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03/31/2016 - Workshop Agenda Packet - City CouncilCity Council Workshop College Station, TX Meeting Agenda - Final City Hall 1101 Texas Ave College Station, TX 77840 City Hall Council Chambers4:30 PMThursday, March 31, 2016 1. Call meeting to order. 2. Executive Session will be held in the Administrative Conference Room. Consultation with Attorney {Gov’t Code Section 551.071}; possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: Litigation a. Juliao v. City of College Station, Cause No. 14-002168-CV-272, In the 272nd District Court of Brazos County, Texas b.City of College Station, Texas, v. Embrace Brazos Valley, Inc., Cause No. 15-000804-CV-85, In the 85th Judicial District Court, Brazos County, Texas Legal Advice a.Legal advice related to the proposed economic development non-profit corporation b.Legal issues related to the contracts associated with the Enterprise Resource Planning (ERP) System c.Legal advice related to a pole attachment collection matter d.Legal issues related to the City’s funding of and possible guarantee for a lease for certain funding partners Real Estate {Gov't Code Section 551.072}; possible action The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a.Property located generally in the west side ETJ area adjacent to the College Station, Brazos County, Texas, city limits on North Dowling Rd College Station, TX Page 1 Printed on 3/24/2016 March 31, 2016City Council Workshop Meeting Agenda - Final Personnel {Gov't Code Section 551.074}; possible action - The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. Council Self Evaluation 3. Take action, if any, on Executive Session. 4. Presentation, possible action and discussion on items listed on the consent agenda. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2015. 16-01465. Sponsors:Kersten Presentation, possible action, and discussion regarding the status of the Fun For All Park Project. 16-01526. Sponsors:Schmitz 7. Council Calendar - Council may discuss upcoming events. 8.Presentation, possible action, and discussion on future agenda items and review of standing list of Council generated agenda items: A Council Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9.Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Annexation Task Force, Arts Council of Brazos Valley, Arts Council Sub-committee, Audit Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Blinn College Brazos Valley Advisory Committee, Brazos County Health Dept., Brazos Valley Council of Governments, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Compensation and Benefits Committee, Convention & Visitors Bureau, Design Review Board, Economic Development Committee, Gigabit Broadband Initiative, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Partnership, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Twin City Endowment, YMCA, Youth Advisory Council, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall bulletin board). Page 2 College Station, TX Printed on 3/24/2016 March 31, 2016City Council Workshop Meeting Agenda - Final 10. Adjourn The City Council may adjourn into Executive Session to consider any item listed on this agenda if a matter is raised that is appropriate for Executive Session discussion. An announcement will be made of the basis for the Executive Session discussion. APPROVED _____________________ City Manager I certify that the above Notice of Meeting was posted at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on March 24, 2016 at 5:00 p.m. _____________________ City Secretary This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre.” Page 3 College Station, TX Printed on 3/24/2016 City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0146 Name:CAFR & Audit 2015 Status:Type:Presentation Agenda Ready File created:In control:3/9/2016 City Council Workshop On agenda:Final action:3/31/2016 Title:Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2015. Sponsors:Jeff Kersten Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion relating to receiving the annual audit reports and Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2015. Recommendation(s):On March 29th the Council Audit Committee reviewed the reports. Staff recommends that Council accept the 2015 audit reports and CAFR. Summary:The City's Charter and Fiscal and Budgetary Policies along with State law require that not less than thirty (30) days prior to the end of each fiscal year, the City Council shall designate a qualified public accountant or accountants who, as of the end of the fiscal year, shall make an independent audit of accounts and other evidences of financial transactions of the City government and shall submit the report to the City Council. Also, the City's budgetary policies require that the auditor jointly review the management letter/audit results with the City Council within 30 days of receipt by the staff. Mr. Jimmy Ingram of Ingram, Wallis & Associates will present the results of the fiscal year 2015 audit and present, along with staff, the 2015 CAFR. Mr. Ingram will also be available to answer any questions the City Council may have. This item was presented to the Audit Committee on March 29th. Budget & Financial Summary: The reports provide a summary of the City's financial position as of September 30, 2015. Legal Review: Attachments: 1.Comprehensive Annual Financial Report for the Fiscal Year ended September 30, 2015 (Delivered to Council under separate cover) 2.Single Audit Reports (Delivered to Council under separate cover) College Station, TX Printed on 3/24/2016Page 1 of 2 powered by Legistar™ File #:16-0146,Version:1 3.Management Letter (Delivered to Council under separate cover) Staff response to Management Letter (Delivered to Council u College Station, TX Printed on 3/24/2016Page 2 of 2 powered by Legistar™ City Hall 1101 Texas Ave College Station, TX 77840 College Station, TX Legislation Details (With Text) File #: Version:116-0152 Name:Fun For All Park Project Presentation Status:Type:Presentation Agenda Ready File created:In control:3/14/2016 City Council Workshop On agenda:Final action:3/31/2016 Title:Presentation, possible action, and discussion regarding the status of the Fun For All Park Project. Sponsors:David Schmitz Indexes: Code sections: Attachments: Action ByDate Action ResultVer. Presentation, possible action, and discussion regarding the status of the Fun For All Park Project. Relationship to Strategic Goals: ·Core Services and Infrastructure Recommendation(s): Staff recommends that the City Council receive the presentation. Summary: The Fun for All Park Project will be designed as a new all-abilities fully accessible park to provide inclusive play for everyone. The improvements will be added to the existing Stephen C. Beachy Central Park and will be constructed primarily by funds donated by charitable civic groups as well as private citizens. The design contract is included on the consent agenda. Budget &Financial Summary:Budget for the design of the Fun for All Park Project is included in the Community Park Land Zone C Fund and the Neighborhood Park Land Zone 3 Fund. Attachments: N/A College Station, TX Printed on 3/24/2016Page 1 of 1 powered by Legistar™