCE AND LIABILITY 6.01. COLLEGE STATION shall maintain insurance on the Premises for the Larry J. Ringer Library, including the structures, as well as insurance for personal injury or property damage as it requires for other municipal property. COLLEGE STATION will maintain liability insurance on all vehicles owned by it used to fulfill its obligations hereunder, including property damage and bodily injury. 6.02. BRYAN shall maintain workers compensation coverage for its employees on the Premises and shall carry such other liability insurance coverage for its employees, contractors, volunteers and agents engaged in providing services pursuant to this Agreement as it would for its other libraries within the System. 6.03. The parties agree to hold each other harmless from and against any and all claims, losses, damages, causes of action, suits and liabilities of every kind, including all expenses of litigation, court costs and attorney’s fees, for injury or death of any person, for damage to any property, or for any breach of contract, arising out of or in connection with the terms of this Page 168 of 237 5 Agreement, as permitted by law. 6.04. The insurance benefits provided by BRYAN to the employees retained under the terms of this Agreement shall be the same as provided to all other BRYAN employees. 6.05. BRYAN shall, to the extent permitted by law, indemnify, and hold COLLEGE STATION harmless from any liability incurred from the hiring, employment or termination of any employee under this Agreement, and its use of any contractor, agent or volunteer in providing College Station Library Services. ARTICLE VII. FINANCIAL 7.01. COLLEGE STATION and BRYAN agree to abide by and share in the development and implementation of a budget for the Premises as set forth herein. The budget shall include at a minimum the cost of College Station Library Services to be performed by BRYAN, the cost of janitorial services, the cost of maintaining and purchasing library materials, building and premises maintenance and operation, and any and all other miscellaneous costs as may be required or desired by COLLEGE STATION related to the upkeep and improvement of the Premises. Said costs shall collectively be referred to as the College Station Library Costs. COLLEGE STATION is responsible for paying the College Station Library Costs as set forth herein. 7.02. By May 31st of each year, BRYAN shall submit to COLLEGE STATION its projected costs in providing College Station Library Services and janitorial services. The projected costs in providing such services shall be provided by BRYAN to COLLEGE STATION in such reasonable detail as COLLEGE STATION may require. COLLEGE STATION shall prepare a complete budget for the College Station Library Costs which shall include the projected costs of College Station Library Services and janitorial services to be provided by BRYAN. Such budget shall be a part of the COLLEGE STATION general budget and shall include all costs necessary to operate the Premises in a professional manner, including those expenditures associated with operating the library. 7.03. Both parties agree that the proposed budget for College Station Library Services shall be duly approved by the governing body for each. Both parties will advise the other as to the approved annual budget as promptly as possible. It is understood by the parties that the approval of the budget is a legislative function. 7.04. Total Bryan + College Station Library System revenues will be allocated to each City respectively based upon the ratio of the present number of each City’s materials to the total number of materials in the Bryan + College Station Public Library System. Restricted gift revenue, endowments and other financial resources not generated as revenue from the provision of library services will be excluded from this calculation. At the end of each budget cycle actual expenditures shall be offset by credits pursuant to the formula as set forth in Exhibit “A.” 7.05. At the time the proposed costs for College Station Library Services and janitorial services is submitted by BRYAN as described in this article, the BRYAN City Manager or his representative shall include a cover letter indicating what amounts, if any, remain unspent or unencumbered or how much is still owed for which there is an insufficient budgeted amount from the College Station Library Services and janitorial services line items that were adopted as part of the budget for the College Station Library Costs for the most recently closed fiscal year. Said funds shall be applied Page 169 of 237 6 as an adjustment to or against the next fiscal year’s College Station Library Services, as the case may be. 7.06. In the event this Agreement is terminated, all unspent or unencumbered funds and all remaining revenue allocations shall be promptly remitted to COLLEGE STATION. 7.07. The computation of the actual amount to be paid by COLLEGE STATION to BRYAN each fiscal year shall be as described in Exhibit “A”. 7.08. No budgetary transfer of funds involving capital accounts shall be made without the approval of the COLLEGE STATION City Manager or his representative. 7.09. Each Party paying for the performance of governmental functions or services must make those payments from current revenue available to the paying Party. ARTICLE VIII. MANNER OF PAYMENT 8.01. COLLEGE STATION agrees to pay BRYAN as set forth herein. COLLEGE STATION shall pay BRYAN the amount it owes for the current fiscal year pursuant to the terms of this Agreement, including Exhibit “A” and Exhibit “B” for services to be performed by BRYAN in twelve (12) equal monthly installments due on the first day of each month. 8.02. In addition to the consideration paid herein, COLLEGE STATION shall make available to BRYAN a monetary amount to be determined annually by COLLEGE STATION through the budget appropriation process in consultation with the Library System Director, to be used by BRYAN for the purchase of Larry J. Ringer Library materials. ARTICLE IX. REPORTING AND ACCOUNTING 9.01. Within twenty (20) calendar days of the end of the previous month, BRYAN shall send to the COLLEGE STATION City Manager or his representative a monthly expense budget report and account activity report. 9.02. BRYAN shall promptly submit all invoices relating to expenditures from any COLLEGE STATION purchase orders provided by COLLEGE STATION to BRYAN for the purchase of library materials. 9.03. Promptly after the close of the BRYAN fiscal year, BRYAN shall furnish to COLLEGE STATION, in such reasonable detail as COLLEGE STATION may require, an accounting of the expenditures made and revenues generated hereunder as well as any credits remaining. 9.04. The COLLEGE STATION City Manager or his representative shall conduct an annual review of the Larry J. Ringer Library with the Library System Director in February of each year this Agreement is in effect. The annual review shall include, but is not limited to, library performance measures, library goals, library operation changes, and renewal of this Agreement. Performance measures will be reported quarterly to the COLLEGE STATION City Manager or his representative. ARTICLE X. ADVISORY BOARD Page 170 of 237 7 10.01. A Bryan + College Station Public Library System Advisory Board was established January 1, 1998. The Advisory Board is comprised of eight (8) members serving two year terms with each respective City appointing four (4) members. To provide for continuity within the Advisory Board, the term of two (2) Board members appointed by each City shall expire annually. 10.02. The duties of the Bryan + College Station Public Library System Advisory Board will be to encourage the development of the Bryan + College Station Public Library System; recommend to the City Councils of the parties policies and programs for the advancement of the Bryan + College Station Public Library System; cooperate with all other public and private groups in advancing the best interest of the Bryan + College Station Library System; and render to the City Councils all recommendations it considers advisable regarding the Bryan + College Station Public Library System. 10.03. Any questions regarding permissible COLLEGE STATION facility or property use by third parties which is unrelated to library usage will be directed to the COLLEGE STATION Legal Department. ARTICLE XI. TERM 11.01. The term of this Amended Agreement shall be for one (1) year, shall automatically renew annually for up to one (1) additional year term, and shall be effective from October 1st of each year until September 30th of the following year (annual fiscal year). The Amended Agreement will expire October 1, 2022, unless otherwise renewed. The obligations of the parties to this Agreement are subject to the annual budget appropriation for each City. 11.02. Either party may terminate this Agreement by written notice sent not less than six (6) months prior to the annual expiration date. 11.03. This Agreement is the entire Agreement of the parties and may be changed or amended only by written agreement of both parties. 11.04. In the event of termination of this Agreement, COLLEGE STATION and BRYAN shall return to the other entity any of the other’s personal property, and BRYAN shall reimburse COLLEGE STATION it’s pro rata share of any prepaid subscriptions or services. Notwithstanding the foregoing, all library materials purchased for the Premises pursuant to this Agreement shall be the property of COLLEGE STATION. ARTICLE XII. MISCELLANEOUS PROVISIONS 12.01. It is understood that this Agreement contains the entire agreement between the Parties and supersedes any and all prior agreements, arrangements, or understandings between the Parties relating to the subject matter. No oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. 12.02. The terms and conditions of this Agreement may be amended upon the mutual written consent of both parties. Mutual consent will be demonstrated approval of the governing body of each party hereto. No modification to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of both parties. Page 171 of 237 8 12.03. This Agreement is governed in accordance with the laws of the State of Texas. Venue shall be in Brazos County, Texas. 12.04. Except as otherwise provided below, this Agreement may not be assigned by either party hereto without the prior written consent of the non-assigning party. 12.05. Notice which shall or may be given in accordance with the terms of this Agreement, shall be in writing and shall be hand delivered by expedited delivery service with proof of delivery, sent by United States mail, registered or certified, adequate postage prepaid, return receipt requested, or by email, addressed to the following Parties: City of College Station: City of College Station City Manager’s Office P.O. Box 9960 110 Texas Avenue South College Station, TX 77842-9960 Telephone: (979) 764-3510 Email: cmo@cstx.gov City of Bryan: City of Bryan City Manager’s Office 300 South Texas Avenue Bryan, Texas 77805 Telephone: (979) 209-5106 Email: executiveservicesweb@bryantx.gov (The remainder of this page intentionally left blank.) Page 172 of 237 9 CITY OF COLLEGE STATION _____________________________ _____________ Mayor Date ATTEST: ______________________________ ______________ City Secretary Date APPROVED: _______________________________ ______________ City Manager Date _______________________________ ______________ City Attorney Date ________________________________ ______________ Mary Ellen Leonard, Chief Financial Officer Date CITY OF BRYAN _______________________________ ______________ Mayor Date ATTEST: _______________________________ _______________ City Secretary Date APPROVED AS TO FORM _______________________________ _______________ City Attorney Date Page 173 of 237 10 Exhibit “A” Payment Formula: P = CB+I+BV-R-IL P = Total amount COLLEGE STATION will pay BRYAN in upcoming fiscal year. CB = Current fiscal year COLLEGE STATION Library Services and janitorial services for Larry J. Ringer Library to be provided for by BRYAN. I = Estimated BRYAN Indirect Costs for Larry J. Ringer Library in upcoming fiscal year as calculated per Exhibit “B”. BV = Prior fiscal year COLLEGE STATION Library Services variance for Larry J. Ringer Library. R = Prior year Larry J. Ringer Library revenue. IL = Payment due from BRYAN to COLLEGE STATION for 50% of costs associated with the O&M costs for Twin City Inter-Library Loan Program. Page 174 of 237 11 Exhibit “B” INDIRECT COSTS 1. Executive Services 2. Communications & Marketing 3. Internal Audit 4. Finance 5. Budget 6. Purchasing 7. Information Technology 8. Human Resources *COLLEGE STATION’s share of the above indirect costs are based on a study conducted regularly from an independent firm. Page 175 of 237 July 22, 2021 Item No. 8.15. Chap 38 Art 2 add Div 4 ordinance amendment Sponsor:Debbie Eller, Director of Community Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding an amendment to Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing, and Parking” by adding Division IV “Remote Pay System Parking”. Relationship to Strategic Goals: Financial Sustainability, Core Services & Infrastructure, Neighborhood Integrity, Diverse & Growing Economy Recommendation(s): During the Workshop, City Council will receive a presentation regarding a proposed paid parking program. Action can be taken as needed regarding this proposed ordinance amendment. Summary: During the Workshop, City Council will receive a presentation regarding a paid parking program for on-street and in City-owned parking lots. This ordinance amendment will add Division IV "Remote Pay System Parking" to Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing, and Parking” allow for the implementation of a paid parking program in residential neighborhoods and in City-owned parking lots using a Remote Pay System. The ordinance provides City Manager authority to implement a remote pay system and charge for parking, define the areas subject to paid parking, parking operation time, parking fees, and exemptions. Budget & Financial Summary: N/A Attachments: 1.CH 38 Art 2 Div 4 Remote Park Pay Ord Page 176 of 237 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE II “STOPPING, STANDING AND PARKING,” BY ADDING DIVISION IV “REMOTE PAY SYSTEM PARKING”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” by adding Division IV “Remote Pay System Parking” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 177 of 237 ORDINANCE NO. _______Page 2 of 4 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 178 of 237 ORDINANCE NO. _______Page 3 of 4 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” by adding Division IV “Remote Pay System Parking” is hereby amended by adding and is to read as follows: DIVISION 4 REMOTE PAY SYSTEM PARKING Sec. 38-132 – Definitions. The following words and terms, when used in this division, shall have the meanings ascribed to them in this section except when the context clearly indicates a different meaning: Individual parking space means a portion of a paved street, parking lot, or parking garage or facility located in a remote pay system area to accommodate the vehicle parking. Remote pay system means a pay by phone, mobile pay, or other such technology-based system for paying for parking other than by parking meter, pay station, or other physical installation or equipment located on-site of the individual parking space or remote pay system area. Under the remote pay system, upon remote payment of the required fee, technology shall indicate legal parking for the period of time lawfully designated for that area-and time of day. The remote pay system will provide messaging to the parking patron regarding the expiration of the time and provide the ability to remotely extend the period of time by remote payment. Remote pay system area means a signed area under the City’s control designated for parking vehicles for a fee on a street, in a parking lot, or in a parking garage or facility in which a remote pay system is implemented. Sec. 38-133 – Installation and operation of Remote Pay Systems. The City Manager is authorized implement remote pay systems to control and charge for parking in remote pay system areas. Sec. 38.134 – Designation of Remote Pay System Areas. The City Manager is authorized to designate on-street parking, parking lots, and parking garages or facilities under the City’s control as remote pay system areas with signage. Sec. 38-135 – Remote Pay System Parking Operation Time. Remote pay system parking operation days and hours during are established by the City Manager and designated in the remote pay system. Sec. 38-136 – Parking Fees for Remote Pay System Parking. The City Manager may adjust the parking fee up to the amounts established by the City Council. The fees established in Section 2- 117 shall be the maximum charged for the use of an individual parking space. Page 179 of 237 ORDINANCE NO. _______Page 4 of 4 Ordinance Form 8-14-17 Sec. 38-137 – Exemptions. Residents, presenting valid proof of residency to the City, of property adjoining the streets in a remote pay system area who have registered their vehicles’ license plate with the City’s remote pay system may have two vehicles exempt from this division. Sec. 38-138 – Violations. It shall be unlawful for a person in a remote pay system area to park a motor vehicle in an individual parking space or spaces without paying the required parking fee, unless exempted. Page 180 of 237 July 22, 2021 Item No. 8.16. Chap 38, Art 2 Ordinance Revision for Remote Pay System Parking Sponsor:Debbie Eller, Director of Community Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding an ordinance amending Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing, and Parking,” by amending and adding certain sections allowing remote pay system parking. Relationship to Strategic Goals: Financial Sustainability, Core Services & Infrastructure, Neighborhood Integrity, Diverse & Growing Economy Recommendation(s): During the Workshop, City Council will receive a presentation regarding a proposed paid parking program. Action can be taken as needed regarding this proposed ordinance amendment. Summary: During the Workshop, City Council will receive a presentation regarding a paid parking program for on-street and in City-owned parking lots. This ordinance amendment will add certain sections in Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing, and Parking,” by amending and adding certain sections allowing remote pay system parking. The amendment will add the prohibition of parking without paying the required feel in a remote pay area, add the authority to designate a temporary area, add a civil fine amount, and revise section of Division 3 Northgate Area to allow for a remote pay system. Budget & Financial Summary: N/A Attachments: 1.CH 38 Art 2 Ord Amend Page 181 of 237 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE II “STOPPING, STANDING AND PARKING,” BY AMENDING AND ADDING CERTAIN SECTIONS ALLOWING REMOTE PAY SYSTEM PARKING, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking, by amending and adding certain sections related to remote pay system parking of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 182 of 237 ORDINANCE NO. _______Page 2 of 7 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST:APPROVED: __________________________________________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 183 of 237 ORDINANCE NO. _______Page 3 of 7 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” Division 1, “Generally,” Sec. 38-42 “General Prohibitions” (a) is hereby amended by amending sections 18 and 19 and by adding section 20 and is to read as follows: Sec. 38-42. - General prohibitions. (a) (18)Park facing traffic; 18 inches from Curb. On a one-way roadway that does not stop or park the vehicle parallel to the curb or edge of the roadway in the direction of authorized traffic movement with the right-hand wheels within 18 inches of the right-hand curb or edge of the roadway or the left-hand wheels within 18 inches of the left-hand curb or edge of the roadway; (19)Parking at an expired parking meter; and (20)Parking, stopping or standing in a remote pay system area without paying the fee. Page 184 of 237 ORDINANCE NO. _______Page 4 of 7 Ordinance Form 8-14-17 That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” Division 1, “Generally,” Sec. 38-46 “Temporary no parking areas” is hereby amended and is to read as follows: Sec. 38-46. Temporary parking areas. (a)Temporary No Parking. The City Manager or designee may temporarily remove on-street parking in an area where parking is not currently prohibited by City ordinance. The temporary "No Parking" sign shall conform with the Texas Manual on Uniform Traffic Control Devices, which is published by the Texas Department of Transportation. The temporary "No Parking" sign may be placed as part of a special event and/or where safety along the street is a concern. The temporary sign shall not be erected for more than a consecutive 72-hour period. (b)Temporary Paid Parking. The City Manager or designee may temporarily designate paid on-street parking or paid parking at City-owned facilities. A temporary paid parking sign or signs shall be placed as a part of a special event or where additional controlled parking is needed. Page 185 of 237 ORDINANCE NO. _______Page 5 of 7 Ordinance Form 8-14-17 That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” Division 2, “Administrative Adjudication or Parking Violations,” Sec. 38-79 “Civil Fines, Costs and Fees” is hereby amended and is to read as follows: Sec. 38-79. Civil fines, costs and fees. (a)Civil fines, costs and fees assessed in connection with this chapter are limited to those specified below. (b)If the vehicle owner or operator remits payment no later than the tenth business day after issuance of the citation or summons, or before the hearing date shown on the citation, the total fine and costs due for the violation is the amount shown on the citation as "Early Payment Fine." If payment of the fine is made on or after the 11th business day after issuance of the citation or summons, the owner or operator shall remit the amount shown on the citation under "Standard Fine." (c)A payment remitted by mail is considered "remitted" on the post-marked date. (d)The following offenses are unlawful and the fines are established and incorporated by reference by all purposes: Offense Payment Within 10 Days Payment After 10 Days 1. Park/Stop/Stand in or on unapproved surface $75.00 $85.00 2. Park/Stop/Stand in or on a yard or lawn $75.00 $85.00 3. Parking or stopping in bike lane $35.00 $45.00 4. Park/Stop/Stand -Prohibited $50.00 $60.00 5. Park/Stop/Stand blocking public or private driveway or alley $25.00 $35.00 6. Park/Stop/Stand blocking dumpster $55.00 $65.00 7. Restricted no Park/Stop/Stand/time parking $25.00 $35.00 8. Special event violation $25.00 $35.00 9. Park/Stop/Stand in fire lane $135.00 $145.00 10. Park/Stop/Stand in or on City park grass $75.00 $85.00 11. Parking truck, tractor or trailer on City road $75.00 $85.00 12. Parking in Northgate Parking Garage without paying fee $115.00 $125.00 13. Parking blocking adjacent parking space $35.00 $45.00 14. Immobilization fee $50.00 15. Double Parked $50.00 $60.00 16. Park/Stop/Stand on sidewalk $35.00 $45.00 17. Park/Stop/Stand on crosswalk $35.00 $45.00 18. Park/Stop/Stand within 15 feet of fire hydrant $50.00 $60.00 19. Park/Stop/Stand Within 20 feet of a cross walk at an intersection $35.00 $45.00 20. Park/Stop/Stand more than 18 inches from curb $35.00 $45.00 21. Park/Stop/Stand stop stand in intersection $50.00 $60.00 22. Park/Stop/Stand Facing Traffic $35.00 $45.00 Page 186 of 237 ORDINANCE NO. _______Page 6 of 7 Ordinance Form 8-14-17 23. Park/Stop/Stand within 30 feet of traffic control device $35.00 $45.00 24. Expired Meter $25.00 $35.00 25. Parking/Standing/Storing of Recreation vehicles, trucks, trailers or truck-tractors $115.00 $125.00 26. Parking/Stopping/Standing in a remote pay system area without paying the fee $50.00 $60.00 Page 187 of 237 ORDINANCE NO. _______Page 7 of 7 Ordinance Form 8-14-17 That Chapter 38, “Traffic and Vehicles,” Article II “Stopping, Standing and Parking,” Division 3 “Northgate Area,” Sections 38-106, 108 and 109 are hereby amended and are to read as follows: Division 3 – Northgate Area and Remote Pay System Areas. Sec. 38-106 – Northgate Promenade Parking Lot and Remote Pay System Parking Lot fee schedule. The City Manager or designee may adjust the parking fee up to or below the amounts set below. The fees established in Section 2-117 shall be charged for the use of a parking space in the Northgate Promenade Parking Lot, located at 310 Church Street or any other City owned parking lot by remote pay system parking. Sec. 38-108 – Northgate and Remote Pay System on-street parking fee schedule. The City Manager or designee may adjust the parking fee up to or below the amounts established. The fees established in Section 2-117 shall be charged for the use of an on-street parking space provided by the City and adjacent to a parking meter or remote pay system area anywhere in the Northgate Area, generally located between South College on the East, Wellborn Road on the West, University Drive on the South and the City limit on the North or in any remote pay system area in the City. Sec. 38-109 – Violations. (a)It shall be unlawful to park a motor vehicle or commercial motor vehicle in a space or multiple spaces without paying the required fee for the space, unless covered by an exemption. (b)It shall be unlawful to park in the parking garage without paying the required fee, unless covered by an exemption. (c)It shall be unlawful to park a motor vehicle or commercial motor vehicle in such a manner that the vehicle prohibits the use of an adjacent designated parking space. (d)It shall be unlawful to cause any damage to any parking surface, sidewalk, or any other property owned or maintained by the City by the loading or unloading of goods or by the overweight of a motor vehicle or commercial motor vehicle. (e)Northgate Parking Garage. It shall be unlawful for any person to raise, lower or manipulate in any way the Northgate Parking Garage gate, gate arm or gate equipment for any reason, unless directed by a City employee acting in their official capacity. (f)Penalty. A violation of this section shall be punished as provided in Section 1-7. Page 188 of 237 July 22, 2021 Item No. 9.1. BVSWMA, Inc. FY2022 Budget Sponsor:Pete Caler, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on the Fiscal Year 2022 BVSWMA, Inc. Budget. Relationship to Strategic Goals: 1. Financial Sustainability 2. Core Services and Infrastructure Recommendation(s): Staff recommends the Council approve the FY2022 BVSWMA, Inc. Budget. Summary: The BVSWMA, Inc. proposed budget was considered and approved by the BVSWMA, Inc. Board of Directors on June 16, 2021. According to the BVSWMA, Inc., By-Laws and Operating Agreement, the BVSWMA budget will be presented to the College Station and Bryan City Councils for consideration after being approved by the BVSWMA Board. It is anticipated that the City of Bryan will consider this item on July 13, 2020. Budget & Financial Summary: The FY2022 BVSWMA, Inc. Budget Revenue is $9,369,600. The Operating Expenses are $7,505,383 and Capital Expenses are $3,439,000. The Total Reserves, Cash, & Investments are $12,552,380. The budget also reduces the gate rate for both owning cities from $15.00 to $13.00 per ton. Attachments: 1.Proposed FYE2022 Budget Page 189 of 237 BVSWMA, Inc. Budget Fiscal Year Ending September 30, 2022 APPROVED AND ADOPTED BY VOTE OF THE BOARD OF DIRECTORS OF THE BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY, INC. AT A REGULAR MEETING HELD ON THE 16TH DAY OF JUNE, 2021. APPROVED: ______________________________ Page 190 of 237 Twin Oaks Landfill Gate Rates Page 191 of 237 Twin Oaks Gate Rates City of Bryan City of College Station Non-City FYE Gate Rate Gate Rate 2011 $21.50 $27.00 2012 $21.50 $27.00 2013 $21.50 $27.00 2014 $21.50 $27.00 2015 $21.19 $26.69 2016 $21.19 $26.69 2017 $20.50 $26.69 2018 $20.00 $26.69 2019 $18.50 $26.69 2020 $17.50 $28.00 Current 2021 $15.00 $28.00 Proposed 2022 $13.00 $28.00 Projected 2023 $13.00 $28.00 Gate Rate includes $0.94/ton TCEQ Fee Page 192 of 237 BVSWMA, Inc. Fiscal Year Ending 2022 Budget Overview Page 193 of 237 Approved Projected Proposed 2021 2021 2022 Budget Results Budget Revenue 9,499,000$ 12,678,029$ 9,369,600$ Operating Expense 7,086,327$ 7,346,039$ 7,505,383$ Captial Expense 4,975,000$ 3,937,115$ 3,439,000$ Total Expense 12,061,327$ 11,283,154$ 10,944,383$ Cash & Investments (Working Capital)3,101,730$ 5,478,229$ 3,903,446$ Reserves Rock Prairie Road Closure/Post Closure 2,256,965$ 2,329,670$ 2,422,857$ Twin Oaks Closure & Post Closure 2,713,214$ 2,867,037$ 3,184,973$ BDF - Interim cover & pre-closure 516,327$ 556,178$ 638,427$ BDF - Pipeline relocation 604,588$ 656,890$ 745,538$ BDF - Gas System 1,057,870$ 61,589$ 295,523$ BDF - Debt Reserve 500,000$ 500,000$ 500,000$ DBF - Cell Development Reserve 1,000,000$ 1,000,000$ 1,000,000$ Total Reserves 8,648,964$ 7,971,364$ 8,787,318$ Total Reserves, Cash & Investments 11,750,694$ 13,449,593$ 12,690,764$ Notes: BDF = Board Designated Fund Page 194 of 237 BVSWMA, Inc. Fiscal Year Ending 2022 Operation Budget Page 195 of 237 Current Projected Results Results FYE2021 FYE2021 FYE2022 (March 31, 2020)Budget Operating Revenue 6 Landfill Volume - Tons City of College Station 41,526 68,526 70,000 City of Bryan 35,382 60,382 65,000 Third Party 346,540 461,140 275,000 423,447 590,047 410,000 FYE2021 Landfill Rates TCEQ Gate Fee Rate City of College Station 12.06$ 0.94$ 13.00$ City of Bryan 12.06$ 0.94$ 13.00$ Third Party 27.06$ 0.94$ 28.00$ Landfill Net Revenue City of College Station 844,200 City of Bryan 783,900 Third Party 7,441,500 Total Landfill Revenue 8,271,994 12,271,994 9,069,600 Compost Revenue 185,574 317,746 300,000 Other Operating Revenue 26,772 88,289 - Total Operating Revenue 8,484,341 12,678,029 9,369,600 Operating Expenses Other Expenses Debt Service Interest - City of College Station 54,525 113,850 93,300 Debt Service: Interest - City of Bryan 46,548 131,231 109,631 Bad Debt 0 0 600 Contingency 0 0 150,000 Community Support HHW 381,235 600,000 600,000 Community Support - Other 3,750 15,000 15,000 Total Other Expenses 486,058 860,081 968,531 Maintenance Expense Computer Software 11,941 12,000 31,000 Office Maint-Other 0 500 1,000 Office Maint-Equipment 0 500 1,000 Office Maint-Furniture 2,210 1,700 2,500 Office Maint-Computer 0 0 1,000 Maint.-Building 8,527 19,000 25,000 Maint.-Grounds 10,262 15,000 40,000 Maint.-Fence & Gates 482 2,000 5,000 V&E Maint-Machine/Tool 1,598 4,000 2,000 V&E Maint-Heavy Equipment 142,737 350,000 350,000 V&E Maint-Radios 4,562 7,821 11,800 V&E Maint-Phones 1,522 2,609 5,000 V&E Maint-Pages/Other 3,024 5,184 19,000 V&E Maint-Pumps/Motors 38 5,000 20,000 V&E Maint-Motor Vehicle 11,411 15,000 15,000 V&E Maint-Other 1,078 1,848 3,500 Wet Weather Access 135,210 200,000 200,000 Other Total 0 0 - Total Maintenance Expense 334,601 642,162 732,800 Closure, Post Closure & Pre Post Closure Closure Accrual - Twin Oaks 142,070 243,549 158,968 Post-Closure Accrual - Twin Oaks 181,823 311,697 158,968 Pre-Post Closure - Twin Oaks 83,790 143,640 82,249 Total Closure, PC, and Pre-PC 407,683 698,885 400,185 Purchased Services Advertise-Promotional 3,371 9,000 10,000 Insurance-Premium 40,107 68,755 78,000 Page 196 of 237 Other Serv-Other 1,792 3,072 5,000 Other Serv-Contract Labor 9,495 18,000 15,000 Other Serv-Security 0 0 5,000 Printing-External 463 600 1,500 Printing-Signs & Banners 1,312 7,500 7,500 Prof Serv-Audit 14,250 27,500 28,070 Prof Serv-Engineering 116,487 200,000 175,000 Prof Serv-Legal 25,194 43,190 30,000 Prof Serv-Medical 0 0 1,000 Prof Serv-Spec Studies 0 35,000 35,000 Prof Serv-Other 95,547 145,000 150,000 Rentals-Equipment 40,384 55,000 55,000 Sundry-Credit Card Fees 33,431 55,000 55,000 Sundry-Freight 12,540 19,000 23,000 Sundry-Permits & Licenses 2,036 3,000 5,000 Sundry-Penalty & Interest 27 46 500 Sundry-Postage 521 893 2,500 Sundry-Bank Service Charge 0 0 - Tech Serv-Janitorial 24,990 40,000 45,000 Tech Serv-Pest Control 2,153 3,691 4,500 Tech. Svcs.-Inspect & Lic. Fees 5,916 7,500 7,500 Training-In-house Training 0 0 1,000 Training-Memberships 3,090 3,500 7,000 Training-Outside Training 0 5,000 15,000 Training-Subscriptions 1,348 2,000 2,500 Training-Travel & Lodging 0 500 7,000 Util Serv-Cable Services 1,855 3,180 4,000 Util Serv-Disposal Fees 17,629 36,000 40,000 Util Serv-Electric 24,731 42,396 45,000 Util Serv-Local Phone 888 1,522 3,500 Util Serv-Long Distance Phone 0 0 - Util Serv-Mobile Phone 6,280 10,766 12,000 Util Serv-Water 7,806 25,000 25,000 Total Purchased Services 493,643 871,611 901,070 Salaries & Benefits Administrative 289,173 495,725 493,000 Fulltime Labor 688,226 1,179,816 1,260,000 Overtime 249,505 427,723 380,000 Bonuses 30,873 37,000 40,000 FICA/Medicare & Unemployment 85,602 146,746 162,000 Retirement 174,494 299,133 307,800 Group Health Insurance 251,985 431,974 550,000 Group Life Insurance 4,651 7,973 9,000 Workers Compensation 32,848 55,000 60,000 Unemployment Compensation 0 0 - Education Reimbursement 0 0 - Group LT Disability 4,515 9,000 9,000 Taxable Employee Benefits 0 7,000 7,800 Non-Taxable Employee Benefits 24 41 - Supplemental Insurance 19,376 33,000 33,000 Total Salaries & Benefits 1,831,272 3,130,131 3,311,600 Supplies Office Supplies - General 8,170 14,000 20,000 Office Supplies - Computer 0 0 - Office Supplies - Educate 0 0 - Office Supplies-Minor Equipment 1,144 2,000 3,000 Office Supp.-Computer Hardware 2,285 8,000 10,000 Office Supp.-Computer Software 642 1,200 2,000 Office Supplies - Other 0 0 - Botanical 0 0 - V&E-Oil 16,464 28,224 40,000 V&E-Fuel 13,852 23,746 20,000 V&E-Diesel 238,278 450,000 475,000 V&E-Minor Tools 6,456 10,000 10,000 V&E-Other 156 3,000 3,000 Awards-Recognition 0 0 - Clothing-Accessory 0 0 - Clothing-Uniforms 7,309 14,000 14,000 Chemical-Janitorial 6,327 10,846 12,000 Chemical-Botanical 0 0 - Chemical-Pesticide 0 1,000 1,000 Page 197 of 237 Chemical-Other 0 0 - Crew-Safety 4,517 9,000 10,000 Misc Supply-Promo Mater 1,480 1,500 1,500 Misc Supply-Goodwill 6,395 10,963 2,500 Misc Supply-Food & Ice 5,791 10,000 12,000 Misc Supply-Other 261 447 16,000 0 0 Total Supplies 319,527 597,927 652,000 Total Operating Expenses before Amort & Dep 3,872,784 6,800,797 6,966,186 Net Operating Income (Loss) before Amort & Dep 4,611,557 5,877,232 2,403,414 Amortization & Depreciation Amortization Exp - LF 46,821 80,265 45,000 Depreciation Exp - LF 1,221,234 2,093,544 1,650,000 Depreciation Exp - Compost 39,460 67,646 100,000 Depreciation Exp - Training Facility 24,240 41,554 40,000 Total Amortization & Depreciation 1,331,755 2,241,455 1,835,000 Non-operating Revenue (Expenses) Interest Income/Other 267,856$ 270,000$ 20,000$ Non Operating Revenue 589$ 1,010$ 1,500$ Pipeline Relocation Cost (97,673)$ (167,439)$ (86,510)$ Gas System Build-out (213,887)$ (366,663)$ (228,296)$ Host Fees (253,057)$ (433,812)$ (245,891)$ Total Non-operating Revenue (Expense)(296,172)$ (696,905)$ (539,197)$ Page 198 of 237 BVSWMA, Inc. 10 Year Capital and Reserves Projection Page 199 of 237 11 12 13 14 15 16 17 18 19 20 21 22 FYE 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 City of College Station 68,526 70,000 71,400 72,828 74,285 75,770 77,286 78,831 80,408 82,016 83,656 85,330 City of Bryan 60,382 65,000 66,300 67,626 68,979 70,358 71,765 73,201 74,665 76,158 77,681 79,235 Third Party 461,140 275,000 280,500 286,110 291,832 297,669 303,622 309,695 315,889 322,206 328,650 335,223 Total 590,047 410,000 418,200 426,564 435,095 443,797 452,673 461,727 470,961 480,380 489,988 499,788 City Net Rate 14.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 12.06$ 3rd Party Net Rate 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ 27.06$ Capacity remaining 86%84%83%81%80%78%77%75%73%71%70%68% Starting Capacity (Tons)24,421,720 23,831,673 23,421,673 23,003,473 22,576,909 22,141,813 21,698,016 21,245,343 20,783,616 20,312,655 19,832,275 19,342,287 Accepted (Tons)590,047 410,000 418,200 426,564 435,095 443,797 452,673 461,727 470,961 480,380 489,988 499,788 Ending capacity (Tons)23,831,673 23,421,673 23,003,473 22,576,909 22,141,813 21,698,016 21,245,343 20,783,616 20,312,655 19,832,275 19,342,287 18,842,499 Landfill Revenue 9,069,600 9,250,992 9,436,012 9,624,732 9,817,227 10,013,571 10,213,843 10,418,120 10,626,482 10,839,012 11,055,792 Compost Revenue 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 Other Operating Revenue Total Operating Revenue 12,678,029 9,369,600 9,550,992 9,736,012 9,924,732 10,117,227 10,313,571 10,513,843 10,718,120 10,926,482 11,139,012 11,355,792 Operating Expenses Other Expenses Debt Service Interest - City of College Station 93,300 81,550 69,050 55,675 41,550 26,675 14,400 4,875 - - - Debt Service: Interest - City of Bryan 109,631 98,231 86,431 74,031 60,831 47,013 32,138 16,625 - - - Bad Debt 600 600 600 600 600 600 600 600 600 600 600 Contingency 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Community Support HHW 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 Community Support - Other 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Total Other Expenses 860,081 968,531 945,381 921,081 895,306 867,981 839,288 812,138 787,100 765,600 765,600 765,600 Maintenance Expense Computer Software 31,000 31,620 32,252 32,897 33,555 34,227 34,911 35,609 36,321 37,048 37,789 Office Maint-Other 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Maint-Equipment 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Office Maint-Furniture 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Office Maint-Computer 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Maint.-Building 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Maint.-Grounds 40,000 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 Maint.-Fence & Gates 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 V&E Maint-Machine/Tool 2,000 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 V&E Maint-Heavy Equipment 350,000 357,000 364,140 371,423 378,851 386,428 394,157 402,040 410,081 418,282 426,648 V&E Maint-Radios 11,800 12,036 12,277 12,522 12,773 13,028 13,289 13,554 13,826 14,102 14,384 V&E Maint-Phones 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 V&E Maint-Pages/Other 19,000 19,380 19,768 20,163 20,566 20,978 21,397 21,825 22,262 22,707 23,161 V&E Maint-Pumps/Motors 20,000 20,400 20,808 21,224 21,649 22,082 22,523 22,974 23,433 23,902 24,380 V&E Maint-Motor Vehicle 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 V&E Maint-Other 3,500 3,570 3,641 3,714 3,789 3,864 3,942 4,020 4,101 4,183 4,266 Wet Weather Access 200,000 204,000 208,080 212,242 216,486 220,816 225,232 229,737 234,332 239,019 243,799 Other Total 0 0 0 0 0 0 0 0 0 0 0 Total Maintenance Expense 642,162 732,800 747,456 762,405 777,653 793,206 809,070 825,252 841,757 858,592 875,764 893,279 Closure, Post Closure & Pre Post Closure Closure Accrual - Twin Oaks 158,968 162,147 165,390 168,698 172,072 175,513 179,024 182,604 186,256 189,981 193,781 Page 200 of 237 Post-Closure Accrual - Twin Oaks 158,968 162,147 165,390 168,698 172,072 175,513 179,024 182,604 186,256 189,981 193,781 Pre-Post Closure - Twin Oaks 82,249 83,894 85,572 87,283 89,029 90,810 92,626 94,478 96,368 98,295 100,261 Total Closure, PC, and Pre-PC 698,885 400,185 408,188 416,352 424,679 433,173 441,836 450,673 459,686 468,880 478,258 487,823 Purchased Services Advertise-Promotional 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Insurance-Premium 78,000 79,560 81,151 82,774 84,430 86,118 87,841 89,597 91,389 93,217 95,082 Other Serv-Other 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Other Serv-Contract Labor 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Other Serv-Security 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Printing-External 1,500 1,530 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 Printing-Signs & Banners 7,500 7,650 7,803 7,959 8,118 8,281 8,446 8,615 8,787 8,963 9,142 Prof Serv-Audit 28,070 28,631 29,204 29,788 30,384 30,992 31,611 32,244 32,888 33,546 34,217 Prof Serv-Engineering 175,000 178,500 182,070 185,711 189,426 193,214 197,078 201,020 205,040 209,141 213,324 Prof Serv-Legal 30,000 30,600 31,212 31,836 32,473 33,122 33,785 34,461 35,150 35,853 36,570 Prof Serv-Medical 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Prof Serv-Spec Studies 35,000 35,700 36,414 37,142 37,885 38,643 39,416 40,204 41,008 41,828 42,665 Prof Serv-Other 150,000 153,000 156,060 159,181 162,365 165,612 168,924 172,303 175,749 179,264 182,849 Rentals-Equipment 55,000 56,100 57,222 58,366 59,534 60,724 61,939 63,178 64,441 65,730 67,045 Sundry-Credit Card Fees 55,000 56,100 57,222 58,366 59,534 60,724 61,939 63,178 64,441 65,730 67,045 Sundry-Freight 23,000 23,460 23,929 24,408 24,896 25,394 25,902 26,420 26,948 27,487 28,037 Sundry-Permits & Licenses 5,000 5,100 5,202 5,306 5,412 5,520 5,631 5,743 5,858 5,975 6,095 Sundry-Penalty & Interest 500 510 520 531 541 552 563 574 586 598 609 Sundry-Postage 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Sundry-Bank Service Fees - Tech Serv-Janitorial 45,000 45,900 46,818 47,754 48,709 49,684 50,677 51,691 52,725 53,779 54,855 Tech Serv-Pest Control 4,500 4,590 4,682 4,775 4,871 4,968 5,068 5,169 5,272 5,378 5,485 Tech. Svcs.-Inspect & Lic. Fees 7,500 7,650 7,803 7,959 8,118 8,281 8,446 8,615 8,787 8,963 9,142 Training-In-house Training 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Training-Memberships 7,000 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 Training-Outside Training 15,000 15,300 15,606 15,918 16,236 16,561 16,892 17,230 17,575 17,926 18,285 Training-Subscriptions 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Training-Travel & Lodging 7,000 7,140 7,283 7,428 7,577 7,729 7,883 8,041 8,202 8,366 8,533 Util Serv-Cable Services 4,000 4,080 4,162 4,245 4,330 4,416 4,505 4,595 4,687 4,780 4,876 Util Serv-Disposal Fees 40,000 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 Util Serv-Electric 45,000 45,900 46,818 47,754 48,709 49,684 50,677 51,691 52,725 53,779 54,855 Util Serv-Local Phone 3,500 3,570 3,641 3,714 3,789 3,864 3,942 4,020 4,101 4,183 4,266 Util Serv-Long Distance Phone - - - - - - - - - - - Util Serv-Mobile Phone 12,000 12,240 12,485 12,734 12,989 13,249 13,514 13,784 14,060 14,341 14,628 Util Serv-Water 25,000 25,500 26,010 26,530 27,061 27,602 28,154 28,717 29,291 29,877 30,475 Total Purchased Services 871,611 901,070 919,091 937,473 956,223 975,347 994,854 1,014,751 1,035,046 1,055,747 1,076,862 1,098,399 Salaries & Benefits Administrative 493,000 507,790 523,024 538,714 554,876 571,522 588,668 606,328 624,518 643,253 662,551 Fulltime Labor 1,260,000 1,297,800 1,336,734 1,376,836 1,418,141 1,460,685 1,504,506 1,549,641 1,596,130 1,644,014 1,693,335 Overtime 380,000 391,400 403,142 415,236 427,693 440,524 453,740 467,352 481,373 495,814 510,688 Bonuses 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 FICA/Medicare & Unemployment 162,000 165,240 168,545 171,916 175,354 178,861 182,438 186,087 189,809 193,605 197,477 Retirement 307,800 313,956 320,235 326,640 333,173 339,836 346,633 353,565 360,637 367,849 375,206 Group Health Insurance 550,000 561,000 572,220 583,664 595,338 607,244 619,389 631,777 644,413 657,301 670,447 Group Life Insurance 9,000 9,180 9,364 9,551 9,742 9,937 10,135 10,338 10,545 10,756 10,971 Workers Compensation 60,000 61,200 62,424 63,672 64,946 66,245 67,570 68,921 70,300 71,706 73,140 Unemployment Compensation 0 0 0 0 0 0 0 0 0 0 0 Education Reimbursement 0 0 0 0 0 0 0 0 0 0 0 Group LT Disability 9,000 9,180 9,364 9,551 9,742 9,937 10,135 10,338 10,545 10,756 10,971 Taxable Employee Benefits 7,800 7,956 8,115 8,277 8,443 8,612 8,784 8,960 9,139 9,322 9,508 Non-Taxable Employee Benefits 0 0 0 0 0 0 0 0 0 0 0 Supplemental Insurance 33,000 33,660 34,333 35,020 35,720 36,435 37,163 37,907 38,665 39,438 40,227 Total Salaries & Benefits 3,130,131 3,311,600 3,398,362 3,487,499 3,579,078 3,673,168 3,769,838 3,869,162 3,971,214 4,076,072 4,183,814 4,294,521 Page 201 of 237 Supplies Office Supplies - General 20,000 20,400 20,808 21,224 21,649 22,082 22,523 22,974 23,433 23,902 24,380 Office Supplies - Computer 0 0 0 0 0 0 0 0 0 0 0 Office Supplies - Educate 0 0 0 0 0 0 0 0 0 0 0 Office Supplies-Minor Equipment 3,000 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 Office Supp.-Computer Hardware 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Office Supp.-Computer Software 2,000 2,040 2,081 2,122 2,165 2,208 2,252 2,297 2,343 2,390 2,438 Office Supplies - Other 0 0 0 0 0 0 0 0 0 0 0 Botanical 0 0 0 0 0 0 0 0 0 0 0 V&E-Oil 40,000 40,800 41,616 42,448 43,297 44,163 45,046 45,947 46,866 47,804 48,760 V&E-Fuel 20,000 20,400 20,808 21,224 21,649 22,082 22,523 22,974 23,433 23,902 24,380 V&E-Diesel 475,000 484,500 494,190 504,074 514,155 524,438 534,927 545,626 556,538 567,669 579,022 V&E-Minor Tools 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 V&E-Other 3,000 3,060 3,121 3,184 3,247 3,312 3,378 3,446 3,515 3,585 3,657 Awards-Recognition 0 0 0 0 0 0 0 0 0 0 0 Clothing-Accessory 0 0 0 0 0 0 0 0 0 0 0 Clothing-Uniforms 14,000 14,280 14,566 14,857 15,154 15,457 15,766 16,082 16,403 16,731 17,066 Chemical-Janitorial 12,000 12,240 12,485 12,734 12,989 13,249 13,514 13,784 14,060 14,341 14,628 Chemical-Botanical 0 0 0 0 0 0 0 0 0 0 0 Chemical-Pesticide 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 Chemical-Other 0 0 0 0 0 0 0 0 0 0 0 Crew-Safety 10,000 10,200 10,404 10,612 10,824 11,041 11,262 11,487 11,717 11,951 12,190 Misc Supply-Promo Mater 1,500 1,530 1,561 1,592 1,624 1,656 1,689 1,723 1,757 1,793 1,828 Misc Supply-Goodwill 2,500 2,550 2,601 2,653 2,706 2,760 2,815 2,872 2,929 2,988 3,047 Misc Supply-Food & Ice 12,000 12,240 12,485 12,734 12,989 13,249 13,514 13,784 14,060 14,341 14,628 Misc Supply-Other 16,000 16,320 16,646 16,979 17,319 17,665 18,019 18,379 18,747 19,121 19,504 Misc Supply-Survey 0 0 0 0 0 0 0 0 0 0 0 Total Supplies 597,927 652,000 665,040 678,341 691,908 705,746 719,861 734,258 748,943 763,922 779,200 794,784 Total Operating Expenses before Amort & Dep 6,800,797 6,966,186 7,083,519 7,203,152 7,324,847 7,448,621 7,574,747 7,706,233 7,843,747 7,988,813 8,159,498 8,334,406 Net Operating Income (Loss) before Amort & Dep 5,877,232 2,403,414 2,467,473 2,532,860 2,599,885 2,668,606 2,738,824 2,807,609 2,874,373 2,937,669 2,979,514 3,021,385 Non-operating Revenue (Expenses) Interest Income 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Non Operating Revenue 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 Pipeline Relocation Cost -86,510 (88,240) (90,005) (91,805) (93,641) (95,514) (97,424) (99,373) (101,360) (103,387) (105,455) Gas System Build-out -228,296 (232,862) (237,519) (242,270) (247,115) (252,057) (257,099) (262,241) (267,485) (272,835) (278,292) Host Fees -245,891 (250,920) (255,938) (261,057) (266,278) (271,604) (277,036) (282,577) (288,228) (293,993) (299,873) Total Non-operating Revenue (Expense)(696,905) (539,197) (550,522) (561,963) (573,632) (585,535) (597,675) (610,059) (622,690) (635,574) (648,715) (662,120) Cash from Operations 5,180,327 1,864,217 1,916,951 1,970,897 2,026,253 2,083,071 2,141,149 2,197,550 2,251,682 2,302,095 2,330,799 2,359,266 Twin Oaks Closure/Post Closure Reserve Starting 2,409,484$ 2,867,037$ 3,184,973$ 3,509,267$ 3,840,048$ 4,177,443$ 4,521,587$ 4,872,614$ 5,230,661$ 5,595,869$ 5,968,381$ 6,348,344$ Additional Closure 228,777$ 158,968$ 162,147$ 165,390$ 168,698$ 172,072$ 175,513$ 179,024$ 182,604$ 186,256$ 189,981$ 193,781$ Additional PC 228,777$ 158,968$ 162,147$ 165,390$ 168,698$ 172,072$ 175,513$ 179,024$ 182,604$ 186,256$ 189,981$ 193,781$ Spent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending 2,867,037$ 3,184,973$ 3,509,267$ 3,840,048$ 4,177,443$ 4,521,587$ 4,872,614$ 5,230,661$ 5,595,869$ 5,968,381$ 6,348,344$ 6,735,905$ Rock Prairie Road Closure & Post Closure Reserve 24 23 22 21 20 19 18 17 16 15 14 13 Starting 2,236,483$ 2,329,670$ 2,422,857$ 2,516,044$ 2,609,231$ 2,702,417$ 2,795,604$ 2,888,791$ 2,981,978$ 3,075,165$ 3,168,351$ 3,261,538$ Additional -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Spent 93,186.80$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ 93,187$ Ending 2,329,670$ 2,422,857$ 2,516,044$ 2,609,231$ 2,702,417$ 2,795,604$ 2,888,791$ 2,981,978$ 3,075,165$ 3,168,351$ 3,261,538$ 3,354,725$ Pre-Post closure allocation Starting 437,810$ 556,178$ 638,427$ 722,321$ 807,893$ 895,177$ 984,206$ 1,075,016$ 1,167,641$ 512,120$ 608,488$ 706,783$ Additional 118,368$ 82,249$ 83,894$ 85,572$ 87,283$ 89,029$ 90,810$ 92,626$ 94,478$ 96,368$ 98,295$ 100,261$ Page 202 of 237 Spent -$ -$ -$ -$ -$ -$ -$ -$ (750,000)$ -$ -$ -$ Ending 556,178$ 638,427$ 722,321$ 807,893$ 895,177$ 984,206$ 1,075,016$ 1,167,641$ 512,120$ 608,488$ 706,783$ 807,044$ Pipeline Relocation Allocation Starting 529,312$ 656,890$ 745,538$ 835,960$ 928,190$ 1,022,265$ 1,118,221$ 1,216,096$ 1,315,929$ 1,417,758$ 1,521,624$ 1,627,568$ Additional 127,578$ 88,649$ 90,422$ 92,230$ 94,075$ 95,956$ 97,875$ 99,833$ 101,829$ 103,866$ 105,943$ 108,062$ Spent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Ending 656,890$ 745,538$ 835,960$ 928,190$ 1,022,265$ 1,118,221$ 1,216,096$ 1,315,929$ 1,417,758$ 1,521,624$ 1,627,568$ 1,735,630$ Gas System Build Out Starting 1,339,925$ 61,589$ 295,523$ 534,135$ 777,520$ 1,025,773$ 1,278,990$ 1,537,272$ 1,800,720$ 2,069,436$ 2,343,527$ 2,623,100$ Additional 336,664$ 233,934$ 238,613$ 243,385$ 248,253$ 253,218$ 258,282$ 263,448$ 268,717$ 274,091$ 279,573$ 285,164$ Spent (1,615,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ (1,900,000)$ Ending 61,589$ 295,523$ 534,135$ 777,520$ 1,025,773$ 1,278,990$ 1,537,272$ 1,800,720$ 2,069,436$ 2,343,527$ 2,623,100$ 1,008,264$ Working Capital Needs 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 Equipment Replacement Light plant Utility Vehicle 850J Dozer Compactor Backhoe/Loader Roll-off Motorgrader 470 Excavator Dump Truck D8 Dozer Water Truck Utility Vehicle Crew Pick Up Tahoe replacement Admin replacement compost utility vehicle replacement Paradigm Software Update 6" pump replacement Compactor (927,400)$ Dump Truck (525,400)$ 320 Excavator (197,250)$ Grinder replacement (895,600)$ Utility Vehicle (20,000)$ Tahoe (57,000)$ Pickup/vehicle (38,850)$ GPS Replacement (286,000)$ Wheel Loader (175,000)$ 850 Dozer (360,000)$ Mower (12,000)$ Utility Vehicle (22,000)$ Steam Cleaner (15,000)$ Compactor (1,100,000)$ D8 Dozer (850,000)$ Crew Pickup (40,000)$ Fuel Service Truck (150,000)$ Broom (60,000)$ Dump Truck (510,000)$ Mechanic Service Truck (125,000)$ Tarp machine & Tarps (90,000)$ Wheel Loader (125,000)$ Rotochopper (50,000)$ Page 203 of 237 Dump Truck (520,000)$ Scarab (400,000)$ 850 Dozer (360,000)$ Compactor (1,100,000)$ Utility Vehicle (20,000)$ Tractor (70,000)$ Shredder (15,000)$ Generator (70,000)$ Water Truck (100,000)$ Trackhoe (600,000)$ 6" Electric Pump (25,000)$ 6" Diesel Pump (40,000)$ ForkLift (50,000)$ 836 Compactor (1,100,000)$ Capital Repairs (50,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ (100,000)$ Future Estimate (1,200,000)$ (1,200,000)$ (1,200,000)$ (1,200,000)$ (1,200,000)$ (1,200,000)$ Equipment subtotal (2,997,500)$ (2,674,000)$ (820,000)$ (2,870,000)$ (1,090,000)$ (1,200,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ Debt Service City of College Station (250,000)$ (230,000)$ (240,000)$ (260,000)$ (275,000)$ (290,000)$ (305,000)$ (310,000)$ (325,000)$ City of Bryan (275,000)$ (285,000)$ (295,000)$ (310,000)$ (320,000)$ (335,000)$ (350,000)$ (365,000)$ (380,000)$ Debt Subtotal (525,000)$ (515,000)$ (535,000)$ (570,000)$ (595,000)$ (625,000)$ (655,000)$ (675,000)$ (705,000)$ Capital Projects/Other Landfill Cell Development (2,500,000)$ -$ -$ (750,000)$ (750,000)$ -$ -$ -$ (1,000,000)$ (500,000)$ -$ (2,000,000)$ Wind Screens -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Twin Oaks site projects (50,000)$ (50,000)$ (100,000)$ (100,000)$ (100,000)$ -$ -$ -$ -$ -$ -$ -$ Hybner tract development (50,000)$ (50,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Gas System Design & permitting (32,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ East Expansion -$ -$ -$ -$ -$ -$ (100,000)$ (500,000)$ (500,000)$ -$ -$ -$ Twin Oaks Entry/Exit Road Repairs -$ (50,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Compost Scale -$ (50,000)$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Scale Software & Kiosk 63,850$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Fuel Tank & Containment (50,000)$ Other subtotal (2,568,150)$ (250,000)$ (100,000)$ (850,000)$ (850,000)$ -$ (100,000)$ (500,000)$ (1,500,000)$ (500,000)$ -$ (2,000,000)$ Capital Summary Starting Cash & Investments 6,236,889$ 5,326,566$ 3,751,783$ 4,213,733$ 1,894,631$ 1,385,884$ 1,643,955$ 1,730,104$ 1,452,654$ 199,337$ 1,201,431$ 2,232,230$ Equipment Capital (2,997,500)$ (2,674,000)$ (820,000)$ (2,870,000)$ (1,090,000)$ (1,200,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ (1,300,000)$ Debt Service (525,000)$ (515,000)$ (535,000)$ (570,000)$ (595,000)$ (625,000)$ (655,000)$ (675,000)$ (705,000)$ -$ -$ -$ Capital Projects (2,568,150)$ (250,000)$ (100,000)$ (850,000)$ (850,000)$ -$ (100,000)$ (500,000)$ (1,500,000)$ (500,000)$ -$ (2,000,000)$ Non Designated Cash from Operations 5,180,327 1,864,217 1,916,951 1,970,897 2,026,253 2,083,071 2,141,149 2,197,550 2,251,682 2,802,095 2,330,799 2,359,266 Ending Cash & Investments 5,326,566$ 3,751,783$ 4,213,733$ 1,894,631$ 1,385,884$ 1,643,955$ 1,730,104$ 1,452,654$ 199,337$ 1,201,431$ 2,232,230$ 1,291,496$ Board Designated Funds Summary Rock Prairie Road C & PC 2,329,670$ 2,422,857$ 2,516,044$ 2,609,231$ 2,702,417$ 2,795,604$ 2,888,791$ 2,981,978$ 3,075,165$ 3,168,351$ 3,261,538$ 3,354,725$ Twin Oaks C&PC 2,867,037$ 3,184,973$ 3,509,267$ 3,840,048$ 4,177,443$ 4,521,587$ 4,872,614$ 5,230,661$ 5,595,869$ 5,968,381$ 6,348,344$ 6,735,905$ BDF - Interim & PPC 556,178$ 638,427$ 722,321$ 807,893$ 895,177$ 984,206$ 1,075,016$ 1,167,641$ 512,120$ 608,488$ 706,783$ 807,044$ BDF - Pipeline relocation 656,890$ 745,538$ 835,960$ 928,190$ 1,022,265$ 1,118,221$ 1,216,096$ 1,315,929$ 1,417,758$ 1,521,624$ 1,627,568$ 1,735,630$ BDF - Gas System 61,589$ 295,523$ 534,135$ 777,520$ 1,025,773$ 1,278,990$ 1,537,272$ 1,800,720$ 2,069,436$ 2,343,527$ 2,623,100$ 1,008,264$ BDF - Debt Contingency 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ -$ -$ -$ BDF - Cell Construction Contingency 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ 1,000,000$ Funds Total 7,971,364$ 8,787,318$ 9,617,728$ 10,462,882$ 11,323,075$ 12,198,608$ 13,089,789$ 13,996,929$ 14,170,348$ 14,610,372$ 15,567,332$ 14,641,569$ Total Cash & Funds 13,297,930$ 12,539,101$ 13,831,461$ 12,357,512$ 12,708,958$ 13,842,563$ 14,819,892$ 15,449,583$ 14,369,685$ 15,811,803$ 17,799,563$ 15,933,064$ Page 204 of 237 July 22, 2021 Item No. 9.2. 1531 Pine Ridge Drive Rezoning Sponsor:Derrick Williams, Staff Planner Reviewed By CBC:City Council Agenda Caption:Public Hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix A, “Unified Development Ordinance, “Article 4, Zoning Districts,” Section 4.2 “Official Zoning Map,” of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from D Duplex to MF Multi-Family for approximately 0.3 acres located at 1531 Pine Ridge Drive. Relationship to Strategic Goals: Diverse & Growing Economy Recommendation(s): The Planning and Zoning Commission heard this item at their July 1, 2021 regular meeting where they voted unanimously to recommend approval. Staff also recommends approval of the rezoning. Summary: This request is to rezone approximately 0.3 acres of land from D Duplex to MF Multi- Family. The subject property was platted over 40 years ago and developed with a duplex. Surrounding properties include duplexes, apartments, and other multi-plex developments. The subject property’s owner would like to consolidate this duplex lot with adjacently owned property zoned for multifamily uses to create a more developable tract. Rezoning Review Criteria 1. Whether the proposal is consistent with the Comprehensive Plan: The subject tract is designated on the Comprehensive Plan Future Land Use and Character Map as Urban. The Urban land use designation allows for an intense level of development activities. These areas are appropriate for a range of high-density residential development in various forms including townhomes, duplexes, and multi-family. The proposed zoning permits multi-family uses, allowing the property to be developed consistent with the Comprehensive Plan. 2. Whether the uses permitted by the proposed zoning district will be appropriate in the context of the surrounding area: The proposed zoning allows for a variety of high-density residential uses including townhomes and multi-family, both of which would be appropriate due to the property’s proximity to other similar uses. The intent of the rezoning is to incorporate this property into the adjacent R-6 High Density Multi- Family area to the east and south and more specifically, to consolidate it with the adjacent R-6-zoned property to increase development options on the site. 3. Whether the property to be rezoned is physically suitable for the proposed zoning district: Page 205 of 237 While the subject property is suitable for the duplex use that is currently allowed, the size of the property (0.3 acres) will be a limiting factor in its ability to develop with a more intense use. Duplexes require conformance with some development standards such as parking lot setbacks and minor landscaping, but if there are more dwelling units, the development will have to meet more intense site planning requirements that a lot of this size will likely not be able to provide. Property consolidation with adjacent R-6-zoned land could create a building plot capable of supporting multi-family. The subject property is not in FEMA-designated floodplain. 4. Whether there is available water, sanitary sewer, storm water, and transportation facilities generally suitable and adequate for uses permitted by the proposed zoning district: Sanitary sewer service, water service, and fire flow are provided by College Station Utilities. The subject property generally drains to the south within the Bee Creek Drainage Basin and is not encumbered by FEMA Special Flood Hazard Area (SFHA). Detention is required with future development and would be addressed with the site plan. Drainage and all other infrastructure required with site development shall be designed and constructed in accordance with the B/CS Unified Design Guidelines. The subject property has frontage to Pine Ridge Drive which is a local street with duplexes and fourplexes currently developed along it. A traffic impact analysis is not required for a property of this size as any change in use would not be anticipated to have a substantial impact on traffic. 5. The marketability of the property: The property can be marketed for duplex use. The applicant is proposing to consolidate the subject lot with adjacent property already zoned for multi-family uses. This is anticipated to increase the marketability of the property. Budget & Financial Summary: N/A Attachments: 1.Ordinance 2.Background Information 3.Vicinity Aerial and Small Area Maps 4.Future Land Use Map 5.Rezoning Map 6.Rezoning Exibit 7.Applicant Supporting Information Page 206 of 237 Ordinance Form 08-27-19 ORDINANCE NO. _____ AN ORDINANCE AMENDING APPENDIX A “UNIFIED DEVELOPMENT ORDINANCE,” ARTICLE 4 “ZONING DISTRICTS,” SECTION 4.2, “OFFICIAL ZONING MAP” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES FROM D DUPLEX TO MF MULTI-FAMILY ON APPROXIMATELY .3 ACRES OF LAND LOCATED AT 1531 PINE RIDGE DRIVE AS DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2 “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, and Exhibit “B” attached hereto and made a part of this Ordinance for all purposes. PART 2: If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3: That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4: This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 207 of 237 ORDINANCE NO. ____________Page 2 of 4 Ordinance Form 08-27-19 PASSED, ADOPTED, and APPROVED this 22nd day of July, 2021. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 208 of 237 ORDINANCE NO. ____________Page 3 of 4 Ordinance Form 08-27-19 Exhibit A That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from D Duplex to MF Multi-Family: Page 209 of 237 ORDINANCE NO. ____________Page 4 of 4 Ordinance Form 08-27-19 Exhibit B Page 210 of 237 BACKGROUND INFORMATION NOTIFICATIONS Advertised Commission Hearing Date: July 1, 2021 Advertised Council Hearing Date: July 22, 2021 The following neighborhood organizations that are registered with the City of College Station’s Neighborhood Services have received a courtesy letter of notification of this public hearing: None Property owner notices mailed: 17 Contacts in support: None at the time of this report Contacts in opposition: None at the time of this report Inquiry contacts: One at the time of this report ADJACENT LAND USES Direction Comprehensive Plan Zoning Land Use North Urban R-4 Multi-Family Apartment complex South (across Pine Ridge Drive) Urban R-6 High Density Multi-Family Fourplex East Urban R-6 High Density Multi-Family Fourplex West Urban D-Duplex Duplex DEVELOPMENT HISTORY Annexation: A portion of the property was annexed in 1967 and the remainder in 1969 Zoning: A-O Agricultural Open upon annexation 1974 – A-O Agricultural Open to R-3 Townhouse 1977 – R-3 Townhouse to R-2 Duplex Residential 2013 – R-2 Duplex Residential renamed D Duplex Final Plat: 1977 - Parkway Plaza Phase 5 Site development: Duplex Page 211 of 237 Page 212 of 237 Page 213 of 237 Page 214 of 237 Page 215 of 237 Page 216 of 237 SITEPage 217 of 237 Name of Project:REZONING OF LOT 16, BLOCK 1 FROM D-DUPLEX TO MULTI-FAMILY Address:1531 PINE RIDGE DR Legal Description:PARKWAY PLAZA PH 5, BLOCK 1, LOT 16 Total Acreage:0.296 Applicant:: Property Owner:BLUE PROSPECT INVESTORS LLC MCCLURE AND BROWNE List the changed or changing conditions in the area or in the City which make this zone change necessary. High demand for rental property and high land values have driven a demand for higher density properties in this area. Indicate whether or not this zone change is in accordance with the Comprehensive Plan. If it is not, explain why the Plan is incorrect. This property is identified as Urban on the Land Use Map. How will this zone change be compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood? The development of the area and higher densities needed in the rental community have made the Duplex designation not the best use for this site. Explain the suitability of the property for uses permitted by the rezoning district requested. The property, when combined with the neighboring lot, will be able to comply with the proposed zoning district requirements. REZONING APPLICATION SUPPORTING INFORMATION Page 1 of 2 Page 218 of 237 Explain the suitability of the property for uses permitted by the current zoning district. The property, when combined with the neighboring lot, will be able to comply with the proposed zoning district requirements. Explain the marketability of the property for uses permitted by the current zoning district. The property is marketable as is, but there is a higher and better use than the current use. List any other reasons to support this zone change. NA Page 2 of 2 Page 219 of 237 July 22, 2021 Item No. 9.3. Ordering November Election (Ordenando Elecciones en Noviembre) Sponsor:Tanya Smith, City Secretary, Carla Robinson, City Attorney Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on an ordinance ordering a General and Special Election to be held on November 2, 2021 for the purpose of electing a City Council Member, Place 4, a City Council Member, Place 6, and to submit proposed amendments to the City Charter to the voters; establishing early voting locations and polling places for this election; and making provisions for conducting the election. (Presentación, discusión, y posible acción acerca de una ordenanza que ordene Elecciones Generales y Especiales a celebrarse el 2 de noviembre de 2021 con el propósito de elegir un Miembro del Consejo de la Ciudad, Puesto Número 4, un Miembro del Consejo de la Ciudad, Puesto Número 6, y para presentarles a los votantes las enmiendas propuestas a los Estatutos de la Ciudad; estableciendo los sitios de votaciones anticipadas y los centros de votaciones para estas elecciones; y elaborando las provisiones para llevar a cabo las elecciones.) Relationship to Strategic Goals: Good Governance (buen gobierno) Recommendation(s): (Recomendación): Approve as presented to the City Council. (Aprobar en cuanto sea presentado ante el Consejo de la Ciudad.) Summary: (Resumen): The ordinance calls a general and special election to be held on November 2, 2021 and provides a possible run-off date for December 7 or 14, 2021.(La ordenanza convoca a elecciones generales para celebrarse el 2 de noviembre de 2021 y proporciona una fecha posible de segunda vuelta para el 7 or 14 de diciembre de 2021.) Budget & Financial Summary: (Presupuesto y Resumen Financiero): The Election Administrator provided a conservative estimate of $90,000 for this year’s election. The cost will be split among the entities on the ballot. This does not include the cost to publish the Notice of Election. The Notice must be published in English and Spanish and must appear in The Eagle and La Voz. (El Administrador Electoral proporcionó una estimación conservadora de $90,000 para las elecciones de este año. El costo se dividirá entre las entidades indicadas en la boleta de votación. Este cálculo no incluye el costo de publicar la Notificación de las Elecciones. La Notificación deberá ser publicada en inglés y en español y deberá aparecer en los periódicos The Eagle y La Voz.) Attachments: 1.Charter Amendment ORD Ordering November 2021 General and Special Election CAR Draft 070821 TS CAR 2.Spanish - Charter Amendment ORD Ordering November 2021 General and Special Election CAR Draft 070821 TS CAR Page 220 of 237 Page 221 of 237 ORDINANCE NO. ______________ AN ORDINANCE AUTHORIZING A GENERAL AND SPECIAL ELECTION TO BE HELD ON NOVEMBER 2, 2021, FOR THE PURPOSE OF ELECTING A CITY COUNCILMEMBER, PLACE 4, A CITY COUNCILMEMBER, PLACE 6; AND TO SUBMIT PROPOSED AMENDMENTS TO THE CITY CHARTER TO THE QUALIFIED VOTERS OF THE CITY OF COLLEGE STATION; ESTABLISHING EARLY VOTING LOCATIONS AND POLLING PLACES FOR THIS ELECTION; AND MAKING PROVISIONS FOR CONDUCTING THE ELECTION. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION: SECTION 1. A general and special election is ordered to be held by the City of College Station (the “City”) at the various polling places and election precincts within the corporate limits of the City, as hereinafter designated, on November 2, 2021, from the hours of 7:00 a.m. to 7:00 p.m. This general and special election will be conducted jointly with Brazos County and will be administered for the City by the Brazos County Elections Administrator, but this general and special election is not a county-wide election. At this election the qualified voters of the City will elect City Councilmembers for Place 4 and 6, with each position having a term of three years. In addition, at this election, ballot propositions will be submitted to the qualified voters of the City for proposed amendments to the City Charter, in accordance with applicable provisions of the City Charter and State law. SECTION 2.Should any candidate in the general election fail to receive a majority vote, then in that event a runoff election shall be ordered for every place in the general election to which no one was elected as required by Section 17 (d) of the City Charter, as amended. In the event it becomes necessary to conduct a runoff election, a runoff shall be not earlier than the 20th or later than the 45th day after the date the final canvass of the general election is completed. Canvass of the returns of the runoff election, if necessary, shall be held no earlier than the 8th day and no later than the 11th day following the date of the runoff election or on the next regular business day if the 11th day falls on a Saturday, Sunday or official state holiday. SECTION 3.The following proposed text amendments will be submitted to the qualified voters of the City at the election, in accordance with Section 9.004 of the Texas Local Government Code and Section 131 of the College Station City Charter and other applicable laws [proposed deleted text is shown with strikethroughs and proposed added text is underlined.]: AMENDMENT NO. 1 Shall Article XII (General Provisions), Section 116 (Personal Interest) of the College Station City Charter be amended to read as follows? No member of the City Council shall have a financial interest, direct or indirect, or by reason of ownership of stock in any corporation, in any contract with the City, or be financially interested, directly or indirectly, in the sale to, or purchase from, the City of any land, materials, supplies or services except on behalf of the City; provided, however, that the provisions of this section shall only be applicable when the stock owned by the member of City Council exceeds one percent (1%) of the total capital stock of the corporation. Any violation of this section with the Page 222 of 237 knowledge express or implied of the person or corporation contracting with the City shall render the contract voidable by the City Council or City Manager. Personal Interest Section 116. Members of the City Council and officers or employees of the City shall comply with state law pertaining to conflicts of interest of local government officials, including TEXAS LOCAL GOVERNMENT CODE, Chapter 171. No member of the City Council shall have a financial interest direct or indirect, or by reason of ownership of stock in any corporation, in any contract with the City, or be financially interested directly or indirectly in the sale to, or purchase from, the City of any land, materials, supplies or services except on behalf of the City; provided, however, that the provisions of this section shall only be applicable when the stock owned by the member of City Council exceeds one percent (1%) of the total capital stock of the corporation. Any violation of this section with the knowledge express or implied of the person or corporation contracting with the City shall render the contract voidable by the City Council or City Manager. AMENDMENT NO. 2 Shall Article XII (General Provisions) of the College Station City Charter be amended to add a new section requiring City Council Members to both disclose any campaign contribution in excess of $500.00 by filing an affidavit with the City Secretary and abstain from participating in and voting on any matter before the City Council if the matter before the City Council would materially benefit the campaign contributor or any business entity in which the campaign contributor has a substantial interest? Campaign Contributions. The acceptance of a campaign contribution in excess of five hundred dollars ($500.00) by any City Council Member shall create a conflict of interest based on an appearance of impropriety with regard to any matter before the City Council that would materially benefit a campaign contributor or any business entity in which the campaign contributor has a substantial interest. Campaign contributions shall include loans, offsets to expenditures, and in-kind donations. For purposes of this section, a substantial interest in a business entity shall have the same meaning for campaign contributors as set out in TEXAS LOCAL GOVERNMENT CODE § 171.002 for local public officials. It shall be the responsibility of the campaign contributor, and not the City Council Member, to identify their substantial business interests impacted by this section. Should a conflict of interest arise under this section, the conflicted City Council Member shall recuse themselves, stating the grounds for the conflict of interest on the record by filing an affidavit with the City Secretary, withdrawing from debate on the issue, excusing themselves from the meeting room while the item is being considered, and abstaining from the vote on the matter. The recusal requirement applies only to contributions made to the City Council Member for their current elected position and not to any prior elected positions held. In the event a quorum cannot be obtained because of recusals pursuant to this section, abstention is not required, and the impacted City Council Members may remain in the meeting room and debate and vote on the matter as long as the nature of the conflict of interest is fully disclosed on the record. AMENDMENT NO. 3 Page 223 of 237 Shall Article III (The City Council), Section 17 (Number, Selection, Term), Subsection (d) of the College Station City Charter be amended to provide that the general election is to be held on the November uniform election date of each odd-numbered year instead of on the November uniform election date of each even-numbered year; and to provide a process to transition from even-numbered election years to odd-numbered election years? Number, Selection, Term Section 17. (d) The following election process is established to transition from three (3) year terms to four (4) year terms to be elected at the general election held in November of even-numbered years. In 2019, the positions of Mayor and Council Member Place 2 shall be elected at the general election and shall serve three (3) year terms or until their successor has been elected and duly qualified. In 2020, the position of Council Member Place 1 shall be elected at the general election and shall serve a two (2) year term or until their successor has been elected and duly qualified. Thereafter, beginning in 2022, the positions of Mayor and Council Member Place 1 and Place 2 shall be elected at the general election and shall serve four (4) year terms or until their successor has been elected and duly qualified. In 2021, the positions of Council Member Place 4 and Place 6 shall be elected at the general election to serve three (3) year terms or until their successor has been elected and duly qualified. Thereafter, in 2024, the positions of Council Member Place 3, Place 4, Place 5 and Place 6 shall be elected at the general election to serve four (4) year terms or until their successor has been elected and duly qualified.The general election is to be held on the November uniform election date of each odd-numbered year. The following election process is established to transition from general elections held in November of even-numbered years to general elections held in November of odd-numbered years. In 2022, the positions of Mayor and Council Members Place 1 and Place 2 shall be elected at the general election held in November and shall serve three (3) year terms or until their successor has been elected and duly qualified. In 2024, the positions of Council Members Place 3, Place 4, Place 5, and Place 6 shall be elected at the general election held in November and shall serve three (3) year terms or until their successor has been elected and duly qualified. Beginning in 2025 and thereafter, the positions of Mayor and Council Members Place 1 and Place 2 shall be elected at the general election held in November and shall serve four (4) year terms or until their successor has been elected and duly qualified. Beginning in 2027 and thereafter, Council Members Place 3, Place 4, Place 5, and Place 6 shall be elected at the general election held in November and shall serve four (4) year terms or until their successor has been elected and duly qualified. SECTION 4.The ballots for the City election will conform to the requirements of the Texas Election Code, and will have the measures described in Section 3 of this Ordinance stated as propositions as follows: PROPOSITION NO. 1 FOR/AGAINST Shall Article XII (General Provisions), Section 116 (Personal Interest) of the College Station City Charter be amended to read as follows? No member of the City Council shall have a financial interest, direct or indirect, or by reason of ownership of Page 224 of 237 stock in any corporation, in any contract with the City, or be financially interested, directly or indirectly, in the sale to, or purchase from, the City of any land, materials, supplies or services except on behalf of the City; provided, however, that the provisions of this section shall only be applicable when the stock owned by the member of City Council exceeds one percent (1%) of the total capital stock of the corporation. Any violation of this section with the knowledge express or implied of the person or corporation contracting with the City shall render the contract voidable by the City Council or City Manager. PROPOSITION NO. 2 FOR/AGAINST Shall Article XII (General Provisions) of the College Station City Charter be amended to add a new section requiring City Council Members to both disclose any campaign contribution in excess of $500.00 by filing an affidavit with the City Secretary and abstain from participating in and voting on any matter before the City Council if the matter before the City Council would materially benefit the campaign contributor or any business entity in which the campaign contributor has a substantial interest? PROPOSITION NO. 3 FOR/AGAINST Shall Article III (The City Council), Section 17 (Number, Selection, Term), Subsection (d) of the College Station City Charter be amended to provide that the general election is to be held on the November uniform election date of each odd-numbered year instead of on the November uniform election date of each even-numbered year; and to provide a process to transition from even- numbered election years to odd-numbered election years? SECTION 5. The Vote Centers (polling locations) for College Station for this election shall be as follows: Vote Centers Vote Centers Arena Hall 2906 Tabor Road Bryan, Texas Church of the Nazarene 2122 E William J Bryan Pkwy Bryan, Texas Lincoln Center 1000 Eleanor College Station, Texas Castle Heights Baptist Church 4504 E. Hwy 21 Bryan, Texas Page 225 of 237 Memorial Student Center (MSC) Texas A&M Campus, Room L526 College Station, Texas First Baptist Church - Bryan 3100 Cambridge Drive Bryan, Texas College Station ISD Administration Building 1812 Welsh College Station, Texas Living Hope Baptist Church 4170 Texas 6 Frontage Rd College Station, Texas Parkway Baptist Church 1501 Southwest Parkway College Station, Texas Beacon Baptist Church 2001 East Villa Maria Road Bryan, Texas Bob & Wanda Meyer Senior & Comm. Center 2275 Dartmouth St. College Station, Texas A&M Church of Christ 2475 Earl Rudder Fwy S. College Station, Texas Wellborn Baptist Church 14575 FM 2154 Rd College Station, Texas Fellowship Freewill Baptist Church 1228 W. Villa Maria Road Bryan, Texas Zion Church of Kurten 977 N. FM 2038 Kurten, Texas College Station Utilities Meeting & Training Facility 1603 Graham Road College Station, Texas Millican Community Center 22284 Pierce Street Millican, Texas Christ United Methodist Church 4201 State Hwy 6 College Station, Texas Brazos County Elections Admin 300 East Wm. J. Bryan Pkwy, Suite100 Bryan, Texas Galilee Baptist Church 804 N. Logan Bryan, Texas Bryan Ballroom 701 Palasota Dr. Bryan, Texas College Heights Assembly of God 4100 Old College Rd. Bryan, Texas St. Francis Episcopal Church 1101 Rock Prairie Rd College Station, Texas Brazos Center 3232 Briarcrest Drive Bryan, Texas Texas A&M College of Medicine 8447 Riverside Parkway Bryan, Texas SECTION 6. Joint early voting shall be conducted by personal appearance and by mail. The period for early voting by personal appearance for the general and special election shall be October 18 through October 29, 2021. Optical scan ballots shall be used for early voting by mail and direct recording electronic voting machines shall be used for early voting by personal appearance. The Early Voting Clerk for said elections shall be the Brazos County Elections Administrator. She shall determine the number of election workers to be hired and arrange for training of all election workers. Early voting by personal appearance for the general and special election shall be conducted jointly at the locations and on the following dates and times specified by the Brazos County Elections Administrator: Main Voting Location - Brazos County Administration Office – 300 East Wm. J. Bryan Pkwy, Suite 100, Bryan, Texas Page 226 of 237 Arena Hall – 2906 Tabor Road, Bryan, Texas Galilee Baptist Church – 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility – 1603 Graham Road, College Station, Texas Memorial Student Center (MSC) –Texas A&M University, Room L526, College Station, Texas October 18 – October 22 8:00 am – 5:00 pm (Monday – Friday) October 23 8:00 am – 5:00 pm (Saturday) October 25 – October 27 8:00 am – 5:00 pm (Monday - Wednesday) October 28 – October 29 7:00 am – 7:00 pm (Thursday - Friday) SECTION 7. Early voting by mail ballot shall be conducted in accordance with applicable provisions of the Texas Election Code. The address of 300 E. William J Bryan, Suite 100, Bryan, Texas, shall be the early voting clerk's mailing address to which ballot applications and ballots voted by mail may be sent for the City. SECTION 8. All early votes and other votes to be processed in accordance with early voting procedures pursuant to the Texas Election Code shall be delivered to the Early Voting Ballot Board at the Brazos County Election Administrator’s office. Early votes shall be counted at the central counting station. The Early Voting Ballot Board shall perform in accordance with applicable provisions of the Election Code. SECTION 9. A Direct Record Electronic (“DRE”) System, as the term is defined in the Texas Election Code, shall be utilized in connection with the election. This system shall be utilized for all early voting as well as for all precinct voting conducted on Election Day. The Brazos County Elections Administrator will appoint a programmer, who shall prepare a program for the automatic tabulating equipment. Ample voting equipment shall be provided for early voting and in each of the various precincts on Election Day. The central counting station is established as the Brazos County Election Administrator’s Office, 300 E. William J Bryan, Suite 100, Bryan. SECTION 10. The Brazos County Elections Administrator will appoint the Early Voting Ballot Board, a Presiding Judge of the Central Counting Station, a Tabulation Supervisor of the Central Counting Station, and a Central Counting Station Manager, which can be contacted at thancock@brazoscountytx.gov. SECTION 11. The election will be held in accordance with the provisions of the Charter and Ordinances of the City of College Station and the laws of the State of Texas. SECTION 12. Notice of the election, including a Spanish translation thereof, will be published at least once in a newspaper published in College Station on or after October 6, 2021, and on or before October 13, 2021, and will be posted on the bulletin board at City Hall on or before September 27, 2021. Page 227 of 237 SECTION 13. A writ of election as required by the Texas Election Code will be delivered on or before October 18, 2021, by the Brazos County Elections Administrator to the presiding and alternate judges of each election precinct in which the election is ordered to be held. SECTION 14. Testing of the automatic tabulating equipment will be performed and notice thereof will be given in accordance with Subchapter D of Chapter 127 of the Texas Election Code. SECTION 15. If any portion of this Ordinance is held invalid by a court of competent jurisdiction, the remaining provisions of this Ordinance shall remain in full force and effect. SECTION 16. That this ordinance shall be effective immediately upon adoption. APPROVED AND ADOPTED by the City Council of the City of College Station this 22nd day of July, 2021. CITY OF COLLEGE STATION: __________________________________ Karl Mooney, Mayor ATTEST: _____________________________________ Tanya Smith, City Secretary APPROVED AS TO FORM: _____________________________________ Carla A. Robinson, City Attorney Page 228 of 237 ORDINANCE NO. ______________ UNA ORDENANZA AUTORIZANDO ELECCIONES GENERALES Y ESPECIALES A CELEBRARSE EL 2 DE NOVIEMBRE DE 2021, CON EL PROPÓSITO DE ELEGIR A UN MIEMBRO DEL CONSEJO DE LA CIUDAD PARA EL PUESTO NÚMERO 4, UN MIEMBRO DEL CONSEJO DE LA CIUDAD PARA EL PUESTO NÚMERO 6; Y PARA PRESENTARLES A LOS VOTANTES CALIFICADOS DE LA CIUDAD DE COLLEGE STATION LAS ENMIENDAS PROPUESTAS A LA ESCRITURA DE CONSTITUCIÓN; ESTABLECIENDO LOS CENTROS DE VOTACIONES TEMPRANAS Y SITIOS DE VOTACIONES PARA ESTAS ELECCIONES; Y LOS ARREGLOS NECESARIOS PARA DIRIGIR LAS ELECCIONES POR LO TANTO, El CONSEJO DE LA CIUDAD DE COLLEGE STATION DISPONE LO SIGUIENTE: SECCIÓN 1. Se ordenan elecciones generales y especiales a celebrarse para la Ciudad de College Station (la “Ciudad”) en los diferentes centros de votaciones y distritos electorales dentro de los límites corporativos de la Ciudad, como se designa en este documento, el 2 de noviembre de 2021 de las 7:00 a.m. a las 7:00 p.m. Estas elecciones generales y especiales se celebrarán conjuntamente con el Condado de Brazos, y serán administradas para la Ciudad por el Administrador de Elecciones del Condado de Brazos; pero estas elecciones generales y especiales no serán elecciones para todo el condado. En estas elecciones, los votantes calificados de la Ciudad elegirán Miembro del Consejo de la Ciudad para el Puesto número 4 y 6, con un término de tres años para cada puesto. Además, en estas elecciones, se presentarán boletas a los votantes calificados de la Ciudad para las enmiendas propuestas a la Escritura de Constitución de la Ciudad de acuerdo con las provisiones aplicables de la Escritura de Constitución y de la ley del Estado. SECCIÓN 2. Si algún candidato en las elecciones generales no recibiese una mayoría de votos, entonces en esa ocasión se ordenarán elecciones de segunda vuelta para cada puesto en las elecciones generales en las cuales nadie fue elegido como se requiere en la Sección 17 (d) de la Escritura de Constitución de la Ciudad, según la enmienda. En caso fuese necesario realizar elecciones de segunda vuelta, éstas no se celebrarán antes de 20 días ni más de 45 días después de la fecha de completar el sondeo final de las elecciones generales. El escrutinio de los votos de las elecciones de segunda vuelta, si fuese necesario, no se podrán realizar antes del 8o día ni pasarse del 11o día después de la fecha de las elecciones de segunda vuelta o en el siguiente día laboral si el 11o día cae en sábado, domingo o feriado oficial del estado SECCIÓN 3.El siguiente texto propuesto de enmienda les será presentado a los votantes calificados de la Ciudad en las elecciones, de acuerdo con la Sección 9.004 del Código de Gobierno Local de Texas y la Sección 131 de la Escritura de Constitución de la Ciudad de College Station y otras leyes aplicables [el texto propuesto borrado se muestra con tachado con una línea y el texto propuesto para agregar se muestra subrayado.]: ENMIENDA NÚMERO 1 ¿Deberá el Artículo XII (Provisiones Generales), Sección 116 (Intereses Personales) de la Escritura de Constitución de la Ciudad de College Station, ser enmendado para que se lea como sigue? Ningún miembro del Consejo de la Ciudad podrá tener intereses financieros, directos o indirectos, o por razón de poseer acciones en cualquier corporación, en cualquier contrato con la Ciudad, o Page 229 of 237 tener intereses financieros, directos o indirectos, en la compra o en la venta de propiedad, materiales o servicios de la Ciudad, excepto por parte de la Ciudad; a pesar de ello, las provisiones de esta sección solamente serán aplicables cuando las acciones que posea el miembro del Consejo de la Ciudad excedan al uno por ciento (1%) del capital total de las acciones de la corporación. El Consejo de la Ciudad o el Administrador municipal anulará el contrato al violar esta sección, con el conocimiento explícito o implícito de la persona o corporación contratando con la Ciudad. Personal Interest Sección 116. Los miembros del Concejo Municipal y los funcionarios o empleados de la Ciudad deberán cumplir con la ley estatal relacionada con los conflictos de intereses de los funcionarios del gobierno local, incluido el CÓDIGO DE GOBIERNO LOCAL DE TEXAS, Capítulo 171. Ningún miembro del Consejo de la Ciudad podrá tener intereses financieros, directos o indirectos, o por razón de poseer acciones en cualquier corporación, en cualquier contrato con la Ciudad, o tener intereses financieros, directos o indirectos, en la compra o en la venta de propiedad, materiales o servicios de la Ciudad, excepto por parte de la Ciudad; a pesar de ello, las provisiones de esta sección solamente serán aplicables cuando las acciones que posea el miembro del Consejo de la Ciudad excedan al uno por ciento (1%) del capital total de las acciones de la corporación. El Consejo de la Ciudad o el Administrador municipal anulará el contrato al violar esta sección, con el conocimiento explícito o implícito de la persona o corporación contratando con la Ciudad. ENMIENDA NÚMERO 2 ¿Deberá el Artículo XII (Provisiones Generales), de la Escritura de Constitución de la Ciudad de College Station, ser enmendado para agregar una nueva sección que requiera que los Miembros del Consejo de la Ciudad deban divulgar cualquier contribución de campaña que exceda $500.00 al entregar una declaración jurada al Secretario de la Ciudad y abstenerse de participar y votar sobre cualquier asunto presentada ante el Consejo de la Ciudad si el asunto ante el Consejo de la Ciudad le beneficiaría al donante de la campaña o a cualquier entidad comercial en el cual el donante de la campaña tenga un interés sustancial? Contribuciones de Campaña. La aceptación de una contribución de campaña que exceda los quinientos dólares ($500.00) por cualquier Miembro del Consejo de la Ciudad creará un conflicto de intereses basado en la apariencia de ser deshonesto en relación al asunto ante el Consejo de la Ciudad que le beneficiaría materialmente al donante de campaña o a cualquier entidad comercial en el cual el donante de la campaña tenga un interés sustancial. Las contribuciones de campaña incluirán préstamos, contrarrestos de gastos, y donaciones en especie. Para propósitos de esta sección, un interés sustancial en una entidad comercial tendrá el mismo significado para los donantes de campaña como lo indica el CÓDIGO DE GOBIERNO LOCAL DE TEXAS § 171.002 para funcionarios públicos. Será la responsabilidad del donante de contribuciones y no del Miembro del Consejo de la Ciudad identificar el interés comercial sustancial afectado por esta sección. Si sucede un conflicto de intereses bajo esta sección, el Miembro del Consejo de la Ciudad afectado se recusará, indicando oficialmente el motivo del conflicto de intereses al entregar una declaración jurada al Secretario de la Ciudad, retirándose del debate sobre ese asunto, escusándose del salón de la reunión mientras se considera el asunto y absteniéndose de votar sobre el asunto mencionado. Recusarse aplica solamente a las contribuciones realizadas hacia el Miembro del Consejo de la Ciudad en el puesto electo actual y no aplica a puestos elegidos con anterioridad. En caso no se obtenga un quórum debido a recusaciones conforme esta sección, entonces no se requerirá la abstención y el Miembro del Consejo de la Ciudad afectado podrá permanecer en el salón de la reunión y discutir y votar sobre el conflicto de intereses, siempre y cuando se divulgue oficialmente y en su totalidad la naturaleza del asunto. ENMIENDA NÚMERO 3 ¿Deberá el Artículo III (El Consejo de la Ciudad), Sección 17 (Número, Selección, Término), Page 230 of 237 Subsección (d) de la Escritura de Constitución de la Ciudad de College Station ser enmendado para indicar que las elecciones generales se celebren en la fecha de elecciones uniforme de Noviembre de cada año impar en vez de la fecha de elecciones uniforme de Noviembre de cada año par; y para proporcionar un proceso de transición de años de elecciones pares a años de elecciones impares? Número, Selección, Término Section 17. (d) El siguiente proceso de elección se establece para la transición de períodos de tres (3) años a períodos de cuatro (4) años para ser elegido en la elección general celebrada en noviembre de los años pares. En 2019, los cargos de Alcalde y Miembro del Concejo Lugar 2 serán elegidos en la elección general y servirán términos de tres (3) años o hasta que su sucesor haya sido elegido y debidamente calificado. En 2020, el puesto de Miembro del Consejo Lugar 1 se elegirá en las elecciones generales y servirá por un período de dos (2) años o hasta que su sucesor haya sido elegido y debidamente calificado. A partir de entonces, a partir de 2022, los cargos de Alcalde y Miembro del Concejo Lugar 1 y Lugar 2 serán elegidos en la elección general y servirán términos de cuatro (4) años o hasta que su sucesor haya sido elegido y debidamente calificado. En 2021, los cargos de Miembro del Consejo Lugar 4 y Lugar 6 serán elegidos en la elección general para servir términos de tres (3) años o hasta que su sucesor haya sido elegido y debidamente calificado. A partir de entonces, en 2024, los cargos de Miembro del Consejo Lugar 3, Lugar 4, Lugar 5 y Lugar 6 serán elegidos en la elección general para servir términos de cuatro (4) años o hasta que su sucesor haya sido elegido y debidamente calificado. Las elecciones generales se celebran en la fecha de elecciones uniforme de noviembre de cada año impar. El siguiente proceso de elecciones se establece para realizar la transición de elecciones generales celebradas en Noviembre de años pares a elecciones generales celebradas en Noviembre de años impares. En el 2022, los puestos de Alcalde y Miembro del Consejo Puesto números 1 y Puesto número 2 se elegirán en las elecciones generales celebradas en Noviembre y servirán términos de tres (3) años o hasta que su sucesor haya sido electo y debidamente calificado. En el 2024, los puestos de Miembros del Consejo Puesto 3, Puesto 4, Puesto 5 y Puesto 6 serán elegidos en las elecciones generales celebradas en noviembre y servirán términos de tres (3) años o hasta que su sucesor haya sido electo y debidamente calificado. Comenzando en el 2025 y en años subsiguientes, los puestos de Alcalde y Miembro del Consejo Puesto números 1 y Puesto número 2 se elegirán en las elecciones generales celebradas en noviembre y servirán términos de cuatro (4) años o hasta que su sucesor haya sido electo y debidamente calificado. Comenzando en el 2027 y en años subsiguientes, los puestos de Miembros del Consejo Puesto 3, Puesto 4, Puesto 5 y Puesto 6 serán elegidos en las elecciones generales celebradas en noviembre y servirán términos de cuatro (4) años o hasta que su sucesor haya sido electo y debidamente calificado. SECCIÓN 4.Las boletas de elecciones para la Ciudad se conformarán a los requisitos del Código de Elecciones de Texas, y contendrán las medidas descritas en la Sección 3 de esta Ordenanza indicados como propuestas como sigue: PROPUESTA NÚMERO 1 A FAVOR/EN CONTRA ¿Deberá el Artículo XII (Provisiones Generales), Sección 116 (Intereses Personales) de la Escritura de Constitución de la Ciudad de College Station, ser enmendado para que se lea como sigue? Page 231 of 237 Ningún miembro del Consejo de la Ciudad podrá tener intereses financieros, directos o indirectos, o por razón de poseer acciones en cualquier corporación, en cualquier contrato con la Ciudad, o tener intereses financieros, directos o indirectos, en la compra o en la venta de propiedad, materiales o servicios de la Ciudad, excepto por parte de la Ciudad; a pesar de ello, las provisiones de esta sección solamente serán aplicables cuando las acciones que posea el miembro del Consejo de la Ciudad excedan al uno por ciento (1%) del capital total de las acciones de la corporación. El Consejo de la Ciudad o el Administrador municipal anulará el contrato al violar esta sección, con el conocimiento explícito o implícito de la persona o corporación contratando con la Ciudad. PROPUESTA NÚMERO 2 A FAVOR/EN CONTRA ¿Deberá el Artículo XII (Provisiones Generales), de la Escritura de Constitución de la Ciudad de College Station, ser enmendado para agregar una nueva sección que requiera que los Miembros del Consejo de la Ciudad deban divulgar cualquier contribución de campaña que exceda $500.00 al entregar una declaración jurada al Secretario de la Ciudad y abstenerse de participar y votar sobre cualquier asunto presentada ante el Consejo de la Ciudad si el asunto ante el Consejo de la Ciudad le beneficiaría al donante de la campaña o a cualquier entidad comercial en el cual el donante de la campaña tenga un interés sustancial? PROPUESTA NÚMERO 3 A FAVOR/EN CONTRA ¿Deberá el Artículo III (El Consejo de la Ciudad), Sección 17 (Número, Selección, Término), Subsección (d) de la Escritura de Constitución de la Ciudad de College Station ser enmendado para indicar que las elecciones generales se celebren en la fecha de elecciones uniforme de noviembre de cada año impar en vez de la fecha de elecciones uniforme de noviembre de cada año par; y para proporcionar un proceso de transición de años de elecciones pares a años de elecciones impares? SECCIÓN 5. Los Centros de Votaciones (sitios de votaciones) para College Station para estas elecciones serán las siguientes Centros de Votaciones Centros de Votaciones Page 232 of 237 Arena Hall [Salón Arena] 2906 Tabor Road Bryan, Texas Church of the Nazarene [Iglesia del Nazareno] 2122 E William J Bryan Pkwy Bryan, Texas Lincoln Center [Centro Lincoln] 1000 Eleanor College Station, Texas Castle Heights Baptist Church [Iglesia Bautista Castle Heights] 4504 E. Hwy 21 Bryan, Texas Memorial Student Center (MSC) [Centro Conmemorativo Estudiantil] Texas A&M Campus, Room L526 College Station, Texas First Baptist Church - Bryan [Iglesia Bautista First Baptist en Bryan] 3100 Cambridge Drive Bryan, Texas College Station ISD Administration Building [Edificio Administrativo del Distrito Escolar Independiente de College Station] 1812 Welsh College Station, Texas Living Hope Baptist Church [Iglesia Bautista Living Hope] 4170 Texas 6 Frontage Rd College Station, Texas Parkway Baptist Church [Iglesia Bautista Parkway] 1501 Southwest Parkway College Station, Texas Beacon Baptist Church [Iglesia Bautista Beacon] 2001 East Villa Maria Road Bryan, Texas Bob & Wanda Meyer Senior & Comm. Center [Centro comunitario y de personas de la tercera edad Bob & Wanda Meyer] 2275 Dartmouth St. College Station, Texas A&M Church of Christ [Iglesia de Cristo de A&M] 2475 Earl Rudder Fwy S. College Station, Texas Wellborn Baptist Church [Centro Comunitario de Wellborn] 14575 FM 2154 Rd College Station, Texas Fellowship Freewill Baptist [Iglesia Bautista Fellowship Freewill] Church 1228 W. Villa Maria Road Bryan, Texas Zion Church of Kurten [Iglesia Zion en Kurten] 977 N. FM 2038 Kurten, Texas College Station Utilities Meeting & Training Facility [Edificio de Conferencias Capacitación de la Empresa Eléctrica de College Station] 1603 Graham Road College Station, Texas Millican Community Center [Centro Comunitario de Millican] 22284 Pierce Street, Millican, Texas Christ United Methodist Church [Iglesia Metodista Christ United] 4201 State Hwy 6, College Station, Texas Brazos County Elections Admin [Edificio Administrativo del Condado de Brazos (Santuario)] 300 East Wm. J. Bryan Pkwy, Suite100 Bryan, Texas Galilee Baptist Church [Iglesia Bautista Galilee] 804 N. Logan Bryan, Texas Page 233 of 237 Bryan Ballroom [Salón de baile de Bryan] 701 Palasota Dr. Bryan, Texas College Heights Assembly of God [Iglesia Asamblea de Dios College Heights] 4100 Old College Rd. Bryan, Texas St. Francis Episcopal Church [Iglesia Episcopal St. Francis] 1101 Rock Prairie Rd College Station, Texas Brazos Center [Centro de Brazos] 3232 Briarcrest Drive Bryan, Texas Texas A&M College of Medicine [Facultad de Medicina de Texas A&M] 8447 Riverside Parkway Bryan, Texas SECCIÓN 6. Las elecciones tempranas conjuntas se realizarán en persona y por correo. El período para las votaciones tempranas en persona para las elecciones generales y especiales será del 18 al 29 de octubre de 2021. Las boletas electorales de escaneo óptico serán utilizadas para las votaciones tempranas por correo y las máquinas electrónicas de registro directo serán utilizadas para las votaciones tempranas en persona. El Oficial de las Votaciones Tempranas para dichas elecciones será el Administrador de Elecciones del Condado de Brazos. Ella determinará el número de personas a contratar y hará los arreglos necesarios para la capacitación de todas las personas contratadas para trabajar en las elecciones. Las votaciones tempranas realizadas en persona para las elecciones generales y especiales serán dirigidas conjuntamente en los centros de votaciones y en las fechas y horarios señalados por el Administrador de Elecciones del Condado de Brazos. Se detalla como sigue: Sitio Principal para las Votaciones - Brazos County Administration Office [Oficina Administrativo del Condado de Brazos] – 300 East Wm. J. Bryan Pkwy, Suite 100, Bryan, Texas Arena Hall – [Salón Arena] 2906 Tabor Road, Bryan, Texas Galilee Baptist Church – [Iglesia Bautista Galilee] 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility – [Edificio de Conferencias y Capacitación de la Empresa Eléctrica de College Station] 1603 Graham Road, College Station, Texas Memorial Student Center (MSC) – [Centro Conmemorativo Estudiantil, (MSC, por sus siglas en el idioma inglés, Salón 526, Universidad de Texas A&M] Texas A&M University, Room L526, College Station, Texas Del 18-22 de octubre 8:00 am – 5:00 pm (de lunes a viernes) El 23 de octubre 8:00 am – 5:00 pm (sábado) Del 25–27 de octubre 8:00 am – 5:00 pm (de lunes a miércoles) Del 28-29 de octubre 7:00 am – 7:00 pm (de jueves a viernes) Page 234 of 237 SECCIÓN 7. Las Elecciones Tempranas por correo serán dirigidas de acuerdo con las provisiones aplicables del Código de Elecciones de Texas. La dirección siguiente: 300 East William J. Bryan Pkwy, Suite 100, Bryan, Texas 77803, será la dirección de correo del oficial de elecciones tempranas a donde se podrán enviar las solicitudes y las boletas con votos emitidos por correo para la Ciudad. SECCIÓN 8. Todos los votos anticipados y otros votos se procesarán de acuerdo con los procedimientos de las votaciones tempranas conforme al Código de Elecciones de Texas y serán entregados a la Junta de Boleta de Votaciones Tempranas en la oficina del Administrador de Elecciones del Condado de Brazos. Los votos anticipados serán contados en la estación central de conteo. La Junta de Boleta de Votaciones Tempranas desempeñará su cargo de acuerdo con las provisiones aplicables del Código de Elecciones. SECCIÓN 9. Un Sistema Directo de Registro Electrónico (“DRE, por sus siglas en el idioma inglés”), como se define el término en el Código de Elecciones de Texas, será utilizado en conexión con estas elecciones. Este sistema será utilizado para todas las votaciones tempranas, así como también para todas las votaciones realizadas en los distritos el Día de las Elecciones. El Administrador de Elecciones del Condado de Brazos nombrará a un programador para preparar un programa para el equipo de tabulación automático. Se proporcionará suficiente equipo para votar en las votaciones tempranas, así como también en cada uno de los diferentes distritos electorales el Día de las Elecciones. La estación central de conteo se establecerá en la Oficina del Administrador de Elecciones del Condado, 300 E. William J Bryan, Suite 100, Bryan. SECCIÓN 10. El Administrador de Elecciones del Condado de Brazos nombrará a la Junta de Boleta de Votaciones Tempranas, a un Juez que presida en la Estación Central de Conteo, a un Supervisor de Tabulación de la Estación Central de Conteo y a un Gerente de la Estación de Conteo, el cual se podrá contactar al correo thancock@brazoscountytx.gov. SECCIÓN 11. Las elecciones se celebrarán de acuerdo con las provisiones de los Estatutos y Ordenanzas de la Ciudad de College Station y con las leyes del Estado de Texas. SECCIÓN 12. La Notificación de las Elecciones, incluyendo la respetiva traducción al idioma español, se publicará por lo menos una vez en un periódico publicado en College Station el día 6 de octubre de 2021 o después de esa fecha; y el día 13 de octubre de 2021 o antes de esa fecha. Además, se colocará en el tablero de avisos de la Municipalidad el día 27 de septiembre de 2021 o antes de esa fecha. SECCIÓN 13. Una orden de elecciones, requerida por el Código de Elecciones de Texas, será entregada el día 18 de octubre de 2021 o antes de esa fecha, por el Administrador de Elecciones del Condado de Brazos al juez que preside y a los jueces alternos de cada distrito electoral en el cual se dispone celebrar elecciones. SECCIÓN 14. Se harán las respectivas pruebas del equipo de tabulación automático y los resultados de dichas pruebas se entregarán y se harán saber de acuerdo con el Subcapítulo D del Capítulo 127 del Código de Elecciones de Texas. SECCIÓN 15. Si alguna parte de esta Ordenanza se considera inválida por una corte de Page 235 of 237 jurisdicción competente, las provisiones restantes de esta Ordenanza permanecerán en plena vigencia y en efecto. SECCIÓN 16. Que esta ordenanza entrará en efecto inmediatamente después de ser adoptada. APROBADA Y ADOPTADA por el Consejo de la Ciudad de College Station el vigésimo Segundo (22) día del mes de julio de 2021. CIUDAD DE COLLEGE STATION: __________________________________ Karl Mooney, Alcalde DOY FE: Tanya Smith, Secretaria de la Ciudad APROBADA EN CUANTO A FORMA: _____________________________________ Carla A. Robinson, Abogada de la Ciudad Page 236 of 237 July 22, 2021 Item No. 12.1. Council Reports on Committees, Boards, and Commissions Sponsor:City Council Reviewed By CBC:City Council Agenda Caption:A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Relationship to Strategic Goals: Good Governance Recommendation(s): Review meetings attended. Summary: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments. (Notice of Agendas posted on City Hall bulletin board.) Budget & Financial Summary: None. Attachments: None Page 237 of 237