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07/08/2021 - Regular Agenda Packet - City CouncilCollege Station, TX Meeting Agenda City Council Regular 1101 Texas Ave, College Station, TX 77840 Internet:  https://zoom.us/s/91466238254 Phone 888 475 4499 and Meeting ID: 914 6623 8254 July 8, 2021 4:00 PM City Hall Council Chambers College Station, TX Page 1 This meeting will offer both in­person and remote participation following both the City’s  Guidelines for in­person, virtual attendance, and the speaker protocol in the agenda. The city  uses a third­party vendor to help host the meeting and if the call­in number is not functioning  access will be through the internet link only.      1.Call to Order.        2.Executive Session is Closed to the Public and Will Be Held in the Administrative  Conference Room. The Open Meeting Will Resume No Earlier Than 5:00 PM.     Consultation with Attorney {Gov’t Code Section 551.071};  Possible action. The City Council may seek advice from its attorney regarding a pending or  contemplated litigation subject or settlement offer or attorney­client privileged information. Litigation  is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which  needs to be discussed with the City Council. Upon occasion the City Council may need information  from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or  attorney­client privileged information. After executive session discussion, any final action or vote  taken will be in public. The following subject(s) may be discussed.  Litigation  a. Kathryn A. Stever­Harper as Executrix for the Estate of John Wesley Harper v. City of College  Station and Judy Meeks; No. 15,977­PC in the County Court No. 1, Brazos County, Texas  b. McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17­ 000914­CV­361; In the 361st District Court, Brazos County, Texas c. City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of  Susan M. Wood, Deceased; Cause No. 17­002742­CV­361; In the 361st District Court, Brazos  County, Texas d. City of College Station v. Brazos Re Investors Group, LLC. Cause No.612­CC; In the County  Court at Law No. 1 of Brazos County, Texas. Personnel {Gov’t Code Section 551.074};  Possible action. The City Council may deliberate the appointment, employment, evaluation,  reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion,  any final action or vote taken will be in public. The following public officer(s) may be discussed:   a. City Manager  b. Council Self Evaluation Page 1 of 70  City Council Regular Page 2 July 8, 2021    3.Reconvene from Executive Session and Take Action, if Any.        4.Pledge of Allegiance, Invocation, and Consider Absence Request.     Speaker Protocol  An individual who wishes to address the City Council regarding any item on the agenda other than  those items posted for Executive Session shall register with the City Secretary two (2) hours prior to  the meeting being called to order. Individuals must register to speak or provide written comments at  https://forms.cstx.gov/Forms/CSCouncil or provide a name and phone number by calling 979­764­ 3500. Upon being called to speak an individual must state their name and city of residence, including  the state of residence if the city is located out of state. Speakers are encouraged to identify their  College Station neighborhood or geographic location. Each speaker’s remarks are limited to three (3)  minutes. Any speaker addressing the Council through the use of a translator may speak for six (6)  minutes. At the (3) minute mark the City Secretary will announce that the speaker must conclude  their remarks.     5.Hear Visitors.     During Hear Visitors an individual may address the City Council on any item which does not appear  on the posted agenda. The City Council will listen and receive the information presented by the  speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational  concern shall be directed to the City Manager.     6.Workshop Items.     6.1.Presentation, discussion, and possible action regarding design standards in College Station.  Sponsors:Molly Hitchcock  Attachments:1.Summary of Standards 6.2.Presentation, discussion, and possible action on the FY 2021­2022 Proposed Budget.  Sponsors:Mary Ellen Leonard  Attachments:None    7.Consent Items.     Presentation, discussion, and possible action on consent items which consist of ministerial or  "housekeeping" items as allowed by law. A Councilmember may request additional information at  this time. Any Councilmember may remove an item from Consent for discussion or a separate vote.  7.1.Presentation, discussion, and possible action of minutes for: • June 24, 2021 Council Meeting  Sponsors:Tanya Smith  Attachments:1.CCM062421 DRAFT Minutes Page 2 of 70  City Council Regular Page 3 July 8, 2021 7.2.Presentation, discussion, and possible action regarding approval of Change Order 1 to contract  18300472 with Schweitzer Engineering Laboratories (SEL) for an increase of $95,000, for a  new total not to exceed amount of $495,000 and an extension of the term through May 31,  2022.   Sponsors:Timothy Crabb  Attachments:1.CO 1 Contract 18300472 Y3 7.3.Presentation, discussion, and possible action regarding the rejection of received proposals and  cancelation of RFP 21­051 for the Northgate Underground Conduit & Manhole Construction.   Sponsors:Timothy Crabb  Attachments:None 7.4.Presentation, discussion, and possible action regarding approval of Change Order 1 for the  City’s annual price agreement with Techline Inc., for electric warehouse inventory of distribution  conductor in the amount of $77,130 for an increase not to exceed total amount of $1,341,405.  Sponsors:Mary Ellen Leonard  Attachments:1.C21300464 Chg Order 1 Techline Inc 7.5.Presentation, discussion, and possible action regarding approval of Amendment No. 1 to the  Construction Manager at Risk (CMAR) contract with JaCody Construction, LP accepting the  Guaranteed Maximum Price (GMP) of $1,799,989 for the new Facilities Maintenance building  project.  Sponsors:Emily Fisher  Attachments:1.21300217 ­­ BW (CC7.8.21) 7.6.Presentation, discussion, and possible action on calling a public hearing on the City of College  Station FY 2021­2022 Proposed Budget for Tuesday July 27, 2021, at 6:00 PM in the City Hall  Council Chambers.  Sponsors:Mary Ellen Leonard  Attachments:None    8.Regular Items.     8.1.Public Hearing, presentation, discussion, and possible action on Budget Amendment 3  amending Ordinance No. 2020­4206 which will amend the budget for the 2020­2021 Fiscal  Year in the amount of $55,027,286.  Sponsors:Mary Ellen Leonard  Attachments:1.FY21 BA#3 2.FY21 Budget Amendment _3 Ordinance 8.2.Public Hearing, presentation, discussion, and possible action regarding a resolution adopting  Substantial Amendment 1 to the 2020 Annual Action Plan adding Public Facility as a Project  and Goal; and moving $22,000 from Community Development Block Grant Administrative  Funding to Public Facility for the design of a playground equipment replacement project at the  Lincoln Recreation Center.   Sponsors:Debbie Eller  Attachments:1.Resolution ­ 2020 Action Plan Substantial Amendment #1 Page 3 of 70  City Council Regular Page 4 July 8, 2021 8.3.Public Hearing, presentation, discussion, and possible action regarding an ordinance adopting  the standards of care for the City's Parks and Recreation Department's elementary age (5­13)  Youth Recreational Program.   Sponsors:Steve Wright  Attachments:1.Ch 42 Ord_2021 8.4.Presentation, discussion, and possible action regarding a proposed amendment to the College  Station City Charter to hold general elections in November of odd­numbered years rather than  in November of even­numbered years.  Sponsors:Carla Robinson, Tanya Smith  Attachments:1.Charter Amendment Proposition No. 3 8.5.Presentation, discussion, and possible action regarding an ordinance consenting to and  extending the Mayor's renewal of a disaster declaration due to public health emergency.  Sponsors:Bryan Woods  Attachments:1.Disaster Declaration Renewal Ordinance 7­8­21    9.Council Calendar ­ Council May Discuss Upcoming Events.        10.Items of Community Interest.     The Council may receive reports from a Council Member or City Staff about items of community  interest for which notice has not been given, including: expressions of thanks, congratulations or  condolence; information regarding holiday schedules; honorary or salutary recognitions of a public  official, public employee, or other citizen; reminders of upcoming events organized or sponsored by  the City of College Station; information about a social, ceremonial or community event organized or  sponsored by an entity other than the City of College Station that is scheduled to be attended by a  Council Member, another city official or staff of the City of College Station; and announcements  involving an imminent threat to the public health and safety of people in the City of College Station  that has arisen after the posting of the agenda.     11.Council Reports on Committees, Boards, and Commissions.     A Council Member may make a report regarding meetings of City Council boards and commissions  or meetings of boards and committees on which a Council Member serves as a representative that  have met since the last council meeting. (Committees listed in Coversheet)    12.Future Agenda Items and Review of Standing List of Council Generated Future Agenda  Items.     A Council Member may make a request to City Council to place an item for which no notice has been  given on a future agenda or may inquire about the status of an item on the standing list of council  generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry  will be limited to a statement of specific factual information related to the request or inquiry or the  recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about  the subject of a request will be limited to a proposal to place the subject on the agenda for a  subsequent meeting.  13.Adjourn.  Page 4 of 70 City Council Regular Page 5 July 8, 2021 The City council may adjourn into Executive Session to consider any item listed on the agenda if a  matter is raised that is appropriate for Executive Session discussion.  I certify that the above Notice of Meeting was posted on the website and at College Station City Hall,  1101 Texas Avenue, College Station, Texas, on July 2, 2021 at 5:00 p.m. This  building  is  wheelchair  accessible.  Persons  with  disabilities  who  plan  to  attend  this meeting    and    who    may    need    accommodations,    auxiliary    aids,    or    services    such    as interpreters,   readers,  or  large  print  are  asked  to  contact  the  City  Secretary’s  Office  at  (979) 764­3541,  TDD   at  1­800­735­2989,  or  email  adaassistance@cstx.gov  at  least  two  business days  prior  to  the   meeting   so   that   appropriate   arrangements   can   be   made.   If   the   City   does  not   receive   notification  at  least  two  business  days  prior  to  the  meeting,  the  City  will  make  a reasonable  attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant  to  Section  30.07,  Penal  Code  (Trespass  by  License  Holder  with  an  Openly  Carried     Handgun)     A     Person     Licensed     under     Subchapter     H,     Chapter     411,  Government   Code   (Handgun   Licensing   Law),   may   not   enter   this   Property   with   a  Handgun that is Carried Openly."  Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme  a  la  Seccion  30.07 del  codigo  penal  (traspasar  portando  armas  de  mano al    aire   libre   con   licencia),   personas   con   licencia   bajo   del   Sub­Capitulo   H,   Capitulo  411,  Codigo  de  Gobierno  (Ley  de  licencias  de  arma  de  mano),  no  deben  entrar  a  esta  propiedad portando arma de mano al aire libre.”  City Secretary Page 5 of 70 July 8, 2021 Item No. 6.1. Design Standards in College Station Sponsor:Molly Hitchcock, Assistant Director of Planning and Development Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding design standards in College Station. Relationship to Strategic Goals: Good Governance Neighborhood Integrity Diverse & Growing Economy Recommendation(s): Receive the presentation and provide direction to staff. Summary: At City Council’s regular meeting on April 8, 2021, there was consensus under “Future Agenda Items” to learn if there were formal design requirements for developments in the City. Since the adoption of the Unified Development Ordinance in 2003, the City of College Station has had architectural standards that apply to most non-residential structures in the City (buildings in industrial zoning districts and some uses such as churches and schools are exempt). In early years, the NRA Standards established minimum building material, design, and color requirements for a majority of non-residential buildings. Increased landscape, parking, and pedestrian facility standards were added for larger-scale developments. The ordinance has been amended over the years so that today, the standards focus solely on building design and appearance. Of note, the regulation of specific building materials was removed in 2018, and in 2019 the 86th Texas Legislature removed the City’s ability to regulate building materials in most instances. Staff reviews building facades element-by-element for compliance with the UDO standards, but architects may choose an alternative compliance approval process where they work with the City of College Station Design Review Board towards innovative or visually interesting design or to address unique circumstances not otherwise permitted through strict adherence to the ordinance. Non-Residential Architectural Standards in Wolf Pen Creek and Northgate The Wolf Pen Creek and Northgate zoning districts are considered College Station’s “design” districts. They are areas with unique assets and challenges that warrant their own zoning regulations to support their establishment and growth as special places. As design districts, architectural guidelines and/or standards are applied to mixed use and residential buildings in addition to non- residential buildings. These districts were established over 30 years ago and the requirements have been amended over time. Staff performs reviews and approves designs and the Design Review Board considers specific exceptions to the ordinance. Wolf Pen Creek standards are designed to encourage the public and private use of Wolf Pen Creek and the corridor as an active and passive recreational area. Northgate standards exist to facilitate a pedestrian-friendly, urban environment Page 6 of 70 where people can eat, work, live, and recreate in an area within close proximity to the university. Budget & Financial Summary: N/A Attachments: 1.Summary of Standards Page 7 of 70 Summary of Non-Residential Architectural Standards A summary of what the UDO requires in the GC General Commercial zoning district is stated below (GC General Commercial being the most common commercial zoning district in College Station). There are variations to a few of the standards and additional mass and design standards specific to SC Suburban Commercial, MU Mixed Use, and WC Wellborn Commercial zoning districts to help provide an aesthetic and scale more appropriate for the respective areas. Summary of Standards 1.Horizontal Façade Articulation (wall plane projections or recessions) Façade articulation of at least 4 feet in depth is required on the first 2 stories of primary facades over 200 feet in length, with not more that 33% of any primary façade on the same plane. 2.Building Entry Design All public entrances on a building are to feature a protected entry though the use of an awning, canopy, porte-cochere, recessed entry or the like. 3.Architectural Relief (Canopies, awnings, wall plane projections, columns, pilasters, cornices, recessed entries, balconies, etc.) The first 2 stories of a façade facing a public street have to have at least 1 architectural relief element for every 25 feet. There have to be at least 2 different types of relief on the façade, with no element consisting of more than 50% of the required elements. Design elements can be grouped, but there should not be more than 75 feet of façade without a relief element. 4.Roof and Roofline Design On buildings 3 stories or less, the horizontal line of a flat roof or parapet along a primary entrance façade and along any façade facing a minor arterial thoroughfare (or higher classified street), shall vary up or down by at least 2 feet so that no more than 66% of the roofline is on the same elevation. When required to articulate, the parapet roof line shall feature a well-defined cornice or other element to visually cap the building along the roofline. 5.Building Materials After the 86th Texas Legislature passed H.B. 2439 in 2019, the City may no longer regulate building materials allowed by the International Building Code. Materials that are presented as part of an alternative compliance process may be considered. Wolf Pen Creek: Standards follow the same NRA standards as other developments in town, but a set of building design guidelines are included for non-residential, residential, and mixed-use structures that encourage sensitivity to the creek and public pathways and variation in building detail, form, and siting. Northgate: Building design standards exist for non-residential, residential, and mixed-use structures in Northgate. Buildings reflected as medium or high priority in the Northgate Historic Resources Survey may use the ordinance’s guidelines that promote the preservation of historic features and character. Other buildings are subject to building orientation and access standards meant to ensure that buildings along certain streets (such as Church Street and College Main) are welcoming from those streets. A minimum floor-to-area ratio and 2-story height requirement encourages density. Colors are required to be harmonious to the district, and roof types not commonly associated with dense urban environments (e.g., shed roofs) are prohibited. Architectural relief and building materials are regulated up to 28 feet from the ground (2 stories) and commercial building transparency (windows) is regulated up to 8 feet from the ground to ensure architectural interest of buildings at the pedestrian scale. With the exception of roof types, building design is not regulated beyond a building’s second story. Page 8 of 70 July 8, 2021 Item No. 6.2. FY 2021-2022 Proposed Budget Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on the FY 2021-2022 Proposed Budget. Relationship to Strategic Goals: Good Governance Financial Sustainability Core Services & Infrastructure Neighborhood Integrity Diverse & Growing Economy Improved Mobility Sustainable City Recommendation(s): Staff recommends the Council receive the FY 2021-2022 Proposed Budget presentation. Summary: Staff will present an overview of the City of College Station FY 2021-2022 Proposed Budget. The City’s charter says the City Manager will prepare and submit a proposed budget to the City Council no later than 30 days prior to the end of the fiscal year. The budget is being presented on July 8th. The calendar for the budget process includes a public hearing on July 27th. Adoption of the Budget is scheduled for August 12th. According to the charter, final action on the Proposed Budget must take place on or before September 27th. Budget workshop meetings are scheduled for July 19th, July 20th, and July 21st to review the proposed budget and the key budget decision points. Budget & Financial Summary: The budget is discussed in detail in the Proposed Budget document. The Proposed Budget will be distributed under separate cover. Attachments: None Page 9 of 70 July 8, 2021 Item No. 7.1. Council Minutes Sponsor:Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action of minutes for: • June 24, 2021 Council Meeting Relationship to Strategic Goals: Good Governance Recommendation(s): Approval Summary: N/A Budget & Financial Summary: None Attachments: 1.CCM062421 DRAFT Minutes Page 10 of 70 CCM062421 Minutes Page 1 MINUTES OF THE CITY COUNCIL MEETING VIA TELECONFERENCE CITY OF COLLEGE STATION JUNE 24, 2021 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha – via remote John Nichols - absent Dennis Maloney City Staff: Bryan Woods, City Manager Jeff Capps, Deputy City Manager Carla Robinson, City Attorney Ian Whittenton, Deputy City Secretary Lisa McCracken, Records Management Administrator 1.Call to Order and Announce a Quorum is Present. With a quorum present, the Meeting of the College Station City Council was called to order by Mayor Mooney via In-Person and Teleconference at 4:04 p.m. on Thursday, June 24, 2021, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel the College Station City Council convened into Executive Session at 4:03 p.m. on June 24, 2021, to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit: Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas. Page 11 of 70 CCM062421 Minutes Page 2 City of College Station v. Brazos Re Investors Group, LLC. Cause No.612CC; In the County Court at Law No. 1 of Brazos County, Texas. B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: City Manager Council Self-Evaluation Executive Session recessed at 5:07 p.m. 3. Reconvene from Executive Session and take action, if any. No vote or action was taken in Executive Session. 4. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Crompton, the City Council voted six (6) for and none (0) opposed, to accept Councilmember Nichols’s absence request for June 24, 2021. The motion carried unanimously. 5.Presentation - Proclamations, Awards, and Recognitions. 5.1. Mayor Mooney presented a proclamation to Chief Mann and members of the College Station Fire Department for the departments 50th Anniversary. 5.2. Mayor Mooney presented former Councilmember Anne Hazen a proclamation to honor her service to the community. Former Mayor Lynn McIlhaney and current Councilmember Bob Brick also provided comments on her public service. 6.Hear Visitors Comments Megan Diaz, College Station, stated that she represents the Borgen Project which focuses on fighting poverty. She would like to inform the city council about the poverty-reduction bills her organization supports and motivate them to contact congress about these issues. Mayor Mooney recessed the meeting at 5:40 p.m. The meeting resumed at 6:10 p.m. 7.Workshop Items 7.1.Presentation and discussion regarding the stormwater mitigation plan for Texas A&M Aggie Park. Anthony Armstrong, Planning and Development, provided an overview of the stormwater mitigation plan for the Aggie Park project. He stated that the proposed project will place an underground detention pond under a new parking lot with an additional above pond for backup. This proposal is in compliance with the BCS guidelines stating proposed flows must be less than or equal to existing Page 12 of 70 CCM062421 Minutes Page 3 flows and a TAMU interlocal agreement requirements making the proposed flows 10% less than a study done in 1987. 7.2. Presentation and discussion of proposed changes to the Comprehensive Plan Future Land Use & Character Map, which is a part of the 10-year update. Alyssa Halle-Schramm, Planning and Development, stated that this item is a preliminary review of the proposed changes to the Comprehensive Plan Future Land Use & Character Map. Staff highlighted major changes and asks the Council to provide direction in advance of public engagement efforts beginning later this summer. The proposed Future Land Use & Character Map is available for review in a Map Book format. There are three components that work in tandem: 1) the Future Land Use category descriptions, 2) the Map Book, and 3) the table of proposed changes. 1) The Future Land Use category descriptions include narrative descriptions of each proposed land use category. Major changes to the categories that are depicted on the Future Land Use & Character Map include a reduction in the number of categories (from 25 to 17), the addition of new categories (Neighborhood Center and Mixed Residential), the combining of similar residential land uses, the refinement of Natural & Open Areas based on more recent data including flood data, and general map clean-up items. 2) The Map Book is a city-wide map of the proposed Future Land Use & Character Map divided into grids. For each detailed grid page there is a side-by-side comparison of the existing and proposed land uses. The proposed changes are numbered and have corresponding descriptions within the table of proposed changes. 3) The table of proposed changes is numbered based on the grid location in the Map Book. All proposed changes are assigned a number and have a corresponding description. Numbers 1-6 are used multiple times to reflect changes that apply in multiple areas, such as the refinement of Natural & Open Areas. All changes are categorized by one of three types: “clean-up item,” “change in use,” or “reclassification.” “Reclassification” was chosen for areas that were previously classified as Urban or Urban Mixed-Use land uses because these categories were overhauled into Urban Center, Neighborhood Center, and Urban Residential. “Reclassification” was also selected for the previous Restricted Suburban and General Suburban land uses because these were combined into one category named Suburban Residential. Staff recommends that the Council provide direction as appropriate. The Planning & Zoning Commission heard this item at their June 17th meeting on the informational agenda. Council provided direction for staff to move forward with the public engagement efforts as planned, with one land use change recommendation in the area generally located south of the intersection of William D. Fitch Parkway and State Highway 6. Mayor Mooney recessed the meeting at 7:39 p.m. The meeting resumed at 7:47 p.m. 7.CONSENT ITEMS Page 13 of 70 CCM062421 Minutes Page 4 8.1 Presentation, discussion, and possible action on consent items which consist of ministerial or "housekeeping" items as allowed by law: A Councilmember may request additional information at this time. Any Councilmember may remove an item from the Consent Agenda for a separate vote. 8.1. Presentation, possible action, and discussion of minutes for: June 10, 2021 Council Meeting 8.2. Presentation, discussion, and possible action regarding the approval of the third and final renewal of a contract with Brazos Paving, Inc. for the installation of a one-inch overlay with specialty mix as needed for an amount not to exceed $432,000. 8.3. Presentation, discussion, and possible action for the purchase of cameras and installation service with IVS, Inc. dba AngelTrax. for the installation of surveillance cameras on City vehicles for an amount not to exceed $349,741.82 8.4. Presentation, discussion, and possible action for the purchase of network hardware and installation service for the new City Hall from the Personal Computer Store dba Avinext through the Texas Department of Information Resources Contract (DIR-TSO-4160) for not-to- exceed amount of $256,788. 8.5. Presentation, discussion, and possible action regarding approval of a professional services contract with Kimley-Horn and Associates for the Holleman Drive West at Jones Butler Road roundabout project in the amount of $201,900 and a Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. 8.6. Presentation, discussion, and possible action regarding approval of Change Order No. 4 in the amount of $69,395.18 for the Lick Creek Trunk Line construction contract with Thalle Construction Company, Inc. Mayor Mooney made a correction to the caption for item 8.6, stating it should read $69,895.18. MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Maloney, the City Council voted six (6) for and none (0) opposed, to approve the Consent Items. The motion carried unanimously. 8. REGULAR ITEMS 9.1 Public Hearing, presentation, possible action, and discussion regarding Ordinance No. 2021-4272 vacating and abandoning a 1,973 square foot portion of right-of-way, said portion lying and being situated in the J.E. Scott League, Abstract Number 50 in College Station, Texas, and being a portion of the Ayrshire Street right-of-way as shown on the final plat of the College Park Subdivision recorded in Volume 38, Page 602 of the Deed Records of Brazos County, Texas. Elizabeth Pedersen, Planning and Development, stated that the abandonment of a 1,973 square foot portion of right-of-way lying and being situated in the J.E. Scott League, Abstract Number 50 in College Station, Texas and being a portion of the Ayrshire Street right-of-way as shown on the final Page 14 of 70 CCM062421 Minutes Page 5 plat of the College Park Subdivision recorded in Volume 38, Page 602 of the Deed Records of Brazos County, Texas. The right-of-way abandonment is being requested by the applicant to accommodate future redevelopment of the property. Two public utility easements were dedicated by separate instrument for existing public water and electrical infrastructure, but the remainder of the right-of- way is no longer needed. At approximately 7:54 p.m., Mayor Mooney opened the Public Hearing. Robert Starnes, College Station, came before council to request that this item be postponed allowing for a safety study to be done. Tina Auntis, Dallas, came before council as the applicant to request that the council pass this item. There being no comments, the Public Hearing was closed at 8:16 p.m. MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Maloney, the City Council voted five (5) for and one (1) opposed, with Mayor Mooney voting against, to deny Ordinance No. 2021-4272, vacating and abandoning a 1,973 square foot portion of right-of- way, said portion lying and being situated in the J.E. Scott League, Abstract Number 50 in College Station, Texas, and being a portion of the Ayrshire Street right-of-way as shown on the final plat of the College Park Subdivision recorded in Volume 38, Page 602 of the Deed Records of Brazos County, Texas. The motion carried. 9.2. Public Hearing, presentation, discussion, and possible action regarding the proposed FY 2022 (PY 2021) Annual Action Plan and Community Development Budget. Debbie Eller, Community Services Director, stated that the community development programming for the City of College Station is currently directed by the 2020-2024 Consolidated Plan. Each year the City is required to submit to a one-year Annual Action Plan describing projects, activities, and budget to be funded with the community development grants received. Annual Action Plan activities must correspond to the 5-Year Consolidated Plan. The total grant funds available next year are $1,448,329 in Community Development Block Grant (CDBG) funds and $595,662 in HOME Investment Partnership Program Grant (HOME) funds. These amounts include carry-over funds from previous years and new year allocation amounts of $1,219,430 in CDBG and $480,625 in HOME funding. CDBG and HOME funds may only be used to: (1) benefit low- and moderate-income persons; (2) aid in the elimination of slum and blighting influences; and/or (3) meet an urgent community need. Further, CDBG funds may be used to meet local needs through a wide range of community development activities, while HOME funds may only be used for affordable housing activities. The Consolidated Plan, Annual Action Plan, and budget must be delivered to HUD no later than August 16, 2021. Staff will return to Council at the July 22nd meeting to make available the final drafts of the plans and budget and to request adoption. Mrs. Eller explained that to better address Economic Development needs identified, staff proposes the development of a Façade Improvement Program to assist College Station businesses. If adopted as part of the Annual Action Plan goals, staff will work to develop guidelines for Council consideration at a later date. At approximately 8:31 p.m., Mayor Mooney opened the Public Hearing. Page 15 of 70 CCM062421 Minutes Page 6 There being no comments, the Public Hearing was closed at 8:31 p.m. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Harvell, the City Council voted six (6) for and none (0) opposed, to approve the proposed FY 2022 (PY 2021) Annual Action Plan and Community Development Budget. The motion carried unanimously. 9.3. Presentation, discussion, and possible action regarding approval of a construction contract with Cervantez Construction in the amount of $457,905.40 for the Eastgate Neighborhood Sidewalk and Southwood Sidewalk Improvements Project. Emily Fisher, Assistant Director Capital Projects, stated that this project includes two separate sidewalk projects. The first project is the construction of a new sidewalk along the east side of Nunn Street from Lincoln Avenue to Walton Drive, on the north side of Walton Drive from Nunn Street to Puryear Drive, and the east side of Puryear Drive from Walton Drive to James Pkwy. The City of College Station identified the need for the sidewalk as a part of the Eastgate Neighborhood Plan. This connection will allow residents to walk from Lincoln Avenue to an existing sidewalk around Thomas Park and beyond. The second project includes construction of a new sidewalk along the east side of Southwood Drive from Valley View Drive to FM2818 and along the west side of Southwood Drive from FM2818 to Todd Trail. The sidewalks along Southwood were identified as a need in the Bicycle, Pedestrian, and Greenways Master Plan. The project was bid via Competitive Sealed Proposal (CSP) in April 2021, RFP #21-035. Five (5) proposals were submitted. After evaluation, Cervantez Construction was selected. MOTION: A motion was made by Mayor Mooney and a second by Councilmember Cunha to approve a construction contract with Cervantez Construction in the amount of $457,905.40 for the Eastgate Neighborhood Sidewalk and Southwood Sidewalk Improvements Project. MOTION TO AMEND: Upon a motion to amend made by Councilmember Harvell and a second by Councilmember Brick, the Council voted two (2) for and four (4) opposed, with Mayor Mooney and Councilmembers Cunha, Maloney, and Crompton opposed, to approve the construction contract with Cervantez Construction for the Eastgate Neighborhood Sidewalk less the portion for the Southwood Sidewalk Improvements Project. The motion failed. The City Council then voted five (5) for and one (1) opposed, with Councilmember Harvell opposed, to approve a construction contract with Cervantez Construction in the amount of $457,905.40 for the Eastgate Neighborhood Sidewalk and Southwood Sidewalk Improvements Project. The motion carried. 9.4. Presentation, discussion, and possible action regarding the approval of a general services contract with Marnoy Interest, LTD dba OP in the amount of $1,616,029.91 for the purchase, installation, and moving services of furniture for the new city hall project. Emily Fisher, Assistant Director Capital Projects, stated that this contract with OP includes the purchase and installation of all new furniture for the new city hall building. The contract also includes moving services for staff from existing offices to the new building. Furnishings included in this purchase include workstations and office furniture, conference room tables and chairs, reception area furniture, break room furniture and all other ancillary furniture for the building. Moving services will Page 16 of 70 CCM062421 Minutes Page 7 assist staff in moving other items, such as files, books, and other small furniture items that are needed in the new building. Fiscal services’ is managing the auction and/or disposal of furnishings no longer needed in the existing city hall. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Crompton, the City Council voted six (6) for and none (0) opposed, to approve a general services contract with Marnoy Interest, LTD dba OP in the amount of $1,616,029.91 for the purchase, installation, and moving services of furniture for the new city hall project. The motion carried unanimously. 9.5 Presentation, discussion, and possible action regarding proposed amendments to the College Station City Charter. Carla Robinson, City Attorney, stated that during the February 5, 2021, Council retreat, the Council discussed the possibility of holding a special election on November 2, 2021, to propose charter amendments to the voters related to ethical requirements for city council members. In particular, the Council discussed proposing a change to Section 116 of the charter related to personal interests. The current language, adopted in 2012, requires city officials and employees to comply with state law pertaining to conflicts of interest. Prior to 2012, officials and employees were prohibited from having any financial interest direct or indirect in any contract with the City or from being financially interested directly or indirectly in the sale to the City of any land, materials, supplies or services. The current language is less restrictive than the former. During the February 5th retreat, the Council indicated a general desire to move back to the more restrictive requirement as it applies to city council members and an interest in calling a special election to ask the voters to decide. Further, at the February 5th retreat, the Council determined to include in a possible charter amendment election a new section that would require city council members to both disclose any campaign contributions in excess of $500 and abstain from participating in and voting on any matter before the Council if the matter before the Council would materially benefit the campaign contributor. To proceed with a November 2, 2021, special election, the Council will need to consider the ballot language proposed for these two changes and provide any direction. The Council will subsequently consider an ordinance calling the special election at the July 22, 2021, council meeting. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Maloney, the City Council voted four (4) for and two (2) opposed, with Mayor Mooney and Councilmember Cunha voting against, to approve a proposed ballot language amendment for Section 116 of the charter related to personal interests, to the College Station City Charter for the November 2, 2021 Special Election. The motion carried. MOTION: Upon a motion made by Councilmember Brick and a second by Councilmember Maloney, the City Council voted six (6) for and none (0) opposed, to approve a proposed ballot language amendment adding a new section that would require city council members to both disclose any campaign contributions in excess of $500 and abstain from participating in and voting on any matter before the Council if the matter before the Council would materially benefit the campaign contributor, to the College Station City Charter for the November 2, 2021 Special Election. The motion carried unanimously. Council directed the City Attorney to bring back an informational item at the next meeting to discuss amending the College Station City Charter to move elections to odd numbered years. Page 17 of 70 CCM062421 Minutes Page 8 10. Council Calendar Council reviewed the calendar. 11. Items of Community Interest: The Council may receive reports from a Council Member or City Staff about items of community interest for which notice has not been given, including: expressions of thanks, congratulations or condolence; information regarding holiday schedules; honorary or salutary recognitions of a public official, public employee, or other citizen; reminders of upcoming events organized or sponsored by the City of College Station; information about a social, ceremonial or community event organized or sponsored by an entity other than the City of College Station that is scheduled to be attended by a Council Member, another city official or staff of the City of College Station; and announcements involving an imminent threat to the public health and safety of people in the City of College Station that has arisen after the posting of the agenda. No items to report. 12. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Councilmember Cunha reported on Bicycle, Pedestrian, and Greenways Committee. 13 Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to City Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent meeting. Councilmember Cunha requested a workshop item on placing solar panels on City owned buildings and review of the solar program for residential customers. 14.Adjournment. There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 10:09 p.m. on Thursday, June 24, 2021. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary Page 18 of 70 July 8, 2021 Item No. 7.2. Change Order for Contract 18300472Y3 SEL Electric Engineering Services Sponsor:Timothy Crabb, Director of Electric Reviewed By CBC:N/A Agenda Caption:Presentation, discussion, and possible action regarding approval of Change Order 1 to contract 18300472 with Schweitzer Engineering Laboratories (SEL) for an increase of $95,000, for a new total not to exceed amount of $495,000 and an extension of the term through May 31, 2022. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approving Change Order #1 for $95,000 to Contract 18300472Y3 with SEL for a new total not to exceed amount of $495,000 and extension of the term through May 31, 2022. Summary: Contract 18300472 was originally approved by Council on May 25, 2018, Item 2e, as a 3- year agreement, not to exceed $400,000 per year, for Electric Engineering services as needed. The Spring Creek Ring Bus Modification was initially started under this contract with a completion date of May 2021. Most of the engineering work has been completed, but due to Winter Storm Uri, funding for the construction portion of this project was delayed until FY22. This change order will allow the current engineering firm to complete necessary work on the Spring Creek Substation Ring Bus Modification project through the completion of the construction, inspection and final documentation phases. Budget & Financial Summary: Funds for the additional $95,000 are available through the Spring Creek Substation Ring Bus Modification project in the Electric Capital Improvements Projects funds and will be expensed as work is completed. Attachments: 1.CO 1 Contract 18300472 Y3 Page 19 of 70 CHANGE ORDER NO. DATE: June 8, 2021 Contract No. 18300472 (Year 3) PO No.PROJECT: Engineering Services as Needed OWNER:CONTRACTOR: City of College Station SEL Engineering Services, Inc. P.O. Box 9960 2350 NE Hopkins Court Ph: 1-509-332-1890 College Station, Texas 77842 Pullman, Washington 99163Fax: 509-334-4946 PURPOSE OF THIS CHANGE ORDER: Both Parties Mutually agree to all other terms and conditions previously agreed to and accepted remain unchanged. ITEM UNIT ORIGINAL REVISED ADDED NO UNIT DESCRIPTION PRICE QTY QTY COST 1 1 Completion of Spring Creek Ring Bus Modific $95,000.00 1 $95,000.00 2 $0.00 3 $0.00 TOTAL $95,000.00 LINE 1 (acct./work order number)$95,000.00 LINE 2 (acct./work order number)$0.00 LINE 3 (acct./work order number)$0.00 TOTAL CHANGE ORDER 95,000.00 ORIGINAL CONTRACT AMOUNT $400,000.00 CHANGE ORDER NO. 1 $95,000.00 23.75%CHANGE CHANGE ORDER NO. 2 REVISED CONTRACT AMOUNT $495,000.00 23.75%TOTAL CHANGE ORIGINAL CONTRACT TIME 365 Days Time Extension No. 1 335 Days Revised Contract Time 700 Days SUBSTANTIAL COMPLETION DATE 6/30/2021 REVISED SUBSTANTIAL COMPLETION DATE 5/31/2022 APPROVED ______________________________________________________________________________________ A/E CONTRACTOR Date DEPARTMENT DIRECTOR Date _____________________________________________________________________________________ CONSTRUCTION CONTRACTOR Date ASST CITY MGR - CFO Date _____________________________________________________________________________________ PROJECT MANAGER Date CITY ATTORNEY Date _____________________________________________________________________________________ CITY ENGINEER Date CITY MANAGER Date THE NET AFFECT OF THIS CHANGE ORDER IS 23.75 % INCREASE' Increase the year 3 contract amount, and extend the completion date to allow for completion of the Spring Creek Ring Bus Modification Project. Page 20 of 70 July 8, 2021 Item No. 7.3. Rejection of RFP #21-051 – Northgate Underground Conduit & Manhole Construction Sponsor:Timothy Crabb, Director of Electric Reviewed By CBC:N/A Agenda Caption:Presentation, discussion, and possible action regarding the rejection of received proposals and cancelation of RFP 21-051 for the Northgate Underground Conduit & Manhole Construction. Relationship to Strategic Goals: 1. Financial Sustainability 2. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the rejection of one proposal received, and the recommendation of no award for RFP#21-051. Summary: RFP 21-051 was formally bid and opened on June 9, 2021. One proposal was received. Due to time constraints, the Northgate Underground Conduit & Manhole Construction is being postponed until FY 2022. Electrical staff recommends the rejection of this RFP and will re-bid this project at a more appropriate time. Budget & Financial Summary: The rejection of RFP #21-051 will have no impact on the Electrical budget. Attachments: None Page 21 of 70 July 8, 2021 Item No. 7.4. Change Order 1 for the City’s annual price agreement with Techline Inc., for electric warehouse inventory of distribution conductor. Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding approval of Change Order 1 for the City’s annual price agreement with Techline Inc., for electric warehouse inventory of distribution conductor in the amount of $77,130 for an increase not to exceed total amount of $1,341,405. Relationship to Strategic Goals: Core Services and Infrastructure Financial Sustainability Recommendation(s): Staff recommends an increase of the annual price agreement with Techline, Inc. in the amount of $77,130.00. This is a contract estimate and within past fiscal year’s history for city-wide electrical warehouse needs. Summary: Council approved the original award for Electric Distribution Conductor on May 13, 2021, Item #8.8, as a one-year (1) price agreement with an option to renew two (2) additional one (1) year terms. Due to market volatility, Techline, Inc. has requested an increase in unit pricing in accordance with the Escalation/De-escalation clause which was included in the bid’s terms and conditions. Upon Council approval, staff will issue an amended blanket contract to the vendor, to be used by Electric Warehouse throughout the year. Budget & Financial Summary: Funds are available and budgeted within the Electrical Fund. Various projects may be expensed as supplies are pulled from inventory and issued to staff. Attachments: 1.C21300464 Chg Order 1 Techline Inc Page 22 of 70 CONTRACT & AGREEMENT ROUTING FORM CONTRACT#: _______ PROJECT#: _________ BID/RFP/RFQ#: _______ Project Name / Contract Description: _____________________________________________________ ____________________________________________________________ Name of Contractor: ____________________________________________________________ CONTRACT TOTAL VALUE: $ _________________ Grant Funded Yes No If yes, what is the grant number: Debarment Check Yes No N/A Davis Bacon Wages Used Yes No N/A Section 3 Plan Incl. Yes No N/A Buy America Required Yes No N/A Transparency Report Yes No N/A NEW CONTRACT RENEWAL # _____ CHANGE ORDER # _____ OTHER ______________ BUDGETARY AND FINANCIAL INFORMATION (Include number of bids solicited, number of bids received, funding source, budget vs. actual cost, summary tabulation) ___________________________________________________________________________________________ ___________________________________________________________________________________________ (If required)* CRC Approval Date*: __________ Council Approval Date*: ____________ Agenda Item No*: ______ --Section to be completed by Risk, Purchasing or City Secretary’s Office Only— Insurance Certificates: ______ Performance Bond: ________ Payment Bond: ________ Info Tech: _______ SIGNATURES RECOMMENDING APPROVAL __________________________________________ _________________________________ DEPARTMENT DIRECTOR/ADMINISTERING CONTRACT DATE __________________________________________ _________________________________ LEGAL DEPARTMENT DATE __________________________________________ _________________________________ ASST CITY MGR – CFO DATE APPROVED & EXECUTED __________________________________________ _________________________________ CITY MANAGER DATE __________________________________________ _________________________________ MAYOR (if applicable)DATE __________________________________________ _________________________________ CITY SECRETARY (if applicable)DATE Page 23 of 70 CHANGE ORDER NO. 1 DATE: June 15, 2021 Contract No. 21300464 PO No.PROJECT: OWNER:CONTRACTOR: City of College Station Techline, Inc. P.O. Box 9960 9609 Beck Circle Ph: College Station, Texas 77842 Austin, TX 78758 Fax: PURPOSE OF THIS CHANGE ORDER: ITEM Unit of Total Percentage NO QTY Measure Price Increase Difference 1 1/0-15KV-AL-EPR-FCN 150,000 FT 2.51$ 376,500.00$ 2.66$ $399,000.00 22,500.00$ 5.98% 2 1000-15KV-AL-EPR 60,000 FT 9.70$ 582,000.00$ 10.26$ $615,600.00 33,600.00$ 5.77% 3 BRENAU-XL-1000'NRR 2,000 FT 0.94$ 1,880.00$ 0.98$ $1,960.00 80.00$ 4.26% 4 CONVERSE-XL-1000'NRR 64,000 FT 1.07$ 68,480.00$ 1.12$ $71,680.00 3,200.00$ 4.67% 5 SWEETBRIAR-XL-1000'NRR 11,000 FT 1.39$ 15,290.00$ 1.47$ $16,170.00 880.00$ 5.76% 6 WESLEYAN-XL-1000'NRR 18,000 FT 2.20$ 39,600.00$ 2.33$ $41,940.00 2,340.00$ 5.91% 7 RIDER-XL-ST-1000'NRR 3,000 FT 3.40$ 10,200.00$ 3.59$ $10,770.00 570.00$ 5.59% 8 SLIPPERY ROCK-XLP 2,000 FT 3.50$ 7,000.00$ 3.68$ $7,360.00 360.00$ 5.14% 9 WOFFORD-RL-ST-1000'NRR 5,000 FT 5.75$ 28,750.00$ 6.02$ $30,100.00 1,350.00$ 4.70% 10 COSMOS-4245/FT 175,000 FT 0.77$ 134,750.00$ 0.84$ $147,000.00 12,250.00$ 9.09% Grand Total 1,264,450.00$ 1,341,580.00$ 77,130.00$ 6.10% 6.10% All Warehouse Inventory Items are charged against 5211-1432, 77,130.00$ Upon issuance to department TOTAL CHANGE ORDER 77,130.00$ ORIGINAL CONTRACT AMOUNT 1,264,450.00$ CHANGE ORDER NO. 1 77,130.00$ 6.10% % CHANGE CHANGE ORDER NO. 2 $0.00 0.00% % CHANGE REVISED CONTRACT AMOUNT $1,341,580.00 6.10% % TOTAL CHANGE APPROVED: ___________________________________________________________________________________ A/E CONTRACTOR Date DEPARTMENT DIRECTOR Date ___________________________________________________________________________________ CONSTRUCTION CONTRACTOR Date ASST CITY MGR - CFO Date ___________________________________________________________________________________ PROJECT MANAGER Date CITY ATTORNEY Date ___________________________________________________________________________________ CITY ENGINEER Date CITY MANAGER Date DESCRIPTION Increase Unit Pricing, as Electric Wire and Cable Prices have increased dramatically since the award of this Annual Price Agreement on May 13, 2021. INCREASE/DECREASE.THE NET AFFECT OF THIS CHANGE ORDER IS Unit Price Total per Item Revised Unit price Revised Total per Item N/A N/A Page 24 of 70 C#21300464 TECHLINE INC. COST DIFFERENCE COMPARISON Catalog No. Est Annual Usage Copper @ time of quote 3/31/21 CU weight/ft Aluminum @ time of quote 3/31/21 AL weight/ft TECHLINE CONTRACT PRICING C21300464 Copper @ time of quote 5/31/21 Aluminum @ time of quote 5/31/21 CU Price/ft AL Price/ft All Other Price/ft TECHLINE PROPOSED PRICE INCREASE PROPOSED PRICE INCREASE TOTAL TECHLINE CONTRACT PRICING C21300464 AWARDED CONTRACT VALUES Price increase V.S. Original Bid Percent Change From Base Contract Price 1/0-15KV-AL-EPR-FCN 150,000 $4.0030 0.21$ 1.22$ 0.10$ 2.51$ 4.6354$ 1.3692$ 0.97$ 0.14$ 1.56$ 2.66$ 399,000.00$ 2.51$ 376,500.00$ 0.15$ 5.85% 1000-15KV-AL-EPR 60,000 $4.0030 0.66$ 1.22$ 0.94$ 9.70$ 4.6354$ 1.3692$ 3.05$ 1.28$ 5.93$ $ 10.26 615,600.00$ 9.70$ 582,000.00$ 0.56$ 5.76% BRENAU-XL-1000'NRR 2,000 -$ 1.22$ 0.26$ $ 0.94 4.6354$ 1.3692$ -$ 0.36$ 0.62$ $ 0.98 1,960.00$ $ 0.94 $ 1,880.00 0.04$ 4.25% CONVERSE-XL-1000'NRR 64,000 -$ 1.22$ 0.33$ $ 1.07 4.6354$ 1.3692$ -$ 0.45$ 0.67$ $ 1.12 71,680.00$ $ 1.07 $ 68,480.00 0.05$ 4.70% SWEETBRIAR-XL-1000'NRR 11,000 -$ 1.22$ 0.52$ $ 1.39 4.6354$ 1.3692$ -$ 0.72$ 0.75$ $ 1.47 16,170.00$ $ 1.39 $ 15,290.00 0.08$ 5.76% WESLEYAN-XL-1000'NRR 18,000 -$ 1.22$ 0.86$ $ 2.20 4.6354$ 1.3692$ -$ 1.17$ 1.16$ $ 2.33 41,940.00$ $ 2.20 $ 39,600.00 0.13$ 5.96% RIDER-XL-ST-1000'NRR 3,000 -$ 1.22$ 1.27$ $ 3.40 4.6354$ 1.3692$ -$ 1.74$ 1.86$ $ 3.59 10,770.00$ $ 3.40 $ 10,200.00 0.19$ 5.72% SLIPPERY ROCK-XLP 2,000 -$ 1.22$ 1.19$ $ 3.50 4.6354$ 1.3692$ -$ 1.62$ 2.06$ $ 3.68 7,360.00$ $ 3.50 $ 7,000.00 0.18$ 5.19% WOFFORD-RL-ST-1000'NRR 5,000 -$ 1.22$ 1.74$ $ 5.75 4.6354$ 1.3692$ -$ 2.38$ 3.64$ $ 6.02 30,100.00$ $ 5.75 $ 28,750.00 0.27$ 4.63% COSMOS-4245/FT 175,000 -$ 1.22$ 0.45$ $ 0.77 4.6354$ 1.3692$ -$ 0.61$ 0.23$ $ 0.84 147,000.00$ $ 0.77 $ 134,750.00 0.07$ 8.90% Total Pricing $1,264,450.00 77,130.00$ 6.10% GRAND TOTALS PROPOSED CONTRACT PRICING 1,341,580.00$ **Less Math Error (175.00)$ $1,264,275.00 **MATH ERROR ON ORIGINAL PRICING DUE TO COMPUTATIONS W/4 DECIMALS PLACES INSTEAD OF 2 FOR CURRENCY +$175.00 AWARDED CONTRACT "Not to Exceed" TECHLINE CONTRACT PRICING VS COST INCREASE C#21300464 Change Order #1 Page 25 of 70 Page 26 of 70 TECHLINE INC. MAY 2021 METAL DAILY PRICING Date Copper Aluminum 3-May 4.54$ N/A 4-May 4.54$ 1.37$ 5-May 4.54$ 1.37$ 6-May 4.62$ 1.38$ 7-May 4.77$ 1.40$ 10-May 4.73$ 1.43$ 11-May 4.78$ 1.42$ 12-May 4.75$ 1.38$ 13-May 4.71$ 1.36$ 14-May 4.66$ 1.37$ 17-May 4.72$ 1.38$ 18-May 4.74$ 1.38$ 19-May 4.59$ 1.35$ 20-May 4.58$ 1.35$ 21-May 4.50$ 1.36$ 24-May 4.54$ 1.31$ 25-May 4.52$ 1.33$ 26-May 4.53$ 1.34$ 27-May 4.67$ 1.35$ 28-May 4.68$ 1.36$ AVERAGE 4.64$ 1.37$ MAY 2021 ALUMINUM/ COPPER DAILY PRICING 6/18/20219:09 AM Page 27 of 70 July 8, 2021 Item No. 7.5. Facilities Maintenance Building GMP Sponsor:Emily Fisher, Assistant Director of Public Works Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding approval of Amendment No. 1 to the Construction Manager at Risk (CMAR) contract with JaCody Construction, LP accepting the Guaranteed Maximum Price (GMP) of $1,799,989 for the new Facilities Maintenance building project. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval. Summary: This amendment to the current construction manager at risk contract with JaCody Construction, accepting the guaranteed maximum price, includes all needed work for the construction of the new facilities maintenance building. The city is constructing an approximately 7,500 square foot building and shop for the facilities maintenance division which is currently located at 1207 Texas Avenue. The proposed building will be located behind the current municipal court building located at 300 Krenek Tap Rd. Budget & Financial Summary: Budget in the amount of $2,001,150 is currently appropriated for this project in the General Government Capital Improvement Projects Fund. A total of $145,175 has been committed or expended to date for design and related expenses, leaving a balance of $1,855,975 for this contract and future expenses. Attachments: 1.21300217 -- BW (CC7.8.21) Page 28 of 70 JaCody Construction LP, 10770 SH 30, Suite 400 College Station, TX 77845 Phone: 979.774.5613 Fax: 979.774.5693 1 May 28, 2021 City of College Station 1101 Texas Avenue College Station, Tx 77840 Attn: Ryan Key Project No. GG2000: CMAR-The City of College Station Facility Maintenance Building RE: Guaranteed Maximum Price Proposal Mr. Ryan Key, JaCody Construction is pleased to present the attached Guaranteed Maximum Price Proposal; inclusive of our Basis of Estimate entitled, “CMAR-The City of College Station Facility Maintenance Building”, Dated February 4, 2021. Our proposal includes Construction Management Services to construct the City’s New Facility Maintenance Building located at William King Cole Dr., College Station, Tx 77842, adjacent to the Municipal Court Building. In accordance with the Construction Manager at Risk Standard Form of Agreement, executed February 4, 2021, between the City of College Station and JaCody Construction, LP (the “Agreement”), please refer to the GMP Package for further proposal details. The GMP Proposal Guaranteed Maximum Price is in the amount of One Million, Seven Hundred Ninety- Nine Thousand, Nine Hundred Eighty-Nine Dollars, $1,799,989. The Substantial Completion date for the Work is as per the attached GMP Proposal Baseline Project Schedule, subject to adjustments as provided for the Contract Documents. Upon approval of the City Council and receipt of the required approval signatures, this Amendment will be incorporated into the Agreement. Please contact me if you should have any questions. Best Regards, Forrest Couch VP of Operations *Required approvals and signature page on Page 2 Amendment No. 1 Page 29 of 70 Project No. GG2000: CMAR-The City of College Station Facility Maintenance Building RE: Guaranteed Maximum Price Proposal 2 AGREED: JACODY CONSTRUCTION, LP CITY OF COLLEGE STATION By: By: City Manager Printed Name: Forrest Couch Date: ________________ Title: VP of Operations Date: APPROVED: City Attorney Date: ______________ Assistant City Manager/CFO Date: ______________ 6/30/2021 Page 30 of 70 Client: City of College Station Project: Maintenance Facility Building Page 1 of 4 QUALIFICATIONS & ASSUMPTIONS Phase: GMP – Stamped drawings no permit comments Document Date: May 28th 2021 General Qualifications 1. Our estimate includes no provisions to pay the cost of a 3 rd party commissioning agent. We have included assistance for the commissioning agent to accomplish their work. 2. Our estimate has no provisions for unusual, undocumented, or unanticipated subsurface conditions. 3. Our estimate excludes the excavation or transportation of hazardous materials discovered in a foreseen or unforeseen condition. 4. Our estimate excludes materials testing. 5. Our estimate does not include any provisions to provide 3rd party environmental (i.e. asbestos, lead, mold, etc...) monitoring. 6. Our estimate is based on performing work during normal work hours Monday through Friday, 7:00AM to 3:30PM, and intermittent weekend work as required. 7. Our estimate does not include any provisions for building code changes, life safety code changes, or other regulatory changes that may occur beyond what is currently designed. 8. The following scopes of work are excluded: a. Signage, except as specially included. b. Fixtures, Furnishings, Furniture, and Equipment 9. Our proposal is contingent upon the Owner and/or its lender providing evidence satisfactory to us and our bonding company that sufficient funds are available and have been set aside specifically to pay the construction contract, before starting work. 10. Our estimate assumes complete use of the entire defined work area. 11. Our estimate is based on JaCody Construction having access to contingency funds for the use of acceleration of the project schedule at any time during the project for any activity. Exhibit A to Amendment No. 1 GMP Building/Site Package Page 31 of 70 Client: City of College Station Project: Maintenance Facility Building Page 2 of 4 12. This is not a line items GMP. Contractor only guarantees the total GMP. Subtotals are for convenience only. 13. Pricing is based on drawing dated on 5/13/21 14. Exclude all equipment, moveable fixtures, furniture, furnishings and appliance unless specifically stated otherwise. 15. Exclude moving/disconnecting any equipment/furniture/fixtures. 16. Exclude any LEED certifications or documentation. 17. Exclude any forthcoming changes from the City of College Station that deviate from current drawings 18. Assumes the Design Team shall specify flooring products and adhesives compatible with curing compounds. 19. Our GMP excludes providing on-site security personnel. 20. City Building Permit is excluded as well as cost related to the water meter and tap fees. Any additional city fees are excluded. 21. Excludes security personnel presence during existing building related activities 22. The schedule assumes we can procure all material in the allotted time frame. 23. We exclude all/any delegated design except for Metal Building design. 24. GMP excludes sole sourcing of any products 03.00 – Concrete Turnkey – Building 1. Light pole bases no deeper than 10’ depth 2. All concrete will have a manual screed finish, we are not using a lazar screed as this would not be typical practice for this area and this type of building. Floor Flatness test will not be provided. SOG will be built with typical local means and methods for slab on grade. 3. No retaining walls have been included. Page 32 of 70 Client: City of College Station Project: Maintenance Facility Building Page 3 of 4 5.01 – PEMB 1. We assume that we can drive equipment on slab during the erection process. 6.02 – Architectural Millwork 1. AWI certification not included. 08.01 – Doors/Frames/Hardware 1. Over head doors to be by manufactured CHI Overhead Doors 2. Lift Master 09.12 – Painting and Wall Coverings 1. Exclude ceiling/MEP painting 2. Interior side of exterior walls in the shop will only be painted up to 8’ a. This includes painting on exposed steel structure 10.00 – Specialties 1. No marker boards or visual display boards are included. 10.23 – Signage 1. 8 interior wall egress/RR signs included; all other signage is excluded 10.25– Window Coverings 1. No window coverings have been included. 11.00 –Equipment 1. Refrigerator and ice machine not included. Will be purchased with contingency funds once model numbers are identified. 2. Trolly/Hoist system by others 21.01 – Fire Protection 1. No fire sprinkler system or fire alarm included 22.01 - Plumbing 1. None Page 33 of 70 Client: City of College Station Project: Maintenance Facility Building Page 4 of 4 23.01 - HVAC 1. HVAC system is to be Carrier 26.01 - Electrical 1. Cable Trays not included. 2. Use of MC cable where allowed by code a. Exposed ceiling will have conduit. 3. Generator shall be disconnected by others and ready to transport 4. Clear access shall be given to generator so that it can picked up with skytrak or lull a. Demolition of perimeter cmu wall by others. 5. ATS by owner 6. Details for generator for move are incomplete on the construction documents, we have included $8500 for move and reconnect of existing generator. 7. If existing light poles need additional components or work when relocated, this will be charged to contingency. 8. Lightning protection is included. 27.00 - Communications 1. GMP includes sleaves for data service to building. 2. GMP excludes pulling data through sleaves into building. This is to be by service provider. 31.00 – Site work 1. No rework of any existing concrete flumes included 2. No irrigation system is included, however sleaves for future irrigation included a. JaCody not responsible for watering grass and making sure it grows properly after initial placement. 3. No landscaping other than grass and hydroseed included. 4. No dumpster area is provided. Page 34 of 70 JaCody Construction Schedule in Months: 8$ City of College Station Facilities Maintenance Division Description Comments Total Division 1 General Conditions Utility Consumption GC 4,000$ Superintendent GC 60,000$ Project Manager GC 40,000$ Dumpster GC 10,800$ Temp Toilets GC 4,000$ Final Clean GC 2,500$ Inspection and Testing Allowance By Owner -$ Contingency 100,000$ Division 2 TEMP Fence 4,655$ Division 3 Site Concrete 33,440$ Site Rebar 10,424$ Site Labor 26,607$ Concrete Laydown Yard Delete -$ -$ Building Concrete 30,619$ Building Rebar 19,312$ Building Labor 26,898$ Material Handling 16,000$ Site Sealants Bollards with units and steel -$ Pump Truck 5,000$ Flumes Assume no flume rework -$ Layout/Survey 2,500$ Site Sealants 2,250$ Concrete misc materials 19,228$ Division 4 Masonry None -$ Division 5 PEMB Steel Supply and Install Save 10,857 to use PBR24 gauge Kynar wall panel172,557$ PEMB Install 57,219$ Kynar roof in lieu of galvalume Delete -$ PEMB Insulation R-30 roof/R13&R10 Walls 26,077$ Allowance for interior Trolly Crane Steel Delete -$ Metal Stair no galvanizing, if required ad 5k 36,247$ Guard rail -$ Cain Rail Division 6 Millwork - Upper Cabinets 16,625$ Millwork - Upper Cabinets -$ Restroom Tops -$ Full Height Cabinets -$ Rough Carpentry - 2x blocking 2,500$ 2nd Floor Framing Plywood and joist 46,266$ Plywood on walls at shop area and 2nd story 5,540$ Division 7 Waterproofing Delete -$ CEILING Insulation Delete -$ Page 35 of 70 Wall Insulation Exterior Delete Rigid Insulation Exterior Delete -$ Wall Insulation Interior 5,965$ Division 8 Door/Frame Material/HDWRE 28,928$ HM Window Frames -$ Install Door/Frame/Hdwre 4,000$ Overhead Doors 31,328$ Overhead Door Operator included above -$ HM Window Frames None -$ Glass/Glazing 7,517$ Storefront Hardware W/Integrity -$ Division 9 Painting Drywall 12,936$ Painting Drywall Ceilings 11,121$ PAINT Doors/Frames 3,600$ Paint Exposed Ceiling Delete -$ Tape and Float Walls 10,946$ Tape and Float Ceilings 74$ Tape and Float at Fire Separation 3,064$ Drywall - Interior walls 69,870$ Drywall Ceilings 1,215$ Framing at Plywood Walls - 2nd story 11,180$ Framing at Plywood Walls - shop exterior wall 11,505$ Drywall Framing under wood joist 10,026$ Additional Layers of Drywall at fire separation 5,347$ Soffit Framing Exterior lower canopy over door only 912$ Ceilings - ACT 1 8,785$ Sealed Concrete 7,513$ LVT 22,228$ Rubber Wall Base included above -$ Walk off Mats in Entry None -$ Floor Tile included above -$ Wal Tile in Bathroom included above -$ Division 10 Toilet Accessories 5,159$ Toilet Partitions None -$ TA Install - 1,823$ Fire Extinguishers Cabinets - included included above -$ Corner Guards - included included above -$ Corner Guard Install - included included above -$ Knox Box 650$ Interior signage 4,025$ Building/monument signs add allowance for wayfinding signs 1,600$ TV Purchase included with av -$ TV Install included with av -$ TV MOUNT Bracket included with av -$ Lockers None -$ Aluminum Canopy None -$ Division 12 Window Blinds Not included -$ Appliances Allowance Not included -$ Division 13 Division 21 - Fire Sprinkler Fire Protection - Interior None -$ Fire Pump - None Division 22 - Plumbing Plumbing includes compressed air and trench drains 108,872$ Compressed Air -$ Utility Connection 9,830$ Page 36 of 70 Division 23 - HVAC HVAC 104,800$ Division 26 Electrical 140,321$ Move generator Budget several unknowns 8,500$ Lightning Protection was not on previous budget 12,190$ New Exterior Pole Lights None -$ Fire Alarm None -$ Data/Telecom 41,935$ Audio/Video Security Cameras 24,629$ Security Access Control 32,586$ Division 31 - Site work Earthwork 69,955$ Gravel Laydown 4,000$ SWPPP 3,933$ SWPPP - Inspections 2,800$ Termite Treatment 2,000$ Division 32 Parking Lot Stripping thermoplastic handicap included 2,820$ Landscape and Irrigation 12,750$ irrigation Sleeves 3,900$ FENCING 9,390$ Dumpster Fence None -$ Dumpster Gate None -$ Division 33 - Utilities Site Utilities Bore Water Line 3,700$ Meters by City -$ Cost of Work 1,661,490$ Permit (Not required)0 Insurance 27,000$ Bond 21,500$ OHP - 5%89,999$ Project Total 1,799,989$ Page 37 of 70 IDTask ModeTask NameDuration Start Finish0CoCS Facility Maintenance Building (Working Days)165 daysTue 7/6/21Fri 3/4/221Mobilization5 daysTue 7/6/21Mon 7/12/212Earthwork15 daysTue 7/13/21Mon 8/2/213Building Pad10 daysTue 8/3/21Mon 8/16/214Site Utilities25 daysTue 8/3/21Tue 9/7/217Building Utilities10 daysTue 8/17/21Mon 8/30/216Building Foundation15 daysTue 8/31/21Tue 9/21/215Site Paving20 daysWed 9/8/21Tue 10/5/218PEMB Erection30 daysWed 9/22/21Wed 11/3/2116Irrigation15 daysWed 9/8/21Wed 1/5/229Framing & Sheathing15 daysThu 11/4/21Mon 11/29/2110Roofing5 daysThu 11/4/21Wed 11/10/2111Building MEP Top-out40 daysTue 11/30/21Thu 1/27/2212Drywall15 daysThu 1/6/22Thu 1/27/2213Paint10 daysFri 1/28/22Thu 2/10/2214Finishes & Fixtures10 daysFri 2/11/22Fri 2/25/2217Landscape15 daysThu 1/6/22Thu 1/27/2215Clean5 daysMon 2/28/22Fri 3/4/22JunJulAugSepOctNovDecJanFebMarAprQtr 3, 2021Qtr 4, 2021Qtr 1, 2022Qtr 2, 2022TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineCriticalCritical SplitProgressManual ProgressPage 1Project: CoCS Facility MaintenaDate: Fri 5/28/21Page 38 of 70 July 8, 2021 Item No. 7.6. Calling a public hearing on the City of College Station FY 2021-2022 Proposed Budget Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action on calling a public hearing on the City of College Station FY 2021-2022 Proposed Budget for Tuesday July 27, 2021, at 6:00 PM in the City Hall Council Chambers. Relationship to Strategic Goals: Good Governance Financial Sustainability Core Services & Infrastructure Neighborhood Integrity Diverse & Growing Economy Improved Mobility Sustainable City Recommendation(s): Staff recommends the City Council call a public hearing on the City of College Station FY 2021-2022 Proposed Budget for Tuesday July 27, 2021, at 6:00 PM in the City Hall Council Chambers. Summary: State law says that notice of the public hearing on the budget must be made no less than 10 days prior to the meeting for the public hearing. After the public hearing the Council may insert or delete items or may increase or decrease items so long as the total of any increases or insertions do not increase the total budget by 3% or more. Budget & Financial Summary: The Proposed Budget will be distributed under separate cover. Attachments: None Page 39 of 70 July 8, 2021 Item No. 8.1. Budget Amendment 3 which will amend the budget for the 2020-2021 Fiscal Year in the amount of $55,027,286 Sponsor:Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC:City Council Agenda Caption:Public Hearing, presentation, discussion, and possible action on Budget Amendment 3 amending Ordinance No. 2020-4206 which will amend the budget for the 2020-2021 Fiscal Year in the amount of $55,027,286. Relationship to Strategic Goals: Good Governance Financial Sustainability Core Services and Infrastructure Recommendation(s): Staff recommends the City Council approve Budget Amendment 3. Summary: The proposed budget amendment is to increase the FY21 budget appropriations by $55,027,286 primarily as a result of $48,333,000 for payment of electricity costs related to Winter Storm Uri, $2,882,568 related to the release of the COVID-19 hiring freeze as a result of additional sales tax received, $1,383,132 for the payment of grant funds received under the CARES Act to local hospitals for COVID-19 Relief, and $1,503,000 for the advance purchase of FY22 replacement items to minimize supply chain waiting times and purchasing spikes as a result of COVID-19. Attached is a summary with a complete description of the items included on the proposed budget amendment. The charter of the City of College Station provides for the City Council to amend the annual budget in the event there are revenues available to cover expenditures and after holding a public hearing on such budget amendment. This amendment also includes five Interfund transfers totaling $8,382,176 that have no overall budget impact. Budget & Financial Summary: The City has resources or can reasonably expect resources to cover the appropriations in this budget amendment. The attached summary has the complete description of the items included on the proposed budget amendment and a description of the interfund transfers. If approved, the net revised budget appropriations will be $372,012,045. Attachments: 1.FY21 BA#3 2.FY21 Budget Amendment _3 Ordinance Page 40 of 70 Exhibit A – FY21 Budget Amendment #3 Detail Listing 1. Winter Storm Uri Payment - $48,333,000 (Budget Amendment) Winter Storm Uri was an unprecedented event that affected the entire state of Texas in February 2021. A major winter snow and ice storm impacted utility service across the entire state. The City of College Station was not immune from the rolling black outs and extreme prices in the ERCOT system. One of our purchase power contracts is wind energy and this power was not available for most of the event timeline. Actual costs the City incurred for energy and ancillary services during the storm totaled $48,333,000 as follows: replacement energy for unavailable wind - $13,655,000; Ancillary Service Costs - $34,678,000 2. Water repairs due to Winter Storm Uri: - $375,000 (Budget Amendment) During the Winter Storm mentioned above, multiple water lines broke requiring repairs totaling $375,000. The City qualified for a FEMA grant for the repairs of $24,000. 3. Hiring Freeze Release - $2,882,568 (Budget Amendment) In the FY21 budget, the City emphasized that the long-term continuation of the hiring freeze would impact the City’s ability to provide services when the pandemic ends. In December 2020 the U.S. Food and Drug Administration issued emergency use authorizations to several companies for a vaccine against COVID-19. This development, combined with the City’s positive sales tax revenue results, allowed the City to release the previously frozen positions in April 2021. While the who hiring freeze is being released for accounting purposes, assuming all frozen positions are hired, at most $1,200,000 would be spent prior to the end of the fiscal year. 4. Public Health reimbursements - $1,383,132 (Budget Amendment) This budget amendment item is for the payments to St. Joseph Regional Health Center ($641,168.61) and Baylor Scott & White ($741,963.86) for public health labor expenses and supplies to respond to COVID-19. Council authorized these payments on 10/22/20, items 5.3 and 5.4. This amendment will adjust the budget for the payments. 5. TeRAP (Texas Rental Assistance Program CDBG Funds): $150,000 (Budget Amendment) The City received additional grant money to develop a community rental assistance program through its CDBG Funding arrangement. 6. Advance purchase of FY22 Public Safety Vehicles $1,430,000 (Budget Amendment & Interfund Transfer) Due to supply chain disruptions in the automobile industry, we have been notified that receiving the FY22 replacement vehicles timely will be delayed if they were not ordered. To place the order, the budgeted replacement value for the FY22 vehicles of $1,430,000 is being accelerated. The accounting for this item requires and interfund transfer from the fleet replacement fund to the General Fund. 7. Advance purchase of Fire PPE replacement $73,000 (Budget Amendment) Due to supply chain disruptions extending ordering to 180 days, the replacement of structural fire gear needs to be ordered in FY21 instead of in FY22 when the departmental COVID-19 expense reductions are returned to the department at a 75% level. Currently, the department is using a loan program to manage the gear reduction. Funding to cover the early encumbrance will be from unanticipated sales tax receipts in FY21. 8. Parkland Dedication CIP - $35,000 (Budget Amendment) Parkland Dedication funds are appropriated as received and projects are identified. Since the FY21 Budget was approved, additional projects were identified in Zones 12 and 13. This item will appropriate budget in those Zones to expend existing funds on eligible Parkland Zone capital improvement projects. Page 41 of 70 Exhibit A – FY21 Budget Amendment #3 Detail Listing 9. Solid Waste Vehicle Purchase $365,586 (Budget Amendment & Interfund Transfer) Replacement purchase for solid waste vehicle that caught fire during FY21. Increase in vehicle purchases and increase in fleet transfer to the Solid Waste Fund to pay for this item is needed. 10. Transfer of vehicle insurance settlement $277,189 (Interfund Transfer) An Insurance settlement for the solid waste vehicle that caught fire during FY21 is being transferred out of Property & Casualty fund to Fleet Replacement fund to pay for the replacement vehicle. This money will be combined with existing replacement funds saved and transferred to the Solid Waste Fund to purchase the new vehicle. 11. Transfer of Unallocated Coronavirus Relief Fund - $4,309,402 (Interfund Transfer) To provide visibility related to the Grant dollars received, we are transferring out of the General Fund to the new special revenue fund CARES ACT money received of $4,309,401.55. 12. Transfer to IT Replacement Fund - $2,000,000 (Interfund Transfer) The transfer from Assigned Fund Balance in the General Fund to the IT Replacement Fund to save money for future software replacements was approved in the FY21 Budget but was not included on the interfund transfer schedule when the budget was approved. 13. Human Resources Assistant Director (1.0 FTE Addition) New position that will be funded for the remainder of FY21 with salary savings from vacant positions in the department. 14. Tourism Sports Marketing Manager (1.0 FTE Addition) To assist with increasing attracting and servicing additional events as we emerge from COVID-19, Tourism is adding an additional FTE. This position that will be funded for the remainder of FY21 with salary savings from vacant positions in the department. Page 42 of 70 ORDINANCE NO. _________ AN ORDINANCE (BUDGET AMENDMENT #3) AMENDING ORDINANCE NO. 2020-4206 WHICH WILL AMEND THE BUDGET FOR THE 2020-2021 FISCAL YEAR AND AUTHORIZING AMENDED EXPENDITURES AS THEREIN PROVIDED. WHEREAS, on August 27, 2020, the City Council of the City of College Station, Texas, adopted Ordinance No. 2020-4206 approving its Budget for the 2020-2021 Fiscal Year; and WHEREAS, on January 14, 2021, the City Council of the City of College Station, Texas, adopted Ordinance No. 2021-4236 (Budget Amendment #1) amending its Budget for the 2020-2021 Fiscal Year; and WHEREAS, on March 25, 2021, the City Council of the City of College Station, Texas, adopted Ordinance No. 2021-4249 (Budget Amendment #2) amending its Budget for the 2020-2021 Fiscal Year; and WHEREAS this amendment was prepared and presented to the City Council and a public hearing held thereon as prescribed by law and the College Station City Charter, after notice of said hearing having been first duly given; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That Ordinance No. 2020-4206 is hereby amended by amending the 2020-2021 Budget adopted thereto by a net amount of $55,027,286 as further detailed in the proposed 2020–2021 year-end estimates incorporated herein by reference for funds and purposes. PART 2: That this Budget Amendment #3 shall be attached to and made a part of the 2020-2021 Budget. PART 3:That except as amended hereby, Ordinance No. 2020-4206 shall remain in effect in accordance with its terms. PART 4:That this Ordinance shall become effective immediately after passage and approval. PASSED and APPROVED this _________ day of __________________________2021 ATTEST: APPROVED: ____________________________________________________________ City Secretary Mayor APPROVED: _________________________ City Attorney Page 43 of 70 July 8, 2021 Item No. 8.2. Substantial Amendment #1 - PY2020 Annual Action Plan Sponsor:Debbie Eller, Director of Community Services Reviewed By CBC:City Council Agenda Caption:Public Hearing, presentation, discussion, and possible action regarding a resolution adopting Substantial Amendment 1 to the 2020 Annual Action Plan adding Public Facility as a Project and Goal; and moving $22,000 from Community Development Block Grant Administrative Funding to Public Facility for the design of a playground equipment replacement project at the Lincoln Recreation Center. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approval of a resolution adopting Substantial Amendment #1 of the Program Year 2020 Annual Action Plan and FY 2021 Community Development Budget. Summary: The normal life span of a playground and surfacing is fifteen years. The playground, swing, and surfacing at the Lincoln Recreation Center playground is well past that date and needs to be replaced. The replacement project will include the removal of existing play equipment, surfacing, and swing and the installation of like equipment, swing, and surfacing. The project will include the addition of seating and trash cans. Funding for the design of this project has been identified in the current year Community Development Budget, specifically Community Development Block Grant (CDBG) Administrative funds. CDBG allows for Public Facility activities to be carried out, but Public Facility was not a goal identified in the current year's Annual Action Plan. The Citizen Participation Plan (CPP) requires a Substantial Amendment to the Annual Action Plan to add a goal/project. The CPP requires public participation, including a public notice in the newspaper (June 1st), a 30-day public comment period (June 1st - July 1st), a public hearing (July 8), and a Resolution of approval adopted by City Council. Substantial Amendment #1 to the Program Year 2020 Annual Action Plan adds the goal of Public Facility and moves $22,000 from CDBG Administration to Public Facility for the design of the Lincoln Recreation Center Playground Replacement project. The estimated construction cost is $235,925, and this amount will be included in the proposed Program Year 2021 Annual Action Plan and FY2022 Community Development Budget. Budget & Financial Summary: $22,000 included in the FY2021 Community Development Budget. Page 44 of 70 Attachments: 1.Resolution - 2020 Action Plan Substantial Amendment #1 Page 45 of 70 RESOLUTION NO. A RESOLUTION OF THE CITY OF COLLEGE STATION, TEXAS, APPROVING SUBSTANTIAL AMENDMENT #1 OF THE 2020 ANNUAL ACTION PLAN TO ADD PUBLIC FACILITY AS A GOAL AND PROJECT; AND TO MOVE $22,000.00 FROM COMMUNITY DEVELOPMENT BLOCK GRANT ADMINISTRATION TO PUBLIC FACILITY. WHEREAS, the City of College Station, Texas, has a Five-Year Consolidated Plan that has been approved by both City and HUD that guides the development of the annual Action Plan and Budget; and WHEREAS, the City of College Station, Texas, has an established Community Development Program under Chapter 373 of the Texas Local Government Code that (1) identifies areas of the City with concentrations of low and moderate income persons; (2) establishes areas in which program activities are proposed; (3) provides a plan under which citizens may publicly comment on activities; and (4) requires public hearings on program activities; and WHEREAS, the City of College Station has prepared Substantial Amendment #1 of the 2020 Action Plan that (1) adds Public Facility as a Goal and Project; and (2) moves $22,000.00 from Community Development Block Grant Administrative funds to Public Facility. WHEREAS, the City of College Station has provided adequate information to the citizens and an opportunity to participate in the development of Substantial Amendment #1 of the 2020 Action Plan; and WHEREAS, the City Council acknowledges that the adoption of Substantial Amendment #1 of the 2020 Annual Action Plan is in the best interest of the City; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1: That the City Council hereby approves Substantial Amendment #1 of the 2020 Annual Action Plan to add Public Facility as a Goal and Project; and moves $22,000.00 from CDBG Administrative funds to Public Facility. PART 2:That the City Council hereby designates and authorizes and the City Manager to sign all required applications, certifications, evaluations and other forms required by HUD for Substantial Amendment #1 of the 2020 Annual Action Plan. PART 3:That this resolution shall take effect immediately from and after its passage. ADOPTED this day of , A.D. 2021 Page 46 of 70 RESOLUTION NO. ___________________Page 2 APPROVED ATTEST:Karl Mooney, Mayor ____________________________________ Tanya Smith, City Secretary APPROVED: City Attorney Page 47 of 70 July 8, 2021 Item No. 8.3. Standard of Care Ordinance Sponsor:Steve Wright Reviewed By CBC:City Council Agenda Caption:Public Hearing, presentation, discussion, and possible action regarding an ordinance adopting the standards of care for the City's Parks and Recreation Department's elementary age (5-13) Youth Recreational Program. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends Council adopt the proposed Standard of Care Ordinance. Summary: According to Section 42.041 of the Human Resources Code, the City Parks and Recreation Department shall adopt a Standard of Care Ordinance for the City's elementary age (5- 13) Youth Recreational Program. This Ordinance must be adopted on an annual basis. In conjunction with the Legal Department, Parks & Recreation staff has drafted the ordinance for adoption. Budget & Financial Summary: NA Attachments: 1.Ch 42 Ord_2021 Page 48 of 70 ORDINANCE NO.________________ AN ORDINANCE ADOPTING LOCAL STANDARDS OF CARE FOR THE CITY PARKS AND RECREATION DEPARTMENT'S ELEMENTARY AGE (5 - 13) YOUTH RECREATION PROGRAMS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION: PART 1. AUTHORITY. The Council adopts these local standards of care for the Parks and Recreation Department children's Recreational Programs under Texas Human Resources Code Section 42.041(b)(14) (Required License and Accreditation) and its home rule authority. PART 2. DEFINITIONS. In this ordinance: (1) RECREATION ASSISTANT means a person responsible for the direct care or administration, clerical support, food preparation, or Facility maintenance. (2) DEPARTMENT means the City of College Station Parks and Recreation Department. (3)DIRECTOR means the director of the Parks and Recreation Department. (4)DESIGNEE means a person appointed by the Director to act on the Director's behalf. (5)FACILITY means a building or improvement operated or used by the Department in conducting a Recreational Program. (6)PARTICIPANT means a child age five to 13 years old who is enrolled in a Recreational Program and is under the supervision of Department staff. (7) RECREATIONAL PROGRAM(S) OR PROGRAM(S) means a fee-based children's program or activity offered and supervised by the Department that requires a Participant to enroll or register to participate. (8) STAFF means a person who is employed by the Department to work in a Recreational Program. (9) VOLUNTEER means a person assisting without remuneration in the care or supervision of Participants. PART 3. PROGRAM ADMINISTRATION. (A)The Department shall operate Recreational Programs in compliance with this Ordinance and the Department's rules adopted under this Ordinance. Page 49 of 70 (B) The Director, or Designee, shall administer the programs. PART 4. PROGRAM RULES; MONITORING. (A) The Director shall adopt rules relating to the operation of the Programs. A rule adopted under this Ordinance may be more restrictive than the minimum standards adopted by this Ordinance. (B) The Director shall monitor the programs to ensure compliance with the standards adopted in this Ordinance and the rules. PART 5. REQUIRED SUPERVISION FOR NON-AQUATIC RECREATIONAL PROGRAMS. (A) Except as provided in Subsection (B), the Department shall provide Recreation Assistants during a Recreational Program at a minimum as follows: (1) one Recreation Assistant for each 12 Participants between the ages of five and nine years old; and (2) one Recreation Assistant for each 15 Participants between the ages of ten and 13 years old. (B) The Department shall provide activity leaders during a Recreational Program designed for Participants with a disability at a minimum as follows: (1) one Recreation Assistant for each four Participants between the ages of five and 12; and (2) one Recreation Assistant for each eight Participants between the ages of 12 and 13 years old. PART 7. REQUIREMENTS FOR ACTIVITY LEADERS. (A)The Department shall provide a minimum of one Recreation Assistant for each class or group enrolled in a Recreational Program. (B) A Recreation Assistant must be at least 16 years old. (C) A Recreation Assistant must retain the following certification from a nationally recognized organization approved by the Director: (1) cardiopulmonary resuscitation for adults, children and infants; (2) use of an automated external defibrillator; and (3) first aid. PART 8. STAFF AND VOLUNTEER TRAINING REQUIREMENTS. Page 50 of 70 (A) The Director shall establish training requirements for all Staff and Volunteers who provide direct care or supervision to Participants. (B) At least one Staff member at each Facility must have current training in first aid, automated external defibrillator, and cardiopulmonary resuscitation for adults, children and infants from a nationally recognized program that has been approved by the Director. PART 9. PERSONNEL RESTRICTION. (A) A person may not be employed or serve as a Volunteer in a Recreational Program if: (1) the person would be permanently barred from being present at a child care operation while children are in care under the Texas Administrative Code Title 40, Part 19, Chapter 745 (Licensing); or (2) the Director determines that, based on the criminal history and other relevant and credible information, the person poses a risk to the safety or health of Participants. (B) The Director may obtain a criminal history record of any employee or Volunteer working or applying to work in a Recreational Program. PART 10. FACILITY OPERATION; PHYSICAL ENVIRONMENT. (A)The Department may not operate a Recreational Program at a Facility unless the Facility meets the following requirements: (1) The Facility and equipment used in the Program do not present fire, health, or safety hazards and are kept free of refuse and debris; (2) The Facility is inspected annually for safety by the Department; (3) The Facility is kept free of insects, rodents, and stray animals; (4) The Facility has clearly marked emergency exits; (5) The Facility has a disaster and evacuation procedure posted in a visible location; (6) The Facility is used and maintained in accordance with the fire prevention requirements of Chapter 25-12 (Technical Codes) and the directives of the fire chief, including not fewer than four fire drills each year; (7) First aid and infection control kit are kept at the Facility, including sufficient additional kits to be taken to other locations at which Participants engage in a Program activity; Page 51 of 70 (8) First aid guidelines are on file and visibly posted at the facility, including: (a) cardio pulmonary resuscitation and rescue breathing sequence guidelines; (b) first aid review; and (c) emergency action plans; and (9) The Facility has a sufficient number of restrooms that are equipped for independent use by children and that are designed to permit Staff supervision if necessary. (B)The Department shall maintain a campground or primitive Facility used for a Recreation Program in compliance with the requirements of Subsection (A) to the extent possible. (C) The Department shall maintain equipment used in the programs in good condition. Department Staff shall remove a defective tool, machinery, appliance, or other equipment and report the defective item to a supervisor. Unauthorized Staff may not repair defective equipment. PART 11. PHYSICAL HEALTH STANDARDS. (A) A Staff member shall supervise a Participant who is ill or injured until a parent or other authorized adult removes the Participant from the Facility. (B) Staff shall keep a Participant whose illness or medical condition would compromise the health or safety of the others separate from the others until the child is removed from the Facility. (C) Staff shall call a Participant's parent or guardian if Participant has an oral temperature of 100.4 degrees Fahrenheit or greater, accompanied by behavior changes or other signs or symptoms of illness. (D) Staff may not admit or readmit a Participant whose illness or medical condition prevents the Participant from comfortably participating in Program activities or places other Participants at risk to the Facility for the duration of the illness or condition (E) In the case of an acute illness or injury to a Participant, Staff shall call for an emergency vehicle to transport the Participant to an authorized medical facility. PART 12. MEDICATION STANDARDS. (A) A Staff member may not administer medication to a Participant without a parental medication authorization. Staff may not administer medication that is not in its original container or past the expiration date on the container. (B) A Staff member may not administer an injection or an amount of medication that is inconsistent with the prescribed dosage. A Staff member may administer an epinephrine auto-injector device if the Staff member has completed training approved by the Department. Page 52 of 70 (C) A Staff member may not accept more than a daily supply of medication for a Participant and the member shall return the unused medication to the parent on at the end of the day (D) Staff must keep medication in a locked and secured location that is not accessible by Participants. (E) A Staff member shall maintain a medication log that includes the name of the child to whom the medication is administered, the time the medication is dispensed, and the name of the person dispensing the medication. PART 13. DISTRIBUTION OF STANDARDS. (A) The Department shall post and make available copies of the standards adopted in this Ordinance or by rules adopted under this Ordinance. (B) The Department shall inform parents or guardians of each Participant that the Recreational Programs are not licensed by the state. The programs may not be advertised as child-care facilities. PART 14. ENFORCEMENT. The Director or Designee shall monitor and enforce this Ordinance and the standards herein as required by law. PART 15. EXPIRATION. This Ordinance expires one year after its effective date. PASSED ADOPTED, AND APPROVED this _____ day of _________, 2021. APPROVED: ________________ Mayor ATTEST: ___________________________ City Secretary APPROVED: ___________________________ City Attorney Page 53 of 70 July 8, 2021 Item No. 8.4. Proposed Charter Amendment to hold General Elections in November of odd-numbered years. Sponsor:Carla Robinson, City Attorney, Tanya Smith, City Secretary Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding a proposed amendment to the College Station City Charter to hold general elections in November of odd-numbered years rather than in November of even-numbered years. Relationship to Strategic Goals: Good Governance Recommendation(s): It is recommended that the Council consider the proposed charter amendment language to hold general elections in November of odd-numbered years and provide direction related to including this proposed amendment on the November 2, 2021, charter amendment election. Summary: Prior to 2018, College Station’s general election was held annually each November. In 2018, the City Charter was amended to hold the general election in November of each even- numbered year. During the June 24, 2021, city council meeting, the Council discussed asking the voters to consider moving the City’s general election to November of each odd-numbered year as part of the charter amendment election planned for November 2, 2021. The Council directed the City Attorney to provide the Council with proposed proposition language at the July 8, 2021, council meeting. Budget & Financial Summary: N/A Attachments: 1.Charter Amendment Proposition No. 3 Page 54 of 70 AMENDMENT NO. 3 Shall Article Ill (The City Council), Section 17 (Number, Selection, Term), Subsection (d) of the College Station City Charter be amended to provide that the general election is to be held on the November uniform election date of each odd-numbered year instead of on the November uniform election date of each even-numbered year; and to provide a process to transition from even- numbered election years to odd-numbered election years? Number, Selection, Term Section 17. (d) The following election process is established to transition from three (3) year terms to four (4) year terms to be elected at the general election held in November of even-numbered years. In 2019, the positions of Mayor and Council Member Place 2 shall be elected at the general election and shall serve three (3) year terms or until their successor has been elected and duly qualified. In 2020, the position of Council Member Place 1 shall be elected at the general election and shall serve a two (2) year term or until their successor has been elected and duly qualified. Thereafter, beginning in 2022, the positions of Mayor and Council Member Place 1 and Place 2 shall be elected at the general election and shall serve four (4) year terms or until their successor has been elected and duly qualified. In 2021, the positions of Council Member Place 4 and Place 6 shall be elected at the general election to serve three (3) year terms or until their successor has been elected and duly qualified. Thereafter, in 2024, the positions of Council Member Place 3, Place 4, Place 5 and Place 6 shall be elected at the general election to serve four (4) year terms or until their successor has been elected and duly qualified. The general election is to be held on the November uniform election date of each odd-numbered year. The following election process is established to transition from general elections held in November of even-numbered years to general elections held in November of odd-numbered years. In 2022, the positions of Mayor and Council Members Place 1 and Place 2 shall be elected at the general election held in November and shall serve three (3) year terms or until their successor has been elected and duly qualified. In 2024, the positions of Council Members Place 3, Place 4, Place 5, and Place 6 shall be elected at the general election held in November and shall serve three (3) year terms or until their successor has been elected and duly qualified. Beginning in 2025 and thereafter, the positions of Mayor and Council Members Place 1 and Place 2 shall be elected at the general election held in November and shall serve four (4) year terms or until their successor has been elected and duly qualified. Beginning in 2027 and thereafter, Council Members Place 3, Place 4, Place 5, and Place 6 shall be elected at the general election held in November and shall serve four (4) year terms or until their successor has been elected and duly qualified. Page 55 of 70 July 8, 2021 Item No. 8.5. Ordinance Extending Mayoral Renewal of Disaster Declaration Sponsor:Bryan Woods, City Manager Reviewed By CBC:City Council Agenda Caption:Presentation, discussion, and possible action regarding an ordinance consenting to and extending the Mayor's renewal of a disaster declaration due to public health emergency. Relationship to Strategic Goals: Good Governance Recommendation(s): Staff recommend that Council adopt the ordinance. Summary: On March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster for the City of College Station resulting from the threat of a public health emergency resulting from coronavirus disease 2019, now designated SARS-CoV-2, (COVID-19). On March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings to less than ten (10) people in the best interest of the public health, safety and welfare to protect life in College Station in response to COVID-19. On March 23, 2020, the College Station City Council adopted an Extension of Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending the Mayor’s Order of March 18, 2020. On March 23, 2020, the Mayor of College Station issued a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020. On March 30, 2020, the College Station City Council adopted an ordinance consenting and approving the Second Mayoral Order. On April 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On April 23, 2020, the College Station City Council consented with Ordinance 2020-4169 to the Mayor’s April 21, 2020, Disaster Declaration Renewal. On May 22, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On May 28, 2020, the College Station City Council consented with Ordinance 2020-4181 to the Mayor’s May 22, 2020, Disaster Declaration Renewal. On June 22, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On June 25, 2020, the College Station City Council consented with Ordinance 2020-4195 to the Mayor’s June 22, 2020, Disaster Declaration Renewal. On June 25, 2020, the Mayor of College Station issued a Third Mayoral Order mandating face Page 56 of 70 coverings for commercial entities until Friday, July 10, 2020. On July 9, 2020, the College Station City Council consented with Ordinance No. 2020-4197 to the Third Mayoral Order of June 25, 2020, mandating commercial entities to require face coverings. On July 22, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On July 23, 2020, the College Station City Council consented with Ordinance 2020-4203 to the Mayor’s July 22, 2020, Disaster Declaration Renewal. On August 13, 2020, the Mayor of College Station issued a Fourth Mayoral Order delegating authority to the Texas A&M University President to approve gatherings over 10 people on state lands and facilities it owns or controls. On August 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On August 27, 2020, the College Station City Council consented with Ordinance 2020-4209 to the Mayor’s August 21, 2020, Disaster Declaration Renewal. On September 21, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On September 24, 2020, the College Station City Council consented with Ordinance 2020-4211 to the Mayor’s September 21, 2020, Disaster Declaration Renewal. On October 20, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On October 22, 2020, the College Station City Council consented with Ordinance 2020-4220 to the Mayor’s October 20, 2020, Disaster Declaration Renewal. On November 20, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On November 23, 2020, the College Station City Council consented with Ordinance 2020-4226 to the Mayor’s November 20, 2020, Disaster Declaration Renewal. On December 7, 2020, the Mayor of College Station issued a renewal to the Disaster Declaration. On December 10, 2020, the College Station City Council consented with Ordinance 2020-4231 to the Mayor’s December 7, 2020, Disaster Declaration Renewal. On January 8, 2021, the Mayor of College Station issued a renewal to the Disaster Declaration. On January 14, 2021, the College Station City Council consented with Ordinance 2021-4239 to the Mayor’s January 8, 2021, Disaster Declaration Renewal. On February 8, 2021, the Mayor of College Station issued a renewal to the Disaster Declaration. On February 11, 2021, the College Station City Council consented with Ordinance 2021-4240 to the Mayor’s February 8, 2021, Disaster Declaration Renewal. On March 8, 2021, the Mayor of College Station issued a renewal to the Disaster Declaration. On March 11, 2021, the College Station City Council consented with Ordinance 2021-4246 to the Mayor’s March 8, 2021, Disaster Declaration Renewal. On April 6, 2021, the Mayor of College Station issued a renewal to the Disaster Declaration. On April 8, 2021, the College Station City Council consented with Ordinance 2021-4258 to the Mayor’s April Page 57 of 70 6, 2021, Disaster Declaration Renewal. On May 7, 2021, the Mayor of College Station issued a renewal to the Disaster Declaration. On May 13, 2021, the College Station City Council consented with Ordinance 2021-4263 to the Mayor’s May 7, 2021, Disaster Declaration Renewal. On June 7, 2021, the Mayor of College Station issued a renewal to the Disaster Declaration. On June 10, 2021, the College Station City Council consented with Ordinance 2021-4271 to the Mayor’s June 7, 2021, Disaster Declaration Renewal. On July 2, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, March 8, 2021, April 6, 2021, May 7, 2021, and June 7, 2021. The conditions necessitating the declaration of a state of disaster and mayoral orders continue to exist. The Council needs to consent to and approve the Mayor's Disaster Declaration renewal. Budget & Financial Summary: N/A Attachments: 1.Disaster Declaration Renewal Ordinance 7-8-21 Page 58 of 70 ORDINANCE NO.__________ DISASTER DECLARATION RENEWAL AND EXTENSION ORDINANCE WHEREAS, on March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster for the City of College Station resulting from the threat of a public health emergency resulting from coronavirus disease 2019, now designated SARS-CoV2, (COVID-19); and WHEREAS, on March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings to less than ten (10) people in the best interest of the public health, safety and welfare to protect life in College Station in response to COVID-19; and WHEREAS, on March 23, 2020, the College Station City Council adopted an Extension of Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending the Mayor’s Order of March 18, 2020; and WHEREAS, on March 23, 2020, the Mayor of College Station issued a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS, on March 30, 2020, the College Station City Council consented with Ordinance No. 2020-4166 to the Second Mayoral Order of March 23, 2020, mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS, on April 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, the order and amended disaster declaration proclaimed by the Mayor on March 18, 2020, both consented to and extended by the City Council on March 23P , P2020, in Ordinance No. 2020-4164; and WHEREAS, on April 23, 2020, the College Station City Council consented with Ordinance 2020- 4169 to the Mayor’s April 21, 2020, Disaster Declaration Renewal; and WHEREAS, on May 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, and April 21, 2020; and WHEREAS, on May 28, 2020, the College Station City Council consented with Ordinance 2020- 4181 to the Mayor’s May 22, 2020, Disaster Declaration Renewal; and WHEREAS, on June 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, and May 22, 2020; and Page 59 of 70 Ordinance No Page 2 of 6 WHEREAS, on June 25, 2020, the College Station City Council consented with Ordinance 2020- 4195 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on June 25, 2020, the Mayor of College Station issued a Third Mayoral Order mandating commercial entities to require face coverings from: 6:00 A.M., Monday, June 29, 2020, and ending at 11:59 P.M., Friday, July 10, 2020; and WHEREAS, on July 9, 2020, the College Station City Council consented with Ordinance No. 2020-4197 to the Third Mayoral Order of June 25, 2020, mandating commercial entities to require face coverings; and WHEREAS, on July 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, and June 22, 2020; and WHEREAS, on July 23, 2020, the College Station City Council consented with Ordinance 2020- 4203 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on August 13, 2020, the Mayor of College Station issued a Fourth Mayoral Order delegating authority to the Texas A&M University President to approve gatherings over 10 people on state lands and facilities it owns or controls; and WHEREAS, on August 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, and July 22, 2020; and WHEREAS, on August 27, 2020, the College Station City Council consented with Ordinance 2020-4209 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on September 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020 and August 21, 2020; and WHEREAS, on September 24, 2020, the College Station City Council consented with Ordinance 2020-4211 to the September 21, 2020, Disaster Declaration Renewal; and WHEREAS, on October 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020; and September 21, 2020, and WHEREAS, on October 22, 2020, the College Station City Council consented with Ordinance 2020-4220 to the October 20, 2020, Disaster Declaration Renewal; and Page 60 of 70 Ordinance No Page 3 of 6 WHEREAS, on November 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, and WHEREAS, on November 23, 2020, the College Station City Council consented with Ordinance 2020-4226 to the November 20, 2020, Disaster Declaration Renewal; and WHEREAS, on December 7, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, and November 20, 2020, and WHEREAS, on December 10, 2020, the College Station City Council consented with Ordinance 2020-4231 to the November 20, 2020, Disaster Declaration Renewal; and WHEREAS, on January 8, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020 and December 7, 2020, and WHEREAS, on January 14, 2021, the College Station City Council consented with Ordinance 2021-4239 to the January 8, 2021, Disaster Declaration Renewal; and WHEREAS, on February 8, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, and January 8, 2021, and WHEREAS, on February 11, 2021, the College Station City Council consented with Ordinance 2021-4240 to the February 8, 2021, Disaster Declaration Renewal; and WHEREAS, on March 8, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, and February 8, 2021, and WHEREAS, on March 11, 2021, the College Station City Council consented with Ordinance 2021-4246 to the March 8, 2021, Disaster Declaration Renewal; and WHEREAS, on April 6, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, Page 61 of 70 Ordinance No Page 4 of 6 September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, and March 8, 2021, and WHEREAS, on April 8, 2021, the College Station City Council consented with Ordinance 2021- 4258 to the April 6, 2021, Disaster Declaration Renewal; and WHEREAS, on May 7, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, March 8, 2021, and April 6, 2021 and WHEREAS, on May 13, 2021, the College Station City Council consented with Ordinance 2021- 4263 to the May 7, 2021, Disaster Declaration Renewal; and WHEREAS, on June 7, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, March 8, 2021, April 6, 202 and May 7, 2021; and WHEREAS, on June 10, 2021, the College Station City Council consented with Ordinance 2021- 4271 to the June 7, 2021, Disaster Declaration Renewal; and WHEREAS, on July 2, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, March 8, 2021, April 6, 2021, May 7, 2021; June 7, 2021 and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and WHEREAS, the conditions necessitating declaration of a state of disaster and mayoral orders continue to exist; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and Page 62 of 70 Ordinance No Page 5 of 6 NOW THEREFORE, BE IT ORDERED BY THE CITY COUNCIL OF COLLEGE STATION: 1. That the state of disaster renewal proclaimed by the Mayor on July 2, 2021, as set out in Exhibit A is consented to and extended by the College Station City Council and shall continue until terminated by the College Station City Council. 2. This Ordinance is passed as an emergency measure and pursuant to local authority for emergency measures and shall become effective on the 8P th P day of July, 2021. PASSED AND ADOPTED, this 8th P day of July, 2021. APPROVED: ATTEST: ___________________ ___________________ Mayor City Secretary APPROVED: ___________________ City Attorney Page 63 of 70 Ordinance No Page 6 of 6 EXHIBIT A DISASTER RENEWAL PROCLAIMED BY THE MAYOR ON JULY 2, 2021 Page 64 of 70 DECLARATION OF DISASTER RENEWAL WHEREAS, on March 17, 2020, the Mayor of College Station issued a proclamation declaring a state of disaster for the City of College Station resulting from the threat of a public health emergency resulting from coronavirus disease 2019, now designated SARS-CoV2, (COVID-19); and WHEREAS, on March 18, 2020, the Mayor of College Station issued an order closing all bars, limiting restaurants to only take-out, drive-through, or delivery services and amended the declaration to limit gatherings to less than ten (10) people in the best interest of the public health, safety and welfare to protect life in College Station in response to COVID-19; and WHEREAS, on March 23, 2020, the College Station City Council adopted an Extension of Disaster Ordinance with Ordinance No. 2020-4164 extending the March 17, 2020, Disaster Declaration and extending the Mayor’s Order of March 18, 2020; and WHEREAS, on March 23, 2020, the Mayor of College Station issued a Second Mayoral Order mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS, on March 30, 2020, the College Station City Council consented with Ordinance No. 2020-4166 to the Second Mayoral Order of March 23, 2020, mandating the citizens of College Station to shelter in place until Tuesday, April 7, 2020; and WHEREAS, on April 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, the order and amended disaster declaration proclaimed by the Mayor on March 18, 2020, both consented to and extended by the City Council on March 23, 2020, in Ordinance No. 2020-4164; and WHEREAS, on April 23, 2020, the College Station City Council consented with Ordinance 2020- 4169 to the Mayor’s April 21, 2020, Disaster Declaration Renewal; and WHEREAS, on May 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, and April 21, 2020; and WHEREAS, on May 28, 2020, the College Station City Council consented with Ordinance 2020- 4181 to the Mayor’s May 22, 2020, Disaster Declaration Renewal; and WHEREAS, on June 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, and May 22, 2020; and Page 65 of 70 Disaster Declaration Renewal Page 2 of 5 COVID-19 WHEREAS, on June 25, 2020, the College Station City Council consented with Ordinance 2020- 4195 to the June 22, 2020, Disaster Declaration Renewal; and WHEREAS, on June 25, 2020, the Mayor of College Station issued a Third Mayoral Order mandating commercial entities to require face coverings from: 6:00 A.M., Monday, June 29, 2020, and ending at 11:59 P.M., Friday, July 10, 2020; and WHEREAS, on July 9, 2020, the College Station City Council consented with Ordinance No. 2020-4197 to the Third Mayoral Order of June 25, 2020, mandating commercial entities to require face coverings; and WHEREAS, on July 22, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, and June 22, 2020; and WHEREAS, on July 23, 2020, the College Station City Council consented with Ordinance 2020- 4203 to the July 22, 2020, Disaster Declaration Renewal; and WHEREAS, on August 13, 2020, the Mayor of College Station issued a Fourth Mayoral Order delegating authority to the Texas A&M University President to approve gatherings over 10 people on state lands and facilities it owns or controls; and WHEREAS, on August 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; and July 22, 2020, and WHEREAS, on August 27, 2020, the College Station City Council consented with Ordinance 2020-4209 to the August 21, 2020, Disaster Declaration Renewal; and WHEREAS, on September 21, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, and August 21, 2020, and WHEREAS, on September 24, 2020, the College Station City Council consented with Ordinance 2020-4211 to the September 21, 2020, Disaster Declaration Renewal; and WHEREAS, on October 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, and September 21, 2020, and WHEREAS, on October 22, 2020, the College Station City Council consented with Ordinance 2020-4220 to the October 20, 2020, Disaster Declaration Renewal; and Page 66 of 70 Disaster Declaration Renewal Page 3 of 5 COVID-19 WHEREAS, on November 20, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, and WHEREAS, on November 23, 2020, the College Station City Council consented with Ordinance 2020-4226 to the November 20, 2020, Disaster Declaration Renewal; and WHEREAS, on December 7, 2020, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020; July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, and November 20, 2020, and WHEREAS, on December 10, 2020, the College Station City Council consented with Ordinance 2020-4231 to the December 7, 2020, Disaster Declaration Renewal; and WHEREAS, on January 8, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, November 20, 2020, and December 7, 2020, and WHEREAS, on January 14, 2021, the College Station City Council consented with Ordinance 2021-4239 to the January 8, 2021, Disaster Declaration Renewal; and WHEREAS, on February 8, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, November 20, 2020, December 7, 2020, and January 8, 2021, and WHEREAS, on February 11, 2021, the College Station City Council consented with Ordinance 2021-4240 to the February 8, 2021, Disaster Declaration Renewal; and WHEREAS, on March 8, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, and February 8, 2021, and WHEREAS, on March 11, 2021, the College Station City Council consented with Ordinance 2021-4246 to the March 8, 2021, Disaster Declaration Renewal; and WHEREAS, on April 6, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, Page 67 of 70 Disaster Declaration Renewal Page 4 of 5 COVID-19 September 21, 2020, and October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, and March 8, 2021; and WHEREAS, on April 8, 2021, the College Station City Council consented with Ordinance 2021- 4258 to the April 6, 2021, Disaster Declaration Renewal; and WHEREAS, on May 7, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, and March 8, 2021 and April 6, 2021; and WHEREAS, on May 13, 2021, the College Station City Council consented with Ordinance 2021- 4263 to the April 6, 2021, Disaster Declaration Renewal; and WHEREAS, on June 7, 2021, the Mayor of College Station issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, and October 20, 2020, November 20, 2020, December 7, 2020, January 8, 2021, February 8, 2021, and March 8, 2021, April 6, 2021, and May 7, 2021; and WHEREAS, on June 10, 2021, the College Station City Council consented with Ordinance 2021- 4271 to the April 6, 2021, Disaster Declaration Renewal; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and WHEREAS, the conditions necessitating declaration of a state of disaster and mayoral orders continue to exist; and WHEREAS, said state of disaster requires that certain emergency measures be taken pursuant to the Texas Government Code, Chapter 418; and the following regulations shall take effect immediately upon issuance, and shall remain in effect until the state of disaster is terminated or as stated below; and Page 68 of 70 Disaster Declaration Renewal Page 5 of 5 COVID-19 NOW, THEREFORE, BE IT PROCLAIMED BY THE MAYOR OF THE CITY OF COLLEGE STATION: 1. Pursuant to §418.014 of the Texas Government Code the state of disaster is hereby renewed as proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020, July 22, 2020, August 21, 2020, September 21, 2020, October 20, 2020, November 20, 2020 December 7, 2020, January 8, 2021, February 8, 2021, March 8, 2021, April 6, 2021, May 7, 2021, and June 7, 2021 are renewed, until terminated by the College Station City Council. 2. Pursuant to §418.108(b) of the Texas Government Code, the state of disaster shall continue for a period of not more than seven days from the date of this declaration, unless continued or renewed by the City Council of College Station. 3. Pursuant to §418.108(c) of the Texas Government Code, this declaration of a local state of disaster shall be given prompt and general publicity and shall be filed promptly with the City Secretary. 4. That this proclamation shall take effect on July 2, 2021. DECLARED this 2nd day of July, 2021. APPROVED: ATTEST: ___________________ ___________________ Mayor City Secretary APPROVED: ___________________ City Attorney Page 69 of 70 July 8, 2021 Item No. 11.1. Council Reports on Committees, Boards, and Commissions Sponsor:City Council Reviewed By CBC:City Council Agenda Caption:A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Relationship to Strategic Goals: Good Governance Recommendation(s): Review meetings attended. Summary: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments. (Notice of Agendas posted on City Hall bulletin board.) Budget & Financial Summary: None. Attachments: None Page 70 of 70